Environmental Board · Wednesday, March 13, 2024 · City Council Digest

2. APPROVAL OF MINUTES

Minutes of January 10, 2024

packet pp.3–5

▶ Watch from 4:44 Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 01-10-24 Environmental Board Minutes Page [1] CITY OF ISSAQUAH Environmental Board 6:30 PM Tibbetts Manor, 750 17th Ave. January 10, 2024 MINUTES NW, Issaquah

Minutes of January 25, 2024

packet pp.7–8

▶ Watch from 5:24 Open packet at p.7 ↗

Staff report:

APPROVAL OF MINUTES b) 01-25-24 Environmental Board Minutes Page [1] CITY OF ISSAQUAH Environmental Board 5:30 PM Watershed Science Center 80 January 25, 2024 Newport Way SW, Issaquah, MINUTES WA 98027

Minutes of January 31, 2024

packet pp.9–30

▶ Watch from 6:03 Open packet at p.9 ↗

Staff report:

APPROVAL OF MINUTES c) 01-31-24 Environmental Board Minutes Page [1] CITY OF ISSAQUAH Environmental Board 6:30 PM Tibbetts Creek Manor January 31, 2024 750 17th Ave NW, Issaquah, WA MINUTES 98027

4. AGENDA ITEMS

Student Request for Issaquah School District Sustainability Policy Letter of Support (A) [5 mins]

packet pp.31

Topics: ClimateSchools

Previously discussed: Transportation Advisory Board · Feb 28, 2024

▶ Watch from 6:42 Open packet at p.31 ↗

Staff report:

From: Zoe Dearing Sent: Monday, March 4, 2024 11:20 AM To: City Council Cc: 'Matthew Fischer' ; Siena Gould ; Andrew Kim Subject: Council Resources from Sustainability Ambassadors

Transportation Improvement Program

John Mortenson, Transportation Engineering Manager Greg Lucas, Senior Transportation Engineer · packet pp.33–57

Topics: Transportation

Previously discussed: Transportation Advisory Board · Feb 28, 2024

▶ Watch from 43:16 Open packet at p.33 ↗

Staff report:

Public Works 130 E Sunset Way | P.O. Box 1307 Issaquah, WA 98027 issaquahwa.gov

Board Retreat Follow Up

Action · [75 mins] Jamie Finch, Board Chair Stacy Vynne McKinstry, Staff Liaison · packet pp.59–68

▶ Watch from 1:19:50 Open packet at p.59 ↗

Staff report:

Office of Sustainability 130 E Sunset Way | P.O. Box 1307 Issaquah, WA 98027 issaquahwa.gov

