City Council Special Meeting · Tuesday, December 10, 2019 · City Council Digest

2. AGENDA ITEMS

The purpose of this special meeting is to allow the City Council to recess into Executive Session to discuss pending/potential litigation per RCW take approximately 30 minutes. Please note, Executive Sessions are closed to the public. Action, if needed, would occur during the open session of a Regular Council meeting

▶ Watch from 54:59

2881 segments .txt ↗

0:19 ↗ good evening everyone

0:22 ↗ December 10th 2019 I'd like to call a

0:25 ↗ saccade City Council study session to

0:27 ↗ order we have three items on our agenda

0:29 ↗ tonight

0:30 ↗ but Mayor Polly has asked for a few

0:32 ↗ minutes at the beginning of our meeting

0:33 ↗ so I would call me or Polly up to

0:35 ↗ address us Thank You chair Goodman and

0:44 ↗ council it's very unusual for the mayor

0:46 ↗ to get to speak at a study session but

0:48 ↗ we have an unusual circumstance tonight

0:50 ↗ at the end of this year we have two

0:52 ↗ council members who will be retiring

0:54 ↗ from council tonight I would like to ask

0:57 ↗ if deputy councilmember Mariah batiste

1:00 ↗ would like to come and stand with me

1:01 ↗ while I say some appreciative words for

1:04 ↗ her service she will not be with us for

1:06 ↗ our last council meeting so I wanted to

1:08 ↗ take a few moments tonight and do that

1:09 ↗ on camera

1:10 ↗ right

1:16 ↗ thank you as those of you who are part

1:21 ↗ of the team that runs for office you

1:24 ↗ understand what a difficult and

1:25 ↗ challenging job it is to put yourself

1:27 ↗ out there put yourself out there to your

1:29 ↗ community to put yourself out there to

1:31 ↗ counsel if you're filling a vacancy and

1:33 ↗ then back out to the community from

1:34 ↗ running for office and Mariah did both

1:36 ↗ of those things she is finishing up to

1:38 ↗ the two years of her elected term after

1:42 ↗ serving for two years in the seat that

1:44 ↗ had been vacated I wanted to present her

1:47 ↗ tonight with a little token of our

1:48 ↗ appreciation from the city some of our

1:51 ↗ local famous salmon art so that she all

1:54 ↗ have something in her house that reminds

1:56 ↗ her of the four years of hard work and

1:58 ↗ late nights and committee meetings and

2:00 ↗ council meetings that happen I also

2:02 ↗ wanted to give her a chance to address

2:04 ↗ you this evening because this is her

2:05 ↗ last meeting so I'll give her a few 10

2:07 ↗ word chance for a few words as well but

2:09 ↗ Mariah please accept this on behalf of

2:11 ↗ myself and the Council on the community

2:13 ↗ for all of the work that you have done

2:15 ↗ for us over years so much

2:24 ↗ and I would love it if he wanted to take

2:26 ↗ an opportunity to address your council

2:28 ↗ in your community thank you thank you

2:31 ↗ Mary Polly

2:31 ↗ I do have a couple words that I'd like

2:35 ↗ to say this is so hard to have this be

2:37 ↗ my last meeting but I decided that what

2:40 ↗ I'd like to do is in my time on council

2:42 ↗ the same way that I started and that's

2:45 ↗ talking about Issaquah and how Issaquah

2:47 ↗ is my home and for 20 years I have been

2:51 ↗ working it started when I first moved

2:54 ↗ here 20 years ago with my kids and

2:56 ↗ serving on PTSA and always taking the

3:00 ↗ community development and community

3:01 ↗ outreach job so I could show my kids how

3:05 ↗ to give back to their city and to their

3:08 ↗ community and and I'm proud of myself

3:10 ↗ for I think I accomplished that with my

3:12 ↗ kids knowing them the City Council and

3:16 ↗ and what led me down the road of City

3:18 ↗ Council was really giving back to my

3:20 ↗ community and it's been the absolute

3:22 ↗ best thing that I've ever done in my

3:25 ↗ life it's been the most impactful giving

3:27 ↗ back part that I that I ever could have

3:30 ↗ experienced and I'm just so thankful

3:32 ↗ that I had the opportunity to work with

3:35 ↗ this whole community I've had to make a

3:37 ↗ very heartbreaking personal decision

3:39 ↗ coming up to elections to not run in the

3:43 ↗ upcoming election and I can tell you my

3:44 ↗ heart is still broken over that but what

3:47 ↗ gives me pure joy is looking out at all

3:50 ↗ of you because I know what an amazing

3:53 ↗ job that you're all going to do carrying

3:55 ↗ forward and the amazing job that you've

3:57 ↗ done so far and I want us to remember

4:01 ↗ how lucky we are we live in a community

4:04 ↗ where we have all of these super

4:06 ↗ passionate community members we've got

4:09 ↗ this amazing administration amazing

4:14 ↗ staff everybody that I've met has been

4:17 ↗ so great so the city staff our whole

4:22 ↗ entire City Council and and all of our

4:26 ↗ regional partners we can come together

4:28 ↗ and do things like Bergsma which is just

4:31 ↗ a shining example of the kinds of things

4:34 ↗ that we can do

4:35 ↗ and in all the time that I've been on

4:39 ↗ council every single person that I have

4:42 ↗ worked with they've always been about

4:45 ↗ giving back to the community and doing

4:47 ↗ what was best for Issaquah so that's

4:49 ↗ just been amazing so a couple things

4:51 ↗ that I would just like to say that

4:53 ↗ people that I'd like to say thank you to

4:55 ↗ Jennifer Sutton without your

4:58 ↗ encouragement I wouldn't be standing

5:00 ↗ here and you know what I mean our newly

5:03 ↗ elected everybody who's coming in so

5:07 ↗ excited that you're here our newer City

5:10 ↗ Council members that I didn't get a lot

5:12 ↗ of time to work with but I've learned so

5:14 ↗ much from all of you and have loved

5:16 ↗ working with you of former city council

5:19 ↗ and administration bill Ramos and Fred

5:22 ↗ Butler for your support and and then

5:28 ↗ city council members that I've worked

5:30 ↗ with for four years and that includes

5:32 ↗ our mayor Paul just have so enjoyed

5:36 ↗ working with you and I've learned so

5:37 ↗ much and thank you for all the budget

5:39 ↗ help

5:39 ↗ you're just a amazing with budget Toula

5:42 ↗ it's just been amazing being on

5:44 ↗ leadership with you and I've learned so

5:46 ↗ much about how the human resources and

5:48 ↗ engineering brains come together and

5:50 ↗ make these great decisions coming from

5:52 ↗ totally different ends of the spectrum

5:53 ↗ and Stacey and Mary Lou being able to

5:58 ↗ start out on land and shore with both of

6:01 ↗ you and all of your guidance and your

6:04 ↗ mentorship I just absolutely love so

6:07 ↗ much of it and to all the community

6:09 ↗ members seeing everybody walk in the

6:12 ↗ door so passionate about those all the

6:14 ↗ issues that we have again we're just

6:16 ↗ really lucky so I think all of you for

6:19 ↗ your passion for your mentorship and

6:23 ↗ it's been an absolute honor to serve on

6:27 ↗ city council and you're all doing the

6:31 ↗ most important thing that there is and

6:33 ↗ that's giving back to your community and

6:34 ↗ in my future I will I will either come

6:37 ↗ back I'll find a way to give back I do

6:40 ↗ feel like it's the most powerful thing

6:42 ↗ that we can all do thank you

6:50 ↗ and I love my fish thank you thank you

6:56 ↗ very much chair goodman and council

6:58 ↗ thank you so the first item on our

7:04 ↗ dinner tonight is ID zero five nine for

7:06 ↗ financial forecast munis action plan and

7:09 ↗ annual audit and this will be presented

7:11 ↗ by beth goldberg the city's finance

7:13 ↗ director good evening good evening let

7:20 ↗ me get this on the screen while you're

7:24 ↗ doing that I I should probably mention

7:27 ↗ that we typically allow for public

7:30 ↗ comment during after each of the agenda

7:32 ↗ items which we will do tonight for folks

7:35 ↗ in the public who are here to comment

7:38 ↗ okay good evening everyone it feels like

7:42 ↗ it's been a couple weeks since I've been

7:46 ↗ here giving you a break from financial

7:49 ↗ information but here we are again so the

7:53 ↗ purpose of tonight's presentation is to

7:56 ↗ provide all of you and updated 2019

7:59 ↗ financial forecast I was last here in

8:01 ↗ August providing that forecast also want

8:05 ↗ to talk about our the munis

8:07 ↗ reimplementation action plan we talked

8:09 ↗ about this during budget deliberations

8:12 ↗ and at the time I was expecting this

8:15 ↗ action plan and promised to come back to

8:18 ↗ all of you with an update so I've got

8:19 ↗ that this evening and then also would

8:22 ↗ like to provide you with an update on

8:23 ↗ our 2018 annual audit so first for the

8:29 ↗ 2019 general fund forecast the the

8:35 ↗ revenue picture has deteriorated

8:37 ↗ slightly since I was presenting in

8:41 ↗ August down about $900,000 or about 1.7

8:45 ↗ percent the expenditure forecast has

8:49 ↗ improved slightly by coming in slightly

8:54 ↗ lower than forecast

8:56 ↗ we're expecting to spend about 300

8:59 ↗ thousand dollars less than what we had

9:02 ↗ forecast for our spending patterns in

9:04 ↗ August which is about 0.7% to the good

9:09 ↗ the net impact of these changes is a

9:12 ↗ $600,000 hit to the general fund which

9:15 ↗ would come out of fund balance since I

9:18 ↗ was here in August but also since I was

9:21 ↗ here in August we have received as you

9:24 ↗ all know the grant from King County to

9:28 ↗ partially offset some of our costs for

9:31 ↗ the Bergsma property acquisition and

9:33 ↗ council at the time had decided to use

9:37 ↗ fund balance in anticipation of those

9:39 ↗ grants and when those grants came back

9:41 ↗ in that would help replenish fund

9:43 ↗ balance so that more than offsets it's a

9:46 ↗ net impact of 2.3 million to us so it

9:49 ↗ more than offsets this but I want to

9:51 ↗ ISIL I want to separate that out because

9:54 ↗ including that in would start to mask

9:58 ↗ some of the underlying activity that is

10:01 ↗ going on so the chart that I'm

10:04 ↗ displaying on the screen now is similar

10:06 ↗ to a chart that I presented to all of

10:09 ↗ you in August the column not shaded in

10:13 ↗ green immediately next to the green

10:16 ↗ shaded area was what we were assuming in

10:20 ↗ August and the green columns next to it

10:25 ↗ the first green column is what we're

10:28 ↗ projecting now what we're calling the

10:29 ↗ December forecast this is based on

10:33 ↗ actual data through August 30th with the

10:38 ↗ exception of the big four revenues

10:40 ↗ property tax B&O tax utility tax sales

10:43 ↗ tax which is based on data through

10:45 ↗ September 30 of this year so when you

10:49 ↗ factor all of that in this basically

10:51 ↗ summarizes what I talked about on the

10:53 ↗ previous slide it just shows it more on

10:55 ↗ a crosswalk format so you can see the

10:58 ↗ various changes and what I'm going to do

11:01 ↗ through the rest of the presentation is

11:02 ↗ then talk about some of the specific

11:04 ↗ levels of detail of these changes

11:08 ↗ in terms of the revenue picture this is

11:11 ↗ a summary of our major revenue

11:14 ↗ categories and the ones shaded in light

11:18 ↗ green are the areas that we're seeing

11:23 ↗ some declines and I want to I'll talk

11:25 ↗ through each of those there are three

11:29 ↗ areas that are basically holding steady

11:31 ↗ but kind of barely and that's property

11:35 ↗ tax we're taking up slightly by $100,000

11:39 ↗ and actually I just today got the

11:42 ↗ property tax data for October and we as

11:46 ↗ of today have based on these numbers

11:48 ↗ have hit the the 9 point 1 million

11:51 ↗ dollar target so with two more months of

11:53 ↗ data to go we should be right on target

11:57 ↗ to hit that if they come in is I would

12:00 ↗ anticipate given trends right at that

12:02 ↗ nine point two million dollars the on

12:07 ↗ the slide because I don't have a

12:09 ↗ specific slide about it is utility tax

12:11 ↗ is shown in light green on here because

12:15 ↗ if you extended the the decimals out a

12:18 ↗ little bit further it's down about

12:21 ↗ $17,000 which is kind of a rounding

12:24 ↗ error but I wanted to acknowledge that

12:27 ↗ but I'm not going to I'm not going to go

12:28 ↗ into those details in the in the rest of

12:31 ↗ this presentation so now I'm gonna move

12:35 ↗ on to sales tax and the sales tax

12:41 ↗ forecast remains remains as a source of

12:46 ↗ weakness we're seeing continued

12:52 ↗ continued weakness this is showing the

12:56 ↗ sales tax collections month by month for

13:00 ↗ 2019 as compared to 2000 the same the

13:06 ↗ same month in 2018 and what you are

13:09 ↗ seeing is that for each of these months

13:14 ↗ a decrease relative to the same month

13:19 ↗ last year with the exception of the

13:21 ↗ month of April in the month of September

13:23 ↗ which are the two months that we've had

13:25 ↗ this year where it's actually been above

13:28 ↗ what happened in 2018 so overall sales

13:35 ↗ tax is down by a hundred and seventy six

13:37 ↗ thousand dollars from the August

13:40 ↗ forecast about 1.1 percent but we are

13:45 ↗ seeing some stabilization in in these

13:50 ↗ numbers so when I was here in August we

13:53 ↗ were the total through August when I was

13:57 ↗ here in August and I should say maybe

13:59 ↗ sorry I'm rambling a little bit the

14:02 ↗ August data the August forecast was

14:04 ↗ based on data that we had collected

14:06 ↗ through the end of June so we've got two

14:08 ↗ three more months worth of data in here

14:11 ↗ at that point based on the collections

14:14 ↗ through June we were trending four

14:16 ↗ percent four point one percent lower

14:18 ↗ than the same period last year so now

14:21 ↗ we're trending three point two percent

14:24 ↗ so we are seeing a slowing in the rate

14:28 ↗ of decline in these in these revenues

14:30 ↗ but nonetheless there is an overall

14:32 ↗ decline this next slide talks about

14:38 ↗ what's happening in our major sales tax

14:42 ↗ sectors so our largest sales tax

14:46 ↗ collections is in the retail trade

14:48 ↗ sector we get 46 percent roughly of our

14:51 ↗ sales tax revenue from the retail trade

14:53 ↗ sector construction is our next biggest

14:56 ↗ sector at 16% and accommodations and

15:00 ↗ food service represents 9% of our sales

15:03 ↗ tax and then all other categories

15:05 ↗ represents about 18 different sectors

15:09 ↗ it's an amalgamation of those so

15:14 ↗ year-to-date through September

15:16 ↗ construction is down 8% this is a slight

15:21 ↗ worsening from what we had seen in

15:24 ↗ August

15:24 ↗ where it was down 6% relative to the

15:28 ↗ previous the same period last year

15:31 ↗ retail trade while down 4% from last

15:35 ↗ year is actually an improvement relative

15:39 ↗ to where we were in the August forecast

15:43 ↗ retail was down 8% in August so that's

15:47 ↗ that is a pretty significant change and

15:53 ↗ since this represents 46 percent of our

15:56 ↗ revenues that really has an impact

15:59 ↗ accommodation and food service is

16:01 ↗ performing slightly worse than where we

16:03 ↗ were in August in August it was down

16:05 ↗ about one percent now it's down three

16:08 ↗ percent and then the all other

16:13 ↗ categories is down one percent relative

16:16 ↗ to the same period and then as I

16:18 ↗ mentioned before overall were down 3

16:20 ↗ percent in an August we were down 4

16:23 ↗ percent so when I was here in August I

16:29 ↗ displayed this chart although it was a

16:31 ↗ different time period but the data as

16:36 ↗ was the case in the August forecast

16:39 ↗ trends through September tend to be

16:43 ↗ pretty predictive of what we're going to

16:45 ↗ experience for the rest of the year so

16:48 ↗ that orange line at the top talks about

16:51 ↗ our demonstrates or displays the

16:54 ↗ percentage of sales tax revenue that we

16:57 ↗ would that we have collected January

17:00 ↗ through September in the years 2006

17:03 ↗ through 2018 as a percent of total

17:06 ↗ collections and what you will see

17:11 ↗ separate from a few blips in the 2011

17:15 ↗ 2012 or 2011 2010 period is that this

17:20 ↗ number is actually pretty steady on

17:22 ↗ average seventy three point six percent

17:25 ↗ of our sales tax revenue comes in during

17:28 ↗ the first nine months of the year so if

17:32 ↗ that trend were to continue

17:35 ↗ we would expect that our revenues will

17:41 ↗ end in 2019 at about 5.7 million dollars

17:46 ↗ and what we did in the August forecast

17:49 ↗ is we use that trend line in August and

17:51 ↗ we we forecasted it out but knowing that

17:55 ↗ we've had weakness and sales tax

17:58 ↗ revenues and to be conservative

18:00 ↗ we took that number down by an

18:01 ↗ additional $200,000 we did the same

18:05 ↗ thing with this forecast so the the

18:09 ↗ projection the five fifteen point seven

18:11 ↗ million dollars here is taking that 73

18:15 ↗ percent trend line mapping that out for

18:19 ↗ the last three months of the year and

18:21 ↗ then lowering it by two hundred thousand

18:23 ↗ dollars to build in an element of

18:25 ↗ conservatism you hear about retail

18:29 ↗ businesses saying it's all there health

18:31 ↗ is all about how they perform during the

18:34 ↗ holiday shopping period frankly our

18:38 ↗ sales tax forecast is gonna be all about

18:41 ↗ how do we perform how do our retail

18:44 ↗ businesses perform in the holiday

18:46 ↗ shopping period so it's all about it's

18:49 ↗ all about December with a little bit of

18:51 ↗ a boost in November because you're

18:53 ↗ seeing the some of the sales happen

18:55 ↗ earlier so we will be watching this

18:57 ↗ forecast very closely as the remaining

19:01 ↗ months of the year unfold now I want to

19:06 ↗ turn to the departmental revenues and

19:10 ↗ [Music]

