Park Board · Monday, September 23, 2024 · City Council Digest

2. APPROVAL OF MINUTES

Minutes of August 26, 2024

packet pp.3–4

▶ Watch from 1:09 Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 08-26-24 Park Board Minutes Page 1 CITY OF ISSAQUAH Park Board 7:00 PM Tibbetts Manor, 750 17th Ave August 26, 2024 MINUTES NW, Issaquah

4. REGULAR BUSINESS

Urban Forest Management Plan Draft Update, (D,A)

40 min · Dan Hintz, Urban Forest Supervisor PlanIt Geo Consultants · packet pp.5–275

Topics: Trees

▶ Watch from 2:04 Open packet at p.5 ↗

Staff report:

URBAN FOREST MANAGEMENT PLAN PARK BOARD PRESENTATION

Donation Bench Program Update

Discussion / Action · 20 min · Hasanthi Hoglund, Department Operations Specialist · packet pp.277–286

▶ Watch from 38:23 Open packet at p.277 ↗

Staff report:

Outline I. Current Program Success II. Current Ordinance Language III. Proposed Ordinance Language IV. Park Board Action

Parks and Community Services Summer Highlights, (I)

10 min · Jeff Watling, Director · packet pp.287–303

Topics: Parks

▶ Watch from 56:33 Open packet at p.287 ↗

Staff report:

Parks & Community Services 301 Rainier Blvd. S | P.O. Box 1307 Issaquah, WA 98027 425-837-3300 issaquahwa.gov