3461 segments .txt ↗

0:02 ↗ start it okay all right welcome everyone

0:07 ↗ uh to the March 13th meeting of the

0:09 ↗ isqua environmental board I'm Jamie bch

0:12 ↗ and I'll be your chair tonight um due to

0:14 ↗ the hybrid nature of this meeting we

0:16 ↗ will have some members attending in

0:17 ↗ person and others by computer or phone

0:20 ↗ uh for those attending remotely please

0:22 ↗ mute uh your microphone when you're not

0:25 ↗ speaking and raise your hand uh if you

0:28 ↗ would like to speak uh get you involved

0:31 ↗ in the conversation as as possible for

0:33 ↗ those in person um please uh flip your

0:37 ↗ name cards on the side if you like to

0:39 ↗ speak um and then we probably will have

0:42 ↗ some motions today um so I'll probably

0:46 ↗ do a quick refresher on how we go

0:49 ↗ through that process it's been a little

0:50 ↗ while since we've done that um and then

0:54 ↗ there are any topics I I'm not sure

0:56 ↗ there may be some topics today that we

0:58 ↗ may want to summarize of the

1:00 ↗ conversation um so there's anything that

1:03 ↗ I miss in that please let me know um I

1:06 ↗ think with that Stace you want to run us

1:08 ↗ through

1:10 ↗ attendance Tommy Anderson here anuny

1:13 ↗ Davidson here Jamie

1:20 ↗ finchi oh she was

1:23 ↗ on all right we'll check in with her in

1:25 ↗ a minute um Joy Lewis has an excuse

1:27 ↗ absence Ashman Canan

1:31 ↗ here Dom M Williams here an

1:34 ↗ Nukem here Janet

1:38 ↗ wall Dixie Barett will be late and Alex

1:42 ↗ Le tigner

1:46 ↗ here I think then next we will move

1:50 ↗ into minutes um and we have three

1:54 ↗ minutes that uh we are looking for

1:56 ↗ approval on are there any comment on

2:01 ↗ minutes like to request that we um

2:04 ↗ consider item C the January 31st

2:09 ↗ 2024 um minute approval separately from

2:12 ↗ the other two

2:14 ↗ agenda or the other two minutes yeah so

2:18 ↗ is your motion are you making a motion

2:20 ↗ or are you I'm just making a request or

2:23 ↗ else we can handle each one we need to

2:25 ↗ do a motion for this um we usually just

2:28 ↗ do a kind of a thumbs up

2:31 ↗ and so just to make it clear there you

2:34 ↗ want to explain why you're why you're

2:35 ↗ making that's got a second oh sorry so

2:39 ↗ uh and the reason for that is I think

2:41 ↗ the January 31st 2024 meeting minutes

2:44 ↗ need to be separated from the combined

2:47 ↗ environmental element comments my fear

2:49 ↗ is the way this is written it would

2:51 ↗ appear if we approved the M minutes

2:53 ↗ we're also approving the combined

2:54 ↗ environmental element comments and my

2:57 ↗ preference is not to have both those

2:58 ↗ approved because I don't think we've had

3:00 ↗ a conversation since we originally

3:02 ↗ provided and all the answers hasn't come

3:04 ↗ from the administration in terms of

3:06 ↗ response to our comments so I'd like I

3:09 ↗ have a motion to go with those minutes

3:10 ↗ when we approve them but I think the

3:12 ↗ other two in my opinion are

3:16 ↗ fine yeah you want me to just I sent out

3:20 ↗ a message to the board yeah the intent

3:22 ↗ was not for approval of the

3:24 ↗ environmental of the environment element

3:26 ↗ um that was sent because we didn't have

3:29 ↗ in record the um board comments or track

3:32 ↗ changes version it was sent only to the

3:34 ↗ board and then viewed um up here so that

3:38 ↗ was confusing I apologize that was not

3:41 ↗ intent for any approval of those so I

3:43 ↗ think that works well just to separate

3:44 ↗ out I talk to Stacy about it earlier

3:46 ↗ today to make sure that I wasn't doing

3:48 ↗ anything too

3:51 ↗ WR awesome and nany do you do you feel

3:55 ↗ like we need to do anything else to

3:58 ↗ capture this or do you think that the

4:00 ↗ what sty shared I want to make a motion

4:02 ↗ so it's in the record so that it does

4:04 ↗ not appear that we are approving this so

4:06 ↗ that's why I asked if we could move

4:08 ↗ forward and either individually vote on

4:11 ↗ each of the minutes or combine the first

4:13 ↗ two and take a separate motion

4:15 ↗ absolutely okay so um are there any

4:18 ↗ comments on the January 10th or January

4:21 ↗ 25th

4:23 ↗ minutes hearing none um those minutes

4:25 ↗ are approved um are there any comments

4:28 ↗ on the January 31st

4:31 ↗ minutes I

4:32 ↗ have yes I have a um motion that I'd

4:37 ↗ like to propose I think you've heard the

4:39 ↗ explanation I'd like to remove I'd like

4:41 ↗ to move to remove the combined

4:42 ↗ environmental element comments from the

4:44 ↗ approval of the minutes for January 31st

4:48 ↗ 2024 we have a second on the

4:52 ↗ motion

4:54 ↗ second any conversation or discussion on

4:57 ↗ that will happen now and then

5:00 ↗ um there's no

5:04 ↗ amendments any comments or questions for

5:08 ↗ me

5:12 ↗ do all right well then sty could you

5:15 ↗ take us

5:17 ↗ through uh

5:19 ↗ Tom yes Nancy yes Jamie yes

5:25 ↗ Raj

5:27 ↗ yes um Ashman

5:31 ↗ yes Don

5:33 ↗ yes

5:35 ↗ Ann

5:38 ↗ yes

5:39 ↗ Alex

5:42 ↗ yes yeah and folks on the F definitely

5:45 ↗ flag if if you're not following the

5:48 ↗ conversation great well then the motion

5:50 ↗ passes so um I think then with that with

5:55 ↗ that um Amendment basically the um the

6:00 ↗ environmental element comments being

6:02 ↗ separated are there any further comments

6:04 ↗ on January 31st

6:09 ↗ minutes so those will be approved

6:11 ↗ separately

6:13 ↗ as the

6:15 ↗ uh I guess the reduction of

6:21 ↗ the um think next up we have public

6:25 ↗ comment do we have any members of the

6:28 ↗ public signed

6:31 ↗ comments no we don't have any members of

6:34 ↗ the public that have sent written

6:35 ↗ comments or on the meeting

6:39 ↗ today all right well then we will move

6:42 ↗ into our agenda items the first one um

6:45 ↗ student request for is plus School

6:47 ↗ District sustainability policy letter of

6:50 ↗ support

6:58 ↗ is

7:06 ↗ um thank you very much for this

7:07 ↗ opportunity to speak my name is Sienna

7:09 ↗ gold and I'm a junior at Gibson High

7:11 ↗ School with me tonight is Zoe Dearing

7:14 ↗ also a student at Gibson plus unable to

7:17 ↗ be here tonight is working with us isqua

7:20 ↗ High School Representatives Matthew

7:21 ↗ Fischer and Andrew Kim together we make

7:24 ↗ up the isqua sustainability ambassadors

7:26 ↗ team a youth Le nonprofit organization

7:29 ↗ with the vision to rapidly Advance a

7:31 ↗ sustainable future tonight we would like

7:33 ↗ to speak on our current work in future

7:35 ↗ plans to help the isqua school district

7:37 ↗ Implement a districtwide sustainability

7:39 ↗ policy similar to what the Bell School

7:41 ↗ District did almost a year

7:44 ↗ ago I would like to thank you all for

7:47 ↗ your support and time taken to create

7:49 ↗ and Implement an isqua climate action

7:52 ↗ plan this is such an important step in

7:54 ↗ creating a more sustainable and

7:57 ↗ environmentally stable world for us all

8:00 ↗ today and many years in the

8:03 ↗ future the ISA School District spands

8:06 ↗ over a number of cities including all of

8:08 ↗ isqua parts of Newcastle Bron and

8:11 ↗ samamish with over 19,000 students the

8:15 ↗ iso school district has a very large

8:17 ↗ impact on not only our youth's education

8:21 ↗ but also Community environmental

8:24 ↗ impacts because of this we would like to

8:26 ↗ ask for your support in our initiative

8:29 ↗ to help the school board create a

8:31 ↗ sustainability policy which reflects on

8:34 ↗ these goals stated in the climate action

8:36 ↗ plan as of now we have already spoken

8:38 ↗ with both samamish and isqua City

8:41 ↗ councils and they are all excited to

8:43 ↗ engage with us more by beginning to

8:46 ↗ write letters of recommendation

8:48 ↗ addressed to the school

8:54 ↗ board um in conclusion we ask that the

8:57 ↗ environmental board construct a letter

8:59 ↗ of Rec recommendation to the isqua

9:01 ↗ school district to collaboratively work

9:03 ↗ towards meeting isqua climate action

9:05 ↗ plan by creating Ling linkage between

9:08 ↗ the isqua school district and the city

9:11 ↗ through a sustainability policy Not only

9:13 ↗ would campaigns be more efficient but

9:15 ↗ they would be more effective and help

9:17 ↗ give a higher chance in achieving

9:19 ↗ sustainable goals set in the climate

9:21 ↗ action plan we applaud isqua as being

9:24 ↗ the first and only lead gold certified

9:26 ↗ City in the state of Washington and we

9:28 ↗ believe that we should not just stop

9:30 ↗ there but instead continue to try to

9:32 ↗ make isqua in the world a Greener place

9:35 ↗ your help would be much appreciated

9:37 ↗ thank you for your

9:42 ↗ time right um there they have requested

9:47 ↗ us to take action is anyone here um

9:51 ↗ interested in making motion and that

9:54 ↗ could be something along the lines of

9:55 ↗ instructing Stacy a letter and

9:58 ↗ support

9:59 ↗ so moved as he

10:02 ↗ said instructing Stacy to prepare a

10:06 ↗ letter

10:07 ↗ um to to the plus old

10:12 ↗ board asking them to support us in um

10:16 ↗ more sustainability or sustainability

10:22 ↗ initi there a second yeah I'll second

10:25 ↗ that right and now we'll have any

10:28 ↗ discussion or question questions any of

10:31 ↗ the board members I have a question or

10:33 ↗ comment so is there any way we could get

10:36 ↗ a school board member on this board to

10:38 ↗ kind of make it more seamless or an

10:41 ↗ Administration member like maybe not the

10:44 ↗ superintendent but someone else that

10:46 ↗ within the school district I mean we

10:48 ↗ could request that in a letter but I

10:50 ↗ don't know if we'd have to go to council

10:51 ↗ and amend our bylaws to allow that to

10:54 ↗ happen but my request to you just can

10:57 ↗ you check yeah

11:00 ↗ um I think there possibly there's an

11:04 ↗ Avenue we I was having discussions today

11:06 ↗ about a youth Advisory Board

11:09 ↗ liaison um that would sit on the

11:11 ↗ environmental board we could consider

11:13 ↗ something like that for the school

11:14 ↗ district like a school district liaison

11:16 ↗ so if we were to pursue that Avenue they

11:19 ↗ wouldn't necessarily be a voting member

11:21 ↗ would be a liaison if we wanted to add a

11:24 ↗ specific seat for a school district

11:27 ↗ employee or board member could change

11:30 ↗ our the IMC I just think that kind of

11:35 ↗ them hearing what we're doing and us

11:37 ↗ being able to talk to them about where

11:39 ↗ what they're doing in a regular

11:42 ↗ meeting might advantageous but that's

11:45 ↗ just and we could if it works it would

11:47 ↗ be nice to have it included in the

11:48 ↗ letter we request that you have someone

11:51 ↗ you know attend our environmental board

11:53 ↗ meetings and you know provide feedback

11:56 ↗ to us um so that there is more grassroot

12:00 ↗ is getting

12:06 ↗ together and just to be clear Nancy oh

12:09 ↗ um before we move on I'll come next over

12:12 ↗ to you Pro but Nancy do you want to

12:14 ↗ amend your motion to include exension I

12:17 ↗ want her to figure out if we could do

12:20 ↗ it wait on we see it doesn't low it we

12:24 ↗ could it or include it whichever we can

12:26 ↗ I think it's the format is that just

12:28 ↗ it's a request or are we actually adding

12:30 ↗ a position so yeah I can explore those

12:33 ↗ different options and then praj um

12:36 ↗ please go

12:40 ↗ ahead uh hi um so I think it's a great

12:43 ↗ idea what Nancy said um I think I think

12:46 ↗ that would be really helpful and then I

12:49 ↗ had a few questions for the isqua

12:52 ↗ sustainability ambassadors um I think

12:55 ↗ that's a great initiative I'm really so

12:57 ↗ excited that you guys are doing that um

13:00 ↗ some specific questions on are are you

13:04 ↗ just trying to you know get the isqua

13:07 ↗ schools to be more involved with the

13:10 ↗ isqua city initiatives including you

13:14 ↗ know climate action plan or anything

13:16 ↗ else or do you guys have any specific

13:20 ↗ agenda in addition which you are trying

13:22 ↗ to push through the

13:25 ↗ schools yeah so with a policy so so the

13:29 ↗ policy is the very first part that we

13:32 ↗ are going to try to get um feedback and

13:37 ↗ just overall implementation from the

13:40 ↗ school board so it starts with a policy

13:43 ↗ which basically states that they have

13:45 ↗ these goals and they want to be able to

13:47 ↗ reach these goals in this given

13:50 ↗ amount and after that comes a plan with

13:54 ↗ the plan it establishes okay these

13:57 ↗ things are priority and the these things

14:00 ↗ um are going to end up being more long

14:03 ↗ term and then following that becomes

14:06 ↗ implementation and actually following

14:08 ↗ through with the plan and making sure

14:12 ↗ that all of the the different things

14:14 ↗ that we have included um in the poy get

14:19 ↗ accomplished so it's it's basically like

14:23 ↗ um taking the really strong bits and

14:26 ↗ pieces from both the isqua climate

14:29 ↗ action plan and the samamish climate

14:31 ↗ action plan which they are you guys are

14:35 ↗ the only two cities that have an

14:37 ↗ established climate action plan but

14:39 ↗ we're also hoping to talk to Ron city

14:42 ↗ council and also Newcastle city council

14:44 ↗ which are also cities included in the

14:46 ↗ eso school district and if they have any

14:50 ↗ ideas preferences if they already have

14:53 ↗ any like smaller policies that are not

14:56 ↗ as big as the climate action plans um

14:59 ↗ that we can consider suggesting to the

15:03 ↗ school board that they put those

15:05 ↗ in yeah I I think that's a good plan um

15:09 ↗ the other thing I would like to know is

15:12 ↗ uh you know how do you envision actual

15:15 ↗ you know the implementation the

15:17 ↗ administrative implementation of it what

15:19 ↗ I was what I was getting at was um isqua

15:23 ↗ ambassadors do you guys meet like weekly

15:25 ↗ bi-weekly and do you envision Maybe

15:29 ↗ trying to meet with the you know each

15:31 ↗ School representative or have some

15:33 ↗ meetings with the schools every month or

15:36 ↗ something you know to basically

15:38 ↗ communicate and see what the status is

15:41 ↗ what's needed and how do we proceed

15:44 ↗ further yeah um uh similar to what Belle

15:49 ↗ did with their team they ended up having

15:52 ↗ a student group work with the people who

15:55 ↗ are uh actually writing the policy to do

15:59 ↗ more of the planning implementation

16:00 ↗ stuff and as far as sustainability

16:04 ↗ ambassadors we meet weekly with our Isa

16:07 ↗ team and then um we have a few other

16:11 ↗ meetings kind of like less um structured

16:14 ↗ but between the four Isa ambassadors and

16:18 ↗ Noone if you can speak to a little more

16:20 ↗ of the how the bellw team did some of

16:22 ↗ that meeting and implementation but

16:24 ↗ that's something similar to what we're

16:25 ↗ hoping for yeah so belu has um kind of

16:29 ↗ what Stacy mentioned earlier with a

16:32 ↗ youth Advisory board so they have

16:36 ↗ representative represent representatives

16:39 ↗ from each of the schools so those are

16:41 ↗ student Representatives that really care

16:43 ↗ about sustainability environmental

16:46 ↗ impacts um anything along those lines

16:49 ↗ and they will become student leaders and

16:53 ↗ work with not only the district's

16:57 ↗ Administration as a whole so we're

16:59 ↗ talking like highest level that we can

17:02 ↗ get to implement the umbrella of every

17:07 ↗ single facility and every single

17:08 ↗ building that is monitored and owned by

17:12 ↗ the ISA School District so it's going to

17:15 ↗ be more Universal throughout all the

17:18 ↗ schools rather than just one school does

17:23 ↗ this and everybody else kind of is like

17:26 ↗ okay we can do that in a few years the

17:28 ↗ goal is to try to get everybody on the

17:30 ↗ same page and everybody to start working

17:34 ↗ towards having more sustainable

17:36 ↗ facilities and then also having better

17:39 ↗ sustainability in environmentally

17:41 ↗ related um education and just overall

17:45 ↗ better youth engagement in these

17:48 ↗ topics yeah that's great uh just one uh

17:51 ↗ comment and I think you might know this

17:53 ↗ I don't know if city of isqua has a

17:56 ↗ youth board but samamish has a youth

17:58 ↗ board uh but that includes not just

18:00 ↗ isqua School District I believe that

18:02 ↗ includes the Lake Washington as well but

18:04 ↗ I do know that they also have a

18:06 ↗ sustainability commission and some of

18:08 ↗ the work is pushed through the youth

18:09 ↗ board as well if you want to consider

18:12 ↗ you know talking to them in case you're

18:14 ↗ talking to the samamish city

18:17 ↗ council that's all good

18:20 ↗ luck thank

18:22 ↗ you any other questions or comments on

18:27 ↗ nany's motion

18:29 ↗ an go

18:34 ↗ ahead I just want to say yes I support

18:36 ↗ Nancy's motion and I think this is

18:40 ↗ really um awesome that you are

18:44 ↗ encouraging the school district to write

18:46 ↗ a sustainability plan um it's really

18:51 ↗ important so thank you thank you so much

18:54 ↗ and I think it'll help us to collaborate

18:56 ↗ on um our CL action plan

19:02 ↗ implementation so thank you so much and

19:06 ↗ it would be fun to hear about some of

19:07 ↗ the other things that you're doing

19:08 ↗ sometime um like I hear that you're

19:11 ↗ might be doing a close swap at the

19:13 ↗ sustainability fair is that

19:16 ↗ right um yes yeah and we're planning in

19:20 ↗ June um having kind of a series of

19:22 ↗ student presentations to the board on

19:25 ↗ the work that's been going on oh

19:27 ↗ fantastic

19:29 ↗ would you like any more clothes for

19:33 ↗ that awesome yes any clothes would be

19:37 ↗ welcome awesome Stacy can let us know

19:40 ↗ where to bring them thank

19:46 ↗ you um and Stacy do you have the just

19:50 ↗ the wording that we the wording of the

19:53 ↗ motion um yeah I well shorthand um a

19:58 ↗ letter to the ISD board to support uh

20:01 ↗ support with the sustainability

20:03 ↗ initiatives and then there was a

20:05 ↗ potential addition with seeking I don't

20:07 ↗ know if that wanted if you wanted that

20:09 ↗ to be part of the letter to look for

20:10 ↗ some formal engagement between the

20:12 ↗ district and the board or if that's

20:13 ↗ something you want me to research I'd

20:15 ↗ like to have it in the letter as part of

20:17 ↗ the motion I don't know if secondary

20:19 ↗ would be okay with that like to include

20:21 ↗ that in the motion okay with it uh yeah

20:24 ↗ I'm okay with that but I wouldn't want

20:26 ↗ that to be an obstacle to

20:29 ↗ primary focus so if that doesn't

20:32 ↗ encumber it yes I think Don was the

20:35 ↗ second on

20:37 ↗ this y with it like Tom said and so is

20:42 ↗ and I'm wondering if there is it is the

20:44 ↗ language that we want and like basically

20:46 ↗ something along lines of

20:47 ↗ exploring like a more actual formal tie

20:51 ↗ between the board and and the school

20:53 ↗ district been having someone participate

20:56 ↗ in our me okay um

20:59 ↗ I think just to

21:00 ↗ follow what we're supposed to do I think

21:02 ↗ we need to make an amendment for that so

21:06 ↗ sounds like Nancy you're making I'm

21:08 ↗ making I I still make would like to

21:10 ↗ amend my motion to add a request to the

21:13 ↗ school district to participate in the

21:16 ↗ environment um either as

21:18 ↗ a student

21:21 ↗ administrator you know in some way we

21:25 ↗ have a second on that

21:27 ↗ moment second St any discussion of the

21:33 ↗ amendment I think it's pending on what

21:36 ↗ Stacy finds up City well I think we need

21:38 ↗ to just make a motion like we need to we

21:41 ↗ can ask them vote and stuff like that I

21:44 ↗ think she she just asked

21:46 ↗ her and we could word the letter in a

21:48 ↗ way where it's

21:50 ↗ not uh affecting our message about

21:53 ↗ supporting the policy do so yeah so I

21:57 ↗ don't see any discussion of the

21:59 ↗ amendment so just to be clear we're only

22:01 ↗ voting on whether to include the

22:04 ↗ amendment that Nancy just made we're not

22:06 ↗ voting on the motion overall right now

22:09 ↗ so um Cas if you can take us through a

22:11 ↗ vote on just that Amendment whether we

22:13 ↗ want to include that engagement in the

22:16 ↗ board yeah uh Tom yes Nancy yes Jamie

22:22 ↗ yes

22:26 ↗ Raj yes than thank you

22:29 ↗ ashwan yes Don yes an yes and Alex

22:38 ↗ yes great the amendment passes and so

22:41 ↗ that will now be incorporated in and now

22:42 ↗ there's again if there's any discussion

22:44 ↗ of the original motion with now that

22:46 ↗ Amendment on uh that that Nancy made um

22:53 ↗ anyone all right now Stacy you want to

22:56 ↗ take us through a a vote on the motion

22:59 ↗ of you could you rest I would letter on

23:03 ↗ behalf of the board to the school

23:05 ↗ district board to support um the uh

23:10 ↗ initiative sustainability initiative

23:12 ↗ proposed by sustainability

23:14 ↗ ambassadors and it will request

23:17 ↗ participation in the environmental board

23:19 ↗ from the school

23:22 ↗ district Tom yes Nancy yes Jamie yes

23:29 ↗ R yes Ashwin yes Don yes an yes and Alex

23:41 ↗ yes great motion

23:44 ↗ passes thank you so much for joining

23:47 ↗ us um we hope we hope you come back um

23:52 ↗ thank with that we'll move on to our

23:53 ↗ next agenda item Transportation

23:56 ↗ Improvement

23:57 ↗ program

24:13 ↗ all right uh well hi everybody my name

24:17 ↗ is Greg Lucas I'm a senior

24:19 ↗ Transportation engineer in the public

24:21 ↗ works

24:23 ↗ department that's my first environmental

24:27 ↗ board and got my manager John with me as

24:31 ↗ well and today we're talking about the

24:34 ↗ uh the six-year tip from the years 25 to

24:38 ↗ 2025 to

24:43 ↗ 2030 all right so this presentation has

24:46 ↗ to Broad overview of what the tip is um

24:50 ↗ the selection process uh that's going

24:53 ↗ into for the projects to go into the 25

24:56 ↗ to 30 tip

24:59 ↗ get into the criteria that we use for

25:03 ↗ the promote environment um criteria a

25:08 ↗ part of that and

25:09 ↗ then jump into the discussion and then

25:12 ↗ I'll give you a highlight of next steps

25:14 ↗ from the

25:17 ↗ tip uh the purpose for this presentation

25:20 ↗ is uh to help create an understanding of

25:22 ↗ of what the the six-year tip is um and

25:26 ↗ then as well uh part of the dis was CED

25:31 ↗ highlights that the

25:33 ↗ environmental board responsibilities

25:35 ↗ includes

25:36 ↗ feedback pertaining to the Natural

25:38 ↗ impact or natural environment and the

25:40 ↗ impact in the city programs uh such as

25:43 ↗ the

25:46 ↗ T um specifically uh we would like uh

25:51 ↗ this discussion um around the promote

25:55 ↗ environment criteria which we had a

25:57 ↗ couple weeks back with with the tab

26:00 ↗ meeting um and we'll kind of ask for

26:03 ↗ your feedback based off of that

26:06 ↗ discussion the changes that were

26:08 ↗ made uh get into the TP a little bit

26:12 ↗ more here this is kind of more of a

26:13 ↗ minor update to the tip so we we focus

26:16 ↗ more on some of the language than the

26:19 ↗ policy uh the scoring values were were

26:22 ↗ maintained that'll make more sense here

26:24 ↗ in a

26:25 ↗ second but feel free to ask any

26:28 ↗ questions along the

26:30 ↗ way all right so what is the

26:34 ↗ tip uh the transportation Improvement

26:37 ↗ program it's it's something that public

26:39 ↗ works department does every year it's

26:41 ↗ mandated by the growth management act to

26:44 ↗ kind of plan out our transportation

26:47 ↗ improvements um it's the transportation

26:50 ↗ element of the capital Improvement plan

26:52 ↗ which gets updated every two years this

26:55 ↗ is an off year um so it's updated

26:58 ↗ independently

27:00 ↗ CIP there's all sorts of plans that fill

27:03 ↗ into City's comp plan and

27:07 ↗ CIP um and so the the transportation

27:10 ↗ Improvement program is effectively a

27:11 ↗ list of what the projects the city is

27:15 ↗ either working on currently will be

27:17 ↗ working on in the next six

27:20 ↗ years two years that are budgeted um

27:23 ↗ some of them are looking forward to uh

27:26 ↗ applying for Grants

27:30 ↗ and then it'll also show what phase the

27:33 ↗ projects are on so could be funding for

27:36 ↗ a design property acquisition

27:40 ↗ construction

27:42 ↗ planning shows where the funds are

27:44 ↗ coming

27:45 ↗ from whether it's City funds impact fees

27:50 ↗ stuff or city or or state or federal

27:57 ↗ grants

27:59 ↗ there's all sorts of projects that are

28:01 ↗ listed in the

28:04 ↗ tip got annual

28:06 ↗ concrete asphalt pavement uh maintenance

28:10 ↗ type projects annual projects are all

28:12 ↗ left Ada that type of stuff where we do

28:16 ↗ a project every year it's kind of it's a

28:18 ↗ program but every year it gets some

28:24 ↗ funding um there's other bigger projects

28:27 ↗ that are

28:29 ↗ or still you know aren't finished those

28:31 ↗ are the projects that are under way

28:32 ↗ multi-year projects we've got mandated

28:35 ↗ projects those are typically safety

28:38 ↗ related got Landslide repair other walls

28:43 ↗ um fridge maintenance type

28:46 ↗ stuff um and

28:48 ↗ then guess this next slide this is kind

28:51 ↗ of what the tip update does is it

28:54 ↗ highlights the new priority

28:57 ↗ projects that's what we're focused on

29:00 ↗ here in adding so it'll one of the

29:03 ↗ projects that we add to the TP will be

29:04 ↗ few years

29:07 ↗ out unless I get budgeted um in the next

29:12 ↗ budget cycle we do have

29:16 ↗ question sorry can you go back to your

29:18 ↗ last slide okay either one um so why

29:23 ↗ aren't we looking at like if we're

29:25 ↗ talking about environmental criteria

29:27 ↗ wouldn't it a the long-term projects

29:29 ↗ since they're not completed and stuff in

29:31 ↗ terms of maybe making them better or the

29:34 ↗ projects that are underway that may be

29:36 ↗ making them better or we prioritizing

29:39 ↗ annual projects I know mandated projects

29:41 ↗ are usually a safety or something the

29:43 ↗ federal the state so wouldn't this

29:46 ↗ criteria help inform a more

29:49 ↗ environmentally friendly and sustainable

29:51 ↗ future for all the tip projects that are

29:53 ↗ in the tip not just the new projects

29:58 ↗ can we apply this to all the projects

30:00 ↗ yes and um the master Mobility plan

30:04 ↗ which the

30:06 ↗ uh promote environment criteria that

30:09 ↗ that was scored previously so we're

30:11 ↗ using that um I think was implemented in

30:16 ↗ 21 and then we're kind of going through

30:18 ↗ the same process again with an update

30:21 ↗ because climate action plan right so

30:26 ↗ we'll work on some criteria tonight

30:28 ↗ it will be whatever it is will that

30:31 ↗ criteria apply to all of those five

30:33 ↗ categories that you have up there or is

30:36 ↗ it only intended to be used on the new

30:38 ↗ priority

30:40 ↗ new can it be used on the other project

30:44 ↗ is there a reason it cannot I can a

30:47 ↗ little bit

30:49 ↗ so the criteria that we're looking at is

30:53 ↗ a score to show how much a project

30:56 ↗ aligns with the guing principles in the

30:57 ↗ mobility

30:58 ↗ master and so yes it can be used to

31:02 ↗ score the long-term projects although I

31:06 ↗ will say we're not looking at funding

31:08 ↗ those in the next six years and we have

31:11 ↗ a very limited amount of time so we may

31:13 ↗ or may not be able to put a score to it

31:16 ↗ um and I'm going to come back to the

31:17 ↗ long-term projects to address your

31:19 ↗ question the short-term projects that

31:23 ↗ are currently in

31:24 ↗ there yes we can put a score to it but a

31:27 ↗ lot of lot of times those projects

31:30 ↗ they're underway and it might be 60%

31:34 ↗ design it might be that we've already

31:36 ↗ submitted a Grant application received a

31:38 ↗ grant and so changing the scope of a

31:41 ↗ project underway is very difficult and

31:44 ↗ expensive and so the best use of this

31:50 ↗ information is for us to refine the

31:53 ↗ scoring criteria to

31:54 ↗ prioritize the new projects that will be

31:57 ↗ coming into the tip and so we're not

32:00 ↗ trying to

32:01 ↗ ignore the natural environment on the

32:04 ↗ work that we're doing in the future or

32:07 ↗ in the present but what we really need

32:10 ↗ to do is refine the scoring criteria to

32:12 ↗ add projects into the six-year portion

32:15 ↗ of the

32:18 ↗ tip and I would also say for the

32:21 ↗ long-term projects a lot of those are

32:24 ↗ tied

32:26 ↗ to

32:28 ↗ things in the comprehensive plan and

32:30 ↗ transportation

32:31 ↗ concurrency where to change those we

32:34 ↗ need to change other things and so this

32:38 ↗ isn't the avenue to do that but we do

32:41 ↗ hear that and for example we're going to

32:43 ↗ begin a project to evaluate the city's

32:46 ↗ concurrency system to see if it align

32:48 ↗ and level of service to see if it aligns

32:51 ↗ with the guiding principles in the

32:52 ↗ mobility master plan so we're attacking

32:55 ↗ it on multiple fronts and tonight's

32:57 ↗ agenda is really about trying to refine

32:59 ↗ the scoring criteria so we can evaluate

33:03 ↗ potential projects to do within the next

33:05 ↗ six

33:07 ↗ years but I'm GNA keep pushing a little

33:10 ↗ bit so just let me if I can the annual

33:14 ↗ projects will be in the every six year

33:16 ↗ you know they come up every year so

33:18 ↗ you're doing sidewalk replacement or

33:20 ↗ something like that you know putting in

33:22 ↗ 88 ramps um but wouldn't this criteria

33:27 ↗ be able be used on like annual projects

33:30 ↗ as well to help you identify if wherever

33:33 ↗ you're doing the sidewalk replacement is

33:35 ↗ at the right place or not just to show

33:38 ↗ that you know we're really giving it a

33:40 ↗ sustainable and an environmental lens

33:43 ↗ when we're evaluating these projects and

33:46 ↗ I and I question that on all of those

33:48 ↗ categories I am I heard you John I just

33:50 ↗ wanted you to know I heard what you said

33:52 ↗ what I'm trying to do is think about a

33:54 ↗ change in mindset and I know that you're

33:57 ↗ guys have projects in design and I think

34:00 ↗ that's a different category but it might

34:02 ↗ just mean that as you're building those

34:04 ↗ projects or designing them you're

34:05 ↗ thinking about some of the things we

34:07 ↗ come up with in the criteria during

34:09 ↗ design if you can you don't we don't

34:12 ↗ want to do a wholesale change in the

34:13 ↗ cost but I'm just trying to change the

34:16 ↗ mindset of the tip um and if we're just

34:19 ↗ looking at new priority project we're

34:20 ↗ just touching a little bit of it not

34:23 ↗ touching the whole transportation system

34:26 ↗ which is one of our big bigger

34:27 ↗ generators of greenhouse gases and so

34:31 ↗ really trying

34:32 ↗ to get folks thinking about it

34:35 ↗ differently that's just my

34:38 ↗ thoughts um I have a related question um

34:42 ↗ are any of the other groups of criteria

34:45 ↗ that have been being discussed going to

34:48 ↗ be applied any differently so like are

34:51 ↗ they all going to be applied to the new

34:52 ↗ priority project or there are certain

34:54 ↗ criteria that we're not discussing here

34:56 ↗ but not the promote environment criteria

34:59 ↗ that would apply to more of those

35:01 ↗ categories yeah there there'll be a a

35:03 ↗ couple slides to way you'll see there's

35:05 ↗ like five guiding principles that get

35:07 ↗ scored so they they all we changed a

35:09 ↗ couple of them with the

35:12 ↗ tab I I think my question might be a bit

35:14 ↗ different like it sounds like we're

35:17 ↗ working on a proe environment criteria

35:19 ↗ that will primarily apply to new

35:21 ↗ priority projects are all the other

35:23 ↗ groups of criteria going to be applied

35:24 ↗ to that same new priority projects

35:44 ↗ there's kind of a highlight of how we're

35:46 ↗ doing the the project selection process

35:49 ↗ um for the new projects

35:52 ↗ um kind of the the scoring criteria from

35:56 ↗ the master Mobility plan that we're

35:57 ↗ going to get into the discussion here

35:59 ↗ with and then there's also the CIP

36:01 ↗ element where uh in the last CIP there

36:05 ↗ was a a Citywide consistently used

36:08 ↗ Matrix that

36:10 ↗ colorcoded um certain elements of the

36:14 ↗ projects yellow red or

36:17 ↗ green and so we'll filter it through

36:19 ↗ that after we scor as well and make sure

36:22 ↗ we're consistent both with those

36:23 ↗ principles as well as

36:26 ↗ the I do have and know what see this is

36:30 ↗ what CIP and the CIP what look like last

36:34 ↗ year

36:35 ↗ just hard see the projects but it kind

36:39 ↗ of highlights the colorcoded

36:42 ↗ nature the guing

36:50 ↗ principles um so the master Mobility

36:52 ↗ Mobility master plan um was adopted into

36:56 ↗ the comp plan in 2020

36:58 ↗ goals and policy were in strategies and

37:01 ↗ actions in

37:02 ↗ 2021 to achieve the city's Mobility

37:05 ↗ goals um it established six

37:08 ↗ principles um the first one is improve

37:11 ↗ mobility within isqua today second one

37:15 ↗ is prepare for growth third one is

37:17 ↗ better connected as well with the

37:19 ↗ region fourth one is promote

37:22 ↗ environmentally

37:23 ↗ sustainable ability fifth one is invest

37:27 ↗ wisely a six one anticipate

37:30 ↗ transformation I don't think got

37:34 ↗ any think five the first five

37:40 ↗ C okay that was a total of 74 points

37:43 ↗ total possible for each

37:45 ↗ project um when the the mobility master

37:49 ↗ pel was implemented the city scored over

37:51 ↗ 100 projects the top ones were

37:55 ↗ identified implementation

37:58 ↗ the remaining ones were recognized as

38:00 ↗ other Investments that could be

38:02 ↗ reevaluated in the future which is kind

38:03 ↗ of what we're doing when we're

38:06 ↗ here so those remaining projects plus

38:09 ↗ any new ones that have bubbled up since

38:12 ↗ then are getting get scored

38:16 ↗ using

38:20 ↗ criteria so you kind of see

38:23 ↗ the points each criteria got from

38:28 ↗ environment all

38:33 ↗ things um since the implementation of

38:37 ↗ the mobility master plan the is plus

38:40 ↗ climate action plan has been

38:42 ↗ adopted was another reason why we wanted

38:44 ↗ to look at that

38:46 ↗ MMP um it had transportation land use

38:49 ↗ goals to reduce greenhouse gas emissions

38:52 ↗ for

38:53 ↗ transportation and improve Community

38:56 ↗ Mobility through sustainable land use

38:58 ↗ planning accessible multimodal

39:00 ↗ Transportation options improved cycling

39:03 ↗ and pedestrian networks and expanded new

39:06 ↗ infrastructure also had targets

39:09 ↗ to reduce non Drive alone mode share 15%

39:14 ↗ by

39:15 ↗ 2030 and a 20% decrease in vehicle miles

39:19 ↗ travel by

39:20 ↗ 2030 the vehicle miles traveled is that

39:22 ↗ just on is streets it doesn't include

39:26 ↗ a it I don't know

39:32 ↗ and it

39:35 ↗ doesn't see how you can

39:37 ↗ influence miles

39:42 ↗ travel I think we're trying to get a

39:44 ↗ better understanding

39:45 ↗ of

39:49 ↗ metrics the Tad B the question of is

39:52 ↗ that per capital or total

39:56 ↗ so

39:58 ↗ miles travel so I think we got some

40:00 ↗ refinement to do on the exactly that one

40:03 ↗ how to Che

40:11 ↗ that um the transportation and land use

40:14 ↗ strategies we do have a

40:19 ↗ virtu go ahead

40:25 ↗ an and you can go ahead you're

40:30 ↗ muted thanks I just wanted to reiterate

40:33 ↗ what Don was saying uh his question

40:35 ↗ about if it's Vehicles driving through

40:39 ↗ isqua or anywhere in isqua or if it's

40:42 ↗ has to do with isqua residents

40:45 ↗ [Music]

