Human Services Commission · Wednesday, June 15, 2022 · City Council Digest

AGENDA

Commission Membership

packet pp.3

Open packet at p.3 ↗

Staff report:

HUMAN SERVICES COMMISSION Staff Liaison Monica Negrila, Human About Services Manager Created in 2007, this commission advises the Email Monica Mayor and City Council on matters concerning human services planning and funding. The Regular Members commission plays a vital role in studying emerging issues and concerns in the human services area to ensure that the basic survival 2023 - Jaime Fajardo needs of Issaquah residents are met and that 2023 - Patricia Sadate- support systems are in place to help people Ngatchou through economic and personal crisis. Each 2024 - Vacant year, the commission focuses on its workplan. 2025 - Trish Bloor 2026 – Kiran Singh 2026 – Manny Brown Membership The Human Services Commission is comprised Alternate Members of seven regular members, with four-year terms; and two alternates, with two-year terms. All members are appointed by the Mayor 2023 – Maury…

Election of Positions: Chair and Vice Chair, (A)

Monica Negrila, Human Services Manager · packet pp.5–7

Topics: Elections

Open packet at p.5 ↗

Staff report:

APPROVAL OF MINUTES a) 05-18-22 Human Services Commission Minutes Page 1 CITY OF ISSAQUAH Human Services Commission 6:30 PM Virtual Meeting May 18, 2022 MINUTES

Minutes of May 18, 2022 9 - 10 Updates from Mayor and City Council, a)

Monica Negrila, Human Services Manager

Other Community & Human Services Updates, (I)

Hannah Roberts, Human Services Coordinator · packet pp.11–39

Topics: Equity

Open packet at p.11 ↗

Staff report:

Human Services Grant Application Review Follow Up JUNE 15, 2022 HUMAN SERVICES COMMISSION MEETING

Human Services Grant Review Follow Up - Applications, Review Card, Funding Allocation, (D)

50 min · Monica Negrila, Human Services Manager Hannah Roberts, Human Services Coordinator The regular Human Services Commission The next meeting is currently scheduled for Wednesday, August 17, 2022, at 6:30 PM.

Topics: BudgetEquity

CALL TO ORDER & WELCOME NEW COMMISSIONERS

SADATE-NGATCHOU called the meeting to order at

APPROVAL OF MINUTES

Minutes of March 16, 2022 proposed edits, the minutes were approved by unanimous consent

▶ Watch from 12:52

Minutes of special meeting April, 7 2022 proposed edits, the minutes were approved by unanimous consent. APPROVAL OF MINUTES a)

▶ Watch from 17:52

Minutes of special meeting May 11, 2022 proposed edits, the minutes were approved by unanimous consent

▶ Watch from 22:52

STAFF REPORT

Updates from Mayor and City Council

Information · Monica Negrila, Human Services Manager

Other Community & Human Services Updates

Information · Hannah Roberts, Human Services Coordinator

Topics: Equity

AGENDA ITEMS

Joint Eastside Human Services Commission Equity Training Debrief

Discussion · Hannah Roberts, Human Services Coordinator

Topics: Equity

▶ Watch from 6:19

Human Services Grant Review Process

Discussion · Monica Negrila, Human Services Manager Hannah Roberts, Human Services Coordinator

Topics: Equity

▶ Watch from 7:47

Homeless Outreach Program Updates and Shelter Options

Information · Monica Negrila, Human Services Manager Motel 6. APPROVAL OF MINUTES a)

Topics: Housing

▶ Watch from 9:15

Election of Chair and Vice Chair

Monica Negrila, Human Services Manager

Topics: Elections

▶ Watch from 10:43

2403 segments .txt ↗

0:06 ↗ let's go

0:07 ↗ okay

0:10 ↗ so welcome everyone and actually due to

0:13 ↗ the virtual the virtual format of

0:15 ↗ today's meeting uh we like by

0:18 ↗ start by providing a couple of

0:19 ↗ guidelines and as a reminder

0:23 ↗ we like to say that this meeting is

0:24 ↗ being recorded and will be posted on the

0:26 ↗ human services commission webpage

0:29 ↗ and will be available for viewing

0:31 ↗ and um

0:33 ↗ we have been recording

0:35 ↗ the meetings for the human services

0:37 ↗ commission and moving forward i guess

0:39 ↗ that will remain

0:41 ↗ uh recorded uh correct anna monika

0:46 ↗ yes that's correct yeah good

0:49 ↗ so and we have participants that are

0:51 ↗ attending by computers but other also

0:53 ↗ may be attending by phone

0:55 ↗ and um

0:57 ↗ and for for all uh meeting attendees uh

1:00 ↗ please we'll like for

1:02 ↗ you to speak clearly and pause

1:05 ↗ frequently

1:06 ↗ state your name each time before

1:08 ↗ speaking

1:09 ↗ mute your uh microphone when not

1:13 ↗ speaking and so we have a clear

1:15 ↗ communication from other participants

1:18 ↗ and if we have technical issues please

1:21 ↗ try joining the meeting using a

1:23 ↗ different device either a phone or a

1:26 ↗ tablet

1:27 ↗ and use the calling information in the

1:29 ↗ meeting invite to call into the meeting

1:33 ↗ and please

1:34 ↗ when you have comments

1:37 ↗ please do speak

1:39 ↗ clearly

1:41 ↗ and

1:42 ↗ we use the chat simply by um

1:45 ↗ you know indicating whether or not we

1:47 ↗ have a question or a comment but all

1:49 ↗ comments we encourage everyone to make

1:51 ↗ comments by speaking clearly on the

1:53 ↗ microphone

1:55 ↗ uh

1:58 ↗ we'll start with uh attendance as well i

2:01 ↗ don't know monica or

2:04 ↗ tana

2:05 ↗ we noted that money is not gonna present

2:07 ↗ today do we have any other attendance

2:10 ↗ updates

2:12 ↗ um thank you pat so commissioner manny

2:15 ↗ brown uh has an excused absent tonight

2:18 ↗ and we are still waiting for um kieran

2:20 ↗ singh so she'll be joining us hopefully

2:22 ↗ soon

2:36 ↗ and uh so we already talked about

2:39 ↗ guidelines for

2:41 ↗ uh comments from uh panelists please the

2:44 ↗ state your comments in the microphone

2:46 ↗ and and do not use the chat for lengthy

2:48 ↗ comments because we will like for any

2:51 ↗ community member who are not uh we can't

2:54 ↗ have access to the chat to

2:56 ↗ to um to follow our conversations

3:01 ↗ and um

3:03 ↗ and also we have our functions and

3:07 ↗ in this forum and uh please when you

3:10 ↗ like uh participants when you would like

3:12 ↗ to talk please uh raise your hand

3:15 ↗ and um or make a sign and uh you'll be

3:19 ↗ given um

3:21 ↗ the floor for uh your comments

3:25 ↗ and that is all for the guidelines

3:28 ↗ anything else

3:30 ↗ to add

3:35 ↗ that's it pat thank you so much okay

3:38 ↗ thank you

3:45 ↗ also i think the next item on the agenda

3:48 ↗ looking at the agenda is the selection

3:50 ↗ of the chair and vice chair so i'm happy

3:53 ↗ um to jump in and and take that

3:57 ↗ um

3:58 ↗ good evening um

4:01 ↗ commissioners this is monica grilla i'm

4:03 ↗ the human services manager here and

4:05 ↗ working with hannah and such a nice

4:08 ↗ evening to see you all

4:10 ↗ um

4:11 ↗ as you may recall at our previous

4:13 ↗ meeting last month

4:15 ↗ we had talked about

4:18 ↗ having a selection for a chair and vice

4:21 ↗ chair so it is customary for the city

4:24 ↗ that in may

4:26 ↗ or june in this case

4:28 ↗ each year we select a new chair and the

4:31 ↗ new vice chair

4:34 ↗ this is because it aligns well with the

4:37 ↗ city's recruitment process in april is

4:40 ↗ when we typically in board new

4:42 ↗ commissioners

4:43 ↗ and so and the first meeting in may is

4:46 ↗ when we select the new um

4:49 ↗ chair and vice chair typically they run

4:51 ↗ for a one-year term

4:53 ↗ with always the option to continue in

4:56 ↗ that term or it is also customary that

4:59 ↗ perhaps the vice chair after serving for

5:02 ↗ one or two terms can move into the chair

5:04 ↗ position and so forth so just providing

5:07 ↗ opportunities to all the commissioners

5:09 ↗ to to have leadership roles

5:12 ↗ and so with that the process that we are

5:13 ↗ going to use for selection uh selecting

5:16 ↗ the chair and vice chair

5:18 ↗ is first i will call for nominations

5:21 ↗ um and then when once we hear the

5:23 ↗ nominations um then we will close them

5:26 ↗ we can have we have if we have more than

5:28 ↗ one nomination we will have a discussion

5:31 ↗ and then we will vote on each of the

5:33 ↗ nominations if we have only one nominee

5:37 ↗ then

5:39 ↗ we will vote and we will consider just

5:40 ↗ of course that that person is our next

5:43 ↗ chair

5:44 ↗ um and following that we'll have we'll

5:47 ↗ use the same process for selecting the

5:49 ↗ vice chair as well

5:50 ↗ do you have any questions before we

5:52 ↗ start with this

5:54 ↗ well

5:55 ↗ no questions okay

5:57 ↗ um

5:59 ↗ and i what i can add as a brief note

6:02 ↗ before i uh request um

6:05 ↗ the nominations be made i just want to

6:07 ↗ say a few words about the role of the

6:10 ↗ chair it's typically um the the chair in

6:13 ↗ our commission would facilitate the

6:15 ↗ meetings uh we'll work with staff on

6:19 ↗ creating the agenda items

6:21 ↗ at times will also participate in

6:24 ↗ interviews

6:25 ↗ for the new

6:27 ↗ members

6:28 ↗ and then the vice chair of course

6:30 ↗ steps in in the chair role when the vice

6:32 ↗ chair is not available

6:35 ↗ so with that

6:36 ↗ um

6:38 ↗ i would like to open the floor for

6:40 ↗ nominations for the chair position

6:43 ↗ any nominations

6:44 ↗ if you have please notice

6:46 ↗ pad said please put comments in the chat

6:49 ↗ and i would love to call on you

6:55 ↗ or just raise your hand too i said oh i

6:58 ↗ see pat here i have a nomination for

7:00 ↗ trisha the chair

7:03 ↗ oh thank you so you're nominating trish

7:05 ↗ as a chair

7:07 ↗ any other nominations for chair

7:09 ↗ positions

7:13 ↗ [Music]

