City Council Committee of the Whole · Monday, October 9, 2023 · City Council Digest

2. AGENDA ITEMS

Public Comment Public comment on individual agenda items will also be accepted following Council Q&A

packet pp.5–50

▶ Watch from 1:52 Open packet at p.5 ↗

Staff report:

As part of the City's efforts to increase transparency and performance, the Department of Community Planning and Development (CPD) participated in the permit timelines metrics measurement exercises and performance dashboard as shown on the City's web page. The primary metric that was chosen was review time for six permit types for the first round of review. Council has noted that the stated permit timelines for each of the selected permit types have been exceeded and are looking for information about the reason and the potential solutions to bring the metric into line with the City's goals.

Enhancing Permit Review Efficiency ID 1510

60 min · Minnie Dhaliwal, Community Planning & Development Director James Gray, Building Official Christian Geitz, Planning Manager Emily Appleton, Engineering Manager A. Permit Routing Flowchart · packet pp.51–266

Topics: Land Use

Previously discussed: City Council Regular Meeting · Apr 24, 2023

▶ Watch from 8:00 Open packet at p.51 ↗

Staff report:

Receive the updates. Provide Administration input on the approach and next steps.

Policy, Funding and Services on the Housing Continuum ID 1509

60 min · Jen Davis Hayes, Economic Development Manager Christen Leeson, Senior Planner Monica Negrila, Human Services Manager Continuum A. Staff Summary, Diversity of Housing Report B. Diversity of Housing Report A. Combined Funders Application B. Addendum Outline