40:46 ↗ um this seems to be a great area in a

40:50 ↗ whole bunch of the plans and so if

40:52 ↗ everybody could get together and figure

40:55 ↗ out um what we're talking about that

40:58 ↗ would be super helpful didn't David

41:00 ↗ cover this as part of the ght yeah and I

41:05 ↗ thought it was all travel by anyone that

41:08 ↗ regardless of whether they're resident

41:10 ↗ on any road I think that's correct

41:12 ↗ because that was psrc data that was

41:14 ↗ looked at I can I can verify that but I

41:17 ↗ don't know how the one for the land or

41:21 ↗ for the that's any different

41:26 ↗ but

41:28 ↗ yeah we'll get

41:30 ↗ clarification good

41:32 ↗ question

41:37 ↗ thanks right so the climate action plan

41:40 ↗ identifies three uh transportation and

41:44 ↗ land use strategies U one is to decre

41:47 ↗ decrease Auto Reliance through

41:48 ↗ sustainable land use planning that

41:50 ↗ encourages dense mixed use development

41:52 ↗ patterns in Central esqua and nearby

41:55 ↗ multimodal Transportation Networks

41:58 ↗ uh number two um reduce overall

42:01 ↗ automobile use by promoting biking and

42:05 ↗ walking and advancing shared and public

42:08 ↗ transportation options and then the

42:10 ↗ third one is to reduce automobile

42:12 ↗ emissions by expanding structure and

42:14 ↗ help me facilitate the transition to

42:17 ↗ electric

42:21 ↗ vehicles kind of jumping to what the uh

42:26 ↗ Mobility m

42:28 ↗ plan and the promote environment section

42:31 ↗ said in the guiding principle the

42:33 ↗ evaluation criteria and the

42:35 ↗ scoring this was before the tab meeting

42:38 ↗ before our discussion so this was as

42:41 ↗ adopted the guiding

42:43 ↗ principle up just a little bit since

42:45 ↗ you're looking that way it's heart that

42:48 ↗ here we may if possible if there's any

42:51 ↗ way to I mean I think it's relevant what

42:53 ↗ it was before but if there's any way to

42:55 ↗ get I think we're going to be a little

42:57 ↗ tight on time okay so we can get to

42:59 ↗ where the net result is I think

43:02 ↗ hopefully the board had a chance to

43:03 ↗ review it might be better to focus on

43:06 ↗ just where it stands currently and then

43:08 ↗ we want make yeah that was going to be

43:11 ↗ the question has the easiest ways to

43:13 ↗ kind of go through it all and then jump

43:14 ↗ back or we can kind of go through each

43:16 ↗ one one by one and then oh great yeah so

43:21 ↗ I mean either way it works we can kind

43:22 ↗ of do the discussion as

43:24 ↗ a so each to the next slides kind of get

43:27 ↗ more detail so I'll just jump to

43:31 ↗ those um so

43:33 ↗ 4.1 um first criteria in the promote

43:38 ↗ environment it said a project encourages

43:41 ↗ travel to be less impactful on the

43:43 ↗ environment including shifting to non

43:45 ↗ Auto that a for two and

43:49 ↗ zero jump to the bottom that's the end

43:52 ↗ result for the tab

43:54 ↗ meeting promote or project if a project

43:58 ↗ encourages travel be less impactful

44:00 ↗ on get four points if it doesn't it's

44:06 ↗ zero kind of I we talked a long time at

44:09 ↗ tap about a lot of these

44:11 ↗ so um give you the highlights of those

44:14 ↗ discussions or we can kind of just react

44:16 ↗ to the outcome

44:19 ↗ one I guess my two sense would be it

44:22 ↗ might be helpful if we can move quickly

44:24 ↗ through this and then just because I

44:25 ↗ think there's

44:27 ↗ going to be comments maybe that are

44:29 ↗ specific to what's there and there might

44:30 ↗ be comments that are on what isn't there

44:33 ↗ and so if we could I think moving

44:35 ↗ through these and then it's helpful to

44:36 ↗ have this Conta actually discussing it

44:39 ↗ as a whole and we can move

44:41 ↗ through the whole but I think that would

44:43 ↗ be

44:45 ↗ okay

44:49 ↗ um I don't know if we need to jump into

44:52 ↗ the summary of the

44:55 ↗ discussion and and that could be part of

44:57 ↗ the conversation we jump back as

45:00 ↗ well second criteria was that the

45:03 ↗ project avoids sensitive areas um add

45:07 ↗ four points

45:09 ↗ for project void sensitive area for

45:12 ↗ water quality specific to that the

45:14 ↗ outcome of our

45:16 ↗ discussion was a change from avoids to

45:21 ↗ enhances or proves a critical area or

45:24 ↗ sensitive area and a simple yes or no so

45:27 ↗ we're just trying to capture more

45:29 ↗ areas main change was improving

45:34 ↗ instead 4.3 was if the project was in

45:37 ↗ the park strategic plan there actually

45:39 ↗ no changes

45:41 ↗ to so this slide shows the

45:45 ↗ outcome what I basically just went over

45:48 ↗ it jumps us to the last slide which is

45:51 ↗ the

45:52 ↗ discussion so yeah just open it up

45:54 ↗ questions comments happy to Jump Around

46:01 ↗ I will add that the vice chair of the

46:04 ↗ tab Julian's here oh and Tom's here too

46:06 ↗ so we also have representatives from the

46:09 ↗ tab you have questions that Gregor I

46:12 ↗ can't answer get some contacts from a

46:14 ↗ board member to board member they can

46:16 ↗ provide that too you I think we'll go PR

46:19 ↗ and

46:21 ↗ Nancy uh hi this is praj and U so I'm

46:26 ↗ just curious to see if the

46:29 ↗ transportation Improvement plan um in

46:32 ↗ any way is affected by the

46:35 ↗ sustainability purchasing policy of city

46:38 ↗ of isaka you know are you guys making

46:40 ↗ any changes to the materials or moving

46:44 ↗ towards the use of more environmental

46:47 ↗ friendly materials or anything like that

46:52 ↗ or uh dur

46:55 ↗ construction right

46:58 ↗ right uh

47:00 ↗ typically I

47:02 ↗ mean certainly not in the in the the

47:05 ↗ score and cter is that

47:09 ↗ reflected okay um but so there is there

47:13 ↗ hasn't been any change per se in the or

47:17 ↗ nobody has looked at the use of

47:19 ↗ materials or you know the companies or

47:22 ↗ the brands to be used if they're more

47:25 ↗ environmental friendly or things like

47:27 ↗ that means I'm I'm just curious to see

47:30 ↗ if it has been a consideration of the

47:33 ↗ transportation Improvement

47:37 ↗ plan I can do to respon so we are just

47:41 ↗ starting to roll out that policy we've

47:43 ↗ had one meeting um with operation

47:47 ↗ Specialists administrative teams we'll

47:50 ↗ be starting to meet with Public Works in

47:52 ↗ the next um month or two so um while the

47:56 ↗ Poli IES past we are just starting kind

47:58 ↗ of the launch and integration into the

48:01 ↗ thinking for future

48:04 ↗ purchases um so that just to say it's

48:07 ↗ not fully integrated throughout all the

48:09 ↗ Departments not to say that the

48:10 ↗ transportation team isn't taking that

48:12 ↗ into

48:13 ↗ consideration um another policy we'll be

48:15 ↗ talking about hopefully later this year

48:17 ↗ that might be more relevant is a green

48:21 ↗ infrastructure policy which would um

48:25 ↗ impact the types of materials as well

48:27 ↗ that we're um purchasing for these types

48:30 ↗ of projects as well as the the

48:33 ↗ contractors we're working with so I

48:35 ↗ think those two policies together in the

48:38 ↗ future will have probably greater

48:40 ↗ influence but in terms of the

48:42 ↗ sustainability policy that is just kind

48:44 ↗ of beginning to roll out probably will

48:46 ↗ be a consideration as these projects

48:48 ↗ move forward but may not be kind of top

48:51 ↗ of mine now because we haven't even yet

48:53 ↗ met with all the staff but it's a great

48:55 ↗ question Pro

48:57 ↗ yeah thanks Stacy and I I totally

49:00 ↗ understand it especially for

49:01 ↗ construction projects you know it may

49:03 ↗ not come immediately it may take a while

49:06 ↗ to get completely integrated in the

49:08 ↗ construction projects uh for some of the

49:11 ↗ reasons he already mentioned you know

49:14 ↗ because half of them are like 60% you

49:16 ↗ know design or 50% design and all and

49:19 ↗ it's difficult to change um the other

49:22 ↗ question I had was and I'm sorry if I

49:26 ↗ missed this but but is adding green

49:28 ↗ spaces or you know any kind of you know

49:32 ↗ Greenery a part of the transportation

49:35 ↗ Improvement plan and the reason I'm

49:36 ↗ asking is I just came across some you

49:40 ↗ know Airport parking structure today

49:43 ↗ somebody had posted the video where it's

49:45 ↗ act but it's it's an actual thing where

49:48 ↗ they actually have plants planted over

49:51 ↗ the you know uh the parking spaces I I

49:55 ↗ would be curious to see how it's working

49:57 ↗ and if it's actually staying intact

49:59 ↗ after 5 years but still means you know

50:02 ↗ putting that effort to add green spaces

50:05 ↗ does help and I was wondering if that is

50:07 ↗ a part of Transportation Improvement

50:09 ↗ plan as

50:13 ↗ well than

50:17 ↗ so as part of the transportation

50:20 ↗ Improvement program I would

50:22 ↗ say the tip is a list of the projects

50:25 ↗ that we're going to work on and then as

50:28 ↗ we work on the individual projects in

50:30 ↗ the tip we have to meet City standards

50:33 ↗ and one of the standards is to put in a

50:36 ↗ landscape strip between the turban

50:38 ↗ Gutter and the sidewalk in order to have

50:42 ↗ a planted space between the vehicles and

50:44 ↗ the pedestrians so that would be a green

50:48 ↗ space that we do put in our

50:50 ↗ transportation projects that is required

50:52 ↗ by city

50:53 ↗ code okay thank you

51:02 ↗ well I would like to request the tab and

51:05 ↗ the administration consider three or

51:07 ↗ four more additional environmental

51:09 ↗ criteria and they're going to come from

51:11 ↗ slide

51:14 ↗ number let me find it 12 where it says

51:18 ↗ our the Isel climate action plan says

51:21 ↗ that we should be reducing Greenhouse

51:23 ↗ emissions from

51:24 ↗ Transportation plan so that would be a

51:27 ↗ great goal will this project reduce

51:30 ↗ potential Green House gas emissions zero

51:33 ↗ points or four points yes or not you

51:35 ↗ know it's an easy one what we're showing

51:37 ↗ then is that we're listening to The

51:39 ↗ Climate objectives along the way and

51:42 ↗ many projects won't but it might start

51:44 ↗ to change your thinking in that the

51:46 ↗ second one I'm going down the next slide

51:49 ↗ climate action plan there's three points

51:51 ↗ there that came out of the clim go down

51:52 ↗ to the next slide if you would please so

51:55 ↗ there's three points there Each of which

51:57 ↗ in my opinion should be included as

52:01 ↗ criteria for projects being considered

52:04 ↗ in the tip and should be evaluated like

52:07 ↗ others because then we're also doing

52:09 ↗ more about transportation and its impact

52:12 ↗ on climate so does it decrease Auto

52:15 ↗ Reliance you don't have to put the

52:17 ↗ sustainable Lance but does it do that

52:19 ↗ does it reduce overall automobile use by

52:22 ↗ promoting biking walking and advanced

52:24 ↗ shared and public I mean I think those

52:26 ↗ those are great criteria that are all

52:28 ↗ Transportation related that could get a

52:30 ↗ zero or a four point and would also help

52:33 ↗ us improve that connection between the

52:36 ↗ climate action plan and the tip and it's

52:39 ↗ really not a major change for your new

52:40 ↗ projects but it might bring about in

52:43 ↗ future tips different kinds of

52:46 ↗ budgets that may you might be thinking

52:49 ↗ about this criteria as you're

52:50 ↗ identifying projects in the future

52:52 ↗ that's my recommendation for you to

52:54 ↗ consider as your improve so I think

52:57 ↗ these are important things adopted by

52:58 ↗ the

52:59 ↗ council and it's part of what we need to

53:02 ↗ be considering as we're looking at new

53:04 ↗ projects or existing projects on the

53:10 ↗ T um couple clarifying questions first

53:13 ↗ zero to four scale so is it zero and

53:16 ↗ four or is a sliding scale between zero

53:18 ↗ to it's either zero or four why not a

53:23 ↗ sling I mean we we went from a 420 and

53:26 ↗ one of the criteria to a a four or zero

53:30 ↗ specifically to Val give more value to

53:32 ↗ the ones that do meet the

53:34 ↗ objective instead of kind of having a

53:36 ↗ halfway meeting so the ones that do meet

53:38 ↗ that you those objectives you know get

53:43 ↗ effectively a little bit more of a boost

53:46 ↗ than the ones that kind of meet it I

53:48 ↗ think you're gonna have a hard time just

53:51 ↗ think about that look forward um and

53:53 ↗ then I have a question around the

53:55 ↗ project of change in the wording from

53:57 ↗ Project avoids sensitive areas to

53:58 ↗ project enhances critical or sensitive

54:00 ↗ areas great that you added the word

54:02 ↗ critical but why did you remove avoids

54:05 ↗ wouldn't you want to avoid sensitive

54:07 ↗ critical areas at all cost first before

54:10 ↗ plowing through them mitigating

54:14 ↗ Point yeah I think that's

54:17 ↗ probably ask another way right now

54:20 ↗ something that does no harm but no

54:22 ↗ benefit is sort of the same as something

54:24 ↗ that has a huge harm

54:27 ↗ there another way to ask Don's like

54:29 ↗ because it's only in the positive that

54:31 ↗ you get

54:32 ↗ points so I'll kind of give you a little

54:35 ↗ bit of the background on on why that

54:37 ↗ decision was made

54:40 ↗ way

54:43 ↗ yeah it's hard toid anything impact not

54:48 ↗ or you're Ian just about everything

54:51 ↗ you're going to impact so is there a net

54:53 ↗ benefit for example if you hit a wetland

54:55 ↗ you're doing wetland

54:57 ↗ you're not really improving anything

54:59 ↗ you're making it somewhere else but if

55:01 ↗ you're removing this make an example

55:05 ↗ taking five going down four taking P out

55:09 ↗ so you're actually could be enhancing

55:10 ↗ something that be not based

55:14 ↗ on that would be an so that would be a

55:17 ↗ good score that was kind of our thinking

55:19 ↗ as far as some hard to avoid any but is

55:22 ↗ there a

55:24 ↗ way what going

55:27 ↗ that's kind of what we were thinking

55:30 ↗ about which goes back to my com sliding

55:32 ↗ scale you better use that yeah slight

55:36 ↗ scale hard because and so what kind of

55:38 ↗ makes it sort of makes it it does it

55:39 ↗ doesn't so that's why it's either like

55:42 ↗ you're getting or you're not I think the

55:45 ↗ comment about avoid stay in there if

55:47 ↗ you're if you're coming down the road

55:49 ↗ and you have a choice of either going

55:50 ↗ through the edge of the Wetland or

55:52 ↗ moving it over so you're out of the

55:54 ↗ buffer preference would be to move

55:56 ↗ if you have the land and the

56:02 ↗ resources and then just one quick

56:04 ↗ comment for you around storm water my

56:06 ↗ passion lies as you're building your

56:08 ↗ landscape strips to in your standards on

56:10 ↗ your streets um please consider using

56:13 ↗ that as a bio retention sale to treat

56:15 ↗ your storm water as well try to get away

56:17 ↗ from your traditional storm water

56:19 ↗ standards 6 PPD emerging and all the

56:22 ↗ damage it does to our fish anything we

56:25 ↗ can do to

56:26 ↗ read it before it HS

56:31 ↗ stre all right um Alex and

56:36 ↗ Dixie thank you this is Alex um I want

56:39 ↗ to thank the other board members for

56:42 ↗ what they've said so far I am in

56:44 ↗ agreeance with a lot of the comments

56:45 ↗ especially ny's with potentially adding

56:49 ↗ some of those other things directly from

56:51 ↗ the climate action plan because I think

56:53 ↗ that that is the way that we will

56:54 ↗ actually be able to hit some of those

56:56 ↗ targets with these Transportation

56:58 ↗ Improvement PL with these projects that

57:00 ↗ are going forward um I like the addition

57:05 ↗ of the enhances critical or sensitive

57:07 ↗ areas I appreciate that you're giving

57:10 ↗ more weight to projects that are are

57:12 ↗ doing that and that includes some sort

57:14 ↗ of opportunity

57:16 ↗ to improve habitat or improve storm

57:20 ↗ water retention or those types of things

57:22 ↗ um but I also understand other board

57:25 ↗ members

57:26 ↗ questions around removing the avoids

57:30 ↗ so what I think I'm missing here is the

57:34 ↗ context of what then Falls beneath these

57:39 ↗ overarching goals outcomes um or

57:43 ↗ Point these things um because there's

57:48 ↗ no how is Staff or whoever is reviewing

57:51 ↗ these projects making an objective

57:54 ↗ choice about how

57:56 ↗ those rankings are falling out um is

57:59 ↗ there

58:00 ↗ established what do we mean by project

58:03 ↗ enhances critical or sensitive areas and

58:05 ↗ what is the level that it needs to meet

58:07 ↗ in order to receive this for because if

58:10 ↗ it's just we're going to plant a couple

58:13 ↗ of trees along in a rip Paran area along

58:16 ↗ the stream and it's really minimal that

58:18 ↗ shouldn't rank as highly as a project

58:20 ↗ that is going to plant an entire Wetland

58:23 ↗ or remove Blackberry from a large

58:26 ↗ um area and reestablish plants in more

58:29 ↗ than an acre or something like that so I

58:32 ↗ think that's where I myself I'm

58:34 ↗ struggling to figure out like how does

58:36 ↗ staff actually evaluate to award these

58:46 ↗ points how did you was that a question

58:49 ↗ maybe to to John about I think it's a

58:53 ↗ question uh if there is some context to

58:55 ↗ be able to provide it that would be

58:57 ↗ great but if there's not can the tab and

59:01 ↗ staff think about providing some of that

59:05 ↗ so that there's no questioning in the

59:08 ↗ future of of what the actual goes into

59:11 ↗ these Point

59:12 ↗ rankings I can make an attempt to answer

59:14 ↗ the question so the thought behind it is

59:18 ↗ we have a lot of code that says what we

59:21 ↗ can and can't do for the natural

59:23 ↗ environment and usually goes through

59:25 ↗ this mitigation

59:26 ↗ sequencing

59:28 ↗ avoid

59:31 ↗ minimize mitigate I I forget exactly but

59:35 ↗ basically when we're talking about this

59:36 ↗ improved criteria we're talking about

59:39 ↗ going above and beyond and so when we're

59:42 ↗ looking at a project and there's a

59:45 ↗ wetland the first step is always to try

59:47 ↗ and avoid the impact to the Wetland and

59:50 ↗ then if you can't avoid the impact and

59:53 ↗ then you go through and so we don't want

59:55 ↗ to score the Four Points point to a

59:57 ↗ project that's meeting the requirement

59:59 ↗ established by cod we're wanting a

1:00:02 ↗ project that actually makes it better

1:00:05 ↗ because if you mitigating your

1:00:08 ↗ impact you're maybe getting back to what

1:00:12 ↗ you have maybe not but you're not you're

1:00:14 ↗ just meeting the legal requirements

1:00:17 ↗ we're really wanting something that will

1:00:19 ↗ make an improvement and it is a little

1:00:22 ↗ bit subjective but through the Lend

1:00:27 ↗ of the minimum that you're required to

1:00:30 ↗ do by code or by other rules doesn't cut

1:00:34 ↗ it for the Four

1:00:37 ↗ Points Alex do you have any follow

1:00:40 ↗ questions on

1:00:42 ↗ that no I think that's it thank

1:00:45 ↗ you right then and it looks did you put

1:00:48 ↗ your hand down or did you still want to

1:00:52 ↗ speak oh thanks Jamie I put it down uh

1:00:54 ↗ it's a great discussion and everybody's

1:00:56 ↗ hitting the points that I was thinking

1:00:57 ↗ of too so great job thank you an um I

1:01:02 ↗ had a few comments um overall I feel

1:01:06 ↗ like while I I think it's well

1:01:09 ↗ intentioned I feel like like the the the

1:01:11 ↗ current criteria feel kind of weak and

1:01:13 ↗ it may have actually moved in the wrong

1:01:16 ↗ direction and I'll explain a couple

1:01:18 ↗ reasons for that one I I I'm encouraged

