City Council Special Meeting · Tuesday, October 12, 2021 · City Council Digest

2. CLOSED SESSION

The purpose of this special meeting is to allow the City Council to recess into Executive Session to discuss collective bargaining per RCW 42.30.140(4). The item is expected to take approximately 30 minutes. Please note, Executive Sessions are closed to the public. Action, if needed, would occur during the open session of a Regular Council meeting

3732 segments .txt ↗

0:08 ↗ everyone i council member d michelle

0:10 ↗ called the october 12th council study

0:13 ↗ session to order

0:15 ↗ due to the governor's proclamation 20-28

0:18 ↗ relating to the copic 19 emergency and

0:21 ↗ open public meetings this meeting will

0:23 ↗ be held entirely remotely

0:25 ↗ there are multiple public comment

0:27 ↗ opportunities at tonight's meaning

0:30 ↗ there is a general public comment

0:32 ↗ opportunity at the beginning of the

0:33 ↗ meeting or

0:35 ↗ you can make comments after the

0:37 ↗ presentation and counsel question in

0:39 ↗ answer period on tonight's agenda items

0:43 ↗ i will also ask council president hunt

0:46 ↗ to share a summary of any comments that

0:48 ↗ have been emailed regarding tonight's

0:50 ↗ agenda

0:52 ↗ i will now take roll call of the council

0:54 ↗ members in attendance please say here

0:56 ↗ when i call your name

0:58 ↗ councilmember goodman

1:00 ↗ here

1:02 ↗ councilmember hall

1:03 ↗ here

1:05 ↗ council president hunt

1:07 ↗ here

1:08 ↗ councilman remarks

1:10 ↗ here

1:11 ↗ deputy council president ray here

1:14 ↗ and councilmember walsh

1:16 ↗ here

1:18 ↗ the first item on the agenda is public

1:20 ↗ comment

1:22 ↗ if there is anyone on the call now who

1:24 ↗ would like to make public comments but

1:26 ↗ did not sign up to speak please raise

1:28 ↗ your virtual hand

1:30 ↗ if you are on the phone press uh found

1:33 ↗ or excuse me press star three

1:36 ↗ if you have joined by computer or

1:37 ↗ smartphone look for a hand icon

1:40 ↗ this varies by device one option may be

1:43 ↗ to go to the participant panel and

1:45 ↗ choose the raised hand icon in the lower

1:48 ↗ right hand corner i will wait for a

1:50 ↗ moment to see if anyone wishes to raise

1:52 ↗ their hand

2:00 ↗ clerk has anyone signed up to speak or

2:02 ↗ indicated a desire to speak this evening

2:05 ↗ no one signed up in advance to make

2:07 ↗ comments and i'm monitoring our attendee

2:10 ↗ list now and i also don't see anyone

2:12 ↗ indicating a desire to speak at this

2:14 ↗ time

2:17 ↗ all right thank you as a reminder

2:19 ↗ written comments can be submitted at any

2:21 ↗ time to city council at issaquah.gov

2:28 ↗ see here

2:33 ↗ we will now proceed to the first item on

2:35 ↗ the agenda just give me a moment here

2:41 ↗ id0960 performance measurements update

2:44 ↗ and it will be presented by dale markey

2:45 ↗ crimp management analyst

2:50 ↗ thank you councilmember d michelle i'm

2:52 ↗ just going to share my screen here give

2:54 ↗ me one moment

3:00 ↗ and let me make sure

3:09 ↗ can you all see

3:11 ↗ the slide

3:14 ↗ yes great thank you for the thumbs up

3:17 ↗ and the audio as well is very helpful

3:20 ↗ um good evening members of council as

3:23 ↗ councilmember d michelle mentioned my

3:24 ↗ name is dale markey crimp and i'm the

3:27 ↗ fairly new management analyst of

3:29 ↗ performance and budget within the

3:30 ↗ finance department

3:32 ↗ thank you for having me here this

3:33 ↗ evening to provide an update on our

3:36 ↗ performance measurement plan i've been

3:38 ↗ tuning into council meetings and study

3:40 ↗ sessions for the better part of the last

3:42 ↗ three and a half months as i've been

3:44 ↗ here but this is my first time speaking

3:46 ↗ directly with you all and i'm looking

3:48 ↗ forward to our discussion

3:52 ↗ the purpose of tonight is threefold to

3:55 ↗ provide an update on our data gathering

3:58 ↗ progress for our citywide measures

4:00 ↗ to obtain your input and feedback on our

4:03 ↗ current measures and data gathering

4:05 ↗ challenges

4:06 ↗ and to seek support and input on a

4:09 ↗ programmatic or operational performance

4:12 ↗ measurement pilot that will allow us to

4:14 ↗ better align our day-to-day actions and

4:16 ↗ programs with our city's high-level

4:19 ↗ performance measures

4:22 ↗ specifically my hope is that council can

4:24 ↗ provide answers to the following two

4:26 ↗ questions

4:28 ↗ what revisions edits or additions to

4:30 ↗ performance measures should be

4:32 ↗ considered in this upcoming second year

4:35 ↗ and what one to two programs initiatives

4:37 ↗ or projects in addition to the two i'll

4:39 ↗ mention this evening

4:41 ↗ our council desired candidates for the

4:44 ↗ programmatic or operational performance

4:46 ↗ measurement pilot in 2022

4:50 ↗ a little bit of background before we

4:52 ↗ jump in

4:53 ↗ prior to my career transition into local

4:55 ↗ government i worked for over eight years

4:57 ↗ in program measurement management and

5:00 ↗ improvement in both the public education

5:02 ↗ and non-profit sectors

5:04 ↗ and i can say there tend to be four main

5:06 ↗ reasons why organizations and teams

5:08 ↗ adopt performance measures

5:11 ↗ either to align service delivery to the

5:14 ↗ organization's values and strategic

5:17 ↗ vision or plan

5:18 ↗ to compare performance against other

5:20 ↗ organizations in our case other cities

5:23 ↗ in the same region of a similar size or

5:26 ↗ to a nationally established benchmark

5:28 ↗ to provide transparency and

5:30 ↗ accountability to stakeholders

5:32 ↗ constituents and the broader community

5:35 ↗ and to enable internal staff to set

5:37 ↗ meaningful and measurable measurable

5:40 ↗ excuse me goals

5:41 ↗ to measure progress and to monitor and

5:43 ↗ adjust strategies to achieve something

5:45 ↗ bigger than just the program in front of

5:48 ↗ them

5:50 ↗ here at the city our current 55

5:52 ↗ performance measures that were adopted

5:54 ↗ last fall

5:55 ↗ um

5:56 ↗ almost a year ago now and since then

5:58 ↗ departments have been working to gather

6:01 ↗ and share both historical and current as

6:03 ↗ of 2020 data for all 55 measures

6:08 ↗ when i joined the team in mid-june i

6:10 ↗ started meeting with all department

6:12 ↗ level staff

6:13 ↗ responsible for enumerating this data

6:15 ↗ from both internal and external sources

6:18 ↗ this allowed me to get a better sense of

6:20 ↗ our city's current data fitness and to

6:22 ↗ assess our progress tracking and sharing

6:24 ↗ measures

6:25 ↗ this fall in addition to working a bit

6:27 ↗ on the budget i've sought to better

6:29 ↗ understand the broader data landscape

6:31 ↗ within our different departments the

6:33 ↗ challenges with collecting data on some

6:35 ↗ of our current 55 measures

6:38 ↗ to learn more about performance

6:40 ↗ measurement programs of other cities

6:42 ↗ both within and beyond our region

6:44 ↗ and to ensure that we collect all 2020

6:47 ↗ data available

6:48 ↗ even if it's been impacted by the kova

6:50 ↗ 19 pandemic

6:52 ↗ and on this timeline as we look ahead to

6:55 ↗ 2022 i'm looking forward to working with

6:57 ↗ rit team to test an interactive

6:59 ↗ dashboard so that the council

7:02 ↗ the public and our city staff can see

7:04 ↗ our high level performance trends over

7:06 ↗ time and compare our performance against

7:09 ↗ both our internal targets as well as

7:11 ↗ potentially some external targets

7:13 ↗ and partnering with the municipal court

7:16 ↗ and the human services team on some new

7:18 ↗ data collecting tools

7:22 ↗ the first topic of consideration tonight

7:25 ↗ um is the limitations of and the

7:27 ↗ possible edits to our current 55

7:29 ↗ measures

7:31 ↗ at this point we've gathered current

7:34 ↗ and by current i mean up to year end

7:35 ↗ 2020

7:37 ↗ and historical where available data for

7:40 ↗ 85 of the 55 measures

7:43 ↗ there are still eight measures for which

7:44 ↗ we do not expect data for 2020 and you

7:48 ↗ can see those here on this slide along

7:51 ↗ with reasons for the data gaps

7:53 ↗ let me walk through each one of them

7:54 ↗ briefly

7:56 ↗ first off we have car travel time

7:58 ↗ as i believe you've heard before uh peer

8:00 ↗ cities rely

8:02 ↗ on

8:03 ↗ a

8:04 ↗ a company called inrex for this data

8:07 ↗ we attempted to

8:10 ↗ go into an agreement with indrix however

8:12 ↗ the city attorney once looking at that

8:14 ↗ contract advised against signing it and

8:17 ↗ so we're currently looking into other

8:18 ↗ options for this measure or how we might

8:21 ↗ measure this in a different way with a

8:23 ↗ different tool

8:24 ↗ commute modeshare as the next one and

8:27 ↗ we've made a request to get this

8:28 ↗ information from king county metro

8:31 ↗ while we asked

8:33 ↗ about how

8:34 ↗ often people travel by different modes

8:37 ↗ in the community survey we didn't

8:39 ↗ explicitly ask them about commuting so

8:42 ↗ that data was really helpful we know now

8:44 ↗ for instance that respondents walk most

8:47 ↗ most frequently and regularly followed

8:50 ↗ by solo car travel

8:52 ↗ very few people use vanpool we know all

8:54 ↗ these things from the community survey

8:56 ↗ however none of them were explicitly

8:58 ↗ asking about commuting and so we don't

9:00 ↗ quite have data that matches the measure

9:03 ↗ that we set out and that we defined

9:05 ↗ next we have the percentage of customers

9:07 ↗ surveyed that rate cpd services

9:10 ↗ positively

9:11 ↗ this was a measure for which we didn't

9:13 ↗ have a tool when it was created in 2020

9:16 ↗ and staff transition in both my role and

9:19 ↗ the cpt department director role led to

9:22 ↗ a delay in that tool being created

9:24 ↗ since then mini dolly wall has and her

9:26 ↗ team have created that survey it was

9:29 ↗ created in late august and we'll start

9:30 ↗ using it later this year but we won't

9:33 ↗ have data for 2020.

9:35 ↗ for both total jobs and percentage of

9:37 ↗ people who work and live in issaquah

9:41 ↗ we will likely have a data gap in 2020.

9:44 ↗ the tool that we've said we'd like to

9:46 ↗ use to measure this and that we've used

9:48 ↗ in the past to measure this is the

9:50 ↗ american community survey or the acs

9:53 ↗ and it's sort of a mini census

9:55 ↗ that occurs in the years between the

9:57 ↗ decennial census

9:58 ↗ however the federal government has said

10:01 ↗ that due to resource shortfalls and

10:03 ↗ limitations due to covid

10:05 ↗ that the 2020 acs data should be

10:07 ↗ considered experimental and so they've

10:09 ↗ not yet released it

10:11 ↗ we are however looking into

10:13 ↗ options of working with

10:15 ↗ psrc to see if they might have

10:18 ↗ data that could work instead there'd

10:21 ↗ just be the question around do they also

10:22 ↗ have the historical data so that we

10:24 ↗ could

10:25 ↗ track using that same thing over time

10:27 ↗ and then for the last two here

10:29 ↗ total hours of racial equity and

10:31 ↗ implicit bias training and the

10:32 ↗ demographic breakdown of our city

10:34 ↗ applicants employees and board and

10:35 ↗ commission members

10:37 ↗ hr did not have historical data on the

10:39 ↗ first measure there as this is a new

10:41 ↗ initiative

10:42 ↗ but we will have data for 2021 we just

10:45 ↗ won't have it for 2020.

10:47 ↗ and then for the second one there were

10:49 ↗ some challenges with niyoga of the tool

10:50 ↗ that we use and whether or not we can

10:52 ↗ actually track that data

10:54 ↗ from applicants to employees and so

10:57 ↗ the hr team has been working on getting

10:59 ↗ that data for 2021 but again we will not

11:02 ↗ have 2020 data there

11:04 ↗ so with these in mind

11:06 ↗ i want to

11:07 ↗ to move into the five measures about

11:10 ↗ which i've received feedback from

11:11 ↗ department staff

11:13 ↗ who've expressed challenges either in

11:14 ↗ the metric associated with the measure

11:17 ↗ or our ability to get data for this

11:19 ↗ measure regardless of covet-related

11:21 ↗ abnormalities

11:22 ↗ for each of these measures staff is

11:24 ↗ requesting council input on options

11:27 ↗ moving forward and department staff

11:29 ↗ recommendations can be seen in the bold

11:31 ↗ font in the far right hand column here

11:35 ↗ the first one which is the number of

11:36 ↗ decisions appealed and lost within cpd

11:40 ↗ first off the measure itself the way

11:42 ↗ that we've defined it uh previously was

11:45 ↗ that we were just really actually

11:46 ↗ tracking appeals lost which will almost

11:49 ↗ always be zero

11:51 ↗ the second issue that was brought up

11:53 ↗ during my

11:54 ↗ interviews with departments was that

11:57 ↗ the measure itself is not something that

11:59 ↗ the department directly controls it

12:02 ↗ might be the outcome of someone

12:04 ↗ appealing a decision but the department

12:05 ↗ itself isn't actually necessarily doing

12:08 ↗ anything that can prevent someone from

12:10 ↗ appealing a decision

12:11 ↗ in talking with

12:13 ↗ many the recommendation of the

12:15 ↗ department is to eliminate it as a

12:16 ↗ measure and instead replace it

12:19 ↗ with a more nuanced collection of data

12:22 ↗ under this second measure here which is

12:24 ↗ the time of first permit review

12:26 ↗ uh this is another measure within cpd

12:28 ↗ that's a bit misleading in the way that

12:30 ↗ it's currently tracked

12:32 ↗ permit

12:33 ↗ permits are are entered

12:36 ↗ into trackit but only entered as

12:37 ↗ reviewed

12:38 ↗ if the information is all correct

12:41 ↗ if there are mistakes in that initial

12:43 ↗ permit submission and it's sent back to

12:46 ↗ the submitter for corrections it still

12:48 ↗ looks as though it's entered the system

12:50 ↗ but actually that first review doesn't

12:52 ↗ trigger within track it

12:54 ↗ so this leads to it looking as though it

12:56 ↗ might take 33 weeks for cpd to review a

13:00 ↗ permit when in reality it was reviewed

13:02 ↗ within four or five weeks it just had to

13:04 ↗ be sent back and then resubmitted and

13:06 ↗ sent back and resubmitted

13:08 ↗ so they just feel that potentially it's

13:10 ↗ a little bit misleading and it's not as

13:12 ↗ helpful of a measure for them as

13:13 ↗ something that could be a little bit

13:16 ↗ more nuanced and so their recommendation

13:18 ↗ is to modify this measure with other

13:20 ↗ data and information that is in track it

13:24 ↗ and that would better align to

13:26 ↗ actually what's required by the state in

13:27 ↗ terms of what we measure

13:30 ↗ the next

13:31 ↗ measure here also within cpd is

13:33 ↗ affordable units and total units built

13:36 ↗ this is currently just reported in our

13:38 ↗ 55 measures as a whole number we've

13:41 ↗ built

13:42 ↗ 250 units we've built two affordable

13:45 ↗ units

13:46 ↗ however the way that it's reported

13:48 ↗ annually in the housing report card

13:51 ↗ uh which is presented to council is

13:54 ↗ reported by the percent

13:56 ↗ of construction

13:57 ↗ um within average median income

14:01 ↗ buckets and so staff is just

14:03 ↗ recommending that we track data based on

14:06 ↗ that percent average medium income

14:08 ↗ median income category as it's reported

14:11 ↗ in the housing report card because it's

14:13 ↗ a more it's a more transparent and clear

14:15 ↗ [Music]