19:12 ↗ the bulk of the $900,000 weakness that

19:17 ↗ we are seeing in revenues is actually

19:19 ↗ related to departmental revenues and the

19:23 ↗ first one I would talked about is

19:24 ↗ planning permits and licensing and the

19:27 ↗ forecast is taking that down by about

19:29 ↗ $600,000 or 11% and this change in the

19:37 ↗ forecast is largely related to the

19:41 ↗ delay in the anticipated permits on a

19:44 ↗ number of major projects so we were

19:47 ↗ anticipating a number of major projects

19:49 ↗ to come online in the latter half of

19:52 ↗ this year and in talking with staff at

19:55 ↗ DSD they are now seeing delays on those

19:58 ↗ projects it's not that the projects

19:59 ↗ aren't gonna happen it's just they're

20:01 ↗ gonna start a little bit later so we're

20:03 ↗ taking the forecast down in 2019

20:05 ↗ accordingly but we should expect to see

20:08 ↗ those revenues come in in 2020 aside

20:12 ↗ from this revenues from typical workload

20:15 ↗ the more routine work is remaining

20:19 ↗ steady and on target I like to ask a

20:22 ↗ question when delay and major projects

20:26 ↗ do we know what those are maybe that's

20:28 ↗ for the city administrator if you know

20:31 ↗ it's several of the school projects

20:34 ↗ primarily in the trail head project the

20:37 ↗ ones that are driving the delay or the

20:41 ↗ delays that are causing the revenue

20:44 ↗ change all right thanks

20:49 ↗ Parks and Recreation is another revenue

20:53 ↗ line where we're seeing some weakness

20:55 ↗ and I'm gonna look at director or parks

20:59 ↗ director as I say this the the Parks and

21:03 ↗ Recreation revenue line and I think

21:06 ↗ you'll recall hearing me say this before

21:08 ↗ is a bit of a misnomer because this

21:10 ↗ simply record presents fees for

21:15 ↗ recreation programs so basketball summer

21:18 ↗ day camps things of that nature it does

21:20 ↗ not represent the full gamut of revenues

21:23 ↗ that Parks is bringing in so for example

21:26 ↗ facilities rentals that's rolling up

21:29 ↗ into the other revenue category but when

21:32 ↗ you look at those fees very narrowly and

21:35 ↗ in particular which is how our revenues

21:38 ↗ roll up we are bringing that forecast

21:41 ↗ down $300,000 and this is due to a

21:45 ↗ couple of changes that have occurred in

21:48 ↗ how parks has been collecting fees so

21:51 ↗ you may recall that

21:53 ↗ about this time last year they

21:54 ↗ implemented the perfect mind

21:57 ↗ registration program that program allows

22:01 ↗ the parks department to collect fees on

22:05 ↗ an incremental basis so you can register

22:07 ↗ for a class or a program but the deposit

22:11 ↗ down and then when the class or the

22:14 ↗ program starts you pay the balance of

22:16 ↗ the fees so it's changed under the old

22:19 ↗ system you had to pay it all up front so

22:22 ↗ it's changed how the cash flow is coming

22:25 ↗ in to the parks department and what

22:28 ↗ appeared to have happened in the

22:30 ↗ original forecast and we've been

22:33 ↗ spending this year trying to true it up

22:34 ↗ is that the forecast wasn't taking that

22:37 ↗ into account so it was overestimating

22:40 ↗ the revenues we brought it down in

22:41 ↗ August but as that as were adjusting to

22:45 ↗ this new reality were were we're still

22:49 ↗ truing up the the revenue numbers the

22:52 ↗ actual activity and the registration in

22:54 ↗ the class is there remaining on target

22:57 ↗ but this this period of transition when

23:00 ↗ we're adjusting to the new cash flow

23:02 ↗ it's taken some time to really nail down

23:06 ↗ how the revenues are actually flowing in

23:08 ↗ Paul thank you I think you answered my

23:11 ↗ question

23:13 ↗ we have receivables that offset this

23:16 ↗ cash base but we have outstanding

23:18 ↗ receivables correct correct and we we

23:20 ↗ feel like the 2020 budget has done a

23:24 ↗ better job of anticipating those with

23:27 ↗ you know as we've got not a complete

23:29 ↗ year under our belt but we so we think

23:32 ↗ we're going to be closer but this is

23:35 ↗ another revenue line that we'll have to

23:36 ↗ watch and it may take one more year to

23:38 ↗ you know really understand that cash

23:41 ↗ flow but this is not this should not be

23:43 ↗ seen as an indication that we've got a

23:48 ↗ problem with registrations and our perks

23:51 ↗ programs

23:52 ↗ I made suggest that in addition to the

23:55 ↗ cash actually received we're actually

23:56 ↗ reporting outstanding receivables as

23:58 ↗ well I mean it's on the books right

24:01 ↗ just to be collected correct yeah yes

24:05 ↗ and and one of the big one of the big

24:09 ↗ areas is is actually happening right now

24:12 ↗ which is basketball and basketball the

24:15 ↗ basketball program is a very popular

24:17 ↗ program in previous years you can you

24:20 ↗ take the registration money up front

24:22 ↗ which would be in the fall even though

24:25 ↗ the programs are starting in the winter

24:27 ↗ so this year were collecting the

24:30 ↗ deposits and we'll collect the the final

24:34 ↗ registration fees as the basketball

24:36 ↗ program starts up and I don't know if

24:39 ↗ Jeff wants to he's good I mean I'm

24:43 ↗ viewing his body language he gave me the

24:46 ↗ thumbs up I don't want to go too far

24:49 ↗ down this rabbit hole but I guess it

24:50 ↗ kind of begs the question of if we're

24:52 ↗ gonna have if we are having any issues

24:54 ↗ that we I didn't anticipate so a deposit

24:57 ↗ but not paying the balance so I don't

24:59 ↗ know that we can necessarily Paul

25:04 ↗ mentioned putting it on the books which

25:05 ↗ I understand and agree with but I was

25:07 ↗ thinking you know what happens if the

25:09 ↗ rest of them and he doesn't come in and

25:10 ↗ separately not for a budget discussion

25:12 ↗ is then practically speaking if we have

25:15 ↗ registrants who don't pay then what we

25:17 ↗ do we don't have to talk about that

25:18 ↗ tonight I'm just wondering about the

25:19 ↗ money part of it Jeff Watling Parks

25:23 ↗ Recreation Director real quickly just to

25:25 ↗ add on to what Beth said what we're

25:27 ↗ seeing here also is with the transition

25:30 ↗ to perfect mind this new software system

25:32 ↗ it's not just a deposit payment thing

25:36 ↗ it's I'm gonna look to you from an

25:39 ↗ accounting basis we went from a cash

25:41 ↗ accrual to actual so what was happening

25:44 ↗ in these big programs between years

25:48 ↗ rather than deferring rather than

25:51 ↗ deferring that revenue to the year the

25:53 ↗ service actually happened in prior years

25:55 ↗ some of that youth basketball revenue

25:58 ↗ would be captured in the year it was

26:00 ↗ collected right so if you follow me this

26:03 ↗ this year being the first year where we

26:05 ↗ didn't see youth basketball revenue 29

26:10 ↗ teens youth basketball revenue some of

26:11 ↗ that was collected in 18

26:14 ↗ right and so now in 2019 the 2020 youth

26:19 ↗ basketball league is actually going to

26:20 ↗ be identified in 2020 so we're in this

26:23 ↗ this year of transition that I think

26:27 ↗ represents a lot of that differentiation

26:30 ↗ if that makes any sense transition it

26:33 ↗ transitioned that one that was not

26:35 ↗ captured in the original budget numbers

26:38 ↗ and so we've been during this transition

26:41 ↗ you're trying to catch that up I you

26:43 ↗ know we believe we've done a better job

26:45 ↗ of capturing the new reality in next

26:49 ↗ year's budget numbers but this year

26:51 ↗ there it's just it's another correction

26:52 ↗ so other questions about this okay okay

27:01 ↗ and then the last piece that I wanted to

27:06 ↗ highlight on the financial forecast is

27:08 ↗ with the receipt of the King County

27:11 ↗ grant for the Bergsma acquisition our

27:13 ↗ fund balance remains healthy at about 25

27:17 ↗ percent of expenditures and were

27:22 ↗ anticipating 2019 ending fund balance of

27:26 ↗ about fifteen point five million dollars

27:29 ↗ in terms of looking ahead at the

27:33 ↗ forecast we are continuing to closely

27:36 ↗ monitor the revenues as they come in I

27:39 ↗ mentioned we got the October property

27:42 ↗ tax numbers this morning and some ones

27:47 ↗ across the street working late tonight

27:49 ↗ compiling we've just received bno

27:51 ↗ utility tax numbers so we'll we'll keep

27:55 ↗ plugging those in and should towards the

27:58 ↗ end of the first quarter have another

28:00 ↗ update for you want to wait for those

28:02 ↗ final sales tax numbers to come in which

28:05 ↗ will be at the end of February because

28:06 ↗ there's a two-month lag and then can

28:09 ↗ give you all an update again at that

28:12 ↗ time yeah

28:17 ↗ councilmember Walsh I know the chamber

28:20 ↗ has mentioned that there have been more

28:22 ↗ business closures during this year have

28:25 ↗ we seen anything of

28:26 ↗ in B&O tax collection amount or number

28:31 ↗ of businesses that are filing a closure

28:35 ↗ our B&O tax his remain healthy

28:40 ↗ and that going back a few slides is the

28:43 ↗ one one of the one revenue categories

28:46 ↗ particularly of the big four that has

28:49 ↗ remained largely on forecast and and

28:53 ↗ based on December eking slightly up so

28:57 ↗ we are not seeing that translate in you

29:01 ↗ know and my understanding although I

29:04 ↗ don't have the numbers and you might be

29:05 ↗ looking for them I might at the corner

29:08 ↗ of my eye I think our business licenses

29:10 ↗ of home yes that information the from

29:14 ↗ the chamber was perhaps not as accurate

29:16 ↗ as it could have been and I know that we

29:18 ↗ shared some information when it came out

29:19 ↗ I was Kevin nails about my figure on in

29:21 ↗ the last thirty seconds but you know

29:24 ↗ we've not seen that so you know we're

29:27 ↗ not seeing wild growth either but things

29:30 ↗ remain steady

29:36 ↗ okay so are there any last questions

29:40 ↗ about the forecast before I pivot to the

29:42 ↗ next topic

29:44 ↗ okay so munis implementation and maybe

29:47 ↗ I'll say right here in some respects all

29:49 ↗ of these are interconnected our ability

29:53 ↗ to generate a forecast is a little bit

29:56 ↗ challenged because of our munis

29:59 ↗ challenges and so are looking forward to

30:04 ↗ seeing some improvements in munis so

30:07 ↗ that we can deliver that information to

30:09 ↗ all of you more easily and then when I

30:11 ↗ get to the audit it all again ties in

30:14 ↗ with munis so this is all interconnected

30:17 ↗ in a weird sort of way or maybe not

30:19 ↗ weird but anyway you have heard me talk

30:23 ↗ fairly extensively about the challenges

30:26 ↗ that we have had with munis and the way

30:31 ↗ we have been deploying it our ability to

30:34 ↗ access financial data in an efficient

30:39 ↗ manner and just how general workflow is

30:43 ↗ working or in many cases is not working

30:45 ↗ so was for all of you on April Fool's

30:50 ↗ Day talking about this initially and at

30:54 ↗ that point we were starting to engage

30:57 ↗ the government finance Officers

30:59 ↗ Association to do an initial assessment

31:03 ↗ and process mapping and to develop this

31:08 ↗ this action plan that would serve as the

31:11 ↗ basis to re-implement munis and they

31:15 ↗ completed that action plan a couple of

31:17 ↗ weeks ago and it's part of that they

31:21 ↗ have documented major observations about

31:24 ↗ what's working with the system what's

31:26 ↗ not working with the system the action

31:28 ↗ plan communicates the GFO a

31:30 ↗ recommendations we've had an opportunity

31:32 ↗ for give-and-take to confirm and assess

31:37 ↗ the their recommendations and then

31:40 ↗ this action plan serves as next steps

31:43 ↗ for the project and where we are going

31:46 ↗ from here and details an implementation

31:51 ↗ plan and identifies critical success

31:55 ↗ factors of what we need to do to ensure

31:58 ↗ this next implementation is more

32:01 ↗ successful than the first one

32:03 ↗ and the chart on this page is a chart

32:08 ↗ that was produced by the geophone as

32:13 ↗ part of the action plan and it goes

32:17 ↗ through each of our major it goes

32:20 ↗ through each of our major functions

32:22 ↗ within munis accounting project

32:24 ↗ accounting budget which is actually not

32:27 ↗ in munis but there is an interplay

32:29 ↗ procurement accounts receivable capital

32:32 ↗ assets and our payroll system and

32:34 ↗ provides a color coding of the amount of

32:40 ↗ change and work required to address some

32:43 ↗ of the underlying issues with the red

32:46 ↗ being areas that are gonna require the

32:50 ↗ most work and what you will see for

32:53 ↗ example in the accounting area in the

32:55 ↗ procurement area is there are a lot of

32:58 ↗ opportunities for improvement some of

33:03 ↗ the areas highlighted in yellow chart of

33:05 ↗ accounts you've heard me talk about that

33:07 ↗ i believe before that there was a redo

33:10 ↗ of the chart of accounts about a year

33:11 ↗ ago that has resulted in some odd

33:16 ↗ roll-ups including the perks roll up

33:18 ↗ that I was talking about earlier we need

33:21 ↗ to update that we don't also in the

33:24 ↗ context of revenues I think I mentioned

33:26 ↗ in August that we no longer have

33:29 ↗ departmental designations for revenue so

33:32 ↗ a revenue line like local grants of

33:35 ↗ which we get a lot and are very

33:37 ↗ appreciative of we can't distinguish in

33:40 ↗ the current chart of accounts and then

33:41 ↗ immunise which ones of those might be

33:44 ↗ perks revenues versus which ones might

33:46 ↗ be police revenues which makes it very

33:48 ↗ hard for city staff whether that be in

33:51 ↗ finance or the department's the

33:53 ↗ selves to be able to track their budget

33:56 ↗ position so we need to correct that as

33:58 ↗ part of this as well so this is a

34:00 ↗ high-level synopsis of the areas we're

34:05 ↗ going to be focusing on and the work we

34:08 ↗ are going to be doing over the coming

34:10 ↗ year and then this next slide is

34:14 ↗ provides a timeline of what we

34:16 ↗ anticipate happening next

34:18 ↗ so I mentioned during budget

34:20 ↗ deliberations that GFO a is going to

34:24 ↗ stay involved and in many respects act

34:28 ↗ as is our agent and they have done this

34:31 ↗ for many jurisdictions around the

34:33 ↗ country they have relationships with

34:35 ↗ munis they're having discussions with

34:38 ↗ munis now and it's gonna allow us to

34:41 ↗ really focus in on the actual tasks

34:45 ↗ without doing a lot of pre-planning with

34:48 ↗ munis is it's sort of getting to the

34:49 ↗ heart of the matter so over the next two

34:54 ↗ months or so GFO a will be working with

34:57 ↗ us and with tyler the purveyor of munis

35:01 ↗ to develop a scope of work

35:03 ↗ we'll have a systems demo because our

35:08 ↗ implementation the system looks much

35:11 ↗ different now and so it will be good for

35:13 ↗ people to see what opportunities and

35:16 ↗ possibilities are there and then to

35:18 ↗ negotiate the contract with munis once

35:21 ↗ the contract is negotiated we will

35:23 ↗ return to Council that will require

35:25 ↗ council approval so we're anticipating

35:27 ↗ coming back and at the end of February

35:31 ↗ with that contract and having another

35:33 ↗ update for all of you

35:35 ↗ once that contract is in place we will

35:38 ↗ then be working in phases and GFO way

35:42 ↗ has described them as sort of short

35:43 ↗ sprints rather than long marathons and

35:46 ↗ focus on specific elements and phases

35:49 ↗ and it will also narrow the scope of how

35:53 ↗ many staff members are involved because

35:54 ↗ they'll just need to focus in on on the

35:57 ↗ area that that impacts them directly so

36:00 ↗ phase 1 which will occur April through

36:02 ↗ the end of June will focus on

36:05 ↗ of accounts and setting up various

36:07 ↗ reporting features phase 2 will focus on

36:10 ↗ procurement contracts p-cards in payroll

36:13 ↗ and then phase 3 will focus on capital

36:17 ↗ assets accounts receivable and more on

36:20 ↗ payroll and then we'll have testing

36:22 ↗ going on with the goal of going live

36:25 ↗ next December into January so that we

36:28 ↗ could start 2021 with our new system in

36:32 ↗ place so I'll pause there and see if

36:37 ↗ there any questions about this the

36:42 ↗ president works so we were talking in

36:46 ↗ budget season the question came up about

36:50 ↗ how much money we've spent on the munis

36:54 ↗ implementation thus far and how much

36:56 ↗ money we expect is yet to spend on the

36:59 ↗ munis implementation and are those

37:02 ↗ answers still coming I believe we

37:06 ↗ provided those answers during budget

37:08 ↗ deliberations and I don't remember those

37:12 ↗ figures off the top of my head but we

37:14 ↗ can resend that response to you after

37:18 ↗ this meeting I don't remember getting

37:20 ↗ sort of a grand total planned going

37:23 ↗ forward what we think it's gonna take to

37:25 ↗ finish the munis implementation but I

37:28 ↗ will go back and I will go back and

37:29 ↗ double-check yeah and I we can resend

37:32 ↗ that information because I'm fairly

37:34 ↗ certain that we gather that but I also

37:38 ↗ know we were sending you a lot of

37:40 ↗ information and there was how far are we

37:50 ↗ into this implementation roughly are we

37:52 ↗ like 10% in 50% in 80% and in terms of

37:56 ↗ again that idea of the spend that's

37:59 ↗ behind us versus suspended in front the

38:02 ↗ re implementation next week we're not

38:05 ↗ were not were in the GFO a contract at

38:09 ↗ this point and the big spend

38:13 ↗ be when we re-engage munis to work on

38:18 ↗ this implementation plan that I've laid

38:20 ↗ out here that work won't start until we

38:23 ↗ bring that contract back to all of you

38:26 ↗ with those details so somebody asked the

38:29 ↗ hard question that so my old boss Jeff

38:32 ↗ Bezos said that the hardest thing to do

38:34 ↗ is to make a decision when there's a

38:37 ↗ large sunk cost involved

38:39 ↗ is it worth 3 examining whether munis is

38:41 ↗ the right software use given the

38:43 ↗ challenges that we've had and consider

38:45 ↗ what other options would look like as a

38:48 ↗ as a rough order of magnitude in my

38:53 ↗ professional judgment no and the reason

38:57 ↗ why I'm saying it is for a couple of

38:59 ↗ reasons the problems were having with

39:02 ↗ munis and GFO a describes this in the

39:05 ↗ action plan are not because munis is a

39:08 ↗ problem munis is a software package

39:12 ↗ works just fine and there are many many

39:15 ↗ many jurisdictions around the country in