1:01:22 ↗ by that we're trying to figure out ways

1:01:24 ↗ to show the positive side of things when

1:01:26 ↗ there is a benefit that can be achieved

1:01:28 ↗ with the project I agree with Don that

1:01:31 ↗ we haven't done enough to differentiate

1:01:33 ↗ between us like just an extreme example

1:01:36 ↗ we like if we go and pave a 10 Lane

1:01:38 ↗ Highway it gets the same score as

1:01:40 ↗ something that's just not doing anything

1:01:42 ↗ like positive and so because there's no

1:01:45 ↗ it's it's a yes no there seems like

1:01:48 ↗ there's that you've lost the are you

1:01:51 ↗ trying to actively avoid and only you're

1:01:54 ↗ only you're not showing the situations

1:01:57 ↗ where there's a significant impact and

1:01:59 ↗ that is a difference from just not

1:02:01 ↗ having a benefit so I don't know if

1:02:03 ↗ that's a two in the middle that that's

1:02:05 ↗ there's some other criteria if that's a

1:02:07 ↗ separate thing that you're doing every a

1:02:09 ↗ separate criteria entirely where it's

1:02:11 ↗ like everything has been done to avoid

1:02:14 ↗ the area impact on a critical area I'm

1:02:17 ↗ not sure exactly how that comes to life

1:02:19 ↗ but right now that's my concern is that

1:02:21 ↗ it it feels like that there's not enough

1:02:24 ↗ differentiation between a significant

1:02:26 ↗ impact and no net gain um so those seem

1:02:31 ↗ like those should be different in the

1:02:33 ↗ scoring um I I think the the project

1:02:37 ↗ encourages travel to be less imp

1:02:39 ↗ impactful on the environment is not to

1:02:41 ↗ me a clear enough criteria I think maybe

1:02:44 ↗ single occupant vehicle time is I think

1:02:47 ↗ that's what it was adapted from

1:02:49 ↗ fr's

1:02:51 ↗ going that was at least a measure I I

1:02:54 ↗ worry that that's a very very subjective

1:02:57 ↗ that that's one I think Alex is point

1:02:59 ↗ around how you actually evaluating that

1:03:01 ↗ what gets a four what gets a zero I

1:03:03 ↗ don't know what that means and so I

1:03:06 ↗ think that that that worries me that

1:03:07 ↗ it's not super clear what that is going

1:03:10 ↗ to measure and so I think single

1:03:12 ↗ occupant Vehicles reducing vehicle miles

1:03:13 ↗ travel there's a lot of potential

1:03:15 ↗ measures and at least calling out what

1:03:18 ↗ those measures might be of what like

1:03:20 ↗ impactful to the environment what might

1:03:22 ↗ look like um I think would be helpful

1:03:24 ↗ but right now

1:03:26 ↗ it just seems like a very unclear

1:03:28 ↗ criteria um the park strategic plan uh

1:03:33 ↗ while Parks can be beneficial to the

1:03:36 ↗ environment they also cannot be

1:03:38 ↗ beneficial to the environment so I think

1:03:39 ↗ it's like again I'll use extreme example

1:03:42 ↗ like if someone decided to go make a

1:03:43 ↗ park at Park point and cut down all the

1:03:45 ↗ trees at Park point and put a road to it

1:03:48 ↗ this would give that a four if that was

1:03:50 ↗ in our Park strategic plan and I'm not

1:03:52 ↗ sure that that like I think a lot of

1:03:55 ↗ times strategic plan would be aligned

1:03:57 ↗ with environmental it's not necessarily

1:04:00 ↗ one for one so I'm just not sure that it

1:04:03 ↗ maybe that needs to live somewhere else

1:04:05 ↗ maybe that needs to be adapted a bit so

1:04:06 ↗ that it's clear that it's a park project

1:04:09 ↗ that actually supports the environment

1:04:10 ↗ versus someone or more developed parks

1:04:12 ↗ that wouldn't necessarily fit into that

1:04:15 ↗ criteria um I I think also what Nancy

1:04:17 ↗ brought up around the other elements and

1:04:20 ↗ actually what CR brought up I think is

1:04:21 ↗ important I know we're early but

1:04:23 ↗ consideration for the materials and

1:04:25 ↗ basically efforts to reduce the carbon

1:04:27 ↗ intensity of the materials used in

1:04:29 ↗ development seems like a criteria that

1:04:31 ↗ we're not ready for should be in the

1:04:33 ↗ next tip it's not in this one and

1:04:36 ↗ understand with status on the the

1:04:38 ↗ project um that Dave is working on uh St

1:04:41 ↗ sustainable purchasing might not be

1:04:43 ↗ ready but that seems like a really

1:04:44 ↗ important consideration that's not being

1:04:47 ↗ captured and then I think also we don't

1:04:49 ↗ mention electric vehicles any anything

1:04:51 ↗ that we can do

1:04:52 ↗ to not just electric vehicles but other

1:04:55 ↗ ways to reduce like if there's going to

1:04:57 ↗ be miles travel in the city how can we

1:04:58 ↗ reduce the carbon intensity of it

1:05:00 ↗ electric vehicle from IC yeah are there

1:05:03 ↗ other ways that we can reduce the carbon

1:05:05 ↗ intensity not just in reducing miles it

1:05:07 ↗ just feels like there some of those main

1:05:09 ↗ elements of the IAP aren't really

1:05:12 ↗ Incorporated and there's opportunity I

1:05:14 ↗ know there's a lot a lot that's being

1:05:17 ↗ added with IAP but it feels like a lot

1:05:20 ↗ of the carbon intensity of travel and

1:05:24 ↗ isn't being captured in any way um I

1:05:26 ↗ mean I know that there's kind of the

1:05:28 ↗ vehicle mod travel could kind of do that

1:05:30 ↗ and there's some shift I think there's

1:05:32 ↗ other criteria that might talk about

1:05:33 ↗ shift to walking and biking but we don't

1:05:36 ↗ in the environmental element that's not

1:05:37 ↗ called out anymore um so that I think

1:05:41 ↗ just getting evaluating where we have

1:05:44 ↗ opportunities to add um like things

1:05:47 ↗ about electric vehicles other ways to

1:05:49 ↗ reduce the carbet intensity of travel

1:05:51 ↗ and then um see is there anything else

1:05:56 ↗ the only other thing that um I don't see

1:05:59 ↗ and this is again something I think that

1:06:01 ↗ could be specifically called out in um

1:06:04 ↗ the enhances but I think we don't talk

1:06:07 ↗ about uh like animal passage and and I

1:06:11 ↗ think that's that could be in that

1:06:14 ↗ enhanced tool but I think something that

1:06:16 ↗ we don't you're talking about area like

1:06:19 ↗ reducing the area of a of a wetland or

1:06:22 ↗ trying to increase the area of a wetland

1:06:24 ↗ with a project the other thing that I

1:06:26 ↗ think we should be thinking about is how

1:06:27 ↗ do we also create connectivity between

1:06:30 ↗ ecosystems with our transportation

1:06:33 ↗ projects how do we do go beyond what

1:06:34 ↗ watch doot has mandated to actually help

1:06:37 ↗ with the project that that to me seems

1:06:38 ↗ like another positive that maybe it's

1:06:41 ↗ captured but I don't know that we've

1:06:42 ↗ really called it out specifically enough

1:06:44 ↗ to with talking about connectivity

1:06:46 ↗ between ecosystems not just are we

1:06:49 ↗ increasing the size of wetland or

1:06:51 ↗ increasing so that's that's another area

1:06:53 ↗ that I think there's opportunity to

1:06:55 ↗ evaluate how

1:07:06 ↗ any other if you have any there's any

1:07:09 ↗ responses or

1:07:11 ↗ anything I don't I didn't ask any

1:07:14 ↗ questions if there is anything you want

1:07:15 ↗ to say feel free

1:07:20 ↗ to any other questions or comments from

1:07:24 ↗ the board

1:07:32 ↗ right um any other questions that you

1:07:34 ↗ have for

1:07:36 ↗ us I I had just two thoughts I wanted to

1:07:40 ↗ share the first one is going back to

1:07:43 ↗ what Nancy talked about and GRE can you

1:07:45 ↗ go to the slide where we showed the

1:07:47 ↗ things that she was talking about okay

1:07:50 ↗ so inside the scoring criteria outside

1:07:54 ↗ of the environmental criteria

1:07:56 ↗ we do hit on the first two so projects

1:07:58 ↗ do score points for those two number

1:08:02 ↗ three

1:08:03 ↗ though I don't think anyone was thinking

1:08:06 ↗ about that when we came up with our

1:08:07 ↗ criteria but that might be as we think

1:08:10 ↗ about how to apply the you go to the one

1:08:14 ↗ now where we show the three revisions

1:08:17 ↗ that the tab

1:08:19 ↗ made so as we look at

1:08:22 ↗ 4.1 I think one of the main takeaways

1:08:25 ↗ that I'm hearing from the environmental

1:08:27 ↗ board would be to consider Jamie let me

1:08:30 ↗ see if I can find your words I wrote

1:08:31 ↗ them

1:08:34 ↗ down

1:08:38 ↗ climate carbon intensity yes thank you

1:08:41 ↗ couldn't find it um so as we think about

1:08:45 ↗ that through the lens of

1:08:49 ↗ carbon what was it again carbon in a

1:08:51 ↗ carbon intensity

1:08:54 ↗ and because that was one of the things

1:08:56 ↗ we were talking about is BMP vehicle

1:08:59 ↗ miles traveled versus having not just

1:09:02 ↗ one person in their car um but then that

1:09:05 ↗ also allows us to consider electric

1:09:07 ↗ vehicles so when we consider whether the

1:09:10 ↗ project gets those four points or the

1:09:11 ↗ zero points through the lens

1:09:15 ↗ of carbon intensity and so I think that

1:09:19 ↗ would make it so that way the projects

1:09:22 ↗ that Stacy has were looking at doing

1:09:26 ↗ charging infrastructure that would hit

1:09:28 ↗ those a project that would reduce

1:09:30 ↗ vehicle miles travel would hit those a

1:09:33 ↗ project we don't have a project but

1:09:35 ↗ let's say we had a project

1:09:37 ↗ to have a bus Q jump Lane that would hit

1:09:41 ↗ that um so looking at it through that

1:09:48 ↗ link the only other thing that Don sort

1:09:51 ↗ of hit on this

1:09:53 ↗ that I think having a 4 zero sche I

1:09:57 ↗ understand why you're doing it but I

1:09:59 ↗ think it risks losing the difference

1:10:01 ↗ between like an ancillary benefit of a

1:10:04 ↗ project being one of these things versus

1:10:07 ↗ this project is being done excl like

1:10:10 ↗ explicitly to create a bike lane and

1:10:12 ↗ that's going to reduce people miles

1:10:14 ↗ travel versus something that's I don't

1:10:16 ↗ know what a good example would be but so

1:10:19 ↗ I it feels like right now it's so binary

1:10:21 ↗ do we

1:10:22 ↗ lose do we lose some of the ability to

1:10:26 ↗ show degree of benefit with with that

1:10:32 ↗ so because I think some of the other

1:10:34 ↗ criteria do have more there's more State

1:10:38 ↗ like levels to them than these now

1:10:41 ↗ have least from I don't know if they've

1:10:43 ↗ been updated but the ones that we were

1:10:45 ↗ originally

1:10:49 ↗ in N see and I appreciate the feedback

1:10:53 ↗ on you know going to electric vehicle

1:10:55 ↗ and reducing you know automobile use in

1:10:57 ↗ other categories but if we're looking at

1:11:00 ↗ something that's environment climate

1:11:02 ↗ action it would be great to have it in

1:11:04 ↗ that section because it is part of it I

1:11:06 ↗ don't know where else that it's in your

1:11:07 ↗ criteria since we don't have all the

1:11:09 ↗ criteria but I just think it belongs in

1:11:12 ↗ environment and

1:11:14 ↗ climate I don't know where you've got it

1:11:16 ↗ elsewhere just just my that's just my

1:11:18 ↗ two sents

1:11:24 ↗ okay well I think that is all just a

1:11:27 ↗ process question to the board I think

1:11:30 ↗ the teams heard the comments be in the

1:11:33 ↗ video notes do you does the board want a

1:11:35 ↗ letter written to tab that's one

1:11:37 ↗ approach we've used in the past you can

1:11:40 ↗ summarize the comments this is our I

1:11:42 ↗ think one chance to provide the input on

1:11:45 ↗ the

1:11:46 ↗ criteria since it's one of our

1:11:48 ↗ responsibilities when the board was

1:11:50 ↗ formed to provide written feedback that

1:11:52 ↗ follows a project due to the city

1:11:54 ↗ council the only way we can do that is

1:11:57 ↗ through something in writing that comes

1:11:59 ↗ out that's just my feedback and this was

1:12:01 ↗ something that was specifically

1:12:03 ↗ identified in our formation of the board

1:12:05 ↗ so I think it's important we follow

1:12:07 ↗ through on what they asked us to do I

1:12:10 ↗ agree and thank you guys for

1:12:12 ↗ coming this is rare that it's not

1:12:14 ↗ entirely dependent on a letter but so

1:12:17 ↗ thank you so much for coming I think

1:12:19 ↗ that that's amazing Community Service uh

1:12:23 ↗ commitment so thank you so much for

1:12:24 ↗ coming but I I would agree with Nancy

1:12:26 ↗ that a letter would be helpful just to

1:12:28 ↗ summarize and I know you guys will will

1:12:30 ↗ bring a lot of that but I think us just

1:12:32 ↗ getting it all in one list that that

1:12:34 ↗ everyone

1:12:35 ↗ canre okay that was my assumtion I'll

1:12:38 ↗ draft something up and send it to Jamie

1:12:40 ↗ and Don Jamie's gone I'll send it to Don

1:12:43 ↗ and maybe if you want to identify

1:12:45 ↗ someone else um what's that I'll have a

1:12:47 ↗ look at it just by take a yeah I

1:12:50 ↗ probably won't well I think tab meets

1:12:53 ↗ well I think the issue is tab meets

1:12:54 ↗ again in two weeks is that correct so

1:12:57 ↗ that you would need our feedback before

1:13:02 ↗ that

1:13:04 ↗ so I think it def we should have it

1:13:07 ↗ before the tab meeting and because Greg

1:13:10 ↗ and I need

1:13:11 ↗ to put together the tip we will actually

1:13:16 ↗ just both Greg and I took notes we both

1:13:19 ↗ take in mind your consider or your

1:13:21 ↗ comments as we put it together

1:13:24 ↗ on

1:13:26 ↗ FR if you want to get it out Stacy you

1:13:28 ↗ can include Nancy on that too Nancy and

1:13:30 ↗ I can great I'll do that I'll get you

1:13:33 ↗ something by it won't be tell that day

1:13:35 ↗ but at the latest

1:13:39 ↗ day great thank you guys so much thank

1:13:50 ↗ you um so I think with that we'll move

1:13:53 ↗ on to our last main agenda item which is

1:13:57 ↗ board retreat followup um and I think

1:14:00 ↗ I'm actually probably going to be Stacey

1:14:03 ↗ is there any overall that you wanted

1:14:22 ↗ to so what you're looking at was a

1:14:27 ↗ document the goal of this was we had our

1:14:30 ↗ Retreat we had our um the survey that we

1:14:34 ↗ filled out so we had a lot of feedback

1:14:35 ↗ from board which was great uh what we

1:14:38 ↗ tried to do Don Stacy and I tried to do

1:14:41 ↗ is kind of from all those conversations

1:14:43 ↗ synthesize down to like what are the

1:14:45 ↗ goals that we felt like the board had

1:14:47 ↗ coming out Retreat and then what are

1:14:49 ↗ some potential changes that we could

1:14:51 ↗ make to to make that happen and so the

1:14:54 ↗ document here is not necessarily like

1:14:56 ↗ it's not a formal document but it's

1:14:58 ↗ something that we intended for example

1:15:00 ↗ if there's a there's a new chair next

1:15:02 ↗ year that this would get sent to to that

1:15:03 ↗ and any new members of the board receive

1:15:06 ↗ this um document and that would be might

1:15:09 ↗ be something that gets amended over time

1:15:10 ↗ but this would be something that would

1:15:11 ↗ be uned over time to continue to kind of

1:15:14 ↗ get to the process that we want get to

1:15:16 ↗ the goals that we have laid out here so

1:15:19 ↗ um any questions on kind of what this is

1:15:24 ↗ and and give a little more context on

1:15:26 ↗ how we're going to go through this

1:15:27 ↗ document before we get started but any

1:15:28 ↗ other general questions just the G so we

1:15:31 ↗ were taking in the retreat there were um

1:15:35 ↗ flip trck papers full of notes is this

1:15:38 ↗ to summary the of those notes or is this

1:15:41 ↗ something a little different that so

1:15:44 ↗ yeah I don't I don't know if we would

1:15:46 ↗ say a summary of that it was trying to

1:15:48 ↗ take pull out the main themes it's not

1:15:51 ↗ like everything it's trying to pull out

1:15:52 ↗ the main themes and then what we could

1:15:54 ↗ do what is actionable what can we

1:15:57 ↗ do some of that's also the work plan

1:16:01 ↗ so a little bit thank you

1:16:05 ↗ yeah um great and so the idea with how

1:16:09 ↗ we're going through this document you

1:16:11 ↗ probably all most of you probably

1:16:13 ↗ probably read this

1:16:14 ↗ document um we're going to go through

1:16:17 ↗ and just read through Section by section

1:16:19 ↗ take your feedback as we go through and

1:16:22 ↗ then we will take any feedback and then

1:16:25 ↗ potentially make updates to that

1:16:27 ↗ document depending on what the feedback

1:16:29 ↗ depending on how much feedback we get

1:16:30 ↗ what kind of feedback we get so the goal

1:16:32 ↗ is have a conversation today about what

1:16:35 ↗ everyone thinks of what is here if

1:16:37 ↗ there's things that are missing things

1:16:38 ↗ that should be changed and then have a

1:16:41 ↗ final version us to kind of all be

1:16:42 ↗ agreed on and be moving into this I mean

1:16:46 ↗ we'll also approve the work plan um

1:16:48 ↗ later today or later tonight with Stacy

1:16:50 ↗ or work on the work plan but hopefully

1:16:53 ↗ by the next meeting have something that

1:16:55 ↗ we we have clear next steps we have a

1:16:58 ↗ clear document here that lays out what

1:17:00 ↗ our updates to the process so um I

1:17:05 ↗ think I think what we can do now is just

1:17:08 ↗ if there's any comments on this top

1:17:10 ↗ section about new member process or the

1:17:13 ↗ goals that we have laid out I don't want

1:17:15 ↗ to read through the whole thing um so

1:17:17 ↗ feel free to read through it yourself if

1:17:18 ↗ you haven't or um pop in if you have any

1:17:21 ↗ have any comments or questions but we

1:17:23 ↗ could maybe Focus right now and anything

1:17:25 ↗ that we think um isn't covered should be

1:17:29 ↗ changed or general feedback on what what

1:17:32 ↗ is covered in in the goals at the top

1:17:34 ↗ for Youth and new members and for the

1:17:36 ↗ new member

1:17:39 ↗ process we'll see if I can read my

1:17:43 ↗ writing to start typing it so in the

1:17:46 ↗ youth member process you have

1:17:49 ↗ um uh youth members are assigned regular

1:17:52 ↗ mentors will provide support to youth

1:17:53 ↗ member pay it's all there right you know

1:17:56 ↗ on that second um line I think in the

1:17:59 ↗ new member process probably valuable to

1:18:01 ↗ also put in

1:18:04 ↗ um uh this part where it says they

1:18:06 ↗ provide um mentors will provide support

1:18:08 ↗ to youth member and may provide input

1:18:10 ↗ youth on where to focus review and

1:18:12 ↗ agenda packet to answer questions um and

1:18:15 ↗ help engage during like take out the

1:18:17 ↗ youth part but I think that's also

1:18:19 ↗ probably helpful for the members like

1:18:22 ↗ you know you get this big packet the

1:18:23 ↗ same thing that they would have go

1:18:25 ↗ through like it's 100 pages long you

1:18:27 ↗ know this is how I go through it um so

1:18:30 ↗ adding it into just the new I don't know

1:18:32 ↗ where I know that I had a spot

1:18:34 ↗ specifically but in the new member

1:18:36 ↗ process it's probably good languaging as

1:18:38 ↗ well for new member as well as you would

1:18:41 ↗ that be a one time sit down with the new

1:18:44 ↗ member go through that or that's

1:18:46 ↗ probably when I mean there's probably a

1:18:47 ↗ way to do it we've got um we're going to

1:18:50 ↗ pair people well maybe it's actually

1:18:52 ↗ part of the um orientation

1:18:55 ↗ the idea with the youth member from what

1:18:56 ↗ I got out of it was that this Mentor

1:18:59 ↗ would be an ongoing Mentor this youth

1:19:01 ↗ member so as packets came

1:19:04 ↗ out ping them and say Here's the three

1:19:07 ↗ or four things you take that's not that

1:19:10 ↗ it wasn't how I that wasn't how I caught

1:19:12 ↗ that but I do think if we're when we're

1:19:14 ↗ talking about the orientation these

1:19:15 ↗ might be important points to make sure

1:19:17 ↗ we include not just like here's the

1:19:19 ↗ documents here's the resources but

1:19:20 ↗ here's the best way to approach the