Topics: HousingBudget

▶ Watch from 1:21:37

Good of the Order

▶ Watch from 2:35:14

4712 segments .txt ↗

0:05 ↗ good

0:06 ↗ evening I council president Walsh uh

0:09 ↗ called the October 9th Council uh

0:11 ↗ Committee of the whole meeting to order

0:13 ↗ at 6:30 p.m. as a reminder in this day

0:17 ↗ and age everything is both in person and

0:20 ↗ virtual so we will have a remote

0:22 ↗ component for the meeting tonight both

0:25 ↗ for staff members and potentially for

0:28 ↗ community members who may make comments

0:31 ↗ um through

0:32 ↗ that so as a starting point I I just

0:36 ↗ want to acknowledge the day today um

0:39 ↗ take a moment this is the observed

0:42 ↗ indigenous people's day and I think it's

0:45 ↗ important for us to acknowledge that

0:46 ↗ we're on the land of the coish people

0:48 ↗ and specifically the snow quami Indian

0:50 ↗ tribe so members of the tribe recognize

0:55 ↗ and really celebrate today as

0:58 ↗ specifically important to them because

1:00 ↗ that was the date that they received

1:02 ↗ Federal

1:03 ↗ recognition which as a society would be

1:06 ↗ very very um important they as a tribe

1:10 ↗ are still here are thriving and they're

1:13 ↗ a Sovereign Nation so despite all of

1:16 ↗ those challenges I think it's really

1:17 ↗ important on this day to recognize how

1:21 ↗ much stewardship they have done for the

1:23 ↗ land upon which we now reside so I just

1:25 ↗ want to take a moment recognize that as

1:27 ↗ an important aspect of this day which we

1:30 ↗ are not a part of but we are recognizing

1:33 ↗ so wanted to take that moment thank

1:35 ↗ you um there are multiple public comment

1:39 ↗ opportunities at tonight's meeting there

1:41 ↗ is going to be a general public comment

1:43 ↗ opportunity at the beginning of the

1:45 ↗ meeting or you can make public comments

1:48 ↗ after the presentation and Council

1:50 ↗ question and answer period on tonight's

1:52 ↗ agenda items we do have two items on

1:56 ↗ tonight's

1:57 ↗ agenda um that is

2:00 ↗ is ID 1510 enhancing permit review

2:04 ↗ efficiency and ID 1509 policy funding

2:08 ↗ and services on the housing

2:10 ↗ Continuum so uh members of the public

2:13 ↗ May address the council at this time

2:15 ↗ again either virtually or in person

2:17 ↗ those who signed up in advance to make

2:18 ↗ comments will be called on first if you

2:21 ↗ are joining us virtually and would like

2:23 ↗ to make comments uh if you're on the

2:24 ↗ phone you're going to press star three

2:26 ↗ if you're on a smartphone or computer

2:28 ↗ you're going to look for the hand icon

2:30 ↗ or send a message to our host and we'll

2:33 ↗ get you in the queue there um if you're

2:35 ↗ in the room didn't sign up I will look

2:38 ↗ for other speakers anybody who raises

2:40 ↗ their in-person hand um at that point

2:43 ↗ after we've taken those that have signed

2:44 ↗ up so uh clerk has anyone signed up to

2:47 ↗ speak or indicated a desire to speak uh

2:50 ↗ no one has signed up to speak I see we

2:52 ↗ have one member of the public with us

2:54 ↗ virtually but I don't see that they're

2:55 ↗ indicating a desire to speak right now

2:57 ↗ and I believe all of our in-person

2:59 ↗ attendees our city

3:01 ↗ staff which we appreciate coming and

3:04 ↗ staying here but you're right you're

3:05 ↗ probably not going to have uh many

3:07 ↗ public comments for us though if you do

3:09 ↗ let us know um for anyone else uh you

3:13 ↗ can always give public comments by

3:15 ↗ emailing uh city council at isqua

3:18 ↗ wa.gov so going

3:22 ↗ on our first item then after public

3:25 ↗ comments is ID 1510 enhancing permit

3:30 ↗ review efficiency and this is going to

3:32 ↗ be presented by Minnie Dolly wall

3:34 ↗ Community planning and development

3:35 ↗ director and then we also have

3:37 ↗ contributing staff from James Gray our

3:39 ↗ building official Christian Gates our

3:41 ↗ planning manager and Emily Appleton our

3:43 ↗ engineering

3:48 ↗ manager working on all of our

3:51 ↗ presentations

3:56 ↗ here thank you good evening council

3:59 ↗ members while we pull up um our uh

4:03 ↗ PowerPoint we'll just uh take a minute

4:05 ↗ to introduce our team who's here to talk

4:08 ↗ about permit process improvements so as

4:10 ↗ you remember during the budget process

4:12 ↗ we had discussions about a few things um

4:15 ↗ you know related to what was funded for

4:17 ↗ the upcoming banial and then a few items

4:20 ↗ we were working on and one of them was

4:23 ↗ um uh the permit process improvements

4:25 ↗ that we we said we will come back and

4:28 ↗ share with you where we are and what

4:30 ↗ improvements we've made and so forth so

4:33 ↗ uh Community Planning and Development um

4:35 ↗ you know uh multiple divisions within

4:38 ↗ our department touch the permit process

4:40 ↗ system so today we have our managers our

4:43 ↗ leadership team um with James Gray who's

4:46 ↗ a building official and from his team we

4:49 ↗ have Jennifer and uh junah who um do the

4:53 ↗ building permit reviews and um Jennifer

4:56 ↗ has been with the city for 11 years and

4:59 ↗ this is her first time attending Council

5:01 ↗ so she's very appreciative of uh seeing

5:04 ↗ how all all of this works um but also um

5:08 ↗ you know their focus their focus is

5:10 ↗ mostly on safety compliance with

5:12 ↗ Mechanical plumbing building code

5:14 ↗ requirements that get very complex but

5:16 ↗ at the end of the day it's it's really

5:18 ↗ making sure that the structures being

5:20 ↗ built in the city are uh up to code um

5:24 ↗ then we have Emily Appleton our

5:26 ↗ engineering manager here uh all the

5:28 ↗ managers will be presenting a portion of

5:30 ↗ their uh meeting here from her team we

5:33 ↗ have Stacy Rush who um has focused as

5:37 ↗ storm water and flood Hazard permits uh

5:41 ↗ then we have Patrick one of our

5:42 ↗ engineers and Amy in the back if you

5:45 ↗ guys can raise your hand um uh who are

5:48 ↗ also involved in the engineering review

5:50 ↗ so they their focus looks at utilities

5:53 ↗ water sewer connections to uh the

5:56 ↗ structures as well as erosion and uh

5:59 ↗ storm water and all everything

6:01 ↗ engineering related um then come the

6:04 ↗ planners uh Christian gets uh I think

6:07 ↗ you've met him before with Title 18 and

6:09 ↗ from his team we have Doug yormick his

6:13 ↗ focus is environmental uh we have Holly

6:16 ↗ Keaton our senior planner um and we have

6:19 ↗ Dan Martinez and Valerie Porter uh you

6:23 ↗ saw some of these folks during the title

6:25 ↗ 18 update and also a long-range planning

6:27 ↗ manager for the second item on agenda

6:30 ↗ Steven Padua is here um so I think now

6:34 ↗ we're ready to launch our um our power

6:39 ↗ point um so today we'd like to uh hear

6:42 ↗ from Council uh primarily uh to make

6:44 ↗ sure that we're you know we're capturing

6:46 ↗ your goals and priorities for the permit

6:48 ↗ process improvements uh We've identified

6:51 ↗ what we heard previously and also

6:52 ↗ through our work uh timeliness um

6:55 ↗ Quality which then we've uh will get

6:58 ↗ into a little bit more specific about

7:00 ↗ what we've identified uh in that item is

7:03 ↗ efficiency Clarity and consistency how

7:05 ↗ we apply our codes consistently um then

7:08 ↗ of course the cost recovery of how we

7:10 ↗ set up our fee structure and how um our

7:13 ↗ revenue and expenditures are balanced um

7:16 ↗ and then also we'd like to hear if there

7:18 ↗ are any other ideas uh missing from the

7:20 ↗ list um that we've shared with you uh or

7:23 ↗ any that you want us to prioritize over

7:26 ↗ the others um and if anything else you

7:29 ↗ want want us to measure um as an

7:30 ↗ indicator of success next

7:33 ↗ slide um uh so we did the introductions

7:37 ↗ um some of the folks that are not in

7:38 ↗ here uh today um some of them are

7:41 ↗ representing uh their other divisions

7:43 ↗ are our inspectors and administrative uh

7:46 ↗ support so our inspectors throughout the

7:48 ↗ pandemic you know came in every day and

7:51 ↗ kept construction going so we want to

7:52 ↗ recognize their hard work as well um

7:56 ↗ they are the folks that touch the

7:57 ↗ permitting at the tail end they are the

7:59 ↗ folks folks that are actually out on the

8:00 ↗ field facing these contractors where the

8:02 ↗ pressure has built up and timeliness all

8:05 ↗ comes out uh in front of them if um

8:08 ↗ folks are stressed about timeliness um

8:12 ↗ and uh so you know later um we'll talk

8:16 ↗ about the entire permit process uh

8:19 ↗ system so I won't get too much into that

8:21 ↗ next

8:22 ↗ slide um so in in addition to council's

8:26 ↗ priorities uh we also have a state bill

8:29 ↗ uh that got passed in last last

8:31 ↗ legislature SP

8:33 ↗ 5290 uh where the cities have to submit

8:37 ↗ their annual performance reports to

8:38 ↗ Department of Commerce um and we have to

8:41 ↗ post on our website by March of 2025 but

8:45 ↗ the uh the time you know the the

8:48 ↗ recording of the time and how we're

8:50 ↗ doing starts uh next year

8:53 ↗ 2024 uh Department of Commerce has also

8:56 ↗ been charged to create a template and

8:58 ↗ share it with the city these um we will

9:00 ↗ have 28 days which we currently have 28

9:03 ↗ days to determine if an application is

9:04 ↗ complete but what's also important with

9:06 ↗ this bill is right now it's 120 days

9:09 ↗ regardless of the size of the project it

9:11 ↗ creates these three tiers um which

9:14 ↗ requires 65 days for projects that do

9:17 ↗ not require public notice 100 days for

9:19 ↗ projects that do require public notice

9:22 ↗ and then 170 if a project requires a a

9:24 ↗ public

9:25 ↗ hearing um if you don't meet these

9:28 ↗ timelines uh the cities are obligated to

9:30 ↗ refund some of the fees so uh we have

9:33 ↗ started looking into what that means and

9:35 ↗ getting ready for implementation of that

9:37 ↗ as

9:40 ↗ well um so on our dashboard um we we

9:44 ↗ track uh time for six different types of

9:47 ↗ uh permit types that is I think uh my

9:49 ↗ understanding what council had

9:50 ↗ previously looked at and asked how we're

9:52 ↗ doing on that uh we also um you know do

9:55 ↗ this survey where we look at Custer

9:59 ↗ customers rate our services so 76% to 70

10:04 ↗ you know almost

10:05 ↗ 74% um customers have of the people that

10:08 ↗ were surveyed have said they rate our

10:11 ↗ services positively um in addition to

10:14 ↗ this Citywide survey c community

10:16 ↗ Planning and Development reaches out to

10:18 ↗ our applicants uh we push out an email

10:21 ↗ and get specific feedback from them and

10:24 ↗ we monitor that and make improvements um

10:27 ↗ based on the feedback that we hear from

10:28 ↗ that and even in that the range of

10:31 ↗ people satisfied ranges within that 60

10:34 ↗ to

10:35 ↗ 70% um next

10:38 ↗ slide um the um another item is percent

10:43 ↗ of residents with positive perception of

10:45 ↗ isqua's built environment uh and I think

10:48 ↗ the city set its Target at

10:50 ↗ 60% uh we have exceeded that in

10:53 ↗ 2023 um so next

10:56 ↗ slide um I think I'll pause here so the

10:59 ↗ way we're going to run this uh

11:01 ↗ presentation today is I've launched off

11:04 ↗ introduced my team and each of the

11:07 ↗ community Planning and Development

11:08 ↗ managers is going to take a piece uh

11:11 ↗ first up is going to be James Gray our

11:13 ↗ building official he's going to talk

11:15 ↗ through some of the data what we've

11:17 ↗ looked at the data what the data is

11:18 ↗ telling us um and what it's not telling

11:22 ↗ us and then um we'll follow up with um

11:25 ↗ Christian gets he'll talk about the

11:28 ↗ planning side of things uh what does

11:29 ↗ that look like uh we'll wrap it up with

11:32 ↗ Emily Appleton our engineering manager

11:34 ↗ to kind of walk you through what we've

11:36 ↗ done and what we planned to do and then

11:38 ↗ I'll weave in

11:44 ↗ back all right thanks so much um

11:46 ↗ president Walsh members of the council

11:48 ↗ first of all I just want to say thank

11:50 ↗ you for having us here I'm actually

11:52 ↗ excited about this I know that it

11:54 ↗ metrics and permitting Probably sounds

11:56 ↗ like the Bor most boring thing ever and

11:59 ↗ folks probably think that we're just uh

12:01 ↗ trying to make you all feel good but uh

12:03 ↗ I'm actually very interested in it

12:05 ↗ because what we do is so critical to the

12:08 ↗ beautiful nature of our city and to the

12:11 ↗ life all the life safety elements that

12:12 ↗ we that we enjoy um you're just saying

12:15 ↗ part of our team here that we're able to

12:16 ↗ make it tonight we have a really

12:18 ↗ talented hardworking team and that's

12:21 ↗ part of the reason why I'm I'm excited

12:23 ↗ to share with you what we're what we're

12:25 ↗ talking about U so the first the first

12:28 ↗ slide that

12:29 ↗ we want to go through is um permits

12:31 ↗ issued by year so the the reason we

12:34 ↗ included this is just to give you an

12:35 ↗ idea of the number of both building

12:38 ↗ permits and land use permits that that

12:41 ↗ we deal with now it's important to

12:43 ↗ remember when you're talking about

12:45 ↗ metrics um metrics can be difficult

12:47 ↗ because there are permits that are

12:49 ↗ applied in one year and then they're

12:51 ↗ received in another year they might be

12:53 ↗ received two years later you we we want

12:55 ↗ to move them as quickly as possible just

12:57 ↗ like the clients do but it's important

13:00 ↗ when you're talking metrics to remember

13:02 ↗ if you're talking about application year

13:04 ↗ or ISS or issuance year so this

13:07 ↗ particular this particular slide is

13:09 ↗ permits issued by year so 2023 of course

13:13 ↗ is just year-to date and I think we did

13:15 ↗ this data many maybe as of September

13:18 ↗ 15th it might have been and it uh it so

13:22 ↗ it reflects permits that are issued in

13:25 ↗ that month or in that year but again

13:28 ↗ those are permits that many of them were

13:29 ↗ applied for in the previous year next

13:32 ↗ slide

13:36 ↗ please okay so this little flowchart and

13:38 ↗ I tried to keep it simple I know it

13:40 ↗ looks really ugly it probably looks like

13:42 ↗ a biology diagram but in order to get

13:45 ↗ permits in and to get to get permits

13:48 ↗ processed and reviewed for the clients

13:51 ↗ in both a timely ma Manner and to meet

13:53 ↗ all the requirements of state and

13:55 ↗ federal law Ada all those things the

13:58 ↗ Title 18 you got to have a process and

14:03 ↗ this particular process and I won't read

14:06 ↗ through every step of the process for

14:08 ↗ you but the piece I'd like to bring to

14:09 ↗ your attention is on the right hand side

14:11 ↗ that the top block where there's two

14:13 ↗ arrows one going up and one going down

14:15 ↗ those those uh steps right there have to

14:19 ↗ do with the rounds of review so if we

14:21 ↗ turn back a plan to someone with with

14:23 ↗ corrections if you submit a design and

14:25 ↗ we're like hey we think you missed this

14:27 ↗ piece and we need to you need to look at

14:29 ↗ it again we shoot it back to you that's

14:31 ↗ where it'll start back through that

14:33 ↗ review process again we cut down the

14:36 ↗ time on the the the second review to

14:39 ↗ half the time of the first one and I

14:41 ↗ think by the time we get to the third or

14:42 ↗ fourth we cut it down even more uh the

14:44 ↗ idea is that what we're really trying to

14:47 ↗ do is get that thing approved so that's

14:50 ↗ that's red lines at that point that's

14:51 ↗ calling the client meeting with the

14:53 ↗ client to keep it from having to go

14:55 ↗ through this Loop too many times okay

15:01 ↗ so um by by discipline by year so there

15:05 ↗ are actually probably 12 different we

15:09 ↗ call them disciplines that a permit

15:11 ↗ might need to be routed to uh for

15:13 ↗ instance samamish Plateau they often

15:15 ↗ times need to review something based on

15:19 ↗ a water engineering requirement um that

15:21 ↗ I didn't include fire in here I didn't

15:24 ↗ include sometimes things go to Chief

15:26 ↗ Schwan at police so these are the kind

15:29 ↗ of the primary review disciplines for

15:32 ↗ for uh building uh I'm going to call

15:34 ↗ them building permits but they're also

15:37 ↗ land use it's the kind of construction

15:39 ↗ permits and it'll give you an idea of

15:41 ↗ how many of those review items happen

15:43 ↗ each year by

15:47 ↗ De so won't spend a bunch of time on

15:49 ↗ this this is already on the city website

15:52 ↗ it shows you the metric so this is what

15:55 ↗ we call our our Target review time so in

15:58 ↗ someone calls me and says how long is it

16:00 ↗ going to take for me to get a to get a

16:02 ↗ plan review done I refer them to this

16:04 ↗ web page and this is our Target goal

16:07 ↗ this is the metric we're measuring it

16:08 ↗ against that we're that we're here for

16:10 ↗ tonight uh with with your

16:15 ↗ question okay and to the data so before

16:19 ↗ I jump straight into the slide I want to

16:20 ↗ say two things um uh one thing primarily

16:24 ↗ when we initially measured the the

16:27 ↗ metric of how long it takes to get your

16:30 ↗ first

16:31 ↗ review the the the data that was scraped

16:34 ↗ from the permitting system included the

16:37 ↗ time from the time you apply till the

16:39 ↗ time that if I was reviewing till James

16:42 ↗ Gray

16:43 ↗ clicked approved or out for Corrections

16:46 ↗ right what we realized and this is after

16:49 ↗ all this information has been on the

16:50 ↗ website and it's already in your packet

16:51 ↗ and your memo but it's worth saying

16:53 ↗ again that that time can vary wildly for

16:57 ↗ instance when you apply for a bill

16:58 ↗ building permit the code requires that

17:01 ↗ you pay for the plan review first

17:03 ↗ because these are services that have to

17:05 ↗ be

17:05 ↗ reimbursed sometimes it happens that

17:07 ↗ someone applies for a permit we accept

17:10 ↗ it and then we give you an invoice to

17:12 ↗ pay for it and for whatever reason it

17:13 ↗ doesn't get paid for for I think we

17:16 ↗ found one that was like a year and a

17:19 ↗ half or something and the applicant had

17:21 ↗ been asked multiple times we had the the

17:25 ↗ documentation about it that's a rare

17:27 ↗ exception but it does happen where that

17:29 ↗ number can go up to a week or two weeks

17:32 ↗ so before we put this data before you

17:35 ↗ tonight I wanted to call out all that

17:37 ↗ information from application to the

17:39 ↗ first review because what the reviewers

17:42 ↗ are responsible for is the time that we

17:44 ↗ hit the button and track it and you know

17:47 ↗ Valerie will get a a notice that says

17:49 ↗ you've got a plan review and then she

17:51 ↗ has a time a clock that starts for her

17:54 ↗ but she can't really start that clock

17:55 ↗ until she gets that and we can't do that

17:57 ↗ until it's paid for and some other

17:59 ↗ things sorry to put too much time on

18:00 ↗ that so for the for these uh for these

18:03 ↗ years this is the number of times for a

18:05 ↗ tenant Improvement now what we did on

18:08 ↗ this one is I I used the there's small

18:10 ↗ tenant improvements and large tenant

18:12 ↗ improvements and these are the small

18:14 ↗ ones because we had to break these

18:16 ↗ metrics out into different pieces

18:17 ↗ they're different time frames the Costco

18:20 ↗ towers for in instance we have more time

18:22 ↗ to review that on the first time than we

18:25 ↗ do if somebody's doing a little remodel

18:27 ↗ of say a a a fly fishing uh uh business

18:31 ↗ and and so this is the small tenant

18:34 ↗ Improvement numbers for these particular

18:40 ↗ years okay same thing for new single

18:42 ↗ families routing to first routing to

18:46 ↗ First review so in

18:49 ↗ 2023 we haven't had that many new single

18:52 ↗ family uh dwellings that have come in

18:55 ↗ but a bunch of the single families from

18:57 ↗ 2022 are still going on uh for instance

19:00 ↗ big developments up in the highlands a

19:02 ↗ lot of those couldn't get approved until

19:04 ↗ for instance Parks were done or till

19:06 ↗ other uh Civic infrastructure was done

19:09 ↗ and that's why you're not seeing that

19:11 ↗ review time uh in in uh

19:17 ↗ 2023 and on our site work uh group and

19:21 ↗ Emily will talk about this a little bit

19:23 ↗ more uh on on detail on the engineering

19:25 ↗ piece site workor is if you just come in

19:28 ↗ do grading and I'm sorry if I'm I'm

19:29 ↗ speaking beneath folks uh level of

19:32 ↗ understanding but the terminology

19:33 ↗ generally means something that's that's

19:36 ↗ work on a site that's not associated

19:38 ↗ with a building if you wanted to just

19:39 ↗ come in and and prepare a multi-acre

19:43 ↗ site to have some future development you

19:45 ↗ would have a site work permit those

19:47 ↗ numbers look really

19:51 ↗ good and this is our new commercial uh

19:54 ↗ routing to First review so new

19:56 ↗ commercial is a new commercial building

19:59 ↗ not a tenant Improvement this is a

20:01 ↗ high-rise this is a I'm thinking of

20:04 ↗ there was a new uh uh uh daycare going

20:07 ↗ up in the highlands for instance those

20:08 ↗ would be new commercial buildings and

20:11 ↗ those numbers are uh look look pretty

20:14 ↗ close to the Target

20:18 ↗ line okay so that was a quick blast

20:20 ↗ through of just the data on a few of the

20:23 ↗ categories again you can split this

20:25 ↗ metrics a hundred different ways but

20:27 ↗ what we what what we'd like to come up

20:30 ↗ from that I guess what what I'd like to

20:33 ↗ say about that is what the DAT what does

20:34 ↗ the data tell me Well the data tells me

20:37 ↗ when I filter out this time from

20:39 ↗ application first review tells us that

20:42 ↗ it's actually not that bad now if you're

20:44 ↗ an applicant and it's taking eight weeks

20:46 ↗ to get your first review that might seem

20:49 ↗ not great but there's a certain amount

20:51 ↗ of backlog behind it and we really do

20:53 ↗ our best to do things in the order that

20:55 ↗ they come in because it's just that's

20:57 ↗ just the fairness of it uh and there are

20:59 ↗ other pieces that are that are behind it

21:01 ↗ that's what the corrected measures is

21:03 ↗ about um the other piece of this this is

21:05 ↗ our first year measuring the doing these

21:08 ↗ metrics so we're trying to get our arms

21:10 ↗ around all of the greasy pieces of it

21:14 ↗ because there's lots of weird outliers

21:15 ↗ like that year and a half if I look at

21:18 ↗ that if I plug that year and a half

21:19 ↗ number in and I don't take the mean it

21:22 ↗ throws that month off completely so a

21:24 ↗ lot of this data really has to be

21:26 ↗ massaged give an accurate picture of

21:28 ↗ what it looks like and that's it's only

21:30 ↗ a slice of the of the of the project um

21:34 ↗ we have a bunch of other priorities do

21:36 ↗ besides just plan review we have Folks

21:39 ↗ at a public permit counter we have folks

21:41 ↗ answering phone calls you can um I think

21:44 ↗ Council knows you can uh go on the

21:46 ↗ internet and schedule a meeting with a

21:48 ↗ planner with a building official with an

21:50 ↗ engineer and those meetings pop up

21:53 ↗ throughout the day so they kind of poke

21:55 ↗ swiss cheese holes in your in your

21:57 ↗ school

22:02 ↗ schedule so what we'd like to do is

22:05 ↗ transition from tracking time only from

22:07 ↗ the application to the first review

22:10 ↗ there the time to the first review is

22:13 ↗ important but it's not the only thing

22:15 ↗ that's important to clients of course

22:18 ↗ folks want to know how long is it going

22:20 ↗ to take to get my permit the obvious

22:23 ↗ question and

22:25 ↗ we depends on a lot of factors

22:28 ↗ we have our piece that we need to keep

22:30 ↗ together on it but it it also depends on

22:33 ↗ how complete the package um so we'd like

22:36 ↗ to track we would like to track total

22:38 ↗ time that we have it in our hands and

22:41 ↗ and wait that based on the number of

22:43 ↗ reviews if it takes two or three turns

22:45 ↗ to get the thing done I want to know how

22:47 ↗ long the reviewers are taking to do that

22:49 ↗ average per turn right and then also the

22:52 ↗ total time to get the review to get the

22:55 ↗ permit even though there's some pieces

22:57 ↗ in there that we can't control I think

22:59 ↗ it's still important throw the whole

23:02 ↗ thing in the bucket and say well really

23:03 ↗ how long does it take even if we throw

23:06 ↗ out the outliers so that's our kind of a

23:08 ↗ new proposed

23:09 ↗ metrics um and that average time from

23:13 ↗ application to permit issuance is

23:15 ↗ something else that we need to look at

23:17 ↗ more closely right now we don't really

23:18 ↗ have the ability I don't want to bore

23:20 ↗ you with B details and I'm probably

23:23 ↗ already doing it but these come in

23:24 ↗ through a system called MBP which is uh

23:27 ↗ which which is a a a regional wide

23:30 ↗ electronic system shared by multiple

23:32 ↗ cities and we have not a lot of control

23:35 ↗ over how that thing gets in so for me to

23:37 ↗ pull a metric of when you actually put

23:40 ↗ your application the when it gets on our

23:42 ↗ dashboard is more difficult than it

23:44 ↗ should be so that's something we're also

23:46 ↗ working on with

23:50 ↗ our I think going to transition into the

23:54 ↗ planning piece of it and I'd like to see

23:56 ↗ if anyone has any

23:58 ↗ questions they'd like to hear

24:00 ↗ first okay we've got a few questions

24:03 ↗ Deputy council president Hall thank you

24:05 ↗ very much for uh your section of the

24:07 ↗ presentation I have a handful of

24:09 ↗ questions about this part and I I want

24:11 ↗ to apologize in advance to staff for not

24:13 ↗ getting my questions uh in early it's

24:15 ↗ been uh hectic since the beginning of s

24:17 ↗ days um so on one of the earlier slides

24:21 ↗ you were talking about issuances by year

24:23 ↗ for for permits I think it went back to

24:26 ↗ 2020 I'm just curious if your sense is

24:28 ↗ preco issuance levels are around the

24:31 ↗ same or are we kind of experiencing kind

24:33 ↗ of a new

24:34 ↗ postco um issuance error what's your

24:36 ↗ sense about that gosh great question um

24:40 ↗ through the chair we we were tracking

24:44 ↗ that pretty aggressively after coid

24:47 ↗ because we thought you know it dropped

24:49 ↗ off so precipitously not not only were

24:52 ↗ people couldn't come into the building

24:54 ↗ but they just weren't building because

24:56 ↗ often times they didn't have the staff

24:58 ↗ people were sick and I think I guess

25:02 ↗ just speaking anecdotally I've noticed

25:04 ↗ that it's been kind of a a low but it's

25:06 ↗ it's back up and

25:08 ↗ climbing I think if you looked at the if

25:10 ↗ you looked at the numbers from say 2018

25:12 ↗ to 2023 and you threw out what we call

25:15 ↗ whale projects like Costco towers and

25:18 ↗ the big the REI projects and those

25:20 ↗ things you're probably seeing a general

25:22 ↗ increase that's that's still moving

25:24 ↗ along and I think that's going along

25:26 ↗ with what I'm hearing about sort of

25:28 ↗ economic development in the

25:30 ↗ area okay thanks yeah that's helpful

25:32 ↗ context um you talked about um you know

25:36 ↗ applicants wanting to know how long is

25:38 ↗ it going to take for me to get my permit

25:40 ↗ it depends on how complete the package

25:42 ↗ is is what you were saying so one you

25:44 ↗ know staff

25:45 ↗ identify um uh a mistake um actually can

25:49 ↗ you go back to the what was it it was

25:51 ↗ the kind of flowchart

25:55 ↗ slide you were talking about either

25:57 ↗ going up are going down so if a

25:59 ↗ correction is

26:00 ↗ required um at that point has the entire

26:03 ↗ application been reviewed by staff or do

26:05 ↗ we as like a mistake is noticed do we

26:08 ↗ let them know while we're still

26:10 ↗ reviewing the rest of the app an

26:12 ↗ excellent question um and there's

26:14 ↗ there's a couple of pieces to that so

26:16 ↗ first of all we want to make sure your

26:18 ↗ package is sufficient before we allow

26:21 ↗ you to submit it and the reason for that

26:23 ↗ is if if you know we everything's

26:27 ↗ stacking up so the the the prime

26:30 ↗ reviewers are grabbing the next thing on

26:31 ↗ the list the next thing on the list and

26:33 ↗ if it actually is eight weeks until I

26:34 ↗ get to your project and I knew right up

26:38 ↗ front that you were missing half of what

26:40 ↗ I needed to do to even look at it I'd

26:42 ↗ want to tell you that up front so we do

26:44 ↗ a sufficiency process to try to the best

26:47 ↗ of our ability to make sure that those

26:49 ↗ minimum documents are there okay so uh

26:53 ↗ so then the next question is um let's

26:55 ↗ say there's six different disciplines

26:57 ↗ that have have to review it we uh don't

27:00 ↗ release the comments until all six of

27:02 ↗ those reviewers have completed their

27:04 ↗ reviews and the reason we do that is

27:06 ↗ because we use a we use a system called

27:08 ↗ Blue beam and it's active editing and so

27:12 ↗ if if uh let's say I'm your building

27:15 ↗ reviewer and I get done and then I

27:17 ↗ release that and you start working on it

27:19 ↗ you upload new documents maybe

27:21 ↗ engineering hasn't gotten to it yet and

27:23 ↗ then the plans have changed it gets it

27:25 ↗ it's versioning it gets really

27:27 ↗ complicated

27:28 ↗ so we we're generally trying to get you

27:31 ↗ know everybody across the Finish Line

27:33 ↗ under the under the target time talk

27:36 ↗ about tonight but also it it's kind of

27:38 ↗ in the same group as soon as those

27:40 ↗ reviews are done as soon as humanly

27:42 ↗ possible then our permit techs and

27:44 ↗ Jennifer's here tonight uh they will

27:47 ↗ send that whole B of comments to you

27:49 ↗ along with a digital set of

27:52 ↗ the the drawings that you have all the

27:55 ↗ comments right on the drawing

27:58 ↗ okay good that's what I was wanting to

28:00 ↗ make sure yeah um and the slides about

28:04 ↗ tenant

28:05 ↗ improvements um routing to First review

28:08 ↗ and then also just kind of a general

28:11 ↗ question as um you said that you know we

28:14 ↗ review in the order that they come in as

28:15 ↗ a general rule of fairness so

28:19 ↗ um for tenant improvements um you said

28:23 ↗ the clock doesn't start until the

28:24 ↗ applicant pays and there was like kind

28:26 ↗ of this process that you were talking

28:27 ↗ about that and reviewing in the order

28:30 ↗ that they come in are these we find that

28:32 ↗ these are kind of common permitting

28:34 ↗ practices in cities in the region we're

28:36 ↗ not doing anything as an outlier here

28:38 ↗ are we no AB absolutely it's and I'm I'm

28:41 ↗ in regular communication with the

28:42 ↗ building officials across the region uh

28:45 ↗ most of us are have some sort of kind of

28:48 ↗ a cost recovery component and so we need

28:51 ↗ to get paid before that effort starts

28:54 ↗ the the cities don't fund their building

28:56 ↗ departments without the those revenues

28:58 ↗ uh and I'm say building department I

29:00 ↗ mean the whole plan review effort

29:02 ↗ talking about building um so your

29:04 ↗ question was do it's not just ten

29:06 ↗ improvements it's all all building all

29:09 ↗ construction permits you have to pay for

29:11 ↗ the plan review piece of it now you

29:13 ↗ don't pay all the fees because the the

29:16 ↗ permit fee isn't paid until the permit

29:17 ↗ is ready to be issued and also if

29:20 ↗ there's impact fees there might be what

29:23 ↗ other types of fees you have to get a

29:26 ↗ separate permit for a

29:27 ↗ sprinkler system install or modification

29:30 ↗ as an ex that's a separate permit

29:32 ↗ through East Side Fire so that you would

29:34 ↗ that you would do separately from your

29:35 ↗ building

29:36 ↗ permit okay thank you and then the kind

29:39 ↗ of reviewing in the order they come in

29:41 ↗ that's also a common practice among

29:43 ↗ perent it is common and I I'm I'm saying

29:46 ↗ this a little bit of a little bit of

29:47 ↗ hesitation because there are some

29:49 ↗ projects that there're they might be on

29:52 ↗ the same so it might be a small tendel

29:53 ↗ Improvement right um and a small tendel

29:56 ↗ Improvement might be I'm adding a three

29:58 ↗ compartment sink because the health

29:59 ↗ department needs me to have one because

30:02 ↗ maybe all I do is make coffee I don't

30:04 ↗ cook or anything but the health

30:05 ↗ department requires me to have a three

30:06 ↗ compartment it's a pretty small to do

30:09 ↗ permit but it's in the same time frame

30:12 ↗ as a tenant Improvement to maybe remodel

30:15 ↗ this Council chamber which is a which is

30:18 ↗ a much bigger deal so if you called me

30:21 ↗ and said hey I I and this this this

30:24 ↗ occurs we gosh we just need to put in

30:26 ↗ this three compartment we'll pull it up

30:27 ↗ and we will often grab those out of

30:29 ↗ order because the level of Simplicity of

30:32 ↗ them it just doesn't take it also

30:34 ↗ doesn't it might not take all discipline

30:36 ↗ reviewers like a little three

30:37 ↗ compartment sink planning's not going to

30:39 ↗ need right it's just going to be

30:41 ↗ building and maybe maybe

30:45 ↗ engineering councilman BR

30:49 ↗ hun thank you in the staff report there

30:53 ↗ is a list of the um timelines that are

30:56 ↗ required by

30:58 ↗ the state law um section 7 of SB

31:02 ↗ 5290 and the first one for example 65

31:05 ↗ days for projects that do not require

31:07 ↗ public notice how do those how does how

31:11 ↗ they track time to issue the the permit

31:16 ↗ line up with your recommended ways of

31:19 ↗ tracking the time to issue the permit

31:21 ↗ and would turn back to many yeah good

31:23 ↗ question so Department of Commerce is

31:25 ↗ still working through the bill uh they

31:28 ↗ have told us that they're going all the

31:30 ↗ cities that they're going to be

31:31 ↗ providing some guidance um on some of

31:34 ↗ those specifics uh but also um that

31:38 ↗ state bill it's our understanding the

31:40 ↗ the completeness would apply to the

31:42 ↗ building permits but uh otherwise it's

31:45 ↗ only for the land use permits not for

31:47 ↗ the construction

31:48 ↗ permits so there's still a lot of

31:51 ↗ confusion about what that means in in um

31:54 ↗ the Department of Commerce as part of

31:56 ↗ this bill was charged with coming up

31:58 ↗ with guidance for the cities so we're

32:01 ↗ we're figuring that out okay so it's

32:04 ↗ it's currently unclear then if for

32:06 ↗ example you you could track from the

32:09 ↗ time you received the payment to the

32:12 ↗ time it was yeah I believe it's from the

32:15 ↗ time you apply to uh the issuance uh

32:19 ↗ that's how we our interpretation is at

32:22 ↗ this time is when you apply it happens

32:24 ↗ parallel you know that those fees will

32:26 ↗ be paid occasionally like um James was

32:29 ↗ saying there may be a lot of time lag

32:31 ↗ between payment and that could be a

32:33 ↗ point of uh issue but I think as we look

32:36 ↗ through that process we want to have um

32:39 ↗ the completeness and the payment all

32:41 ↗ done at the same time so we could

32:42 ↗ frontload our completeness and payment

32:44 ↗ when we send the invoice we could say by

32:46 ↗ the way you're also missing these other

32:48 ↗ three things and pay the fee so that's

32:51 ↗ one way to kind of make sure we do it

32:53 ↗ front

32:55 ↗ end okay thank you

32:58 ↗ councilman

32:59 ↗ regel thank you

33:03 ↗ um

33:05 ↗ director um under 5290 the uh the

33:10 ↗ planning uh excuse me the Department of

33:12 ↗ Commerce will be offering a couple of um

33:16 ↗ opportunities to get grants uh for

33:19 ↗ either technical assistance or to help

33:21 ↗ local governments update permit uh paper

33:25 ↗ permit processes uh are we going to be

33:27 ↗ going after any of those grants do you

33:29 ↗ think you know we will if if we qualify

33:31 ↗ for them absolutely um some of the

33:34 ↗ things the city is doing really well is

33:37 ↗ and and through even before the pandemic

33:39 ↗ uh we have a good um you know digital

33:42 ↗ system in place um and we participate in

33:45 ↗ the E City gov uh James spends a lot of

33:48 ↗ time Keith Tumi for my department it's a

33:50 ↗ Consortium of cities that get together

33:52 ↗ and have put together what he talked

33:54 ↗ about my building permit.com so it's

33:56 ↗ easy iier for the construction folks to

33:59 ↗ have the same portal uh if they get a

34:01 ↗ permit from isqua or Kirkland or you

34:03 ↗ know or bellw they're all part of that

34:06 ↗ uh so that's the online portal what they

34:08 ↗ see then each of the cities has its own

34:11 ↗ electronic system where we have track it

34:14 ↗ and that's where a lot of money uh is

34:16 ↗ spent we didn't make any you know

34:18 ↗ requests during the budget cycle uh

34:21 ↗ because we felt it was um in the next

34:23 ↗ few years we're set but technology

34:25 ↗ changes as it evolves I mean that's

34:27 ↗ 700,000 400,000 that's a big ticket item

34:30 ↗ that the cities um look at uh in the

34:33 ↗ future at this time where our focus is

34:35 ↗ more on cleaning up the data and making

34:37 ↗ sure things are set up in the process

34:39 ↗ and procedures are in place than going

34:42 ↗ with a new permit system but okay

34:44 ↗ smaller cities that don't have the

34:46 ↗ digital stuff might go for those Brands

34:48 ↗ more I understand thank you so just to

34:51 ↗ summarize you may go for the grants if

34:53 ↗ you find that there's a reason to

34:56 ↗ upgrade the system system but at this

34:57 ↗ time you're focusing on the

34:59 ↗ implementation of 5290 itself and the

35:02 ↗ details there well we'll be keeping an

35:04 ↗ eye out for what the grants up for and

35:06 ↗ and determine okay U just one compliment

35:10 ↗ before I lose you during the rest of

35:13 ↗ this presentation but um the permitting

35:17 ↗ Center was one of the first ones to open

35:19 ↗ up with counter personnel there and I

35:21 ↗ want to thank you for doing that it

35:23 ↗ really made a difference uh in terms of

35:26 ↗ the C customer service that we were

35:28 ↗ hearing about from people that are in

35:30 ↗ the industry so I'll just thank you for

35:32 ↗ that it was during Co it was during a

35:34 ↗ difficult period but we were open and

35:37 ↗ King County was not so thank you thank

35:40 ↗ you it's it's a hardworking staff I mean

35:42 ↗ we we they rotate through uh with their

35:45 ↗ telecommute policy but we are open five

35:47 ↗ days a week 9 to four so which I think

35:51 ↗ some cities are still trying to figure

35:53 ↗ all of that

35:54 ↗ out thank you great I'll just ask my

35:57 ↗ questions before we move on to the next

36:00 ↗ um one so if we go back to the flowchart

36:03 ↗ um do we have a sense of what percentage

36:05 ↗ of the permits require

36:09 ↗ Corrections and then generally how many

36:12 ↗ round of Corrections a lot I think

36:15 ↗ that's um I have yet to see you know

36:18 ↗ staff may be able to kind of tell me if

36:20 ↗ I'm

36:21 ↗ wrong it's it's rare to see the project

36:24 ↗ comes in without a correction letter and

36:25 ↗ getting approved the first go around is

36:27 ↗ that sort of my correct assessment yes

36:30 ↗ oh that's a lot of nods a lot of nods

36:32 ↗ okay appreciate that um is that normal

36:36 ↗ compared to other

36:38 ↗ cities uh you know I mean getting one

36:41 ↗ correction letter is pretty normal for a

36:43 ↗ lot of cities getting three correction

36:45 ↗ letters not so normal for a lot of

36:48 ↗ cities so I think that's we have to go

36:50 ↗ back and ask sometimes the same stuff

36:52 ↗ over again because they didn't get a

36:54 ↗ good response or whatever so the rounds

36:56 ↗ of review some sometimes we feel like

37:00 ↗ you know it's it's asking the same stuff

37:02 ↗ but sometimes they submit something and

37:04 ↗ then new stuff comes up so that's a

37:06 ↗ little bit more on the more side for us

37:09 ↗ uh in terms of how many times we have to

37:10 ↗ send a correction letter appreciate that

37:12 ↗ I think those outliers are really

37:14 ↗ important to recognize okay any other

37:16 ↗ questions before we move on to section

37:25 ↗ two

37:28 ↗ evening Council good to see you again um

37:32 ↗ I might be a little more excited than

37:33 ↗ James about my topic um love getting

37:37 ↗ into the Weeds on on land use so I'm

37:39 ↗ here to talk about the planning Division

37:41 ↗ and what they do uh first off they

37:43 ↗ review both land use and building

37:46 ↗ permits same as a plans examiner they're

37:48 ↗ going to look at the building aspects of

37:50 ↗ a land use permit so when you saw that

37:52 ↗ the chart before on how many reviews by

37:54 ↗ division all the divisions are looking

37:57 ↗ at all different types of of

37:58 ↗ applications building permits and land

38:01 ↗ use

38:02 ↗ permits uh land use planners they look

38:04 ↗ at that variety of of land use

38:06 ↗ applications primarily they review them

38:09 ↗ they also manage those those cases so

38:11 ↗ those are everything from short plats to

38:13 ↗ variances to site development permits um

38:16 ↗ that incorporate management of of peer

38:19 ↗ reviewers Consultants that are doing

38:21 ↗ review uh handling public meetings and

38:25 ↗ public comment uh making sure that that

38:26 ↗ the the community receives those they

38:29 ↗ also play a very important role within

38:31 ↗ the permit Center as do the other other

38:34 ↗ staff uh this is just a a snapshot of

38:37 ↗ the the land use applications by type so

38:40 ↗ the list there on the on the left runs

38:43 ↗ through variety of land use permit

38:45 ↗ applications that we might see uh the

38:48 ↗ chart on the on the right identifies the

38:50 ↗ number of permits applied for uh so

38:53 ↗ you'll see that these numbers aren't

38:54 ↗ going to line up with the numbers on the

38:57 ↗ the third slide or so that that James or

38:59 ↗ the slide James started with that was

39:01 ↗ permits issued you'll see these numbers

39:03 ↗ kind of fluctuate as they take time to

39:05 ↗ work their way through the system work

39:07 ↗ their way through review meetings uh

39:09 ↗ public hearings potentially appeals

39:12 ↗ before they finally get to that approval

39:14 ↗ stage um and we've been pretty steady uh

39:18 ↗ looking at around 70 to 80 per year uh

39:22 ↗ land use application types and then the

39:25 ↗ issuance of things was right around the

39:27 ↗ 40 we're at just under that a year to

39:30 ↗ date for land use decisions issued so

39:34 ↗ but again that does cover that that wide

39:36 ↗ range so smaller larger projects mixed

39:38 ↗ in

39:41 ↗ there so the items that I'm going to

39:43 ↗ look at off the dashboard uh short plats

39:45 ↗ and preliminary plats short plats cover

39:48 ↗ in this data uh the division of land

39:51 ↗ into four or fewer Lots preliminary

39:53 ↗ plats five or more the new title 18

39:55 ↗ update

39:57 ↗ uh lifted that level up to nine so nine

40:00 ↗ or fewer is what we'll have in the

40:01 ↗ future short plats 10 or more for plats

40:04 ↗ and as you can see on this slide and the

40:06 ↗ next one the numbers fluctuate as far as

40:08 ↗ the number within the column how many

40:10 ↗ short plats we received as well as where

40:13 ↗ that landed according to the first

40:15 ↗ review Target and again this is first

40:18 ↗ review routing to First review so the

40:20 ↗ moment that application is deemed

40:22 ↗ complete which is that that that line

40:24 ↗ within the sand that the state law

40:26 ↗ identifies complete

40:28 ↗ application to end of project we're

40:31 ↗ looking at complete application we

40:33 ↗ distribute that out to all the reviewers

40:35 ↗ fire sand plat engineering uh building

40:39 ↗ planning and Consultants uh so this is

40:42 ↗ this is reflecting that on short plants

40:44 ↗ we were you know above and below uh

40:46 ↗ across the board you can see a high

40:48 ↗ number of of 10 short plats in 2017

40:51 ↗ followed by a year of not so many but a

40:55 ↗ lot of that might have been a trickle

40:56 ↗ over uh as that staff

41:00 ↗ was and then this shows the preliminary

41:02 ↗ plats kind of fluctuating across across

41:05 ↗ the years I went back through and looked

41:08 ↗ at every notice of application to drill

41:10 ↗ down into the data to find out are we

41:13 ↗ looking at this correctly we want to

41:14 ↗ make sure that we're presenting the

41:15 ↗ information um to you and to the public

41:18 ↗ that shows when an application is

41:20 ↗ complete and it can actually be reviewed

41:23 ↗ and when that gets distributed out so

41:25 ↗ someone's click the button to send it

41:27 ↗ off to all the different reviewers they

41:29 ↗ start going and this is the this is the

41:33 ↗ updated information that shows where we

41:35 ↗ are above or below the the 12we target

41:38 ↗ line again this is our our 12we Target

41:41 ↗ for first review by doing this um on a

41:44 ↗ preliminary plat you're going to be in

41:46 ↗ much better shape down the line to

41:49 ↗ achieve that 120 current day or the

41:52 ↗ future would be 170 days so you'd be

41:54 ↗ well ahead uh of the Target enough time

41:57 ↗ to to get those comments back out to the

42:01 ↗ applicant work

42:06 ↗ through so the the data does show that

42:08 ↗ that we're kind of fluctuating up and

42:11 ↗ down um but it did show an incomplete

42:13 ↗ picture so that's that's really what we

42:14 ↗ want to want to kind of look at we've

42:17 ↗ shifted everything with Title 18

42:20 ↗ from a zero to six levels of review to a

42:25 ↗ one to five

42:26 ↗ um so the the recommendation is to

42:28 ↗ really look at one two and three and

42:30 ↗ above so three and above levels that's

42:33 ↗ going to align with the 5290 State Bill

42:36 ↗ 170 day final Target inhouse days that

42:40 ↗ we've got it the level two review is

42:43 ↗ going to be the public notice but no

42:45 ↗ public hearing that's the 100 days and

42:48 ↗ then level one is 65 so we want to make

42:51 ↗ sure that we can track that make sure

42:53 ↗ our first review targets which will have

42:55 ↗ to adjust shorter for level ones um if

42:59 ↗ it's on a non non-public uh notice

43:03 ↗ project we get that out so that when we

43:06 ↗ get it back in we've got a a shorter

43:08 ↗ turnaround we're achieving those

43:10 ↗ Deads um and and likewise for the for

43:13 ↗ the two and three um so looking to to to

43:17 ↗ expand the the metric to include that

43:20 ↗ looking at it from first review to when

43:22 ↗ that that review was completed and then

43:24 ↗ also incorporating the the state law

43:27 ↗ chart at the bottom which we don't know

43:29 ↗ what that's going to look like we'll get

43:30 ↗ a lot of direction from Commerce on what

43:32 ↗ what we'll have to report which will be

43:34 ↗ the same as biew and Redmond and every

43:36 ↗ year there'll be a nice chart that shows

43:38 ↗ who's on time who's not on time it's

43:40 ↗ Apples to

43:43 ↗ Apples that is that is what I have for

43:45 ↗ you quick

43:48 ↗ nutshell here for any questions council

43:52 ↗ member

43:53 ↗ Joe thank you for that presentation

43:57 ↗ we were talking about the data a little

43:59 ↗ bit and how there can be kind of

44:01 ↗ outliers and um someone didn't come in

44:04 ↗ and pay the fee for 120 days or what

44:06 ↗ have you if we have numbers that are you

44:09 ↗ know kind of outliers what is has

44:11 ↗ Commerce given us any guidance on how

44:13 ↗ those might be corrected or you could

44:15 ↗ put in Aster bi it to explain why it

44:18 ↗ might be off by such a a wide margin

44:21 ↗ right right and I think that's where the

44:23 ↗ the the clarity from commer on complete

44:27 ↗ application is important critical that

44:29 ↗ we understand that means met the you you

44:32 ↗ provided all the information it may

44:34 ↗ still need some corrections but You'

