Environmental Board · Wednesday, March 13, 2024 · City Council Digest

2. APPROVAL OF MINUTES

Minutes of January 10, 2024

packet pp.3–5

▶ Watch from 4:44 Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 01-10-24 Environmental Board Minutes Page [1] CITY OF ISSAQUAH Environmental Board 6:30 PM Tibbetts Manor, 750 17th Ave. January 10, 2024 MINUTES NW, Issaquah

Minutes of January 25, 2024

packet pp.7–8

▶ Watch from 5:24 Open packet at p.7 ↗

Staff report:

APPROVAL OF MINUTES b) 01-25-24 Environmental Board Minutes Page [1] CITY OF ISSAQUAH Environmental Board 5:30 PM Watershed Science Center 80 January 25, 2024 Newport Way SW, Issaquah, MINUTES WA 98027

Minutes of January 31, 2024

packet pp.9–30

▶ Watch from 6:03 Open packet at p.9 ↗

Staff report:

APPROVAL OF MINUTES c) 01-31-24 Environmental Board Minutes Page [1] CITY OF ISSAQUAH Environmental Board 6:30 PM Tibbetts Creek Manor January 31, 2024 750 17th Ave NW, Issaquah, WA MINUTES 98027

4. AGENDA ITEMS

Student Request for Issaquah School District Sustainability Policy Letter of Support (A) [5 mins]

packet pp.31

Topics: ClimateSchools

Previously discussed: Transportation Advisory Board · Feb 28, 2024

▶ Watch from 6:42 Open packet at p.31 ↗

Staff report:

From: Zoe Dearing <[email protected]> Sent: Monday, March 4, 2024 11:20 AM To: City Council <[email protected]> Cc: 'Matthew Fischer' <[email protected]>; Siena Gould <[email protected]>; Andrew Kim <[email protected]> Subject: Council Resources from Sustainability Ambassadors

Transportation Improvement Program

John Mortenson, Transportation Engineering Manager Greg Lucas, Senior Transportation Engineer · packet pp.33–57

Topics: Transportation

Previously discussed: Transportation Advisory Board · Feb 28, 2024

▶ Watch from 43:16 Open packet at p.33 ↗

Staff report:

Public Works 130 E Sunset Way | P.O. Box 1307 Issaquah, WA 98027 issaquahwa.gov

Board Retreat Follow Up

Action · [75 mins] Jamie Finch, Board Chair Stacy Vynne McKinstry, Staff Liaison · packet pp.59–68

▶ Watch from 1:19:50 Open packet at p.59 ↗

Staff report:

Office of Sustainability 130 E Sunset Way | P.O. Box 1307 Issaquah, WA 98027 issaquahwa.gov