5. REPORTS

Director's Report

Chairperson's Report

2832 segments .txt ↗

0:02 ↗ we'll start off with uh uh taking roll

0:06 ↗ um so when I call your name if you could

0:08 ↗ call out present uh Katie

0:13 ↗ Bell uh Andrew

0:16 ↗ eloquin okay we'll wait he may be a late

0:19 ↗ arrival uh I am here David Lou

0:24 ↗ present uh Tim montley has an excused

0:27 ↗ absence uh Ryan Olen

0:32 ↗ here Branda

0:37 ↗ Spears

0:38 ↗ Marlene

0:41 ↗ here uh Paul Adair

0:46 ↗ here Martha

0:48 ↗ gner

0:50 ↗ here and Mary Stevens also has an

0:53 ↗ excused absence so with that um with the

0:56 ↗ folks there and I guess online we we

0:59 ↗ have a quorum and we do we will have a

1:02 ↗ couple decision items tonight so that's

1:05 ↗ important uh let's see uh next thing is

1:09 ↗ approval of minutes uh has everyone had

1:11 ↗ a chance to review the minutes from the

1:12 ↗ last

1:15 ↗ meeting anybody have any corrections or

1:19 ↗ um

1:22 ↗ edits you'll have to tell me if anybody

1:24 ↗ is nodding or raising hand because I

1:27 ↗ can't see

1:28 ↗ everybody yeah all

1:31 ↗ good yeah okay thanks then uh with that

1:35 ↗ we'll approve last uh last month's

1:37 ↗ meeting

1:39 ↗ minutes uh and then now uh do we have

1:41 ↗ anybody for public

1:45 ↗ comment no nobody no one in person and

1:50 ↗ let me just check online real quick I

1:53 ↗ don't see anyone online for public

1:56 ↗ comment

1:57 ↗ either okay

2:00 ↗ rolling right through okay then uh uh

2:04 ↗ we'll move into regular business and the

2:06 ↗ first item is the urbus urban Forest

2:08 ↗ management plan draft plan uh update and

2:12 ↗ that's presented by uh Dan hints take it

2:15 ↗ away

2:17 ↗ Dan thanks Chris it's Jeff Jeff at first

2:20 ↗ for a quick intro um hi everybody uh

2:24 ↗ thank you so much uh you a couple months

2:27 ↗ ago saw a first draft of this document

2:29 ↗ and really appreciated you going through

2:31 ↗ it with us uh through your feedback

2:34 ↗ feedback from the um environmental board

2:37 ↗ as well as Community has really helped

2:40 ↗ uh Dan and Chris to to shape this up

2:43 ↗ into what is really beginning to feel

2:45 ↗ like a final document so uh they are

2:47 ↗ both here uh Chris online Dan here in

2:50 ↗ person if you recall Dan is our Urban

2:52 ↗ Forest supervisor um hard to believe

2:55 ↗ been a little over a year now uh that

2:57 ↗ Dan has been here and uh just um

2:59 ↗ tremendous things happening but on the

3:02 ↗ work plan completing this Urban Forest

3:04 ↗ plan our first urban Forest plan was a

3:06 ↗ really really high priority um you might

3:09 ↗ um have gotten the sense as you read

3:11 ↗ through this um and I just a reminder

3:14 ↗ and as I think we discussed this tonight

3:16 ↗ you know you've seen a park system Plan

3:18 ↗ update now uh you've really shephered

3:21 ↗ that through and now here's a Wars

3:23 ↗ management plan right behind it um just

3:26 ↗ one clear difference between the two uh

3:28 ↗ the urban Forest management plan prob

3:30 ↗ feels a little denser uh because it's

3:32 ↗ intended to be a little denser um a

3:34 ↗ little more into the uh I wouldn't say

3:36 ↗ weeds into the trees into the branches

3:39 ↗ um so just that context as um as we we

3:43 ↗ dig into this but um Dan Chris great

3:46 ↗ work thank you take it

3:48 ↗ away Jeff and park thanks for having me

3:50 ↗ here again um as as Jeff got hinted you

3:54 ↗ know we last uh chatted back in June uh

3:57 ↗ but at that point we had the uh C

4:00 ↗ condition section essentially you know

4:01 ↗ what do we have in terms of trees Urban

4:03 ↗ Forest programs in isqua and that was

4:06 ↗ our first set of um uh bringing the uh

4:10 ↗ kind of draft Vision uh the five guiding

4:12 ↗ principles and then the associated

4:15 ↗ strategies recommendations and and kind

4:17 ↗ of sub goals with those fine guiding

4:18 ↗ principles so hopefully you kind of

4:20 ↗ remember back to that in in June that

4:22 ↗ was really kind of what started this uh

4:25 ↗ you know kind of actual tangible draft

4:26 ↗ of our Urban Forest management plan um

4:29 ↗ Crystal recap this a little bit so

4:30 ↗ hopefully not stealing his Thunder too

4:31 ↗ much but we've been working on this for

4:33 ↗ almost a year now um and really kind of

4:36 ↗ you know foundational pieces of an urban

4:38 ↗ forestry program obviously the the city

4:40 ↗ committing to bring staff like myself

4:42 ↗ like our green isal volunteer

4:43 ↗ coordinator on board but really the

4:46 ↗ other two critical pieces are having a

4:48 ↗ forest management plan to really serve

4:50 ↗ as a kind of guide or road mapap for the

4:52 ↗ next 10 years as we build out this

4:54 ↗ program um and then you know the next

4:56 ↗ big piece which is talked about in this

4:58 ↗ plan and we hope to you pursue in the

5:00 ↗ next year or two is a tree inventory so

5:02 ↗ actually having a little bit um I should

5:05 ↗ say a lot better idea of you know the

5:06 ↗ composition of trees in our Urban Forest

5:09 ↗ you know really focusing on Street trees

5:11 ↗ trees and Main parks and areas like that

5:14 ↗ so um so like I said the current

5:16 ↗ conditions the visions and

5:18 ↗ recommendations is section one of this

5:20 ↗ plan so hopefully there's a little

5:21 ↗ familiarity there from the last touch

5:23 ↗ point we had with you all at the start

5:25 ↗ of summer um what has been added since

5:27 ↗ then that you know is kind of called out

5:29 ↗ an email from sop to review is the uh

5:31 ↗ section three which is implementation

5:33 ↗ and monitoring um so that is you know

5:36 ↗ actually you know kind of starting to

5:38 ↗ sequence starting to prioritize starting

5:40 ↗ to look at kind of levels of funding

5:42 ↗ coordination across departments and

5:44 ↗ within the community to achieve um you

5:46 ↗ know that Vision those five guiding

5:48 ↗ principles and then the associated you

5:50 ↗ know goals strategies and

5:52 ↗ recommendations so tonight I can hand it

5:54 ↗ over to Chris in just a minute here with

5:55 ↗ Planet Geo but we'll kind of go over a

5:57 ↗ little recap on the um uh timeline for

6:01 ↗ the project we'll talk about feedback we

6:03 ↗ received on that first draft and that's

6:05 ↗ framework with those uh principles goals

6:08 ↗ strategies recommendations um focus in a

6:11 ↗ little bit on the new sections with

6:12 ↗ implementation monitoring and then and

6:14 ↗ talk about next steps so I'll hand it

6:16 ↗ off to Chris we have you know specific

6:18 ↗ slide at the beginning here and at the

6:20 ↗ end of what we're actually asking for in

6:21 ↗ terms of feedback and and potentially

6:24 ↗ recommendation to move this forward to

6:26 ↗ council this fall for adoption um but

6:28 ↗ Chris will um kind of tee that up and uh

6:31 ↗ lead the presentation here so um Chris

6:33 ↗ thanks for getting started here thanks

6:36 ↗ man and thanks Jeff as well and uh good

6:38 ↗ to see everyone I did want to start off

6:40 ↗ by saying I'm shaking a cold so if uh my

6:43 ↗ voice isn't fully back yet so if I need

6:45 ↗ to speak up just please let me know um

6:47 ↗ so I just wanted to also say you know we

6:50 ↗ we last met in June and uh Jeff and Dan

6:53 ↗ gave a recap of what we worked on and uh

6:55 ↗ where we're at today and just want to

6:57 ↗ thank you all again for weighing in on

6:59 ↗ the long-term framework which allowed us

7:01 ↗ to move forward with the implementation

7:04 ↗ and monitoring section then of the plan

7:06 ↗ which will'll really highlight in this

7:08 ↗ presentation and uh yeah so I just

7:10 ↗ wanted to start off with a brief

7:12 ↗ introduction again Chris Pier I'm the

7:14 ↗ director of uh Urban Forest strategy at

7:16 ↗ Planet Geo going on 10 years coming in O

7:19 ↗ October and uh I'm the pr project

7:22 ↗ manager for this project and the project

7:24 ↗ is supported by uh Alex and Matt who are

7:27 ↗ both certified arborists experienced in

7:29 ↗ in policy planning and management of

7:31 ↗ trees in the Pacific

7:33 ↗ Northwest and for our uh presentation

7:36 ↗ this is just an overview of what we'll

7:37 ↗ discuss but before I get into a project

7:40 ↗ update and the draft plan itself I'm

7:43 ↗ going to turn it over to Dan again to

7:44 ↗ share our request for the board and then

7:46 ↗ we'll make sure to Circle back to this

7:48 ↗ request at the end of our presentation

7:51 ↗ uh as we get into an open discussion so

7:53 ↗ I'll share this slide now and um we'll

7:56 ↗ talk through a little bit of the purpose

7:57 ↗ and action requested here

8:00 ↗ thanks Chris so kind of kind of hinted

8:02 ↗ at this already but you know really I

8:05 ↗ know it's a big document there's a lot

8:06 ↗ of appendicies we're looking to kind of

8:07 ↗ breaking that out um that's kind of a

8:09 ↗ supporting document so we weren't really

8:11 ↗ expecting everyone to obviously read the

8:13 ↗ whole hundred plus pages of the main

8:15 ↗ part of the plan if you if you did Kudos

8:17 ↗ that's awesome but um uh what we're

8:19 ↗ really kind of hoping for for this round

8:21 ↗ is you know any comments and feedback on

8:24 ↗ the um responses we got to draft one

8:27 ↗ which is summarized uh in a slide coming

8:30 ↗ up here that we actually didn't attach

8:31 ↗ it's pretty far down in the agenda but

8:33 ↗ essentially a tracking document with a

8:35 ↗ lot of feedback from some people on this

8:36 ↗ Park Board as Jeff mentioned

8:38 ↗ environmental board other staff and some

8:40 ↗ other uh Community Partners s call me

8:43 ↗ tribe as well um so that is synthesized

8:45 ↗ the end of the agenda if you're looking

8:46 ↗ for that I think it starts around page

8:49 ↗ 250 um uh so we'll kind of review that

8:52 ↗ here first what's been addressed to date

8:54 ↗ and then you know that really LED that

8:55 ↗ whole process making sure that you know

8:57 ↗ we are on the same page about this

8:59 ↗ framework about those you know goals

9:01 ↗ strategies recommendations that led to

9:03 ↗ us being able to do this next iteration

9:05 ↗ which is the implementation and then how

9:07 ↗ do we actually monitor uh you know and

9:09 ↗ track success of the implementation of

9:11 ↗ this plan uh you know moving into next

9:13 ↗ year the uh you know subsequent years

9:15 ↗ after that so um that's really the kind

9:17 ↗ of purpose that we're kind of hoping any

9:19 ↗ feedback questions

9:21 ↗ clarification um like I said we're going

9:22 ↗ to be going through some Recaps of

9:24 ↗ section one and two which you've already

9:26 ↗ seen or heard about a little bit on

9:27 ↗ current conditions and vision recommend

9:29 ↗ ations um but assuming that that is

9:32 ↗ something you all ready to do we are

9:33 ↗ looking for um you know recommendation

9:36 ↗ to move this forward to city council for

9:39 ↗ adoption so what that would look like

9:40 ↗ would be um bringing this to the Safety

9:43 ↗ Services and arc's Council committee uh

9:46 ↗ in the middle of October for their

9:48 ↗ review we met with them back in August

9:50 ↗ as well um kind of go over that similar

9:52 ↗ uh framework um for the document and

9:55 ↗ then looking at a November full council

9:57 ↗ meeting for approval and adoption of the

9:59 ↗ plan of you know delivery at that time

10:01 ↗ from from planet GE so um this slide

10:04 ↗ will come back at the end of the

10:06 ↗ presentation too so we'll use this as a

10:08 ↗ reference for our discussion here in

10:09 ↗ just a little bit yep yeah thanks Dan

10:12 ↗ and then uh lastly on the uh plan itself

10:16 ↗ I did want to also mention that the

10:18 ↗ appendices are pretty lengthy the idea

10:21 ↗ there is to support the new urban

10:22 ↗ forestry program as the implementation

10:25 ↗ takes place over a 10-year period And as

10:28 ↗ opportunities arise

10:30 ↗ for the final plan we may decide that

10:32 ↗ some of those are supporting separate

10:33 ↗ studies Standalone documents um and so

10:37 ↗ you know there may be some shifts to

10:38 ↗ that and we did also want to note that

10:41 ↗ the executive summary will serve as a

10:43 ↗ standalone document so that it's going

10:44 ↗ to be something that you all can

10:46 ↗ reference without you know combing

10:48 ↗ through the entire plan but there are

10:50 ↗ going to be resources and information to

10:52 ↗ support the urban forestry Journey along

10:54 ↗ the way so a little bit of uh context

10:57 ↗ there and um so what I'd like to do is

11:00 ↗ just go through a brief update of um

11:03 ↗ where we started where we're heading and

11:05 ↗ what our end goal is here and so just to

11:07 ↗ briefly recap the process and the

11:09 ↗ timeline uh beginning late last year the

11:12 ↗ Baseline assessment was completed and if

11:14 ↗ you recall we talked about a top- down

11:16 ↗ canopy assessment and that's just one

11:18 ↗ component and we'll highlight other

11:19 ↗ aspects of the assessments and then this

11:22 ↗ assessment provided context to help us

11:24 ↗ engage with City staff and the community

11:26 ↗ which began in 2024

11:29 ↗ then in the second quarter of the year

11:31 ↗ the draft goals and strategies were

11:33 ↗ developed after you know we had a draft

11:35 ↗ and met with you in June and then

11:37 ↗ revised uh and drafted the

11:39 ↗ implementation and uh monitoring section

11:43 ↗ so here in September we're Gathering

11:44 ↗ feedback on the second draft of the plan

11:47 ↗ to make any final recommendations and

11:49 ↗ revisions before we present the plan to

11:52 ↗ city council with hopes and anticipation

11:55 ↗ that the council will adopt the plan by

11:57 ↗ the end of the year

12:00 ↗ and so the latest draft of this plan is

12:01 ↗ a result of extensive presentations

12:04 ↗ meetings and requests to gather feedback

12:06 ↗ and like Dan said in the packet there is

12:09 ↗ a summary of some of the feedback uh we

12:11 ↗ received and how we're addressing it or

12:13 ↗ or what was completed and so this slide

12:16 ↗ here just shares some of the individuals

12:18 ↗ and groups that were participating in

12:20 ↗ the review and feedback and this table

12:23 ↗ uh paraphrases that feedback that we

12:25 ↗ received and how it was

12:27 ↗ addressed and um that edit tracking

12:30 ↗ table is also a supporting document to

12:32 ↗ make sure that we heard from uh all

12:35 ↗ groups and that we're addressing and uh

12:37 ↗ updating the plan accordingly you know

12:39 ↗ as it fits with the objectives of the

12:40 ↗ management plan and so we can go into

12:43 ↗ more detail during our open discussion

12:45 ↗ but I just want to first thank all those

12:47 ↗ that participated in the reviews not all

12:49 ↗ projects get this much attention and it

12:52 ↗ really goes along way to make this a

12:54 ↗ plan you know truly for

12:56 ↗ isqua and so a copy of the latest draft

13:00 ↗ uh was provided as part of the meeting

13:01 ↗ packet but this slide will provide a

13:03 ↗ high level summary of some key

13:05 ↗ components of the section one current

13:08 ↗ conditions in the current conditions we

13:10 ↗ start off with tree related assessments

13:12 ↗ and then in the plan we describe the

13:14 ↗ conditions of current management

13:16 ↗ programs and the feedback we heard from

13:18 ↗ City staff and interested parties we

13:21 ↗ also look at the current and potential

13:22 ↗ risk and vulnerabilities facing issist

13:25 ↗ trees and the evaluation of all urban

13:28 ↗ forestry components and how they align

13:31 ↗ with industry standards and

13:35 ↗ Frameworks so then diving a little

13:36 ↗ deeper into current conditions this

13:39 ↗ slide will provide an example of uh tree

13:41 ↗ related assessment in the plan's current

13:43 ↗ conditions section and we utilized

13:46 ↗ assessment data that was collected for

13:48 ↗ the green isqua 20-year implementation

13:50 ↗ guide to gain insights into urban Forest

13:53 ↗ composition and since the city currently

13:56 ↗ doesn't have an inventory of public

13:58 ↗ trees you know those trees along streets

14:00 ↗ and in maintained areas of parks this

14:02 ↗ data is a really great first step in

14:05 ↗ understanding the Citywide Urban forest

14:07 ↗ and so we summarized the dominant over

14:09 ↗ sto overstory species the understory

14:13 ↗ species as well as uh primary invasive

14:16 ↗ species that was identified in those

14:17 ↗ green isqua surveys and just one thing

14:20 ↗ to note about this and we go into more

14:22 ↗ detail in the plan you know based on

14:24 ↗ this uh survey we see that the forests

14:26 ↗ appear relatively Young when you look at

14:29 ↗ uh Douglas furs are more abundant

14:31 ↗ compared to Western red seeders and that

14:33 ↗ hemlocks are not among the top five uh

14:35 ↗ dominant overstory species so even this

14:38 ↗ data can start to bring insights into

14:40 ↗ what the urban Forest looks like and how

14:42 ↗ to manage and grow

14:45 ↗ it and so then in the current cond

14:48 ↗ condition section we also provide an

14:50 ↗ example of how uh we evaluated current

14:53 ↗ conditions against uh management

14:55 ↗ programs and practices and on this Slide

14:58 ↗ the table on the left summarizes key

15:00 ↗ planning documents that We examined a

15:03 ↗ brief purpose statement uh how the plans

15:06 ↗ align or do not align with Urban Forest

15:08 ↗ management key statements in those City

15:11 ↗ Planning documents relating to urban

15:13 ↗ forestry and any areas where potential

15:16 ↗ conflicts exist or may arise and how to

15:19 ↗ address those in the management plan

15:21 ↗ this section also summarizes existing

15:24 ↗ and potential tree Pest and diseases of

15:26 ↗ concern and uh these have certain

15:29 ↗ management implications and on this

15:31 ↗ slide we just summarize uh Mediterranean

15:33 ↗ Oak boore as well as the Emerald ashb

15:35 ↗ which are concerns for uh communities uh

15:38 ↗ as we look at Urban trees as well as the

15:41 ↗ um rural areas and just the overall

15:43 ↗ Urban

15:46 ↗ forest and then this slide going again

15:48 ↗ in current condition provides an example

15:51 ↗ of how we examine the vulnerability of

15:53 ↗ trees in the region as it relates to

15:55 ↗ climate change and we used a study uh

15:58 ↗ from the climate change response

16:00 ↗ Frameworks online tools and identified

16:02 ↗ the Common Street trees in the Pacific

16:04 ↗ Northwest that are the least vulnerable

16:07 ↗ to increased heat projections but as the

16:10 ↗ disclaimer notes at the bottom a public

16:12 ↗ tree inventory would provide more

16:14 ↗ specific considerations for tree species

16:16 ↗ selection uh and the city does emphasize

16:19 ↗ planting Natives and locally sourced

16:21 ↗ seeds for improved climate resilience

16:24 ↗ among other beneficial impacts of doing

16:27 ↗ so so just a a quick note on

16:30 ↗ that and lastly for current conditions

16:33 ↗ we roll up all of our findings from the

16:36 ↗ evaluations the studies the assessments

16:39 ↗ into an evaluation based on the US

16:41 ↗ Forest Services Urban Forest audit and

16:44 ↗ the indicators of a sustainable Urban

16:46 ↗ forest and we presented these findings

16:48 ↗ during the June meeting together but to

16:50 ↗ recap these findings supported the

16:52 ↗ development of the plan's goals and

16:54 ↗ strategies that we'll discuss in the

16:56 ↗ following slides and this framework also

16:59 ↗ serves as a um mechanism to Monitor and

17:03 ↗ adapt the plan over

17:05 ↗ time so in in addition to the goals and

17:08 ↗ strategies that are developed the

17:10 ↗ long-term framework consists of the

17:12 ↗ vision principles priority actions as

17:15 ↗ well as appendices to support

17:17 ↗ implementation that I'll cover in an

17:19 ↗ upcoming slide and as I mentioned this

17:22 ↗ entire framework provides um the

17:25 ↗ structure for measuring and monitoring

