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Human Services Commission Auto captions

Wednesday, October 19, 2022

6:30 PM
Watch on YouTube ↗ Agenda PDF ↗ Minutes PDF Transcript .txt
Topic tracked across meetings:
2024 Annual Human Services Strategic Plan Update (I) ID 1552 ›››››››››››››› 10/15
Human Services Commission · Jul 28, 2021 → Human Services Commission · Aug 25, 2021 → Human Services Commission · Sep 22, 2021 → Human Services Commission · Oct 27, 2021 → Human Services Commission · Dec 15, 2021 → City Council Regular Meeting · Jan 11, 2022 → Human Services Commission · Jan 19, 2022 → Human Services Commission · Feb 9, 2022 → City Council Regular Meeting · Mar 7, 2022 → Human Services Commission · Oct 19, 2022 → Equity Board · Mar 15, 2023 → Human Services Commission · Mar 15, 2023 → Human Services Commission · Jan 24, 2024 → Services, Safety & Parks Committee · Feb 27, 2024 → Human Services Commission · Feb 19, 2025
◀ Prev: City Council Regular Meeting · Mar 7, 2022 View full lifecycle → Next: Equity Board · Mar 15, 2023 ▶
Section
1. CALL TO ORDER
1a
Welcoming Youth Advisory Board (YAB) Representative
3. APPROVAL OF MINUTES
3a
Minutes of September 15, 2022 meeting
packet pp.3–4
Open packet at p.3 ↗
Staff report:
APPROVAL OF MINUTES a) 09-15-22 Human Services Commission Minutes Page 1 CITY OF ISSAQUAH Human Services Commission Special Meeting 6:30 PM Steelhead Room, 235 1st Ave. September 15, 2022 MINUTES SE, Issaquah
4. STAFF REPORT
4a
Updates from Community, Mayor, and City Council
Monica Negrila, Human Services Manager
5. AGENDA ITEMS
5a
Open Government Training
Information · 45 min · Chris Grabowski, Deputy City Clerk · packet pp.5–18
▶ Watch from 44:28 Open packet at p.5 ↗
Staff report:
Open Government Training OCTOBER 19, 2022 | HUMAN SERVICES COMMISSION
5b
2023 Draft Workplan Review
Discussion · 10 min · Monica Negrila, Human Services Manager · packet pp.19
▶ Watch from 1:12:57 Open packet at p.19 ↗
Staff report:
ISSAQUAH HUMAN SERVICES COMMISSION 2023 WORK PLAN - Draft ***All proposed inititatives are subject to City Cuncil Budget approval, anticipated for November 7, 2022.
5c
Human Services Strategic Plan Implementation Update (I)
15 min · Monica Negrila, Human Services Manager · packet pp.21–29
Topics: Equity
▶ Watch from 1:19:16 Open packet at p.21 ↗
Staff report:
Human Services Strategic Plan Update OCTOBER 19, 2022 HUMAN SERVICES COMMISSION MEETING
1997 segments .txt ↗
7:48 ↗ find this training to Commissioners are
7:50 ↗ to first of all increase your knowledge
7:54 ↗ um about different public meetings act
7:55 ↗ the public and the public records act
7:58 ↗ and decrease any potential risk that you
8:02 ↗ might have
8:04 ↗ um our intent is also to decrease
8:07 ↗ potential violations of
8:11 ↗ open public meetings act and reduce risk
8:14 ↗ of lawsuits against the city and
8:17 ↗ eliminate any inadvertent or accidental
8:20 ↗ violations just by giving you the
8:21 ↗ knowledge of of what copper covers
8:25 ↗ so upma is as I said the open public
8:28 ↗ meetings Act
8:29 ↗ and
8:30 ↗ the state's intent behind passing these
8:34 ↗ regulations back in the 1970s was to uh
8:39 ↗ that the public should be able to
8:41 ↗ observe any City business being
8:43 ↗ conducted whether that's in a physical
8:45 ↗ meeting space or now in the world of
8:49 ↗ hybrid meetings it also means in the
8:50 ↗ virtual realm so in a physical meeting
8:53 ↗ space uh having an open meeting means
8:56 ↗ that the board of the meeting room has
8:57 ↗ to be unlocked and the room has to be
9:00 ↗ accessible to members of the public
9:02 ↗ uh likewise in Virtual space uh it means
9:06 ↗ that the city clerk's office is
9:07 ↗ publishing uh the meeting links and
9:11 ↗ calling information so that members of
9:13 ↗ the public can attend if they send
9:15 ↗ desire
9:17 ↗ so one of the roles of the clerk's
9:20 ↗ office is we publish agendas for all the
9:23 ↗ boards and commissions uh staff what we
9:27 ↗ used to for all the boards and
9:28 ↗ commissions your staff liaison does that
9:30 ↗ now with guidance from the
9:32 ↗ from the city clerk's office
9:35 ↗ but that information on how to attend
9:38 ↗ the meetings is a part of your agenda
9:43 ↗ and the agenda also lists out what
9:45 ↗ you're going to be discussing and what's
9:47 ↗ going to potentially be acted on by you
9:49 ↗ in your advisory will to the Sid Council
9:53 ↗ so the basic requirements of Atma are
9:55 ↗ that all meetings of a governing body
9:58 ↗ of a public agency have to be open to
10:01 ↗ all persons uh any final actions adopted
10:05 ↗ by the body at a public meeting
10:10 ↗ has to be opened or the actions were
10:12 ↗ adopted when the meeting wasn't open and
10:15 ↗ those actions are invalid so any kind of
10:18 ↗ secret voting or any voting behind
10:21 ↗ closed doors is not allowed and the
10:23 ↗ state uh would invalidate any decisions
10:26 ↗ that were made at that meeting
10:32 ↗ so what constitutes a meeting we have
10:37 ↗ two kinds of meetings regular and
10:39 ↗ special meetings
10:42 ↗ the meeting is basically defined as a
10:45 ↗ gathering of a quorum of your uh your
10:48 ↗ body and a quorum you guys have a quorum
10:52 ↗ of it's your form four yeah so if four
10:56 ↗ of you meet that is a meeting of this
11:00 ↗ body and has to be has to meet the
11:02 ↗ requirements of the open public meetings
11:04 ↗ act so we just made it
11:06 ↗ yes
11:14 ↗ so would if if only three of us had
11:17 ↗ shown up then would we just have all
11:18 ↗ gone home yeah we have to cancel a
11:22 ↗ meeting yeah
11:23 ↗ yeah and then it would uh there would be
11:26 ↗ a process for us in the clerk's office
11:28 ↗ to note that the meeting was canceled
11:29 ↗ due to a lack of Quorum so that if
11:31 ↗ somebody in the future were to say I
11:33 ↗ wonder what happened at the uh at the
11:35 ↗ meeting of the Human Services Commission
11:37 ↗ uh last week and they would look and
11:39 ↗ they would see oh you know nothing took
11:41 ↗ place because
11:44 ↗ thank you that's a good question
11:46 ↗ so uh your regular meetings are
11:49 ↗ scheduled second Wednesdays of each
11:50 ↗ month 6 30 PM Community meetings are
11:53 ↗ held here in the steelhead wrote
11:57 ↗ um so that is your regular meeting time
12:00 ↗ if you were to meet outside of that time
12:04 ↗ and place it would be referred to as a
12:06 ↗ special meeting and there's special
12:08 ↗ notification requirements that I'll go
12:10 ↗ over in a little bit that have to
12:13 ↗ be followed if you're going to have a
12:15 ↗ special meeting so in other words if a
12:17 ↗ holiday fell on your regular meeting day
12:20 ↗ or there's some conflict with this room
12:23 ↗ and you had to meet at a different place
12:24 ↗ on a different date uh Monica when she
12:28 ↗ sent out the schedule would have to note
12:30 ↗ that as a special meeting of the Human
12:31 ↗ Services Commission anytime you don't
12:34 ↗ meet on your normal day in your normal
12:37 ↗ place it constitutes a special meeting
12:39 ↗ okay
12:41 ↗ so at any meeting uh
12:44 ↗ you as the governing body can take
12:47 ↗ action and those actions can include uh
12:50 ↗ they include but aren't limited to
12:52 ↗ necessarily receipt of public testimony
12:55 ↗ that's an action
12:56 ↗ any discussion is an action
12:59 ↗ any reviews of of information
13:03 ↗ any deliberations considerations
13:06 ↗ evaluations or final actions those are
13:09 ↗ all considered actions
13:19 ↗ this doesn't really apply to you
13:21 ↗ necessarily special meetings it also can
13:24 ↗ include joint meetings if you were to
13:25 ↗ meet with say the
13:28 ↗ um do you ever have trainings we do we
13:30 ↗ actually have some kind of joint
13:32 ↗ meetings with other East Side Human
13:34 ↗ Services Commissions okay from other
13:35 ↗ jurisdictions okay those would be
13:38 ↗ noticed as a as a special meeting if you
13:41 ↗ have a work session or any kind of
13:43 ↗ workshops or Retreats those would be uh
13:46 ↗ definitely noticed those special needs
13:49 ↗ so whether it's a special meeting or a
13:52 ↗ regular meeting all those meetings have
13:55 ↗ to include an agenda in minutes and the
13:58 ↗ agendas have to be posted and
13:59 ↗ distributed at least
14:01 ↗ 24 hours prior to the meeting we we like
14:04 ↗ to err on the side of caution with the
14:06 ↗ city of Tisha giser the city clerk is is
14:10 ↗ very uh she's very
14:13 ↗ uh very insistent on the fact that that
14:18 ↗ at least 48 Hours preferably five days
14:22 ↗ notice
14:23 ↗ state law says at least 24 hours but we
14:26 ↗ like I said we are on the side of
14:28 ↗ getting more time so that the public has
14:30 ↗ more notice of a meeting
14:34 ↗ so public comment is not required at
14:37 ↗ your meetings but we and the city
14:40 ↗ council and the mayor feel that that is
14:43 ↗ valuable and should be included as part
14:45 ↗ of the agenda
14:49 ↗ um I'll make one final note about
14:51 ↗ special meetings
14:54 ↗ at a special meeting any
14:57 ↗ by state law you are limited at a
15:00 ↗ special meeting to only discuss and act
15:03 ↗ on things that are on the agenda so if
15:06 ↗ you have if you have good of the order
15:08 ↗ and somebody brought something actually
15:10 ↗ technically you shouldn't have good in
15:12 ↗ the order on a special meeting agenda
15:14 ↗ because if somebody were to bring up
15:16 ↗ something under good of the order it
15:18 ↗ couldn't be discussed or acted on so
15:21 ↗ that's just a minor technical note
15:23 ↗ probably more information than you need
15:25 ↗ but now you know
15:30 ↗ foreign
15:31 ↗ this also doesn't apply to this body but
15:34 ↗ I'm I'll just let you know that uh the
15:37 ↗ Oakland Public meetings act has things
15:39 ↗ to say about executive sessions so
15:41 ↗ um executive sessions are for discussion
15:43 ↗ only you can't take action in them and
15:48 ↗ executive sessions are typically limited
15:51 ↗ to litigation Personnel issues and real
15:54 ↗ estate sales and acquisition so really
15:58 ↗ the odds of you guys having to talk
16:00 ↗ about
16:01 ↗ something like that or a billion to one
16:03 ↗ but just so you know uh if you ever are
16:07 ↗ in a situation where there's an
16:09 ↗ executive session and you're on a body
16:11 ↗ then uh you can't act on anything in the
16:14 ↗ executive session you have to kind of
16:16 ↗ out of executive session to act on uh
16:18 ↗ whatever it is that you discussed
16:24 ↗ so as we mentioned before this body's
16:25 ↗ Quorum is for
16:27 ↗ uh so that
16:31 ↗ leads me to some
16:33 ↗ points that I want to make about what's
16:36 ↗ called a Serial meeting
16:40 ↗ you guys can travel and and gather
16:42 ↗ together as a group
16:47 ↗ normally
16:51 ↗ at any Gathering like you guys always
16:54 ↗ started to say have a barbecue at
16:55 ↗ somebody's house to celebrate the good
16:57 ↗ work that you did the prior year
17:00 ↗ um you wouldn't necessarily have to
17:03 ↗ notice that as a meeting as long as you