7:17 ↗ no don't be shy feel free to speak up if

7:19 ↗ no other nominations

7:21 ↗ are being made i will close the

7:23 ↗ nominations

7:25 ↗ and

7:26 ↗ then with that i would just ask that all

7:29 ↗ of those in favor or actually i should

7:31 ↗ ask trish if she accepts the nomination

7:36 ↗ i i accept the nomination

7:39 ↗ it's a highly coveted position

7:42 ↗ thank you so much trish and we

7:44 ↗ appreciate your service in the community

7:45 ↗ i know that uh prior to serving on the

7:48 ↗ human services commission you served for

7:50 ↗ multiple years on the arts commission

7:52 ↗ and you are so so involved in different

7:55 ↗ uh organizations and community

7:56 ↗ organizations non-profits work here uh

7:59 ↗ in in our city so we are truly truly

8:01 ↗ lucky to have you on on the commission

8:04 ↗ um and so with that i think all in favor

8:07 ↗ of um

8:08 ↗ having chairs our next having trish is

8:11 ↗ our chair for the next year

8:13 ↗ please say i or we can also do a roll

8:16 ↗ call

8:17 ↗ since we are virtual

8:19 ↗ hi

8:21 ↗ hi hi

8:24 ↗ i think everyone said i pat you wanted

8:27 ↗ to say something or were you saying i

8:28 ↗ five okay

8:30 ↗ anyone

8:31 ↗ i think everyone said i yes and we have

8:33 ↗ madeline with some audio issues um

8:35 ↗ however she messaged i so she is also in

8:39 ↗ her voting thank you madeline

8:42 ↗ thank you hannah that's very helpful

8:45 ↗ um okay i don't think i need to to ask

8:48 ↗ if

8:49 ↗ if there are any objections because

8:50 ↗ everybody said i already so i'm just

8:52 ↗ gonna pass that and

8:55 ↗ thank you so much congratulations

8:57 ↗ trish you are our new chair

9:02 ↗ again thank you

9:05 ↗ okay and now on to selecting the vice

9:07 ↗ chair i think we use the same uh format

9:10 ↗ so i would like to open

9:13 ↗ uh call for open the floor and call for

9:15 ↗ nominations for the vice chair position

9:18 ↗ this is mori edwards i nominate pat to

9:21 ↗ be the vice chair

9:23 ↗ oh thank you maury any other nominations

9:27 ↗ i second it any second then okay great

9:30 ↗ thank you

9:32 ↗ any other nominations

9:36 ↗ here none was when it's also checking

9:38 ↗ with madeleine

9:40 ↗ uh

9:41 ↗ but is madeline able to call in at least

9:44 ↗ so we can hear her or just there's no

9:46 ↗ way if we unmute her

9:50 ↗ i'm on mute let me see if i can unmute

9:53 ↗ her

9:56 ↗ okay

9:57 ↗ well then we can hear you it sounds like

9:59 ↗ can you

10:00 ↗ yeah

10:01 ↗ i just kind of unmute you okay i'm i'm

10:03 ↗ raising my hands and i was saying i for

10:06 ↗ the nomination for vice chair

10:09 ↗ okay um for pat

10:11 ↗ okay

10:12 ↗ thank you so yes if i see then i hear no

10:14 ↗ other nominations

10:16 ↗ unless uh jaime or jamie have other

10:18 ↗ nominations but if not then

10:21 ↗ then we can uh

10:23 ↗ go ahead and vote but before that pat

10:25 ↗ would you like to accept the nomination

10:28 ↗ to be vice chair for another term

10:31 ↗ yes it's an honor thank you

10:34 ↗ thank you and it is an honor as well um

10:37 ↗ we also appreciate you and i'm so so

10:39 ↗ glad that you are serving on the

10:41 ↗ commission

10:42 ↗ um okay commissioners um let's then all

10:46 ↗ those in favor please say i

10:49 ↗ i

10:52 ↗ anyone

10:53 ↗ who um

10:57 ↗ what i'm trying to say what's the word

10:59 ↗ i'm trying to use um

11:00 ↗ opposed

11:02 ↗ opposed there you go thank you mari

11:04 ↗ sometimes english is at the end of the

11:06 ↗ day it's my

11:08 ↗ anyone opposed or having any objections

11:14 ↗ i hear none

11:16 ↗ speak now or forever hold your peace i

11:18 ↗ think i heard everyone say i though

11:20 ↗ thank you congratulations pat and trish

11:23 ↗ um

11:25 ↗ as the new leadership for the human

11:27 ↗ services commission

11:29 ↗ thank you

11:30 ↗ and so with that we have the option

11:32 ↗ again as we said the role of the chair

11:35 ↗ is to facilitate meetings uh trish if

11:37 ↗ you feel comfortable um

11:39 ↗ and you would like you can continue to

11:41 ↗ facilitate the

11:43 ↗ the meeting or if pat would like to

11:45 ↗ continue whoever wants to continue to

11:47 ↗ facilitate the meeting for the evening

11:49 ↗ please go ahead

11:52 ↗ pat you're welcome too if you want

11:54 ↗ no yo please go ahead trish and i will

11:57 ↗ support you if there is a need but i

11:59 ↗ don't think there will be

12:00 ↗ oh okay

12:02 ↗ all right good you can be my backup all

12:04 ↗ right okay well we're moving into public

12:06 ↗ comments right

12:08 ↗ okay well i'm just going to make the

12:11 ↗ general comment that public comments are

12:13 ↗ an important part of the public process

12:16 ↗ we take them seriously and we factor

12:18 ↗ them into the decisions we make so i'm

12:20 ↗ going to ask hannah if we've received

12:23 ↗ any written public comments or if we

12:24 ↗ have anybody that's called in to make

12:26 ↗ public comments

12:28 ↗ thank you trish no we did not receive

12:30 ↗ any public comments uh written

12:33 ↗ um and we do not have any public in

12:35 ↗ attendees to make a public segment

12:40 ↗ okay

12:41 ↗ um let me see

12:43 ↗ now we're um okay and

12:46 ↗ monica and hannah you guys jump in as

12:48 ↗ well as as you pat if if there's

12:49 ↗ something i missed um but we're moving

12:52 ↗ into the approval of the minutes now

12:53 ↗ right

12:55 ↗ so um has everybody had a chance to look

12:57 ↗ over the uh may 18th minutes

13:00 ↗ and i can give people

13:02 ↗ i mean ideally we all need to look at

13:04 ↗ them before we come to this meeting but

13:05 ↗ if people want a little time to brush up

13:08 ↗ feel free to look at them

13:10 ↗ and then and then um

13:12 ↗ somebody needs to make a motion

13:15 ↗ i move that we this is more edwards i

13:17 ↗ move that we approve the minutes as

13:19 ↗ written

13:21 ↗ this is jamie ii

13:26 ↗ okay they're approved oh no we have to

13:28 ↗ vote we have to vote right

13:30 ↗ okay

13:31 ↗ um

13:32 ↗ okay what monica so trish if i made you

13:35 ↗ have the option to vote but you also

13:37 ↗ have the option to just ask the

13:39 ↗ commission if there are no objections

13:41 ↗ and if you don't if to to invite the

13:44 ↗ commission to speak up if there are

13:45 ↗ objections or edits and if they are none

13:48 ↗ then you can just consider the the

13:50 ↗ minutes approved anonymously it's just

13:53 ↗ one easier and quicker way to do it for

13:55 ↗ the minutes

13:56 ↗ you're right you're right okay so you

13:59 ↗ you guys heard what monica just said

14:00 ↗ does anybody have um any comments or

14:04 ↗ edits they would like to make

14:09 ↗ okay with that um i i will assume that

14:13 ↗ all

14:14 ↗ everybody has approved the minutes

14:16 ↗ and we can move on is that

14:19 ↗ the quickest way to do it

14:22 ↗ okay

14:23 ↗ great

14:24 ↗ um okay now we're moving into

14:26 ↗ the staff report and i'll give the floor

14:29 ↗ to monica

14:32 ↗ thank you trish um this is monika again

14:36 ↗ um so i would like to start with a brief

14:39 ↗ update from mayor and city council and

14:42 ↗ um giving you an update that next week

14:45 ↗ on june 22nd uh

14:47 ↗ human services staff will be presenting

14:50 ↗ uh the city's

14:52 ↗ newly created services safety and parks

14:55 ↗ committee

14:56 ↗ we have several human services items

14:59 ↗ that

15:00 ↗ go

15:02 ↗ to be discussed with the committee

15:05 ↗ one of them it's the emergency housing

15:09 ↗ program project that we shared with you

15:11 ↗ last month

15:13 ↗ if you recall

15:15 ↗ at that time we were sharing with you

15:16 ↗ that

15:18 ↗ our homeless outreach program has had

15:20 ↗ the the the chance to work with quite a

15:23 ↗ few homeless persons in issaquah over

15:26 ↗ the last year and one of the needs that

15:28 ↗ we identified during this time was

15:30 ↗ really lack of services in issaquah so