17:26 ↗ plan implementation progress and it

17:29 ↗ serves as a foundation uh for adapting

17:31 ↗ strategies over time and to Ser to make

17:34 ↗ sure that this plan serves as a living

17:36 ↗ uh road map and a work plan and so we'll

17:39 ↗ get into a little bit more detail of how

17:41 ↗ that implementation and monitoring can

17:43 ↗ take

17:45 ↗ place but before that I'd like to uh

17:48 ↗ just summarize the vision for the urban

17:50 ↗ forest and the road map that is laid out

17:53 ↗ in the management plan to achieve this

17:55 ↗ and so based on our planning results and

17:57 ↗ feedback from staff and the the

17:59 ↗ community the draft vision statement uh

18:01 ↗ reads as isqua envisions a thriving

18:04 ↗ Urban Forest were a diverse and cared

18:06 ↗ for tree canopy strengthens our

18:08 ↗ community for generations to come this

18:10 ↗ verdant tapestry will enhance our

18:13 ↗ livability promote health and well-being

18:15 ↗ support wildlife and habitat and

18:17 ↗ contribute to a sustainable future for

18:20 ↗ all and just note that the draft was

18:22 ↗ revised initially based on feedback we

18:25 ↗ received and it was uh developed with

18:27 ↗ feedback gathered from City St and

18:29 ↗ through our engagement with interested

18:33 ↗ parties then to direct the city towards

18:35 ↗ this Vision guiding principles were

18:37 ↗ drafted and these principles were

18:39 ↗ organized into themes that demonstrate

18:42 ↗ the city's priorities align with the

18:44 ↗ urban Forest audits I discussed and

18:46 ↗ they'll serve as a guiding Compass as

18:48 ↗ Urban Forest resources and conditions

18:50 ↗ change over time and City priorities may

18:53 ↗ change but these principles will guide

18:56 ↗ implementation going forward

19:00 ↗ and so similar to The isqua Climate

19:03 ↗ action plan the IAP the urban Forest

19:05 ↗ management plan or the UFM is a

19:08 ↗ functional plan according to the city's

19:10 ↗ planning framework meaning over a

19:12 ↗ 10-year period the plan May inform other

19:15 ↗ functional plans and the city's

19:17 ↗ comprehensive plan this 10-year road map

19:20 ↗ in the UFM should be reviewed and

19:23 ↗ updated periodically and align with

19:25 ↗ budget

19:26 ↗ Cycles essential to achieving the plan's

19:29 ↗ vision is the implementation and

19:31 ↗ monitoring framework so we discuss what

19:33 ↗ we have in the current conditions and

19:35 ↗ this is how to address the challenges

19:38 ↗ and to meet the vision and so you'll

19:40 ↗ find in section three implementation

19:42 ↗ that the goals and strategies are

19:44 ↗ supported by priority actions initial

19:48 ↗ steps targets rankings um co- benefits

19:52 ↗ of implementing that action Associated

19:55 ↗ costs and the key players involved and

19:57 ↗ the final plan also include a separate

20:00 ↗ interactive implementation worksheet to

20:02 ↗ sort filter and track actions you know

20:05 ↗ maybe there's an opportunity that arises

20:07 ↗ and you can sort by the highest priority

20:09 ↗ with the lowest level of effort required

20:12 ↗ and look at the time frame for

20:14 ↗ implementation to really find those uh

20:16 ↗ actions that you can address um

20:18 ↗ immediately or in a longer term

20:21 ↗ strategy and so section three also

20:24 ↗ includes cost estimates for priority

20:26 ↗ actions and then appendix d details

20:29 ↗ these costs for Budget planning also

20:31 ↗ there's an uh an appendix um that

20:34 ↗ includes potential mechanisms and

20:36 ↗ sources to fund implementation and I'll

20:38 ↗ cover these in a little more detail

20:40 ↗ later but the next slide just gives you

20:42 ↗ an example of a strategy table uh where

20:45 ↗ additional information is provided to

20:47 ↗ support this

20:49 ↗ implementation and so to demonstrate

20:51 ↗ this DET this table details the steps uh

20:54 ↗ the targets and time frames for

20:57 ↗ implementing strategies under goal B1

21:00 ↗ which aims to address public tree

21:02 ↗ maintenance and risk management with a

21:04 ↗ public tree inventory and I do see that

21:07 ↗ you know I'm bringing up the inventory

21:08 ↗ often it's because it was identified as

21:11 ↗ a high priority for the city it can help

21:13 ↗ to um address priority maintenance

21:16 ↗ management decisions planting capacity

21:20 ↗ and levels of service tree canopy cover

21:23 ↗ vulnerabilities and also inform future

21:25 ↗ manage uh budget decisions so it is one

21:28 ↗ we look to um address more in this

21:31 ↗ presentation this evening and this table

21:34 ↗ also outlines the priority uh level of

21:36 ↗ effort required to implement along with

21:38 ↗ those co- benefits so those benefits of

21:41 ↗ implementing Beyond just helping the

21:43 ↗ urban Forest maybe it relates to

21:45 ↗ community or human health or um looking

21:47 ↗ at other themes of supporting and you

21:51 ↗ know to build support for implementing

21:53 ↗ that

21:54 ↗ action and these uh actions also include

21:57 ↗ cost indicators and again they can all

21:59 ↗ be sorted in that interactive worksheet

22:01 ↗ to really nail down um a work plan for

22:05 ↗ making for implementing the management

22:09 ↗ plan so then uh the strategies or

22:12 ↗ actions that do have a direct cost

22:15 ↗ associated with them include an

22:17 ↗ indicator in the tables um that I

22:19 ↗ discussed on the previous slide and

22:22 ↗ these costs are then supported by an

22:24 ↗ appendix that lays out potential funding

22:26 ↗ mechanisms and sources such as is the

22:28 ↗ ones listed here and just note that in

22:31 ↗ the appendix there's more information

22:33 ↗ around these types of mechanisms and um

22:36 ↗ considerations and specific data

22:38 ↗ relating to

22:42 ↗ isqua and so I also briefly mention the

22:45 ↗ appendices of the plan to support

22:47 ↗ implementation and so this slide just

22:49 ↗ summarizes the strategies and actions on

22:52 ↗ the left that are supported by an

22:54 ↗ appendix in the plan listed on the right

22:56 ↗ and the order the appendix name may

22:59 ↗ change a little bit but this gives you

23:00 ↗ an idea that Beyond just saying you

23:03 ↗ should do this we're trying to lay out

23:05 ↗ the steps and considerations the costs

23:08 ↗ uh best practices case studies uh tools

23:11 ↗ and resources out there to really help

23:14 ↗ you know make this possible because in

23:16 ↗ every Community we work with resources

23:18 ↗ are limiting time is always a factor and

23:21 ↗ so this will really help to nail down

23:23 ↗ those priority actions and the first

23:25 ↗ steps for implementation

23:29 ↗ so lastly in order for the UFM to be a

23:32 ↗ living working document monitoring of

23:34 ↗ the plan is critical and this slide

23:36 ↗ summarizes the key components of the

23:38 ↗ monitoring section of the plan it is

23:41 ↗ recommended the city pursue an update to

23:43 ↗ the urban Forest audit and indicators

23:45 ↗ and we're planning to provide the city

23:47 ↗ with training on how to do that uh we'll

23:49 ↗ be here along the way too after the

23:51 ↗ Project's done to help with you know

23:53 ↗ utilizing these Frameworks but I think

23:55 ↗ it really will serve as a consistent

23:57 ↗ framework for monit monitoring over the

23:59 ↗ years and adapting the plan and um we'll

24:02 ↗ provide templates on those audits so

24:04 ↗ that you can you know carry this forward

24:06 ↗ uh among the the tree team or the boards

24:09 ↗ involved with monitoring the plan we

24:12 ↗ also look to um provide guidance on

24:15 ↗ those audit and indicators and also um

24:19 ↗ uh ways in which you can monitor

24:21 ↗ Benchmark values that we established in

24:23 ↗ the planning process one metric is the

24:26 ↗ percentage of tree canopy cover it is

24:28 ↗ recommended to do a follow-up canopy

24:30 ↗ assessment so one Benchmark would be to

24:33 ↗ see how that canopy has changed and what

24:35 ↗ were the causes of canopy gains and

24:37 ↗ losses and how should you adapt the

24:40 ↗ strategies accordingly we also make

24:43 ↗ recommendations on reporting progress

24:45 ↗ internally and externally with

24:47 ↗ interested parties because they were all

24:49 ↗ involved in this process and we want

24:50 ↗ this to be a shared Vision with a city

24:53 ↗ commitment to the plan and so

24:54 ↗ communication is key and also U

24:57 ↗ Gathering feedback to make revisions to

24:59 ↗ the plan the monitoring section also

25:02 ↗ suggests the process for making

25:04 ↗ revisions uh based on your

25:06 ↗ evaluations as well as based on the

25:08 ↗ results of your monitoring and as as

25:10 ↗ changes to resources occur over

25:15 ↗ time so that concludes the presentation

25:18 ↗ uh we started with our requests uh which

25:20 ↗ I'll share again on the following slide

25:23 ↗ we discussed the project timeline and

25:25 ↗ process to prepare this latest draft I

25:28 ↗ covered highlights from the draft plan

25:30 ↗ specifically in the current conditions

25:32 ↗ section and then we looked at the

25:34 ↗ Frameworks and protocols for

25:35 ↗ implementing and monitoring the plan and

25:38 ↗ following this meeting we'll incorporate

25:40 ↗ your feedback into a final draft there's

25:42 ↗ going to be additional styling and

25:44 ↗ design applied to the plan just going to

25:46 ↗ be um looking at making it uh like I

25:49 ↗ said the executive summary as a

25:51 ↗ standalone document and um really just

25:54 ↗ doing the final touches based on the

25:55 ↗ feedback and discussions that we have

25:58 ↗ we'll then incorporate any additional

26:00 ↗ feedback and meet with the services

26:02 ↗ safety and uh Park City Council

26:05 ↗ subcommittee in October and we

26:07 ↗ anticipate adoption of the plan by City

26:10 ↗ Council in November so that the city is

26:12 ↗ ready to implement implement the plan

26:15 ↗ beginning in 2025 and so that's that's

26:17 ↗ our plan but we want to hear from you

26:20 ↗ and so I'm going to turn it over to Dan

26:21 ↗ again to talk about the purpose and

26:24 ↗ action requested of this meeting and

26:26 ↗ really just want to again thank you all

26:27 ↗ for your time and uh you know weighing

26:29 ↗ in on the draft plan and looking forward

26:32 ↗ to the open discussion here so thank

26:36 ↗ you thank you Chris um and again so yeah

26:39 ↗ this is a slide we started off the

26:41 ↗ presentation with um you know kind of

26:43 ↗ the focus again is on uh you know any

26:46 ↗ feedback um any questions you have on

26:48 ↗ the feedback or comments that we've

26:50 ↗ received as part of draft number one um

26:53 ↗ reviewing and providing feedback on the

26:54 ↗ implementation and monitoring sections

26:57 ↗ uh you know if there's any other

26:58 ↗ questions related to current conditions

27:00 ↗ obviously we can cover that too but like

27:01 ↗ I said these are kind of the new uh

27:03 ↗ pieces of information in additions to

27:05 ↗ the forest management plan since we last

27:07 ↗ met with you in June um and then once

27:09 ↗ we're done with questions discussion

27:11 ↗ anything there um we could make a draft

27:15 ↗ motion to recommend move this forward to

27:18 ↗ council or recommend moving it forward

27:20 ↗ with you know if there's any possible

27:21 ↗ revisions amendments that you're hoping

27:23 ↗ to see as part of that process um so

27:26 ↗ yeah we will we'll leave that to uh

27:28 ↗ Chris Chris is the board chair and the

27:30 ↗ rest of you all to to make that decision

27:32 ↗ but um I guess for now any questions for

27:35 ↗ myself Chris possibly Jeff and S as well

27:38 ↗ but

27:40 ↗ uh are you taking questions on like the

27:43 ↗ updates the plan broadly or yes so I

27:48 ↗ guess well we we could go through these

27:50 ↗ you know each of the purpose ones there

27:51 ↗ if you want to but it can also just be

27:52 ↗ broadly related the plan you know

27:55 ↗ current conditions things that we did

27:56 ↗ Cover back in June but certain have had

27:58 ↗ of attitude since then so it can be all

28:04 ↗ that is that a question from

28:08 ↗ Ryan hello this is uh I I tried to go

28:13 ↗ through all the pages and so maybe it's

28:14 ↗ in there and I missed this but if you go

28:17 ↗ Tosh slides back you don't have to but

28:19 ↗ you had said Chris that there's

28:23 ↗ uh a

28:25 ↗ review period and then there's a

28:29 ↗ make a new 5 to 10 year action plan was

28:32 ↗ the review period annually or was it

28:35 ↗ also 5 to 10 years to make a new five to

28:38 ↗ 10 year plan after

28:42 ↗ that yeah good question there so uh one

28:45 ↗ of the recommendations uh looks at

28:48 ↗ canopy cover change and so um there

28:50 ↗ would be supporting assessments and

28:53 ↗ studies that would um provide

28:55 ↗ evaluations but there's um a a full uh

28:59 ↗ revision at um year 10 so there wouldn't

29:02 ↗ be um any major changes in the short

29:07 ↗ term okay yeah no if I could add it's a

29:11 ↗ really good question Ryan just add some

29:12 ↗ context looking back so the ca canopy

29:16 ↗ cover assessment is something the city

29:18 ↗ has done at least in my time here twice

29:21 ↗ now right so I think that that fiveyear

29:24 ↗ Mark is more referenced as Chris said to

29:27 ↗ a canopy cover assessment which is just

29:29 ↗ trying to

29:30 ↗ confirm um where we're at in terms of

29:32 ↗ percent can it be cover I think we

29:34 ↗ covered that in the June

29:36 ↗ conversation um and then updating this

29:38 ↗ type of document every 10 years and Ryan

29:41 ↗ I'll just add to uh you know we are

29:43 ↗ looking at doing annual reports just

29:45 ↗ kind of on General progress I think it's

29:47 ↗ printed you know probably a little bit

29:50 ↗ for um using the the audit tool um you

29:53 ↗ know maybe every two years especially if

29:55 ↗ we're kind of looking at new budget

29:56 ↗ Cycles kind of what we've accomplish

29:57 ↗ what those kind of next near-term you

29:59 ↗ know kind of two-year goals if you look

30:01 ↗ at the implementation section A lot of

30:02 ↗ stuff is one to three years three to

30:04 ↗ five years and then you know maybe more

30:05 ↗ longterm with that five to 10 range so

30:08 ↗ so they're they're kind of different

30:09 ↗ intermediate yeah there's kind of the

30:10 ↗ general kind of annual accomplishments

30:12 ↗ that we want to better kind of formulize

30:14 ↗ and use this plan as as really the

30:15 ↗ framework for how we put those reports

30:18 ↗ together I think every two years we're

30:19 ↗ obviously looking at budget request and

30:21 ↗ you know money to go along with some of

30:23 ↗ those Associated actions um and then you

30:25 ↗ know as Jeff and Chris Manet you know

30:27 ↗ mentioned roughly five years looking at

30:29 ↗ the uh Citywide tree canopy assessment

30:32 ↗ um and then also really that treat

30:34 ↗ canopy assessment really supports some

30:35 ↗ of the goals of Vis climate action of

30:37 ↗ course you've heard a lot about our 55%

30:40 ↗ canopy goal and then certainly with our

30:42 ↗ new land use code Title 18 uh and some

30:45 ↗ of the sub area or I heard we might be

30:47 ↗ changing those to neighborhoods um you

30:50 ↗ know so some of the uh right now I think

30:51 ↗ we have should know this 15 or so um you

30:55 ↗ know essentially sub areas that we have

30:56 ↗ TR canopy data from our first assment

30:58 ↗ back in 2019 and the idea is you know

31:01 ↗ having that data 5 years or so can

31:02 ↗ really help track you know the success

31:04 ↗ of implementing our our tree code and

31:06 ↗ and really try not to go backwards on

31:08 ↗ canopy so lots of benefits across

31:11 ↗ departments here

31:20 ↗ too question I'm looking at

31:30 ↗ was the in question I lost it

31:35 ↗ on in question number seven in the the

31:43 ↗ PDF it's like tracking the tracking on

31:46 ↗ yes

31:47 ↗ yes um that's all the rest of them are

31:49 ↗ in progress are done this is one the

31:52 ↗ only the wildlife the wildlife my

31:56 ↗ question I this was came up last time as

31:59 ↗ like a potential recommendation I don't

32:01 ↗ think last time I we saw it it had the

32:03 ↗ budget tied to it of the

32:06 ↗ $120,000 and so I'm just curious for

32:09 ↗ that amount of money what do we expect

32:10 ↗ to learn that we wouldn't be already we

32:13 ↗ wouldn't already be able to know or

32:16 ↗ understand um existing

32:20 ↗ data that's that's a good question I I

32:22 ↗ might defer to Chris on the kind of

32:24 ↗ budget estimate for that specifically

32:26 ↗ and it sounds like I think you've all

32:28 ↗ that as part of the park system plan

32:29 ↗ we're trying to keep that as consistent

32:31 ↗ as you know possible across plans here

32:33 ↗ we've heard a lot from I think this

32:35 ↗ group is certainly from the

32:36 ↗ environmental board and other interested

32:38 ↗ parties about the importance of uh you

32:40 ↗ know wildlife and habitat as it relates

32:42 ↗ to our Urban forest and and this plan we

32:44 ↗ did focus on it tonight we have a past

32:46 ↗ meetings around the riparian canopy

32:48 ↗ analysis was the first time we did that

32:49 ↗ in this part of this assessment uh you

32:52 ↗ know so that's looking more specifically

32:53 ↗ at you know salmon recovery and some of

32:55 ↗ the wildlife that obviously uses our

32:57 ↗ raran areas as as corridors I think

33:00 ↗ there's a desire to look a little bit

33:02 ↗ further past just those little bit more

33:04 ↗ kind of linear networks and look at

33:05 ↗ connectivity through the city and how

33:08 ↗ that relates to um and Jeff please

33:10 ↗ correct me or if you have different kind

33:11 ↗ of views on this but how it relates to

33:13 ↗ you know connectivity in our Park system

33:14 ↗ being mindful of course wanting to get

33:16 ↗ people from Creeks to Peaks but also you

33:18 ↗ know if we have heavily utilized

33:20 ↗ connections between tiger and squa

33:22 ↗ Mountain how do we kind of plan around

33:23 ↗ that that might even tie into our

33:24 ↗ transportation team in public works in

33:26 ↗ terms of wild connectivity uh whether

33:29 ↗ that's know about getting pipe dream

33:30 ↗ here but Wildlife Crossings or under

33:32 ↗ Crossings around hobar we know there's a

33:34 ↗ lot of Need for connections between

33:36 ↗ tiger and Spock mountains and see that

33:38 ↗ use with our partnership with Woodland

33:40 ↗ Park zoom and some of the camera

33:41 ↗ trapping we do with Wildlife we know we

33:44 ↗ we kind of know where some of these hot

33:46 ↗ spots are at but it's never really been

33:47 ↗ studied formalized or even a little bit

33:49 ↗ more details on what are those kind of

33:51 ↗ habitat UN in consideration for a kind

33:53 ↗ of wider array of species from you know

33:56 ↗ some of our bigger Car Wars to some of

33:58 ↗ our smaller Critters like M things like

34:00 ↗ that that also are really part important

34:02 ↗ part of the lab so Jeff if you anything

34:05 ↗ you want to add to that or yeah great

34:07 ↗ question Marlene I I think

34:09 ↗ it's think what we what would be gotten

34:12 ↗ out of an assessment or a actual you

34:14 ↗ know Urban Wildlife network plan or

34:17 ↗ corridor plan is trying to True up

34:20 ↗ anecdotally what we think we know right

34:23 ↗ so yes we have the partnership with the

34:26 ↗ zoo and have the coexisting with

34:28 ↗ carnivore cameras we have an idea of

34:30 ↗ where patterns and uses are but we don't

34:33 ↗ fully know um the details of of that and

34:38 ↗ so I think it's trying to become that

34:40 ↗ much more informed

34:43 ↗ um just for all aspects of operation of

34:46 ↗ the city um it's certainly a priority we

34:50 ↗ heard from U environmental board it's

34:53 ↗ something we heard from our partners at

34:55 ↗ the tribe um is just again that

34:58 ↗ understanding of not and to understand

35:00 ↗ not necessarily to limit what the city

35:02 ↗ does but to be that much better informed