17:06 ↗ didn't discuss any business or anything
17:09 ↗ that might come before you uh
17:13 ↗ so you can certainly have a barbecue but
17:16 ↗ just don't have business because if you
17:18 ↗ do then it becomes a meeting of this
17:22 ↗ body and it would have to be noticed as
17:23 ↗ a public meeting
17:25 ↗ similarly
17:27 ↗ um if you were to
17:30 ↗ email each other about something that
17:33 ↗ might potentially come for you
17:36 ↗ so say if if Trish sends one email and
17:42 ↗ then that person sends it to another
17:44 ↗ board member and that person sends it to
17:46 ↗ another board member or if Trish you
17:48 ↗ know emails the entire board
17:50 ↗ that technically is a meeting of the
17:52 ↗ board
17:53 ↗ so it's really best and the clerk's
17:56 ↗ office really strongly recommends that
17:59 ↗ to communicate to the board you go
18:03 ↗ through your staff liaison and email the
18:06 ↗ staff liaison and she will handle
18:08 ↗ Communications if there's any questions
18:10 ↗ that she has she can ask either Tisha or
18:13 ↗ myself about how to handle them but it's
18:16 ↗ it's very easy
18:18 ↗ for a body to to have what we call a
18:22 ↗ Serial eating by by email and uh that is
18:27 ↗ probably one of the the most common
18:30 ↗ accidental violations that the only
18:32 ↗ Republicans Act
18:34 ↗ so something to be aware of
18:37 ↗ similarly I would I would
18:40 ↗ uh well we'll get to this in a minute
18:43 ↗ under public records
18:46 ↗ so again I just want to stress that
18:48 ↗ anytime
18:50 ↗ four of you meet
18:52 ↗ uh that's a meeting of you know at least
18:55 ↗ four that's a meeting that has to be
18:56 ↗ noticed
18:57 ↗ to the public so what I'm hearing is if
19:00 ↗ Trish had an idea or some input that she
19:03 ↗ she would be better off having that come
19:07 ↗ from Monica from from the very beginning
19:10 ↗ okay
19:12 ↗ okay yes
19:13 ↗ and that's what we've been doing that's
19:15 ↗ good that's great that's what we've been
19:17 ↗ doing awesome yeah like to hear that
19:22 ↗ um so again your in-person meeting place
19:25 ↗ is right here steelhead room and uh
19:29 ↗ right now the mayor likes the the
19:33 ↗ expectation is that uh
19:36 ↗ board and commission members attend the
19:38 ↗ meetings in person
19:42 ↗ that's being Revisited occasionally and
19:46 ↗ might change at some point but
19:49 ↗ at the time being the expectation is
19:52 ↗ that important commission members who in
19:55 ↗ person on their regular meeting next
19:58 ↗ uh the public
20:00 ↗ can be here we have chairs for them they
20:03 ↗ can also attend virtually
20:06 ↗ that's something that we
20:09 ↗ are encouraging to promote participation
20:13 ↗ so so you want the commission members
20:16 ↗ here
20:18 ↗ but the public you would like to engage
20:21 ↗ the public virtually we we are providing
20:25 ↗ as many options for public participation
20:28 ↗ as we possibly can okay they they
20:31 ↗ certainly are welcome to attend
20:32 ↗ personally if they can't or don't want
20:34 ↗ to and want to attend virtually we're
20:35 ↗ making that available foreign
20:40 ↗ I will mention that
20:43 ↗ [Music]
20:45 ↗ we do have a stipend policy if if you're
20:51 ↗ interested in that there's a 50 per
20:53 ↗ meeting stipend
20:55 ↗ uh that you could apply for if you meet
20:58 ↗ income eligibility
21:00 ↗ requirements so that is something that
21:04 ↗ if you have further questions you can
21:06 ↗ ask Monica about one and we can get you
21:09 ↗ that information just wanted to make you
21:11 ↗ aware of that
21:14 ↗ um if you know you're going to be absent
21:17 ↗ for a meeting please let Tish or let
21:19 ↗ Monica know
21:21 ↗ um as uh
21:23 ↗ as far in advance as you as you can
21:26 ↗ that's just uh so that we can note your
21:30 ↗ absence
21:33 ↗ and I want to note with that I think
21:35 ↗ it's helpful as you saw we have a quorum
21:37 ↗ tonight but if um something sometimes
21:40 ↗ their last minute things have come up if
21:42 ↗ you know in advance that you're going to
21:44 ↗ be absent at least I would love not to
21:46 ↗ put you on a wild boost Chase and cancel
21:48 ↗ the meeting in advance if we have to and
21:51 ↗ rather than I would feel bad having
21:52 ↗ perhaps three Commissioners here in
21:55 ↗ person and then we just say hi and bye
21:57 ↗ um so yeah I appreciate it I think
21:59 ↗ everybody's doing great I feel like
22:01 ↗ everybody's connecting and letting us
22:03 ↗ know and then there are always things
22:05 ↗ that come out last minute and I think
22:07 ↗ sorry because I don't want to think
22:09 ↗ about your time but I'm realizing as you
22:11 ↗ may remember we call Jamie just
22:13 ↗ transitioned from our commission to the
22:16 ↗ planning policy commission
22:18 ↗ um and then we actually we have now a
22:20 ↗ smaller commission I would actually be
22:22 ↗ thinking if I need to connect with our
22:25 ↗ chief of staff Tina to do a media
22:27 ↗ recruitment but I think we are going to
22:29 ↗ be fine because in January February we
22:31 ↗ already start the recruitment
22:33 ↗ so we also kind of like we are low on
22:36 ↗ Commissioners as well right
22:40 ↗ that's right I just wanted to note too
22:42 ↗ that
22:43 ↗ um that stipend is for all boards and
22:45 ↗ committees and as developed by the Human
22:48 ↗ Services
22:52 ↗ [Laughter]
22:57 ↗ thank you for bringing that up yeah
23:00 ↗ nice
23:02 ↗ so I did mention penalties and there are
23:05 ↗ penalties under the uh under the state
23:08 ↗ law for violations of the open public
23:11 ↗ meetings act now this I just telling you
23:14 ↗ this to make you aware of it
23:16 ↗ this is not to make you nervous or scare
23:21 ↗ you or anything like that
23:23 ↗ um so should the city find itself in
23:26 ↗ violation of the open public meetings
23:28 ↗ act
23:29 ↗ um there is a risk of civil penalties
23:32 ↗ against individual members of the of the
23:36 ↗ commission and the city could also be
23:38 ↗ penalized uh costs and attorney fees
23:41 ↗ additionally as I mentioned before any
23:43 ↗ action that the
23:45 ↗ uh committee took or the commission took
23:49 ↗ during the meeting and violation any
23:52 ↗ actions would be rendered now employee
23:55 ↗ the likelihood of that happening of of
23:58 ↗ you guys knowingly being in violation of
24:01 ↗ Atma is
24:06 ↗ is Monica being a good Steward of this
24:09 ↗ organization and uh just
24:13 ↗ I wouldn't worry about it just making me
24:16 ↗ aware that there are indeed penalties
24:18 ↗ and if somebody were you know
24:21 ↗ deliberate and repetitive in their
24:24 ↗ violations they could face
24:27 ↗ um a fine so it would be 500 for the
24:30 ↗ first violation and a thousand dollars
24:32 ↗ for any sense of what violations but
24:34 ↗ you guys are all
24:36 ↗ so I assume this little commission
24:38 ↗ insurance
24:39 ↗ [Laughter]
24:43 ↗ I mean
24:45 ↗ yeah I think for them to to I think for
24:48 ↗ the state to find that penalty
24:52 ↗ applicable it would have to be knowing
24:54 ↗ and deliberate so you know this would
24:58 ↗ not be for accidental violations
25:00 ↗ and you'd have to have somebody complain
25:03 ↗ too and file a complaint that you
25:05 ↗ violated the atlas so
25:07 ↗ likelihood of that happening is so very
25:09 ↗ very smooth
25:11 ↗ I would imagine it if it's going to
25:13 ↗ happen it's going to happen at City
25:15 ↗ Council meetings City Council meetings
25:17 ↗ yes that reports and commissions policy
25:20 ↗ as well oh one area of risk though for
25:24 ↗ this Commission because I think it's
25:25 ↗ fresh in your minds I'm going to bring
25:27 ↗ it up it is that Human Services Grant
25:30 ↗ recommendations right if you recall
25:32 ↗ while you all did homework individually
25:34 ↗ and you worked in small groups the final
25:36 ↗ decision and actions we only took them
25:38 ↗ with a quorum during our regular
25:41 ↗ meetings and that is something I mean
25:43 ↗ definitely we are going to keep an eye
25:44 ↗ on it and we know but we discuss but we
25:48 ↗ take the decisions in the meetings right
25:51 ↗ so that's something to keep because I
25:52 ↗ think that's probably the one that you
25:55 ↗ know for this commercial could be the
25:57 ↗ highest risk that I foresee in terms of
25:59 ↗ actions taken that could be
26:02 ↗ sometimes and if you remember our little
26:04 ↗ subgroups were never more than three yes
26:06 ↗ yes yes so that's why yeah we were yeah
26:09 ↗ and we didn't take anything
26:19 ↗ you probably have all uh
26:23 ↗ done your online acknowledgment form for
26:28 ↗ the code of ethics yeah
26:31 ↗ but I'm assuming that all the rest of
26:34 ↗ you have done this already
26:39 ↗ [Music]
26:47 ↗ so excited right now let's get excited
26:51 ↗ by this kind of stuff but nobody else
26:52 ↗ does it's actually exciting
26:59 ↗ so what are public records well public
27:02 ↗ records are just that the records that
27:05 ↗ uh the city or it and or its
27:08 ↗ organizations create and the public owns
27:11 ↗ those
27:12 ↗ so as a local government agency you're
27:14 ↗ legally obligated to keep the public
27:16 ↗ records organized and to make them
27:18 ↗ accessible
27:19 ↗ public records are anything that's
27:21 ↗ written or recorded in any format that
27:24 ↗ is prepared owned used or retained by
27:27 ↗ the city if that sounds like a lot it is
27:30 ↗ it really really is
27:34 ↗ the location of the records doesn't
27:36 ↗ determine whether it's a public record
27:37 ↗ this means that you can have public
27:39 ↗ records on a personal email account or
27:41 ↗ in text messages on your personal phone
27:44 ↗ so those records still have to be
27:46 ↗ managed by the city and disclosed
27:47 ↗ according to state laws so for that
27:50 ↗ reason we highly recommend that you use
27:52 ↗ a separate email address for your board
27:56 ↗ and commission work if possible and
27:59 ↗ avoid mixing City business on your
28:01 ↗ personal cell phone
28:03 ↗ or on your personal email accounts so I
28:06 ↗ mean
28:07 ↗ if you if you can't or don't want to
28:10 ↗ okay that's that's fine but if somebody
28:13 ↗ in the future were to say well I think
28:16 ↗ that uh uh you know the Human Services
28:19 ↗ Commission violated the open public
28:21 ↗ meetings act by having a Serial meeting
28:23 ↗ uh then uh your phone records could be
28:27 ↗ subpoenaed now would they look at your
28:30 ↗ all the personal data on your phone you
28:32 ↗ know they wouldn't they would look for
28:33 ↗ things specific to uh to this but if you
28:37 ↗ don't want somebody looking at your your
28:40 ↗ personal records then that's why we
28:43 ↗ recommend setting up a separate email
28:45 ↗ account or uh something like that it's
28:49 ↗ because for doing your business so is is
28:51 ↗ there uh availability through the city
28:53 ↗ like the school districts have
28:56 ↗ yeah for each teacher has something
28:58 ↗ through the school district is there
29:00 ↗ something to the city that that is uh