39:17 ↗ Washington State that are successfully

39:19 ↗ using munis the challenges we are having

39:22 ↗ are the result of an implementation that

39:28 ↗ did not follow best practices of what an

39:35 ↗ organization should do when implementing

39:39 ↗ a system so we purchased elements of

39:42 ↗ munis that we never implemented one

39:46 ↗ example being bank reconciliations we

39:49 ↗ have not implemented the bank

39:51 ↗ reconciliations we're still doing that

39:53 ↗ manually there are other elements that

39:57 ↗ we did implement but we are not using it

40:00 ↗ to its fullest extent and we're still

40:04 ↗ using site systems either out of past

40:07 ↗ practice or out of necessity because we

40:10 ↗ didn't implement the system the fullest

40:12 ↗ ways so it's not it's not a problem with

40:17 ↗ the software package per se it's it's

40:20 ↗ how we implemented it and so

40:23 ↗ we can choose another vendor you'd run a

40:26 ↗ similar risk of you know either we're

40:29 ↗ gonna implement it the proper way or not

40:31 ↗ and I am committed the team is committed

40:35 ↗ I T is committed to ensuring that we

40:38 ↗ follow best practices when it comes to

40:41 ↗ immunise implementation project and GF

40:44 ↗ OE has experience helping jurisdictions

40:47 ↗ do this so we've got there and it's

40:49 ↗ purty s-- to help with that with that as

40:51 ↗ well the other reason that I would say

40:54 ↗ that I don't think we should look at

40:57 ↗ another vendor is that were in the

40:59 ↗ middle of an implementation now and that

41:02 ↗ implementation is the utility billing

41:04 ↗ system which is a munis project product

41:08 ↗ excuse me if we were to select another

41:11 ↗ vendor the work we are doing now to

41:14 ↗ implement utility billing that would

41:16 ↗ either remain on a separate system so

41:18 ↗ wouldn't be integrated or we would have

41:20 ↗ to redo that work as well and one of the

41:25 ↗ things that we are finding with the

41:28 ↗ utility billing implementation there's a

41:30 ↗ whole new team by T team wasn't here for

41:32 ↗ the original implementation the finance

41:35 ↗ team wasn't here we are taking the time

41:37 ↗ to do for example

41:39 ↗ pre testing of the system that wasn't

41:42 ↗ done the first time around so we have a

41:45 ↗ level of confidence that that this

41:47 ↗ implementation is going to go much

41:49 ↗ better and if we were to find a

41:51 ↗ different vendor we would have to either

41:53 ↗ have it as I mentioned as a separate

41:55 ↗ system or start over on that the third

41:58 ↗ element that are the third reason that I

42:01 ↗ would cite for not recommending looking

42:04 ↗ at a different package it's just the

42:06 ↗ amount of time it would take we would

42:08 ↗ have to go through an RFP process with

42:11 ↗ demos from each vendor to to identify a

42:17 ↗ new vendor and that would delay the

42:21 ↗ start of this work and the longer it

42:23 ↗ takes us to address these underlying

42:25 ↗ issues the longer our challenges are

42:27 ↗ gonna remain in terms of financial

42:29 ↗ reporting in

42:31 ↗ you know use of staff resources to

42:35 ↗ complete our work and you know we've

42:39 ↗ identified what the issues are I think

42:41 ↗ we've got a plan in place to fix it so

42:43 ↗ for those reasons I would say sticking

42:46 ↗ with munis makes the most organizational

42:48 ↗ sense for us okay and then one last

42:50 ↗ follow-up so GFO a is not who did the

42:53 ↗ previous implementation no we had a

42:55 ↗ vendor and my understanding is we let

42:58 ↗ the we let the implement the project

43:00 ↗ manager go part way through which also

43:02 ↗ is not necessarily an advisable tasks

43:07 ↗ they are they are new to us GFO a Thank

43:09 ↗ You councilman winters time really along

43:13 ↗ those same lines I was going to ask you

43:14 ↗ about the implementation team with the

43:17 ↗ knowledge some of the information I have

43:20 ↗ about the past implementation part of it

43:23 ↗ was was the team both external and how

43:26 ↗ the internal team was put together and

43:28 ↗ actually uh one of the things council

43:31 ↗ had done is actually appropriated funds

43:34 ↗ for a project manager that position

43:36 ↗ never got filled so it was there was a

43:38 ↗ it was a it just didn't happen and that

43:41 ↗ perhaps no surprise on the outcome so

43:44 ↗ you talked about you know best practices

43:46 ↗ we know there's configuration changes

43:48 ↗ the chart of accounts be an example

43:49 ↗ something has to be improved just say a

43:51 ↗ few words to me about the the project

43:52 ↗ team the organization especially in the

43:54 ↗ level of project management that's

43:56 ↗ involved so the project team involves me

44:00 ↗ have hired a new deputy director finance

44:05 ↗ deputy director who has experience

44:08 ↗ implementing ERP s4 at the state of

44:11 ↗ Arizona he was on the implementation

44:13 ↗ team for the Arizona Department of

44:15 ↗ Transportation and was their lead as the

44:18 ↗ state of Arizona was implementing their

44:20 ↗ ERP so he has direct experience we have

44:24 ↗ a new senior accountant who comes to us

44:26 ↗ from the city of Seattle that was

44:29 ↗ brought on as City of Seattle was moving

44:32 ↗ to its new ERP Oracle and she helped

44:35 ↗ with a lot of the conversion processes

44:38 ↗ and getting them ready for their audit

44:41 ↗ their annual audit

44:43 ↗ after the conversion so she has she she

44:48 ↗ can speak very she speaks and as well

44:51 ↗ very well-versed in what the City of

44:53 ↗ Seattle did well what we don't want to

44:55 ↗ replicate so she's part of the project

44:57 ↗ team on the IT side we have John Trager

45:00 ↗ our a team manager was not involved in

45:03 ↗ the original implementation is project

45:05 ↗ managing the utility billing work and

45:09 ↗ it's following those best practices

45:12 ↗ including engaging a project manager on

45:16 ↗ that work so he's part of the team as is

45:18 ↗ gust wanna in an armoured way in in the

45:23 ↗ IT department GFO a will remain IT is

45:28 ↗ currently looking also for an on-site

45:30 ↗ project manager that's part of the the

45:33 ↗ budget scope and then on the finance

45:36 ↗ side and we haven't figured out how to

45:40 ↗ deploy that yet but the resources but

45:44 ↗ there is money in the 2020 budget to

45:47 ↗ help the implementation and we're

45:49 ↗ anticipating needing to backfill staff

45:52 ↗ so that they can work on the project

45:55 ↗ plan and still keep the day-to-day work

45:57 ↗ going so that's another element that we

46:00 ↗ are in the process of pulling together

46:02 ↗ and we actually have a meeting with the

46:04 ↗ IT team tomorrow to to continue these

46:10 ↗ discussions about how we're gonna move

46:12 ↗ this forward in terms of external so I

46:15 ↗ look up their secure to pay I see

46:17 ↗ payroll capital assets receivables

46:19 ↗ payroll they're gonna be going on like

46:21 ↗ at least four different modules at the

46:23 ↗ same time I mean do you have external

46:24 ↗ consultants for each one of them

46:26 ↗ no it'll be GF away has done already

46:29 ↗ done the process mapping so it's it's

46:32 ↗ going to Tyler saying this is the

46:34 ↗ configuration we need let's make it

46:36 ↗ let's make it happen Tyler consultants

46:38 ↗ working with us on Tyler consultants

46:40 ↗ Tyler will be doing the work Tyler's the

46:44 ↗ vendor

46:45 ↗ and they will be doing the work to

46:47 ↗ configure the system to meet our

46:50 ↗ specifications

46:53 ↗ councilmember Walsh looking at that

46:56 ↗ timeline do we have any concerns with

46:58 ↗ building out next year's budget during

47:02 ↗ heavy implementation phase 2 phase 3

47:06 ↗ periods it's a we do the budget in

47:11 ↗ questa KY and it's a different team so

47:15 ↗ the budget team will be working on the

47:16 ↗ budget whereas most of this is the

47:19 ↗ accounting staff accounts receivable

47:21 ↗ payroll staff so they're not as involved

47:23 ↗ with the budget okay thanks okay I did

47:32 ↗ find the response and it looks like we

47:35 ↗ had spent about $600,000 thus far in

47:38 ↗ implementation 850 on ongoing system

47:42 ↗ management costs and the upcoming year

47:44 ↗ would be about a million

47:47 ↗ thank you okay so I know this has gone a

47:52 ↗ little bit over very quickly we want to

47:55 ↗ give you an update on the annual audit

47:58 ↗ the state auditor's office began the

48:00 ↗ audit of our 2018 financial statements

48:03 ↗ in November they anticipate completing

48:06 ↗ the audit in February in the past the

48:12 ↗ results have been presented internally

48:15 ↗ to the administration sometimes council

48:17 ↗ members have been present sometimes not

48:19 ↗ this year we want to do something

48:21 ↗ different and we want to present the

48:23 ↗ results in a council meaning and so we

48:27 ↗ will get that scheduled in the state

48:29 ↗ auditor's office will be here to present

48:31 ↗ those results I am anticipating that we

48:36 ↗ will likely have another year of audit

48:38 ↗ findings and I don't relish in saying

48:41 ↗ that but our financial systems make it

48:45 ↗ very difficult to prepare a financial

48:48 ↗ statements and so the munis tree

48:51 ↗ implementation plan I see is critical we

48:54 ↗ have a team in place that I think is

48:57 ↗ strong and I think we're curbing the

49:01 ↗ turnover and we've got a strong team in

49:02 ↗ place that is committed to the ministry

49:06 ↗ implementation committed to seeing us

49:10 ↗ get beyond these audit findings I will

49:13 ↗ again remind you it was for internal

49:15 ↗ controls due to material reporting

49:18 ↗ numbers it was not as a result of loss

49:21 ↗ of any financial resources and

49:24 ↗ ultimately we were able to correct those

49:26 ↗ in the state auditor's office in each of

49:29 ↗ those years was able to issue clean

49:31 ↗ audits for us but we we need to get

49:35 ↗ beyond the reporting so that we can

49:38 ↗ produce accurate financial statements

49:40 ↗ and with that I am done with my formal

49:44 ↗ comments for the last item I want to say

49:47 ↗ that the presentation at a future

49:49 ↗ council meeting for the added visibility

49:52 ↗ and transparency I think is absolutely

49:53 ↗ the right move

49:54 ↗ and I also again I've done it two or

49:57 ↗ three times I again when I applaud you

49:58 ↗ for your candid presentations before

50:01 ↗ they counsel anything else all right

50:08 ↗ thank you

50:10 ↗ the next item on our agenda is ID zero

50:14 ↗ four six six park impact fees and this

50:17 ↗ will be presented by Trish hanging and

50:19 ↗ policy planning manager I didn't

50:29 ↗ actually ask for any public comment if

50:32 ↗ there anybody here and from the public I

50:35 ↗ see one are you interested in you making

50:38 ↗ all right so thank you

51:41 ↗ do we want to take a break while you get

51:43 ↗ ready okay okay why don't we take a

51:52 ↗ five-minute break

52:04 ↗ you

54:57 ↗ okay we're gonna get started again and

54:59 ↗ we are on our second agenda item ID zero

55:03 ↗ four six six part impact fees being

55:06 ↗ presented by Trish Hannon and policy

55:08 ↗ planning manager and I see you have some

55:10 ↗ friends with you tonight I do I do thank

55:12 ↗ you our friends Luke and John and

55:17 ↗ they're from FCS Group and they also did

55:19 ↗ our other impact fees and mitigation

55:21 ↗ fees that you all approved in September

55:23 ↗ and so we're happy to have them back for

55:26 ↗ the study session on Parkes we also have

55:28 ↗ some of the parks department

55:30 ↗ rockstars here to answer any questions

55:32 ↗ related to the projects in the capital

55:34 ↗ facility Earth Capital Improvement

55:36 ↗ Program I'm so thank you for being here

55:39 ↗ wanted to also say that we received some

55:41 ↗ comments and questions from Council

55:43 ↗ members this weekend and so the

55:45 ↗ presentation that they're going to give

55:47 ↗ is slightly different than what you had

55:50 ↗ in your packet because we wanted to be

55:52 ↗ responsive to the questions that we

55:54 ↗ received we can post that tomorrow if

55:57 ↗ you'd want to see the new and improved

55:58 ↗ presentation tomorrow on the website but

56:02 ↗ just so you know that if you're

56:04 ↗ following along from the packet the

56:05 ↗ slides are in a little different order

56:07 ↗ and have some new slides for the

56:09 ↗ information that was requested so with

56:11 ↗ that I will turn it over to Luke and

56:13 ↗ John John Luke

56:25 ↗ so the way that we've we've set this up

56:27 ↗ we'll talk a little bit about what an

56:29 ↗ impact fee is refresh your memories and

56:32 ↗ touch on the statutory basis for impact

56:34 ↗ fees we'll go through the results then

56:37 ↗ the key inputs and calculations to show

56:41 ↗ you the calculation of the fees compare

56:44 ↗ them to the current park impact fees and

56:46 ↗ also we'll look at them in total with

56:49 ↗ the other fees that have been adopted

56:51 ↗ and provides some comparative

56:53 ↗ information on those and then summarize

56:58 ↗ so an impact fee is a one-time fee paid

57:02 ↗ at the time of development by new

57:05 ↗ development it is intended to capture a

57:09 ↗ proportionate share of the system

57:12 ↗ facilities that are needed to serve that

57:15 ↗ growth that new development that's

57:17 ↗ happening they do not include permit or

57:21 ↗ application fees these are about shares

57:23 ↗ of system facilities and not local

57:26 ↗ facilities some other key language from

57:33 ↗ the statute and the key the key phrase

57:36 ↗ here is that we must provide for a

57:38 ↗ balanced between impact fees and other

57:40 ↗ sources of funding we can't be relying

57:42 ↗ entirely on impact fees to construct the

57:45 ↗ CIP in this case

57:50 ↗ the improvements on the list those are

57:54 ↗ the eligible improvements that we

57:55 ↗ include in our calculation must be

57:57 ↗ related reasonably related to new

58:00 ↗ development they have to be growth

58:01 ↗ related the fees can't exceed a

58:04 ↗ proportionate share of those facilities

58:07 ↗ the the share that growth will use and

58:11 ↗ the improvements must benefit new

58:13 ↗ development if in the case that a

58:20 ↗ developer is required to build or

58:24 ↗ construct or add one of the projects on

58:27 ↗ the list as a condition of development

58:30 ↗ then you have to give them credit

58:32 ↗ against the impact fees for that for

58:34 ↗ that improvement 8200 207 au is all

58:38 ↗ about how we account for impact the

58:40 ↗ proceeds retain them in special accounts

58:43 ↗ we can we can spend impact fees only on

58:48 ↗ projects and those growth related

58:50 ↗ portions of projects in the capital

58:52 ↗ facilities plan element of the

58:54 ↗ comprehensive plan for the service that

58:56 ↗ we're talking about there is a 10 year

59:00 ↗ limit on spending impact fees so you

59:03 ↗ have to spend them within 10 years or

59:05 ↗ you can be required to pay them back

59:08 ↗ there was a question about is there must

59:12 ↗ you build all the projects on the list

59:14 ↗ that are used in the calculation of the

59:16 ↗ fee the short answer is no but you do

59:20 ↗ have to spend the money in 10 years

59:24 ↗ and you can't spend the impact fees on

59:27 ↗ projects that are not on the list

59:32 ↗ so this is a summary of the calculation

59:37 ↗ the math is pretty straightforward the

59:40 ↗ the work is in figuring out what numbers

59:42 ↗ were dividing by by others so the future

59:46 ↗ project component which is the the bulk

59:49 ↗ of the impact fee and in this case it's

59:51 ↗ all of the impact fee picture a list of

59:55 ↗ projects which we'll show you in a

59:57 ↗ minute and the cost the portion of each

1:00:01 ↗ of those projects which is providing

1:00:04 ↗ capacity for growth parks that will be

1:00:07 ↗ used for future you by future users the

1:00:11 ↗ sum total of all those components of

1:00:13 ↗ projects which are growth related

1:00:15 ↗ divided by the growth that they will

1:00:17 ↗ serve gives us our impact fee the law

1:00:21 ↗ provides this very vague passage that we

1:00:24 ↗ can also include an existing buy-in

1:00:26 ↗ portion to an impact fee if we were to

1:00:30 ↗ calculate that we would look at the

1:00:33 ↗ eligible cost of existing parks that

1:00:36 ↗ have not been paid for by donations or

1:00:40 ↗ other external sources and we would be

1:00:44 ↗ able to take the eligible cost of any

1:00:47 ↗ existing capacity in the park system

1:00:49 ↗ again divided by growth to calculate an

1:00:52 ↗ existing asset component as I mentioned

1:00:55 ↗ we have not done that here you'll see

1:00:57 ↗ it's all about future projects as it is

1:01:00 ↗ in most impact fees around the state

1:01:07 ↗ so we'll start with the denominator this

1:01:10 ↗ is the growth that we'll be dividing

1:01:13 ↗ into the cost basis if you would focus

1:01:17 ↗ on that column 2019 we are estimating

1:01:21 ↗ current population at thirty seven

1:01:23 ↗ thousand five ninety we have an estimate

1:01:26 ↗ of the number of employees in Issaquah

1:01:28 ↗ twenty four thousand six ninety if you

1:01:31 ↗ look below that to the residential

1:01:33 ↗ equivalent employees we know that an

1:01:36 ↗ employee working in the city of Issaquah

1:01:39 ↗ doesn't have the same access to its

1:01:42 ↗ parks as a full-time resident so we've

1:01:46 ↗ estimated park availability for an

1:01:49 ↗ employee compared to a full-time

1:01:51 ↗ resident there about a little over ten

1:01:54 ↗ percent of a full-time resident so the

1:01:58 ↗ the row labeled residential equivalent

1:02:01 ↗ employees is the employee numbers

1:02:03 ↗ converted to residential equivalence so

1:02:07 ↗ if you look out to the far right at

1:02:12 ↗ growth this is where we are projecting

1:02:16 ↗ the 2019 population and employment

1:02:19 ↗ figures into out to the end of our

1:02:23 ↗ planning period in twenty thirty nine

1:02:25 ↗ and we're using growth rates consistent

1:02:28 ↗ with the other impact fee analyses that

1:02:30 ↗ we've done and estimating that the

1:02:32 ↗ growth from now to twenty thirty nine

1:02:35 ↗ will be fourteen thousand one hundred

1:02:36 ↗ sixty five people in population and 1175

1:02:42 ↗ residential equivalence in employees so

1:02:46 ↗ the total you see fifteen thousand three

1:02:48 ↗ forty one is the sum of those two

1:02:50 ↗ numbers the the first row in the third

1:02:52 ↗ row that calculated growth eligibility

1:02:57 ↗ percentage which you will see again all

1:03:00 ↗ we're saying there is that the growth

1:03:03 ↗ between now twenty nineteen and twenty

1:03:06 ↗ thirty nine will make up about twenty