1:19:23 ↗ information until you get

1:19:25 ↗ speed and I think if you had a new

1:19:27 ↗ member coming in and Title 18 at the

1:19:29 ↗ tell that we were doing that review' be

1:19:31 ↗ lost they'd be totally lost they walking

1:19:33 ↗ out here did I sign up for so I think

1:19:36 ↗ having it ongoing on a as needed for new

1:19:40 ↗ members felt M

1:19:43 ↗ stop yeah when they you know just Reach

1:19:46 ↗ Out say any questions I can

1:19:49 ↗ help I wasn't going to capture comments

1:19:52 ↗ as we go is that distracting the folks

1:19:54 ↗ are is that helpful

1:19:58 ↗ okay I guess I'm G to have a couple you

1:20:01 ↗ want me just go through my notes so that

1:20:03 ↗ is it on other part is it like the lower

1:20:06 ↗ a question actually so maybe a

1:20:07 ↗ clarifying question I've been looking at

1:20:09 ↗ this youth

1:20:10 ↗ member

1:20:12 ↗ seems to really W um I know that that

1:20:17 ↗ it's a two-year

1:20:18 ↗ intern um should we look at or can we

1:20:22 ↗ look at maybe making it shorter because

1:20:25 ↗ for example I I work with a lot of Youth

1:20:27 ↗ in my day-to-day um and they have

1:20:30 ↗ part here so I'm wondering it to make

1:20:34 ↗ the engagement process higher if um if

1:20:39 ↗ perhaps that's something we should think

1:20:41 ↗ about or maybe that's not even an option

1:20:42 ↗ I don't know so um maybe something to

1:20:46 ↗ consider and then you know if they're

1:20:48 ↗ enjoying it they could renew just like

1:20:51 ↗ the process would be for anyone else

1:20:53 ↗ they could extend it but maybe it gives

1:20:55 ↗ a little more flexibility for that

1:20:58 ↗ position I think the only challenge with

1:21:00 ↗ that is like the ramp up is so

1:21:02 ↗ significant on the board that everyone

1:21:05 ↗ if you did a new youth member every year

1:21:08 ↗ someone would have to be ramping up the

1:21:09 ↗ full ramp up and maybe they would renew

1:21:11 ↗ and it not be an issue but that would be

1:21:14 ↗ my one concern is if you if it wasn't a

1:21:17 ↗ two-year term you wouldn't have someone

1:21:19 ↗ learning in that first year and then

1:21:20 ↗ being able to apply it in the second

1:21:21 ↗ year are you finding that's what's

1:21:24 ↗ Happening Now goal but is like are we

1:21:28 ↗ achieving that goal I guess right like

1:21:31 ↗ are we getting them ramped up in a year

1:21:33 ↗ and then able to really

1:21:35 ↗ participate

1:21:36 ↗ um you know you I think the short answer

1:21:39 ↗ is no I think we need to figure that

1:21:41 ↗ piece out and how and and Ash if there's

1:21:44 ↗ anything that you have to add on how on

1:21:47 ↗ this topic on the specific thing we're

1:21:49 ↗ talking about now or how we um in

1:21:52 ↗ generally on the youth member process

1:21:54 ↗ how we could better support you better

1:21:56 ↗ support your peers um would love to hear

1:21:59 ↗ your feedback

1:22:02 ↗ um so but da I think

1:22:05 ↗ the short answer is no I don't think we

1:22:07 ↗ have and I think we need to figure that

1:22:09 ↗ out but I also if we do if we do what

1:22:11 ↗ we're trying to do here which is get

1:22:12 ↗ people ramped up better than we have

1:22:15 ↗ then that's where I think we would

1:22:16 ↗ potentially lose all that ramp up period

1:22:18 ↗ if we've done it right well I think that

1:22:20 ↗ maybe that that's why I'm saying maybe

1:22:21 ↗ we need to look at the goal of like

1:22:23 ↗ because a goal for for a regular member

1:22:25 ↗ maybe the goal for the Youth member is

1:22:26 ↗ different because what they're going to

1:22:28 ↗ contribute might be different because

1:22:29 ↗ the perspective is different and so um

1:22:33 ↗ you know the ramp up might not be thing

1:22:36 ↗ right like if they're sitting next to

1:22:37 ↗ you if you if they're partnered with

1:22:39 ↗ someone and they're sitting next to you

1:22:40 ↗ in the meeting you know they might who

1:22:43 ↗ knows they might they might even during

1:22:45 ↗ meeting be like hey you read my note

1:22:47 ↗ like is this am I on the like there

1:22:49 ↗ might be different ways that

1:22:50 ↗ communication happens so so the ramp up

1:22:53 ↗ just might look

1:22:55 ↗ right um and then um the option to

1:22:58 ↗ extend I don't know versus like having a

1:23:01 ↗ position and then you know finding out

1:23:03 ↗ it's really not bit I don't know what

1:23:05 ↗ that process looks like either if

1:23:07 ↗ they're able to leave the position like

1:23:11 ↗ I don't know is that making am I making

1:23:13 ↗ sense ashn I know Ashen has to leave

1:23:16 ↗ pretty soon if you're still on and able

1:23:19 ↗ to talk if you have any thoughts on that

1:23:22 ↗ just the youth engagement as well as the

1:23:25 ↗ duration of the

1:23:31 ↗ term I think the duration of the term is

1:23:34 ↗ pretty solid but I feel like a lot of

1:23:36 ↗ people that would be able to add lots of

1:23:39 ↗ value would be Juniors and seniors in

1:23:41 ↗ high school so having it be a two-year

1:23:43 ↗ term is difficult for seniors since most

1:23:46 ↗ people would move out of the area after

1:23:48 ↗ they get into

1:23:49 ↗ college so I feel like term flexibility

1:23:52 ↗ for youth members would be better going

1:23:54 ↗ for forward instead of just keeping it

1:23:56 ↗ at just two

1:23:58 ↗ years so that may require changing the

1:24:01 ↗ code youth members at two

1:24:04 ↗ years I feel like one position would be

1:24:06 ↗ good if you're able to keep applying

1:24:08 ↗ again if you like

1:24:18 ↗ it as any other thoughts on the youth

1:24:22 ↗ member process

1:24:28 ↗ I don't really know other than that I

1:24:32 ↗ feel like it would be nice to have a

1:24:33 ↗ second youth member in the board as well

1:24:36 ↗ because it would make me feel a little

1:24:37 ↗ less intimidated to speak more during

1:24:40 ↗ the

1:24:41 ↗ meeting work on it y work great

1:24:46 ↗ applicant I think one other thing that

1:24:49 ↗ actually came up from the park board

1:24:51 ↗ joint meeting was which I don't isn't

1:24:53 ↗ captured here but something we've talked

1:24:55 ↗ about was action creating space for

1:24:57 ↗ youth members to provide updates so

1:25:00 ↗ obviously on any topic youth board

1:25:02 ↗ member could contribute but similar to

1:25:03 ↗ how the park board actually had time set

1:25:06 ↗ aside for youth members to just update

1:25:08 ↗ on things that are going on in their

1:25:09 ↗ world um that was something else that um

1:25:14 ↗ think we could consider including here

1:25:16 ↗ um Ashman do you feel like that would be

1:25:19 ↗ valuable or helpful if it was if there

1:25:21 ↗ was a time I can't remember if you were

1:25:23 ↗ here for the park board meeting but

1:25:26 ↗ having space basically to share updates

1:25:28 ↗ on things that might be going on in

1:25:30 ↗ school or or organizations that you're

1:25:32 ↗ involved

1:25:33 ↗ with yeah that would be great actually I

1:25:36 ↗ feel like having a second member for

1:25:37 ↗ that would also be really helpful I feel

1:25:40 ↗ like having that time dedicated just for

1:25:42 ↗ the Youth members would also definitely

1:25:44 ↗ allow us to speak more about what we

1:25:46 ↗ think about what's going

1:25:49 ↗ on something I'm just thinking of as you

1:25:51 ↗ guys are saying that the other thing

1:25:52 ↗ that would be really cool about that is

1:25:54 ↗ they have given a lot of time there two

1:25:56 ↗ of them then they also can engage with

1:25:58 ↗ each other to come up talk about may be

1:26:02 ↗ I don't know I think that would be

1:26:05 ↗ easier because you're kind of coming

1:26:07 ↗ together to the board of the thing that

1:26:09 ↗ you've talked about beforehand it's not

1:26:11 ↗ just like hey school's really cool

1:26:15 ↗ yeah um I was just gonna share what I

1:26:17 ↗ learned today is those um youth members

1:26:20 ↗ on the Park Board they're not actually

1:26:22 ↗ formal Park board members their AAS on

1:26:25 ↗ to the isal youth Advisory board so

1:26:28 ↗ that's something we could also explore

1:26:30 ↗ is having well we may have voting

1:26:33 ↗ members um that are youth members also

1:26:36 ↗ maybe considering a a ADV or a

1:26:40 ↗ liaison excuse me to the youth Advisory

1:26:43 ↗ board that sits on our board as well so

1:26:45 ↗ that'd be the third youth voice but not

1:26:49 ↗ a voting member but really there to

1:26:51 ↗ share an

1:26:53 ↗ exchange

1:26:54 ↗ P go

1:26:57 ↗ ahead yeah so I just had one comment and

1:27:00 ↗ I agree with Ashwin totally that you

1:27:02 ↗ know uh seniors will have a hard time

1:27:05 ↗ keeping up the commitments and all um I

1:27:09 ↗ do agree with you know onee flexibility

1:27:12 ↗ will be better but at the same time I do

1:27:15 ↗ think you know even the students or high

1:27:17 ↗ schoolers do want to show more than one

1:27:21 ↗ year of consistent you know volunteering

1:27:24 ↗ activity it's better for their College

1:27:27 ↗ college applications as well as

1:27:29 ↗ generally it's better for their

1:27:30 ↗ experience um I have seen isqua School

1:27:34 ↗ District specifically asking for ninth

1:27:37 ↗ and 10th graders for certain positions

1:27:39 ↗ so you could consider that maybe just

1:27:42 ↗ you know keep the two years commitment

1:27:44 ↗ but specifically ask for 9th to 11th

1:27:47 ↗ grade or something like that and so that

1:27:50 ↗ you know students get to choose if they

1:27:52 ↗ can or cannot do it

1:27:55 ↗ that's

1:28:08 ↗ all um any we've talked a lot about

1:28:11 ↗ youth members be curious particularly

1:28:14 ↗ any new members this year any any of the

1:28:18 ↗ um top section where it's it's not

1:28:21 ↗ necessarily the youth members but then

1:28:23 ↗ just any new member that feels like that

1:28:25 ↗ I think we talked about a lot of this at

1:28:26 ↗ The Retreat is there any other thoughts

1:28:28 ↗ from members of the board on that a top

1:28:34 ↗ section can you this five

1:28:37 ↗ minute remember this like speed dating

1:28:41 ↗ that we're talking

1:28:46 ↗ about just moving it on the table so the

1:28:50 ↗ idea was right now there's no like we do

1:28:54 ↗ kind of around Robin and do

1:28:55 ↗ introductions but there's never there's

1:28:59 ↗ never the opportunity for everyone to

1:29:00 ↗ meet the other members of the board and

1:29:01 ↗ actually talk to them and like you have

1:29:03 ↗ to either go mingle and network and or

1:29:06 ↗ kind of like do that but so it was it

1:29:08 ↗ was more of a whether you want to call

1:29:10 ↗ wor storing like a uh encouraged uh

1:29:14 ↗ speed dating which I think was a word

1:29:15 ↗ that actually was used in here at one

1:29:16 ↗ point decided to rise but yes the short

1:29:20 ↗ answer is

1:29:23 ↗ yes

1:29:24 ↗ is that good you you asked the question

1:29:27 ↗ I'm think that's a good idea or is that

1:29:29 ↗ I don't I don't you know I'm trying to

1:29:31 ↗ it's funny because now I mean it's been

1:29:32 ↗ months now right so almost a year um but

1:29:36 ↗ you know I don't I don't know if that

1:29:37 ↗ would have been um more intimidating at

1:29:41 ↗ that point like I love the idea of you

1:29:44 ↗ know the board kind of knowing who's on

1:29:47 ↗ the board and then you guys who have

1:29:49 ↗ interviewed the incoming members and

1:29:51 ↗ getting a feel for who them and being

1:29:52 ↗ able to kind of I love the idea of

1:29:54 ↗ caring Club I think um just just to know

1:29:58 ↗ that you're when you walk in you know

1:29:59 ↗ you talk to somebody and oh I recognize

1:30:01 ↗ that name and maybe you had copy with

1:30:03 ↗ them already I think that's great

1:30:05 ↗ um I'm just trying to picture what that

1:30:07 ↗ would look like you know if there's only

1:30:09 ↗ let's say there's two new members and

1:30:10 ↗ we're all sitting you know but like what

1:30:13 ↗ does that actually look like you know in

1:30:16 ↗ process um you know I I mean I don't

1:30:21 ↗ know I don't know and Alex uh feel free

1:30:26 ↗ to hop

1:30:27 ↗ in yeah one of the resources I would

1:30:29 ↗ encourage be included in like a new

1:30:31 ↗ member orientation and also it would be

1:30:34 ↗ great to have this stuff provided to

1:30:36 ↗ current board members once it is

1:30:38 ↗ developed as well so we have all have

1:30:39 ↗ like that same basis but is a like board

1:30:43 ↗ biographies section um so that we can

1:30:46 ↗ kind of have in our mind like have an

1:30:48 ↗ idea of who has what types of

1:30:50 ↗ backgrounds to be commenting on these

1:30:51 ↗ things and if we have questions about

1:30:53 ↗ something specific we know then like who

1:30:55 ↗ should I go to to kind of get a little

1:30:57 ↗ more feedback on really policy related

1:31:00 ↗ stuff versus really environmental like

1:31:02 ↗ habitat restoration type stuff um would

1:31:05 ↗ be

1:31:08 ↗ helpful yeah we don't have

1:31:10 ↗ anything so it sounds like something

1:31:12 ↗ more like a resource or everyone around

1:31:15 ↗ Robin sharing background or something

1:31:17 ↗ but maybe it the buyer might be or less

1:31:20 ↗ formal more we we just don't have a lot

1:31:23 ↗ of informal noral time yeah to get to

1:31:26 ↗ know each other I think that's what we

1:31:27 ↗ were allos to so structur time even a

1:31:32 ↗ five minute break

1:31:37 ↗ occasionally um well unless there's any

1:31:40 ↗ other comments on this part we can move

1:31:42 ↗ down to the lower

1:31:45 ↗ section

1:31:47 ↗ um and this is probably the more maybe

1:31:50 ↗ for some like uh it a lot here so um

1:31:55 ↗ like we can cover all this section I

1:31:57 ↗ think try to do it all at once um yeah

1:32:00 ↗ the goal of this was to try to figure

1:32:02 ↗ out how do we continue to improve how we

1:32:06 ↗ communicate our priorities communicate

1:32:09 ↗ our feedback on things and also try to

1:32:13 ↗ figure out what does an annual process

1:32:15 ↗ look like that might kind of build it

1:32:17 ↗ into what we're already doing and make

1:32:19 ↗ an annual order effective or a little

1:32:22 ↗ more actionable so that that was some of

1:32:24 ↗ the

1:32:26 ↗ background motivations

1:32:36 ↗ this that top one's important we had a

1:32:39 ↗ lot of comments around this about

1:32:42 ↗ providing a memo to Council on large

1:32:45 ↗ topics and Nancy mentioned tonight um

1:32:48 ↗ just to document what we do it as part

1:32:50 ↗ of

1:32:52 ↗ our tools

1:32:54 ↗ are all that there

1:32:57 ↗ um when this board

1:33:01 ↗ developed I think the code is so Broad

1:33:04 ↗ in terms of what we comment on we were

1:33:06 ↗ trying to get a little bit more specific

1:33:09 ↗ here but not put ourselves in a box

1:33:12 ↗ that's still pretty pretty open to what

1:33:14 ↗ we prepare letters on um but just the

1:33:18 ↗ our code is very very broad just as the

1:33:22 ↗ tip for example all so we're trying to

1:33:24 ↗ get a little bit more specific of What

1:33:26 ↗ that particular Focus might

1:33:33 ↗ be right now it reads at the discretion

1:33:35 ↗ of the chair and vice chair um should

1:33:38 ↗ that read at the discretion of the board

1:33:41 ↗ should it be something that we all agree

1:33:43 ↗ on

1:33:45 ↗ or and that board easy enough it doesn't

1:33:47 ↗ have be a vote just easy

1:33:52 ↗ enough that's better than just

1:33:56 ↗ theair

1:34:02 ↗ everybody um just thinking through like

1:34:06 ↗ how how does that how would that how

1:34:08 ↗ would you see that come in

1:34:09 ↗ light um because I think we we

1:34:13 ↗ debated one of the things fure like what

1:34:16 ↗ does that actually look like um and

1:34:19 ↗ that's to where that next sentence comes

1:34:21 ↗ in memo should be deliberate impactful

1:34:24 ↗ right memo for oh I mean like even the

1:34:28 ↗ nuts and bolts of like how would the

1:34:29 ↗ board literally any agenda item are we

1:34:32 ↗ as the board voting on whether we should

1:34:34 ↗ do a memo on vot I mean Nancy had a good

1:34:37 ↗ example tonight she said you know this

1:34:39 ↗ should be

1:34:44 ↗ memorialized

1:34:47 ↗ some I think you know you may be

1:34:50 ↗ thinking about it or the chair whoever

1:34:51 ↗ the chair might be this is think we

1:34:54 ↗ should be you know writing and following

1:34:57 ↗ the paper

1:34:59 ↗ trail I think every TR it doesn't work

1:35:02 ↗ with nice and this isn't a document

1:35:05 ↗ that's sentenced down so it could be a

1:35:08 ↗ discussion um where a member raises it

1:35:10 ↗ or even staff might say raise it and

1:35:13 ↗ it's a discussion try it kind

1:35:16 ↗ of I think the piece that we'll have to

1:35:18 ↗ go with that is that's our last time to

1:35:20 ↗ see it before goes to council I know I

1:35:23 ↗ it on something recently you because I

1:35:26 ↗ thought it should be

1:35:27 ↗ documented and you said it's not our

1:35:29 ↗ last time to see it so if it's not our

1:35:32 ↗ last time to see it they may take all of

1:35:35 ↗ our feedback and take rate and then we

1:35:39 ↗ have nothing to

1:35:40 ↗ sayeda no we're

1:35:48 ↗ happy

1:35:52 ↗ um any other

1:35:55 ↗ um comments on the month-to month

1:35:58 ↗ process stuff I do have a little bit of

1:36:01 ↗ a question probably a spacy question but

1:36:03 ↗ this kind of goes back to some of the

1:36:04 ↗ new member stuff but um I was thinking

1:36:08 ↗ you know we have the agendas are kind of

1:36:10 ↗ you know a journal a snapshot of a topic

1:36:14 ↗ that we've discussed but to have

1:36:16 ↗ somebody go back through and read all

1:36:17 ↗ the agendas is probably not going to be

1:36:19 ↗ very affected and so I'm kind of

1:36:20 ↗ wondering on some of these topics that

1:36:22 ↗ we that come back mult times is there

1:36:25 ↗ like I don't like I don't know if it's I

1:36:27 ↗ don't know what it looks like so I don't

1:36:28 ↗ if it's like a spreadsheet but even if

1:36:30 ↗ it's just a summary of you know on the

1:36:32 ↗ third on the third we talked about

1:36:33 ↗ reviewing this section of you know like

1:36:36 ↗ so in the new member thing they're

1:36:38 ↗ getting here this is what Title 18 is

1:36:40 ↗ and this is where we've touched it so

1:36:42 ↗ when if I come in here then I can go oh

1:36:47 ↗ okay right like like a quick summary

1:36:50 ↗ without creating a lot of work either I

1:36:53 ↗ I'm out that would look like but to me

1:36:55 ↗ it would be something that maybe we'd be

1:36:57 ↗ able to like I don't think it goes in

1:37:00 ↗ the agenda necessarily month to month

1:37:02 ↗ yeah you know what I'm saying the one

1:37:04 ↗ place we do that a bit that we could

1:37:06 ↗ probably expand is in the staff memos

1:37:09 ↗ they'll usually and we've done this for

1:37:11 ↗ the comp plan pretty thoroughly but

1:37:13 ↗ we'll summarize which meetings that

1:37:16 ↗ topic came um what we could do for new

1:37:20 ↗ members in addition to that is if the

1:37:23 ↗ board has written um a letter or that

1:37:26 ↗ type even if it was two years ago maybe

1:37:29 ↗ flag that for the members to make sure

1:37:31 ↗ they just like thinking about if there's

1:37:34 ↗ a place you could go so like talking

1:37:36 ↗ about a a transportation document right

1:37:39 ↗ you've only seen it twice but there's

1:37:42 ↗ actually been 10 discussions about it

1:37:44 ↗ yeah um you might it you might be less

1:37:47 ↗ effective because you're asking

1:37:49 ↗ questions that have already been

1:37:50 ↗ reviewed and there's like we've already

1:37:52 ↗ gone over that you know um so I'm like

1:37:55 ↗ thinking very short like that's what I'm

1:37:57 ↗ thinking a spreadsheet that says you

1:37:58 ↗ know I'm an action plan and then at some

1:38:01 ↗ point you know we're done with it maybe

1:38:03 ↗ we don't talk about it again the new

1:38:04 ↗ work plan format kind if you were to

