Equity Board · Wednesday, October 4, 2023 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of September 6, 2023 meeting

packet pp.3–6

▶ Watch from 6:26 Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 09-06-23 Equity Board Minutes Page [0000] CITY OF ISSAQUAH Equity Board 6:00 PM Steelhead Room, 235 1st Ave. September 6, 2023 MINUTES SE, Issaquah

5. AGENDA ITEMS

Comprehensive Plan Update - Policy Discussion (D)

45 min · Holly Keeton, Senior Planner · packet pp.7–54

Topics: Land Use

▶ Watch from 6:00 Open packet at p.7 ↗

Staff report:

Comprehensive Plan Periodic Update OCTOBER 4, 2023 | EQUITY BOARD S T E P H E N PA D UA , LO N G R A N G E P L A N N I N G M A N A G E R

6. OTHER BUSINESS / ANNOUNCEMENTS

Diversity, Equity, Inclusion, and Belonging Glossary of Terms (D)

30 min · Dale Markey-Crimp, Assistant to the City Administrator

Topics: Equity

▶ Watch from 1:45:25

2701 segments .txt ↗

0:02 ↗ of the equity board to order at 6:02 p.m

0:07 ↗ due to the hybrid format of today's

0:09 ↗ meeting I'd like to start by providing

0:11 ↗ some

0:12 ↗ guidelines uh this is a reminder that

0:14 ↗ the meeting is being recorded and that

0:17 ↗ we have live Spanish interpretation

0:19 ↗ happening in the background we have

0:21 ↗ participants in tting in person and

0:23 ↗ others who may be attending by computer

0:26 ↗ or by phone for all meeting attendees

0:29 ↗ please speak clearly and pause

0:31 ↗ frequently state your name each time

0:34 ↗ before speaking if applicable mute your

0:36 ↗ microphone when not speaking if having

0:39 ↗ technical issues try joining the meeting

0:42 ↗ by using a different device like a

0:44 ↗ smartphone or tablet or use the call-in

0:47 ↗ information and the meeting invitation

0:49 ↗ to call into the

0:51 ↗ meeting okay and with that uh I guess

0:56 ↗ Dale do we have any um absences or

1:01 ↗ excused absences we do we have a we have

1:04 ↗ excused absences this evening um Helen

1:07 ↗ is not going to be joining us this

1:08 ↗ evening uh the same reason that she's

1:11 ↗ communicated to Monica previously um and

1:14 ↗ will not be in attendance tonight also

1:16 ↗ Ry manahan will not be in attendance

1:18 ↗ tonight Ray is away on business this is

1:20 ↗ an excused absence um and Shay uh will

1:25 ↗ also not be here this evening this is an

1:27 ↗ excused absence uh we have a few people

1:30 ↗ that are we have at least one person

1:31 ↗ who's in transit um so Tony should be

1:35 ↗ joining us um I've not heard back from

1:39 ↗ lucrea if she's planning to join this

1:41 ↗ evening I don't know if you had any

1:43 ↗ other communication from folks ahead of

1:45 ↗ time no I do not

1:48 ↗ okay okay so then shall we do roll

1:52 ↗ call and D could you help with that

1:56 ↗ absolutely this is also my first time

1:58 ↗ on

2:01 ↗ we start with uh Christina

2:09 ↗ abon hi he

2:13 ↗ everyone Laura

2:15 ↗ Gilmore

2:17 ↗ present is accent luia is not

2:22 ↗ online Nema is abent Tony

2:26 ↗ Curry I am here sorry I'm having

2:29 ↗ problems with my camera right now no

2:32 ↗ worries Tony glad to have you Ray is

2:35 ↗ absent Shay Fleming is absent pry modon

2:40 ↗ here Cari you're gonna tell me what your

2:42 ↗ last name I'm gon Cas

2:46 ↗ cash and Kelly M yeah excellent we have

2:51 ↗ for

2:53 ↗ great and now we'll move into public

2:56 ↗ comments I know uh we have at least one

2:59 ↗ uh person for public comments do you

3:01 ↗ know if there are other notes we did not

3:04 ↗ receive any um other uh we did not

3:07 ↗ receive any emails ahead of today and we

3:08 ↗ did not receive any other requests for

3:10 ↗ public comment ahead of the

3:12 ↗ meeting okay uh let's see so I'm looking

3:16 ↗ at if there's any instructions I should

3:18 ↗ be providing um I'm guessing not so if

3:23 ↗ you would like to please come

3:25 ↗ on yes yeah okay it's pleasure to sit

3:30 ↗ down with you I'm Ted Lucas live here in

3:33 ↗ isqua for several many years since 2013

3:36 ↗ now been here a long time on Newport Way

3:39 ↗ and uh I'm a member of the bahai

3:41 ↗ community as you know and we're here to

3:44 ↗ actually have the physical

3:46 ↗ handout date place and time for the next

3:49 ↗ Community Building social which many of

3:51 ↗ you know about some of you may not and

3:54 ↗ the idea is just to have a forum and

3:56 ↗ have it very friendly with a pot lock

3:58 ↗ dinner um um and usually a theme all

4:01 ↗ about community building in this case

4:03 ↗ it'll be about celebrating service to

4:05 ↗ community community service we all do

4:07 ↗ that and it's a wonderful thing and uh

4:10 ↗ Kim whis Weiss I'm not sure I've better

4:12 ↗ once and she's with his a Comm

4:14 ↗ nourishing Network to kind of be a I

4:18 ↗ don't know a good example of community

4:21 ↗ service and opportunities and to share

4:23 ↗ opportunities that'll be the you know 30

4:25 ↗ or 40 minute conversation topic sharing

4:27 ↗ opportunities for community service and

4:29 ↗ in our town of Isa and so on and then a

4:32 ↗ little bit of music and art and just

4:33 ↗ playing social which is a great

4:35 ↗ opportunity I know the equity board

4:36 ↗ members have found to have contact and

4:38 ↗ just talk with people hear is a cloth

4:41 ↗ from many different backgrounds so with

4:43 ↗ pleasure inviting you uh any questions

4:46 ↗ there's a phone number there at the

4:47 ↗ bottom and there's an address it's in a

4:49 ↗ family home which is big enough for

4:50 ↗ everybody and it's always u a pleasure

4:53 ↗ and a lot of fun so um look forward to

4:56 ↗ per seeing you in the cut the ideas not

4:58 ↗ only for your myself but to invite

5:00 ↗ others naturally including U teenagers

5:03 ↗ we're trying to get young people young

5:05 ↗ adults to join us and have these

5:06 ↗ conversations also so look forward if

5:08 ↗ you you're able to join us still a few

5:11 ↗ weeks away on October 28th that's a

5:13 ↗ Saturday and uh I to one of you one of

5:16 ↗ us will send you an email so you can

5:17 ↗ distribute an email kind of reminder

5:20 ↗ about this a little bit later should it

5:22 ↗ be for you

5:24 ↗ or uh if you don't have B address I'm

5:27 ↗ happy to to share with them then

5:32 ↗ thank you I have a question yeah uh do

5:36 ↗ we bring food is a problem well yes you

5:38 ↗ can okay I would definitely not say no

5:41 ↗ okay that sounds good I just but please

5:44 ↗ do if you'd like of these invitations

5:47 ↗ thank you thank

5:50 ↗ you okay I just want to do a quick check

5:52 ↗ I don't see anyone else around for

5:54 ↗ public

5:57 ↗ comments okay so we will move to the

6:00 ↗ next agenda item which is the approval

6:02 ↗ of

6:03 ↗ minutes and um I would like to invite

6:07 ↗ the board now if they haven't already to

6:09 ↗ uh take review the the minutes from our

6:13 ↗ uh

6:15 ↗ September six sixth session and see um

6:19 ↗ let's see it want you maybe to take two

6:22 ↗ minutes to review and then I would like

6:24 ↗ to ask a member to make a motion to

6:26 ↗ approve the minutes so let's pause for

6:29 ↗ SEC or a

6:58 ↗ minute

7:17 ↗ okay I

7:19 ↗ think trying to see if anyone's eyes are

7:22 ↗ still looking like they're

7:25 ↗ reading uh let's see do we have a motion

7:29 ↗ to

7:32 ↗ approve or would anyone I guess I think

7:35 ↗ there's first a motion and then if then

7:38 ↗ we can ask if there's discussion so we

7:40 ↗ first see that

7:44 ↗ motion sure motion to approve thank you

7:48 ↗ c um do does anyone have any comments or

7:52 ↗ discussion on these

7:55 ↗ minutes oh I'm sorry second second can I

7:59 ↗ second I I keep forgetting these rules

8:02 ↗ because I am an alternate yes but if

8:04 ↗ you're in person then I think and

8:06 ↗ they're not and they're not okay okay

8:08 ↗ thank you so then I could have made the

8:09 ↗ motion too all

8:11 ↗ right okay so we have the motion we have

8:14 ↗ the second so any

8:19 ↗ discussion so I actually have a a point

8:23 ↗ that I would like to discuss really

8:25 ↗ quickly and it's related to the um the

8:29 ↗ the first part of the agenda responding

8:31 ↗ to public comments actually no it's not

8:35 ↗ it's in the

8:40 ↗ um let's see okay it's in the other

8:44 ↗ business and it's the discussion of the

8:47 ↗ July joint meeting with the economic

8:49 ↗ Vitality commission and I recall so

8:52 ↗ there's a statement here uh making the

8:55 ↗ optional Equity training be mandatory

8:58 ↗ for all members as a

9:00 ↗ prequisite and I think I

9:04 ↗ heard I don't know if I should name them

9:06 ↗ someone make a stronger statement about

9:08 ↗ it and so I just wanted to check to see

9:10 ↗ if someone wanted a stronger statement

9:12 ↗ rather than prerequisite in the

9:21 ↗ minute anyone feeling like a stronger

9:24 ↗ statement there I think I did suggest

9:26 ↗ that it'd be mandatory and so don't know

9:29 ↗ if there was something else that

9:30 ↗ happened I can't remember this time but

9:32 ↗ I think I had made the suggestion that

9:35 ↗ all um all people on commissions have uh

9:40 ↗ be part of their meetings and agenda

9:43 ↗ items to have trainings done during that

9:45 ↗ time because we for example we can have

9:48 ↗ a recommended glossery but is anyone

9:50 ↗ actually going to read it if it's an

9:52 ↗ optional item or will everyone be

9:54 ↗ reading it if it's

9:56 ↗ optional okay so I guess and Laur I was

10:00 ↗ referencing your comment so I'm glad you

10:02 ↗ said something did you want a stronger

10:04 ↗ statement than what's listed

10:06 ↗ here or does this reflect your comment

10:09 ↗ do you do you feel comfortable with how

10:10 ↗ it's reflected here I think I was

10:12 ↗ confused because it said they discussed

10:14 ↗ making the recommendation so I don't

10:15 ↗ know if it was me making the

10:17 ↗ recommendation and if everybody else

10:19 ↗ agreed and so I left it alone because I

10:22 ↗ wasn't sure if other people were in

10:24 ↗ agreement that about this because this

10:27 ↗ is a summary of what we as a group have

10:30 ↗ decided I know that was my opinion so I

10:33 ↗ don't know if we need to maybe table

10:35 ↗ this and then have a conversation again

10:37 ↗ to see if this needs to be a stronger

10:40 ↗ statement or if it's just my opinion

10:42 ↗ within the

10:44 ↗ group okay I think to me I just wanted

10:46 ↗ to make sure it

10:48 ↗ reflected the statement that you were

10:51 ↗ making so okay and then I see Tony's got

10:56 ↗ his hand raised yes I was just actually

10:59 ↗ just going to agree with Lorna and um

11:01 ↗ you know I'm not sure if we need to have

11:03 ↗ a second conversation about it but yeah

11:05 ↗ something stronger to that does state

11:08 ↗ that um it should be a

11:11 ↗ requirement so I think that might be

11:14 ↗ a a Rec a formal recomend so we might

11:17 ↗ have to discuss yes making a formal

11:20 ↗ recommendation yes on that okay so so it

11:24 ↗ sounds like what's in the minutes

11:25 ↗ reflects that statement and then we've

11:29 ↗ probably want some follow up on that

11:32 ↗ then

11:33 ↗ okay cool just wanting to check thank

11:36 ↗ you thank you

11:37 ↗ Cy okay so uh so I think we resolved

11:40 ↗ that were there any other items for

11:42 ↗ discussion on these minutes so I'm not

11:44 ↗ hearing any change

11:48 ↗ need

11:50 ↗ okay so

11:52 ↗ then I'm looking at my

11:55 ↗ script okay so I think with that we we

11:58 ↗ don't have any edits to suggest to the

12:00 ↗ minutes and

12:03 ↗ so uh let's see and there are there any

12:05 ↗ objections to approve the minutes as

12:10 ↗ presented okay then I think I will

12:13 ↗ consider I will proceed to consider the

12:16 ↗ minutes approved as

12:19 ↗ presented

12:22 ↗ great okay so the next item is a staff

12:27 ↗ report

12:30 ↗ um

12:31 ↗ and just that the only staff report we

12:34 ↗ have is that we have to we should make a

12:36 ↗ a very quick formal statement um I know

12:39 ↗ we've communicated to the board but I

12:40 ↗ wanted to give you the opportunity to

12:41 ↗ make a formal statement about our yeah

12:45 ↗ absolutely um board members I know that

12:47 ↗ he received an email from me uh in the

12:49 ↗ last few weeks and I was excited to to

12:52 ↗ share with you that we have a brand new

12:55 ↗ assistant of the city administrator in B

12:57 ↗ market Crim um she is just amazing we

13:00 ↗ are lucky to have her and with her new

13:03 ↗ role with her new position comes also a

13:05 ↗ new role um the the staff liazon role uh

13:10 ↗ transitions to to her new position so

13:14 ↗ while I'm half sad half excited I'm

13:17 ↗ definitely super excited that the the

13:20 ↗ the role of the equity board Le on ship

13:22 ↗ moves into the executive uh office and

13:25 ↗ then absolutely Dale is is an amazing

13:27 ↗ professional to have have um while I'm

13:30 ↗ going to remain and focus on my actual

13:32 ↗ job Human Services um I have plenty of

13:36 ↗ things to do there and I will continue

13:38 ↗ of course in human services you always

13:41 ↗ uh focus on on uh equity and um making

13:46 ↗ sure that those who um are at margins

13:49 ↗ are included and and have what they need

13:51 ↗ so I I hope we are not going to be

13:54 ↗ strangers to one another um but I'm just

13:57 ↗ excited and thank you thank you so much

13:59 ↗ for all your work I've been privileged

14:01 ↗ to be part of this since the Human

14:03 ↗ Services Commission started first

14:04 ↗ working on on what should the role of

14:07 ↗ residents be in the city's Equity

14:09 ↗ initiatives we had Ted Lucas and and his

14:13 ↗ group and many other community members

14:15 ↗ part of this journey for the last three

14:17 ↗ years so um I'm happy for the new stage

14:20 ↗ in this and so with that as you saw

14:23 ↗ you've been communicating with d for the

14:25 ↗ last few weeks and and she's uh here

14:27 ↗ tonight but yeah

14:30 ↗ so thank you on my end and B

14:32 ↗ congratulations and thank you for all

14:33 ↗ your work

14:35 ↗ and you're absolutely amazing hands so

14:39 ↗ we are really really lucky to have her

14:42 ↗ yeah and thank you Monica I mean there's

14:44 ↗ some Applause some silent Applause

14:46 ↗ happening from our virtual attendees um

14:49 ↗ big shoes to fill but also really

14:52 ↗ excited for the work really passionate

14:54 ↗ about this particular board um and

14:57 ↗ getting to be with you all and and

14:59 ↗ although Monica might not staff this

15:01 ↗ meeting she'll certainly be back um to

15:04 ↗ present and to uh seek the guidance of

15:06 ↗ this group and a partnership of this

15:08 ↗ group so um yeah grateful for you Monica

15:12 ↗ St here thank

15:15 ↗ you with that we can transition into uh

15:18 ↗ our agenda items okay great well and

15:21 ↗ thank you so much Monica for the number

15:24 ↗ of years you've spent really growing the

15:26 ↗ board and supporting the board it's an

15:29 ↗ honor to work with

15:35 ↗ you we look forward to working with Dale

15:38 ↗ thank you Dale for picking up the role

15:41 ↗ and and I'd like to say that the move

15:42 ↗ feels I mean they miss you and welcome

15:45 ↗ you however it feels like a step forward

15:49 ↗ for the organization as a whole and that

15:53 ↗ could be a really important step right

15:57 ↗ opportunities and challenges

16:03 ↗ agree okay with that we'll move on to