3461 segments .txt ↗

0:02 ↗ start it okay all right welcome everyone

0:07 ↗ uh to the March 13th meeting of the

0:09 ↗ isqua environmental board I'm Jamie bch

0:12 ↗ and I'll be your chair tonight um due to

0:14 ↗ the hybrid nature of this meeting we

0:16 ↗ will have some members attending in

0:17 ↗ person and others by computer or phone

0:20 ↗ uh for those attending remotely please

0:22 ↗ mute uh your microphone when you're not

0:25 ↗ speaking and raise your hand uh if you

0:28 ↗ would like to speak uh get you involved

0:31 ↗ in the conversation as as possible for

0:33 ↗ those in person um please uh flip your

0:37 ↗ name cards on the side if you like to

0:39 ↗ speak um and then we probably will have

0:42 ↗ some motions today um so I'll probably

0:46 ↗ do a quick refresher on how we go

0:49 ↗ through that process it's been a little

0:50 ↗ while since we've done that um and then

0:54 ↗ there are any topics I I'm not sure

0:56 ↗ there may be some topics today that we

0:58 ↗ may want to summarize of the

1:00 ↗ conversation um so there's anything that

1:03 ↗ I miss in that please let me know um I

1:06 ↗ think with that Stace you want to run us

1:08 ↗ through

1:10 ↗ attendance Tommy Anderson here anuny

1:13 ↗ Davidson here Jamie

1:20 ↗ finchi oh she was

1:23 ↗ on all right we'll check in with her in

1:25 ↗ a minute um Joy Lewis has an excuse

1:27 ↗ absence Ashman Canan

1:31 ↗ here Dom M Williams here an

1:34 ↗ Nukem here Janet

1:38 ↗ wall Dixie Barett will be late and Alex

1:42 ↗ Le tigner

1:46 ↗ here I think then next we will move

1:50 ↗ into minutes um and we have three

1:54 ↗ minutes that uh we are looking for

1:56 ↗ approval on are there any comment on

2:01 ↗ minutes like to request that we um

2:04 ↗ consider item C the January 31st

2:09 ↗ 2024 um minute approval separately from

2:12 ↗ the other two

2:14 ↗ agenda or the other two minutes yeah so

2:18 ↗ is your motion are you making a motion

2:20 ↗ or are you I'm just making a request or

2:23 ↗ else we can handle each one we need to

2:25 ↗ do a motion for this um we usually just

2:28 ↗ do a kind of a thumbs up

2:31 ↗ and so just to make it clear there you

2:34 ↗ want to explain why you're why you're

2:35 ↗ making that's got a second oh sorry so

2:39 ↗ uh and the reason for that is I think

2:41 ↗ the January 31st 2024 meeting minutes

2:44 ↗ need to be separated from the combined

2:47 ↗ environmental element comments my fear

2:49 ↗ is the way this is written it would

2:51 ↗ appear if we approved the M minutes

2:53 ↗ we're also approving the combined

2:54 ↗ environmental element comments and my

2:57 ↗ preference is not to have both those

2:58 ↗ approved because I don't think we've had

3:00 ↗ a conversation since we originally

3:02 ↗ provided and all the answers hasn't come

3:04 ↗ from the administration in terms of

3:06 ↗ response to our comments so I'd like I

3:09 ↗ have a motion to go with those minutes

3:10 ↗ when we approve them but I think the

3:12 ↗ other two in my opinion are

3:16 ↗ fine yeah you want me to just I sent out

3:20 ↗ a message to the board yeah the intent

3:22 ↗ was not for approval of the

3:24 ↗ environmental of the environment element

3:26 ↗ um that was sent because we didn't have

3:29 ↗ in record the um board comments or track

3:32 ↗ changes version it was sent only to the

3:34 ↗ board and then viewed um up here so that

3:38 ↗ was confusing I apologize that was not

3:41 ↗ intent for any approval of those so I

3:43 ↗ think that works well just to separate

3:44 ↗ out I talk to Stacy about it earlier

3:46 ↗ today to make sure that I wasn't doing

3:48 ↗ anything too

3:51 ↗ WR awesome and nany do you do you feel

3:55 ↗ like we need to do anything else to

3:58 ↗ capture this or do you think that the

4:00 ↗ what sty shared I want to make a motion

4:02 ↗ so it's in the record so that it does

4:04 ↗ not appear that we are approving this so

4:06 ↗ that's why I asked if we could move

4:08 ↗ forward and either individually vote on

4:11 ↗ each of the minutes or combine the first

4:13 ↗ two and take a separate motion

4:15 ↗ absolutely okay so um are there any

4:18 ↗ comments on the January 10th or January

4:21 ↗ 25th

4:23 ↗ minutes hearing none um those minutes

4:25 ↗ are approved um are there any comments

4:28 ↗ on the January 31st

4:31 ↗ minutes I

4:32 ↗ have yes I have a um motion that I'd

4:37 ↗ like to propose I think you've heard the

4:39 ↗ explanation I'd like to remove I'd like

4:41 ↗ to move to remove the combined

4:42 ↗ environmental element comments from the

4:44 ↗ approval of the minutes for January 31st

4:48 ↗ 2024 we have a second on the

4:52 ↗ motion

4:54 ↗ second any conversation or discussion on

4:57 ↗ that will happen now and then

5:00 ↗ um there's no

5:04 ↗ amendments any comments or questions for

5:08 ↗ me

5:12 ↗ do all right well then sty could you

5:15 ↗ take us

5:17 ↗ through uh

5:19 ↗ Tom yes Nancy yes Jamie yes

5:25 ↗ Raj

5:27 ↗ yes um Ashman

5:31 ↗ yes Don

5:33 ↗ yes

5:35 ↗ Ann

5:38 ↗ yes

5:39 ↗ Alex

5:42 ↗ yes yeah and folks on the F definitely

5:45 ↗ flag if if you're not following the

5:48 ↗ conversation great well then the motion

5:50 ↗ passes so um I think then with that with

5:55 ↗ that um Amendment basically the um the

6:00 ↗ environmental element comments being

6:02 ↗ separated are there any further comments

6:04 ↗ on January 31st

6:09 ↗ minutes so those will be approved

6:11 ↗ separately

6:13 ↗ as the

6:15 ↗ uh I guess the reduction of

6:21 ↗ the um think next up we have public

6:25 ↗ comment do we have any members of the

6:28 ↗ public signed

6:31 ↗ comments no we don't have any members of

6:34 ↗ the public that have sent written

6:35 ↗ comments or on the meeting

6:39 ↗ today all right well then we will move

6:42 ↗ into our agenda items the first one um

6:45 ↗ student request for is plus School

6:47 ↗ District sustainability policy letter of

6:50 ↗ support

6:58 ↗ is

7:06 ↗ um thank you very much for this

7:07 ↗ opportunity to speak my name is Sienna

7:09 ↗ gold and I'm a junior at Gibson High

7:11 ↗ School with me tonight is Zoe Dearing

7:14 ↗ also a student at Gibson plus unable to

7:17 ↗ be here tonight is working with us isqua

7:20 ↗ High School Representatives Matthew

7:21 ↗ Fischer and Andrew Kim together we make

7:24 ↗ up the isqua sustainability ambassadors

7:26 ↗ team a youth Le nonprofit organization

7:29 ↗ with the vision to rapidly Advance a

7:31 ↗ sustainable future tonight we would like

7:33 ↗ to speak on our current work in future

7:35 ↗ plans to help the isqua school district

7:37 ↗ Implement a districtwide sustainability

7:39 ↗ policy similar to what the Bell School

7:41 ↗ District did almost a year

7:44 ↗ ago I would like to thank you all for

7:47 ↗ your support and time taken to create

7:49 ↗ and Implement an isqua climate action

7:52 ↗ plan this is such an important step in

7:54 ↗ creating a more sustainable and

7:57 ↗ environmentally stable world for us all

8:00 ↗ today and many years in the

8:03 ↗ future the ISA School District spands

8:06 ↗ over a number of cities including all of

8:08 ↗ isqua parts of Newcastle Bron and

8:11 ↗ samamish with over 19,000 students the

8:15 ↗ iso school district has a very large

8:17 ↗ impact on not only our youth's education

8:21 ↗ but also Community environmental

8:24 ↗ impacts because of this we would like to

8:26 ↗ ask for your support in our initiative

8:29 ↗ to help the school board create a

8:31 ↗ sustainability policy which reflects on

8:34 ↗ these goals stated in the climate action

8:36 ↗ plan as of now we have already spoken

8:38 ↗ with both samamish and isqua City

8:41 ↗ councils and they are all excited to

8:43 ↗ engage with us more by beginning to

8:46 ↗ write letters of recommendation

8:48 ↗ addressed to the school

8:54 ↗ board um in conclusion we ask that the

8:57 ↗ environmental board construct a letter

8:59 ↗ of Rec recommendation to the isqua

9:01 ↗ school district to collaboratively work

9:03 ↗ towards meeting isqua climate action

9:05 ↗ plan by creating Ling linkage between

9:08 ↗ the isqua school district and the city

9:11 ↗ through a sustainability policy Not only

9:13 ↗ would campaigns be more efficient but

9:15 ↗ they would be more effective and help

9:17 ↗ give a higher chance in achieving

9:19 ↗ sustainable goals set in the climate

9:21 ↗ action plan we applaud isqua as being

9:24 ↗ the first and only lead gold certified

9:26 ↗ City in the state of Washington and we

9:28 ↗ believe that we should not just stop

9:30 ↗ there but instead continue to try to

9:32 ↗ make isqua in the world a Greener place

9:35 ↗ your help would be much appreciated

9:37 ↗ thank you for your

9:42 ↗ time right um there they have requested

9:47 ↗ us to take action is anyone here um

9:51 ↗ interested in making motion and that

9:54 ↗ could be something along the lines of

9:55 ↗ instructing Stacy a letter and

9:58 ↗ support

9:59 ↗ so moved as he

10:02 ↗ said instructing Stacy to prepare a

10:06 ↗ letter

10:07 ↗ um to to the plus old

10:12 ↗ board asking them to support us in um

10:16 ↗ more sustainability or sustainability

10:22 ↗ initi there a second yeah I'll second

10:25 ↗ that right and now we'll have any

10:28 ↗ discussion or question questions any of

10:31 ↗ the board members I have a question or

10:33 ↗ comment so is there any way we could get

10:36 ↗ a school board member on this board to

10:38 ↗ kind of make it more seamless or an

10:41 ↗ Administration member like maybe not the

10:44 ↗ superintendent but someone else that

10:46 ↗ within the school district I mean we

10:48 ↗ could request that in a letter but I

10:50 ↗ don't know if we'd have to go to council

10:51 ↗ and amend our bylaws to allow that to

10:54 ↗ happen but my request to you just can

10:57 ↗ you check yeah

11:00 ↗ um I think there possibly there's an

11:04 ↗ Avenue we I was having discussions today

11:06 ↗ about a youth Advisory Board

11:09 ↗ liaison um that would sit on the

11:11 ↗ environmental board we could consider

11:13 ↗ something like that for the school

11:14 ↗ district like a school district liaison

11:16 ↗ so if we were to pursue that Avenue they

11:19 ↗ wouldn't necessarily be a voting member

11:21 ↗ would be a liaison if we wanted to add a

11:24 ↗ specific seat for a school district

11:27 ↗ employee or board member could change

11:30 ↗ our the IMC I just think that kind of

11:35 ↗ them hearing what we're doing and us

11:37 ↗ being able to talk to them about where

11:39 ↗ what they're doing in a regular

11:42 ↗ meeting might advantageous but that's

11:45 ↗ just and we could if it works it would

11:47 ↗ be nice to have it included in the

11:48 ↗ letter we request that you have someone

11:51 ↗ you know attend our environmental board

11:53 ↗ meetings and you know provide feedback

11:56 ↗ to us um so that there is more grassroot

12:00 ↗ is getting

12:06 ↗ together and just to be clear Nancy oh

12:09 ↗ um before we move on I'll come next over

12:12 ↗ to you Pro but Nancy do you want to

12:14 ↗ amend your motion to include exension I

12:17 ↗ want her to figure out if we could do

12:20 ↗ it wait on we see it doesn't low it we

12:24 ↗ could it or include it whichever we can

12:26 ↗ I think it's the format is that just

12:28 ↗ it's a request or are we actually adding

12:30 ↗ a position so yeah I can explore those

12:33 ↗ different options and then praj um

12:36 ↗ please go

12:40 ↗ ahead uh hi um so I think it's a great

12:43 ↗ idea what Nancy said um I think I think

12:46 ↗ that would be really helpful and then I

12:49 ↗ had a few questions for the isqua

12:52 ↗ sustainability ambassadors um I think

12:55 ↗ that's a great initiative I'm really so

12:57 ↗ excited that you guys are doing that um

13:00 ↗ some specific questions on are are you

13:04 ↗ just trying to you know get the isqua

13:07 ↗ schools to be more involved with the

13:10 ↗ isqua city initiatives including you

13:14 ↗ know climate action plan or anything

13:16 ↗ else or do you guys have any specific

13:20 ↗ agenda in addition which you are trying

13:22 ↗ to push through the

13:25 ↗ schools yeah so with a policy so so the

13:29 ↗ policy is the very first part that we

13:32 ↗ are going to try to get um feedback and

13:37 ↗ just overall implementation from the

13:40 ↗ school board so it starts with a policy

13:43 ↗ which basically states that they have

13:45 ↗ these goals and they want to be able to

13:47 ↗ reach these goals in this given

13:50 ↗ amount and after that comes a plan with

13:54 ↗ the plan it establishes okay these

13:57 ↗ things are priority and the these things

14:00 ↗ um are going to end up being more long

14:03 ↗ term and then following that becomes

14:06 ↗ implementation and actually following

14:08 ↗ through with the plan and making sure

14:12 ↗ that all of the the different things

14:14 ↗ that we have included um in the poy get

14:19 ↗ accomplished so it's it's basically like

14:23 ↗ um taking the really strong bits and

14:26 ↗ pieces from both the isqua climate

14:29 ↗ action plan and the samamish climate

14:31 ↗ action plan which they are you guys are

14:35 ↗ the only two cities that have an

14:37 ↗ established climate action plan but

14:39 ↗ we're also hoping to talk to Ron city

14:42 ↗ council and also Newcastle city council

14:44 ↗ which are also cities included in the

14:46 ↗ eso school district and if they have any

14:50 ↗ ideas preferences if they already have

14:53 ↗ any like smaller policies that are not

14:56 ↗ as big as the climate action plans um

14:59 ↗ that we can consider suggesting to the

15:03 ↗ school board that they put those

15:05 ↗ in yeah I I think that's a good plan um

15:09 ↗ the other thing I would like to know is

15:12 ↗ uh you know how do you envision actual

15:15 ↗ you know the implementation the

15:17 ↗ administrative implementation of it what

15:19 ↗ I was what I was getting at was um isqua

15:23 ↗ ambassadors do you guys meet like weekly

15:25 ↗ bi-weekly and do you envision Maybe

15:29 ↗ trying to meet with the you know each

15:31 ↗ School representative or have some

15:33 ↗ meetings with the schools every month or

15:36 ↗ something you know to basically

15:38 ↗ communicate and see what the status is

15:41 ↗ what's needed and how do we proceed

15:44 ↗ further yeah um uh similar to what Belle

15:49 ↗ did with their team they ended up having

15:52 ↗ a student group work with the people who

15:55 ↗ are uh actually writing the policy to do

15:59 ↗ more of the planning implementation

16:00 ↗ stuff and as far as sustainability

16:04 ↗ ambassadors we meet weekly with our Isa

16:07 ↗ team and then um we have a few other

16:11 ↗ meetings kind of like less um structured

16:14 ↗ but between the four Isa ambassadors and

16:18 ↗ Noone if you can speak to a little more

16:20 ↗ of the how the bellw team did some of

16:22 ↗ that meeting and implementation but

16:24 ↗ that's something similar to what we're

16:25 ↗ hoping for yeah so belu has um kind of

16:29 ↗ what Stacy mentioned earlier with a

16:32 ↗ youth Advisory board so they have

16:36 ↗ representative represent representatives

16:39 ↗ from each of the schools so those are

16:41 ↗ student Representatives that really care

16:43 ↗ about sustainability environmental

16:46 ↗ impacts um anything along those lines

16:49 ↗ and they will become student leaders and

16:53 ↗ work with not only the district's

16:57 ↗ Administration as a whole so we're

16:59 ↗ talking like highest level that we can

17:02 ↗ get to implement the umbrella of every

17:07 ↗ single facility and every single

17:08 ↗ building that is monitored and owned by

17:12 ↗ the ISA School District so it's going to

17:15 ↗ be more Universal throughout all the

17:18 ↗ schools rather than just one school does

17:23 ↗ this and everybody else kind of is like

17:26 ↗ okay we can do that in a few years the

17:28 ↗ goal is to try to get everybody on the

17:30 ↗ same page and everybody to start working

17:34 ↗ towards having more sustainable

17:36 ↗ facilities and then also having better

17:39 ↗ sustainability in environmentally

17:41 ↗ related um education and just overall

17:45 ↗ better youth engagement in these

17:48 ↗ topics yeah that's great uh just one uh

17:51 ↗ comment and I think you might know this

17:53 ↗ I don't know if city of isqua has a

17:56 ↗ youth board but samamish has a youth

17:58 ↗ board uh but that includes not just

18:00 ↗ isqua School District I believe that

18:02 ↗ includes the Lake Washington as well but

18:04 ↗ I do know that they also have a

18:06 ↗ sustainability commission and some of

18:08 ↗ the work is pushed through the youth

18:09 ↗ board as well if you want to consider

18:12 ↗ you know talking to them in case you're

18:14 ↗ talking to the samamish city

18:17 ↗ council that's all good

18:20 ↗ luck thank

18:22 ↗ you any other questions or comments on

18:27 ↗ nany's motion

18:29 ↗ an go

18:34 ↗ ahead I just want to say yes I support

18:36 ↗ Nancy's motion and I think this is

18:40 ↗ really um awesome that you are

18:44 ↗ encouraging the school district to write

18:46 ↗ a sustainability plan um it's really

18:51 ↗ important so thank you thank you so much

18:54 ↗ and I think it'll help us to collaborate

18:56 ↗ on um our CL action plan

19:02 ↗ implementation so thank you so much and

19:06 ↗ it would be fun to hear about some of

19:07 ↗ the other things that you're doing

19:08 ↗ sometime um like I hear that you're

19:11 ↗ might be doing a close swap at the

19:13 ↗ sustainability fair is that

19:16 ↗ right um yes yeah and we're planning in

19:20 ↗ June um having kind of a series of

19:22 ↗ student presentations to the board on

19:25 ↗ the work that's been going on oh

19:27 ↗ fantastic

19:29 ↗ would you like any more clothes for

19:33 ↗ that awesome yes any clothes would be

19:37 ↗ welcome awesome Stacy can let us know

19:40 ↗ where to bring them thank

19:46 ↗ you um and Stacy do you have the just

19:50 ↗ the wording that we the wording of the

19:53 ↗ motion um yeah I well shorthand um a

19:58 ↗ letter to the ISD board to support uh

20:01 ↗ support with the sustainability

20:03 ↗ initiatives and then there was a

20:05 ↗ potential addition with seeking I don't

20:07 ↗ know if that wanted if you wanted that

20:09 ↗ to be part of the letter to look for

20:10 ↗ some formal engagement between the

20:12 ↗ district and the board or if that's

20:13 ↗ something you want me to research I'd

20:15 ↗ like to have it in the letter as part of

20:17 ↗ the motion I don't know if secondary

20:19 ↗ would be okay with that like to include

20:21 ↗ that in the motion okay with it uh yeah

20:24 ↗ I'm okay with that but I wouldn't want

20:26 ↗ that to be an obstacle to

20:29 ↗ primary focus so if that doesn't

20:32 ↗ encumber it yes I think Don was the

20:35 ↗ second on

20:37 ↗ this y with it like Tom said and so is

20:42 ↗ and I'm wondering if there is it is the

20:44 ↗ language that we want and like basically

20:46 ↗ something along lines of

20:47 ↗ exploring like a more actual formal tie

20:51 ↗ between the board and and the school

20:53 ↗ district been having someone participate

20:56 ↗ in our me okay um

20:59 ↗ I think just to

21:00 ↗ follow what we're supposed to do I think

21:02 ↗ we need to make an amendment for that so

21:06 ↗ sounds like Nancy you're making I'm

21:08 ↗ making I I still make would like to

21:10 ↗ amend my motion to add a request to the

21:13 ↗ school district to participate in the

21:16 ↗ environment um either as

21:18 ↗ a student

21:21 ↗ administrator you know in some way we

21:25 ↗ have a second on that

21:27 ↗ moment second St any discussion of the

21:33 ↗ amendment I think it's pending on what

21:36 ↗ Stacy finds up City well I think we need

21:38 ↗ to just make a motion like we need to we

21:41 ↗ can ask them vote and stuff like that I

21:44 ↗ think she she just asked

21:46 ↗ her and we could word the letter in a

21:48 ↗ way where it's

21:50 ↗ not uh affecting our message about

21:53 ↗ supporting the policy do so yeah so I

21:57 ↗ don't see any discussion of the

21:59 ↗ amendment so just to be clear we're only

22:01 ↗ voting on whether to include the

22:04 ↗ amendment that Nancy just made we're not

22:06 ↗ voting on the motion overall right now

22:09 ↗ so um Cas if you can take us through a

22:11 ↗ vote on just that Amendment whether we

22:13 ↗ want to include that engagement in the

22:16 ↗ board yeah uh Tom yes Nancy yes Jamie

22:22 ↗ yes

22:26 ↗ Raj yes than thank you

22:29 ↗ ashwan yes Don yes an yes and Alex

22:38 ↗ yes great the amendment passes and so

22:41 ↗ that will now be incorporated in and now

22:42 ↗ there's again if there's any discussion

22:44 ↗ of the original motion with now that

22:46 ↗ Amendment on uh that that Nancy made um

22:53 ↗ anyone all right now Stacy you want to

22:56 ↗ take us through a a vote on the motion

22:59 ↗ of you could you rest I would letter on

23:03 ↗ behalf of the board to the school

23:05 ↗ district board to support um the uh

23:10 ↗ initiative sustainability initiative

23:12 ↗ proposed by sustainability

23:14 ↗ ambassadors and it will request

23:17 ↗ participation in the environmental board

23:19 ↗ from the school

23:22 ↗ district Tom yes Nancy yes Jamie yes

23:29 ↗ R yes Ashwin yes Don yes an yes and Alex

23:41 ↗ yes great motion

23:44 ↗ passes thank you so much for joining

23:47 ↗ us um we hope we hope you come back um

23:52 ↗ thank with that we'll move on to our

23:53 ↗ next agenda item Transportation

23:56 ↗ Improvement

23:57 ↗ program

24:13 ↗ all right uh well hi everybody my name

24:17 ↗ is Greg Lucas I'm a senior

24:19 ↗ Transportation engineer in the public

24:21 ↗ works

24:23 ↗ department that's my first environmental

24:27 ↗ board and got my manager John with me as

24:31 ↗ well and today we're talking about the

24:34 ↗ uh the six-year tip from the years 25 to

24:38 ↗ 2025 to

24:43 ↗ 2030 all right so this presentation has

24:46 ↗ to Broad overview of what the tip is um

24:50 ↗ the selection process uh that's going

24:53 ↗ into for the projects to go into the 25

24:56 ↗ to 30 tip

24:59 ↗ get into the criteria that we use for

25:03 ↗ the promote environment um criteria a

25:08 ↗ part of that and

25:09 ↗ then jump into the discussion and then

25:12 ↗ I'll give you a highlight of next steps

25:14 ↗ from the

25:17 ↗ tip uh the purpose for this presentation

25:20 ↗ is uh to help create an understanding of

25:22 ↗ of what the the six-year tip is um and

25:26 ↗ then as well uh part of the dis was CED

25:31 ↗ highlights that the

25:33 ↗ environmental board responsibilities

25:35 ↗ includes

25:36 ↗ feedback pertaining to the Natural

25:38 ↗ impact or natural environment and the

25:40 ↗ impact in the city programs uh such as

25:43 ↗ the

25:46 ↗ T um specifically uh we would like uh

25:51 ↗ this discussion um around the promote

25:55 ↗ environment criteria which we had a

25:57 ↗ couple weeks back with with the tab

26:00 ↗ meeting um and we'll kind of ask for

26:03 ↗ your feedback based off of that

26:06 ↗ discussion the changes that were

26:08 ↗ made uh get into the TP a little bit

26:12 ↗ more here this is kind of more of a

26:13 ↗ minor update to the tip so we we focus

26:16 ↗ more on some of the language than the

26:19 ↗ policy uh the scoring values were were

26:22 ↗ maintained that'll make more sense here

26:24 ↗ in a

26:25 ↗ second but feel free to ask any

26:28 ↗ questions along the

26:30 ↗ way all right so what is the

26:34 ↗ tip uh the transportation Improvement

26:37 ↗ program it's it's something that public

26:39 ↗ works department does every year it's

26:41 ↗ mandated by the growth management act to

26:44 ↗ kind of plan out our transportation

26:47 ↗ improvements um it's the transportation

26:50 ↗ element of the capital Improvement plan

26:52 ↗ which gets updated every two years this

26:55 ↗ is an off year um so it's updated

26:58 ↗ independently

27:00 ↗ CIP there's all sorts of plans that fill

27:03 ↗ into City's comp plan and

27:07 ↗ CIP um and so the the transportation

27:10 ↗ Improvement program is effectively a

27:11 ↗ list of what the projects the city is

27:15 ↗ either working on currently will be

27:17 ↗ working on in the next six

27:20 ↗ years two years that are budgeted um

27:23 ↗ some of them are looking forward to uh

27:26 ↗ applying for Grants

27:30 ↗ and then it'll also show what phase the

27:33 ↗ projects are on so could be funding for

27:36 ↗ a design property acquisition

27:40 ↗ construction

27:42 ↗ planning shows where the funds are

27:44 ↗ coming

27:45 ↗ from whether it's City funds impact fees

27:50 ↗ stuff or city or or state or federal

27:57 ↗ grants

27:59 ↗ there's all sorts of projects that are

28:01 ↗ listed in the

28:04 ↗ tip got annual

28:06 ↗ concrete asphalt pavement uh maintenance

28:10 ↗ type projects annual projects are all

28:12 ↗ left Ada that type of stuff where we do

28:16 ↗ a project every year it's kind of it's a

28:18 ↗ program but every year it gets some

28:24 ↗ funding um there's other bigger projects

28:27 ↗ that are

28:29 ↗ or still you know aren't finished those

28:31 ↗ are the projects that are under way

28:32 ↗ multi-year projects we've got mandated

28:35 ↗ projects those are typically safety

28:38 ↗ related got Landslide repair other walls

28:43 ↗ um fridge maintenance type

28:46 ↗ stuff um and

28:48 ↗ then guess this next slide this is kind

28:51 ↗ of what the tip update does is it

28:54 ↗ highlights the new priority

28:57 ↗ projects that's what we're focused on

29:00 ↗ here in adding so it'll one of the

29:03 ↗ projects that we add to the TP will be

29:04 ↗ few years

29:07 ↗ out unless I get budgeted um in the next

29:12 ↗ budget cycle we do have

29:16 ↗ question sorry can you go back to your

29:18 ↗ last slide okay either one um so why

29:23 ↗ aren't we looking at like if we're

29:25 ↗ talking about environmental criteria

29:27 ↗ wouldn't it a the long-term projects

29:29 ↗ since they're not completed and stuff in

29:31 ↗ terms of maybe making them better or the

29:34 ↗ projects that are underway that may be

29:36 ↗ making them better or we prioritizing

29:39 ↗ annual projects I know mandated projects

29:41 ↗ are usually a safety or something the

29:43 ↗ federal the state so wouldn't this

29:46 ↗ criteria help inform a more

29:49 ↗ environmentally friendly and sustainable

29:51 ↗ future for all the tip projects that are

29:53 ↗ in the tip not just the new projects

29:58 ↗ can we apply this to all the projects

30:00 ↗ yes and um the master Mobility plan

30:04 ↗ which the

30:06 ↗ uh promote environment criteria that

30:09 ↗ that was scored previously so we're

30:11 ↗ using that um I think was implemented in

30:16 ↗ 21 and then we're kind of going through

30:18 ↗ the same process again with an update

30:21 ↗ because climate action plan right so

30:26 ↗ we'll work on some criteria tonight

30:28 ↗ it will be whatever it is will that

30:31 ↗ criteria apply to all of those five

30:33 ↗ categories that you have up there or is

30:36 ↗ it only intended to be used on the new

30:38 ↗ priority

30:40 ↗ new can it be used on the other project

30:44 ↗ is there a reason it cannot I can a

30:47 ↗ little bit

30:49 ↗ so the criteria that we're looking at is

30:53 ↗ a score to show how much a project

30:56 ↗ aligns with the guing principles in the

30:57 ↗ mobility

30:58 ↗ master and so yes it can be used to

31:02 ↗ score the long-term projects although I

31:06 ↗ will say we're not looking at funding

31:08 ↗ those in the next six years and we have

31:11 ↗ a very limited amount of time so we may

31:13 ↗ or may not be able to put a score to it

31:16 ↗ um and I'm going to come back to the

31:17 ↗ long-term projects to address your

31:19 ↗ question the short-term projects that

31:23 ↗ are currently in

31:24 ↗ there yes we can put a score to it but a

31:27 ↗ lot of lot of times those projects

31:30 ↗ they're underway and it might be 60%

31:34 ↗ design it might be that we've already

31:36 ↗ submitted a Grant application received a

31:38 ↗ grant and so changing the scope of a

31:41 ↗ project underway is very difficult and

31:44 ↗ expensive and so the best use of this

31:50 ↗ information is for us to refine the

31:53 ↗ scoring criteria to

31:54 ↗ prioritize the new projects that will be

31:57 ↗ coming into the tip and so we're not

32:00 ↗ trying to

32:01 ↗ ignore the natural environment on the

32:04 ↗ work that we're doing in the future or

32:07 ↗ in the present but what we really need

32:10 ↗ to do is refine the scoring criteria to

32:12 ↗ add projects into the six-year portion

32:15 ↗ of the

32:18 ↗ tip and I would also say for the

32:21 ↗ long-term projects a lot of those are

32:24 ↗ tied

32:26 ↗ to

32:28 ↗ things in the comprehensive plan and

32:30 ↗ transportation

32:31 ↗ concurrency where to change those we

32:34 ↗ need to change other things and so this

32:38 ↗ isn't the avenue to do that but we do

32:41 ↗ hear that and for example we're going to

32:43 ↗ begin a project to evaluate the city's

32:46 ↗ concurrency system to see if it align

32:48 ↗ and level of service to see if it aligns

32:51 ↗ with the guiding principles in the

32:52 ↗ mobility master plan so we're attacking

32:55 ↗ it on multiple fronts and tonight's

32:57 ↗ agenda is really about trying to refine

32:59 ↗ the scoring criteria so we can evaluate

33:03 ↗ potential projects to do within the next

33:05 ↗ six

33:07 ↗ years but I'm GNA keep pushing a little

33:10 ↗ bit so just let me if I can the annual

33:14 ↗ projects will be in the every six year

33:16 ↗ you know they come up every year so

33:18 ↗ you're doing sidewalk replacement or

33:20 ↗ something like that you know putting in

33:22 ↗ 88 ramps um but wouldn't this criteria

33:27 ↗ be able be used on like annual projects

33:30 ↗ as well to help you identify if wherever

33:33 ↗ you're doing the sidewalk replacement is

33:35 ↗ at the right place or not just to show

33:38 ↗ that you know we're really giving it a

33:40 ↗ sustainable and an environmental lens

33:43 ↗ when we're evaluating these projects and

33:46 ↗ I and I question that on all of those

33:48 ↗ categories I am I heard you John I just

33:50 ↗ wanted you to know I heard what you said

33:52 ↗ what I'm trying to do is think about a

33:54 ↗ change in mindset and I know that you're

33:57 ↗ guys have projects in design and I think

34:00 ↗ that's a different category but it might

34:02 ↗ just mean that as you're building those

34:04 ↗ projects or designing them you're

34:05 ↗ thinking about some of the things we

34:07 ↗ come up with in the criteria during

34:09 ↗ design if you can you don't we don't

34:12 ↗ want to do a wholesale change in the

34:13 ↗ cost but I'm just trying to change the

34:16 ↗ mindset of the tip um and if we're just

34:19 ↗ looking at new priority project we're

34:20 ↗ just touching a little bit of it not

34:23 ↗ touching the whole transportation system

34:26 ↗ which is one of our big bigger

34:27 ↗ generators of greenhouse gases and so

34:31 ↗ really trying

34:32 ↗ to get folks thinking about it

34:35 ↗ differently that's just my

34:38 ↗ thoughts um I have a related question um

34:42 ↗ are any of the other groups of criteria

34:45 ↗ that have been being discussed going to

34:48 ↗ be applied any differently so like are

34:51 ↗ they all going to be applied to the new

34:52 ↗ priority project or there are certain

34:54 ↗ criteria that we're not discussing here

34:56 ↗ but not the promote environment criteria

34:59 ↗ that would apply to more of those

35:01 ↗ categories yeah there there'll be a a

35:03 ↗ couple slides to way you'll see there's

35:05 ↗ like five guiding principles that get

35:07 ↗ scored so they they all we changed a

35:09 ↗ couple of them with the

35:12 ↗ tab I I think my question might be a bit

35:14 ↗ different like it sounds like we're

35:17 ↗ working on a proe environment criteria

35:19 ↗ that will primarily apply to new

35:21 ↗ priority projects are all the other

35:23 ↗ groups of criteria going to be applied

35:24 ↗ to that same new priority projects

35:44 ↗ there's kind of a highlight of how we're

35:46 ↗ doing the the project selection process

35:49 ↗ um for the new projects

35:52 ↗ um kind of the the scoring criteria from

35:56 ↗ the master Mobility plan that we're

35:57 ↗ going to get into the discussion here

35:59 ↗ with and then there's also the CIP

36:01 ↗ element where uh in the last CIP there

36:05 ↗ was a a Citywide consistently used

36:08 ↗ Matrix that

36:10 ↗ colorcoded um certain elements of the

36:14 ↗ projects yellow red or

36:17 ↗ green and so we'll filter it through

36:19 ↗ that after we scor as well and make sure

36:22 ↗ we're consistent both with those

36:23 ↗ principles as well as

36:26 ↗ the I do have and know what see this is

36:30 ↗ what CIP and the CIP what look like last

36:34 ↗ year

36:35 ↗ just hard see the projects but it kind

36:39 ↗ of highlights the colorcoded

36:42 ↗ nature the guing

36:50 ↗ principles um so the master Mobility

36:52 ↗ Mobility master plan um was adopted into

36:56 ↗ the comp plan in 2020

36:58 ↗ goals and policy were in strategies and

37:01 ↗ actions in

37:02 ↗ 2021 to achieve the city's Mobility

37:05 ↗ goals um it established six

37:08 ↗ principles um the first one is improve

37:11 ↗ mobility within isqua today second one

37:15 ↗ is prepare for growth third one is

37:17 ↗ better connected as well with the

37:19 ↗ region fourth one is promote

37:22 ↗ environmentally

37:23 ↗ sustainable ability fifth one is invest

37:27 ↗ wisely a six one anticipate

37:30 ↗ transformation I don't think got

37:34 ↗ any think five the first five

37:40 ↗ C okay that was a total of 74 points

37:43 ↗ total possible for each

37:45 ↗ project um when the the mobility master

37:49 ↗ pel was implemented the city scored over

37:51 ↗ 100 projects the top ones were

37:55 ↗ identified implementation

37:58 ↗ the remaining ones were recognized as

38:00 ↗ other Investments that could be

38:02 ↗ reevaluated in the future which is kind

38:03 ↗ of what we're doing when we're

38:06 ↗ here so those remaining projects plus

38:09 ↗ any new ones that have bubbled up since

38:12 ↗ then are getting get scored

38:16 ↗ using

38:20 ↗ criteria so you kind of see

38:23 ↗ the points each criteria got from

38:28 ↗ environment all

38:33 ↗ things um since the implementation of

38:37 ↗ the mobility master plan the is plus

38:40 ↗ climate action plan has been

38:42 ↗ adopted was another reason why we wanted

38:44 ↗ to look at that

38:46 ↗ MMP um it had transportation land use

38:49 ↗ goals to reduce greenhouse gas emissions

38:52 ↗ for

38:53 ↗ transportation and improve Community

38:56 ↗ Mobility through sustainable land use

38:58 ↗ planning accessible multimodal

39:00 ↗ Transportation options improved cycling

39:03 ↗ and pedestrian networks and expanded new

39:06 ↗ infrastructure also had targets

39:09 ↗ to reduce non Drive alone mode share 15%

39:14 ↗ by

39:15 ↗ 2030 and a 20% decrease in vehicle miles

39:19 ↗ travel by

39:20 ↗ 2030 the vehicle miles traveled is that

39:22 ↗ just on is streets it doesn't include

39:26 ↗ a it I don't know

39:32 ↗ and it

39:35 ↗ doesn't see how you can

39:37 ↗ influence miles

39:42 ↗ travel I think we're trying to get a

39:44 ↗ better understanding

39:45 ↗ of

39:49 ↗ metrics the Tad B the question of is

39:52 ↗ that per capital or total

39:56 ↗ so

39:58 ↗ miles travel so I think we got some

40:00 ↗ refinement to do on the exactly that one

40:03 ↗ how to Che

40:11 ↗ that um the transportation and land use

40:14 ↗ strategies we do have a

40:19 ↗ virtu go ahead

40:25 ↗ an and you can go ahead you're

40:30 ↗ muted thanks I just wanted to reiterate

40:33 ↗ what Don was saying uh his question

40:35 ↗ about if it's Vehicles driving through

40:39 ↗ isqua or anywhere in isqua or if it's

40:42 ↗ has to do with isqua residents

40:45 ↗ [Music]