1:38:07 ↗ combin that across multiple years it

1:38:09 ↗ would kind of do

1:38:11 ↗ that um and you mostly just trying to

1:38:15 ↗ you think it would be mostly just

1:38:16 ↗ understand is this the bif conversation

1:38:17 ↗ or is it someone goes back and actually

1:38:20 ↗ reviews those like how do you how you

1:38:23 ↗ Enis fold I think about it and I'll

1:38:25 ↗ think about like from the context of

1:38:26 ↗ like even outside of the work just my

1:38:29 ↗ daily life and somebody comes in who's

1:38:31 ↗ never been in the business and they're

1:38:34 ↗ like oh we should try this like well we

1:38:36 ↗ did in didn't work right and so it's

1:38:39 ↗ kind of a waste of energy so twofold

1:38:43 ↗ just number one kind of giving you more

1:38:44 ↗ context to what's happening but also um

1:38:47 ↗ I think then it makes the conversations

1:38:50 ↗ the new members um adding uh to maybe

1:38:55 ↗ they're they're what they're adding is

1:38:56 ↗ going to be better than uh with more

1:38:59 ↗ information but that's not even really

1:39:01 ↗ something you know even with a mentor

1:39:04 ↗ that might be CH you know you might not

1:39:07 ↗ remember every every conversation that's

1:39:09 ↗ been had about every topic

1:39:11 ↗ so um and especially as the board gets

1:39:14 ↗ older it'll it might be more challenging

1:39:16 ↗ too we're just kind of picturing like a

1:39:18 ↗ reader digest version of like here's

1:39:20 ↗ what we talked about you know we changed

1:39:22 ↗ this we we fixed this you know we did

1:39:24 ↗ this section and then we worked on this

1:39:27 ↗ nothing like super elaborate but just

1:39:28 ↗ something like a a onepage document that

1:39:31 ↗ somebody could look at and really just

1:39:32 ↗ kind of get a really broad overview of

1:39:34 ↗ like what it is to give a deeper

1:39:36 ↗ understanding so that in the

1:39:38 ↗ month-to-month process updates and all

1:39:39 ↗ that information when they're even when

1:39:41 ↗ they're reading the agenda they it feels

1:39:44 ↗ like it does sometimes feel like you're

1:39:46 ↗ waiting through an agenda going you know

1:39:49 ↗ and then you come to the meeting and you

1:39:50 ↗ hear something you're like oh okay I

1:39:51 ↗ understand what we're talking about now

1:39:53 ↗ but now I don't have comments because

1:39:55 ↗ you know it took

1:39:57 ↗ me that meeting to figure out where we

1:39:59 ↗ were I so how much do you think that the

1:40:04 ↗ mentor like most of the mentors would be

1:40:07 ↗ someone that has mentors or pair

1:40:09 ↗ whatever the word that used that they

1:40:12 ↗ have been on the board for at least a

1:40:14 ↗ year a couple years so they would have

1:40:16 ↗ some continuity across those I I don't I

1:40:20 ↗ think that document would be amazing but

1:40:21 ↗ it sounds nearly like it sounds really

1:40:24 ↗ difficult to create and I'm wondering if

1:40:26 ↗ the person that that partner that you

1:40:29 ↗ like the person that a new member might

1:40:30 ↗ be cared with are they that resource to

1:40:33 ↗ go and ask okay what were the

1:40:34 ↗ conversations on this or do you think it

1:40:37 ↗ should be like I guess what I'm

1:40:39 ↗ picturing is maybe I mean it would be

1:40:41 ↗ maybe challenging to start it but I

1:40:42 ↗ don't think it would be challenging to

1:40:43 ↗ keep it up because it would literally be

1:40:45 ↗ like tonight Stacy would go in tomorrow

1:40:47 ↗ and go online like this like you know

1:40:50 ↗ you have tab on each of your spread

1:40:52 ↗ climate action plan and you know P

1:40:54 ↗ whatever and open it up you know

1:40:58 ↗ 317 is it that is it just recording the

1:41:00 ↗ meeting or is it recording what we

1:41:01 ↗ talked about it's more I think of it

1:41:03 ↗ like a journal is actually almost kind

1:41:05 ↗ of what without not lengthy like we're

1:41:07 ↗ talking one or two sentences just you

1:41:10 ↗ know and maybe it's not important to me

1:41:12 ↗ it just feels like you'd have more

1:41:15 ↗ context um to the topic than just like

1:41:19 ↗ here's like you get this broad over here

1:41:21 ↗ here's what it is but like some of these

1:41:24 ↗ things are your the broad overview still

1:41:26 ↗ doesn't really tell you you know I mean

1:41:29 ↗ all these pieces together but this is a

1:41:30 ↗ lot of it that'll be a lot of

1:41:31 ↗ information for to so I think you know

1:41:34 ↗ not to say that the mentorship I think

1:41:36 ↗ still provides value um but it then the

1:41:40 ↗ mentors you know we're we will'll lose

1:41:43 ↗ some of the history too I mean some of

1:41:45 ↗ the stuff is going to be how many years

1:41:47 ↗ 10 are some of these things 10 years

1:41:49 ↗ that we're before we do it again so I I

1:41:53 ↗ just wonder if there's maybe it's maybe

1:41:56 ↗ it's not maybe I'm thinking is silly but

1:42:00 ↗ I guess what I'm kind of picturing is

1:42:01 ↗ something that would be a very very it

1:42:02 ↗ be so so so so simple not like super

1:42:05 ↗ complicated would it help you would you

1:42:06 ↗ go back minutes if that would help you

1:42:09 ↗ so let me at and so if we said if we

1:42:13 ↗ just took the topics that were in each

1:42:15 ↗ agenda in the minutes and said on March

1:42:19 ↗ 14th we talked about Transportation

1:42:21 ↗ Improvement and what so you could go

1:42:24 ↗ back and look at the minutes if that's

1:42:26 ↗ something you're confused about would

1:42:28 ↗ that help because I know I get lost

1:42:30 ↗ sometimes I don't remember when we last

1:42:31 ↗ talked about whatever it was and it

1:42:34 ↗ comes back to us eight months later and

1:42:36 ↗ I'm like oh God I can't remember what we

1:42:38 ↗ talked about in the last one so I have

1:42:40 ↗ to go figure out what agenda that was on

1:42:43 ↗ because there's no summary of talked

1:42:46 ↗ about all these things that's I say you

1:42:48 ↗ could avoid that because it is

1:42:50 ↗ essentially that without having to go

1:42:51 ↗ dig for it to dig for the you would you

1:42:55 ↗ wouldn't have to dig you wouldn't have

1:42:56 ↗ to go find the minutes because you would

1:42:57 ↗ just go to that document that says

1:43:00 ↗ transportation and every time we touched

1:43:02 ↗ it would be like a little because we

1:43:04 ↗ talk about how many topics in one

1:43:06 ↗ meeting I mean so like summarize But but

1:43:08 ↗ so the what we heard tonight

1:43:10 ↗ Transportation Improvement plan how

1:43:11 ↗ would you on line that there but

1:43:14 ↗ something along the lines that we heard

1:43:15 ↗ staff on Transportation Improvement plan

1:43:17 ↗ for the they made adjustments on this

1:43:19 ↗ section we provided this

1:43:22 ↗ feedback

1:43:24 ↗ being prepared board to the council Ando

1:43:26 ↗ basic just be kind of an ongoing

1:43:30 ↗ apology and that could live on a do we

1:43:33 ↗ have a website we have yeah so couple

1:43:36 ↗ thoughts

1:43:37 ↗ um yes we do not have a SharePoint site

1:43:41 ↗ that you all have access to we could set

1:43:42 ↗ that up um we have the document we

1:43:46 ↗ developed for the retreat that

1:43:47 ↗ summarized all the major functional

1:43:50 ↗ plans and the comp plan I thinking maybe

1:43:53 ↗ within that that becomes a living

1:43:55 ↗ document we talked about having that for

1:43:57 ↗ new members but maybe it's accessible to

1:44:00 ↗ all on SharePoint and we add in these

1:44:02 ↗ brief summaries um as I mentioned I

1:44:05 ↗ think Steven's been doing a really good

1:44:06 ↗ job in the comp plan memos of capturing

1:44:10 ↗ linkages to all the previous videos that

1:44:14 ↗ um of our meetings where we've discussed

1:44:16 ↗ the topics what we could expand upon

1:44:18 ↗ that is something Council does where um

1:44:22 ↗ we have to report to council when a

1:44:25 ↗ particular topic um other boards

1:44:28 ↗ commissions or Council meetings that

1:44:29 ↗ it's been brought to and summarize the

1:44:31 ↗ feedback so almost having that kind of

1:44:33 ↗ section as standard in the board memos

1:44:37 ↗ so not just the linkages to the meetings

1:44:39 ↗ but what was the action or the decision

1:44:43 ↗ so so two improvements one in our board

1:44:46 ↗ members being able to provide that quick

1:44:48 ↗ summary and then two having a living

1:44:51 ↗ document as a resource for all of view

1:44:53 ↗ that links to those major plans and that

1:44:55 ↗ one s summary discussions I think I

1:44:58 ↗ would say separated by the topic like

1:45:02 ↗ each page would have its own like this

1:45:05 ↗ this topic not topic is the wrong word

1:45:07 ↗ you guys will have to tell me I like

1:45:09 ↗ climate action yeah okay yeah I think if

1:45:13 ↗ we could start with those too and see if

1:45:15 ↗ that would work I think also having a

1:45:17 ↗ SharePoint site you all have access to I

1:45:20 ↗ know David sent out the greenhouse gas

1:45:22 ↗ inventory data to you all instead of

1:45:25 ↗ having send that out as a onetime effort

1:45:27 ↗ just add there yeah through emails yeah

1:45:32 ↗ yep okay I

1:45:35 ↗ just one thing I'll have to talk with

1:45:37 ↗ the clerks about if there's

1:45:39 ↗ any issues so if there's a SharePoint

1:45:42 ↗ site we can't edit anything we can't

1:45:44 ↗ edit stuff we can actually give you

1:45:46 ↗ access but that we wouldn't want you to

1:45:48 ↗ do that I don't think I think that would

1:45:50 ↗ be an issue yeah so if it's just us

1:45:53 ↗ pushing

1:45:54 ↗ information I think that's probably fine

1:45:57 ↗ what I need to talk that so let me I can

1:46:00 ↗ definitely we can change the memos even

1:46:01 ↗ for next month and then let me play

1:46:04 ↗ around with that

1:46:13 ↗ doc I saw that you had your hand up did

1:46:16 ↗ you have something you wanted to share

1:46:17 ↗ on

1:46:21 ↗ this

1:46:23 ↗ sorry yeah yeah um I didn't unmute

1:46:27 ↗ myself sorry so I was also going to get

1:46:29 ↗ to what Nancy was saying I kind of agree

1:46:32 ↗ with what everybody else was saying I do

1:46:34 ↗ think it will be hard to you know come

1:46:37 ↗ up with that document I still think it's

1:46:39 ↗ a lot of additional effort because if

1:46:42 ↗ you just add you know Transportation

1:46:44 ↗ Improvement plan that's not good enough

1:46:46 ↗ you need to tell what they said today

1:46:49 ↗ and what the environmental board's

1:46:50 ↗ feedback was so it's it's essentially a

1:46:52 ↗ summary document so I kind of like the

1:46:55 ↗ idea where Stacy was going that come up

1:46:58 ↗ with a um you know plan document where

1:47:02 ↗ you can have summaries of what's done so

1:47:04 ↗ far but not necessarily have it by the

1:47:07 ↗ dates the other suggestion was the same

1:47:09 ↗ thing what Nancy said I was going to say

1:47:12 ↗ maybe you can refer to the meeting

1:47:14 ↗ minutes when we are coming up with heavy

1:47:16 ↗ discussions on these plans like when

1:47:18 ↗ when was it last time discussed so that

1:47:21 ↗ interested people can pull up the

1:47:23 ↗ meeting minutes before the meeting and

1:47:25 ↗ take a look at it um that would be all

1:47:29 ↗ that would help

1:47:31 ↗ me not we are not all be on

1:47:39 ↗ that no I mean that's pretty easy to do

1:47:41 ↗ it's yeah it's mostly asking other

1:47:50 ↗ staff any other yeah yeah I guess we can

1:47:53 ↗ move down to the

1:47:55 ↗ annual process if there's nothing else

1:47:57 ↗ on the month

1:48:03 ↗ month this includes a couple things I

1:48:06 ↗ think one the process that I mentioned

1:48:08 ↗ two I think just how what are we using

1:48:10 ↗ to

1:48:12 ↗ inform the the conversation so I think

1:48:15 ↗ one of the things that this suggest it's

1:48:17 ↗ the like the environmental checklist may

1:48:20 ↗ need some updates that's something maybe

1:48:23 ↗ lower down that's covered yeah some of

1:48:28 ↗ the the thing that I'm struggling with

1:48:31 ↗ is the timing of our annual board report

1:48:34 ↗ so at the retreat and listening to the

1:48:36 ↗ council president and the other council

1:48:38 ↗ member it's apparent to me we're not

1:48:41 ↗ influencing budget decisions or Capital

1:48:43 ↗ decision because they're all made before

1:48:45 ↗ we send an annual reporting so we

1:48:47 ↗ basically whatever we send in our annual

1:48:50 ↗ report doesn't add you know we really

1:48:53 ↗ think you should spend more money on EV

1:48:55 ↗ charging stations you know whatever it

1:48:57 ↗ is we need more Community solar whatever

1:49:00 ↗ it is our priorities are but if we send

1:49:03 ↗ that to them in December right it is too

1:49:06 ↗ late to make any sense in terms of

1:49:09 ↗ timing and the other thing that might be

1:49:11 ↗ helpful is to time it just as where the

1:49:14 ↗ changeover is starting to happen on the

1:49:16 ↗ board as well um because that's that

1:49:19 ↗ would be a good timing for budget and

1:49:21 ↗ capital program

1:49:23 ↗ priorities and it would be I just we do

1:49:26 ↗ it in December and December everything

1:49:29 ↗ the council's

1:49:31 ↗ done um so that is what I'm troubled

1:49:34 ↗ with they clearly need would appreciate

1:49:37 ↗ recommendations from us on some of that

1:49:39 ↗ I heard that at the retreat as well but

1:49:41 ↗ we are not being timely in our board

1:49:43 ↗ report or

1:49:45 ↗ and the budget's on two your

1:49:49 ↗ cycle they do play with things a little

1:49:51 ↗ bit have annual adjustment to um next

1:49:56 ↗ year will be a big one next year's the

1:49:59 ↗ year

1:50:00 ↗ budget is because it was it may when

1:50:04 ↗ when did they say they started that like

1:50:06 ↗ when we think said all right what are

1:50:08 ↗ you doing your

1:50:09 ↗ budget so they David and I have started

1:50:12 ↗ um last time we did it our requests were

1:50:16 ↗ due in July I think it'll be a little

1:50:18 ↗ bit earlier than that so we're planning

1:50:20 ↗ to present to you all I think in May is

1:50:23 ↗ this a full budget yeah two the two year

1:50:27 ↗ 25 26 so is it better to have a memo

1:50:30 ↗ accompanying that from the board

1:50:32 ↗ recommending things or is it better to

1:50:34 ↗ put that in the annual

1:50:36 ↗ report um I don't know

1:50:41 ↗ if I would see it almost separate as the

1:50:43 ↗ annual report I definitely hear it

1:50:45 ↗ you're saying of aligning the report

1:50:47 ↗ with the change over of the board and

1:50:50 ↗ ahead of that process where it could

1:50:52 ↗ summarize an influence but I think the

1:50:53 ↗ board outside of the report can write

1:50:55 ↗ those recommendations as well when does

1:50:59 ↗ council St I know they have to vote on

1:51:01 ↗ it by mid

1:51:02 ↗ December see I think SE like last time

1:51:07 ↗ it was around September I don't know if

1:51:09 ↗ that schedule's going to shift maybe a

1:51:10 ↗ first review September be a good time

1:51:13 ↗ to get something there way that says

1:51:16 ↗ here we feel you should spend your

1:51:19 ↗ dollars but would we want to get that to

1:51:21 ↗ the administration suppose we want to do

1:51:24 ↗ something in the transportation program

1:51:26 ↗ something different in the

1:51:27 ↗ transportation

1:51:29 ↗ program would we want to do that before

1:51:31 ↗ that before so that the mayor sees it as

1:51:34 ↗ she's pulling the budget together since

1:51:35 ↗ it's her

1:51:37 ↗ responsibility is that to B um questions

1:51:41 ↗ yeah no it's a good question I mean I I

1:51:43 ↗ know the process David and I go through

1:51:45 ↗ I don't know what the process looks like

1:51:47 ↗ in the other departments or what kind of

1:51:49 ↗ filters it goes through or their timing

1:51:52 ↗ for

1:51:53 ↗ decisions um I would think probably

1:51:56 ↗ before

1:51:57 ↗ June question is when time is it level

1:52:01 ↗ when the directors are reviewing bud is

1:52:03 ↗ it level when Council yeah is it too

1:52:07 ↗ late if Council late usually it is

1:52:11 ↗ yeah yeah I

1:52:13 ↗ think's asking question which

1:52:17 ↗ stage the time Council gets it there's

1:52:20 ↗ very little change that they do yeah

1:52:22 ↗ city managers blessed to I think you

1:52:25 ↗ want to

1:52:27 ↗ get more but yes we agree and what David

1:52:30 ↗ and I are working on is not only our own

1:52:33 ↗ sustainability budget but

1:52:35 ↗ where um we would engage or have a

1:52:39 ↗ request of other departments to include

1:52:41 ↗ in their budget so we could share that

1:52:43 ↗ with you what conversations we're having

1:52:45 ↗ with other

1:52:46 ↗ departments um but I would think

1:52:49 ↗ probably after we bring that to you all

1:52:51 ↗ in may be the timing to write the letter

1:52:54 ↗ so you can influence the Departments

1:52:57 ↗ yeah D's right I think once it it's

1:52:59 ↗ already moving along by

1:53:03 ↗ summer but that I don't have a final

1:53:06 ↗ schedule now I'm just kind of facing

1:53:08 ↗ this off of our first by annual budget

1:53:11 ↗ question have for you question maybe is

1:53:15 ↗ is that a memo to the city

1:53:17 ↗ administrator's office or is that a memo

1:53:20 ↗ Council City administrator the one

1:53:25 ↗ may you have City administrator in front

1:53:27 ↗ of the mayor uh they were

1:53:30 ↗ collaboratively so it could be to to

1:53:32 ↗ both of them yeah so if we wanted to

1:53:35 ↗ request another

1:53:37 ↗ position would we do that I think that

1:53:40 ↗ would

1:53:41 ↗ be with a followup to the presentation

1:53:43 ↗ da and I given May so I would say

1:53:47 ↗ may yeah if if we see a final budget

1:53:50 ↗ schedule and that shifts I'll let you

1:53:52 ↗ know know if that needs to be April but

1:53:55 ↗ going on that the last

1:54:00 ↗ timeline so maybe it's not the annual

1:54:02 ↗ report but that's kind of what I was

1:54:04 ↗ trying to figure out is how do we best

1:54:05 ↗ get that in Fr of council and the

1:54:07 ↗ decision makers that's something T well

1:54:10 ↗ if you do it in May that coincides with

1:54:12 ↗ when we bring them the new members so I

1:54:13 ↗ mean that could be in their welcome

1:54:15 ↗ packet is the an

1:54:17 ↗ report highlight here's what happened

1:54:21 ↗ last

1:54:24 ↗ one one uh I don't know if I'm the only

1:54:27 ↗ one that notic seems like this time of

1:54:29 ↗ year is always busy with the that is

1:54:31 ↗ one if we're having to kit that together

1:54:34 ↗ on top of the workload we generally have

1:54:36 ↗ this time of year that could get it all

1:54:38 ↗ pretty much every year it's been heavy

1:54:40 ↗ this time so that would be one we set

1:54:43 ↗ ourselves up for special meeting after

1:54:46 ↗ special meeting to try to accomplish

1:54:51 ↗ that

1:54:55 ↗ um and then I guess this might be

1:54:59 ↗ a this might be part of what you're

1:55:01 ↗ saying and might be different but sounds

1:55:04 ↗ like budget is something that we're

1:55:06 ↗ really concerned about do we want like

1:55:09 ↗ do we want the annual report to be the

1:55:10 ↗ thing that does that or do we just feel

1:55:12 ↗ like we need a

1:55:13 ↗ separate memo that we're sending on the

1:55:16 ↗ budget and then we like that might be

1:55:18 ↗ informed by what we put together in the

1:55:19 ↗ previous annual report but if the budget

1:55:21 ↗ happens every two years for the most

1:55:23 ↗ part

1:55:24 ↗ right should it just be that's an

1:55:27 ↗ additional like memo that we're putting

1:55:29 ↗ in putting together going into that

1:55:32 ↗ cycle and then we don't have to time

1:55:33 ↗ everything else for that I mean

1:55:35 ↗ hopefully we've done a lot of the work

1:55:37 ↗ okay whatever guys whatever you guys

1:55:39 ↗ want doing a separate moment but I just

1:55:41 ↗ think we should you know since money

1:55:43 ↗ always drives whatever we get to

1:55:45 ↗ do

1:55:49 ↗ City something you should try and