16:07 ↗ the next agenda item which is the

16:09 ↗ comprehensive Plan update policy

16:11 ↗ discussion and um I guess D is there any

16:14 ↗ opening you would like to make before

16:16 ↗ handing it over I guess before handing

16:18 ↗ it over to Stephen I'd just like to say

16:21 ↗ and you'll experience this when Holly

16:22 ↗ steps up as well this evening we have a

16:25 ↗ really uh exciting plan and development

16:30 ↗ focused evening uh it was nice that we

16:33 ↗ were able to couple these two uh

16:35 ↗ discussions together as I think uh

16:38 ↗ getting into the planning world is

16:41 ↗ something that takes me a minute or two

16:43 ↗ to or years to get my brain space in the

16:47 ↗ right place so we'll have two we have

16:48 ↗ two items this evening comprehensive

16:50 ↗ Plan update and a discussion of

16:52 ↗ community Planning and Development

16:54 ↗ approach to noticing um as it pertains

16:57 ↗ to the use of the um Equity framework

16:59 ↗ questions so with that I'll turn it over

17:02 ↗ to Stephen thank you Dale so um for

17:06 ↗ everyone's been my name is Stephen Padu

17:08 ↗ I'm the longrange planning manager for

17:10 ↗ the city and so my team is tasked with a

17:14 ↗ lot of the long range uh projects for

17:16 ↗ the city whether it's planning documents

17:18 ↗ policies any development regulations um

17:21 ↗ we work with a lot of the other

17:23 ↗ departments to help formulate updates to

17:25 ↗ our code as well as our planning

17:27 ↗ documents so I think I'm sharing my

17:30 ↗ screen now

17:32 ↗ yes um there's a lot to cover in terms

17:35 ↗ of what the comprehensive plan is I

17:37 ↗ don't know everybody's experience when

17:39 ↗ it comes to this planning document

17:41 ↗ please feel free to ask questions as I'm

17:43 ↗ going through the presentation don't

17:46 ↗ feel like you have to wait till the very

17:48 ↗ end Harry I'll I'll slow

17:51 ↗ down so my group is located in the

17:54 ↗ community and Planning Development

17:56 ↗ Department and um under the executive

17:59 ↗ department and the mayor we help look at

18:02 ↗ development regulations as well as

18:04 ↗ planning documents um throughout the

18:07 ↗ city my team within Community Planning

18:10 ↗ Development is the longrange planning

18:11 ↗ team um everyone's picture is on the

18:14 ↗ screen uh this makes up everybody for

18:17 ↗ land use for transportation for um

18:22 ↗ housing and a lot of the policy

18:24 ↗ discussions you'll you typically see

18:26 ↗ someone on my team as part of those

18:30 ↗ conversations the purpose of tonight's

18:33 ↗ discussion is to review the approach

18:34 ↗ that we're taking with the comprehensive

18:36 ↗ plan and evaluating racial Equity um in

18:39 ↗ this periodic update and I'll explain a

18:42 ↗ little bit of what that means so the

18:44 ↗ questions we have for the board include

18:46 ↗ does the board have potential changes to

18:48 ↗ the approach that we're taking to the

18:50 ↗ comprehensive plan is there other

18:52 ↗ information that would be helpful for

18:55 ↗ the equity analysis as we're going

18:57 ↗ through this process

18:58 ↗ and are there other recommendations for

19:01 ↗ the planning policy commission who's the

19:03 ↗ direct City commission that we work with

19:06 ↗ to update the comprehensive

19:11 ↗ plan so background the comprehensive

19:15 ↗ plan is the city's long range 20-year

19:18 ↗ Vision uh visioning document and it's

19:21 ↗ required by the state um back in 1990

19:26 ↗ they adopted something called the growth

19:27 ↗ management Act and the purpose of this

19:30 ↗ Act was to essentially have all planning

19:34 ↗ cities and counties start formulating

19:36 ↗ this 20-year Vision that addresses

19:39 ↗ population growth as well as sprawl and

19:42 ↗ quality of life for our communities and

19:44 ↗ the reason why they uh kind of forced

19:48 ↗ everybody's hand in doing this is

19:49 ↗ because everybody was kind of planning

19:50 ↗ at different levels and there was no

19:52 ↗ coordination at a regional level of

19:55 ↗ managing our resources and making sure

19:58 ↗ that cities were working together as

20:00 ↗ they're planning the accommodation of

20:01 ↗ growth into our region and so now

20:03 ↗ there's a much more structured and

20:05 ↗ organized approach of how we're managing

20:07 ↗ growth throughout our region as well as

20:09 ↗ throughout the

20:11 ↗ state there's two types of updates to

20:14 ↗ consider for the comprehensive plan the

20:16 ↗ first is we have minor updates that we

20:19 ↗ can take at least once a year or at Max

20:22 ↗ once a year and then we have periodic

20:25 ↗ updates that occur about every well it's

20:27 ↗ going to be every 10 years now and the

20:30 ↗ reason I bring this up is right now

20:32 ↗ we're going through the periodic update

20:34 ↗ which is considered a major update for

20:36 ↗ our comprehensive plans um which is

20:39 ↗ reason behind a lot of the scope of what

20:41 ↗ we're doing for a lot of what we're

20:43 ↗ going to be discussing tonight we're

20:45 ↗ going to be reviewing all of these

20:47 ↗ elements and or topic areas in our

20:49 ↗ comprehensive plan and making sure that

20:52 ↗ policies and goals line making sure that

20:56 ↗ coordination is being uh um um

20:59 ↗ coordinated between the different

21:00 ↗ Departments of the city and that we're

21:02 ↗ having the effective conversations of of

21:06 ↗ how are we accommodating growth under

21:07 ↗ these different topic

21:09 ↗ areas the one thing to note uh with the

21:12 ↗ elements is that human services and

21:13 ↗ cultural element aren't required

21:15 ↗ elements in our comprehensive plan but

21:18 ↗ the city of Esa is has determined that

21:20 ↗ these are important topics to cover with

21:22 ↗ it as we're looking at our 20e

21:27 ↗ vision

21:28 ↗ so the process we go for the conference

21:30 ↗ Plan update is that we're going to be

21:32 ↗ working with all the city boards and

21:34 ↗ commissions to discuss different policy

21:36 ↗ updates as well as some of that

21:37 ↗ coordination in case we see any

21:39 ↗ unintended barriers or or U obstacles as

21:43 ↗ we're looking at implementation of our

21:44 ↗ 20-year Vision all the recommendations

21:47 ↗ from the boards commissions will go

21:50 ↗ through and be reviewed by the planning

21:52 ↗ policy

21:53 ↗ commission and then that those

21:56 ↗ recommendations all the boards

21:57 ↗ commissions and the planning policy

21:59 ↗ commission recommendations will be

22:01 ↗ reviewed by the city council and then

22:03 ↗ they'll ultimately determine

22:08 ↗ adoption for this periodic update

22:11 ↗ there's three Focus areas um that my

22:14 ↗ team is really trying to engage a lot of

22:17 ↗ the Departments and Boards commissions

22:18 ↗ on the first in compliance and and

22:22 ↗ having a conversation of what's now

22:23 ↗ required of us with either new

22:26 ↗ legislative acts new

22:29 ↗ um policies at the county or Regional

22:31 ↗ level that now determine that we need to

22:33 ↗ have need to address new topics there's

22:36 ↗ also coordination across different

22:39 ↗ elements in the comprehensive plan and

22:40 ↗ that's important because the history

22:43 ↗ behind a lot of that elements is

22:45 ↗ that since our last periodic update

22:48 ↗ we've developed several new

22:51 ↗ implementation plans the Human Services

22:54 ↗ strategic plan is a good example of we

22:57 ↗ adopted something new that determines

22:58 ↗ new goals and policies for that topic

23:01 ↗ area which now we need to update the

23:03 ↗ element in the comprehensive plan to now

23:05 ↗ be consistent with the new

23:07 ↗ implementation or strategic plan and

23:09 ↗ we've done that for transportation Human

23:12 ↗ Services uh climate change and I'm

23:16 ↗ probably forgetting one more but there's

23:18 ↗ several of these implementation action

23:20 ↗ plans that we now need to make sure the

23:22 ↗ comprehens plan is consistent

23:25 ↗ with uh the last piece that we're also

23:27 ↗ focusing design and access of the

23:29 ↗ conference plan previously it was kind

23:31 ↗ of treated as this longrange planning

23:33 ↗ document that people somewhat knew

23:36 ↗ existed but didn't really use and we

23:39 ↗ think that it's a completely

23:40 ↗ underutilized tool at the city that we

23:42 ↗ can use for Budget discussions or

23:44 ↗ discussions on how we're really trained

23:46 ↗ to implement the city's vision and so we

23:49 ↗ are trying to take a much more in-depth

23:51 ↗ look at how the comprehensive plan is

23:54 ↗ used as well as how is it accessed we

23:57 ↗ want to make make sure that it's a

23:58 ↗ usable tool for staff as well as the

24:00 ↗ community knows where to find it right

24:02 ↗ now if you were to go on the city

24:04 ↗ website you'd have to go through 10

24:07 ↗ different layers of websites just to

24:10 ↗ find the comprehensive plan and the

24:12 ↗ different elements which has been

24:14 ↗ frustrating for staff but it also makes

24:16 ↗ it more non-existent for the community

24:18 ↗ to know it even exists and we want to

24:20 ↗ fix that

24:23 ↗ so some of the new requirements that

24:25 ↗ we're considering in this periodic

24:27 ↗ update uh they're all listed on the

24:29 ↗ screen the first is House Bill 1220

24:31 ↗ that's uh a new new legislation that is

24:35 ↗ having us look at Emergency Shelters

24:38 ↗ transitional housing as well as

24:40 ↗ disperate impacts for different income

24:43 ↗ levels um specifically for housing I'll

24:45 ↗ talk about that in a little bit two

24:48 ↗ other bills House Bill 1110 and House

24:50 ↗ Bill

24:51 ↗ 1337 is forcing all cities and counties

24:54 ↗ to look at including additional housing

24:57 ↗ types in single family zones and so

25:01 ↗ we're going to be looking at expanding

25:03 ↗ what's allowed in single family zones

25:05 ↗ from this new

25:07 ↗ legislation the last bill is uh House

25:10 ↗ Bill 1181 this one is actually requiring

25:12 ↗ that new climate change or climate uh

25:15 ↗ resilience element that we're going to

25:17 ↗ be creating with this periodic update

25:19 ↗ and and what they're having us look at

25:21 ↗ is climate vulnerabilities and and and

25:24 ↗ uh resilience as it comes to natural

25:26 ↗ disasters climate change

25:28 ↗ and making sure as our population grows

25:31 ↗ we're considering the impacts on the

25:33 ↗ environment uh as the city or counties

25:36 ↗ are

25:38 ↗ developing so coming back to the house

25:41 ↗ bill

25:43 ↗ 1220 the focus of this bill is really to

25:46 ↗ expand how we're doing our housing

25:48 ↗ analysis so the requirement with the

25:50 ↗ housing element is that we need to look

25:53 ↗ at different income levels and levels of

25:55 ↗ affordable housing and how we're going

25:57 ↗ to be accomodating them and so that

25:59 ↗ includes a disperate impact analysis of

26:02 ↗ looking at different population groups

26:03 ↗ that either do have access to housing or

26:06 ↗ don't have access to housing and coming

26:08 ↗ up with policies or at least new

26:10 ↗ methodologies on how we're going to be

26:13 ↗ accommodating those different population

26:15 ↗ groups in the

26:16 ↗ community this also includes looking at

26:20 ↗ how Emergency Shelters or transitional

26:22 ↗ housing is being accommodated in the

26:24 ↗ city um as well as affordable housing

26:27 ↗ and so this will be an additional

26:28 ↗ analysis that we'll be including in the

26:31 ↗ comprehensive

26:35 ↗ plan so I'm bringing up um this slide

26:39 ↗ for discussion of how the comprehensive

26:41 ↗ plan is used and kind of the grand

26:43 ↗ scheme of planning documents um uh

26:47 ↗ policy discussions and City budget so

26:50 ↗ you can see at the top our conference

26:52 ↗ plan is that 20-year Vision it's it's

26:54 ↗ really supposed to be that high level

26:57 ↗ goals and policies or objectives that

27:00 ↗ kind of give a little Guiding Light of

27:03 ↗ how we want to address different topic

27:04 ↗ areas as it relates to growth then we

27:07 ↗ have our functional plans and that that

27:09 ↗ includes the Strategic plans action

27:11 ↗ plans implementation plans anything that

27:13 ↗ starts to focus in on how we want to

27:16 ↗ achieve that vision and identifying

27:19 ↗ different strategies or uh priorities

27:22 ↗ for resources to get us closer to what

27:25 ↗ we actually want to see on the ground

27:27 ↗ and that in turn becomes um discussion

27:30 ↗ pieces for financing or implementation

27:33 ↗ as we determine the city budget or

27:36 ↗ updates to our city code and we look at

27:40 ↗ performance metrics to help guide some

27:42 ↗ of those conversations to determine if

27:44 ↗ we need to make updates to how we're

27:47 ↗ prioritizing Investments to the city or

27:49 ↗ how we're making policy decisions around

27:53 ↗ regulations of what we're requiring for

27:55 ↗ new development or for um any other type

27:58 ↗ of activities that are permitted

27:59 ↗ throughout the city to make sure that we

28:01 ↗ are achieving the city's

28:03 ↗ Vision are there any questions so far

28:06 ↗ I've kind of thrown all a lot out I want

28:07 ↗ to pause right now in case there are any

28:11 ↗ questions do you evaluate how you did on

28:16 ↗ the

28:17 ↗ plan not on the overall plan there's

28:21 ↗ more specific with the performance Mets

28:23 ↗ we're seeing how maybe the policies in

28:26 ↗ the in the comprehensive plan are

28:27 ↗ impacting uh either the functional plans

28:30 ↗ or the budget or even our development

28:32 ↗ regulations and then we'll we'll make

28:33 ↗ adjustments based on that uh but it's

28:36 ↗ not so much on the over plan itself it's

28:38 ↗ more of the the different topic areas of

28:40 ↗ performance metrics that we use

28:44 ↗ yeah so yeah I'm thinking about like how

28:47 ↗ you're describing the different planning

28:49 ↗ Cycles here so the comprehensive plan is

28:51 ↗ a 20-year plan and then during that 20

28:54 ↗ years all these other plans pop up and

28:57 ↗ so so annually or every 8 to 10 years

29:01 ↗ something like that you

29:03 ↗ reassess with the new plans that popped

29:05 ↗ up is that so when when each of the

29:07 ↗ functional plans get updated we'll

29:10 ↗ update the comprehensive plan to make

29:12 ↗ sure they're consistent at all times as

29:14 ↗ as often as we can but we can we can

29:16 ↗ only touch the comprehensive plan once a

29:17 ↗ year and so we make sure the timing of

29:19 ↗ those other plans are updated along with

29:22 ↗ that the every 10 years we'll look at

29:26 ↗ everything all at once to make sure that

29:28 ↗ we didn't miss anything in any of those

29:30 ↗ individual updates because when we're

29:32 ↗ doing the minor updates at you know one

29:34 ↗ topic area we can only see so much at a

29:38 ↗ time when we're doing the minor updates

29:41 ↗ and so uh typically we'll have those

29:44 ↗ conversations and we'll continue the

29:46 ↗ conversations and sometimes we'll find

29:48 ↗ something after the fact and we'll go

29:49 ↗ back and update it but it's it's every

29:51 ↗ 10 years is we're actually now opening

29:54 ↗ the door on everything to evaluate every

29:56 ↗ little policy

29:57 ↗ or goal and make sure that we're