15:32 ↗ we would like to go and discuss with

15:34 ↗ city council

15:36 ↗ the possibility of considering an

15:38 ↗ emergency housing program

15:40 ↗ in collaboration with motel 6

15:44 ↗ and what we propose is to pilot for one

15:47 ↗ year

15:49 ↗ renting let's say 10 a dozen rooms at

15:52 ↗ motel 6 that we would um

15:55 ↗ kind of like turn into an emergency

15:57 ↗ uh housing shelter type program

16:01 ↗ so we are excited about that we received

16:03 ↗ your feedback last time uh that you were

16:06 ↗ um

16:08 ↗ excited about the project as well

16:11 ↗ if you have time and interest to watch

16:13 ↗ the the meeting or to attend the meeting

16:16 ↗ we would definitely love to have you

16:18 ↗ there

16:20 ↗ so that's one item that's gonna be

16:21 ↗ discussed uh next week

16:23 ↗ um another item

16:25 ↗ that also directly

16:27 ↗ uh impacts the work that you do uh we

16:30 ↗ are gonna continue conversation

16:32 ↗ um with uh the committee on creating the

16:36 ↗ formula for human services grants

16:38 ↗ allocations so the funding amount um

16:42 ↗ is decided by city council so we are

16:44 ↗ discussing

16:45 ↗ that as well

16:47 ↗ and last but not least we are gonna

16:49 ↗ discuss with city council

16:51 ↗ um

16:52 ↗ recommendations that we the city

16:54 ↗ received from arch arch being a

16:57 ↗ coalition

16:59 ↗ original coalition for housing here on

17:01 ↗ the east side

17:03 ↗ regarding some tenant

17:06 ↗ protection options so we will be

17:07 ↗ discussing those with the committee as

17:09 ↗ well

17:10 ↗ so once again if you have um capacity

17:14 ↗ and interest feel free to to watch the

17:16 ↗ meeting live or of course all of those

17:18 ↗ meetings are also recorded so you can

17:21 ↗ watch it at a later time as well

17:23 ↗ and of course we will be providing

17:25 ↗ updates to you at these meetings as well

17:28 ↗ so that concludes my

17:30 ↗ my update and i'm gonna invite hannah to

17:32 ↗ provide you with some other updates

17:35 ↗ thank you so much monica

17:37 ↗ real quick

17:39 ↗ the june 22nd city council meeting

17:41 ↗ around the human service strategic plan

17:43 ↗ is that in person or is that still just

17:46 ↗ being you know via

17:47 ↗ you know zoom webex uh

17:50 ↗ kind of thing

17:52 ↗ great great question jaime thank you for

17:54 ↗ that uh so all of our council meetings

17:56 ↗ now are in hybrid option so uh

18:00 ↗ participants can attend um online or in

18:03 ↗ person typically the council members are

18:06 ↗ in person

18:07 ↗ but um

18:08 ↗ as an attendee the community can attend

18:11 ↗ both ways

18:12 ↗ and we will send you that information on

18:14 ↗ friday how to attend virtually the link

18:16 ↗ and whatnot great questions other

18:18 ↗ questions maury

18:19 ↗ i was just going to ask if you were

18:21 ↗ going to send us out the uh the link

18:23 ↗ yes it's typically uh it's going to be

18:26 ↗ published either tomorrow or on friday

18:28 ↗ so when it's published we will forward

18:30 ↗ it to you

18:31 ↗ thank you

18:33 ↗ i i have a question monica i'm assuming

18:35 ↗ that you will be um at council chambers

18:38 ↗ presenting in person yes okay i plan to

18:41 ↗ be there yes

18:43 ↗ thank you

18:45 ↗ great questions

18:50 ↗ and hannah i think the floor is yours i

18:51 ↗ just wanted to mention that i see that

18:53 ↗ we have a phone number calling in it may

18:55 ↗ be madeline

18:56 ↗ yeah i just

18:58 ↗ yeah i just confirmed that is madeline

19:00 ↗ so um

19:02 ↗ you can mute and uncommute herself now

19:04 ↗ so and welcome kieran i see that you're

19:06 ↗ able to to join us well good evening

19:13 ↗ hi karen did you can you can you hear us

19:16 ↗ okay

19:20 ↗ all right it looks like you're on you

19:22 ↗ but i don't know if we can hear you so

19:24 ↗ i'll have to work with your audio here

19:27 ↗ well i'll go ahead and move us forward

19:30 ↗ um onto our staff report so our next

19:32 ↗ section here is our human services uh

19:34 ↗ commission updates so i have a few

19:36 ↗ exciting events uh to share with you all

19:39 ↗ you may have seen some of my emails i

19:41 ↗ sent but kind of wanted to spend a

19:43 ↗ little time to talk about these upcoming

19:46 ↗ events that we are so excited to be

19:47 ↗ hosting um honoring juneteenth is our

19:51 ↗ first event coming up on this monday on

19:54 ↗ the 20th this will be in person at the

19:57 ↗ senior center in issaquah um it's going

20:00 ↗ to be uh starting at 5 p.m but we will

20:03 ↗ be having food trucks arrive at 4 30. so

20:06 ↗ just want to encourage you all to uh

20:08 ↗ please consider joining us in person for

20:10 ↗ this event bring your friends bring your

20:12 ↗ family

20:14 ↗ it's going to be

20:15 ↗ just an incredible

20:17 ↗ evening of just community and fellowship

20:20 ↗ together we will be featuring um delbert

20:23 ↗ richardson um

20:25 ↗ and he is from the unspoken truth

20:29 ↗ um and we will also be having members

20:32 ↗ from the equity board there i'm sharing

20:34 ↗ stories and experiences the mayor will

20:37 ↗ be there as well

20:38 ↗ um

20:39 ↗ and then one thing i want to mention

20:41 ↗ here is we will be having a silent

20:44 ↗ auction for art pieces by actually manny

20:47 ↗ brown so he's not here today but i am

20:50 ↗ telling you they are

20:51 ↗ gorgeous absolutely beautiful artwork

20:54 ↗ and pieces he's very talented so

20:56 ↗ um please consider joining us for um the

20:59 ↗ in-person event on the 20th um lots

21:03 ↗ going on and and things to be excited

21:05 ↗ about so

21:06 ↗ that is that event and then we have one

21:09 ↗ shortly afterwards for honoring pride

21:11 ↗ month uh that'll be thursday june 23rd

21:14 ↗ that's going to be a virtual

21:16 ↗ conversation we will have be having

21:19 ↗ featuring panelists from different

21:21 ↗ organizations

21:22 ↗ um who work with the

21:25 ↗ lgbtqia plus community

21:27 ↗ and

21:28 ↗ we'll be having a um some great

21:31 ↗ conversations around um

21:33 ↗ around that that community and um that

21:36 ↗ partnership that we have with our

21:38 ↗ organizations

21:39 ↗ and um so just want to invite you again

21:42 ↗ that it's a virtual event um

21:45 ↗ and so please consider registering for

21:46 ↗ both of those

21:48 ↗ so those are events that we're looking

21:50 ↗ forward to and then a few other just

21:52 ↗ housekeeping items here

21:54 ↗ um you may have also seen some emails

21:56 ↗ from our human resources

21:59 ↗ in regards to deconstructing our biases

22:02 ↗ training for boards and commissioners um

22:04 ↗ so if you have not signed up and

22:06 ↗ registered for one please consider doing

22:08 ↗ that

22:09 ↗ um we have one that they're looking to

22:11 ↗ fill a few spots tomorrow at 6 00 p.m

22:14 ↗ otherwise we have another one late in

22:17 ↗ june and then the next there's there'll

22:19 ↗ be another cycle in september

22:21 ↗ um so again

22:23 ↗ great training opportunity we did it

22:24 ↗ internally and i'm excited to now offer

22:27 ↗ it to our board and commissions

22:29 ↗ so please considering um consider just

22:33 ↗ registering for one of those

22:34 ↗ and then if you have not already um you

22:37 ↗ can email our human uh resource analysts

22:40 ↗ candy um lorenzo you and if you feel

22:44 ↗ comfortable giving some of your

22:45 ↗ demographic information um the city is

22:48 ↗ collecting um some information

22:50 ↗ i think new commissioners may have

22:52 ↗ provided uh the this information but if

22:56 ↗ you have not um please consider doing so

22:59 ↗ as soon as you can

23:00 ↗ and

23:01 ↗ um just any questions

23:05 ↗ uh yeah i do

23:07 ↗ yes this is mori edwards i'm wondering

23:09 ↗ what time the pride month virtual

23:10 ↗ conversation starts hannah thank you

23:13 ↗ so that's going to be starting at 6 30.