40:46 ↗ um this seems to be a great area in a

40:50 ↗ whole bunch of the plans and so if

40:52 ↗ everybody could get together and figure

40:55 ↗ out um what we're talking about that

40:58 ↗ would be super helpful didn't David

41:00 ↗ cover this as part of the ght yeah and I

41:05 ↗ thought it was all travel by anyone that

41:08 ↗ regardless of whether they're resident

41:10 ↗ on any road I think that's correct

41:12 ↗ because that was psrc data that was

41:14 ↗ looked at I can I can verify that but I

41:17 ↗ don't know how the one for the land or

41:21 ↗ for the that's any different

41:26 ↗ but

41:28 ↗ yeah we'll get

41:30 ↗ clarification good

41:32 ↗ question

41:37 ↗ thanks right so the climate action plan

41:40 ↗ identifies three uh transportation and

41:44 ↗ land use strategies U one is to decre

41:47 ↗ decrease Auto Reliance through

41:48 ↗ sustainable land use planning that

41:50 ↗ encourages dense mixed use development

41:52 ↗ patterns in Central esqua and nearby

41:55 ↗ multimodal Transportation Networks

41:58 ↗ uh number two um reduce overall

42:01 ↗ automobile use by promoting biking and

42:05 ↗ walking and advancing shared and public

42:08 ↗ transportation options and then the

42:10 ↗ third one is to reduce automobile

42:12 ↗ emissions by expanding structure and

42:14 ↗ help me facilitate the transition to

42:17 ↗ electric

42:21 ↗ vehicles kind of jumping to what the uh

42:26 ↗ Mobility m

42:28 ↗ plan and the promote environment section

42:31 ↗ said in the guiding principle the

42:33 ↗ evaluation criteria and the

42:35 ↗ scoring this was before the tab meeting

42:38 ↗ before our discussion so this was as

42:41 ↗ adopted the guiding

42:43 ↗ principle up just a little bit since

42:45 ↗ you're looking that way it's heart that

42:48 ↗ here we may if possible if there's any

42:51 ↗ way to I mean I think it's relevant what

42:53 ↗ it was before but if there's any way to

42:55 ↗ get I think we're going to be a little

42:57 ↗ tight on time okay so we can get to

42:59 ↗ where the net result is I think

43:02 ↗ hopefully the board had a chance to

43:03 ↗ review it might be better to focus on

43:06 ↗ just where it stands currently and then

43:08 ↗ we want make yeah that was going to be

43:11 ↗ the question has the easiest ways to

43:13 ↗ kind of go through it all and then jump

43:14 ↗ back or we can kind of go through each

43:16 ↗ one one by one and then oh great yeah so

43:21 ↗ I mean either way it works we can kind

43:22 ↗ of do the discussion as

43:24 ↗ a so each to the next slides kind of get

43:27 ↗ more detail so I'll just jump to

43:31 ↗ those um so

43:33 ↗ 4.1 um first criteria in the promote

43:38 ↗ environment it said a project encourages

43:41 ↗ travel to be less impactful on the

43:43 ↗ environment including shifting to non

43:45 ↗ Auto that a for two and

43:49 ↗ zero jump to the bottom that's the end

43:52 ↗ result for the tab

43:54 ↗ meeting promote or project if a project

43:58 ↗ encourages travel be less impactful

44:00 ↗ on get four points if it doesn't it's

44:06 ↗ zero kind of I we talked a long time at

44:09 ↗ tap about a lot of these

44:11 ↗ so um give you the highlights of those

44:14 ↗ discussions or we can kind of just react

44:16 ↗ to the outcome

44:19 ↗ one I guess my two sense would be it

44:22 ↗ might be helpful if we can move quickly

44:24 ↗ through this and then just because I

44:25 ↗ think there's

44:27 ↗ going to be comments maybe that are

44:29 ↗ specific to what's there and there might

44:30 ↗ be comments that are on what isn't there

44:33 ↗ and so if we could I think moving

44:35 ↗ through these and then it's helpful to

44:36 ↗ have this Conta actually discussing it

44:39 ↗ as a whole and we can move

44:41 ↗ through the whole but I think that would

44:43 ↗ be

44:45 ↗ okay

44:49 ↗ um I don't know if we need to jump into

44:52 ↗ the summary of the

44:55 ↗ discussion and and that could be part of

44:57 ↗ the conversation we jump back as

45:00 ↗ well second criteria was that the

45:03 ↗ project avoids sensitive areas um add

45:07 ↗ four points

45:09 ↗ for project void sensitive area for

45:12 ↗ water quality specific to that the

45:14 ↗ outcome of our

45:16 ↗ discussion was a change from avoids to

45:21 ↗ enhances or proves a critical area or

45:24 ↗ sensitive area and a simple yes or no so

45:27 ↗ we're just trying to capture more

45:29 ↗ areas main change was improving

45:34 ↗ instead 4.3 was if the project was in

45:37 ↗ the park strategic plan there actually

45:39 ↗ no changes

45:41 ↗ to so this slide shows the

45:45 ↗ outcome what I basically just went over

45:48 ↗ it jumps us to the last slide which is

45:51 ↗ the

45:52 ↗ discussion so yeah just open it up

45:54 ↗ questions comments happy to Jump Around

46:01 ↗ I will add that the vice chair of the

46:04 ↗ tab Julian's here oh and Tom's here too

46:06 ↗ so we also have representatives from the

46:09 ↗ tab you have questions that Gregor I

46:12 ↗ can't answer get some contacts from a

46:14 ↗ board member to board member they can

46:16 ↗ provide that too you I think we'll go PR

46:19 ↗ and

46:21 ↗ Nancy uh hi this is praj and U so I'm

46:26 ↗ just curious to see if the

46:29 ↗ transportation Improvement plan um in

46:32 ↗ any way is affected by the

46:35 ↗ sustainability purchasing policy of city

46:38 ↗ of isaka you know are you guys making

46:40 ↗ any changes to the materials or moving

46:44 ↗ towards the use of more environmental

46:47 ↗ friendly materials or anything like that

46:52 ↗ or uh dur

46:55 ↗ construction right

46:58 ↗ right uh

47:00 ↗ typically I

47:02 ↗ mean certainly not in the in the the

47:05 ↗ score and cter is that

47:09 ↗ reflected okay um but so there is there

47:13 ↗ hasn't been any change per se in the or

47:17 ↗ nobody has looked at the use of

47:19 ↗ materials or you know the companies or

47:22 ↗ the brands to be used if they're more

47:25 ↗ environmental friendly or things like

47:27 ↗ that means I'm I'm just curious to see

47:30 ↗ if it has been a consideration of the

47:33 ↗ transportation Improvement

47:37 ↗ plan I can do to respon so we are just

47:41 ↗ starting to roll out that policy we've

47:43 ↗ had one meeting um with operation

47:47 ↗ Specialists administrative teams we'll

47:50 ↗ be starting to meet with Public Works in

47:52 ↗ the next um month or two so um while the

47:56 ↗ Poli IES past we are just starting kind

47:58 ↗ of the launch and integration into the

48:01 ↗ thinking for future

48:04 ↗ purchases um so that just to say it's

48:07 ↗ not fully integrated throughout all the

48:09 ↗ Departments not to say that the

48:10 ↗ transportation team isn't taking that

48:12 ↗ into

48:13 ↗ consideration um another policy we'll be

48:15 ↗ talking about hopefully later this year

48:17 ↗ that might be more relevant is a green

48:21 ↗ infrastructure policy which would um

48:25 ↗ impact the types of materials as well

48:27 ↗ that we're um purchasing for these types

48:30 ↗ of projects as well as the the

48:33 ↗ contractors we're working with so I

48:35 ↗ think those two policies together in the

48:38 ↗ future will have probably greater

48:40 ↗ influence but in terms of the

48:42 ↗ sustainability policy that is just kind

48:44 ↗ of beginning to roll out probably will

48:46 ↗ be a consideration as these projects

48:48 ↗ move forward but may not be kind of top

48:51 ↗ of mine now because we haven't even yet

48:53 ↗ met with all the staff but it's a great

48:55 ↗ question Pro

48:57 ↗ yeah thanks Stacy and I I totally

49:00 ↗ understand it especially for

49:01 ↗ construction projects you know it may

49:03 ↗ not come immediately it may take a while

49:06 ↗ to get completely integrated in the

49:08 ↗ construction projects uh for some of the

49:11 ↗ reasons he already mentioned you know

49:14 ↗ because half of them are like 60% you

49:16 ↗ know design or 50% design and all and

49:19 ↗ it's difficult to change um the other

49:22 ↗ question I had was and I'm sorry if I

49:26 ↗ missed this but but is adding green

49:28 ↗ spaces or you know any kind of you know

49:32 ↗ Greenery a part of the transportation

49:35 ↗ Improvement plan and the reason I'm

49:36 ↗ asking is I just came across some you

49:40 ↗ know Airport parking structure today

49:43 ↗ somebody had posted the video where it's

49:45 ↗ act but it's it's an actual thing where

49:48 ↗ they actually have plants planted over

49:51 ↗ the you know uh the parking spaces I I

49:55 ↗ would be curious to see how it's working

49:57 ↗ and if it's actually staying intact

49:59 ↗ after 5 years but still means you know

50:02 ↗ putting that effort to add green spaces

50:05 ↗ does help and I was wondering if that is

50:07 ↗ a part of Transportation Improvement

50:09 ↗ plan as

50:13 ↗ well than

50:17 ↗ so as part of the transportation

50:20 ↗ Improvement program I would

50:22 ↗ say the tip is a list of the projects

50:25 ↗ that we're going to work on and then as

50:28 ↗ we work on the individual projects in

50:30 ↗ the tip we have to meet City standards

50:33 ↗ and one of the standards is to put in a

50:36 ↗ landscape strip between the turban

50:38 ↗ Gutter and the sidewalk in order to have

50:42 ↗ a planted space between the vehicles and

50:44 ↗ the pedestrians so that would be a green

50:48 ↗ space that we do put in our

50:50 ↗ transportation projects that is required

50:52 ↗ by city

50:53 ↗ code okay thank you

51:02 ↗ well I would like to request the tab and

51:05 ↗ the administration consider three or

51:07 ↗ four more additional environmental

51:09 ↗ criteria and they're going to come from

51:11 ↗ slide

51:14 ↗ number let me find it 12 where it says

51:18 ↗ our the Isel climate action plan says

51:21 ↗ that we should be reducing Greenhouse

51:23 ↗ emissions from

51:24 ↗ Transportation plan so that would be a

51:27 ↗ great goal will this project reduce

51:30 ↗ potential Green House gas emissions zero

51:33 ↗ points or four points yes or not you

51:35 ↗ know it's an easy one what we're showing

51:37 ↗ then is that we're listening to The

51:39 ↗ Climate objectives along the way and

51:42 ↗ many projects won't but it might start

51:44 ↗ to change your thinking in that the

51:46 ↗ second one I'm going down the next slide

51:49 ↗ climate action plan there's three points

51:51 ↗ there that came out of the clim go down

51:52 ↗ to the next slide if you would please so

51:55 ↗ there's three points there Each of which

51:57 ↗ in my opinion should be included as

52:01 ↗ criteria for projects being considered

52:04 ↗ in the tip and should be evaluated like

52:07 ↗ others because then we're also doing

52:09 ↗ more about transportation and its impact

52:12 ↗ on climate so does it decrease Auto

52:15 ↗ Reliance you don't have to put the

52:17 ↗ sustainable Lance but does it do that

52:19 ↗ does it reduce overall automobile use by

52:22 ↗ promoting biking walking and advanced

52:24 ↗ shared and public I mean I think those

52:26 ↗ those are great criteria that are all

52:28 ↗ Transportation related that could get a

52:30 ↗ zero or a four point and would also help

52:33 ↗ us improve that connection between the

52:36 ↗ climate action plan and the tip and it's

52:39 ↗ really not a major change for your new

52:40 ↗ projects but it might bring about in

52:43 ↗ future tips different kinds of

52:46 ↗ budgets that may you might be thinking

52:49 ↗ about this criteria as you're

52:50 ↗ identifying projects in the future

52:52 ↗ that's my recommendation for you to

52:54 ↗ consider as your improve so I think

52:57 ↗ these are important things adopted by

52:58 ↗ the

52:59 ↗ council and it's part of what we need to

53:02 ↗ be considering as we're looking at new

53:04 ↗ projects or existing projects on the

53:10 ↗ T um couple clarifying questions first

53:13 ↗ zero to four scale so is it zero and

53:16 ↗ four or is a sliding scale between zero

53:18 ↗ to it's either zero or four why not a

53:23 ↗ sling I mean we we went from a 420 and

53:26 ↗ one of the criteria to a a four or zero

53:30 ↗ specifically to Val give more value to

53:32 ↗ the ones that do meet the

53:34 ↗ objective instead of kind of having a

53:36 ↗ halfway meeting so the ones that do meet

53:38 ↗ that you those objectives you know get

53:43 ↗ effectively a little bit more of a boost

53:46 ↗ than the ones that kind of meet it I

53:48 ↗ think you're gonna have a hard time just

53:51 ↗ think about that look forward um and

53:53 ↗ then I have a question around the

53:55 ↗ project of change in the wording from

53:57 ↗ Project avoids sensitive areas to

53:58 ↗ project enhances critical or sensitive

54:00 ↗ areas great that you added the word

54:02 ↗ critical but why did you remove avoids

54:05 ↗ wouldn't you want to avoid sensitive

54:07 ↗ critical areas at all cost first before

54:10 ↗ plowing through them mitigating

54:14 ↗ Point yeah I think that's

54:17 ↗ probably ask another way right now

54:20 ↗ something that does no harm but no

54:22 ↗ benefit is sort of the same as something

54:24 ↗ that has a huge harm

54:27 ↗ there another way to ask Don's like

54:29 ↗ because it's only in the positive that

54:31 ↗ you get

54:32 ↗ points so I'll kind of give you a little

54:35 ↗ bit of the background on on why that

54:37 ↗ decision was made

54:40 ↗ way

54:43 ↗ yeah it's hard toid anything impact not

54:48 ↗ or you're Ian just about everything

54:51 ↗ you're going to impact so is there a net

54:53 ↗ benefit for example if you hit a wetland

54:55 ↗ you're doing wetland

54:57 ↗ you're not really improving anything

54:59 ↗ you're making it somewhere else but if

55:01 ↗ you're removing this make an example

55:05 ↗ taking five going down four taking P out

55:09 ↗ so you're actually could be enhancing

55:10 ↗ something that be not based

55:14 ↗ on that would be an so that would be a

55:17 ↗ good score that was kind of our thinking

55:19 ↗ as far as some hard to avoid any but is

55:22 ↗ there a

55:24 ↗ way what going

55:27 ↗ that's kind of what we were thinking

55:30 ↗ about which goes back to my com sliding

55:32 ↗ scale you better use that yeah slight

55:36 ↗ scale hard because and so what kind of

55:38 ↗ makes it sort of makes it it does it

55:39 ↗ doesn't so that's why it's either like

55:42 ↗ you're getting or you're not I think the

55:45 ↗ comment about avoid stay in there if

55:47 ↗ you're if you're coming down the road

55:49 ↗ and you have a choice of either going

55:50 ↗ through the edge of the Wetland or

55:52 ↗ moving it over so you're out of the

55:54 ↗ buffer preference would be to move

55:56 ↗ if you have the land and the

56:02 ↗ resources and then just one quick

56:04 ↗ comment for you around storm water my

56:06 ↗ passion lies as you're building your

56:08 ↗ landscape strips to in your standards on

56:10 ↗ your streets um please consider using

56:13 ↗ that as a bio retention sale to treat

56:15 ↗ your storm water as well try to get away

56:17 ↗ from your traditional storm water

56:19 ↗ standards 6 PPD emerging and all the

56:22 ↗ damage it does to our fish anything we

56:25 ↗ can do to

56:26 ↗ read it before it HS

56:31 ↗ stre all right um Alex and

56:36 ↗ Dixie thank you this is Alex um I want

56:39 ↗ to thank the other board members for

56:42 ↗ what they've said so far I am in

56:44 ↗ agreeance with a lot of the comments

56:45 ↗ especially ny's with potentially adding

56:49 ↗ some of those other things directly from

56:51 ↗ the climate action plan because I think

56:53 ↗ that that is the way that we will

56:54 ↗ actually be able to hit some of those

56:56 ↗ targets with these Transportation

56:58 ↗ Improvement PL with these projects that

57:00 ↗ are going forward um I like the addition

57:05 ↗ of the enhances critical or sensitive

57:07 ↗ areas I appreciate that you're giving

57:10 ↗ more weight to projects that are are

57:12 ↗ doing that and that includes some sort

57:14 ↗ of opportunity

57:16 ↗ to improve habitat or improve storm

57:20 ↗ water retention or those types of things

57:22 ↗ um but I also understand other board

57:25 ↗ members

57:26 ↗ questions around removing the avoids

57:30 ↗ so what I think I'm missing here is the

57:34 ↗ context of what then Falls beneath these

57:39 ↗ overarching goals outcomes um or

57:43 ↗ Point these things um because there's

57:48 ↗ no how is Staff or whoever is reviewing

57:51 ↗ these projects making an objective

57:54 ↗ choice about how

57:56 ↗ those rankings are falling out um is

57:59 ↗ there

58:00 ↗ established what do we mean by project

58:03 ↗ enhances critical or sensitive areas and

58:05 ↗ what is the level that it needs to meet

58:07 ↗ in order to receive this for because if

58:10 ↗ it's just we're going to plant a couple

58:13 ↗ of trees along in a rip Paran area along

58:16 ↗ the stream and it's really minimal that

58:18 ↗ shouldn't rank as highly as a project

58:20 ↗ that is going to plant an entire Wetland

58:23 ↗ or remove Blackberry from a large

58:26 ↗ um area and reestablish plants in more

58:29 ↗ than an acre or something like that so I

58:32 ↗ think that's where I myself I'm

58:34 ↗ struggling to figure out like how does

58:36 ↗ staff actually evaluate to award these

58:46 ↗ points how did you was that a question

58:49 ↗ maybe to to John about I think it's a

58:53 ↗ question uh if there is some context to

58:55 ↗ be able to provide it that would be

58:57 ↗ great but if there's not can the tab and

59:01 ↗ staff think about providing some of that

59:05 ↗ so that there's no questioning in the

59:08 ↗ future of of what the actual goes into

59:11 ↗ these Point

59:12 ↗ rankings I can make an attempt to answer

59:14 ↗ the question so the thought behind it is

59:18 ↗ we have a lot of code that says what we

59:21 ↗ can and can't do for the natural

59:23 ↗ environment and usually goes through

59:25 ↗ this mitigation

59:26 ↗ sequencing

59:28 ↗ avoid

59:31 ↗ minimize mitigate I I forget exactly but

59:35 ↗ basically when we're talking about this

59:36 ↗ improved criteria we're talking about

59:39 ↗ going above and beyond and so when we're

59:42 ↗ looking at a project and there's a

59:45 ↗ wetland the first step is always to try

59:47 ↗ and avoid the impact to the Wetland and

59:50 ↗ then if you can't avoid the impact and

59:53 ↗ then you go through and so we don't want

59:55 ↗ to score the Four Points point to a

59:57 ↗ project that's meeting the requirement

59:59 ↗ established by cod we're wanting a

1:00:02 ↗ project that actually makes it better

1:00:05 ↗ because if you mitigating your

1:00:08 ↗ impact you're maybe getting back to what

1:00:12 ↗ you have maybe not but you're not you're

1:00:14 ↗ just meeting the legal requirements

1:00:17 ↗ we're really wanting something that will

1:00:19 ↗ make an improvement and it is a little

1:00:22 ↗ bit subjective but through the Lend

1:00:27 ↗ of the minimum that you're required to

1:00:30 ↗ do by code or by other rules doesn't cut

1:00:34 ↗ it for the Four

1:00:37 ↗ Points Alex do you have any follow

1:00:40 ↗ questions on

1:00:42 ↗ that no I think that's it thank

1:00:45 ↗ you right then and it looks did you put

1:00:48 ↗ your hand down or did you still want to

1:00:52 ↗ speak oh thanks Jamie I put it down uh

1:00:54 ↗ it's a great discussion and everybody's

1:00:56 ↗ hitting the points that I was thinking

1:00:57 ↗ of too so great job thank you an um I

1:01:02 ↗ had a few comments um overall I feel

1:01:06 ↗ like while I I think it's well

1:01:09 ↗ intentioned I feel like like the the the

1:01:11 ↗ current criteria feel kind of weak and

1:01:13 ↗ it may have actually moved in the wrong

1:01:16 ↗ direction and I'll explain a couple

1:01:18 ↗ reasons for that one I I I'm encouraged

1:01:22 ↗ by that we're trying to figure out ways

1:01:24 ↗ to show the positive side of things when