30:01 ↗ considering implementation or now

30:03 ↗ talking to our operation staff who may

30:05 ↗ have not have been part of the original

30:07 ↗ conversation and make sure a lot of

30:10 ↗ their feedback is now Incorporated with

30:12 ↗ the coordination piece thank you Stephen

30:15 ↗ we have a question from Laura yes

30:24 ↗ Laura I don't know if you're asking the

30:26 ↗ question but you're on you unmute Mara

30:29 ↗ okay thank you so much for the

30:31 ↗ presentation I especially like the fact

30:33 ↗ that you added the cultural piece given

30:35 ↗ the number of people who uh live in

30:38 ↗ isqua that were not born in this area

30:41 ↗ one of my questions or one of my my my

30:44 ↗ question is is there um I love this

30:47 ↗ presentation before I joined this

30:49 ↗ committee I didn't really know much

30:51 ↗ about what happens in the city and what

30:53 ↗ was going on are there ways to share

30:56 ↗ this information periodically with

30:59 ↗ people and just gather input or feedback

31:02 ↗ or just educate people as to what's

31:04 ↗ going on I Pro there probably are and I

31:07 ↗ might miss Town meetings or something

31:09 ↗ but I'm just wondering if there's

31:11 ↗ something that happens like some checks

31:13 ↗ for the community about these

31:17 ↗ plans yes so the intent of of um a lot

31:21 ↗ of the efforts the city have been going

31:23 ↗ through with updating like our

31:25 ↗ Communications uh

31:28 ↗ forgetting the I think it's the

31:29 ↗ communications guideline is to actually

31:32 ↗ Prov make sure that any of our planning

31:34 ↗ documents or any of these listed plans

31:36 ↗ that are on the screen follow that

31:38 ↗ process of engaging the community in

31:40 ↗ different communication or different

31:42 ↗ Community groups in the community who

31:45 ↗ probably weren't part of the

31:46 ↗ conversation originally when it was last

31:47 ↗ developed or updated and engaging more

31:50 ↗ of those conversations of who is

31:52 ↗ actually impacted or who we not know is

31:54 ↗ impacted by this and addressing that as

31:57 ↗ part of the next update and so as we are

32:00 ↗ now starting to update each of these

32:02 ↗ plans if they didn't already kind of go

32:04 ↗ through a broader engagement process we

32:07 ↗ are now having that broader engagement

32:09 ↗ process and discussions with the

32:10 ↗ community groups to look at um

32:13 ↗ recognized or unintended consequences

32:15 ↗ and

32:16 ↗ impacts does that help answer your

32:19 ↗ question so can so can you clarify all

32:23 ↗ these meetings being planned for

32:24 ↗ sometime in the near future by the

32:26 ↗ communic ation Department yeah so let's

32:29 ↗ say um for example the the parks

32:32 ↗ Department's updating their park system

32:34 ↗ plan they're going through uh they're

32:38 ↗ working with the Communications Group to

32:40 ↗ now look at how to do an engagement

32:42 ↗ process for that entire planning process

32:45 ↗ who do they need to engage who wasn't

32:47 ↗ engaged before that they need to engage

32:49 ↗ now and have the conversations of okay

32:53 ↗ what what data do we have or don't have

32:55 ↗ what do we need to analyze and how can

32:58 ↗ that influence some of those policy

33:01 ↗ discussions thank you and then a lot of

33:04 ↗ those engagement processes that either

33:06 ↗ already have uh been conducted or

33:09 ↗ they're about to be conducted feed into

33:11 ↗ the comprehensive Plan update

33:14 ↗ process I'm gonna jum in for a second

33:17 ↗ yes that's well you have this planning

33:19 ↗ framework up just because it will uh

33:22 ↗ provide some context to what I'm going

33:24 ↗ to provide later uh when you look down

33:27 ↗ at degree levels there that is the kind

33:30 ↗ of level of planning that I will be

33:33 ↗ talking about so um I'm very happy that

33:36 ↗ Stephen has gone first because he's more

33:38 ↗ macro level and then as you like break

33:40 ↗ it down like he provides the framework

33:43 ↗ from which the current planner is

33:45 ↗ utilized to um administer the code so we

33:49 ↗ primarily are using that dark green

33:51 ↗ section that says is is code I think

33:54 ↗ it's really helpful to have a visual and

33:57 ↗ I wish I would have put this in my

33:58 ↗ presentation as well but since it's up

34:00 ↗ there I'm just going to say so that dark

34:02 ↗ green area is the area of planning that

34:04 ↗ I will be addressing

34:07 ↗ later thanks H I have another question

34:11 ↗ we'll go back to the parks department so

34:13 ↗ when the parks department talks to

34:15 ↗ community stakeholders or individuals do

34:19 ↗ they cycle back at with the results like

34:23 ↗ what was decided and here's this is the

34:25 ↗ policy and now you know how you

34:28 ↗ contributed yes they do so that

34:30 ↗ typically what'll happen is um you know

34:33 ↗ you start with the broader conversations

34:36 ↗ with the community you ask what what are

34:38 ↗ we doing well what are we not doing well

34:40 ↗ how can we might how can we change

34:41 ↗ things or prioritize things a little bit

34:43 ↗ different and then they go through the

34:45 ↗ technical discussions with the Parks

34:47 ↗ Board or or any of the other board's

34:48 ↗ commissions and then they come back and

34:51 ↗ release those draft goals policies to

34:54 ↗ everybody to review before even goes to

34:57 ↗ the city council great so that's that's

35:01 ↗ the intent of the communications

35:03 ↗ guidelines update is to kind of go

35:04 ↗ through that process for all of our

35:06 ↗ planning documents whether they were

35:08 ↗ developed that way originally or

35:11 ↗ not any other questions before I move

35:17 ↗ on

35:20 ↗ okay so um one of the things that I

35:24 ↗ thought might be helpful is to describe

35:26 ↗ really the overlap between what's in the

35:29 ↗ comprehensive plan and what's in these

35:31 ↗ functional plans and it's really going

35:33 ↗ to be those goals and policies that are

35:35 ↗ identifi the 20-year Vision has these

35:38 ↗ goals and policies the functional plans

35:41 ↗ or implementation plans focus on how do

35:44 ↗ we Implement that what are the

35:45 ↗ strategies behind um trying to get to

35:50 ↗ what we're really uh what what the

35:52 ↗ vision is but also with the resources

35:54 ↗ that we have in place you know this quad

35:56 ↗ as a smaller Community compared to some

35:58 ↗ of our neighbors we only have so many

36:00 ↗ staff to implement some of this so

36:02 ↗ bringing some of those goals policies

36:04 ↗ with a regality check we can do this

36:07 ↗ over the next 5 to 10 years and that's

36:10 ↗ what gets identified in those functional

36:12 ↗ plans and if some of that vision for the

36:14 ↗ goals and policy changes we need to go

36:16 ↗ back to the compehensive plan to make

36:17 ↗ sure it's consistent and the reason why

36:20 ↗ we go through this effort of making sure

36:22 ↗ our comprehensive plan is basically

36:25 ↗ aligned with any of the functional plans

36:27 ↗ or what we're doing on the ground is

36:29 ↗ that if we ever go for Grants or get

36:32 ↗ Federal funding on something they

36:34 ↗ usually look at what's in the

36:35 ↗ comprehensive plan and if we have

36:37 ↗ something that's in the comprehensive

36:39 ↗ plan that's not consistent with what

36:40 ↗ we're proposing they're going to call us

36:42 ↗ on it and so it's really important that

36:45 ↗ we maintain consistency for the required

36:47 ↗ and not required elements with our

36:50 ↗ planning documents implementation

36:51 ↗ because we really like getting Federal

36:53 ↗ funding because locally we can't fund

36:55 ↗ everything um and we want to be able to

36:59 ↗ continue doing a lot of the great work

37:00 ↗ that we're doing at the staff level and

37:02 ↗ and providing the services that we want

37:04 ↗ to provide for a lot of the community

37:06 ↗ members or even broadening some of those

37:08 ↗ services so that's kind of the important

37:11 ↗ piece um especially when it comes to our

37:16 ↗ required elements and new legislation if

37:21 ↗ we don't comply with even new rules at

37:23 ↗ the state level we there's a potential

37:26 ↗ of losing even funding we have in place

37:28 ↗ now the state could say we're going to

37:30 ↗ stop and you actually have to pay us

37:32 ↗ back for the funding we've given you

37:34 ↗ because we don't comply even if it

37:36 ↗ doesn't even relate to how we got the

37:38 ↗ funding so consistency is kind of key

37:42 ↗ that's kind of the main thing I want to

37:44 ↗ put with this

37:46 ↗ slide so the equity

37:48 ↗ framework we weren't able to start this

37:51 ↗ project with the equity framework just

37:52 ↗ because we started this well over a year

37:54 ↗ ago of developing the scope and the

37:56 ↗ project and how we're going to take it

37:58 ↗ on um and the equity framework wasn't

38:01 ↗ ready yet so instead I tasked my team

38:04 ↗ with kind of looking at four different

38:05 ↗ points with the conference plan first

38:08 ↗ how can we reframe some of our uh data

38:10 ↗ analysis to look at uh community members

38:13 ↗ that are impacted by our

38:16 ↗ policies and who who is impacted or who

38:20 ↗ is unintendedly impacted by our policies

38:23 ↗ and trying to recognize that the other

38:25 ↗ part is with the policy analysis and and

38:28 ↗ even modern best practices what are our

38:31 ↗ neighbors doing or what are analysis

38:32 ↗ being done around us that are

38:35 ↗ recognizing uh different uses or

38:37 ↗ different strategies for addressing some

38:39 ↗ of those inequities that either uh we

38:42 ↗ just did not see before or that we just

38:45 ↗ didn't know how to

38:46 ↗ address and then lastly it's the

38:49 ↗ functional plan development as all as I

38:51 ↗ said already as we now update a lot of

38:55 ↗ our functional plans that are in place

38:56 ↗ now or develop new ones we are now

38:59 ↗ making sure the engagement piece is

39:01 ↗ incorporating broader areas or broader

39:03 ↗ population groups that probably weren't

39:05 ↗ part of the conversation

39:07 ↗ originally so those are the key pieces

39:10 ↗ that we are trying to address through

39:11 ↗ the periodic because we just didn't have

39:13 ↗ the framework with the background

39:16 ↗ analysis for each of the

39:18 ↗ elements so the disperate impacts is

39:20 ↗ required of us to do from the state but

39:23 ↗ we're also incorporating some of the

39:26 ↗ trans Transportation economic vitality

39:28 ↗ and and even the climate

39:30 ↗ resilience um analysis to also consider

39:33 ↗ some of those disperate emps and

39:35 ↗ considering it with some of our policy

39:37 ↗ updates with this uh periodic

39:40 ↗ update so as we're looking through each

39:43 ↗ of these different topic areas we're

39:46 ↗ looking at the data behind some of the

39:48 ↗ policy decisions that were made as well

39:50 ↗ as some of the conversations we're

39:52 ↗ having with the other boards commissions

39:54 ↗ to um give give a better I was I would

39:58 ↗ say a broader strategy of how we're

40:01 ↗ actually trying to achieve uh the modern

40:03 ↗ vision for the

40:09 ↗ city three questions that did come from

40:11 ↗ the framework that we used early on

40:13 ↗ where were what are the racial impacts

40:16 ↗ of particular decision who will benefit

40:18 ↗ or be burdened by the particular

40:20 ↗ decision or are there solutions to

40:22 ↗ mitigate unintended consequences some of

40:24 ↗ what I had spoken to already but we're

40:25 ↗ having these conversations particularly

40:27 ↗ with the planning policy commission as

40:29 ↗ we're going through um different policy

40:32 ↗ updates and at as we're evaluating each

40:35 ↗ of the policies we're kind of

40:36 ↗ identifying areas where we feel like the

40:39 ↗ language needs to be improved or broaden

40:41 ↗ or at least identify um historically dis

40:46 ↗ historically uh disadvantaged population

40:48 ↗ groups who weren't either part of the

40:50 ↗ conversation or we have found have

40:52 ↗ actually experienced unintended

40:54 ↗ consequen or impacts on those

40:55 ↗ populations

40:58 ↗ groups some of the best practices that

41:00 ↗ we're kind of taking in into some of

41:03 ↗ this update is we're looking at gender

41:05 ↗ neutrality as um we have policies that

41:08 ↗ are well over 20 years old and they're

41:11 ↗ they kind of read that way so we're

41:13 ↗ updating that and making those

41:14 ↗ recommendations to the planning policy

41:16 ↗ commission we're also recognizing the

41:19 ↗ community some of the language is more

41:22 ↗ specific to Citizens or only isqua

41:25 ↗ residents the isal community is much

41:27 ↗ broader than that so we're trying to

41:29 ↗ make sure the comprehensive plan is

41:30 ↗ recognizing that in our policy updates

41:32 ↗ as well we are also pushing to make sure

41:35 ↗ that for any element or any of the

41:37 ↗ functional plan updates there's much

41:39 ↗ more inclusive engagement and and

41:42 ↗ um not just adding it to the checklist

41:46 ↗ that they have to go through with

41:47 ↗ Communications also explaining the

41:49 ↗ importance of it as they're having those

41:51 ↗ conversations for those updates the last

41:54 ↗ piece is neighborhood character this is

41:55 ↗ something that a lot of cities are

41:56 ↗ trying to um address in different ways

42:00 ↗ the way we're addressing neighborhood

42:01 ↗ character and in and actually I'll back

42:04 ↗ up so historically neighborhood

42:06 ↗ character has been a term that's used

42:08 ↗ for development regulations as well as

42:10 ↗ long range Vision planning documents as

42:13 ↗ a way of just saying um we want to make

42:16 ↗ sure we preserve neighborhood character

42:18 ↗ in single family

42:20 ↗ zones as you can imagine this has been

42:22 ↗ used in a lot of negative ways and it

42:25 ↗ has negative connotation to it now that

42:28 ↗ we are trying to change by defining what

42:30 ↗ that means not necessarily taking it out

42:32 ↗ of the language but in a policy that's

42:35 ↗ around housing say we want to look at

42:38 ↗ Heights uh setbacks building building

42:42 ↗ types the types of Housing and that

42:45 ↗ really providing more intent and

42:48 ↗ definition into what that neighborhood

42:50 ↗ character actually means for those

42:51 ↗ policies that helps with um enforcement

42:55 ↗ when it comes to development regulations

42:57 ↗ as well as looking at the intent in

42:59 ↗ justifying those regulations in

43:03 ↗ place before I move on to schedule are

43:06 ↗ there any questions on what I've

43:08 ↗ discussed so

43:10 ↗ far I have a qu so this might be totally

43:14 ↗ off of where you want to go so you can

43:18 ↗ defer the question until later um so

43:23 ↗ comprehensive plan seems to be around

43:25 ↗ like land

43:27 ↗ and other things correct it's part of it

43:30 ↗ yes okay part of it and

43:32 ↗ then so I'm aware like historically over

43:37 ↗ maybe centuries you know there have been

43:39 ↗ policies like redlining and things like

43:41 ↗ that which bring us to a certain place

43:44 ↗ of

43:45 ↗ inequity and you know built upon

43:48 ↗ systemic racism and things like that and

43:51 ↗ so when I see your policy analysis

43:54 ↗ questions um I'm also thinking about how