14:17 ↗ communication of

14:19 ↗ the measure itself

14:21 ↗ two more uh

14:23 ↗ car travel time as previously mentioned

14:26 ↗ we've been having trouble getting access

14:28 ↗ to a tool that will allow us to get this

14:29 ↗ measure and the recommendation at this

14:32 ↗ point is to find a new data source so to

14:34 ↗ work with psrc and potentially to move

14:37 ↗ away from the aca or move away from

14:39 ↗ inrex

14:41 ↗ and then the last one is linear feet of

14:42 ↗ walkways constructed and maintained in

14:45 ↗ chatting with our public works

14:46 ↗ department

14:47 ↗ what we found is the main barrier is

14:49 ↗ that the historical data specifically

14:52 ↗ the data on the number of linear feet of

14:54 ↗ walkway that already exists has been

14:56 ↗ challenging to determine

14:58 ↗ what they've recommended is that rather

15:00 ↗ than estimate what's already there and

15:03 ↗ start from a

15:04 ↗ an inaccurate number

15:06 ↗ staff is requesting that moving forward

15:08 ↗ we just measure newly constructed and

15:11 ↗ maintained rather than accumulative of

15:13 ↗ all walkways in the city

15:15 ↗ this will still allow us to benchmark

15:17 ↗ against other cities

15:19 ↗ it will just be a more truthful and

15:21 ↗ transparent representation of the work

15:23 ↗ that they're doing every year

15:28 ↗ the second topic of consideration

15:29 ↗ tonight is the piloting of a

15:31 ↗ programmatic or operational performance

15:33 ↗ measurement framework

15:35 ↗ our 55 measures are solid high-level

15:39 ↗ guiding performance measures

15:41 ↗ they set us up to benchmark our

15:42 ↗ performance and our city health with

15:44 ↗ other cities

15:45 ↗ they identify significant problems and

15:48 ↗ help us track long-term trends

15:51 ↗ but they don't currently easily guide

15:53 ↗ programmatic improvements or adjustments

15:56 ↗ that lead to improved outcomes and

15:58 ↗ benefits to the community

16:00 ↗ and they can often feel like wow that's

16:02 ↗ a big that's a big thing that's a big

16:04 ↗ measure to try to move

16:07 ↗ my proposal after talking with

16:09 ↗ department representatives other cities

16:11 ↗ in the region as well as some

16:13 ↗ consultants from icma and other

16:16 ↗ organizations

16:17 ↗ is to pilot a program level performance

16:19 ↗ measurement framework

16:21 ↗ and what this framework seeks to do is

16:23 ↗ to create a link

16:25 ↗ between our high level 55 performance

16:27 ↗ measures and the everyday work of our

16:29 ↗ staff

16:31 ↗ by linking the inputs and outputs to

16:34 ↗ these big outcomes and strategic plan

16:36 ↗ goal areas

16:38 ↗ by setting measurable goals that have

16:40 ↗ monthly or quarterly benchmarks

16:42 ↗ and by creating a clear

16:44 ↗ theory that connects each of these

16:47 ↗ actions and whose assumptions we can

16:49 ↗ test

16:50 ↗ and can be tested in an ongoing way

16:52 ↗ rather than coming to the end of the

16:54 ↗ year and looking at whether or not this

16:56 ↗ big measure or even every two years and

16:58 ↗ seeing did this big measure move or not

17:02 ↗ as you saw in your packet there are two

17:04 ↗ different and i would argue

17:05 ↗ complementary ways of approaching

17:09 ↗ linking our 55 measures to the ongoing

17:11 ↗ work of our departments and work groups

17:14 ↗ the first which you can see here is to

17:16 ↗ support teams in developing a program

17:18 ↗ level

17:19 ↗ sort of logic model

17:22 ↗ this is a very high level example i'm

17:24 ↗ not getting into the nitty gritty right

17:25 ↗ yet

17:26 ↗ but these models are asking teams to

17:28 ↗ make visible their theories for how the

17:31 ↗ resources or the inputs

17:33 ↗ and the activities that we are partaking

17:36 ↗ in

17:37 ↗ how they are leading to program outputs

17:40 ↗ as well as their beliefs about how those

17:41 ↗ outputs in the middle relate to the

17:43 ↗ short medium and long-term outcomes

17:47 ↗ for example if we invest a particular

17:50 ↗ number of staff

17:51 ↗ dollars and equipment and street

17:53 ↗ maintenance

17:54 ↗ and we engage in different street

17:56 ↗ maintenance activities such as paving

17:58 ↗ and filling potholes

18:00 ↗ the outputs we would expect to see in

18:02 ↗ that middle column are a particular

18:04 ↗ number of linear miles paved a

18:06 ↗ particular number of potholes filled

18:08 ↗ those are two measures we already gather

18:10 ↗ information on so this is a good example

18:12 ↗ to have in front of us potentially we

18:14 ↗ add we'd also want to see a

18:17 ↗ number of neighborhoods that are

18:18 ↗ positively impacted

18:20 ↗ and then from that outputs

18:22 ↗ each team or department should have a

18:24 ↗ theory about the outcomes

18:27 ↗ about how these outputs create outcomes

18:30 ↗ a short-term impact of filling a pothole

18:33 ↗ may

18:34 ↗ lead to a higher opinion of a of the

18:36 ↗ public works team from the people who've

18:38 ↗ had to navigate that pothole previously

18:40 ↗ and now they don't have to anymore

18:42 ↗ which leads to more trust in government

18:45 ↗ which leads to a more positive view of

18:47 ↗ our infrastructure and our city services

18:51 ↗ the second example which you saw in your

18:53 ↗ packet is from the city of kirkland this

18:55 ↗ is actually an example of how kirkland

18:57 ↗ presents their performance measures in

18:59 ↗ their budget book

19:00 ↗ as you can see this is not necessarily

19:02 ↗ at a programmatic level but instead it's

19:04 ↗ linking the resources and inputs

19:06 ↗ invested

19:08 ↗ to expected immediate outputs or results

19:11 ↗ to the high level community outcomes

19:13 ↗ within this goal area

19:15 ↗ and you can see the city of kirkland's

19:17 ↗ theory of action that i've been talking

19:18 ↗ about and impact along the left-hand

19:20 ↗ side they're saying that if we do this

19:23 ↗ it's going to do this so that this will

19:25 ↗ be true

19:27 ↗ these are not mutually exclusive

19:29 ↗ frameworks and while the latter could be

19:32 ↗ used better to organize our measures and

19:34 ↗ determine what data collection gaps we

19:36 ↗ may have in our own

19:38 ↗ city-wide strategic theories the former

19:41 ↗ could be piloted within departments and

19:42 ↗ programs to develop clear connections

19:45 ↗ between

19:46 ↗ daily actions and our 55 measures

19:50 ↗ as i previewed earlier i'm already

19:51 ↗ working with the municipal court team um

19:55 ↗ and the human services team to use

19:56 ↗ recent survey and customer data to build

19:59 ↗ out program models for community core

20:01 ↗ and hopefully some select human services

20:03 ↗ programs in the coming year at this

20:06 ↗ point staff is requesting council input

20:09 ↗ on the strengths and potential of these

20:11 ↗ frameworks to bolster our performance

20:13 ↗ measurement program and also input on

20:16 ↗ any other programs in addition to

20:18 ↗ community core or

20:20 ↗ in addition to human services that would

20:22 ↗ be good candidates for adopting a

20:24 ↗ programmatic performance measurement

20:26 ↗ framework in 2022

20:30 ↗ the administration is recommending that

20:33 ↗ the council

20:34 ↗ make minor revisions and accept the

20:37 ↗ revisions to the five performance

20:38 ↗ measures for which we've received

20:40 ↗ feedback from departments on the

20:42 ↗ challenges in the measure or the data

20:43 ↗ availability

20:45 ↗ and support the piloting of a

20:47 ↗ programmatic or operational logic model

20:49 ↗ for some programs in 2022

20:53 ↗ dependent on our conversation tonight

20:55 ↗ i'll be back on november 1st with a few

20:58 ↗ things

20:59 ↗ revised performance measures as needed

21:02 ↗ based on our conversation

21:04 ↗ a comprehensive update with all 2020 and

21:07 ↗ historical data that's been available on

21:09 ↗ all 55 measures

21:11 ↗ and a work plan for 2022 including a

21:13 ↗ timeline for testing out some

21:15 ↗ interactive data tools

21:17 ↗ and the programmatic pilots mentioned

21:21 ↗ with that i will pause my speaking and

21:24 ↗ i'll open it up for discussion

21:26 ↗ hoping to answer these two specific

21:28 ↗ questions

21:29 ↗ what revisions edits or additions to

21:31 ↗ performance measures and their metrics

21:32 ↗ should be considered

21:34 ↗ what if any one to two additional

21:35 ↗ programs or projects does council

21:37 ↗ recommend as a candidate for a

21:40 ↗ programmatic performance measurement

21:41 ↗ pilot in 2022

21:46 ↗ thank you so much that was very

21:48 ↗ informative uh do council members have

21:50 ↗ any questions that they'd like to

21:52 ↗ to ask

21:56 ↗ and uh

21:58 ↗ dale i cannot see everybody um oh i've

22:02 ↗ seen that there is uh councilmember hall

22:04 ↗ um go ahead

22:07 ↗ uh thank you this is councilmember hall

22:09 ↗ and dale thank you very much for the

22:11 ↗ thorough um presentation i really

22:13 ↗ appreciate the work that went into this

22:15 ↗ um

22:17 ↗ i think i need a little bit more to wrap

22:19 ↗ my head around the performance

22:21 ↗ measurement framework um

22:24 ↗ because there's a lot there

22:26 ↗ um so

22:28 ↗ you know it seems like the origin of

22:30 ↗ this is we have our current set of

22:32 ↗ performance metrics and

22:34 ↗ at times they may not help inform

22:37 ↗ programmatic level decision making i was

22:40 ↗ wondering if you could if there was an

22:42 ↗ example that comes to mind of that in

22:44 ↗ particular that could help us understand

22:46 ↗ that a little bit better

22:48 ↗ like a very specific performance metric

22:51 ↗ maybe

22:53 ↗ yeah i think that's a great question um

22:55 ↗ i think a really specific example is

22:58 ↗ that there are things that we're

23:00 ↗ gathering information at that output

23:02 ↗ level we're sort of gathering i think

23:04 ↗ potholes that have been filled we're

23:06 ↗ gathering linear miles paved

23:08 ↗ and we're also gathering in our

23:10 ↗ bi-annual community survey we're asking

23:13 ↗ people how they feel about

23:14 ↗ infrastructure

23:15 ↗ but i'm not sure it's clear that we have

23:17 ↗ a theory of

23:18 ↗ how

23:20 ↗ those outputs are linking to how people

23:22 ↗ feel about infrastructure and so my sort

23:25 ↗ of suggestion is that we get a little

23:26 ↗ bit clearer on

23:28 ↗ what is our theory it's not it's not

23:30 ↗ there's there's not just a straight line

23:32 ↗ but we're saying

23:33 ↗ maybe these two things alone aren't

23:35 ↗ enough what are all the things we're

23:36 ↗ doing that's going to lead to movement

23:39 ↗ so we we have the measures i'm just not

23:41 ↗ sure that we're necessarily always

23:43 ↗ thinking within a framework of how are

23:45 ↗ we going to see progress towards the

23:47 ↗ goals we want to achieve on these high

23:49 ↗ level measures is that is that helpful

23:52 ↗ uh thank you yeah this is councilmember

23:54 ↗ hall again i think so so essentially

23:56 ↗ it's a way of thinking about a

23:58 ↗ um a metric and an issue that exists in

24:01 ↗ the community

24:03 ↗ from a really high

24:06 ↗ 50 000 foot level and

24:08 ↗ seeing how everything connects

24:10 ↗ and in particular

24:13 ↗ how our performance metrics help us

24:17 ↗ understand

24:18 ↗ kind of the end point like

24:21 ↗ community

24:23 ↗ feedback and community

24:27 ↗ support of initiatives and programs and

24:30 ↗ etc

24:32 ↗ absolutely and i think the other way

24:34 ↗ that it could work is just any time

24:35 ↗ we're

24:36 ↗ investing dollars into something new we

24:39 ↗ want to make sure that we've got a

24:40 ↗ theory about what's the positive impact

24:42 ↗ it's going to lead to so

24:44 ↗ for instance you know if we're if we are

24:46 ↗ going to test a if we have a new shuttle

24:49 ↗ coming that's going to connect people

24:51 ↗ what are we really hoping it does what

24:52 ↗ are we hoping that people

24:54 ↗ the the benefit that people feel from it

24:57 ↗ and then also we measuring to make sure

24:59 ↗ that we're we're then able to show the

25:01 ↗ community that we've invested in this

25:03 ↗ thing and it's it's leading to these

25:04 ↗ really good outcomes or if it's not that

25:06 ↗ we're then able to sort of give it away

25:08 ↗ from that towards something different um

25:11 ↗ but yeah so it's making those

25:12 ↗ connections more clear

25:16 ↗ okay thank you appreciate the answer

25:18 ↗ thank you councilmember martz you're

25:20 ↗ next

25:21 ↗ thank you um

25:22 ↗ is there likely to be a cost or council

25:27 ↗ budget ask associated with this effort

25:32 ↗ no well i should not say that should i

25:33 ↗ probably just blanket say no but

25:35 ↗ currently in my understanding and

25:37 ↗ conceptualization of it no this is

25:39 ↗ something that we have the

25:41 ↗ resources to do this work and to start

25:43 ↗ thinking in this way um and to sort of

25:46 ↗ move us

25:47 ↗ to move us beyond this initial step

25:49 ↗ we've got these 55 measures and now it's

25:51 ↗ really the question of how do we

25:53 ↗ operationalize performance management

25:55 ↗ and improvement

25:57 ↗ so i really i don't see that that's not

26:00 ↗ part of my plan currently

26:02 ↗ let me ask a second question that

26:05 ↗ is maybe a little

26:08 ↗ a little

26:09 ↗ ficklier uh stickler stickier um

26:13 ↗ how does this not just fall under the

26:15 ↗ purview of what we ask our directors to

26:17 ↗ do

26:20 ↗ yeah i think it's currently what i've

26:22 ↗ noticed is that there's just

26:25 ↗ we're not always making necessarily the

26:27 ↗ connections to those 55 that the 55

26:31 ↗ measures they all exist within

26:33 ↗ the ecosystem but i

26:36 ↗ i've had a lot of conversations where

26:37 ↗ i've gone to get the data and it's

26:40 ↗ it's it's something that's sort of new

26:41 ↗ again for folks and so i think this is a

26:44 ↗ way of embedding it more completely in

26:46 ↗ the way that everyone's already thinking

26:48 ↗ about their work plans um they're fairly

26:50 ↗ new measures and so really sort of

26:53 ↗ building uh momentum and sort of a

26:56 ↗ collective direction towards them

26:59 ↗ thank you

27:00 ↗ thanks uh city administrator bob kowitz

27:04 ↗ yes thank you councilmember d michelle

27:05 ↗ members of the council good evening uh

27:07 ↗ just to follow up on councilmember

27:09 ↗ martz's question uh

27:11 ↗ these measures are really everyone's

27:12 ↗ measures um and i think one of the

27:14 ↗ challenges that that we've had in this

27:17 ↗ last year

27:18 ↗ operationalizing on all of these is to

27:20 ↗ really get the buy-in throughout the

27:22 ↗ organization

27:23 ↗ it can't be just the department

27:24 ↗ director's measures it can't just be

27:26 ↗ dale's measures it can't just be the

27:28 ↗ mayor of the city administrators

27:30 ↗ measures it has to be everyone's

27:31 ↗ measures because it really i think that

27:33 ↗ helps stitch together all the work that

27:35 ↗ we're trying to do uh and it's not

27:37 ↗ something we can snap our fingers and

27:39 ↗ have change overnight um certainly in

27:41 ↗ the midst of the pandemic certainly in

27:42 ↗ the midst of all the of the changes and

27:44 ↗ priorities that the pandemic has caused

27:47 ↗ us it's been hard to to get folks to

27:50 ↗ focus on this but i think ultimately as

27:53 ↗ we come out of the pandemic as we move

27:55 ↗ the organization forward

27:57 ↗ it's these measures to kind of string

27:58 ↗ these things together it helps connect

28:00 ↗ the work that everyone does to move the

28:02 ↗ community forward

28:04 ↗ together because i think oftentimes that

28:06 ↗ work becomes very siloed and people

28:08 ↗ don't see how the work that they're

28:10 ↗ doing moves the organization forward

28:12 ↗ these are very specific ways that

28:14 ↗ everyone helps move the organization

28:16 ↗ forward

28:17 ↗ [Music]

28:20 ↗ thank you

28:22 ↗ are there any more questions from the

28:23 ↗ council

28:28 ↗ seeing none i'll ask the clerk if there

28:30 ↗ is anyone who wishes to comment on this

28:33 ↗ uh agenda item

28:36 ↗ councilmember d michelle no one signed

28:38 ↗ up in advance to make comments but

28:40 ↗ let me ask if there's anyone in the

28:42 ↗ audience who would like to comment on

28:44 ↗ this agenda item please raise your

28:46 ↗ virtual hand using the small hand icon

28:49 ↗ if you've joined by computer or by

28:51 ↗ pressing star 3 if you've joined by

28:53 ↗ phone

28:55 ↗ and i'll monitor the sign up list for

28:57 ↗ just a moment here

29:00 ↗ i'm sorry the attendee list

29:05 ↗ and i don't see anyone indicating a

29:06 ↗ desire to speak

29:10 ↗ thank you

29:11 ↗ i will next open it up for a dialogue

29:14 ↗ from the uh council it's anybody willing

29:16 ↗ to make a comment

29:23 ↗ here we go

29:24 ↗ uh council president hunt

29:28 ↗ thank you um first i wanted to mention

29:31 ↗ that we did not receive any email

29:33 ↗ comments that specifically reference

29:35 ↗ this item

29:36 ↗ um as for my comments i think that the

29:41 ↗ adjustments that were recommended by the

29:43 ↗ department heads as far as the different

29:46 ↗ changes to some of the metrics sounds

29:48 ↗ very reasonable i do think it's

29:50 ↗ important that we have a metric that's

29:52 ↗ tracking

29:53 ↗ jobs especially given that we're in a

29:56 ↗ period of economic recovery

29:59 ↗ and after covet i think there's a lot of

30:01 ↗ uncertainty around jobs and what will

30:03 ↗ happen with the jobs market and i think

30:05 ↗ that's a really important one for us to

30:07 ↗ track so i understand there's

30:10 ↗ challenges with the previous way that we

30:12 ↗ were tracking that but um in the interim

30:15 ↗ or if we're unable to get that data

30:17 ↗ again from that original source i i do

30:20 ↗ think that one's an important one for us

30:22 ↗ to continue monitoring

30:25 ↗ one area where i would like to see an

30:29 ↗ addition to be considered is around

30:31 ↗ homelessness outreach and our park

30:33 ↗ ranger program these are both programs

30:35 ↗ that were added

30:37 ↗ fairly recently these were positions

30:38 ↗ that were added fairly recently

30:40 ↗ and

30:42 ↗ it i think would be helpful to track

30:45 ↗ specific

30:46 ↗ metrics that show

30:48 ↗ how this

30:49 ↗ program is is going and the benefits to

30:52 ↗ the community that these programs are um

30:55 ↗ are having so i would like to add those

30:58 ↗ and um as far as the

31:00 ↗ [Music]