1:03:11 ↗ seven point about twenty seven point six

1:03:13 ↗ two percent of total residential

1:03:16 ↗ equivalents in

1:03:18 ↗ a 39

1:03:20 ↗ so you'll see projects allocated by that

1:03:24 ↗ percentage we're assuming that those

1:03:26 ↗ projects will serve existing customers

1:03:29 ↗ and growth proportionally

1:03:35 ↗ I'm happy to take questions as we go

1:03:37 ↗ here if there if there are any okay so

1:03:43 ↗ this this slide is titled project costs

1:03:46 ↗ it's really all about eligibility how

1:03:48 ↗ did we determine the eligibility of

1:03:52 ↗ projects for inclusion in the impact fee

1:03:55 ↗ calculation and starting with community

1:03:59 ↗ parks for those projects on our project

1:04:04 ↗ list community park projects which

1:04:06 ↗ include land acquisition so they're

1:04:08 ↗ going to add to the inventory of land

1:04:12 ↗ that the city has for community parks

1:04:15 ↗ I'll run through the data that we've got

1:04:18 ↗ the current quantity of acres in

1:04:20 ↗ community parks is 240 in order to

1:04:25 ↗ achieve the level of service that the

1:04:29 ↗ city enjoys right now and provide the

1:04:33 ↗ same amount of acres per thousand in

1:04:36 ↗ population in 2039

1:04:38 ↗ as you do now the quantity needed would

1:04:42 ↗ be ninety point four or five additional

1:04:45 ↗ acres of community parks we know the

1:04:48 ↗ city is land constrained to some extent

1:04:50 ↗ and ninety acres is going to be hard

1:04:53 ↗ hard to come by in fact the CIP actually

1:04:57 ↗ includes four additional acres of

1:05:00 ↗ community parks that's the quantity

1:05:02 ↗ added column that that might sound bad

1:05:08 ↗ except that the city has a strategy of

1:05:10 ↗ improving on the acres that it already

1:05:12 ↗ owns and turning those into more useful

1:05:15 ↗ parks than they already are so but by

1:05:20 ↗ straight acreage they're only adding

1:05:23 ↗ four when the level of service says

1:05:24 ↗ ninety should be added the benefit of

1:05:28 ↗ that is that any community park

1:05:32 ↗ additional acreage is a hundred percent

1:05:35 ↗ eligible then for inclusion in the

1:05:37 ↗ impact fee there aren't a lot of

1:05:39 ↗ projects for which that fits but you'll

1:05:42 ↗ see that those are a hundred percent

1:05:44 ↗ eligible

1:05:45 ↗ wise-4 neighborhood parks 15 acres of

1:05:48 ↗ neighborhood parks right now there are

1:05:51 ↗ four added in the CIP when the level of

1:05:54 ↗ service would say there should be six

1:05:56 ↗ added so those are 100% eligible the

1:06:00 ↗ ones that are in the CIP and trails same

1:06:04 ↗ thing there should be nine additional

1:06:06 ↗ trails miles of trails added when

1:06:09 ↗ there's one that's not a link of

1:06:12 ↗ existing trails or existing

1:06:14 ↗ neighborhoods and so trails that add are

1:06:21 ↗ add to the inventory are 100% eligible

1:06:26 ↗ so the way you'll see the individual

1:06:29 ↗ projects in a minute that summation

1:06:31 ↗ there in the middle of the slide is the

1:06:36 ↗ entire park CIP three hundred and three

1:06:38 ↗ point five million dollars that includes

1:06:40 ↗ peer replacement projects that includes

1:06:43 ↗ projects which only have a portion

1:06:46 ↗ that's growth eligible of those the one

1:06:50 ↗ hundred ninety eight point two million

1:06:52 ↗ are projects that have some growth

1:06:55 ↗ element to them and of those sixty eight

1:07:00 ↗ point six million is the amount that is

1:07:03 ↗ eligible for inclusion in the impact fee

1:07:05 ↗ calculation so that's the result of

1:07:09 ↗ applying the eligibility factors the

1:07:11 ↗ hundred percents and the twenty seven

1:07:13 ↗ point six two percent for those projects

1:07:15 ↗ which are proportionally benefiting

1:07:18 ↗ existing customers and growth I talked

1:07:21 ↗ about the constraints that the city

1:07:24 ↗ faces in pure land acquisition and the

1:07:28 ↗ decision to focus on projects improving

1:07:30 ↗ on park land the city already controls

1:07:34 ↗ replacement projects are out and then we

1:07:38 ↗ talked about the hundred percent

1:07:39 ↗ eligible ones and we're calling

1:07:41 ↗ improvement projects those in which the

1:07:43 ↗ benefit is shared proportionally at the

1:07:45 ↗ twenty seven point six two percent

1:07:47 ↗ eligible

1:07:50 ↗ so here's a snapshot of just the

1:07:52 ↗ included projects so these are the ones

1:07:56 ↗ that have a growth component it does not

1:07:59 ↗ include the pure replacement projects

1:08:01 ↗ which would make this a much longer list

1:08:05 ↗ you see a number of those proportionally

1:08:07 ↗ allocated those are projects which

1:08:09 ↗ either are not adding acreage or as in

1:08:15 ↗ the case of some of these trails they

1:08:18 ↗ are connecting existing trails or they

1:08:22 ↗ are connecting existing neighborhoods so

1:08:24 ↗ they really can't be they can't be

1:08:28 ↗ considered a hundred percent growth

1:08:29 ↗ related because they're providing

1:08:30 ↗ connections for existing customers exist

1:08:35 ↗ something I should say so on this list I

1:08:38 ↗ see pk0 three two hillside acquisition

1:08:41 ↗ and PK 0 0 3 2 and 0 1 2 Valley Trail

1:08:48 ↗ and Creek site sensitive land

1:08:49 ↗ acquisitions those to me seem like net

1:08:52 ↗ new acquisitions and yet we're saying

1:08:55 ↗ only 27% is applicable why on the

1:09:03 ↗ specific park improvements I'll ask Jeff

1:09:08 ↗ to come up or not I don't think this is

1:09:15 ↗ a capital improvement project I think

1:09:17 ↗ you're asking about the acquisition

1:09:19 ↗ projects I think we'd have to go back

1:09:23 ↗ and look at the specifics of that of

1:09:26 ↗ that conversation I know in the case of

1:09:28 ↗ the Valley Trail and Creekside

1:09:29 ↗ acquisitions a number of those

1:09:30 ↗ acquisitions are linked related meaning

1:09:34 ↗ they are linkages that tie to either

1:09:38 ↗ trail project or connectivity and so it

1:09:41 ↗ felt in our conversations most

1:09:44 ↗ defensible that that is both it has a

1:09:47 ↗ proportionate benefit of both new and

1:09:50 ↗ existing residents

1:09:54 ↗ okay so if hillside acquisition ended up

1:09:58 ↗ being something like Bergsma does that

1:10:02 ↗ not represent net new and not I mean I

1:10:08 ↗ think I could see the difference between

1:10:10 ↗ the Valley Trail and Creekside which

1:10:12 ↗ you're buying piecemeal to create a

1:10:14 ↗ longer sense I think in some cases the

1:10:18 ↗ hillside acquisition I guess I just

1:10:21 ↗ don't see how it isn't accountable for a

1:10:24 ↗ hundred percent as growth it's it could

1:10:29 ↗ I think in some cases as we started

1:10:31 ↗ looking at these it really came down to

1:10:34 ↗ what was felt most defensible and what

1:10:39 ↗ was felt when we when we look at again

1:10:43 ↗ that that question that that underlying

1:10:46 ↗ element and I'll turn over to you guys

1:10:48 ↗ in terms of proportionality and really

1:10:50 ↗ what how proportionality is defined in

1:10:55 ↗ terms of what we're allowed to do under

1:10:57 ↗ the black and and the one thing I'll add

1:11:01 ↗ is particularly in the cases of in the

1:11:03 ↗ case of linkages linkages trail linkages

1:11:06 ↗ Park linkages where you could almost

1:11:09 ↗ consider the absence of the link a

1:11:13 ↗ deficiency and so we have to account for

1:11:16 ↗ making up that deficiency as part of the

1:11:20 ↗ allocation we've chosen to do that by

1:11:23 ↗ saying it's we'll we'll assume it's a

1:11:26 ↗ proportional it's a proportional benefit

1:11:28 ↗ to existing population and growth and

1:11:30 ↗ given a number of our acquisitions and a

1:11:32 ↗ big portion of our acquisition strategy

1:11:34 ↗ is about assemblages it's about adding

1:11:37 ↗ on to existing public lands whether

1:11:39 ↗ they're ours or others again it felt

1:11:43 ↗ most appropriate to be in this

1:11:45 ↗ proportionality piece winter style this

1:11:50 ↗ is the related question Jeff and how did

1:11:52 ↗ those relate to the vision of the green

1:11:54 ↗ necklace that say twelve pk0 twelve how

1:12:00 ↗ does that relate to the green necklace

1:12:01 ↗ very much I mean in terms of those

1:12:04 ↗ acquisitions that project

1:12:05 ↗ about the central area plan as well

1:12:08 ↗ right that's a growth plan it's like

1:12:11 ↗ we're going to build out as a quoi I

1:12:13 ↗ mean there was a central area plan that

1:12:15 ↗ drove the concept of the green necklace

1:12:17 ↗ and I know you goes beyond that but that

1:12:20 ↗ was in response to our planning for

1:12:22 ↗ growth I'm just just something to think

1:12:24 ↗ about when you say it may just

1:12:30 ↗ proportion rather than a hundred percent

1:12:32 ↗ totally agree and I think that very much

1:12:35 ↗ fits the vision but in that vision I

1:12:37 ↗ think we also recognize that as that's

1:12:41 ↗ being accomplished there are existing

1:12:44 ↗ pieces of that necklace that Reza's

1:12:46 ↗ current residents are benefiting from

1:12:47 ↗ and so again it's not a it's not a

1:12:52 ↗ system it's not a it's not an investment

1:12:54 ↗ solely for the benefit of development

1:12:57 ↗ it's it's a it's it's an investment that

1:13:00 ↗ is both for existing and new there's a

1:13:04 ↗ relational part I think there's to be

1:13:07 ↗ rationally related to the new

1:13:08 ↗ development I think is what just trying

1:13:10 ↗ to say yeah okay well nothing is

1:13:14 ↗ exclusively for new development anyway

1:13:16 ↗ right any public parks I mean so to that

1:13:19 ↗ point but I but but I think when you

1:13:22 ↗ talk about parks and especially trails

1:13:24 ↗ they're about moving distances between

1:13:26 ↗ points a and B and it just trails in and

1:13:29 ↗ of them specially anything that's

1:13:31 ↗ related to creating these connections

1:13:33 ↗ and just challenging the the precept

1:13:35 ↗ that in this case that those wouldn't be

1:13:39 ↗ considered growth driven absolutely that

1:13:41 ↗ plan came around because we wanted to

1:13:44 ↗ plan for growth and that's I think

1:13:46 ↗ that's very justifiable so based on the

1:13:50 ↗ questions I'm wondering if it's I'm

1:13:54 ↗ wondering if you're interested in

1:13:55 ↗ getting a follow-up once you've gone

1:13:59 ↗ back and looked at pk0 12 and pk0

1:14:02 ↗ 3-2 in particular to see if there's more

1:14:06 ↗ information available about I have

1:14:11 ↗ larger questions about all of this that

1:14:13 ↗ I'm going to pull together toward this

1:14:15 ↗ so depending sure

1:14:25 ↗ so once we have that initial basis the

1:14:29 ↗ sixty-eight point six million we have a

1:14:32 ↗ couple adjustments we need to make

1:14:33 ↗ there's an impact fee fund balance

1:14:35 ↗ that's already been collected that will

1:14:37 ↗ be applied to these projects so we have

1:14:39 ↗ to deduct that so we're not double

1:14:41 ↗ charging for those funds that have

1:14:43 ↗ already been collected same reason we

1:14:46 ↗ take out outstanding debt related to

1:14:48 ↗ parks because if we left it in a

1:14:51 ↗ developer would pay for those facilities

1:14:54 ↗ so that those improvements in the impact

1:14:57 ↗ fee and then again in the taxes that

1:14:59 ↗ paid off the debt so we remove the debt

1:15:01 ↗ as well the adjusted cost base is then

1:15:04 ↗ fifty 2.4 million

1:15:06 ↗ we divide that by the population

1:15:11 ↗ or the excuse me the growth and

1:15:12 ↗ residential equivalents that you saw on

1:15:14 ↗ a previous slide and then using

1:15:18 ↗ estimated occupancy we calculate

1:15:22 ↗ proposed fees for single-family and

1:15:24 ↗ multi-family residential dwelling units

1:15:26 ↗ as you see there the proposed fee column

1:15:29 ↗ and then using data that we have on a

1:15:31 ↗ number of employees per square foot by

1:15:35 ↗ different land use types we can

1:15:37 ↗ calculate the impact fee for

1:15:40 ↗ non-residential land uses as a per

1:15:43 ↗ square foot charge we're showing you

1:15:46 ↗ over to the right there the current fees

1:15:48 ↗ for each of those land uses and then the

1:15:50 ↗ difference is up or down compared to

1:15:52 ↗ those current fees there was a question

1:15:55 ↗ as to why the multifamily a charge or

1:16:01 ↗ impact fee goes up less than the

1:16:04 ↗ single-family residential fee and that

1:16:06 ↗ is simply a function of how the average

1:16:09 ↗ occupancy for dwelling unit has changed

1:16:12 ↗ in the last five years in the city there

1:16:16 ↗ are now more average occupants per

1:16:20 ↗ single-family dwelling unit than there

1:16:22 ↗ are for a multi-family dwelling unit as

1:16:26 ↗ they were late over time so that

1:16:29 ↗ difference has gotten bigger in the last

1:16:31 ↗ five years and that's why those charges

1:16:36 ↗ have increased the way that they have

1:16:39 ↗ councilmember Walsh and then

1:16:40 ↗ councilmember winters time I can

1:16:44 ↗ understand the relational number of

1:16:48 ↗ residents in single-family residential

1:16:50 ↗ versus multifamily and that makes sense

1:16:52 ↗ to me from a transportation sense is

1:16:56 ↗ there or any of the other impact fees is

1:16:59 ↗ there any sense of a multifamily

1:17:03 ↗ resident may use perks more readily

1:17:06 ↗ because they do not have their own set

1:17:09 ↗ of open space so that was a nice awe

1:17:13 ↗ that as a question - we don't have any

1:17:17 ↗ data that would show that even though

1:17:20 ↗ intuitively it makes sense oh there are

1:17:23 ↗ multifamily developments that that have

1:17:27 ↗ pools that have recreational facilities

1:17:30 ↗ as part of the multifamily development

1:17:32 ↗ that I think I change might change that

1:17:37 ↗ you know conclusion so but the long

1:17:41 ↗ story short is we just don't have data

1:17:43 ↗ that would allow us to distinguish on

1:17:45 ↗ any other basis other than just the

1:17:47 ↗ number of occupants per unit could you

1:17:54 ↗ go back a slide please in your right

1:17:59 ↗ there thank you

1:18:00 ↗ nope sorry the other back the other

1:18:02 ↗ slides top touch there you the

1:18:04 ↗ outstanding debt that so that's the full

1:18:06 ↗ amount and in your letter or your report

1:18:10 ↗ it says these values are removed and I

1:18:11 ↗ appreciate you minute comment about it

1:18:12 ↗ already this evening these values are

1:18:14 ↗ removed from the impact fee cost basis

1:18:16 ↗ to ensure that impact fees are not

1:18:18 ↗ collected twice from the same project

1:18:20 ↗ but that's the full amount of the debt

1:18:23 ↗ and new projects aren't the only one

1:18:25 ↗ that are gonna be paying existing

1:18:26 ↗ property is paying on that debt as well

1:18:29 ↗ I'm I'm just having a hard time

1:18:31 ↗ understanding why 100% of that debt is

1:18:34 ↗ removed well the basis

1:18:37 ↗ I think you could make an argument that

1:18:39 ↗ a proportional amount of that should be

1:18:41 ↗ removed as opposed to the whole amount

1:18:43 ↗ is that a discussion that we had there I

1:18:45 ↗ just made the argument no I think that's

1:18:47 ↗ a good one I think that's a good one

1:18:49 ↗ that that we should be taking only the

1:18:51 ↗ growth related share of that thirteen

1:18:54 ↗ point three million out of the cost

1:18:57 ↗ basis that's right yeah because your

1:18:59 ↗ statement is very clear to to ensure

1:19:02 ↗ that impact fees are not collected twice

1:19:04 ↗ well the only ones who risk twice is is

1:19:07 ↗ no I think you're right

1:19:21 ↗ so we'll we'll provide that revision to

1:19:26 ↗ staff as a as a follow-up if there

1:19:28 ↗ aren't others I have a question about

1:19:37 ↗ and I'm trying to keep traffic of

1:19:39 ↗ questions too so I'm not sure where you

1:19:41 ↗ covered it in here I apologize about the

1:19:43 ↗ numbers of people in residential units

1:19:46 ↗ and multi-family and that there's

1:19:54 ↗ standardized data whether it's maybe

1:19:57 ↗ census data anyway we use the American

1:20:01 ↗ Community Survey which is which is based

1:20:03 ↗ on census ok so as our source we we

1:20:08 ↗ share all of our growth data with is

1:20:13 ↗ Crosse School District and when the

1:20:15 ↗ school district is planning for schools

1:20:17 ↗ they use partly use that data and they

1:20:22 ↗ also use data standardized data I don't

1:20:27 ↗ know where they get it and to determine

1:20:29 ↗ how many students the new growth will

1:20:34 ↗ generate for schools while they plan for

1:20:35 ↗ schools and a few years ago not too long

1:20:40 ↗ ago four or five years ago was my

1:20:42 ↗ understanding that in our urban villages

1:20:46 ↗ in Issaquah Highlands and talus the

1:20:48 ↗ multifamily was generating more students

1:20:53 ↗ than they had planned and so I was

1:20:55 ↗ wondering if we had followed up with a

1:20:57 ↗ school district to find out if we should

1:21:00 ↗ have some reason to deviate from the the

1:21:04 ↗ standards that we were looking at do

1:21:10 ↗ that we could certainly contact the

1:21:11 ↗ school district and see what their

1:21:13 ↗ newest numbers are and see how they jive

1:21:16 ↗ with the American

1:21:23 ↗ okay so there were questions raised

1:21:30 ↗ about housing affordability and how

1:21:35 ↗ impact fees play into that obviously

1:21:39 ↗ impact fees are an important piece of

1:21:42 ↗ funding system improvements they do

1:21:44 ↗ affect the cost of new housing

1:21:46 ↗ construction compared to the

1:21:50 ↗ construction cost of a new residential

1:21:52 ↗ dwelling unit either multifamily or

1:21:54 ↗ single-family in fact these are still a

1:21:57 ↗ relatively small slice of that of that

1:22:00 ↗ pie we haven't seen increases in the

1:22:05 ↗ fees slow growth I don't think that's

1:22:10 ↗ quite the question that's being asked

1:22:13 ↗ here the city already exempts affordable

1:22:17 ↗ housing from impact fees and so I guess

1:22:26 ↗ additional my my question and I had my

1:22:36 ↗ onboarding session with Jeff Watling

1:22:39 ↗ today and we had quite a lively

1:22:40 ↗ discussion about this and and just

1:22:46 ↗ convinced me that this is a very complex

1:22:49 ↗ issue but I am concerned about how

1:22:53 ↗ impact fees affect our middle class and

1:22:58 ↗ financially challenged people it says

1:23:01 ↗ increasing fees is unlikely to impact

1:23:04 ↗ the amount of new housing construction

1:23:05 ↗ and that's not the question I have the

1:23:08 ↗ question I have is are these impact fees

1:23:11 ↗ in any way deterring middle class and

1:23:16 ↗ people with constricted means from

1:23:20 ↗ actually moving into the quad right okay

1:23:24 ↗ and you're in you're asking a question

1:23:26 ↗ that's being asked all over the region

1:23:30 ↗ affordability is just is just a huge

1:23:33 ↗ concern affordable housing and general

1:23:36 ↗ affordability we don't you know we