35:04 ↗ as we are making Capital Investments as

35:08 ↗ we're um doing you know all variety of

35:12 ↗ of um providing services to

35:15 ↗ Residents so I I think that's probably

35:17 ↗ in question we're trying to make sure

35:19 ↗ it's as consistent as possible with you

35:21 ↗ know what ends up getting publish in the

35:22 ↗ park system plan which is you know a

35:24 ↗ month or so ahead of our time frame with

35:26 ↗ the forest management plan so um but we

35:29 ↗ have it in there I think that's

35:30 ↗ something you kind of figuring out the

35:31 ↗ scope Chris I don't know if you have

35:33 ↗ anything to add on you know kind of

35:34 ↗ where that cost estimate came

35:38 ↗ from yeah thanks Dan I was going to add

35:41 ↗ that I looked at my notes here and the

35:43 ↗ reason it says in question is primarily

35:45 ↗ because the terminology may change we

35:48 ↗ heard that it might be Wildlife network

35:50 ↗ instead of corridor and we also want to

35:52 ↗ make sure that we align it with the park

35:54 ↗ system Plan update in terms of

35:56 ↗ terminology and costs um the

36:00 ↗ $120,000 did come from notes received

36:03 ↗ around that it was not a study that we

36:05 ↗ did for estimating costs we can exclude

36:08 ↗ that given that it's a primary focus of

36:11 ↗ the park system plan and not include

36:13 ↗ that cost line item in the UFM but um

36:17 ↗ there's some context and that's partly

36:19 ↗ another reason for uh the status being

36:21 ↗ in question yeah and it is again an

36:24 ↗ estimate um I would I would say as a if

36:28 ↗ and when the city pursues doing that um

36:31 ↗ like we would aggressively pursue Grant

36:33 ↗ funds to help cover um a big part of

36:36 ↗ that there are Grant funds available to

36:39 ↗ to do that

36:41 ↗ work so I I have a question and you know

36:44 ↗ it's there's a lot to go through and um

36:48 ↗ I just get to the

36:50 ↗ um cost because um I I what I hear from

36:54 ↗ the city of Vis plot is that there the

36:57 ↗ are considering Cuts all across the

37:00 ↗ boards so I I noticed here the

37:02 ↗ recommendation that we will have um

37:04 ↗ three

37:06 ↗ arborous is is that I mean I guess my

37:09 ↗ question is um what are other cities

37:14 ↗ like Belleville and Seattle um do they

37:17 ↗ have that many um employees to work on

37:21 ↗ it and then um because for me you know

37:24 ↗ looking at how much in terms of the

37:28 ↗ the salary and the package and um so I'm

37:31 ↗ just and and looking at the like the

37:33 ↗ recommendation for for truck F450 you

37:37 ↗ know here we are we're talking about

37:40 ↗ tree and you know environmental friendly

37:43 ↗ is that something is that the message we

37:45 ↗ want to send we got the

37:48 ↗ F450 going up and down um you know the

37:52 ↗ city so I I I'm just kind of bringing

37:55 ↗ this up as to

37:58 ↗ I try to understand the importance of

38:01 ↗ the of what we're trying to do but at

38:03 ↗ the same time um looking at the cost and

38:07 ↗ just doing the cost benefit analysis and

38:09 ↗ then coming from a taxpayer I'm asking

38:12 ↗ the

38:14 ↗ question you know I mean we're paying

38:17 ↗ the city of Isa employees and now we are

38:21 ↗ who who's who's funding the dis spining

38:23 ↗ the bills yeah no it's a great question

38:25 ↗ I'll take a a first crack at that we're

38:27 ↗ we're always needing to balance cost

38:30 ↗ benefit um I would say as as we look at

38:34 ↗ setting a Target like that of um

38:38 ↗ internal resources for arborists or tree

38:41 ↗ expertise um I can tell you our approach

38:45 ↗ to date is probably what I would

38:47 ↗ recommend our approach moving forward is

38:49 ↗ that we we're not big enough as a city

38:51 ↗ an agency or a park maintenance group to

38:53 ↗ have

38:55 ↗ specialized single task employees so as

38:59 ↗ we look at increasing our arborist

39:01 ↗ expertise internally it's probably

39:03 ↗ someone who's a park maintenance worker

39:06 ↗ who also has an arborous license right

39:09 ↗ it's it's fulfilling that internal um

39:12 ↗ skill set with employees who are doing

39:16 ↗ other stuff as well um that is something

39:19 ↗ we constantly are always looking to do

39:23 ↗ um um in in the department right so as a

39:26 ↗ recommend ation it maybe we look at

39:30 ↗ rewarding it you know I I think our

39:32 ↗ intent

39:33 ↗ isn't three arborous who all they're

39:37 ↗ doing is arborous work they're probably

39:40 ↗ you know up to three of our Park

39:42 ↗ maintenance employees who have an

39:44 ↗ arborous license who are able to give

39:47 ↗ knowledge to Tree Management um

39:51 ↗ currently and again moving into the

39:53 ↗ future there are often cases where um we

39:56 ↗ need Outsource the actual tree work

39:59 ↗ right so how do we make sure we have

40:01 ↗ internal expertise to evaluate to

40:03 ↗ understand what's happening with the

40:04 ↗ tree um but if it's a big enough task or

40:09 ↗ a big enough project that's that's being

40:11 ↗ outsourced um so always a balancing act

40:15 ↗ we're always having to look at at

40:17 ↗ funding but we're all always trying to

40:20 ↗ look for um diversity of skills but also

40:26 ↗ um uh

40:29 ↗ multi capabilities of all of our

40:31 ↗ employees we're not big enough to be

40:34 ↗ single task

40:37 ↗ driven that

40:39 ↗ help I

40:42 ↗ just we do have I mean I got my

40:46 ↗ certification this year and we actually

40:48 ↗ have one of our parts work or two that

40:51 ↗ got that as well so we actually do have

40:52 ↗ two right now but to Jeff's Point yes

40:54 ↗ they're not you know focused ouris 100%

40:57 ↗ of the time and having that skill having

40:59 ↗ that ability to kind of lean as needed I

41:01 ↗ know you've probably have I'm guessing

41:03 ↗ interacted with Daniel Martinez who's

41:05 ↗ one of our community planners and does a

41:07 ↗ lot of our work with our tree permits I

41:09 ↗ know he's been very interested in trying

41:10 ↗ to get his certification that wouldn't

41:12 ↗ change his job dramatically essentially

41:14 ↗ it gives you the credential to to kind

41:16 ↗ of make some determinations hopefully

41:18 ↗ inform determinations on stuff as it

41:20 ↗ relates to trees so I'll say right now I

41:23 ↗ a decent chunk of my time I spend

41:25 ↗ supporting both Community planning and

41:27 ↗ public works it relates to uh needing

41:29 ↗ certified Arborist whether that's

41:31 ↗ recommendations or just you know kind of

41:32 ↗ informal Consulting um but yes having

41:36 ↗ having you know in an Ideal World I

41:37 ↗ would say having you know one in one in

41:40 ↗ Parks one in public works one in

41:41 ↗ community planning would be great like

41:43 ↗ now the only two in the city are

41:44 ↗ actually been Parks Services myself

41:48 ↗ Christie thanks Dan it's a great

41:51 ↗ example I just um also provide a

41:55 ↗ response is that all right

42:00 ↗ it's an important question around costs

42:02 ↗ and one thing that we try to do is put

42:04 ↗ cost to actions um to make sure that

42:07 ↗ this discussion happens I will say that

42:11 ↗ um in the Strat in the longterm

42:13 ↗ framework the strategies and actions do

42:15 ↗ not call for bringing on a three-person

42:18 ↗ in-house arborous crew what it does is

42:21 ↗ goal D3 says evaluate the Staffing level

42:24 ↗ structure and resources for tree related

42:26 ↗ program s and adjust as needed to meet

42:29 ↗ the goals of the plan and growing

42:31 ↗ demands of the urban forest and so the

42:34 ↗ um cost estimates and the appendix is

42:38 ↗ there for a supporting um resource for

42:41 ↗ consideration it may not be three and

42:43 ↗ you know um Jeff and Dan did a good job

42:46 ↗ of describing that it's going to be an

42:47 ↗ overlap of different you know

42:50 ↗ responsibilities um but I did just want

42:52 ↗ to mention that part of it and uh you

42:55 ↗ know there is a goal to increase canopy

42:56 ↗ C that means more trees more maintenance

43:00 ↗ um and then uh also we did Benchmark uh

43:04 ↗ 19 other cities in the region to see

43:07 ↗ what their Staffing levels were and then

43:09 ↗ the um the internal staff survey spoke

43:12 ↗ to needs for equipment and Staffing so

43:16 ↗ like I said earlier this appendix around

43:19 ↗ cost and an in-house arborous crew could

43:21 ↗ be pulled out of the plan could be a

43:23 ↗ separate document for when the

43:25 ↗ conversation comes up again

43:27 ↗ um but uh it's yeah it's one of those

43:30 ↗ things that um we need to discuss and

43:32 ↗ see where it fits in the plan or if it's

43:35 ↗ um gets rewarded or structured

43:37 ↗ differently so thank

43:40 ↗ you so quick question all the funding

43:44 ↗ I'm looking at this I assume it's

43:45 ↗ conservative we're talking about $8.6

43:49 ↗ million over the next 10 years that's

43:52 ↗ that's the

43:53 ↗ number is that realistic are we going to

43:56 ↗ evaluate that every year I mean that's a

43:58 ↗ big number is it once it's approved it's

44:01 ↗ there you go 8.6 million for the next

44:03 ↗ years defitely much much like the park

44:06 ↗ system plan this is this is meant to be

44:08 ↗ aspirational it's meant to

44:11 ↗ highlight

44:13 ↗ um investment level that the city could

44:16 ↗ take but it is not a budget document it

44:18 ↗ is not a you know adoption of this is

44:21 ↗ not a mandate just like the park system

44:23 ↗ plan right it it's meant to set a vision

44:27 ↗ and then actual funding of this program

44:31 ↗ um is dependent upon annual budget

44:34 ↗ decisions of the city council so yeah

44:37 ↗ not a mandate and understand reviewed

44:40 ↗ every year a great questioning exactly

44:43 ↗ right above there where it says the

44:45 ↗ planning onetime cost 1.6 million right

44:48 ↗ so it's like do we want to spend that

44:50 ↗ knowing that we could cut the rest and

44:51 ↗ never implement the plan or could we in

44:55 ↗ theory use it for something like which

44:57 ↗ we know right I mean it's it's like if

45:00 ↗ you're going to spend the money you

45:01 ↗ should do it otherwise why you spend the

45:04 ↗ money in the first place right but I

45:07 ↗ understand yes we have to reevaluate

45:08 ↗ every year that's the smart thing to do

45:10 ↗ but how that6 is spent just on like all

45:13 ↗ the studies whether we do them or

45:18 ↗ not Chris do you have anything to to add

45:20 ↗ to

45:23 ↗ that they're

45:25 ↗ discussing um I heard the question

45:27 ↗ around the 8 point five the the overall

45:31 ↗ cost over the 10-year period and uh I

45:33 ↗ Echo what Jeff was saying that it would

45:36 ↗ not be fully committing to that cost

45:39 ↗ once the plan is adopted it would be uh

45:41 ↗ up for decision during budget planning

45:44 ↗ and how the city

45:45 ↗ prioritizes um different uh budget needs

45:50 ↗ yeah I don't have the slide in front of

45:51 ↗ me but I I think there 1.6 million in

45:55 ↗ planning I I don't I think that's meant

45:57 ↗ to be that has to be done on the front

46:00 ↗ end um

46:02 ↗ to yeah so marleene Chris I believe is

46:05 ↗ asking so on page 117 of the plan is the

46:08 ↗ summarizing you know potential City

46:10 ↗ incurred cost um and it has a total

46:12 ↗ onetime cost of

46:15 ↗ 1.55 n or yeah one one and a half

46:18 ↗ million plus uh not to be incurred in

46:20 ↗ any single year so I think that looking

46:23 ↗ at some of the kind of plan development

46:26 ↗ spread out through about this but would

46:27 ↗ you mind clarifying that a little bit

46:29 ↗ yeah yeah thank you I'm on that page now

46:31 ↗ and

46:32 ↗ um if helpful if it's permitted you know

46:37 ↗ just let me know if not I can go back to

46:38 ↗ the presentation but

46:41 ↗ um good okay yeah so um what we did was

46:45 ↗ just roll up the entire cost of doing

46:47 ↗ everything and so that you get a feel of

46:49 ↗ what the ask is but if you look at you

46:52 ↗ know really the priority um would be

46:55 ↗ around the inventory that was discuss

46:57 ↗ the plantings to achieve the canopy goal

47:00 ↗ and so um we look at um what the the

47:04 ↗ total onetime cost would be is adding up

47:07 ↗ these um actions and strategies that

47:09 ↗ have a cost to them so it wouldn't be

47:11 ↗ that you're doing an emerald ashor plan

47:14 ↗ the same year that you're doing

47:15 ↗ neighborhood planting plans the same

47:17 ↗ year that you're doing you know the um

47:20 ↗ an engagement strategy to uh um support

47:24 ↗ implementation it would be whatever

47:27 ↗ decided during the budget planning

47:28 ↗ process and this would just be in maybe

47:31 ↗ an Ideal World if everything was done uh

47:34 ↗ what the cost would be um but then the

47:37 ↗ 10-year cost then takes into account the

47:40 ↗ um planting post-planting care ongoing

47:43 ↗ maintenance of trees to achieve um the

47:47 ↗ canopy goal while doing these other

47:49 ↗ things as well you know um Inventory

47:51 ↗ management software and all of the other

47:54 ↗ items listed and it also includes

47:57 ↗ for consideration that threepers

47:59 ↗ arborous crew so there's going to be

48:02 ↗ some reworking of these cost tables on

48:05 ↗ um but this can serve as a separate

48:08 ↗ document as well for you know when the

48:10 ↗ opportunity arises for um considering

48:13 ↗ some of these um actions that require uh

48:18 ↗ funding and uh there's a separate

48:20 ↗ worksheet that really breaks down where

48:22 ↗ these costs come from it just wasn't uh

48:26 ↗ this was the best way to format it in a

48:28 ↗ in a um a summary table but if you have

48:31 ↗ specific questions on the uh cost for

48:35 ↗ plantings because we consider um we

48:39 ↗ consider uh caliper size plantings we

48:42 ↗ consider seedlings consider maintenance

48:44 ↗ uh city-led plantings uh privately Le

48:48 ↗ plantings we also look at um for

48:51 ↗ management costs uh we look at the um

48:55 ↗ post planting care and then the ongoing

48:58 ↗ maintenance for establishment and then

49:00 ↗ as it gets into uh routine tree pruning

49:03 ↗ if it's a tree in you know like a main a

49:06 ↗ landscaped area or along a

49:09 ↗ streetscapes and I'll just add last

49:11 ↗ thing on David's point that Jeff kind of

49:13 ↗ already hinted at when we talking about

49:14 ↗ the wildlife Corridor or network study

49:18 ↗ um you know is also listed here with

49:19 ↗ that $120,000 estimate you know a lot a

49:22 ↗ lot of this a tree inventory included

49:24 ↗ you know we really looking at Grant

49:25 ↗ funds Department natural resources have

49:27 ↗ a fairly strong program that that has

49:30 ↗ has fed most of be tree inventories and

49:32 ↗ some are Forest management plans in the

49:34 ↗ area too so I mean that those will be

49:36 ↗ resources we'll be looking at the short

49:37 ↗ term to to implement some of these

49:39 ↗ short-term goals um but that being said

49:41 ↗ I mean it's still you know there's still

49:43 ↗ you know cost that we look at through

49:44 ↗ the city when that is appropriate when

49:46 ↗ that is available but you know some of

49:47 ↗ these things definitely be leading into

49:49 ↗ to gr programs as well and then the last

49:52 ↗ thing Chris mentioned if you all

49:54 ↗ familiar with says Cal caliper trees

49:56 ↗ where about

49:57 ↗ usually pushing 2 in diameter you know

50:01 ↗ trees so we're talking about ball burlap

50:03 ↗ or large pots so a lot of the estimates

50:06 ↗ around tree numbers to achieve the 55%

50:09 ↗ goal were based on that I think we have

50:10 ↗ somewhere in here you know about 400

50:13 ↗ plus dollars per tree for you know

50:15 ↗ materials and labor um that's that's

50:18 ↗ high end I mean a lot of our planting we

50:20 ↗ do are with seedlings one two gallon

50:23 ↗ even beo plants so younger you're going

50:25 ↗ to have higher mortality they're a lot

50:27 ↗ cheaper you know we're talking more of

50:28 ↗ the five to 10 to maybe 20 $30 a piece

50:32 ↗ obviously some Associated labor and

50:33 ↗ maintenance so there's there's

50:35 ↗ ultimately going to probably be a mix of

50:36 ↗ that but you know we're kind of looking

50:38 ↗ at the high end especially if we're

50:39 ↗ looking at that kind of 10 year time

50:41 ↗ frame and achieving that canopy goal by

50:44 ↗ 2035 you know obviously the bigger

50:45 ↗ material you put in the quicker it will

50:48 ↗ achieve that uh you know canopy height

50:50 ↗ but uh so that that's something I think

50:52 ↗ that's worth calling out too when we

50:53 ↗ talk about caliber treat you know the

50:55 ↗ Assumption for a lot of those planting

50:56 ↗ cost is but we're putting in six s foot

50:58 ↗ tall 2 in diameter trees and not you

51:00 ↗ know one to two foot seed length which

51:02 ↗ which we we do a lot of through

51:05 ↗ qu for you know you going to budgets Etc

51:08 ↗ but on

51:10 ↗ slide it's page three of the plan that's

51:14 ↗ slide 15 in the PDF um it's the existing

51:19 ↗ programs and operations slide one I

51:21 ↗ think your Char is not doing you any

51:23 ↗ favor is the 9.11 versus 8.53

51:29 ↗ aggressive I'm just curious that that's

51:31 ↗ our current right so if I'm looking at

51:34 ↗ this we're spending 36 is it do I read

51:38 ↗ this as we're spending 36% of our budget

51:41 ↗ on tree planting and initial here

51:43 ↗ currently of our tree related

51:45 ↗ expenditures yes so yeah I think I think

51:47 ↗ Marlene's talking about yes so page page

51:49 ↗ three in the plan is Chris talked about

51:52 ↗ doing The Benchmark study essentially

51:54 ↗ comparing us to 19 SAR size cities and

51:57 ↗ our region uh this is information that's

51:59 ↗ all submitted through our tree City USA

52:01 ↗ status which we've been doing for 30

52:03 ↗ plus years now um so yes we are looking

52:06 ↗ at essentially the uh ratios and it's

52:09 ↗ not surprising we do spend a lot on tree

52:11 ↗ planting initial care maybe not quite as

52:13 ↗ much on uh you know the kind of the

52:15 ↗ maintenance and management but of course

52:16 ↗ that's increased a lot just in the last

52:18 ↗ year through hiring my position and our

52:19 ↗ volunteer coordinator um so yeah we were

52:22 ↗ looking at that kind of dollars per

52:24 ↗ capita and you for it's worth you know

52:25 ↗ Tre C say it requires a minimum $2 per

52:28 ↗ capita that St plus some other

52:30 ↗ requirements too but um my question is

52:34 ↗ Right 911 right

52:36 ↗ now what is this plan put us set I'm not

52:39 ↗ sure we've done that

52:42 ↗ calculation and also to to just point we

52:45 ↗ haven't committed to you know spending

52:47 ↗ or funding it's hard to like recommended

52:51 ↗ plan I don't have any

52:54 ↗ scale yeah no it's it's a it's a great

52:57 ↗ point I don't

52:58 ↗ know um it'd be interesting to make sure

53:01 ↗ we're comparing Apples to Apples but at

53:04 ↗ you know $9.11 per capita this is

53:06 ↗ roughly saying you know we're investing

53:09 ↗ about 300 and some thousand a year

53:12 ↗ $36,000 a year in in Tree Management and

53:16 ↗ yeah comped to other 19 cities we we're

53:19 ↗ probably doing pretty well but we also

53:21 ↗ have a big a big you know thousand plus

53:25 ↗ acres of Urban Forest that this city has

53:28 ↗ chosen to purchase over the decades that

53:30 ↗ you know we we need to Steward so um I

53:34 ↗ think it's

53:35 ↗ does I

53:38 ↗ can't yeah you know and I'm not and I'm

53:40 ↗ not defending I'm just saying yeah we

53:43 ↗ we're um I think this does us a good

53:45 ↗ service and that it it we're we're

53:47 ↗ investing at a pretty good rate um my

53:51 ↗ Apples to Apples comment was more I

53:52 ↗ think it would be informative

53:54 ↗ instructive to take that prior table if

53:57 ↗ our Target is roughly and and when you

54:00 ↗ roll up a 10-year number it looks huge

54:02 ↗ right 88 million that's if that rolled

54:06 ↗ up that if that's 800 and some thousand

54:09 ↗ a year that we're saying we want to try