1:01:26 ↗ there is a benefit that can be achieved

1:01:28 ↗ with the project I agree with Don that

1:01:31 ↗ we haven't done enough to differentiate

1:01:33 ↗ between us like just an extreme example

1:01:36 ↗ we like if we go and pave a 10 Lane

1:01:38 ↗ Highway it gets the same score as

1:01:40 ↗ something that's just not doing anything

1:01:42 ↗ like positive and so because there's no

1:01:45 ↗ it's it's a yes no there seems like

1:01:48 ↗ there's that you've lost the are you

1:01:51 ↗ trying to actively avoid and only you're

1:01:54 ↗ only you're not showing the situations

1:01:57 ↗ where there's a significant impact and

1:01:59 ↗ that is a difference from just not

1:02:01 ↗ having a benefit so I don't know if

1:02:03 ↗ that's a two in the middle that that's

1:02:05 ↗ there's some other criteria if that's a

1:02:07 ↗ separate thing that you're doing every a

1:02:09 ↗ separate criteria entirely where it's

1:02:11 ↗ like everything has been done to avoid

1:02:14 ↗ the area impact on a critical area I'm

1:02:17 ↗ not sure exactly how that comes to life

1:02:19 ↗ but right now that's my concern is that

1:02:21 ↗ it it feels like that there's not enough

1:02:24 ↗ differentiation between a significant

1:02:26 ↗ impact and no net gain um so those seem

1:02:31 ↗ like those should be different in the

1:02:33 ↗ scoring um I I think the the project

1:02:37 ↗ encourages travel to be less imp

1:02:39 ↗ impactful on the environment is not to

1:02:41 ↗ me a clear enough criteria I think maybe

1:02:44 ↗ single occupant vehicle time is I think

1:02:47 ↗ that's what it was adapted from

1:02:49 ↗ fr's

1:02:51 ↗ going that was at least a measure I I

1:02:54 ↗ worry that that's a very very subjective

1:02:57 ↗ that that's one I think Alex is point

1:02:59 ↗ around how you actually evaluating that

1:03:01 ↗ what gets a four what gets a zero I

1:03:03 ↗ don't know what that means and so I

1:03:06 ↗ think that that that worries me that

1:03:07 ↗ it's not super clear what that is going

1:03:10 ↗ to measure and so I think single

1:03:12 ↗ occupant Vehicles reducing vehicle miles

1:03:13 ↗ travel there's a lot of potential

1:03:15 ↗ measures and at least calling out what

1:03:18 ↗ those measures might be of what like

1:03:20 ↗ impactful to the environment what might

1:03:22 ↗ look like um I think would be helpful

1:03:24 ↗ but right now

1:03:26 ↗ it just seems like a very unclear

1:03:28 ↗ criteria um the park strategic plan uh

1:03:33 ↗ while Parks can be beneficial to the

1:03:36 ↗ environment they also cannot be

1:03:38 ↗ beneficial to the environment so I think

1:03:39 ↗ it's like again I'll use extreme example

1:03:42 ↗ like if someone decided to go make a

1:03:43 ↗ park at Park point and cut down all the

1:03:45 ↗ trees at Park point and put a road to it

1:03:48 ↗ this would give that a four if that was

1:03:50 ↗ in our Park strategic plan and I'm not

1:03:52 ↗ sure that that like I think a lot of

1:03:55 ↗ times strategic plan would be aligned

1:03:57 ↗ with environmental it's not necessarily

1:04:00 ↗ one for one so I'm just not sure that it

1:04:03 ↗ maybe that needs to live somewhere else

1:04:05 ↗ maybe that needs to be adapted a bit so

1:04:06 ↗ that it's clear that it's a park project

1:04:09 ↗ that actually supports the environment

1:04:10 ↗ versus someone or more developed parks

1:04:12 ↗ that wouldn't necessarily fit into that

1:04:15 ↗ criteria um I I think also what Nancy

1:04:17 ↗ brought up around the other elements and

1:04:20 ↗ actually what CR brought up I think is

1:04:21 ↗ important I know we're early but

1:04:23 ↗ consideration for the materials and

1:04:25 ↗ basically efforts to reduce the carbon

1:04:27 ↗ intensity of the materials used in

1:04:29 ↗ development seems like a criteria that

1:04:31 ↗ we're not ready for should be in the

1:04:33 ↗ next tip it's not in this one and

1:04:36 ↗ understand with status on the the

1:04:38 ↗ project um that Dave is working on uh St

1:04:41 ↗ sustainable purchasing might not be

1:04:43 ↗ ready but that seems like a really

1:04:44 ↗ important consideration that's not being

1:04:47 ↗ captured and then I think also we don't

1:04:49 ↗ mention electric vehicles any anything

1:04:51 ↗ that we can do

1:04:52 ↗ to not just electric vehicles but other

1:04:55 ↗ ways to reduce like if there's going to

1:04:57 ↗ be miles travel in the city how can we

1:04:58 ↗ reduce the carbon intensity of it

1:05:00 ↗ electric vehicle from IC yeah are there

1:05:03 ↗ other ways that we can reduce the carbon

1:05:05 ↗ intensity not just in reducing miles it

1:05:07 ↗ just feels like there some of those main

1:05:09 ↗ elements of the IAP aren't really

1:05:12 ↗ Incorporated and there's opportunity I

1:05:14 ↗ know there's a lot a lot that's being

1:05:17 ↗ added with IAP but it feels like a lot

1:05:20 ↗ of the carbon intensity of travel and

1:05:24 ↗ isn't being captured in any way um I

1:05:26 ↗ mean I know that there's kind of the

1:05:28 ↗ vehicle mod travel could kind of do that

1:05:30 ↗ and there's some shift I think there's

1:05:32 ↗ other criteria that might talk about

1:05:33 ↗ shift to walking and biking but we don't

1:05:36 ↗ in the environmental element that's not

1:05:37 ↗ called out anymore um so that I think

1:05:41 ↗ just getting evaluating where we have

1:05:44 ↗ opportunities to add um like things

1:05:47 ↗ about electric vehicles other ways to

1:05:49 ↗ reduce the carbet intensity of travel

1:05:51 ↗ and then um see is there anything else

1:05:56 ↗ the only other thing that um I don't see

1:05:59 ↗ and this is again something I think that

1:06:01 ↗ could be specifically called out in um

1:06:04 ↗ the enhances but I think we don't talk

1:06:07 ↗ about uh like animal passage and and I

1:06:11 ↗ think that's that could be in that

1:06:14 ↗ enhanced tool but I think something that

1:06:16 ↗ we don't you're talking about area like

1:06:19 ↗ reducing the area of a of a wetland or

1:06:22 ↗ trying to increase the area of a wetland

1:06:24 ↗ with a project the other thing that I

1:06:26 ↗ think we should be thinking about is how

1:06:27 ↗ do we also create connectivity between

1:06:30 ↗ ecosystems with our transportation

1:06:33 ↗ projects how do we do go beyond what

1:06:34 ↗ watch doot has mandated to actually help

1:06:37 ↗ with the project that that to me seems

1:06:38 ↗ like another positive that maybe it's

1:06:41 ↗ captured but I don't know that we've

1:06:42 ↗ really called it out specifically enough

1:06:44 ↗ to with talking about connectivity

1:06:46 ↗ between ecosystems not just are we

1:06:49 ↗ increasing the size of wetland or

1:06:51 ↗ increasing so that's that's another area

1:06:53 ↗ that I think there's opportunity to

1:06:55 ↗ evaluate how

1:07:06 ↗ any other if you have any there's any

1:07:09 ↗ responses or

1:07:11 ↗ anything I don't I didn't ask any

1:07:14 ↗ questions if there is anything you want

1:07:15 ↗ to say feel free

1:07:20 ↗ to any other questions or comments from

1:07:24 ↗ the board

1:07:32 ↗ right um any other questions that you

1:07:34 ↗ have for

1:07:36 ↗ us I I had just two thoughts I wanted to

1:07:40 ↗ share the first one is going back to

1:07:43 ↗ what Nancy talked about and GRE can you

1:07:45 ↗ go to the slide where we showed the

1:07:47 ↗ things that she was talking about okay

1:07:50 ↗ so inside the scoring criteria outside

1:07:54 ↗ of the environmental criteria

1:07:56 ↗ we do hit on the first two so projects

1:07:58 ↗ do score points for those two number

1:08:02 ↗ three

1:08:03 ↗ though I don't think anyone was thinking

1:08:06 ↗ about that when we came up with our

1:08:07 ↗ criteria but that might be as we think

1:08:10 ↗ about how to apply the you go to the one

1:08:14 ↗ now where we show the three revisions

1:08:17 ↗ that the tab

1:08:19 ↗ made so as we look at

1:08:22 ↗ 4.1 I think one of the main takeaways

1:08:25 ↗ that I'm hearing from the environmental

1:08:27 ↗ board would be to consider Jamie let me

1:08:30 ↗ see if I can find your words I wrote

1:08:31 ↗ them

1:08:34 ↗ down

1:08:38 ↗ climate carbon intensity yes thank you

1:08:41 ↗ couldn't find it um so as we think about

1:08:45 ↗ that through the lens of

1:08:49 ↗ carbon what was it again carbon in a

1:08:51 ↗ carbon intensity

1:08:54 ↗ and because that was one of the things

1:08:56 ↗ we were talking about is BMP vehicle

1:08:59 ↗ miles traveled versus having not just

1:09:02 ↗ one person in their car um but then that

1:09:05 ↗ also allows us to consider electric

1:09:07 ↗ vehicles so when we consider whether the

1:09:10 ↗ project gets those four points or the

1:09:11 ↗ zero points through the lens

1:09:15 ↗ of carbon intensity and so I think that

1:09:19 ↗ would make it so that way the projects

1:09:22 ↗ that Stacy has were looking at doing

1:09:26 ↗ charging infrastructure that would hit

1:09:28 ↗ those a project that would reduce

1:09:30 ↗ vehicle miles travel would hit those a

1:09:33 ↗ project we don't have a project but

1:09:35 ↗ let's say we had a project

1:09:37 ↗ to have a bus Q jump Lane that would hit

1:09:41 ↗ that um so looking at it through that

1:09:48 ↗ link the only other thing that Don sort

1:09:51 ↗ of hit on this

1:09:53 ↗ that I think having a 4 zero sche I

1:09:57 ↗ understand why you're doing it but I

1:09:59 ↗ think it risks losing the difference

1:10:01 ↗ between like an ancillary benefit of a

1:10:04 ↗ project being one of these things versus

1:10:07 ↗ this project is being done excl like

1:10:10 ↗ explicitly to create a bike lane and

1:10:12 ↗ that's going to reduce people miles

1:10:14 ↗ travel versus something that's I don't

1:10:16 ↗ know what a good example would be but so

1:10:19 ↗ I it feels like right now it's so binary

1:10:21 ↗ do we

1:10:22 ↗ lose do we lose some of the ability to

1:10:26 ↗ show degree of benefit with with that

1:10:32 ↗ so because I think some of the other

1:10:34 ↗ criteria do have more there's more State

1:10:38 ↗ like levels to them than these now

1:10:41 ↗ have least from I don't know if they've

1:10:43 ↗ been updated but the ones that we were

1:10:45 ↗ originally

1:10:49 ↗ in N see and I appreciate the feedback

1:10:53 ↗ on you know going to electric vehicle

1:10:55 ↗ and reducing you know automobile use in

1:10:57 ↗ other categories but if we're looking at

1:11:00 ↗ something that's environment climate

1:11:02 ↗ action it would be great to have it in

1:11:04 ↗ that section because it is part of it I

1:11:06 ↗ don't know where else that it's in your

1:11:07 ↗ criteria since we don't have all the

1:11:09 ↗ criteria but I just think it belongs in

1:11:12 ↗ environment and

1:11:14 ↗ climate I don't know where you've got it

1:11:16 ↗ elsewhere just just my that's just my

1:11:18 ↗ two sents

1:11:24 ↗ okay well I think that is all just a

1:11:27 ↗ process question to the board I think

1:11:30 ↗ the teams heard the comments be in the

1:11:33 ↗ video notes do you does the board want a

1:11:35 ↗ letter written to tab that's one

1:11:37 ↗ approach we've used in the past you can

1:11:40 ↗ summarize the comments this is our I

1:11:42 ↗ think one chance to provide the input on

1:11:45 ↗ the

1:11:46 ↗ criteria since it's one of our

1:11:48 ↗ responsibilities when the board was

1:11:50 ↗ formed to provide written feedback that

1:11:52 ↗ follows a project due to the city

1:11:54 ↗ council the only way we can do that is

1:11:57 ↗ through something in writing that comes

1:11:59 ↗ out that's just my feedback and this was

1:12:01 ↗ something that was specifically

1:12:03 ↗ identified in our formation of the board

1:12:05 ↗ so I think it's important we follow

1:12:07 ↗ through on what they asked us to do I

1:12:10 ↗ agree and thank you guys for

1:12:12 ↗ coming this is rare that it's not

1:12:14 ↗ entirely dependent on a letter but so

1:12:17 ↗ thank you so much for coming I think

1:12:19 ↗ that that's amazing Community Service uh

1:12:23 ↗ commitment so thank you so much for

1:12:24 ↗ coming but I I would agree with Nancy

1:12:26 ↗ that a letter would be helpful just to

1:12:28 ↗ summarize and I know you guys will will

1:12:30 ↗ bring a lot of that but I think us just

1:12:32 ↗ getting it all in one list that that

1:12:34 ↗ everyone

1:12:35 ↗ canre okay that was my assumtion I'll

1:12:38 ↗ draft something up and send it to Jamie

1:12:40 ↗ and Don Jamie's gone I'll send it to Don

1:12:43 ↗ and maybe if you want to identify

1:12:45 ↗ someone else um what's that I'll have a

1:12:47 ↗ look at it just by take a yeah I

1:12:50 ↗ probably won't well I think tab meets

1:12:53 ↗ well I think the issue is tab meets

1:12:54 ↗ again in two weeks is that correct so

1:12:57 ↗ that you would need our feedback before

1:13:02 ↗ that

1:13:04 ↗ so I think it def we should have it

1:13:07 ↗ before the tab meeting and because Greg

1:13:10 ↗ and I need

1:13:11 ↗ to put together the tip we will actually

1:13:16 ↗ just both Greg and I took notes we both

1:13:19 ↗ take in mind your consider or your

1:13:21 ↗ comments as we put it together

1:13:24 ↗ on

1:13:26 ↗ FR if you want to get it out Stacy you

1:13:28 ↗ can include Nancy on that too Nancy and

1:13:30 ↗ I can great I'll do that I'll get you

1:13:33 ↗ something by it won't be tell that day

1:13:35 ↗ but at the latest

1:13:39 ↗ day great thank you guys so much thank

1:13:50 ↗ you um so I think with that we'll move

1:13:53 ↗ on to our last main agenda item which is

1:13:57 ↗ board retreat followup um and I think

1:14:00 ↗ I'm actually probably going to be Stacey

1:14:03 ↗ is there any overall that you wanted

1:14:22 ↗ to so what you're looking at was a

1:14:27 ↗ document the goal of this was we had our

1:14:30 ↗ Retreat we had our um the survey that we

1:14:34 ↗ filled out so we had a lot of feedback

1:14:35 ↗ from board which was great uh what we

1:14:38 ↗ tried to do Don Stacy and I tried to do

1:14:41 ↗ is kind of from all those conversations

1:14:43 ↗ synthesize down to like what are the

1:14:45 ↗ goals that we felt like the board had

1:14:47 ↗ coming out Retreat and then what are

1:14:49 ↗ some potential changes that we could

1:14:51 ↗ make to to make that happen and so the

1:14:54 ↗ document here is not necessarily like

1:14:56 ↗ it's not a formal document but it's

1:14:58 ↗ something that we intended for example

1:15:00 ↗ if there's a there's a new chair next

1:15:02 ↗ year that this would get sent to to that

1:15:03 ↗ and any new members of the board receive

1:15:06 ↗ this um document and that would be might

1:15:09 ↗ be something that gets amended over time

1:15:10 ↗ but this would be something that would

1:15:11 ↗ be uned over time to continue to kind of

1:15:14 ↗ get to the process that we want get to

1:15:16 ↗ the goals that we have laid out here so

1:15:19 ↗ um any questions on kind of what this is

1:15:24 ↗ and and give a little more context on

1:15:26 ↗ how we're going to go through this

1:15:27 ↗ document before we get started but any

1:15:28 ↗ other general questions just the G so we

1:15:31 ↗ were taking in the retreat there were um

1:15:35 ↗ flip trck papers full of notes is this

1:15:38 ↗ to summary the of those notes or is this

1:15:41 ↗ something a little different that so

1:15:44 ↗ yeah I don't I don't know if we would

1:15:46 ↗ say a summary of that it was trying to

1:15:48 ↗ take pull out the main themes it's not

1:15:51 ↗ like everything it's trying to pull out

1:15:52 ↗ the main themes and then what we could

1:15:54 ↗ do what is actionable what can we

1:15:57 ↗ do some of that's also the work plan

1:16:01 ↗ so a little bit thank you

1:16:05 ↗ yeah um great and so the idea with how

1:16:09 ↗ we're going through this document you

1:16:11 ↗ probably all most of you probably

1:16:13 ↗ probably read this

1:16:14 ↗ document um we're going to go through

1:16:17 ↗ and just read through Section by section

1:16:19 ↗ take your feedback as we go through and

1:16:22 ↗ then we will take any feedback and then

1:16:25 ↗ potentially make updates to that

1:16:27 ↗ document depending on what the feedback

1:16:29 ↗ depending on how much feedback we get

1:16:30 ↗ what kind of feedback we get so the goal

1:16:32 ↗ is have a conversation today about what

1:16:35 ↗ everyone thinks of what is here if

1:16:37 ↗ there's things that are missing things

1:16:38 ↗ that should be changed and then have a

1:16:41 ↗ final version us to kind of all be

1:16:42 ↗ agreed on and be moving into this I mean

1:16:46 ↗ we'll also approve the work plan um

1:16:48 ↗ later today or later tonight with Stacy

1:16:50 ↗ or work on the work plan but hopefully

1:16:53 ↗ by the next meeting have something that

1:16:55 ↗ we we have clear next steps we have a

1:16:58 ↗ clear document here that lays out what

1:17:00 ↗ our updates to the process so um I

1:17:05 ↗ think I think what we can do now is just

1:17:08 ↗ if there's any comments on this top

1:17:10 ↗ section about new member process or the

1:17:13 ↗ goals that we have laid out I don't want

1:17:15 ↗ to read through the whole thing um so

1:17:17 ↗ feel free to read through it yourself if

1:17:18 ↗ you haven't or um pop in if you have any

1:17:21 ↗ have any comments or questions but we

1:17:23 ↗ could maybe Focus right now and anything

1:17:25 ↗ that we think um isn't covered should be

1:17:29 ↗ changed or general feedback on what what

1:17:32 ↗ is covered in in the goals at the top

1:17:34 ↗ for Youth and new members and for the

1:17:36 ↗ new member

1:17:39 ↗ process we'll see if I can read my

1:17:43 ↗ writing to start typing it so in the

1:17:46 ↗ youth member process you have

1:17:49 ↗ um uh youth members are assigned regular

1:17:52 ↗ mentors will provide support to youth

1:17:53 ↗ member pay it's all there right you know

1:17:56 ↗ on that second um line I think in the

1:17:59 ↗ new member process probably valuable to

1:18:01 ↗ also put in

1:18:04 ↗ um uh this part where it says they

1:18:06 ↗ provide um mentors will provide support

1:18:08 ↗ to youth member and may provide input

1:18:10 ↗ youth on where to focus review and

1:18:12 ↗ agenda packet to answer questions um and

1:18:15 ↗ help engage during like take out the

1:18:17 ↗ youth part but I think that's also

1:18:19 ↗ probably helpful for the members like

1:18:22 ↗ you know you get this big packet the

1:18:23 ↗ same thing that they would have go

1:18:25 ↗ through like it's 100 pages long you

1:18:27 ↗ know this is how I go through it um so

1:18:30 ↗ adding it into just the new I don't know

1:18:32 ↗ where I know that I had a spot

1:18:34 ↗ specifically but in the new member

1:18:36 ↗ process it's probably good languaging as

1:18:38 ↗ well for new member as well as you would

1:18:41 ↗ that be a one time sit down with the new

1:18:44 ↗ member go through that or that's

1:18:46 ↗ probably when I mean there's probably a

1:18:47 ↗ way to do it we've got um we're going to

1:18:50 ↗ pair people well maybe it's actually

1:18:52 ↗ part of the um orientation

1:18:55 ↗ the idea with the youth member from what

1:18:56 ↗ I got out of it was that this Mentor

1:18:59 ↗ would be an ongoing Mentor this youth

1:19:01 ↗ member so as packets came

1:19:04 ↗ out ping them and say Here's the three

1:19:07 ↗ or four things you take that's not that

1:19:10 ↗ it wasn't how I that wasn't how I caught

1:19:12 ↗ that but I do think if we're when we're

1:19:14 ↗ talking about the orientation these

1:19:15 ↗ might be important points to make sure

1:19:17 ↗ we include not just like here's the

1:19:19 ↗ documents here's the resources but

1:19:20 ↗ here's the best way to approach the

1:19:23 ↗ information until you get

1:19:25 ↗ speed and I think if you had a new

1:19:27 ↗ member coming in and Title 18 at the

1:19:29 ↗ tell that we were doing that review' be

1:19:31 ↗ lost they'd be totally lost they walking

1:19:33 ↗ out here did I sign up for so I think