1:23:41 ↗ really don't have an answer for you

1:23:43 ↗ obviously exempting the affordable

1:23:46 ↗ housing from the fees is a very good is

1:23:48 ↗ a very good start but you know as and as

1:23:53 ↗ a percentage of the home price impact

1:23:56 ↗ I'll show you a little more specifically

1:23:58 ↗ in a minute impact fees have stayed

1:23:59 ↗ pretty pretty steady but that's only

1:24:01 ↗ because home price home prices are going

1:24:03 ↗ up so dramatically the way that probably

1:24:08 ↗ the most powerful explanation I've heard

1:24:10 ↗ from the development community is that

1:24:12 ↗ yeah they don't slow growth at all the

1:24:15 ↗ impact fees but like you know when a

1:24:19 ↗ developer is making a decision about

1:24:20 ↗ what to build in a city they're looking

1:24:23 ↗ at the costs that they're going to have

1:24:25 ↗ to absorb and impact these are part of

1:24:28 ↗ those costs when they determine what the

1:24:31 ↗ price point is that they want that house

1:24:33 ↗ to be in order for them to make a

1:24:34 ↗ sufficient profit so they will choose

1:24:39 ↗ they may choose to construct higher end

1:24:41 ↗ housing in order to ensure that they

1:24:44 ↗ make make money and so I'm not telling

1:24:49 ↗ anything you don't know but but that

1:24:52 ↗ that's it's a little less directive a

1:24:54 ↗ relationship then a higher impact fees

1:24:57 ↗ cost of housing goes up because they try

1:24:59 ↗ to the markets ultimately sets the price

1:25:01 ↗ for what any house will sell for the

1:25:04 ↗ decisions made far earlier about what

1:25:06 ↗ will be what will be built because

1:25:10 ↗ that's about all I can add to that

1:25:12 ↗ discussion

1:25:19 ↗ so we wanted to give you a look at what

1:25:24 ↗ all the impact fees and this aclu's the

1:25:28 ↗ mitigation fees that were recently

1:25:30 ↗ passed look like as a bundle for a new

1:25:35 ↗ home and so you see the 2018 single

1:25:41 ↗ family fee so that includes the previous

1:25:43 ↗ iteration of the fees and then the

1:25:45 ↗ middle call new and proposed those are

1:25:48 ↗ the recently adopted impact and

1:25:50 ↗ mitigation fees and the proposed parks

1:25:53 ↗ fee at that nine thousand six hundred

1:25:56 ↗ twenty nine dollar level so the total

1:25:59 ↗ for a typical single family home in

1:26:02 ↗ Issaquah a little over twenty four

1:26:04 ↗ thousand dollars that's an increase of

1:26:05 ↗ about sixty six hundred for that that

1:26:07 ↗ whole bundle average cost of a single

1:26:12 ↗ family home in Issaquah average price

1:26:15 ↗ seven hundred and eight thousand dollars

1:26:17 ↗ so the previous fees were as you see

1:26:20 ↗ they're a little less than two and a

1:26:21 ↗ half percent of that total value with

1:26:25 ↗ this increase now there'll be three

1:26:27 ↗ point four percent of the total value

1:26:29 ↗ interestingly we went back and looked at

1:26:33 ↗ the same information for 2015 when the

1:26:36 ↗ last update of the impact fees were was

1:26:39 ↗ and that those impact fees as a bundle

1:26:44 ↗ were about three point four six percent

1:26:46 ↗ of the average home price at that time

1:26:48 ↗ so with this increase you'd be about

1:26:51 ↗ where you were as a percentage of the

1:26:54 ↗ average home price in 2015 for what

1:26:59 ↗ that's worth doesn't and then for a

1:27:03 ↗ multi-family dwelling unit we did a

1:27:05 ↗ similar comparison that increases not as

1:27:08 ↗ profound about two over $2,100 per

1:27:12 ↗ dwelling unit of an increase for the

1:27:15 ↗ complete package

1:27:20 ↗ and then also for an office building on

1:27:23 ↗ a per-square-foot basis about a dollar

1:27:25 ↗ 40 per square foot increase

1:27:29 ↗ councilmember Weill can you go back to

1:27:31 ↗ the single-family

1:27:36 ↗ okay I don't know why this wasn't a

1:27:39 ↗ bigger question because I look up there

1:27:42 ↗ and I see wait a second the perks impact

1:27:46 ↗ fee is going up 50%

1:27:50 ↗ that's huge I mean traffic is going up

1:27:55 ↗ whatever that math is what 10% 20% I do

1:28:02 ↗ not understand why and and I know it has

1:28:06 ↗ to be legally defensible I know it has

1:28:08 ↗ to track back to the CIP and the

1:28:12 ↗ projects that are on our parks list

1:28:15 ↗ there but to me this is a shocking

1:28:19 ↗ increase in cost and one that gets

1:28:23 ↗ passed on to the community members who

1:28:27 ↗ are buying homes that thus are going to

1:28:29 ↗ be more expensive so I'm concerned I'm

1:28:32 ↗ very concerned about this idea and I

1:28:35 ↗ don't think there's a question here

1:28:38 ↗ other than at the end I think I want to

1:28:43 ↗ question whether or not we should be

1:28:45 ↗ charging the maximum allowable fee and

1:28:50 ↗ whether that's beneficial to our

1:28:52 ↗ community so I just wanted to bring it

1:28:54 ↗ up while those numbers are up on the

1:28:56 ↗ screen

1:29:05 ↗ some of the questions that you had about

1:29:08 ↗ why projects are proportionally

1:29:10 ↗ allocated rather than 100% may have been

1:29:14 ↗ someone informed by that by that answer

1:29:17 ↗ I mean we were we were a little bit

1:29:19 ↗ shocked at the result ourselves I guess

1:29:21 ↗ it's safe to say so that with the office

1:29:28 ↗ building comparison is the end of our

1:29:31 ↗ content thank you so tonight you are

1:29:38 ↗ seeking feedback from us because this is

1:29:40 ↗ coming forward as an agenda milk is that

1:29:42 ↗ correct

1:29:43 ↗ Trish it would be coming back to you in

1:29:46 ↗ January

1:29:46 ↗ okay any more questions or feedback or

1:29:52 ↗ any other information that council

1:29:54 ↗ members would like before this comes

1:29:55 ↗ back no Paul you keep looking like you

1:30:01 ↗ have something to say you know just just

1:30:05 ↗ do a good job and I'm sure my colleagues

1:30:07 ↗ will take care of it in January okay

1:30:16 ↗ okay so I am going to you have anything

1:30:19 ↗ else for us okay we're not done with the

1:30:22 ↗ topic I'm going to ask if you have any

1:30:23 ↗ more information that you want us to

1:30:25 ↗ hear trust that I'm going to ask for if

1:30:29 ↗ there's anybody here from the public

1:30:31 ↗ that would like to make comments

1:30:39 ↗ yes come up here to the microphone

1:30:42 ↗ please 255 southeast Andrew Street I do

1:30:58 ↗ have some Hill site acquisition

1:30:59 ↗ suggestions but not for public review

1:31:03 ↗ anyway what about 1-bedroom compared to

1:31:06 ↗ a three-bedroom apartment so we're

1:31:08 ↗ looking at you know some how do we is

1:31:11 ↗ that taken care of in our code or if we

1:31:13 ↗ have a senior project with apartments

1:31:16 ↗ one-bedroom is that gonna pay the same

1:31:18 ↗ fee as a alpha duplex that I guess is

1:31:22 ↗ multifamily that could be as big as most

1:31:25 ↗ houses and some you know can be could be

1:31:28 ↗ three or four bedroom half a duplex so

1:31:31 ↗ and then accessory dwelling units I

1:31:34 ↗ don't know how that figures yeah I've

1:31:35 ↗ been out of this business for a while so

1:31:37 ↗ they don't pay okay

1:31:39 ↗ that's and the I think Stacy had to say

1:31:46 ↗ was about multifamily and the school

1:31:48 ↗ district experience that was much closer

1:31:51 ↗ multifamily in terms of number of people

1:31:54 ↗ living in that house or students

1:31:57 ↗ compared to single family

1:31:59 ↗ so consider thank you thank you

1:32:05 ↗ anybody else honey

1:32:18 ↗ I'm gonna start with that age-old policy

1:32:22 ↗ question that counsel seems to struggle

1:32:24 ↗ with how much should growth pay for

1:32:28 ↗ itself right and if you're going to

1:32:31 ↗ maximize your impact fees then growth is

1:32:34 ↗ going to be paying for itself if you do

1:32:38 ↗ not have them pay for themselves then

1:32:42 ↗ the existing residents are going to have

1:32:44 ↗ to pay for the improvements or you

1:32:46 ↗ aren't going to have the improvements so

1:32:49 ↗ when you look at it from a policy level

1:32:51 ↗ it is not who is going to be paying the

1:32:54 ↗ impact fees as an exclusive question

1:32:57 ↗ that's not the Nugget what do we want

1:32:59 ↗ our city to look like with what capital

1:33:02 ↗ improvements and if we want that

1:33:04 ↗ somebody's gonna have to pay if we want

1:33:07 ↗ to get them and who should be paying if

1:33:10 ↗ you talk about the middle the middle is

1:33:13 ↗ gonna pay if the impact fees don't pay

1:33:15 ↗ it's just gonna be the existing middle

1:33:17 ↗ or we aren't gonna have the improvements

1:33:19 ↗ so I don't want the conversation to be

1:33:24 ↗ all about impact fees it's got to be

1:33:29 ↗ about how much should new development

1:33:32 ↗ pay for what they are going to be using

1:33:34 ↗ 8 because otherwise if we have the

1:33:37 ↗ improvements anyway us existing

1:33:39 ↗ residents are gonna be asked to pay

1:33:42 ↗ again and we're asked to pay a lot

1:33:44 ↗ already so the other thing I I may have

1:33:47 ↗ missed so I was trying to follow along

1:33:49 ↗ was we actually don't have very much

1:33:51 ↗ land for single-family housing most of

1:33:54 ↗ our land is multi-family housing and I

1:33:56 ↗ didn't see the calculation as to how we

1:33:58 ↗ were going to be using that lower

1:34:01 ↗ increase for multi-family housing to pay

1:34:04 ↗ for the new improvements and how we

1:34:07 ↗ could potentially adjust if our

1:34:09 ↗ calculations on what types of things are

1:34:12 ↗ being built is off if we are saying

1:34:15 ↗ we're gonna have more than a hundred

1:34:16 ↗ single-family houses built that might be

1:34:21 ↗ off because that's just not how things

1:34:23 ↗ are going these days and maybe you all

1:34:26 ↗ saw that and

1:34:27 ↗ totally off-base on there but I think

1:34:29 ↗ we're gonna be seeing multifamily

1:34:31 ↗ housing units and with a lower increase

1:34:33 ↗ in fee there we may not be getting the

1:34:35 ↗ money that we need to do we want anyway

1:34:39 ↗ and you know I have to top it off by the

1:34:43 ↗ policy decision that council has to come

1:34:46 ↗ to grips with for all things is how much

1:34:48 ↗ should growth pay for it itself and then

1:34:50 ↗ we could use that consistently on all of

1:34:54 ↗ these impact fees to judge how high we

1:34:57 ↗ want to go rather than as each one comes

1:34:59 ↗ up you sort of swat at thanks thank you

1:35:03 ↗ so anybody else here that would like to

1:35:06 ↗ make a comment we have former and future

1:35:17 ↗ councilmember hunts in the audience so

1:35:18 ↗ we're just giving her a hard time Thank

1:35:21 ↗ You councilmember do Michele so just go

1:35:26 ↗ back and explore a little bit deeper

1:35:27 ↗ when we talk about affordable housing

1:35:29 ↗ are we talking about the the generally

1:35:33 ↗ accepted definition of the income level

1:35:36 ↗ and is that is that what we mean when we

1:35:41 ↗ say affordable housing okay so there's

1:35:43 ↗ this other category called workforce

1:35:45 ↗ housing does that taken into account at

1:35:48 ↗ all by any of this or is it only looking

1:35:52 ↗ at the affordable housing the very low

1:35:55 ↗ income the affordable housing by

1:35:59 ↗ definition is what is exempt from impact

1:36:02 ↗ fees and mitigation fees not the

1:36:04 ↗ workforce housing which is a little bit

1:36:05 ↗ up higher in the cost and income range

1:36:09 ↗ it's only the affordable that's exempt

1:36:11 ↗ okay thank you very much the the statute

1:36:16 ↗ actually provides guidance over what you

1:36:20 ↗ can exempt and it's and the their

1:36:23 ↗ definition is if the cost of housing is

1:36:27 ↗ 30% of 80% of the median household

1:36:31 ↗ income you you know this already that

1:36:33 ↗ that is by their definition then

1:36:35 ↗ affordable or qualifies for affordable

1:36:38 ↗ housing and for the exam

1:36:40 ↗ if you were to do if you were to extend

1:36:43 ↗ the exemptions to other types of housing

1:36:46 ↗ you would certainly have to backfill

1:36:51 ↗ that lost revenue with other outside

1:36:54 ↗ sources of revenue at a hundred percent

1:36:56 ↗ which you don't have to do if you follow

1:36:59 ↗ the statutory requirements

1:37:02 ↗ I should just clarify that I'm learning

1:37:07 ↗ a lot about this and so I just need to

1:37:09 ↗ know exactly yeah we were talking about

1:37:11 ↗ thank you now coming from any point of

1:37:14 ↗ view okay any other questions or

1:37:18 ↗ comments feedback all right then I think

1:37:22 ↗ we're done thank you so much throne and

1:37:24 ↗ Lou for coming to us again appreciate it

1:37:27 ↗ thank you thanks Trish

1:37:30 ↗ last time on our agenda

1:37:32 ↗ I D zero six zero two quarterly work

1:37:36 ↗ plan update and this is presented by

1:37:38 ↗ Jean Paul the city's management analyst

1:37:45 ↗ and members of council while Jean is

1:37:47 ↗ getting settled this is really meant to

1:37:51 ↗ be a discussion for the council as we

1:37:54 ↗ look at 2020 it's one of my goals while

1:37:57 ↗ the mayor's goals is to provide more

1:38:00 ↗ information to the council about ongoing

1:38:02 ↗ projects work plan and we want to do

1:38:05 ↗ this evening to share with you the

1:38:07 ↗ documents we currently use some of which

1:38:09 ↗ you see and some of what you don't know

1:38:11 ↗ some of which are being used internally

1:38:12 ↗ to get a sense from you what makes sense

1:38:15 ↗ moving forward I'd also like to spend a

1:38:18 ↗ couple of minutes talking about the

1:38:19 ↗ reorganization which I announced last

1:38:22 ↗ week and also perhaps preview a little

1:38:25 ↗ bit of the first part of next year as

1:38:29 ↗ far as the council's work on its own

1:38:31 ↗ work plan as we move forward into 2020

1:38:34 ↗ so with that preamble Gina's here and go

1:38:37 ↗ ahead good evening I am Jean Paul

1:38:39 ↗ management analyst from the executive

1:38:41 ↗ office as a city administrator Bob quits

1:38:44 ↗ indicated our purpose this evening is to

1:38:47 ↗ kind of provide an informative view of

1:38:50 ↗ the way forward in terms of

1:38:51 ↗ orderly reports to the council and also

1:38:53 ↗ to provide an opportunity for you to

1:38:56 ↗ give feedback on those reports

1:38:58 ↗ so overall the the vision for quarterly

1:39:01 ↗ reporting beginning next year is really

1:39:03 ↗ four primary types of reports and I'll

1:39:07 ↗ go into a little more detail on each

1:39:08 ↗ type of these but essentially a

1:39:10 ↗ comprehensive capital project report a

1:39:13 ↗ two-year City work plan performance

1:39:15 ↗ measurement which will include both

1:39:17 ↗ strategic plan performance measurement

1:39:19 ↗ and organizational measures and then a

1:39:22 ↗ private development projects report so

1:39:27 ↗ the the first report that I'll go in a

1:39:30 ↗ little more detail on is this capital

1:39:32 ↗ project report it would include

1:39:36 ↗ basically every CIP project in the 2020

1:39:41 ↗ adopted budget there's about 55 of those

1:39:44 ↗ so it would be a rather detailed report

1:39:47 ↗ the format that we are recommending at

1:39:50 ↗ this point is in line with the parks

1:39:53 ↗ department capital project report it has

1:39:57 ↗ a general project description and then a

1:39:59 ↗ graphical timeline of each quarter of

1:40:01 ↗ the year and a little bit of a color

1:40:02 ↗ coding schematic for understanding the

1:40:05 ↗ planning design and implementation or

1:40:07 ↗ construction phase for each of those

1:40:10 ↗ projects I'm sorry grossed in the plan

1:40:16 ↗ so I just wanted to chime in and say I

1:40:20 ↗ really appreciate that this is in

1:40:23 ↗ consideration here this was something

1:40:25 ↗ that came up with gosh it's been so long

1:40:29 ↗ since I've been on the committee as I'm

1:40:31 ↗ trying to remember which it was services

1:40:34 ↗ and safety and this was something that

1:40:38 ↗ council member Rea pushed for heavily

1:40:41 ↗ and I think it came out wonderfully to

1:40:46 ↗ thumbs up

1:40:52 ↗ okay so the next report is the citywide

1:40:56 ↗ work plan our vision for this would be a

1:40:59 ↗ two-year work plan that we would bring

1:41:00 ↗ back to Council starting next month

1:41:02 ↗ this would include both strategic plan

1:41:04 ↗ and other high-level projects so the

1:41:07 ↗ city has done kind of a citywide work

1:41:09 ↗ plan summary in the past as you're

1:41:12 ↗ familiar with it not all things the city

1:41:14 ↗ does rises to the level of something we

1:41:16 ↗ report on the work plan there are plenty

1:41:18 ↗ of annual recurring things that just

1:41:20 ↗ aren't necessarily reported but kind of

1:41:23 ↗ the council directive projects things

1:41:25 ↗ with high visibility in the community or

1:41:27 ↗ with specific budget allocations that

1:41:29 ↗ are not necessarily recurring items are

1:41:32 ↗ things that we would report on that work

1:41:34 ↗ plan

1:41:35 ↗ there's 76 projects on the current work

1:41:37 ↗ plan 13 of those are capital so those

1:41:40 ↗ would essentially get shifted over to

1:41:42 ↗ that Capitol report format but you could

1:41:44 ↗ expect 50 to 60 projects roughly on a

1:41:47 ↗ citywide work plan for any given year

1:41:49 ↗ just based on the past few years

1:41:54 ↗ this is a little bit of an eye chart but

1:41:57 ↗ kind of just an example of the current

1:41:59 ↗ template in use there's a summary at the

1:42:01 ↗ top that kind of gives a project status

1:42:03 ↗ for all the ones on the work plan and

1:42:05 ↗ then a description a budget if there's a

1:42:09 ↗ budget associated with that project and

1:42:11 ↗ then a text timeline in the sense of a

1:42:13 ↗ start the original finish and any

1:42:15 ↗ updates and touch points for the council

1:42:17 ↗ and I'll just chime in I think this is

1:42:20 ↗ overkill as far as the amount of data on

1:42:22 ↗ each line and so I think it makes sense

1:42:26 ↗ to look at what kind of a status so we

1:42:30 ↗ would like to try to get to as much of a

1:42:31 ↗ dashboard that's perhaps you know is

1:42:35 ↗ certainly the direction this is going in

1:42:37 ↗ but I think it's really important to

1:42:40 ↗ talk about where we are in a particular

1:42:42 ↗ project and what the next step is so my

1:42:45 ↗ sense is is that you know we would

1:42:47 ↗ likely turn to more of that I do like

1:42:50 ↗ sort of the red yellow green but also

1:42:53 ↗ one of the challenges are going to be to

1:42:55 ↗ not overload you with information and

1:42:59 ↗ make this digestible so that you get out

1:43:01 ↗ what you need to get so my census this

1:43:04 ↗ particular report probably gets finessed

1:43:08 ↗ a little bit more really just to focus

1:43:10 ↗ on where things are at and what the next

1:43:12 ↗ steps are along those same lines I was

1:43:16 ↗ thinking about the prior the capital

1:43:19 ↗ projects

1:43:21 ↗ [Music]