29:02 ↗ Issaquah washing up you know right good
29:05 ↗ question so for Council Members there is
29:08 ↗ uh reports in commission members I do
29:11 ↗ not believe so uh might be a discussion
29:14 ↗ though might be worth a discussion
29:16 ↗ I was wondering the exact same thing
29:19 ↗ every time someone comes in they just
29:22 ↗ get a email yeah
29:25 ↗ and council members have city issued
29:28 ↗ cell phones right yes they do and city
29:31 ↗ issued laptops
29:32 ↗ yeah so they're yeah
29:34 ↗ we'll work on laptops next yeah
29:37 ↗ [Music]
29:44 ↗ um so there's a few exceptions
29:47 ↗ um for what's exempt uh or what could be
29:51 ↗ without from public disclosure records
29:52 ↗ if somebody were to to you know want to
29:56 ↗ look at your thumb records and see if
29:57 ↗ you were texting all the other members
29:59 ↗ in the committee
30:01 ↗ um Social Security numbers and credit
30:03 ↗ card numbers are obviously exempt from
30:05 ↗ disclosure but your application to to
30:08 ↗ serve on this commission's not and the
30:11 ↗ state uh you know State aims to protect
30:14 ↗ openness and transparency in government
30:16 ↗ and they typically
30:18 ↗ are on the side of disclosure rather
30:21 ↗ than withholding just so
30:24 ↗ just so you're aware
30:33 ↗ this is a lot of information that
30:36 ↗ is of varying value to you so I'm going
30:41 ↗ to kind of quickly go through this
30:43 ↗ there's the public records ACT code
30:45 ↗ which is uh codified in the revised code
30:50 ↗ of Washington 4256
30:52 ↗ and also in our
30:55 ↗ Israel Municipal Code Title 1 chapter
30:59 ↗ 20. if you really feel so inclined and
31:02 ↗ you're really fired up about this you
31:03 ↗ can follow those links and and have at
31:07 ↗ it but uh you know it's probably more uh
31:10 ↗ it's pretty dense reading and it's
31:12 ↗ probably more than you need to know
31:15 ↗ what you should know is what are common
31:17 ↗ public record types so common public
31:20 ↗ records that we manage on a daily basis
31:23 ↗ are meeting materials including agendas
31:26 ↗ staff reports attachments
31:29 ↗ minutes all of those things that are
31:33 ↗ related to the meetings
31:34 ↗ uh any Communications so emails texts
31:39 ↗ social media posts
31:42 ↗ and those are you know more for uh city
31:46 ↗ council and and things like that you
31:49 ↗ guys don't have a social media presence
31:51 ↗ you know not much we want to make
31:53 ↗ Communications on that so yeah right
31:57 ↗ um so any notes and reference that were
32:01 ↗ created or used for work so if this
32:03 ↗ committee say had a retreat and you had
32:06 ↗ handwritten notes that you were taking
32:09 ↗ during your deliberations for Human
32:11 ↗ Services Grants those could be subject
32:14 ↗ to public disclosure
32:18 ↗ um what can you throw away
32:20 ↗ so any notes or reference materials or
32:23 ↗ copies of records that you know exist
32:25 ↗ somewhere else
32:27 ↗ um any meeting materials there or notes
32:31 ↗ that are of transitory nature so if our
32:35 ↗ our wonderful intern took handwritten
32:37 ↗ minutes but then made them into official
32:40 ↗ units than those handwritten minutes
32:42 ↗ could be thrown away because they're
32:44 ↗ considered transitory
32:48 ↗ so any records that you have that the
32:51 ↗ city does not have
32:52 ↗ and any records that the staff inform
32:55 ↗ you have to be preserved those have to
32:57 ↗ be held on to and cannot be feared away
33:02 ↗ so that's all I'm going to talk about
33:04 ↗ for public records
33:07 ↗ all this sounds kind of intimidating
33:09 ↗ it's really not you've got Monica at
33:11 ↗ your back and and Tisha and I provide
33:14 ↗ pretty close support for Monica so the
33:17 ↗ chances of you guys
33:19 ↗ making any kind of mistake even an
33:21 ↗ unintentional one are so
33:25 ↗ astronomically slim that I think you
33:27 ↗ don't have to worry about it but
33:29 ↗ knowledge is power yeah and now you have
33:32 ↗ all the uh well you don't have all the
33:34 ↗ information but you have a good
33:35 ↗ foundation work
33:39 ↗ if you have any questions I'm happy to
33:42 ↗ answer those now or if you want to
33:44 ↗ contact us later with a question if
33:47 ↗ something comes up
33:48 ↗ PS3
33:50 ↗ foreign
34:02 ↗ [Music]
34:20 ↗ we'll do the process doing I would go
34:22 ↗ through the communications folks or do
34:25 ↗ we have is there that comes out of a
34:27 ↗ committee or
34:32 ↗ not to the city clerk about that and say
34:36 ↗ that you guys seem to have an interest
34:39 ↗ in in seeing if that's a possibility and
34:42 ↗ then we will
34:45 ↗ you know see what we can do about that
34:47 ↗ and and communicate back to you through
34:50 ↗ Monica
34:51 ↗ I think I make things a lot easier I
34:53 ↗ think it's a great idea you know you
34:55 ↗ know it just becomes you know uh another
34:58 ↗ level of yeah records management for the
35:00 ↗ city but even the public can can say I
35:03 ↗ want to see who's on a commission and
35:05 ↗ for
35:07 ↗ eign
35:12 ↗ limits are
35:14 ↗ I'm pretty sure there's a little sidebar
35:16 ↗ yes you do have that information is
35:18 ↗ available already online yeah yes
35:21 ↗ so that is available with names and
35:23 ↗ terms for everyone yeah
35:27 ↗ so I have a question so like when
35:30 ↗ um Monica sends us out the agenda packet
35:33 ↗ on Fridays
35:35 ↗ and I have a question
35:39 ↗ I should not hit reply all
35:43 ↗ right make it uh isn't that interesting
35:45 ↗ okay even if I think my question is
35:48 ↗ beneficial to the whole Community
35:50 ↗ absolutely so yeah probably not because
35:53 ↗ we started a discussion that should be
35:55 ↗ addressed in here so typically what
35:57 ↗ happens at the council level when they
35:59 ↗ have a question about anything on the on
36:01 ↗ the agenda packet they will ask the city
36:04 ↗ administrator while Bob what's the
36:06 ↗ question and he will either answer the
36:10 ↗ question
36:12 ↗ to everyone or have staff
36:15 ↗ send you know a response to everyone
36:18 ↗ but no the uh the the city if a city
36:22 ↗ council member were to include everybody
36:25 ↗ on the initial email chain it would
36:28 ↗ technically be a meeting up account
36:31 ↗ s okay and but also for commissions and
36:34 ↗ Boards yeah so even if it was something
36:37 ↗ like
36:38 ↗ um Monica I think you made a typo about
36:40 ↗ the date
36:43 ↗ okay well that's just yeah yeah let's go
36:45 ↗ okay yeah something so how innocuous
36:48 ↗ whatever just don't do reply all okay
36:52 ↗ got it
36:53 ↗ yeah and depending on what it is then
36:57 ↗ like I said I can just answer the
37:00 ↗ question and um share with everyone or
37:03 ↗ if it's something that it should be
37:05 ↗ discussed in public then I would say
37:07 ↗ that's a great question let's discuss it
37:09 ↗ at the meeting so I'll add it to our
37:10 ↗ discussion
37:15 ↗ and if it's a typo please notice it and
37:17 ↗ I can make the change and then we'll
37:19 ↗ still come back because we already
37:21 ↗ published the minutes we have that's a
37:23 ↗ good example right we have a few options
37:25 ↗ I can make the corrections and then
37:27 ↗ republish the agenda and notify that we
37:30 ↗ republished with modifications or I can
37:33 ↗ make the corrections and bring it to the
37:35 ↗ meeting and share in public that you
37:38 ↗ make those changes to the minute got it
37:41 ↗ yeah sorry yeah so we have options for
37:43 ↗ depending on what your questions are or
37:44 ↗ what your suggestions yeah well
37:47 ↗ does anybody else have any more
37:49 ↗ questions for Chris before
37:51 ↗ he goes and enjoys his evening enjoy
37:54 ↗ some smoke
37:59 ↗ thank you Chris we certainly know how to
38:01 ↗ get in touch with you
38:09 ↗ I feel like I've been through this
38:11 ↗ training quite a few months now and
38:13 ↗ every time there's something new that I
38:15 ↗ still learn yeah likewise likewise okay
38:18 ↗ so we're gonna jump back to the staff
38:20 ↗ report
38:22 ↗ yeah Commissioners they had a few on
38:25 ↗ things for you tomorrow night as you may
38:28 ↗ recall when Hina is here we divide our
38:31 ↗ staff updates and typically share
38:33 ↗ updates from mayor and city council and
38:35 ↗ uh she shares updates from other Human
38:38 ↗ Services related updates in the
38:40 ↗ community but thank you thank you I'll
38:43 ↗ do that tonight
38:48 ↗ [Music]
38:49 ↗ so um just a brief update from city
38:52 ↗ council I'm not sure some of you I know
38:54 ↗ that may fellow city council matters
38:56 ↗ some others do not but I wanted to share
38:59 ↗ that we are anticipated adoption of the
39:03 ↗ 2023-2024 city Budget on November 7th
39:08 ↗ that is scheduled for adoption
39:12 ↗ um city council has been in
39:14 ↗ deliverations in the last few weeks
39:16 ↗ great great conversations a couple of
39:19 ↗ Human Services related
39:21 ↗ items that are included in the budget
39:24 ↗ along with everything else from Staffing
39:27 ↗ rights and everything else but I want to
39:28 ↗ call out the Human Services brands that
39:31 ↗ your recommendations that you made those
39:33 ↗ are scheduled to be adopted by City
39:35 ↗ Council on November 7th and also you
39:38 ↗ heard me talk a little bit about the
39:40 ↗ emergency
39:42 ↗ housing program
39:44 ↗ that we are piloting in the next year
39:46 ↗ that is also scheduled to be adopted by
39:49 ↗ city council and at this point we don't
39:51 ↗ foresee any major changes of course
39:54 ↗ things can happen uh the council still
39:56 ↗ deliberate some November 7th but
40:00 ↗ um that is the anticipated option very
40:02 ↗ very excited and I must say I'm just
40:04 ↗ also honored to work at the city and
40:06 ↗ also from someone who attends other
40:09 ↗ Regional meetings and sees other
40:11 ↗ jurisdictions I think as a city and to
40:13 ↗ seeing how efficient our process is and
40:16 ↗ how smooth the budget process works when
40:18 ↗ other cities are deliberating at
40:20 ↗ midnights and one o'clock in the morning
40:22 ↗ and they are here close to the end of
40:24 ↗ the year during holidays I'm just
40:26 ↗ impressed that so so proud of our city
40:29 ↗ so so that's in terms of us we can also
40:32 ↗ work and the budget adoption
40:36 ↗ um I'm not sure I wanted next to talk a
40:38 ↗ little bit about updates from mayor
40:40 ↗ Paulie I'm not sure if all of you are
40:43 ↗ signed up to receive my your police
40:45 ↗ newsletters and if you are that's great
40:47 ↗ that's all I wanted to say if you are I
40:49 ↗ know that you received those if not I
40:51 ↗ just wanted to please let me know I'm
40:53 ↗ happy to help you sign up to receive
40:57 ↗ those mayor just released today and
41:00 ↗ newsletter and you might have seen
41:01 ↗ there's a Broadband assessment I know
41:04 ↗ that there's been concerns throughout
41:07 ↗ the city
41:09 ↗ with internet so please take some time
41:11 ↗ to fill out that survey I also interview