1:19:36 ↗ having it ongoing on a as needed for new

1:19:40 ↗ members felt M

1:19:43 ↗ stop yeah when they you know just Reach

1:19:46 ↗ Out say any questions I can

1:19:49 ↗ help I wasn't going to capture comments

1:19:52 ↗ as we go is that distracting the folks

1:19:54 ↗ are is that helpful

1:19:58 ↗ okay I guess I'm G to have a couple you

1:20:01 ↗ want me just go through my notes so that

1:20:03 ↗ is it on other part is it like the lower

1:20:06 ↗ a question actually so maybe a

1:20:07 ↗ clarifying question I've been looking at

1:20:09 ↗ this youth

1:20:10 ↗ member

1:20:12 ↗ seems to really W um I know that that

1:20:17 ↗ it's a two-year

1:20:18 ↗ intern um should we look at or can we

1:20:22 ↗ look at maybe making it shorter because

1:20:25 ↗ for example I I work with a lot of Youth

1:20:27 ↗ in my day-to-day um and they have

1:20:30 ↗ part here so I'm wondering it to make

1:20:34 ↗ the engagement process higher if um if

1:20:39 ↗ perhaps that's something we should think

1:20:41 ↗ about or maybe that's not even an option

1:20:42 ↗ I don't know so um maybe something to

1:20:46 ↗ consider and then you know if they're

1:20:48 ↗ enjoying it they could renew just like

1:20:51 ↗ the process would be for anyone else

1:20:53 ↗ they could extend it but maybe it gives

1:20:55 ↗ a little more flexibility for that

1:20:58 ↗ position I think the only challenge with

1:21:00 ↗ that is like the ramp up is so

1:21:02 ↗ significant on the board that everyone

1:21:05 ↗ if you did a new youth member every year

1:21:08 ↗ someone would have to be ramping up the

1:21:09 ↗ full ramp up and maybe they would renew

1:21:11 ↗ and it not be an issue but that would be

1:21:14 ↗ my one concern is if you if it wasn't a

1:21:17 ↗ two-year term you wouldn't have someone

1:21:19 ↗ learning in that first year and then

1:21:20 ↗ being able to apply it in the second

1:21:21 ↗ year are you finding that's what's

1:21:24 ↗ Happening Now goal but is like are we

1:21:28 ↗ achieving that goal I guess right like

1:21:31 ↗ are we getting them ramped up in a year

1:21:33 ↗ and then able to really

1:21:35 ↗ participate

1:21:36 ↗ um you know you I think the short answer

1:21:39 ↗ is no I think we need to figure that

1:21:41 ↗ piece out and how and and Ash if there's

1:21:44 ↗ anything that you have to add on how on

1:21:47 ↗ this topic on the specific thing we're

1:21:49 ↗ talking about now or how we um in

1:21:52 ↗ generally on the youth member process

1:21:54 ↗ how we could better support you better

1:21:56 ↗ support your peers um would love to hear

1:21:59 ↗ your feedback

1:22:02 ↗ um so but da I think

1:22:05 ↗ the short answer is no I don't think we

1:22:07 ↗ have and I think we need to figure that

1:22:09 ↗ out but I also if we do if we do what

1:22:11 ↗ we're trying to do here which is get

1:22:12 ↗ people ramped up better than we have

1:22:15 ↗ then that's where I think we would

1:22:16 ↗ potentially lose all that ramp up period

1:22:18 ↗ if we've done it right well I think that

1:22:20 ↗ maybe that that's why I'm saying maybe

1:22:21 ↗ we need to look at the goal of like

1:22:23 ↗ because a goal for for a regular member

1:22:25 ↗ maybe the goal for the Youth member is

1:22:26 ↗ different because what they're going to

1:22:28 ↗ contribute might be different because

1:22:29 ↗ the perspective is different and so um

1:22:33 ↗ you know the ramp up might not be thing

1:22:36 ↗ right like if they're sitting next to

1:22:37 ↗ you if you if they're partnered with

1:22:39 ↗ someone and they're sitting next to you

1:22:40 ↗ in the meeting you know they might who

1:22:43 ↗ knows they might they might even during

1:22:45 ↗ meeting be like hey you read my note

1:22:47 ↗ like is this am I on the like there

1:22:49 ↗ might be different ways that

1:22:50 ↗ communication happens so so the ramp up

1:22:53 ↗ just might look

1:22:55 ↗ right um and then um the option to

1:22:58 ↗ extend I don't know versus like having a

1:23:01 ↗ position and then you know finding out

1:23:03 ↗ it's really not bit I don't know what

1:23:05 ↗ that process looks like either if

1:23:07 ↗ they're able to leave the position like

1:23:11 ↗ I don't know is that making am I making

1:23:13 ↗ sense ashn I know Ashen has to leave

1:23:16 ↗ pretty soon if you're still on and able

1:23:19 ↗ to talk if you have any thoughts on that

1:23:22 ↗ just the youth engagement as well as the

1:23:25 ↗ duration of the

1:23:31 ↗ term I think the duration of the term is

1:23:34 ↗ pretty solid but I feel like a lot of

1:23:36 ↗ people that would be able to add lots of

1:23:39 ↗ value would be Juniors and seniors in

1:23:41 ↗ high school so having it be a two-year

1:23:43 ↗ term is difficult for seniors since most

1:23:46 ↗ people would move out of the area after

1:23:48 ↗ they get into

1:23:49 ↗ college so I feel like term flexibility

1:23:52 ↗ for youth members would be better going

1:23:54 ↗ for forward instead of just keeping it

1:23:56 ↗ at just two

1:23:58 ↗ years so that may require changing the

1:24:01 ↗ code youth members at two

1:24:04 ↗ years I feel like one position would be

1:24:06 ↗ good if you're able to keep applying

1:24:08 ↗ again if you like

1:24:18 ↗ it as any other thoughts on the youth

1:24:22 ↗ member process

1:24:28 ↗ I don't really know other than that I

1:24:32 ↗ feel like it would be nice to have a

1:24:33 ↗ second youth member in the board as well

1:24:36 ↗ because it would make me feel a little

1:24:37 ↗ less intimidated to speak more during

1:24:40 ↗ the

1:24:41 ↗ meeting work on it y work great

1:24:46 ↗ applicant I think one other thing that

1:24:49 ↗ actually came up from the park board

1:24:51 ↗ joint meeting was which I don't isn't

1:24:53 ↗ captured here but something we've talked

1:24:55 ↗ about was action creating space for

1:24:57 ↗ youth members to provide updates so

1:25:00 ↗ obviously on any topic youth board

1:25:02 ↗ member could contribute but similar to

1:25:03 ↗ how the park board actually had time set

1:25:06 ↗ aside for youth members to just update

1:25:08 ↗ on things that are going on in their

1:25:09 ↗ world um that was something else that um

1:25:14 ↗ think we could consider including here

1:25:16 ↗ um Ashman do you feel like that would be

1:25:19 ↗ valuable or helpful if it was if there

1:25:21 ↗ was a time I can't remember if you were

1:25:23 ↗ here for the park board meeting but

1:25:26 ↗ having space basically to share updates

1:25:28 ↗ on things that might be going on in

1:25:30 ↗ school or or organizations that you're

1:25:32 ↗ involved

1:25:33 ↗ with yeah that would be great actually I

1:25:36 ↗ feel like having a second member for

1:25:37 ↗ that would also be really helpful I feel

1:25:40 ↗ like having that time dedicated just for

1:25:42 ↗ the Youth members would also definitely

1:25:44 ↗ allow us to speak more about what we

1:25:46 ↗ think about what's going

1:25:49 ↗ on something I'm just thinking of as you

1:25:51 ↗ guys are saying that the other thing

1:25:52 ↗ that would be really cool about that is

1:25:54 ↗ they have given a lot of time there two

1:25:56 ↗ of them then they also can engage with

1:25:58 ↗ each other to come up talk about may be

1:26:02 ↗ I don't know I think that would be

1:26:05 ↗ easier because you're kind of coming

1:26:07 ↗ together to the board of the thing that

1:26:09 ↗ you've talked about beforehand it's not

1:26:11 ↗ just like hey school's really cool

1:26:15 ↗ yeah um I was just gonna share what I

1:26:17 ↗ learned today is those um youth members

1:26:20 ↗ on the Park Board they're not actually

1:26:22 ↗ formal Park board members their AAS on

1:26:25 ↗ to the isal youth Advisory board so

1:26:28 ↗ that's something we could also explore

1:26:30 ↗ is having well we may have voting

1:26:33 ↗ members um that are youth members also

1:26:36 ↗ maybe considering a a ADV or a

1:26:40 ↗ liaison excuse me to the youth Advisory

1:26:43 ↗ board that sits on our board as well so

1:26:45 ↗ that'd be the third youth voice but not

1:26:49 ↗ a voting member but really there to

1:26:51 ↗ share an

1:26:53 ↗ exchange

1:26:54 ↗ P go

1:26:57 ↗ ahead yeah so I just had one comment and

1:27:00 ↗ I agree with Ashwin totally that you

1:27:02 ↗ know uh seniors will have a hard time

1:27:05 ↗ keeping up the commitments and all um I

1:27:09 ↗ do agree with you know onee flexibility

1:27:12 ↗ will be better but at the same time I do

1:27:15 ↗ think you know even the students or high

1:27:17 ↗ schoolers do want to show more than one

1:27:21 ↗ year of consistent you know volunteering

1:27:24 ↗ activity it's better for their College

1:27:27 ↗ college applications as well as

1:27:29 ↗ generally it's better for their

1:27:30 ↗ experience um I have seen isqua School

1:27:34 ↗ District specifically asking for ninth

1:27:37 ↗ and 10th graders for certain positions

1:27:39 ↗ so you could consider that maybe just

1:27:42 ↗ you know keep the two years commitment

1:27:44 ↗ but specifically ask for 9th to 11th

1:27:47 ↗ grade or something like that and so that

1:27:50 ↗ you know students get to choose if they

1:27:52 ↗ can or cannot do it

1:27:55 ↗ that's

1:28:08 ↗ all um any we've talked a lot about

1:28:11 ↗ youth members be curious particularly

1:28:14 ↗ any new members this year any any of the

1:28:18 ↗ um top section where it's it's not

1:28:21 ↗ necessarily the youth members but then

1:28:23 ↗ just any new member that feels like that

1:28:25 ↗ I think we talked about a lot of this at

1:28:26 ↗ The Retreat is there any other thoughts

1:28:28 ↗ from members of the board on that a top

1:28:34 ↗ section can you this five

1:28:37 ↗ minute remember this like speed dating

1:28:41 ↗ that we're talking

1:28:46 ↗ about just moving it on the table so the

1:28:50 ↗ idea was right now there's no like we do

1:28:54 ↗ kind of around Robin and do

1:28:55 ↗ introductions but there's never there's

1:28:59 ↗ never the opportunity for everyone to

1:29:00 ↗ meet the other members of the board and

1:29:01 ↗ actually talk to them and like you have

1:29:03 ↗ to either go mingle and network and or

1:29:06 ↗ kind of like do that but so it was it

1:29:08 ↗ was more of a whether you want to call

1:29:10 ↗ wor storing like a uh encouraged uh

1:29:14 ↗ speed dating which I think was a word

1:29:15 ↗ that actually was used in here at one

1:29:16 ↗ point decided to rise but yes the short

1:29:20 ↗ answer is

1:29:23 ↗ yes

1:29:24 ↗ is that good you you asked the question

1:29:27 ↗ I'm think that's a good idea or is that

1:29:29 ↗ I don't I don't you know I'm trying to

1:29:31 ↗ it's funny because now I mean it's been

1:29:32 ↗ months now right so almost a year um but

1:29:36 ↗ you know I don't I don't know if that

1:29:37 ↗ would have been um more intimidating at

1:29:41 ↗ that point like I love the idea of you

1:29:44 ↗ know the board kind of knowing who's on

1:29:47 ↗ the board and then you guys who have

1:29:49 ↗ interviewed the incoming members and

1:29:51 ↗ getting a feel for who them and being

1:29:52 ↗ able to kind of I love the idea of

1:29:54 ↗ caring Club I think um just just to know

1:29:58 ↗ that you're when you walk in you know

1:29:59 ↗ you talk to somebody and oh I recognize

1:30:01 ↗ that name and maybe you had copy with

1:30:03 ↗ them already I think that's great

1:30:05 ↗ um I'm just trying to picture what that

1:30:07 ↗ would look like you know if there's only

1:30:09 ↗ let's say there's two new members and

1:30:10 ↗ we're all sitting you know but like what

1:30:13 ↗ does that actually look like you know in

1:30:16 ↗ process um you know I I mean I don't

1:30:21 ↗ know I don't know and Alex uh feel free

1:30:26 ↗ to hop

1:30:27 ↗ in yeah one of the resources I would

1:30:29 ↗ encourage be included in like a new

1:30:31 ↗ member orientation and also it would be

1:30:34 ↗ great to have this stuff provided to

1:30:36 ↗ current board members once it is

1:30:38 ↗ developed as well so we have all have

1:30:39 ↗ like that same basis but is a like board

1:30:43 ↗ biographies section um so that we can

1:30:46 ↗ kind of have in our mind like have an

1:30:48 ↗ idea of who has what types of

1:30:50 ↗ backgrounds to be commenting on these

1:30:51 ↗ things and if we have questions about

1:30:53 ↗ something specific we know then like who

1:30:55 ↗ should I go to to kind of get a little

1:30:57 ↗ more feedback on really policy related

1:31:00 ↗ stuff versus really environmental like

1:31:02 ↗ habitat restoration type stuff um would

1:31:05 ↗ be

1:31:08 ↗ helpful yeah we don't have

1:31:10 ↗ anything so it sounds like something

1:31:12 ↗ more like a resource or everyone around

1:31:15 ↗ Robin sharing background or something

1:31:17 ↗ but maybe it the buyer might be or less

1:31:20 ↗ formal more we we just don't have a lot

1:31:23 ↗ of informal noral time yeah to get to

1:31:26 ↗ know each other I think that's what we

1:31:27 ↗ were allos to so structur time even a

1:31:32 ↗ five minute break

1:31:37 ↗ occasionally um well unless there's any

1:31:40 ↗ other comments on this part we can move

1:31:42 ↗ down to the lower

1:31:45 ↗ section

1:31:47 ↗ um and this is probably the more maybe

1:31:50 ↗ for some like uh it a lot here so um

1:31:55 ↗ like we can cover all this section I

1:31:57 ↗ think try to do it all at once um yeah

1:32:00 ↗ the goal of this was to try to figure

1:32:02 ↗ out how do we continue to improve how we

1:32:06 ↗ communicate our priorities communicate

1:32:09 ↗ our feedback on things and also try to

1:32:13 ↗ figure out what does an annual process

1:32:15 ↗ look like that might kind of build it

1:32:17 ↗ into what we're already doing and make

1:32:19 ↗ an annual order effective or a little

1:32:22 ↗ more actionable so that that was some of

1:32:24 ↗ the

1:32:26 ↗ background motivations

1:32:36 ↗ this that top one's important we had a

1:32:39 ↗ lot of comments around this about

1:32:42 ↗ providing a memo to Council on large

1:32:45 ↗ topics and Nancy mentioned tonight um

1:32:48 ↗ just to document what we do it as part

1:32:50 ↗ of

1:32:52 ↗ our tools

1:32:54 ↗ are all that there

1:32:57 ↗ um when this board

1:33:01 ↗ developed I think the code is so Broad

1:33:04 ↗ in terms of what we comment on we were

1:33:06 ↗ trying to get a little bit more specific

1:33:09 ↗ here but not put ourselves in a box

1:33:12 ↗ that's still pretty pretty open to what

1:33:14 ↗ we prepare letters on um but just the

1:33:18 ↗ our code is very very broad just as the

1:33:22 ↗ tip for example all so we're trying to

1:33:24 ↗ get a little bit more specific of What

1:33:26 ↗ that particular Focus might

1:33:33 ↗ be right now it reads at the discretion

1:33:35 ↗ of the chair and vice chair um should

1:33:38 ↗ that read at the discretion of the board

1:33:41 ↗ should it be something that we all agree

1:33:43 ↗ on

1:33:45 ↗ or and that board easy enough it doesn't

1:33:47 ↗ have be a vote just easy

1:33:52 ↗ enough that's better than just

1:33:56 ↗ theair

1:34:02 ↗ everybody um just thinking through like

1:34:06 ↗ how how does that how would that how

1:34:08 ↗ would you see that come in

1:34:09 ↗ light um because I think we we

1:34:13 ↗ debated one of the things fure like what

1:34:16 ↗ does that actually look like um and

1:34:19 ↗ that's to where that next sentence comes

1:34:21 ↗ in memo should be deliberate impactful

1:34:24 ↗ right memo for oh I mean like even the

1:34:28 ↗ nuts and bolts of like how would the

1:34:29 ↗ board literally any agenda item are we

1:34:32 ↗ as the board voting on whether we should

1:34:34 ↗ do a memo on vot I mean Nancy had a good

1:34:37 ↗ example tonight she said you know this

1:34:39 ↗ should be

1:34:44 ↗ memorialized

1:34:47 ↗ some I think you know you may be

1:34:50 ↗ thinking about it or the chair whoever

1:34:51 ↗ the chair might be this is think we

1:34:54 ↗ should be you know writing and following

1:34:57 ↗ the paper

1:34:59 ↗ trail I think every TR it doesn't work

1:35:02 ↗ with nice and this isn't a document

1:35:05 ↗ that's sentenced down so it could be a

1:35:08 ↗ discussion um where a member raises it

1:35:10 ↗ or even staff might say raise it and

1:35:13 ↗ it's a discussion try it kind

1:35:16 ↗ of I think the piece that we'll have to

1:35:18 ↗ go with that is that's our last time to

1:35:20 ↗ see it before goes to council I know I

1:35:23 ↗ it on something recently you because I

1:35:26 ↗ thought it should be

1:35:27 ↗ documented and you said it's not our

1:35:29 ↗ last time to see it so if it's not our

1:35:32 ↗ last time to see it they may take all of

1:35:35 ↗ our feedback and take rate and then we

1:35:39 ↗ have nothing to

1:35:40 ↗ sayeda no we're

1:35:48 ↗ happy

1:35:52 ↗ um any other

1:35:55 ↗ um comments on the month-to month

1:35:58 ↗ process stuff I do have a little bit of

1:36:01 ↗ a question probably a spacy question but

1:36:03 ↗ this kind of goes back to some of the

1:36:04 ↗ new member stuff but um I was thinking

1:36:08 ↗ you know we have the agendas are kind of

1:36:10 ↗ you know a journal a snapshot of a topic

1:36:14 ↗ that we've discussed but to have

1:36:16 ↗ somebody go back through and read all

1:36:17 ↗ the agendas is probably not going to be

1:36:19 ↗ very affected and so I'm kind of

1:36:20 ↗ wondering on some of these topics that

1:36:22 ↗ we that come back mult times is there

1:36:25 ↗ like I don't like I don't know if it's I

1:36:27 ↗ don't know what it looks like so I don't

1:36:28 ↗ if it's like a spreadsheet but even if

1:36:30 ↗ it's just a summary of you know on the

1:36:32 ↗ third on the third we talked about

1:36:33 ↗ reviewing this section of you know like

1:36:36 ↗ so in the new member thing they're

1:36:38 ↗ getting here this is what Title 18 is

1:36:40 ↗ and this is where we've touched it so

1:36:42 ↗ when if I come in here then I can go oh

1:36:47 ↗ okay right like like a quick summary

1:36:50 ↗ without creating a lot of work either I

1:36:53 ↗ I'm out that would look like but to me

1:36:55 ↗ it would be something that maybe we'd be

1:36:57 ↗ able to like I don't think it goes in

1:37:00 ↗ the agenda necessarily month to month

1:37:02 ↗ yeah you know what I'm saying the one

1:37:04 ↗ place we do that a bit that we could

1:37:06 ↗ probably expand is in the staff memos

1:37:09 ↗ they'll usually and we've done this for

1:37:11 ↗ the comp plan pretty thoroughly but

1:37:13 ↗ we'll summarize which meetings that

1:37:16 ↗ topic came um what we could do for new

1:37:20 ↗ members in addition to that is if the

1:37:23 ↗ board has written um a letter or that

1:37:26 ↗ type even if it was two years ago maybe

1:37:29 ↗ flag that for the members to make sure

1:37:31 ↗ they just like thinking about if there's

1:37:34 ↗ a place you could go so like talking

1:37:36 ↗ about a a transportation document right

1:37:39 ↗ you've only seen it twice but there's

1:37:42 ↗ actually been 10 discussions about it

1:37:44 ↗ yeah um you might it you might be less

1:37:47 ↗ effective because you're asking

1:37:49 ↗ questions that have already been

1:37:50 ↗ reviewed and there's like we've already

1:37:52 ↗ gone over that you know um so I'm like

1:37:55 ↗ thinking very short like that's what I'm

1:37:57 ↗ thinking a spreadsheet that says you

1:37:58 ↗ know I'm an action plan and then at some

1:38:01 ↗ point you know we're done with it maybe

1:38:03 ↗ we don't talk about it again the new

1:38:04 ↗ work plan format kind if you were to

1:38:07 ↗ combin that across multiple years it

1:38:09 ↗ would kind of do

1:38:11 ↗ that um and you mostly just trying to

1:38:15 ↗ you think it would be mostly just

1:38:16 ↗ understand is this the bif conversation

1:38:17 ↗ or is it someone goes back and actually

1:38:20 ↗ reviews those like how do you how you

1:38:23 ↗ Enis fold I think about it and I'll

1:38:25 ↗ think about like from the context of