44:35 ↗ provided all the information and uh

44:38 ↗ submitted the fee for that review that

44:41 ↗ is that is the question that a lot of

44:42 ↗ jurisdictions are wanting to make sure

44:44 ↗ we have that Clarity on so that we do

44:46 ↗ start that clock we still have our

44:48 ↗ completeness review 28 day window once

44:51 ↗ that is completed then we begin our

44:54 ↗ 65007

44:56 ↗ so it sounds like you'll be or all the

44:59 ↗ jurisdiction jurisdictions will be

45:01 ↗ working with Commerce to find a fair way

45:04 ↗ to measure those in terms of the things

45:06 ↗ that you can control versus the things

45:08 ↗ that are out of your control correct

45:10 ↗ okay thank

45:12 ↗ you Council M

45:15 ↗ hunt thank you um I want to make sure I

45:19 ↗ understand correctly since there's a

45:21 ↗ couple laws with a bunch of different

45:23 ↗ timelines here the current law is the

45:27 ↗ 120 day timeline um that requirement

45:32 ↗ that's currently in place is that right

45:34 ↗ from the state okay and so then this

45:36 ↗ table um which is the table it's the

45:39 ↗ same table that's on your um screen but

45:42 ↗ also page six it has for example 2022

45:46 ↗ there were eight permits that were

45:47 ↗ issued after that so those were not

45:49 ↗ meing that requ correct yeah this this

45:51 ↗ reflects what the state requires us to

45:53 ↗ be reporting annually right now okay and

45:57 ↗ for the um for the new bill that comes

46:02 ↗ into place in 2025 there you have to

46:06 ↗ potentially refund some portion is that

46:10 ↗ currently that goes into effect January

46:12 ↗ 1st of 2025 okay so if we exceed the 120

46:16 ↗ timeline 120 day timeline currently

46:18 ↗ there is not a refund requirement

46:20 ↗ correct okay so it's a reporting

46:22 ↗ requirement but not a

46:24 ↗ refund okay um and I guess the last

46:28 ↗ question I had is do we know how this

46:32 ↗ compares to other cities in terms of how

46:34 ↗ many other cities are missing the

46:38 ↗ proportion of the timeline we haven't

46:40 ↗ looked at the other jurisdictions um

46:43 ↗ closely we can we can dig into that and

46:45 ↗ find that

46:46 ↗ inform that's part of their requirements

46:49 ↗ as

46:50 ↗ well back to

46:54 ↗ coun okay any other questions no okay

46:58 ↗ okay thank you

47:06 ↗ thanks okay I think I'll um go through a

47:09 ↗ couple slides and then turn it over to

47:11 ↗ Emily so we took a deeper dive into the

47:15 ↗ data um there are a few things that the

47:17 ↗ data tells us there are some things that

47:19 ↗ we can parse out from the data we sliced

47:22 ↗ and diced it in different ways but there

47:24 ↗ were a few themes that kind of

47:26 ↗ resonated um but I'll I'll touch a few

47:30 ↗ that you know were things that we see

47:33 ↗ not necessarily directly correlated from

47:35 ↗ the data uh the the complexity of some

47:38 ↗ of the projects uh you know we have

47:40 ↗ sites that have critical areas we had

47:42 ↗ design standards in the past that were

47:45 ↗ uh more split in different um places now

47:48 ↗ that we've Consolidated that will help

47:51 ↗ um but some of these projects um you

47:54 ↗ know may seem simple but but when you

47:56 ↗ start digging into some of these uh

47:58 ↗ complexities they get complex pretty

48:00 ↗ quickly so that that's one we can't

48:02 ↗ really give you data about how many of

48:05 ↗ them but a lot of them fall in in that

48:07 ↗ category um the other theme that we saw

48:10 ↗ was incomplete or partially complete

48:13 ↗ submittals and Emily will talk about

48:14 ↗ what we're doing about those things um

48:18 ↗ and and helping the applicants really

48:20 ↗ understand from the get-go if you're

48:21 ↗ doing a tenant Improvement and for 100%

48:24 ↗ of them you're missing that you have

48:25 ↗ this additional code you need to meet we

48:28 ↗ heard that from our staff so we want to

48:29 ↗ make sure that's getting communicated um

48:32 ↗ to them early um of course the past year

48:35 ↗ or so you know Title 18 update uh that

48:38 ↗ took time uh to get um for staff to that

48:41 ↗ was involved in that um multiple

48:44 ↗ reviewers um and some some of the review

48:46 ↗ teams are small so we're working on

48:48 ↗ cross training so that if one person's

48:51 ↗ uh you know um becoming uh the point

48:53 ↗ person on one thing that the that

48:55 ↗ knowledge is spread amongst others and

48:57 ↗ they can pick up the uh the weight of

49:00 ↗ and spread it around um next

49:04 ↗ slide um permit volumes you know we we

49:08 ↗ had anecdotally thought that spring is

49:10 ↗ the peak because everyone's getting

49:12 ↗ ready to do the summer work and then we

49:14 ↗ would see a huge Peak not necessarily

49:17 ↗ the the volumes fluctuate and we didn't

49:19 ↗ find a one pattern that really showcased

49:22 ↗ that oh we really missed this deadline

49:24 ↗ during the holiday time or during the

49:26 ↗ peak summer time it it there wasn't

49:28 ↗ anything we could Garner from the data

49:31 ↗ on those um other responsibilities I

49:35 ↗ think some of the um uh managers talked

49:38 ↗ about it hearings Community meetings

49:40 ↗ counter Duty training phones interde

49:43 ↗ departmental coordination uh which are

49:45 ↗ extremely important for the organization

49:48 ↗ for for us to provide that customer

49:50 ↗ service um um you know do um so but I

49:54 ↗ think the direction is we we figure out

49:56 ↗ our priorities and permit reviews are a

49:59 ↗ priority and then we kind of work

50:01 ↗ through that um other agencies outside

50:04 ↗ the city um you know we touched based on

50:07 ↗ fire department zlat uh those are

50:10 ↗ agencies that also are involved in the

50:13 ↗ permit review uh Consultants um we do

50:16 ↗ send out uh peer review for our critical

50:19 ↗ area noise sometimes comes up lighting

50:22 ↗ comes up you know when they're more

50:24 ↗ complex structure Al review for building

50:27 ↗ uh that that needs an expertise we do

50:30 ↗ pass through those costs to the

50:32 ↗ applicant um but in order to increase

50:35 ↗ the bench so that we weren't at the

50:36 ↗ mercy of a couple of people who were you

50:39 ↗ know too backlogged we they could never

50:41 ↗ go on vacation so we've done an RFQ and

50:44 ↗ increased the the number of Consultants

50:45 ↗ so if someone's uh you know really

50:48 ↗ booked then we we have other options to

50:50 ↗ go um to uh we have excellent

50:53 ↗ Consultants they do a really great work

50:55 ↗ for the city um and but we just wanted

50:57 ↗ to make sure that we were making sure

51:00 ↗ that that that wasn't becoming a

51:01 ↗ bottleneck for for us um the other thing

51:05 ↗ we found was uh you know we weren't

51:07 ↗ sending stuff to the Consultants right

51:08 ↗ away so we've started doing that where

51:11 ↗ um everything is happening parallel so

51:13 ↗ it's not waiting for the reviewer to

51:15 ↗ open it up on you know in the middle of

51:17 ↗ the review when a month has gone by so

51:20 ↗ some of some of those things I think um

51:24 ↗ we're looking at with that I'm going to

51:26 ↗ turn it over to

51:36 ↗ Emily director doell good evening

51:40 ↗ council president Walsh and members of

51:42 ↗ the council I'm Emily Appleton I manage

51:44 ↗ the Engineering Group in our CPD

51:47 ↗ department and I realized as we're going

51:49 ↗ through here I I should have put a slide

51:51 ↗ in there about the Engineering Group I

51:53 ↗ could talk about them a little bit but

51:54 ↗ um M they do all sorts of different

51:57 ↗ reviews um on all sorts of different

51:59 ↗ projects and we'll probably touch on

52:01 ↗ some of those as we go through the rest

52:03 ↗ of the presentation so after we uh

52:07 ↗ recalibrated and analyzed the data that

52:10 ↗ James and Christian talked about and

52:12 ↗ then considered all these factors that

52:14 ↗ were impacting our review time and then

52:17 ↗ factoring in the requirements of the new

52:19 ↗ state law uh for permit review times we

52:21 ↗ knew we needed to uh come up with

52:23 ↗ strategies that would help reduce the

52:26 ↗ time takes us to do our work well

52:28 ↗ keeping the quality of our work high

52:31 ↗ this diagram up here shows one take on a

52:34 ↗ typical project management triangle I

52:37 ↗ like it because it puts quality in the

52:38 ↗ middle in the center right there and it

52:40 ↗ illustrates how when you focus only on

52:42 ↗ one of the corners of the triangle or

52:44 ↗ maybe not all three equally you probably

52:46 ↗ won't hit the center of theity

52:49 ↗ Target we used it as a symbol to help us

52:53 ↗ remember that keeping quality High

52:54 ↗ requires constant balancing of

52:56 ↗ priorities here shown by you know cost

52:59 ↗ or which are resources to do the reviews

53:02 ↗ and the work we do um scope or all the

53:05 ↗ things we need to accomplish or review

53:07 ↗ for and then time is the time it takes

53:09 ↗ us to do our work and so to guide our

53:12 ↗ work towards that quality Center and

53:15 ↗ effectively balance all these competing

53:17 ↗ priorities uh we focused on increasing

53:20 ↗ our efficiency consistency and Clarity

53:22 ↗ of our process and reviews

53:27 ↗ some of the work that's been completed

53:29 ↗ so far is listed here as we mentioned

53:32 ↗ you know the the data recalibration and

53:34 ↗ cleanup for our accurate and efficient

53:37 ↗ reporting that you know helps increases

53:39 ↗ the clarity of our timelines uh document

53:42 ↗ management improvements that we've made

53:44 ↗ the SharePoint migration project you

53:46 ↗ know updated all of our put all of our

53:50 ↗ documents on a on a secure website so it

53:52 ↗ made collaboration easier and we also um

53:56 ↗ has completed scanning I think most of

53:58 ↗ our our paper files have been scanned so

54:00 ↗ we it's a lot easier to retrieve the

54:02 ↗ documents now uh We've updated

54:05 ↗ development regulations Title 18 is the

54:07 ↗ big one U but we've also updated our

54:10 ↗ storm water manual this year and Street

54:13 ↗ Transportation uh the website

54:15 ↗ improvements to date uh We've made this

54:17 ↗ updated Avail uh information available

54:19 ↗ on our

54:20 ↗ website and tried to make it more easily

54:23 ↗ found the guidance documents uh have

54:26 ↗ been added and those are in the form of

54:29 ↗ what we call client assistance memos

54:31 ↗ kind of like uh frequently asked

54:33 ↗ questions a lot of the same inquiries we

54:36 ↗ were getting um we put together oh a

54:39 ↗ large number of of these client

54:40 ↗ assistance memos which has all the

54:42 ↗ information in there so that will

54:44 ↗ hopefully help help increase the clarity

54:46 ↗ for the applicants and and also for the

54:48 ↗ review

54:50 ↗ um oh or permit application checklist

54:53 ↗ and other outward facing guidance we

54:55 ↗ updated all of that to help clarify and

54:57 ↗ make sure it was consistent with our

54:59 ↗ updated regulations our phase one

55:01 ↗ update's complete but that as you'll see

55:03 ↗ is continuing uh we updated all our

55:05 ↗ review checklists for the and the other

55:07 ↗ internal review for our review team

55:09 ↗ that's to help you know keep our reviews

55:12 ↗ consistent and make sure that everybody

55:15 ↗ um is clear on what what their portion

55:17 ↗ of the review is we collaborated with

55:20 ↗ our public works department so we could

55:22 ↗ get quicker responses to Street Frontage

55:24 ↗ Improvement questions

55:25 ↗ that was

55:26 ↗ a an issue that was identified in a

55:29 ↗ customer survey and occasionally one of

55:31 ↗ the last issues to be resolved and

55:33 ↗ Frontage improvements can be a big deal

55:35 ↗ to a project because if you have to do a

55:38 ↗ different Frontage than currently exists

55:40 ↗ it could impact your available property

55:43 ↗ for development because it it sometimes

55:45 ↗ requires dedication of additional so

55:48 ↗ that's a good one to get resolved right

55:50 ↗ up front because then you you can really

55:53 ↗ really help the applicant their best

55:55 ↗ result um and as as director doal

55:59 ↗ mentioned we did try to improve that

56:01 ↗ peer review consultant availability what

56:03 ↗ we were finding is that occasionally we

56:06 ↗ would have one or two Consultants that

56:08 ↗ were really overloaded and that was

56:10 ↗ impacted so we instead of having one or

56:13 ↗ two Consultants to select from now we

56:15 ↗ have three or four and we can spread the

56:17 ↗ work around

56:23 ↗ help improving what we do and how we do

56:25 ↗ it um is a continuous iteration this

56:28 ↗ slide you know shows a general

56:30 ↗ continuous Improvement cycle I like to

56:32 ↗ imagine it as an upward spiral with each

56:35 ↗ iteration or cycle improving on the last

56:38 ↗ with that in our minds we can see how

56:40 ↗ the work we've already completed um can

56:42 ↗ provide a foundation for our future

56:44 ↗ Improvement ongoing and planned

56:47 ↗ improvements build on the previously

56:49 ↗ completed improvements and will continue

56:50 ↗ to increase our efficiency and

56:52 ↗ consistency of permit reviews and

56:54 ↗ provide more and more clarity for both

56:56 ↗ our

56:58 ↗ applicants our goal is to reduce the

57:01 ↗ review times and have fewer rounds a

57:03 ↗ review shortening that

57:04 ↗ overall without sacrificing

57:09 ↗ quality our ongoing and planned

57:12 ↗ improvements are shown

57:13 ↗ here um we're increasing the clarity

57:17 ↗ regarding which type of permits are

57:18 ↗ necessary for different types of

57:20 ↗ developments uh we wanted to make sure

57:22 ↗ there was a consistency uh in

57:25 ↗ understanding when permits can be

57:26 ↗ defined um this will simplify some

57:28 ↗ common project types and create a

57:30 ↗ consistent policy for the less common

57:33 ↗ types that'll help both the applicant

57:35 ↗ and the

57:36 ↗ review be more consistent in applying

57:38 ↗ the policy and then more efficient in

57:40 ↗ their reviews uh we're going to continue

57:42 ↗ to refine those checklists reduce any

57:44 ↗ redundant reviews and close any gaps and

57:46 ↗ reviews that we find and that's you know

57:48 ↗ just going to be a continuous process

57:51 ↗ we'll continue to update our website as

57:54 ↗ it as it happens happens as we update

57:55 ↗ our guidance documents we post them on

57:57 ↗ the website as we reorganize things we

58:00 ↗ refine our website we're also focusing a

58:03 ↗ little bit on professional development

58:05 ↗ doing some

58:07 ↗ training one thing I think one of us

58:09 ↗ mentioned was cross training the the

58:12 ↗ within each discipline I'll use it

58:14 ↗ engineering for example in engineering

58:16 ↗ we

58:18 ↗ review all sorts of things but grading

58:20 ↗ um storm water infrastructure compliance

58:23 ↗ with our mpds permit

58:25 ↗ and then there's our water connections

58:26 ↗ and in infrastructure and Sewer

58:28 ↗ Connections in infrastructure roads and

58:30 ↗ streets and all the things that go along

58:33 ↗ with that we also assist in the critical

58:35 ↗ areas review with all the geocritical

58:37 ↗ hazard areas the steep slopes your

58:39 ↗ landslides your erosions um Hazard

58:42 ↗ areas oh there's a few other ones that

58:44 ↗ are escaping me right now um and then we

58:47 ↗ also are are helping with our new um par

58:50 ↗ the critical aquafer recharge area

58:52 ↗ review so we need to you know have kind

58:56 ↗ of a broad general knowledge of all the

58:58 ↗ different uh more expertise this in

59:02 ↗ engineering and so we have some experts

59:04 ↗ in in those various different fields of

59:07 ↗ engineering so we're starting to do

59:09 ↗ cross training to make our staff more

59:11 ↗ robust so fewer reviewers have to look

59:14 ↗ at each permit so that that will help in

59:16 ↗ in several different ways by making it

59:18 ↗ more efficient so not as many people

59:20 ↗ have to review and then increasing um

59:23 ↗ our robustness I guess as a good way to

59:25 ↗ put it if we have people who are out on

59:28 ↗ leave or or you know have to be gone for

59:35 ↗ certain we're also as was previously dis

59:39 ↗ discussed kind of trying to streamline

59:41 ↗ that coordination between the submittal

59:43 ↗ platform of mybuildingpermit.com and the

59:46 ↗ the platform we use for tracking and

59:48 ↗ reviewing permit track it there's some

59:51 ↗ improvements that you know we can we can

59:53 ↗ probably uh make to that but staff is

59:57 ↗ monitoring that updating it as as they

1:00:00 ↗ can and that that's just an ongoing

1:00:03 ↗ thing that we're working on we're also

1:00:05 ↗ working on streamlining um purchase

1:00:07 ↗ orders and inv invoicing for peer

1:00:09 ↗ reviews we found that that process was

1:00:11 ↗ uh time intensive administratively and

1:00:14 ↗ so we were trying to reduce the steps

1:00:17 ↗ and automate some of the processes um

1:00:21 ↗ we're continuing to collect and monitor

1:00:23 ↗ data using those

1:00:25 ↗ enhanced um come up with some reporting

1:00:28 ↗ and communication

1:00:30 ↗ tools and then we are in progress and

1:00:34 ↗ planned for the foreseeable future

1:00:36 ↗ routinely communicating those metrics

1:00:38 ↗ with our review team and then getting

1:00:40 ↗ feedback and adjusting when necessary

1:00:43 ↗ going through that cycle all

1:00:44 ↗ over so those are what we have what we

1:00:48 ↗ have going and I think I'll pause here

1:00:49 ↗ in case there's any questions or anyone

1:00:52 ↗ has suggestions for my other question

1:00:54 ↗ mark bullet point here thank you we'll

1:00:57 ↗ save the suggestions for later uh

1:00:59 ↗ council member

1:01:01 ↗ Joe thank you appreciate the

1:01:04 ↗ presentation and the clarification to

1:01:06 ↗ the Dark World of engineering so to

1:01:08 ↗ speak um because all of it's underground

1:01:11 ↗ not because it's okay got it

1:01:14 ↗ um couple of questions so I've been

1:01:17 ↗ working with a utility district in SNES

1:01:21 ↗ County not anywhere near isqua um and

1:01:25 ↗ um one of the challenges that that we're

1:01:27 ↗ seeing is that um they won't respond to

1:01:31 ↗ a request for a face-to-face meeting and

1:01:34 ↗ can you just kind of go through what you

1:01:36 ↗ have to have on your side before you're

1:01:38 ↗ willing to do a face- Toof face meeting

1:01:40 ↗ obviously you wouldn't meet with someone

1:01:42 ↗ if you don't have the plans or you don't

1:01:43 ↗ have certain elements but if you could

1:01:45 ↗ just go through that a little bit so

1:01:46 ↗ that we on the councel reassured that

1:01:49 ↗ there's a process for that yeah I don't

1:01:51 ↗ know if we have a defined process but

1:01:53 ↗ typically it happens as you know we've

1:01:55 ↗ become aware that there you know the

1:01:58 ↗ applicant would like to meet with us to

1:02:00 ↗ discuss some things and um typically we

1:02:03 ↗ try to resolve the problem without

1:02:05 ↗ meeting if we can because that seems to

1:02:06 ↗ be more efficient but when we we do meet

1:02:10 ↗ we want to make sure we have enough

1:02:12 ↗ information to take a look at so we can

1:02:13 ↗ provide helpful information um but

1:02:16 ↗ usually you schedule it through one of

1:02:18 ↗ the reviewers or one of the managers and

1:02:21 ↗ then we set up a time and get together

1:02:23 ↗ and and you know go through through the

1:02:24 ↗ questions um sometimes it's very helpful

1:02:27 ↗ and sometimes you spin your wheels so

1:02:29 ↗ you never know which one it's going to

1:02:31 ↗ be but the the important thing is that

1:02:34 ↗ you know we are responding to the

1:02:36 ↗ applicant and providing information and

1:02:38 ↗ not you

1:02:39 ↗ know making them them feel like we don't

1:02:42 ↗ want to meet with them because that's

1:02:43 ↗ the furthest thing from the truth we

1:02:44 ↗ really want to get all these all these

1:02:45 ↗ issues out on the table and resolved and

1:02:48 ↗ usually with technical things like

1:02:49 ↗ engineering you know everyone can put

1:02:51 ↗ their heads together and come up with a

1:02:53 ↗ probably a better Sol solution than

1:02:54 ↗ anyone of alone yeah that's certainly

1:02:57 ↗ been my experience working with a

1:02:59 ↗ another utility that seems to be more

1:03:01 ↗ customer facing um the question the

1:03:05 ↗ other just question I had was uh you

1:03:06 ↗ indicated that um you know people go on

1:03:09 ↗ vacations and people might be out or

1:03:11 ↗ overwhelmed um just by the the volume of

1:03:15 ↗ the E and flow and volume of of the

1:03:17 ↗ projects um we were having problems with

1:03:20 ↗ email responses not getting anything

1:03:22 ↗ back from this particular utility for 3

1:03:25 ↗ months or 6 months at all and Staffing

1:03:30 ↗ challenges were cited etc etc um is your

1:03:35 ↗ email system or Department system set up

1:03:37 ↗ such that if a person is sending an

1:03:39 ↗ email it's going to multiple people so

1:03:41 ↗ that uh people can respond and and uh um

1:03:45 ↗ we don't have a black hole in terms of

1:03:47 ↗ information that you just reference you

1:03:49 ↗ know you try to avoid at all costs well

1:03:52 ↗ we have various emails and maybe some of

1:03:55 ↗ you can help a little bit but we

1:03:57 ↗ typically there's the review team gets

1:03:59 ↗ gets the email because that's who the

1:04:00 ↗ applicant are familiar with but if

1:04:02 ↗ there's a generic email we have like you

1:04:04 ↗ know dpd Engineers email dpd planners in

1:04:07 ↗ email maybe some others many can

1:04:09 ↗ probably so um you know if someone just

1:04:11 ↗ has a question then most likely they'll

1:04:13 ↗ go to the city's web page they'll look

1:04:15 ↗ up so if they have a specific question

1:04:17 ↗ they can look at the directory and go

1:04:19 ↗ there but on the permitting web page

1:04:21 ↗ they can call contact our main um person

1:04:25 ↗ from the permit Center usually is Katie

1:04:27 ↗ who's not here by phone or they'll send

1:04:30 ↗ an email to our permit Tex and or

1:04:32 ↗ they'll say CPD external which goes out

1:04:34 ↗ to three different people and then it

1:04:36 ↗ gets funneled to the right people uh in

1:04:38 ↗ there we have you can schedule an uh an

1:04:40 ↗ appointment with a planner with an

1:04:42 ↗ engineer we call it an AE uh appointment

1:04:45 ↗ uh so they can just schedule it online

1:04:47 ↗ as a appointment but we provide you know

1:04:51 ↗ since our permit center is open they can

1:04:52 ↗ call the phone number and we have have

1:04:54 ↗ one of one engineer one planner one

1:04:56 ↗ someone from Building Division there all

1:04:59 ↗ the time during our open hours so they

1:05:00 ↗ can talk to a live person that way and

1:05:02 ↗ they'll get assistance so multiple ways

1:05:05 ↗ email phone or appointments that's

1:05:08 ↗ really great to hear and I hope our

1:05:10 ↗ citizens appreciate that we're a little

1:05:12 ↗ lucky to have um such robust Staffing on

1:05:16 ↗ hand um since you're up there I want to

1:05:19 ↗ go back to your permit review uh uh

1:05:22 ↗ slide where you're talking about the

1:05:23 ↗ factors in impacting review times um one

1:05:27 ↗ of the things you put in there is that

1:05:29 ↗ you there was time involved with code

1:05:31 ↗ update and implementation of Title 18

1:05:34 ↗ first I want to thank uh my colleagues

1:05:38 ↗ uh president Walsh and council member

1:05:40 ↗ hunt for the great work they did and the

1:05:43 ↗ outstanding guidance that you gave

1:05:44 ↗ through that process um just so the

1:05:47 ↗ citizens know um what kind of benefit to

1:05:50 ↗ this planning process occurred because

1:05:52 ↗ of the revamp of Title 18 could you give

1:05:54 ↗ a couple examples of how we're saving

1:05:56 ↗ time or we're saving money uh through

1:05:58 ↗ the development process through the

1:06:00 ↗ improvements made in Title

1:06:02 ↗ 18 sure um you know um the

1:06:08 ↗ um we have like like you know it was a

1:06:11 ↗ complex code so if you H if you

1:06:13 ↗ triggered a community meeting for

1:06:15 ↗ instance there were three different

1:06:16 ↗ types of community meeting one that had

1:06:18 ↗ to be hosted by the development

1:06:19 ↗ commission another one by staff a

1:06:22 ↗ project would trigger both and you know

1:06:24 ↗ staff would spend the time figuring out

1:06:26 ↗ how to choreograph this whole thing with

1:06:29 ↗ you know multiple hats being done and

1:06:31 ↗ and how do we take this application in

1:06:33 ↗ and now we just call it one type of an

1:06:35 ↗ application you know so that in itself

1:06:38 ↗ saves 10 meetings on the staff's send to

1:06:40 ↗ kind of figure out how to do it it tells

1:06:42 ↗ the applicant how best to do it um some

1:06:45 ↗ other streamlining that happened was you

1:06:47 ↗ know some of those thresholds for a

1:06:49 ↗ short plat are nine lot short plat so

1:06:51 ↗ you don't have to do that a final plat

1:06:54 ↗ uh state law was changed now it doesn't

1:06:57 ↗ require a hearing because the final plat

1:06:59 ↗ is just checking all the technical stuff

1:07:02 ↗ the preliminary plat is when you do the

1:07:03 ↗ hearing so that went from a hearing

1:07:05 ↗ process to uh an administrative plat

1:07:08 ↗ final plat approval so all of those

1:07:10 ↗ things help the development Community as

1:07:12 ↗ well no I appreciate that thank you for

1:07:14 ↗ giving a couple of examples sometimes we

1:07:16 ↗ pass laws and uh the citizens out there

1:07:19 ↗ don't understand the impact it's going

1:07:21 ↗ to have on the process a final question

1:07:23 ↗ for you buied in one of the reports I

1:07:25 ↗ can't site the page was uh a short

1:07:28 ↗ paragraph on uh sea exemptions uh for

1:07:31 ↗ certain infill projects um is that going

1:07:34 ↗ to be something that will be on the work

1:07:37 ↗ plan for uh your department in the

1:07:40 ↗ future or is it not is it something that

1:07:43 ↗ will not be um taken up as part of the

1:07:46 ↗ work currently being done we did raise

1:07:48 ↗ some of our flexible thresholds with the

1:07:50 ↗ last Title 18 update so um you know so

1:07:55 ↗ that we didn't go all the way to 60

1:07:57 ↗ dwelling units without sepa but uh you

1:08:00 ↗ know the central isqua has a planned

1:08:02 ↗ action sea so the city had done all that

1:08:04 ↗ work where uh that is done up front by

1:08:07 ↗ the city so new projects that come in if

1:08:09 ↗ they within that planned action can be

1:08:12 ↗ streamlined so I think we're set up

1:08:14 ↗ pretty good at the As We Stand today

1:08:16 ↗ okay great and just so the public knows

1:08:18 ↗ we're we're exempting sepa

1:08:21 ↗ but the process that's going on has

1:08:24 ↗ already been duplicated at either the

1:08:25 ↗ county or state level already and we're

1:08:27 ↗ not necessarily adding any value by

1:08:30 ↗ doing sea review again is that your

1:08:32 ↗ general assessment um what we've done

1:08:35 ↗ the city has spent you know the planned

1:08:37 ↗ action was a City local effort that was

1:08:39 ↗ that looked at the whole area as opposed

1:08:41 ↗ to project by project for Central isqua

1:08:43 ↗ we looked at the whole area and did a

1:08:44 ↗ planned action the state law allows that

1:08:47 ↗ we raised some of those levels because

1:08:48 ↗ we weren't getting anything out of sea

1:08:50 ↗ reviews they just became additional

1:08:52 ↗ reviews so that was the the the last

1:08:54 ↗ update that we did okay so we had

1:08:56 ↗ already done the review and it would

1:08:58 ↗ have been redundant to do it again and

1:09:00 ↗ so we did the sea exemption just so our

1:09:03 ↗ friends out there in the audience are

1:09:04 ↗ not worried that we're um hiding the

1:09:06 ↗ ball so to speak thank you very

1:09:09 ↗ much council member D

1:09:12 ↗ Michelle uh thank you this might be a

1:09:14 ↗ question for our city administrator um

1:09:17 ↗ following up on council member Joe's

1:09:19 ↗ comments about the the state uh passing

1:09:22 ↗ the uh legislation I'm wondering about

1:09:26 ↗ the larger context that we're working in

1:09:28 ↗ here because I have heard since I moved

1:09:32 ↗ to isqua 35 or more years ago you know

1:09:35 ↗ that the uh permit process needed to be

1:09:38 ↗ speeded up and so I'm very excited about

1:09:41 ↗ this presentation tonight but I'm also

1:09:43 ↗ wondering why the state felt that they