43:58 ↗ do

43:59 ↗ you it's almost like the the impact of a

44:02 ↗ decision right now and what's the the

44:05 ↗ impact of current state so is there any

44:10 ↗ consideration of

44:12 ↗ remedying historic harms and inequities

44:16 ↗ as you make policies now like reversing

44:22 ↗ MH the historical trends that have

44:25 ↗ gotten us to where we are versus kind of

44:27 ↗ thinking about the current state as like

44:29 ↗ a neutral state that has been their

44:31 ↗ approach um if we find something like

44:34 ↗ that we haven't found anything like that

44:36 ↗ at least based on the data that we have

44:38 ↗ available and the analysis we've been

44:39 ↗ able to conduct we haven't found

44:41 ↗ anything but that was the approach was

44:43 ↗ to not just change the language but also

44:46 ↗ look at reversing some of those harmful

44:48 ↗ impacts as well um we're not proposing

44:51 ↗ any because we didn't find anything but

44:53 ↗ it doesn't mean we might find something

44:54 ↗ in the future and we'll have the same

44:57 ↗ approach there okay so you're actively

44:59 ↗ looking into that though we are okay

45:02 ↗ thank you any other

45:06 ↗ questions

45:08 ↗ okay so for timing and next steps of

45:11 ↗ this project we're currently in this

45:13 ↗ analysis and review looking at all of

45:15 ↗ the different elements and topic areas

45:18 ↗ with each of the other boards

45:19 ↗ commissions presenting some of our

45:21 ↗ findings with an analysis continuing to

45:24 ↗ conduct more analysis working with a

45:26 ↗ consultant on particularly like the

45:27 ↗ disperate impacts analysis and then

45:30 ↗ eventually we're going to get to a point

45:31 ↗ of uh presenting some of the the draft

45:35 ↗ language to council committees over the

45:38 ↗ next couple couple months and then

45:40 ↗ putting everything together into a draft

45:42 ↗ early next year and ultimately we're

45:45 ↗ hoping to adopt the comprehensive plan

45:47 ↗ around August or September next year but

45:49 ↗ there's a lot of steps before we get

45:51 ↗ there but that's kind of where we're at

45:53 ↗ it's kind of those initial steps of

45:55 ↗ working through everything

45:57 ↗ everything um so getting back to the

45:59 ↗ questions that I had for the board

46:01 ↗ tonight do you want how do you want to

46:03 ↗ handle going through those you want to

46:06 ↗ just go through each

46:09 ↗ one

46:10 ↗ sure so going with the first question

46:13 ↗ does the board have potential changes to

46:14 ↗ the approach that my team is taking with

46:16 ↗ the comprehensive plan is there

46:18 ↗ something you feel like maybe we're

46:24 ↗ missing

46:27 ↗ and if you can't think of something

46:28 ↗ tonight please feel free to email me

46:29 ↗ after tonight too I know a lot of this

46:31 ↗ there's a lot of information to take in

46:34 ↗ uh especially if you're not familiar

46:35 ↗ with Comprehensive plans so if you maybe

46:39 ↗ think of something later tonight or

46:40 ↗ later this week um I can give Dale my

46:44 ↗ email and you all can contact me at

46:46 ↗ later time

46:48 ↗ too okay moving to the second question

46:52 ↗ is there other information that would be

46:53 ↗ useful for inequity analys is I know I

46:56 ↗ kind of covered it broadly but is there

46:58 ↗ something that you might be seeing um in

47:01 ↗ your own work or work going on in other

47:03 ↗ cities that you think the city the city

47:06 ↗ isall might be able to benefit

47:11 ↗ from so I have a possible comment there

47:16 ↗ um I don't have any answers but I know

47:19 ↗ that uh issues

47:22 ↗ around accessibility for folks with

47:25 ↗ disabilities is a big thing that often

47:27 ↗ gets overlooked so thinking as much as

47:30 ↗ you can Center on on that in relation to

47:34 ↗ this work and then also issues around

47:37 ↗ intersectionality I think that is

47:39 ↗ something that a lot of different groups

47:41 ↗ are trying to understand how to address

47:44 ↗ more systematically and so just kind of

47:46 ↗ thinking about how that can be factored

47:48 ↗ into your analyses okay that's a good

47:54 ↗ point

47:57 ↗ anything

48:01 ↗ else okay on the last question are there

48:04 ↗ other recommendations that we can take

48:06 ↗ to the planning policy commission is in

48:08 ↗ terms of this work or even just thinking

48:11 ↗ about the long range vision for the

48:15 ↗ city I think one thing I I might add is

48:18 ↗ as we're kind of looking through

48:20 ↗ drafting each of the different elements

48:21 ↗ we're making sure to incorporate where

48:24 ↗ it's relevant um The Narrative of the

48:27 ↗ importance of equity analysis as it as

48:29 ↗ we're looking at the long range Vision

48:31 ↗ not just for land use and housing but

48:33 ↗ for all the different

48:39 ↗ elements okay I might one thing

48:42 ↗ I especially with plan resilience

48:45 ↗ becoming one of the

48:47 ↗ topics and thinking about longer range

48:50 ↗ impacts from climate change there might

48:53 ↗ be new inequities that

48:57 ↗ having difficulty hearing the

49:00 ↗ question sorry I'll speak up can you

49:02 ↗ hear me

49:04 ↗ now thank you so

49:06 ↗ much I want to talk in this direction oh

49:10 ↗ great um yeah keep looking at the screen

49:14 ↗ yeah I was just bringing up the uh the

49:15 ↗ potential new inequities that might come

49:18 ↗ up with climate change related impacts

49:21 ↗ which we might not be experiencing today

49:24 ↗ but especially when you're thinking of a

49:25 ↗ comprehensive plan that's spans 20 years

49:28 ↗ what those might look like you know in

49:30 ↗ the future if that might be something to

49:33 ↗ consider um if you haven't already

49:35 ↗ looked into that I know our um

49:38 ↗ sustainability group they're conducting

49:40 ↗ a vulnerability assessment as it comes

49:41 ↗ to Rel to climate change and they're

49:44 ↗ looking at kind of the broader impacts

49:46 ↗ to the community um whether it's

49:48 ↗ intended or unintended and and even

49:50 ↗ preparedness as it relates to natural

49:52 ↗ disasters in the future and how are

49:55 ↗ population or different population

49:57 ↗ groups might be prepared or not prepared

49:59 ↗ and so hopefully we'll be addressing

50:00 ↗ some of that um because the

50:02 ↗ comprehensive plan is such a kind of a

50:05 ↗ higher level policy look at everything

50:08 ↗ it might not get into that level of

50:10 ↗ detail of saying how we're going to be

50:11 ↗ fixing it but saying that we we want to

50:14 ↗ but the update to our climate action

50:16 ↗ plan or some of our implementation plans

50:18 ↗ might incorporate a lot of how we might

50:20 ↗ be addressing a lot of that that's a

50:22 ↗ great point Thank you and if it's

50:24 ↗ helpful to know the the isqua climate

50:27 ↗ action plan is going to be coming up for

50:30 ↗ its review point in the coming year and

50:32 ↗ so I David REI from sustainability loves

50:36 ↗ coming to the equity board and I I would

50:39 ↗ assume that they will come back with

50:40 ↗ that as they consider their update as

50:45 ↗ well okay um I had one more question um

50:50 ↗ could you go back to the slide where you

50:52 ↗ had s of the four Equity

50:54 ↗ questions or maybe three three um yeah I

50:57 ↗ was just curious how you came up with

50:59 ↗ these three questions for your analysis

51:02 ↗ we um so as part of our staff training

51:05 ↗ these questions actually came up um

51:07 ↗ early on for some of us who who went

51:10 ↗ through Equity training and so this

51:13 ↗ these kind of resonated to me to make

51:14 ↗ sure you know if we can't have their

51:16 ↗ Equity framework to use for the full

51:18 ↗ conference plan we want to at least make

51:20 ↗ sure as we're having the policy

51:22 ↗ discussions have these

51:24 ↗ policies available to us and discuss

51:26 ↗ them actively with our planning policy

51:30 ↗ commission thank

51:33 ↗ you one one comment that I have so I I

51:37 ↗ know I think from from what you shared

51:40 ↗ it seems like there's been a lot of

51:41 ↗ thought and Equity considerations going

51:44 ↗ into it which is

51:47 ↗ really I'm I'm impressed um I think I

51:51 ↗ often find in doing this work that it's

51:53 ↗ in the details for things

51:56 ↗ fall down and so I guess you know I know

51:58 ↗ like you you've talked about like who

52:00 ↗ who wasn't in the room when engagement

52:03 ↗ initially happened and trying to make

52:05 ↗ sure you go back and grab those people

52:07 ↗ so they are able to contribute and

52:10 ↗ provide uh feedback

52:14 ↗ um so at that level of Engagement you

52:17 ↗ know how how are you thinking about uh

52:21 ↗ making sure that you do get those fols

52:24 ↗ like you're you're inviting them they're

52:26 ↗ coming or you're going to them to meet

52:28 ↗ them where they're at thinking about the

52:30 ↗ language you know translation needs you

52:32 ↗ know all of those things and and I also

52:35 ↗ know like this is pretty like the

52:38 ↗ content and the discussion is pretty uh

52:42 ↗ it might be Advanced and so it might

52:44 ↗ take a while to bring folks along to be

52:46 ↗ able to contribute meaningfully and so

52:49 ↗ I'm just wondering if if that's all part

52:51 ↗ of your plan as you do you know your

52:55 ↗ recurring kind of cycles of

52:58 ↗ Engagement I uh I would say there's two

53:01 ↗ levels to kind of address some of that

53:04 ↗ first is kind of making sure that the

53:06 ↗ staff understand the importance of a lot

53:08 ↗ of the work and not just what it means

53:10 ↗ but also how to um come up with

53:13 ↗ different strategies to have inclusive

53:15 ↗ engagement because you know

53:18 ↗ traditionally you have your survey and

53:20 ↗ then you have a a meeting that anybody's

53:23 ↗ invited to and then you go to city

53:25 ↗ council and

53:26 ↗ aop we're trying to move away from that

53:29 ↗ as our template and we're trying to make

53:31 ↗ it a much more um I would say tailored

53:34 ↗ approach depending on the project

53:36 ↗ because sometimes it's a a capital

53:39 ↗ project where you're building a road in

53:41 ↗ a specific area and so traditionally

53:44 ↗ Engineers are going to look at it as

53:46 ↗ well we're just building the road

53:47 ↗ there's what's the equity consideration

53:50 ↗ well now we have to walk them through it

53:52 ↗ or help them at least understand what

53:54 ↗ does that actually mean mean it's not

53:56 ↗ just the people that are impacted it's

53:57 ↗ also the people who are not impacted

53:59 ↗ people who use the road or not using the

54:00 ↗ road and going beyond that because I

54:04 ↗ mean I could go through as much effort

54:06 ↗ as I can to make sure the plan is as

54:09 ↗ inclusive as possible but if I'm not

54:11 ↗ supported by the other staff working

54:13 ↗ that's more direct responsible for the

54:16 ↗ project it's going to be kind of a a

54:19 ↗ wasted effort so the staff is kind of

54:21 ↗ the important part of making sure that

54:23 ↗ each of the projects as they're getting

54:25 ↗ updated makes it more inclusive the

54:28 ↗ other part is just exploring what does

54:30 ↗ that mean what who are the groups that

54:32 ↗ we didn't engage or you know how did we

54:34 ↗ engage them in the first place who who

54:37 ↗ do we need to also bring to the table

54:38 ↗ and have the conversations who can who

54:42 ↗ needs to be brought along and be you

54:44 ↗ know um educated at least technically to

54:48 ↗ understand enough to provide meaningful

54:51 ↗ feedback and sometimes it's not a broad

54:53 ↗ Community conversation sometimes it's a

54:55 ↗ smaller Forum of individuals in the

54:57 ↗ community who you kind of teach about

54:59 ↗ the topic and then then pose the policy

55:02 ↗ question so it's it kind of a tailored

55:05 ↗ approach depending on the project and so

55:07 ↗ I think as the city expands some of this

55:10 ↗ work and and tries to um include more of

55:13 ↗ these conversations we're going to

55:14 ↗ continue to learn how best to make this

55:16 ↗ more inclusive but as you know it's

55:18 ↗ still a learning process for a lot of us

55:21 ↗ yeah no that's really helpful to know

55:23 ↗ how you're approaching it thank you

55:26 ↗ thank you for the question any other

55:31 ↗ questions okay well like I said if

55:34 ↗ there's anything else please feel free

55:35 ↗ to email me thank you for having me uh

55:38 ↗ to to present on this uh I'm gonna turn

55:42 ↗ it over back to D yeah great so Stephen

55:46 ↗ um I will give folks time to follow up

55:50 ↗ with me in the next couple of weeks if

55:52 ↗ you have any additional thoughts for

55:53 ↗ Stephen espe actually um if like me your

55:58 ↗ first reaction maybe isn't your fully

56:01 ↗ baked thought and you have some thoughts

56:04 ↗ a few days a few hours uh from now we'll

56:07 ↗ make sure that as you saw from the

56:10 ↗ timeline this is something that's

56:11 ↗ stretching into well into the coming

56:13 ↗ year and so we've got some time to

56:16 ↗ think thank you and I'm G to stick

56:18 ↗ around at listening on Holly's

56:21 ↗ presentation thank you great and Holly

56:24 ↗ would you like to share your slides or

56:25 ↗ would you like to share

56:28 ↗ them awesome awesome

56:42 ↗ awesome well first of all I will

56:44 ↗ introduce myself I'm Holly Katon I'm uh

56:48 ↗ the secret planner with the city uh I do

56:51 ↗ current planning so slightly different

56:54 ↗ planning area than Stephen has just um

56:58 ↗ explained to us very well and I'm going

57:00 ↗ to kind of cross over with some of the

57:02 ↗ information that he's provided so thank

57:06 ↗ you for having me it's a pleasure to be

57:08 ↗ here and I I just have to say this group

57:11 ↗ needs to really give themselves credit

57:14 ↗ because this is the sixth City I've

57:16 ↗ worked for and the first Equity board

57:18 ↗ that I have seen engaged in really

57:22 ↗ making efforts and so that's something

57:25 ↗ that everyone really needs to um really

57:29 ↗ proud of I

57:32 ↗ think okay did you give me that access

57:36 ↗ to share were you able to share

57:41 ↗ actually you should it should be right

57:43 ↗ in the upper corner by

57:53 ↗ Le not

58:23 ↗ yet

58:29 ↗ and think if it gives you a hard time

58:31 ↗ I'm also happy to

58:35 ↗ drive one more time there we go that's

58:39 ↗ looking

58:42 ↗ awesome all right so I'm just going to

58:45 ↗ give kind of a high level overview of

58:47 ↗ current planning and um how the equity

58:51 ↗ framework plays into the work that we do

58:53 ↗ and give mainly a specific example of

58:55 ↗ how it's come up in the past couple of

58:57 ↗ years and and the efforts that we

59:00 ↗ recognize since the equity framework has

59:02 ↗ been put together still need work and so

59:07 ↗ that has been really actually incredibly

59:09 ↗ meaningful for the team to go through

59:11 ↗ the equity framework and kind of ask

59:12 ↗ ourselves questions and start the

59:14 ↗ conversation are we doing things here

59:17 ↗ that we you know aren't we doing things

59:20 ↗ or are we doing things what can we be

59:22 ↗ doing and actually you know the convers

59:25 ↗ has just started to kind of evolve in

59:27 ↗ the past few months so I feel like we're

59:30 ↗ just at the very beginning in current