41:14 ↗ with Chief swan in that and then
41:16 ↗ highlight of City dashboards and one of
41:19 ↗ those dashboards is our homeless
41:20 ↗ Outreach Dashboard please know that that
41:23 ↗ is updated on a monthly basis typically
41:25 ↗ in the first 10 days of the month we try
41:28 ↗ to update that so there's new
41:30 ↗ data coming up every month
41:33 ↗ um okay so those are my brief updates
41:35 ↗ from mayor city council other Human
41:37 ↗ Services related updates
41:40 ↗ um one event coming up uh along with
41:43 ↗ Halloween around that time we also our
41:46 ↗ Latino Community celebrates the Day of
41:48 ↗ the Dead
41:49 ↗ um so the Issaquah Latino Circle which
41:52 ↗ uh you fund the commission they are
41:55 ↗ organizing an event actually two events
41:57 ↗ one it's going to be in the Shell gas
41:59 ↗ station and
42:01 ↗ um on October 27th I believe
42:05 ↗ um and then the other one is on November
42:07 ↗ 4th on Friday here at the community
42:09 ↗ center so there's going to be music and
42:12 ↗ activities learning about the Day of the
42:15 ↗ Dead event definitely family friendly so
42:18 ↗ please spread the word and have you all
42:20 ↗ been to it it's wonderful yeah okay you
42:23 ↗ know typically they do the altar in the
42:27 ↗ um are they still going to do that so no
42:31 ↗ we moved the altar is here going to be
42:33 ↗ at the community center at the entrance
42:34 ↗ and there's also a mini altar outside of
42:37 ↗ the gas station where there's going to
42:38 ↗ be also a Latino Market on the same
42:40 ↗ Saturday when the zombie walkies
42:42 ↗ happening okay but the main the big
42:45 ↗ author is going to be here at the
42:46 ↗ community and you know they probably had
42:48 ↗ it at the community center last year yes
42:50 ↗ yes so we had they had to take a break
42:53 ↗ during covet for a year but you're right
42:55 ↗ previously before covetics was at the
42:58 ↗ Depot yeah so it's a great great event
43:01 ↗ lots of Music Arts for kids
43:04 ↗ um so yes if you have a chance please
43:07 ↗ come
43:08 ↗ uh so that's that and then there we are
43:12 ↗ heading into the fall winter season with
43:14 ↗ holidays and many of our non-profit
43:17 ↗ Partners have fundraiser activities
43:21 ↗ um the it's a communist program is going
43:24 ↗ through a fundraiser right now I'm happy
43:26 ↗ to share their their website if you if
43:28 ↗ you're interested there's a problem
43:30 ↗ clothing brand is going through starting
43:32 ↗ their annual fundraiser and you perhaps
43:35 ↗ now they also have a walk in Hollywood
43:37 ↗ yeah the turkey trots and it's very
43:40 ↗ popular I know uh the influence the
43:43 ↗ choice uh and I'm not sure that they
43:45 ↗ have fundraiser but they have quite a
43:46 ↗ few events coming up uh and at the end
43:49 ↗ of October
43:50 ↗ um and in November
43:52 ↗ um for educating the community on drug
43:55 ↗ abuse for kids and mental health for
43:58 ↗ Youth and teams so
44:02 ↗ quite a few quite a few activities by
44:05 ↗ our local non-profit provide providers
44:07 ↗ so I'm happy to share more information
44:10 ↗ via email if you don't receive those
44:12 ↗ updates
44:13 ↗ um and please consider spelling the word
44:16 ↗ and depending
44:19 ↗ and I think that's concludes my updates
44:21 ↗ for tonight
44:25 ↗ okay do you want to just continue with
44:28 ↗ um agenda item 5B the 2023 draft work
44:32 ↗ plan yes I would love to and now I'm
44:35 ↗ gonna try to share my screen so we can
44:38 ↗ put it on the screen up there in just a
44:41 ↗ moment
44:47 ↗ foreign
45:05 ↗ [Laughter]
45:14 ↗ extreme
45:16 ↗ extreme pieces here at the topic
45:23 ↗ a little bit okay
45:28 ↗ um so what I shared with you you have it
45:31 ↗ in the packet
45:32 ↗ um on the online packet I did not print
45:35 ↗ it for you
45:36 ↗ um it's it's a draft 2023 work plan and
45:41 ↗ I'm gonna go through it really quick and
45:43 ↗ what I'm hoping to do is just have a
45:45 ↗ couple of discussions
45:47 ↗ um on something that we started last
45:52 ↗ month but just a quick overview
45:56 ↗ um as you remember earlier this year the
45:58 ↗ city council adopted the Human Services
45:59 ↗ strategic plan that you helped us last
46:02 ↗ year put together we are in full
46:05 ↗ implementation of that plan I'm going to
46:07 ↗ talk a little bit later about that
46:08 ↗ tonight
46:09 ↗ and so can we continue that
46:11 ↗ implementation next year we were
46:14 ↗ planning for quarterly updates for you
46:16 ↗ for informational updates on how we are
46:18 ↗ doing on that but we are also scheduled
46:22 ↗ the next year to do a progress review
46:24 ↗ where we are going to going more of that
46:26 ↗ um each of the goals that we identified
46:28 ↗ to see how are we making progress on
46:32 ↗ those or whatnot and what changes that's
46:34 ↗ going to be for us next year but having
46:36 ↗ to make edits and changes
46:38 ↗ um to that
46:40 ↗ so that's gonna be something we're going
46:41 ↗ to bring to you for discussion for sure
46:43 ↗ I mentioned earlier the emergency
46:45 ↗ housing program
46:48 ↗ um hoping that a city council adapts the
46:51 ↗ budget with that in November we will be
46:53 ↗ very excited to start work on that
46:56 ↗ um there's quite a bit of work still to
46:59 ↗ be done from identifying the service
47:01 ↗ provider for that program through a
47:04 ↗ request for proposals to Contracting
47:07 ↗ with the motel and then once we
47:09 ↗ Implement there's going to be quite a
47:12 ↗ few outcome measures that we need to
47:14 ↗ identify so we will bring those to you
47:17 ↗ for input discussion
47:20 ↗ um quite a bit of work on that we are
47:22 ↗ excited about that but also we want to
47:24 ↗ do it right so we don't want to rush it
47:27 ↗ that's why we would so appreciate this
47:30 ↗ as we get closer to get your input on
47:32 ↗ that
47:33 ↗ um can you and you've probably told us
47:35 ↗ already can you remind us
47:37 ↗ um how much of the Holiday Inn will be
47:41 ↗ contracted for this service such a great
47:43 ↗ question uh Trish and this Motel 6
47:51 ↗ so uh we plan on um renting uh for the
47:55 ↗ entire year 12 rooms uh one of the rooms
47:59 ↗ we plan to use it as a resource room for
48:02 ↗ a service provider case manager to be
48:04 ↗ there and provide services and invite
48:06 ↗ even other service providers and the
48:09 ↗ other 11 ones will be for services
48:12 ↗ um and that will be a combination of
48:14 ↗ single and double occupancy uh currently
48:17 ↗ our homeless Outreach staff work with
48:20 ↗ single men single women couples quite a
48:24 ↗ few families more recently we had so all
48:26 ↗ of those will be eligible for the
48:28 ↗ program so will it actually be managed
48:33 ↗ the city then so it will be actually
48:36 ↗ managed by a service provider so we're
48:38 ↗ gonna try to identify a non-profit
48:41 ↗ organizations who's going to manage that
48:43 ↗ okay I see but it's gonna work closely
48:46 ↗ with the city with especially the
48:48 ↗ homeless Outreach staff got it yeah
48:51 ↗ and will there be some like will there
48:54 ↗ be hot plates liberate some kind of yes
48:57 ↗ so that's going to be their one of the
48:58 ↗ roles of the service provider is going
49:00 ↗ to be to help provide meals uh the idea
49:03 ↗ will be to at least have hot meals at
49:05 ↗ least once a day
49:06 ↗ um and then provide other meals and food
49:09 ↗ each room is going to have a microwave
49:12 ↗ and refrigerator for other meals but yes
49:16 ↗ yes it's pretty complex oh yeah very
49:20 ↗ very yeah so uh we have individual rooms
49:24 ↗ what do we do when we have families
49:27 ↗ so right now we even right now as we
49:30 ↗ work so depending on how big the family
49:33 ↗ um even either in the double occupancy
49:35 ↗ room or having them in a room next to
49:38 ↗ one another yes again depending on how
49:41 ↗ big the families and how all the
49:44 ↗ children are and whatnot
49:47 ↗ now is Motel 6 still a working hotel
49:50 ↗ right yes so how do you separate
49:54 ↗ that's another great question we were
49:55 ↗ just talking about that today with the
49:57 ↗ hotel and service providers so the the
49:59 ↗ options on the table and the options
50:01 ↗ that we were discussing was to either
50:03 ↗ separate then completely separate the
50:06 ↗ rooms and just have a wing that's
50:07 ↗ completely separated or
50:09 ↗ um have it integrated with the rest of
50:11 ↗ the guests and while we don't have a
50:13 ↗ final decision it seems like we are
50:15 ↗ leaning towards having it integrated
50:17 ↗ with the other guests and providing a
50:19 ↗ more um you know
50:21 ↗ um normal a normal seats for people yeah
50:25 ↗ but those are like love to hear ideas
50:27 ↗ and suggestions from you but those are I
50:30 ↗ just assumed it was the Best Western
50:32 ↗ because the Best Western looks like it's
50:34 ↗ completely closed and it looked and
50:37 ↗ worked there's some wasn't there some
50:39 ↗ coded emergency covid uh
50:42 ↗ the yes that was the Holiday Inn that
50:46 ↗ was the whole
50:48 ↗ house question okay
50:50 ↗ across the street from the motel six
50:53 ↗ kind of a little but yes by PCC right
50:56 ↗ yes yes yes yes so that was used by King
50:59 ↗ County it was like yeah
51:03 ↗ facility I don't know exactly what they
51:06 ↗ are calling it
51:08 ↗ um my understanding is that that place
51:10 ↗ currently is being
51:19 ↗ [Music]
51:22 ↗ that's what I heard
51:25 ↗ interesting
51:28 ↗ okay thank you yeah thank you very
51:32 ↗ exciting project
51:33 ↗ very exciting yes
51:37 ↗ um okay so more to come on that's for uh
51:39 ↗ for the Commission in 2023
51:43 ↗ then as we are finalizing the grants uh
51:47 ↗ grind cycle for 2021 2022 and uh as
51:50 ↗ you're gonna begin Contracting with the
51:53 ↗ new uh non-profit organizations for 2020
51:56 ↗ through 2024 we'll bring you updates on
51:59 ↗ how that's going and this is where I
52:01 ↗ would like to discuss with you we
52:03 ↗ started a conversation last month on
52:06 ↗ typically in our off years the
52:09 ↗ commission takes time to really learn
52:11 ↗ more about the nonprofit partners and
52:13 ↗ how to best do that
52:15 ↗ and
52:16 ↗ um if you recall we said Issaquah had a
52:20 ↗ history of going out and visiting the
52:23 ↗ actual nonprofit Partners instead of
52:25 ↗ just inviting them to come and provide
52:26 ↗ presentations
52:29 ↗ um and
52:31 ↗ um interestingly enough I just had
52:33 ↗ earlier this week a meeting with the
52:37 ↗ bypoc non-profit Partners on the east
52:41 ↗ side
52:42 ↗ and their suggestion and recommendation
52:45 ↗ was also please do come and learn about
52:48 ↗ our services
52:49 ↗ and but don't call them site visits
52:52 ↗ please don't come and say that you are
52:54 ↗ monitoring us we want you to come and
52:57 ↗ really genuinely be part of what we are
52:59 ↗ doing and learn what we are doing so I
53:01 ↗ thought that that was I wanted to bring
53:02 ↗ that feedback to you because I think as