54:11 ↗ and invest over the next 10 years if

54:14 ↗ we're already at 300 and some thousand I

54:16 ↗ want is is that Apples to Apples right

54:19 ↗ is that

54:20 ↗ comparable um that could at least give

54:23 ↗ context to say hey we're doing well with

54:27 ↗ our current investment at X if we really

54:30 ↗ wanted to um start looking at some of

54:34 ↗ these other goals the investment rate we

54:36 ↗ could consider is this but again once

54:39 ↗ once again just like the park system

54:41 ↗ plan this is not

54:43 ↗ requiring us to take this action it's

54:46 ↗ just saying hey here's we really want to

54:48 ↗ be stewards of this for us that the

54:50 ↗ community has chosen to buy over the

54:52 ↗ last 40 years here's what we should be

54:56 ↗ aware of or at least considering so that

54:59 ↗ might help give I don't know if that

55:01 ↗ would

55:02 ↗ help at least give scale least

55:06 ↗ scale so we think we need to double our

55:10 ↗ investment in urban forestry to and that

55:13 ↗ might be true I'm just ask to to to

55:16 ↗ potentially try to accomplish everything

55:18 ↗ in here I mean I I was just doing some

55:19 ↗ just quick quick math you know the

55:21 ↗ things we've presented as possible

55:23 ↗ addition in the next budget cycle with

55:25 ↗ once again the caveat that a lot of us

55:26 ↗ will be looking through you know non-

55:28 ↗ General funds whether that's grant

55:29 ↗ funding whether that's our dedicated

55:30 ↗ tree fund that we haven't to be honest

55:32 ↗ been real great at tapping your

55:34 ↗ utilizing as a city here over the past

55:36 ↗ um you know we looked at putting a

55:38 ↗ placeold for $80,000 in for the uh tree

55:41 ↗ inventory you know another 25 or so

55:44 ↗ thousand dollar for um you know plant

55:47 ↗ material planting over kind of over the

55:49 ↗ next two years so I mean that that is

55:52 ↗ maybe not a doubling as much as it's

55:53 ↗ like about a time and a half so you know

55:55 ↗ with that addition you know kind of

55:56 ↗ status quo we looking at more maybe like

55:58 ↗ $12 per capita or something like that

56:00 ↗ and that that's really just forecasting

56:01 ↗ the next two years where we have a

56:03 ↗ little bit more want to say certainty

56:04 ↗ but a better idea of what we were hoping

56:06 ↗ to pull from this plan and then continue

56:08 ↗ to build out this program and any

56:11 ↗ for in the park plan right so like is

56:15 ↗ this separate from the park plan or is

56:16 ↗ this in the budget of the park plan so

56:20 ↗ like we have a park plan budget and

56:21 ↗ there's an urban forestry budget is a is

56:23 ↗ it sit nested underneath or first this

56:26 ↗ would be this would be separate right

56:28 ↗ the park system plan is really looking

56:31 ↗ at capital investment within the park

56:35 ↗ system this plan is looking at

56:38 ↗ management and maintenance of the urban

56:41 ↗ Forest right um so I wouldn't say it's

56:45 ↗ totally nested there might be some

56:47 ↗ degree of overlap um I think another

56:49 ↗ just key consideration is that per

56:52 ↗ whatever the per capita number is we're

56:53 ↗ at currently or striving to or what will

56:56 ↗ be in the

56:57 ↗ future that likely assumes a decent

57:00 ↗ amount of that as Grant funded as well

57:03 ↗ again how are we leveraging so per

57:06 ↗ capita might be a confusing way to it's

57:08 ↗ not as if everyone's paying $9 and some

57:12 ↗ $12 into it it's that's just

57:15 ↗ the The Divided rate um uh per resident

57:21 ↗ uh but again grants are a huge we're

57:25 ↗ very aggressive with leveraging local

57:28 ↗ dollars with with grants so um maybe

57:31 ↗ there's um there a great discussion it

57:34 ↗ feels like maybe there's some additional

57:37 ↗ context we could give to these

57:40 ↗ um aspirations or maybe you

57:44 ↗ know so like we keep talking about it

57:46 ↗ being aspiration is it like hey it's p

57:49 ↗ in the sky I think we're actually to get

57:51 ↗ 50% of this or is it like about 80%

57:54 ↗ there and maybe you know there's 20%

57:56 ↗ that's probably a little bit too ous

57:58 ↗ well aspiration I'll I'll let I'll let

58:01 ↗ the experts follow me please but I guess

58:04 ↗ when I say aspirational I see it as this

58:07 ↗ is this is we want to get to a level

58:11 ↗ where we can

58:13 ↗ manage the public Urban forest in this

58:16 ↗ way um we're aspirational terms of time

58:20 ↗ are we going to get there in 10 years

58:21 ↗ are we going to be able to do all of

58:22 ↗ this in 10 years probably not um we we

58:26 ↗ want to get to all of this but it might

58:28 ↗ take us 20 plus years to to get there as

58:32 ↗ opposed to as opposed to 10 so it's more

58:35 ↗ the rate than it

58:38 ↗ is how much you want to do similar to

58:41 ↗ the park system plan right that we would

58:44 ↗ love to do everything in the near- term

58:46 ↗ in the near-term midterm longterm but

58:48 ↗ it's really going to be dependent on

58:50 ↗ upon Community deciding how much they

58:52 ↗ want to invest their Capital dollars

58:55 ↗ into the Park

58:58 ↗ system and I guess I'll add to that is

59:00 ↗ the biggest variable cost obviously is

59:02 ↗ this tree planting gold which TR achieve

59:04 ↗ 55% and that's something this group

59:06 ↗ discussed both the feasibility and the

59:08 ↗ practicality of that so I think that's

59:10 ↗ something that we need to revisit

59:12 ↗ throughout this 10year process it also

59:14 ↗ relates to our climate action plan and

59:15 ↗ it's touched upon on this Forest

59:17 ↗ management plan too there's there's big

59:19 ↗ variables that we won't know about for

59:21 ↗ another year or two for instance the

59:23 ↗ state building code is proposed

59:24 ↗ defensible space as part of allow fire

59:26 ↗ preparedness and the initial maps that

59:28 ↗ Publishers stood now advising showed

59:30 ↗ pretty much the entirety isic well we're

59:31 ↗ hoping it's going to be a little more

59:33 ↗ fine grain than that but you know that

59:35 ↗ would be putting huge implications on

59:37 ↗ you know essentially not having Tre with

59:39 ↗ 30 feet structures and all a sudden our

59:40 ↗ C to goal and our planting goals are

59:42 ↗ absolutely getting revised downside so

59:45 ↗ there's there's a lot of variability so

59:46 ↗ I would say the aspirational variable

59:49 ↗ cost of years is is is mostly connected

59:52 ↗ to our 55% Tre canity goal in our isical

59:55 ↗ climate action plan I know there's

59:56 ↗ already been discussions amongst this

59:58 ↗ board environmental board around

1:00:01 ↗ feasibility practicality and I would say

1:00:03 ↗ that is that is aspirational I think

1:00:05 ↗ we'll have some kind of more ground

1:00:06 ↗ tracing on on that over the next few

1:00:09 ↗ years based on things out of our control

1:00:10 ↗ and then certainly you know what we're

1:00:12 ↗ able to to do as a program around around

1:00:14 ↗ funding and tree planting there but like

1:00:16 ↗ I said the wild fire stuff huge in terms

1:00:19 ↗ of impacts that might have on on tree

1:00:23 ↗ canopy it's a great connection Dan

1:00:25 ↗ you're right this the rate of tree

1:00:28 ↗ planting and Tree Management as it

1:00:30 ↗ pertains to trying to hit that

1:00:33 ↗ 55% um will have a cost I mean it has a

1:00:36 ↗ it has a higher cost and not here to

1:00:39 ↗ judge but you know it's that if we're at

1:00:42 ↗ you know 51 or 53 you know what is that

1:00:45 ↗ extra 3%

1:00:48 ↗ 4% costing like Chris or someone might

1:00:51 ↗ have asked that at the meeting June hly

1:00:53 ↗ where there maybe diminishing returns or

1:00:56 ↗ you know where that's at and and I do

1:00:57 ↗ want to call out that I know this isn't

1:00:59 ↗ Revenue but the current conditions you

1:01:00 ↗ know talks about the because we talk

1:01:02 ↗ about the cost of Maintenance the

1:01:04 ↗ installation but you know hopefully not

1:01:06 ↗ lose track of you know also the benefits

1:01:09 ↗ these trees and the serent forest

1:01:10 ↗ providing storm water retention as it

1:01:12 ↗ relates to heat island you know impacts

1:01:14 ↗ we're already dealing with and trying to

1:01:15 ↗ lessen that as it relates to you know

1:01:17 ↗ just our mental health and physical

1:01:19 ↗ health of having a community you know

1:01:20 ↗ that's that's pretty well greened for

1:01:23 ↗ lack of a better term there so that is

1:01:25 ↗ in the current condition section where

1:01:26 ↗ we're looking at you know it tree is

1:01:28 ↗ really the the go-to tool for trying to

1:01:30 ↗ put a value on you know individual trees

1:01:32 ↗ or Urban forests and we're looking at

1:01:34 ↗ two two million plus a year as it

1:01:36 ↗ relates to air quality improvement Stone

1:01:38 ↗ Water Management you know great

1:01:39 ↗ infrastructure carbet SE all that sort

1:01:42 ↗ of stuff so um that's tough because that

1:01:44 ↗ doesn't mean we're getting a check for

1:01:45 ↗ $2

1:01:46 ↗ million but but I hope people don't lose

1:01:49 ↗ sight of the the you know essentially

1:01:51 ↗ ecosystem service benefits that our

1:01:53 ↗ trees are for huge return on that

1:01:56 ↗ and Chris has his hand

1:01:59 ↗ up great thanks and I'll apologize if

1:02:03 ↗ I'm asking for some repeated information

1:02:06 ↗ um learning that it's a little harder to

1:02:08 ↗ hear some some of the folks questions

1:02:10 ↗ and

1:02:11 ↗ comments um

1:02:14 ↗ so with this uh report and uh

1:02:19 ↗ update one of the or two we have kind of

1:02:22 ↗ two options as a board we asked either

1:02:25 ↗ to rec commend moving forward with the

1:02:27 ↗ draft Urban Forest management plan to uh

1:02:30 ↗ for city council to adopt it or uh

1:02:34 ↗ recommend that uh staff make

1:02:36 ↗ modifications and bring back another a

1:02:38 ↗ next version before we uh make that

1:02:40 ↗ recommendation um before we come to that

1:02:43 ↗ decision just hearing some of our own

1:02:45 ↗ comments I guess I'd like to ask for

1:02:48 ↗ maybe clarification if my understanding

1:02:50 ↗ is correct so this is sort of an ideal

1:02:54 ↗ plan with an ideal

1:02:57 ↗ budget and you know it

1:03:01 ↗ is Thoroughly written and and uh you

1:03:04 ↗ know deeply investigated and and

1:03:06 ↗ researched you can you know you can see

1:03:08 ↗ that in it and you can read it um but

1:03:11 ↗ and I think one of the concerns that was

1:03:14 ↗ uh conveyed is hey is this going to take

1:03:17 ↗ 8.6 million from Park facilities that

1:03:20 ↗ are very near and dear to many of our uh

1:03:23 ↗ board members hearts

1:03:26 ↗ and I guess I would like to confirm

1:03:28 ↗ let's say the board you know makes a

1:03:31 ↗ recommendation to move this forward it

1:03:33 ↗ goes to city council city council still

1:03:36 ↗ has to look at both this as part of one

1:03:40 ↗ of their budget items and whatever we're

1:03:43 ↗ asking for whatever parks department is

1:03:45 ↗ asking for for Capital

1:03:47 ↗ Improvements and they will be the final

1:03:51 ↗ decision makers on what budgets get

1:03:53 ↗ approved and what don't

1:03:56 ↗ uh is that is that a correct

1:03:58 ↗ understanding yes very correct Chris and

1:04:00 ↗ even put a finer point on that

1:04:04 ↗ um investments into our Park system

1:04:07 ↗ would be Capital Investments so those

1:04:09 ↗ would be and and uh these Tree

1:04:12 ↗ Management uh Forest management

1:04:15 ↗ conversations would be part of the

1:04:16 ↗ operating budget so just putting those

1:04:19 ↗ these two would not be competing against

1:04:21 ↗ one another for um similar funding

1:04:27 ↗ okay thank

1:04:31 ↗ you are there any more questions I I

1:04:34 ↗ can't quite tell but let me

1:04:38 ↗ know anyone else comments

1:04:42 ↗ questions great discussion and also you

1:04:45 ↗ know there's there's room for some more

1:04:48 ↗ editing and revising here based on this

1:04:51 ↗ conversation um that will definitely be

1:04:53 ↗ happening this is not you know final

1:04:56 ↗ final version um and any action that you

1:05:00 ↗ all take as a board is um advisory and

1:05:03 ↗ can come with you know an extra copy out

1:05:05 ↗ of as long as you know these changes or

1:05:09 ↗ clarifications are sort of added in if

1:05:11 ↗ needed like there's there's definitely

1:05:12 ↗ flexibility there um for that we could

1:05:15 ↗ like email some thoughts later on after

1:05:17 ↗ the fact I was not here I was on part of

1:05:20 ↗ the board when the first draft of this

1:05:22 ↗ was done so I'm still kind of ingesting

1:05:26 ↗ and so this just helped clarify a lot of

1:05:28 ↗ things just in my first P of so I might

1:05:30 ↗ have thoughts later on to just add to it

1:05:33 ↗ even if we were to say this looks good

1:05:36 ↗ pass it along you know absolutely have

1:05:38 ↗ to remind be a public comment process

1:05:40 ↗ for the parts committee if you're

1:05:42 ↗ assuming that's what youall recommend us

1:05:44 ↗ to move forward to in October so I mean

1:05:46 ↗ it is certainly not the last time this

1:05:47 ↗ would be seen with the public but um

1:05:51 ↗ andi's Point too yes if there's you know

1:05:53 ↗ we recommend to move forward but we want

1:05:55 ↗ to reassess look at this whether that's

1:05:57 ↗ you know we've already talked about the

1:05:59 ↗ know 3% in arus crew which is a

1:06:01 ↗ significant cost of that or just you

1:06:04 ↗ know continual kind of reassessment of

1:06:05 ↗ some of those tree planting targets

1:06:07 ↗ relates to IAP you know those are really

1:06:09 ↗ two largest and probably most variable

1:06:12 ↗ cost over the 10 years of this uh you

1:06:14 ↗ know to to maybe more right siiz this

1:06:16 ↗ for uh City

1:06:23 ↗ resources okay Chris can't

1:06:31 ↗ okay so um sounds like we have a

1:06:34 ↗ decision here as a

1:06:37 ↗ board Marlene has one more question yeah

1:06:40 ↗ oh please go ahead sorry chis I know

1:06:42 ↗ you're trying to move us along and I

1:06:44 ↗ appreciate it no problem I just can't

1:06:47 ↗ see is on

1:06:50 ↗ 108 of

1:06:53 ↗ the basically starts on

1:06:57 ↗ my question is about the implementation

1:06:59 ↗ plan priorities

1:07:02 ↗ 321 like can you just explain so I'm

1:07:04 ↗ guessing priority three means it's the

1:07:06 ↗ your lowest priority I just want

1:07:08 ↗ confirm work

1:07:11 ↗ yes page is that um so I mean it's

1:07:15 ↗ throughout the implementation plan I'm

1:07:17 ↗ at page 101 so so three is the highest

1:07:21 ↗ yes three is the highest priority or the

1:07:23 ↗ lowest priority uh Chris correctly if

1:07:25 ↗ I'm wrong in the prioritization for the

1:07:27 ↗ implementation table we have one to

1:07:28 ↗ three with three being a high higher

1:07:31 ↗ highest Priority One being so

1:07:33 ↗ essentially kind of a three

1:07:35 ↗ tier right after

1:07:37 ↗ that number one priority is actually

1:07:40 ↗ priority the way I should this

1:07:46 ↗ right it works well with the interactive

1:07:49 ↗ worksheet the way we have it set up but

1:07:51 ↗ yeah there is a table on page 100 to of

1:07:55 ↗ the plan to describe it but yeah good

1:07:57 ↗ question there and I will say it it

1:07:59 ↗ includes the audit results staff and uh

1:08:03 ↗ uh interested party feedback and our um

1:08:08 ↗ urban forestry recommendation to align

1:08:10 ↗ with industry standards and best

1:08:12 ↗ practices so that's something that you

1:08:14 ↗ know as you uh Monitor and evaluate the

1:08:17 ↗ plan the priority may change but it's a

1:08:20 ↗ starting point to really narrow down on

1:08:23 ↗ um those items to address in the short

1:08:26 ↗ term got it thank you I should have

1:08:28 ↗ heard the key at the top I jumped right

1:08:29 ↗ into the

1:08:31 ↗ details worri I do the same

1:08:37 ↗ thing okay thank you sorry than to you

1:08:43 ↗ Chris uh okay so our decision is do we W

1:08:49 ↗ do we have a motion to recommend moving

1:08:52 ↗ forward with this uh this current draft

1:08:56 ↗ Urban Forest management plan perhaps

1:08:58 ↗ with some you know additional revisions

1:09:01 ↗ responsive to this meeting uh uh for

1:09:04 ↗ city council

1:09:10 ↗ adoption I could make a

1:09:13 ↗ motion oh second it I can second it okay

1:09:18 ↗ so Chris sounds like we have someone to

1:09:20 ↗ second that

1:09:21 ↗ motion okay uh all those in favor please

1:09:25 ↗ raise your hand and Asanti if you could

1:09:27 ↗ help me count yeah so I also all

1:09:30 ↗ alternate um Canon should vote because

1:09:33 ↗ we

1:09:37 ↗ have five I've got six in the room and

1:09:39 ↗ two on screen so

1:09:43 ↗ everyone say again HTI please so that's

1:09:46 ↗ eight votes all eight

1:09:48 ↗ unanimous okay then we don't need to

1:09:51 ↗ talk about the other motion which was to

1:09:53 ↗ revisit it and bring it back

1:09:55 ↗ um okay then I think that concludes that

1:10:00 ↗ item is that

1:10:01 ↗ correct it does can I ask Clarity in

1:10:04 ↗ that 80 thank you for that um Dan Chris

1:10:08 ↗ thank you a bunch is there in our

1:10:11 ↗ discussion I think we talked about maybe

1:10:14 ↗ clarifying the arborist piece a little

1:10:17 ↗ bit more agree with that um clarifying

1:10:21 ↗ some of the I think just the the budget

1:10:24 ↗ piece around

1:10:26 ↗ what do aspirational mean um what what

1:10:29 ↗ does this $8 million number really look

1:10:33 ↗ like you know really good feedback and I

1:10:36 ↗ think it might be helpful Chris P and

1:10:39 ↗ Dan to to try and do some revision

1:10:41 ↗ because I I think parkboard questions

1:10:44 ↗ are going to be very reflective of what

1:10:46 ↗ could be city council questions as well

1:10:48 ↗ so um really really helpful discussion

1:10:51 ↗ big thank you to all of you also big

1:10:53 ↗ thank you we had an ad hoc group that

1:10:55 ↗ helped to do some of the lift here that

1:10:57 ↗ included Brad book former Park Board

1:10:59 ↗ member and Zach as well so uh former

1:11:04 ↗ Park board members who continued to uh

1:11:06 ↗ do really thoughtful and and good work

1:11:09 ↗ so thanks to both of

1:11:11 ↗ them Jeff and yeah thank you all um and

1:11:14 ↗ and Paul to your point to the rest of

1:11:16 ↗ you I yes if you have questions comments

1:11:18 ↗ even minor feedback edits or further

1:11:21 ↗ thoughts on some of these kind of bigger

1:11:23 ↗ budget discussions be had tonight please

1:11:24 ↗ don't take to send them directly to me

1:11:27 ↗ or foron and Jeff whatever is easiest uh

1:11:30 ↗ I would say if possible you know ideally

1:11:32 ↗ in the next you know one to two weeks as

1:11:34 ↗ we kind of shape this up and then you

1:11:36 ↗ know try to get it Council Council sub

1:11:38 ↗ commmittee I should say on October 15 so

1:11:41 ↗ try to have a week lead time for that so

1:11:43 ↗ that's you know about two weeks out that

1:11:44 ↗ we'll be you know putting together um

1:11:47 ↗ memo and materials for that meeting and

1:11:49 ↗ U you know any any adjustments that

1:11:51 ↗ we're still working on this draft and

1:11:52 ↗ the plan um so please don't hesitate or

1:11:55 ↗ if you want set a quick call with me

1:11:56 ↗ that would be

1:11:58 ↗ great thank you I just wanted to say

1:12:01 ↗ thank you for I mean obviously it's a

1:12:02 ↗ very detailed plan um so everybody who

1:12:05 ↗ works on it and also I could just tell

1:12:07 ↗ when you spoke about it you're super

1:12:08 ↗ passionate about it so thank you yeah

1:12:12 ↗ yeah thank you appreciate

1:12:15 ↗ that all right well thank you all these

1:12:17 ↗ are the conversations we need I

1:12:19 ↗ appreciate everyone's thoughtful

1:12:21 ↗ questions so I'll be syncing up with Dan

1:12:23 ↗ to go over these and yeah thank you for

1:12:26 ↗ the time

1:12:28 ↗ tonight good thanks Chris

1:12:31 ↗ Chris thank you Dan and

1:12:34 ↗ Chris okay uh next regular business item

1:12:37 ↗ is the donation bench program update and

1:12:41 ↗ uh HTI is gonna present

1:12:43 ↗ that

1:12:44 ↗ [Music]