31:02 ↗ um as far as the two different kinds of

31:05 ↗ um ways of thinking programmatically

31:08 ↗ about this i would like to be able to

31:10 ↗ tie it into budgeting um

31:12 ↗ so i think that's that's important that

31:14 ↗ will be helpful for us for budgeting and

31:17 ↗ lastly as far as the one to two

31:18 ↗ additional programs already mentions the

31:20 ↗ homelessness outreach and the parks

31:22 ↗ ranger program i think that monica

31:24 ↗ negrilla is already tracking metrics and

31:27 ↗ is able to provide those

31:29 ↗ when community members have questions so

31:31 ↗ um just formalizing that into a theory

31:34 ↗ of impact and and tracking those and

31:37 ↗ communicating those metrics to the

31:38 ↗ community i think would be a really

31:40 ↗ strong candidate for this in 2022

31:43 ↗ and

31:45 ↗ i i also think pavement management which

31:47 ↗ was one of the examples could be a good

31:48 ↗ candidate as well as the green issaquah

31:50 ↗ program but my the one that i think is

31:53 ↗ probably

31:54 ↗ most important right now is the

31:55 ↗ homelessness outreach in park ranger

31:57 ↗ because it's a new program and it's of

32:00 ↗ concern to the community and i do

32:01 ↗ believe we're already tracking things

32:03 ↗ that are of interest to the community

32:06 ↗ thank you

32:09 ↗ thank you

32:10 ↗ the next

32:12 ↗ is deputy council president ray

32:14 ↗ thank you council member d michelle

32:17 ↗ and dale thank you for the presentation

32:19 ↗ it was well well done um i agree with

32:22 ↗ council president hunt on the changes to

32:24 ↗ the

32:25 ↗ the measures i am fine with that i am

32:28 ↗ really excited about operational

32:30 ↗ performance

32:31 ↗ measures or program uh programmatic

32:33 ↗ performance measures

32:35 ↗ and

32:36 ↗ i think trying the outcomes that we're

32:38 ↗ getting to the strategic goals would be

32:41 ↗ really interesting particularly

32:43 ↗ in your short medium and long term

32:45 ↗ perspectives if we can particularly on

32:46 ↗ the long term ones look at how they

32:48 ↗ support our strategic goals

32:52 ↗ i also like dale what you said about

32:55 ↗ using the operational measures on new

32:57 ↗ investments so that we can show the

32:59 ↗ positive impact of new investment or

33:01 ↗ changes in focus so if we're going to be

33:02 ↗ doing something that's new or different

33:05 ↗ then we can have some way to show that

33:07 ↗ we're actually making

33:09 ↗ a difference in the quality of life and

33:11 ↗ i love the the notion of having a theory

33:13 ↗ about how this is going to change things

33:16 ↗ and

33:17 ↗ um there are three things that i think

33:20 ↗ would be interesting to do a deeper dive

33:23 ↗ into one is homeless outreach i agree on

33:25 ↗ that 100

33:26 ↗ i'd also like to see some

33:29 ↗ thing around mobility we

33:31 ↗ we keep talking about that being our one

33:32 ↗ of our top problems and so something

33:34 ↗ where we can say hey we're moving the

33:35 ↗ dial on mobility by doing this or

33:37 ↗ something else

33:39 ↗ and then finally something around

33:40 ↗ environmental stewardship so that we can

33:42 ↗ point to

33:44 ↗ activities we're taking around

33:45 ↗ environmental stewardship and how we're

33:47 ↗ moving the needle there

33:49 ↗ and then i just have a recommendation

33:51 ↗ for everybody at the city about in fact

33:53 ↗ anybody could listen and there is a book

33:56 ↗ out there by john doerr called measure

33:58 ↗ what matters and it talks about

34:01 ↗ how you focus on just a couple of things

34:04 ↗ that really matter to your organization

34:05 ↗ and then you have to go about measuring

34:08 ↗ them and tracking results

34:10 ↗ and uh it was a it was a uh

34:13 ↗ a template was that was used by google

34:15 ↗ in their early days and um you know i

34:17 ↗ think they turned out okay

34:19 ↗ so there there might be some

34:22 ↗ some value in that anyway i i'm really

34:24 ↗ excited about the um

34:26 ↗ the renewed interest in in measuring and

34:29 ↗ more importantly than measuring actually

34:30 ↗ using our measurements to drive uh

34:33 ↗ performance and behavior so thank you

34:38 ↗ uh councilmember walsh

34:41 ↗ thank you this is councilmember walsh

34:44 ↗ um

34:45 ↗ i have two of the proposed kind of

34:48 ↗ elimination or adjustment

34:51 ↗ metrics

34:53 ↗ that i still think have value so on the

34:56 ↗ cpd

34:58 ↗ set the time of first permit review as

35:02 ↗ much as i

35:03 ↗ appreciate that

35:05 ↗ the cause of delay might be because an

35:08 ↗ applicant doesn't provide the right

35:11 ↗ information and there has to be back and

35:13 ↗ forth i think that still

35:16 ↗ suggests that there's a problem

35:19 ↗ in

35:21 ↗ the system it may suggest that

35:23 ↗ we're not clear we don't provide clarity

35:26 ↗ of information on that application step

35:31 ↗ and so i think it's actually very

35:33 ↗ important to highlight

35:35 ↗ when there are back and forths because

35:38 ↗ of course some of those we can't

35:40 ↗ we can't fix some of those are actually

35:43 ↗ a feature in the system because it means

35:45 ↗ that

35:46 ↗ our

35:47 ↗ um

35:48 ↗ our staff is catching something that we

35:50 ↗ wouldn't want built in the community and

35:53 ↗ so they're pushing back but in some

35:55 ↗ cases i think that also means hey

36:00 ↗ we didn't ask for the right type of

36:02 ↗ thing and for it to take four or five

36:05 ↗ weeks to just get back to somebody and

36:06 ↗ say yeah you didn't provide the right

36:08 ↗ information and then they have to take

36:10 ↗ four or five weeks to get back to us and

36:12 ↗ then another four or five weeks that to

36:14 ↗ me still represents

36:17 ↗ an area

36:18 ↗ where we could see improvement

36:20 ↗ and so i wouldn't mind

36:24 ↗ also measuring

36:26 ↗ one of those early points in track it

36:29 ↗ where hey we get back to somebody and

36:31 ↗ see what our speed of response time is

36:34 ↗ but i still think it's important to

36:37 ↗ understand that full picture

36:40 ↗ in order to

36:42 ↗ try and be

36:44 ↗ more

36:45 ↗ more responsive or more clear of

36:46 ↗ information

36:48 ↗ so that was one and then on the

36:50 ↗ sidewalks

36:52 ↗ um

36:53 ↗ i kind of find it

36:56 ↗ bad

36:56 ↗ that we don't know the total number of

37:00 ↗ linear feet of already constructed

37:02 ↗ sidewalks

37:04 ↗ um i just feel like that's something we

37:06 ↗ should know and

37:09 ↗ i think

37:10 ↗ from my perspective

37:12 ↗ if we're looking at the number of linear

37:15 ↗ feet of sidewalks that are maintained in

37:18 ↗ a year

37:19 ↗ i'm not going to know

37:21 ↗ whether 500 or 500 feet

37:24 ↗ is

37:26 ↗ the goal metric

37:28 ↗ unless i know what percentage

37:31 ↗ of our total number of sidewalk linear

37:34 ↗ feet is and so

37:36 ↗ from my perspective the

37:38 ↗ percent

37:40 ↗ that required maintenance or that

37:43 ↗ were able to be maintained in a year

37:46 ↗ is an important factor that thus

37:48 ↗ requires the total

37:50 ↗ number of linear feet of those sidewalks

37:53 ↗ so those are the two that i'd still like

37:55 ↗ to be

37:56 ↗ tracked in some way so that we can

37:59 ↗ understand what the bigger picture is on

38:01 ↗ those

38:03 ↗ and then

38:04 ↗ on the the framework idea

38:08 ↗ i mean i really like the kirkland

38:09 ↗ example and i went back and looked at uh

38:12 ↗ the other performance measures that they

38:13 ↗ have for things like public safety and

38:15 ↗ everything and it's fantastic it creates

38:18 ↗ a clear picture between

38:20 ↗ the amount spent

38:22 ↗ the output of um

38:26 ↗ of

38:27 ↗ the departments and then the outcomes i

38:30 ↗ really like that path but i do wonder

38:33 ↗ whether

38:34 ↗ that just becomes one of those things

38:36 ↗ that we look at at budget time

38:39 ↗ because it provides a pretty picture to

38:41 ↗ the community i don't know whether the

38:44 ↗ boots on the ground and the day-to-day

38:47 ↗ work

38:48 ↗ is too disconnected from that in order

38:51 ↗ to make it push the needle i think it

38:54 ↗ would make it would make it adjust

38:56 ↗ the finances but i don't know if it

38:59 ↗ helps a department or a team

39:03 ↗ have a clear focus on

39:06 ↗ the outcome

39:08 ↗ by creating that type of a framework

39:11 ↗ goal so if there's a way to

39:14 ↗ fix that or if i'm wrong about that

39:16 ↗ great

39:17 ↗ um

39:19 ↗ because i love the the concept of being

39:22 ↗ able to be very clear from dollars to

39:25 ↗ outcomes i just also want it to be

39:28 ↗ actionable and not just a pretty picture

39:30 ↗ that we look at once a year when we're

39:31 ↗ trying to figure out how much money to

39:33 ↗ spend so those are my thoughts thanks

39:38 ↗ councilmember mart

39:40 ↗ thank you uh so

39:43 ↗ it seems like the pilot seems like what

39:46 ↗ the opportunity here

39:48 ↗ is

39:49 ↗ the understanding of uh the traceability

39:53 ↗ of inputs to outputs and taking

39:57 ↗ a complicated subject and

39:59 ↗ diving into it so i i would love to see

40:02 ↗ our first pilots be on complicated

40:05 ↗ topics

40:07 ↗ i think

40:09 ↗ travel time to the city whether you call

40:12 ↗ it

40:12 ↗ car travel time

40:15 ↗ sub metric i mean a lot of these metrics

40:18 ↗ were identified by the city after we had

40:20 ↗ identified goals

40:22 ↗ so

40:23 ↗ i just want to see a strong i mean two

40:25 ↗ things i want to see a strong signal

40:27 ↗ over time that we can we can carry for a

40:29 ↗ long time and and look at over the

40:31 ↗ course of a number of years but

40:33 ↗ something like

40:34 ↗ average intersection time or average

40:36 ↗ level of service or weighted average

40:39 ↗ level of service which you would

40:41 ↗ multiply the level of service times the

40:43 ↗ number of cars that use that

40:44 ↗ intersection something like that

40:47 ↗ because i think that

40:50 ↗ mobility and gridlock in the city is

40:53 ↗ both an incredibly important topic um

40:55 ↗ and also a quite complicated one that

40:57 ↗ would benefit from in-depth analysis the

41:00 ↗ other thing is um i want to i want to

41:03 ↗ sort of second and expand what member

41:05 ↗ walsh said you know maybe it's not first

41:08 ↗ permit review time but something having

41:11 ↗ to do with the permitting process

41:13 ↗ something

41:14 ↗ um

41:15 ↗ i have to believe that itma has some

41:17 ↗ good measures wally and his buddies in

41:20 ↗ that august body have to have some good

41:22 ↗ measures for for permitting and i think

41:25 ↗ permitting is another area that is

41:27 ↗ complicated i mean i was involved in a

41:31 ↗ uh what kanban or whatever lots of lots

41:34 ↗ of draw lots of uh

41:37 ↗ whiteboard drawings around a room you

41:39 ↗ know 10 years ago trying to improve the

41:42 ↗ performance uh around permitting with

41:44 ↗ the city and it and it's it has resisted

41:47 ↗ uh it has resisted our best effort so

41:49 ↗ that would be the other area where i

41:51 ↗ think the complexity of the problem

41:53 ↗ would this this mapping of inputs to

41:55 ↗ outputs kaizen thank you

41:58 ↗ councilmember ray uh

42:00 ↗ would be um would be really beneficial a

42:04 ↗ big meaty complicated problem that has a

42:06 ↗ lot of

42:07 ↗ tendrils uh uh

42:10 ↗ and tentacles uh stretching across

42:12 ↗ departments thank you

42:17 ↗ thank you are there any more comments

42:24 ↗ that's the president hunt

42:27 ↗ thank you this is council president hunt

42:28 ↗ a quick um quick follow-up to

42:32 ↗ councilmember martz i think um

42:35 ↗ it is a complicated

42:37 ↗ issue around mobility and transit time

42:40 ↗ the time it takes to get from point a to

42:42 ↗ point b in the city

42:44 ↗ when we do look at the time to get

42:46 ↗ through intersections i i always want to

42:49 ↗ mention as well that

42:51 ↗ at some point we had a traffic

42:53 ↗ consultant come and talk to us and they

42:55 ↗ talked about how the perception of of

42:58 ↗ safety in the intersection and the

42:59 ↗ perception of somebody who's a

43:00 ↗ pedestrian

43:02 ↗ can be different especially if you're

43:03 ↗ looking at the moving cars through the

43:05 ↗ intersection so if you're moving cars

43:07 ↗ through the intersection then people who

43:08 ↗ are attempting to walk through the

43:10 ↗ intersection might

43:11 ↗ perceive that intersection as working

43:13 ↗ less well so um it is complicated as

43:16 ↗ councilmember martz said and if we do go

43:19 ↗ with that one i would want to make sure

43:20 ↗ that we're balancing

43:21 ↗ uh metrics that represent different

43:23 ↗ modes um

43:25 ↗ of different modes of travel and the

43:27 ↗ perception of safety and also the safety

43:30 ↗ of the intersections if we go with that

43:31 ↗ one for the pilot thanks

43:35 ↗ any more comments

43:38 ↗ all right i i will take my turn um dale

43:42 ↗ could you put up the slide of the first

43:44 ↗ logic model

43:50 ↗ i might you may be able to do that i

43:51 ↗ guess the my screen sharing privileges

43:53 ↗ have been have been revoked oh no

43:56 ↗ yes i'll do that now

44:07 ↗ there we go

44:08 ↗ oops

44:11 ↗ there we go thank you

44:13 ↗ so i really love logic models uh we've

44:16 ↗ had to do a lot of work with logic

44:18 ↗ models in influence of choice the

44:20 ↗ federal government requires that you do

44:22 ↗ a logic model

44:24 ↗ every year for the work that you're

44:25 ↗ doing and i found that they are really

44:28 ↗ excellent in

44:30 ↗ showing

44:31 ↗ the connections between why you're doing

44:33 ↗ things and

44:34 ↗ and the outcomes that you're expecting

44:36 ↗ and it also helps you identify when

44:39 ↗ your theory is wrong and you need to

44:42 ↗ rethink why you're doing something so

44:45 ↗ the the only suggestion i would have

44:47 ↗ here i like this one better than the

44:49 ↗ kirkland one

44:50 ↗ and and at this point of course it's

44:52 ↗ very uh it's not particular but i think

44:55 ↗ when you got particular you'll see how

44:58 ↗ it flows from

45:00 ↗ uh inputs to outputs to outcomes and

45:02 ↗ it's it's really good

45:04 ↗ the only thing and the logic models that

45:07 ↗ i've worked with on the far left have a

45:10 ↗ statement of the problem that you're

45:12 ↗ trying to solve

45:13 ↗ and so i

45:15 ↗ i put that out as a suggestion

45:17 ↗ so that

45:20 ↗ to me that ties it all together here's

45:22 ↗ what we're trying to do

45:23 ↗ here's the inputs that we're doing

45:25 ↗ here's the outputs and here's the

45:26 ↗ desired outcome i think we just need

45:29 ↗ that little bit of of more um about um

45:34 ↗ why did we start this in the first place

45:36 ↗ starting it with the

45:37 ↗ investments we've made

45:39 ↗ sort of bakers the question why did we

45:41 ↗ choose these to make investments in and

45:44 ↗ so if we start with what's the problem

45:46 ↗ we're trying to solve or some iteration

45:48 ↗ of that question

45:50 ↗ uh i think we'll get a clearer picture

45:52 ↗ of why

45:53 ↗ this flows from you know left to right

45:55 ↗ and and how that all hangs together so

45:58 ↗ that's my suggestion

46:00 ↗ and thank you can take that down now so

46:04 ↗ i want a plus one or plus two um

46:08 ↗ council president hunt's idea of

46:10 ↗ tracking our homeless outreach i think

46:12 ↗ that's an excellent suggestion and that

46:15 ↗ would be a great

46:16 ↗ metric for us to to look at

46:20 ↗ and

46:22 ↗ depending on the conversation that

46:23 ↗ ensues i also like the idea of

46:27 ↗ mobility

46:28 ↗ and councilmember mark's suggestion that

46:31 ↗ we tackle something that's more

46:32 ↗ complicated

46:34 ↗ so that we can really see how that um

46:37 ↗ problematic framework actually helps to

46:39 ↗ move the needle forward because that's

46:41 ↗ really what we want to do

46:43 ↗ so those are my comments are there any

46:45 ↗ additional comments before we wrap up

46:47 ↗ wrap this up

46:52 ↗ all right i'll just do a little summary

46:55 ↗ of what we said

46:56 ↗ um

46:59 ↗ uh pretty much

47:01 ↗ oh sorry

47:02 ↗ is somebody wanting just to say

47:04 ↗ something

47:05 ↗ uh customer paul sorry

47:07 ↗ no no worries i i put it in there right

47:09 ↗ as you started to summarize um real

47:12 ↗ quick this is council member hall i

47:13 ↗ guess i'm still

47:14 ↗ um struggling to

47:16 ↗ understand the framework um

47:19 ↗ so there's been some discussion about

47:21 ↗ including

47:23 ↗ a mobility metric

47:25 ↗ for the pilot in that one

47:28 ↗ and then there's discussion about

47:30 ↗ intersection wait times and i guess i'm

47:32 ↗ confused because i'm not seeing that as

47:35 ↗ a mobility

47:36 ↗ program metric that we have

47:38 ↗ um

47:39 ↗ so

47:40 ↗ are we are we trying to pick

47:44 ↗ specific metrics that we think would be

47:46 ↗ interesting to pilot and test

47:50 ↗ is that what you're looking in terms of

47:52 ↗ feedback dale or

47:54 ↗ creating new ones or

47:56 ↗ am i just not understanding this

47:59 ↗ thanks

48:02 ↗ i'm happy to hop in here um

48:06 ↗ so the idea wouldn't necessarily be to

48:08 ↗ create any new for that second thing

48:11 ↗ we're not creating any new measures but

48:13 ↗ it's linking those mobility measures

48:15 ↗ this is my let's this will be a good

48:17 ↗ test if i'm taking away from the