59:32 ↗ planning um so it's kind of exciting to

59:35 ↗ see where we're going to go from

59:40 ↗ here so current planning our rule is

59:43 ↗ it's pretty cut and dry we administer

59:47 ↗ code so um all of the things that

59:50 ↗ Stephen was talking about is the

59:53 ↗ creation code so that's the policy

59:54 ↗ making and you know for lack of a better

59:58 ↗ analogy he makes the sausage we serve

1:00:03 ↗ it um so all of the council meetings and

1:00:08 ↗ the planning policy committee all of

1:00:10 ↗ those things are where the policies are

1:00:11 ↗ developed once those policies are

1:00:13 ↗ developed they're implemented by the

1:00:15 ↗ council adopting the code standards and

1:00:18 ↗ so the code standards come to the

1:00:19 ↗ current planning team and we take

1:00:21 ↗ projects in and talk to you know and we

1:00:25 ↗ look at the code and we say what does

1:00:26 ↗ the code say so it's not as not quite as

1:00:30 ↗ creative as Stephen gets to be um so at

1:00:34 ↗ a very high level that's what we do um

1:00:37 ↗ there are obviously areas that come up

1:00:39 ↗ where the code hasn't addressed certain

1:00:41 ↗ things and so we have identified that

1:00:44 ↗ that's you know one area where we need

1:00:47 ↗ to pay attention where these where these

1:00:48 ↗ holes are in policy if decisions we're

1:00:52 ↗ making in the process where policy isn't

1:00:56 ↗ addressing it if there's any sort of

1:00:58 ↗ equity issue being created out of those

1:01:02 ↗ decisions so how we do our job is you

1:01:05 ↗ know kind of recap it's basically

1:01:07 ↗ customer service and project management

1:01:10 ↗ using the code standards that we have so

1:01:13 ↗ the difference between what current

1:01:15 ↗ planners do and what longrange planners

1:01:18 ↗ do again very high level even kind of

1:01:21 ↗ gave you a very deep explanations so I

1:01:24 ↗ don't really feel like I need to spend

1:01:25 ↗ too much time on it but they work

1:01:29 ↗ through the pro or the creation of the

1:01:31 ↗ policies that we then Implement so they

1:01:34 ↗ do the the Amendments and the analysis

1:01:37 ↗ of the codes that have been created and

1:01:41 ↗ and amend them based on how they're

1:01:43 ↗ working through the comp

1:01:45 ↗ plan so to reiterate comp plan and

1:01:49 ↗ Municipal Code they need to align with

1:01:52 ↗ each other if they don't that can create

1:01:54 ↗ lots of

1:01:55 ↗ problems who creates the municipal

1:01:58 ↗ code the municipal code is created

1:02:01 ↗ through long range and current planning

1:02:04 ↗ combined uh it goes to city council for

1:02:07 ↗ final adoption and so it's a lot of um a

1:02:11 ↗ lot of the policy makers putting input

1:02:14 ↗ into what's going into the municipal

1:02:16 ↗ code prior prior to it going to city

1:02:19 ↗ council um for development regulations

1:02:22 ↗ that current planers mostly use he'll go

1:02:25 ↗ through planning policy commission

1:02:28 ↗ first so just to kind of introduce the

1:02:31 ↗ entire team you have the planning

1:02:33 ↗ managers which are Stephen and Christian

1:02:35 ↗ GES I don't know if you've had a chance

1:02:37 ↗ to meet him on this board I'm sure you

1:02:40 ↗ will at some point in time he's my J

1:02:42 ↗ supervisor other current planners are

1:02:44 ↗ myself along with dog gormi who is our

1:02:46 ↗ environmental planner Valerie Porter who

1:02:49 ↗ has actually in my mind kind of helped

1:02:52 ↗ bridge the gap in equity because she is

1:02:55 ↗ playing two roles she is a longrange

1:02:57 ↗ planner and a current planner and we

1:02:58 ↗ don't have any other planners who are

1:03:00 ↗ are doing that here in isqua and I think

1:03:03 ↗ that is a really important um skill set

1:03:07 ↗ and kind of mind frame to come from

1:03:09 ↗ because you're seeing not only how the

1:03:11 ↗ policies are being created but how

1:03:12 ↗ they're being implemented you know in

1:03:15 ↗ the project

1:03:16 ↗ process and then we have Dan Martinez

1:03:19 ↗ who is an associate planner and Emily

1:03:21 ↗ Adams who is also an associate planner

1:03:24 ↗ our long range planners are Kristen Leon

1:03:27 ↗ who has been with the city for quite a

1:03:28 ↗ long time um 13 14 21

1:03:35 ↗ 21 wow okay I thought that was it at

1:03:39 ↗ first I was like is it really that long

1:03:41 ↗ no and then Valerie again and then we

1:03:45 ↗ have Thomas ales who is mainly

1:03:48 ↗ Transportation Focus

1:03:52 ↗ planning so equity considerations in

1:03:55 ↗ policy development when we're talking

1:03:58 ↗ through this at the current planning

1:04:00 ↗ level we're really asking ourselves you

1:04:03 ↗ know how does Equity play a role in in

1:04:05 ↗ what we do and so we had to kind of take

1:04:08 ↗ a step back and when asking this

1:04:10 ↗ question and say this is this is

1:04:12 ↗ something that has to be addressed at

1:04:14 ↗ the policy level because of how our role

1:04:17 ↗ is is built um if Equity is not

1:04:22 ↗ considered in creating the policy then

1:04:24 ↗ it's going to filter through the

1:04:25 ↗ projects and you know we have seen that

1:04:28 ↗ in as you're mentioning earlier in

1:04:31 ↗ development throughout history we've

1:04:33 ↗ seen that occurring and so I think you

1:04:35 ↗ know it's really important that this

1:04:37 ↗ conversation is occurring because as the

1:04:40 ↗ long range plan is being created and the

1:04:43 ↗ policies are being created that will

1:04:44 ↗ trickle down to current planning and

1:04:46 ↗ into the municipal code and we can

1:04:48 ↗ hopefully Bridge those gaps so one area

1:04:52 ↗ that we have recognized in the last

1:04:54 ↗ couple years that needed some work was

1:04:57 ↗ our notification process um for most

1:05:01 ↗ land use projects we do public noticing

1:05:05 ↗ in the typical noticing process in and

1:05:10 ↗ this comes from the state level some all

1:05:11 ↗ cities just adopt what the state says

1:05:13 ↗ you have to do and we leave it at that

1:05:15 ↗ um in the last couple years we've

1:05:17 ↗ changed that process in isquad to try to

1:05:21 ↗ get the word out to more to a greater

1:05:23 ↗ amount of of

1:05:24 ↗ citizens and interested parties so we

1:05:27 ↗ have changed it from what the state says

1:05:29 ↗ is a 300t radius from a project site to

1:05:32 ↗ a 500t radius and we've also um made the

1:05:38 ↗ efforts to not only the state says you

1:05:41 ↗ have to uh notice Property Owners we're

1:05:44 ↗ now also doing the work to notice

1:05:47 ↗ renters and leases as well that's

1:05:51 ↗ nice is there a question

1:05:58 ↗ sorry I was very excited about

1:06:01 ↗ that good I'm happy you're excited about

1:06:04 ↗ that it it is actually um proving to

1:06:07 ↗ reach a lot more people and I think that

1:06:10 ↗ we're going to see some really positive

1:06:12 ↗ impacts from that and I think that just

1:06:15 ↗ getting the word out to more people is

1:06:17 ↗ is going to engage more people and and I

1:06:21 ↗ think you know just personally speaking

1:06:24 ↗ 300 ft from a site depending on the lot

1:06:26 ↗ sizes is not always

1:06:29 ↗ capturing a lot of people sometimes it

1:06:31 ↗ is it depends on where you are like if

1:06:33 ↗ you're in a in an area where the lot

1:06:36 ↗ sizes are very small then obviously

1:06:38 ↗ you're going to capture more people

1:06:40 ↗ but okay so what do we need to do moving

1:06:44 ↗ forward so this is one example we've

1:06:46 ↗ noticed in the last couple years and it

1:06:47 ↗ kind of opened our eyes to where we

1:06:53 ↗ were in process just F we have a

1:06:57 ↗ question apologies I didn't want to I

1:06:59 ↗ didn't want to interrupt you but I want

1:07:01 ↗ to make sure that lcia gets to ask the

1:07:03 ↗ question where we're at okay okay thank

1:07:07 ↗ you Dale um this is Luccia choto

1:07:11 ↗ speaking um so I guess my question is

1:07:14 ↗ around I understand that notifying

1:07:17 ↗ within 500 feet involves having like

1:07:20 ↗ signage

1:07:22 ↗ correct um is that signage in other

1:07:26 ↗ languages Andor is there a way to add

1:07:30 ↗ like a QR code to where the information

1:07:35 ↗ that is being announced is in other

1:07:38 ↗ languages one and two is there any

1:07:42 ↗ effort being made to identify

1:07:46 ↗ Grassroots um pages that are run within

1:07:49 ↗ neighborhoods that could be impacted I

1:07:53 ↗ don't know if you have the people power

1:07:54 ↗ to do that but it is um one way to get

1:07:59 ↗ information out um to people that would

1:08:03 ↗ otherwise not even know what some of the

1:08:06 ↗ signage is right like you could drive by

1:08:08 ↗ it and not realize that it's intended

1:08:11 ↗ for your consumption and for your

1:08:13 ↗ processing thank you yeah thank you so

1:08:16 ↗ much for that question um I do touch a

1:08:19 ↗ little bit on that in the future in my

1:08:22 ↗ presentation but I I'm really happy that

1:08:24 ↗ you brought that up because this is one

1:08:27 ↗ of the exact topics that has come out of

1:08:29 ↗ the equity framework is how can we um

1:08:33 ↗ incorporate a a

1:08:36 ↗ better um approach in the process that

1:08:39 ↗ we're following because obviously you

1:08:42 ↗ know policy is carried out through

1:08:44 ↗ process and process is something that

1:08:46 ↗ current planners have the ability to

1:08:49 ↗ adjust um but you ask and bring up a

1:08:52 ↗ very good point it's

1:08:54 ↗ the the staff ability um to do those

1:08:59 ↗ things and so we are currently assessing

1:09:01 ↗ how we can um reach a greater audience

1:09:05 ↗ and the um translation piece is one of

1:09:08 ↗ the primary aspects that has come up so

1:09:13 ↗ in one of my slides coming up you'll see

1:09:16 ↗ that next steps one of the first things

1:09:18 ↗ is to assess how we can

1:09:21 ↗ potentially um have notices is in both

1:09:24 ↗ English and

1:09:26 ↗ Spanish or possibly another language

1:09:30 ↗ that may be able to

1:09:33 ↗ um communicate to a greater number of

1:09:37 ↗ people within the community and then for

1:09:39 ↗ the signs that's a great Point um

1:09:44 ↗ notices in the past were not always

1:09:47 ↗ required to have signage that is another

1:09:50 ↗ change that was made with the new

1:09:52 ↗ notification

1:09:54 ↗ process in the last two years so now if

1:09:57 ↗ any project requires

1:10:00 ↗ notification the site does require

1:10:03 ↗ signage um in terms of your question

1:10:06 ↗ about uh Grassroots um we have not made

1:10:10 ↗ Publications in in any uh Grassroots

1:10:14 ↗ Publications uh later on in my

1:10:16 ↗ presentation I do note that one of the

1:10:20 ↗ key aspects that current planning would

1:10:23 ↗ like to um to do in terms of improving

1:10:28 ↗ our processes is work with this board

1:10:31 ↗ for ideas such as that I mean that is

1:10:34 ↗ that's an excellent idea and it

1:10:37 ↗ potentially wouldn't um cost the city

1:10:40 ↗ that much more than what our current

1:10:41 ↗ noticing process costs so I appreciate

1:10:46 ↗ the note thank you thank

1:10:49 ↗ you we can just pause here for a moment

1:10:51 ↗ if there are any other questions

1:11:01 ↗ okay thank you for pointing up question

1:11:03 ↗ of course I didn't see the hand up no I

1:11:06 ↗ and I have to give credit to Monica

1:11:07 ↗ because I saw flash as I was not taking

1:11:10 ↗ so team effort

1:11:13 ↗ here okay so coordination another aspect

1:11:16 ↗ that we have uh noticed that we can

1:11:19 ↗ improve upon is greater coordination

1:11:21 ↗ with long range planning um does a

1:11:24 ↗ really great job of reaching out to us

1:11:25 ↗ on specific questions uh however there

1:11:28 ↗ is probably room for us to have more

1:11:30 ↗ coordination with longrange planning in

1:11:32 ↗ the process of creating the comp plan

1:11:36 ↗ and um also getting more feedback from

1:11:41 ↗ the planner who uh has a foot in both

1:11:43 ↗ worlds to see how current planning can

1:11:46 ↗ potentially improve

1:11:49 ↗ processes so continuing efforts in

1:11:52 ↗ current planning um as I mentioned we're

1:11:55 ↗ currently discussing the equity

1:11:57 ↗ framework and doing a deeper dive into

1:11:59 ↗ how we can better engage the community

1:12:02 ↗ and um how we need to

1:12:04 ↗ prioritize our

1:12:06 ↗ engagement and ideally when we can kind

1:12:09 ↗ of get a better grasp on how we need to

1:12:12 ↗ engage

1:12:13 ↗ better uh it's always best practice to

1:12:17 ↗ have

1:12:18 ↗ um data that we can measure right so

1:12:22 ↗ trying to get enough communication with

1:12:24 ↗ the community and and assess how they

1:12:27 ↗ are experiencing the engagement and then

1:12:31 ↗ going back and and kind of seeing where

1:12:34 ↗ we need to make some changes in the

1:12:37 ↗ future some areas that um need to be

1:12:41 ↗ prioritized to bridge some of these gaps

1:12:44 ↗ are perceived as being um zoning

1:12:46 ↗ amendments on reform to bridge the gaps

1:12:49 ↗ where there are um where there are some

1:12:52 ↗ Equity issues issues um more focused on

1:12:55 ↗ public transportation and then

1:12:57 ↗ monitoring and evaluation of of the

1:13:01 ↗ policies we're using which is built into

1:13:03 ↗ what Stephen does as he has

1:13:08 ↗ expressed okay so the efforts that have

1:13:11 ↗ been made uh I already addressed briefly

1:13:14 ↗ the noticing process so again required

1:13:17 ↗ to do 300 ft of a site and required to

1:13:20 ↗ notice Property Owners the city has been

1:13:24 ↗ um

1:13:26 ↗ or well it was codified in the

1:13:29 ↗ Amendments that were adopted June 1st

1:13:33 ↗ however uh practices were adjusted prior

1:13:36 ↗ to that

1:13:38 ↗ so now land use planners who do project

1:13:41 ↗ review are doing 500 ft from the site

1:13:44 ↗ and doing owners Le's renters within 500

1:13:47 ↗ ft

1:13:51 ↗ ofite well can ask a question mhm so

1:13:55 ↗ around this

1:13:56 ↗ notification process M

1:14:00 ↗ um so it sounds like there's efforts to

1:14:03 ↗ make to communicate these changes

1:14:08 ↗ publicly to larger a larger swap of

1:14:11 ↗ people how do they express their

1:14:15 ↗ concerns is that kind of that one come

1:14:17 ↗ y'all express your concerns or are there

1:14:21 ↗ I'm trying to think for folks with l

1:14:23 ↗ issues or something like that how how

1:14:25 ↗ are they able to effectively Express

1:14:28 ↗ their concerns and participate in that

1:14:30 ↗ side of that part of the process that's

1:14:32 ↗ an excellent question the noticing

1:14:34 ↗ process has a timeline built into it

1:14:37 ↗ it's typically 14 days and the notice is

1:14:41 ↗ for comments to come to the project

1:14:43 ↗ planner and that can be through phone

1:14:45 ↗ call or email um we do have the ability

1:14:49 ↗ to call for translation services however

1:14:52 ↗ if anyone has ever used that in an

1:14:54 ↗ office setting it's really um cumbersome

1:14:59 ↗ and creates a lot of weight for the

1:15:01 ↗ person who is requesting um translation

1:15:04 ↗ services so that is another area

1:15:07 ↗ of discussion for how do we improve that

1:15:11 ↗ um I'm guessing some of you have been in

1:15:14 ↗ that scenario it's it I'll speak freely

1:15:18 ↗ personally I have been in that scenario

1:15:20 ↗ and it's um really disheartening because

1:15:22 ↗ you can feel the

1:15:25 ↗ [Music]