1:12:53 ↗ is thanks again

1:12:58 ↗ everyone um so I don't know how many of

1:13:01 ↗ you all know this but we here at the

1:13:04 ↗ city of Visa have a donation bench

1:13:06 ↗ program um that was started actually

1:13:08 ↗ back in

1:13:09 ↗ 2019 um and it's an opportunity for the

1:13:12 ↗ community to sort of make some more

1:13:15 ↗ investments in our Park system and sort

1:13:18 ↗ of support our Park system as a whole um

1:13:21 ↗ offer space for all of our community um

1:13:24 ↗ and an opportunity to have a little bit

1:13:27 ↗ of acknowledgement and recognition um

1:13:29 ↗ either in Parks or places that have

1:13:31 ↗ meaning for them or for loved ones um we

1:13:35 ↗ have um had this program like I said

1:13:38 ↗ since 2019 um and we put a short pause

1:13:42 ↗ on the program um in

1:13:45 ↗ 2023 about um partially because we were

1:13:49 ↗ having some issues with the bench

1:13:51 ↗ manufacturing and and Supply actually um

1:13:54 ↗ and then we also just kind of needed to

1:13:56 ↗ give the whole program another look and

1:13:58 ↗ make sure that it's still functioning as

1:14:00 ↗ it needs to um so I'm going to just go

1:14:03 ↗ through a little bit of sort of what the

1:14:05 ↗ current program looks like how many

1:14:07 ↗ benches we have um and then go through

1:14:10 ↗ what the ordinance language was that

1:14:12 ↗ this program was adopted through so all

1:14:15 ↗ donations at the city sort of go through

1:14:17 ↗ this ordinance process um for how they

1:14:20 ↗ are accepted as a city um so whether

1:14:23 ↗ that's a monetary donation um a donation

1:14:27 ↗ for specific project or um program or a

1:14:32 ↗ donation of actual physical items and so

1:14:34 ↗ we set this program up as um a a

1:14:38 ↗ donation towards the cost of a bench

1:14:42 ↗ that can be then installed in a park um

1:14:44 ↗ and some of the language that we're

1:14:47 ↗ proposing changes to it um just cover

1:14:50 ↗ more of that cost um as we've gone

1:14:54 ↗ through the program realize sort of oh

1:14:56 ↗ just the bench is not quite everything

1:14:58 ↗ that goes into installing a bench in one

1:15:01 ↗ um and then um at the end of this I'm

1:15:04 ↗ hoping for some action from the board um

1:15:06 ↗ to move the ordinance language forward

1:15:09 ↗ for city council to review and then

1:15:11 ↗ adopt the changes and they're pretty

1:15:13 ↗ minor changes but we can go through what

1:15:15 ↗ they are and if anybody has any

1:15:16 ↗ questions please by any means stop me

1:15:19 ↗ during after throughout um so just a

1:15:23 ↗ little look there's a couple of pictures

1:15:25 ↗ of some of our current um donations

1:15:27 ↗ Ventures right now um one of them along

1:15:30 ↗ the Rainer trail near the community

1:15:32 ↗ center there's one in Confluence Park

1:15:35 ↗ and then these bottom two are actually

1:15:37 ↗ at um Central Park looking over some of

1:15:39 ↗ the field space um and so like I

1:15:42 ↗ mentioned the program started in 2019

1:15:44 ↗ and we took a pause in 2023 so far we've

1:15:48 ↗ had 13 benches donated um across

1:15:51 ↗ multiple Community Parks um and we

1:15:54 ↗ actually have one in a neighborhood park

1:15:56 ↗ over at Blackberry Park when that um

1:15:58 ↗ Park renovation was happening there was

1:16:00 ↗ um a group that wanted to donate a bunch

1:16:02 ↗ there and so we don't typically have

1:16:05 ↗ this program available in neighborhood

1:16:07 ↗ parks but that one felt really special

1:16:09 ↗ for that neighborhood and so there's

1:16:10 ↗ actually a bench over at Blackberry Park

1:16:12 ↗ as well um and there's lots of different

1:16:16 ↗ options for where these benches can be

1:16:19 ↗ um and so this map is very tiny on here

1:16:22 ↗ it's really hard to get our our entire

1:16:24 ↗ city

1:16:26 ↗ into one frame and even this isn't the

1:16:28 ↗ whole city but these little dots that

1:16:30 ↗ you're seeing up here are the bench

1:16:32 ↗ location options so um the park planners

1:16:35 ↗ actually went out and looked at all of

1:16:37 ↗ our spaces throughout our Park system

1:16:40 ↗ and mostly in our community parks of

1:16:42 ↗ places where it'd be really great to

1:16:44 ↗ have a bench here we don't currently

1:16:46 ↗ have you know the inventory or the

1:16:49 ↗ funding to cover this but this could be

1:16:50 ↗ a really great spot for a Community

1:16:52 ↗ member who maybe wants to have a bench

1:16:54 ↗ and have some sort of commemoration

1:16:56 ↗ there um and so um I believe the red

1:17:00 ↗ dots are where um benches already

1:17:03 ↗ currently exist um that are part of the

1:17:05 ↗ program and then the black dots are

1:17:07 ↗ locations that are still available um we

1:17:10 ↗ have been sort of going through all of

1:17:12 ↗ our parks and assessing whether there

1:17:13 ↗ are more locations that could be added

1:17:16 ↗ um there are some spaces in one of our

1:17:19 ↗ along one of our nature trails to add

1:17:21 ↗ some benches um down in uh swalk Valley

1:17:26 ↗ North um and so that also may be

1:17:29 ↗ something that we start assessing as we

1:17:31 ↗ sort of work on our Trail network of if

1:17:33 ↗ there's more locations that these

1:17:34 ↗ donation benches could potentially be

1:17:37 ↗ located so just sorry no no it's great

1:17:40 ↗ don't apologize really good overview

1:17:42 ↗ something just I think just to emphasize

1:17:45 ↗ intentionality was a big part of this

1:17:48 ↗ program is um how we in fact coming out

1:17:52 ↗ of the 2018 Park plan adop option adding

1:17:56 ↗ seating along our Trails our community

1:17:58 ↗ Parks was a high priority and so we

1:18:01 ↗ really wanted this program to be one of

1:18:04 ↗ hey let's have our Park planning team

1:18:05 ↗ identify those specific locations that

1:18:08 ↗ really could use a bench and invite the

1:18:10 ↗ community to donate those areas so it's

1:18:13 ↗ really a matching Community need with

1:18:17 ↗ Community interest in um making an

1:18:20 ↗ investment into the into the system so

1:18:22 ↗ it's been a really big success that

1:18:26 ↗ I didn't

1:18:28 ↗ know um so there is a portion of the

1:18:32 ↗ ordinance that I put in here it a lot of

1:18:35 ↗ it is I will say sort of you know

1:18:38 ↗ ordinance jargon um and so there's a lot

1:18:41 ↗ of wear ases in there um but this is

1:18:44 ↗ like the main portion of the ordinance

1:18:46 ↗ that we're looking at that really talked

1:18:49 ↗ about offsetting the cost um of the

1:18:52 ↗ purchase of a bench um and that that

1:18:56 ↗ donation would go towards again the

1:18:58 ↗ purchase price um and potentially some

1:19:02 ↗ Associated costs for maintenance and

1:19:03 ↗ management ongoing and so the reality of

1:19:07 ↗ these benches is they're for the most

1:19:10 ↗ part we've sort of phased them at a

1:19:12 ↗ 15year sort of life cycle for those

1:19:15 ↗ benches and so to maintain and manage

1:19:18 ↗ them for 15 years there's not a ton of

1:19:20 ↗ costs to them um but there is like some

1:19:23 ↗ incremental cost making sure that they

1:19:26 ↗ you know are cleaned every so often um

1:19:29 ↗ and stay free of you know um graffiti

1:19:33 ↗ and dirt and all those things um and

1:19:35 ↗ then also the part that is towards the

1:19:38 ↗ purchase price so when this program

1:19:41 ↗ started in 2019 benches cost a certain

1:19:45 ↗ dollar amount um then Co happened

1:19:48 ↗ benches cost a different dollar amount

1:19:51 ↗ and then during Co actually our manuf

1:19:54 ↗ factur that we were using um their

1:19:57 ↗ quality changed drastically and their

1:20:00 ↗ lead times just became like far too long

1:20:02 ↗ for us to be able to maintain the

1:20:04 ↗ program um so someone was coming and

1:20:06 ↗ saying they wanted to donate a bench we

1:20:09 ↗ were going through the process and then

1:20:11 ↗ for some of them it was up to a year

1:20:13 ↗ later that we were able to actually get

1:20:14 ↗ the bench and install that which didn't

1:20:16 ↗ feel like a really good way it was

1:20:18 ↗ managing a program and the pause that we

1:20:21 ↗ put on the program um and so during that

1:20:23 ↗ pause we sort of been reassessing

1:20:25 ↗ looking at costs um and also

1:20:28 ↗ reevaluating for a new um manufacturer

1:20:32 ↗ and so we found one that matches pretty

1:20:35 ↗ closely that has much shorter lead time

1:20:37 ↗ that is there's a local um supplier that

1:20:40 ↗ we can order them through um and so

1:20:43 ↗ we're sort of ready to make that that

1:20:44 ↗ new um open the program back up um but

1:20:48 ↗ with that the cost of the benches has

1:20:49 ↗ risen about twice to what they were

1:20:53 ↗ originally when this program started

1:20:55 ↗ um so that's that's a big cost and then

1:20:57 ↗ another cost that we sort of have been

1:20:59 ↗ looking at is um the actual foundation

1:21:03 ↗ for the benches so in some of the places

1:21:06 ↗ the concrete foundation already exists

1:21:08 ↗ and so that's a quick easy you know if

1:21:10 ↗ there's a bench there we're sort of

1:21:11 ↗ taking that bench out a couple screws

1:21:13 ↗ put another one in um but for some of

1:21:16 ↗ them we actually have to pour concrete

1:21:18 ↗ paths and so that concrete and that

1:21:20 ↗ labor and maintenance work brings that

1:21:22 ↗ cost up a little bit more to um and I

1:21:25 ↗ think what we've sort of noticed is

1:21:27 ↗ there's more places that need that for

1:21:30 ↗ these benches than not um and if it's

1:21:32 ↗ getting placed in a nature um location

1:21:36 ↗ that obviously the concrete cost is

1:21:38 ↗ different but there is other footings

1:21:40 ↗ that do need to be sort of done and put

1:21:42 ↗ in place um

1:21:44 ↗ so um I kind of already went through

1:21:47 ↗ sort of what the the rationale is for

1:21:49 ↗ these um but the proposed language

1:21:53 ↗ actually this is a change we had a

1:21:55 ↗ conversation with our City attorney

1:21:57 ↗ about this recently um who helps with

1:21:59 ↗ some of our ordinance language um and

1:22:02 ↗ what we're actually proposing changing

1:22:04 ↗ the language to is instead of just

1:22:06 ↗ offsetting the cost to look closer to

1:22:09 ↗ covering the cost of the bench and the

1:22:12 ↗ potential like footing um with the

1:22:16 ↗ assumption that most of them will work

1:22:17 ↗ required at um and recognizes sort of

1:22:21 ↗ the change and Rising costs the current

1:22:24 ↗ language allows for some flexibility to

1:22:27 ↗ um apply those funds outside of just the

1:22:31 ↗ purchase of the bench but this language

1:22:33 ↗ sort of solidifies that there's greater

1:22:35 ↗ flexibility for the mayor to make

1:22:37 ↗ further adjustments to the program into

1:22:39 ↗ the future so it won't necessarily

1:22:42 ↗ require a full ordinance review um and

1:22:46 ↗ going back through Council um to do

1:22:48 ↗ changes if we get to a point where you

1:22:51 ↗ know our our costs are going up just

1:22:53 ↗ because of the nature of products

1:22:56 ↗ becoming more expensive while also

1:22:59 ↗ looking at something that is you know be

1:23:01 ↗ the most costeffective match our our

1:23:04 ↗ current city aesthetic and standards um

1:23:07 ↗ and allow for us to still have sort of

1:23:09 ↗ the plot um installed within the Vance

1:23:13 ↗ so to to reiterate all that great great

1:23:17 ↗ overviews of the um our current

1:23:21 ↗ um bench donation program the Fe is

1:23:25 ↗ $3,000 um as we look at costs now um and

1:23:31 ↗ you know concrete pad installation all

1:23:33 ↗ in um we are really seeing that fee need

1:23:37 ↗ to be closer to

1:23:38 ↗ $5,000 um we still want it to feel um

1:23:43 ↗ doable and not unattainable for someone

1:23:45 ↗ who's wanting to honor a family member

1:23:47 ↗ or donate for whatever reason um and

1:23:50 ↗ then moving forward we we realize the

1:23:53 ↗ changing world we're in and those costs

1:23:56 ↗ um as they go up really asking Council

1:23:59 ↗ to say hey if you agree that the goal is

1:24:02 ↗ to cover the cost of this program um we

1:24:05 ↗ just want the ability to work with the

1:24:07 ↗ mayor's office to increase that fee as

1:24:10 ↗ as we need to we're not trying to make a

1:24:12 ↗ profit on this program we're just trying

1:24:13 ↗ to cover costs and can provide um

1:24:19 ↗ intentional addition of benches and ways

1:24:22 ↗ for for loved ones and family members to

1:24:24 ↗ to recognize um

1:24:28 ↗ someone I'm going to pause there and see

1:24:31 ↗ if there are any

1:24:33 ↗ questions comments thought did you give

1:24:37 ↗ more Supply like were people like more

1:24:40 ↗ people wanted to get benches than you

1:24:41 ↗ had benches to do so like as we almost

1:24:45 ↗ you're basically you're going to end up

1:24:47 ↗ doubling by the time this actually gets

1:24:48 ↗ on the gry sticks right like just things

1:24:51 ↗ move right so like are we going to still

1:24:53 ↗ have enough people at that cost do we

1:24:55 ↗ think I I believe so I believe so I I

1:24:59 ↗ know as we've initiated this and when

1:25:01 ↗ you think about it you know we launched

1:25:04 ↗ this in

1:25:05 ↗ 2019 uh we we did a lot of benches those

1:25:08 ↗ first years a global pandemic hit and

1:25:10 ↗ kind of caused us to Pivot a little bit

1:25:13 ↗ um even as we had to push pause um

1:25:17 ↗ afterwards we have we continue to have

1:25:19 ↗ inquiries we we have a lot of people

1:25:21 ↗ interested like hey you know please make

1:25:24 ↗ this ordinance change seathe we're we're

1:25:26 ↗ ready so yeah I I think interest will

1:25:30 ↗ continue to be out there we have

1:25:33 ↗ interest in the dog park um already for

1:25:36 ↗ a couple benches there

1:25:38 ↗ so people the sidewalk you should do

1:25:41 ↗ little

1:25:48 ↗ ston so am I hearing that you're going

1:25:50 ↗ to be adjusting the cost let's say two

1:25:52 ↗ years from now so the bench costing

1:25:54 ↗ $5,000 it's going to cost

1:25:56 ↗ $6,000 then you're you're you're still

1:25:59 ↗ the language is going to be where it's

1:26:01 ↗ still going to cover exactly yeah yeah B

1:26:05 ↗ city council we want you know we want

1:26:08 ↗ that ordinance to say the intention is

1:26:10 ↗ to cover the costs give us the

1:26:12 ↗ flexibility to to do that

1:26:24 ↗ this to council pardon do you need us to

1:26:27 ↗ propose bringing this to

1:26:29 ↗ council um I just do you agree with us

1:26:32 ↗ yeah

1:26:33 ↗ yeah I don't know when it takes

1:26:37 ↗ a I think I this down as a sort of an

1:26:40 ↗ action item um and I sent some language

1:26:42 ↗ over to to Chris if everyone feels

1:26:45 ↗ comfortable if there's other questions

1:26:47 ↗ or or any sort of um clarification that

1:26:50 ↗ might be needed in there but Ryan has a

1:26:53 ↗ question yeah and I and I just I thought

1:26:55 ↗ it would be nice to bring this back to

1:26:57 ↗ all of you those of you that were here

1:26:58 ↗ in 201819 while we launched this it came

1:27:01 ↗ out of parkboard discussion so just a

1:27:03 ↗ great opportunity to say hey well done

1:27:06 ↗ here's a program that's that's gotten

1:27:08 ↗ legs and you know do we all agree to

1:27:10 ↗ make this this slight little

1:27:12 ↗ tweak sorry Ryan ran go

1:27:18 ↗ ahead oh you're still

1:27:23 ↗ muted uh um do you have the number of

1:27:26 ↗ benches of those 13 by year and how many

1:27:30 ↗ of those more specifically were last

1:27:32 ↗ year or the year 2022 before the pause

1:27:36 ↗ um I do have we do have that data

1:27:41 ↗ whether I have it off the top of my head

1:27:42 ↗ or easily accessible is a different

1:27:44 ↗ question but to my memory I think we

1:27:47 ↗ probably installed about four benches in

1:27:50 ↗ the last um sort of 22 to the 23 before

1:27:55 ↗ we paused it um we had four four benches

1:27:58 ↗ that we

1:27:59 ↗ installed n and so nine prior yeah okay

1:28:04 ↗ yeah it's it's mostly just a a feedback

1:28:08 ↗ um I don't disagree with the proposed

1:28:10 ↗ ordinance language but um if the uh

1:28:15 ↗ generation of the program the root of

1:28:17 ↗ the program was

1:28:19 ↗ to uh provide the community with the

1:28:24 ↗ opportunity to honor someone honor

1:28:26 ↗ something honor some organization or

1:28:28 ↗ people with a bench so that people can

1:28:31 ↗ be finding rest while they're recreating

1:28:34 ↗ or they need to take a break um I don't

1:28:36 ↗ think increasing the cost twofold uh is

1:28:38 ↗ going to get you uh more benches I agree

1:28:41 ↗ it will cover the cost of the bench I'm

1:28:43 ↗ not disagreeing there but if the root of

1:28:46 ↗ the original why this project started in

1:28:48 ↗ the Genesis of it was to fulfill a

1:28:51 ↗ certain

1:28:53 ↗ um kindhearted wonderful Feelgood thing

1:28:57 ↗ uh doubling the cost I don't think is

1:28:59 ↗ going to do that but again I don't

1:29:01 ↗ disagree with the proposed ordinance I'm

1:29:02 ↗ just making a

1:29:04 ↗ note yeah it's it's a totally fair point

1:29:07 ↗ that it does it was one of the reasons

1:29:10 ↗ during the pause it took us sort of

1:29:12 ↗ longer to review it the Hope was that we

1:29:14 ↗ were going to pause for like three

1:29:15 ↗ months and then reopen it at the