1:55:50 ↗ influence if you want to do something

1:55:52 ↗ was that so you have annual

1:55:54 ↗ presentations to council is that was

1:55:56 ↗ that the thought behind that one that

1:55:58 ↗ that would be an official presentation

1:56:01 ↗ to them

1:56:02 ↗ about the report very um bottom of the

1:56:06 ↗ uh annual planning

1:56:08 ↗ process yeah so some context on that is

1:56:11 ↗ this year we actually did present the

1:56:13 ↗ annual report and mostly the annual

1:56:15 ↗ report it wasn't the annual report it

1:56:16 ↗ was the outcomes from the board retreat

1:56:19 ↗ that we covered but um that I think is

1:56:23 ↗ something that was valuable because

1:56:25 ↗ otherwise it's in their consent calendar

1:56:26 ↗ that just some of them read it but more

1:56:29 ↗ of them don't and most likely it's a

1:56:32 ↗ it's a way to whatever the timing of

1:56:34 ↗ when we do this I think that's something

1:56:36 ↗ that's valuable to at least like make

1:56:38 ↗ sure that everyone on Council has heard

1:56:41 ↗ what the board has identified priorities

1:56:43 ↗ so so that would be where that would the

1:56:45 ↗ focus would be in that

1:56:48 ↗ sharing how we want them to spend money

1:56:51 ↗ well could be and if it's an annual

1:56:53 ↗ process there's not a budget every a

1:56:56 ↗ budget review every year so it might

1:56:58 ↗ just need to be General priorities that

1:57:00 ↗ they should I don't know I think we need

1:57:02 ↗ to figure out what the content is but

1:57:04 ↗ that would be like our like here is our

1:57:07 ↗ official this how we are feeling this is

1:57:09 ↗ the temperature this is this is like um

1:57:13 ↗ so if it's a presentation maybe that's

1:57:15 ↗ stronger than just

1:57:18 ↗ m yeah I think that was the goal is we

1:57:21 ↗ do both

1:57:22 ↗ because we have an annual report now I

1:57:25 ↗ think in past years our annual report

1:57:26 ↗ probably has not even caused I think

1:57:29 ↗ this year just because we went or they

1:57:31 ↗ invited us I think but that seemed like

1:57:33 ↗ a really Val like there was another

1:57:35 ↗ board that had their their their um

1:57:40 ↗ annual report on the consent calendar I

1:57:42 ↗ think the difference between us being

1:57:43 ↗ them presenting it it just being in

1:57:46 ↗ someone back

1:57:48 ↗ in so I think the only board required to

1:57:51 ↗ present

1:57:52 ↗ the transportation Advisory Board it's

1:57:54 ↗ actually written in there bylaws to

1:57:56 ↗ present their annual work plan none of

1:57:58 ↗ the other boards do that I thought it

1:58:02 ↗ went

1:58:07 ↗ well we rockar oh that's

1:58:11 ↗ good um just my thought on this is It's

1:58:14 ↗ to it's too Co there's a memo to Council

1:58:18 ↗ in

1:58:19 ↗ May saying we understand the budget's

1:58:22 ↗ coming up here's where here's our

1:58:24 ↗ priorities for expenditures in the next

1:58:27 ↗ bium um and then we keep the rep work

1:58:30 ↗ year end so we're not overloading

1:58:32 ↗ loading

1:58:33 ↗ up budget memo can be very

1:58:36 ↗ quick just a one page here's our top

1:58:40 ↗ five

1:58:42 ↗ priorities should spend money next two

1:58:51 ↗ consideration

1:58:54 ↗ top five priorities to spend money on I

1:58:57 ↗ just th a number Alex go

1:59:00 ↗ ahead would that then be disseminated to

1:59:04 ↗ the different departments as they're

1:59:05 ↗ working on their budgets because that's

1:59:07 ↗ where I'm lost in and how does it go to

1:59:10 ↗ council and then back out to the actual

1:59:13 ↗ people putting the budgets together or

1:59:15 ↗ does council prioritize then what those

1:59:17 ↗ departments are working on or including

1:59:19 ↗ in their

1:59:21 ↗ budgets or does it just go to everybody

1:59:24 ↗ that backwards I think what Don and may

1:59:29 ↗ I thought that the annual memo memo is

1:59:31 ↗ to counsel and maybe actually the budget

1:59:34 ↗ memo goes to City administrative

1:59:36 ↗ director something is that actually you

1:59:39 ↗ go Ian people that are really doing the

1:59:41 ↗ budgets in Spring are the directors and

1:59:45 ↗ the administrator yeah that's what I

1:59:50 ↗ meant I think there's two things Don was

1:59:53 ↗ talking about

1:59:54 ↗ here because I thought there was a

1:59:55 ↗ budget memo and then there was

1:59:57 ↗ an right now it's an annual budget I

2:00:00 ↗ think it's it's maybe there's two lines

2:00:02 ↗ there there should be a by annual budget

2:00:04 ↗ then yeah sorry this is this next whole

2:00:07 ↗ next section is on the

2:00:09 ↗ annular I can help clean this

2:00:14 ↗ up and then maybe that should the annual

2:00:17 ↗ in front of

2:00:19 ↗ budget they do a mid is there an annual

2:00:23 ↗ budget review process they do do budget

2:00:25 ↗ adjustments I think we should still say

2:00:28 ↗ every year like we're not going to be

2:00:30 ↗ like hey you want you should have this

2:00:31 ↗ huge project but we know what the budget

2:00:33 ↗ is right so then it I think it maybe

2:00:36 ↗ makes sense to still say here's

2:00:39 ↗ ouri yeah don't

2:00:41 ↗ forget they do an adjust they don't take

2:00:45 ↗ away there could be a new project

2:00:49 ↗ Capital project that we're recommending

2:00:52 ↗ some funding for too that may not have

2:00:54 ↗ been in theual

2:00:59 ↗ budget

2:01:03 ↗ um so it seems like we have covered

2:01:07 ↗ annual planning process and then maybe

2:01:10 ↗ just moving down to next

2:01:13 ↗ steps um any comments on any of

2:01:20 ↗ that

2:01:25 ↗ on sounds like we're gonna have to deal

2:01:27 ↗ with budget Qui probably at our next

2:01:33 ↗ meeting this yeah we're teeing it up for

2:01:36 ↗ the May meeting so it'll be with the new

2:01:39 ↗ members but if if anything shift in the

2:01:42 ↗ city

2:01:43 ↗ schedule make sure to schedule something

2:01:45 ↗ with you

2:01:49 ↗ all it's probably not the end of the

2:01:51 ↗ world if this year a little bit it's not

2:01:53 ↗ like everything says

2:01:56 ↗ oh oh I just mean like May isn't like a

2:01:59 ↗ hard in that's when they start the

2:02:01 ↗ process yeah I'm not we don't have an

2:02:03 ↗ official timeline David and I have our

2:02:05 ↗ budget like our wish list right now so

2:02:08 ↗ um we'll continue to adjust but if May

2:02:11 ↗ timing does not work out we will at the

2:02:13 ↗ latest I'd say we started in May if we

2:02:16 ↗ need to start it earlier we'll make sure

2:02:17 ↗ there's time to do that so if you are

2:02:20 ↗ thinking about your bu

2:02:23 ↗ Pro I'd really like to see the city it

2:02:27 ↗ may not happen this in this two-year

2:02:29 ↗ budget but I think we need someone

2:02:31 ↗ that's an environmental person in the

2:02:33 ↗ city that is the one buck stops here

2:02:37 ↗ instead of uh bunch of departments

2:02:40 ↗ working on environmental issues that are

2:02:43 ↗ not necessarily

2:02:46 ↗ communicating and I know it's going to

2:02:47 ↗ be a tough

2:02:49 ↗ s and I don't think it will happen in

2:02:51 ↗ this next two-year process but I'd love

2:02:54 ↗ to see it and if we could continue to

2:02:57 ↗ say it for two years we might be able to

2:02:59 ↗ get it in the third 30 that's just my

2:03:01 ↗ suggestion I don't know how to do that

2:03:04 ↗ with this City's process but I feel like

2:03:07 ↗ you know having a committee of eight

2:03:08 ↗ people trying to deal with environmental

2:03:10 ↗ issues is cumbersome the waste of all of

2:03:14 ↗ your time in some ways because there's

2:03:15 ↗ too many people trying to solve the same

2:03:17 ↗ problem and it just does not allow the

2:03:20 ↗ focus on the environment that needs to

2:03:22 ↗ have it and you're you're you mean like

2:03:24 ↗ the national environment like someone

2:03:26 ↗ that owns National environment yeah

2:03:28 ↗ somebody that owns it is responsible for

2:03:30 ↗ it not just Forest not just trees not

2:03:33 ↗ just water PL but the

2:03:35 ↗ environment and has to work like you

2:03:37 ↗ guys do across all the

2:03:44 ↗ Departments well that'll be maybe a good

2:03:47 ↗ thing part of the

2:03:49 ↗ conversation but I'm assing her because

2:03:52 ↗ I need her to figure out how to do it

2:03:54 ↗ before we have that conversation because

2:03:55 ↗ she may say it's never going to work

2:04:01 ↗ and

2:04:03 ↗ um any feedback

2:04:07 ↗ on any of that sounds like maybe

2:04:11 ↗ not roaj did you have a question

2:04:16 ↗ sorry um no

2:04:20 ↗ sorry

2:04:24 ↗ um great well uh I think that uh we have

2:04:29 ↗ a lot of good comments so we'll Stacy

2:04:32 ↗ will probably help us work on getting an

2:04:34 ↗ updated draft of this and then we'll be

2:04:36 ↗ able to get

2:04:37 ↗ something final C want to take a look at

2:04:40 ↗ but I think at the end we'll talk a

2:04:42 ↗ little bit more about just general

2:04:44 ↗ feedback on the retreat in this process

2:04:47 ↗ so any thoughts on that we'll we'll come

2:04:50 ↗ back we're not just gonna

2:04:52 ↗ G feedb well but appreciate all

2:04:58 ↗ the St

2:05:00 ↗ oh yeah sorry now I do have a question

2:05:03 ↗ for Stacy

2:05:05 ↗ quick uh Stacy I know you were looking

2:05:08 ↗ for youth board members and uh so did

2:05:11 ↗ you get any candidates to interview or

2:05:15 ↗ we did yeah I'll do a quick recruitment

2:05:17 ↗ update at the end but yes we did get

2:05:20 ↗ great okay good thank you for your help

2:05:22 ↗ on

2:05:24 ↗ that you want to move in work yeah so

2:05:28 ↗ this um the annual work plan

2:05:32 ↗ is also we saw part of the revisions to

2:05:36 ↗ it were coming out of the retreat

2:05:38 ↗ process I guess just as a introduction

2:05:41 ↗ I've been attaching it to the agendas we

2:05:43 ↗ haven't really talked through it very

2:05:45 ↗ much um but essentially this is a new

2:05:48 ↗ format that all of the boards and

2:05:49 ↗ commissions are using um just to create

2:05:52 ↗ some

2:05:53 ↗ commonality um each board and commission

2:05:56 ↗ leison has been making some minor

2:05:59 ↗ modification so it works best for their

2:06:01 ↗ border commission but we're working

2:06:03 ↗ within this General template um one of

2:06:07 ↗ the main changes I've made is just in

2:06:08 ↗ the description adding a lot more detail

2:06:11 ↗ so we have a little bit more focus of

2:06:13 ↗ what the questions that are going to be

2:06:14 ↗ coming to the board

2:06:16 ↗ are um so uh what we've done with this

2:06:21 ↗ and the retree is try to capture more of

2:06:24 ↗ the topics that were raised as um

2:06:27 ↗ priority or consideration yet it also um

2:06:31 ↗ encompasses where the administration is

2:06:34 ↗ going to need feedback um that falls

2:06:36 ↗ within our

2:06:37 ↗ IMC um some of the items we added were

2:06:41 ↗ more updates on the IAP budget more just

2:06:44 ↗ adding in some more discussions around

2:06:45 ↗ the natural environment checklist um

2:06:48 ↗ also Shifting the annual work plan

2:06:50 ↗ review a little bit

2:06:52 ↗ earlier um in the

2:06:54 ↗ fall um we've added in a few things such

2:06:58 ↗ as the regular scroll down under the

2:07:02 ↗ administrative section and I'm sorry I

2:07:04 ↗ have a couple of hard copies I know it's

2:07:06 ↗ pretty pretty small if anyone

2:07:09 ↗ wants um one thing we did two just to

2:07:15 ↗ kind of hold myself accountable and

2:07:17 ↗ staff accountable is these monthly

2:07:19 ↗ updates on the IAP on Council what's

2:07:23 ↗ what have they been discussing what's

2:07:24 ↗ coming up um and then also the youth

2:07:27 ↗ engagement piece anticipating um each

2:07:30 ↗ month a space in the agenda for youth to

2:07:33 ↗ share the projects

2:07:35 ↗ work so I was just going to walk through

2:07:38 ↗ um the work

2:07:40 ↗ plan uh quickly kind of give you an idea

2:07:43 ↗ what's in here what we anticipate um

2:07:46 ↗ discussing this this year but first just

2:07:48 ↗ want to see if there's any general

2:07:50 ↗ questions about the approacher structure

2:07:53 ↗ me with the colors mean again the orange

2:07:55 ↗ yeah I added it's red in the hard copy

2:07:58 ↗ um just some color coding where we have

2:08:00 ↗ special meetings just to noting if it's

2:08:01 ↗ a special meeting there's a couple notes

2:08:03 ↗ at the bottom of the work plan

2:08:05 ↗ highlighting that um of course all of

2:08:08 ↗ this is tentative until the agendas go

2:08:10 ↗ out schedules shift um board priorities

2:08:14 ↗ May shift um Council need to Shi um but

2:08:18 ↗ this is at least it this month what

2:08:21 ↗ anticipate

2:08:23 ↗ covering um so tonight we are just

2:08:25 ↗ hoping to get kind of General feedback

2:08:29 ↗ um do you feel like this encompasses

2:08:30 ↗ some of the needs coming out of the

2:08:32 ↗ retreat uh such as having a better

2:08:35 ↗ understanding of where exactly the board

2:08:37 ↗ is providing input on topics as well as

2:08:40 ↗ capturing any of those key topics that

2:08:42 ↗ the board wants to discuss um hoping to

2:08:46 ↗ get just kind of a thumbs up this is

2:08:48 ↗ headed in the right direction uh

2:08:50 ↗ recognizing that um again it it could

2:08:52 ↗ shift month to Monon um if if topics and

2:08:56 ↗ timelines

2:08:58 ↗ shift Stacey um you mentioned May was

2:09:01 ↗ when you were thinking of budget yeah is

2:09:04 ↗ that that in here right now it may be

2:09:09 ↗ under it may not be under here it's

2:09:11 ↗ under um we're doing it as part of the

2:09:13 ↗ IAP midpoint check in that's where it'll

2:09:17 ↗ come up in the implementation update so

2:09:20 ↗ that's where it will be I can put it

2:09:23 ↗ just a separate item yeah absolutely

2:09:30 ↗ yep it's G to be bigger I

2:09:37 ↗ yeah yeah so just a quick snapshot um of

2:09:41 ↗ the items planning to come uh

2:09:43 ↗ comprehensive plan review I'll talk in a

2:09:46 ↗ few minutes um just updates on what our

2:09:50 ↗ next discussion will look like um one

2:09:54 ↗ question yeah what we were just covering

2:09:56 ↗ I think one thing that we're going to be

2:09:58 ↗ lacking is well from you have all the

2:10:00 ↗ things that you might be asking for in

2:10:03 ↗ IAB it would be really helpful if we had

2:10:05 ↗ contexts from other staff members on

2:10:08 ↗ like what they like Dan for example are

2:10:10 ↗ there requests that he's making in the

2:10:12 ↗ budget we can talk more about this right

2:10:14 ↗ you and Don but that's something that I

2:10:16 ↗ think were would be really beneficial if

2:10:18 ↗ get a sense what what are other

2:10:20 ↗ potential assets we might want to put

2:10:22 ↗ our put kind of on our list or at least

2:10:25 ↗ consider to have on our list okay I have

2:10:29 ↗ feedback on the general work plan yeah

2:10:34 ↗ so I'm not seeing a lot on the

2:10:36 ↗ environment in this work plan and so

2:10:39 ↗ there's some big projects being planned

2:10:41 ↗ I know that um the parks director had

2:10:44 ↗ mentioned uh stuff that wash Dot's doing

2:10:47 ↗ that will affect to increase fish

2:10:50 ↗ Passage

2:10:52 ↗ and I mean at least hearing about some

2:10:54 ↗ of these big environmental issues that

2:10:56 ↗ are going

2:10:57 ↗ on um it would be good to hear a few of

2:11:01 ↗ them okay and I don't know if there's

2:11:03 ↗ others out there that are big

2:11:06 ↗ environmental agenda topics coming up

2:11:09 ↗ but I'm sure some will come up in Parks

2:11:12 ↗ yeah and some will come up in public

2:11:15 ↗ works um but I think we need to keep

2:11:19 ↗ some space in our agendas to talk about

2:11:22 ↗ environmental

2:11:24 ↗ stuff um just specific to the fish

2:11:28 ↗ passage with that also include just

2:11:30 ↗ salmon recovery projects the cities I

2:11:33 ↗ know we've had people ask us to do

2:11:35 ↗ something about all right you're the

2:11:36 ↗ storm water guy you know the chemical

2:11:38 ↗ that comes off the tires yeah there you

2:11:41 ↗ go

2:11:42 ↗ y last the last L item CH that is kind

2:11:46 ↗ of open maybe that'll come up

2:11:50 ↗ May don't we have a isn't there a storm

2:11:53 ↗ water update annually it comes yeah they

2:11:58 ↗ have't let me check real quick I don't I

2:12:00 ↗ don't think they've requested time but I

2:12:02 ↗ can check on

2:12:07 ↗ that something we asked for a while back

2:12:09 ↗ was to have an annual update on yeah how

2:12:12 ↗ it's

2:12:16 ↗ going I think another thing that might

2:12:18 ↗ be helpful is um bring on someone I

2:12:21 ↗ think to handle garbage the garbage

2:12:24 ↗ contracts Y and Recycling and trying to

2:12:27 ↗ deal with you know we kind of

2:12:30 ↗ suggested to get to the business

2:12:32 ↗ Community a little more effectively

2:12:35 ↗ y yeah we have our new Solid Waste

2:12:38 ↗ analyst starts next week so I could have

2:12:40 ↗ Parc come and maybe rology there or just

2:12:43 ↗ a written report or something you know

2:12:45 ↗ just an update on it just so that

2:12:50 ↗ we

2:12:51 ↗ just kind of looking for a high level

2:12:53 ↗ what's going on around the city

2:12:56 ↗ other any another

2:13:06 ↗ organization I don't think wash Do's

2:13:08 ↗ coming through is this year no they're

2:13:11 ↗ not doing

2:13:12 ↗ this least till next year probably the

2:13:14 ↗ year

2:13:20 ↗ after

2:13:24 ↗ can talk to public works at least get a

2:13:25 ↗ written update on that and then maybe at

2:13:28 ↗ some point have a

2:13:31 ↗ conversation great those are some great

2:13:33 ↗ gaps um any other gaps folks are

2:13:37 ↗ noticing in the work

2:13:39 ↗ plan one just note on that topic I do

2:13:42 ↗ think the natural environment checklist

2:13:45 ↗ and some of the topics that we're

2:13:48 ↗ talking about I think may go kind of

2:13:50 ↗ hand like hand in hand if we if the

2:13:53 ↗ natural environment checklist includes

2:13:54 ↗ these certain items or

2:13:56 ↗ includes that's part of the reason I

2:13:58 ↗ think we might be to look at that what

2:14:00 ↗ that document contains again because it

2:14:02 ↗ just feels like we're not we're getting

2:14:05 ↗ that annually but that doesn't feel

2:14:07 ↗ sufficient so I didn't it's not until

2:14:09 ↗ August but um and hopefully we can

2:14:13 ↗ change make Mo uh progress before then

2:14:16 ↗ but that will be another opportunity I

2:14:19 ↗ think to think what what should we be

2:14:22 ↗ receiving on an annual basis what should

2:14:23 ↗ we be viewing um what are the what do we

2:14:27 ↗ need to make sure that we're as up to

2:14:28 ↗ date on what's going on with national

2:14:30 ↗ environment topics as we with climate

2:14:33 ↗ topics and go

2:14:39 ↗ ahead thanks Jamie um I was just

2:14:43 ↗ thinking for the IAP

2:14:46 ↗ implementation couple of things

2:14:49 ↗ um I want to make sure sure that we're

2:14:52 ↗ celebrating all of our

2:14:53 ↗ accomplishments um

2:14:56 ↗ sufficiently because um I don't know it

2:14:59 ↗ just feels good to do that and I I know

2:15:02 ↗ we do some of it like with the lead

2:15:04 ↗ building but um even if it if even if we

2:15:07 ↗ don't celebrate

2:15:09 ↗ Citywide uh just here with the

2:15:11 ↗ environmental board and then

2:15:14 ↗ also

2:15:17 ↗ um uh if there's any way that that um

2:15:22 ↗ Stacey would it be helpful to

2:15:26 ↗ uh to let us

2:15:28 ↗ know how we could potentially help more

2:15:32 ↗ with the

2:15:33 ↗ implementation like with um public

2:15:35 ↗ participation and things like that um

2:15:38 ↗ are you already letting us know that or

2:15:42 ↗ are there more things that we could be

2:15:43 ↗ doing if we want to like I I would like

2:15:47 ↗ to help out some more and maybe other

2:15:48 ↗ people would

2:15:49 ↗ too

2:15:51 ↗ yeah thanks an I don't think we're doing

2:15:53 ↗ a good job at that so that could

2:15:55 ↗ definitely be something that we could

2:15:59 ↗ highlight okay