23:16 ↗ thank you

23:17 ↗ yeah

23:18 ↗ and monica saw your hand

23:20 ↗ thank you again i just wanted to add to

23:22 ↗ your comment that commissioners

23:24 ↗ uh we realized that you just um finished

23:28 ↗ an equity training with the other east

23:30 ↗ side cities and so

23:32 ↗ i also understand and see that

23:35 ↗ also we are gearing up to a busier

23:38 ↗ summer however um if you do have the

23:40 ↗ capacity i would so so strongly

23:43 ↗ recommend that that you also attend the

23:45 ↗ internal city equity trainings um i

23:47 ↗ think it will just provide for a better

23:50 ↗ understanding of what city staff what

23:52 ↗ kind of trainings they are doing and

23:54 ↗ just providing that opportunity for all

23:56 ↗ of us to kind of like move in the same

23:58 ↗ direction

23:59 ↗ it may feel especially for you that you

24:01 ↗ conducted training it may feel maybe a

24:04 ↗ little bit like okay this is um equity

24:06 ↗ training 101 uh once again um but um

24:10 ↗ again uh just for for for the reasons i

24:13 ↗ mentioned i would encourage you if you

24:15 ↗ have the opportunity to to attend one of

24:17 ↗ those

24:18 ↗ so thank you

24:20 ↗ great thanks monica

24:23 ↗ i have no other questions that concludes

24:24 ↗ my portion of the staff report so i'm

24:26 ↗ going to hand it back to church to keep

24:28 ↗ us moving along

24:30 ↗ okay i think we're moving to our first

24:33 ↗ agenda item um

24:35 ↗ and i guess it's going to be a

24:37 ↗ presentation by both monica and hannah

24:40 ↗ on

24:41 ↗ the grant review follow-up

24:46 ↗ great thank you so much trish so i'm

24:48 ↗ going to go ahead and if you want to

24:49 ↗ give me a minute just share my screen

24:50 ↗ here

24:53 ↗ one second

24:57 ↗ my calendar all right let me get this

24:59 ↗ presentation up

25:01 ↗ one second

25:04 ↗ okay

25:07 ↗ all right so i'm going to go ahead and

25:08 ↗ get us started so thank you everyone um

25:11 ↗ again for joining us this evening um

25:13 ↗ tonight for this agenda item we are

25:15 ↗ going to just really be looking at our

25:17 ↗ human services grant application

25:20 ↗ review follow-up from our last

25:21 ↗ commission meeting

25:23 ↗ really what we want to do is spend a

25:25 ↗ little more time and detail in reviewing

25:28 ↗ um the applications and understanding

25:31 ↗ that

25:32 ↗ i received some great questions from

25:33 ↗ commissioners that i included in this

25:35 ↗ presentation so we can have a larger

25:37 ↗ discussion

25:38 ↗ um so i'll be presenting those q a and

25:42 ↗ then um

25:44 ↗ and then also we're going to move

25:46 ↗ forward and look at the review card i

25:47 ↗ review receipts just a little a few

25:50 ↗ recommendations on that i just want to

25:51 ↗ make sure everybody has a great

25:53 ↗ understanding of the review card and

25:55 ↗ again there's going to be time on this

25:57 ↗ evening to bring up any questions or

25:59 ↗ comments i would love to hear some

26:02 ↗ feedback and make sure that everybody

26:05 ↗ feels

26:06 ↗ confident in this review process

26:09 ↗ and then one of the topics that we

26:11 ↗ received some of your feedback from last

26:13 ↗ meeting was our funding allocation

26:15 ↗ process

26:17 ↗ and so we're going to uh

26:19 ↗ also

26:20 ↗ spend a little time there with

26:22 ↗ recommendations and some

26:24 ↗ further information on that

26:27 ↗ i'll keep us going here um so again just

26:30 ↗ as a background and reminder we received

26:32 ↗ 81 applications with 49 organizations

26:37 ↗ and we had a total request amount of

26:39 ↗ over 1.3 million dollars

26:43 ↗ again we currently have 500 000 dollars

26:47 ↗ per annual cycle

26:50 ↗ what we've done so far is we have

26:52 ↗ divided um our commissioners into groups

26:55 ↗ and so we have three groups uh with two

26:57 ↗ commissioners that sign for our housing

26:59 ↗ continuum

27:00 ↗ that includes our housing affordable

27:03 ↗ affordability and homelessness programs

27:06 ↗ we have a large group here with three

27:08 ↗ commissioners reviewing 34

27:11 ↗ applications that go under the physical

27:13 ↗ and behavioral health

27:15 ↗ um category and then the other category

27:18 ↗ they are reviewing is language access

27:20 ↗ and cultural services

27:22 ↗ we also have another group with 27

27:25 ↗ programs who will be reviewing our

27:26 ↗ community resources applications

27:29 ↗ so thank you all for being very

27:30 ↗ responsive in those emails and with some

27:33 ↗ great questions

27:35 ↗ so again i just want to step back again

27:37 ↗ and just provide a reminder of what's

27:39 ↗ your role in this as you have now been

27:40 ↗ stepping into looking at these

27:43 ↗ applications and possibly feeling a

27:44 ↗ little bit overwhelmed in this process

27:47 ↗ just want to get you back to the roots

27:48 ↗ of okay i'm a commissioner what's my

27:51 ↗ role so again the biggest thing is

27:54 ↗ reviewing these applications spend time

27:56 ↗ get to know these organizations through

27:58 ↗ their applications

27:59 ↗ um

28:00 ↗ within the assigned category that you

28:02 ↗ have

28:03 ↗ um the next thing is

28:05 ↗ use the review card tool that we've

28:07 ↗ created we really set that up so that

28:09 ↗ way it could be a helpful guidance tool

28:11 ↗ for commissioners

28:13 ↗ to help them understand what are support

28:15 ↗ priorities and to help determine which

28:18 ↗ category

28:19 ↗ should we fund them should we not should

28:21 ↗ we have discussions so i just encourage

28:24 ↗ you all to continue to use that review

28:26 ↗ tool card to help determine

28:28 ↗ how to use um how to fund um and

28:31 ↗ allocate

28:33 ↗ and then ultimately right our goal is to

28:35 ↗ provide these recommendations to our

28:36 ↗ mayor and city council of how we think

28:39 ↗ we can use our funding um to best

28:42 ↗ support our community

28:46 ↗ so

28:48 ↗ excuse me

28:50 ↗ we um are going to dive into our

28:52 ↗ questions and answers and again i

28:53 ↗ received some great questions from

28:55 ↗ commissioners i'm going to provide some

28:57 ↗ questions

28:58 ↗ um or sorry some answers here and what

29:00 ↗ i'd like is if you have additional

29:02 ↗ questions um within that one question

29:06 ↗ please raise your hand and we can

29:08 ↗ continue dialogue on that question

29:11 ↗ after i go over all of our q a we'll

29:13 ↗ have a further time where i'll stop

29:16 ↗ sharing and we can have a further

29:17 ↗ discussion for other folks to ask

29:19 ↗ different questions

29:23 ↗ so monica if you could help me monitor

29:25 ↗ and just pause me if there's a hand

29:27 ↗ since i can't quite see that would be

29:28 ↗ great

29:29 ↗ sounds good

29:32 ↗ okay

29:33 ↗ so

29:35 ↗ one of the questions here was what do

29:37 ↗ contracts and reimbursement requests

29:39 ↗ look like so basically that's asking

29:42 ↗ okay we have provided our funding

29:44 ↗ recommendations they've been approved by

29:46 ↗ the mayor in the city council so now

29:48 ↗ what

29:49 ↗ so now what happens is human services

29:51 ↗ staff monica and i we work with these

29:53 ↗ non-profit organizations to create a

29:56 ↗ contract which then will go into a scope

29:58 ↗ of work and a scope of work is a defined

30:02 ↗ and measurable amount of service units

30:05 ↗ so what i'm going to do here is i will

30:08 ↗ i will share what that looks like as a

30:10 ↗ review i'm also going to share what

30:13 ↗ these invoices and reimbursement

30:15 ↗ requests look like and go over that

30:18 ↗ as well as our annual reports that we do

30:20 ↗ require

30:22 ↗ so let me take this off

30:27 ↗ and i will go ahead and set us up into a

30:30 ↗ contract

30:37 ↗ okay just so you can see a little bit

30:38 ↗ better

30:40 ↗ okay so our contract is a pretty

30:43 ↗ standardized form that you can see here

30:46 ↗ that we do fill in

30:48 ↗ ultimately it's an agreement between the

30:50 ↗ city of issaquah and our community

30:53 ↗ partners and organizations organizations

30:56 ↗ so they're agreeing to the terms of the

31:00 ↗ duration

31:02 ↗ liability terms contract terms

31:05 ↗ um

31:07 ↗ insurance

31:09 ↗ details that i don't need to go too much

31:11 ↗ into

31:12 ↗ tonight but just wanted to have a high

31:14 ↗ level overview so you can

31:16 ↗ see what it looks like

31:19 ↗ what i want to spend a little more time

31:21 ↗ in is our scope of work here you can see

31:23 ↗ which is a part of the contract

31:27 ↗ and our scope of work

31:30 ↗ is ultimately measuring the outcomes

31:34 ↗ of the organization

31:36 ↗ so i will pull up here this is what a

31:39 ↗ reimbursement form looks like so the

31:41 ↗ organizations put their information and

31:43 ↗ the amount that they're requesting oops

31:47 ↗ sorry hold on

31:51 ↗ oh

31:52 ↗ it's freezing

31:57 ↗ technical issues folks one second thank

32:00 ↗ you

32:01 ↗ and really what i want to focus on is

32:03 ↗ here is our service units

32:05 ↗ so many of you have asked

32:07 ↗ you know ultimately did they meet their

32:09 ↗ service unit goals so this is how we can

32:12 ↗ measure it

32:13 ↗ and and we can ultimately measure our

32:15 ↗ residence

32:16 ↗ so for i put in some examples here

32:20 ↗ you have a for example if a shelter it's

32:22 ↗ measured by bed nights and they measure

32:24 ↗ number of beds so we set an annual goal

32:27 ↗ and they tell us each quarter how many

32:30 ↗ um

32:31 ↗ nights did they have in their shelter as

32:33 ↗ an example

32:35 ↗ have for another example financial aid

32:37 ↗ and household number of households

32:39 ↗ helped with rent

32:41 ↗ and again we review the quarterly goals

32:44 ↗ we meet them and we help them determine

32:47 ↗ if they're meeting uh if they're on

32:49 ↗ track to meet their annual goals