1:09:45 ↗ needed to step into what has been a

1:09:48 ↗ local process I'm wondering if the

1:09:50 ↗ context that we're in here is that this

1:09:53 ↗ is part part of the push to provide more

1:09:55 ↗ affordable housing or an

1:09:58 ↗ easier um ability for uh Construction in

1:10:02 ↗ uh communities uh why did the state

1:10:05 ↗ think that 5290 was

1:10:07 ↗ required I guess is the question I'm

1:10:11 ↗ asking and what's the bigger context

1:10:13 ↗ that we're working in

1:10:15 ↗ here um council member D Michelle

1:10:18 ↗ members of the council good evening I I

1:10:20 ↗ think there's probably multiple reasons

1:10:22 ↗ for it I think the affordable housing

1:10:24 ↗ piece certainly was a driver um I think

1:10:27 ↗ there's perception and reality in all

1:10:29 ↗ communities uh about planning processes

1:10:31 ↗ permitting processes um I've never

1:10:35 ↗ worked in a place that wasn't the very

1:10:37 ↗ worst place to get a permit in the

1:10:39 ↗ history of mankind I so maybe that's me

1:10:42 ↗ and I apologize up front um but uh I I

1:10:46 ↗ think there's frustration and uh U I

1:10:49 ↗ think the legislature heard that I think

1:10:50 ↗ the bill that was passed was largely

1:10:52 ↗ driven by affordable housing concerns um

1:10:55 ↗ but there's all these other factors uh

1:10:58 ↗ that that come into play too I think at

1:10:59 ↗ the end of the day we've got a balanced

1:11:01 ↗ resources as you've heard this evening

1:11:04 ↗ uh we our planners our our building

1:11:06 ↗ officials our Engineers are not sitting

1:11:08 ↗ in a cubicle waiting for a plan and

1:11:11 ↗ that's all how they spend their time

1:11:12 ↗ there's multiple facets uh to their job

1:11:15 ↗ and this squa is no different than other

1:11:17 ↗ communities in that so you know that's

1:11:19 ↗ my sense of things I don't know if you

1:11:21 ↗ have any I me the state you know I think

1:11:24 ↗ it was Senator mullet who sponsored this

1:11:25 ↗ particular bill um uh there was lot of

1:11:28 ↗ testimony from the development Community

1:11:30 ↗ um and a Desir to see standardization

1:11:33 ↗ across cities um having some

1:11:36 ↗ accountability for the permit process so

1:11:38 ↗ I think in that spirit this this bill

1:11:41 ↗ kind of urges uh but there were some

1:11:43 ↗ penalties put into place now the reality

1:11:46 ↗ of the implementation I think time will

1:11:49 ↗ tell some of the local jurisdictions I

1:11:51 ↗ think um at the planning director's

1:11:53 ↗ meeting some cities where where we have

1:11:55 ↗ a different filter we want we were

1:11:56 ↗ already on this path to kind of figure

1:11:58 ↗ out the process improvements and all

1:12:00 ↗ that some other smaller cities that are

1:12:02 ↗ resource strapped are going to struggle

1:12:04 ↗ um what does this mean for them so I

1:12:06 ↗ think um so yeah there was affordable

1:12:10 ↗ housing I mean you know the the ease of

1:12:13 ↗ getting a permit was part of the

1:12:14 ↗ discussion and testimony during the

1:12:17 ↗ legisl session but not the only point I

1:12:20 ↗ think thank you I appreciate the answers

1:12:22 ↗ thank you

1:12:24 ↗ Deputy council president

1:12:26 ↗ Hall yeah you got me curious so I was

1:12:28 ↗ looking at ledge. wat and trying to

1:12:30 ↗ figure out rationale too um doll will

1:12:33 ↗ you or if Emily wants to come back up

1:12:35 ↗ I'm just curious um what projects

1:12:38 ↗ require um peerreview

1:12:41 ↗ Consultants sure um so for the planning

1:12:44 ↗ team manages the Wetland uh peer review

1:12:47 ↗ you know where are the boundaries is is

1:12:48 ↗ a type one Wetland or not uh where the

1:12:51 ↗ the ordinary high water mark for the

1:12:53 ↗ Stream so that we can measure 200 ft for

1:12:55 ↗ the shoreline so those kind of things

1:12:57 ↗ are handled by our planning team

1:13:00 ↗ engineering team focuses on uh

1:13:03 ↗ geotechnical you know Landslide and and

1:13:06 ↗ what what type of soils and things like

1:13:08 ↗ that that is somewhat of an overlap with

1:13:10 ↗ the building division but Building

1:13:12 ↗ Division is really looking at the size

1:13:14 ↗ of the foundations for the type of soils

1:13:17 ↗ is at the right thing so geotechnical

1:13:19 ↗ straddles both of those but a different

1:13:21 ↗ scope uh between them the other peer

1:13:24 ↗ reviews we have are you know lighting

1:13:26 ↗ sometimes gets technical um and those

1:13:29 ↗ lighting levels need to be measured and

1:13:31 ↗ things of that nature um those are some

1:13:34 ↗ some of the common ones um building does

1:13:37 ↗ some structural review so larger

1:13:39 ↗ buildings you know we have to do

1:13:40 ↗ structural calculations and things like

1:13:42 ↗ that that um and then some of the larger

1:13:44 ↗ buildings so these these peer reviews

1:13:46 ↗ are passed through so in our fee

1:13:49 ↗ schedule we have if we don't have the

1:13:51 ↗ expertise we will you know look at your

1:13:54 ↗ technical report and pass that through

1:13:56 ↗ sometimes traffic you know if it's a

1:13:57 ↗ complicated project that we need to have

1:14:00 ↗ traffic report peer reviewed but we have

1:14:02 ↗ concurrency ordinance so it doesn't

1:14:04 ↗ happen in a lot of projects but

1:14:05 ↗ occasionally larger projects like that

1:14:07 ↗ are passed through uh but then we get

1:14:09 ↗ some really big project that staff is

1:14:12 ↗ swamped with other things and it doesn't

1:14:14 ↗ make sense for us to staff up for those

1:14:16 ↗ occasional larger projects those we send

1:14:19 ↗ out for consultant reviews um

1:14:22 ↗ occasionally but those the city absorbs

1:14:24 ↗ the cost for those uh peer reviews

1:14:27 ↗ because it's it's you know we can't

1:14:30 ↗ double charge them for the

1:14:36 ↗ fee okay I think we're ready for the

1:14:39 ↗ last few

1:14:42 ↗ slides so I think the next steps uh will

1:14:45 ↗ uh We've shared what we um are planning

1:14:48 ↗ to do things we've already done and we

1:14:50 ↗ can come back in March uh to show what

1:14:52 ↗ progress ress has been made and if

1:14:55 ↗ Target timelines are being met uh we

1:14:56 ↗ hope by then Department of Commerce

1:14:58 ↗ would have their guidance out as well uh

1:15:00 ↗ which they said by the end of the year

1:15:02 ↗ next slide so we have some um you know

1:15:07 ↗ um emails here feel free to reach out to

1:15:11 ↗ uh the subject matter experts what my

1:15:13 ↗ team has told me and I truly uh believe

1:15:16 ↗ that that if they get the direct

1:15:17 ↗ question they'll make sure the manage

1:15:20 ↗ the management team here that the answer

1:15:22 ↗ gets delivered if they if the staff gets

1:15:25 ↗ the question through the email they have

1:15:27 ↗ the responsibility of getting back to

1:15:29 ↗ them people so I think the best way is

1:15:32 ↗ to reach out to one anyone in CPD and

1:15:35 ↗ they'll make sure the the questions

1:15:37 ↗ answered I have my contact information

1:15:40 ↗ if anyone wants to talk to me about

1:15:42 ↗ anything I'm happy to chat with them um

1:15:46 ↗ next slide so in our memo we had some

1:15:49 ↗ recommendations uh which were primarily

1:15:51 ↗ based on our data dive um you know we

1:15:54 ↗ would like to start tracking time we

1:15:56 ↗ will be required to start tracking time

1:15:58 ↗ but we also want to start tracking time

1:16:00 ↗ of total in-house time from the time

1:16:02 ↗ anyone submits to when they get the

1:16:03 ↗ permit how many rounds of review there

1:16:06 ↗ are 1 2 3 four six however many um

1:16:10 ↗ instead of just this one slice of first

1:16:12 ↗ round of review we can continue to

1:16:14 ↗ monitor that but I think the the

1:16:15 ↗ complete picture is is also needed for

1:16:19 ↗ land use applications we want to track

1:16:21 ↗ time not just for short plats and

1:16:22 ↗ preliminary plats because those numbers

1:16:24 ↗ are really low we don't get a ton of

1:16:26 ↗ them uh instead we would track time for

1:16:28 ↗ level one two and then all the other

1:16:31 ↗ ones that require a public hearing 3

1:16:32 ↗ four five um and then like I mentioned

1:16:36 ↗ earlier we do a customer survey um we

1:16:39 ↗ push it out annually to the people that

1:16:41 ↗ applied for a permit application we get

1:16:43 ↗ their email from our database and we've

1:16:46 ↗ had to date about 46 people that took

1:16:48 ↗ the time to give us input and I read

1:16:51 ↗ through each one of them and and there's

1:16:53 ↗ really some good information because

1:16:55 ↗ it's from their experience and you know

1:16:57 ↗ our staff deserves recognition there are

1:16:59 ↗ four staff named in those surveys saying

1:17:02 ↗ so and so went out of their way to help

1:17:04 ↗ me I mean that says a lot in terms of

1:17:06 ↗ customer service that our staff provides

1:17:08 ↗ but then there are some constructive

1:17:09 ↗ feedback I can find this on your website

1:17:12 ↗ and this is very deep or you know it can

1:17:14 ↗ be a very specific thing so we'll

1:17:15 ↗ continue to do that um and then um all

1:17:19 ↗ the improvements that we've kind of

1:17:21 ↗ mentioned with you the the model that we

1:17:23 ↗ want to establish of a continuous uh you

1:17:25 ↗ know the success is going to depend on

1:17:27 ↗ our staff I mean they're the folks that

1:17:29 ↗ doing this that that have the dashboard

1:17:32 ↗ that shows their reviews uh so our

1:17:34 ↗ success in all of this uh depends on our

1:17:37 ↗ staff we want to make sure we give our

1:17:39 ↗ staff all the tools the training and

1:17:41 ↗ they feel empowered to answer questions

1:17:43 ↗ um whatever it takes so we're committed

1:17:46 ↗ to making it a better process um with

1:17:49 ↗ that we have some directions needed uh

1:17:52 ↗ as some prompt s for questions um you

1:17:54 ↗ know we want to make sure we understand

1:17:56 ↗ your priorities and goals um what you

1:17:59 ↗ think is missing and what we should

1:18:00 ↗ measure so with that I

1:18:03 ↗ will I think that's all for our

1:18:06 ↗ presentation okay I'm G to ask council

1:18:09 ↗ members if we have any other questions

1:18:10 ↗ then we'll go to any public comments any

1:18:14 ↗ general questions council member

1:18:16 ↗ hunt on the um goals for city council I

1:18:21 ↗ I do believe we have talked about cost

1:18:23 ↗ recovery before what data are you

1:18:24 ↗ collecting on cost recovery and how how

1:18:27 ↗ has that um changed over time yeah it's

1:18:31 ↗ difficult for us I mean that happens

1:18:33 ↗ through the budget process um so we look

1:18:35 ↗ at our um the way community Planning and

1:18:39 ↗ Development um budget is set up there

1:18:41 ↗ two uh tracks one is the the permitting

1:18:44 ↗ track so all the staff that's involved

1:18:46 ↗ in permitting their salaries wages and

1:18:49 ↗ all of that comes under that all the

1:18:51 ↗ consultant costs that are non-pass

1:18:52 ↗ through through are in that category and

1:18:56 ↗ then I think the Target that uh Council

1:18:58 ↗ had set up previously was 80% cost

1:19:01 ↗ recovery um so then we look at our fees

1:19:04 ↗ and and number of permits that we get

1:19:07 ↗ the the issue usually is that you know

1:19:09 ↗ you can't control that from year to year

1:19:13 ↗ sometimes these things straddle a permit

1:19:15 ↗ may come in year this year but the

1:19:17 ↗ inspections go on for next two years so

1:19:20 ↗ we still have to fund those um you know

1:19:23 ↗ staff to to do those inspections over

1:19:25 ↗ that time time period so there isn't a

1:19:28 ↗ good answer to that but I think through

1:19:29 ↗ the budget process we look at where how

1:19:31 ↗ where where do we stand and then you

1:19:33 ↗ know a big project comes comes along and

1:19:36 ↗ so the revenues are kind of off the

1:19:38 ↗ charts and uh but then we look at our

1:19:41 ↗ day-to-day bread and butter kind of

1:19:43 ↗ permits that are happening so there's

1:19:46 ↗ not a perfect way but it happens during

1:19:48 ↗ the budget process that we look at those

1:19:51 ↗ numbers

1:19:55 ↗ Deputy council president Hull a couple

1:19:57 ↗ lingering questions sorry

1:20:00 ↗ um when um I think so s plat and East

1:20:05 ↗ Side Fire and Rescue were mentioned as

1:20:06 ↗ like other agencies that sometimes

1:20:08 ↗ people are getting permits through does

1:20:09 ↗ that pass through us are we just

1:20:11 ↗ notifying them that they need to receive

1:20:14 ↗ a permit from another agency or how does

1:20:15 ↗ that work yeah s plat they get the

1:20:17 ↗ permits they issue their own permits

1:20:19 ↗ fire department does the review of all

1:20:21 ↗ of our um applications so they have

1:20:23 ↗ access to our permitting system they

1:20:25 ↗ have their own review Line they add

1:20:27 ↗ their own reviews so they they act like

1:20:31 ↗ our staff uh but we don't have control

1:20:34 ↗ over their review and but they

1:20:36 ↗ collaborate pretty closely with uh James

1:20:39 ↗ um okay so yeah epher is actively a part

1:20:41 ↗ of our process you said s plats

1:20:43 ↗ different they're out do we give the S

1:20:45 ↗ plat a review

1:20:48 ↗ Line okay so they do have access to a

1:20:50 ↗ permit system okay but they also issue

1:20:53 ↗ their own

1:20:54 ↗ permits when they that they have to

1:20:57 ↗ right yeah so um okay I'm just curious

1:21:00 ↗ if if if uh um the time it takes for

1:21:03 ↗ those permits or that review to be

1:21:05 ↗ issued is considered in our timeline for

1:21:08 ↗ issuing in reviewing permits if it's a

1:21:10 ↗ separate permit that going to S plat and

1:21:11 ↗ getting no but if they get a review line

1:21:14 ↗ item then yes our report tracks when all

1:21:17 ↗ the reviewers are done then the permit

1:21:20 ↗ techs track all of those comments and

1:21:22 ↗ send them out to the

1:21:25 ↗ applicant um and then just general

1:21:28 ↗ knowledge is they're like a a Washington

1:21:31 ↗ permitting Association or some sort of

1:21:33 ↗ Statewide Association

1:21:36 ↗ that does any work in this area with

1:21:38 ↗ regard to best practice or working with

1:21:40 ↗ local

1:21:40 ↗ jurisdictions master builder Association

1:21:43 ↗ sometimes you know um we we collaborate

1:21:46 ↗ with them on a few things but um as part

1:21:49 ↗ of this uh State bill that got passed

1:21:52 ↗ there is a group formed by Department of

1:21:54 ↗ Commerce of uh people involved in the

1:21:56 ↗ local cities in with permitting so I I

1:21:59 ↗ forget the name what they call but there

1:22:01 ↗ about 20 people on that group that are

1:22:03 ↗ going to provide input to to Commerce on

1:22:06 ↗ this whole guidance

1:22:11 ↗ um and I'll also mention the

1:22:15 ↗ uh APA the association planning American

1:22:20 ↗ Planning Association yeah um okay

1:22:23 ↗ looking over my

1:22:25 ↗ questions let's see um so we have a

1:22:31 ↗ set Target number of days for first

1:22:34 ↗ permit

1:22:35 ↗ review how or do we track that on an

1:22:39 ↗ individual application do people as

1:22:42 ↗ they're going through the process

1:22:45 ↗ understand how many days have gone by

1:22:47 ↗ and how many days they're

1:22:50 ↗ allotted and further do we change

1:22:53 ↗ anything if we come close to that

1:22:56 ↗ Target good question um so the system is

1:23:00 ↗ in place where our tracking system you

1:23:02 ↗ know uh is set up where each reviewer

1:23:05 ↗ has their own dashboard and if they are

1:23:08 ↗ past du it turns red and so in there

1:23:11 ↗ they they get a line item that says due

1:23:13 ↗ date on this date so it's it's each

1:23:16 ↗ reviewer can manage their own dashboard

1:23:19 ↗ and know what things are due and and so

1:23:22 ↗ on and so forth we are working on this

1:23:25 ↗ report um that the manager management

1:23:28 ↗ team looks at uh we have done it

1:23:31 ↗ different ways where we call it a red

1:23:32 ↗ list and we kind of send it out to

1:23:34 ↗ everyone and saying these are all

1:23:35 ↗ overdue but you know what we found in

1:23:37 ↗ that is some of that data was really um

1:23:40 ↗ you know not not hadn't been updated in

1:23:43 ↗ the past or some so there's some data

1:23:44 ↗ cleanup going on um for for projects

1:23:48 ↗ from the past um however I think we our

1:23:52 ↗ goal is that we run these reports now uh

1:23:55 ↗ we have with Ki tumi's help um

1:23:58 ↗ established some of these reports that

1:23:59 ↗ we intend to you know send distribute

1:24:02 ↗ widely um among our staff and and with

1:24:05 ↗ Administration and others that may be

1:24:07 ↗ interested in and and really proactively

1:24:09 ↗ looking at not reacting afterwards but

1:24:13 ↗ what else is in the in the hopper and so

1:24:15 ↗ that's where the leadership team comes

1:24:17 ↗ along and you know they know their staff

1:24:20 ↗ who and balancing the workload among

1:24:22 ↗ staff if someone's going to be out and

1:24:24 ↗ things of that nature is also part of

1:24:26 ↗ that equation but I don't know if that

1:24:28 ↗ answered your question okay so what I'm

1:24:30 ↗ heing is each individual has a period of

1:24:34 ↗ time for each of their task that's

1:24:36 ↗ assigned and their flagged when it's

1:24:38 ↗ overdue but looking at an

1:24:41 ↗ entire project from payment to First

1:24:45 ↗ review there isn't like a clock that's

1:24:48 ↗ sitting on it or anything that we would

1:24:50 ↗ do to change our action if we were

1:24:53 ↗ coming toward that clock correct there's

1:24:56 ↗ not a clock in technology that says so

1:24:58 ↗ many days left yeah that doesn't exist

1:25:00 ↗ at this moment okay that sounds like

1:25:02 ↗ that's going to be hard to adjust for S

1:25:06 ↗ SP 5290 because if there is a hard clock

1:25:10 ↗ and we have to refund um having

1:25:13 ↗ everybody playing toward that timeline

1:25:15 ↗ is going to be

1:25:17 ↗ important um okay let's see uh how did

1:25:21 ↗ we come up with our Target timeline for

1:25:26 ↗ first permit reveal I think that was an

1:25:28 ↗ exercise many years ago that was uh done

1:25:31 ↗ there's no here here's a number I think

1:25:35 ↗ they just went sat around the table and

1:25:37 ↗ kind of looked at how you know and asked

1:25:40 ↗ people around how what is the right time

1:25:43 ↗ um so there isn't any based you know

1:25:47 ↗ it's not my understanding that that that

1:25:50 ↗ is what it is you know I think um my

1:25:53 ↗ personal opinion now is that we need to

1:25:55 ↗ do a better we need to have that

1:25:56 ↗ conversation again with our staff and

1:25:59 ↗ and I'm not a big proponent if you push

1:26:00 ↗ it further out that we're going to

1:26:02 ↗ suddenly start meeting our targets we

1:26:04 ↗ don't want to have a moving Target

1:26:06 ↗ either because every time it's unless we

1:26:08 ↗ get a volume that's way off the roof and

1:26:12 ↗ we need to make an adjustment based on

1:26:14 ↗ that but every time we'll spend more

1:26:16 ↗ time kind of adjusting our targets but

1:26:18 ↗ can those be um do those need to be

1:26:22 ↗ increased the volumes don't tell me that

1:26:25 ↗ that's the case uh the review time of 10

1:26:28 ↗ weeks I think our staff just said uh

1:26:29 ↗ told us it's not the actual time it

1:26:32 ↗ takes them to review that it's the time

1:26:34 ↗ it sits in the queue to get to it so

1:26:36 ↗ it's not the the review time active

1:26:38 ↗ review time it's the entire review time

1:26:41 ↗ so it's complex that way but um you know

1:26:45 ↗ whether 10 weeks is the right time is a

1:26:48 ↗ conversation to be

1:26:51 ↗ had okay okay any other questions okay

1:26:55 ↗ I'm going to go to public comment so

1:26:58 ↗ again if somebody's on the phone uh this

1:27:00 ↗ is a time for comment so you can press

1:27:02 ↗ star three and let the host know if

1:27:05 ↗ you're online you're looking for the

1:27:07 ↗ raised hand icon or you can send the

1:27:10 ↗ chat a or the post a chat message um and

1:27:14 ↗ I will again note there is nobody but

1:27:17 ↗ all of our wonderful staff here uh who's

1:27:19 ↗ going to make public comments so Clerk

1:27:22 ↗ do we have anyone online indicating

1:27:24 ↗ desire to speak no okay fantastic

1:27:28 ↗ so now comes the feedback and um review

1:27:34 ↗ section so I will note there were kind

1:27:37 ↗ of three sections of feedback requested

1:27:41 ↗ um which are up there so do the

1:27:44 ↗ following goals capture the council's

1:27:46 ↗ goals and priorities for the permit

1:27:48 ↗ process improvements are there any ideas

1:27:51 ↗ missing for for the list of planned

1:27:53 ↗ improvements or are there any that we

1:27:54 ↗ should prioritize over others and what

1:27:56 ↗ else should we me be measuring as an

1:27:58 ↗ indicator of

1:27:59 ↗ success council member Marts starting us

1:28:03 ↗ off so this is interesting um measuring

1:28:07 ↗ organizational velocity to me it's I

1:28:12 ↗ don't want to say it's not important

1:28:14 ↗ what you specifically measure but what

1:28:16 ↗ is absolutely critical is that you get

1:28:18 ↗ both relative velocity and absolute

1:28:20 ↗ velocity and what I mean by this is

1:28:23 ↗ relative velocity is overtime we have

1:28:26 ↗ been measuring the performance of our

1:28:29 ↗ permitting office for a very long time

1:28:32 ↗ and it would be nice to look at some

1:28:34 ↗ pre-co metrics um you know pick some

1:28:37 ↗ metrics that would allow us to see the

1:28:39 ↗ velocity of the organization over time

1:28:41 ↗ and how we're doing I I recognize coid

1:28:44 ↗ represents a discount you know

1:28:46 ↗ discontinuity in organizational

1:28:48 ↗ performance and so you can't look at

1:28:51 ↗ during that time but you know this is

1:28:53 ↗ this is a problem that has beveled us

1:28:55 ↗ for a very long time um so that that

1:28:58 ↗ relative velocity and of course going

1:29:00 ↗ forward um I have no doubt that whatever

1:29:02 ↗ metrics we come up with now we look at

1:29:04 ↗ going forward the second part of this is

1:29:06 ↗ absolute velocity

1:29:08 ↗ and metrics are almost not worth doing

1:29:11 ↗ if we can't compare them to cities like

1:29:13 ↗ Redmond Kirkland Bothel Renton Kent the

1:29:16 ↗ cities that have comparable complexity

1:29:19 ↗ comparable land use policy issues

1:29:22 ↗ um I want metrics that allow us to look

1:29:25 ↗ at both relative velocity and absolute

1:29:27 ↗ velocity and within that context it it

1:29:30 ↗ does matter that we look at things that

1:29:32 ↗ are important you know I like the uh

1:29:36 ↗ efficiency Clarity uh consistency those

1:29:40 ↗ those are all important but to me uh

1:29:43 ↗ picking things that we can look at both

1:29:45 ↗ the relative in the absolute velocity

1:29:47 ↗ over time will allow us to understand

1:29:49 ↗ how we're doing and talk to the

1:29:51 ↗ community about the performance of our

1:29:53 ↗ organization thank

1:29:55 ↗ you starting us off strong council

1:29:57 ↗ member Ray I just want to build on my

1:30:00 ↗ friend uh council member Marts um

1:30:04 ↗ so timeliness is a little bit vague but

1:30:07 ↗ I do like what you threw out there about

1:30:09 ↗ kind of looking at total process time

1:30:11 ↗ and I think that goes to the velocity

1:30:12 ↗ question that council member Mars was

1:30:14 ↗ really going to so submission to

1:30:16 ↗ issuance is really important and then

1:30:18 ↗ broken down by the ones and twos three

1:30:20 ↗ fours and fives so we're looking at the

1:30:22 ↗ different flavors um and I think we've

1:30:24 ↗ got some good targets um based on state

1:30:27 ↗ law because that's that's our floor um I

1:30:30 ↗ don't think that's uh that's our ceiling

1:30:32 ↗ not our floor we can go below that and I

1:30:33 ↗ think we should challenge ourselves to

1:30:35 ↗ beat those numbers so that's the first

1:30:37 ↗ um thinking I found the custom or um the

1:30:40 ↗ quality um Effectiveness Clarity and

1:30:42 ↗ consistency a little vague so I'd like

1:30:45 ↗ to see some more um specificity around

1:30:47 ↗ exactly what we are talking about when

1:30:49 ↗ we talk about you know how are we going

1:30:51 ↗ to measure effici Clarity or consistency

1:30:53 ↗ because that is a little bit challenging

1:30:55 ↗ for me to wrap my head around

1:30:58 ↗ um cost recovery is great I know that's

1:31:01 ↗ going to be a challenge to do but I

1:31:02 ↗ think we need to do that um there was

1:31:05 ↗ one thing in the deck that I loved which

1:31:07 ↗ was your quality wheel and I like the

1:31:09 ↗ fact that was identify the problem do

1:31:11 ↗ the root cause analysis um what are the

1:31:13 ↗ counter measures what are the how are we

1:31:15 ↗ going to measure success you know wash

1:31:17 ↗ rinse repeat um and what I was looking

1:31:21 ↗ for in the present didn't see a whole

1:31:22 ↗ lot of it was that root cause analysis

1:31:24 ↗ so I think as we start going down this

1:31:26 ↗ road more focus on what are the root

1:31:28 ↗ causes and then we can start to put in

1:31:30 ↗ those intermediate measures of how are

1:31:32 ↗ we measuring our success on those root

1:31:35 ↗ causes and then just in closing when I

1:31:37 ↗ put my process Improvement hat on

1:31:39 ↗ there's there's sever forms of real

1:31:41 ↗ classic waste and two of them are

1:31:43 ↗ defects and um waiting and those are two

1:31:47 ↗ I think we should focus on waiting is

1:31:49 ↗ whenever somebody's waiting in a queue

1:31:50 ↗ for um a backlog because I don't have a

1:31:54 ↗ someone to review the permit or I'm

1:31:56 ↗ waiting because I haven't heard back

1:31:57 ↗ from s plat or I'm waiting because the

1:32:00 ↗ the whomever hasn't paid their bill yet

1:32:03 ↗ um we need to look at what's causing us

1:32:05 ↗ to go into a weight State because there

1:32:06 ↗ is huge amounts of waste in that and

1:32:09 ↗ then uh defect I

1:32:11 ↗ think uh we talked a little bit about

1:32:15 ↗ how many of our our applications get

1:32:17 ↗ sent back multiple times and I would

1:32:21 ↗ like to see some come in and get

1:32:23 ↗ processed without going back so whatever

1:32:24 ↗ we can do to crawl up stream so we don't

1:32:26 ↗ have defects and then really drive down

1:32:30 ↗ track and drive down the number of

1:32:32 ↗ defects and returns of applications we

1:32:35 ↗ have

1:32:38 ↗ thanks two strong starts there I'm going

1:32:41 ↗ to appreciate that who wants to go

1:32:43 ↗ next council member

1:32:48 ↗ hunt I do think that these goals capture

1:32:51 ↗ City council's previous discussions on

1:32:53 ↗ this topic um I think we have talked

1:32:56 ↗ about timeliness quality efficiency and

1:32:58 ↗ Clarity and cost recovery um I think

1:33:00 ↗ it's important as council member Marts

1:33:03 ↗ spoke to that um we want to be able to

1:33:08 ↗ um compare and we want to be able to be

1:33:11 ↗ on an equal playing field with our

1:33:13 ↗ neighboring cities and so to understand

1:33:15 ↗ how we compare to our neighboring cities

1:33:18 ↗ we would need that data and I think um

1:33:21 ↗ that's that's very important and it's a

1:33:24 ↗ Nuance but our goals are I think an

1:33:28 ↗ important part of that goal is to um be

1:33:32 ↗ comparable to our neighboring cities in

1:33:34 ↗ terms of all three of these timeliness

1:33:36 ↗ quality and cost

1:33:38 ↗ recovery um these are goals that we have

1:33:43 ↗ have had for a long time and so cost

1:33:46 ↗ recovery in particular I would really

1:33:48 ↗ like to get a handle on how we're doing

1:33:51 ↗ on that

1:33:52 ↗ um

1:33:53 ↗ I think that from the data that's been

1:33:56 ↗ provided because the time to issuance is

1:34:00 ↗ longer than our Target in some cases and

1:34:04 ↗ um that I imagine is the main thing

1:34:07 ↗ driving cost recovery more staff time um

1:34:10 ↗ for those permits so I think that our

1:34:11 ↗ cost recovery is is probably also um not

1:34:16 ↗ at our Target but I don't have that data

1:34:18 ↗ to say that so I think this is a goal

1:34:20 ↗ and if we need to adjust how we're

1:34:22 ↗ measuring it so that we can get a handle

1:34:24 ↗ on this that would be maybe that's

1:34:26 ↗ something we should consider um cost

1:34:29 ↗ recovery per project for example or cost

1:34:32 ↗ recovery on a rolling average basis

1:34:35 ↗ because you mentioned one of the main

1:34:36 ↗ issues with cost recovery is projects

1:34:39 ↗ that go from one year into the next um

1:34:42 ↗ so if you did a rolling average of the

1:34:44 ↗ projects over the year or something like

1:34:47 ↗ that um I think that uh on timeliness I