53:04 ↗ we are
53:06 ↗ um trying to decide on whether or not uh
53:09 ↗ to visit or whether or not to invite
53:11 ↗ agencies here I think it might be worth
53:15 ↗ taking that into consideration I think
53:17 ↗ last month we also said it's too big of
53:21 ↗ a challenge to ask from a volunteer
53:22 ↗ commission to to visit all 47 programs
53:27 ↗ that we are going to fund next year
53:28 ↗ right I think that's too much what we
53:30 ↗ can do it's a sample probably
53:33 ↗ unless I think there are options but one
53:36 ↗ of the things I wanted to bring to you
53:39 ↗ for discussion
53:41 ↗ um is perhaps
53:42 ↗ since this commission was so focused on
53:46 ↗ Equity you created the equity board we
53:48 ↗ could consider visiting all the
53:51 ↗ um culture and language based
53:53 ↗ organizations that are focused on more
53:55 ↗ Equity work this way you you get to know
53:57 ↗ them all
53:58 ↗ if we want to sample that's one option
54:02 ↗ um if you want to try to take it on to
54:04 ↗ visit all 47 programs I think that's a
54:07 ↗ total of 39 organizations or 30 some
54:11 ↗ because some organizations have more
54:13 ↗ than one program
54:16 ↗ probably my recommendations would be
54:18 ↗ then to perhaps instead of meeting
54:19 ↗ monthly as a commission maybe meet
54:21 ↗ quarterly and then take some time it
54:24 ↗ still seems like quite a bit for a
54:27 ↗ commission of seven people to visit 49
54:29 ↗ that's like seven per person
54:32 ↗ it seems a lot
54:35 ↗ when do you feel like we need to come to
54:38 ↗ consensus on this
54:39 ↗ I think the earliest the better we don't
54:42 ↗ need to come to consensus tonight but I
54:43 ↗ would recommend that probably in January
54:45 ↗ we want to kind of like have a plan of
54:47 ↗ how we want to go about it because it
54:50 ↗ takes us quite a few weeks to
54:53 ↗ set everything up and start that so
54:56 ↗ probably
54:57 ↗ um we would start visiting sometimes in
55:00 ↗ March and so before you know it you have
55:02 ↗ summer vacations and you know yeah
55:05 ↗ January February the latest would be
55:07 ↗ nice for us to have a decision on this
55:09 ↗ I was actually thinking it's a good idea
55:11 ↗ to focus maybe on one type you would
55:13 ↗ mentioned the cultural language
55:17 ↗ and I also see how
55:19 ↗ you know we focus on that but we add one
55:22 ↗ of each other
55:23 ↗ so it gives us a better idea for what am
55:25 ↗ I think because when you've seen one
55:28 ↗ it's just that maybe the other one is
55:30 ↗ not that far off as opposed to just
55:33 ↗ focusing on the single entity but yes we
55:35 ↗ can say Okay culture and language we see
55:37 ↗ all of them but one of each other
55:40 ↗ that's a that would be a nice that's it
55:42 ↗ I like that idea yes and they're right
55:46 ↗ go ahead yes this is Manny um I think
55:49 ↗ you mentioned last time also that if you
55:51 ↗ if you plan ahead that you know which
55:54 ↗ Commissioners are going to be on which
55:55 ↗ group so that right so that you know you
55:59 ↗ can focus on oh okay I gotta
56:02 ↗ 57 or or not I think
56:05 ↗ and I love that idea yeah to get an idea
56:09 ↗ of what the others are are doing because
56:11 ↗ I have no idea what the other
56:14 ↗ many groups or task groups were doing
56:16 ↗ and how their thought processes were
56:19 ↗ yeah I love the
56:26 ↗ I love doctor my specialty is going to
56:27 ↗ be homelessness you know housing or
56:29 ↗ something right something that was kind
56:31 ↗ of how we divided and conquered on the
56:33 ↗ groups on the groups yeah and I thought
56:36 ↗ that was that made a lot of sense right
56:38 ↗ kind of comparing
56:40 ↗ um life with life I thought that was
56:42 ↗ yeah and that's something you can
56:44 ↗ consider doing like even if you want to
56:46 ↗ stay in those groups basically and try
56:48 ↗ to learn everything that you can write
56:50 ↗ those organizations
56:52 ↗ send me an option as well and report
56:54 ↗ back yeah
56:57 ↗ that was the first year it was done like
56:58 ↗ it correct that was the second one we
57:00 ↗ started in 2020 with the subgroups
57:04 ↗ but it was it was a little bit different
57:06 ↗ you're right it was the first year we
57:08 ↗ did it because we had the Strategic plan
57:10 ↗ so we used We Stand we had the Strategic
57:12 ↗ Friends of the groups before we just had
57:14 ↗ a different yes from that perspective
57:18 ↗ hmm
57:22 ↗ and next time we will still have the
57:24 ↗ Strategic plan
57:26 ↗ [Music]
57:28 ↗ right
57:31 ↗ so that's something you can consider
57:33 ↗ that
57:35 ↗ Trish you are gonna say
57:37 ↗ um I mean I I was probably but I don't
57:41 ↗ need to anymore
57:42 ↗ yeah okay
57:47 ↗ yeah okay so yes let's um if you have
57:52 ↗ thank you very much for this input
57:55 ↗ um I I would recommend best in yes in
57:58 ↗ January let's let's finalize and let's
58:00 ↗ keep thinking between now and then and
58:02 ↗ let's finalize a plan for visits
58:06 ↗ um and not to say we well I think more
58:09 ↗ and more I'm moving away from inviting
58:11 ↗ organizations
58:12 ↗ um to come and introduce themselves of
58:14 ↗ course they're always invited all of our
58:16 ↗ meetings are public meetings but hearing
58:18 ↗ from organizations everybody is so busy
58:21 ↗ um if all of our cities are inviting
58:24 ↗ um organizations to keep on coming and
58:27 ↗ telling us their story it's also asking
58:30 ↗ them a lot right too yeah that's true
58:33 ↗ yeah
58:35 ↗ yeah that and with that said maybe when
58:39 ↗ they do the visit then we can have a
58:40 ↗ joint meeting with the others so that
58:42 ↗ they don't have to do it once so many
58:44 ↗ times right oh that would be super
58:46 ↗ efficient yes and I would imagine that
58:50 ↗ several of these non-profits don't
58:52 ↗ necessarily have an office
58:54 ↗ and so we would want to probably
58:57 ↗ schedule when they're going to do some
58:59 ↗ kind of event event exactly that we have
59:02 ↗ funded yes
59:04 ↗ and that's what that's what they said
59:05 ↗ come and see us in action yeah
59:09 ↗ and instead of having because I think
59:11 ↗ rightfully so something that we like to
59:14 ↗ recognize is is the power differential
59:16 ↗ right as we are fun funders
59:19 ↗ um when we go to visit they
59:21 ↗ automatically feel like they need to be
59:23 ↗ on their best
59:24 ↗ uh but for because we provide funding
59:27 ↗ and we have that control we can take the
59:28 ↗ funding away from them right so that if
59:30 ↗ we can see them doing events or um
59:33 ↗ really as they do their work it might
59:36 ↗ feel more
59:38 ↗ so we're looking for a synonym of uh the
59:41 ↗ word visit then
59:43 ↗ um at some point so they feel more
59:45 ↗ comfortable that it's not a checkup
59:47 ↗ exactly but it's not a site visit but
59:51 ↗ it's yes exactly
59:54 ↗ okay okay so moving are we good with
59:58 ↗ this
59:59 ↗ represents a unique challenge it does
1:00:02 ↗ yeah how to best how to balance yes oh
1:00:07 ↗ it really is yeah it really is and you
1:00:09 ↗ know somebody mentioned at our last
1:00:11 ↗ meeting
1:00:12 ↗ it might have been you that then we have
1:00:14 ↗ to be careful
1:00:16 ↗ of becoming that partial to the ones we
1:00:19 ↗ visit because we might become partial
1:00:21 ↗ you know we might you know because
1:00:23 ↗ that's natural that's a natural human
1:00:25 ↗ reaction it's very very natural you're
1:00:27 ↗ gonna go see and you're gonna love what
1:00:29 ↗ you're gonna see yeah and then you're
1:00:30 ↗ gonna fight harder for that organization
1:00:32 ↗ then yeah for another one that you
1:00:34 ↗ didn't visit and for that reason that's
1:00:36 ↗ why your model maybe might be the best
1:00:38 ↗ because we you know we visit r
1:00:43 ↗ in a way not all of us visiting everyone
1:00:46 ↗ but each one has a certain you know it's
1:00:50 ↗ so every every entity gets a visit and
1:00:54 ↗ there's no bias there's I think for us
1:00:57 ↗ it's great thank you for so much I think
1:00:59 ↗ anything that we can do to limit bias I
1:01:02 ↗ think we are always going to have bias
1:01:04 ↗ because now what you just said now just
1:01:06 ↗ to add to the complexity what do we do
1:01:09 ↗ about organizations who have never been
1:01:11 ↗ funded and this is gonna be their first
1:01:13 ↗ time yeah right seeking funding so that
1:01:16 ↗ is something first how do we get to know
1:01:18 ↗ so just keep thinking about it
1:01:21 ↗ [Music]
1:01:26 ↗ but yeah you make conversations
1:01:29 ↗ okay so moving forward we also have
1:01:32 ↗ commission recruitment we just talked a
1:01:33 ↗ little bit about that earlier
1:01:35 ↗ um so typical commission recruitment
1:01:37 ↗ starts in January February with our
1:01:39 ↗ chief of staff and and uh clerk's office
1:01:43 ↗ uh starting the public recruitment
1:01:45 ↗ process
1:01:47 ↗ um typically in March uh end of February
1:01:50 ↗ March we will go to the interviews
1:01:52 ↗ that's when typically we have one or two
1:01:54 ↗ Commissioners
1:01:56 ↗ um on the interview panel for new
1:01:58 ↗ Commissioners uh in April mayor Pauli
1:02:03 ↗ makes her recommendations to city
1:02:05 ↗ council and typically the new
1:02:06 ↗ commissioner starting May so we will
1:02:09 ↗ have some Commissioners starting May
1:02:11 ↗ and do we have three vacancies now
1:02:13 ↗ including the um
1:02:16 ↗ um I can't remember you know I believe
1:02:19 ↗ we have two we have the regulars and
1:02:21 ↗ then we have let's see all dress
1:02:23 ↗ ultimates alternates
1:02:25 ↗ um so for all the members we don't have
1:02:28 ↗ currently
1:02:31 ↗ openings but I would assume that the
1:02:33 ↗ alternates currently service the
1:02:35 ↗ regulars for those vacant positions that
1:02:38 ↗ we have and you are right we already had
1:02:40 ↗ a vacant position that expires in 2024
1:02:43 ↗ and then Jamie just moved so that's a
1:02:46 ↗ vacant position that's two
1:02:49 ↗ um and we may or may not have a third
1:02:51 ↗ one depending if you may recall Kieran
1:02:54 ↗ was not able to make it to many of the
1:02:56 ↗ meetings
1:02:57 ↗ um and um that might become a vacant
1:03:00 ↗ position if she's not gonna be able to
1:03:02 ↗ come regularly so two possibly three
1:03:07 ↗ thank you and then that's on on your end
1:03:10 ↗ if anyone here present if you feel that
1:03:12 ↗ you're not going to be able to continue
1:03:14 ↗ uh please let us know do people does
1:03:17 ↗ anybody's term expire
1:03:19 ↗ um great question in 2023 yeah we have
1:03:22 ↗ Pat your position expires so then you
1:03:24 ↗ can be applied in highness position
1:03:26 ↗ expires oh and Maury's position expires
1:03:30 ↗ uh all the positions that are expiring
1:03:33 ↗ they can reapply so my position expiring
1:03:37 ↗ this year at the end of this year the
1:03:40 ↗ 2023 yes so it's basically it can be at
1:03:43 ↗ the end of April
1:03:51 ↗ because I thought
1:03:54 ↗ oh because of staggers oh yeah man a
1:03:57 ↗ year until 2026.