32:51 ↗ another thing that they measure here is

32:53 ↗ residence and so every quarter they

32:56 ↗ measure unduplicated residents so we can

32:58 ↗ know every quarter and annually how many

33:01 ↗ issaquah residents are they serving

33:05 ↗ so in addition to the reimbursement

33:07 ↗ forms we do require

33:09 ↗ at the end of the year an outcome report

33:12 ↗ and this is determined again on the

33:14 ↗ scope of work so did their they meet

33:16 ↗ their outcome goals for their

33:17 ↗ organization organization

33:21 ↗ and then we also look at their

33:22 ↗ demographics

33:24 ↗ how many households they met age gender

33:26 ↗ that information

33:30 ↗ great work hannah i would like to add

33:32 ↗ commissioners that all of the contracts

33:35 ↗ that the city enters in

33:37 ↗ with other organizations

33:40 ↗ let's say your recommendations are to

33:45 ↗ fund agency x for ten thousand dollars

33:49 ↗ when we enter into an agreement the

33:51 ↗ agreement is going to ask for

33:54 ↗ number of issaquah residents that are

33:55 ↗ going to be served with that amount that

33:58 ↗ that he recommended and city council

34:01 ↗ approved so all of the money that the

34:03 ↗ city

34:04 ↗ um

34:06 ↗ provides two organizations goes to serve

34:08 ↗ directly is acquired residents and this

34:11 ↗ as hannah showed you on on those

34:13 ↗ spreadsheets typically we have a list of

34:16 ↗ different cities and may require that

34:19 ↗ number of residents for our city for our

34:21 ↗ purpose are always highlighted so we

34:23 ↗ know exactly how many residents they

34:25 ↗ served in in our city and how many

34:27 ↗ services they provided to those

34:28 ↗ residents

34:30 ↗ um so that's by default for for each of

34:32 ↗ the cities really and for all of our

34:35 ↗ contracts

34:36 ↗ here in issaquah

34:39 ↗ right thanks monica i appreciate that

34:41 ↗ and trish it looks like you have a

34:42 ↗ question

34:45 ↗ so theoretically it's possible

34:48 ↗ for

34:49 ↗ us to enter into contract with an agency

34:53 ↗ and have a goal of you know let's say

34:56 ↗ 100 residents served for the year

34:59 ↗ and theoretically

35:01 ↗ zero residents could be served right

35:07 ↗ you're saying yes

35:09 ↗ yes but they would not be paid

35:11 ↗ right so so

35:13 ↗ that money would be

35:15 ↗ basically set aside because we had

35:17 ↗ entered into contract with them but they

35:19 ↗ would never because it's a reimbursement

35:21 ↗ grant they would not be paid okay

35:23 ↗ exactly yes and that money any leftover

35:26 ↗ money at the end of the year would go

35:28 ↗ back into the general fund

35:30 ↗ capital city

35:37 ↗ thank you

35:39 ↗ okay great

35:40 ↗ all right looks like we

35:43 ↗ you have a question it's not going in on

35:45 ↗ you there hannah i know oh okay so uh

35:49 ↗ then uh for us to know as we're

35:52 ↗ evaluating these things on our um our

35:55 ↗ sheets that uh that you sent us this

35:59 ↗ and we're looking at their budget then

36:01 ↗ we can go to their 223 requested dollar

36:05 ↗ amount

36:06 ↗ and we can also compare that to

36:09 ↗ their projected service units is that is

36:12 ↗ that

36:12 ↗ what i'm looking for is service units

36:15 ↗ but that's the number of people

36:16 ↗ that they've been serving

36:18 ↗ so service units is it can be measured

36:21 ↗ in depending on what their

36:22 ↗ organization's goals are and services

36:25 ↗ are so for example some service units

36:27 ↗ can be measured in appointments right

36:31 ↗ sure or packages of groups of things

36:34 ↗ yeah

36:35 ↗ so then in that case then it would be

36:36 ↗ you look at residents served is that

36:39 ↗ that's that's pretty much what it is is

36:41 ↗ that that's the number we're looking at

36:42 ↗ is how many residents are served yes

36:47 ↗ yes okay

36:48 ↗ i'm sorry no i got just distracted

36:50 ↗ monica go

36:52 ↗ it's both mari so we always look at how

36:54 ↗ many services and how many residents

36:57 ↗ right and they can have depending on how

36:59 ↗ many services they can have multiple

37:01 ↗ services but always we look at

37:03 ↗ because sometimes we have let's say they

37:05 ↗ they do meet the

37:07 ↗ number of residents served but perhaps

37:09 ↗ they are low in services right let's say

37:11 ↗ they did um they did uh provide services

37:14 ↗ to 20 residents but perhaps they weren't

37:16 ↗ able to provide as many services to to

37:19 ↗ those or the other way around so we look

37:21 ↗ at both

37:22 ↗ i see okay

37:23 ↗ thank you monica yeah thank you

37:29 ↗ okay

37:31 ↗ great well i'll keep us moving along

37:34 ↗ then um to our next question here that

37:37 ↗ was brought up

37:41 ↗ sorry one second

37:48 ↗ all right another question here is do we

37:50 ↗ look at outcomes from previous funding

37:52 ↗ cycle and consider outcome performance

37:55 ↗ um great question here um so so in past

37:59 ↗ funding cycles um commissioners really

38:02 ↗ did not consider previous cycle

38:04 ↗ performance um but that is something

38:07 ↗ that as staff we do monitor closely um

38:10 ↗ as we're working with reimbursements

38:12 ↗ and we provide uh commissioners with a

38:15 ↗ performance

38:16 ↗ um

38:17 ↗ outcomes uh biannually

38:20 ↗ um so this is something that if it's if

38:23 ↗ it's information that you are interested

38:24 ↗ in we can certainly provide that for you

38:27 ↗ um but the one thing that we do want um

38:30 ↗ to have is again the equity lens

38:32 ↗ and

38:33 ↗ really just that question of you know

38:35 ↗ how how would you like to approach past

38:37 ↗ performances for organizations that did

38:40 ↗ not receive funding in the past

38:42 ↗ so who so really the question is is

38:44 ↗ who's the most impacted

38:47 ↗ so if for example if we have a new

38:49 ↗ organization coming in we don't have a

38:51 ↗ necessarily comparison right we don't

38:53 ↗ have the previous year outcome

38:54 ↗ performance um so that is something that

38:57 ↗ we want to keep in mind

38:59 ↗ um

39:00 ↗ as as we're we're considering our equity

39:03 ↗ lens and reviewing the applications

39:06 ↗ so again ultimately um it's an outcome

39:09 ↗ we typically don't look at but we have

39:11 ↗ the information and happy to provide

39:13 ↗ that for you

39:18 ↗ and if there's any questions if you just

39:19 ↗ want to unmute yourself and

39:22 ↗ um

39:23 ↗ and go ahead and just jump in

39:27 ↗ and while you do that commissioners i'm

39:29 ↗ gonna add to what hannah just said so

39:31 ↗ well the fact is that when we work with

39:34 ↗ you we would absolutely let you know if

39:37 ↗ there are any organizations that we have

39:40 ↗ serious concerns about let's say saying

39:42 ↗ they never met any outcomes or so right

39:44 ↗ because one we would not wait for two

39:47 ↗ years for that to pass typically we uh

39:50 ↗ at the end of each quarter as we receive

39:52 ↗ reports we always look at performance

39:54 ↗ and if um if people don't meet the goals

39:57 ↗ in the contract typically we contact

39:59 ↗ them and we problem solve with them we

40:01 ↗ provide technical assistance we try to

40:02 ↗ support them in any way to make sure

40:04 ↗ that they meet their goals so we would

40:06 ↗ work with them and of course if there

40:08 ↗ are serious concerns then then we would

40:10 ↗ not let you make recommendations if

40:12 ↗ that's the case

40:15 ↗ i'm sorry i hope that helps a little bit

40:17 ↗ yeah thank you

40:19 ↗ i have a quick question

40:20 ↗ um my question is um when you do these

40:25 ↗ quarterly check-ins with them um

40:28 ↗ do they provide like financial

40:30 ↗ information to you guys that like show

40:33 ↗ hey these are the this is the amount of

40:35 ↗ this is the cost of the services that we

40:37 ↗ provided each individual

40:40 ↗ um

40:42 ↗ so

40:43 ↗ is it okay if i take this one hannah yes

40:45 ↗ please

40:46 ↗ uh thank you jamie great question so

40:49 ↗ typical financial information we only

40:51 ↗ request every two years where we ask for

40:54 ↗ the um

40:58 ↗ financial information for the entire

40:59 ↗ agency and we also ask for go deeper

41:02 ↗ into the financial information when we

41:04 ↗ do on-site monitoring or virtual

41:06 ↗ monitoring uh so it typically doesn't

41:09 ↗ happen every quarter but it's at least

41:11 ↗ every year every other year we do

41:12 ↗ monitoring of the agencies and at that

41:15 ↗ time we asked for financial information

41:17 ↗ and any previous reports that they might

41:19 ↗ have had against them

41:29 ↗ i'll keep us moving forward then

41:32 ↗ i have a question but maybe this is not

41:34 ↗ the right time to ask for it i might

41:36 ↗ wait until the end of the presentation

41:38 ↗ because it's really on the

41:41 ↗ on the card the the review card so i'll

41:44 ↗ wait till the end then

41:46 ↗ thanks pat yes i do have a section right

41:48 ↗ after this that we're gonna have a

41:50 ↗ further discussion on that thank you

41:53 ↗ um so the next one is do we consider

41:56 ↗ previous funding history with city

42:00 ↗ so um staff does provide input of

42:03 ↗ organizations that are heavily utilized

42:05 ↗ in the city for consideration

42:07 ↗ um so

42:09 ↗ but we really do want to keep an

42:10 ↗ equitable approach

42:12 ↗ um and should be based on meeting the

42:14 ↗ needs of this aqua community and again

42:17 ↗ those really have been highlighted in

42:18 ↗ our strategic plan which have also been

42:20 ↗ included in the review tool um so it's

42:23 ↗ it's really you know when we meet with

42:26 ↗ you in the review groups we can really

42:28 ↗ help inform you of organization

42:30 ↗ organizations that um again are heavily

42:33 ↗ used by issaquah residents

42:36 ↗ um

42:37 ↗ but again it's it's really should be