48:18 ↗ discussion um to

48:21 ↗ linking those high-level measures um in

48:24 ↗ the sort of outcome section

48:26 ↗ to any output measures we currently

48:28 ↗ already have for mobility and then

48:31 ↗ working to create a theory that will

48:34 ↗ move some of those high-level measures

48:35 ↗ so improve

48:36 ↗ perceptions of travel time that will

48:39 ↗ improve car travel time that will

48:42 ↗ improve our community survey responses

48:44 ↗ on satisfaction with

48:46 ↗ moving in different um

48:49 ↗ via different mobility options and what

48:51 ↗ one thing i heard was

48:53 ↗ we don't want to just say car is king

48:56 ↗ but making sure that we're hitting the

48:57 ↗ goals for each

48:59 ↗ uh way of moving so walking driving

49:02 ↗ biking

49:04 ↗ transit that we're meeting those goals

49:06 ↗ at each level

49:07 ↗ but actually giving some theory to that

49:13 ↗ okay so then to clarify this is less

49:15 ↗ about

49:16 ↗ picking a specific performance metric

49:18 ↗ and testing it in this framework it's

49:20 ↗ more about

49:21 ↗ several um performance metrics in a

49:24 ↗ specific category

49:27 ↗ so okay

49:29 ↗ thank you

49:30 ↗ filthy remarks

49:35 ↗ uh i think

49:38 ↗ that when i think multi-modal

49:40 ↗ transportation

49:42 ↗ transportation is important but i think

49:45 ↗ when our constituents write us letters

49:47 ↗ about how unhappy they are they're

49:49 ↗ unhappy about their ability to drive

49:51 ↗ through the city

49:53 ↗ they're not saying by and large with a

49:56 ↗ couple of notable exceptions like uh

49:58 ↗ south cove they're not saying they can't

50:01 ↗ get places on foot they're saying they

50:03 ↗ can't get places in their cars in a

50:05 ↗ reasonable amount of time

50:07 ↗ so uh i think there's two separate

50:10 ↗ questions

50:11 ↗ which is

50:12 ↗ one is how are we doing on multimodal

50:14 ↗ and there's there's all sorts of metrics

50:16 ↗ you can have associated with that

50:18 ↗ but you know

50:20 ↗ 99.9

50:23 ↗ of the mobility related feedback that we

50:25 ↗ get in the city is about the blistering

50:28 ↗ traffic that we have and i don't think

50:30 ↗ we should

50:31 ↗ kid ourselves

50:33 ↗ that it's otherwise

50:35 ↗ thank you

50:40 ↗ you councilmember martz any additional

50:42 ↗ comments

50:46 ↗ all right well we had a uh we had a lot

50:49 ↗ of comments so i'll do the best i can so

50:52 ↗ um uh we heard uh generally that the

50:57 ↗ with some exceptions that

50:59 ↗ the suggestions for changes are uh good

51:02 ↗ and i'll go over those suggested

51:05 ↗ um differences but um suggested ideas

51:09 ↗ for additions to metrics would be the

51:12 ↗ homelessness outreach program

51:14 ↗ pavement management program

51:17 ↗ the green issaquah program

51:20 ↗ again uh homelessness outreach mobility

51:24 ↗ environmental stewardship

51:28 ↗ and

51:29 ↗ um

51:31 ↗ and homelessness and mobility those were

51:33 ↗ all

51:35 ↗ ideas for additions to the metrics that

51:37 ↗ we're looking at

51:39 ↗ um

51:41 ↗ we had

51:42 ↗ at least two council members who said

51:44 ↗ that we should continue

51:46 ↗ measuring um the community planning

51:50 ↗ departments uh the amount of time that

51:52 ↗ it takes to get a permit through

51:55 ↗ and

51:56 ↗ also a wish that we would know how many

51:59 ↗ uh linear feet of sidewalks we have in

52:01 ↗ the city of issaquah

52:03 ↗ and

52:04 ↗ because otherwise we would not be able

52:06 ↗ to

52:07 ↗ understand

52:09 ↗ uh how much progress we're making

52:11 ↗ and we had a book recommendation from

52:14 ↗ council member ray measure what matters

52:17 ↗ and

52:18 ↗ we had a plea from casper remarks to

52:21 ↗ take on something big and meaty and

52:23 ↗ complicated

52:24 ↗ so

52:26 ↗ is there any addition to those

52:28 ↗ to that

52:30 ↗ summary all right

52:33 ↗ thank you very much everybody we will go

52:35 ↗ on to the next item on our agenda deal

52:37 ↗ thank you for a very excellent

52:39 ↗ presentation

52:43 ↗ all right the next uh uh item on the

52:47 ↗ agenda is id

52:48 ↗ 0924

52:50 ↗ proposed 2022 budget deliberations and

52:53 ↗ it's presented by autumn monahan interim

52:56 ↗ finance director and susie muncell

52:58 ↗ acting budget manager

53:02 ↗ thank you council member dee michelle

53:03 ↗ and members of the city council tonight

53:05 ↗ is uh council's first deliberation on

53:08 ↗ the 2022 budget

53:10 ↗ and susie is going to help me by

53:11 ↗ shooting slides

53:16 ↗ so tonight following some presentations

53:18 ↗ on a few topics we'll start

53:20 ↗ with the following policy questions for

53:22 ↗ the city council

53:27 ↗ uh first is uh police roles and staffing

53:30 ↗ are they proposed at the right levels

53:32 ↗ human services roles and staffing are

53:33 ↗ they also proposed at the right levels

53:35 ↗ how should we use the one-time

53:37 ↗ investment fund

53:38 ↗ and should the council approve or

53:41 ↗ approach allocation of our spending in

53:42 ↗ this budget as well as any other council

53:44 ↗ feedback

53:46 ↗ as a quick reminder our budget schedule

53:48 ↗ um is

53:50 ↗ moving along uh tonight is our uh the

53:52 ↗ council's first deliberations and second

53:54 ↗ meeting is set for october 26 to

53:56 ↗ continue deliberations and final

53:58 ↗ adoption of the proposed budget is

54:00 ↗ slated for november 15th

54:03 ↗ and so uh to start off i now like to

54:05 ↗ invite chief bierbaum and his team to

54:07 ↗ present on police roles and staffing

54:09 ↗ levels outlined in our proposed budget

54:14 ↗ thank you uh thank you city council uh

54:16 ↗ my name is scott bierbaum chief of

54:18 ↗ police for the isquad police department

54:19 ↗ i'm here to talk to you about

54:22 ↗ our plans 2022 budgeting and talk a

54:25 ↗ little bit about staffing levels uh can

54:27 ↗ i have next slide please

54:30 ↗ in the 2022 proposed budget we have

54:34 ↗ asked for additional or

54:36 ↗ three positions three sworn positions

54:38 ↗ one sergeant one corporal and one police

54:40 ↗ officer

54:42 ↗ uh in addition to that we have also

54:44 ↗ asked for one civilian position a crime

54:46 ↗ prevention analyst

54:49 ↗ to go

54:50 ↗ deeper into that the intent of the

54:52 ↗ addition of these positions is to

54:56 ↗ refocus resources to address some of our

54:58 ↗ traffic and community needs

55:01 ↗ as people are returning to office we are

55:03 ↗ seeing an increase of traffic in within

55:07 ↗ our community

55:08 ↗ we're starting to see a return of

55:11 ↗ traffic collisions and a request from

55:13 ↗ our community

55:14 ↗ for

55:15 ↗ additional traffic enforcement

55:19 ↗ additionally as people are returning

55:22 ↗ and we are partnering with human

55:23 ↗ services

55:25 ↗ we definitely see the need for

55:27 ↗ having staff to be able to partner with

55:29 ↗ human services to respond to

55:32 ↗ homeless outreach respond to

55:35 ↗ people in crisis and to really connect

55:38 ↗ those within our community that are in

55:39 ↗ need of services

55:42 ↗ additionally as part of our 2022

55:44 ↗ proposed budget um we are really looking

55:46 ↗ at realignment of resources to address

55:48 ↗ emerging needs

55:49 ↗ what we have found that our

55:52 ↗ our prototypical model has not has been

55:54 ↗ as nimble as we would like to address

55:56 ↗ some of our emerging needs

55:58 ↗ yes we are still going to be committed

56:00 ↗ to the 24 7

56:02 ↗ coverage of community safety

56:04 ↗ but we definitely have

56:07 ↗ we have a need to address resources to

56:10 ↗ address items such as early this year we

56:13 ↗ had storage unit thefts that

56:16 ↗ required our police officers to kind of

56:18 ↗ refocus their attention to those

56:20 ↗ locations

56:21 ↗ but yet we still have to respond to

56:23 ↗ emergent calls calls for service from

56:25 ↗ the community

56:28 ↗ as part of the 2022 proposed budget we

56:30 ↗ are going to

56:32 ↗ uh

56:32 ↗ create a

56:34 ↗ special enforcement team that allows us

56:36 ↗ to address those emergency emerging

56:38 ↗ needs um and whether it is along with

56:41 ↗ traffic as

56:42 ↗ associated with school issues

56:44 ↗ summertime issues as we head into the

56:46 ↗ holidays coming up we see typically see

56:49 ↗ increase of

56:51 ↗ package thefts or increase of

56:53 ↗ vehicle prowls in the shopping districts

56:55 ↗ and we want to be able to assign

56:56 ↗ resources to address those type of needs

56:58 ↗ within our community

57:00 ↗ now in addition the civilian positions

57:02 ↗ the crime prevention analyst

57:04 ↗ really is to back up and help our

57:08 ↗ investigators who are following up on

57:10 ↗ some of these crimes with changes in

57:11 ↗ legislation our ability to

57:14 ↗ react

57:15 ↗ in the moment

57:16 ↗ has changed slightly and so we're having

57:18 ↗ to do a lot more follow-up on crimes

57:21 ↗ that have occurred within our city we

57:22 ↗ have to follow up on leads outside of

57:24 ↗ the city to include

57:27 ↗ following up on suspects utilizing

57:31 ↗ stolen credit cards strolling stolen

57:33 ↗ items outside of the city at other

57:36 ↗ stores community locations etc the

57:39 ↗ intent of the crime prevention analyst

57:40 ↗ is to really free up some of the the

57:42 ↗ resources of our sworn positions and to

57:44 ↗ do that false the force multiplier

57:47 ↗ in addition we've already

57:49 ↗ the council has already approved that

57:51 ↗ the limited term employment police

57:52 ↗ communications coordinator it's going to

57:54 ↗ be continued into 2022 as part of our

57:57 ↗ budget as well that focus again is to

57:59 ↗ really help with the recruitment

58:01 ↗ retention and helping with the

58:03 ↗ communication

58:04 ↗ within our department to the community

58:08 ↗ next slide please

58:12 ↗ this is the 2022 proposed org chart and

58:14 ↗ really this is going to lay out where

58:16 ↗ some of these positions are going

58:18 ↗ to be applied

58:21 ↗ with the addition of those positions we

58:23 ↗ will be standing up another squad

58:25 ↗ supervised by that sergeant the traffic

58:27 ↗ and community services sergeant um we

58:29 ↗ will also have a corporal standard to

58:32 ↗ what our other patrol squads and our

58:34 ↗ investigations unit has to have that

58:36 ↗ backup supervision to address these

58:39 ↗ different issues

58:40 ↗ we will still have traffic officers will

58:43 ↗ have the cro is the community resource

58:45 ↗ officer

58:46 ↗ that is again to work

58:48 ↗ alongside with our behavioral health

58:51 ↗ coordinator and our homeless outreach to

58:52 ↗ really partner and to be able to share

58:54 ↗ information and and assist them whereas

58:57 ↗ some of our patrol officers may be

58:59 ↗ responding to emergent calls for service

59:02 ↗ the cro really could be working hand in

59:05 ↗ hand with that behavioral health

59:06 ↗ coordinator

59:07 ↗ additionally additionally the special

59:09 ↗ enforcement

59:10 ↗ officers again

59:12 ↗ adds that ability to be adaptable to

59:14 ↗ kind of our community needs and then the

59:16 ↗ station officer is a position that we

59:18 ↗ really have leveraged um with our

59:21 ↗ increase of online reporting and um

59:24 ↗ a lot of our community members simply

59:26 ↗ calling to report information the

59:28 ↗ station officer has been

59:30 ↗ able to take a immense amount of

59:31 ↗ workload from the patrol officers and to

59:34 ↗ be able to free them up to work without

59:36 ↗ in within the neighborhoods um to focus

59:38 ↗ on different issues that um are

59:39 ↗ occurring within the city

59:41 ↗ um and then again i'd like to to focus

59:43 ↗ on on the far right hand side of the

59:45 ↗ screen for the police communications

59:46 ↗ coordinator that is the the new lte

59:51 ↗ at this point

59:53 ↗ i

59:54 ↗ failed to introduce but i would like to

59:56 ↗ also introduce

59:58 ↗ commander paula schwann i believe she is

1:00:00 ↗ on and then commander lauren truscott

1:00:02 ↗ commander paula schwann is in charge

1:00:04 ↗ currently of our patrol and

1:00:05 ↗ investigations division and then

1:00:08 ↗ commander truscott is in charge of our

1:00:11 ↗ jail and dispatch

1:00:13 ↗ as well so

1:00:14 ↗ i know that was a brief overview but if

1:00:16 ↗ you have any questions we are here to

1:00:17 ↗ answer those

1:00:24 ↗ deputy council

1:00:26 ↗ president ray thank you councilmember uh

1:00:29 ↗ michelle's chris wray i think i know the

1:00:31 ↗ answer to this question but the

1:00:34 ↗ positions that are

1:00:35 ↗ denoted with an asterisk at the end

1:00:37 ↗ those represent the ones that are new in

1:00:40 ↗ this budget cycle

1:00:42 ↗ net new ads

1:00:44 ↗ those are new positions correct the

1:00:47 ↗ in the blue section of the sergeant from

1:00:50 ↗ traffic community services sergeant the

1:00:51 ↗ corporal traffic and then the special on

1:00:54 ↗ one special enforcement officer those

1:00:55 ↗ would be new ftes correct and then the

1:00:58 ↗ other asterisks the police

1:01:00 ↗ communications coordinator is a

1:01:01 ↗ continuity of what's um agreed and then

1:01:04 ↗ we actually have also asked for the

1:01:07 ↗ continued increase of the records

1:01:09 ↗ specialist

1:01:10 ↗ that had been

1:01:11 ↗ increased to a full fte at earlier this

1:01:15 ↗ year

1:01:17 ↗ and and then a follow-on so we're

1:01:18 ↗ creating this new traffic and community

1:01:20 ↗ services

1:01:22 ↗ patrol which which is cool um so most of

1:01:25 ↗ the the station officer and

1:01:28 ↗ one of the special enforcement positions

1:01:30 ↗ the cro and the traffic officer those

1:01:32 ↗ are existing

1:01:33 ↗ um headcounts that are in the current

1:01:35 ↗ budget

1:01:36 ↗ that correct right reading that right

1:01:39 ↗ too okay

1:01:40 ↗ yes correct

1:01:41 ↗ they are currently in within the budget

1:01:44 ↗ okay um

1:01:46 ↗ great thanks scott

1:01:49 ↗ got some river

1:01:50 ↗ walls thank you this is councilmember

1:01:53 ↗ walsh um further on kind of that concept

1:01:56 ↗ when i'm looking at our current 2021 org

1:02:00 ↗ chart

1:02:01 ↗ i see

1:02:02 ↗ [Music]

1:02:03 ↗ one detective

1:02:05 ↗ corporal and one detective and then

1:02:08 ↗ within that squad

1:02:10 ↗ two cros and an sro whereas in this i'm

1:02:15 ↗ seeing three detectives so can you walk

1:02:18 ↗ me through what those adjustments look

1:02:21 ↗ like

1:02:22 ↗ absolutely so in 2020 we had to move

1:02:26 ↗ resources around due to some of our

1:02:29 ↗ covid response

1:02:31 ↗ as a result we moved more of our

1:02:33 ↗ resources back to patrol and out of

1:02:35 ↗ detective so in 2019 we actually had

1:02:38 ↗ additional resources within the

1:02:40 ↗ detective division and then as we moved

1:02:42 ↗ to 2020 we had removed some of them for

1:02:45 ↗ the 2020 budget our 2021 budget process

1:02:48 ↗ i apologize i'm using too many numbers

1:02:50 ↗ um the 2021 budget process we had to

1:02:52 ↗ move some of our

1:02:55 ↗ ftes

1:02:56 ↗ out of

1:02:58 ↗ those different specialty positions and

1:02:59 ↗ really focus on patrol so what we are

1:03:02 ↗ doing is realigning those resources yes

1:03:04 ↗ we had

1:03:05 ↗ two cros and one sro and we're

1:03:08 ↗ realigning those those resources to

1:03:10 ↗ better address what our our anticipated

1:03:13 ↗ needs are for 2022

1:03:15 ↗ the community resource officer position

1:03:17 ↗ we feel that if we have one point

1:03:20 ↗ leading that

1:03:21 ↗ connection to the behavioral health

1:03:24 ↗ coordinator then that will be able to

1:03:26 ↗ help disseminate information on to the

1:03:28 ↗ patrol squads as well they do still work

1:03:30 ↗ hand in hand with them but the cro will

1:03:31 ↗ be kind of that point for that for that

1:03:33 ↗ piece um obviously over the last year

1:03:36 ↗ the conversations with the school

1:03:37 ↗ district and the and the school resource

1:03:39 ↗ officer

1:03:40 ↗ you know we are

1:03:41 ↗ we are still

1:03:43 ↗ working with the schools to make sure

1:03:44 ↗ that there is you know safe community

1:03:46 ↗ but they are you know still in the

1:03:48 ↗ process of examining how they want to

1:03:50 ↗ manage safety within the schools

1:03:53 ↗ um and then

1:03:54 ↗ lastly yes those the two positions the

1:03:57 ↗ special enforcement positions um those

1:04:00 ↗ are just reallocation of some of our

1:04:01 ↗ past resources

1:04:05 ↗ okay so if i get you correctly the

1:04:08 ↗ number of detectives that you have in

1:04:09 ↗ the proposed 2022 org chart

1:04:13 ↗ isn't the same as 2021 because of covid

1:04:16 ↗ reductions and staffing reallocations to

1:04:19 ↗ patrol but it is more

1:04:22 ↗ similar to what we were doing before in

1:04:24 ↗ 2020 or 2019. correct and we are also

1:04:29 ↗ anticipating

1:04:30 ↗ what we've learned over the last six or

1:04:32 ↗ last few months regarding some of the

1:04:34 ↗ legislative changes how we

1:04:37 ↗ investigate and how we're going to

1:04:38 ↗ follow up on crimes

1:04:40 ↗ have definitely

1:04:42 ↗ changed and we want to make sure we can

1:04:44 ↗ still investigate and recover property

1:04:47 ↗ and to be able to

1:04:51 ↗ charge those responsible for the crimes

1:04:53 ↗ that that occur within our community

1:04:56 ↗ okay i have a few more questions on this

1:04:58 ↗ so uh

1:04:59 ↗ [Music]