2:16:08 ↗ cool I guess that's it yeah um highlight

2:16:12 ↗ and then maybe have it

2:16:14 ↗ uh maybe in an ongoing list of things

2:16:17 ↗ that we could help out

2:16:19 ↗ with

2:16:30 ↗ thanks great um I don't need to walk

2:16:33 ↗ through this line by line so we can just

2:16:35 ↗ take General comments if there's other

2:16:38 ↗ other feedback yeah all right Alex go

2:16:41 ↗ ahead um just one thing and maybe it's

2:16:43 ↗ on here and I'm just not seeing it but

2:16:46 ↗ the project like the communications

2:16:47 ↗ project that the other americore person

2:16:50 ↗ was working on is that getting brought

2:16:52 ↗ up again are we going to see next steps

2:16:54 ↗ for that yeah we can specifically call

2:16:58 ↗ that out I think it could be part of the

2:17:00 ↗ IAP implementation update um Nick is

2:17:03 ↗ going to be working on a couple

2:17:05 ↗ different projects to carry through what

2:17:07 ↗ Kathleen started so we'll make sure um

2:17:10 ↗ to incorporate that so yeah I it wasn't

2:17:13 ↗ explicitly called out but I'll make sure

2:17:15 ↗ there is

2:17:16 ↗ space thank

2:17:19 ↗ you

2:17:32 ↗ any other

2:17:33 ↗ General feedback on the work

2:17:39 ↗ plan we have a lot on our plates again

2:17:43 ↗ this year but I think some good gaps

2:17:45 ↗ identified where we can make

2:17:49 ↗ space leave Sumer little

2:17:55 ↗ bit great well I will um continue to

2:17:59 ↗ attach this to each agenda so if there's

2:18:01 ↗ feedbacks or you'll come up with other

2:18:03 ↗ gaps things that we're missing um or the

2:18:06 ↗ timing just doesn't seem right for you

2:18:07 ↗ when topics are coming definitely like

2:18:10 ↗ those um adaptable ongoing conversation

2:18:15 ↗ um but I think in general we just wanted

2:18:16 ↗ to get kind of a thumbs up this looks

2:18:18 ↗ like it's going in the right direction

2:18:20 ↗ with

2:18:21 ↗ incorporating um some placeholders for

2:18:24 ↗ the topics that were raised

2:18:27 ↗ tonight nods around the room folks on

2:18:30 ↗ the phone get headed in the right

2:18:32 ↗ direction as a working looks good looks

2:18:36 ↗ good

2:18:38 ↗ Stacy great work you

2:18:42 ↗ guys looking

2:18:45 ↗ great great that was all we have we were

2:18:48 ↗ gonna um maybe just open discussion on

2:18:52 ↗ the retreat it is 8:20 but um how many

2:18:56 ↗ how much uh other business in I can make

2:19:00 ↗ it quick four

2:19:02 ↗ minutes so yeah I guess if we have there

2:19:07 ↗ any both what we talked about today the

2:19:09 ↗ retreat anything in general any

2:19:11 ↗ observations or feedback that will have

2:19:15 ↗ we just wanted to give not just talk

2:19:17 ↗ about the specifics of what the outcomes

2:19:19 ↗ were but make sure that we had a chance

2:19:21 ↗ reflect on anything else that should be

2:19:23 ↗ taking consideration so any other

2:19:26 ↗ General feedback from of last meetings

2:19:29 ↗ or just

2:19:37 ↗ theat one g m the treat I heard a couple

2:19:40 ↗ of times from both the group and the

2:19:42 ↗ council members and there was a desire

2:19:44 ↗ for a better connection between what's

2:19:46 ↗ going on in Council and what's going on

2:19:49 ↗ boards and commission is not just do I

2:19:52 ↗ don't know how to solve

2:19:55 ↗ that yeah the one thing um I will

2:19:58 ↗ continue to it's going to do tonight is

2:19:59 ↗ just brief updates on what they've

2:20:02 ↗ talked about what's coming up I think

2:20:04 ↗ council president Walsh should offered

2:20:06 ↗ even some kind of Britain memo so that's

2:20:09 ↗ something I could follow up on if that

2:20:11 ↗ was still an interest of the board I

2:20:12 ↗ don't know how regular that would

2:20:15 ↗ be

2:20:19 ↗ valuable the things that was in the work

2:20:22 ↗ group that I was in with Don talked a

2:20:25 ↗ little bit about if the environmental

2:20:26 ↗ checklist was doing what we thought it

2:20:28 ↗ would be doing and I think that's going

2:20:32 ↗ to require an extended conversation

2:20:35 ↗ figure that out it was getting into one

2:20:37 ↗ at Retreat and

2:20:40 ↗ so just a heads up

2:20:43 ↗ on

2:20:44 ↗ yeah I think and that's that's part of

2:20:47 ↗ why there's that's on the

2:20:49 ↗ workpl

2:20:53 ↗ but I think it would be helpful that we

2:20:55 ↗ all before we started reviewing because

2:20:57 ↗ we always just get it and we kind of say

2:20:59 ↗ oh look

2:21:00 ↗ good tweets but what are we trying to

2:21:02 ↗ accomplish with this document and I

2:21:04 ↗ don't think we've all agreed what we're

2:21:06 ↗ trying to

2:21:07 ↗ accomplish with the environmental

2:21:09 ↗ checklist instead of just reviewing what

2:21:11 ↗ what's provided so I know I have

2:21:15 ↗ something I'm looking for out of it and

2:21:16 ↗ we haven't managed to achieve it but I

2:21:18 ↗ don't know what you guys are like that

2:21:21 ↗ conversation I agree I'm looking for it

2:21:24 ↗ as a metric so we

2:21:27 ↗ can and maybe August is the right time

2:21:30 ↗ for it to come because maybe we'll have

2:21:31 ↗ a series of projects that I can go

2:21:33 ↗ through I actually want to see how it's

2:21:34 ↗ applied if real I is it

2:21:37 ↗ working and is there numbers we can pull

2:21:39 ↗ away from it says yes we're doing better

2:21:43 ↗ doing worse yeah and I agree and I think

2:21:46 ↗ City projects need to be in it too this

2:21:47 ↗ was the conversation and I think we're

2:21:50 ↗ not seeing any student projects go

2:21:52 ↗ through it we're only seeing developers

2:21:55 ↗ developers with one or two houses or

2:21:57 ↗ something like that and then the big um

2:21:59 ↗ like the taluses and the highlands and

2:22:01 ↗ the rally properties those aren't going

2:22:03 ↗ through it because they're under a

2:22:05 ↗ different track but somehow we need to

2:22:07 ↗ capture

2:22:10 ↗ project Alex and

2:22:13 ↗ Tom is it possible to get like a memo

2:22:16 ↗ update or even a link to like we

2:22:19 ↗ provided so much comment on what we'd

2:22:20 ↗ like to see in that has progress been

2:22:22 ↗ made so far or is it going to be made

2:22:25 ↗ before the August meeting so that we can

2:22:26 ↗ kind of get just a quick look to see if

2:22:29 ↗ progress is being made on it before we

2:22:31 ↗ present it's presented to us in

2:22:33 ↗ August yeah that's a great suggestion we

2:22:36 ↗ could ask for maybe a written update in

2:22:38 ↗ July so that you all have that kind of a

2:22:42 ↗ month ahead of the

2:22:43 ↗ conversation or

2:22:48 ↗ earlier um

2:22:52 ↗ uh yeah well this kind of follows with

2:22:54 ↗ what already said but just in terms of

2:22:56 ↗ applying general principles of of

2:22:59 ↗ continuous process Improvement plan due

2:23:02 ↗ check act Al so there here's this one

2:23:04 ↗ thing this environmental checklist and

2:23:06 ↗ yes we need we need projects to go

2:23:09 ↗ through that process in order to perform

2:23:12 ↗ uh process Improvement and learn and

2:23:15 ↗ improve I I I don't know I guess I don't

2:23:18 ↗ have a real good view as to what the

2:23:20 ↗ city of isqua's overall approach to

2:23:23 ↗ process Improvement is I mean this is an

2:23:26 ↗ example of an area where it can be

2:23:28 ↗ applied to refine and improve a

2:23:31 ↗ particular uh aspect

2:23:34 ↗ process um I don't know does the city

2:23:37 ↗ have a departmental person who is in

2:23:42 ↗ charge of process Improvement in general

2:23:46 ↗ is that something that

2:23:48 ↗ exists um I would say

2:23:50 ↗ a good question not formally but

2:23:55 ↗ um there

2:23:57 ↗ is of processes in place for project

2:24:00 ↗ planning and checking on status and

2:24:03 ↗ revisiting and

2:24:05 ↗ adapting um those processes are in place

2:24:09 ↗ across the Departments but we don't have

2:24:12 ↗ someone that's kind of evaluating

2:24:14 ↗ that across the department or across

2:24:17 ↗ sorry the whole city yes cuz you could

2:24:20 ↗ asked that same question about every

2:24:23 ↗ every board or whatever we have a board

2:24:26 ↗ and we touched various work products

2:24:31 ↗ that other departments are responsible

2:24:33 ↗ for and what has been the result of that

2:24:36 ↗ and evaluate that in terms of process

2:24:39 ↗ Improvement criteria something that

2:24:41 ↗ could be done systematically is a

2:24:44 ↗ measure while we're doing and what the

2:24:47 ↗ end result is uh

2:24:50 ↗ that's that's outside of the scope of

2:24:52 ↗ what we could do we can ask for that to

2:24:56 ↗ keep

2:24:57 ↗ back it's not in our Charter

2:25:00 ↗ to evaluate

2:25:02 ↗ ourselves anyway that's my comment is

2:25:05 ↗ just about you know applying principles

2:25:07 ↗ of continuous process Improvement is an

2:25:10 ↗ area that I think the city in general

2:25:13 ↗ could be

2:25:16 ↗ more to our particular little

2:25:23 ↗ yeah just one quick comment on I mean I

2:25:25 ↗ I agree ncy on the checklist I feel like

2:25:28 ↗ we've been putting lipstick on a pig

2:25:30 ↗ year after year and maybe we need to

2:25:31 ↗ question about the pig we're starting

2:25:33 ↗ with the right for material of a pig

2:25:36 ↗ for so I think getting to like first

2:25:39 ↗ principles on like what do we actually

2:25:41 ↗ what are the goals of this document and

2:25:43 ↗ what should it be doing and then

2:25:45 ↗ figuring out working that back from that

2:25:48 ↗ point rather than forward from what we

2:25:50 ↗ have currently is the direction I

2:25:53 ↗ suggest and I think another piece of

2:25:55 ↗ that that I would be asking for when

2:25:57 ↗ this coming to us so you can get what

2:25:59 ↗ projects have been approved in planning

2:26:02 ↗ and Community Development this year and

2:26:05 ↗ how which ones of them went through the

2:26:06 ↗ checklist and why didn't the ones that

2:26:08 ↗ didn't go through the checklist go

2:26:10 ↗ through it so what did we miss along the

2:26:12 ↗ way so that if we want to check the

2:26:14 ↗ environmental impact or environmental

2:26:18 ↗ benefits of any of these projects

2:26:20 ↗ why did those not go through the

2:26:22 ↗ process just we may have missed

2:26:26 ↗ something they're implementing we're

2:26:28 ↗ just here to give them a

2:26:33 ↗ tool well um think unless there's any

2:26:37 ↗ other comments probably move on to our

2:26:40 ↗ reports appreciate all the conversation

2:26:42 ↗ on all of these topics and uh for

2:26:45 ↗ everyone's patience on working through

2:26:48 ↗ the outcomes from uh so um next up we

2:26:53 ↗ are into

2:26:55 ↗ reports yeah just some brief um Council

2:26:58 ↗ updates and a few items specific to the

2:27:00 ↗ board um last council meeting the uh

2:27:04 ↗ students did provide public comment at

2:27:07 ↗ Council requesting a letter of support

2:27:09 ↗ from Council to ISD for um development

2:27:13 ↗ of a sustainability policy Council

2:27:15 ↗ supported providing that letter so we're

2:27:17 ↗ currently drafting that um Council also

2:27:20 ↗ heard from rology around progress

2:27:23 ↗ service issues um uh implementation of

2:27:27 ↗ their a zero waste specialist in isqua

2:27:31 ↗ on the work that she's doing um and then

2:27:34 ↗ they also heard to update on title 16

2:27:37 ↗ the state and the State Building Code um

2:27:40 ↗ the city did adopt that code um we are

2:27:43 ↗ hoping to have our um building inspector

2:27:47 ↗ come and speak to the board some point

2:27:49 ↗ this summer about the climate and

2:27:51 ↗ environmental benefits of that code um

2:27:53 ↗ so that is tentative schedule for the

2:27:56 ↗ board to learn more about that in title

2:27:58 ↗ 16 um coming up next week uh on consent

2:28:02 ↗ agenda is the PSC F Ando program this is

2:28:06 ↗ to support electric vehicle charging at

2:28:08 ↗ our Public Works facility um and to

2:28:11 ↗ approve that agreement P it's basically

2:28:13 ↗ a shared program PSD covers actually a

2:28:15 ↗ lot of the costs with the model that

2:28:17 ↗ we're going for um to install eight

2:28:19 ↗ chart charers over at Public Works um so

2:28:22 ↗ a really important initiative um as we

2:28:25 ↗ start to acire vehicles in

2:28:28 ↗ our also on the consent agenda is the

2:28:31 ↗ climate planning Grant from Department

2:28:34 ↗ of do they know which Public Works area

2:28:38 ↗ those will be yeah we have a draft

2:28:41 ↗ design so yeah our Public

2:28:45 ↗ Works um I think I also mentioned at our

2:28:48 ↗ last meeting that we received a grant

2:28:50 ↗ from Department of Commerce for climate

2:28:53 ↗ planning um this is coming out of the

2:28:55 ↗ climate commitment act funds it's

2:28:57 ↗ supporting a ton of work within the IAP

2:29:00 ↗ to bring on some additional capacity and

2:29:02 ↗ move forward a few initiatives um as

2:29:05 ↗ well as existing initiatives it will

2:29:07 ↗ also be helping the early support for

2:29:11 ↗ updating the climate action plan later

2:29:14 ↗ in

2:29:15 ↗ 2025 um so we're excited to get that

2:29:17 ↗ Grant in place and bring on some

2:29:19 ↗ addition

2:29:21 ↗ support um next week they'll also be

2:29:24 ↗ hearing about the light rail plan I have

2:29:27 ↗ not reviewed the materials around that

2:29:29 ↗ um but I'm happy to take a look at them

2:29:30 ↗ and send them to the board but I think

2:29:32 ↗ an update on that planning process is

2:29:34 ↗ scheduled for discussion next

2:29:37 ↗ week um upcoming on Council in April is

2:29:41 ↗ a legislative summary and then Lake

2:29:43 ↗ samamish Park updates um will be shared

2:29:46 ↗ as well Alex we have more information on

2:29:49 ↗ that or or maybe a great opportunity to

2:29:52 ↗ hear

2:29:54 ↗ there um other just quick updates just

2:29:57 ↗ move into um so environmental board

2:30:00 ↗ recruitment um closed on Thursday along

2:30:04 ↗ with the other boards in commission so

2:30:06 ↗ we have been um proceeding through

2:30:09 ↗ interviews um great pool of applicants

2:30:13 ↗ um that came through so excited about

2:30:15 ↗ that process

2:30:17 ↗ recommendations um from the mayor to

2:30:19 ↗ council will happen in April with

2:30:21 ↗ approval by mid April um and new

2:30:24 ↗ appointments um starting at our M

2:30:28 ↗ meeting um sustainability fair is coming

2:30:30 ↗ up in two weeks uh we have a lot of

2:30:33 ↗ really exciting programming this year um

2:30:37 ↗ some really interactive projects that

2:30:39 ↗ the students are hosting we have

2:30:41 ↗ Evergreen will be there with electric

2:30:43 ↗ vehicles um some great food vendors

2:30:46 ↗ we're doing a market preview with a

2:30:48 ↗ number of new um Farmers Market vendors

2:30:52 ↗ so please spread the word March 30th um

2:30:54 ↗ Dixie will be

2:30:56 ↗ there I'm sure other and others may be

2:30:59 ↗ there with the other programs they

2:31:01 ↗ support um we're looking for some more

2:31:03 ↗ volunteers if any of you are interested

2:31:06 ↗ or know folks that might be interested

2:31:07 ↗ in volunteering Nick is helping

2:31:09 ↗ coordinate that we can pass

2:31:11 ↗ along

2:31:13 ↗ information um I mentioned our Solid

2:31:15 ↗ Waste analyst she starts next week so

2:31:17 ↗ she will become the point person for the

2:31:19 ↗ recall ology contract she'll be working

2:31:21 ↗ on um taking over the waste initiatives

2:31:24 ↗ with the schools that I've been helping

2:31:26 ↗ with um working uh really closely with

2:31:29 ↗ the rology zero waste person so really

2:31:32 ↗ excited to have one person with that

2:31:34 ↗ Focus as opposed to having the work

2:31:36 ↗ spread across multiple staff um so it'll

2:31:39 ↗ be great to get her um in front you all

2:31:42 ↗ when she's got her feet under her a bit

2:31:43 ↗ and hear about the work she's been

2:31:46 ↗ doing um we also um

2:31:50 ↗ received a grant from Department of

2:31:52 ↗ Commerce for electrical electric vehicle

2:31:54 ↗ charging for some of our Fleet I think I

2:31:56 ↗ mentioned this very quickly at the last

2:31:59 ↗ meeting um this is also um through the

2:32:02 ↗ climate commitment act we have heard

2:32:06 ↗ positive news about some additional um

2:32:08 ↗ public sites that we had also submitted

2:32:10 ↗ being funded this summer um so we're

2:32:13 ↗ just waiting on those new on that news

2:32:15 ↗ um those funds would come from

2:32:17 ↗ Department of Commerce as well as wastop

2:32:20 ↗ um and then we just kicked off

2:32:22 ↗ conversations with psse about a pole

2:32:24 ↗ charging program for electric vehicles

2:32:26 ↗ they've selected um isqua as one of

2:32:29 ↗ their pilots or first cohort to go

2:32:32 ↗ through this so this is electric vehicle

2:32:34 ↗ Chargers that are installed on utility

2:32:36 ↗ polls typically they can be done on

2:32:38 ↗ street lights as well Seattle City Light

2:32:41 ↗ has been putting these um in some

2:32:43 ↗ neighborhoods in

2:32:44 ↗ Seattle um so we'll be working with psse

2:32:47 ↗ and doing a lot of community engagement

2:32:49 ↗ over the next year to identify those

2:32:51 ↗ sites they're looking at two to four

2:32:53 ↗ Chargers in the next year um but likely

2:32:55 ↗ more

2:32:56 ↗ Chargers that great opportunity for

2:32:58 ↗ folks that live in multif family or to

2:33:01 ↗ charge in um to have a

2:33:06 ↗ charging um see and then just last

2:33:09 ↗ update we are still continuing to work

2:33:11 ↗ with PSC Community solar program at the

2:33:14 ↗ community center we are anticipating

2:33:18 ↗ having lease agreement and easement as

2:33:21 ↗ well as design um ready in the next uh

2:33:24 ↗ month or two to go to council that's a

2:33:28 ↗ um solar project that community members

2:33:30 ↗ would subscribe to and it would be

2:33:33 ↗ Community Center we're also looking at

2:33:35 ↗ some educational materials to put in the

2:33:37 ↗ center um uh because folks can't access

2:33:42 ↗ roof easily so we want to make sure they

2:33:44 ↗ can still interact and and be

2:33:46 ↗ educated um and then upcoming topics for

2:33:49 ↗ environment a board um next month will

2:33:51 ↗ be comprehensive plan we're working to

2:33:54 ↗ get you those materials early we are

2:33:56 ↗ still sorting through all of the board

2:33:59 ↗ um feedback on goals policies and the

2:34:01 ↗ narrative working on those revisions

2:34:03 ↗ we've also been receiving feedback from

2:34:06 ↗ um the state and pet sound Regional

2:34:08 ↗ Council working on incorporating that

2:34:10 ↗ feedback into both the environment

2:34:11 ↗ policy as well or excuse me element as

2:34:14 ↗ well as the other elements so we are

2:34:16 ↗ planning to bring you of a final draft

2:34:19 ↗ enir element along with goals and

2:34:22 ↗ policies from the other elements that

2:34:24 ↗ are most related to our work um and

2:34:27 ↗ we'll be working to bring as I mentioned

2:34:29 ↗ those materials to you a little bit

2:34:31 ↗ earlier so you have time for review

2:34:33 ↗ ahead of the April

2:34:36 ↗ meeting

2:34:38 ↗ um those are the main updates

2:34:46 ↗ questions

2:34:47 ↗ um anyone has any other

2:34:53 ↗ that's a lot of really exciting stuff

2:34:56 ↗ Stacy we're um very fortunate of a lot

2:35:00 ↗ of funding coming out of the state right

2:35:02 ↗ now so and great Partnerships with psse

2:35:04 ↗ so we are trying to jump on all those

2:35:07 ↗ opportunities while they're

2:35:11 ↗ available all right well I think we are

2:35:13 ↗ turn

2:35:15 ↗ that thank everyone thank you all thanks

2:35:20 ↗ thank

2:35:21 ↗ you hey and Stacy I would love to be at

2:35:25 ↗ the sustainability fair but I will be in

2:35:32 ↗ Baja yeah you gota figure out those

2:35:35 ↗ priority

Approved minutes

The minutes PDF below is the canonical record. Structured parsing of attendance and motions for this body's minutes format is not yet implemented — open the PDF for the full content.

Open PDF