42:39 ↗ approached um of what is what is our

42:42 ↗ need for our community and does this

42:44 ↗ program meet those needs

42:50 ↗ anything else

42:53 ↗ for any

42:56 ↗ questions right another question here

42:59 ↗ uh do we consider funding history and or

43:01 ↗ requests made to other cities so you can

43:04 ↗ see here in the budget um you're you're

43:06 ↗ seeing other city

43:08 ↗ um requests

43:10 ↗ um so as far as other cities goes um

43:13 ↗ short answer is no um we do not consider

43:15 ↗ funding requests made these other cities

43:18 ↗ so each city has its its own review

43:21 ↗ process um and it's

43:24 ↗ their independent priorities it's

43:26 ↗ something that we do not within issaquah

43:28 ↗ consider um we just focus on

43:31 ↗ really what benefits our city and

43:34 ↗ coordinate funding for those programs

43:36 ↗ um

43:38 ↗ so here really um coordinating funding

43:41 ↗ is would be in an ideal world would be a

43:44 ↗ very helpful um goal to have and that's

43:47 ↗ something that we can certainly visit

43:49 ↗ for our next funding cycle

43:52 ↗ um and then as far as funding history um

43:55 ↗ it does not um imply so if we have

43:59 ↗ provided them funding last cycle it

44:00 ↗ doesn't automatically imply that we need

44:03 ↗ to or will fund them for

44:05 ↗ this next funding cycle it certainly may

44:08 ↗ be considered um

44:11 ↗ but it's it's something that is not

44:13 ↗ necessary

44:14 ↗ um again continuing that equity lens of

44:17 ↗ what ultimately meets our community

44:19 ↗ needs

44:26 ↗ okay and then our last question here

44:28 ↗ before i really open it up

44:31 ↗ um

44:32 ↗ do you organize organizations that don't

44:35 ↗ have a physical address in issaquah

44:37 ↗ provide services physically in issaquah

44:40 ↗ so

44:41 ↗ that question i think is great in

44:42 ↗ regards to our review tool right we

44:45 ↗ are prioritizing um

44:48 ↗ services that are accessible

44:51 ↗ which can mean um physically located in

44:54 ↗ issaquah

44:55 ↗ so

44:56 ↗ the answer to this is some organizat

44:58 ↗ organizations if they don't necessarily

45:00 ↗ have a

45:02 ↗ physical building in issaquah

45:05 ↗ it really just depends um some

45:07 ↗ organizations do and some organizations

45:09 ↗ don't have that um capability

45:12 ↗ um if they are providing services to

45:14 ↗ issaquah residents

45:16 ↗ um it's going to be either

45:18 ↗ first you know online virtual services

45:21 ↗ has been really utilizing these last

45:23 ↗ couple years

45:24 ↗ um there are some organizations that

45:26 ↗ have what we call pop-up sites

45:28 ↗ um

45:30 ↗ so um some organization organizations

45:32 ↗ will use the senior center for example

45:35 ↗ and have monthly meetings there to meet

45:37 ↗ with residents um in person

45:41 ↗ um there's also satellite offices in

45:43 ↗ issaquah

45:44 ↗ excuse me and then if not then um it is

45:49 ↗ uh residents would need to travel to

45:51 ↗ their physical location

45:53 ↗ and that's why we consider um if it's

45:55 ↗ accessible for public transportation

46:03 ↗ okay i'm going to stop sharing to see if

46:04 ↗ there's any other questions

46:10 ↗ i just had a comment this

46:12 ↗ these are all really helpful so thank

46:14 ↗ you everybody that submitted questions

46:16 ↗ because this is a good collection of

46:18 ↗ questions and it's helping me now as i

46:20 ↗ think through the batch of grants i'm

46:23 ↗ reviewing

46:27 ↗ yeah so i have a couple of questions the

46:29 ↗ first question

46:31 ↗ on uh around and it's still just detail

46:35 ↗ around the scoring card

46:37 ↗ um as we when we provide a score and you

46:41 ↗ know how you have the category

46:43 ↗ you know the green

46:44 ↗ the yellow and the red

46:47 ↗ for each of the information are we

46:49 ↗ supposed to say something in each of the

46:51 ↗ squares about the grant we've reviewed

46:54 ↗ or not at all

46:58 ↗ such a great question uh pat i think

47:01 ↗ absolutely yes it would be great for you

47:04 ↗ to provide comment under let's say you

47:06 ↗ have organization a

47:08 ↗ and you assign them a yellow category it

47:10 ↗ would be nice to have a brief

47:11 ↗ explanation as to why you did that and

47:14 ↗ we will we will keep though that

47:16 ↗ information we will um

47:18 ↗ um ask you that you share that

47:20 ↗ information with us and we will keep it

47:22 ↗ in archives instead in case later on we

47:24 ↗ will be asked for um information on why

47:27 ↗ we decided one way or the other so you

47:29 ↗ don't need to provide in each square for

47:32 ↗ the one agency but the one agency just

47:35 ↗ uh explaining like why you chose that

47:37 ↗ color or what not would be helpful and

47:39 ↗ it can also help in the deliberations

47:41 ↗ with your with your group right because

47:44 ↗ the way we envision it is that you're

47:45 ↗ going to spend some time individually to

47:47 ↗ review them make some comments then we

47:49 ↗ are going to meet in the smaller groups

47:51 ↗ all together and we are going to start

47:53 ↗ the liberations right and then you might

47:55 ↗ have a yellow note assigned to

47:57 ↗ organization x whereas maybe another

48:00 ↗ commissioners might have a green uh

48:02 ↗ green assigned and then we will

48:04 ↗ deliberate on on why one or the other so

48:06 ↗ it's going to be very helpful for you to

48:08 ↗ have those comments

48:09 ↗ thanks monica now i recall you saying

48:12 ↗ something like that maybe two months ago

48:14 ↗ and it's just now now that i'm i'm going

48:17 ↗ through the process it's coming back to

48:18 ↗ me okay

48:21 ↗ no worries absolutely it makes sense

48:23 ↗ it's like there's just so much

48:24 ↗ information and in the end the pieces of

48:26 ↗ the puzzles come together right but yes

48:29 ↗ it's yeah thank you great great

48:31 ↗ questions

48:32 ↗ one more question and i'd like someone

48:34 ↗ else ask the question um

48:37 ↗ i was i was reviewing the grants and i

48:40 ↗ wanted to understand for specific

48:42 ↗ organizations what were

48:44 ↗ the overheads well what

48:46 ↗ was used uh as salaries or compensation

48:51 ↗ and that wasn't going directly into into

48:53 ↗ service right

48:55 ↗ and and then i realized at one point

48:58 ↗ everything for this specific

49:00 ↗ organization everything was lumped into

49:01 ↗ let's say 10 or 13 people and all the

49:04 ↗ salary

49:05 ↗ and and and further you know

49:09 ↗ this is disaggregated into benefits and

49:11 ↗ all that right and i thought well

49:14 ↗ if there are 13 people getting 900

49:18 ↗ k for instance right

49:20 ↗ what is executive getting compared to

49:22 ↗ the people who are really doing the work

49:25 ↗ but i couldn't find that information

49:28 ↗ is it something we can request or not at

49:29 ↗ all at this point or maybe in the next

49:31 ↗ round right no great great questions pat

49:35 ↗ so we have a couple of options on one

49:37 ↗ end i definitely am so glad you brought

49:39 ↗ it up if there are questions that you

49:41 ↗ have about specific applications as you

49:43 ↗ read them perhaps something is not clear

49:46 ↗ you would like more information on

49:47 ↗ something please make a list write them

49:49 ↗ down send them to us and then as we get

49:52 ↗ all the questions from commissioners we

49:54 ↗ will connect with the agencies and send

49:56 ↗ them one list of questions so that's

49:58 ↗ definitely an option to ask further

49:59 ↗ questions

50:01 ↗ typically

50:02 ↗ now in particular regarding the

50:04 ↗ financial information certainly if

50:06 ↗ there's something that catches your eye

50:09 ↗ and you feel like oh this doesn't add up

50:10 ↗ or i would like to understand more

50:12 ↗ absolutely we will ask

50:13 ↗ the note that i would like to make is

50:16 ↗ regardless though of the salary

50:18 ↗ information we as a city we do not pay

50:22 ↗ for their salaries for an agency salary

50:25 ↗ we pay as

50:26 ↗ we talked earlier we only pay for the

50:28 ↗ residents served so basically um we are

50:31 ↗ looking at what's the cost for service

50:34 ↗ for one resident right so let's say if

50:37 ↗ we find an organization

50:39 ↗ funds them with for ten thousand dollars

50:41 ↗ and they um

50:43 ↗ they serve uh ten residents uh for that

50:47 ↗ ten thousand dollars we do the math and

50:49 ↗ we say ah the cost of service for that

50:51 ↗ resident it's about a thousand dollar

50:53 ↗ and we're gonna look what kind of

50:54 ↗ services are you providing for a

50:56 ↗ thousand dollar for service and if it's

50:59 ↗ not in the market range then we would go

51:01 ↗ to them and contin can and have a

51:04 ↗ conversation and say you know it may

51:06 ↗ make sense to have a service for a

51:07 ↗ thousand dollars for this medical

51:09 ↗ procedure that's very but you know for

51:11 ↗ perhaps this type of service thousand

51:13 ↗ dollars seems like too much so then we

51:15 ↗ wouldn't go for that does that make

51:17 ↗ sense

51:20 ↗ okay thanks thank you thank you yeah

51:23 ↗ so thank you

51:24 ↗ yeah great questions julia please do put

51:26 ↗ together those questions and we can

51:28 ↗ follow up with the organizations

51:30 ↗ um

51:32 ↗ the mari looks like you have a question

51:34 ↗ here okay so more edwards again

51:37 ↗ uh i wanted to convey the three things

51:39 ↗ that

51:40 ↗ that uh

51:42 ↗ that manny brown had concerns about uh

51:45 ↗ just so that you know

51:46 ↗ uh his concerns

51:48 ↗ uh first of all um we had uh when manny

51:51 ↗ and trish and i met

51:53 ↗ trish developed a sheet that we could

51:55 ↗ use

51:56 ↗ and um we were discouraged from using

51:58 ↗ that sheet

51:59 ↗ uh and we're not using it

52:02 ↗ but

52:03 ↗ manny and i both feel that the city of