1:05:00 ↗ if 2021 represented having to move some

1:05:04 ↗ of those detectives out into patrol

1:05:06 ↗ because there were openings if we still

1:05:08 ↗ have those openings

1:05:11 ↗ which of these positions whether

1:05:13 ↗ detective or the traffic and community

1:05:16 ↗ services would you anticipate slotting

1:05:19 ↗ into patrol needs

1:05:21 ↗ or

1:05:23 ↗ what is the plan in that concept

1:05:25 ↗ absolutely my priority is patrol

1:05:28 ↗ response that is the 24 7 coverage

1:05:31 ↗ from 9-1-1 calls and emergent life

1:05:33 ↗ safety issues

1:05:35 ↗ so we will staff

1:05:36 ↗ patrol first

1:05:39 ↗ then it is a balance of

1:05:41 ↗ investigations we will have to keep

1:05:43 ↗ detectives

1:05:44 ↗ staffed because we do need to do that

1:05:46 ↗ follow-up that often leads us outside

1:05:48 ↗ the city

1:05:49 ↗ and then

1:05:50 ↗ our

1:05:52 ↗ community resource our special

1:05:53 ↗ enforcement

1:05:55 ↗ those positions are are the ones that

1:05:57 ↗ will be

1:05:59 ↗ the same ones that would be

1:06:02 ↗ left vacant again focusing more on our

1:06:05 ↗ 24 7

1:06:07 ↗ initial response to emergencies

1:06:11 ↗ and throughout the last year we have had

1:06:13 ↗ to move some of our personnel around

1:06:16 ↗ depending upon some of the needs that

1:06:18 ↗ we've had in the community over the past

1:06:20 ↗ year

1:06:23 ↗ okay

1:06:23 ↗ um i would anticipate just because of

1:06:27 ↗ the positions that the

1:06:29 ↗ and the needs of those roles that the

1:06:31 ↗ detective positions and the traffic and

1:06:34 ↗ community services positions are those

1:06:36 ↗ more

1:06:37 ↗ nine to five daytime type positions

1:06:39 ↗ whereas

1:06:41 ↗ our

1:06:42 ↗ four squadrons have to

1:06:44 ↗ cycle through day and night so

1:06:47 ↗ is there any anticipation that somebody

1:06:49 ↗ might be hired for a daytime type

1:06:52 ↗ position but have to slot in

1:06:55 ↗ to a smoking schedule

1:06:57 ↗ so we have examined opportunities to be

1:07:00 ↗ able to bring in personnel in different

1:07:02 ↗ positions we obviously want to

1:07:05 ↗ honor and recognize the

1:07:08 ↗ employees our officers that are

1:07:09 ↗ currently with us and give provide them

1:07:11 ↗ those opportunities as our new employees

1:07:13 ↗ become online then they would be

1:07:15 ↗ assigned to patrol and normally they

1:07:17 ↗ would be assigned to patrol

1:07:19 ↗ there is always a possibility that we

1:07:20 ↗ could bring somebody in in one of those

1:07:22 ↗ roles but they would have to

1:07:24 ↗ serve in the patrol first

1:07:26 ↗ after a certain period of time and then

1:07:29 ↗ transition to those positions now the

1:07:31 ↗ detectives typically are more of like

1:07:34 ↗ your monday through friday hours they

1:07:37 ↗ are typically spread throughout the day

1:07:38 ↗ to kind of again provide additional

1:07:40 ↗ resources that we can tap into in case

1:07:42 ↗ of emergency but they definitely do a

1:07:44 ↗ lot of the follow-up because they are

1:07:46 ↗ following up with like bank institutions

1:07:48 ↗ or other

1:07:49 ↗ other entities that typically have that

1:07:51 ↗ more money through friday nine to five

1:07:53 ↗ hours

1:07:54 ↗ now additionally though our traffic

1:07:56 ↗ and our cro and special enforcement

1:07:59 ↗ those hours are going to vary um our

1:08:01 ↗ intent is to make sure that they're

1:08:02 ↗ spread out a little bit more over the

1:08:04 ↗ over the day um and throughout the week

1:08:06 ↗ as well um traffic typically you know is

1:08:09 ↗ an issue between 6am until you know late

1:08:12 ↗ in the evening

1:08:13 ↗ and it's also on the weekends so we want

1:08:15 ↗ to make sure that those resources are

1:08:17 ↗ available and we have historically

1:08:19 ↗ when traffic officers or

1:08:22 ↗ or cros or anyone else they they do

1:08:25 ↗ respond if we do have an emergency and

1:08:27 ↗ and resources are limited um but our

1:08:30 ↗ intent is to spread them out throughout

1:08:31 ↗ the the week and um over the over the

1:08:34 ↗ over the day as well

1:08:38 ↗ thank you chief burban i appreciate the

1:08:40 ↗ uh thoughtful responses and the the

1:08:42 ↗ picture of this appreciate it

1:08:46 ↗ all right is there anybody else uh have

1:08:48 ↗ questions at this time

1:08:52 ↗ i am not seeing any so chief beer bomb

1:08:54 ↗ and autumn please proceed

1:08:57 ↗ great thank you uh next up is uh monica

1:09:00 ↗ nagrilla our human services manager to

1:09:02 ↗ present on

1:09:04 ↗ human services roles and staffing levels

1:09:07 ↗ thank you so much adam uh good evening

1:09:10 ↗ council members

1:09:12 ↗ this is monica greenland human services

1:09:14 ↗ so tonight i was asked to provide a

1:09:17 ↗ brief summary of the current human

1:09:19 ↗ services roles and staffing levels which

1:09:22 ↗ are a direct result of last year's

1:09:24 ↗ budget process

1:09:26 ↗ but also to discuss this year's

1:09:29 ↗ proposal to add a behavioral health

1:09:31 ↗ coordinator position

1:09:33 ↗ the equivalent of one full-time

1:09:36 ↗ position in the 2022 budget process

1:09:40 ↗ so

1:09:40 ↗ just a brief overview of the current

1:09:42 ↗ human services rules and staffing level

1:09:45 ↗ levels

1:09:47 ↗ few

1:09:49 ↗ may recall in 2021 at the beginning of

1:09:51 ↗ this year the human services functions

1:09:54 ↗ in our city grew from one fte human

1:09:57 ↗ services coordinator position

1:09:59 ↗ to what now we

1:10:01 ↗ have a human services division

1:10:04 ↗ and that is comprised by

1:10:06 ↗ uh one fte

1:10:08 ↗ of for a human services coordinator

1:10:10 ↗ position and that's hannah

1:10:13 ↗ henna roberts is also with us here

1:10:14 ↗ tonight thank you hannah for being here

1:10:17 ↗ um we also have an added a full-time

1:10:21 ↗ behavioral health coordinator

1:10:23 ↗ um and that is amir sabana he could not

1:10:26 ↗ be here tonight and they recently

1:10:28 ↗ welcomed uh he and his wife recently

1:10:30 ↗ welcomed the baby girl uh so he's on

1:10:32 ↗ paternity leave but he

1:10:34 ↗ is returning next week

1:10:36 ↗ um also the human services division um

1:10:39 ↗ has a

1:10:41 ↗ um 10 15 hour week ptnr part-time

1:10:45 ↗ non-regular position in a human services

1:10:47 ↗ assistant and that is marisol visa

1:10:50 ↗ um and also a full-time human services

1:10:54 ↗ manager and that's me

1:10:56 ↗ um

1:10:59 ↗ so uh just a brief overview in terms of

1:11:02 ↗ roles um the human services coordinator

1:11:05 ↗ uh which as i mentioned here is here

1:11:06 ↗ with us tonight

1:11:08 ↗ uh she administers and manages the the

1:11:10 ↗ grants that we provide to

1:11:13 ↗ 57

1:11:15 ↗ different

1:11:16 ↗ non-profit programs

1:11:19 ↗ she and i also tagged him on local and

1:11:21 ↗ regional coordination

1:11:23 ↗ he has been leading the efforts on the

1:11:25 ↗ community engagement for our community

1:11:28 ↗ needs assessment and has a key role on

1:11:30 ↗ the human services strategic planning

1:11:32 ↗ that we are working on currently

1:11:35 ↗ hannah has been also helping

1:11:38 ↗ the municipal court in particular our

1:11:41 ↗ court administrator christie shorn

1:11:43 ↗ uh with community court tasks and she is

1:11:46 ↗ in training currently uh to provide some

1:11:49 ↗ assistance with case coordination for

1:11:51 ↗ the community resource center

1:11:53 ↗ um so hannah will take on those tasks at

1:11:55 ↗ the end of this month

1:11:57 ↗ uh she also helps coordinate um

1:12:01 ↗ with me the brand new internship program

1:12:03 ↗ that we started with lake washington

1:12:05 ↗ tech

1:12:06 ↗ with the behavioral health program there

1:12:08 ↗ uh we are assisting with professional

1:12:10 ↗ development and so it's a great

1:12:11 ↗ partnership that we are looking forward

1:12:13 ↗ to grow

1:12:14 ↗ um and then also henna's in training and

1:12:18 ↗ will transition soon

1:12:19 ↗ um to becoming the um liaison to the

1:12:22 ↗ human services commission

1:12:25 ↗ um so i think that's a brief summary of

1:12:28 ↗ hannah's position again i'm very very

1:12:30 ↗ grateful to have her

1:12:31 ↗ with us tonight but also to have her as

1:12:33 ↗ part of our team

1:12:36 ↗ um on to the behavioral health

1:12:38 ↗ coordinator position so just a quick

1:12:40 ↗ note hinna's position was part of the

1:12:43 ↗ 2021 budget and she was hired back in

1:12:46 ↗ april

1:12:47 ↗ um also in april uh we hired the

1:12:50 ↗ behavioral health coordinator position

1:12:52 ↗ and that was amir

1:12:54 ↗ and so as you also heard from chief

1:12:55 ↗ birban um earlier uh amir's primary role

1:12:59 ↗ was to really work with our police

1:13:00 ↗ department in referral coordination that

1:13:03 ↗ is a new program that we started and

1:13:05 ↗ launched um in june

1:13:08 ↗ um but in addition to that amir has been

1:13:11 ↗ taking on um

1:13:13 ↗ really a more intensive role in homeless

1:13:15 ↗ outreach as we've been working in uh

1:13:18 ↗ supplementing the

1:13:20 ↗ contract position that we had and i'm

1:13:22 ↗ going to talk about that in just a few

1:13:23 ↗ minutes

1:13:24 ↗ um and then also amir has been working

1:13:27 ↗ on interdepartmental behavioral health

1:13:29 ↗ and outreach coordination as we've been

1:13:30 ↗ receiving referrals for that program

1:13:33 ↗ from different departments and from the

1:13:34 ↗ community as well

1:13:36 ↗ um currently um since we launched the

1:13:38 ↗ program uh we've been receiving we

1:13:41 ↗ received 57 referrals for that program

1:13:44 ↗ um and so i'm happy to answer any more

1:13:46 ↗ questions and talk a little bit about

1:13:48 ↗ that in just a few minutes

1:13:51 ↗ uh and just moving on just to give you a

1:13:53 ↗ brief uh summary of the next position

1:13:56 ↗ our

1:13:56 ↗ part-time non-regular position um

1:14:00 ↗ and that is held currently by marisol

1:14:02 ↗ visser

1:14:03 ↗ she has been working on language access

1:14:06 ↗ and volunteer coordination

1:14:08 ↗ earlier this year she had a lead role in

1:14:10 ↗ the outreach for vaccinations to

1:14:12 ↗ different cultures

1:14:14 ↗ she's been providing a cultural lens and

1:14:17 ↗ translations and interpretations she's

1:14:19 ↗ been coordinating

1:14:20 ↗ a group of volunteers

1:14:23 ↗ that assist with translations especially

1:14:25 ↗ our non-profit partners for example

1:14:28 ↗ issaquah community services that

1:14:30 ↗ provides rental assistance uh through

1:14:32 ↗ the work of marisol and the volunteers

1:14:34 ↗ we

1:14:35 ↗ we have um they were able to provide now

1:14:39 ↗ rental assistance forms in different

1:14:40 ↗ languages which um increased capacity

1:14:44 ↗ and access to

1:14:46 ↗ multiple new residents

1:14:49 ↗ and then also marisol has been helping

1:14:51 ↗ with cultural conversation series i know

1:14:53 ↗ that some of you have been participating

1:14:55 ↗ in those we launched those earlier this

1:14:57 ↗ year

1:14:58 ↗ and we had held a few

1:15:00 ↗ of those

1:15:02 ↗ one for june 10 prime month and so forth

1:15:05 ↗ and so i think that concludes an

1:15:07 ↗ overview of

1:15:09 ↗ our team's roles

1:15:11 ↗ in addition as a as a manager in

1:15:13 ↗ addition to supporting the team um i

1:15:15 ↗ also help coordinate the homelessness

1:15:18 ↗ response

1:15:19 ↗ and then also help with

1:15:21 ↗ setting up the new equity board and then

1:15:24 ↗ humbly serving as a staff he is on to

1:15:27 ↗ that

1:15:28 ↗ and so

1:15:29 ↗ thank you tisha for helping with that we

1:15:31 ↗ can go to the next slide now

1:15:33 ↗ um in terms of the 2022 budget proposal

1:15:38 ↗ we are hoping to

1:15:40 ↗ propose a new

1:15:42 ↗ full-time equivalent and the new

1:15:45 ↗ behavioral health coordinator position

1:15:47 ↗ and the goal for our proposal would be

1:15:50 ↗ to expand the current program

1:15:52 ↗ uh this will allow us from um to

1:15:55 ↗ expand services and the systems from um

1:15:59 ↗ five days a week eight hour position

1:16:02 ↗ to a seven day per week service coverage

1:16:06 ↗ which will also expand from

1:16:08 ↗ eight hours a day to ten hours a day and

1:16:12 ↗ then provide really a seven-day coverage

1:16:14 ↗ this will not be a 24 7 program but it

1:16:17 ↗ will um provide weekend and so

1:16:20 ↗ also extended days

1:16:23 ↗ the second goal with

1:16:25 ↗ this proposal

1:16:27 ↗ is for us to

1:16:29 ↗ reallocate the pilot outreach program

1:16:33 ↗ and this will be

1:16:34 ↗ transitioning the program from a

1:16:37 ↗ provider contracted position to an

1:16:39 ↗ internal city position

1:16:41 ↗ and third

1:16:43 ↗ we would love to combine and propose

1:16:45 ↗ combining the behavioral health and

1:16:48 ↗ homeless outreach programs

1:16:51 ↗ the reasoning behind this proposal

1:16:53 ↗ um is really we learned um quite a few

1:16:56 ↗ lessons as

1:16:57 ↗ in in the last few months as we launched

1:16:59 ↗ different programs

1:17:01 ↗ um so as you may recall the first

1:17:03 ↗ behavioral health program um

1:17:06 ↗ coordinator position was created during

1:17:08 ↗ the

1:17:09 ↗ 2021 budget process and this was part of

1:17:13 ↗ um

1:17:14 ↗ last year's budget and it is a result of

1:17:17 ↗ a collaboration between the police

1:17:19 ↗ department and the human services

1:17:21 ↗ division really with with the goal of

1:17:23 ↗ providing long-term support and service

1:17:26 ↗ connection to high utilizers

1:17:28 ↗ of police services

1:17:30 ↗ who experience reoccurring behavioral

1:17:33 ↗ health crisis

1:17:36 ↗ and so

1:17:37 ↗ a program

1:17:39 ↗ that was created

1:17:41 ↗ as i mentioned earlier

1:17:44 ↗ currently serves

1:17:45 ↗ a little bit over 50 individuals and we

1:17:49 ↗ learned that often folks with behavioral

1:17:52 ↗ health

1:17:53 ↗ crisis are also homeless or the folks

1:17:55 ↗ that we see in the homeless outreach

1:17:57 ↗ program also have a behavioral health

1:17:59 ↗ need so on one end there is an overlap

1:18:02 ↗ but also we learned a few lessons from

1:18:05 ↗ the pilot's pilot homeless outreach

1:18:07 ↗ program

1:18:08 ↗ currently that program um in a pilot

1:18:13 ↗ form is a contracted position with the

1:18:15 ↗ iso called food and clothing bank and

1:18:17 ↗ the pilot is set to end at the end of

1:18:19 ↗ this year

1:18:20 ↗ and so um we believe that this is an

1:18:23 ↗ opportunity for us to

1:18:26 ↗ really

1:18:28 ↗ combine the two programs especially as

1:18:30 ↗ there is overlap and then with the two

1:18:33 ↗ programs

1:18:34 ↗ we can then

1:18:35 ↗ provide extended day services and the