1:34:53 ↗ am I am concerned about this um

1:34:56 ↗ requirement for the 120 days because of

1:35:00 ↗ the statistics that were reported the

1:35:02 ↗ average processing or the um table on

1:35:05 ↗ page six where it has complete an issued

1:35:07 ↗ after 60

1:35:08 ↗ days uh if there are eight that were

1:35:11 ↗ later than that and that was out of 41

1:35:14 ↗ so that's about 20% so about one and

1:35:17 ↗ five um so I think this is a goal that

1:35:20 ↗ we have to be timely I think think

1:35:21 ↗ measuring against the current state

1:35:24 ↗ requirement is a good way to to track

1:35:26 ↗ that um and I think we need to um to

1:35:32 ↗ meet that requirement um and then of

1:35:34 ↗ course the the upcoming requirements

1:35:36 ↗ which will mean that we have to pay back

1:35:39 ↗ the money to the state which or to not

1:35:41 ↗ to the state to the applicant so that's

1:35:44 ↗ um I think that having the timeliness

1:35:48 ↗ measured in terms of the same standards

1:35:52 ↗ that are set forth in the current state

1:35:55 ↗ law as well as the upcoming state law I

1:35:57 ↗ think will help us prepare for that

1:36:00 ↗ state law and also help us best

1:36:03 ↗ understand if we're going to be able to

1:36:05 ↗ meet those

1:36:07 ↗ targets um and then I think for Quality

1:36:11 ↗ efficiency and Clarity consistency uh

1:36:13 ↗ you mentioned that there were some great

1:36:15 ↗ feedback from applicants which is which

1:36:17 ↗ is excellent um there is a slight

1:36:19 ↗ downtick between 2021 in 2022 and again

1:36:23 ↗ I think having pre pandemic for Quality

1:36:25 ↗ um pre pandemic for those customer

1:36:28 ↗ satisfaction and quality type um metrics

1:36:31 ↗ would be helpful to look at that longer

1:36:33 ↗ term Trend um but it did look like there

1:36:36 ↗ was a slight downtick so that would also

1:36:37 ↗ be something to to watch so I think our

1:36:40 ↗ goals are are

1:36:43 ↗ um are the goals that the city council

1:36:45 ↗ has put forward ex with the exception

1:36:48 ↗ that I do think we really need to have

1:36:50 ↗ that comparison to statistic um and that

1:36:55 ↗ will help

1:36:56 ↗ us Orient

1:37:00 ↗ thanks Deputy council president

1:37:03 ↗ Hall uh thank you first and foremost

1:37:06 ↗ thank you all for being here and for uh

1:37:09 ↗ the work that you do day in and day out

1:37:11 ↗ also um you said some inspector

1:37:13 ↗ inspectors other administrative staff

1:37:15 ↗ were in able to be here so please share

1:37:16 ↗ council's thanks with them as well um I

1:37:19 ↗ don't disagree with anything that's been

1:37:21 ↗ said said so far um with regard to the

1:37:23 ↗ first point um I agree this is good I

1:37:26 ↗ also think the order the ordering is

1:37:27 ↗ good you know we want to ensure quality

1:37:29 ↗ we want to ensure safety uh compliance

1:37:32 ↗ all the things you guys were talking

1:37:33 ↗ about but you know also ensuring

1:37:35 ↗ quickness is important because we want

1:37:36 ↗ to we want Builders to build here and

1:37:39 ↗ not there or at least be comparable as

1:37:40 ↗ was said right and that's going to be

1:37:42 ↗ hugely important to ensuring that we're

1:37:43 ↗ realizing the central isqua plan and

1:37:45 ↗ other kind of strategic planning

1:37:46 ↗ documents the new state requirements of

1:37:49 ↗ course um I think the only thing and I

1:37:52 ↗ just harp on this all the time with all

1:37:54 ↗ all policies and programs but the only

1:37:55 ↗ thing that might be missing in terms of

1:37:58 ↗ a goal for me is innovation you know

1:38:01 ↗ like where where are the ways that we

1:38:03 ↗ can be adaptive as a team and team

1:38:06 ↗ identifies you know bottlenecks

1:38:08 ↗ potential areas for exploring new ideas

1:38:10 ↗ to try new things that might be able to

1:38:12 ↗ innovate the field um I just love you

1:38:15 ↗ know being able to experiment where we

1:38:16 ↗ can so if we can just kind of think

1:38:18 ↗ outside the box in the areas that we

1:38:20 ↗ feel comfortable doing doing that um we

1:38:22 ↗ should we should be embracing that and I

1:38:23 ↗ think that should be um either a goal or

1:38:26 ↗ captured somehow in one of these

1:38:28 ↗ other also really lik to what council

1:38:30 ↗ member Ray said you said crawl Upstream

1:38:32 ↗ which I think is a great a great way of

1:38:34 ↗ thinking about it especially post salmon

1:38:36 ↗ days um but you know we heard it's

1:38:39 ↗ normal to see correction letters very

1:38:41 ↗ normal to see correction letters so you

1:38:43 ↗ know what are the ways how can we

1:38:44 ↗ identify opportunities to educate and

1:38:47 ↗ prevent those um correction letters from

1:38:50 ↗ being needed in the first place

1:38:51 ↗ are there external groups that we could

1:38:53 ↗ be working with or sharing those kind of

1:38:55 ↗ FAQs that Emily was talking about or um

1:38:58 ↗ are is there kind of really accessible

1:39:00 ↗ information we can be sharing with HOAs

1:39:02 ↗ to make sure that they're sharing that

1:39:04 ↗ with because oftentimes HOAs are the

1:39:06 ↗ very first Contact for um someone who

1:39:08 ↗ might be wanting to make a tenant

1:39:09 ↗ Improvement in their home so um yeah

1:39:12 ↗ those are the points I really wanted to

1:39:14 ↗ hammer home into

1:39:16 ↗ Innovation and thank you

1:39:18 ↗ again council member Joe

1:39:22 ↗ thank you

1:39:25 ↗ um in terms of the first bullet point I

1:39:29 ↗ think that uh using the triangle to kind

1:39:32 ↗ of hone in on uh the timel quality

1:39:35 ↗ efficiency Clarity consistency and cost

1:39:36 ↗ recovery and focused on the center of

1:39:39 ↗ that triangle is helpful um as we go

1:39:43 ↗ forward I think that uh looking at the

1:39:47 ↗ diversity of housing report which is uh

1:39:50 ↗ in the next item I would urge my

1:39:52 ↗ colleagues to look at appendix F which

1:39:54 ↗ is a summary of developer means that um

1:39:58 ↗ Eco Northwest conducted with uh several

1:40:01 ↗ different groups and there going and

1:40:05 ↗ building on the point of um Zach Hall U

1:40:10 ↗ it talks about having increasing

1:40:12 ↗ flexibility of zoning regulations which

1:40:14 ↗ could allow developers to respond to

1:40:16 ↗ changing market conditions more easily

1:40:18 ↗ and to ensure housing units are

1:40:19 ↗ delivered turning that on its head

1:40:21 ↗ uh staff as they look at the regulations

1:40:24 ↗ and the zoning that's there if they see

1:40:26 ↗ things that are blocking or causing a

1:40:28 ↗ problem uh please come to us with the

1:40:31 ↗ innovations that you think would would

1:40:32 ↗ be helpful uh for example in the title

1:40:35 ↗ 18 project we decided to eliminate one

1:40:39 ↗ of the reviews that Council was

1:40:41 ↗ responsible for um as we didn't see too

1:40:44 ↗ much utility in the closed hearing

1:40:46 ↗ review in one section and we still were

1:40:49 ↗ able to adhere to state law uh make sure

1:40:51 ↗ that the applicant had an opportunity to

1:40:53 ↗ be heard all the way through but it was

1:40:55 ↗ a less expensive way to do that hearing

1:40:58 ↗ along the way and probably Consolidated

1:41:01 ↗ that process a little bit for the

1:41:03 ↗ applicant as well um the other thing

1:41:05 ↗ that just uh in the administrative

1:41:08 ↗ barriers section of this appendix F I'll

1:41:11 ↗ just point out that um these are things

1:41:14 ↗ that uh certainly you hear all the time

1:41:16 ↗ from the development point of view um

1:41:19 ↗ that streamlined design require

1:41:20 ↗ requirements could save signif could

1:41:22 ↗ save significant time and money in

1:41:24 ↗ addition speeding up permitting for

1:41:26 ↗ small projects could help eliminate

1:41:27 ↗ bottom legs for larger more intensive

1:41:30 ↗ projects and I think we heard some of

1:41:31 ↗ that tonight in terms of taking some

1:41:33 ↗ that are in the queue that can easily be

1:41:35 ↗ taken care of with a quick couple of

1:41:37 ↗ checks and then on to the next one uh is

1:41:40 ↗ one example of the work that the

1:41:42 ↗ planning department is doing and the um

1:41:45 ↗ Public Works are doing to to make sure

1:41:46 ↗ that that happens so I appreciate that

1:41:48 ↗ anything we can do to streamline design

1:41:50 ↗ requirement ments um to save time and

1:41:52 ↗ money on both sides of that equation I

1:41:54 ↗ think would would be helpful and then

1:41:56 ↗ finally um

1:41:59 ↗ the people that responded to this um

1:42:03 ↗ appendix F also said that it can and

1:42:06 ↗ I'll underline can be difficult to get

1:42:08 ↗ time with City staff to advance designs

1:42:10 ↗ and proposals and I think we touched on

1:42:13 ↗ that with Emma the little Emily a little

1:42:15 ↗ bit in terms of when the applicant uh is

1:42:19 ↗ asking for a meeting it seems that it's

1:42:21 ↗ quite it's fairly easy to get a meeting

1:42:23 ↗ if all of the groundwork has been done

1:42:26 ↗ and the the uh plans are there so that

1:42:28 ↗ there is something substantive to talk

1:42:29 ↗ about so uh I appreciate that from the

1:42:32 ↗ Department as well um and the city as we

1:42:35 ↗ go forward um in terms of

1:42:38 ↗ measuring uh success as the last point I

1:42:41 ↗ think that uh we have a uh community

1:42:46 ↗ that wants to build more housing and a

1:42:50 ↗ community that needs needs more housing

1:42:51 ↗ here just to kind of bleed over to the

1:42:54 ↗ the next element a little bit but um and

1:42:57 ↗ there seem to be some challenges that

1:43:00 ↗ are on the council side some challenges

1:43:02 ↗ on the administrative side that need to

1:43:04 ↗ be kind of worked through but I I would

1:43:06 ↗ like to see as a measure of success in

1:43:08 ↗ my mind that we are building housing

1:43:11 ↗ that is Affordable along all incomes of

1:43:14 ↗ the spectrum and at the same time um we

1:43:17 ↗ are still um planning isqua for the

1:43:20 ↗ future so that my children can can come

1:43:23 ↗ back here and live here my elderly dad

1:43:26 ↗ can perhaps live in an Adu way in the

1:43:29 ↗ backyard far away from me and uh we're

1:43:32 ↗ able to make sure that people can age in

1:43:34 ↗ place in their communities thank

1:43:40 ↗ you to

1:43:43 ↗ Michelle so I want to make clear before

1:43:45 ↗ I get into my comments that I am

1:43:48 ↗ absolutely proe efficiency Pro

1:43:51 ↗ Effectiveness uh I think it's a great

1:43:54 ↗ thing that we've undertaken here and I

1:43:56 ↗ do appreciate all the work that the

1:43:57 ↗ staff has done I will just express some

1:44:00 ↗ concerns because manyi talked about

1:44:03 ↗ things that are out of of anyone's

1:44:06 ↗ control they may be out of the control

1:44:08 ↗ of uh the people on our staff they may

1:44:10 ↗ be out of the control of the applicant

1:44:13 ↗ um and uh I'm just thinking about the

1:44:16 ↗ day that we miss a deadline and have to

1:44:18 ↗ return the applicant fees

1:44:21 ↗ so um I I guess the one issue that I

1:44:25 ↗ would like to raise is that we keep a

1:44:27 ↗ really good eye on um the number of

1:44:31 ↗ people that we need on the staff and if

1:44:33 ↗ we have Staffing that is up to um making

1:44:38 ↗ the measurements that we set as our

1:44:40 ↗ goals and as uh the state is Now setting

1:44:42 ↗ for our goals and uh that we be

1:44:45 ↗ realistic about it um uh I you know I

1:44:49 ↗ support everything that's been said here

1:44:51 ↗ but we have real people working in an

1:44:54 ↗ apartment under highly pressured

1:44:57 ↗ environment and I want to make sure that

1:45:00 ↗ we are making uh that we are ensuring

1:45:04 ↗ that it's a good workplace and that um

1:45:07 ↗ the the goals that we are setting are

1:45:09 ↗ realistic uh and uh and meetable and

1:45:14 ↗ meetable so um I guess the thing that I

1:45:17 ↗ would like us to watch out for is do we

1:45:19 ↗ have enough people to do the tasks and

1:45:21 ↗ meet reach the goals that we've set for

1:45:23 ↗ ourselves and if we don't we need to

1:45:26 ↗ come back during the budget process and

1:45:28 ↗ take a look at that so that's my concern

1:45:31 ↗ I will also mention that my my sister uh

1:45:34 ↗ my dear sister has been a planner for

1:45:36 ↗ over 20 years and I've heard some of the

1:45:39 ↗ things that can happen during the

1:45:41 ↗ planning process and uh things can go

1:45:44 ↗ sideways without anybody being at fault

1:45:46 ↗ for them going sideways so um I'm very

1:45:49 ↗ interested in in the fact that now we

1:45:52 ↗ will have to return fees

1:45:55 ↗ when it could be a reason that nobody's

1:45:58 ↗ at fault but all of a sudden we're doing

1:46:01 ↗ the work for free so um we'll see how

1:46:04 ↗ this works out we'll see how it goes so

1:46:07 ↗ those are my

1:46:08 ↗ comments um yeah that's

1:46:12 ↗ it that leaves

1:46:15 ↗ me

1:46:17 ↗ so I'm going to take a little bit of a

1:46:19 ↗ different tack here I think we're asking

1:46:22 ↗ the wrong

1:46:24 ↗ questions I think what you have

1:46:26 ↗ presented

1:46:28 ↗ here does us doesn't give us a lot of

1:46:31 ↗ opportunities to

1:46:33 ↗ change um you've presented what you're

1:46:35 ↗ planning to do and the problem is we're

1:46:40 ↗ not only facing an urgent situation but

1:46:44 ↗ we're also facing a threat to our

1:46:47 ↗ reputation as a city I think every

1:46:50 ↗ everybody understands that we've long

1:46:52 ↗ been known as a really difficult place

1:46:54 ↗ to do

1:46:55 ↗ business and then you combine that with

1:46:58 ↗ our current housing crisis and the idea

1:47:03 ↗ that one of the major suggestions of how

1:47:07 ↗ to bring housing costs down has been to

1:47:10 ↗ streamline permit

1:47:12 ↗ timelines um and so then I want to take

1:47:15 ↗ a step back and get

1:47:18 ↗ into more of the why of this process so

1:47:22 ↗ with the title 18 goals and outcomes

1:47:24 ↗ chart we establish the umbrella goals

1:47:28 ↗ which included reforming regulations for

1:47:31 ↗ more improved efficiency Equity

1:47:32 ↗ consistency and predictability as well

1:47:35 ↗ as make the code easier to understand

1:47:37 ↗ and better organized for use by the

1:47:38 ↗ public property owners and staff if we

1:47:41 ↗ haven't accomplished that then we need

1:47:44 ↗ to know about that and we need to figure

1:47:46 ↗ out what changes needed to be need to be

1:47:49 ↗ made if it's just just this is a new

1:47:52 ↗ document and we need to get all of the

1:47:56 ↗ processes and documentation on how to

1:47:59 ↗ use that I'm okay with that but I need

1:48:02 ↗ to know that as the

1:48:05 ↗ answer um and then so kind of having

1:48:11 ↗ established the why we've got a housing

1:48:13 ↗ crisis we've been known as a bad place

1:48:16 ↗ to do

1:48:17 ↗ business um we already said this was a

1:48:20 ↗ goal from Title

1:48:23 ↗ 18 my next concept is okay so how do we

1:48:28 ↗ go about doing that and that's where I

1:48:30 ↗ come into the problem with these

1:48:32 ↗ questions um there isn't really a

1:48:36 ↗ recommendations and options section of

1:48:39 ↗ this staff staff member other than do

1:48:42 ↗ you agree with our list of projects and

1:48:44 ↗ so when I look at the urgency of this

1:48:48 ↗ situation um and then also that time

1:48:51 ↗ cost scope priority triangle it doesn't

1:48:54 ↗ give me anything that says okay if I

1:48:57 ↗ think this is an urgent problem and I

1:48:59 ↗ want to give you guys three more staff

1:49:02 ↗ members to deal with it if you've

1:49:04 ↗ identified that's your blocking Point

1:49:07 ↗ none of that is really presented to me

1:49:09 ↗ as something that I can take action on

1:49:11 ↗ so you asked are there any ideas missing

1:49:14 ↗ for the list of planned improvements are

1:49:16 ↗ there any that we should prioritize over

1:49:18 ↗ others and I have to push back on that

1:49:20 ↗ and say you tell me because what wasn't

1:49:23 ↗ highlighted really here

1:49:26 ↗ was what are your biggest

1:49:28 ↗ barriers you know you've presented some

1:49:30 ↗ things that you're planning to do and I

1:49:31 ↗ think they're all good but I don't know

1:49:34 ↗ which one of those is going to move the

1:49:36 ↗ needle and I don't then know which one

1:49:39 ↗ to tell you to

1:49:40 ↗ prioritize um

1:49:43 ↗ so and I'll do a little bit of kind of

1:49:46 ↗ reflecting back when we got a present

1:49:50 ↗ presentation from uh director moon when

1:49:53 ↗ she came in and talked about here's the

1:49:56 ↗ things that I've identified as happening

1:49:58 ↗ with public works and came in and said

1:50:02 ↗ hey we're facing these barriers if we

1:50:04 ↗ don't make a change to our staffing

1:50:06 ↗ which was what she identified as her

1:50:08 ↗ barrier these will be the

1:50:11 ↗ impacts and so I'm not really seeing

1:50:13 ↗ that level of potential action here that

1:50:17 ↗ is something that we could do

1:50:20 ↗ um anything about so when I'm talking

1:50:22 ↗ about what your biggest barriers or the

1:50:25 ↗ biggest things that we could do one of

1:50:27 ↗ the questions I would ask is is there

1:50:30 ↗ something that we can remove from your

1:50:32 ↗ plate um I reflect back on the concept

1:50:36 ↗ of you know um fire departments uh used

1:50:41 ↗ to do or police used to do more and like

1:50:44 ↗ having to scale back and figure out okay

1:50:47 ↗ what's your core component or what are

1:50:49 ↗ you doing that maybe we need to either

1:50:52 ↗ dedicate different resources to um so if

1:50:56 ↗ I'm thinking about those types of things

1:50:58 ↗ it's like okay if you

1:51:00 ↗ have uh developers who keep coming to

1:51:03 ↗ you and have a common list of problems

1:51:06 ↗ you know do we have an FAQ on the

1:51:08 ↗ website that addresses those are they

1:51:10 ↗ updated do we have pre-written responses

1:51:13 ↗ for those common problems is the initial

1:51:17 ↗ Tech check not effective at catching all

1:51:20 ↗ of those things and maybe that's why

1:51:22 ↗ we're coming through multiple reviews

1:51:24 ↗ you know what are the reasons for those

1:51:26 ↗ rounds of Corrections do we need

1:51:29 ↗ something somebody to come in out

1:51:30 ↗ externally to audit the system do we

1:51:33 ↗ need a new technology that allows you to

1:51:37 ↗ understand what those are um is the

1:51:40 ↗ problem we're having a lot of things

1:51:42 ↗ passed back and forth and so maybe we

1:51:44 ↗ need a standup meeting every day where

1:51:47 ↗ people come in and say I'm waiting on

1:51:49 ↗ you for this I'm waiting on you or is it

1:51:52 ↗ cross- departmental do we need to do

1:51:54 ↗ leadership meetings so I'm just throwing

1:51:57 ↗ out a lot of those possibilities because

1:52:01 ↗ I don't know how to respond to you guys

1:52:04 ↗ and say yes you're doing the right

1:52:06 ↗ things and I can see how that's going to

1:52:08 ↗ move the needle and all of that and

1:52:10 ↗ particularly now when we're looking at

1:52:13 ↗ the SB

1:52:14 ↗ 5290 my big concern there is the huge

1:52:17 ↗ liability that that puts us in

1:52:20 ↗ as a city because I think we can look at

1:52:23 ↗ our even if we don't have the best

1:52:26 ↗ metrics in the world right now I think

1:52:28 ↗ we can pretty confidently say we're not

1:52:30 ↗ meeting those timelines and so I don't

1:52:33 ↗ understand what we're going to do

1:52:34 ↗ between now and the beginning of

1:52:36 ↗ 2025 that's going to make a difference

1:52:39 ↗ on that um so I'm here going I wish I

1:52:43 ↗ could tell

1:52:44 ↗ you that this is going to move the

1:52:47 ↗ needle and we're going to be fine by

1:52:50 ↗ 2025 but you haven't given me the

1:52:52 ↗ information that

1:52:54 ↗ says you know what your biggest barriers

1:52:57 ↗ are you know what you need to address

1:53:00 ↗ those barriers and we're on a pathway

1:53:04 ↗ that we're going to not have that risk

1:53:08 ↗ and liability hanging over our head as

1:53:10 ↗ of um

1:53:12 ↗ 2025 so then the last thing I'll say is

1:53:15 ↗ I agree that our timeline or our metrics

1:53:17 ↗ need to be absolutely tied into what

1:53:20 ↗ other cities I don't know if they

1:53:22 ↗ currently are but when I did a quick

1:53:25 ↗ Google search on what the other cities

1:53:27 ↗ have as their targets and the times that

1:53:30 ↗ they're hitting Kirkland says for a

1:53:32 ↗ single family unit uh their time to

1:53:35 ↗ First review their target is 17 days and

1:53:40 ↗ their actual is 23 days again they might

1:53:43 ↗ just be all of their internal time and

1:53:45 ↗ we might be measuring total time I don't

1:53:47 ↗ know but when I'm looking at that

1:53:50 ↗ that becomes one of the questions I have

1:53:52 ↗ to ask is are we that far behind another

1:53:55 ↗ city and thus our developers going there

1:53:59 ↗ and not here to give us the affordable

1:54:02 ↗ housing or even just the housing Supply

1:54:04 ↗ that we need and so I still have a bunch

1:54:06 ↗ of

1:54:08 ↗ questions okay I wrote out a lot I have

1:54:11 ↗ a lot to say here um any other comments

1:54:15 ↗ as we've heard what everybody else has

1:54:17 ↗ to say council member hunt

1:54:21 ↗ uh I agree with council president Walsh

1:54:23 ↗ on the second question I had a similar

1:54:26 ↗ um similar answer to the second question

1:54:29 ↗ and uh I also think that a lot of these

1:54:33 ↗ do sound great like streamline the word

1:54:35 ↗ streamline is used in a bunch of places

1:54:37 ↗ which would be great um but then my

1:54:41 ↗ question would be why why are those not

1:54:46 ↗ what we're doing and if they're already

1:54:47 ↗ what we're doing then is that going to

1:54:49 ↗ get us to a place where we can meet

1:54:51 ↗ these targets um and so I had similar

1:54:55 ↗ concerns and um a similar similar um

1:55:00 ↗ thoughts about that second question I

1:55:02 ↗ think it would be good to know if

1:55:04 ↗ there's a plan for doing things right

1:55:07 ↗ now we know that we aren't meeting a lot

1:55:09 ↗ of our targets um for growth and

1:55:11 ↗ development we have a number of targets

1:55:13 ↗ that were set out in the Strategic plan

1:55:15 ↗ we have of those two Targets met nine

1:55:18 ↗ missed and one goal that didn't have a

1:55:20 ↗ Target um and that one is about renter

1:55:24 ↗ versus home ownership percentage so it

1:55:26 ↗ shouldn't have a Target um but that

1:55:28 ↗ means we've met two Targets and missed

1:55:30 ↗ nine and then you know similarly we've

1:55:32 ↗ seen some other data about missing the

1:55:34 ↗ timelines so I do think um my question

1:55:37 ↗ would be how what's the plan for for

1:55:40 ↗ meeting those targets and and what why

1:55:43 ↗ why are we not what do we need to change

1:55:46 ↗ um so this seems like a list of things

1:55:47 ↗ that we that that sound great but I'm

1:55:50 ↗ not sure which of them will get us to

1:55:52 ↗ that get us to meeting our targets and

1:55:56 ↗ um if we need to if we as a council need

1:55:59 ↗ to take action we would like to know

1:56:01 ↗ that in terms of budget or other things

1:56:04 ↗ that would be that was my response to

1:56:07 ↗ the second

1:56:10 ↗ question Deputy council president Hall I

1:56:13 ↗ also wonder if there's anything that we

1:56:15 ↗ need to be considering it's probably too

1:56:16 ↗ late ahead of the 2024 session but if

1:56:18 ↗ there's anything we need consider adding

1:56:20 ↗ to our legislative agenda you know are

1:56:22 ↗ there any types of things that we need

1:56:24 ↗ to be talking with State leaders about

1:56:26 ↗ when it comes to permitting or land or

1:56:28 ↗ just general land use or building or

1:56:30 ↗ anything like that so I don't know maybe

1:56:32 ↗ that could be something you chew on as

1:56:35 ↗ well in as we as the 2025 session comes

1:56:38 ↗ along or even if we're able to you know

1:56:40 ↗ think of things um for the next session

1:56:43 ↗ I'm sure that there is a lot of talk

1:56:46 ↗ about this SP especially if there was a

1:56:47 ↗ permanent bill just last session um I'm

1:56:50 ↗ sure there might be a cleanup Bill there

1:56:52 ↗ usually always is with bills like these

1:56:54 ↗ um so just trying to be mindful of kind

1:56:56 ↗ of where are the areas that we could

1:56:57 ↗ potentially talk with our legislators

1:56:59 ↗ about our priorities here in isqua and

1:57:01 ↗ how permitting is taking

1:57:04 ↗ shape council member Ray thanks um I

1:57:08 ↗ just want to close for me with I'm not

1:57:10 ↗ going to tell you guys how to do your

1:57:11 ↗ job you're far far better that at that

1:57:14 ↗ than I will ever be or ever pretend to

1:57:16 ↗ be but I think the call the request is

1:57:19 ↗ if resources you need either people or

1:57:21 ↗ consulting or um training or whatever

1:57:24 ↗ that be I mean that's I think the one

1:57:26 ↗ thing that where we would like be able

1:57:28 ↗ to um understand the need so we can

1:57:31 ↗ factor that in and then I think it is up

1:57:33 ↗ to you figure out how the heck to to get

1:57:36 ↗ us to a place where I really responding

1:57:38 ↗ to council member D Michelle a little

1:57:40 ↗ bit kind of viscerally which is you know

1:57:42 ↗ there are things out of our control well

1:57:44 ↗ that's life and that's everywhere and so

1:57:46 ↗ you can't get away from that so we've

1:57:47 ↗ got to build in we got to get so good

1:57:49 ↗ that there's buffers so when the bad

1:57:51 ↗ stuff happens it doesn't affect us so um

1:57:54 ↗ this is this is a a great opportunity

1:57:57 ↗ for growth for for

1:57:59 ↗ everybody and and thanks for everything

1:58:01 ↗ that you put together here because this

1:58:03 ↗ this was this was some some nice

1:58:07 ↗ work that it okay so uh City

1:58:12 ↗ administrator you want

1:58:13 ↗ to uh yes council president thank you

1:58:16 ↗ all for your comments uh my only final

1:58:19 ↗ thought is uh um time frame to come back

1:58:23 ↗ we had originally had said March I'm

1:58:25 ↗ concerned based on the discussion this

1:58:27 ↗ evening that perhaps is not uh

1:58:30 ↗ appropriate uh I think we can have

1:58:32 ↗ continue to have budget discussions

1:58:34 ↗ we're in the midst of uh preparing what

1:58:36 ↗ midb mid banum budget adjustments will

1:58:39 ↗ be excuse me um so we can continue to

1:58:43 ↗ work on that uh but perhaps earlier than

1:58:45 ↗ March uh to come back with many things

1:58:48 ↗ that have been discussed so um perhaps

1:58:51 ↗ January uh we could uh with a committee

1:58:54 ↗ of the whole uh come back uh and at

1:58:56 ↗ least give a status report this is

1:58:58 ↗ something I know that mayor Paulie is

1:58:59 ↗ very concerned about uh and will be a

1:59:01 ↗ major theme for us in 24 uh working on

1:59:05 ↗ this so I think it would be appropriate

1:59:06 ↗ to come back a little sooner uh than

1:59:10 ↗ March I mean I agree anybody have a

1:59:13 ↗ problem with that no okay yeah you're

1:59:16 ↗ you're the uh staff component and out

1:59:19 ↗ where everything works but I would love

1:59:21 ↗ to hear more about that and really

1:59:24 ↗ really truly understand what your

1:59:25 ↗ barriers are what we can do as resources

1:59:29 ↗ to try and help um address some of those

1:59:32 ↗ and then have confidence as a team that

1:59:34 ↗ we can get to the metrics that we need

1:59:37 ↗ to uh that's there's some challenging

1:59:40 ↗ metrics out there so

1:59:42 ↗ okay do you have everything you need

1:59:45 ↗ then to look at that

1:59:47 ↗ timeline sure um um no thank you for

1:59:50 ↗ your feedback um it's always good to to

1:59:53 ↗ hear perspective and for our staff to

1:59:55 ↗ hear directly um you know have an

1:59:57 ↗ opportunity to hear directly the

1:59:58 ↗ council's vision um we will be back in

2:00:01 ↗ January for to continue the conversation

2:00:04 ↗ and continue to look at where where we

2:00:07 ↗ need to be and where where we are today

2:00:10 ↗ so but I'm confident we'll get there um

2:00:14 ↗ one way or the

2:00:15 ↗ other okay so I know we have staff

2:00:18 ↗ that'sa going to move out and we've been

2:00:21 ↗ up here for 2 hours so 10 minute break 5

2:00:26 ↗ minute break five but seven minute break

2:00:31 ↗ fantastic and thank everybody uh for

2:00:34 ↗ coming we'll return at

2:00:48 ↗ 8:37

2:07:27 ↗ okay and we are

2:07:30 ↗ back for the second half of the

2:07:34 ↗ meeting and it is 8:37 p.m. for um ID

2:07:41 ↗ 1509 policy funding and services on the

2:07:44 ↗ housing

2:07:46 ↗ Continuum and I think Jen Davis Hayes

2:07:49 ↗ you are starting us