1:04:07 ↗ okay any questions about recruitment
1:04:13 ↗ then we are also gonna have some
1:04:16 ↗ Regional just looking at the Regional
1:04:18 ↗ Human Services landscape
1:04:21 ↗ sometimes we used to be prior kobet we
1:04:25 ↗ used to have two meetings per year that
1:04:27 ↗ were joined Human Services Commission
1:04:29 ↗ meetings with the other Commissioners we
1:04:31 ↗ are still in discussion to see if we can
1:04:33 ↗ bring those back to life uh I think
1:04:35 ↗ they're always good opportunities for
1:04:37 ↗ training and whatnot
1:04:39 ↗ um and that would be considered a
1:04:41 ↗ special meeting in addition to the
1:04:42 ↗ regular monthly meeting yes
1:04:45 ↗ [Laughter]
1:04:54 ↗ I'm also entertaining a joint meeting
1:04:57 ↗ with Equity board next year yeah it
1:05:00 ↗ would be nice there are some requests
1:05:03 ↗ um for example the transportation the
1:05:05 ↗ engineers and transportation have some
1:05:09 ↗ um different uh items for next year and
1:05:12 ↗ they requested to get input from the
1:05:14 ↗ equity board but also from vulnerable
1:05:16 ↗ low-income population and I said why not
1:05:19 ↗ admissions together sophomore to talk on
1:05:22 ↗ that but also other opportunities for
1:05:24 ↗ coordination and training I think
1:05:26 ↗ that would be great
1:05:28 ↗ um also
1:05:29 ↗ there are quite a few on the regional
1:05:32 ↗ level more information from the regional
1:05:34 ↗ homelessness Authority as they are
1:05:36 ↗ working on their Five-Year Plan we know
1:05:38 ↗ that the Human Services form inside
1:05:40 ↗ Human Services form is going to some
1:05:41 ↗ organizational changes and as they
1:05:44 ↗ consider
1:05:46 ↗ collaborating and turning up more with
1:05:48 ↗ the alliance grave site agencies so some
1:05:51 ↗ more information there and then just
1:05:54 ↗ again tracking anything else that we are
1:05:56 ↗ doing in human services so I foresee a
1:05:59 ↗ pretty busy year for you as a commission
1:06:01 ↗ still next year although you're not
1:06:03 ↗ reviewing grants
1:06:05 ↗ yeah and it's a great way to use the
1:06:07 ↗ Year yes great here
1:06:11 ↗ any other questions
1:06:17 ↗ Preston do you have any questions
1:06:20 ↗ um okay
1:06:23 ↗ do you find this helpful Preston
1:06:25 ↗ learning a lot
1:06:31 ↗ you're moving on to
1:06:33 ↗ [Music]
1:06:34 ↗ Human Services strategic plan right yes
1:06:36 ↗ okay thank you yeah
1:06:40 ↗ okay so just to brief update for you
1:06:43 ↗ tonight on the Human Services strategic
1:06:45 ↗ plan and the robot and the Human
1:06:47 ↗ Services Grants I wanted to give you a
1:06:49 ↗ little bit more specific information on
1:06:51 ↗ what we're going to focus on next year
1:06:53 ↗ and where we are
1:06:55 ↗ um this year
1:06:57 ↗ um so just a brief refresher for maybe
1:07:01 ↗ some of you who are newer
1:07:03 ↗ um or others who may not remember we had
1:07:06 ↗ a long year again a city council adopted
1:07:09 ↗ the Human Services our very first human
1:07:12 ↗ services strategic plan in March this is
1:07:15 ↗ a five-year plan that would guide not
1:07:18 ↗ only the Human Services funding
1:07:20 ↗ allocations but also any policy level
1:07:22 ↗ discussions and other special
1:07:24 ↗ initiatives we started with the
1:07:27 ↗ community needs assessment back in 2021
1:07:30 ↗ we did a lot of community outreach and
1:07:32 ↗ then if you recall we identify those
1:07:34 ↗ five strategic goal areas that we use
1:07:38 ↗ for the grant funding
1:07:40 ↗ I wanted to provide this visual I shared
1:07:43 ↗ this a while ago also with City Council
1:07:47 ↗ um that also our Human Services
1:07:49 ↗ strategic plan
1:07:51 ↗ um we have a variety of initiatives this
1:07:54 ↗ is just a quick visual on on those based
1:07:57 ↗ on the type of funding So within the
1:08:01 ↗ Strategic plan we have initiatives that
1:08:04 ↗ can be completed just with existing
1:08:07 ↗ Human Services Staffing and those are
1:08:10 ↗ often we share resources we provide
1:08:12 ↗ technical assistance to non-profit
1:08:14 ↗ organizations we coordinate training
1:08:17 ↗ needs
1:08:19 ↗ um and so forth so those are those types
1:08:22 ↗ of initiatives also the bulk of what's
1:08:24 ↗ in the Human Services strategic plan are
1:08:26 ↗ initiatives that can be funded through
1:08:28 ↗ the Human Services Grants program and
1:08:31 ↗ and your closely familiar with that and
1:08:34 ↗ third but not least we also have
1:08:36 ↗ initiatives identified in the Strategic
1:08:39 ↗ plan that require additional one-time or
1:08:42 ↗ additional ongoing funding sources the
1:08:44 ↗ perfect example for that is the
1:08:46 ↗ emergency housing program right okay so
1:08:48 ↗ that is not in there
1:08:50 ↗ um in this category there are a couple
1:08:52 ↗ of others especially focusing on
1:08:54 ↗ multi-service centers in Issaquah
1:08:56 ↗ bringing additional Services
1:08:58 ↗ um within the city and whatnot uh
1:09:01 ↗ focusing more on culture
1:09:04 ↗ and language access services
1:09:08 ↗ just the three
1:09:10 ↗ visual on that this is another visual
1:09:13 ↗ what we call this is our
1:09:16 ↗ um plan on a page
1:09:18 ↗ everything the entire strategic plan on
1:09:21 ↗ one page starts with our vision what's
1:09:24 ↗ our hope for Issaquah then we on the
1:09:27 ↗ left hand side we have identified the
1:09:29 ↗ focus areas these were the focus areas
1:09:31 ↗ based on the needs assessment right
1:09:34 ↗ um and then based on those needs we
1:09:37 ↗ identify the goals
1:09:41 ↗ and so the the five different goals the
1:09:44 ↗ large goals within each goal then we
1:09:46 ↗ also have strategic approaches and
1:09:49 ↗ specific actions and the actions are
1:09:52 ↗ those very specific things
1:09:56 ↗ um that
1:09:58 ↗ um or we are tracking for uh outcome
1:10:01 ↗ measures and that tells us how far we
1:10:06 ↗ um from Meeting those goals
1:10:09 ↗ to me
1:10:11 ↗ it's naturally
1:10:13 ↗ we want to read through all of them I
1:10:15 ↗ think I'm gonna skip but I can pause for
1:10:17 ↗ questions if anyone has questions so far
1:10:20 ↗ oh I don't know what that was
1:10:23 ↗ but it's bad
1:10:27 ↗ this is another just uh brief visual on
1:10:30 ↗ where we are with all those action items
1:10:34 ↗ and the status
1:10:36 ↗ um I can tell you the the light
1:10:40 ↗ uh the light blue are those who are on
1:10:43 ↗ track and the darker blue are those who
1:10:46 ↗ are complete we we Define complete as
1:10:49 ↗ those that are completed from this year
1:10:52 ↗ some of the goals in the Strategic plan
1:10:54 ↗ need to happen on an annual basis
1:10:58 ↗ um and then as you can see there are
1:11:00 ↗ quite a few that are still on track
1:11:02 ↗ there there is a chance that by the end
1:11:04 ↗ of the year we might be delayed with
1:11:06 ↗ some of them
1:11:07 ↗ um we are trying hard we are a little
1:11:09 ↗ bit low on stuff as you may know
1:11:11 ↗ um but we're gonna try hard to to make
1:11:14 ↗ sure that we completed everything that
1:11:16 ↗ needs to be completed for the year
1:11:19 ↗ and there are some others that still are
1:11:21 ↗ going to be perhaps on track just
1:11:22 ↗ because they're part of the longer term
1:11:24 ↗ goal and we did not complete them yet so
1:11:28 ↗ how are you measuring but this track
1:11:31 ↗ didn't complete
1:11:35 ↗ I have a long spreadsheet we use Excel
1:11:38 ↗ we have a long complicated spreadsheet
1:11:41 ↗ basically we want as you saw from the
1:11:43 ↗ general goals
1:11:45 ↗ um strategic intervention and specific
1:11:47 ↗ actions so we have all the actions
1:11:50 ↗ um highlighted in Excel and then we have
1:11:54 ↗ um on a core 30 or sometimes on a
1:11:57 ↗ monthly basis we provide update on how
1:12:00 ↗ far how close we are I'm gonna show you
1:12:02 ↗ I don't have it right now but in the
1:12:05 ↗ January in the update in January I can
1:12:08 ↗ show you more specific
1:12:11 ↗ how we track them in Excel
1:12:14 ↗ um but yeah basically it's we track them
1:12:17 ↗ in Excel so you know okay so I'm I'm I'm
1:12:20 ↗ looking at this I'm just for example
1:12:23 ↗ housing housing affordability
1:12:25 ↗ so you're there were six and six action
1:12:29 ↗ items within that bucket right and two
1:12:33 ↗ of those are complete two of those were
1:12:35 ↗ complete for this year so depending on
1:12:37 ↗ what was completed and what was there
1:12:39 ↗ for this year it was completed and four
1:12:42 ↗ are still
1:12:44 ↗ um improvised in the process okay okay
1:12:46 ↗ yes thank you again
1:12:50 ↗ um this is a five year plan that we're
1:12:52 ↗ tracking also on an annual plan yeah so
1:12:56 ↗ we are spreading it in kind of like what
1:12:59 ↗ are we completing this year what are we
1:13:00 ↗ completing next year and so forth and
1:13:02 ↗ for example we have
1:13:04 ↗ one goal that's going to be the same for
1:13:07 ↗ each of the five years the goal is or
1:13:10 ↗ the action item is to organize at
1:13:14 ↗ minimum to Community Resources per year
1:13:17 ↗ to inform the community of the available
1:13:20 ↗ resources right so that is we have it
1:13:23 ↗ for five years but we also have it it's
1:13:26 ↗ per year so then at the end of the year
1:13:28 ↗ we are going to locally complete two
1:13:31 ↗ Community Resources to educate the
1:13:33 ↗ program and then we go further into that
1:13:36 ↗ because it's not just like okay check
1:13:38 ↗ the box we did it we also committed to
1:13:43 ↗ um track the number of people who attend
1:13:45 ↗ the resources and contact conduct
1:13:48 ↗ surveys on satisfaction surveys on the
1:13:51 ↗ people who attended those and so and
1:13:54 ↗ that's for example how
1:13:55 ↗ does that make sense we would track
1:13:57 ↗ specifically that I'm happy to see it
1:14:00 ↗ say that um see that you're saying that
1:14:02 ↗ you're not just checked boxes off that
1:14:05 ↗ is a yes or no we dive deeper to track
1:14:08 ↗ attendance and see from one year so the
1:14:11 ↗ other you did two already to this year