1:18:38 ↗ seven day coverage so it's really an

1:18:40 ↗ opportunity to leverage resources and

1:18:42 ↗ it's more of a reallocation of a

1:18:45 ↗ position

1:18:46 ↗ than um

1:18:49 ↗ necessarily the

1:18:51 ↗ creation of a new position um so with

1:18:55 ↗ that i'm gonna pause because i feel like

1:18:56 ↗ i quite a bit in case there are

1:18:58 ↗ questions or comments

1:19:01 ↗ and if there's interest in us explaining

1:19:03 ↗ a little bit more the reasoning behind

1:19:05 ↗ this

1:19:07 ↗ thank you monica does

1:19:09 ↗ anyone on the council have a question

1:19:14 ↗ uh deputy council

1:19:16 ↗ uh president ray

1:19:18 ↗ thank you councilmember d michelle this

1:19:20 ↗ is chris ray wray

1:19:21 ↗ good evening monica um thanks for all of

1:19:23 ↗ the the good information can you talk a

1:19:26 ↗ little bit more about what we learned

1:19:28 ↗ from particularly the behavioral health

1:19:31 ↗ pilot and kind of why

1:19:33 ↗ why we want to move away from

1:19:35 ↗ contracting that out and bringing that

1:19:37 ↗ in-house

1:19:38 ↗ what was what were some of the drivers

1:19:40 ↗ for that

1:19:41 ↗ yes absolutely um hello and thank you so

1:19:44 ↗ much deputy council president ray

1:19:47 ↗ um so yes um one of the biggest lessons

1:19:50 ↗ that we learned is that our community

1:19:52 ↗ and

1:19:53 ↗ our community at large and our homeless

1:19:55 ↗ population in particular needs us to

1:19:58 ↗ have the ability to respond in a very

1:20:01 ↗ short period of time and that means

1:20:03 ↗ sometimes

1:20:05 ↗ in in terms of hours

1:20:07 ↗ or even half an hour or minutes

1:20:10 ↗ and

1:20:11 ↗ when we have a contracted position

1:20:14 ↗ by the time communication

1:20:17 ↗ is shared of you know

1:20:19 ↗ let's say if we need to conduct outreach

1:20:21 ↗ to a homeless individual on gilman and

1:20:24 ↗ front street um non-profit agencies

1:20:27 ↗ don't often have the capacity to respond

1:20:29 ↗ immediately and so um perhaps they are

1:20:33 ↗ going to have time to come in three days

1:20:35 ↗ or perhaps the next day

1:20:37 ↗ and so that leaves us

1:20:42 ↗ you know in

1:20:43 ↗ difficulties responding to the needs so

1:20:45 ↗ i think that's one of the areas i think

1:20:48 ↗ um

1:20:50 ↗ one

1:20:51 ↗ reason

1:20:53 ↗ by bringing the position internally

1:20:56 ↗ gives us more control over when we

1:20:58 ↗ respond and how we respond

1:21:00 ↗ um

1:21:02 ↗ but in addition to that i think we we

1:21:04 ↗ learned quite a few other lessons as i

1:21:06 ↗ mentioned

1:21:07 ↗ um there is overlap between the calls

1:21:10 ↗ that our police department gets in terms

1:21:13 ↗ of crisis and behavioral health crisis

1:21:15 ↗ um really many many times folks are

1:21:18 ↗ homeless um

1:21:19 ↗ or um

1:21:21 ↗ when

1:21:23 ↗ we do conduct outreach we do notice that

1:21:25 ↗ there's a behavioral health component

1:21:27 ↗ and as further assistance is needed

1:21:30 ↗ so

1:21:31 ↗ there's just an opportunity to leverage

1:21:33 ↗ resources

1:21:35 ↗ that's great thank you very much

1:21:36 ↗ thank you

1:21:39 ↗ any further questions from the council

1:21:46 ↗ i'm not seeing any but i do have a

1:21:48 ↗ question

1:21:50 ↗ when you talk about expanding

1:21:52 ↗ and adding extended days and 70

1:21:54 ↗ week services

1:21:56 ↗ can you

1:21:57 ↗ tell me um

1:21:59 ↗ have we discovered that there's a need

1:22:01 ↗ uh in the middle of the night for

1:22:03 ↗ example is there a need

1:22:06 ↗ obviously on saturdays and sundays yes

1:22:08 ↗ you know so i'm presuming that these

1:22:11 ↗ when we hire this new person that

1:22:12 ↗ there'll be two of them and they'll

1:22:14 ↗ overlap and then be able to

1:22:16 ↗ uh respond for a much uh wider period of

1:22:20 ↗ time

1:22:22 ↗ yes thank you so the intent is um

1:22:26 ↗ like you said let's say we have two

1:22:28 ↗ positions they are going to each work 10

1:22:30 ↗ hours a week so each will work for 4-10

1:22:33 ↗ hours 4 days for 10 hours

1:22:36 ↗ so that will provide for extended

1:22:37 ↗ coverage we did notice i think often

1:22:40 ↗ there is a need for evening hours so we

1:22:42 ↗ are talking and we started adjusting uh

1:22:45 ↗ perhaps um shifts to start perhaps

1:22:47 ↗ either at noon or at 10 am so start

1:22:50 ↗ later in the day so we have some

1:22:52 ↗ coverage in the evenings

1:22:54 ↗ um of course every once in a while there

1:22:56 ↗ is a need for um

1:22:58 ↗ over

1:22:59 ↗ night response but at the same time

1:23:01 ↗ based on our communications and

1:23:03 ↗ conversations with police and based on

1:23:05 ↗ our resources i don't believe that at

1:23:08 ↗ this point um our community needs let's

1:23:10 ↗ say a 24 7 response i think the evening

1:23:14 ↗ or overnight late evenings or very

1:23:16 ↗ overnight um

1:23:18 ↗ calls just do not warrant another

1:23:20 ↗ full-time position or or even if we

1:23:22 ↗ think 24 7

1:23:24 ↗ coverage would not mean just adding

1:23:25 ↗ let's say a third half would really mean

1:23:28 ↗ adding a total of six staff which it's i

1:23:30 ↗ don't think that

1:23:31 ↗ that is what our community needs at this

1:23:33 ↗ time i think as we learn more and how we

1:23:35 ↗ develop we can reconsider but

1:23:38 ↗ um

1:23:39 ↗ so yes but like you said i think

1:23:41 ↗ definitely a need for weekend hours and

1:23:43 ↗ so i think we would like to try for 2021

1:23:46 ↗ to just provide a seven-day coverage 10

1:23:49 ↗ hours a day and see

1:23:51 ↗ kind of like if that really fully meets

1:23:53 ↗ the needs in the community

1:23:56 ↗ thank you

1:23:57 ↗ thank you i appreciate that are there

1:23:59 ↗ any further questions from the council

1:24:03 ↗ all right um autumn i'll let you

1:24:05 ↗ move ahead great thank you that's my

1:24:07 ↗ birthday michelle so next up is uh the

1:24:10 ↗ one-time investment fund fair poly is

1:24:12 ↗ also designated 1.25 million in the

1:24:14 ↗ proposed budget as a one-time investment

1:24:17 ↗ fund

1:24:20 ↗ options for this funding um are varied

1:24:22 ↗ and here are a few that that we have

1:24:24 ↗ we've put up first in consideration the

1:24:26 ↗ first is not allocating these funds

1:24:29 ↗ meaning that our undesignated fund

1:24:30 ↗ balance would increase from 19 to 21

1:24:33 ↗ uh another is to add uh this these funds

1:24:36 ↗ to future arbor programs which we'll

1:24:37 ↗ discuss here in a moment

1:24:39 ↗ um we could also hold for open space or

1:24:42 ↗ land acquisition needs or also hold for

1:24:44 ↗ city hall or city facility needs in the

1:24:46 ↗ future

1:24:48 ↗ and then any other city council

1:24:50 ↗ priorities

1:24:52 ↗ you know of no these funds could also be

1:24:54 ↗ saved to help support future

1:24:56 ↗ recommendations of the capital finance

1:24:58 ↗ community task force

1:25:01 ↗ and lastly i wanted to briefly cover

1:25:02 ↗ arpa our american rescue plan act funds

1:25:05 ↗ so we're anticipating receiving more

1:25:07 ↗ than 11 million in federal funds

1:25:09 ↗ half was received this year and the

1:25:11 ↗ other half will be received in 2022.

1:25:13 ↗ these funds must be obligated by the end

1:25:15 ↗ of 2024 and expended by the end of 2026.

1:25:20 ↗ as a starting place the city council or

1:25:22 ↗ the city focused on addressing um

1:25:24 ↗ any immediate or urgent community needs

1:25:27 ↗ and uh so we estimate we'll spend about

1:25:29 ↗ a hundred thousand dollars this year on

1:25:31 ↗ staff time for our recovery coordinator

1:25:34 ↗ position as well as reopening costs due

1:25:36 ↗ to covid precautions at city hall

1:25:39 ↗ and assistance in reviewing our grant

1:25:40 ↗ management practices internally to

1:25:42 ↗ ensure that we're meeting all the

1:25:43 ↗ extensive federal requirements uh that

1:25:46 ↗ come with arpa

1:25:47 ↗ uh in addition next week on october 18th

1:25:50 ↗ at the city council is also scheduled to

1:25:52 ↗ hear proposals for spending six hundred

1:25:54 ↗ thousand dollars in arpa funds on two

1:25:56 ↗ immediate needs uh and programs the

1:25:59 ↗ small business flex fund and the rental

1:26:01 ↗ assistance uh another rental assistance

1:26:03 ↗ program for community members uh we're

1:26:05 ↗ also assessing if there are other needs

1:26:06 ↗ among other club government agencies uh

1:26:09 ↗ performing essential work during the

1:26:10 ↗ pandemics so more to come on that as

1:26:12 ↗ well um so that's kind of the first

1:26:14 ↗ bucket the second is

1:26:16 ↗ you know following those immediate needs

1:26:18 ↗ come decisions on longer term

1:26:19 ↗ investments for our community uh the

1:26:21 ↗ 2022 proposed budget includes spending

1:26:24 ↗ 1.25 million in capital uh project

1:26:27 ↗ design for two projects um newport from

1:26:30 ↗ sr 900 to southeast 54th and northwest

1:26:33 ↗ of mammoth road non-motorized

1:26:34 ↗ improvements and moving forward we look

1:26:37 ↗ forward to continued community

1:26:38 ↗ engagement next year around the balance

1:26:40 ↗ of these funds

1:26:44 ↗ and then just quickly as far as the next

1:26:46 ↗ steps a reminder about our budget

1:26:48 ↗ schedule or the next deliberations is

1:26:51 ↗ scheduled for october 26th and uh our

1:26:54 ↗ our list of draft items for those

1:26:56 ↗ uh for that study session as far as

1:26:58 ↗ topics include an updated revenue

1:27:00 ↗ forecast from our budget team

1:27:02 ↗ more details on our ending fund balance

1:27:04 ↗ and how we got here we've received

1:27:05 ↗ several questions about that from city

1:27:06 ↗ council members

1:27:08 ↗ how we should approach funds uh hardest

1:27:10 ↗ hit by the pandemic uh one that's come

1:27:12 ↗ up has been our arts fund uh how to

1:27:14 ↗ approach cpds in the future and then a

1:27:17 ↗ proposed true up of our fleet fund

1:27:20 ↗ so to um circle back to the policy

1:27:22 ↗ questions for tonight

1:27:24 ↗ um this includes uh police roles and

1:27:26 ↗ staffing the human services roles and

1:27:28 ↗ staffing uh use of the one-time

1:27:30 ↗ investment fund and then

1:27:32 ↗ our approach for our allocation

1:27:35 ↗ so that we're here to answer any

1:27:36 ↗ questions

1:27:43 ↗ i am not seeing any uh there is there's

1:27:46 ↗ one councilmember hall

1:27:51 ↗ uh thank you this is councilmember hall

1:27:53 ↗ um

1:27:54 ↗ thank you i have a quick question on the

1:27:56 ↗ one-time investment fund and i actually

1:27:58 ↗ asked this question by email earlier

1:28:00 ↗ today but i want to make sure everyone

1:28:02 ↗ on council has the opportunity to hear

1:28:03 ↗ [Music]

1:28:04 ↗ the answer before we go into the

1:28:07 ↗ comments as well

1:28:08 ↗ um but i had asked administrator

1:28:11 ↗ bobquitz and he gave me a good answer so

1:28:12 ↗ perhaps he could get the same answer to

1:28:15 ↗ the group but

1:28:16 ↗ i was curious if it would be possible to

1:28:18 ↗ use one-time investment fund monies on

1:28:21 ↗ hazard pay in the form of a one-time

1:28:23 ↗ payment for

1:28:24 ↗ front-line city employees

1:28:26 ↗ and then uh actually a question on top

1:28:28 ↗ of that that i didn't ask in the email

1:28:30 ↗ that um wally or if anyone else can

1:28:32 ↗ answer is is this something that we can

1:28:33 ↗ do through the reg the regular budgeting

1:28:35 ↗ process or would this need to be

1:28:37 ↗ bargained in some way

1:28:40 ↗ if that was something city council

1:28:41 ↗ elected to do

1:28:45 ↗ councilmember hall members of the

1:28:46 ↗ council um

1:28:47 ↗ as far as a one-time money for uh staff

1:28:52 ↗ that is something the administration has

1:28:53 ↗ also been been thinking about as we are

1:28:57 ↗ ending the year uh certainly our staff

1:28:59 ↗ especially those the staff members who

1:29:01 ↗ have come to work

1:29:02 ↗ every day since the march of 2022

1:29:04 ↗ pandemic we think there may be an

1:29:06 ↗ opportunity

1:29:08 ↗ for some sort of hazard pay one-time

1:29:10 ↗ payment

1:29:11 ↗ for those employees

1:29:12 ↗ the city of seattle is doing that with a

1:29:15 ↗ number of their bargaining units uh this

1:29:17 ↗ fiscal year uh at an amount of seventeen

1:29:19 ↗ hundred and fifty dollars uh per

1:29:21 ↗ employee uh we would probably propose

1:29:23 ↗ rounding it up to maybe just an even two

1:29:25 ↗ thousand dollars uh for those employees

1:29:28 ↗ that have come back uh uh who have come

1:29:30 ↗ to work every day who have not had the

1:29:32 ↗ ability to work at home um so that uh is

1:29:35 ↗ certainly something if the council is

1:29:37 ↗ interested we could do some additional

1:29:39 ↗ work over the next week and either come

1:29:42 ↗ back next week on the 18th

1:29:44 ↗ or come back on the 26th with further

1:29:46 ↗ discussion about that as far as our

1:29:49 ↗ ability to make those payments we're

1:29:51 ↗ still speaking with the city attorney

1:29:53 ↗ about that

1:29:55 ↗ some communities are using arpa funds

1:29:57 ↗ before that but as our finance staff is

1:30:00 ↗ talking

1:30:00 ↗ uh with experts

1:30:02 ↗ who are having a better understanding of

1:30:04 ↗ arpa that may not be the best

1:30:06 ↗ funding source for that so general fund

1:30:08 ↗ balance might be

1:30:10 ↗ easier and simpler but for that as

1:30:12 ↗ autumn mentioned uh in her review of

1:30:16 ↗ arpa funding there's also a discussion

1:30:19 ↗ that we had brought to the council

1:30:20 ↗ several months ago about supporting

1:30:22 ↗ other issaquah public agencies which did

1:30:24 ↗ not receive arpa funding

1:30:26 ↗ to specifically eastside fire and rescue

1:30:29 ↗ and the samaras plateau water district

1:30:31 ↗ so

1:30:33 ↗ that would also i think come up as part

1:30:35 ↗ of the discussion on arpa uh next week

1:30:38 ↗ so

1:30:39 ↗ we'd be happy with the council's

1:30:40 ↗ direction to

1:30:42 ↗ look at the the payments for

1:30:44 ↗ staff who have worked

1:30:46 ↗ through the pandemic and then be

1:30:47 ↗ prepared to talk about

1:30:49 ↗ funding source arpa or general fund

1:30:55 ↗ thank you are there any further

1:30:56 ↗ questions

1:31:02 ↗ seeing none i will ask the city clerk if

1:31:05 ↗ there is anyone

1:31:07 ↗ wishing to to make public comment on

1:31:10 ↗ this agenda item

1:31:14 ↗ councilmember d michelle no one has

1:31:16 ↗ signed up in advance but there are a few

1:31:17 ↗ members of the public attending the

1:31:19 ↗ meetings if anyone would like to make

1:31:21 ↗ comments please raise your virtual hand

1:31:23 ↗ by selecting the hand icon

1:31:26 ↗ or if you've called in by phone please

1:31:28 ↗ press star 3.