2:07:51 ↗ out thanks yes good evening council

2:07:54 ↗ members thank you for uh having us here

2:07:56 ↗ this evening we are um going to be start

2:08:01 ↗ as I can do the two things at once now

2:08:03 ↗ on this computer um we're going to uh

2:08:06 ↗ we're here tonight as a follow-up to our

2:08:08 ↗ meeting in April where we uh provided an

2:08:11 ↗ update about our affordable housing uh

2:08:14 ↗ efforts everything from the policy and

2:08:16 ↗ regulations to operations and capital

2:08:19 ↗ funding

2:08:20 ↗ opportunities um tonight you'll hear a

2:08:23 ↗ quick update from Monica NOA oh my

2:08:28 ↗ gosh a gorilla gosh why is that not

2:08:31 ↗ coming out right um uh regarding uh the

2:08:34 ↗ house bill 1590 funding um Investments

2:08:38 ↗ and in particular you'll hear uh some

2:08:40 ↗ updates and request input from Kristen

2:08:43 ↗ Leon about the next steps from the

2:08:45 ↗ housing for housing strategy 6 and8 and

2:08:48 ↗ followup to the housing um action plan

2:08:51 ↗ Grant efforts and then you'll hear from

2:08:53 ↗ me talking about the Strategic

2:08:56 ↗ opportunity fund and getting input on

2:08:59 ↗ that process so we are going to go to uh

2:09:03 ↗ Monica

2:09:07 ↗ first thank you Jen good evening council

2:09:10 ↗ members this is Monica nine Human

2:09:14 ↗ Services uh I will get us started off

2:09:17 ↗ just with a brief update on the funds

2:09:20 ↗ that were already allocated for 2023 I'm

2:09:24 ↗ talking in particular about a 0.1%

2:09:26 ↗ affordable sales tax revenues uh and so

2:09:31 ↗ with that next slide please um we are

2:09:33 ↗ going to focus I'm just going to focus

2:09:35 ↗ on a brief update on on three uh

2:09:38 ↗ projects in particular the emergency

2:09:40 ↗ housing program that that was that

2:09:43 ↗ started earlier this year uh the

2:09:45 ↗ emergency uh funding for rental

2:09:47 ↗ assistance that the you Council um

2:09:50 ↗ allocated Also earlier this year and the

2:09:52 ↗ behavioral he program uh next slide

2:09:55 ↗ please uh we can go to the next slide

2:09:58 ↗ same

2:09:59 ↗ information um so what you see here on

2:10:01 ↗ the screen is just a brief summary of

2:10:04 ↗ the allocations for this year uh on the

2:10:07 ↗ left hand side in blue um you you see

2:10:10 ↗ the both capital and operation uh

2:10:13 ↗ allocations uh for the emergency housing

2:10:15 ↗ program for the behavioral health

2:10:16 ↗ program and the rental assistance and on

2:10:19 ↗ the right hand side you see the year to

2:10:21 ↗ dates pending uh so definitely starting

2:10:24 ↗ at the bottom we uh expanded allocated

2:10:28 ↗ distributed the rental assistance

2:10:29 ↗ program uh we did not touch at the

2:10:32 ↗ behavioral halt a new Staffing

2:10:34 ↗ allocations and we are almost about

2:10:37 ↗ halfway um through the spending for the

2:10:40 ↗ emergency housing program I have to make

2:10:42 ↗ a small note and apology um I updated

2:10:46 ↗ this information uh last year here and I

2:10:49 ↗ managed to update the information with

2:10:51 ↗ the most recent um numbers uh in

2:10:55 ↗ particular for the operational spending

2:10:57 ↗ for the emergency housing program but uh

2:10:59 ↗ I managed to update the PowerPoint slide

2:11:02 ↗ but not the memo and then I also forgot

2:11:04 ↗ to uh add up the total so apologies for

2:11:08 ↗ that um we noted the mistakes and we are

2:11:10 ↗ working with Tisha to make sure that we

2:11:13 ↗ correct that um so just a brief update

2:11:16 ↗ that um I'm move on to the next slide I

2:11:19 ↗ know we are in a hurry and we are going

2:11:21 ↗ to uh stop in a few minutes for any

2:11:24 ↗ questions that you might have so uh

2:11:26 ↗ diving deeper into the emergency housing

2:11:28 ↗ program updates um um very proud to say

2:11:33 ↗ that we are able to launch the program

2:11:35 ↗ uh in July uh we brought staff on board

2:11:38 ↗ in June uh we have 11 participants

2:11:41 ↗ active in Services currently um everyone

2:11:44 ↗ is working on multiple goals at least

2:11:46 ↗ one goal but multi multiple goals most

2:11:49 ↗ of them if you as you may remember uh

2:11:52 ↗ council members uh we use the wellness

2:11:54 ↗ wheel uh everybody's working on um at

2:11:58 ↗ least one goal in in multiple areas as I

2:12:01 ↗ mentioned we are focusing on eight goal

2:12:03 ↗ areas vocational educational Financial

2:12:05 ↗ physical uh social environmental

2:12:08 ↗ spiritual and emotional as part of a

2:12:10 ↗ larger goal of and vision of helping

2:12:13 ↗ folks integrate back into the society a

2:12:16 ↗ lot of highlights and a lot of lessons

2:12:17 ↗ Lear learned uh in the first two months

2:12:20 ↗ of the program uh probably the the

2:12:22 ↗ biggest highlights really are we

2:12:24 ↗ successfully were able to place two

2:12:27 ↗ people on the housing list um and

2:12:29 ↗ actually since last week one of those

2:12:32 ↗ people uh actually today uh moved into

2:12:35 ↗ permanent housing so that is is is

2:12:38 ↗ definitely one of our biggest highlights

2:12:40 ↗ and very very uh rewarding staff have

2:12:43 ↗ worked amazingly uh with participant and

2:12:47 ↗ uh with pet housing in bellw um very

2:12:51 ↗ very grateful for their cooperation and

2:12:53 ↗ collaboration so huge highlight there uh

2:12:56 ↗ a few other highlights uh we had three

2:12:59 ↗ participants who obtained um

2:13:01 ↗ employment um since uh since the program

2:13:05 ↗ started um every day that the person

2:13:07 ↗ continues to keep the job is is an

2:13:10 ↗ amazing day we celebrate it every day um

2:13:13 ↗ then again we have just some some other

2:13:16 ↗ um highlights that include just access

2:13:19 ↗ to Mental Health Services or medical

2:13:22 ↗ services to SNAP benefits all sorts of

2:13:25 ↗ highlights and as we also said quite a

2:13:28 ↗ few Lessons Learned uh from from

2:13:30 ↗ training not only participants but

2:13:32 ↗ training staff uh to really working

2:13:34 ↗ oneon-one me people um you know um folks

2:13:38 ↗ come with with all sorts of challenges

2:13:41 ↗ um and um it's it's not easy but it's

2:13:44 ↗ very very rewarding and we are very

2:13:46 ↗ humbled about everybody's participation

2:13:48 ↗ so I'm going to move us forward to the

2:13:52 ↗ next slide uh to provide you a quick

2:13:55 ↗ update on the rental assistance as you

2:13:57 ↗ may recall

2:13:59 ↗ $200,000 um were allocated by UC city

2:14:02 ↗ council and we distributed them to three

2:14:04 ↗ nonprofit uh Partners isaa Community

2:14:07 ↗ Services St Vincent the pole and the

2:14:10 ↗ YWCA um overall we were able to support

2:14:15 ↗ um a little bit over 160 house holds

2:14:18 ↗ totaling over 500

2:14:20 ↗ residents

2:14:22 ↗ um really uh what was unique about this

2:14:25 ↗ and we are grateful for your support and

2:14:28 ↗ uh this is also one of the reasons why

2:14:30 ↗ we were able to distribute the money uh

2:14:32 ↗ in a kind of like Fast Track fashion uh

2:14:36 ↗ was that we supported the agencies with

2:14:38 ↗ making the least amount of changes to

2:14:40 ↗ their programmatic structures uh so um

2:14:43 ↗ each each uh agency was able to to

2:14:45 ↗ deliver Services um in in a way that

2:14:48 ↗ made more sense for them focusing on

2:14:50 ↗ Equity um your request was to focus on

2:14:53 ↗ serving families with school age

2:14:55 ↗ children and prioritized bipac um

2:14:58 ↗ families we did that uh over 75% of

2:15:02 ↗ those who were helped were uh coming

2:15:04 ↗ from uh families with school age

2:15:06 ↗ children um and bipac uh um um

2:15:11 ↗ families I'm going to move us forward

2:15:15 ↗ there again and last quick update here

2:15:18 ↗ on the behavioral health program uh just

2:15:21 ↗ a brief recap earlier this year city

2:15:23 ↗ council you provided support and

2:15:26 ↗ allocated funds to hire two additional

2:15:29 ↗ um behavioral Hal staff one supervisor

2:15:32 ↗ and one coordinator position uh to

2:15:35 ↗ create a team of four and be able to

2:15:37 ↗ create a co-response model with the

2:15:39 ↗ police department while also maintaining

2:15:41 ↗ our current model of focus focusing on

2:15:44 ↗ long-term referral and um and case

2:15:47 ↗ management

2:15:48 ↗ um so um we are currently continuing to

2:15:53 ↗ um operate this program with one

2:15:55 ↗ existing staff and you may know of

2:15:58 ↗ course Amir sabana he continues to do a

2:16:00 ↗ fantastic job holding down the fourth um

2:16:04 ↗ uh you may recall uh in the in June um

2:16:07 ↗ kayn moved to to Boston and so we are

2:16:10 ↗ still looking to fill that position

2:16:13 ↗ while we are also in the process of

2:16:15 ↗ hiring the other two uh um positions um

2:16:19 ↗ one one candidate the supervisory

2:16:22 ↗ position we are very very hopeful uh

2:16:24 ↗ that um we are very very close to being

2:16:27 ↗ able to um on board uh that position

2:16:30 ↗ they are currently in backgrounding uh

2:16:33 ↗ but we are yet to fulfill the other two

2:16:35 ↗ positions um to say that it's been

2:16:38 ↗ challenging to hire um it's it's an

2:16:41 ↗ understatement uh but we are hopeful we

2:16:44 ↗ continue to work with our human

2:16:46 ↗ resources department

2:16:48 ↗ uh we reposted the positions um and um

2:16:52 ↗ um we are we are working and trying to

2:16:54 ↗ come up with creative ways to to hire uh

2:16:57 ↗ the biggest challenges are um we are

2:16:59 ↗ looking for licensed mental health

2:17:01 ↗ professionals who have master's degrees

2:17:04 ↗ and at least two years

2:17:06 ↗ postmasters um uh experience um and so

2:17:10 ↗ there's a dire need in the community in

2:17:12 ↗ the field in the region for for those

2:17:14 ↗ licensed professionals so I think that's

2:17:16 ↗ probably our biggest challenge

2:17:19 ↗ and with that I'm going to stop um this

2:17:23 ↗ is just an informational update so we

2:17:24 ↗ don't really have specific questions for

2:17:26 ↗ you uh we just wanted to stop by uh part

2:17:30 ↗ of the housing Continuum uh followup to

2:17:32 ↗ provide you an updates we are of course

2:17:35 ↗ though always open for questions input

2:17:38 ↗ and feedback um otherwise we plan on

2:17:41 ↗ continuing to um learn lessons and

2:17:45 ↗ update our programs and uh monitor

2:17:49 ↗ Community needs and then we also uh plan

2:17:51 ↗ to come back to you in 2024 with more

2:17:54 ↗ updates and also recommendations for

2:17:56 ↗ long-term um programmatic

2:17:59 ↗ needs any questions for Monica before we

2:18:02 ↗ move on to the next

2:18:03 ↗ section council member

2:18:06 ↗ hunt thank you on the um especially the

2:18:11 ↗ newer program so the behavioral health

2:18:13 ↗ program in particular how are you

2:18:16 ↗ getting the word out to the Community

2:18:18 ↗ about the existence of these programs

2:18:20 ↗ and and the that they can um use these

2:18:24 ↗ resources uh for the behavioral health

2:18:27 ↗ uh

2:18:29 ↗ program yes and I think I think broadly

2:18:32 ↗ the newer programs how do you get the

2:18:34 ↗ information out to the community so they

2:18:36 ↗ know about these programs yeah thank you

2:18:39 ↗ uh so primarily we work with our

2:18:41 ↗ community partners with our nonprofit U

2:18:44 ↗ providers and so also for the past two

2:18:48 ↗ years we've been building relationships

2:18:50 ↗ with the community especially with the

2:18:52 ↗ homelessness community so for the for

2:18:54 ↗ the emergency housing program um that is

2:18:56 ↗ a continuation of the work that we've

2:18:58 ↗ been already doing so then we have those

2:19:00 ↗ relationships with the community members

2:19:02 ↗ who need the services but also with the

2:19:04 ↗ nonprofits that are connected to like

2:19:06 ↗ the meals program the food bank um for

2:19:08 ↗ the behavioral health program all of our

2:19:10 ↗ referrals come from the police

2:19:12 ↗ department so then we are in in um close

2:19:16 ↗ um connection with the police Police

2:19:17 ↗ Department who knows and they are

2:19:20 ↗ referring um participants to us other

2:19:24 ↗ than that we haven't been promoting to

2:19:26 ↗ the

2:19:27 ↗ community um necessarily the services

2:19:33 ↗ since they are more geared to the

2:19:36 ↗ community members that we are already in

2:19:38 ↗ touch

2:19:40 ↗ with okay

2:19:43 ↗ Deputy if I can just add um the

2:19:47 ↗ direction we we've received from you and

2:19:48 ↗ from mayor Paulie is to service qua

2:19:50 ↗ first and we only have so many resources

2:19:53 ↗ and because quite honestly we have our

2:19:55 ↗ act together better than many of our

2:19:56 ↗ neighbor communities um we want to make

2:19:59 ↗ sure that we serve isqua first so that's

2:20:02 ↗ why we're we we we quite honestly don't

2:20:05 ↗ bring a lot of publicity to this because

2:20:08 ↗ the times that there have been publicity

2:20:10 ↗ um we get inundated with residents from

2:20:12 ↗ other communities and then that

2:20:14 ↗ overwhelms resources that we have so I

2:20:17 ↗ think we're we're very mindful to work

2:20:19 ↗ with the local isqua Community Partners

2:20:22 ↗ help local isqua community residents we

2:20:24 ↗ are not staff we do not have the

2:20:26 ↗ resources uh to solve the Region's

2:20:28 ↗ homeless problems so we're very mindful

2:20:31 ↗ of

2:20:32 ↗ that Deputy council president Hall uh

2:20:36 ↗ thank you I have some followup questions

2:20:37 ↗ on the behavioral health program Monica

2:20:39 ↗ that's okay um just um oh great uh so

2:20:43 ↗ you you had talked about you know hiring

2:20:45 ↗ for these two other positions um being

2:20:49 ↗ difficult as an understatement um is

2:20:51 ↗ this a common theme still though across

2:20:54 ↗ everyone who's hiring in this space or

2:20:57 ↗ is this um specific to these kinds of

2:20:59 ↗ position what's your sense of kind of

2:21:01 ↗ the the landscape for hiring behavioral

2:21:03 ↗ health professionals in King County

2:21:05 ↗ right now right um thank you so much for

2:21:09 ↗ that question uh my sense is that the

2:21:11 ↗ need is high everywhere um recently I I

2:21:15 ↗ happened over um notification from the

2:21:17 ↗ Department of Health who who created an

2:21:20 ↗ emergency rule uh just to create a pool

2:21:22 ↗ of uh licensed mental health supervisors

2:21:26 ↗ to help the New Generation Um of of

2:21:29 ↗ incoming licensed professional just

2:21:31 ↗ because they're just not enough to even

2:21:33 ↗ provide uh those licensing and and

2:21:35 ↗ supervisory requirements so I think the

2:21:37 ↗ the need is there everywhere I look

2:21:39 ↗ everybody is hiring and they have a hard

2:21:41 ↗ time uh filling these positions in

2:21:44 ↗ particular for us uh these two last two

2:21:47 ↗ positions we are looking for licensed

2:21:50 ↗ mental health professionals and or

2:21:52 ↗ substance use professionals with uh with

2:21:54 ↗ that Independence crisis

2:21:57 ↗ response um interest and experience

2:22:00 ↗ ideally which then makes it a little bit

2:22:03 ↗ more challenging than just a typical

2:22:05 ↗ licensed mental health professional who

2:22:07 ↗ could be in an office or providing

2:22:10 ↗ teleah Health Services uh this these are

2:22:12 ↗ positions that we are asking um people

2:22:14 ↗ to go out in the field potentially in

2:22:17 ↗ dangerous situations with police um so

2:22:19 ↗ it that that adds to the challenge um

2:22:22 ↗ the other aspect that that we realize

2:22:25 ↗ that probably uh adds to the challenge

2:22:28 ↗ is that since it's it's a master's level

2:22:31 ↗ license requirement in order to be able

2:22:34 ↗ to provide services at an independent

2:22:36 ↗ level without supervision you need to

2:22:38 ↗ also work for two years post your

2:22:41 ↗ masteral um degree and so by that time

2:22:44 ↗ after two years after your ma master's

2:22:46 ↗ degree people are also ready to move on

2:22:49 ↗ into

2:22:50 ↗ supervisory um

2:22:54 ↗ uh in supervisory roles and therefore

2:22:59 ↗ often they might not be as as interested

2:23:02 ↗ or as willing to just do work field or

2:23:06 ↗ field yeah work in the field if that

2:23:08 ↗ makes sense these are just also just

2:23:11 ↗ more like

2:23:13 ↗ um um observations and I don't

2:23:16 ↗ necessarily have like a rule but these

2:23:18 ↗ are just observations as you said that I

2:23:20 ↗ have in from the region and talking with

2:23:23 ↗ with other partners as well no thank you

2:23:25 ↗ and I appreciate your read on kind of

2:23:26 ↗ the landscape and yeah that makes

2:23:27 ↗ perfect sense um uh followup question of

2:23:31 ↗ that do do you just do you happen to

2:23:32 ↗ know if the core core connect team at

2:23:35 ↗ East Side Fire and Rescue require the

2:23:37 ↗ same kind of license are they doing the

2:23:38 ↗ same kind of thing in terms of being out

2:23:41 ↗ responding to situations by themselves

2:23:43 ↗ and emergent situations and so are they

2:23:45 ↗ asking for the same kind of license ing

2:23:47 ↗ requirement um similar and a little bit

2:23:50 ↗ different my understanding is that the

2:23:51 ↗ core connect team focuses on on social

2:23:54 ↗ workers however independent licensed

2:23:56 ↗ social workers have the same

2:23:58 ↗ requirements with Master's level and

2:24:00 ↗ then also uh postgraduate

2:24:02 ↗ supervisory uh degrees uh so from that

2:24:05 ↗ again just some similarities and some

2:24:07 ↗ some differences as well and also my

2:24:09 ↗ understanding is that yes the core

2:24:11 ↗ connect team also has long-term plans in

2:24:13 ↗ moving into the U the response model um

2:24:16 ↗ and so they are also in a transition

2:24:18 ↗ model with that as well um and uh yeah

2:24:22 ↗ they they were able to do their hiring

2:24:24 ↗ the LA last year or last couple of years

2:24:26 ↗ when the crisis was not as big and

2:24:29 ↗ so hopefully they're holding on to their

2:24:32 ↗ Staffing models and their

2:24:34 ↗ Staffing thank you Monica you can tell

2:24:37 ↗ there's a lot of interest in this um and

2:24:39 ↗ I think we are ready to go on to the

2:24:41 ↗ next section so

2:24:44 ↗ Kristen thank you

2:24:48 ↗ thanks Monica good evening Kristen Lon

2:25:08 ↗ senior okay I'm gonna try this

2:25:12 ↗ again Kristen Leon senior planner with

2:25:15 ↗ uh Community planning and development

2:25:17 ↗ and I am going to talk about some policy

2:25:19 ↗ and regulation tonight specifically a

2:25:20 ↗ quick update on the comprehensive plan

2:25:22 ↗ housing element and how that's coming

2:25:25 ↗ and also the housing strategy work plan

2:25:28 ↗ followup from the work that we've done

2:25:30 ↗ earlier with the um happy Grant

2:25:33 ↗ funds so the second one is where we are

2:25:36 ↗ going to need some direction from the

2:25:38 ↗ city council on do you agree with moving

2:25:40 ↗ forward with the development regulations

2:25:42 ↗ analysis and what are the priorities to

2:25:44 ↗ pursue and considering the time we named

2:25:47 ↗ need to come back and discuss that at

2:25:48 ↗ some other time but food for

2:25:51 ↗ thought so starting with the

2:25:53 ↗ comprehensive plan periodic update you

2:25:54 ↗ may recall that with our comprehensive

2:25:57 ↗ plan there are several State and County

2:25:59 ↗ policies and laws that we must comply

2:26:02 ↗ with when writing our elements and quite

2:26:04 ↗ a few were added over the last few years

2:26:06 ↗ particularly for our comprehensive plan

2:26:09 ↗ the County requirements were big uh one

2:26:11 ↗ I'm just going to go through and reduce

2:26:13 ↗ barriers to home ownership a lot of it

2:26:14 ↗ with affordable housing and home

2:26:16 ↗ ownership

2:26:17 ↗ uh to um at or below 80% area median

2:26:21 ↗ income prioritize need for households at

2:26:23 ↗ or below 30% area median income expand

2:26:26 ↗ housing

2:26:30 ↗ opportunities uh Citywide not just

2:26:32 ↗ affordable but this is where the

2:26:33 ↗ diversity of housing uh new rules come

2:26:37 ↗ in allow for higher density and diverse

2:26:39 ↗ housing in the re in the regional growth

2:26:41 ↗ Center prioritize the use of local and

2:26:43 ↗ Regional resources funding Surplus

2:26:45 ↗ property for income restricted housing

2:26:47 ↗ and you may recall we just had

2:26:49 ↗ affordable housing targets that were

2:26:50 ↗ adopted our housing Targets in total are

2:26:53 ↗ 3500 for 2044 and our affordable housing

2:26:57 ↗ targets are just over

2:26:59 ↗ 3,100 with over half of those being at

2:27:02 ↗ 50% and below the um area median

2:27:06 ↗ income so the state was very very busy

2:27:10 ↗ adopting enacting laws for housing this

2:27:12 ↗ year but really there's only one that

2:27:15 ↗ will affect our comprehensive plan in a

2:27:17 ↗ big way uh that's the emergency and

2:27:20 ↗ permanent support of housing one house

2:27:22 ↗ bill 1220 and what's in Orange is what

2:27:25 ↗ we don't have in our comp plan so we

2:27:27 ↗ need to accommodate and plan for

2:27:28 ↗ moderate low very low and what we did

2:27:30 ↗ not have are extremely low income

2:27:32 ↗ households accommodate and plan for

2:27:34 ↗ emergency housing Emergency Shelters and

2:27:36 ↗ permanent Supportive Housing adopt

2:27:38 ↗ anti-displacement policies and we

2:27:40 ↗ already inventory and monitor and we

2:27:43 ↗ there are corresponding code amendments

2:27:45 ↗ that will come with this those will

2:27:47 ↗ happen from mid 24 mid 2024 through mid

2:27:55 ↗ 2025 um as far just a quick backing up

2:27:59 ↗ for just a second the housing element

2:28:00 ↗ the first draft has been through PL

2:28:02 ↗ through the planning policy commission

2:28:04 ↗ it also went to the Planning Development

2:28:06 ↗ and environment committee I believe last

2:28:07 ↗ week we will work on amending the doing

2:28:11 ↗ a second draft based on all those

2:28:13 ↗ comments and public feedback and then

2:28:15 ↗ before it goes to its first viw by the

2:28:17 ↗ pit sound Regional Council in the

2:28:20 ↗ state so moving on to the housing

2:28:22 ↗ strategy work plan and implementation

2:28:24 ↗ update it's housing diversity but it's

2:28:26 ↗ also inclusionary zoning and this is we

2:28:29 ↗ received a grant in 2022 to implement

2:28:32 ↗ strategies six seven and8 we then use

2:28:35 ↗ that funding to hire Eco nor Northwest

2:28:37 ↗ to do the analysis for us and the staff

2:28:41 ↗ summary and their final report Eco

2:28:44 ↗ Northwest final report were included in

2:28:46 ↗ your packet they were also sent to you

2:28:48 ↗ on September 1st of this

2:28:51 ↗ year so strategy seven I'm going to back

2:28:55 ↗ ignore the screen um strategy seven was

2:28:58 ↗ is to mitigate deterrence to condominium

2:29:01 ↗ development and what we found is that

2:29:03 ↗ there's not really anything that we can

2:29:04 ↗ do in our code to change that so work

2:29:07 ↗ will continue through our legislative

2:29:10 ↗ agenda with the state until something

2:29:13 ↗ great

2:29:14 ↗ happens um Strat number six was to

2:29:17 ↗ expand inclusionary zoning throughout

2:29:19 ↗ Central isqua and potentially outside of

2:29:22 ↗ in Central isqua and so we looked at

2:29:26 ↗ this and what we found it's currently

2:29:28 ↗ allowed or it's currently required in

2:29:30 ↗ our mixed use Central isqua Urban core

2:29:33 ↗ and vertical mixed use zones and what

2:29:35 ↗ they found is it's not working there so

2:29:38 ↗ before we can expand it we have to fix

2:29:41 ↗ any issues that might be there and you

2:29:43 ↗ saw in the report very long many many

2:29:45 ↗ many things to consider consider and

2:29:47 ↗ things that we need to analyze and

2:29:48 ↗ calibrate because it's not just fixing

2:29:50 ↗ one or the other it's you know it's like

2:29:52 ↗ those old stereos where you change the

2:29:54 ↗ base in the treble until it just gets

2:29:56 ↗ just right so that's what we need to do

2:29:59 ↗ um so one of those is to look at our

2:30:00 ↗ inclusionary zoning requirements which

2:30:02 ↗ might be raising the area median income

2:30:05 ↗ that's required and and or lowering the

2:30:07 ↗ number of units that are required to be

2:30:09 ↗ affordable in any residential

2:30:10 ↗ development our development bonus

2:30:12 ↗ program has uh kind of struck a chord

2:30:15 ↗ it's you know we have our structured

2:30:17 ↗ parking requirements which then takes

2:30:19 ↗ the building higher which then requires

2:30:20 ↗ people to then automatically do our

2:30:22 ↗ development bonus program but they're

2:30:24 ↗ also required to do inclusion area

2:30:25 ↗ zoning so you know re-evaluating

2:30:28 ↗ development bonus and do we change the

2:30:30 ↗ requirement do we make it easier we so

2:30:32 ↗ many things to talk about the last one

2:30:34 ↗ would be to implement a multif family

2:30:36 ↗ tax exemption program which you all are

2:30:38 ↗ already having many discussions about um

2:30:41 ↗ but it's been found that when you do the

2:30:43 ↗ ma mfte along with uh inclusionary Zone

2:30:46 ↗ in you tend to get a little bit more

2:30:48 ↗ development lastly I have structured

2:30:50 ↗ parking requirements on here cross it

2:30:52 ↗ out because we're already going to do

2:30:53 ↗ that we have a parking study that's

2:30:55 ↗ going to happen in

2:30:56 ↗ 2024 it'll look at both structured and

2:30:59 ↗ numbers of parking

2:31:01 ↗ Citywide so strategy number eight was to

2:31:04 ↗ expand diversity of Housing and we look

2:31:08 ↗ just at multif Family zones not single

2:31:10 ↗ family because we knew that was coming

2:31:11 ↗ through state law

2:31:13 ↗ so we can do it but are we already made

2:31:17 ↗ some changes to the code you may recall

2:31:19 ↗ we adopted we didn't even have

2:31:20 ↗ definitions so we adopted definitions

2:31:22 ↗ for micro units Courtyard housing and

2:31:26 ↗ cottage housing and we also allowed it

2:31:28 ↗ as permitted uses so it might happen it

2:31:30 ↗ could happen it couldn't before but it's

2:31:32 ↗ more likely to happen if we relook at

2:31:34 ↗ these things so one is consider

2:31:35 ↗ incentivizing Courtyard housing and

2:31:37 ↗ multif family High another is to

2:31:39 ↗ reevaluate impervious coverage limits

2:31:41 ↗ specifically in the multif family High

2:31:44 ↗ Zone but that comes with looking at

2:31:45 ↗ surface water storm water many other

2:31:47 ↗ studies that have been done as well and

2:31:49 ↗ then incentivized Cottage housing in

2:31:51 ↗ lower density zones than the multif

2:31:52 ↗ family medium and multi family high so

2:31:55 ↗ looking at them we're single in single

2:31:57 ↗ family zones again they said to

2:32:00 ↗ reevaluate they suggested and remember

2:32:02 ↗ their reports a starting point it's not

2:32:04 ↗ an ultimate this is what you have to do

2:32:06 ↗ this is things that these are things

2:32:07 ↗ that we need to look at so another was

2:32:09 ↗ to re-evaluate the minimum parking

2:32:10 ↗ requirements and then re-evaluate all

2:32:12 ↗ parking requirements for micro units

2:32:14 ↗ particularly the structured Park

2:32:16 ↗ requirements now I don't have a question

2:32:19 ↗ slide on here but if you all have any um

2:32:22 ↗ that's all I

2:32:23 ↗ have any questions for

2:32:27 ↗ Kristen council member hun on the last

2:32:30 ↗ slide for incentivizing the cottage

2:32:33 ↗ housing um which is there's two

2:32:36 ↗ different incentivized um

2:32:38 ↗ recommendations from Eco Northwest what

2:32:40 ↗ would be the has has staff um thought

2:32:43 ↗ through and what would be the the

2:32:46 ↗ specific ways we would incentivize that

2:32:49 ↗ speed up or like offer expedited

2:32:51 ↗ permitting or we we talked a little bit

2:32:54 ↗ about it one is one is the layout of the

2:32:55 ↗ housing and how you design how it goes

2:32:57 ↗ in there um maybe driveway widths so

2:32:59 ↗ that they can use less land or sorry

2:33:02 ↗ they can put more on there um if the

2:33:05 ↗ driveway widths are a little bit smaller

2:33:07 ↗ um some of it was reducing parking or

2:33:09 ↗ not requiring parking because a lot of

2:33:11 ↗ them just park on the streets there were

2:33:13 ↗ different things that come up but we

2:33:14 ↗ haven't looked into it seriously just I

2:33:16 ↗ that were popping

2:33:18 ↗ out okay thank

2:33:21 ↗ you um chrisen why would we consider

2:33:23 ↗ incentivizing Courtyard housing in

2:33:25 ↗ multif family High because people might

2:33:30 ↗ not want to do it right now because they

2:33:31 ↗ can build so much higher but on the