1:14:14 ↗ because the
1:14:16 ↗ um new week I mean no what was that
1:14:18 ↗ called welcome I mean welcome week and
1:14:20 ↗ then the chalk art fest yeah yes
1:14:23 ↗ so those were yes intentionally too
1:14:25 ↗ again like on a monthly basis uh we
1:14:28 ↗ would look at
1:14:29 ↗ um okay at the end of the month did we
1:14:32 ↗ stay on track did we accomplished what
1:14:33 ↗ we proposed for this month what do we
1:14:35 ↗ have for next month
1:14:37 ↗ um and that's why I know we are in
1:14:39 ↗ October and we're coming up in in
1:14:40 ↗ November there are a couple of things
1:14:42 ↗ here there we are this is what
1:14:45 ↗ I was checking in Alaska okay I'm like
1:14:48 ↗ there's a risk that you might not
1:14:49 ↗ complete this but
1:14:52 ↗ um what we still have left that we did
1:14:54 ↗ not start
1:14:57 ↗ um is uh more actively promoting
1:14:59 ↗ resources for Aging in place so that's
1:15:02 ↗ something that's going to be a focus for
1:15:04 ↗ us before the end of the year the local
1:15:06 ↗ emergency housing program I think that
1:15:08 ↗ is but that's going to continue
1:15:10 ↗ um because uh it was part of the
1:15:12 ↗ identifying services for our homeless
1:15:16 ↗ individuals and the the second piece
1:15:19 ↗ though that I'm not concerned but a
1:15:21 ↗ little bit I'm hoping we can make it we
1:15:24 ↗ committed to providing training for
1:15:26 ↗ Supportive Housing providers and I have
1:15:28 ↗ some meetings there's a lot of planning
1:15:30 ↗ that goes in in into that and I want to
1:15:33 ↗ make sure that we are also doing
1:15:34 ↗ something that's helpful for
1:15:37 ↗ um Supportive Housing providers so I'm
1:15:39 ↗ currently meeting with some residents uh
1:15:41 ↗ just learning more about what helpful
1:15:43 ↗ and what's not helpful for Supportive
1:15:44 ↗ Housing Services
1:15:46 ↗ um and then we also committed to
1:15:49 ↗ um uh sharing and um identifying
1:15:52 ↗ Community training on common behavioral
1:15:54 ↗ health issues and resources that also we
1:15:57 ↗ did not have a chance yet to to tackle
1:16:00 ↗ so those are
1:16:03 ↗ the ones with love ideas if you have
1:16:06 ↗ um interest capacity or if you also had
1:16:09 ↗ suggestions and particular what I'm
1:16:11 ↗ looking for
1:16:13 ↗ um you know resources would love to
1:16:15 ↗ make sure we address those and heading
1:16:18 ↗ into the holidays push comes to South I
1:16:21 ↗ think it's more important for us again
1:16:22 ↗ not to just check the box but do
1:16:24 ↗ something right if that's going to mean
1:16:26 ↗ that we are going to be delayed and we
1:16:27 ↗ are going to do it next year I think
1:16:28 ↗ that we're going to do it next year it's
1:16:32 ↗ but I wanted to highlight these as as
1:16:36 ↗ the ones that
1:16:37 ↗ from a brief self-evaluation
1:16:40 ↗ I need to focus on so I have a question
1:16:43 ↗ for number three that bucket training
1:16:46 ↗ for Supportive Housing providers would
1:16:48 ↗ Issaquah Community Services fall into
1:16:50 ↗ that what is Supportive Housing Pro for
1:16:53 ↗ uh well during the great question
1:16:56 ↗ um yes and no not necessarily for
1:16:58 ↗ Supportive Housing providers was called
1:17:01 ↗ out last year from the low income
1:17:04 ↗ communities imagine housing and the YWCA
1:17:07 ↗ in particular
1:17:09 ↗ um as there's a model for Supportive
1:17:12 ↗ Housing Services and again dealing with
1:17:14 ↗ new staff or lack of Staff
1:17:17 ↗ um those services and or not necessarily
1:17:19 ↗ happening and even when they're
1:17:21 ↗ happening perhaps they're happening on
1:17:23 ↗ more of a surfacy level than than
1:17:26 ↗ um just have just don't know what they
1:17:28 ↗ can assist with for example it's easier
1:17:31 ↗ to provide diapers from inside baby
1:17:35 ↗ corner and some food for residents but
1:17:39 ↗ perhaps residents need more financial
1:17:41 ↗ planning access to educational and
1:17:45 ↗ Vocational Services long-term Solutions
1:17:47 ↗ rather than just being provided with the
1:17:50 ↗ basic necessities right so providing
1:17:53 ↗ training for those staff who are
1:17:55 ↗ supporting those housing low-income
1:17:58 ↗ housing that that you know
1:18:01 ↗ would um an organization like ICS also
1:18:05 ↗ benefit from that training I think
1:18:06 ↗ absolutely right but it's not
1:18:09 ↗ necessarily targeted directly
1:18:11 ↗ okay thanks yeah
1:18:13 ↗ thank you
1:18:14 ↗ great great question
1:18:16 ↗ other questions or comments or
1:18:19 ↗ suggestions on this
1:18:25 ↗ well I'm going to be particularly
1:18:27 ↗ interested for number one
1:18:29 ↗ yeah this is to see how that
1:18:32 ↗ develops yeah
1:18:34 ↗ and I know they are I think we can do
1:18:37 ↗ better as a city um King County has
1:18:39 ↗ quite a few resources for Aging in place
1:18:41 ↗ and for us to just bring them more
1:18:43 ↗ locally to the community and make the
1:18:44 ↗ community more aware of and promoting
1:18:47 ↗ degree and then just looking I think as
1:18:51 ↗ we identified everybody's struggles but
1:18:53 ↗ those who are elderly and are on fixed
1:18:56 ↗ income with the increased inflation
1:18:58 ↗ crisis it's just
1:19:00 ↗ very hard
1:19:04 ↗ and I think I can tell you from the
1:19:06 ↗ calls that we get the population is
1:19:08 ↗ getting older and
1:19:12 ↗ um we have we have folks who are in
1:19:15 ↗ their 90s coming for assistance and it's
1:19:17 ↗ heartbreaking because they don't have
1:19:19 ↗ family they
1:19:21 ↗ um they don't have support and it's just
1:19:23 ↗ so so hard to make and meet
1:19:26 ↗ you know there's adoption program for
1:19:29 ↗ kids we have to have adoption programs
1:19:31 ↗ for all them and then people as well
1:19:33 ↗ give emotional adoption
1:19:37 ↗ thank you
1:19:39 ↗ okay that's interesting example we have
1:19:41 ↗ adoption programs for dogs
1:19:50 ↗ let's keep those up I think we are gonna
1:19:52 ↗ find ourselves in the next few years
1:19:55 ↗ definitely we need to find creative
1:19:58 ↗ Solutions even overall in the
1:20:03 ↗ population becomes homeless it's there's
1:20:06 ↗ a clear
1:20:09 ↗ evidence that
1:20:11 ↗ um there are more and more older adults
1:20:14 ↗ who become homeless
1:20:16 ↗ because they get pushed out of housing
1:20:25 ↗ okay thank you commissioners
1:20:30 ↗ [Music]
1:20:31 ↗ sorry so just a couple of words for you
1:20:34 ↗ on a searching on the Human Services
1:20:36 ↗ Grants as you may recall we
1:20:40 ↗ um the way we set up the contracts with
1:20:42 ↗ our non-profit Partners is that we
1:20:45 ↗ provide reimbursement on a quarterly
1:20:47 ↗ basis and all of the reimbursement that
1:20:49 ↗ is provided by the city is just like I
1:20:52 ↗ just called it it's on a very personal
1:20:53 ↗ basis because we use public funds we can
1:20:56 ↗ never pay an organization in advance
1:20:58 ↗ they need to provide the services and
1:21:00 ↗ then they they seek payment and
1:21:03 ↗ reimburse them so we receive opportunity
1:21:06 ↗ reports from organizations and then
1:21:08 ↗ that's when an invoices and right now
1:21:13 ↗ actually we are in the third quarter
1:21:15 ↗ reporting period uh the the reports are
1:21:18 ↗ always due on the
1:21:21 ↗ but for for the first quarter they were
1:21:24 ↗ doing in April for the second quarter
1:21:25 ↗ they are due in July for the third
1:21:27 ↗ quarter they are due in October so we
1:21:29 ↗ just re received those this past weekend
1:21:32 ↗ we are still reviewing those so I don't
1:21:35 ↗ have information for the third quarter
1:21:37 ↗ for you this is just a brief uh overview
1:21:40 ↗ of the second weather report but
1:21:43 ↗ typically what we see typically
1:21:46 ↗ um over 90 of the organizations
1:21:50 ↗ um so if you think out of 57
1:21:53 ↗ um over 50 of those
1:21:56 ↗ um always are able to send the reports
1:21:58 ↗ in on time they meet their
1:22:01 ↗ um their quarterly resident goals and
1:22:04 ↗ service Clinic goals we always have a
1:22:06 ↗ few organizations who are not able to do
1:22:09 ↗ um we never see that it's that it's
1:22:12 ↗ because the organization
1:22:14 ↗ um has any uh if there's anything wrong
1:22:17 ↗ with the organization what we know this
1:22:19 ↗ all the time is either staff turnover
1:22:22 ↗ news path
1:22:23 ↗ um uh just the organization which is
1:22:25 ↗ small overwhelmed they don't have time
1:22:27 ↗ so typically those are the reasons why
1:22:29 ↗ we see it and typically we
1:22:32 ↗ send reminders work with them
1:22:34 ↗ individually
1:22:35 ↗ um no so that's why in the big scheme of
1:22:39 ↗ things we have amazing organizations we
1:22:41 ↗ really don't see
1:22:45 ↗ that we don't see
1:22:49 ↗ any big red socks but
1:22:52 ↗ good so yeah
1:22:56 ↗ okay I think that's all for tonight
1:23:02 ↗ any other
1:23:04 ↗ inputs questions suggestions
1:23:09 ↗ if you find this helpful
1:23:13 ↗ last year
1:23:16 ↗ this is part here
1:23:19 ↗ what not many organizations don't turn
1:23:22 ↗ into ports on time the handful just
1:23:25 ↗ wondering what can be done to support
1:23:29 ↗ them in turning their support and time
1:23:32 ↗ right
1:23:35 ↗ so some of the things that we are trying
1:23:37 ↗ is sending them reminders in advance
1:23:39 ↗ right sending them a reminder to weeks
1:23:42 ↗ in advance uh we have a few that we
1:23:45 ↗ um I think we can do better
1:23:47 ↗ um because let's say if you know this
1:23:49 ↗ then we we invite okay let's sit down
1:23:52 ↗ and see if we can help you with anything
1:23:53 ↗ making sure that you provide reminders
1:23:57 ↗ perhaps try more frequent meetings I
1:24:00 ↗ think the challenge is like if they're
1:24:01 ↗ already so busy and you've got them for
1:24:03 ↗ more meetings what would be right maybe
1:24:08 ↗ are we sure that they do have a
1:24:10 ↗ framework
1:24:11 ↗ to to collect the data they need and
1:24:15 ↗ Report using that data and not like
1:24:17 ↗ scramble in last minute because they're
1:24:19 ↗ already so busy and how can we do to