1:43:22 ↗ report and it's a lot of information

1:43:27 ↗ which is not necessarily a bad thing but

1:43:29 ↗ one other thing one question I had is

1:43:31 ↗ first of all I'm City Administrator how

1:43:34 ↗ you felt about all the information and

1:43:35 ↗ the second question is sort of a

1:43:37 ↗ practical one and that is how much time

1:43:40 ↗ does it take to keep these maintained

1:43:43 ↗ and updated well some of these reports

1:43:47 ↗ are getting maintained so the Parks and

1:43:48 ↗ Rec report is getting maintained and

1:43:50 ↗ just has not been shared with the

1:43:52 ↗ council so I think from that perspective

1:43:54 ↗ you know that work is already baked into

1:43:57 ↗ time we do not have the other city wide

1:44:00 ↗ capital projects so that would have to

1:44:01 ↗ be added

1:44:02 ↗ one of jeans new responsibilities is

1:44:06 ↗ there we are freeing up some of jeans

1:44:07 ↗ time to coordinate the citywide so I

1:44:10 ↗ think once we we get these things in

1:44:12 ↗ place there is a lot of information on

1:44:14 ↗ that capital project plan so you know

1:44:17 ↗ perhaps over time we make some

1:44:20 ↗ adjustments there I think the hope would

1:44:21 ↗ be that if not all of these many of

1:44:24 ↗ these are provided to you monthly and

1:44:27 ↗ then that we bring them to the council

1:44:29 ↗ and a study session form a quarterly

1:44:31 ↗ basis so there's a desire to have

1:44:33 ↗ dialogue the just for anticipating the

1:44:39 ↗ future thought and that is if we get

1:44:41 ↗ reports monthly with all the information

1:44:45 ↗ that's on here might be helpful to

1:44:46 ↗ highlight what's new so we're not have

1:44:48 ↗ to sift through and look for two or

1:44:50 ↗ three word changes Archer a shift in the

1:44:52 ↗ line and what I have done in previous

1:44:55 ↗ life is sort of have the date the last

1:44:58 ↗ update was provided so maybe we

1:45:01 ↗ highlight if there's been any change in

1:45:02 ↗ that month but always you'll be able to

1:45:04 ↗ see so a project you might not expect to

1:45:07 ↗ see a monthly update but if three or

1:45:08 ↗ four months goes by and there hasn't

1:45:09 ↗ been an update I think that piece of

1:45:11 ↗ information is useful too so tonight

1:45:14 ↗ thank you for all this feedback we're

1:45:16 ↗ just trying to try to get out of the

1:45:18 ↗ gate with something that makes sense but

1:45:20 ↗ my senses will have to tweak is I I'm

1:45:22 ↗ worried that when you put all this

1:45:23 ↗ together it's gonna be an awful lot of

1:45:25 ↗ information and then you get to the

1:45:29 ↗ opposite that it's overload and then

1:45:31 ↗ nothing gets registered you don't have

1:45:34 ↗ the time or the mental bandwidth to do

1:45:36 ↗ that so we may go every other month

1:45:39 ↗ something like that to just keep this

1:45:42 ↗ for not being so overwhelming with it

1:45:44 ↗ from overwhelm organization Thanks

1:45:46 ↗ council member wash can you go back to

1:45:48 ↗ the capital version so just as a sense

1:45:52 ↗ the things that I like about this report

1:45:55 ↗ is knowing we're in a project we

1:45:59 ↗ currently are whether it's preliminary

1:46:02 ↗ design permitting or construction and I

1:46:06 ↗ think seeing that line for the you are

1:46:10 ↗ here and then the color-coded

1:46:12 ↗ I don't know if we need as much

1:46:14 ↗ information under each individual and

1:46:17 ↗ then if you go over to the citywide work

1:46:21 ↗ plan I'm trying to think what becomes

1:46:24 ↗ actionable to us as a council with this

1:46:27 ↗ information I think the things that I

1:46:29 ↗ would look at is an understanding of why

1:46:33 ↗ something was delayed what the next

1:46:36 ↗ steps were as you were saying city

1:46:38 ↗ administrator Bob quits and then also I

1:46:41 ↗ think the useful information for me is

1:46:45 ↗ looking at this kind of as a department

1:46:47 ↗ by department so you know just picking

1:46:50 ↗ on the ones that are up there if you

1:46:52 ↗ look at clerks and say two out of the

1:46:55 ↗ three are delayed you know are they

1:46:58 ↗ going to have too much on their plate in

1:47:00 ↗ the final quarter or something like that

1:47:02 ↗ that would be kind of what I would want

1:47:06 ↗ to use out of the information so however

1:47:09 ↗ that gets presented I think that's

1:47:10 ↗ what's useful for me nowtell deputy

1:47:16 ↗ president batise so I'm looking at the

1:47:19 ↗ capital projects the major capital

1:47:21 ↗ projects and initiatives list which I

1:47:24 ↗ think this is why back the first of all

1:47:29 ↗ I just this is something that we talked

1:47:32 ↗ about in the services and have talked

1:47:35 ↗ about throughout and and I think that

1:47:36 ↗ this is great having this snapshot and

1:47:39 ↗ and being able to look at this and get

1:47:40 ↗ some detail about where we're at did you

1:47:43 ↗ say that we this would come to a council

1:47:47 ↗ every other month or was that I think I

1:47:52 ↗ missed how often I mean ideally it comes

1:47:56 ↗ once a month I mean I think the concern

1:47:58 ↗ I have and one of the reasons we haven't

1:47:59 ↗ implemented this even sooner is just the

1:48:02 ↗ overlooked factor yeah that you know

1:48:05 ↗ would it make sense that it's I think

1:48:07 ↗ Quarterly's is too infrequent and so

1:48:10 ↗ then what the only other option may be

1:48:12 ↗ is every other month and so I think we

1:48:15 ↗ just kind of have to live with it for a

1:48:16 ↗ little while I think the comments about

1:48:18 ↗ there being a lot of information out

1:48:20 ↗ here if we put a little less information

1:48:21 ↗ but

1:48:22 ↗ least on a monthly basis you saw status

1:48:25 ↗ that's probably useful then you're not

1:48:27 ↗ having to rely details especially with

1:48:29 ↗ capital projects because you generally

1:48:31 ↗ will I think have a general

1:48:32 ↗ understanding with that the work plan

1:48:34 ↗ becomes a little bit more complicated

1:48:35 ↗ because there's lots of different moving

1:48:37 ↗ parts with that but I think we're gonna

1:48:40 ↗ shoot for monthly and we'll we'll see

1:48:42 ↗ what happens so you can get your

1:48:43 ↗ feedback as we go on as well if you tell

1:48:45 ↗ me it's too much then we'll we'll adjust

1:48:48 ↗ I just I one thought that and I won't go

1:48:52 ↗ into the details of what popped into my

1:48:54 ↗ mind but having the opportunity for

1:48:57 ↗ council to take a look at this early on

1:49:00 ↗ so if there are certain items that they

1:49:03 ↗ felt like they needed prior to budget

1:49:05 ↗ and maybe those are a little bit beyond

1:49:08 ↗ where the budget conversations are

1:49:10 ↗ starting that might be helpful to talk

1:49:13 ↗ about earlier rather than later in the

1:49:16 ↗ year sure and as we go on with the

1:49:18 ↗ presentation there's an approach that

1:49:20 ↗ I'm going to ask for the council's

1:49:23 ↗ concurrence with that we talked about

1:49:25 ↗ projects by goal by a strategic plan

1:49:28 ↗ goal area so that have those kind of

1:49:30 ↗ larger discussions throughout the year

1:49:32 ↗ so by the time we get to budget if some

1:49:35 ↗ of those issues have arisen hopefully

1:49:37 ↗ through those goals discussions then I

1:49:39 ↗ think that accomplishes I think what

1:49:40 ↗ you're getting out of that is to you

1:49:43 ↗ know not not have an avalanche of things

1:49:45 ↗ in the fall and I've heard from several

1:49:47 ↗ of you that concern that you know we

1:49:50 ↗ save things up till the end of the year

1:49:52 ↗ and so the first six months were not as

1:49:54 ↗ focused programmatically and then all of

1:49:56 ↗ a sudden its budget and we're here at

1:49:59 ↗ study sessions so the wee hours with

1:50:01 ↗ lots and lots of reports I've gotten

1:50:03 ↗ lots of feedback from many of you that

1:50:05 ↗ have said there's got to be a better way

1:50:06 ↗ yeah so I think this will help us manage

1:50:08 ↗ that and I think as we look at what

1:50:12 ↗ study sessions look like my hope is that

1:50:14 ↗ we can gather topics by goal area and

1:50:17 ↗ start at the beginning of the year and

1:50:19 ↗ make it as predictable as possible so

1:50:21 ↗ that we're not oh gosh let's grab

1:50:23 ↗ everything into September October

1:50:25 ↗ November that's great that was my

1:50:26 ↗ thought and it looks good

1:50:28 ↗ council president marks

1:50:30 ↗ I think this is a question for director

1:50:33 ↗ Watling hillside Park play area I have

1:50:37 ↗ an email from July that says a large

1:50:39 ↗ portion of the 310 K which is what the

1:50:42 ↗ amount was at the time it's intended to

1:50:44 ↗ be reallocated within the 2020 parks

1:50:46 ↗ capital budget so that the play area

1:50:48 ↗ work within the park can be completed

1:50:50 ↗ next year I when I see the line item for

1:50:54 ↗ work here it's all about cemetery

1:50:56 ↗ activity nothing about the play area

1:50:58 ↗ right so this is the sample you're

1:51:00 ↗ saying is 2019 okay so yes 2020 we're

1:51:04 ↗ working with finance right now as a

1:51:06 ↗ matter of fact making our

1:51:07 ↗ reappropriation request so it is our

1:51:09 ↗ intent to request reappropriation of

1:51:14 ↗ those funds to 2020 to complete that

1:51:16 ↗ work in 2020 I I so want to see at some

1:51:19 ↗ point I will either leave Council or

1:51:21 ↗ croak of old age and I so want to see

1:51:24 ↗ this which you and I have been talking

1:51:26 ↗ about for so very long

1:51:29 ↗ come to fruition I too would love to get

1:51:31 ↗ it done councilmember winter Stein thank

1:51:40 ↗ you Toula I'm gonna leave council and

1:51:42 ↗ they're still not gonna be a bus on

1:51:43 ↗ squawk Mountain so if you don't get a

1:51:45 ↗ part before you leave I mean don't

1:51:47 ↗ bother me but I agree with you like to

1:51:49 ↗ see progress do you have a question

1:51:50 ↗ before you are actually most in general

1:51:53 ↗ while you as well it seems like the

1:51:55 ↗ format is just gonna be some type of

1:51:56 ↗ static report right

1:51:58 ↗ this is just this is electronic version

1:52:00 ↗ what we you have in the packet is just a

1:52:01 ↗ electronic version of I imagine there

1:52:04 ↗ it's compiled in a spreadsheet cranny

1:52:06 ↗ you know so having done a lot of report

1:52:08 ↗ development in my career like one of the

1:52:10 ↗ things you do try to find out is what

1:52:12 ↗ are the use cases what is the purpose

1:52:13 ↗ for the report who's looking what

1:52:15 ↗ information are they looking for while

1:52:16 ↗ you spot-on you just see one fixed

1:52:19 ↗ report you go you know what am I looking

1:52:21 ↗ for here and what's the is the purpose

1:52:24 ↗ and I think some type of analysis

1:52:27 ↗ kind of people may have called that

1:52:29 ↗ requirements gathering we tend to call

1:52:31 ↗ it a use case you know defining what the

1:52:33 ↗ user story is but there's no if if this

1:52:36 ↗ was electronic and there was any type of

1:52:37 ↗ parameters Wally talked about you know

1:52:40 ↗ the red yellow green right some type of

1:52:42 ↗ high-level maybe some type this is a lot

1:52:44 ↗ more work I realize but if you want to

1:52:46 ↗ make it useful and not overwhelm there's

1:52:49 ↗ usually some type of high-level and you

1:52:50 ↗ could drill down into detail very guided

1:52:52 ↗ navigation someone you know what I am

1:52:54 ↗ very interested in maybe I have a part

1:52:57 ↗ of specific report I can search for it I

1:52:59 ↗ can find it or I am interested in I see

1:53:01 ↗ the trend in the red has gone up a

1:53:03 ↗ little bit you know what's changed here

1:53:05 ↗ you know Kenneth because there's there's

1:53:07 ↗ usually exceptions that imagine one of

1:53:10 ↗ the use cases is people want to know

1:53:11 ↗ that's an exception what's changed

1:53:13 ↗ what's no longer normal something like

1:53:15 ↗ that helped people find those things and

1:53:18 ↗ then there's just general research I

1:53:19 ↗ mean I was reading this is kind of

1:53:21 ↗ fascinating reading some of it is been

1:53:24 ↗ doing that the parks one like you know

1:53:26 ↗ that format but you're right there's a

1:53:29 ↗ lot of information on there and I would

1:53:30 ↗ just think you really want to make this

1:53:32 ↗ useful to the people sitting here or all

1:53:34 ↗ particular stakeholders I think you need

1:53:37 ↗ you know you need to be thinking about

1:53:38 ↗ some type of interactive interactivity

1:53:41 ↗ like parameters or filtering or even

1:53:43 ↗ search and but also before you do that

1:53:47 ↗ do you know find out what the major that

1:53:49 ↗ the keys cases are what are people

1:53:51 ↗ accessing this data for absolutely and I

1:53:55 ↗ and I think that rather than spend six

1:53:58 ↗ months trying to come up with with an

1:54:01 ↗ interactive way to do that we wanted to

1:54:03 ↗ get information in your hands I think

1:54:05 ↗ you are the primary audience initially

1:54:09 ↗ with us and so we want to make sure that

1:54:10 ↗ you have the tools to continue to manage

1:54:14 ↗ projects initiatives that are important

1:54:16 ↗ there are third-party software programs

1:54:19 ↗ the communities around America use they

1:54:21 ↗ do exactly what councilmember winter

1:54:23 ↗ Stein is this right now we've got a lot

1:54:27 ↗ of tech issues that we're facing you

1:54:29 ↗ heard the biggest moment tonight we'll

1:54:32 ↗ talk a little bit in the reorg

1:54:34 ↗ there's going to be a staff person

1:54:36 ↗ identified to work on this work but

1:54:39 ↗ there currently is not one and so I

1:54:41 ↗ think once that position is is filled

1:54:43 ↗ we'll be able to have the bandwidth to

1:54:46 ↗ do that but but hopefully a year from

1:54:48 ↗ now we're saying here is an online tool

1:54:51 ↗ that will give you the kinds of things

1:54:52 ↗ you're talking about

1:54:53 ↗ councilman Burwash so maybe taking one

1:54:58 ↗ step back from the idea of creating a

1:55:00 ↗ third-party dashboard but could we just

1:55:03 ↗ get a commitment that even though this

1:55:06 ↗ is for us the community is very

1:55:10 ↗ interested in tracking projects as they

1:55:13 ↗ go through and I think this would be a

1:55:15 ↗ great addition at least the Capital One

1:55:18 ↗ to put as a regularly updated link off

1:55:22 ↗ of the major project section of the

1:55:24 ↗ website and I think we're going to talk