2:33:33 ↗ other hand they can't build so much

2:33:34 ↗ higher um because of parking

2:33:36 ↗ requirements and things so if Courtyard

2:33:39 ↗ housing it's really a policy thing if

2:33:40 ↗ Courtyard housing is really what we want

2:33:42 ↗ to see and this is where we're looking

2:33:44 ↗ at putting it and people want to build

2:33:46 ↗ higher because they can have more

2:33:47 ↗ density how are we going to incentivize

2:33:49 ↗ somebody doing something some Courtyard

2:33:51 ↗ it's it's really more of a policy

2:33:52 ↗ discussion you want that courtyard feel

2:33:55 ↗ you want okay that diff that diversity

2:33:57 ↗ of housing or do you want more density

2:33:59 ↗ so it's it's partly a policy discussion

2:34:01 ↗ okay yeah because I was looking in and

2:34:02 ↗ it doesn't make sense from a land use

2:34:04 ↗ value it doesn't maximize the number of

2:34:06 ↗ units per acre or anything and I'm like

2:34:09 ↗ why would we use a multif family high

2:34:12 ↗ for something less than its highest and

2:34:15 ↗ best use so okay

2:34:17 ↗ thanks I think that has the questions

2:34:21 ↗ there so we're good on

2:34:26 ↗ that hi Jen Davis Hayes economic

2:34:29 ↗ development manager I'm here tonight to

2:34:31 ↗ talk about the Strategic opportunity

2:34:33 ↗ fund and to get feedback about council's

2:34:36 ↗ uh about the the approach of this fund

2:34:40 ↗ so um as you may remember the Strategic

2:34:44 ↗ opportunity fund is going to be be would

2:34:46 ↗ be uh revenues from HB

2:34:50 ↗ 15990 and uh House Bill 1406 which have

2:34:54 ↗ criteria that you have to serve uh

2:34:57 ↗ families households of 60% a Ami and

2:35:00 ↗ lower so therefore we are looking at

2:35:03 ↗ this subset of our housing

2:35:05 ↗ Continuum um this is a summary of the

2:35:09 ↗ sources of funding that we currently

2:35:10 ↗ have for affordable housing and some of

2:35:12 ↗ that criteria and the anticipated

2:35:14 ↗ revenues from 21 2021 to 2024 we are

2:35:19 ↗ going to be talking about the first two

2:35:21 ↗ again House Bill 1590 and House Bill

2:35:23 ↗ 1406 funding the uh density or

2:35:26 ↗ development bonus uh revenues actually

2:35:28 ↗ are for affordable housing and open

2:35:30 ↗ space so I've been working with uh the

2:35:33 ↗ directors for parks and community

2:35:34 ↗ services and Community Planning and

2:35:35 ↗ Development to uh figure out approach

2:35:38 ↗ for how to fund those we have 10 years

2:35:40 ↗ and Geographic criteria that we'll work

2:35:42 ↗ through and bring back to council at a

2:35:44 ↗ future time so uh this is a summary of

2:35:48 ↗ the allocations of the this funding to

2:35:51 ↗ date um the uh we heard tonight from

2:35:55 ↗ Monica about the operations Po and

2:35:58 ↗ capital portion of the 1590 and as you

2:36:01 ↗ may remember in September an additional

2:36:03 ↗ allocation to Arch trust fund was made

2:36:06 ↗ and they are actually uh in the process

2:36:08 ↗ of reviewing applications now and we'll

2:36:10 ↗ be back in the first quarter of

2:36:12 ↗ 2024 to present present funding recommen

2:36:16 ↗ recommendations so again we're looking

2:36:18 ↗ at these two fund sources for the

2:36:20 ↗ Strategic um fund opportunity fund so

2:36:25 ↗ I'm going to actually skip forward one

2:36:27 ↗ slide and then come back so what is the

2:36:28 ↗ Strategic opportunity fund so it's an

2:36:30 ↗ opportunity for us to have uh criteria

2:36:34 ↗ selected in a process to go out to

2:36:37 ↗ property owners and developers to say we

2:36:38 ↗ want to invest in affordable housing

2:36:41 ↗ either to create it or to uh preserve it

2:36:44 ↗ um there would be um the housing that we

2:36:46 ↗ would fund again would meet the criteria

2:36:48 ↗ the funding uh levels of Ami and

2:36:52 ↗ specific populations and it would be for

2:36:54 ↗ the life of the project um the approach

2:36:57 ↗ that we're looking at taking and we

2:36:58 ↗ thank you for your previous uh input on

2:37:00 ↗ the priorization around affordable

2:37:01 ↗ housing because we know that every every

2:37:04 ↗ level every type of affordable housing

2:37:05 ↗ just like every level of middle housing

2:37:08 ↗ and other things are really important um

2:37:10 ↗ we heard from Council in the past that

2:37:12 ↗ preservation was really important and um

2:37:14 ↗ as we continue this conversation with

2:37:16 ↗ the services safety and Parks committee

2:37:19 ↗ um we also um looked at the priorization

2:37:21 ↗ of I call it small T So meaning not just

2:37:25 ↗ the project the Tod but any Transit

2:37:27 ↗ oriented development near um Transit and

2:37:31 ↗ Community Based Partnerships which is

2:37:33 ↗ really about um working with those that

2:37:35 ↗ that provide space for nonprofits

2:37:38 ↗ community- based um

2:37:40 ↗ organizations and our um faith-based

2:37:43 ↗ organizations so um

2:37:46 ↗ and now skipping ahead um we are also we

2:37:48 ↗ also are looking at providing additional

2:37:50 ↗ funding if the uh project provides

2:37:53 ↗ additional elements such as over and

2:37:55 ↗ above the sustainability requirements

2:37:57 ↗ Equitable uh requirements Etc so this

2:37:59 ↗ will help us to reach uh some other

2:38:01 ↗ goals we have for instance the ground

2:38:04 ↗ floor commercial in central squa um the

2:38:07 ↗ missing middle and the housing uh

2:38:09 ↗ strategy work plan or even again

2:38:11 ↗ nonprofit space dedicated that is

2:38:13 ↗ mentioned in our city strategic plans

2:38:16 ↗ so how would uh this work so we're not

2:38:18 ↗ trying to reinvent the wheel we um would

2:38:21 ↗ utilize the combined uh funders

2:38:23 ↗ application that multiple agencies use

2:38:26 ↗ in in the in the county um and also add

2:38:29 ↗ an it's called addendum which

2:38:30 ↗ specifically asks about the things that

2:38:32 ↗ are important to us we'd work with Arch

2:38:34 ↗ staff to help us review and bring out a

2:38:37 ↗ recommendation bring that to the

2:38:39 ↗ economic Vitality commission Safety

2:38:41 ↗ Services Park and then to full Council

2:38:43 ↗ for approval so this is not anything we

2:38:46 ↗ decide today is not going to uh set be

2:38:48 ↗ set in stone and you'll never see it

2:38:49 ↗ again you will see see it

2:38:51 ↗ again um most importantly people ask

2:38:54 ↗ what can we get for our two

2:38:55 ↗ approximately $2.1 million and

2:38:58 ↗ unfortunately I can't say that right now

2:39:00 ↗ but I gave you uh uh from the 2022 Arch

2:39:06 ↗ uh annual report this is a summary of

2:39:09 ↗ how much they funded per project and

2:39:11 ↗ again it's really hard to say per unit

2:39:12 ↗ award because you can see it ranges

2:39:14 ↗ widely but we will work with Arch to

2:39:16 ↗ make sure that the per unit uh funding

2:39:20 ↗ is not out of line with what is what is

2:39:23 ↗ uh in the region and also again it will

2:39:26 ↗ come back to city council so I promise I

2:39:28 ↗ will not come back and say one unit for

2:39:29 ↗ $2.1 million but it will be in line um

2:39:33 ↗ within this range and then the um and

2:39:35 ↗ every project is different and so you

2:39:37 ↗ know there's there's certain things that

2:39:39 ↗ again this the the city of Bell's

2:39:42 ↗ project is in a TOD so more expensive

2:39:45 ↗ land U higher Community benefit all that

2:39:48 ↗ kind of stuff so those things will be

2:39:50 ↗ accounted for and presented to you to

2:39:52 ↗ make that decision at the

2:39:53 ↗ time but um we can set this up but the

2:39:57 ↗ really important thing is how do we get

2:39:59 ↗ there right because we uh really want to

2:40:01 ↗ make sure that this funding gets into

2:40:03 ↗ the community and the biggest word on

2:40:06 ↗ this slide is property and so you all

2:40:08 ↗ know we do not have a bunch of vacant

2:40:10 ↗ land waiting for development to happen

2:40:12 ↗ so really um after we finalize this um

2:40:17 ↗ we my job is go out and to do really

2:40:20 ↗ robust um door knocking talking to

2:40:23 ↗ property owners who either have

2:40:25 ↗ underutilized property or that I know

2:40:28 ↗ will be looking at or could be looking

2:40:29 ↗ at Redevelopment in the future um I was

2:40:32 ↗ at the housing Washington conference

2:40:34 ↗ last week and I gave my card out to

2:40:35 ↗ anybody who would listen to me and

2:40:36 ↗ talked about how important we uh we we

2:40:39 ↗ prioritize affordable housing here and

2:40:41 ↗ we want to start those conversations so

2:40:43 ↗ um it really is about working with our

2:40:45 ↗ partners in in CPD working with Arch

2:40:48 ↗ working with anybody and everybody will

2:40:50 ↗ listen to us about affordable housing

2:40:52 ↗ and starting to plant those seeds so

2:40:54 ↗ that they um we can make those

2:40:56 ↗ connections and I know that you know one

2:40:59 ↗ a faith-based organization organization

2:41:01 ↗ has already been contact with you about

2:41:03 ↗ wanting to do affordable housing and

2:41:04 ↗ I've started to work with them and we

2:41:05 ↗ have another one that we're starting

2:41:07 ↗ that same conversation so this is a long

2:41:09 ↗ path but we are really excited to kind

2:41:11 ↗ of get moving on this um so next steps

2:41:16 ↗ um and so uh we plan to uh with input

2:41:20 ↗ from tonight come back to City Council

2:41:22 ↗ on December 4th on the consent agenda to

2:41:24 ↗ formalize the policy approach for this

2:41:27 ↗ program and then the next steps and the

2:41:30 ↗ timing again is a longer process so we

2:41:32 ↗ will start to really do some Outreach

2:41:35 ↗ around this program developers when they

2:41:37 ↗ or property owner would apply for this

2:41:38 ↗ funding again would return to city

2:41:40 ↗ council so that's an overview of the

2:41:42 ↗ next steps for funding Al together so so

2:41:45 ↗ we hope that I am uh we can move forward

2:41:48 ↗ with this if any input from city

2:41:51 ↗ council thank you any questions for

2:41:58 ↗ Jen council member

2:42:01 ↗ Joe thank you for that presentation I

2:42:04 ↗ appreciate your efforts to bring

2:42:06 ↗ affordable housing to

2:42:09 ↗ isqua have we thought about the size of

2:42:13 ↗ the project you know in other words when

2:42:16 ↗ we think about affordable housing at 60%

2:42:19 ↗ Ami um we would like to see you know big

2:42:23 ↗ progress whenever we can of 200 units or

2:42:26 ↗ 50 units whatever we can take a big

2:42:29 ↗ chunk out

2:42:30 ↗ of but have we thought about it giving

2:42:34 ↗ opening that as well to people that

2:42:36 ↗ might want to do an Adu on their

2:42:39 ↗ property and be willing to have a 60%

2:42:41 ↗ Ami requirement on there would they be

2:42:43 ↗ eligible to apply for this funding as

2:42:46 ↗ well yeah sir sure it would be creation

2:42:49 ↗ or preservation of affordable housing so

2:42:51 ↗ somebody wanted to take an apartment

2:42:53 ↗ community now and create or Adu now or

2:42:56 ↗ build an Adu for that purpose yes so

2:42:59 ↗ again we would look at uh you know how

2:43:01 ↗ much they're asking for and how they're

2:43:03 ↗ how they are would be doing that now we

2:43:06 ↗ would also want to make sure that there

2:43:08 ↗ are things in place to make sure a

2:43:10 ↗ single property owner has the ability to

2:43:12 ↗ Monitor and and maintain that affordable

2:43:14 ↗ housing cuz

2:43:15 ↗ it would need to stay there for the rest

2:43:17 ↗ of its um life and so making sure that

2:43:20 ↗ they have the the things in place for

2:43:22 ↗ that so there would be maybe some

2:43:24 ↗ different criteria or things to look at

2:43:26 ↗ for a single property owner or one who

2:43:28 ↗ has just a few units versus a larger one

2:43:31 ↗ but we we need it at every single size

2:43:34 ↗ and size of project and um quantity so

2:43:38 ↗ okay I was hoping that would be the

2:43:39 ↗ answer um and I think that if we have

2:43:43 ↗ the affordability criteria run with the

2:43:45 ↗ land and title maybe that could work but

2:43:48 ↗ we do run into a problem in the sense

2:43:51 ↗ that the Adu is not necessarily a

2:43:54 ↗ separate lot at that point so there are

2:43:57 ↗ a number of things that I I I will leave

2:43:59 ↗ to people that are farmer versed in the

2:44:01 ↗ area to to to sort out but thank you for

2:44:04 ↗ that answer appreciate

2:44:06 ↗ it any other

2:44:09 ↗ questions okay we're moving right along

2:44:12 ↗ appreciate this so we've got a

2:44:18 ↗ direction Deputy council president Hall

2:44:21 ↗ I do have a question I'm sorry the fund

2:44:24 ↗ outcome uh slide that showed the Arts

2:44:27 ↗ trust fund and the bellw housing

2:44:28 ↗ stability fund so if we were to say yes

2:44:31 ↗ as Council

2:44:34 ↗ we we do agree with the Str strategic

2:44:37 ↗ opportunity fund policy approach then we

2:44:39 ↗ try to figure out

2:44:42 ↗ what the kind of outcome would be in

2:44:44 ↗ terms of num number of units amount per

2:44:47 ↗ reward at the at the December meeting or

2:44:49 ↗ did I hear that right or so we would

2:44:52 ↗ come back to the December meeting on

2:44:53 ↗ consent to say proceed with creating

2:44:55 ↗ this program here's the application

2:44:57 ↗ process um I wouldn't again I can say

2:45:00 ↗ that if if Council wants us to say we

2:45:02 ↗ will spend no more than $100,000 per

2:45:05 ↗ unit provide that input now or a certain

2:45:08 ↗ amount again we're going to work with

2:45:10 ↗ Arch that we are not going to come and

2:45:12 ↗ recommend something that's out of line

2:45:13 ↗ with what is appropriate for that

2:45:16 ↗ project um every project has something a

2:45:18 ↗ little unique and so we know with the to

2:45:20 ↗ project that we're currently doing is a

2:45:21 ↗ little uni different than maybe

2:45:22 ↗ something we built on um a church

2:45:25 ↗ property so um I don't think Arch and I

2:45:29 ↗ don't think our economic volatility

2:45:30 ↗ commission nor uh our our city council

2:45:33 ↗ committee would say sure um you know pay

2:45:37 ↗ $5 million yeah right $500,000 per unit

2:45:40 ↗ but I think that's part of the

2:45:41 ↗ discussion as well so okay thank you

2:45:46 ↗ and if I can add the you know the Crux

2:45:50 ↗ of the Deputy Council president's

2:45:51 ↗ question is really what's been driving

2:45:54 ↗ this whole process from a staff's

2:45:55 ↗ perspective and that is we need to have

2:45:58 ↗ a framework otherwise developers will

2:46:00 ↗ come to us and say isqua if you don't

2:46:03 ↗ give me x amount of dollars you're never

2:46:05 ↗ going to get anything here and so what

2:46:07 ↗ we want to be able to go back to the

2:46:08 ↗ developer and say fine here's the

2:46:10 ↗ criteria that we need we're going to use

2:46:13 ↗ accepted metrics to measure what you're

2:46:16 ↗ producing as a developer how much you're

2:46:18 ↗ bringing to the table what other

2:46:19 ↗ partners you're going to have so that

2:46:21 ↗ the tax dollars that isqua investing in

2:46:24 ↗ this is appropriate is there a precise

2:46:27 ↗ number to the answer no but there is a

2:46:29 ↗ good framework because otherwise we're

2:46:32 ↗ going to get wo is me it's too expensive

2:46:35 ↗ to develop here you got all these fees

2:46:37 ↗ and you have to give us x amount of

2:46:39 ↗ dollars and that is not where the

2:46:41 ↗ administration wants to put ourselves

2:46:43 ↗ wants to put the city council we want

2:46:45 ↗ there to be a framework that says this

2:46:47 ↗ is what we expect if you're going to

2:46:49 ↗ develop here if this meets your

2:46:50 ↗ framework then welcome if it doesn't

2:46:53 ↗ then perhaps we're not the best fiscal

2:46:55 ↗ partner for you council member Marts are

2:46:59 ↗ uh are we doing questions right now or

2:47:02 ↗ feedback thank

2:47:05 ↗ you I love that response just shut it

2:47:08 ↗ all down okay can you go to the

2:47:11 ↗ direction needed

2:47:13 ↗ slide

2:47:16 ↗ maybe kind

2:47:18 ↗ of

2:47:21 ↗ yeah okay so before we get everybody's

2:47:26 ↗ feedback on that I'm going to see if

2:47:28 ↗ there is anybody online for public

2:47:30 ↗ comment if you're on the phone star

2:47:32 ↗ three you'd like to make a comment and

2:47:34 ↗ you're on a computer or smartphone raise

2:47:37 ↗ your hand and I will check with the

2:47:40 ↗ clerks and see if we've got

2:47:43 ↗ anybody interested in a

2:47:46 ↗ comment yeah it doesn't look like our

2:47:48 ↗ virtual attendee is interested in making

2:47:50 ↗ comments okay well we still appreciate

2:47:52 ↗ that they attend and listen and all of

2:47:55 ↗ that so um I am wondering

2:48:01 ↗ can maybe we want to take it section by

2:48:05 ↗ section I was thinking kind of how we

2:48:06 ↗ went through the presentation so I don't

2:48:09 ↗ see anything here on operational funding

2:48:13 ↗ but I'm just going to kind of call

2:48:15 ↗ that out then I'm going to do policy and

2:48:17 ↗ regulation then Capital um any direction

2:48:22 ↗ on the operational funding which was the

2:48:25 ↗ stuff we heard from

2:48:26 ↗ Monica uh council member

2:48:29 ↗ hunt uh great work um really great to

2:48:34 ↗ especially hear you know how

2:48:35 ↗ life-changing this program is and I uh

2:48:39 ↗ had asked that question about

2:48:40 ↗ Communications and the reason I asked

2:48:43 ↗ the question is because and I and I

2:48:45 ↗ understand there's going to need to be a

2:48:46 ↗ balance we don't want to promote it

2:48:49 ↗ widely and be um you have have too much

2:48:53 ↗ on our plate at the same time I think

2:48:55 ↗ that there are community members who see

2:48:58 ↗ people struggling see uh individuals

2:49:01 ↗ experiencing homelessness and would like

2:49:02 ↗ to know um what resources are available

2:49:05 ↗ and would like to know that the city um

2:49:08 ↗ has these and make sure that that help

2:49:10 ↗ gets to those uh people that need those

2:49:12 ↗ resources and um based on

2:49:16 ↗ hundreds of conversations I I don't

2:49:18 ↗ think that community members know about

2:49:20 ↗ these programs and so I think um to get

2:49:23 ↗ the word out about uh about these

2:49:25 ↗ programs within isqua so that we are

2:49:27 ↗ serving isqua residents I do think it

2:49:30 ↗ would be good to to let people know so

2:49:32 ↗ when they see somebody um that that

2:49:34 ↗ needs help they know that there are um

2:49:37 ↗ there are some resources so that would

2:49:38 ↗ be my feedback again great work thank

2:49:40 ↗ you thanks Deputy council president Hall

2:49:46 ↗ um trying to think exactly how to frame

2:49:49 ↗ this yeah I wanted to touch really

2:49:50 ↗ quickly on the behavioral health program

2:49:51 ↗ too not necessarily something that we

2:49:54 ↗ would do in the immediate future but

2:49:56 ↗ something that I'd like us all to be a

2:49:58 ↗ little bit mindful of moving forward we

2:50:01 ↗ have our behavioral health program here

2:50:04 ↗ in isqua E Side Fire and Rescue has

2:50:06 ↗ their core connect referral program too

2:50:09 ↗ I think if there's value in

2:50:11 ↗ regionalization for fire emergency

2:50:13 ↗ service there's got to be value and

2:50:15 ↗ regionalization for um Crisis Care

2:50:18 ↗ emergency service too so I think maybe

2:50:21 ↗ starting to think about how we would

2:50:22 ↗ frame a conversation about potentially

2:50:24 ↗ coming together collaborating in new

2:50:26 ↗ ways um um to I I know there's some

2:50:30 ↗ duplication of services that happens

2:50:32 ↗ every now and then I know cor connect

2:50:33 ↗ did share a couple examples where it's

2:50:35 ↗ they showed up one time after a

2:50:38 ↗ firefighter and um the previous day

2:50:41 ↗ someone from isqua behavior health

2:50:42 ↗ program had been there so I think there

2:50:44 ↗ potentially ways I and I know we're

2:50:46 ↗ deeply collaborating between the two

2:50:48 ↗ organizations or at least that's what

2:50:49 ↗ we're being told um by East Side Fire um

2:50:52 ↗ but maybe there are new ways in the

2:50:54 ↗ future for us to kind of come together

2:50:56 ↗ and and think about that anyways

2:50:58 ↗ something to turn on and think

2:51:00 ↗ about right well I love that idea I

2:51:03 ↗ think the other thing that I will say is

2:51:06 ↗ looking at hiring for the emergency

2:51:09 ↗ housing program we had a slew of

2:51:12 ↗ applicants and got to really pick and

2:51:14 ↗ and choose um and create this strong

2:51:17 ↗ Staffing situation so I'd love to kind

2:51:21 ↗ of check back in in like a two or three

2:51:24 ↗ month period if we're still

2:51:26 ↗ experiencing issues with hiring with our

2:51:29 ↗ current um requirements either looking

2:51:32 ↗ further into that conversation with

2:51:34 ↗ partnering with East Side uh yeah East

2:51:37 ↗ Side Fire and Rescue or understanding

2:51:39 ↗ much like we did with ipd where are the

2:51:42 ↗ problems and what adjustments do we need

2:51:44 ↗ to make in order to address those any

2:51:48 ↗ other comments on operations okay I'm

2:51:51 ↗ going to move over to policy and

2:51:54 ↗ regulation so here we've got does the

2:51:57 ↗ city council agree with moving forward

2:51:59 ↗ with the development regulations

2:52:01 ↗ analyses where the priorities puru and

2:52:03 ↗ we've got housing strategy 6 and 8

2:52:06 ↗ listed down there anyone want to

2:52:13 ↗ start go ahead

2:52:15 ↗ Deputy um I'll be really quick in this

2:52:18 ↗ kind of first um my first preliminary

2:52:21 ↗ thoughts um you know looking over the

2:52:24 ↗ Eco Northwest report again to it talks

2:52:27 ↗ about how isqua Pier cities have been

2:52:30 ↗ largely delivering their affordable

2:52:31 ↗ housing units through inclusionary

2:52:33 ↗ zoning requirements but then it goes on

2:52:34 ↗ to say that these cities have also

2:52:35 ↗ enacted those extensive mfte programs

2:52:38 ↗ and the pairing of that or the pairing

2:52:40 ↗ of inclusion aiz zoning or mfte with the

2:52:43 ↗ parking new parking requirements are

2:52:45 ↗ actually what made it feasible for

2:52:47 ↗ developers to build so I mean for me

2:52:49 ↗ those are the two things that come up um

2:52:52 ↗ in terms of what we want to prioritize

2:52:54 ↗ the inclusionary zoning requirements in

2:52:56 ↗ the mft program and so the idea would be

2:53:00 ↗ we're prioriti or council's giving

2:53:02 ↗ direction to say we look into these

2:53:05 ↗ things and we come back and have staff

2:53:07 ↗ does their due diligence on kind of what

2:53:09 ↗ could be done there and then we have

2:53:10 ↗ more conversations

2:53:12 ↗ correct thanks

2:53:15 ↗ uh Deputy or council member D Michelle

2:53:18 ↗ then council member

2:53:20 ↗ Mark okay uh just a little clarification

2:53:24 ↗ because

2:53:25 ↗ um uh we are looking at the Pioneer

2:53:28 ↗ project as well and I'm wondering if uh

2:53:31 ↗ Jen Davis Hayes

2:53:32 ↗ can the reason I'm asking or referring

2:53:35 ↗ to that is the multif family tax

2:53:37 ↗ exemption program we're also going to be

2:53:39 ↗ analyzing that for the Pioneer project

2:53:43 ↗ so it seems to me like we could

2:53:46 ↗ combine this work with that work or it

2:53:50 ↗ should feed into that other into that

2:53:53 ↗ other program yeah so the the Pioneer

2:53:56 ↗ project is going to be looking at mftv

2:53:58 ↗ very minutely specifically where the mft

2:54:01 ↗ program analysis would say does it make

2:54:04 ↗ sense to include on you know in the

2:54:06 ↗ urban core only or to do this or do that

2:54:09 ↗ and have a a higher level picture so yes

2:54:13 ↗ um Arch will help us with both of those

2:54:16 ↗ and so I think that as well as the

2:54:17 ↗ analysis we did a long time ago about

2:54:19 ↗ the to will feed into uh those

2:54:22 ↗ conversations so so can I ask a followup

2:54:25 ↗ so um I'm really you know interested in

2:54:28 ↗ getting that Pioneer project in place so

2:54:30 ↗ that we can move ahead with that so um

2:54:33 ↗ is there any chance that this uh is

2:54:36 ↗ going to delay um good we're on a

2:54:39 ↗ different timeline so we plan to come

2:54:41 ↗ back uh

2:54:42 ↗ November 4th 6 um to city council uh

2:54:47 ↗ after after a PPC and economic Vitality

2:54:51 ↗ joint meeting looks of options that Arch

2:54:53 ↗ is is developing so yes we will be back

2:54:56 ↗ oh great all right thanks council member

2:55:00 ↗ Mars thank you so uh I want to use a

2:55:03 ↗ word that people don't use a lot

2:55:06 ↗ credulity people use the term

2:55:08 ↗ incredulous but they don't use its uh uh

2:55:11 ↗ antonym crul a tendency to be too to

2:55:14 ↗ believe that something is real or true

2:55:18 ↗ so I I would I would ask that we guard

2:55:22 ↗ against unrestrained

2:55:24 ↗ credulity as we look at uh folks who

2:55:28 ↗ want to come build housing in our

2:55:32 ↗ community we don't need housing in isqua

2:55:36 ↗ we have a generated a massive amount of

2:55:39 ↗ market rate housing in the last 20 years

2:55:41 ↗ which is why our current growth targets

2:55:43 ↗ are so mod modest right we used to have

2:55:45 ↗ huge numbers and we delivered on those

2:55:47 ↗ huge numbers and so what we need is

2:55:51 ↗ affordable housing and Workforce housing

2:55:54 ↗ how do we measure that you know you can

2:55:57 ↗ get 10 units at 60% Ami for the same

2:56:00 ↗ investment as 600 units at 99% Ami but

2:56:05 ↗ getting 600 units at 99% of Ami would do

2:56:08 ↗ no good for anyone so what we really

2:56:11 ↗ need to see is safeguards and rails

2:56:16 ↗ around

2:56:17 ↗ proposals that tell us what we will get

2:56:20 ↗ for our investment in mfte and

2:56:23 ↗ inclusionary housing and just raw

2:56:25 ↗ dollars right we know what we need we

2:56:28 ↗ need affordable housing and Workforce

2:56:30 ↗ housing we need

2:56:32 ↗ to have we need to talk in terms of

2:56:35 ↗ quantities and Ami and this needs to be

2:56:39 ↗ built into any proposals that we get so

2:56:43 ↗ that our community commun knows what

2:56:44 ↗ they get in the end but back to my thing

2:56:47 ↗ about we don't need regular plain old

2:56:50 ↗ standard regular housing if people don't

2:56:53 ↗ want to build in our community without

2:56:54 ↗ us giving away the farm without them

2:56:57 ↗ being able to build without parking to

2:56:59 ↗ pick an example if they're not going to

2:57:01 ↗ build affordable or Workforce housing

2:57:02 ↗ then I don't build here we got enough

2:57:05 ↗ market rate housing if you can't do it

2:57:08 ↗ uh the way things are go build someplace

2:57:10 ↗ else but come here and build affordable

2:57:12 ↗ housing and Workforce housing as part of

2:57:14 ↗ your housing developments and I'll

2:57:16 ↗ welcome that

2:57:21 ↗ thanks so I'm going to jump on that and

2:57:24 ↗ say I think we as a previous council

2:57:29 ↗ with housing strategy 6 and 8 identified

2:57:33 ↗ two of our needs one was developer

2:57:37 ↗ built um affordable housing which is

2:57:40 ↗ housing strategy 6 and the other is A

2:57:44 ↗ diversity of Housing and in many ways

2:57:47 ↗ the diversity of housing solves

2:57:50 ↗ addresses a lot of the needs of the

2:57:53 ↗ community whether that's starter homes

2:57:57 ↗ um single room

2:58:00 ↗ occupancy um other smaller units that

2:58:04 ↗ will have more natural affordability or

2:58:08 ↗ something that somebody can get into

2:58:10 ↗ with a slightly lower income uh um and

2:58:15 ↗ so I

2:58:16 ↗ think I would quibble with that concept

2:58:20 ↗ that the only thing that we

2:58:23 ↗ need

2:58:25 ↗ is just affordable housing the other

2:58:28 ↗ thing to recognize and I was talking to

2:58:31 ↗ the rallies the other day is that when

2:58:34 ↗ the atlas project went in um and

2:58:37 ↗ delivered a whole bunch of market rate

2:58:39 ↗ housing they with some of their older

2:58:42 ↗ housing stock um were not able to

2:58:45 ↗ increase prices as much and so Supply in

2:58:48 ↗ itself also delivers some effects of

2:58:54 ↗ affordable housing um and I think if we

2:58:57 ↗ can get that Supply uh in a way that is

2:59:00 ↗ a diversity of housing which is what we

2:59:03 ↗ had established with housing strategy 6

2:59:05 ↗ and 8 that would be really

2:59:08 ↗ important um my reading is that the math

2:59:14 ↗ has come in pretty darn clear on that

2:59:17 ↗ Eco Northwest report I think they they

2:59:21 ↗ did the math on saying whether

2:59:24 ↗ inclusionary zoning would work with our

2:59:27 ↗ current requirements no it doesn't

2:59:29 ↗ that's one of the reasons we haven't

2:59:30 ↗ gotten the housing and so I'm really

2:59:32 ↗ eager to utilize the math that they have