52:05 ↗ issaquah should look at that and perhaps

52:07 ↗ consider that and uh develop it or uh

52:11 ↗ vet it as it is us for future people to

52:14 ↗ use we both feel like it was a it was a

52:16 ↗ pretty good tool uh secondly um

52:20 ↗ manny wanted to just say that each of us

52:22 ↗ have our own biases

52:24 ↗ um he's focusing on how many bipark are

52:28 ↗ employed and how many by park are being

52:30 ↗ served

52:32 ↗ and

52:33 ↗ he wanted to just to

52:36 ↗ talk about that just to bring that into

52:38 ↗ the conversation

52:40 ↗ the last thing was

52:43 ↗ he said as a whole we can't just uh

52:45 ↗ disregard those

52:47 ↗ who aren't um

52:50 ↗ serve who aren't serving issaquah

52:52 ↗ directly

52:54 ↗ um that there's got to be some way where

52:57 ↗ we can

52:58 ↗ because the surrounding communities

53:01 ↗ affect what happens in isigua

53:03 ↗ and if we

53:05 ↗ if um

53:07 ↗ an example that he used was um

53:10 ↗ you have a neighborhood where a house is

53:12 ↗ on fire and it happens to be

53:14 ↗ the

53:15 ↗ people of color's house you don't

53:17 ↗ sprinkle the water on the white people's

53:19 ↗ house to make sure that it's going to be

53:22 ↗ okay

53:23 ↗ and keep it from burning while the black

53:26 ↗ people's house burns down

53:28 ↗ that we need to keep that uh keep those

53:31 ↗ kinds of things in mind that um

53:34 ↗ that even though we're not served

53:35 ↗ directly we are impacted by uh

53:38 ↗ surrounding communities

53:40 ↗ so those are his three concerns

53:45 ↗ thank you so much maury for bringing

53:46 ↗ them up um may i make a couple of

53:49 ↗ comments to them and respond perhaps

53:51 ↗ with some clarifications

53:53 ↗ yeah

53:55 ↗ so thank you so much for the first

53:56 ↗ comment thank you so much for bringing

53:58 ↗ up the uh the tool that the three of you

54:01 ↗ used and i want to clarify that uh it

54:03 ↗ wasn't for us to discourage you to use

54:06 ↗ that i think the comment that we're

54:08 ↗ trying to make was that

54:10 ↗ amazing work in trying to get we were

54:13 ↗ not at the point yet to meet in threes i

54:15 ↗ think we are just now scheduling

54:17 ↗ meetings to meet in the groups i think

54:19 ↗ the intent for us was to encourage

54:22 ↗ everyone for the first time between last

54:24 ↗ month and now

54:25 ↗ to just individually access the

54:27 ↗ applications review perhaps up to five

54:30 ↗ of them to see kind of like how it works

54:34 ↗ see what questions do you have about the

54:35 ↗ application process and now that we

54:37 ↗ discuss all of these next we are going

54:39 ↗ to move into meeting with the small

54:41 ↗ groups so that's what that was for us

54:44 ↗ because what we noticed was

54:46 ↗ you were very very excited and you met

54:48 ↗ in the groups of three but you had a lot

54:50 ↗ of questions that we did not have an

54:52 ↗ opportunity to provide you with support

54:54 ↗ for so absolutely i think the tool that

54:57 ↗ trish created i think it's amazing and

54:59 ↗ we should use it and then absolutely we

55:01 ↗ would love to share it with if others

55:02 ↗ would like to use it we are going to use

55:04 ↗ something similar but i think what trish

55:06 ↗ has is even better so that's not the

55:08 ↗ point was not about uh not using the uh

55:12 ↗ the spreadsheet if that makes sense

55:14 ↗ okay so just that thank you and then

55:18 ↗ um absolutely i think as a board we did

55:21 ↗ an equity training for the second

55:23 ↗ comment equity training that we should

55:25 ↗ consider

55:26 ↗ um

55:27 ↗ our biases we all have them we should

55:30 ↗ consider the communities that are most

55:31 ↗ impacted and i think it's always great

55:34 ↗ to look at organizations at their staff

55:36 ↗ component and who they serve

55:38 ↗ so absolutely i think that should be

55:41 ↗ something that we all look into and

55:43 ↗ consider

55:44 ↗ and last but not least absolutely

55:46 ↗ understand also the regional aspect once

55:48 ↗ again we always fund organizations

55:51 ↗ whether they are local or regional or we

55:53 ↗ always find organizations that serve

55:55 ↗ issaquah

55:57 ↗ the issaquah community and there are

56:00 ↗ many wonderful organizations that don't

56:02 ↗ have a location here in issaquah yet

56:05 ↗ provide really really really helpful uh

56:08 ↗ services to our issaquah residents so

56:11 ↗ absolutely other thing definitely those

56:13 ↗ are things to consider

56:15 ↗ so thank you for bringing those up and

56:17 ↗ we miss manny looking forward to seeing

56:19 ↗ him next time

56:21 ↗ yeah and i wanted a second that thank

56:23 ↗ you for um first of all for manny

56:26 ↗ talking to you and asking for you to

56:29 ↗ bring those forward and those are really

56:31 ↗ good comments that manny brought up

56:33 ↗ thanks

56:42 ↗ okay great so if there's no other

56:44 ↗ questions then we're gonna go ahead and

56:46 ↗ move on to our

56:48 ↗ um

56:49 ↗ our review tool

56:51 ↗ so

56:54 ↗ let's see

56:57 ↗ so again i just want to go over the

56:58 ↗ review cards um i made one edition um

57:02 ↗ and i'll be sure to send everybody the

57:04 ↗ updated um version

57:06 ↗ um you can use um if you've already used

57:09 ↗ the old versions that's okay

57:11 ↗ um it wasn't a huge change and so what i

57:13 ↗ want to do here is

57:16 ↗ kind of review it and make sure that

57:18 ↗ everybody ultimately feels comfortable

57:20 ↗ using this review card and understand

57:22 ↗ really the purpose

57:24 ↗ and so again this is just a way to help

57:26 ↗ you stay organized um and guide you in

57:29 ↗ determining you know ultimately these

57:31 ↗ three things do i recommend funding this

57:33 ↗ organization

57:35 ↗ do we need to discuss it further in a

57:36 ↗ small group or do i not recommend

57:39 ↗ funding and ultimately what's been

57:41 ↗ listed here are um

57:43 ↗ what would allocate something to be in

57:45 ↗ the green yellow or red category

57:50 ↗ and the one thing um that was added was

57:52 ↗ here under issaquah residents

57:55 ↗ so ultimately um we're just

57:58 ↗ one question and recommendation was

57:59 ↗ brought up is um we have here

58:02 ↗ accessibility um but ultimately right

58:05 ↗ our goal

58:06 ↗ is to serve issaquah residents that's

58:08 ↗ where the funding is going and so we

58:11 ↗ wanted to include that just clearly

58:13 ↗ stating um does this program really

58:17 ↗ serve and is accessible to issaquah

58:19 ↗ residents

58:20 ↗ or is this program

58:22 ↗ accessible with possible barriers to

58:24 ↗ accessing services or is this not very

58:27 ↗ clearly stated and is not very

58:29 ↗ accessible to sequal residents

58:31 ↗ so that ultimately was the main thing

58:33 ↗ that was added

58:35 ↗ um but ultimately the the idea of to use

58:39 ↗ this is kind of go through the list as

58:41 ↗ you're looking up at the application and

58:43 ↗ just see um you can

58:46 ↗ commissioners use this in different

58:47 ↗ forms um you could like

58:50 ↗ circle okay it's under this category oh

58:53 ↗ this this program description it feels

58:55 ↗ like maybe a yellow category

58:58 ↗ um it's accessible so you can kind of

59:01 ↗ maybe go through and circle it or you

59:03 ↗ can just check it or just make a mental

59:05 ↗ note um

59:07 ↗ what i want to note here is additional

59:10 ↗ notes this is really where you can put

59:11 ↗ some of your kind of bullet

59:14 ↗ thoughts

59:15 ↗ uh why you are recommending it to be

59:18 ↗ green yellow or red or what questions

59:20 ↗ you might have and again this is to help

59:23 ↗ you stay organized um

59:25 ↗ the whole point of or the intention is

59:28 ↗ that one

59:29 ↗ application should have one review card

59:32 ↗ um

59:34 ↗ and so i just want to stop here and just

59:37 ↗ see if there's any questions or if

59:40 ↗ anybody else wants to add anything

59:48 ↗ so everybody feels confident moving

59:50 ↗ forward with their review card they're

59:52 ↗ happy with it

59:54 ↗ it makes sense

59:56 ↗ and it's helpful

59:59 ↗ oh there we go

1:00:01 ↗ no no no it's just a comment that i

1:00:04 ↗ found uh

1:00:06 ↗ maybe some of you have done gone through

1:00:08 ↗ the same i find myself reading uh some

1:00:11 ↗ of uh application they're they're good

1:00:14 ↗ they're strong but now at one point i

1:00:16 ↗ said oh they're very interesting they're

1:00:17 ↗ good but then oh

1:00:19 ↗ are there really a need for our

1:00:22 ↗ community although they're strong and

1:00:24 ↗ they're well written they are good

1:00:26 ↗ and

1:00:27 ↗ and the bottom line after i mean there

1:00:29 ↗ are two of them and i had to go first

1:00:31 ↗ was like oh yeah i didn't really need

1:00:33 ↗ i've

1:00:34 ↗ had yes yes yes yes but i have to go

1:00:36 ↗ back to that strategic plan and look

1:00:39 ↗ into the strategic plan and you know

1:00:42 ↗ that was

1:00:43 ↗ just

1:00:44 ↗ i just wanted to give it as a comment to

1:00:46 ↗ all

1:00:48 ↗ thank you so much pat yeah i imagine i

1:00:50 ↗ mean like

1:00:51 ↗ like we warn you all these are all

1:00:53 ↗ incredible organization organizations

1:00:55 ↗ and programs offering incredible

1:00:57 ↗ services that are needed um so how do we

1:01:00 ↗ narrow 1.3 plus million dollars how do

1:01:03 ↗ we squeeze that into

1:01:05 ↗ 500 000

1:01:08 ↗ so yeah i appreciate it is it's a hard

1:01:10 ↗ task and i appreciate you getting back

1:01:12 ↗ to the strategic plan because that's

1:01:14 ↗ really what it's there for

1:01:15 ↗ um

1:01:16 ↗ but yeah hard decisions ahead of us

1:01:20 ↗ thank you pat

1:01:21 ↗ and then madeline here had um

1:01:25 ↗ a question so i'm going to

1:01:27 ↗ you i think can you hear me if i use my

1:01:29 ↗ phone

1:01:31 ↗ now madeline

1:01:32 ↗ okay

1:01:33 ↗ um

1:01:34 ↗ my question was around the review card