1:31:32 ↗ and i'll just monitor this list for a

1:31:33 ↗ moment

1:31:42 ↗ and i'm not seeing that anyone wishes to

1:31:43 ↗ make comments at this time

1:31:46 ↗ all right thank you

1:31:48 ↗ um then this is the time for council to

1:31:52 ↗ um

1:31:53 ↗ take on these uh four questions

1:31:56 ↗ uh i wonder if we could just take the

1:31:59 ↗ questions down for just a moment

1:32:01 ↗ so i can see everybody

1:32:06 ↗ here we go thank you um

1:32:08 ↗ so um

1:32:10 ↗ as the presiding officer tonight i'm

1:32:12 ↗ going to suggest that possibly we do

1:32:15 ↗ a thumbs up and thumbs down on the first

1:32:17 ↗ two questions if anyone has an objection

1:32:20 ↗ to that let me know right now so that

1:32:24 ↗ um

1:32:26 ↗ if that's not the direction you like

1:32:27 ↗ this is your meaning not mine but that's

1:32:29 ↗ my suggestion for the first two

1:32:31 ↗ questions

1:32:35 ↗ i'm

1:32:36 ↗ not seeing oh

1:32:38 ↗ uh council president hunt

1:32:41 ↗ thank you um and i also see that

1:32:43 ↗ councilman remarks has a question i

1:32:45 ↗ actually had a question from before so

1:32:47 ↗ if you um if that's okay

1:32:50 ↗ um

1:32:51 ↗ i i had a follow-up question on the

1:32:55 ↗ hazard pay

1:32:57 ↗ and the question is around the

1:33:00 ↗ i so it was mentioned that it might be

1:33:03 ↗ around two thousand

1:33:05 ↗ dollars per employee but i'm wondering

1:33:07 ↗ about the total approximate amount um

1:33:10 ↗ just for

1:33:12 ↗ for our consideration and if that's

1:33:14 ↗ something that would have to come back

1:33:15 ↗ to council that's also fine but

1:33:17 ↗ wondering about what we would estimate

1:33:18 ↗ the total amount would be at that rate

1:33:21 ↗ and we we can do that review council

1:33:22 ↗ president hunt um

1:33:24 ↗ as we review those that that have

1:33:27 ↗ needed to report to work

1:33:30 ↗ all right so we don't have an estimate

1:33:32 ↗ okay i'll i'll take another step further

1:33:34 ↗ than that you know we it's probably

1:33:36 ↗ about a hundred

1:33:37 ↗ uh as as

1:33:39 ↗ otto has mentioned though we want to go

1:33:41 ↗ through

1:33:42 ↗ uh each classification uh and make sure

1:33:45 ↗ because it's not just public works

1:33:47 ↗ police

1:33:48 ↗ uh parks uh it's

1:33:51 ↗ it's you know tim who's had to come in

1:33:53 ↗ every night the council has met while

1:33:55 ↗ you've been virtual he's been at city

1:33:56 ↗ hall connecting things together so

1:33:59 ↗ that's someone who's come our i.t staff

1:34:01 ↗ um who have come in um so there there

1:34:04 ↗ are there are

1:34:05 ↗ lots of folks that um aren't necessarily

1:34:09 ↗ uh out on the street in the vehicle but

1:34:11 ↗ have still had to come in so we want to

1:34:13 ↗ be thoughtful to go through each and

1:34:14 ↗ every classification but i'll i'll say a

1:34:17 ↗ hundred and so that would be two hundred

1:34:19 ↗ thousand dollars

1:34:20 ↗ uh but we will we will work uh if this

1:34:22 ↗ is something the council is interested

1:34:24 ↗ in pursuing we'll

1:34:25 ↗ we'll scrub that down further over the

1:34:27 ↗ next week or two

1:34:30 ↗ thank you so much for your above quits

1:34:32 ↗ and i do see that council member martial

1:34:33 ↗ has a question yes councilman remarks

1:34:37 ↗ thank you councilmember d michelle this

1:34:38 ↗ is council member marks um i just have a

1:34:40 ↗ process question what does thumbs up

1:34:42 ↗ mean and what does thumbs down mean

1:34:45 ↗ oh that's a very good question um

1:34:48 ↗ i would

1:34:49 ↗ say that uh if you put your thumbs up

1:34:52 ↗ you think that the staffing and the

1:34:53 ↗ roles that are proposed are

1:34:57 ↗ acceptable

1:34:58 ↗ to you and if you put your thumbs down

1:35:01 ↗ then i would say we would have a further

1:35:02 ↗ discussion

1:35:05 ↗ thank you

1:35:06 ↗ okay

1:35:09 ↗ all right um

1:35:11 ↗ any other comments

1:35:14 ↗ on question number one do we agree that

1:35:17 ↗ the police roles and staffing

1:35:19 ↗ are appropriate thumbs up or thumbs down

1:35:27 ↗ all right i'm seeing a unanimous

1:35:31 ↗ consensus there and then on the second

1:35:34 ↗ question are the human services role in

1:35:36 ↗ staffing as proposed appropriate thumbs

1:35:39 ↗ up or thumbs down

1:35:42 ↗ all right thank you very very much so

1:35:45 ↗ we'll go on to the next question which i

1:35:47 ↗ imagine we'll have more input from the

1:35:50 ↗ council how would you like to use the

1:35:52 ↗ one-time investment fund and

1:35:58 ↗ i will look for people who want to make

1:35:59 ↗ comments

1:36:05 ↗ let's see ah lots of comments all right

1:36:11 ↗ i believe deputy council president rey

1:36:13 ↗ is first if i'm correct there

1:36:16 ↗ looks like it to me okay

1:36:18 ↗ thank you councilmember d michelle this

1:36:20 ↗ is chris ray

1:36:21 ↗ my comment on this is fairly

1:36:23 ↗ straightforward i would like us to take

1:36:25 ↗ this investment fund and invest it in

1:36:27 ↗ something that will actually reduce the

1:36:29 ↗ cost of providing government services in

1:36:32 ↗ the in the future so to truly invest it

1:36:34 ↗ in ourselves to make the city more

1:36:37 ↗ efficient effective

1:36:38 ↗ or

1:36:40 ↗ operationally smoother organization so

1:36:42 ↗ that

1:36:43 ↗ we can

1:36:44 ↗ recognize that we are going to have

1:36:48 ↗ cash

1:36:50 ↗ budget problems in the future so if we

1:36:51 ↗ can invest this money so that we can

1:36:53 ↗ reduce the cost of delivering services

1:36:55 ↗ then i think that is probably the best

1:36:57 ↗ use of that money in the short term

1:37:01 ↗ thank you

1:37:02 ↗ councilmember washoe believe you are

1:37:04 ↗ next

1:37:06 ↗ thank you this is councilmember walsh um

1:37:09 ↗ so i think

1:37:10 ↗ from my perspective the first thing i

1:37:13 ↗ would like to say is i want us to spend

1:37:16 ↗ this in the budget and to have it as a

1:37:18 ↗ consideration in the budget and not just

1:37:20 ↗ earmark money

1:37:22 ↗ like we did last year so i i

1:37:25 ↗ i think that's the first question for me

1:37:28 ↗ is are we setting this aside so that

1:37:31 ↗ council can make a consideration for

1:37:33 ↗ what needs are six months eight months

1:37:35 ↗ down the road i'd say no to that i think

1:37:38 ↗ we were pretty clear in last year's

1:37:40 ↗ budget that we don't want to just set

1:37:43 ↗ money aside just to hit

1:37:45 ↗ the financial policy of 20

1:37:49 ↗ um

1:37:50 ↗ second to that i think it's really

1:37:53 ↗ difficult as a council to sit here and

1:37:56 ↗ look at a pile of money

1:37:59 ↗ and try and

1:38:00 ↗ understand what

1:38:03 ↗ project needs there are that meet

1:38:06 ↗ that

1:38:07 ↗ bucket of funds

1:38:10 ↗ so if i was to look at it i would go

1:38:11 ↗ back to

1:38:12 ↗ our strategic plan or i would go back to

1:38:14 ↗ the community survey

1:38:16 ↗ and a lot of those things require way

1:38:20 ↗ more

1:38:20 ↗ than 1.25 million

1:38:24 ↗ so

1:38:25 ↗ i would appreciate

1:38:27 ↗ any feedback from the administration if

1:38:30 ↗ there are any projects

1:38:32 ↗ that that meet that criteria i think i

1:38:35 ↗ would be interested in

1:38:38 ↗ sticking to

1:38:39 ↗ what the community has said is their

1:38:42 ↗ priority as a first plan that being said

1:38:46 ↗ i very much appreciate what council

1:38:48 ↗ member hall has come up with here as a

1:38:50 ↗ creative idea

1:38:52 ↗ to

1:38:53 ↗ show the appreciation for our front line

1:38:56 ↗ workers and our employees who've been

1:38:58 ↗ here

1:38:59 ↗ on the streets and in person

1:39:03 ↗ for this long period of time and i think

1:39:05 ↗ that's a very valuable way

1:39:08 ↗ of maybe it doesn't reduce the costs of

1:39:13 ↗ doing business necessarily but it

1:39:15 ↗ certainly could keep a number of

1:39:18 ↗ employees happier in their current

1:39:20 ↗ positions which would keep us from

1:39:22 ↗ having to

1:39:24 ↗ hire and train new employees so i think

1:39:27 ↗ it somewhat meets that same criteria as

1:39:29 ↗ well thank you

1:39:32 ↗ thank you councilmember hall

1:39:35 ↗ uh thank you this councilmember hall um

1:39:37 ↗ i had

1:39:39 ↗ three different things i wanted oh

1:39:40 ↗ actually first councilmember d michelle

1:39:42 ↗ let me say um that was a very efficient

1:39:44 ↗ way of getting through the first two

1:39:45 ↗ questions so i thought that was great

1:39:47 ↗ nicely done um i had three things that i

1:39:50 ↗ thought we should consider adding to the

1:39:53 ↗ list of things to spend

1:39:55 ↗ potentially spend these moneys on the

1:39:56 ↗ first was actually

1:39:58 ↗ um in line with what councilmember walsh

1:40:00 ↗ just said which was you know trying to

1:40:02 ↗ better understand feedback from

1:40:03 ↗ administration about

1:40:04 ↗ um what we could do with regard to

1:40:07 ↗ strategic plan projects to actually move

1:40:09 ↗ the dial or set up um

1:40:12 ↗ dedicated fund for specific projects

1:40:15 ↗ that we know projects or initiatives

1:40:17 ↗ that we know there's already community

1:40:18 ↗ buy-in on um so i guess that would be my

1:40:20 ↗ first

1:40:22 ↗ feedback

1:40:24 ↗ and then also i would like us i would

1:40:27 ↗ like to suggest that we consider using

1:40:29 ↗ those one-time investment fund monies on

1:40:32 ↗ hazard pay

1:40:34 ↗ for one-time payments for front-line

1:40:36 ↗ city employees i mean um it's been said

1:40:38 ↗ before already by other people today but

1:40:41 ↗ you know these are people who've been

1:40:42 ↗ showing up for work in person day after

1:40:44 ↗ day

1:40:45 ↗ um even before we had a good

1:40:47 ↗ understanding of what the pandemic was

1:40:49 ↗ um

1:40:50 ↗ before massey are mass keens vaccines um

1:40:55 ↗ um we're here um these are the people

1:40:57 ↗ who haven't had the opportunity or the

1:40:59 ↗ option to work from home in the first

1:41:00 ↗ place either so i think that this would

1:41:02 ↗ be

1:41:03 ↗ an interesting consideration of council

1:41:05 ↗ to

1:41:06 ↗ honor

1:41:07 ↗ that commitment from frontline city

1:41:09 ↗ employees but also acknowledge that risk

1:41:11 ↗ so i'll just put that out there that i

1:41:13 ↗ think that should be high up there on

1:41:14 ↗ our list of potentially considering that

1:41:16 ↗ as a council and then third

1:41:19 ↗ i didn't see anything either about

1:41:21 ↗ potentially paying down debt or

1:41:22 ↗ supporting future debt capacity

1:41:25 ↗ and i think that that should be on the

1:41:26 ↗ list as well

1:41:28 ↗ as a potential um

1:41:30 ↗ action with these funds

1:41:32 ↗ some things

1:41:35 ↗ thank you councilmember hall uh council

1:41:37 ↗ president hunt

1:41:40 ↗ thank you miss council president hunt

1:41:45 ↗ i appreciate the um

1:41:48 ↗ suggestion around the hazard pay i think

1:41:50 ↗ that is a good one for us to get a

1:41:52 ↗ better sense of

1:41:54 ↗ the

1:41:56 ↗ amount um it's

1:41:58 ↗ you know using the number that was today

1:41:59 ↗ that would be 200 000

1:42:02 ↗ approximately ballpark estimate um so

1:42:04 ↗ that would i think be a good thing for

1:42:07 ↗ council to get

1:42:08 ↗ a little bit more information about how

1:42:10 ↗ that would work but i do think it's

1:42:11 ↗ definitely worth exploring

1:42:14 ↗ for the

1:42:16 ↗ remaining million i

1:42:18 ↗ was looking through our strategic plan

1:42:23 ↗ and one thing that has stood out to me

1:42:25 ↗ with this budget is that we have

1:42:28 ↗ four percent towards the environmental

1:42:30 ↗ stewardship

1:42:31 ↗ um part of the strategic plan in this

1:42:34 ↗ budget if you look at that four percent

1:42:36 ↗ it does include things like pavement

1:42:38 ↗ management and administrative parks

1:42:42 ↗ staffing fees which arguably i would say

1:42:44 ↗ are not

1:42:47 ↗ are not specific to some of the actions

1:42:50 ↗ that are in the environmental

1:42:51 ↗ stewardship part of our strategic plan

1:42:54 ↗ and the environmental stewardship

1:42:57 ↗ is very important to our community so i

1:42:58 ↗ would argue that we

1:43:01 ↗ should consider the open space it's um

1:43:05 ↗ putting this aside in an open space fund

1:43:09 ↗ uh

1:43:10 ↗ there's a couple reasons i think the

1:43:13 ↗ biggest one is that open space is for

1:43:15 ↗ everyone i think the natural areas are

1:43:18 ↗ um a sort of connective tissue for the

1:43:20 ↗ community and they can be a unifying

1:43:23 ↗ force people move here and love being

1:43:25 ↗ here because of our open space and

1:43:27 ↗ natural areas so i think it's important

1:43:29 ↗ that we

1:43:31 ↗ that we continue to maintain

1:43:34 ↗ those areas and that we also

1:43:36 ↗ continue to follow through on some of

1:43:38 ↗ the promises and plans that we've made

1:43:40 ↗ like the creek corridor and acquisition

1:43:42 ↗ of lands along the creek corridor so you

1:43:44 ↗ can walk along there

1:43:45 ↗ um

1:43:46 ↗ so that's the big one for me is that

1:43:48 ↗ open space is for everyone i think this

1:43:49 ↗ is an opportunity that we could put

1:43:51 ↗ aside this one-time funds for that

1:43:53 ↗ as far as it being something that we

1:43:55 ↗ could meaningfully move the dial in the

1:43:57 ↗ strategic plan i agree with

1:43:58 ↗ councilmember walsh and i was

1:44:00 ↗ specifically

1:44:02 ↗ thinking about it from the perspective

1:44:03 ↗ of there are so many problems so many

1:44:05 ↗ projects in our

1:44:06 ↗ capital improvements program and a lot

1:44:08 ↗ of them

1:44:09 ↗ are a lot bigger um than than one

1:44:13 ↗ million

1:44:14 ↗ uh this is a meaningful

1:44:17 ↗ amount and a amount that would move the

1:44:20 ↗ dial and would help us achieve our

1:44:23 ↗ stated goal in the strategic plan as far

1:44:25 ↗ as having dedicated funds for open space

1:44:27 ↗ acquisition

1:44:28 ↗ um

1:44:29 ↗ i believe that

1:44:30 ↗ director wildlings

1:44:32 ↗ is here and can probably speak to that

1:44:33 ↗ but um i sent in some emails in advance

1:44:37 ↗ uh with questions on this and i think

1:44:38 ↗ it's a it's a meaningful amount to get

1:44:40 ↗ that fund and it would help us leverage

1:44:42 ↗ grants which is really important so it's

1:44:44 ↗ a good i think financial investment in

1:44:46 ↗ that way and it would also help us to be

1:44:49 ↗ better

1:44:50 ↗ to be more agile when opportunities come

1:44:52 ↗ up and again we already said this was

1:44:54 ↗ one of the actions we could do in our

1:44:55 ↗ strategic plan so i think we should

1:44:57 ↗ follow through on that when we have the

1:44:59 ↗ opportunity

1:45:02 ↗ and then

1:45:04 ↗ i believe that we still have funds set

1:45:06 ↗ aside for the city hall planning which

1:45:09 ↗ is one of the reasons why i

1:45:11 ↗ do not gravitate towards

1:45:13 ↗ that um i believe that we have

1:45:15 ↗ approximately 5 million in mitigation

1:45:17 ↗ funds that we still are

1:45:19 ↗ keeping for that and right now with

1:45:21 ↗ remote work and with so many potential

1:45:23 ↗ changes about the future of

1:45:26 ↗ of work and space needs

1:45:28 ↗ and moving out of city hall northwest i

1:45:30 ↗ think it's

1:45:32 ↗ uh i think that it's great that we have

1:45:34 ↗ that set aside but i do not support

1:45:36 ↗ using this for city hall um

1:45:40 ↗ for a city hall funds

1:45:42 ↗ the one million um

1:45:48 ↗ yeah and then lastly i i think it's

1:45:49 ↗ really important that we

1:45:52 ↗ try in good faith to meet our financial

1:45:54 ↗ policy every budget cycle and we do

1:45:58 ↗ consistently come in above the target

1:46:01 ↗ range for our

1:46:03 ↗ reserves we are with spending this we

1:46:06 ↗ would still be at 19 usually we do come

1:46:08 ↗ in a little bit above the estimate

1:46:10 ↗ because we have conservative estimates

1:46:11 ↗ so i

1:46:12 ↗ i would strongly urge us to con to um

1:46:15 ↗ bend

1:46:16 ↗ this because uh we do have needs we have

1:46:20 ↗ things that we've said we would do in

1:46:21 ↗ our strategic plan over five years we're

1:46:24 ↗ more than halfway through now so i think

1:46:26 ↗ we should spend it for the benefit

1:46:29 ↗ of the community and my

1:46:32 ↗ my

1:46:35 ↗ feeling is that we have made commitments

1:46:36 ↗ in this open space

1:46:38 ↗ acquisition area and

1:46:40 ↗ land is not going to get less expensive

1:46:42 ↗ so if we're going to actually follow

1:46:44 ↗ through on the creek corridor plan for

1:46:46 ↗ example we should put aside money to

1:46:47 ↗ actually do that

1:46:54 ↗ um

1:46:55 ↗ thank you let's see

1:46:57 ↗ i've lost track here um councilmember

1:46:59 ↗ goodman

1:47:01 ↗ thank you councilmember goodman here um

1:47:03 ↗ i'll be brief i uh

1:47:05 ↗ i think that hazard pay is a good

1:47:07 ↗ suggestion i would i'm interested in

1:47:10 ↗ hearing um

1:47:11 ↗ more details on that i'm sure that the

1:47:14 ↗ administration will be very thoughtful

1:47:18 ↗ when

1:47:20 ↗ honing in on what that might look like

1:47:22 ↗ and what it might cost the um i am in um

1:47:28 ↗ interested in so and uh

1:47:32 ↗ like the comments that i hear about

1:47:34 ↗ looking at that strategic plan and also

1:47:36 ↗ other projects that we haven't been able

1:47:38 ↗ to get to

1:47:40 ↗ the

1:47:42 ↗ open space

1:47:44 ↗ certainly is one and i'm not

1:47:47 ↗ not opposing that at all but i also

1:47:50 ↗ think that we have um

1:47:52 ↗ we have done a lot in the open space

1:47:54 ↗ area and so while not opposing it i'm

1:47:57 ↗ only suggesting that i like the um

1:48:00 ↗ i like the comments about

1:48:02 ↗ looking at other things as well

1:48:04 ↗ um they're

1:48:06 ↗ the only thing i can think of i'm not

1:48:07 ↗ itching to spend it um right now

1:48:10 ↗ um

1:48:12 ↗ and for one reason

1:48:14 ↗ is that we have the um

1:48:16 ↗ the capital finance task force that's

1:48:19 ↗ working and i just don't know what that

1:48:23 ↗ group might come up with in terms of

1:48:25 ↗ recommendations that might

1:48:30 ↗ i don't know because i don't know but

1:48:32 ↗ i'm thinking that there might be some

1:48:33 ↗ things that uh that we could use that um

1:48:35 ↗ money for that would advance

1:48:38 ↗ um

1:48:39 ↗ uh some of the things that we want to do

1:48:40 ↗ and that's not very articulate but um it

1:48:43 ↗ is some you know 1.5 million 1.25 that

1:48:46 ↗ million that we might

1:48:48 ↗ um be able to spend to advance some of

1:48:50 ↗ that group's recommendations and i don't

1:48:52 ↗ have any idea what they are because

1:48:53 ↗ we've only met a couple times um anyway

1:48:55 ↗ those are just my

1:48:57 ↗ brief comments right now thanks thank

1:49:00 ↗ you and councilmember march you're next

1:49:03 ↗ thank you council member to michelle

1:49:04 ↗ this is councilmember marks um i would

1:49:07 ↗ very much when this question comes back

1:49:09 ↗ to us i would very much like to see our

1:49:12 ↗ options kind of in a venn diagram so

1:49:14 ↗ you've got two circles that overlap

1:49:16 ↗ right

1:49:17 ↗ one is one-time investment fund

1:49:21 ↗ uh possibilities and the other is

1:49:24 ↗ arpa

1:49:26 ↗ opportunities right and uh what i think

1:49:29 ↗ we really want to think about is what

1:49:32 ↗ are the things that are

1:49:34 ↗ that you can spend money on from one

1:49:35 ↗ time investment but you can't spend arpa

1:49:38 ↗ money on right

1:49:41 ↗ um i think of those one that's

1:49:43 ↗ particularly interesting is

1:49:45 ↗ councilmember hall's suggestion about

1:49:47 ↗ debt service

1:49:49 ↗ and one of the reasons i think that's

1:49:50 ↗ interesting is it actually

1:49:53 ↗ would potentially expand the latitude of

1:49:56 ↗ the capital financing task force right

1:49:58 ↗ because the economics

1:50:00 ↗ of what we choose from council

1:50:02 ↗ if

1:50:03 ↗ if that

1:50:04 ↗ if there were to be a solution that

1:50:06 ↗ involved councilmatic mod authority or

1:50:09 ↗ some other bond authority

1:50:12 ↗ you know those those numbers would

1:50:14 ↗ change as a result of retiring some debt

1:50:16 ↗ service so that is definitely an element

1:50:19 ↗ that i would like to

1:50:20 ↗ have us discuss further down the road

1:50:23 ↗ but i'm also i can't i don't have a

1:50:25 ↗ super clear vision about what things are

1:50:27 ↗ in that part of the venn diagram where

1:50:29 ↗ you can do it with one time investment

1:50:31 ↗ fund but you can't do it with arpa so

1:50:33 ↗ whatever else is in that category that's

1:50:35 ↗ what i'm particularly interested in

1:50:38 ↗ given that the arpa funds are so much

1:50:40 ↗ larger than the one-time investment

1:50:42 ↗ funds thank you

1:50:46 ↗ thank you councilmember mars are there

1:50:48 ↗ any other comments

1:50:54 ↗ all right

1:50:56 ↗ seeing one councilmember hall

1:50:59 ↗ thank you councilmember hall just a

1:51:00 ↗ quick question then i don't know why i

1:51:01 ↗ keep sneaking in at the last minute

1:51:03 ↗ sorry

1:51:04 ↗ um

1:51:05 ↗ but uh for administration is this um the

1:51:08 ↗ kind of feedback

1:51:10 ↗ you're looking for like are you hoping

1:51:11 ↗ for us to

1:51:12 ↗ settle on

1:51:14 ↗ a couple and then you come back with a

1:51:18 ↗ proposal or are based on all of the

1:51:21 ↗ different

1:51:22 ↗ potential

1:51:24 ↗ things that we're interested in funding

1:51:26 ↗ or getting more information about

1:51:27 ↗ funding you're going to come back with

1:51:29 ↗ your administration's recommendation i

1:51:31 ↗ guess what's really the next step

1:51:34 ↗ uh councilmember hall members of the

1:51:36 ↗ council uh i think what we'll try to do

1:51:38 ↗ is uh

1:51:40 ↗ review the notes from this discussion

1:51:42 ↗ and try to come back with a

1:51:43 ↗ recommendation uh at your meeting on the

1:51:46 ↗ 26th

1:51:47 ↗ and we'll go from there

1:51:54 ↗ did you get your question answered

1:51:56 ↗ great okay thank you

1:52:00 ↗ any other comments

1:52:03 ↗ all right i'll put in my two cents here

1:52:05 ↗ too so um

1:52:07 ↗ i certainly uh think that councilmember

1:52:10 ↗ hall's idea about hazard pay has a lot

1:52:13 ↗ of merit um

1:52:16 ↗ we you know we have relied on a core of

1:52:19 ↗ employees that have really done

1:52:21 ↗ outstanding work and been there with us

1:52:23 ↗ the whole way

1:52:24 ↗ and uh i think it would be very very

1:52:26 ↗ appropriate to um recognize that

1:52:29 ↗ sacrifice that they gave to us so

1:52:32 ↗ i like that idea very much

1:52:35 ↗ um i'm going to plus one the idea of

1:52:38 ↗ open space and i want to share with you

1:52:41 ↗ i read an article today in the new

1:52:43 ↗ yorker

1:52:44 ↗ which analyzed

1:52:46 ↗ what happened during the heat dome last

1:52:48 ↗ summer analyzed it as its impact on

1:52:51 ↗ portland but also on washington state

1:52:54 ↗ 96 people died in portland

1:52:56 ↗ and 95 in washington state and the

1:52:58 ↗ analysis they did is that most of those

1:53:01 ↗ who died were in areas with no tree

1:53:04 ↗ canopy at all so

1:53:06 ↗ free canopy is an important resiliency

1:53:10 ↗ factor for communities going into

1:53:13 ↗ climate change as it continues to affect

1:53:15 ↗ us more and more

1:53:17 ↗ so the idea of uh taking the money and

1:53:20 ↗ putting it into open space acquisition i

1:53:23 ↗ think is

1:53:24 ↗ is something that our community not only

1:53:26 ↗ supports but it would be

1:53:28 ↗ um something that will uh

1:53:32 ↗ help us be a much more resilient

1:53:34 ↗ community going into the future so those

1:53:37 ↗ would be my my two priorities there

1:53:40 ↗ um

1:53:42 ↗ are there any more comments before i

1:53:44 ↗ summarize this discussion

1:53:51 ↗ all right seeing none councilmember hall

1:53:55 ↗ actually um

1:53:57 ↗ um thank you councilman i do have a

1:54:00 ↗ quick question for you just a process

1:54:02 ↗ question

1:54:03 ↗ are you submising feedback for

1:54:06 ↗ the one-time investment fund feedback

1:54:08 ↗ now and then we'll go into arpa

1:54:10 ↗ yes okay thank you absolutely

1:54:12 ↗ um thank you uh for the clarification so

1:54:16 ↗ i think we heard a lot of uh support for

1:54:18 ↗ a possibility of providing a hazard pay

1:54:21 ↗ for

1:54:23 ↗ employees

1:54:26 ↗ we heard um

1:54:29 ↗ two or three council members i'm not

1:54:31 ↗ quite sure exactly how many who said

1:54:33 ↗ that they'd like to hold on to the money

1:54:34 ↗ or put it toward

1:54:36 ↗ debt reduction or

1:54:39 ↗ wait until later

1:54:43 ↗ let's see um

1:54:52 ↗ um i heard from several council members

1:54:54 ↗ who said they'd like to see how this

1:54:56 ↗ relates to the strategic plan

1:54:58 ↗ um and if there are uh areas in the

1:55:01 ↗ strategic plan that we could move the

1:55:04 ↗ dial on they'd like to hear feedback

1:55:06 ↗ from the administration

1:55:08 ↗ on those

1:55:11 ↗ and

1:55:12 ↗ then

1:55:13 ↗ the request that we

1:55:15 ↗ have a kind of venn diagram showing the

1:55:19 ↗ areas where we could have the one-time

1:55:21 ↗ expenditures or arpa

1:55:25 ↗ opportunities

1:55:26 ↗ and how those two

1:55:28 ↗ would relate to how we spend this money

1:55:31 ↗ so is there um any uh corrections or

1:55:34 ↗ additions to those comments

1:55:39 ↗ uh council member or council president

1:55:43 ↗ thank you i had

1:55:45 ↗ a question you mentioned that

1:55:48 ↗ several council members were interested

1:55:50 ↗ in

1:55:52 ↗ using the one-time funds for debt

1:55:53 ↗ service and i also did hear that but i

1:55:56 ↗ didn't actually hear and i could very

1:55:58 ↗ well have missed it i didn't actually

1:56:00 ↗ hear anybody who said they wanted to

1:56:01 ↗ just hold on to the funds although i did

1:56:03 ↗ hear questions that people wanted

1:56:05 ↗ answers

1:56:06 ↗ to that would that we would then need to

1:56:08 ↗ have for the next round of discussion

1:56:10 ↗ like the venn diagram but i just wanted

1:56:12 ↗ to check on that because i didn't

1:56:13 ↗ actually hear anybody who said they

1:56:15 ↗ wanted to hang on to it

1:56:17 ↗ uh yeah i heard councilmember goodman

1:56:19 ↗ say that she wanted to go over there

1:56:23 ↗ okay

1:56:24 ↗ i didn't just say hang on to it i said

1:56:26 ↗ that i mentioned the capital

1:56:28 ↗ finance

1:56:30 ↗ um

1:56:31 ↗ task force and

1:56:32 ↗ uh that i believe that um task force is

1:56:36 ↗ scheduled to meet through january

1:56:38 ↗ and um

1:56:39 ↗ that their recommendations um

1:56:42 ↗ could

1:56:44 ↗ uh have some

1:56:45 ↗ uses for that money that we haven't

1:56:46 ↗ thought of that was yeah that was the

1:56:49 ↗ hang on to it part that

1:56:52 ↗ but it wasn't just for hang on to it

1:56:53 ↗ just because

1:56:54 ↗ right thank you i will amend my notes

1:56:57 ↗ thank you very much any other comments

1:57:01 ↗ all right we had the last question which

1:57:04 ↗ dealt with um

1:57:07 ↗ let's see

1:57:08 ↗ you see how that was stated

1:57:11 ↗ should we should the council approach

1:57:14 ↗ arpa in the through the budget and

1:57:17 ↗ councilmember walsh did you want to

1:57:19 ↗ clarify i think you had

1:57:21 ↗ some uh questions about uh how we

1:57:24 ↗ approach this this uh item so

1:57:27 ↗ if you'd like to go first i will let you

1:57:29 ↗ go first

1:57:31 ↗ i would love to but i think i just

1:57:34 ↗ deleted my entire inbox um which was

1:57:37 ↗ where i had the notes

1:57:40 ↗ so

1:57:40 ↗ let me let me see if i can remember uh

1:57:43 ↗ off the top of my head but i i think

1:57:47 ↗ my kind of point was

1:57:49 ↗ hey we've got some arpa

1:57:51 ↗ funds obviously coming in to the city

1:57:55 ↗ and i'd like to be able to provide

1:57:58 ↗ transparency to

1:58:00 ↗ the public about

1:58:03 ↗ what we can use those arpa funds for or

1:58:06 ↗ the sense of we just don't know yet

1:58:10 ↗ and then also

1:58:11 ↗ this concept similar to our fiscal

1:58:14 ↗ policy which says you know we shouldn't

1:58:17 ↗ hold on to taxpayer money beyond a

1:58:21 ↗ reasonable amount that we've determined

1:58:22 ↗ is the 15 to 20 percent we should spend

1:58:25 ↗ that because we get taxpayer money in

1:58:28 ↗ order to provide services and feedback

1:58:31 ↗ to

1:58:33 ↗ the community similarly i'd like to be

1:58:36 ↗ able to explain to the community why we

1:58:39 ↗ are or are not

1:58:41 ↗ spending

1:58:42 ↗ that money at this time if there is a

1:58:45 ↗ reason to hold on to that

1:58:47 ↗ and then a

1:58:48 ↗ a timeline for

1:58:50 ↗ [Music]