2:59:36 ↗ done to say okay how can we get the

2:59:39 ↗ affordable housing and how can we get

2:59:42 ↗ the diverse um type of housing when I

2:59:45 ↗ look at housing strategy 8 I

2:59:49 ↗ am 110% against incentivizing Courtyard

2:59:53 ↗ housing in multif family high that is

2:59:57 ↗ absolutely I I just I don't even

3:00:00 ↗ understand why we would go for something

3:00:02 ↗ that has so many

3:00:04 ↗ fewer dwelling units per acre um in that

3:00:09 ↗ case if I was going to incentivize

3:00:14 ↗ Cottage housing or Courtyard housing I

3:00:16 ↗ would want to look at it in lower

3:00:18 ↗ density zones as a way to increase the

3:00:21 ↗ number of units and provide a diversity

3:00:25 ↗ of housing in that way without losing

3:00:29 ↗ the potential highest and best use of

3:00:31 ↗ multifamily

3:00:33 ↗ high and then my other comments on there

3:00:38 ↗ um for strategy 8 the other thing that I

3:00:42 ↗ would potentially consider

3:00:44 ↗ is pre- reviewed designs for adus

3:00:48 ↗ duplexes triplexes and forp plexes that

3:00:51 ↗ could streamline the permit process if

3:00:54 ↗ we had something that was pre- reviewed

3:00:57 ↗ um that could potentially shorten that

3:01:00 ↗ timeline that could be a way to deliver

3:01:03 ↗ some of that diversity of housing at a

3:01:05 ↗ lower cost um and

3:01:08 ↗ then as much as the report didn't really

3:01:13 ↗ look at those single family zones

3:01:16 ↗ because 1110 addresses it um I think

3:01:21 ↗ there's a difference

3:01:22 ↗ between saying we check the box with

3:01:26 ↗ adus count and we don't have to look at

3:01:29 ↗ anything else and really addressing what

3:01:32 ↗ are the true opportunities for having

3:01:35 ↗ compact housing in a variety of

3:01:39 ↗ neighborhoods that serve the needs of

3:01:41 ↗ our community so I would be really

3:01:43 ↗ interested in having a conversation

3:01:45 ↗ about what are currently those single

3:01:48 ↗ family zones that now allow duplexes and

3:01:51 ↗ I don't even know what to call them

3:01:53 ↗ anymore but um consider whether duplex

3:01:56 ↗ Triplex quadplex style or Cottage

3:01:59 ↗ housing and not just those adus are good

3:02:03 ↗ approaches there and then for strategy

3:02:07 ↗ six um there was kind of an aster in the

3:02:10 ↗ report that said this doesn't address

3:02:12 ↗ the high water table ISS issues and I

3:02:15 ↗ agree it

3:02:16 ↗ doesn't and I think much like if we

3:02:20 ↗ adjust our inclusionary zoning

3:02:23 ↗ requirements without also addressing

3:02:25 ↗ structured parking the math doesn't work

3:02:26 ↗ out well the math doesn't work out if we

3:02:30 ↗ don't address the costs of that and so I

3:02:35 ↗ fear that if we're not going to address

3:02:37 ↗ that we're saying we're doing good

3:02:39 ↗ things Without Really recognizing all of

3:02:42 ↗ the barriers um so I'd like to

3:02:45 ↗ understand that whether there are

3:02:46 ↗ solutions we can do like pre-building

3:02:49 ↗ some

3:02:50 ↗ infrastructure um or anything that

3:02:53 ↗ understands what some of those costs to

3:02:55 ↗ developers are in a high water table

3:02:58 ↗ area and then the last final thing I

3:03:01 ↗ will say is the report showed that

3:03:05 ↗ multif family development slowed

3:03:07 ↗ starting in

3:03:09 ↗ 2018 and I have a horrible memory on

3:03:12 ↗ dates but I want to say that was the

3:03:14 ↗ time period that we put in the

3:03:16 ↗ structured parking and some of the

3:03:19 ↗ inclusionary zoning and all of that so I

3:03:22 ↗ think it would be important for us to

3:03:23 ↗ recognize what what did we do that

3:03:26 ↗ caused the problem and not just utilize

3:03:29 ↗ the math that says and here's how you

3:03:31 ↗ can get what you want so that we're

3:03:34 ↗ really really truly sure we're changing

3:03:36 ↗ what the development pattern responded

3:03:39 ↗ to council member

3:03:42 ↗ hunt

3:03:47 ↗ um I have a couple questions actually

3:03:49 ↗ first so on housing strategy 8 these

3:03:53 ↗ listed ideas um are these this what the

3:03:57 ↗ staff uh recommended for Council to

3:03:59 ↗ consider for

3:04:01 ↗ prioritization this is what came out of

3:04:03 ↗ the Eco Northwest report okay so there

3:04:06 ↗ is one Eco Northwest also looked at the

3:04:12 ↗ um the micro units yeah sorry um and so

3:04:16 ↗ the micro units they do have

3:04:18 ↗ recommendations for that um and so did

3:04:22 ↗ did the staff not consider I mean but

3:04:24 ↗ those are not here so that's my question

3:04:26 ↗ why are those not

3:04:29 ↗ here so recommendations for the micro

3:04:32 ↗ units were to look at the parking

3:04:34 ↗ numbers in general and then the

3:04:35 ↗ structured parking for micro units as

3:04:37 ↗ well um those were in those are going to

3:04:41 ↗ be those two pieces are going to be

3:04:42 ↗ included with the parking study that

3:04:44 ↗ happens in

3:04:45 ↗ 2024 which is why it's not shown here

3:04:47 ↗ okay um so my take on this is that I

3:04:53 ↗ think the the one the recommendations on

3:04:57 ↗ incentivizing Courtyard housing and

3:05:00 ↗ reevaluating the impervious um coverage

3:05:02 ↗ and the incentivizing cottage housing um

3:05:06 ↗ I think that in some cases so we're

3:05:09 ↗ currently in a bit of a holding pattern

3:05:11 ↗ on the parking because we have a plan

3:05:14 ↗ for doing a parking study and being

3:05:15 ↗ thoughtful about that and that will

3:05:17 ↗ unlock a lot of these other policy

3:05:19 ↗ discussions and I think also in terms of

3:05:21 ↗ your Bas and trouble um analogy you know

3:05:25 ↗ that's that's a big piece once we figure

3:05:26 ↗ that out than the other adjustments

3:05:28 ↗ there's less I think um the parameter

3:05:32 ↗ space gets a little bit smaller so I

3:05:34 ↗ think that will be helpful but the

3:05:36 ↗ incentivizing courtyard housing and the

3:05:38 ↗ revaluing impervious coverage and the

3:05:41 ↗ incentivizing cottage housing those ones

3:05:43 ↗ I think um my take on it was if it's in

3:05:48 ↗ locations where it's zoned multif family

3:05:50 ↗ high but we aren't currently seeing

3:05:53 ↗ housing maybe this is a middle a step

3:05:58 ↗ that would be available or would be

3:06:01 ↗ amenable to the market um I I'm

3:06:05 ↗ interested that Eco Northwest made those

3:06:07 ↗ recommendations I would like to to

3:06:10 ↗ consider those and they seem like

3:06:11 ↗ something that we can consider without

3:06:14 ↗ we can consider prior to the parking

3:06:16 ↗ study because they're they're really

3:06:18 ↗ separate also I I agree that if if we're

3:06:21 ↗ already seeing if the point is to get

3:06:23 ↗ diversity of Housing and we're already

3:06:24 ↗ seeing um a lot of diversity of housing

3:06:26 ↗ in that area then that that doesn't um

3:06:30 ↗ and I don't think incentivizing it is

3:06:32 ↗ necessary but we do have for example

3:06:35 ↗ Central isqua where we have um areas

3:06:38 ↗ zoned multif family High I believe that

3:06:40 ↗ don't have housing and so um in that

3:06:44 ↗ case it isn't that we're

3:06:46 ↗ seeing exactly what we want and you know

3:06:49 ↗ have high density and so maybe this is

3:06:51 ↗ incentivizing housing as a as a step in

3:06:54 ↗ the right direction um so again I was

3:06:56 ↗ interested in those because they they

3:06:59 ↗ seem like something we can consider now

3:07:00 ↗ and I would like to take action on these

3:07:03 ↗ recommendations and for parking we're

3:07:05 ↗ waiting on that um and also maybe we

3:07:07 ↗ could limit the conversation to those

3:07:09 ↗ places where we think this kind of

3:07:11 ↗ housing would take us a step in the

3:07:14 ↗ right

3:07:17 ↗ direction council member D

3:07:19 ↗ Michelle so this is a sort of a

3:07:22 ↗ continuation of a conversation that we

3:07:23 ↗ had at the Safety Services and Parks uh

3:07:27 ↗ meeting uh uh I'm really interested in

3:07:30 ↗ the multif family tax exemption program

3:07:32 ↗ and uh that and the

3:07:35 ↗ analysis right now uh if we say to

3:07:39 ↗ developers uh if you you know if you

3:07:42 ↗ want it's incentives and if you want uh

3:07:45 ↗ this and that you don't build here well

3:07:48 ↗ the builders are saying okay we won't

3:07:51 ↗ build here and they haven't we have if

3:07:54 ↗ I'm correct Jen uh correct me if I'm not

3:07:57 ↗ but we have no affordable housing

3:08:00 ↗ projects going on in Central in the

3:08:02 ↗ central area and so um I think the

3:08:06 ↗ discussion that we had um at the

3:08:08 ↗ committee meeting was uh multifam tax

3:08:12 ↗ exemption is one way that we can

3:08:14 ↗ incentivize that it's certainly a way

3:08:17 ↗ that we need to analyze we need to know

3:08:19 ↗ what we're give what we are giving up

3:08:20 ↗ because we don't want to give everything

3:08:23 ↗ away but we have to come to some kind of

3:08:26 ↗ accommodation with the developers

3:08:28 ↗ because they are just saying no we're

3:08:30 ↗ not going to build in isqua uh because

3:08:34 ↗ it doesn't pencil out and I believe that

3:08:37 ↗ um that this is a negotiation it's a

3:08:41 ↗ different kind of negotiation in that

3:08:44 ↗ you know have one side of of of people

3:08:46 ↗ on one side of the table and people on

3:08:48 ↗ the other side that's not the situation

3:08:50 ↗ they are simply saying we're not going

3:08:52 ↗ to come to isqua and so we have to sort

3:08:54 ↗ of figure out how we're going to meet

3:08:56 ↗ them at a place where it pencils out

3:08:59 ↗ where it makes sense for the city but it

3:09:01 ↗ also makes sense for them so that we can

3:09:03 ↗ start to meet our affordable housing

3:09:05 ↗ goals for the central isqua plan and

3:09:08 ↗ right now we're not meeting them so um

3:09:11 ↗ are there other ways that we can

3:09:13 ↗ incentivize that are there other ways

3:09:14 ↗ that uh we can uh uh meet the needs of

3:09:18 ↗ the developers let's explore those as

3:09:21 ↗ well it doesn't have to be multif family

3:09:24 ↗ tax exemption but it has to be something

3:09:27 ↗ that helps them come to um the place

3:09:30 ↗ where they can afford to build in the

3:09:34 ↗ Central Area uh we're not meeting our

3:09:36 ↗ goals right now with the with the

3:09:38 ↗ programs that we have so anyway that's

3:09:42 ↗ that's kind of the discussion we've

3:09:44 ↗ already had but I just think with that

3:09:46 ↗ it needs to be emphasized that um right

3:09:49 ↗ now we're not meeting our goals we have

3:09:51 ↗ to figure out how to do that or we're

3:09:53 ↗ not going to have affordable housing in

3:09:56 ↗ the Central isqua

3:09:58 ↗ Area council member

3:10:00 ↗ Joe thank you uh first uh council

3:10:04 ↗ president I'd like to thank you for your

3:10:06 ↗ work on the affordable housing Council

3:10:09 ↗ uh through King County and Claudia

3:10:11 ↗ Baluchi's committee

3:10:13 ↗ um you were instrumental in putting

3:10:16 ↗ together the numbers that are put

3:10:19 ↗ forward as part of this uh plan for

3:10:21 ↗ affordable housing and permanent

3:10:24 ↗ emergency housing and temporary

3:10:26 ↗ emergency housing I'm probably getting

3:10:27 ↗ the names wrong but

3:10:30 ↗ um the the fact is that the county is

3:10:34 ↗ recommending that we put

3:10:35 ↗ 868 units uh 30 to 50% Ami 460 units 50

3:10:41 ↗ to 80% Ami

3:10:44 ↗ between now and

3:10:46 ↗ 2044 and if we're building zero Year

3:10:49 ↗ we're not going to get there we're

3:10:51 ↗ building a 100 a year maybe we get there

3:10:54 ↗ but we're not even close to Building 100

3:10:56 ↗ a year I my point is that the the county

3:10:59 ↗ has we we never want to just bow to the

3:11:03 ↗ county and to take Council councelor

3:11:06 ↗ demon Shell's point it is part of

3:11:08 ↗ negotiation how can we make a good faith

3:11:11 ↗ effort to get to these numbers that have

3:11:14 ↗ been put forward as part of the CPP from

3:11:18 ↗ um the county on the jurisdictional

3:11:19 ↗ housing needs so as we look at the

3:11:23 ↗ different elements that are being put

3:11:25 ↗ forward I think we need to open our

3:11:27 ↗ minds a little bit to the different

3:11:29 ↗ ideas and see what can come forward so I

3:11:32 ↗ appreciate the fact that housing

3:11:34 ↗ strategy 6 and housing strategy 8 have

3:11:37 ↗ have both numbers behind them and then

3:11:41 ↗ historical uh reflection ction so to

3:11:43 ↗ speak that we haven't met our historic

3:11:47 ↗ uh numbers in those areas for affordable

3:11:49 ↗ housing

3:11:51 ↗ so I don't think anything's off the

3:11:53 ↗ table for us to consider right now and I

3:11:55 ↗ appreciate all the work that's been done

3:11:57 ↗ um I just hope that the council members

3:12:00 ↗ would all open their minds and go ahead

3:12:02 ↗ and think creatively as we try to tackle

3:12:04 ↗ this problem going forward thank

3:12:07 ↗ you uh council member

3:12:11 ↗ Mars

3:12:13 ↗ so I I'm I'm not uh I don't really

3:12:16 ↗ understand where the difference is up on

3:12:17 ↗ the deas I I think everybody wants

3:12:19 ↗ affordable and Workforce housing I I

3:12:21 ↗ think maybe where there's some

3:12:23 ↗ difference is you know this thing about

3:12:26 ↗ you know variety of housing or a

3:12:29 ↗ diversity of housing I mean the multif

3:12:31 ↗ family housing that's for sale right now

3:12:33 ↗ in isqua is going for 800,000 to a

3:12:37 ↗ million one right that's nothing like

3:12:40 ↗ Workforce housing that's not a thing

3:12:41 ↗ that a teacher a cop or a city employee

3:12:45 ↗ and their spouse can afford right so we

3:12:48 ↗ don't need more of that um what we need

3:12:51 ↗ is to think about investing our money

3:12:55 ↗ that we've told people we're going to

3:12:56 ↗ use uh and our required by law to use

3:13:00 ↗ for Workforce and affordable housing to

3:13:02 ↗ put into Workforce and affordable

3:13:04 ↗ housing so let's do that um I'm really

3:13:07 ↗ not sure this is one of the this is a

3:13:09 ↗ weird meeting because I'm not sure where

3:13:10 ↗ the Discord is up here like council

3:13:13 ↗ member Delle you and I normally agree on

3:13:15 ↗ a lot of stuff I'm not sure how we're

3:13:16 ↗ disagreeing at this point I I kind of

3:13:17 ↗ think we both want affordable and

3:13:18 ↗ Workforce housing but I don't want to

3:13:20 ↗ put money into market rate housing I

3:13:22 ↗ mean that's really what it comes down to

3:13:24 ↗ and so I just want us to have some guide

3:13:25 ↗ rails that if we're going to invest The

3:13:27 ↗ public's money that we know what we're

3:13:29 ↗ going to get thanks yeah I think maybe

3:13:31 ↗ one of the disconnects is right now

3:13:33 ↗ we're talking about the policy and

3:13:35 ↗ regulation side of things we're not

3:13:37 ↗ talking about the um money that we have

3:13:40 ↗ set aside that has to be used for that

3:13:43 ↗ like under

3:13:44 ↗ 50% um that's the next set of feedback

3:13:48 ↗ on Capital

3:13:50 ↗ funding so yeah um it is 9:44 y um it

3:13:56 ↗ seems the policy questions need some

3:13:58 ↗ more work um would recommend that the

3:14:01 ↗ council send this back to services

3:14:03 ↗ safety and Parks uh they have meeting

3:14:06 ↗ coming up at the end of the month on

3:14:09 ↗ October 24th um perhaps the Comm could

3:14:12 ↗ continue working there um we are

3:14:15 ↗ planning on bringing the Pioneer program

3:14:17 ↗ back at a regular council meeting of

3:14:19 ↗ council leadership discussed that a week

3:14:21 ↗ or so ago and uh that really goes

3:14:24 ↗ between two committees and so Council

3:14:25 ↗ leadership suggested it coming back to

3:14:27 ↗ the full Council on November 6 uh

3:14:30 ↗ potentially if there's some resolution

3:14:32 ↗ at service of safety and parks on the

3:14:34 ↗ policy question that could also come

3:14:36 ↗ back on November 6 if there's not then

3:14:38 ↗ it could remain in committee okay I

3:14:40 ↗ appreciate keeping to the timeline line

3:14:42 ↗ I have a slightly different approach

3:14:45 ↗ that I think policy and regulation

3:14:47 ↗ because we're talking about zoning and

3:14:51 ↗ um potential areas of like uh multif

3:14:54 ↗ family tax exemption that deal with the

3:14:56 ↗ code I would suggest that goes to

3:14:59 ↗ Planning Development environment um I

3:15:01 ↗ think the capital funding going to

3:15:04 ↗ services safety and Parks might make

3:15:08 ↗ more sense so maybe we can talk that we

3:15:12 ↗ can get Capital out tonight okay and and

3:15:16 ↗ if it's to your the council's wishes

3:15:19 ↗ where which committee it go the other

3:15:20 ↗ matter goes too but I don't think you're

3:15:22 ↗ going to get to a conclusion policy and

3:15:24 ↗ regulations any feedback or does

3:15:27 ↗ somebody want to connect with me offline

3:15:30 ↗ if there are strong feelings about where

3:15:31 ↗ it should go and I will connect with

3:15:34 ↗ Wally on Wednesday morning at our

3:15:35 ↗ regular

3:15:38 ↗ meeting Deputy council president Hall

3:15:41 ↗ just super quickly I I agree with that

3:15:43 ↗ approach I just wanted to quickly say

3:15:45 ↗ though that I thought to's Point council

3:15:47 ↗ member Mark's point my apologies was a

3:15:49 ↗ good one we are talking about policies

3:15:50 ↗ and regulations but multif family tax

3:15:52 ↗ exemption is essentially giving up money

3:15:54 ↗ that we would bring in so it is a cost

3:15:56 ↗ so I I just wanted to say that's a good

3:15:57 ↗ point that we should

3:16:00 ↗ definitely Council Moray were you just

3:16:03 ↗ asking where we thought that the policy

3:16:05 ↗ things should go yeah I think it should

3:16:07 ↗ go to Planning Development environment

3:16:09 ↗ it's a planning thing not a not a

3:16:11 ↗ Services thing great so we've got that

3:16:13 ↗ sounds like it needs more baking uh

3:16:16 ↗ Capital funding can we bring something

3:16:18 ↗ up other than this direction needed that

3:16:21 ↗ shows kind of what that Capital funding

3:16:24 ↗ like recommendation

3:16:29 ↗ or I'm sorry you wanted to I'm

3:16:32 ↗ sorry yeah there something that has a

3:16:36 ↗ picture or

3:16:37 ↗ something yeah there we go yeah picture

3:16:41 ↗ Focus or actually can you go to uh slide

3:16:45 ↗ 24 that shows the

3:16:48 ↗ cost this fund one

3:16:52 ↗ more the sources oh the sources yeah

3:16:55 ↗ sorry I don't have the numbers on yeah

3:16:57 ↗ no no no you're fine um okay so this is

3:17:01 ↗ discussing kind of what we want to do

3:17:03 ↗ with House Bill 1590 funding and some of

3:17:07 ↗ these other things that are listed here

3:17:09 ↗ we've got money they have requirements

3:17:12 ↗ tied to it it went to services safety

3:17:14 ↗ and Parks I think you guys Maybe I'm

3:17:18 ↗ Wrong uh somebody talked about the what

3:17:23 ↗ are we calling the program strategic

3:17:26 ↗ opportunity fund strategic opportunity

3:17:28 ↗ fund and so the feedback and concept

3:17:32 ↗ that you're looking for here

3:17:36 ↗ is where that sheet next slide is

3:17:40 ↗ agreement with the fund the pro priority

3:17:42 ↗ Pro program types and so if this evening

3:17:45 ↗ at the committee of the whole if the

3:17:47 ↗ coun this has been to the services

3:17:49 ↗ safety parks there was General agreement

3:17:51 ↗ we bring it back to the cow because we

3:17:53 ↗ were bringing all the housing issues if

3:17:55 ↗ there's General agreement with the full

3:17:56 ↗ Council we will put this uh in a policy

3:18:00 ↗ one page something simple it'll be on

3:18:02 ↗ your consent calendar on

3:18:05 ↗ November 4th de December 4th or November

3:18:09 ↗ December December 4th uh for final

3:18:12 ↗ action so that's what we're recommending

3:18:14 ↗ this evening concept is create a

3:18:17 ↗ strategic opportunity fund and then that

3:18:20 ↗ gives staff the ability to kind of go

3:18:24 ↗ back and we still need to Define what

3:18:26 ↗ some of those guard rails or do you want

3:18:27 ↗ feedback on guard rails we're saying

3:18:29 ↗ preservation transitor and development

3:18:31 ↗ and community- based Partnerships are

3:18:33 ↗ the guard rails The Source the sources

3:18:35 ↗ in uses are by Statute which is what

3:18:39 ↗ slide back or two slides back well the

3:18:42 ↗ 1590 and the 1406 the other slide had

3:18:45 ↗ the

3:18:46 ↗ prescrition that so th those are the

3:18:48 ↗ funding guide rails the programmatic

3:18:51 ↗ guide rails are the three slides further

3:18:53 ↗ up one back I'm

3:18:57 ↗ sorry we on that those are the

3:18:59 ↗ programmatic guard rails we'll put that

3:19:01 ↗ in one document and have it for

3:19:03 ↗ council's final approval on a consent

3:19:05 ↗ agenda in

3:19:06 ↗ December okay now that we have Clarity

3:19:09 ↗ over what the question

3:19:11 ↗ is what's the general feedback on any of

3:19:14 ↗ that council member Marts then counc

3:19:15 ↗ member H and I will say despite

3:19:17 ↗ appearances to the contrary there was

3:19:19 ↗ General unanimity out of uh services

3:19:21 ↗ safety and parks that this was a good

3:19:23 ↗ idea council member hunt I agree this is

3:19:26 ↗ a a a good list of and good guard rails

3:19:30 ↗ for how to prioritize these I was

3:19:32 ↗ thinking on Transit oriented development

3:19:35 ↗ um which is the transit with the small T

3:19:38 ↗ so it's just development around Transit

3:19:41 ↗ um which will make make um life more

3:19:44 ↗ affordable for folks as well um that we

3:19:48 ↗ could also consider not just current

3:19:50 ↗ Transit because we have lost some of our

3:19:52 ↗ public transit unfortunately after um

3:19:55 ↗ after the cuts that were made during

3:19:57 ↗ coid and so I do think as we as we look

3:20:01 ↗ for Transit oriented development just

3:20:02 ↗ considering where we expect there to be

3:20:05 ↗ transit in the future nobody has a

3:20:06 ↗ crystal ball but I still think that's

3:20:08 ↗ important because this housing will be

3:20:09 ↗ there for a very long time you know 50

3:20:12 ↗ to 100 years and the transit will we

3:20:15 ↗ imagine will change over that

3:20:20 ↗ time uh council member D Michelle I

3:20:23 ↗ clearly agree with council member Mars

3:20:25 ↗ that there was great agreement at the

3:20:28 ↗ committee okay anybody

3:20:31 ↗ else okay I will just be the stickler

3:20:35 ↗ here and go I'm sure there is something

3:20:38 ↗ else behind those numbers

3:20:40 ↗ but if Arch is producing new units at

3:20:44 ↗ $99,000 per unit and like the other side

3:20:48 ↗ of the coin is bvw at 150,000 when

3:20:51 ↗ they're doing it internally that seems

3:20:53 ↗ to suggest to me that there's efficiency

3:20:57 ↗ in a group that can bring together money

3:20:59 ↗ from other sources and so I just have

3:21:02 ↗ some hesitation on that I'd like to know

3:21:05 ↗ what some of the other cities are doing

3:21:08 ↗ with this type of money and I would like

3:21:10 ↗ to give Arch the opportunity

3:21:12 ↗ to say hey if you had a dedicated set of

3:21:17 ↗ funds from the city what could you do

3:21:20 ↗ with it either in the city or out um so

3:21:26 ↗ I'm just a little bit of a question mark

3:21:28 ↗ there and we don't disagree with you and

3:21:31 ↗ remember that the council's already

3:21:32 ↗ given an additional pot of money to Arch

3:21:34 ↗ for that we feel that this Council

3:21:37 ↗ should control what housing is here and

3:21:40 ↗ we feel that this council with the aid

3:21:42 ↗ of your able Administration should form

3:21:45 ↗ Partnerships and Arch may very well be

3:21:48 ↗ one of those Partners on every single

3:21:50 ↗ project we do potentially but uh we're

3:21:53 ↗ recommending that we have that

3:21:55 ↗ flexibility rather than have one one

3:21:58 ↗ nonprofit partner and I think that's not

3:22:01 ↗ unlike what B does bel is the only other

3:22:04 ↗ uh East Side city that has the .1% and

3:22:07 ↗ so that nobody else collects that on the

3:22:09 ↗ east side but I would also like to to

3:22:11 ↗ mention again this is hard to compare

3:22:13 ↗ because some of the the units are beds

3:22:16 ↗ in a shelter under archers thing and

3:22:18 ↗ they and and so applicants come in

3:22:20 ↗ saying I already got funding from all

3:22:22 ↗ these other locations um obviously Arch

3:22:25 ↗ help supports them along the way um and

3:22:27 ↗ they would do the same for our project

3:22:28 ↗ so Arch doesn't have additional money

3:22:31 ↗ and and they're you know again it's

3:22:33 ↗ really challenging but I wanted to

3:22:34 ↗ present kind of what the information is

3:22:36 ↗ and we did um provide and I can send a

3:22:39 ↗ link again to the annual report report

3:22:42 ↗ which shows what all of these are what

3:22:44 ↗ the funding for each of them are you so

3:22:45 ↗ you can see how varied they are and so

3:22:48 ↗ again when we do we're probably going to

3:22:50 ↗ do one two maybe three projects right

3:22:52 ↗ and it'll be very specific and you'll

3:22:54 ↗ see very clearly um the numbers again

3:22:58 ↗ that Arch will provide some some

3:23:00 ↗ feedback about this is within the line

3:23:02 ↗ of what we would fund so great

3:23:05 ↗ appreciate those answers and you will

3:23:07 ↗ have Lindsay uh Masters here on October

3:23:11 ↗ 23rd

3:23:12 ↗ presenting her annual uh budget and

3:23:15 ↗ program so if they and we're going to

3:23:17 ↗ put that on regular business and so

3:23:19 ↗ they'll be an opportunity to Kristen am

3:23:21 ↗ I saying all that right okay um so we'll

3:23:25 ↗ have additional before this comes back

3:23:27 ↗ as a final decision okay um and then the

3:23:31 ↗ only other piece of feedback because

3:23:32 ↗ that answers my question so I'm I'm

3:23:34 ↗ feeling okay about moving forward on

3:23:36 ↗ that um I would love to have a goals and

3:23:38 ↗ outcomes chart for this type of project

3:23:41 ↗ if we're going to spend money

3:23:44 ↗ understanding what the goals and

3:23:45 ↗ outcomes like we did with Title 18 um

3:23:49 ↗ that gives a sense of what we expect

3:23:51 ↗ from it why we're doing it what are

3:23:54 ↗ specific you know criteria I think that

3:23:56 ↗ would be a useful way of approaching how

3:23:59 ↗ we consider projects anybody

3:24:02 ↗ else okay I'm sorry we ran over the 9:30

3:24:06 ↗ but we have done good work we are

3:24:08 ↗ servant leaders doing the work do you

3:24:10 ↗ have what you need

3:24:14 ↗ yes yes fantastic thank you everyone for

3:24:18 ↗ the almost 10 pm um we do have good of

3:24:21 ↗ the order and I am supposed to mention

3:24:26 ↗ I'm trying to find where it is um the

3:24:28 ↗ Metroflex pilot Ride Along on Friday we

3:24:31 ↗ received an email inviting us to attend

3:24:33 ↗ a special Ride Along along to experience

3:24:34 ↗ the Metroflex pilot program new service

3:24:37 ↗ begins on October 16th and will provide

3:24:40 ↗ the on demand option

3:24:42 ↗ um so please check your emails it came

3:24:45 ↗ in on Friday they're looking to schedule

3:24:47 ↗ things for October 18th or 19th there's

3:24:50 ↗ a signup sheet and then there's also

3:24:53 ↗ that opportunity before the uh meeting

3:24:56 ↗ on the 23rd um that's going to be at the

3:24:58 ↗ community center I don't know that's

3:25:00 ↗ going to be necessarily right along so

3:25:01 ↗ much as photo and talk to some of the

3:25:04 ↗ Metro folks but I was supposed to

3:25:07 ↗ highlight that anybody else go to the

3:25:10 ↗ order what

3:25:12 ↗ oh pumpkin Derby it's after salmon days

3:25:15 ↗ everybody wants a pumpkin that goes all

3:25:18 ↗ the way down and does not fall off we

3:25:22 ↗ really have some goals there yeah so uh

3:25:26 ↗ just get in contact with me otherwise

3:25:28 ↗ I'm going to develop something and it is

3:25:30 ↗ going to be super streamlined and not

3:25:33 ↗ even any pretty but it will get down the

3:25:36 ↗ shoot so uh council member Joe just

3:25:40 ↗ really quickly I think we received an

3:25:41 ↗ email for a celebration of Sr

3:25:45 ↗ 1890 on November 8th um if you're going

3:25:48 ↗ to go please get the RSVP back to the

3:25:51 ↗ council member

3:25:52 ↗ from what city Maple Valley I think it

3:25:55 ↗ is yeah um as soon as you can uh it's

3:25:58 ↗ not a hard deadline but uh we should be

3:26:01 ↗ at least kind and thoughtful about our

3:26:04 ↗ responses thank you okay thank you

3:26:07 ↗ everyone I'm going to call this meeting

3:26:09 ↗ closed at 9:56 p.m. thank you

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

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Attendance

Council / Members (7)

Barbara de Michele

Zach Hall

Victoria Hunt

Russell Joe

Tola Marts

Chris Reh

Lindsey Walsh