1:29:16 ↗ beginning of the year and that didn't

1:29:18 ↗ happen um and and the reality is we we

1:29:21 ↗ want to make sure that these benches are

1:29:25 ↗ are still able to be sort of purchased

1:29:27 ↗ and and aren't eating into current

1:29:30 ↗ current funds and and be able to

1:29:31 ↗ actually still offer this program um and

1:29:35 ↗ just given the DraStic change in

1:29:38 ↗ landscape from 2019 to today 2024 I mean

1:29:43 ↗ it's not something that we want to have

1:29:45 ↗ to do is to raise the price almost

1:29:47 ↗ double um but there there probably

1:29:50 ↗ should have been some marginal changes

1:29:52 ↗ and increases sort of every year um for

1:29:56 ↗ this program and that also just didn't

1:29:58 ↗ happen um so I I agree with you Ryan I

1:30:02 ↗ will say we do have like maybe three to

1:30:05 ↗ four people that have inquired um we

1:30:08 ↗ haven't released that this is sort of

1:30:10 ↗ the new pricing and so that's part of

1:30:12 ↗ this process is making sure that we've

1:30:14 ↗ sort of reviewed all of this and that

1:30:16 ↗ it's approved by city council before we

1:30:17 ↗ make that that change um but that will

1:30:20 ↗ be coming and so that will sort of tell

1:30:22 ↗ us yeah

1:30:24 ↗ but yeah materials materials costs and

1:30:27 ↗ everything have changed since

1:30:29 ↗ 2018 so we so basically we have a a

1:30:33 ↗ manufacturer that that we and you got

1:30:36 ↗ quote and based on the quote and the

1:30:38 ↗ assessment of how much it would be to

1:30:41 ↗ maintain it that's the number you're

1:30:43 ↗ coming correct okay right but that makes

1:30:46 ↗ more sense because like you said

1:30:48 ↗ 3,000 in

1:30:50 ↗ 2019 right corre so things yeah yeah the

1:30:54 ↗ change that's done and then Brenda I saw

1:30:56 ↗ I was just I'm thinking the opposite

1:30:58 ↗ side of this I think probably get more

1:31:01 ↗ people requesting to donate then you can

1:31:04 ↗ build these three or four spots to show

1:31:06 ↗ you have benches available and how can

1:31:08 ↗ you broaden this so that they can donate

1:31:10 ↗ to other things in memorandum or

1:31:13 ↗ whatever and I don't see the price

1:31:15 ↗ increase problem at all I think my what

1:31:17 ↗ I've saying is you don't have enough

1:31:19 ↗ placement to put benches and what else

1:31:21 ↗ besides benches can people

1:31:25 ↗ yeah it's a great question BR as we

1:31:27 ↗ launched this program we talked about

1:31:29 ↗ hey let's let's you know crawl before we

1:31:32 ↗ walk walk before we run let's get this

1:31:35 ↗ down with benches and who's to say um we

1:31:39 ↗ make you know picnic tables and other

1:31:42 ↗ amenities or site Furnishings an option

1:31:46 ↗ open other options so exactly that is

1:31:50 ↗ the that's where we're hoping to to take

1:31:52 ↗ this

1:31:54 ↗ that oh so to that point is there

1:31:56 ↗ anything you need to add to this

1:31:57 ↗ ordinance that could give you that

1:31:59 ↗ flexibility later without having to go

1:32:01 ↗ through a whole bunch of steps could you

1:32:03 ↗ add it I don't know if that's already in

1:32:04 ↗ there or not yeah no that's a great

1:32:06 ↗ Point um for this particular program it

1:32:09 ↗ is tied specifically to the to the bench

1:32:12 ↗ donation program and there's like

1:32:14 ↗ programmatic documentation that went

1:32:16 ↗ with that that still has to stay like

1:32:18 ↗ stating that this will go towards sort

1:32:19 ↗ of this bench that you get a plaque and

1:32:21 ↗ what sort of goes into it however there

1:32:24 ↗ was a another discussion this year with

1:32:27 ↗ city council um regarding donations and

1:32:30 ↗ financial policy actually for the

1:32:32 ↗ acceptance of donations um that does

1:32:36 ↗ allow some flexibility there so if there

1:32:38 ↗ were someone that came with a site

1:32:40 ↗ Furnishing that they would like to

1:32:42 ↗ donate or they would like to offer the

1:32:44 ↗ option of adding you know Stone papers

1:32:47 ↗ and and do a program like that there is

1:32:49 ↗ already language that would allow the

1:32:52 ↗ city to accept that type of Don

1:32:54 ↗ through a

1:32:56 ↗ process I think what we are also trying

1:32:59 ↗ to is um really mesh the interest of

1:33:04 ↗ donations with um effective management

1:33:08 ↗ of your public space right so we're

1:33:12 ↗ trying to identify those standard pieces

1:33:14 ↗ of equipment or standard look and feel

1:33:17 ↗ that's going to make it easier for us to

1:33:18 ↗ maintain and not necessarily look like

1:33:21 ↗ oh that's table is totally different

1:33:23 ↗ that table which is totally different

1:33:25 ↗ than that because that becomes really

1:33:27 ↗ really can become really really hard to

1:33:29 ↗ manage um um so so yes it's um it's a

1:33:36 ↗ great question Brenda and a great point

1:33:38 ↗ and um I think one we would love to sort

1:33:41 ↗ of expand this into other other

1:33:44 ↗ amenities this is not quite about the

1:33:46 ↗ ordinance but it was from the earlier

1:33:48 ↗ discussion around um sort of the

1:33:51 ↗ locations in your map um and I love the

1:33:54 ↗ idea about like where are the walking

1:33:56 ↗ trails that could use a bench and I

1:33:58 ↗ might even suggest like asking the

1:34:00 ↗ senior center so I know would like my

1:34:03 ↗ mother-in-law chooses her walks based on

1:34:06 ↗ where there are enough benches right so

1:34:09 ↗ could be interesting stakeholder group

1:34:14 ↗ yeah absolutely there are definitely

1:34:17 ↗ some more Trail sort of review that I

1:34:20 ↗ want to do sort of internally for for

1:34:22 ↗ where it loc could get at

1:34:26 ↗ it I love seeing the two benches close

1:34:28 ↗ to our office right there the Rainer

1:34:31 ↗ Trail in the community center right by

1:34:32 ↗ the lawn you know since we added those

1:34:35 ↗ it's just so cool to see how often

1:34:37 ↗ they're

1:34:38 ↗ used and then again properly placed

1:34:40 ↗ seating um makes a huge difference and

1:34:44 ↗ and something of people lingering and

1:34:46 ↗ not just going so great

1:34:51 ↗ program great

1:34:54 ↗ thank you everyone um I guess with

1:34:58 ↗ that if you all feel ready I'll pass it

1:35:01 ↗ to

1:35:02 ↗ press yeah so the request here is do we

1:35:05 ↗ have a motion to recommend moving

1:35:07 ↗ forward with the changes to to the

1:35:10 ↗ donation bench program for city council

1:35:12 ↗ to review and

1:35:15 ↗ adopt yes

1:35:19 ↗ motion second and David

1:35:22 ↗ second uh all those in favor raise your

1:35:27 ↗ hand 7 eight great all eight thank you

1:35:32 ↗ thanks all thank you

1:35:35 ↗ everyone okay then then we move on to

1:35:38 ↗ the next item the last item of regular

1:35:40 ↗ business which is the parks and

1:35:42 ↗ Community Services summer highlights by

1:35:46 ↗ Jeff yeah thank you everyone thank youti

1:35:50 ↗ looks like you're gonna drive I'm try to

1:35:53 ↗ okay I app appreciate that um for the

1:35:55 ↗ sake of time great discussions tonight

1:35:57 ↗ on all these items I've just shared with

1:35:59 ↗ you um some communication I had with

1:36:02 ↗ city council um always love the

1:36:04 ↗ opportunity to just give you an update

1:36:06 ↗ on activities but also um just give a

1:36:10 ↗ shout out to uh the work of this

1:36:12 ↗ department and and a really really

1:36:15 ↗ amazing um team that um we should all be

1:36:19 ↗ really really proud of um rather than

1:36:22 ↗ reciting I I shared with you in in the

1:36:25 ↗ memo really some some fun facts of of

1:36:29 ↗ participation but also some some really

1:36:31 ↗ compelling data um I'm gonna just not

1:36:34 ↗ read these word for word because of time

1:36:36 ↗ but um highlight a number of them that

1:36:38 ↗ are really Parks and Recreation program

1:36:41 ↗ related um for the purposes of council

1:36:44 ↗ um I included uh some other really key

1:36:47 ↗ parts of our department Human Services

1:36:49 ↗ as a reminder is in our parks and

1:36:51 ↗ Community Services Department uh

1:36:53 ↗ provides a a really cool opportunity to

1:36:56 ↗ to join our Recreation programs with our

1:36:58 ↗ Human Services programs and

1:37:00 ↗ professionals um this first slide is a

1:37:03 ↗ great example of that um we have a a

1:37:05 ↗ great Community event we do um chalk art

1:37:10 ↗ festival that's held at the community

1:37:12 ↗ center um we've leveraged that fun event

1:37:15 ↗ by having a human services fair at the

1:37:17 ↗ same time uh and it's been great to see

1:37:19 ↗ how those um um of events have have

1:37:24 ↗ really helped us support uh support one

1:37:26 ↗ another um I won't dive too far into

1:37:29 ↗ some of the Human Services work since

1:37:31 ↗ it's really overseen by the Human

1:37:32 ↗ Services Commission but um just I think

1:37:35 ↗ important for all of you to know as as

1:37:37 ↗ Park board members uh the diversity of

1:37:39 ↗ this department really um adds to um

1:37:43 ↗ what we're able to to to do and how

1:37:45 ↗ we're able to provide services to the

1:37:47 ↗ community um if you go to the next slide

1:37:52 ↗ um Arts

1:37:54 ↗ and art staff did a film festival um if

1:37:57 ↗ any of you were interested in film uh

1:37:59 ↗ this was really really cool and Regal

1:38:01 ↗ Cinemas partnered with us um um read the

1:38:05 ↗ notes uh we had three students um come

1:38:08 ↗ back and really collaborate on this uh

1:38:12 ↗ Film Festival um very very popular event

1:38:15 ↗ that um went away a little bit um like

1:38:18 ↗ many of our events for the pandemic but

1:38:21 ↗ came back with a

1:38:22 ↗ flourish um the next slide highlights

1:38:25 ↗ again an art piece but one that I we

1:38:27 ↗ love in parks and and you all played a

1:38:30 ↗ real role in if you remember where do we

1:38:32 ↗ locate Jacob how do we locate Jacob

1:38:35 ↗ Jacob's been a huge hit Jacob had his

1:38:37 ↗ first birthday on September 1st of this

1:38:39 ↗ year um amazing to think um

1:38:42 ↗ conservatively 250,000 people have come

1:38:45 ↗ to visit Jacob um many of those are

1:38:48 ↗ non-residents that have come to to enjoy

1:38:51 ↗ and experience the squa um we are very

1:38:54 ↗ intentional about having um Jacob on an

1:38:57 ↗ accessible Trail the reor trail and

1:38:59 ↗ close to downtown so so many of those

1:39:02 ↗ visitors then turn around and go into

1:39:04 ↗ Oldtown and enjoy a beverage or or a

1:39:07 ↗ meal and so um art uh properly placed in

1:39:11 ↗ Parks can really be a pretty cool

1:39:13 ↗ economic incubator and Jacob has

1:39:16 ↗ certainly proven that to be the

1:39:19 ↗ case next slide as we um uh launch into

1:39:23 ↗ some of our events um touching on this

1:39:25 ↗ one really really quick culture Fest is

1:39:28 ↗ an event we do to kick off the school

1:39:30 ↗ year East Side communities all around us

1:39:32 ↗ have a different welcoming week they

1:39:34 ↗ call event um it's been really cool to

1:39:36 ↗ see how this has grown uh we did this on

1:39:39 ↗ September 6 again the community center

1:39:41 ↗ lawn was alive with great music and

1:39:44 ↗ great food and uh Community coming

1:39:48 ↗ together in some some pretty cool ways

1:39:53 ↗ also on the lawn our concerts um

1:39:56 ↗ experienced another great summer um even

1:40:00 ↗ in spite of some kind of goofy Tuesday

1:40:03 ↗ weather I don't know if you guys notic

1:40:04 ↗ in summer sometimes a certain day of the

1:40:06 ↗ week sort of gets the Oddball weather

1:40:08 ↗ Tuesdays this year kind of got that the

1:40:11 ↗ the the odd weather and yet we still had

1:40:13 ↗ probably over 7500 people come

1:40:16 ↗ throughout the eight events to enjoy

1:40:18 ↗ great summer

1:40:20 ↗ sounds there at the community center

1:40:22 ↗ lawn um ironically also on the lawn wow

1:40:25 ↗ I do this but a lot of action on that on

1:40:28 ↗ that lawn uh July 4th um the the the

1:40:33 ↗ down home fourth has been a a tradition

1:40:35 ↗ here in isqu for many many years uh this

1:40:38 ↗ year represented a first and that we as

1:40:40 ↗ the parks department were asked to to

1:40:42 ↗ take the lead in in operating and

1:40:46 ↗ providing uh the Fourth of July event uh

1:40:49 ↗ led to some great work by the team uh we

1:40:52 ↗ we did a little bit of reinvention of of

1:40:55 ↗ the event um added a lot more fun and

1:40:59 ↗ and diversity of activities in the the

1:41:02 ↗ field of fund so post parade extended

1:41:05 ↗ the parade down Front Street a little

1:41:06 ↗ bit to come and the LA um I had the

1:41:10 ↗ opportunity with uh one of our city

1:41:11 ↗ council members council member Russell

1:41:13 ↗ Joe uh we co-c the the main stage and

1:41:17 ↗ some Minute to Win It um games and

1:41:19 ↗ activities but um I think from my

1:41:22 ↗ vantage point seeing 3,000 plus people

1:41:24 ↗ really just having a great time and and

1:41:26 ↗ a really fun day which um again hats off

1:41:29 ↗ to the to the

1:41:33 ↗ team uh day camps uh looking at some of

1:41:36 ↗ our programs you may recall uh some of

1:41:39 ↗ the conversations we had at the

1:41:40 ↗ beginning of the year about recognizing

1:41:43 ↗ that um though we can call um summer

1:41:47 ↗ daycamps filling up in 10 minutes um a

1:41:50 ↗ success and that isn't necessarily a

1:41:52 ↗ custom service experience that we wanted

1:41:55 ↗ and so we really very intentionally set

1:41:58 ↗ about ways to increase capacity within

1:42:00 ↗ our our camps and how we looked at doing

1:42:03 ↗ registration um and again just hats off

1:42:06 ↗ to the to the uh Recreation team uh we

1:42:09 ↗ went from a um roughly you know

1:42:14 ↗ 2,300 uh Camp registrations in 2023 we

1:42:17 ↗ increased that um almost double 50%

1:42:21 ↗ increase to to

1:42:23 ↗ 3,500 um Camp registrations throughout

1:42:26 ↗ our full spectrum of camps that's not

1:42:29 ↗ without a lot of hard work by

1:42:30 ↗ programming staff a lot of hiring and

1:42:33 ↗ training a part-time staff to to be our

1:42:37 ↗ um sort of Frontline um programmers if

1:42:41 ↗ you will um there really are a heart and

1:42:44 ↗ soul of those those camps and so just a

1:42:47 ↗ great work by the the recreation team

1:42:49 ↗ and uh the community was very supportive

1:42:52 ↗ of that effort to add capacity to camps

1:42:56 ↗ um a few quotes that came from our

1:42:58 ↗ evaluations I I included in our um in

1:43:03 ↗ the email summary

1:43:07 ↗ there next slide looking at oh Pickering

1:43:11 ↗ Barn yes um another one of our

1:43:14 ↗ facilities that we manage uh Farmers

1:43:17 ↗ Market continues to just hit it out of

1:43:18 ↗ the ballpark again we had record numbers

1:43:21 ↗ in 2023 only to have them broken in

1:43:25 ↗ 20244 the fact that we're averaging over

1:43:27 ↗ 4,000 visitors every single Saturday um

1:43:32 ↗ if you want to sort of get a taste of

1:43:34 ↗ what our department is um any given

1:43:37 ↗ Saturday go to the farmers market it's

1:43:39 ↗ our programming staff doing amazing work

1:43:42 ↗ the park maintenance team what they've

1:43:43 ↗ done to the grounds at Pickering Barn

1:43:46 ↗ such an inviting space um it's just a a

1:43:50 ↗ great um example of of what we do um on

1:43:54 ↗ an equity standpoint this is the first

1:43:56 ↗ year that we added both um EBT and snap

1:44:00 ↗ match those are State um um programs

1:44:04 ↗ that uh really align and encourage

1:44:06 ↗ access to healthy local food um those

1:44:10 ↗ programs have both been instituted and

1:44:13 ↗ had um huge participation both from

1:44:16 ↗ participants but also it requires our

1:44:18 ↗ vendors to be willing Partners um in

1:44:21 ↗ that so

1:44:24 ↗ close to 5,000 in fact well now this

1:44:28 ↗ next Saturday is our last Farmers Market

1:44:30 ↗ of the Season we're well over $5,000

1:44:34 ↗ and and funds redeemed through that

1:44:38 ↗ through that program so Pickering Barn

1:44:41 ↗ staff does great great work um also at

1:44:44 ↗ the barn as the photo suggests uh that

1:44:47 ↗ is a a space that we really wanted to be

1:44:50 ↗ intentional about um diversifying how

1:44:53 ↗ the barn is rented and it's been really

1:44:55 ↗ really cool to see just a variety of

1:44:58 ↗ rentals the types of rentals 93 bookings

1:45:01 ↗ um as of the time we did this till the

1:45:03 ↗ end of summer um we'll be well over a

1:45:06 ↗ 100 bookings uh throughout the

1:45:09 ↗ throughout the calendar year at Turing

1:45:11 ↗ bar for all variety of events and

1:45:13 ↗ programs it really is an iconic an

1:45:16 ↗ iconic building for isqua and it should

1:45:19 ↗ be used by the public in in a wide

1:45:21 ↗ variety of of way

1:45:24 ↗ transitioning to one of our other

1:45:26 ↗ facilities the the bomes pool um much

1:45:29 ↗ like our camps again it could be a badge

1:45:31 ↗ of honor to say wow we're we know we

1:45:34 ↗ book some lessons in three minutes um

1:45:37 ↗ but again not the best customer service

1:45:40 ↗ experience that we want so um Zach and

1:45:44 ↗ the pool team did an amazing job also of

1:45:47 ↗ how do we add capacity uh to a a

1:45:49 ↗ burgeoning very popular swim lesson

1:45:52 ↗ program

1:45:53 ↗ um summer numbers um again U showed a

1:45:58 ↗ record 2023 of 900 plus registrations