1:58:52 ↗ when we plan to look at this money um if

1:58:56 ↗ i'm looking back

1:58:58 ↗ in kind of the first time we talked

1:59:00 ↗ about arpa funds i believe we said that

1:59:03 ↗ we were

1:59:04 ↗ we

1:59:05 ↗ wanted to consider any one-time urgent

1:59:08 ↗ needs

1:59:09 ↗ but otherwise we should take our time be

1:59:13 ↗ consistent strategic with how we spend

1:59:16 ↗ the money and

1:59:18 ↗ potentially hold off and spend it in the

1:59:21 ↗ 2022 budget well here we are in the 2022

1:59:24 ↗ budget so i want to be able to provide

1:59:25 ↗ that full circle information and

1:59:27 ↗ understand from the other council

1:59:30 ↗ members whether

1:59:32 ↗ we feel an urgency in

1:59:35 ↗ spending this money or whether we're

1:59:37 ↗ still feeling

1:59:39 ↗ strategic and like we have the time to

1:59:42 ↗ spend it and if so what that

1:59:44 ↗ timeline is if that makes sense

1:59:49 ↗ thank you um council president did you

1:59:51 ↗ have a question that i missed

1:59:54 ↗ or was that earlier

1:59:57 ↗ earlier oh earlier okay

2:00:00 ↗ uh councilmember hall

2:00:03 ↗ uh thank you councilmember hall here um

2:00:05 ↗ my only feedback for the arpa section um

2:00:07 ↗ would be to piggyback off what we heard

2:00:09 ↗ already from

2:00:10 ↗ council members goodman and martz you

2:00:13 ↗ know the capital finance community tax

2:00:15 ↗ forces

2:00:16 ↗ actively engaged in conversations about

2:00:18 ↗ um

2:00:20 ↗ potential funding sources and the whole

2:00:22 ↗ spectrum of funding sources for our

2:00:23 ↗ capital needs in the city and arpa has

2:00:26 ↗ been a topic of discussion

2:00:28 ↗ um

2:00:30 ↗ several times in our last meeting when

2:00:32 ↗ we talked about public financing so i

2:00:34 ↗ guess my main feedback for arpa funding

2:00:36 ↗ would be i would

2:00:38 ↗ suggest that we try to remain

2:00:40 ↗ conservative with what we spend in that

2:00:41 ↗ fund and

2:00:44 ↗ keep that as

2:00:47 ↗ a lever that can be used

2:00:49 ↗ when the capital finance community task

2:00:51 ↗ force is making recommendations at the

2:00:53 ↗ beginning of next year

2:00:55 ↗ okay

2:00:57 ↗ anybody else

2:01:10 ↗ um

2:01:11 ↗ city administrator bob quits

2:01:15 ↗ uh thank you councilmember d michelle if

2:01:18 ↗ i could ask the city clerk to put the

2:01:21 ↗ slide back up

2:01:22 ↗ on this topic i just want to make sure

2:01:26 ↗ that we're all on the same page as to

2:01:28 ↗ where the administration is going with

2:01:30 ↗ this

2:01:32 ↗ based on the feedback

2:01:44 ↗ give me just a moment here

2:01:48 ↗ um it's easier i i can also share

2:01:52 ↗ that'd be great susie okay i wasn't sure

2:01:55 ↗ who had it andy

2:02:09 ↗ we go the the slide with the arp

2:02:12 ↗ information i think it's the next slide

2:02:14 ↗ or

2:02:17 ↗ there we go

2:02:19 ↗ um so uh the the amount that we've been

2:02:22 ↗ allocated is a little over 11 million

2:02:24 ↗ dollars we've received half of that

2:02:25 ↗ money again through the state of

2:02:27 ↗ washington given the size community that

2:02:29 ↗ we are

2:02:30 ↗ we are not receiving the money directly

2:02:32 ↗ from the federal government is being

2:02:33 ↗ passed through through the state of

2:02:34 ↗ washington um

2:02:37 ↗ as has been discussed we have tried to

2:02:39 ↗ focus on urgent needs uh and certainly

2:02:42 ↗ this is not the only money that the city

2:02:44 ↗ has spent on urgent needs

2:02:46 ↗ you will recall we started in 2020

2:02:49 ↗ before there was a cares act with

2:02:51 ↗ general fund dollars then there were

2:02:52 ↗ cares act dollars there was additional

2:02:54 ↗ general fund dollars

2:02:56 ↗ and so we have made some significant

2:02:58 ↗ investments but again i think in mayor

2:03:00 ↗ paulie's direction

2:03:02 ↗ benton kobelisk was

2:03:04 ↗ tasked from our economic development

2:03:05 ↗ staff

2:03:06 ↗ to look at other urgent needs he has

2:03:09 ↗ come before the council one other time

2:03:11 ↗ he's coming back next week on the 18th

2:03:13 ↗ at the council meeting

2:03:15 ↗ to talk a little bit more about

2:03:18 ↗ what we see our

2:03:19 ↗ remaining urgent needs and so we will be

2:03:21 ↗ coming to the council next week with

2:03:23 ↗ proposal for expenditures of about 600

2:03:26 ↗ 000

2:03:27 ↗ um for a state-run state of washington

2:03:30 ↗ run small business flex fund and then

2:03:32 ↗ also uh monica negrilla from our human

2:03:34 ↗ services staff will

2:03:36 ↗ come with a proposal on additional

2:03:38 ↗ rental assistance the work that monica

2:03:41 ↗ and benton have done

2:03:43 ↗ there is a funding gap that we've

2:03:45 ↗ identified that's not being

2:03:48 ↗ covered by other levels of government in

2:03:50 ↗ their rental assistance so we'd like to

2:03:52 ↗ talk about that with the council

2:03:54 ↗ the other piece of the sort of immediate

2:03:57 ↗ uh funding that we talked about at the

2:03:59 ↗ council in the springtime was those

2:04:02 ↗ other issaquah government agencies

2:04:04 ↗ that have performed essential work

2:04:06 ↗ through the pandemic but have not uh

2:04:08 ↗ received arpa fundings and there's

2:04:10 ↗ really two

2:04:11 ↗ of those one is eastside fire and rescue

2:04:14 ↗ uh and the other is the sammamish

2:04:15 ↗ plateau water agency so we would like to

2:04:18 ↗ talk with the council about

2:04:20 ↗ opportunities to fund there um

2:04:23 ↗ what we've learned uh in the months

2:04:25 ↗ since the

2:04:26 ↗ discussions in the springtime is that

2:04:28 ↗ the rules and regulations from the

2:04:30 ↗ united states treasury department

2:04:32 ↗ continue to evolve and while there have

2:04:34 ↗ been other communities uh that have come

2:04:36 ↗ up with full plans for spending

2:04:38 ↗ um we have discovered talking with many

2:04:41 ↗ of them uh that you know they're they're

2:04:44 ↗ still trying to take the plans and and

2:04:46 ↗ match them with the regulations and i

2:04:48 ↗ think some communities are

2:04:50 ↗ quite honestly struggling a little bit

2:04:52 ↗ uh from those early plans

2:04:54 ↗ there's also differences in those cities

2:04:57 ↗ that receive funding directly from the

2:04:58 ↗ federal government versus those cities

2:05:00 ↗ that are receiving funding through their

2:05:03 ↗ states so that has been part of our our

2:05:06 ↗ challenge of looking at how that money

2:05:07 ↗ can be spent but on the 18th next week

2:05:10 ↗ we want to try to

2:05:12 ↗ bring to a conclusion uh the the the

2:05:14 ↗ business assistance the rental

2:05:16 ↗ assistance uh and certainly have an

2:05:18 ↗ additional discussion regarding the

2:05:20 ↗ government agencies we've talked

2:05:22 ↗ pretty extensively with efer about what

2:05:25 ↗ funds we may be able to provide and

2:05:26 ↗ again looking to see what the the

2:05:29 ↗ federal government's

2:05:31 ↗ rules will allow for us to do and

2:05:33 ↗ we obviously may not have that resolved

2:05:36 ↗ for you by the 18th but we would like at

2:05:38 ↗ least to get the council's concurrence

2:05:40 ↗ if that's something we want to do uh

2:05:42 ↗ samantha's plateau water district we've

2:05:45 ↗ only had the most preliminary of

2:05:47 ↗ discussions with them and quite honestly

2:05:49 ↗ probably won't be ready to conclude

2:05:51 ↗ those in time for the council's

2:05:54 ↗ october 18th meeting so that leaves the

2:05:56 ↗ balance

2:05:57 ↗ of the money we have 1.25 million

2:06:01 ↗ included in this year's capital budget

2:06:04 ↗ to be spent um and the the remaining

2:06:07 ↗ dollars uh really are unallocated and i

2:06:09 ↗ think as has been discussed tonight

2:06:11 ↗ there's the

2:06:12 ↗ capital financing task force that is

2:06:15 ↗ working

2:06:17 ↗ there is just the community dialogue of

2:06:19 ↗ what would these build back better kind

2:06:21 ↗ of projects look like and since we have

2:06:25 ↗ some time before the federal government

2:06:26 ↗ is requiring this money to be spent

2:06:29 ↗ it's our plan

2:06:30 ↗ to come back to the council at the first

2:06:32 ↗ of the year in 2022

2:06:34 ↗ to

2:06:35 ↗ start narrowing down what some of those

2:06:38 ↗ build back better

2:06:39 ↗ projects may be the capital financing

2:06:42 ↗ task force will be back to the council

2:06:44 ↗ uh in the january february time frame uh

2:06:47 ↗ with their recommendations uh so our

2:06:49 ↗ hope certainly from the administration

2:06:51 ↗ standpoint mayor paulie's standpoint is

2:06:53 ↗ that by springtime

2:06:55 ↗ of 2022 we'll be well on our way with a

2:06:58 ↗ process to identify the spending of the

2:07:01 ↗ balance of these funds

2:07:03 ↗ so hopefully councilmember wallace

2:07:05 ↗ members of the council who

2:07:07 ↗ i hope that gives a broader perspective

2:07:10 ↗ of certainly where the administration

2:07:11 ↗ sees that we're at

2:07:13 ↗ clearly

2:07:14 ↗ six months ago we thought that this

2:07:16 ↗ would be a faster process and it really

2:07:19 ↗ has been slowed down largely because the

2:07:22 ↗ federal government

2:07:24 ↗ is sending mixed messages and complete

2:07:26 ↗ messages and we're very concerned that

2:07:28 ↗ we do not want to advise the council to

2:07:30 ↗ allocate funds and ultimately have those

2:07:32 ↗ funds not be eligible for opera dollars

2:07:35 ↗ it's taken much longer

2:07:37 ↗ than we've thought we actually are have

2:07:40 ↗ decided to contract with

2:07:42 ↗ some outside financial consultants for a

2:07:45 ↗ small amount of money about twenty

2:07:46 ↗ thousand dollars uh to help us sort

2:07:48 ↗ through this other communities are doing

2:07:50 ↗ this just to make sure that we're

2:07:52 ↗ documenting everything properly that as

2:07:54 ↗ we're making money available to other

2:07:56 ↗ organizations that the the agreements uh

2:08:00 ↗ granting that money are consistent with

2:08:02 ↗ both state requirements federal

2:08:03 ↗ requirements

2:08:05 ↗ it's just taking a lot longer but again

2:08:07 ↗ we want to compliment benton and you'll

2:08:09 ↗ hear more from him next week uh really

2:08:12 ↗ with the council and the mayor's initial

2:08:14 ↗ direction was go out and find out what

2:08:16 ↗ are those urgent needs i feel very

2:08:18 ↗ comfortable

2:08:19 ↗ that we have

2:08:20 ↗ have gone out and and reached out to

2:08:23 ↗ folks so i think we'll be ending uh 2021

2:08:26 ↗ knowing that we've made good investments

2:08:28 ↗ um that the money's been well spent and

2:08:31 ↗ then as we look at 22 uh we can you know

2:08:34 ↗ make some term larger commitments for

2:08:37 ↗ the balance of those dollars so

2:08:39 ↗ councilmember d michelle thank you for

2:08:40 ↗ giving me a few minutes just to kind of

2:08:42 ↗ amplify a little bit on where we're at

2:08:45 ↗ we have not talked about this uh

2:08:48 ↗ in any great detail in a while and

2:08:50 ↗ certainly we want to use the budget

2:08:51 ↗ process to

2:08:53 ↗ certainly not bring this to a closure

2:08:55 ↗ but make sure everyone's up to date

2:08:57 ↗ and we're all in agreement where we are

2:08:59 ↗ and what the next steps are

2:09:02 ↗ city administrator bob woods could you

2:09:04 ↗ just remind me when do the funds are for

2:09:06 ↗ funds need to be spent

2:09:08 ↗ by what time

2:09:10 ↗ and i will ask autumn who i asked double

2:09:12 ↗ check that date for me sure

2:09:15 ↗ so the funds must be obligated by the

2:09:16 ↗ end of 2024

2:09:18 ↗ and expended by the end of 2026.

2:09:21 ↗ and i i just put in there a comment too

2:09:23 ↗ uh just to add on to administrator

2:09:26 ↗ um

2:09:28 ↗ kind of description of taking longer

2:09:29 ↗ than we first expected another um thing

2:09:32 ↗ that just happened a week ago is the

2:09:33 ↗ treasury extended the deadline for us

2:09:35 ↗ even in reporting until next spring

2:09:37 ↗ until april and so the timeline has

2:09:39 ↗ slowed very much and so we don't even

2:09:41 ↗ know all the details for what's needed

2:09:43 ↗ for reporting yet um and that's been

2:09:46 ↗ that's been pushed out um so this

2:09:48 ↗ process is taking longer than we

2:09:49 ↗ expected we've also reached out to

2:09:51 ↗ several of our uh we're calling sister

2:09:53 ↗ cities in the sense of cities of our

2:09:55 ↗ size who are receiving similar amounts

2:09:57 ↗ of our bud funding um and they're all in

2:09:59 ↗ the same boat as us right now as far as

2:10:01 ↗ you know addressing some immediate needs

2:10:03 ↗ but also um taking a bit more time when

2:10:05 ↗ it comes to the larger

2:10:07 ↗ uh the larger picture and figuring out

2:10:09 ↗ what to do with the balance of our funds

2:10:12 ↗ thank

2:10:12 ↗ you thank you um council president hunt

2:10:16 ↗ i believe is next and or no i'm sorry

2:10:18 ↗ councilmember walsh and then council

2:10:20 ↗ president hunt

2:10:23 ↗ thank you this is councilman walsh um

2:10:25 ↗ city administrator broadcast i very much

2:10:27 ↗ appreciate

2:10:28 ↗ coming on talking about the timeline and

2:10:31 ↗ looking toward

2:10:33 ↗ spring of 2022 and how the requirements

2:10:36 ↗ have obviously uh

2:10:38 ↗ changed or you know not been clarified

2:10:41 ↗ in that um leading to an extension so i

2:10:45 ↗ appreciate that thank you

2:10:49 ↗ and council president hunt

2:10:54 ↗ thank you this is council president hunt

2:10:56 ↗ i i agree with councilmember walsh i

2:10:58 ↗ think

2:10:59 ↗ um given some of the uncertainty and

2:11:01 ↗ also just i think given the need for a

2:11:04 ↗ conversation with the community and

2:11:07 ↗ um needing to

2:11:09 ↗ narrow down all the possibilities and

2:11:11 ↗ really

2:11:12 ↗ understand what would be the

2:11:14 ↗ most transformative and build back

2:11:17 ↗ better

2:11:18 ↗ projects that we could do i think that

2:11:20 ↗ will take some time so we should take

2:11:22 ↗ the time to do that

2:11:25 ↗ i

2:11:27 ↗ am generally in support of that as far

2:11:29 ↗ as the shorter term

2:11:32 ↗ or the october 8 18 which we'll have

2:11:34 ↗ another discussion about

2:11:36 ↗ when i was thinking of urgent needs

2:11:39 ↗ definitely things like rental assistance

2:11:40 ↗ preventing people from being evicted

2:11:43 ↗ where they're not um there's

2:11:47 ↗ in

2:11:48 ↗ not

2:11:49 ↗ receiving funds from other agencies

2:11:51 ↗ we've i think established that there is

2:11:53 ↗ a need that is unmet

2:11:55 ↗ in that area so definitely that i think

2:11:57 ↗ falls into that urgent category for me

2:12:00 ↗ as well as the other government agencies

2:12:02 ↗ that are performing essential work that

2:12:04 ↗ we're not eligible for the arpa funds i

2:12:07 ↗ i think we should be

2:12:09 ↗ very careful and very selective beyond

2:12:12 ↗ that

2:12:14 ↗ because i think it's very important that

2:12:16 ↗ we do

2:12:17 ↗ have a clear

2:12:21 ↗ vision for and

2:12:23 ↗ come to a clear plan about what we would

2:12:25 ↗ do with the

2:12:27 ↗ remainder of this

2:12:29 ↗ of this funding because it really is i

2:12:31 ↗ think a once in a lifetime

2:12:33 ↗ opportunity to invest in the community

2:12:36 ↗ and so i would not want to make

2:12:38 ↗ decisions that sort of erode our ability

2:12:40 ↗ to

2:12:41 ↗ use the balance of this fund for a

2:12:43 ↗ really transformative

2:12:45 ↗ project thank you

2:12:52 ↗ and autumn i've it says comment in the

2:12:55 ↗ chat did you want to add anything

2:12:58 ↗ no i'm good thank you

2:13:00 ↗ thanks okay are there any more comments

2:13:03 ↗ on this last item

2:13:10 ↗ um i

2:13:11 ↗ have a few notes here but it sounds as

2:13:14 ↗ though there is a general agreement that

2:13:15 ↗ we want to be

2:13:17 ↗ uh careful about how we um

2:13:21 ↗ spend or allocate these funds um

2:13:24 ↗ there

2:13:25 ↗ we'd like there to be a transparent

2:13:28 ↗ process

2:13:30 ↗ and explanations to the community about

2:13:32 ↗ why or why not we are spending and

2:13:35 ↗ just a very deliberate and careful

2:13:37 ↗ selective

2:13:39 ↗ uh process and

2:13:41 ↗ does anybody want to add to that summary

2:13:48 ↗ all right thank you very very much

2:13:50 ↗ our next item is good of the order and i

2:13:53 ↗ believe we have at least one

2:13:56 ↗ lindsay

2:13:58 ↗ oh um uh city administrator bob quits

2:14:01 ↗ did you want to

2:14:03 ↗ um

2:14:05 ↗ add something yes council membership

2:14:07 ↗ members of the council before we before

2:14:09 ↗ we leave the item of susie if we could

2:14:12 ↗ put up

2:14:13 ↗ the next step slide

2:14:15 ↗ we just want to make sure that we're all

2:14:17 ↗ on the same page moving forward

2:14:21 ↗ as time is passing

2:14:23 ↗ as

2:14:24 ↗ we've got a study session

2:14:27 ↗ coming up on the 26th

2:14:29 ↗ these are the topics

2:14:31 ↗ that we have identified

2:14:33 ↗ we have no other topics that we are

2:14:36 ↗ planning to cover

2:14:38 ↗ you've got extensive

2:14:40 ↗ uh answers to questions in the packet

2:14:42 ↗ this evening we have not covered all of

2:14:44 ↗ those certainly the police and human

2:14:46 ↗ services

2:14:47 ↗ uh questions were

2:14:49 ↗ were significant that's why we led with

2:14:51 ↗ them but there were other questions that

2:14:52 ↗ were asked and answered

2:14:55 ↗ some of which are 26 others we're just

2:14:57 ↗ leaving

2:14:58 ↗ for the council's information so i would

2:15:00 ↗ ask the question

2:15:02 ↗ this evening that if we go through the

2:15:05 ↗ topics listed on the 26th we would come

2:15:08 ↗ back and talk further about the 1.25

2:15:11 ↗ million

2:15:14 ↗ the the hazard pay

2:15:16 ↗ as it pertains to that or doesn't

2:15:18 ↗ pertain to that i guess would be another

2:15:19 ↗ another topic

2:15:21 ↗ but if we cover those topics

2:15:23 ↗ listed plus those i've just mentioned uh

2:15:26 ↗ will would be done

2:15:28 ↗ and are there other topics that the

2:15:30 ↗ council wishes to discuss

2:15:32 ↗ prior to final consideration of the

2:15:34 ↗ proposed budget

2:15:49 ↗ council president hunt i did also have a

2:15:52 ↗ comment from councilmember walsh

2:15:55 ↗ um do you want to wait uh councilmember

2:15:57 ↗ walsh

2:15:59 ↗ okay councilmember hunt

2:16:02 ↗ thank you uh this is in response to the

2:16:04 ↗ city administrator's

2:16:06 ↗ question so i think that this is the

2:16:08 ↗ i think this is a

2:16:10 ↗ complete list except that we did have a

2:16:13 ↗ number of questions regarding the one

2:16:15 ↗ time

2:16:16 ↗ um

2:16:17 ↗ the the 1.25

2:16:20 ↗ million one-time fund and so um i think

2:16:22 ↗ for that one that probably needs to come

2:16:24 ↗ back with that additional information um

2:16:27 ↗ that was requested by council for

2:16:29 ↗ another discussion which would probably

2:16:30 ↗ be at this stage

2:16:32 ↗ yes and our plan then would be to add

2:16:34 ↗ that to this list for the 26th

2:16:37 ↗ yeah

2:16:42 ↗ any other comments

2:16:46 ↗ all right i'm going to go back to

2:16:48 ↗ councilmember walsh

2:16:52 ↗ thank you this is councilmember walsh i

2:16:54 ↗ know we put our thumbs up for the

2:16:58 ↗ police department staffing and the human

2:17:00 ↗ services roles and staffing but

2:17:03 ↗ i just there's so much more to that and

2:17:06 ↗ i

2:17:08 ↗ i just really wanted to thank the

2:17:10 ↗ administration and

2:17:12 ↗ um both of those teams for

2:17:14 ↗ very thoughtful approaches to staffing

2:17:20 ↗ on the police department i very much

2:17:22 ↗ appreciate taking a look at

2:17:25 ↗ our

2:17:26 ↗ current organizational chart and

2:17:28 ↗ recognizing that we could do with some

2:17:31 ↗ additional managers and that providing

2:17:35 ↗ opportunities to current employees to

2:17:37 ↗ look at these other teams is fantastic

2:17:41 ↗ it also provides great services to our

2:17:43 ↗ community

2:17:44 ↗ when it comes to

2:17:46 ↗ the community resource officer and their

2:17:49 ↗ relationship to

2:17:50 ↗ the

2:17:51 ↗ human services rules when it comes to

2:17:55 ↗ traffic and special enforcement so i

2:17:57 ↗ think this is just a very well thought

2:17:59 ↗ out approach to

2:18:01 ↗ how

2:18:02 ↗ we look at staffing for our public

2:18:04 ↗ safety and then i am so very grateful to

2:18:08 ↗ look at bringing the human services

2:18:11 ↗ coordinator role

2:18:12 ↗ in house and having that internal and

2:18:15 ↗ the ability to increase service levels i

2:18:17 ↗ think both of these are

2:18:19 ↗ just

2:18:20 ↗ very well thought out opportunities to

2:18:23 ↗ serve our

2:18:25 ↗ communities and i didn't want it to let

2:18:26 ↗ it pass to just put a thumbs up on that

2:18:29 ↗ without making some comments on how much

2:18:31 ↗ i appreciate the thoughtful nature of

2:18:33 ↗ this so thank you

2:18:34 ↗ thank you

2:18:36 ↗ are there any other comments before we

2:18:38 ↗ go to good of the order

2:18:40 ↗ um council member goodman

2:18:45 ↗ that was just my thumbs up to

2:18:48 ↗ also remember walsh's comments about um

2:18:50 ↗ appreciating the thoughtful um

2:18:53 ↗ provisions in the in the um in the

2:18:55 ↗ budget for those two um

2:18:58 ↗ departments

2:19:00 ↗ thanks

2:19:01 ↗ thank you

2:19:03 ↗ any other comments

2:19:06 ↗ all right thank you everyone and i plus

2:19:09 ↗ one councilmember walsh's comments as

2:19:11 ↗ well so

2:19:13 ↗ uh good of the order do we have any good

2:19:15 ↗ of the order

2:19:18 ↗ council president hunt

2:19:21 ↗ thank you just very briefly there was an

2:19:23 ↗ email that went out regarding sca

2:19:26 ↗ appointments um several of us serve on

2:19:28 ↗ fca appointed committees and they're

2:19:31 ↗ requesting that we let them know which

2:19:34 ↗ positions we would like to continue in

2:19:36 ↗ or apply for new positions so if you

2:19:39 ↗ several of you have already let

2:19:42 ↗ me and the mayor know

2:19:43 ↗ which positions you are interested

2:19:46 ↗ in and if you haven't if you could

2:19:47 ↗ please let us know

2:19:49 ↗ before monday of next week that would be

2:19:52 ↗ excellent so we can start planning for

2:19:54 ↗ that application process thank you

2:19:57 ↗ thanks

2:19:58 ↗ councilmember walsh

2:20:01 ↗ thank you um toward that idea is anybody

2:20:05 ↗ currently on one of the

2:20:08 ↗ serving on the sca rules not reapplying

2:20:11 ↗ so that those of us who are looking at

2:20:13 ↗ where they might fit in regionally

2:20:16 ↗ understand

2:20:18 ↗ what possibilities

2:20:23 ↗ yeah if it's okay this is councilmember

2:20:24 ↗ hall real quick i serve as an sca

2:20:27 ↗ alternate for the

2:20:29 ↗ king county affordable housing committee

2:20:31 ↗ and i'm trying to it's been a it's been

2:20:33 ↗ a pleasure of love to the learning and

2:20:35 ↗ really great connecting with other

2:20:37 ↗ people in the affordable housing space

2:20:38 ↗ but i'm trying to trim down

2:20:40 ↗ my extracurriculars at the moment um so

2:20:42 ↗ i will be requesting that i am removed

2:20:45 ↗ from that one for next year so if

2:20:46 ↗ there's any interest from other council

2:20:48 ↗ members for that one

2:20:49 ↗ it's a good one

2:20:51 ↗ great

2:20:53 ↗ any other good of the order

2:20:58 ↗ all right thank you thank you everybody

2:21:01 ↗ um we will be holding a special counsel

2:21:04 ↗ meeting immediately following this

2:21:06 ↗ meeting to convene into executive

2:21:08 ↗ session

2:21:09 ↗ we will use the same meeting link so

2:21:11 ↗ council members please stay on this

2:21:14 ↗ meeting

2:21:15 ↗ um i'd like to take a little poll of uh

2:21:18 ↗ whether council members would like to

2:21:19 ↗ take a five-minute break at this point

2:21:22 ↗ uh any thumbs up i see thumbs up all

2:21:25 ↗ right we will take a five minute break

2:21:27 ↗ um and so

2:21:29 ↗ uh there being no further business the

2:21:31 ↗ study session is adjourned and the

2:21:34 ↗ special meeting will convene at nine pm

2:21:37 ↗ thank you

2:21:45 ↗ you

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

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Attendance

Council / Members (7)

Barbara de Michele

Stacy Goodman

Zach Hall

Victoria Hunt

Tola Marts

Chris Reh

Lindsey Walsh