1:15:27 ↗ um for lack of a better word frustration

1:15:30 ↗ from the person you're trying to help

1:15:31 ↗ because they're having to wait so much

1:15:33 ↗ longer to get you know the Assistance or

1:15:36 ↗ be able to provide input on something

1:15:38 ↗ because of the wait time for a

1:15:41 ↗ translator to do the translation

1:15:43 ↗ services so thank you for

1:15:47 ↗ asking so the current examples that are

1:15:50 ↗ coming to mind during this discussion

1:15:52 ↗ and current plan in are number one

1:15:54 ↗ translation services at public meetings

1:15:57 ↗ um just to give you some context on how

1:15:59 ↗ the meetings um are run we send out

1:16:04 ↗ notices usually that is about a week to

1:16:07 ↗ 10 days prior to a meeting um to have

1:16:11 ↗ translation services uh the discussion

1:16:13 ↗ has kind of been around um doing

1:16:16 ↗ something maybe like an RSVP notice so

1:16:20 ↗ that we know what language services

1:16:23 ↗ might be needed for a specific meeting

1:16:25 ↗ so we can have language services on site

1:16:28 ↗ kind of like you know what you're

1:16:30 ↗ already doing for your board um another

1:16:34 ↗ another topic that came up is creating a

1:16:37 ↗ development Equity questionnaire that is

1:16:39 ↗ a requirement for developers to have to

1:16:41 ↗ fill out when they're um providing a

1:16:44 ↗ project proposal and in my mind that is

1:16:47 ↗ something that we would be developing

1:16:48 ↗ with this board um and greater

1:16:51 ↗ coordination with longrange planning and

1:16:53 ↗ in their policy

1:16:55 ↗ development are there any questions

1:16:57 ↗ about it about

1:16:59 ↗ that one a question around so

1:17:02 ↗ translation it's great that that's being

1:17:04 ↗ considered is there also um like

1:17:06 ↗ accessibility guidelines for folks who

1:17:08 ↗ might have physical challenges to get to

1:17:11 ↗ the meetings and considering what needs

1:17:13 ↗ they might

1:17:15 ↗ have consideration in terms

1:17:18 ↗ of accessibility for um where we have

1:17:22 ↗ the meetings we typically hold meetings

1:17:25 ↗ in buildings that are are accessible

1:17:28 ↗ okay

1:17:29 ↗ um other than that there you know we

1:17:32 ↗ don't have um we don't have like we

1:17:36 ↗ haven't talked about translation

1:17:37 ↗ services for um sign language or

1:17:42 ↗ anything like that but obviously that's

1:17:45 ↗ part of this larger

1:17:48 ↗ conversation and I did want to thank you

1:17:50 ↗ for bringing that up I did want to touch

1:17:52 ↗ on your comment from earlier about ADA

1:17:54 ↗ and accessibility um in the in the

1:17:57 ↗ worlds of development the way that is

1:18:00 ↗ addressed is through the building code

1:18:02 ↗ which is IBC and IRC and so those are

1:18:05 ↗ you know those are codes that are are

1:18:07 ↗ are nationally um utilized and then each

1:18:11 ↗ jurisdiction has their own um amendments

1:18:15 ↗ to the building code I don't want to

1:18:17 ↗ speak too much on the building code

1:18:18 ↗ because I'm not an expert in that area

1:18:20 ↗ but that is primarily the area where

1:18:23 ↗ accessibility is addressed um I will say

1:18:27 ↗ just from my experience in other cities

1:18:29 ↗ I I do see that we could do more there

1:18:32 ↗ because um in other land use codes I've

1:18:35 ↗ worked with there is a carryover between

1:18:38 ↗ the building code and the land use code

1:18:40 ↗ to ensure you know more eyes are on

1:18:43 ↗ these aspects so I I think that is

1:18:45 ↗ something that could be improved upon in

1:18:48 ↗ our

1:18:51 ↗ policies

1:18:54 ↗ okay so next steps kind of just Echo

1:18:56 ↗ exactly what I was I have a question

1:18:59 ↗ about the meetings just the goal of the

1:19:02 ↗ meetings are so the goal of the meeting

1:19:05 ↗ for a project is for the community to

1:19:06 ↗ come and hear uh what a developer is

1:19:09 ↗ proposing for a site and you know give

1:19:12 ↗ their feedback and provide any concerns

1:19:15 ↗ and actually have the opportunity to

1:19:18 ↗ even ask questions of the developer

1:19:21 ↗ right there in that

1:19:23 ↗ meeting and the de

1:19:25 ↗ developer is the is

1:19:28 ↗ contracted to the developer is somebody

1:19:31 ↗ outside who's going to build a building

1:19:33 ↗ correct I'm just trying to get

1:19:35 ↗ Grassroots here and so Basics so the

1:19:38 ↗ developer has no stake in the community

1:19:40 ↗ agreeing or not agreeing yes not

1:19:43 ↗ necessarily one might think that um a

1:19:47 ↗ lot of times a developer is also part of

1:19:51 ↗ the community so it it

1:19:53 ↗ depends on the project um is that

1:19:56 ↗ something we uh look for in a

1:19:59 ↗ development developer is that they are a

1:20:01 ↗ Community member development is is

1:20:06 ↗ mostly Guided by the market so if

1:20:09 ↗ somebody is interested in developing a

1:20:13 ↗ piece of property the city doesn't play

1:20:15 ↗ any type of role in Seeking a developer

1:20:18 ↗ um you know we kind of we stay in in our

1:20:22 ↗ Lane and if somebody is interested they

1:20:24 ↗ come to us and we tell them that's not

1:20:27 ↗ allowed that is allowed let help you

1:20:30 ↗ figure out how you can do that in remain

1:20:32 ↗ in compliance with the landuse code

1:20:35 ↗ which is what I would focus on and then

1:20:37 ↗ building it will help them figure out

1:20:39 ↗ how they can remain in compliance with

1:20:40 ↗ the building code and and so on so yeah

1:20:42 ↗ the city doesn't play any role in in Who

1:20:45 ↗ develops the property the only role that

1:20:48 ↗ we play is in assessing their proposal

1:20:52 ↗ for compliance with the standards that

1:20:54 ↗ we've adopted through the city council

1:20:56 ↗ and are there standards around

1:20:59 ↗ Equity that's what we're trying to

1:21:02 ↗ create more of in in the code so going

1:21:06 ↗ back to Stephen's

1:21:09 ↗ presentation his policies help create

1:21:13 ↗ the standards that go into the municipal

1:21:15 ↗ code and the municipal code standards

1:21:17 ↗ are what the planners review plans

1:21:21 ↗ against so when we're looking at

1:21:23 ↗ developers proposal we look at you know

1:21:25 ↗ their plan set and we look at the

1:21:27 ↗ municipal

1:21:28 ↗ code 200 300 times looking at each

1:21:31 ↗ standard you know to make sure that

1:21:34 ↗ they're meeting the standards that are

1:21:36 ↗ outlined in that Council adopted code

1:21:39 ↗ right typically what you'll find in the

1:21:41 ↗ code is like the building has to be this

1:21:43 ↗ High there needs to be a distance

1:21:45 ↗ between buildings something more

1:21:47 ↗ specific the equity or analysis for

1:21:50 ↗ Equity within the code is usually around

1:21:51 ↗ what were the out outomes that resulted

1:21:53 ↗ from having those standards in place is

1:21:56 ↗ that what we intended it to meet our

1:21:58 ↗ vision if not then what how do we adjust

1:22:00 ↗ it so it's not specifically saying we

1:22:02 ↗ have it's it's it's difficult to say we

1:22:05 ↗ have Co code specific to equity

1:22:07 ↗ primarily because it's more technical

1:22:10 ↗ than a lot of the policies and that I

1:22:13 ↗ understand that when I'm having a hard

1:22:14 ↗ time getting my head around is you have

1:22:17 ↗ developers talking to the community who

1:22:19 ↗ the community is going to think is you

1:22:22 ↗ if it it kind of goes to the the market

1:22:24 ↗ piece that yeah that is important as

1:22:28 ↗ part of this because they don't want to

1:22:30 ↗ build something where they're going to

1:22:31 ↗ huge the resistance from your community

1:22:33 ↗ so that's kind of it's not just for the

1:22:36 ↗ community to come out and express their

1:22:38 ↗ push back concerns with projects it's

1:22:39 ↗ also for the developer to hear the

1:22:42 ↗ concerns from the community as well to

1:22:43 ↗ see if they can address that so while

1:22:46 ↗ it's get to your point there's no

1:22:47 ↗ obligation them for them to actually do

1:22:50 ↗ it they also want to take that into

1:22:53 ↗ consideration of is this going to be

1:22:54 ↗ profitable and if there's Community

1:22:56 ↗ resistance to this project there's a

1:22:58 ↗ risk on that profit so there's that

1:23:00 ↗ consideration in that conversation as

1:23:01 ↗ well and just kind of to back up a

1:23:04 ↗ little bit um the items that were kind

1:23:08 ↗ of assessing in terms of how do we

1:23:11 ↗ create greater equity in process goes

1:23:13 ↗ back to that Equity questionnaire that

1:23:15 ↗ would be a required document for

1:23:17 ↗ developers to fill out for whatever

1:23:20 ↗ their project proposal may be so they

1:23:22 ↗ will actually be having to assess

1:23:25 ↗ something similar to the equity

1:23:26 ↗ framework for their project and provide

1:23:29 ↗ you know their feedback to how they're

1:23:32 ↗ creating an equitable

1:23:34 ↗ project in their application packet that

1:23:37 ↗ isn't something that we have created yet

1:23:39 ↗ that is just something that we are

1:23:41 ↗ discussing could potentially be an

1:23:43 ↗ effort that we require developers yeah

1:23:46 ↗ you guys are doing a lot of work it's a

1:23:48 ↗ very much appreciated yeah you are doing

1:23:52 ↗ a lot of work as well but I'm sure it

1:23:54 ↗ took quite a lot of time to create the

1:23:55 ↗ equity framew

1:23:57 ↗ work so continued efforts again uh

1:24:01 ↗ primarily where our focus is is figuring

1:24:04 ↗ out how we can get translation services

1:24:06 ↗ as part of our meetings that seems to be

1:24:10 ↗ just a no-brainer you know that's where

1:24:13 ↗ we should be kicking off a greater

1:24:17 ↗ effort and then also noticing in more

1:24:20 ↗ than one language

1:24:23 ↗ increasing engagement is another uh

1:24:25 ↗ effort that needs to be considered so

1:24:29 ↗ most of our engagement at the current

1:24:32 ↗ current planning level we've kind of

1:24:33 ↗ just uh discussed it's these

1:24:35 ↗ neighborhood type meetings where the

1:24:38 ↗ community can come and ask questions of

1:24:42 ↗ the developer and of staff and get an

1:24:44 ↗ idea what the project is going to be um

1:24:47 ↗ somebody made a comment earlier which

1:24:49 ↗ really resonated with me which is meet

1:24:52 ↗ people where they are that is um just to

1:24:56 ↗ give you a little background I used to

1:24:57 ↗ work in mental health before I was a

1:24:58 ↗ planner and that is crucial to building

1:25:01 ↗ trust is going to where people are and

1:25:04 ↗ not making them come to you and so that

1:25:08 ↗ is something that needs to be assessed

1:25:11 ↗ from a current planning standpoint um we

1:25:13 ↗ are

1:25:16 ↗ very I guess you could say rigid in how

1:25:19 ↗ we provide these meetings because

1:25:22 ↗ because we are doing it based on what

1:25:25 ↗ the code says we need to do right so

1:25:27 ↗ going back to that piece of current

1:25:29 ↗ planning our life is run by the

1:25:31 ↗ municipal code so these meetings that I

1:25:34 ↗ am telling you about they are outlined

1:25:37 ↗ in the code how they are to be run so

1:25:40 ↗ that's where the policy piece comes into

1:25:43 ↗ play right so earlier on in the very

1:25:46 ↗ beginning of my presentation um I tried

1:25:49 ↗ to emphasize how important the equity

1:25:52 ↗ pieces at the policy level for current

1:25:54 ↗ planners because it has that trickle

1:25:57 ↗ down effect and so the code tells me the

1:26:00 ↗ way that I need to have a public meeting

1:26:03 ↗ is to do a b c and d and I need to make

1:26:07 ↗ sure that the applicant and I am being

1:26:11 ↗ compliant with those ABC and E items um

1:26:16 ↗ that doesn't mean you can't do

1:26:18 ↗ more but it means that you need to you

1:26:21 ↗ know remain within the confins of what

1:26:24 ↗ the council has said needs to be

1:26:29 ↗ done so the target um is you know

1:26:34 ↗ obviously representing the community uh

1:26:37 ↗ sorry I lost my spot here representing

1:26:39 ↗ the community and to represent the

1:26:41 ↗ community better we need to know the

1:26:43 ↗ community better and that goes back to

1:26:47 ↗ um wider

1:26:49 ↗ communication uh greater engagement

1:26:52 ↗ different types of

1:26:53 ↗ Engagement um providing notices and

1:26:57 ↗ communication in more than one language

1:26:59 ↗ and all of these things working together

1:27:01 ↗ to to Really reach the community H we

1:27:05 ↗ have a question

1:27:09 ↗ fromia yes hello this is Luccia chotto

1:27:11 ↗ speaking again Holly my question is is

1:27:14 ↗ there um a method to capture as things

1:27:19 ↗ need to be changed within the code

1:27:22 ↗ how that code will be changed and will

1:27:25 ↗ there

1:27:26 ↗ be times when that code can be revised

1:27:30 ↗ and will that process be informed to the

1:27:34 ↗ people who are engaging who do have

1:27:36 ↗ these language

1:27:38 ↗ barriers another great question thank

1:27:40 ↗ you there is a process very similar to

1:27:43 ↗ the process that Stephen was mentioning

1:27:45 ↗ earlier

1:27:47 ↗ um it hasn't always been done on a

1:27:50 ↗ yearly basis but with new manag

1:27:52 ↗ management that's the goal so we are

1:27:54 ↗ looking at so we just amended the entire

1:27:56 ↗ land use code it was adopted on June 1st

1:27:59 ↗ and moving forward um throughout the

1:28:02 ↗ year we are keeping um well keeping a

1:28:07 ↗ spreadsheet of the policies that come up

1:28:11 ↗ while we are while staff is doing

1:28:14 ↗ project review that are problematic and

1:28:17 ↗ so then we have we have weekly staff

1:28:19 ↗ meetings where we discuss you know why

1:28:22 ↗ this uh specific policy or standard is

1:28:27 ↗ problematic and how it can potentially

1:28:29 ↗ be changed and the goal is to have

1:28:32 ↗ annual um like I'll say minor not minor

1:28:36 ↗ but minor compared to the entire

1:28:38 ↗ overhaul that we just did um so annual

1:28:41 ↗ updates for those those problematic

1:28:45 ↗ standards that were tracking throughout

1:28:46 ↗ the

1:28:47 ↗ year and and just to clarify hly sorry

1:28:51 ↗ is you're taking feedback as the process

1:28:55 ↗ is taking place and implementing that

1:28:58 ↗ feedback from the community into the

1:29:00 ↗ process

1:29:01 ↗ correct so what's happening is we are

1:29:04 ↗ having conversations with the community

1:29:07 ↗ so typically this would be like

1:29:09 ↗ homeowners or or developers or people in

1:29:13 ↗ a community where there's a development

1:29:15 ↗ happening and we're getting feedback

1:29:17 ↗ about why something has um or how

1:29:20 ↗ something has played out through that

1:29:22 ↗ development

1:29:24 ↗ process sorry I don't know if you can

1:29:25 ↗ see I can't tell if you can see me or

1:29:28 ↗ not um so then we're making notes

1:29:32 ↗ internally and keeping track of that as

1:29:35 ↗ well as talking about that in a staff um

1:29:39 ↗ capacity and also assessing from the

1:29:41 ↗ staff capacity

1:29:44 ↗ um how we

1:29:47 ↗ can make better

1:29:49 ↗ standards for the next

1:29:52 ↗ rendition um and to a lesser degree that

1:29:58 ↗ also uh

1:30:00 ↗ incorporates Stevens group but I feel

1:30:03 ↗ like once it gets to the um Municipal

1:30:07 ↗ Code which is our primary document it's

1:30:10 ↗ already gone through so much work with

1:30:13 ↗ long range that we don't corre me if I'm

1:30:16 ↗ wrong but I don't know that we engage

1:30:17 ↗ you as much on the Amendments of the

1:30:20 ↗ land use code once it's already passed

1:30:23 ↗ by the council yeah once it gets to

1:30:25 ↗ council it's pretty much in its final

1:30:27 ↗ form but we we we have and we'll

1:30:30 ↗ continue to have a lot of these in-depth

1:30:32 ↗ conversations in terms of like what what

1:30:34 ↗ did the current planners here in terms

1:30:37 ↗ of why this is an issue what is the

1:30:38 ↗ issue actually at hand and come up with

1:30:41 ↗ alternatives to either what the code