1:38:26 ↗ like even outside of the work just my

1:38:29 ↗ daily life and somebody comes in who's

1:38:31 ↗ never been in the business and they're

1:38:34 ↗ like oh we should try this like well we

1:38:36 ↗ did in didn't work right and so it's

1:38:39 ↗ kind of a waste of energy so twofold

1:38:43 ↗ just number one kind of giving you more

1:38:44 ↗ context to what's happening but also um

1:38:47 ↗ I think then it makes the conversations

1:38:50 ↗ the new members um adding uh to maybe

1:38:55 ↗ they're they're what they're adding is

1:38:56 ↗ going to be better than uh with more

1:38:59 ↗ information but that's not even really

1:39:01 ↗ something you know even with a mentor

1:39:04 ↗ that might be CH you know you might not

1:39:07 ↗ remember every every conversation that's

1:39:09 ↗ been had about every topic

1:39:11 ↗ so um and especially as the board gets

1:39:14 ↗ older it'll it might be more challenging

1:39:16 ↗ too we're just kind of picturing like a

1:39:18 ↗ reader digest version of like here's

1:39:20 ↗ what we talked about you know we changed

1:39:22 ↗ this we we fixed this you know we did

1:39:24 ↗ this section and then we worked on this

1:39:27 ↗ nothing like super elaborate but just

1:39:28 ↗ something like a a onepage document that

1:39:31 ↗ somebody could look at and really just

1:39:32 ↗ kind of get a really broad overview of

1:39:34 ↗ like what it is to give a deeper

1:39:36 ↗ understanding so that in the

1:39:38 ↗ month-to-month process updates and all

1:39:39 ↗ that information when they're even when

1:39:41 ↗ they're reading the agenda they it feels

1:39:44 ↗ like it does sometimes feel like you're

1:39:46 ↗ waiting through an agenda going you know

1:39:49 ↗ and then you come to the meeting and you

1:39:50 ↗ hear something you're like oh okay I

1:39:51 ↗ understand what we're talking about now

1:39:53 ↗ but now I don't have comments because

1:39:55 ↗ you know it took

1:39:57 ↗ me that meeting to figure out where we

1:39:59 ↗ were I so how much do you think that the

1:40:04 ↗ mentor like most of the mentors would be

1:40:07 ↗ someone that has mentors or pair

1:40:09 ↗ whatever the word that used that they

1:40:12 ↗ have been on the board for at least a

1:40:14 ↗ year a couple years so they would have

1:40:16 ↗ some continuity across those I I don't I

1:40:20 ↗ think that document would be amazing but

1:40:21 ↗ it sounds nearly like it sounds really

1:40:24 ↗ difficult to create and I'm wondering if

1:40:26 ↗ the person that that partner that you

1:40:29 ↗ like the person that a new member might

1:40:30 ↗ be cared with are they that resource to

1:40:33 ↗ go and ask okay what were the

1:40:34 ↗ conversations on this or do you think it

1:40:37 ↗ should be like I guess what I'm

1:40:39 ↗ picturing is maybe I mean it would be

1:40:41 ↗ maybe challenging to start it but I

1:40:42 ↗ don't think it would be challenging to

1:40:43 ↗ keep it up because it would literally be

1:40:45 ↗ like tonight Stacy would go in tomorrow

1:40:47 ↗ and go online like this like you know

1:40:50 ↗ you have tab on each of your spread

1:40:52 ↗ climate action plan and you know P

1:40:54 ↗ whatever and open it up you know

1:40:58 ↗ 317 is it that is it just recording the

1:41:00 ↗ meeting or is it recording what we

1:41:01 ↗ talked about it's more I think of it

1:41:03 ↗ like a journal is actually almost kind

1:41:05 ↗ of what without not lengthy like we're

1:41:07 ↗ talking one or two sentences just you

1:41:10 ↗ know and maybe it's not important to me

1:41:12 ↗ it just feels like you'd have more

1:41:15 ↗ context um to the topic than just like

1:41:19 ↗ here's like you get this broad over here

1:41:21 ↗ here's what it is but like some of these

1:41:24 ↗ things are your the broad overview still

1:41:26 ↗ doesn't really tell you you know I mean

1:41:29 ↗ all these pieces together but this is a

1:41:30 ↗ lot of it that'll be a lot of

1:41:31 ↗ information for to so I think you know

1:41:34 ↗ not to say that the mentorship I think

1:41:36 ↗ still provides value um but it then the

1:41:40 ↗ mentors you know we're we will'll lose

1:41:43 ↗ some of the history too I mean some of

1:41:45 ↗ the stuff is going to be how many years

1:41:47 ↗ 10 are some of these things 10 years

1:41:49 ↗ that we're before we do it again so I I

1:41:53 ↗ just wonder if there's maybe it's maybe

1:41:56 ↗ it's not maybe I'm thinking is silly but

1:42:00 ↗ I guess what I'm kind of picturing is

1:42:01 ↗ something that would be a very very it

1:42:02 ↗ be so so so so simple not like super

1:42:05 ↗ complicated would it help you would you

1:42:06 ↗ go back minutes if that would help you

1:42:09 ↗ so let me at and so if we said if we

1:42:13 ↗ just took the topics that were in each

1:42:15 ↗ agenda in the minutes and said on March

1:42:19 ↗ 14th we talked about Transportation

1:42:21 ↗ Improvement and what so you could go

1:42:24 ↗ back and look at the minutes if that's

1:42:26 ↗ something you're confused about would

1:42:28 ↗ that help because I know I get lost

1:42:30 ↗ sometimes I don't remember when we last

1:42:31 ↗ talked about whatever it was and it

1:42:34 ↗ comes back to us eight months later and

1:42:36 ↗ I'm like oh God I can't remember what we

1:42:38 ↗ talked about in the last one so I have

1:42:40 ↗ to go figure out what agenda that was on

1:42:43 ↗ because there's no summary of talked

1:42:46 ↗ about all these things that's I say you

1:42:48 ↗ could avoid that because it is

1:42:50 ↗ essentially that without having to go

1:42:51 ↗ dig for it to dig for the you would you

1:42:55 ↗ wouldn't have to dig you wouldn't have

1:42:56 ↗ to go find the minutes because you would

1:42:57 ↗ just go to that document that says

1:43:00 ↗ transportation and every time we touched

1:43:02 ↗ it would be like a little because we

1:43:04 ↗ talk about how many topics in one

1:43:06 ↗ meeting I mean so like summarize But but

1:43:08 ↗ so the what we heard tonight

1:43:10 ↗ Transportation Improvement plan how

1:43:11 ↗ would you on line that there but

1:43:14 ↗ something along the lines that we heard

1:43:15 ↗ staff on Transportation Improvement plan

1:43:17 ↗ for the they made adjustments on this

1:43:19 ↗ section we provided this

1:43:22 ↗ feedback

1:43:24 ↗ being prepared board to the council Ando

1:43:26 ↗ basic just be kind of an ongoing

1:43:30 ↗ apology and that could live on a do we

1:43:33 ↗ have a website we have yeah so couple

1:43:36 ↗ thoughts

1:43:37 ↗ um yes we do not have a SharePoint site

1:43:41 ↗ that you all have access to we could set

1:43:42 ↗ that up um we have the document we

1:43:46 ↗ developed for the retreat that

1:43:47 ↗ summarized all the major functional

1:43:50 ↗ plans and the comp plan I thinking maybe

1:43:53 ↗ within that that becomes a living

1:43:55 ↗ document we talked about having that for

1:43:57 ↗ new members but maybe it's accessible to

1:44:00 ↗ all on SharePoint and we add in these

1:44:02 ↗ brief summaries um as I mentioned I

1:44:05 ↗ think Steven's been doing a really good

1:44:06 ↗ job in the comp plan memos of capturing

1:44:10 ↗ linkages to all the previous videos that

1:44:14 ↗ um of our meetings where we've discussed

1:44:16 ↗ the topics what we could expand upon

1:44:18 ↗ that is something Council does where um

1:44:22 ↗ we have to report to council when a

1:44:25 ↗ particular topic um other boards

1:44:28 ↗ commissions or Council meetings that

1:44:29 ↗ it's been brought to and summarize the

1:44:31 ↗ feedback so almost having that kind of

1:44:33 ↗ section as standard in the board memos

1:44:37 ↗ so not just the linkages to the meetings

1:44:39 ↗ but what was the action or the decision

1:44:43 ↗ so so two improvements one in our board

1:44:46 ↗ members being able to provide that quick

1:44:48 ↗ summary and then two having a living

1:44:51 ↗ document as a resource for all of view

1:44:53 ↗ that links to those major plans and that

1:44:55 ↗ one s summary discussions I think I

1:44:58 ↗ would say separated by the topic like

1:45:02 ↗ each page would have its own like this

1:45:05 ↗ this topic not topic is the wrong word

1:45:07 ↗ you guys will have to tell me I like

1:45:09 ↗ climate action yeah okay yeah I think if

1:45:13 ↗ we could start with those too and see if

1:45:15 ↗ that would work I think also having a

1:45:17 ↗ SharePoint site you all have access to I

1:45:20 ↗ know David sent out the greenhouse gas

1:45:22 ↗ inventory data to you all instead of

1:45:25 ↗ having send that out as a onetime effort

1:45:27 ↗ just add there yeah through emails yeah

1:45:32 ↗ yep okay I

1:45:35 ↗ just one thing I'll have to talk with

1:45:37 ↗ the clerks about if there's

1:45:39 ↗ any issues so if there's a SharePoint

1:45:42 ↗ site we can't edit anything we can't

1:45:44 ↗ edit stuff we can actually give you

1:45:46 ↗ access but that we wouldn't want you to

1:45:48 ↗ do that I don't think I think that would

1:45:50 ↗ be an issue yeah so if it's just us

1:45:53 ↗ pushing

1:45:54 ↗ information I think that's probably fine

1:45:57 ↗ what I need to talk that so let me I can

1:46:00 ↗ definitely we can change the memos even

1:46:01 ↗ for next month and then let me play

1:46:04 ↗ around with that

1:46:13 ↗ doc I saw that you had your hand up did

1:46:16 ↗ you have something you wanted to share

1:46:17 ↗ on

1:46:21 ↗ this

1:46:23 ↗ sorry yeah yeah um I didn't unmute

1:46:27 ↗ myself sorry so I was also going to get

1:46:29 ↗ to what Nancy was saying I kind of agree

1:46:32 ↗ with what everybody else was saying I do

1:46:34 ↗ think it will be hard to you know come

1:46:37 ↗ up with that document I still think it's

1:46:39 ↗ a lot of additional effort because if

1:46:42 ↗ you just add you know Transportation

1:46:44 ↗ Improvement plan that's not good enough

1:46:46 ↗ you need to tell what they said today

1:46:49 ↗ and what the environmental board's

1:46:50 ↗ feedback was so it's it's essentially a

1:46:52 ↗ summary document so I kind of like the

1:46:55 ↗ idea where Stacy was going that come up

1:46:58 ↗ with a um you know plan document where

1:47:02 ↗ you can have summaries of what's done so

1:47:04 ↗ far but not necessarily have it by the

1:47:07 ↗ dates the other suggestion was the same

1:47:09 ↗ thing what Nancy said I was going to say

1:47:12 ↗ maybe you can refer to the meeting

1:47:14 ↗ minutes when we are coming up with heavy

1:47:16 ↗ discussions on these plans like when

1:47:18 ↗ when was it last time discussed so that

1:47:21 ↗ interested people can pull up the

1:47:23 ↗ meeting minutes before the meeting and

1:47:25 ↗ take a look at it um that would be all

1:47:29 ↗ that would help

1:47:31 ↗ me not we are not all be on

1:47:39 ↗ that no I mean that's pretty easy to do

1:47:41 ↗ it's yeah it's mostly asking other

1:47:50 ↗ staff any other yeah yeah I guess we can

1:47:53 ↗ move down to the

1:47:55 ↗ annual process if there's nothing else

1:47:57 ↗ on the month

1:48:03 ↗ month this includes a couple things I

1:48:06 ↗ think one the process that I mentioned

1:48:08 ↗ two I think just how what are we using

1:48:10 ↗ to

1:48:12 ↗ inform the the conversation so I think

1:48:15 ↗ one of the things that this suggest it's

1:48:17 ↗ the like the environmental checklist may

1:48:20 ↗ need some updates that's something maybe

1:48:23 ↗ lower down that's covered yeah some of

1:48:28 ↗ the the thing that I'm struggling with

1:48:31 ↗ is the timing of our annual board report

1:48:34 ↗ so at the retreat and listening to the

1:48:36 ↗ council president and the other council

1:48:38 ↗ member it's apparent to me we're not

1:48:41 ↗ influencing budget decisions or Capital

1:48:43 ↗ decision because they're all made before

1:48:45 ↗ we send an annual reporting so we

1:48:47 ↗ basically whatever we send in our annual

1:48:50 ↗ report doesn't add you know we really

1:48:53 ↗ think you should spend more money on EV

1:48:55 ↗ charging stations you know whatever it

1:48:57 ↗ is we need more Community solar whatever

1:49:00 ↗ it is our priorities are but if we send

1:49:03 ↗ that to them in December right it is too

1:49:06 ↗ late to make any sense in terms of

1:49:09 ↗ timing and the other thing that might be

1:49:11 ↗ helpful is to time it just as where the

1:49:14 ↗ changeover is starting to happen on the

1:49:16 ↗ board as well um because that's that

1:49:19 ↗ would be a good timing for budget and

1:49:21 ↗ capital program

1:49:23 ↗ priorities and it would be I just we do

1:49:26 ↗ it in December and December everything

1:49:29 ↗ the council's

1:49:31 ↗ done um so that is what I'm troubled

1:49:34 ↗ with they clearly need would appreciate

1:49:37 ↗ recommendations from us on some of that

1:49:39 ↗ I heard that at the retreat as well but

1:49:41 ↗ we are not being timely in our board

1:49:43 ↗ report or

1:49:45 ↗ and the budget's on two your

1:49:49 ↗ cycle they do play with things a little

1:49:51 ↗ bit have annual adjustment to um next

1:49:56 ↗ year will be a big one next year's the

1:49:59 ↗ year

1:50:00 ↗ budget is because it was it may when

1:50:04 ↗ when did they say they started that like

1:50:06 ↗ when we think said all right what are

1:50:08 ↗ you doing your

1:50:09 ↗ budget so they David and I have started

1:50:12 ↗ um last time we did it our requests were

1:50:16 ↗ due in July I think it'll be a little

1:50:18 ↗ bit earlier than that so we're planning

1:50:20 ↗ to present to you all I think in May is

1:50:23 ↗ this a full budget yeah two the two year

1:50:27 ↗ 25 26 so is it better to have a memo

1:50:30 ↗ accompanying that from the board

1:50:32 ↗ recommending things or is it better to

1:50:34 ↗ put that in the annual

1:50:36 ↗ report um I don't know

1:50:41 ↗ if I would see it almost separate as the

1:50:43 ↗ annual report I definitely hear it

1:50:45 ↗ you're saying of aligning the report

1:50:47 ↗ with the change over of the board and

1:50:50 ↗ ahead of that process where it could

1:50:52 ↗ summarize an influence but I think the

1:50:53 ↗ board outside of the report can write

1:50:55 ↗ those recommendations as well when does

1:50:59 ↗ council St I know they have to vote on

1:51:01 ↗ it by mid

1:51:02 ↗ December see I think SE like last time

1:51:07 ↗ it was around September I don't know if

1:51:09 ↗ that schedule's going to shift maybe a

1:51:10 ↗ first review September be a good time

1:51:13 ↗ to get something there way that says

1:51:16 ↗ here we feel you should spend your

1:51:19 ↗ dollars but would we want to get that to

1:51:21 ↗ the administration suppose we want to do

1:51:24 ↗ something in the transportation program

1:51:26 ↗ something different in the

1:51:27 ↗ transportation

1:51:29 ↗ program would we want to do that before

1:51:31 ↗ that before so that the mayor sees it as

1:51:34 ↗ she's pulling the budget together since

1:51:35 ↗ it's her

1:51:37 ↗ responsibility is that to B um questions

1:51:41 ↗ yeah no it's a good question I mean I I

1:51:43 ↗ know the process David and I go through

1:51:45 ↗ I don't know what the process looks like

1:51:47 ↗ in the other departments or what kind of

1:51:49 ↗ filters it goes through or their timing

1:51:52 ↗ for

1:51:53 ↗ decisions um I would think probably

1:51:56 ↗ before

1:51:57 ↗ June question is when time is it level

1:52:01 ↗ when the directors are reviewing bud is

1:52:03 ↗ it level when Council yeah is it too

1:52:07 ↗ late if Council late usually it is

1:52:11 ↗ yeah yeah I

1:52:13 ↗ think's asking question which

1:52:17 ↗ stage the time Council gets it there's

1:52:20 ↗ very little change that they do yeah

1:52:22 ↗ city managers blessed to I think you

1:52:25 ↗ want to

1:52:27 ↗ get more but yes we agree and what David

1:52:30 ↗ and I are working on is not only our own

1:52:33 ↗ sustainability budget but

1:52:35 ↗ where um we would engage or have a

1:52:39 ↗ request of other departments to include

1:52:41 ↗ in their budget so we could share that

1:52:43 ↗ with you what conversations we're having

1:52:45 ↗ with other

1:52:46 ↗ departments um but I would think

1:52:49 ↗ probably after we bring that to you all

1:52:51 ↗ in may be the timing to write the letter

1:52:54 ↗ so you can influence the Departments

1:52:57 ↗ yeah D's right I think once it it's

1:52:59 ↗ already moving along by

1:53:03 ↗ summer but that I don't have a final

1:53:06 ↗ schedule now I'm just kind of facing

1:53:08 ↗ this off of our first by annual budget

1:53:11 ↗ question have for you question maybe is

1:53:15 ↗ is that a memo to the city

1:53:17 ↗ administrator's office or is that a memo

1:53:20 ↗ Council City administrator the one

1:53:25 ↗ may you have City administrator in front

1:53:27 ↗ of the mayor uh they were

1:53:30 ↗ collaboratively so it could be to to

1:53:32 ↗ both of them yeah so if we wanted to

1:53:35 ↗ request another

1:53:37 ↗ position would we do that I think that

1:53:40 ↗ would

1:53:41 ↗ be with a followup to the presentation

1:53:43 ↗ da and I given May so I would say

1:53:47 ↗ may yeah if if we see a final budget

1:53:50 ↗ schedule and that shifts I'll let you

1:53:52 ↗ know know if that needs to be April but

1:53:55 ↗ going on that the last

1:54:00 ↗ timeline so maybe it's not the annual

1:54:02 ↗ report but that's kind of what I was

1:54:04 ↗ trying to figure out is how do we best

1:54:05 ↗ get that in Fr of council and the

1:54:07 ↗ decision makers that's something T well

1:54:10 ↗ if you do it in May that coincides with

1:54:12 ↗ when we bring them the new members so I

1:54:13 ↗ mean that could be in their welcome

1:54:15 ↗ packet is the an

1:54:17 ↗ report highlight here's what happened

1:54:21 ↗ last

1:54:24 ↗ one one uh I don't know if I'm the only

1:54:27 ↗ one that notic seems like this time of

1:54:29 ↗ year is always busy with the that is

1:54:31 ↗ one if we're having to kit that together

1:54:34 ↗ on top of the workload we generally have

1:54:36 ↗ this time of year that could get it all

1:54:38 ↗ pretty much every year it's been heavy

1:54:40 ↗ this time so that would be one we set

1:54:43 ↗ ourselves up for special meeting after

1:54:46 ↗ special meeting to try to accomplish

1:54:51 ↗ that

1:54:55 ↗ um and then I guess this might be

1:54:59 ↗ a this might be part of what you're

1:55:01 ↗ saying and might be different but sounds

1:55:04 ↗ like budget is something that we're

1:55:06 ↗ really concerned about do we want like

1:55:09 ↗ do we want the annual report to be the

1:55:10 ↗ thing that does that or do we just feel

1:55:12 ↗ like we need a

1:55:13 ↗ separate memo that we're sending on the

1:55:16 ↗ budget and then we like that might be

1:55:18 ↗ informed by what we put together in the

1:55:19 ↗ previous annual report but if the budget

1:55:21 ↗ happens every two years for the most

1:55:23 ↗ part

1:55:24 ↗ right should it just be that's an

1:55:27 ↗ additional like memo that we're putting

1:55:29 ↗ in putting together going into that

1:55:32 ↗ cycle and then we don't have to time

1:55:33 ↗ everything else for that I mean

1:55:35 ↗ hopefully we've done a lot of the work

1:55:37 ↗ okay whatever guys whatever you guys

1:55:39 ↗ want doing a separate moment but I just

1:55:41 ↗ think we should you know since money

1:55:43 ↗ always drives whatever we get to

1:55:45 ↗ do

1:55:49 ↗ City something you should try and

1:55:50 ↗ influence if you want to do something

1:55:52 ↗ was that so you have annual

1:55:54 ↗ presentations to council is that was

1:55:56 ↗ that the thought behind that one that

1:55:58 ↗ that would be an official presentation

1:56:01 ↗ to them

1:56:02 ↗ about the report very um bottom of the

1:56:06 ↗ uh annual planning

1:56:08 ↗ process yeah so some context on that is

1:56:11 ↗ this year we actually did present the

1:56:13 ↗ annual report and mostly the annual

1:56:15 ↗ report it wasn't the annual report it