1:24:22 ↗ help them put together that frame of us
1:24:24 ↗ not just this round but even the
1:24:26 ↗ subsequent alarms um setting up
1:24:29 ↗ organizations for a success you know say
1:24:34 ↗ okay can you consider this framework for
1:24:37 ↗ monitoring and evaluation I know we
1:24:39 ↗ asked those questions some of the
1:24:40 ↗ questions that are leading to that but
1:24:42 ↗ right is different than like just like
1:24:44 ↗ really having a framework this is how
1:24:46 ↗ I'm gonna do it this is how I'm gonna
1:24:47 ↗ collect that data and share it with you
1:24:49 ↗ and that's such a good point that you
1:24:50 ↗ make pads because for example you may
1:24:53 ↗ recall last funding cycle we had the
1:24:56 ↗ Grassroots grains and we had two small
1:24:58 ↗ organizations in that and part of the
1:25:00 ↗ work that we did with them they were
1:25:02 ↗ just Grassroots they were not part of
1:25:04 ↗ the larger typical program the work that
1:25:06 ↗ we did with them was actually to meet on
1:25:08 ↗ a regular basis and set them up so they
1:25:11 ↗ had the mechanisms to track so now when
1:25:13 ↗ the time came to reply to the regular
1:25:15 ↗ grants now they had the mechanism in
1:25:17 ↗ place to track and I think that's a good
1:25:19 ↗ point we should look perhaps we could
1:25:22 ↗ look into one of the organizations who
1:25:24 ↗ are not able to to provide a reporting
1:25:26 ↗ on time and perhaps new organizations
1:25:29 ↗ that we are sending this cycle to almost
1:25:31 ↗ create a cohort and meet with them and
1:25:35 ↗ try to provide a technical assistance
1:25:37 ↗ that training to have because it's so
1:25:39 ↗ much easier if you have the systems in
1:25:41 ↗ place to track and do it as you go
1:25:43 ↗ rather than like you said scramble at
1:25:46 ↗ the end of the quarter and trying to
1:25:48 ↗ because it there's a lot of you know the
1:25:51 ↗ reality is we we are asking them to
1:25:53 ↗ track quite a bit yeah and that's a it's
1:25:56 ↗ a big challenge even for well-funded yes
1:25:59 ↗ um organizations that have been around a
1:26:01 ↗ long time that data collection and and
1:26:03 ↗ asking for numbers that actually helped
1:26:06 ↗ illuminate what what we need to know
1:26:08 ↗ right before we make those decisions and
1:26:11 ↗ now as you said you know we create
1:26:13 ↗ templates for them on all to report but
1:26:16 ↗ perhaps we could create templates for
1:26:17 ↗ them on how to track and what to track
1:26:20 ↗ that might that be easier than than them
1:26:24 ↗ having to figure out okay if I need to
1:26:26 ↗ report on this how do I track this
1:26:28 ↗ information
1:26:29 ↗ so the the two grassroot organizations
1:26:32 ↗ that you referred to have you I mean
1:26:36 ↗ have they really blossomed this as if
1:26:38 ↗ they did it did it work well I think we
1:26:40 ↗ are going to see this uh this coming
1:26:43 ↗ year because they moved from uh being
1:26:46 ↗ Grassroots to they're going to be in the
1:26:48 ↗ regular pool where they're gonna have to
1:26:49 ↗ report that so I think we are going to
1:26:51 ↗ see that okay right so did we grant them
1:26:54 ↗ in the snap cycle yes so one is the
1:26:57 ↗ Latino Circle and the other one is the
1:26:59 ↗ garage
1:27:01 ↗ [Music]
1:27:05 ↗ yeah yeah he's nice
1:27:10 ↗ so I mean is there a
1:27:14 ↗ I guess common
1:27:17 ↗ spreadsheet that
1:27:21 ↗ as as their um
1:27:24 ↗ and say that as a year goes on that they
1:27:27 ↗ automatically goes into the same thing
1:27:31 ↗ provide a service somebody to put it in
1:27:32 ↗ the spreadsheet and then it
1:27:34 ↗ automatically
1:27:35 ↗ report so that that's exactly what I
1:27:38 ↗ think that that could be a great idea
1:27:40 ↗ for a me that I think I see that as
1:27:42 ↗ indeed as you discussed that so there
1:27:44 ↗ isn't that what we have we have a
1:27:46 ↗ spreadsheet where we are asking them to
1:27:48 ↗ report so we are asking them okay
1:27:50 ↗ reports how many residents you serve for
1:27:53 ↗ each of them report how many services
1:27:55 ↗ you provided for each uh City but we
1:27:58 ↗ don't have that Foundation to where like
1:28:00 ↗ okay let me and this is how I'm gonna
1:28:03 ↗ count all the residents or the services
1:28:05 ↗ that's gonna populate that or even be
1:28:08 ↗ beneficial even one that says we served
1:28:11 ↗ three today and then that thing that it
1:28:13 ↗ says that's five total right it's just
1:28:15 ↗ automatically I suggest you talk to them
1:28:21 ↗ I see how this is more work on the Human
1:28:24 ↗ Service in general but it's an
1:28:27 ↗ opportunity to have an internship at a
1:28:29 ↗ higher level Master a public health or
1:28:32 ↗ Masters that are specifically on
1:28:35 ↗ monitoring and evaluation from
1:28:36 ↗ University of Washington they're looking
1:28:38 ↗ interns uh students at that level are
1:28:41 ↗ always looking for internships long term
1:28:43 ↗ six months a year right you know if we
1:28:46 ↗ have that announcement if you really put
1:28:48 ↗ down what is it that is needed for some
1:28:50 ↗ of this and sometimes they're too
1:28:52 ↗ professionals that just came back into
1:28:54 ↗ school and it's something they put on
1:28:56 ↗ their resume as well they might really
1:28:58 ↗ like doing that so it's easy on the
1:29:01 ↗ Human Service Commission and we
1:29:02 ↗ establish the relationship where every
1:29:04 ↗ year we have you know interns coming
1:29:07 ↗ from University
1:29:08 ↗ level to do this right using local
1:29:11 ↗ college students you know yeah to
1:29:15 ↗ develop something yes that's
1:29:21 ↗ that's something to answer for sure
1:29:23 ↗ thank you
1:29:24 ↗ [Music]
1:29:28 ↗ um did you want to talk about
1:29:30 ↗ um okay we've we already decided we're
1:29:32 ↗ not having a December meeting yes but
1:29:35 ↗ did you want to talk about the November
1:29:37 ↗ so yes yes let's talk under other
1:29:39 ↗ business
1:29:40 ↗ um before we close here Commissioners
1:29:42 ↗ it's up to you you didn't take a recess
1:29:45 ↗ in the summer absolutely I think we are
1:29:47 ↗ in a position where we can take a recess
1:29:49 ↗ belt in November and December
1:29:52 ↗ and I'm going to leave it up to you I
1:29:54 ↗ fully support whatever feels better for
1:29:58 ↗ you all
1:29:59 ↗ November and December or November all
1:30:01 ↗ December
1:30:03 ↗ um wait it would be football for both
1:30:05 ↗ we're definitely not meeting in December
1:30:07 ↗ and the question is whether we meet in
1:30:09 ↗ November and I guess I would just pose
1:30:12 ↗ the question is there a body of work
1:30:15 ↗ that needs our involvement
1:30:18 ↗ based on the information it doesn't seem
1:30:20 ↗ like there is necessarily A you don't
1:30:22 ↗ need to have anything that you take
1:30:24 ↗ action on um in November
1:30:27 ↗ um so from that perspective I wanted to
1:30:29 ↗ wait and see to see how the council
1:30:31 ↗ deliberations went for budget but it
1:30:33 ↗ seems like I don't see uh
1:30:36 ↗ on their names for
1:30:39 ↗ we were not asked for extra work right
1:30:43 ↗ that yeah
1:30:48 ↗ well how do people feel about meeting in
1:30:51 ↗ November
1:30:53 ↗ I'm gonna be out of town so
1:30:55 ↗ it it would benefit me if I didn't feel
1:30:59 ↗ like I was missing the meeting but I I
1:31:01 ↗ don't want to be I I'm certainly open to
1:31:04 ↗ I certainly understand if you want to
1:31:07 ↗ okay how do you feel I think we've
1:31:10 ↗ worked hard over the summer
1:31:12 ↗ it could be a good break and come back a
1:31:15 ↗ very fresh in January to talk about
1:31:17 ↗ those things that I started in China
1:31:19 ↗ like that's my opinion
1:31:23 ↗ man did you have an opinion
1:31:28 ↗ what did you say um
1:31:31 ↗ [Laughter]
1:31:39 ↗ well I mean but also
1:31:42 ↗ looking ahead
1:31:45 ↗ what is it we need for January you know
1:31:49 ↗ getting a head start on that you know
1:31:53 ↗ disadvantage of that too
1:31:55 ↗ yeah yeah
1:31:58 ↗ and that's how I think January we are
1:32:00 ↗ going to start pretty strong right
1:32:02 ↗ um from Human Services Grants to Human
1:32:04 ↗ Services and strategic plan wearing that
1:32:07 ↗ and emergency housing program so it's
1:32:09 ↗ gonna be yeah
1:32:11 ↗ plus we need to decide on the non-profit
1:32:15 ↗ visits I'm going to call into your
1:32:17 ↗ visits we need a different word but
1:32:18 ↗ there's a concern that you know that's
1:32:20 ↗ time notification time and people
1:32:23 ↗ leaving so we could have had a forum
1:32:25 ↗ today right so
1:32:28 ↗ [Music]
1:32:30 ↗ do you have plans for the holidays
1:32:35 ↗ to be here throughout November and
1:32:37 ↗ December I don't think we have any
1:32:39 ↗ [Music]
1:32:41 ↗ so I think I can come in the November
1:32:45 ↗ meeting or the
1:32:46 ↗ no thank you so much for your
1:32:48 ↗ flexibility
1:32:50 ↗ so the commission worked really hard
1:32:51 ↗ over the summer they had a lot of extra
1:32:53 ↗ meetings as they worked on
1:32:55 ↗ um deciding on the Human Services
1:32:57 ↗ agreement so that's why it sounds like
1:32:59 ↗ the commission is thinking about taking
1:33:01 ↗ the recess for the holiday season and
1:33:04 ↗ starting back in January
1:33:07 ↗ well I yeah and particularly I mean if
1:33:09 ↗ you need to put together the agenda
1:33:12 ↗ and there isn't really much to put on
1:33:14 ↗ the agenda for November
1:33:16 ↗ then yeah it makes sense
1:33:18 ↗ okay yes and it sounds like everybody's
1:33:21 ↗ okay by that I mean everybody that's
1:33:23 ↗ here yeah okay
1:33:27 ↗ sounds good well in that case I wish
1:33:30 ↗ es I'm sure we'll be in touch via email
1:33:32 ↗ with more other things than being
1:33:34 ↗ touched but
1:33:37 ↗ see you back in January here same days
1:33:40 ↗ yes you have anything for the good of
1:33:42 ↗ the order
1:33:51 ↗ meetings adjourned he's adjourned okay
1:33:54 ↗ thank you very much thank you have you
1:33:57 ↗ turned out the recording
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