1:30:43 ↗ says or the process that we go in place

1:30:45 ↗ with implementing the

1:30:48 ↗ code thank you to both of

1:30:50 ↗ you

1:30:56 ↗ okay so how do we seek more equity in

1:30:59 ↗ current planning obviously more research

1:31:02 ↗ is is necessary we need to assess past

1:31:05 ↗ practices which um in the example that I

1:31:07 ↗ provided earlier this evening is what

1:31:10 ↗ we've been trying to do so just that

1:31:12 ↗ that key um example of noticing and

1:31:15 ↗ getting the communication out to the

1:31:17 ↗ community we had to take a step back and

1:31:20 ↗ ask ourselves um at the most basic level

1:31:23 ↗ where can we improve processes and that

1:31:26 ↗ was the the lwh hanging improve for sure

1:31:31 ↗ so assessing how we can improve that

1:31:33 ↗ process and um you know thinking what is

1:31:37 ↗ actually practical for staff and

1:31:40 ↗ financially um for us to do to reach a

1:31:43 ↗ greater um Community great level of the

1:31:46 ↗ community and put that into practice and

1:31:49 ↗ so then coming back and anal anzing if

1:31:53 ↗ those changes have um made significant

1:31:56 ↗ improvements and obviously as I

1:31:59 ↗ mentioned we just started that process

1:32:02 ↗ this past year and so you know we I feel

1:32:05 ↗ like we're already seeing greater input

1:32:07 ↗ and engagement from the community as

1:32:09 ↗ time goes on so let's say after a year

1:32:12 ↗ of of carrying out this new process we

1:32:15 ↗ should have a much better understanding

1:32:18 ↗ of if those changes were successful ful

1:32:22 ↗ um and if we've reached a greater uh

1:32:26 ↗ greater number of community

1:32:28 ↗ members and then moving forward from you

1:32:31 ↗ know taking it Beyond just the noticing

1:32:34 ↗ portion of our work our policy or our

1:32:36 ↗ process work um figuring out really

1:32:39 ↗ where the priorities lie for the

1:32:41 ↗ community and where we can create

1:32:44 ↗ improvements in our process um that

1:32:47 ↗ reflects the community's needs and

1:32:50 ↗ wants

1:33:03 ↗ okay so how did the equity framework

1:33:05 ↗ questions impact our ideas and thoughts

1:33:09 ↗ as current planners about inclusive

1:33:12 ↗ planning so as I touched upon earlier

1:33:15 ↗ it's very obvious that through the

1:33:17 ↗ process we need to be connecting more on

1:33:20 ↗ a greater level with

1:33:22 ↗ Community um that's that's the key

1:33:25 ↗ communication and meeting people where

1:33:27 ↗ they are and having you know that

1:33:29 ↗ relationship built and without reaching

1:33:31 ↗ out we can't really build a relationship

1:33:34 ↗ so then we're not really improving the

1:33:37 ↗ trust um once the relationship is built

1:33:40 ↗ obviously there's more of a sense of uh

1:33:44 ↗ camaraderie and City staff hopefully can

1:33:47 ↗ be with that more as an

1:33:49 ↗ ally and we would like to to utilize

1:33:52 ↗ whatever uh communication is brought to

1:33:55 ↗ us from a greater percentage of the

1:33:58 ↗ population um to really Foster a sense

1:34:02 ↗ of belonging for everyone and ask

1:34:05 ↗ ourselves how we can reconsider um

1:34:08 ↗ stereotypes that each of us have as

1:34:11 ↗ individuals and stereotypes that we have

1:34:13 ↗ developed as a group

1:34:16 ↗ um and you know again just taking a step

1:34:20 ↗ back and assessing our actions and

1:34:23 ↗ reactions and asking ourselves whose

1:34:27 ↗ voices are being represented in the work

1:34:30 ↗ that we're doing um these are all

1:34:32 ↗ questions that came up through the

1:34:34 ↗ equity framework and in the discussion

1:34:36 ↗ with the current Planning Group and um

1:34:40 ↗ again I just thank this group for

1:34:42 ↗ creating the platform from which these

1:34:45 ↗ groups within the city can start to have

1:34:47 ↗ these conversations and think more

1:34:50 ↗ deeply about these topics

1:34:58 ↗ okay so at a minimum what does inclusive

1:35:01 ↗ planning look like sorry about

1:35:04 ↗ that at a at a minimum more Community

1:35:08 ↗ participation and engagement that's key

1:35:11 ↗ um that is currently where we're placing

1:35:13 ↗ our efforts stepping it up and going to

1:35:15 ↗ the next phase you know collecting and

1:35:18 ↗ analyzing the data from the new process

1:35:20 ↗ of notification and engaging this board

1:35:23 ↗ to really

1:35:25 ↗ get some brain power from you all in the

1:35:28 ↗ work that you do and giving us ideas and

1:35:31 ↗ how we can provide greater Equity

1:35:33 ↗ through our processes I feel like I've

1:35:35 ↗ already gotten some ideas tonight so

1:35:37 ↗ that's exciting and I thank you guys for

1:35:40 ↗ for being so open um and then providing

1:35:43 ↗ meaningful action so um setting specific

1:35:48 ↗ goals figuring out what those goals are

1:35:50 ↗ that reflect the um the desires of the

1:35:53 ↗ community and then engaging with

1:35:56 ↗ stakeholders such as this board to

1:35:58 ↗ ensure that we're changing processes to

1:36:02 ↗ reflect those those

1:36:10 ↗ desires so the current planning team um

1:36:13 ↗ had a general assessment of the

1:36:14 ↗ framework I just wanted to give kind of

1:36:16 ↗ a high Lev overview when we were given

1:36:18 ↗ the equity framework the discussion was

1:36:20 ↗ kind of

1:36:21 ↗ um very much focused on this needs to be

1:36:26 ↗ addressed at the policy level however

1:36:29 ↗ again going back to the beginning of the

1:36:31 ↗ presentation we did realize that there

1:36:33 ↗ is a there is a a space for us to focus

1:36:37 ↗ on process and how we are um creating

1:36:40 ↗ greater equity in the processes that we

1:36:42 ↗ carry out and that we

1:36:47 ↗ practice I wanted to provide a few

1:36:49 ↗ examples of what other communities and

1:36:52 ↗ um jurisdictions are doing in the area

1:36:55 ↗ so Tacoma has a Workforce policy plan

1:36:59 ↗ put in place for Equity they've also

1:37:02 ↗ created an office of diversity Equity

1:37:05 ↗ inclusion and accessibility and they are

1:37:07 ↗ streamlining processes for city

1:37:09 ↗ employees to request reasonable

1:37:12 ↗ accommodations um some of you may

1:37:14 ↗ already know King County has developed

1:37:16 ↗ is in the process process of developing

1:37:18 ↗ an equity and social justice strategic

1:37:21 ↗ plan and they are shifting their

1:37:23 ↗ practices away from being reactive to

1:37:26 ↗ being

1:37:27 ↗ proactive and they are trying to balance

1:37:29 ↗ Vision um through their actions with

1:37:32 ↗ measurable

1:37:34 ↗ objectives in Hillsboro Oregon they're

1:37:37 ↗ trying to exemplify and instill

1:37:38 ↗ diversity equity and inclusion as an

1:37:41 ↗ essential part internally and externally

1:37:44 ↗ in their

1:37:46 ↗ policymaking and they're trying to

1:37:48 ↗ ensure carryover policies went Within

1:37:51 ↗ the delivery of city services so that's

1:37:53 ↗ kind of the point that is the connection

1:37:55 ↗ between what Stephen does long range and

1:37:58 ↗ what I do in current planning so that's

1:37:59 ↗ the delivery of city services how do you

1:38:02 ↗ create more Equity within the process

1:38:04 ↗ that is delivered to the

1:38:06 ↗ community and the city council there has

1:38:09 ↗ made racial Equity a city-wide

1:38:11 ↗ priority so I think when we reflect on

1:38:14 ↗ isqua and what uh isqua is really trying

1:38:17 ↗ to do and the priorities that isqua is

1:38:19 ↗ putting forth recently

1:38:21 ↗ we can see that we're I think we're

1:38:25 ↗ right up there with some of these other

1:38:27 ↗ jurisdictions in the efforts that are

1:38:29 ↗ being made and I see that we're just

1:38:31 ↗ going to continue making efforts in this

1:38:34 ↗ area Alia hand up from

1:38:38 ↗ Tony hey Holly just a curiosity question

1:38:41 ↗ does this in this slide particularly

1:38:43 ↗ here does it Encompass what all the

1:38:46 ↗ cities that are in the kind of general

1:38:48 ↗ area are doing or is it just kind of

1:38:50 ↗ basically just your research just on

1:38:52 ↗ these particular this is just a few from

1:38:54 ↗ my

1:38:55 ↗ research no does not Encompass all of

1:38:59 ↗ them thank

1:39:04 ↗ you okay so in summary one of the key

1:39:09 ↗ notes is the struggle that uh current

1:39:11 ↗ planners face in terms of equity is

1:39:15 ↗ mainly ensuring that we're engaged

1:39:18 ↗ enough with the long range planning team

1:39:20 ↗ to ensure that we have a voice in the

1:39:23 ↗ policymaking stage um without

1:39:27 ↗ overstepping our

1:39:29 ↗ bounds I'll try not to step on your toes

1:39:32 ↗ student um but you know ensuring that

1:39:35 ↗ we're communicating across divisions to

1:39:38 ↗ help each other you know more brands are

1:39:41 ↗ better than one right so creating

1:39:45 ↗ greater equity in the policy development

1:39:47 ↗ stage is going to trickle down and

1:39:49 ↗ create greater equity in the development

1:39:52 ↗ of services um as I noted the equity

1:39:56 ↗ framework has been a really great

1:39:57 ↗ jumping off place for our group to start

1:40:00 ↗ this discussion and really start asking

1:40:02 ↗ ourselves some difficult questions so

1:40:04 ↗ again I thank this board for creating

1:40:07 ↗ that platform from which that discussion

1:40:10 ↗ can be had and thank you for having

1:40:13 ↗ me

1:40:15 ↗ it do folks have questions for Holly or

1:40:18 ↗ Sten

1:40:19 ↗ Laura

1:40:21 ↗ H I have one question on your slide uh

1:40:25 ↗ equity and planning model where you have

1:40:27 ↗ research identity and prioritize and act

1:40:30 ↗ I'm wondering if there's any space to

1:40:32 ↗ add one more thing around

1:40:36 ↗ reflection and so in the sense that in

1:40:41 ↗ your other slide on inclusive planning

1:40:44 ↗ you talk about uh assess actions and

1:40:47 ↗ reactions and whose voices are not being

1:40:50 ↗ repres presented so I'm wondering if

1:40:53 ↗ maybe another Another Part Of Your

1:40:56 ↗ planning module having reflection would

1:40:58 ↗ allow for uh creating or

1:41:03 ↗ getting you know um to reflect on the

1:41:06 ↗ process on what happened what people are

1:41:08 ↗ saying in the moment because I feel like

1:41:11 ↗ couple months ago we heard from

1:41:13 ↗ community members where they talk about

1:41:15 ↗ not being heard and so if we can of put

1:41:18 ↗ that reaction there maybe who who whose

1:41:21 ↗ voice how when so that to me it feels

1:41:24 ↗ like it would be a nice complete circle

1:41:26 ↗ so that when the next time you go back

1:41:29 ↗ to research you have this reaction and a

1:41:33 ↗ reflection of what happened and so you

1:41:35 ↗ can add that to your new strategy

1:41:39 ↗ practices um and coming up in in a new

1:41:43 ↗ policy planning kind of situation so

1:41:46 ↗ just something to kind of close the loop

1:41:48 ↗ but something a little bit more

1:41:49 ↗ immediate

1:41:51 ↗ yes thank

1:41:52 ↗ you and I'll know H you were writing but

1:41:56 ↗ I saw that lcia put some thumbs up while

1:42:00 ↗ Laura was was sharing a

1:42:05 ↗ recommendation great feedback thank

1:42:11 ↗ you

1:42:13 ↗ question thank you again for taking my

1:42:16 ↗ um my comment um one of the ideas that

1:42:20 ↗ came up while you were speaking with

1:42:22 ↗ regards to my question around reaching

1:42:26 ↗ people who have possible language

1:42:28 ↗ barriers is the idea of maybe uh in the

1:42:33 ↗ meantime while you figure out something

1:42:34 ↗ that's more

1:42:35 ↗ inclusive is to have a one-time

1:42:38 ↗ translation

1:42:40 ↗ of um some sort of wording like for

1:42:44 ↗ other languages click or take a picture

1:42:47 ↗ of this QR code and including in that

1:42:50 ↗ signage the QR codee that goes to your

1:42:53 ↗ main site that has the

1:42:56 ↗ information and I believe that all of

1:42:58 ↗ the pages that are City related have a

1:43:02 ↗ translator at the top right corner and

1:43:05 ↗ that way while we are in this process of

1:43:08 ↗ creating policy that is inclusive a

1:43:11 ↗ process that is more inclusive Etc we we

1:43:15 ↗ use this idea in the meantime until we

1:43:18 ↗ come up with something that's maybe more

1:43:20 ↗ sophisticated right but that in the

1:43:23 ↗ immediacy addresses the issue right so

1:43:26 ↗ just a QR code you know something to

1:43:29 ↗ translate in like the the main languages

1:43:32 ↗ of the city of isua like or other

1:43:35 ↗ languages information in other languages

1:43:38 ↗ here's this QR code pops it to your

1:43:40 ↗ website your website has the translator

1:43:42 ↗ up the top people can translate to

1:43:45 ↗ whatever it is that they need that's

1:43:47 ↗ just an idea thank you excellent idea

1:43:50 ↗ thank you

1:43:59 ↗ any other questions for

1:44:10 ↗ Holly thank you well I will just say I'm

1:44:14 ↗ really impressed with the the

1:44:15 ↗ thoughtfulness that you both have you

1:44:17 ↗ know brought to how you're planning for

1:44:20 ↗ more equity and inclusion in your your

1:44:22 ↗ processes and I'm really surprised at

1:44:25 ↗ how Dynamic this code policy and code is

1:44:29 ↗ I usually think of like code and you

1:44:31 ↗ know as being kind of a stale thing and

1:44:35 ↗ so it's really to see how you're you're

1:44:38 ↗ constantly looking for ways to improve

1:44:40 ↗ that so I really appreciate that

1:44:42 ↗ approach thank

1:44:44 ↗ you if we don't have good code our jobs

1:44:47 ↗ are much

1:44:49 ↗ more

1:44:52 ↗ awesome thank you thank you great thank

1:44:55 ↗ you both yeah thank you for having us

1:44:58 ↗ feel free to stick around for our last

1:45:00 ↗ item if you'd like um but yeah really

1:45:03 ↗ grateful to have you here tonight and I

1:45:05 ↗ know similarly we'll be following up H

1:45:08 ↗ you outlin a few different ways that we

1:45:09 ↗ might engage with you as your team gets

1:45:11 ↗ closer on deciding some of the different

1:45:12 ↗ actions that you want to take and

1:45:14 ↗ so we're excited to welcome you back and

1:45:17 ↗ be partners in whatever way we can yeah

1:45:22 ↗ awesome okay so now I think we're on to

1:45:25 ↗ our other business and announcements and

1:45:28 ↗ so I think Dale is going to lead us in a

1:45:32 ↗ conversation um around a glossery of

1:45:34 ↗ terms I do want to note we're about 15

1:45:37 ↗ minutes off of schedule so um and we

1:45:41 ↗ didn't have a break so I do want to

1:45:44 ↗ check with folks to see if it's okay

1:45:46 ↗ Dale like how much time do you think we

1:45:48 ↗ need here we might not need more than 15

1:45:50 ↗ minutes this was just a sort of thing

1:45:52 ↗ that floated at the end of our meeting

1:45:54 ↗ and we didn't come to any sort of clear

1:45:57 ↗ Next Step that we wanted to take and so

1:45:59 ↗ I wanted to make sure we brought it back

1:46:01 ↗ um and had it as an agenda item at this

1:46:04 ↗ meeting so we can get clearer on what it

1:46:06 ↗ is that we want I think per per your

1:46:08 ↗ note on the minutes and like a is this

1:46:11 ↗ where we landed I think I had a similar

1:46:13 ↗ where exactly where did we land thank

1:46:16 ↗ you both thank you and so I it could

1:46:19 ↗ take 15 minutes and feel like we have a

1:46:21 ↗ clear path forward to continue

1:46:23 ↗ discussion um or if folks feel like this

1:46:26 ↗ is going to be longer and we want to

1:46:27 ↗ move to extend the meeting tonight we

1:46:29 ↗ can um I'll take a break now I'm open to

1:46:32 ↗ to

1:46:34 ↗ either so are folks okay if we push

1:46:37 ↗ forward for 15 minutes and see where

1:46:39 ↗ we're

1:46:40 ↗ at

1:46:42 ↗ cool okay let's do it great let's do it

1:46:45 ↗ um love these thumbs up emojis uh teams

1:46:48 ↗ meting emojis oh yeah let oh weird it

1:46:52 ↗ did remain on there and I don't know if

1:46:54 ↗ I

1:46:55 ↗ can undo

1:47:01 ↗ that let's see if I try to

1:47:04 ↗ share if I try to share it

1:47:07 ↗ might

1:47:09 ↗ might and then I

1:47:11 ↗ stop hey we figured it out Hol is still