1:56:16 ↗ was the outcomes from the board retreat

1:56:19 ↗ that we covered but um that I think is

1:56:23 ↗ something that was valuable because

1:56:25 ↗ otherwise it's in their consent calendar

1:56:26 ↗ that just some of them read it but more

1:56:29 ↗ of them don't and most likely it's a

1:56:32 ↗ it's a way to whatever the timing of

1:56:34 ↗ when we do this I think that's something

1:56:36 ↗ that's valuable to at least like make

1:56:38 ↗ sure that everyone on Council has heard

1:56:41 ↗ what the board has identified priorities

1:56:43 ↗ so so that would be where that would the

1:56:45 ↗ focus would be in that

1:56:48 ↗ sharing how we want them to spend money

1:56:51 ↗ well could be and if it's an annual

1:56:53 ↗ process there's not a budget every a

1:56:56 ↗ budget review every year so it might

1:56:58 ↗ just need to be General priorities that

1:57:00 ↗ they should I don't know I think we need

1:57:02 ↗ to figure out what the content is but

1:57:04 ↗ that would be like our like here is our

1:57:07 ↗ official this how we are feeling this is

1:57:09 ↗ the temperature this is this is like um

1:57:13 ↗ so if it's a presentation maybe that's

1:57:15 ↗ stronger than just

1:57:18 ↗ m yeah I think that was the goal is we

1:57:21 ↗ do both

1:57:22 ↗ because we have an annual report now I

1:57:25 ↗ think in past years our annual report

1:57:26 ↗ probably has not even caused I think

1:57:29 ↗ this year just because we went or they

1:57:31 ↗ invited us I think but that seemed like

1:57:33 ↗ a really Val like there was another

1:57:35 ↗ board that had their their their um

1:57:40 ↗ annual report on the consent calendar I

1:57:42 ↗ think the difference between us being

1:57:43 ↗ them presenting it it just being in

1:57:46 ↗ someone back

1:57:48 ↗ in so I think the only board required to

1:57:51 ↗ present

1:57:52 ↗ the transportation Advisory Board it's

1:57:54 ↗ actually written in there bylaws to

1:57:56 ↗ present their annual work plan none of

1:57:58 ↗ the other boards do that I thought it

1:58:02 ↗ went

1:58:07 ↗ well we rockar oh that's

1:58:11 ↗ good um just my thought on this is It's

1:58:14 ↗ to it's too Co there's a memo to Council

1:58:18 ↗ in

1:58:19 ↗ May saying we understand the budget's

1:58:22 ↗ coming up here's where here's our

1:58:24 ↗ priorities for expenditures in the next

1:58:27 ↗ bium um and then we keep the rep work

1:58:30 ↗ year end so we're not overloading

1:58:32 ↗ loading

1:58:33 ↗ up budget memo can be very

1:58:36 ↗ quick just a one page here's our top

1:58:40 ↗ five

1:58:42 ↗ priorities should spend money next two

1:58:51 ↗ consideration

1:58:54 ↗ top five priorities to spend money on I

1:58:57 ↗ just th a number Alex go

1:59:00 ↗ ahead would that then be disseminated to

1:59:04 ↗ the different departments as they're

1:59:05 ↗ working on their budgets because that's

1:59:07 ↗ where I'm lost in and how does it go to

1:59:10 ↗ council and then back out to the actual

1:59:13 ↗ people putting the budgets together or

1:59:15 ↗ does council prioritize then what those

1:59:17 ↗ departments are working on or including

1:59:19 ↗ in their

1:59:21 ↗ budgets or does it just go to everybody

1:59:24 ↗ that backwards I think what Don and may

1:59:29 ↗ I thought that the annual memo memo is

1:59:31 ↗ to counsel and maybe actually the budget

1:59:34 ↗ memo goes to City administrative

1:59:36 ↗ director something is that actually you

1:59:39 ↗ go Ian people that are really doing the

1:59:41 ↗ budgets in Spring are the directors and

1:59:45 ↗ the administrator yeah that's what I

1:59:50 ↗ meant I think there's two things Don was

1:59:53 ↗ talking about

1:59:54 ↗ here because I thought there was a

1:59:55 ↗ budget memo and then there was

1:59:57 ↗ an right now it's an annual budget I

2:00:00 ↗ think it's it's maybe there's two lines

2:00:02 ↗ there there should be a by annual budget

2:00:04 ↗ then yeah sorry this is this next whole

2:00:07 ↗ next section is on the

2:00:09 ↗ annular I can help clean this

2:00:14 ↗ up and then maybe that should the annual

2:00:17 ↗ in front of

2:00:19 ↗ budget they do a mid is there an annual

2:00:23 ↗ budget review process they do do budget

2:00:25 ↗ adjustments I think we should still say

2:00:28 ↗ every year like we're not going to be

2:00:30 ↗ like hey you want you should have this

2:00:31 ↗ huge project but we know what the budget

2:00:33 ↗ is right so then it I think it maybe

2:00:36 ↗ makes sense to still say here's

2:00:39 ↗ ouri yeah don't

2:00:41 ↗ forget they do an adjust they don't take

2:00:45 ↗ away there could be a new project

2:00:49 ↗ Capital project that we're recommending

2:00:52 ↗ some funding for too that may not have

2:00:54 ↗ been in theual

2:00:59 ↗ budget

2:01:03 ↗ um so it seems like we have covered

2:01:07 ↗ annual planning process and then maybe

2:01:10 ↗ just moving down to next

2:01:13 ↗ steps um any comments on any of

2:01:20 ↗ that

2:01:25 ↗ on sounds like we're gonna have to deal

2:01:27 ↗ with budget Qui probably at our next

2:01:33 ↗ meeting this yeah we're teeing it up for

2:01:36 ↗ the May meeting so it'll be with the new

2:01:39 ↗ members but if if anything shift in the

2:01:42 ↗ city

2:01:43 ↗ schedule make sure to schedule something

2:01:45 ↗ with you

2:01:49 ↗ all it's probably not the end of the

2:01:51 ↗ world if this year a little bit it's not

2:01:53 ↗ like everything says

2:01:56 ↗ oh oh I just mean like May isn't like a

2:01:59 ↗ hard in that's when they start the

2:02:01 ↗ process yeah I'm not we don't have an

2:02:03 ↗ official timeline David and I have our

2:02:05 ↗ budget like our wish list right now so

2:02:08 ↗ um we'll continue to adjust but if May

2:02:11 ↗ timing does not work out we will at the

2:02:13 ↗ latest I'd say we started in May if we

2:02:16 ↗ need to start it earlier we'll make sure

2:02:17 ↗ there's time to do that so if you are

2:02:20 ↗ thinking about your bu

2:02:23 ↗ Pro I'd really like to see the city it

2:02:27 ↗ may not happen this in this two-year

2:02:29 ↗ budget but I think we need someone

2:02:31 ↗ that's an environmental person in the

2:02:33 ↗ city that is the one buck stops here

2:02:37 ↗ instead of uh bunch of departments

2:02:40 ↗ working on environmental issues that are

2:02:43 ↗ not necessarily

2:02:46 ↗ communicating and I know it's going to

2:02:47 ↗ be a tough

2:02:49 ↗ s and I don't think it will happen in

2:02:51 ↗ this next two-year process but I'd love

2:02:54 ↗ to see it and if we could continue to

2:02:57 ↗ say it for two years we might be able to

2:02:59 ↗ get it in the third 30 that's just my

2:03:01 ↗ suggestion I don't know how to do that

2:03:04 ↗ with this City's process but I feel like

2:03:07 ↗ you know having a committee of eight

2:03:08 ↗ people trying to deal with environmental

2:03:10 ↗ issues is cumbersome the waste of all of

2:03:14 ↗ your time in some ways because there's

2:03:15 ↗ too many people trying to solve the same

2:03:17 ↗ problem and it just does not allow the

2:03:20 ↗ focus on the environment that needs to

2:03:22 ↗ have it and you're you're you mean like

2:03:24 ↗ the national environment like someone

2:03:26 ↗ that owns National environment yeah

2:03:28 ↗ somebody that owns it is responsible for

2:03:30 ↗ it not just Forest not just trees not

2:03:33 ↗ just water PL but the

2:03:35 ↗ environment and has to work like you

2:03:37 ↗ guys do across all the

2:03:44 ↗ Departments well that'll be maybe a good

2:03:47 ↗ thing part of the

2:03:49 ↗ conversation but I'm assing her because

2:03:52 ↗ I need her to figure out how to do it

2:03:54 ↗ before we have that conversation because

2:03:55 ↗ she may say it's never going to work

2:04:01 ↗ and

2:04:03 ↗ um any feedback

2:04:07 ↗ on any of that sounds like maybe

2:04:11 ↗ not roaj did you have a question

2:04:16 ↗ sorry um no

2:04:20 ↗ sorry

2:04:24 ↗ um great well uh I think that uh we have

2:04:29 ↗ a lot of good comments so we'll Stacy

2:04:32 ↗ will probably help us work on getting an

2:04:34 ↗ updated draft of this and then we'll be

2:04:36 ↗ able to get

2:04:37 ↗ something final C want to take a look at

2:04:40 ↗ but I think at the end we'll talk a

2:04:42 ↗ little bit more about just general

2:04:44 ↗ feedback on the retreat in this process

2:04:47 ↗ so any thoughts on that we'll we'll come

2:04:50 ↗ back we're not just gonna

2:04:52 ↗ G feedb well but appreciate all

2:04:58 ↗ the St

2:05:00 ↗ oh yeah sorry now I do have a question

2:05:03 ↗ for Stacy

2:05:05 ↗ quick uh Stacy I know you were looking

2:05:08 ↗ for youth board members and uh so did

2:05:11 ↗ you get any candidates to interview or

2:05:15 ↗ we did yeah I'll do a quick recruitment

2:05:17 ↗ update at the end but yes we did get

2:05:20 ↗ great okay good thank you for your help

2:05:22 ↗ on

2:05:24 ↗ that you want to move in work yeah so

2:05:28 ↗ this um the annual work plan

2:05:32 ↗ is also we saw part of the revisions to

2:05:36 ↗ it were coming out of the retreat

2:05:38 ↗ process I guess just as a introduction

2:05:41 ↗ I've been attaching it to the agendas we

2:05:43 ↗ haven't really talked through it very

2:05:45 ↗ much um but essentially this is a new

2:05:48 ↗ format that all of the boards and

2:05:49 ↗ commissions are using um just to create

2:05:52 ↗ some

2:05:53 ↗ commonality um each board and commission

2:05:56 ↗ leison has been making some minor

2:05:59 ↗ modification so it works best for their

2:06:01 ↗ border commission but we're working

2:06:03 ↗ within this General template um one of

2:06:07 ↗ the main changes I've made is just in

2:06:08 ↗ the description adding a lot more detail

2:06:11 ↗ so we have a little bit more focus of

2:06:13 ↗ what the questions that are going to be

2:06:14 ↗ coming to the board

2:06:16 ↗ are um so uh what we've done with this

2:06:21 ↗ and the retree is try to capture more of

2:06:24 ↗ the topics that were raised as um

2:06:27 ↗ priority or consideration yet it also um

2:06:31 ↗ encompasses where the administration is

2:06:34 ↗ going to need feedback um that falls

2:06:36 ↗ within our

2:06:37 ↗ IMC um some of the items we added were

2:06:41 ↗ more updates on the IAP budget more just

2:06:44 ↗ adding in some more discussions around

2:06:45 ↗ the natural environment checklist um

2:06:48 ↗ also Shifting the annual work plan

2:06:50 ↗ review a little bit

2:06:52 ↗ earlier um in the

2:06:54 ↗ fall um we've added in a few things such

2:06:58 ↗ as the regular scroll down under the

2:07:02 ↗ administrative section and I'm sorry I

2:07:04 ↗ have a couple of hard copies I know it's

2:07:06 ↗ pretty pretty small if anyone

2:07:09 ↗ wants um one thing we did two just to

2:07:15 ↗ kind of hold myself accountable and

2:07:17 ↗ staff accountable is these monthly

2:07:19 ↗ updates on the IAP on Council what's

2:07:23 ↗ what have they been discussing what's

2:07:24 ↗ coming up um and then also the youth

2:07:27 ↗ engagement piece anticipating um each

2:07:30 ↗ month a space in the agenda for youth to

2:07:33 ↗ share the projects

2:07:35 ↗ work so I was just going to walk through

2:07:38 ↗ um the work

2:07:40 ↗ plan uh quickly kind of give you an idea

2:07:43 ↗ what's in here what we anticipate um

2:07:46 ↗ discussing this this year but first just

2:07:48 ↗ want to see if there's any general

2:07:50 ↗ questions about the approacher structure

2:07:53 ↗ me with the colors mean again the orange

2:07:55 ↗ yeah I added it's red in the hard copy

2:07:58 ↗ um just some color coding where we have

2:08:00 ↗ special meetings just to noting if it's

2:08:01 ↗ a special meeting there's a couple notes

2:08:03 ↗ at the bottom of the work plan

2:08:05 ↗ highlighting that um of course all of

2:08:08 ↗ this is tentative until the agendas go

2:08:10 ↗ out schedules shift um board priorities

2:08:14 ↗ May shift um Council need to Shi um but

2:08:18 ↗ this is at least it this month what

2:08:21 ↗ anticipate

2:08:23 ↗ covering um so tonight we are just

2:08:25 ↗ hoping to get kind of General feedback

2:08:29 ↗ um do you feel like this encompasses

2:08:30 ↗ some of the needs coming out of the

2:08:32 ↗ retreat uh such as having a better

2:08:35 ↗ understanding of where exactly the board

2:08:37 ↗ is providing input on topics as well as

2:08:40 ↗ capturing any of those key topics that

2:08:42 ↗ the board wants to discuss um hoping to

2:08:46 ↗ get just kind of a thumbs up this is

2:08:48 ↗ headed in the right direction uh

2:08:50 ↗ recognizing that um again it it could

2:08:52 ↗ shift month to Monon um if if topics and

2:08:56 ↗ timelines

2:08:58 ↗ shift Stacey um you mentioned May was

2:09:01 ↗ when you were thinking of budget yeah is

2:09:04 ↗ that that in here right now it may be

2:09:09 ↗ under it may not be under here it's

2:09:11 ↗ under um we're doing it as part of the

2:09:13 ↗ IAP midpoint check in that's where it'll

2:09:17 ↗ come up in the implementation update so

2:09:20 ↗ that's where it will be I can put it

2:09:23 ↗ just a separate item yeah absolutely

2:09:30 ↗ yep it's G to be bigger I

2:09:37 ↗ yeah yeah so just a quick snapshot um of

2:09:41 ↗ the items planning to come uh

2:09:43 ↗ comprehensive plan review I'll talk in a

2:09:46 ↗ few minutes um just updates on what our

2:09:50 ↗ next discussion will look like um one

2:09:54 ↗ question yeah what we were just covering

2:09:56 ↗ I think one thing that we're going to be

2:09:58 ↗ lacking is well from you have all the

2:10:00 ↗ things that you might be asking for in

2:10:03 ↗ IAB it would be really helpful if we had

2:10:05 ↗ contexts from other staff members on

2:10:08 ↗ like what they like Dan for example are

2:10:10 ↗ there requests that he's making in the

2:10:12 ↗ budget we can talk more about this right

2:10:14 ↗ you and Don but that's something that I

2:10:16 ↗ think were would be really beneficial if

2:10:18 ↗ get a sense what what are other

2:10:20 ↗ potential assets we might want to put

2:10:22 ↗ our put kind of on our list or at least

2:10:25 ↗ consider to have on our list okay I have

2:10:29 ↗ feedback on the general work plan yeah

2:10:34 ↗ so I'm not seeing a lot on the

2:10:36 ↗ environment in this work plan and so

2:10:39 ↗ there's some big projects being planned

2:10:41 ↗ I know that um the parks director had

2:10:44 ↗ mentioned uh stuff that wash Dot's doing

2:10:47 ↗ that will affect to increase fish

2:10:50 ↗ Passage

2:10:52 ↗ and I mean at least hearing about some

2:10:54 ↗ of these big environmental issues that

2:10:56 ↗ are going

2:10:57 ↗ on um it would be good to hear a few of

2:11:01 ↗ them okay and I don't know if there's

2:11:03 ↗ others out there that are big

2:11:06 ↗ environmental agenda topics coming up

2:11:09 ↗ but I'm sure some will come up in Parks

2:11:12 ↗ yeah and some will come up in public

2:11:15 ↗ works um but I think we need to keep

2:11:19 ↗ some space in our agendas to talk about

2:11:22 ↗ environmental

2:11:24 ↗ stuff um just specific to the fish

2:11:28 ↗ passage with that also include just

2:11:30 ↗ salmon recovery projects the cities I

2:11:33 ↗ know we've had people ask us to do

2:11:35 ↗ something about all right you're the

2:11:36 ↗ storm water guy you know the chemical

2:11:38 ↗ that comes off the tires yeah there you

2:11:41 ↗ go

2:11:42 ↗ y last the last L item CH that is kind

2:11:46 ↗ of open maybe that'll come up

2:11:50 ↗ May don't we have a isn't there a storm

2:11:53 ↗ water update annually it comes yeah they

2:11:58 ↗ have't let me check real quick I don't I

2:12:00 ↗ don't think they've requested time but I

2:12:02 ↗ can check on

2:12:07 ↗ that something we asked for a while back

2:12:09 ↗ was to have an annual update on yeah how

2:12:12 ↗ it's

2:12:16 ↗ going I think another thing that might

2:12:18 ↗ be helpful is um bring on someone I

2:12:21 ↗ think to handle garbage the garbage

2:12:24 ↗ contracts Y and Recycling and trying to

2:12:27 ↗ deal with you know we kind of

2:12:30 ↗ suggested to get to the business

2:12:32 ↗ Community a little more effectively

2:12:35 ↗ y yeah we have our new Solid Waste

2:12:38 ↗ analyst starts next week so I could have

2:12:40 ↗ Parc come and maybe rology there or just

2:12:43 ↗ a written report or something you know

2:12:45 ↗ just an update on it just so that

2:12:50 ↗ we

2:12:51 ↗ just kind of looking for a high level

2:12:53 ↗ what's going on around the city

2:12:56 ↗ other any another

2:13:06 ↗ organization I don't think wash Do's

2:13:08 ↗ coming through is this year no they're

2:13:11 ↗ not doing

2:13:12 ↗ this least till next year probably the

2:13:14 ↗ year

2:13:20 ↗ after

2:13:24 ↗ can talk to public works at least get a

2:13:25 ↗ written update on that and then maybe at

2:13:28 ↗ some point have a

2:13:31 ↗ conversation great those are some great

2:13:33 ↗ gaps um any other gaps folks are

2:13:37 ↗ noticing in the work

2:13:39 ↗ plan one just note on that topic I do

2:13:42 ↗ think the natural environment checklist

2:13:45 ↗ and some of the topics that we're

2:13:48 ↗ talking about I think may go kind of

2:13:50 ↗ hand like hand in hand if we if the

2:13:53 ↗ natural environment checklist includes

2:13:54 ↗ these certain items or

2:13:56 ↗ includes that's part of the reason I

2:13:58 ↗ think we might be to look at that what

2:14:00 ↗ that document contains again because it

2:14:02 ↗ just feels like we're not we're getting

2:14:05 ↗ that annually but that doesn't feel

2:14:07 ↗ sufficient so I didn't it's not until

2:14:09 ↗ August but um and hopefully we can

2:14:13 ↗ change make Mo uh progress before then

2:14:16 ↗ but that will be another opportunity I

2:14:19 ↗ think to think what what should we be

2:14:22 ↗ receiving on an annual basis what should

2:14:23 ↗ we be viewing um what are the what do we

2:14:27 ↗ need to make sure that we're as up to

2:14:28 ↗ date on what's going on with national

2:14:30 ↗ environment topics as we with climate

2:14:33 ↗ topics and go

2:14:39 ↗ ahead thanks Jamie um I was just

2:14:43 ↗ thinking for the IAP

2:14:46 ↗ implementation couple of things

2:14:49 ↗ um I want to make sure sure that we're

2:14:52 ↗ celebrating all of our

2:14:53 ↗ accomplishments um

2:14:56 ↗ sufficiently because um I don't know it

2:14:59 ↗ just feels good to do that and I I know

2:15:02 ↗ we do some of it like with the lead

2:15:04 ↗ building but um even if it if even if we

2:15:07 ↗ don't celebrate

2:15:09 ↗ Citywide uh just here with the

2:15:11 ↗ environmental board and then

2:15:14 ↗ also

2:15:17 ↗ um uh if there's any way that that um

2:15:22 ↗ Stacey would it be helpful to

2:15:26 ↗ uh to let us

2:15:28 ↗ know how we could potentially help more

2:15:32 ↗ with the

2:15:33 ↗ implementation like with um public

2:15:35 ↗ participation and things like that um

2:15:38 ↗ are you already letting us know that or

2:15:42 ↗ are there more things that we could be

2:15:43 ↗ doing if we want to like I I would like

2:15:47 ↗ to help out some more and maybe other

2:15:48 ↗ people would

2:15:49 ↗ too

2:15:51 ↗ yeah thanks an I don't think we're doing

2:15:53 ↗ a good job at that so that could

2:15:55 ↗ definitely be something that we could

2:15:59 ↗ highlight okay

2:16:08 ↗ cool I guess that's it yeah um highlight

2:16:12 ↗ and then maybe have it

2:16:14 ↗ uh maybe in an ongoing list of things

2:16:17 ↗ that we could help out

2:16:19 ↗ with

2:16:30 ↗ thanks great um I don't need to walk

2:16:33 ↗ through this line by line so we can just

2:16:35 ↗ take General comments if there's other

2:16:38 ↗ other feedback yeah all right Alex go

2:16:41 ↗ ahead um just one thing and maybe it's

2:16:43 ↗ on here and I'm just not seeing it but

2:16:46 ↗ the project like the communications

2:16:47 ↗ project that the other americore person

2:16:50 ↗ was working on is that getting brought

2:16:52 ↗ up again are we going to see next steps