1:55:27 ↗ about that in a few slides what to do

1:55:30 ↗ with that with that link on the website

1:55:32 ↗ because I don't think that it provides

1:55:36 ↗ the kind of Infirmary you just said it

1:55:37 ↗ it doesn't provide a full accounting of

1:55:41 ↗ that so we are gonna get to that in a

1:55:42 ↗ couple slides so maybe when we get to

1:55:44 ↗ that maybe we can even even bring that

1:55:46 ↗ page up for those who may not be as

1:55:48 ↗ familiar and talked about that so all

1:55:51 ↗ right councilmember we can move forward

1:55:53 ↗ sure so the the third of the four types

1:55:55 ↗ of reports is performance measurement

1:55:59 ↗ this is envisioned as a combination of

1:56:02 ↗ both strategic plan performance measures

1:56:04 ↗ and some new yet to be defined

1:56:06 ↗ organizational measures we plan to bring

1:56:09 ↗ back the strategic plan component in the

1:56:12 ↗ first quarter of 2020 to help define

1:56:15 ↗ some of the the measures that were more

1:56:17 ↗ loosely defined during the original

1:56:18 ↗ approval but also have a conversation

1:56:20 ↗ around benchmarks and targets and the

1:56:23 ↗ way forward on strategic plan

1:56:25 ↗ measurement and this kind of covers some

1:56:31 ↗ of city administrator Bob Coates was

1:56:33 ↗ alluding to in terms of the the

1:56:36 ↗ reorganization for the to align the city

1:56:40 ↗ with the the functions and goals of the

1:56:43 ↗ strategic plan at least in the

1:56:44 ↗ performance measurement component

1:56:46 ↗ the performance measurement for

1:56:48 ↗ organization-wide will live in the

1:56:50 ↗ finance department although a strategic

1:56:52 ↗ plan will be performed by myself and

1:56:54 ↗ kind of under the the duties of the

1:56:57 ↗ assistant to the city administrator so

1:56:59 ↗ so they fill in a little bit so in

1:57:02 ↗ finance we are going to take the the

1:57:04 ↗ budget manager position and we are going

1:57:06 ↗ to reclassify it I don't know that we've

1:57:09 ↗ decided if it's going to be a manager of

1:57:10 ↗ an analyst or a budget analyst but we'll

1:57:12 ↗ make that decision here before the end

1:57:14 ↗ of the year and so a portion of that

1:57:16 ↗ individuals time will be to focus on

1:57:18 ↗ organizational wide performance

1:57:21 ↗ measurement I mentioned to many of you

1:57:24 ↗ my experience working with a Bloomberg

1:57:27 ↗ foundation initiative called what work

1:57:29 ↗ cities which is sort of the gold

1:57:31 ↗ standard for performance measurement and

1:57:34 ↗ data collection for cities they've just

1:57:37 ↗ started an initiative inviting cities

1:57:40 ↗ under a hundred thousand population to

1:57:42 ↗ join them so I'm very interested in at

1:57:44 ↗ least going down the first steps with

1:57:47 ↗ that a group to see what we could do to

1:57:50 ↗ set up a good sense of performance

1:57:51 ↗ measurement so we can measure the things

1:57:53 ↗ that we're doing and then as Jean said

1:57:56 ↗ the strategic plan operations and

1:57:59 ↗ management will remain with the

1:58:03 ↗ assistant to the city administrator

1:58:04 ↗ you'll see the box on the right as I

1:58:07 ↗ think you're all aware part of this

1:58:09 ↗ reorganization is to assign the goals to

1:58:13 ↗ myself the deputy city administrator and

1:58:15 ↗ the assistant to the city administrator

1:58:16 ↗ so I'll be responsible for the mobility

1:58:19 ↗ environmental stewardship and social

1:58:20 ↗ economic vitality goal

1:58:22 ↗ the deputy Andrea will be responsible

1:58:24 ↗ for the infrastructure growth and

1:58:26 ↗ development and then autumn Monahan will

1:58:29 ↗ be the leadership and services you'll

1:58:31 ↗ also notice under the deputy City

1:58:33 ↗ Administrator she now has day-to-day

1:58:35 ↗ responsibilities for Public Works

1:58:37 ↗ operations Public Works engineering and

1:58:39 ↗ development services so I think that

1:58:41 ↗ will help her with overall leadership on

1:58:44 ↗ the infrastructure growth development

1:58:45 ↗ I'm taking responsibility for the

1:58:48 ↗ economic development of functions so

1:58:50 ↗ that working with Parks Recreation which

1:58:53 ↗ we will be renaming parks recreation and

1:58:55 ↗ community services will deal with the

1:58:57 ↗ social economic vitality we

1:58:59 ↗ some reorganizing among the staff in the

1:59:02 ↗ office of sustainability so that office

1:59:04 ↗ now will focus primarily on

1:59:07 ↗ environmental sustainability and

1:59:08 ↗ environmental stewardship the

1:59:11 ↗ transportation function will all now be

1:59:14 ↗ in one place versus multiple places in

1:59:16 ↗ Public Works engineering so I think what

1:59:18 ↗ this represents is I think tightening a

1:59:20 ↗ little bit of our focus not only on the

1:59:23 ↗ strategic plan priorities put on all the

1:59:25 ↗ overall work plan so going back to the

1:59:28 ↗ performance measurement piece though I

1:59:30 ↗ think that is the the pieces that really

1:59:33 ↗ pull all this together something we've

1:59:34 ↗ not done in this COIs which I think in

1:59:37 ↗ some respects is a good thing because

1:59:38 ↗ we're not having to abandon in Evanston

1:59:41 ↗ before we started seriously on the

1:59:44 ↗ what's work city initiative you know we

1:59:46 ↗ had a 200 measures among the various

1:59:49 ↗ departments that were largely

1:59:50 ↗ meaningless to people but staff spent

1:59:53 ↗ time gathering the data just so you

1:59:55 ↗ could put it in the budget and have no

1:59:57 ↗ one look at it so I think with we almost

2:00:00 ↗ have a luxury of some sort

2:00:02 ↗ not really having any so that we can

2:00:04 ↗ start with the ones that are perhaps

2:00:06 ↗ more meaningful from the start

2:00:08 ↗ councilmember D Michelle so so the

2:00:14 ↗ performance measurement is going to be

2:00:16 ↗ how well we do and then we're also going

2:00:19 ↗ to be doing the review of services

2:00:22 ↗ whether we want to have them or not you

2:00:24 ↗ know what should we do and so how can

2:00:27 ↗ you just go a little deeper into how

2:00:29 ↗ that process is going to work we're

2:00:31 ↗ going to be measuring at the same time

2:00:33 ↗ we're also reviewing our services or

2:00:36 ↗ will the performance measurement feed

2:00:38 ↗ into well performance measurement will

2:00:41 ↗ be a continual process well it will not

2:00:43 ↗ be a standalone assessment but it will

2:00:46 ↗ be something that we would use to

2:00:47 ↗ continue to measure Andy and most of

2:00:49 ↗ these would be things that are basic

2:00:51 ↗ municipal services that one way or

2:00:53 ↗ another we're going to continue to

2:00:55 ↗ provide so you figure police you know

2:00:57 ↗ public works maintenance maintaining the

2:01:00 ↗ urban forest things like the things that

2:01:02 ↗ we're not going to get out of the

2:01:03 ↗ business of in any way the city services

2:01:07 ↗ assessment is a conversation that I hope

2:01:10 ↗ to have with the City Council in January

2:01:13 ↗ I said no today looking for date to ask

2:01:17 ↗ the council to get together for probably

2:01:19 ↗ a 3/4 day a session with an outside

2:01:22 ↗ facilitator and one of the things that I

2:01:25 ↗ would hope we would discuss is what this

2:01:27 ↗ city

2:01:28 ↗ zoomy city services assessment looks

2:01:29 ↗ like my sense is is that we are not

2:01:32 ↗ going to bring on a third-party

2:01:34 ↗ consultant and say here look at the

2:01:36 ↗ whole city and tell us what you think I

2:01:37 ↗ think we're gonna have to look at

2:01:39 ↗ services and I'll come to that meeting

2:01:41 ↗ prepared to offer my suggestions as to

2:01:44 ↗ which services I think make the most

2:01:46 ↗ sense you know the city the City Council

2:01:49 ↗ may choose to have a broader look I know

2:01:52 ↗ there's been some discussion of

2:01:54 ↗ priority-based budgeting and I think

2:01:57 ↗ it's worth at least seeing if there the

2:01:59 ↗ council wishes to have a conversation

2:02:00 ↗ about that and that might pre precede

2:02:05 ↗ any kind of larger services assessment

2:02:08 ↗ so with the budget done the end of the

2:02:11 ↗ year now upon us really that's gonna be

2:02:14 ↗ a big focus for first quarter 2020

2:02:16 ↗ yes to sort out what those next and my

2:02:21 ↗ second question I was thrilled and

2:02:24 ↗ excited to see social justice up there

2:02:27 ↗ and is that or is that an area that

2:02:31 ↗ we're already doing something in you're

2:02:34 ↗ putting things in there or is that a new

2:02:37 ↗ that's and that's an initiative that had

2:02:39 ↗ previously been in our offices of

2:02:41 ↗ sustainability

2:02:42 ↗ oh okay so a Monica the staff member

2:02:45 ↗ there who's moving over to Parks

2:02:46 ↗ Recreation Community Services will

2:02:48 ↗ continue to work on those issues in

2:02:51 ↗ Parks and Recreation as part of Human

2:02:52 ↗ Services as part of this newly

2:02:56 ↗ constituted parks recreation and

2:02:57 ↗ Community Services Department I'm so

2:02:59 ↗ thrilled that it's called out so thank

2:03:01 ↗ you very much those are my questions

2:03:03 ↗ they okay

2:03:07 ↗ so the fourth type of report would be a

2:03:09 ↗ private development projects report

2:03:12 ↗ there's already a number of existing

2:03:14 ↗ reports and formats and there's three up

2:03:17 ↗ there I'll go into a little more detail

2:03:19 ↗ for each of those so this is the

2:03:22 ↗ existing staff coordination report it's

2:03:25 ↗ kind of an evolving template it does a

2:03:28 ↗ nice job of summarizing a long list of

2:03:31 ↗ projects into about two pages but as you

2:03:34 ↗ can see there there's a fair amount of

2:03:36 ↗ acronyms and some kind of specific

2:03:40 ↗ jargon for for development so it may not

2:03:43 ↗ be as consumable for those less aware of

2:03:48 ↗ some of the ins and outs of the

2:03:49 ↗ development world but like I said a way

2:03:52 ↗ to kind of get those down to two pages

2:03:56 ↗ council member washed Oh were you first

2:03:59 ↗ I'm sorry sorry I I had a question a

2:04:07 ↗ couple slides back back to the the

2:04:10 ↗ organization chart so the I just wanted

2:04:16 ↗ to follow up a bit on what member deep

2:04:20 ↗ Michelle talked about so within parks

2:04:23 ↗ and recreation we call it community

2:04:26 ↗ services so that takes the whole human

2:04:29 ↗ services element and moves it over so

2:04:32 ↗ the grants the Human Services grants and

2:04:35 ↗ then we also have equity and diversity

2:04:38 ↗ called out and social justice so

2:04:42 ↗ currently those are underneath sort of

2:04:45 ↗ the Human Services umbrella but I'm just

2:04:48 ↗ trying to understand we sort of have a

2:04:50 ↗ block for it and I was trying to

2:04:53 ↗ understand whether that was a project or

2:04:55 ↗ a whole department or group or just a

2:04:59 ↗ little more information on that and you

2:05:02 ↗ know this was prepared to share with the

2:05:04 ↗ staff and with the council just from a

2:05:06 ↗ programmatic perspective so these are

2:05:08 ↗ pieces that were previously in the

2:05:09 ↗ office of sustainability so you're just

2:05:11 ↗ calling them calling them out you will

2:05:14 ↗ likely not see them called out this way

2:05:17 ↗ and other kinds of work charts okay but

2:05:19 ↗ it was really just a kind of highlight

2:05:21 ↗ the changes that we're making but but

2:05:24 ↗ these are all existing programs and

2:05:26 ↗ services that we largely provide through

2:05:29 ↗ one and a little bit more staff members

2:05:32 ↗ and the Office of Sustainability that

2:05:35 ↗ we're moving over to Parks Recreation

2:05:36 ↗ and it's that typical for Parks and

2:05:38 ↗ Recreation to also have community

2:05:40 ↗ services in other cities and have those

2:05:45 ↗ groups all working together I could

2:05:48 ↗ phone my friends to talk to Maura but

2:05:50 ↗ he's it is and actually in developing

2:05:55 ↗ this Jeff came from a parks recreation

2:05:58 ↗ and community services department when

2:06:00 ↗ he worked for the city of Kent and I in

2:06:02 ↗ Evans didn't had a parks recreation and

2:06:04 ↗ community services department so it's a

2:06:05 ↗ bottle I was familiar to model Jeff was

2:06:07 ↗ familiar and so and we talked about this

2:06:09 ↗ and hearing the conversations that the

2:06:11 ↗ council had during the budget process

2:06:14 ↗ it seemed that this would make good

2:06:15 ↗ sense and so this job has that

2:06:17 ↗ experience we're gonna be looking I

2:06:19 ↗ think a lot in the future for

2:06:21 ↗ partnerships and you know leveraging

2:06:23 ↗ resources that seems to be the direction

2:06:25 ↗ the council wants to see us go and Jeff

2:06:27 ↗ has plenty of experience in that

2:06:30 ↗ from his few previous positions I think

2:06:32 ↗ with parks managing community services

2:06:35 ↗ as a whole the community center working

2:06:39 ↗ with the Senior Center and all of those

2:06:42 ↗ coming together as one I think that that

2:06:46 ↗ makes really great sense being able to

2:06:49 ↗ see across all of those lines under one

2:06:52 ↗ department so that's great thanks

2:06:55 ↗ councilmember Walsh so can you go to the

2:06:59 ↗ private yeah so if I'm thinking about

2:07:04 ↗ using this information as much as it's

2:07:06 ↗ nice to have details in a list I think

2:07:11 ↗ the most important information for me is

2:07:15 ↗ saying looking at a neighborhood such as

2:07:18 ↗ Old Town and understanding maybe on a

2:07:22 ↗ map

2:07:22 ↗ how many construction projects are help

2:07:28 ↗ than how many are in permitting and thus

2:07:31 ↗ you know we'll be coming up so I kind of

2:07:34 ↗ envision it as maybe a map of a

2:07:37 ↗ neighborhood with stars where the

2:07:40 ↗ projects are they're color-coded because

2:07:44 ↗ I think that gives you a visual sense of

2:07:46 ↗ oh my gosh Newport is absolutely

2:07:49 ↗ inundated with construction and they've

2:07:53 ↗ got permits stuff coming out for the

2:07:56 ↗ next two years we really need to be

2:07:58 ↗ proactive about looking at that whereas

2:08:02 ↗ you know we don't see anything happening

2:08:04 ↗ say the highlands are something that for

2:08:07 ↗ me is the useful way to look at that

2:08:11 ↗ type of data yeah yeah

2:08:14 ↗ and thank you guys member Walsh because

2:08:16 ↗ I have I have been struggling with what

2:08:19 ↗ to do with what we current so if we go