1:47:14 ↗ in this meeting Al probably take her out

1:47:18 ↗ of the meeting you can Monica you are

1:47:21 ↗ asking me to do some highlevel

1:47:24 ↗ technology um I'm not too worried about

1:47:26 ↗ her closed computer being in the meeting

1:47:29 ↗ um so I I wanted to bring there are no

1:47:32 ↗ materials to go with this item in other

1:47:34 ↗ business um at last month's meeting we

1:47:38 ↗ as part of our other business last month

1:47:41 ↗ had I think a pretty great conversation

1:47:44 ↗ towards the end of that meeting around

1:47:46 ↗ both this piece on what training is

1:47:49 ↗ required for for board and commission

1:47:51 ↗ members and also what materials do we

1:47:54 ↗ feel do you all feel um and I personally

1:47:59 ↗ also feel um do you all feel uh should

1:48:02 ↗ be present on the city website Andor in

1:48:06 ↗ some other place to that demonstrates

1:48:09 ↗ our City's commitment to equity and so

1:48:12 ↗ one of the things that came up um it's

1:48:14 ↗ just some context was do people even

1:48:16 ↗ know the difference between equity and

1:48:18 ↗ equality and have we made that statement

1:48:21 ↗ clear that the city is in favor of

1:48:24 ↗ equity um and so I wanted to put an

1:48:27 ↗ agenda item on here for us to talk about

1:48:29 ↗ that um and talk about potentially the

1:48:31 ↗ creation of some sort of glossery of

1:48:33 ↗ terms or some sort of commitment

1:48:36 ↗ defining Equity publicly um do we want

1:48:39 ↗ to make a

1:48:40 ↗ recommendation um and if so do we want

1:48:43 ↗ to have staff aka me um look further

1:48:46 ↗ into what exists in other cities and

1:48:48 ↗ other jurisdictions

1:48:50 ↗ um so I wanted to open for discussion I

1:48:52 ↗ know it's not the neatest um agenda item

1:48:56 ↗ but hopefully one that we can talk about

1:48:58 ↗ for the next 10 minutes or so and feel

1:48:59 ↗ like we've got a clear plan on what we

1:49:02 ↗ want to do about

1:49:05 ↗ this I think it would be a good idea to

1:49:07 ↗ see what other I'm sorry I should have

1:49:09 ↗ raised my hand I just started talking um

1:49:12 ↗ I think it would be a good idea for us

1:49:14 ↗ to actually ascertain what other cities

1:49:16 ↗ are doing just to see what they're I'm

1:49:18 ↗ not saying we have to follow their model

1:49:20 ↗ or follow their example but at least see

1:49:22 ↗ what they are doing especially as we

1:49:24 ↗ look to our sister cities that are close

1:49:27 ↗ by um it would be nice to also

1:49:31 ↗ incorporate oh sorry that's okay La uh

1:49:34 ↗ go ahead step

1:49:37 ↗ in I agree I'm just also thinking about

1:49:40 ↗ Holly's comment that she's worked in six

1:49:42 ↗ cities and this is the first place that

1:49:45 ↗ she's seen Equity work done so I'm

1:49:47 ↗ wondering how many other cities actually

1:49:50 ↗ we have done this work and have this

1:49:53 ↗ information um I think we can definitely

1:49:56 ↗ look at what other people are doing but

1:49:57 ↗ I think in the

1:49:59 ↗ meantime uh defining because we are

1:50:01 ↗ already kneed deep in this so it feels

1:50:04 ↗ like we might act a little bit now and

1:50:07 ↗ then do more later on but I think at the

1:50:10 ↗ minimum we should do a little bit more

1:50:13 ↗ concrete definition of what and I don't

1:50:16 ↗ think it should be coming from us by the

1:50:18 ↗ way I think it's something that should

1:50:20 ↗ be coming from city council and the

1:50:23 ↗ mayor's area I mean I know we're part of

1:50:26 ↗ that group but just saying the city is

1:50:29 ↗ doing Equity because this is what is

1:50:33 ↗ needed because I think what I feel like

1:50:35 ↗ I also heard is a lack of understanding

1:50:38 ↗ as to

1:50:39 ↗ why um and so maybe what is equity and

1:50:43 ↗ what is the opposite right what is not

1:50:47 ↗ Equity because I had heard in a previous

1:50:49 ↗ meeting a definition of equality that

1:50:52 ↗ they were using as

1:50:58 ↗ Equity great yeah I'm also wondering if

1:51:02 ↗ um we might actually bro broaden this

1:51:04 ↗ scope even more to gather information on

1:51:08 ↗ what the definitions for diversity

1:51:11 ↗ Equity inclusion and belonging are

1:51:14 ↗ Beyond just cities um in organizations

1:51:17 ↗ in other settings uh if if the intention

1:51:21 ↗ is indeed to educate people including

1:51:25 ↗ maybe some of us

1:51:27 ↗ myself uh maybe there's other places

1:51:30 ↗ outside of cities that might be

1:51:33 ↗ potentially ahead in and sort of

1:51:35 ↗ thinking about this more

1:51:38 ↗ deeply I I threw into the chat um the

1:51:42 ↗ visual that we talked about when we all

1:51:45 ↗ first got together in the equity board

1:51:47 ↗ and we kind of talked about okay what is

1:51:48 ↗ the difference between equity and

1:51:50 ↗ equality and how does that look I think

1:51:53 ↗ something like this is a good link on

1:51:56 ↗ let's say the city website to really

1:51:58 ↗ explain the difference between equity

1:52:01 ↗ and equality and I think I I can't

1:52:03 ↗ remember who brought up something in

1:52:05 ↗ that meeting but I remember one of the

1:52:07 ↗ things and themes that came out from

1:52:09 ↗ that meeting was that um equality had

1:52:13 ↗ its time in which it did it was needed

1:52:16 ↗ but why Equity is needed now and I'm not

1:52:19 ↗ sure if that article that I put there

1:52:21 ↗ actually talks about that but it just

1:52:24 ↗ really does definitely visually

1:52:26 ↗ represent the difference between equity

1:52:28 ↗ and equality and why Equity is more

1:52:31 ↗ needed uh for today um because we had to

1:52:35 ↗ get to equality first to get to equity

1:52:37 ↗ in my personal

1:52:42 ↗ opinion I think in addition to you know

1:52:46 ↗ diversity Equity inclusion belonging

1:52:49 ↗ equality those terms there's we've we're

1:52:53 ↗ hearing other phrases come up and it's

1:52:56 ↗ you know like marginalized groups um uh

1:53:00 ↗ what else I think uh I heard in another

1:53:03 ↗ meeting someone said normal people which

1:53:06 ↗ to me is a little bit harmful and so

1:53:10 ↗ just thinking about words that we also

1:53:12 ↗ may use that we shouldn't use and kind

1:53:16 ↗ of draw bringing attention

1:53:18 ↗ to words like that that you know or

1:53:21 ↗ phrases that we should stop using I

1:53:24 ↗ think that might be something to

1:53:25 ↗ consider in scope for a glosser like of

1:53:28 ↗ terms to use and those not to

1:53:35 ↗ use and this might be even a bigger

1:53:39 ↗ scope but I'm thinking around you know

1:53:41 ↗ so Equity we know that there's a lot of

1:53:45 ↗ dimensions of equity so there's race

1:53:48 ↗ gender sexual about sexual

1:53:51 ↗ orientation ability

1:53:54 ↗ disability

1:53:56 ↗ um and this might start getting into

1:53:59 ↗ policy land but like how do we want to

1:54:02 ↗ approach that and prioritize you know

1:54:05 ↗ different groups because it's really

1:54:06 ↗ hard to hold all of those Dimensions

1:54:09 ↗ when you do like an equity analysis like

1:54:11 ↗ if there's a you know a couple that

1:54:14 ↗ maybe we should prioritize first you

1:54:16 ↗ know and other groups would kind of be

1:54:20 ↗ follow along because we're focused on

1:54:22 ↗ those that are most furthest from

1:54:24 ↗ opportunity um so starting to think

1:54:27 ↗ about that but that could be more of a

1:54:29 ↗ policy position versus a

1:54:37 ↗ definition other

1:54:42 ↗ thoughts maybe one more um I don't know

1:54:45 ↗ how how useful it might be but um

1:54:48 ↗ thinking about what the potential

1:54:50 ↗ benefits are for all of us as a

1:54:53 ↗ community when we bring into

1:54:55 ↗ consideration these these topics because

1:54:58 ↗ I think not everyone's on the same page

1:55:01 ↗ about why why should the city care about

1:55:03 ↗ these things and why is it important I

1:55:05 ↗ think all of us might agree that yes

1:55:07 ↗ this is clearly important but you know

1:55:10 ↗ if there are ways to really communicate

1:55:12 ↗ like here is the communities benefit

1:55:15 ↗ these are the things that we would all

1:55:17 ↗ benefit if we consider these more

1:55:21 ↗ might be

1:55:22 ↗ another I think that's like right for a

1:55:25 ↗ community conversation or something or

1:55:27 ↗ maybe during walk week or you know

1:55:30 ↗ something like that that's a great idea

1:55:37 ↗ thanks other I don't want to I want to

1:55:39 ↗ make sure that we've got other thoughts

1:55:42 ↗ out here on this brief table of time we

1:55:45 ↗ have

1:55:48 ↗ remaining

1:55:57 ↗ a couple of things that this makes me

1:55:59 ↗ think so I I totally

1:56:03 ↗ hear both looking at other cities and I

1:56:06 ↗ think carthic your point is really well

1:56:08 ↗ made on not just cities but what are

1:56:11 ↗ other entities that aren't cities doing

1:56:14 ↗ what resources do they have

1:56:16 ↗ because a lot of a lot of their

1:56:18 ↗ resources seem to buried behind a few

1:56:21 ↗ walls of clicking

1:56:24 ↗ um I I mean I know we've got some School

1:56:27 ↗ District experts on here um I tend to

1:56:29 ↗ think schools are often a few steps

1:56:31 ↗ ahead um and so I think that is a good

1:56:35 ↗ resource pin to look to as well to see

1:56:37 ↗ what what resources are available

1:56:40 ↗ through maybe not our necessarily just

1:56:41 ↗ our local school district but broadly

1:56:43 ↗ what our schools putting out there um

1:56:46 ↗ and then I I heard uh Lura embedded in

1:56:49 ↗ what you shared the the this should this

1:56:53 ↗ sort of this should come from the mayor

1:56:56 ↗ um you know and so I think what I'd like

1:56:58 ↗ to do is carry this forward and get a

1:56:59 ↗ sense from her on if she wants us to

1:57:02 ↗ move forward with creating this tool um

1:57:06 ↗ and then we can go from there I I also

1:57:08 ↗ say somewhat off topic Monica was in the

1:57:10 ↗ room um when we discussed this but I do

1:57:13 ↗ think we are I will likely be uh working

1:57:16 ↗ on designing sort of a new board and

1:57:19 ↗ commission member orientation that will

1:57:21 ↗ occur as new board members come online

1:57:25 ↗ um which happens in early late spring

1:57:28 ↗ every year and so we'll think I'm

1:57:31 ↗ keeping in mind our conversation from

1:57:33 ↗ last month around what should be in that

1:57:36 ↗ orientation

1:57:38 ↗ so does that seem like a good next step

1:57:41 ↗ for this group for me to carry this

1:57:42 ↗ forward a bit internally to

1:57:45 ↗ see okay and one of the reasons I say is

1:57:48 ↗ coming from the board of people

1:57:50 ↗ primarily people of color is one thing I

1:57:52 ↗ don't I mean yeah we have a voice but I

1:57:55 ↗ think it's more powerful when it comes

1:57:57 ↗ from the leaders who said that this is a

1:58:00 ↗ priority so it's continuing on with the

1:58:02 ↗ message that this is a priority versus

1:58:05 ↗ the equity board said that you should do

1:58:07 ↗ that and so I think it's just giving it

1:58:09 ↗ more weight and saying that we as a city

1:58:13 ↗ have decided that this is important work

1:58:15 ↗ and this is why we're doing it and when

1:58:17 ↗ we use the word Mar ized under

1:58:20 ↗ represented Equity inclusiveness this is

1:58:23 ↗ what we mean by that

1:58:27 ↗ y heard loud and clear

1:58:33 ↗ lrea thank you Dale yeah I just wanted

1:58:36 ↗ to point out that in the chat I've

1:58:38 ↗ shared um what is currently being um

1:58:42 ↗ published through the association of

1:58:44 ↗ Washington cities with regards to um

1:58:48 ↗ Equity resource

1:58:50 ↗ that are being implemented in the

1:58:51 ↗ Pacific

1:58:53 ↗ Northwest thank you for sharing that one

1:58:56 ↗ I've got it bookmarked on my

1:59:00 ↗ computer

1:59:03 ↗ great okay any any last thoughts

1:59:07 ↗ that's all I wanted to make sure that we

1:59:09 ↗ talked

1:59:10 ↗ about and um I'll take a note to myself

1:59:13 ↗ to also get some of the resources from

1:59:15 ↗ my previous employer which was Lawrence

1:59:17 ↗ Berkeley lab and

1:59:20 ↗ and I work with some folks at udub that

1:59:22 ↗ I know are involved in DIA as well Dia

1:59:26 ↗ di um so that they might have some

1:59:28 ↗ resources too so try to get some of

1:59:32 ↗ that great right and Dale just real

1:59:36 ↗ quickly um there is time to continue

1:59:39 ↗ sending you information that we that we

1:59:41 ↗ have I'm I'm currently not with a

1:59:43 ↗ computer but on my computer I have other

1:59:46 ↗ resources that I would like to share as

1:59:48 ↗ well absolutely absolutely absolutely I

1:59:51 ↗ will not be following up with this

1:59:52 ↗ tomorrow um so definitely over the

1:59:56 ↗ course of the next week please feel free

1:59:57 ↗ to send other resources that you come

1:59:59 ↗ across and I'll send out an email

2:00:01 ↗ reminder to everyone next week ask

2:00:04 ↗ making an ask again um so think about it

2:00:08 ↗ take your time um I know that I've got

2:00:10 ↗ like a running Google doc from my former

2:00:13 ↗ employer that has some things that I

2:00:14 ↗ want to make sure I look at as we move

2:00:16 ↗ forward as well um so yeah yeah no no

2:00:19 ↗ immediate no immediate action needed

2:00:25 ↗ tonight

2:00:26 ↗ right I'm wanting to check to see if

2:00:30 ↗ folks have any announcements that they'd

2:00:32 ↗ like to

2:00:37 ↗ share okay well one um that I would want

2:00:41 ↗ to share I it it is on the the uh

2:00:45 ↗ calendar but um Monday is indigenous

2:00:48 ↗ people's day and so it's something that

2:00:50 ↗ has been kind of acknowledged as a

2:00:54 ↗ holiday or paid day off for some

2:00:56 ↗ jurisdictions um not in isqua but um for

2:01:00 ↗ King County it is so just wanting to

2:01:03 ↗ kind of share that and see if uh folks

2:01:06 ↗ uh have the time to uh to learn and

2:01:09 ↗ celebrate indigenous cultures that day

2:01:12 ↗ is Monday and although it doesn't meet

2:01:14 ↗ its own day but um it could be a day

2:01:18 ↗ of

2:01:22 ↗ celebration okay um and I guess with

2:01:26 ↗ that I think we're ready to adjourn um I

2:01:29 ↗ should go back to my script but um it is

2:01:32 ↗ 803 and I am adjourning this meeting of

2:01:36 ↗ the equity board thank you all for your

2:01:39 ↗ uh participation I feel like we had a

2:01:41 ↗ great conversation around comprehensive

2:01:44 ↗ planning and policy and code um and

2:01:48 ↗ appreciate everyone's H participation

2:01:51 ↗ hope you all have a good

2:01:52 ↗ night thank you thank you all have a

2:01:55 ↗ good night

2:01:59 ↗ goodbye I was going to listen to last

2:02:01 ↗ week's or last month's meeting I

2:02:04 ↗ couldn't find

2:02:05 ↗ it where would it be

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

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Attendance

Council / Members (11)

Cristina Abonce

Lucrecia Choto

Tony Curry

Shalanda Fleming (absent, excused)

Lorna Gilmour

Karthik Kashinath

Nima Khalili (absent, unexcused)

Hellen Kibenge (absent, excused)

Ray Manahan (absent, excused)

Priti Mody-Pan

Kelly Munn

Staff (4)

Dale Markey-Crimp, Assistant to the City Administrator

Monica Negrila, Human Services Manager

Stephen Padua, Long Range Planning Manager

Holly Keeton, Senior Planner

Audience commenters (1)

Kim Weiss

Recommendations & actions (5)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

The Minutes of the September 6, 2023 meeting were approved by unanimous consent.
Manager Padua requested feedback on the City’s process and approach to the Comprehensive Plan update.
Planner Keeton shared changes to current noticing policy, which was made as part of the Title 18 Land Use update adopted in June
Planner Keeton requested Equity Board input on which of these process changes might be most effective.
The Board recommended that staff conduct further research about how other cities and organizations develop these materials and other mayors and executive leaders make these commitments publicly.