2:16:54 ↗ for that yeah we can specifically call

2:16:58 ↗ that out I think it could be part of the

2:17:00 ↗ IAP implementation update um Nick is

2:17:03 ↗ going to be working on a couple

2:17:05 ↗ different projects to carry through what

2:17:07 ↗ Kathleen started so we'll make sure um

2:17:10 ↗ to incorporate that so yeah I it wasn't

2:17:13 ↗ explicitly called out but I'll make sure

2:17:15 ↗ there is

2:17:16 ↗ space thank

2:17:19 ↗ you

2:17:32 ↗ any other

2:17:33 ↗ General feedback on the work

2:17:39 ↗ plan we have a lot on our plates again

2:17:43 ↗ this year but I think some good gaps

2:17:45 ↗ identified where we can make

2:17:49 ↗ space leave Sumer little

2:17:55 ↗ bit great well I will um continue to

2:17:59 ↗ attach this to each agenda so if there's

2:18:01 ↗ feedbacks or you'll come up with other

2:18:03 ↗ gaps things that we're missing um or the

2:18:06 ↗ timing just doesn't seem right for you

2:18:07 ↗ when topics are coming definitely like

2:18:10 ↗ those um adaptable ongoing conversation

2:18:15 ↗ um but I think in general we just wanted

2:18:16 ↗ to get kind of a thumbs up this looks

2:18:18 ↗ like it's going in the right direction

2:18:20 ↗ with

2:18:21 ↗ incorporating um some placeholders for

2:18:24 ↗ the topics that were raised

2:18:27 ↗ tonight nods around the room folks on

2:18:30 ↗ the phone get headed in the right

2:18:32 ↗ direction as a working looks good looks

2:18:36 ↗ good

2:18:38 ↗ Stacy great work you

2:18:42 ↗ guys looking

2:18:45 ↗ great great that was all we have we were

2:18:48 ↗ gonna um maybe just open discussion on

2:18:52 ↗ the retreat it is 8:20 but um how many

2:18:56 ↗ how much uh other business in I can make

2:19:00 ↗ it quick four

2:19:02 ↗ minutes so yeah I guess if we have there

2:19:07 ↗ any both what we talked about today the

2:19:09 ↗ retreat anything in general any

2:19:11 ↗ observations or feedback that will have

2:19:15 ↗ we just wanted to give not just talk

2:19:17 ↗ about the specifics of what the outcomes

2:19:19 ↗ were but make sure that we had a chance

2:19:21 ↗ reflect on anything else that should be

2:19:23 ↗ taking consideration so any other

2:19:26 ↗ General feedback from of last meetings

2:19:29 ↗ or just

2:19:37 ↗ theat one g m the treat I heard a couple

2:19:40 ↗ of times from both the group and the

2:19:42 ↗ council members and there was a desire

2:19:44 ↗ for a better connection between what's

2:19:46 ↗ going on in Council and what's going on

2:19:49 ↗ boards and commission is not just do I

2:19:52 ↗ don't know how to solve

2:19:55 ↗ that yeah the one thing um I will

2:19:58 ↗ continue to it's going to do tonight is

2:19:59 ↗ just brief updates on what they've

2:20:02 ↗ talked about what's coming up I think

2:20:04 ↗ council president Walsh should offered

2:20:06 ↗ even some kind of Britain memo so that's

2:20:09 ↗ something I could follow up on if that

2:20:11 ↗ was still an interest of the board I

2:20:12 ↗ don't know how regular that would

2:20:15 ↗ be

2:20:19 ↗ valuable the things that was in the work

2:20:22 ↗ group that I was in with Don talked a

2:20:25 ↗ little bit about if the environmental

2:20:26 ↗ checklist was doing what we thought it

2:20:28 ↗ would be doing and I think that's going

2:20:32 ↗ to require an extended conversation

2:20:35 ↗ figure that out it was getting into one

2:20:37 ↗ at Retreat and

2:20:40 ↗ so just a heads up

2:20:43 ↗ on

2:20:44 ↗ yeah I think and that's that's part of

2:20:47 ↗ why there's that's on the

2:20:49 ↗ workpl

2:20:53 ↗ but I think it would be helpful that we

2:20:55 ↗ all before we started reviewing because

2:20:57 ↗ we always just get it and we kind of say

2:20:59 ↗ oh look

2:21:00 ↗ good tweets but what are we trying to

2:21:02 ↗ accomplish with this document and I

2:21:04 ↗ don't think we've all agreed what we're

2:21:06 ↗ trying to

2:21:07 ↗ accomplish with the environmental

2:21:09 ↗ checklist instead of just reviewing what

2:21:11 ↗ what's provided so I know I have

2:21:15 ↗ something I'm looking for out of it and

2:21:16 ↗ we haven't managed to achieve it but I

2:21:18 ↗ don't know what you guys are like that

2:21:21 ↗ conversation I agree I'm looking for it

2:21:24 ↗ as a metric so we

2:21:27 ↗ can and maybe August is the right time

2:21:30 ↗ for it to come because maybe we'll have

2:21:31 ↗ a series of projects that I can go

2:21:33 ↗ through I actually want to see how it's

2:21:34 ↗ applied if real I is it

2:21:37 ↗ working and is there numbers we can pull

2:21:39 ↗ away from it says yes we're doing better

2:21:43 ↗ doing worse yeah and I agree and I think

2:21:46 ↗ City projects need to be in it too this

2:21:47 ↗ was the conversation and I think we're

2:21:50 ↗ not seeing any student projects go

2:21:52 ↗ through it we're only seeing developers

2:21:55 ↗ developers with one or two houses or

2:21:57 ↗ something like that and then the big um

2:21:59 ↗ like the taluses and the highlands and

2:22:01 ↗ the rally properties those aren't going

2:22:03 ↗ through it because they're under a

2:22:05 ↗ different track but somehow we need to

2:22:07 ↗ capture

2:22:10 ↗ project Alex and

2:22:13 ↗ Tom is it possible to get like a memo

2:22:16 ↗ update or even a link to like we

2:22:19 ↗ provided so much comment on what we'd

2:22:20 ↗ like to see in that has progress been

2:22:22 ↗ made so far or is it going to be made

2:22:25 ↗ before the August meeting so that we can

2:22:26 ↗ kind of get just a quick look to see if

2:22:29 ↗ progress is being made on it before we

2:22:31 ↗ present it's presented to us in

2:22:33 ↗ August yeah that's a great suggestion we

2:22:36 ↗ could ask for maybe a written update in

2:22:38 ↗ July so that you all have that kind of a

2:22:42 ↗ month ahead of the

2:22:43 ↗ conversation or

2:22:48 ↗ earlier um

2:22:52 ↗ uh yeah well this kind of follows with

2:22:54 ↗ what already said but just in terms of

2:22:56 ↗ applying general principles of of

2:22:59 ↗ continuous process Improvement plan due

2:23:02 ↗ check act Al so there here's this one

2:23:04 ↗ thing this environmental checklist and

2:23:06 ↗ yes we need we need projects to go

2:23:09 ↗ through that process in order to perform

2:23:12 ↗ uh process Improvement and learn and

2:23:15 ↗ improve I I I don't know I guess I don't

2:23:18 ↗ have a real good view as to what the

2:23:20 ↗ city of isqua's overall approach to

2:23:23 ↗ process Improvement is I mean this is an

2:23:26 ↗ example of an area where it can be

2:23:28 ↗ applied to refine and improve a

2:23:31 ↗ particular uh aspect

2:23:34 ↗ process um I don't know does the city

2:23:37 ↗ have a departmental person who is in

2:23:42 ↗ charge of process Improvement in general

2:23:46 ↗ is that something that

2:23:48 ↗ exists um I would say

2:23:50 ↗ a good question not formally but

2:23:55 ↗ um there

2:23:57 ↗ is of processes in place for project

2:24:00 ↗ planning and checking on status and

2:24:03 ↗ revisiting and

2:24:05 ↗ adapting um those processes are in place

2:24:09 ↗ across the Departments but we don't have

2:24:12 ↗ someone that's kind of evaluating

2:24:14 ↗ that across the department or across

2:24:17 ↗ sorry the whole city yes cuz you could

2:24:20 ↗ asked that same question about every

2:24:23 ↗ every board or whatever we have a board

2:24:26 ↗ and we touched various work products

2:24:31 ↗ that other departments are responsible

2:24:33 ↗ for and what has been the result of that

2:24:36 ↗ and evaluate that in terms of process

2:24:39 ↗ Improvement criteria something that

2:24:41 ↗ could be done systematically is a

2:24:44 ↗ measure while we're doing and what the

2:24:47 ↗ end result is uh

2:24:50 ↗ that's that's outside of the scope of

2:24:52 ↗ what we could do we can ask for that to

2:24:56 ↗ keep

2:24:57 ↗ back it's not in our Charter

2:25:00 ↗ to evaluate

2:25:02 ↗ ourselves anyway that's my comment is

2:25:05 ↗ just about you know applying principles

2:25:07 ↗ of continuous process Improvement is an

2:25:10 ↗ area that I think the city in general

2:25:13 ↗ could be

2:25:16 ↗ more to our particular little

2:25:23 ↗ yeah just one quick comment on I mean I

2:25:25 ↗ I agree ncy on the checklist I feel like

2:25:28 ↗ we've been putting lipstick on a pig

2:25:30 ↗ year after year and maybe we need to

2:25:31 ↗ question about the pig we're starting

2:25:33 ↗ with the right for material of a pig

2:25:36 ↗ for so I think getting to like first

2:25:39 ↗ principles on like what do we actually

2:25:41 ↗ what are the goals of this document and

2:25:43 ↗ what should it be doing and then

2:25:45 ↗ figuring out working that back from that

2:25:48 ↗ point rather than forward from what we

2:25:50 ↗ have currently is the direction I

2:25:53 ↗ suggest and I think another piece of

2:25:55 ↗ that that I would be asking for when

2:25:57 ↗ this coming to us so you can get what

2:25:59 ↗ projects have been approved in planning

2:26:02 ↗ and Community Development this year and

2:26:05 ↗ how which ones of them went through the

2:26:06 ↗ checklist and why didn't the ones that

2:26:08 ↗ didn't go through the checklist go

2:26:10 ↗ through it so what did we miss along the

2:26:12 ↗ way so that if we want to check the

2:26:14 ↗ environmental impact or environmental

2:26:18 ↗ benefits of any of these projects

2:26:20 ↗ why did those not go through the

2:26:22 ↗ process just we may have missed

2:26:26 ↗ something they're implementing we're

2:26:28 ↗ just here to give them a

2:26:33 ↗ tool well um think unless there's any

2:26:37 ↗ other comments probably move on to our

2:26:40 ↗ reports appreciate all the conversation

2:26:42 ↗ on all of these topics and uh for

2:26:45 ↗ everyone's patience on working through

2:26:48 ↗ the outcomes from uh so um next up we

2:26:53 ↗ are into

2:26:55 ↗ reports yeah just some brief um Council

2:26:58 ↗ updates and a few items specific to the

2:27:00 ↗ board um last council meeting the uh

2:27:04 ↗ students did provide public comment at

2:27:07 ↗ Council requesting a letter of support

2:27:09 ↗ from Council to ISD for um development

2:27:13 ↗ of a sustainability policy Council

2:27:15 ↗ supported providing that letter so we're

2:27:17 ↗ currently drafting that um Council also

2:27:20 ↗ heard from rology around progress

2:27:23 ↗ service issues um uh implementation of

2:27:27 ↗ their a zero waste specialist in isqua

2:27:31 ↗ on the work that she's doing um and then

2:27:34 ↗ they also heard to update on title 16

2:27:37 ↗ the state and the State Building Code um

2:27:40 ↗ the city did adopt that code um we are

2:27:43 ↗ hoping to have our um building inspector

2:27:47 ↗ come and speak to the board some point

2:27:49 ↗ this summer about the climate and

2:27:51 ↗ environmental benefits of that code um

2:27:53 ↗ so that is tentative schedule for the

2:27:56 ↗ board to learn more about that in title

2:27:58 ↗ 16 um coming up next week uh on consent

2:28:02 ↗ agenda is the PSC F Ando program this is

2:28:06 ↗ to support electric vehicle charging at

2:28:08 ↗ our Public Works facility um and to

2:28:11 ↗ approve that agreement P it's basically

2:28:13 ↗ a shared program PSD covers actually a

2:28:15 ↗ lot of the costs with the model that

2:28:17 ↗ we're going for um to install eight

2:28:19 ↗ chart charers over at Public Works um so

2:28:22 ↗ a really important initiative um as we

2:28:25 ↗ start to acire vehicles in

2:28:28 ↗ our also on the consent agenda is the

2:28:31 ↗ climate planning Grant from Department

2:28:34 ↗ of do they know which Public Works area

2:28:38 ↗ those will be yeah we have a draft

2:28:41 ↗ design so yeah our Public

2:28:45 ↗ Works um I think I also mentioned at our

2:28:48 ↗ last meeting that we received a grant

2:28:50 ↗ from Department of Commerce for climate

2:28:53 ↗ planning um this is coming out of the

2:28:55 ↗ climate commitment act funds it's

2:28:57 ↗ supporting a ton of work within the IAP

2:29:00 ↗ to bring on some additional capacity and

2:29:02 ↗ move forward a few initiatives um as

2:29:05 ↗ well as existing initiatives it will

2:29:07 ↗ also be helping the early support for

2:29:11 ↗ updating the climate action plan later

2:29:14 ↗ in

2:29:15 ↗ 2025 um so we're excited to get that

2:29:17 ↗ Grant in place and bring on some

2:29:19 ↗ addition

2:29:21 ↗ support um next week they'll also be

2:29:24 ↗ hearing about the light rail plan I have

2:29:27 ↗ not reviewed the materials around that

2:29:29 ↗ um but I'm happy to take a look at them

2:29:30 ↗ and send them to the board but I think

2:29:32 ↗ an update on that planning process is

2:29:34 ↗ scheduled for discussion next

2:29:37 ↗ week um upcoming on Council in April is

2:29:41 ↗ a legislative summary and then Lake

2:29:43 ↗ samamish Park updates um will be shared

2:29:46 ↗ as well Alex we have more information on

2:29:49 ↗ that or or maybe a great opportunity to

2:29:52 ↗ hear

2:29:54 ↗ there um other just quick updates just

2:29:57 ↗ move into um so environmental board

2:30:00 ↗ recruitment um closed on Thursday along

2:30:04 ↗ with the other boards in commission so

2:30:06 ↗ we have been um proceeding through

2:30:09 ↗ interviews um great pool of applicants

2:30:13 ↗ um that came through so excited about

2:30:15 ↗ that process

2:30:17 ↗ recommendations um from the mayor to

2:30:19 ↗ council will happen in April with

2:30:21 ↗ approval by mid April um and new

2:30:24 ↗ appointments um starting at our M

2:30:28 ↗ meeting um sustainability fair is coming

2:30:30 ↗ up in two weeks uh we have a lot of

2:30:33 ↗ really exciting programming this year um

2:30:37 ↗ some really interactive projects that

2:30:39 ↗ the students are hosting we have

2:30:41 ↗ Evergreen will be there with electric

2:30:43 ↗ vehicles um some great food vendors

2:30:46 ↗ we're doing a market preview with a

2:30:48 ↗ number of new um Farmers Market vendors

2:30:52 ↗ so please spread the word March 30th um

2:30:54 ↗ Dixie will be

2:30:56 ↗ there I'm sure other and others may be

2:30:59 ↗ there with the other programs they

2:31:01 ↗ support um we're looking for some more

2:31:03 ↗ volunteers if any of you are interested

2:31:06 ↗ or know folks that might be interested

2:31:07 ↗ in volunteering Nick is helping

2:31:09 ↗ coordinate that we can pass

2:31:11 ↗ along

2:31:13 ↗ information um I mentioned our Solid

2:31:15 ↗ Waste analyst she starts next week so

2:31:17 ↗ she will become the point person for the

2:31:19 ↗ recall ology contract she'll be working

2:31:21 ↗ on um taking over the waste initiatives

2:31:24 ↗ with the schools that I've been helping

2:31:26 ↗ with um working uh really closely with

2:31:29 ↗ the rology zero waste person so really

2:31:32 ↗ excited to have one person with that

2:31:34 ↗ Focus as opposed to having the work

2:31:36 ↗ spread across multiple staff um so it'll

2:31:39 ↗ be great to get her um in front you all

2:31:42 ↗ when she's got her feet under her a bit

2:31:43 ↗ and hear about the work she's been

2:31:46 ↗ doing um we also um

2:31:50 ↗ received a grant from Department of

2:31:52 ↗ Commerce for electrical electric vehicle

2:31:54 ↗ charging for some of our Fleet I think I

2:31:56 ↗ mentioned this very quickly at the last

2:31:59 ↗ meeting um this is also um through the

2:32:02 ↗ climate commitment act we have heard

2:32:06 ↗ positive news about some additional um

2:32:08 ↗ public sites that we had also submitted

2:32:10 ↗ being funded this summer um so we're

2:32:13 ↗ just waiting on those new on that news

2:32:15 ↗ um those funds would come from

2:32:17 ↗ Department of Commerce as well as wastop

2:32:20 ↗ um and then we just kicked off

2:32:22 ↗ conversations with psse about a pole

2:32:24 ↗ charging program for electric vehicles

2:32:26 ↗ they've selected um isqua as one of

2:32:29 ↗ their pilots or first cohort to go

2:32:32 ↗ through this so this is electric vehicle

2:32:34 ↗ Chargers that are installed on utility

2:32:36 ↗ polls typically they can be done on

2:32:38 ↗ street lights as well Seattle City Light

2:32:41 ↗ has been putting these um in some

2:32:43 ↗ neighborhoods in

2:32:44 ↗ Seattle um so we'll be working with psse

2:32:47 ↗ and doing a lot of community engagement

2:32:49 ↗ over the next year to identify those

2:32:51 ↗ sites they're looking at two to four

2:32:53 ↗ Chargers in the next year um but likely

2:32:55 ↗ more

2:32:56 ↗ Chargers that great opportunity for

2:32:58 ↗ folks that live in multif family or to

2:33:01 ↗ charge in um to have a

2:33:06 ↗ charging um see and then just last

2:33:09 ↗ update we are still continuing to work

2:33:11 ↗ with PSC Community solar program at the

2:33:14 ↗ community center we are anticipating

2:33:18 ↗ having lease agreement and easement as

2:33:21 ↗ well as design um ready in the next uh

2:33:24 ↗ month or two to go to council that's a

2:33:28 ↗ um solar project that community members

2:33:30 ↗ would subscribe to and it would be

2:33:33 ↗ Community Center we're also looking at

2:33:35 ↗ some educational materials to put in the

2:33:37 ↗ center um uh because folks can't access

2:33:42 ↗ roof easily so we want to make sure they

2:33:44 ↗ can still interact and and be

2:33:46 ↗ educated um and then upcoming topics for

2:33:49 ↗ environment a board um next month will

2:33:51 ↗ be comprehensive plan we're working to

2:33:54 ↗ get you those materials early we are

2:33:56 ↗ still sorting through all of the board

2:33:59 ↗ um feedback on goals policies and the

2:34:01 ↗ narrative working on those revisions

2:34:03 ↗ we've also been receiving feedback from

2:34:06 ↗ um the state and pet sound Regional

2:34:08 ↗ Council working on incorporating that

2:34:10 ↗ feedback into both the environment

2:34:11 ↗ policy as well or excuse me element as

2:34:14 ↗ well as the other elements so we are

2:34:16 ↗ planning to bring you of a final draft

2:34:19 ↗ enir element along with goals and

2:34:22 ↗ policies from the other elements that

2:34:24 ↗ are most related to our work um and

2:34:27 ↗ we'll be working to bring as I mentioned

2:34:29 ↗ those materials to you a little bit

2:34:31 ↗ earlier so you have time for review

2:34:33 ↗ ahead of the April

2:34:36 ↗ meeting

2:34:38 ↗ um those are the main updates

2:34:46 ↗ questions

2:34:47 ↗ um anyone has any other

2:34:53 ↗ that's a lot of really exciting stuff

2:34:56 ↗ Stacy we're um very fortunate of a lot

2:35:00 ↗ of funding coming out of the state right

2:35:02 ↗ now so and great Partnerships with psse

2:35:04 ↗ so we are trying to jump on all those

2:35:07 ↗ opportunities while they're

2:35:11 ↗ available all right well I think we are

2:35:13 ↗ turn

2:35:15 ↗ that thank everyone thank you all thanks

2:35:20 ↗ thank

2:35:21 ↗ you hey and Stacy I would love to be at

2:35:25 ↗ the sustainability fair but I will be in

2:35:32 ↗ Baja yeah you gota figure out those

2:35:35 ↗ priority

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (11)

Jamie Finch

Don McQuilliams

Nancy Davidson

Anne Newcomb

Prajakta Ghatpande

Ashwin Manoharan* (unexcused absence)

Tom Anderson

Alix Lee-Tigner

Ashwin Kannan

Janet Wall

Dixie Bair

Staff (8)

Stacy Vynne McKinstry, Sustainability Manager

Nick Horn, Civic Spark Americorps Fellow

Greg Lucas, Senior Transportation Engineer

John Mortenson, Transportation Engineering Manager

Siena Gould, City Intern and Sustainability

Ambassadors

Zoe Dearing, City Intern and Sustainability

Ambassadors

Excused

Joy Lewis

Recommendations & actions (6)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

a) Minutes of January 10, 2024 The minutes were approved as presented by unanimous consent.
b) Minutes of January 25, 2024 The minutes were approved as presented by unanimous consent.
Her motion was seconded by Board Member ANDERSON.
Board Member MCQUILLIAMS seconded.
MCQUILLIAMS seconded this amendment.
The amendment was voted on and approved with unanimous consent.