1:46:01 ↗ for swim lessons we to 1,200 uh this

1:46:04 ↗ this summer so again speak to speaks to

1:46:07 ↗ some great work by uh our staff uh

1:46:10 ↗ that's well over 50 lifeguards and

1:46:13 ↗ part-time instructors that we hire um

1:46:17 ↗ Katie's familiar in the swim community

1:46:19 ↗ with many of those employees we hire um

1:46:22 ↗ um it's it's really really important

1:46:25 ↗ intentional work um in hiring and

1:46:27 ↗ training those lifeguards and and swim

1:46:29 ↗ instructors

1:46:30 ↗ and much like Camp staff and I think you

1:46:33 ↗ guys have heard me say this before we're

1:46:35 ↗ often a first employer to many teenagers

1:46:38 ↗ that's a program in and of itself and is

1:46:41 ↗ is launching and teaching kids to be a

1:46:43 ↗ great employee um and be responsible and

1:46:47 ↗ both the pool staff and the and the

1:46:50 ↗ community center staff just do a

1:46:52 ↗ fantastic job with that not to be

1:46:55 ↗ outdone on the on the park side of

1:46:57 ↗ things um some of you have hopefully

1:47:00 ↗ seen as you've gone around town our new

1:47:02 ↗ our new signage our new Trail signage

1:47:05 ↗ example here at the readio trail as well

1:47:07 ↗ as some of our Park signs that have

1:47:09 ↗ gotten updated great job by the park Ops

1:47:12 ↗ team instituting that um as we talked

1:47:16 ↗ about Park plan and as we've talked

1:47:17 ↗ about urban forestry what's the rate

1:47:19 ↗ with which we will be changing out signs

1:47:21 ↗ out will be really dependent on budget

1:47:23 ↗ availability but we hope um as through

1:47:27 ↗ the coming years we'll we'll see more

1:47:29 ↗ and more of these signs and the

1:47:31 ↗ standardization of of signage uh

1:47:33 ↗ throughout the throughout the

1:47:35 ↗ system another project that the teams

1:47:38 ↗ LED and done a great job with working

1:47:40 ↗ very closely with our Cemetery board but

1:47:42 ↗ um certainly a shout out to the parkops

1:47:44 ↗ team um a number of years ago pre

1:47:48 ↗ pandemic uh we took a really hard look

1:47:50 ↗ at the cemetery and the cemetery fumed

1:47:52 ↗ the fact that that cemetery is getting

1:47:54 ↗ really close to capacity and yet the

1:47:56 ↗ cemetery fund isn't as healthy as we

1:47:58 ↗ would want it to be to to be able to

1:48:00 ↗ sustain maintenance uh so we've really

1:48:03 ↗ started to look at creative ways to add

1:48:05 ↗ capacity within the existing footprint

1:48:07 ↗ of the cemetery this is a one example of

1:48:10 ↗ that where we created a a colian plaza

1:48:15 ↗ um and did a first installation here uh

1:48:18 ↗ there'll be room for expansion uh this

1:48:20 ↗ is in the lower Cemetery uh but as a

1:48:23 ↗ cemetery fund is really meant to

1:48:24 ↗ function as an Enterprise we'll wait for

1:48:27 ↗ these col area to get the

1:48:30 ↗ 70% um capacity um sold um and then

1:48:34 ↗ we'll add some additional columber

1:48:38 ↗ capacity to that area so Rick still our

1:48:40 ↗ Park ops manager has done a great job of

1:48:43 ↗ working with the cemetery board on that

1:48:45 ↗ that

1:48:46 ↗ project also just overall some great

1:48:49 ↗ work done by Park Ops please take a

1:48:51 ↗ minute in the memo to see just some of

1:48:53 ↗ the fun um data when you really look at

1:48:55 ↗ the volume of work that our team does

1:48:59 ↗ well over 200 Park sh shelter

1:49:01 ↗ reservations those don't just happen we

1:49:03 ↗ have to um s of manage and and maintain

1:49:07 ↗ those um larger weekend Sports

1:49:10 ↗ tournaments that we're seeing happening

1:49:12 ↗ within our systems both lacrosse and

1:49:14 ↗ baseball and softball always great to

1:49:16 ↗ see um the amount of fence that was

1:49:20 ↗ done uh the Trail repair work that we've

1:49:24 ↗ been able to do with with some of our

1:49:25 ↗ Capital Trail repair program um great

1:49:29 ↗ work there we talked a little bit

1:49:31 ↗ earlier tonight about trees um 2,000

1:49:34 ↗ trees planted this summer over 800 trees

1:49:37 ↗ pruned uh throughout the system that's a

1:49:40 ↗ really really important work in terms of

1:49:42 ↗ not only looking at the canopy within

1:49:44 ↗ our our city but the health of the

1:49:46 ↗ canopy within our within our

1:49:50 ↗ city last couple slides here Park

1:49:53 ↗ planning related updates um excited to

1:49:55 ↗ say Hillside Park is under construction

1:49:58 ↗ well under construction um there's a

1:50:01 ↗ couple photos from the the site uh as

1:50:04 ↗ the new play area in the corner of the

1:50:07 ↗ the field is really starting to take

1:50:08 ↗ shap um a couple photos there of the the

1:50:12 ↗ new trail that we've cut in um along the

1:50:15 ↗ buffer area so this is uh really

1:50:17 ↗ removing that age-old conflict of

1:50:19 ↗ neighbors wanting to get access to the

1:50:21 ↗ park cutting through the culac of the

1:50:24 ↗ cemetery and through gravestones this

1:50:27 ↗ allows for a little more respectful um

1:50:30 ↗ access to Hillside Park um the field and

1:50:34 ↗ the Field improvements um the drainage

1:50:37 ↗ is all in we just us did the seating uh

1:50:40 ↗ the contractor did the seating late last

1:50:42 ↗ week uh we're now waiting for um like

1:50:45 ↗ we're talking about with with u benches

1:50:49 ↗ um supply of of playground equipment

1:50:51 ↗ waiting for that to to show up but when

1:50:54 ↗ all is said and done and grass is in

1:50:57 ↗ really excited for a a great

1:50:59 ↗ neighborhood party um as we um as we

1:51:02 ↗ reopen that Park um next

1:51:08 ↗ spring and then our other big Capital

1:51:11 ↗ project our plazas project The

1:51:14 ↗ Pedestrian Plaza and Senior Center Plaza

1:51:17 ↗ um little bit of a of a blip we're

1:51:19 ↗ hoping to be opening bids today we had a

1:51:22 ↗ a small administrative item we caught so

1:51:25 ↗ we're going to be opening bids we let

1:51:27 ↗ all of our contractors know we're going

1:51:28 ↗ to open bids this Friday um again

1:51:32 ↗ continues to be a lot of excitement

1:51:34 ↗ amongst the Contracting Community for

1:51:35 ↗ this project so very encouraged we'll

1:51:38 ↗ open bids on Friday um and then take

1:51:42 ↗ this for bid award to City Council on

1:51:44 ↗ October 7th um know Council Community

1:51:49 ↗ are pretty excited about this project

1:51:50 ↗ too um we'll look at be doing some type

1:51:53 ↗ of a ribbon cutting not a ribbon cutting

1:51:56 ↗ a groundbreaking got to do the

1:51:57 ↗ groundbreaking before the ribbon cutting

1:51:59 ↗ um but a ground breaking uh this fall uh

1:52:03 ↗ with an anticipated opening of this new

1:52:06 ↗ space late spring early summer next year

1:52:09 ↗ so a lot happening excited to get both

1:52:13 ↗ of those projects through permitting and

1:52:15 ↗ now looking um head long into into

1:52:19 ↗ construction of both of those so very

1:52:21 ↗ very busy summer

1:52:23 ↗ again an amazing amazing staff in parks

1:52:26 ↗ and Community Services I'm happy to

1:52:28 ↗ answer us any questions you might have

1:52:30 ↗ but um I'm just proud of a team that

1:52:33 ↗ that continually makes some some pretty

1:52:36 ↗ amazing investments into your uh into

1:52:38 ↗ your Park

1:52:46 ↗ system

1:52:48 ↗ next I heard very good feedback about

1:52:50 ↗ the new CIT program so oh yes you know

1:52:55 ↗ my kids age group is at Middle School

1:52:57 ↗ like CIT age group

1:52:59 ↗ so were big fans of not having to commit

1:53:02 ↗ to an entire summer but still letting

1:53:04 ↗ them have a couple weeks to do it so

1:53:06 ↗ that's great so CIT is our Council and

1:53:08 ↗ training program thank you Marlene

1:53:10 ↗ you're you're right so within our summer

1:53:12 ↗ day camps uh it's really a great

1:53:14 ↗ opportunity for those early teens a

1:53:17 ↗ pre-t group to get a taste of

1:53:19 ↗ responsibility and still have a camp

1:53:21 ↗ experience

1:53:23 ↗ but really sort of be on the other side

1:53:25 ↗ of the curtain and helping us deliver

1:53:28 ↗ deliver the program

1:53:30 ↗ so 38 I believe we had 38 cits

1:53:34 ↗ throughout the summer this year yeah

1:53:37 ↗ just an ADOT from me first of all yeah

1:53:41 ↗ six-year-old daughter went to six

1:53:42 ↗ different camps only one I just you said

1:53:46 ↗ that was the

1:53:49 ↗ pirate it's great to hear

1:53:53 ↗ the six-year-old it must have been

1:53:54 ↗ Kinder Camp yeah yeah could you only get

1:53:58 ↗ into one

1:54:08 ↗ Camp that's great thank you

1:54:12 ↗ both well I I have to say that um jaob

1:54:15 ↗ two trees that's that's just been

1:54:17 ↗ phenomenal I was out walking the dog and

1:54:19 ↗ my husband on Sunday and somebody an

1:54:23 ↗ older couple that was coming up as we

1:54:25 ↗ were we were coming down the RoR Trail

1:54:27 ↗ already from it and by kind of by the

1:54:30 ↗ community center and then there was a

1:54:32 ↗ couple that asked us oh where's this

1:54:34 ↗ Troll and how far is it and you know

1:54:37 ↗ because people don't you know really

1:54:39 ↗ know I'm like you will not be

1:54:41 ↗ disappointed it's not very far to do it

1:54:44 ↗ you know but it was I was surprised even

1:54:46 ↗ how proud of it was every time I go it

1:54:49 ↗ seems like there's always people knowing

1:54:51 ↗ about and one thing too that I really

1:54:53 ↗ appreciate is how clean the trail has

1:54:56 ↗ been kept because as we all know those

1:54:59 ↗ of us who've been here a while and not

1:55:01 ↗ always been a very clean Trail so um I

1:55:04 ↗ just think it's such a great he's just

1:55:07 ↗ been such a wonderful part of our

1:55:09 ↗ community you

1:55:11 ↗ know thanks thanks for that and you're

1:55:14 ↗ right what its location was very

1:55:16 ↗ intentional um and you're right not too

1:55:19 ↗ long ago 3 days 10 20

1:55:23 ↗ you know a dozen years ago that portion

1:55:25 ↗ of the raineer trail did not feel

1:55:27 ↗ comfortable and welcoming and it's been

1:55:29 ↗ really really cool to see that begin to

1:55:32 ↗ change and and I I think you know the

1:55:35 ↗ location of our future Dog Park public

1:55:38 ↗ art down there all of that really

1:55:39 ↗ creating that natural surveillance and

1:55:42 ↗ that positive the positive recreational

1:55:44 ↗ use corre really makes those that want

1:55:47 ↗ to do unsanctioned things uncomfortable

1:55:52 ↗ so I just um it just makes me feel proud

1:55:55 ↗ because he you are telling somebody to

1:55:57 ↗ your point Jeff of people visiting out

1:56:00 ↗ out of

1:56:01 ↗ town you're almost there get a j you

1:56:05 ↗ won't be

1:56:07 ↗ disappointed yeah it's just very very

1:56:08 ↗ positive it is that's

1:56:13 ↗ great well thank you

1:56:16 ↗ all you

1:56:18 ↗ Chris so next item is the reports uh

1:56:21 ↗ Jeff do you have a director's

1:56:23 ↗ report a a really really quick one

1:56:26 ↗ looking at time um you maybe have heard

1:56:29 ↗ um and it was mentioned a little bit

1:56:31 ↗ earlier we're in the midst of budget

1:56:33 ↗ process that would be our 2025 2026 uh

1:56:37 ↗ next planal budget um interim Finance

1:56:41 ↗ director Andrew Snider last Monday night

1:56:43 ↗ did it gave up I think a really good

1:56:45 ↗ overview of some of the strains and the

1:56:47 ↗ issues that we're uh needing to come to

1:56:50 ↗ grips with she gave that update to the

1:56:51 ↗ city council

1:56:53 ↗ gives good context there's a variety of

1:56:55 ↗ reasons why we are in a really hard

1:56:58 ↗ operating budget Point um as departments

1:57:02 ↗ were being asked to look at reductions

1:57:04 ↗ looking at creative ways to um either

1:57:08 ↗ reduce or modify how we provide some

1:57:10 ↗ services in some cases having to look at

1:57:13 ↗ what some staff reductions uh would

1:57:15 ↗ really look like so hard hard time um I

1:57:19 ↗ don't have details um the plan is for

1:57:23 ↗ the mayor to present um her proposed

1:57:25 ↗ budget to city council the details of it

1:57:28 ↗ probably late October um so probably at

1:57:32 ↗ our October Park board meeting we'll be

1:57:33 ↗ able to share with you what it might

1:57:35 ↗ mean what that looks like for um our

1:57:38 ↗ department um know that much like summer

1:57:41 ↗ we remain committed to whatever the

1:57:44 ↗ investment level is uh for investments

1:57:47 ↗ into our our Parks programs and and park

1:57:51 ↗ space es uh we will be really good

1:57:54 ↗ stewards of those uh Investments so more

1:57:57 ↗ to come and

1:58:00 ↗ budget awesome thank you okay and then

1:58:03 ↗ uh for my report we're going to pass on

1:58:05 ↗ that and we're gonna move into other

1:58:07 ↗ business we have one I think fairly

1:58:09 ↗ quick item to discuss uh Nicholas Lee

1:58:14 ↗ has respectfully resigned he's got a new

1:58:17 ↗ position now I can't remember where it

1:58:19 ↗ is but maybe with like city of Ron and

1:58:22 ↗ so he's he's gota shift his H focus

1:58:26 ↗ elsewhere and Jeff and HTI if you can

1:58:29 ↗ let us all know what that means for us

1:58:32 ↗ uh as a board yeah so um yes Nicholas

1:58:36 ↗ Lee has has moved to some other work

1:58:40 ↗ though is excited to re-engage with the

1:58:42 ↗ board as needed um which is always a

1:58:45 ↗ great thing to hear from our former

1:58:46 ↗ members um so that position actually

1:58:49 ↗ right now is going to just stay vacant

1:58:51 ↗ um because we have enough really great

1:58:53 ↗ engagement from all of our members

1:58:55 ↗ including our alternate members so thank

1:58:57 ↗ you um so I had a conversation with the

1:58:59 ↗ city clerk's office and they felt like

1:59:01 ↗ it made sense to sort of keep that

1:59:02 ↗ position open through the remainder of

1:59:05 ↗ um this cycle and then when they do Rec

1:59:08 ↗ the next recruitment cycle that position

1:59:10 ↗ will be up for a a recruitment to then

1:59:12 ↗ fill um so uh and if I'm not mistaken

1:59:16 ↗ the term was to expire next year so it

1:59:19 ↗ would it would be presented as a

1:59:23 ↗ so the recruitment the next recruitment

1:59:25 ↗ is February is when all the board

1:59:28 ↗ recruitments are and so it would be just

1:59:30 ↗ recruiting for a a

1:59:33 ↗ full-term position

1:59:36 ↗ but yeah it might be filling for one

1:59:39 ↗ year and then a full year but I'll have

1:59:43 ↗ to look C CL

1:59:46 ↗ rules yeah I'll wait to see what they

1:59:48 ↗ think but the position will stay vacon

1:59:51 ↗ um until we do that next recruitment

1:59:52 ↗ cycle um but if you have friends that

1:59:55 ↗ are interested in joining a for let them

1:59:57 ↗ know that that recruitment CLE will be

1:59:58 ↗ starting in February and um for any of

2:00:01 ↗ our alternates that are interested in

2:00:03 ↗ that full-time position um we'll we'll

2:00:05 ↗ have a conversation Clos to that

2:00:07 ↗ recruitment CLE um and then I have one

2:00:09 ↗ little small update for our youth

2:00:11 ↗ members that usually come and represent

2:00:14 ↗ um for the park board there is a lot of

2:00:17 ↗ interest from the rest of the board to

2:00:18 ↗ sort of offer that opportunity to more

2:00:21 ↗ than just the two that have been coming

2:00:22 ↗ to our meetings for the last two years

2:00:24 ↗ um and so I'm actually going to their

2:00:26 ↗ November meeting I believe to talk to

2:00:29 ↗ the group about this opportunity um so

2:00:32 ↗ potentially at our meeting but more

2:00:34 ↗ likely at our January meeting we will

2:00:36 ↗ have um some new youth Advisory board

2:00:38 ↗ members joining us at for Park

2:00:44 ↗ Board okay um anyone else have any other

2:00:48 ↗ business they'd like to discuss

2:00:54 ↗ I'm seeing no around the

2:00:57 ↗ room okay then with that look at that

2:01:00 ↗ 902 um I will adjourn the meeting the

2:01:03 ↗ meeting is adjourned thank you all thank

2:01:07 ↗ you

2:01:10 ↗ Ryan thank you

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (10)

Chris Kovac, Chair (Virtual)

Marlene Waxse

Katie Bell

David Liu

Ryan Olson (Virtual)

Brenda Spears

Paul Adair, Alternate, Acting as Regular

Member

Martha Ginthner, Alternate, Acting as

Regular Member

Staff (4)

Jeff Watling, Director

Hasanthi Hoglund, Department Operations Specialist

Dan Hintz, Urban Forest Supervisor

Chris Peiffer, PlanIt Geo Consultant

Excused

Andrew Eliquen

Tim Motley

Mari Stevens

Recommendations & actions (6)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

a) Minutes of August 26, 2024 There being no corrections, the minutes were approved as presented.
Then Urban Forest Supervisor, Dan Hintz, and PlanIt Geo Consultant, Chris Peiffer reviewed the plan progress to date and led the board through recommended action and next steps.
Nothing is binding. • Questions on the recommended number of arborists for the city?
Following discussion and questions, Chair Kovac motioned to move forward the draft Urban Forest Management Plan for City Council Adoption given clarification based on this conversation.
Donation Bench Program Update, (D,A) Presented by: Hasanthi Hoglund, Department Operations Specialist Department Operations Specialist, Hasanthi Hoglund led the board through some recommended updates to the Bench…
Following discussion and questions, Brenda Spears motioned to recommend moving forward the changes to the Donation Bench Program for City Council to review and adopt.