2:08:22 ↗ just the first page so because we have a

2:08:26 ↗ button right smack dab on the the front

2:08:29 ↗ of the new website that says major

2:08:32 ↗ projects and so you click on major

2:08:34 ↗ projects and you get a list but

2:08:43 ↗ but gene had something else up which had

2:08:46 ↗ a map so you say then you check on in

2:08:49 ↗ front and then you get this existing

2:08:51 ↗ document this is this document is

2:08:53 ↗ basically an encyclopedia of projects

2:08:57 ↗ and it shows every document that was

2:09:01 ↗ submitted and I think that's all very

2:09:03 ↗ good but then you had a map where did

2:09:05 ↗ where was the map so that's an active

2:09:07 ↗ project list correct so and word is but

2:09:11 ↗ but that you can't get there from the

2:09:13 ↗ first button yes so if you go

2:09:15 ↗ essentially I remember this the for

2:09:20 ↗ visitors and then maps will take you to

2:09:23 ↗ this page so the perhaps that's not as

2:09:25 ↗ intuitive as I may not be the navigating

2:09:31 ↗ to the let's bring it up so it does kind

2:09:36 ↗ of so active projects if you tak active

2:09:39 ↗ projects and if you go over one does it

2:09:48 ↗ have you click on it does it give you

2:09:50 ↗ information it does give you information

2:09:52 ↗ so along those lines counts are lost so

2:09:56 ↗ if you so if you were to click on major

2:09:57 ↗ projects and get to this map a little

2:09:59 ↗ bit easier that probably would make

2:10:01 ↗ sense and there's an additional way as

2:10:04 ↗ well the neighborhood's have individual

2:10:08 ↗ pages as well with specific major

2:10:10 ↗ projects for those neighborhoods so I

2:10:12 ↗ can't remember exactly how to navigate

2:10:15 ↗ to that off the top of my head so I can

2:10:16 ↗ phone a friend if you'd like to see it

2:10:18 ↗ but there's there's yet more information

2:10:20 ↗ in more ways for to be for people to

2:10:22 ↗ find that kind of private development

2:10:25 ↗ projects in their neighborhoods so it

2:10:27 ↗ sounds like I'm hearing from the council

2:10:28 ↗ in this instance you'd rather have a

2:10:30 ↗ since we already have pieces of this

2:10:32 ↗ puzzle interactive anyway kind of stitch

2:10:36 ↗ those pizzas pieces together make sure

2:10:38 ↗ the information is up-to-date and

2:10:40 ↗ perhaps just send you a link

2:10:42 ↗ monthly just to help you know that it's

2:10:45 ↗ there and it's been updated

2:10:47 ↗ would that be better than coming up with

2:10:49 ↗ a new static paper report or PDF report

2:10:54 ↗ from my perspective I like the active

2:10:57 ↗ project map it doesn't it's a little bit

2:11:01 ↗ detailed and I don't necessarily know

2:11:05 ↗ what has changed when I look at this so

2:11:10 ↗ that would be one thing I would be

2:11:12 ↗ looking for not just hey how many

2:11:14 ↗ projects are there but is there movement

2:11:18 ↗ on anything that needs to be called out

2:11:21 ↗ okay so maybe this supplemented with

2:11:24 ↗ some sort of monthly update to sort of

2:11:26 ↗ overview of things that are changed okay

2:11:29 ↗ we can do that okay so that basically

2:11:39 ↗ cover the next couple slides I just had

2:11:41 ↗ some static images that described how to

2:11:43 ↗ to get to that active project list and

2:11:48 ↗ in the final way that the council has

2:11:50 ↗ previously received some information on

2:11:52 ↗ the private development was just there

2:11:54 ↗ our neighborhood engagement coordinator

2:11:55 ↗ so Leeson provided her last update at

2:11:58 ↗ the Committee of the Whole meeting on

2:11:59 ↗ July 23rd but you know there is

2:12:02 ↗ opportunities for for her to return and

2:12:05 ↗ also provide private development project

2:12:08 ↗ updates in the future so kind of timing

2:12:13 ↗ and next steps as I mentioned we're

2:12:16 ↗ looking at bringing the the two-year

2:12:17 ↗ city work plan back to council next

2:12:19 ↗ month

2:12:19 ↗ having those performance measurement

2:12:21 ↗ discussions during the first quarter and

2:12:23 ↗ then potentially launching some version

2:12:26 ↗ of the reports on a monthly or every

2:12:29 ↗ other month basis and then actual coming

2:12:31 ↗ back to a study session essentially did

2:12:33 ↗ the second quarter of 2020 would be the

2:12:36 ↗ first time we would return for kind of

2:12:38 ↗ that that quarterly update with a number

2:12:41 ↗ of these reports ready for you so I

2:12:44 ↗ envisioned that we would have a

2:12:45 ↗ quarterly update that would be the

2:12:47 ↗ finance update where we are with the

2:12:49 ↗ budget and then an overview of these you

2:12:52 ↗ know at least the topic areas if not the

2:12:54 ↗ actual

2:12:55 ↗ right so that the council would have a

2:12:56 ↗ quarterly sort of soup-to-nuts check in

2:13:00 ↗ on where organizationally any questions

2:13:09 ↗ in general it seems like I've seen nods

2:13:13 ↗ and approvals as we're moving forward so

2:13:16 ↗ we'll continue to work on that I said I

2:13:18 ↗ send a note out today looking at dates

2:13:20 ↗ for a council work session if you could

2:13:26 ↗ let me know your preferences I've heard

2:13:27 ↗ several of you today so thank you

2:13:29 ↗ we'll get that scheduled as quick as we

2:13:32 ↗ can council member wash so I've been

2:13:37 ↗ able to give feedback on you know the

2:13:40 ↗ work plan chart and things like that one

2:13:46 ↗ thing that I don't know if I really know

2:13:48 ↗ the timeline on is some of the

2:13:51 ↗ performance metrics for the strategic

2:13:54 ↗ plan can you think there was a slide on

2:13:58 ↗ that but I'm not sure if there's a

2:13:59 ↗ really a sense of timing

2:14:02 ↗ does that include it in the queue to

2:14:04 ↗ update what I think we need to do is

2:14:09 ↗ convene the city staff that we're going

2:14:11 ↗ to we're gonna have it or departmental

2:14:13 ↗ groups now moving forward with each of

2:14:14 ↗ the goals I think we want to go back and

2:14:16 ↗ look at there's been some preliminary

2:14:18 ↗ work done on those measures I want to

2:14:21 ↗ just check in with folks that that all

2:14:23 ↗ makes sense you know my hope is that you

2:14:26 ↗ would see the first of those are forests

2:14:27 ↗ in the first quarter

2:14:28 ↗ Thanks

2:14:36 ↗ anything else thank you okay I'm gonna

2:14:40 ↗ call for public comment so anybody would

2:14:43 ↗ like to make any comments

2:14:52 ↗ it's all on you Connie I'm gonna start

2:15:06 ↗ low rather than high this time because

2:15:08 ↗ low is maybe a little bit easier active

2:15:12 ↗ projects list and trying to track

2:15:15 ↗ projects in the city has been a 20-year

2:15:17 ↗ hobby for me so I have emphatic opinions

2:15:21 ↗ on my 20 year hobby the largest of which

2:15:26 ↗ is that the public projects interfacing

2:15:30 ↗ and overlapping your private projects is

2:15:33 ↗ where we get in the biggest trouble and

2:15:35 ↗ we have no place that overlaps them all

2:15:39 ↗ so when you would look at a neighborhood

2:15:41 ↗ you would be seeing the Newport Way road

2:15:44 ↗ projects Plus that all the other

2:15:48 ↗ projects that you have including your

2:15:51 ↗ sewer your stream replacements and

2:15:56 ↗ things happening with King County Percel

2:15:59 ↗ all in the same quarter mile and there's

2:16:04 ↗ no way to see it and it happens all over

2:16:08 ↗ town and it's happened that way for

2:16:10 ↗ years oddly we seem to develop in

2:16:12 ↗ clusters so if there is a way to create

2:16:16 ↗ that sort of layered system even if it's

2:16:19 ↗ on their GIS layer so that you you know

2:16:22 ↗ that's pretty advanced a lot of people

2:16:24 ↗ don't know how to use the layers and so

2:16:27 ↗ I've actually had lots of conversations

2:16:30 ↗ with how to solve this particular nut

2:16:32 ↗ but step number one was the resistance

2:16:35 ↗ from Public Works engineering and

2:16:39 ↗ operations who all have their own

2:16:41 ↗ separate documents that they work off of

2:16:44 ↗ they don't really want them interfacing

2:16:48 ↗ with the private development lists

2:16:50 ↗ because I guess the public might see

2:16:53 ↗ them and the public might have opinions

2:16:54 ↗ on them and I think the public should

2:16:57 ↗ see their public projects equally or

2:17:00 ↗ more than their private projects and

2:17:03 ↗ it's exactly the reverse now we see the

2:17:05 ↗ more than we see the public and I would

2:17:09 ↗ love to see that changed in this

2:17:10 ↗ particular situation so now I'm gonna go

2:17:16 ↗ up and just let me say one thing I've

2:17:19 ↗ never met you but bless you there's

2:17:21 ↗ someone doing what you're doing so thank

2:17:23 ↗ you so much

2:17:25 ↗ write that down yeah it might be the

2:17:28 ↗ last time you ever hear it so you better

2:17:30 ↗ okay that's not true the organ is

2:17:37 ↗ reorganization so to pop it out without

2:17:42 ↗ understanding what it sort of means puts

2:17:45 ↗ me on a low level freak out because all

2:17:49 ↗ of the sudden we've moved environment

2:17:51 ↗ over to a department that I have never

2:17:53 ↗ been able to get to act on the

2:17:55 ↗ environment at all whatsoever thank you

2:17:57 ↗ very much except for we are going to use

2:17:59 ↗ recycled product in their buildings and

2:18:02 ↗ without me feeling like they are going

2:18:06 ↗ to be the protectors of our actual

2:18:09 ↗ natural environment including all the

2:18:12 ↗ other environments I I'm going to be

2:18:16 ↗ anxious and that's bad because then I

2:18:20 ↗ then I really interact with people a lot

2:18:23 ↗ isn't that's unfortunate but it might be

2:18:26 ↗ necessary so so I I want some

2:18:30 ↗ reassurance that we're actually gonna

2:18:32 ↗ have a skill set on the environment that

2:18:34 ↗ can protect our environment and and the

2:18:37 ↗ current situation over there is we do

2:18:39 ↗ not have that we have no biologists we

2:18:42 ↗ have no arborists we have I think you

2:18:46 ↗ get the point

2:18:47 ↗ okay no I'm really not all that anxious

2:18:52 ↗ yes I am clearly early Thank You Tommy

2:18:59 ↗ anybody else have any comment all right

2:19:03 ↗ seeing none

2:19:07 ↗ do we have any other feedback I'm a

2:19:11 ↗ little ambivalent about

2:19:15 ↗ active projects and the capital profit

2:19:18 ↗ I'm not um it's hard for me to know how

2:19:23 ↗ I would feel about it until I start

2:19:25 ↗ using it but I'm also cognizant of the

2:19:28 ↗ fact that if let's let's see how it goes

2:19:31 ↗ that also represents a lot of work to

2:19:32 ↗ get there so I guess that's just my

2:19:36 ↗ feedback not knowing how I would feel

2:19:37 ↗ about it

2:19:38 ↗ all the information I mean I do run the

2:19:42 ↗ reporting out I'm just not sure about

2:19:43 ↗ the detail the frequency and how much

2:19:48 ↗ should be left to the website to report

2:19:50 ↗ you know for us to go to the website and

2:19:51 ↗ retrieve it and how much should be

2:19:53 ↗ pushed out to us because I know I

2:19:55 ↗ wouldn't just go click on all the active

2:19:58 ↗ projects and see yeah we're on time to

2:20:00 ↗ do that so I think that that's very

2:20:02 ↗ useful for folks who have a particular

2:20:05 ↗ question about our particular interest

2:20:07 ↗ in a project but for an overview that's

2:20:09 ↗ not very helpful

2:20:11 ↗ anything else okay thanks gene

2:20:15 ↗ appreciate it so the last item on our

2:20:19 ↗ agenda even though it's not on here we

2:20:20 ↗ always have availability for good if the

2:20:23 ↗ order so I will ask if there's anything

2:20:24 ↗ for a good of the order council

2:20:26 ↗ president marks two things the first is

2:20:29 ↗ I want to update we had had a

2:20:32 ↗ conversation about an ad hoc Title 18

2:20:34 ↗ committee I want to let council know and

2:20:38 ↗ the public that I have asked council

2:20:42 ↗ members Goodman and Walsh as well as

2:20:44 ↗ resident Victoria Hunt who will be back

2:20:47 ↗ on the council as of January 6th to form

2:20:50 ↗ up that ad hoc committee to go through

2:20:53 ↗ title 18 and I don't know if you all are

2:20:56 ↗ gonna be meeting yet in December but

2:20:58 ↗ there's a bunch of work in front and I

2:21:00 ↗ look forward to seeing that and then the

2:21:03 ↗ second thing is I just wanted to add on

2:21:06 ↗ to the accolades heaped on my fellow

2:21:08 ↗ council member council deputy president

2:21:10 ↗ batise she and I have been council

2:21:14 ↗ president and deputy president for

2:21:16 ↗ almost two years now and when we started

2:21:19 ↗ almost two years ago we decided that one

2:21:21 ↗ of the things she was going to do is and

2:21:22 ↗ the public doesn't realize this every

2:21:24 ↗ Wednesday morning in leadership we go

2:21:26 ↗ through the agenda and council deputy

2:21:29 ↗ president batiste

2:21:30 ↗ would go through it and if members of

2:21:32 ↗ the public ever wonder why sometimes it

2:21:36 ↗ just seems like we have such smooth

2:21:37 ↗ running council meetings and maybe they

2:21:39 ↗ look at other cities around here that

2:21:41 ↗ maybe aren't as smooth running and a lot

2:21:44 ↗ of it was through her dedication and

2:21:47 ↗ Wednesday after Wednesday after

2:21:49 ↗ Wednesday of helping make sure that we

2:21:52 ↗ avoided head scratchers so I just want

2:21:54 ↗ to tell you what a pleasure it was to

2:21:56 ↗ work with you and how much your

2:21:58 ↗ leadership contributed to smooth running

2:22:01 ↗ council these last couple of years and

2:22:02 ↗ how much you'll be missed

2:22:04 ↗ Thanks anything else for good of the

2:22:08 ↗ order

2:22:09 ↗ councilmember d Michelle I will just add

2:22:12 ↗ and say that I'm very sad that we've

2:22:16 ↗ only been able to share three meetings

2:22:19 ↗ my admiration for you is very deep and

2:22:23 ↗ fantastic job as a councilmember so you

2:22:26 ↗ will be missed and you will be talked

2:22:28 ↗ about for quite a long time because I

2:22:31 ↗ think you've made a real impact and so

2:22:34 ↗ thank you so much for your service I

2:22:40 ↗ will miss working with you as well and I

2:22:43 ↗ look forward to your future involvement

2:22:46 ↗ see what you do thank you okay with that

2:22:53 ↗ we are adjourned

2:23:05 ↗ you

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (6)

Mariah Bettise

Barbara de Michele

Stacy Goodman, Acting Chair

Tola Marts

Lindsey Walsh

Paul Winterstein

Excused

Chris Reh