1:01:36 ↗ in your in your perfect world when we

1:01:38 ↗ meet in our smaller groups would we all

1:01:42 ↗ have completed

1:01:44 ↗ um

1:01:45 ↗ would we all have individually completed

1:01:47 ↗ one card for every grant that we looked

1:01:50 ↗ at within our subgroups

1:01:52 ↗ yes so we'll be reviewing that in our um

1:01:56 ↗ as we finish this presentation on for

1:01:58 ↗ our timeline and what next steps are but

1:02:01 ↗ yes in our ideal world where we would be

1:02:04 ↗ at is when we have our next small

1:02:07 ↗ subgroup

1:02:08 ↗ review groups with monica and i

1:02:11 ↗ that ultimately that you will have

1:02:13 ↗ reviewed the applications and

1:02:15 ↗ determined your green yellow and red and

1:02:19 ↗ then we can have further discussion on

1:02:21 ↗ that um in our ideal world so that would

1:02:24 ↗ be um in probably the second or uh the

1:02:28 ↗ second week of july um so more

1:02:31 ↗ information to come on that

1:02:33 ↗ very good thank you

1:02:35 ↗ quick question hannah um

1:02:38 ↗ for the grant review card i like what

1:02:40 ↗ you what i think pat talked about

1:02:42 ↗ looking at the strategic plan going back

1:02:43 ↗ and forth

1:02:45 ↗ do we send a grant review card to you

1:02:47 ↗ all like in real time or do we save them

1:02:50 ↗ great question jaime um so go ahead and

1:02:53 ↗ save them um so save them you know on

1:02:55 ↗ your computer whatever that may look

1:02:57 ↗ like for you and we will um we will be

1:03:00 ↗ reviewing that um and the list that you

1:03:02 ↗ have created in the review group so do

1:03:06 ↗ not send you do not need to send it to

1:03:07 ↗ us in real time unless you have any

1:03:09 ↗ questions

1:03:10 ↗ um

1:03:11 ↗ so hold on to them and that was my i

1:03:13 ↗ think i read was don't make uh like a

1:03:16 ↗ recommendation in terms like the the

1:03:18 ↗ funding it's either either recommended

1:03:20 ↗ for the discussion or no funding in

1:03:23 ↗ terms of the review card

1:03:25 ↗ my next question would be is uh

1:03:28 ↗ if i do have questions i just contact

1:03:30 ↗ you and just say hey here's where i'm at

1:03:31 ↗ and as i as i navigate some of the some

1:03:33 ↗ of the

1:03:35 ↗ i guess my my portion

1:03:39 ↗ yes you're welcome to send us

1:03:41 ↗ individually you can send me or monica

1:03:43 ↗ or both of us um questions

1:03:46 ↗ or if you want in like the additional

1:03:48 ↗ box you can kind of maybe write your

1:03:50 ↗ questions um there so that way when we

1:03:53 ↗ are reviewing the individual program

1:03:55 ↗ you'll remember oh yeah i had this

1:03:57 ↗ question and we can discuss it in the

1:03:59 ↗ review groups um that might be the most

1:04:01 ↗ efficient way but by all means if you

1:04:03 ↗ need to

1:04:04 ↗ um if you have a burning question of

1:04:06 ↗ course please feel free to contact us

1:04:08 ↗ thank you sounds good

1:04:15 ↗ thank you for these comments and

1:04:16 ↗ questions everyone

1:04:18 ↗ um again the really the goal is

1:04:20 ↗ we understand this is a lofty task and

1:04:23 ↗ um reviewing these applications uh it

1:04:26 ↗ can be difficult and challenging so

1:04:28 ↗ we're trying to create a tool that makes

1:04:30 ↗ sense um and that can help simplify this

1:04:32 ↗ process for everyone so

1:04:34 ↗ um this feedback is always helpful

1:04:39 ↗ okay

1:04:40 ↗ there are no other questions at this

1:04:42 ↗ time i'm going to go ahead and go back

1:04:43 ↗ to our presentation

1:04:45 ↗ and i believe we are

1:04:48 ↗ in our next

1:04:50 ↗ portion which i'm going to go ahead and

1:04:52 ↗ pass off to monica

1:04:58 ↗ thank you hannah well done

1:05:00 ↗ uh hello commissioners again such great

1:05:02 ↗ questions and

1:05:04 ↗ i want to share actually with you that

1:05:06 ↗ i've been pondering and on

1:05:09 ↗ the suggestion that we heard from manny

1:05:12 ↗ through mari one of them and i'm gonna

1:05:14 ↗ just bring it up here in a moment

1:05:16 ↗ for further discussion um

1:05:19 ↗ so i wanted to go over a little bit with

1:05:21 ↗ you some input that we received from

1:05:23 ↗ city council when in april we first

1:05:26 ↗ discussed the human services grants

1:05:29 ↗ funding allocations with them and

1:05:31 ↗ perhaps

1:05:32 ↗ a formula for those allocations

1:05:35 ↗ and i wanted to share with you some of

1:05:37 ↗ the the thoughts that city council

1:05:38 ↗ members had

1:05:40 ↗ um of course they uh they appreciate the

1:05:42 ↗ work that we did on the human services

1:05:44 ↗ strategic plan and uh they wanted to

1:05:46 ↗ remind us that you know we should ensure

1:05:49 ↗ alignment and focus on the goals that

1:05:52 ↗ were identified in that so we already do

1:05:54 ↗ that i know we just want i just wanted

1:05:56 ↗ to highlight that from from council

1:05:58 ↗ um also we had council members who uh

1:06:01 ↗ did encourage us to prioritize local

1:06:03 ↗ services in the isoqua community as much

1:06:07 ↗ as possible

1:06:09 ↗ then they they said that we should

1:06:11 ↗ consider increasing the funding

1:06:14 ↗ level in particular the average grant to

1:06:17 ↗ a level that would make an impact so um

1:06:20 ↗ that would be possible for us if uh uh

1:06:23 ↗ you know with our funding allocation

1:06:25 ↗ that we have currently um that would

1:06:27 ↗ mean for us to consider funding fewer

1:06:29 ↗ organizations to provide larger grants

1:06:33 ↗ than more organizations with lower

1:06:35 ↗ grants right

1:06:36 ↗ and so they were encouraging us to keep

1:06:38 ↗ in mind and identify those agencies and

1:06:40 ↗ programs that we think that might yield

1:06:42 ↗ more strategic results

1:06:44 ↗ so we actually can can see uh that

1:06:47 ↗ impact

1:06:48 ↗ um

1:06:50 ↗ and then as we consider those local and

1:06:52 ↗ regional approaches uh we received

1:06:54 ↗ encouragement to really identify where

1:06:56 ↗ we can make a difference knowing that

1:06:59 ↗ you know in human services we can never

1:07:02 ↗ have enough resources to meet all the

1:07:04 ↗ needs uh but considering all the other

1:07:06 ↗ funding that's available at regional

1:07:08 ↗ levels and in other

1:07:10 ↗ programs and areas where where are those

1:07:12 ↗ areas where we as a city can make a

1:07:14 ↗ difference and perhaps consider those

1:07:16 ↗ for funding

1:07:18 ↗ and so with that i can't help but as i

1:07:20 ↗ mentioned to you i was pondering on on

1:07:23 ↗ the great feedback received from many as

1:07:26 ↗ he was saying you know for us to

1:07:27 ↗ consider the other jurisdictions and

1:07:30 ↗ when we apply that equity lens what what

1:07:32 ↗ i started thinking was

1:07:34 ↗ you know um issaquah

1:07:37 ↗ is a community where it's really

1:07:40 ↗ um

1:07:41 ↗ difficult to find an affordable place to

1:07:44 ↗ live and it's also challenging to find

1:07:47 ↗ an affordable rent if you are an

1:07:49 ↗ organization providing services

1:07:52 ↗ so

1:07:53 ↗ um that being said probably

1:07:57 ↗ the most diverse communities live in

1:08:00 ↗ neighboring jurisdictions and also have

1:08:02 ↗ uh nonprofit organizations in

1:08:05 ↗ neighboring jurisdictions that might be

1:08:06 ↗ more affordable right

1:08:09 ↗ um and as long as they serve isaqah

1:08:11 ↗ residents it might be valuable for us to

1:08:14 ↗ consider that from an equity perspective

1:08:16 ↗ so that's my interpretation for what

1:08:19 ↗ manny um

1:08:20 ↗ was recommending so definitely just um

1:08:23 ↗ much much value to that

1:08:25 ↗ and uh i wanted to share with you what

1:08:28 ↗ i was pondering there um

1:08:30 ↗ as an equity lens right

1:08:33 ↗ so

1:08:34 ↗ i have a comment

1:08:36 ↗ go ahead thank you

1:08:38 ↗ um

1:08:39 ↗ so but it's kind of a catch-22 using

1:08:42 ↗ that example you just gave

1:08:44 ↗ affordable housing so if somebody moves

1:08:47 ↗ if there's more affordable housing in a

1:08:49 ↗ com a neighboring community

1:08:51 ↗ if they move to that neighboring

1:08:53 ↗ community they're no longer a resident

1:08:55 ↗ of issaquah

1:08:58 ↗ yes no and i was not considering the

1:09:00 ↗ issaquah residence i think i was

1:09:02 ↗ considering the comment that many made

1:09:04 ↗ was the employees of an organization and

1:09:07 ↗ the location of an organization you're

1:09:10 ↗ absolutely right regardless we would no

1:09:12 ↗ matter where an organization is we would

1:09:14 ↗ serve we would provide support only for

1:09:17 ↗ issaquah residents right

1:09:19 ↗ got it right yeah no great comment trish

1:09:22 ↗ yeah absolutely yeah we wouldn't

1:09:24 ↗ um

1:09:25 ↗ support if they were not residents of

1:09:27 ↗ issaquah

1:09:29 ↗ monica about that really quickly um for

1:09:32 ↗ me it was it's helpful that i go through

1:09:35 ↗ all these grants and then i'm looking

1:09:37 ↗ i'm doing my review cards and

1:09:39 ↗ a lot of these are really good grants

1:09:41 ↗ and i'm like oh yeah i would definitely

1:09:42 ↗ recommend this for funding and i'm just

1:09:44 ↗ gonna you know for me i found it very

1:09:46 ↗ helpful to just continue to go through

1:09:48 ↗ them and you know if i like them and

1:09:50 ↗ they fit everything and they fit within

1:09:52 ↗ the strategic plan then i'll still

1:09:54 ↗ recommend them for funding but then when

1:09:56 ↗ i'm done i can go through and make a

1:09:58 ↗ pile

1:09:59 ↗ based on prioritize you know and and

1:10:02 ↗ that's an easier way for me and just a

1:10:04 ↗ suggestion to everybody else if that

1:10:06 ↗ might help them

1:10:07 ↗ yeah

1:10:08 ↗ yes that's a great great um thank you so

1:10:11 ↗ much for for that example

1:10:14 ↗ um and also not that i want to make it

1:10:16 ↗ more challenging for you commissioners

1:10:18 ↗ but i want to bring forward some of the

1:10:20 ↗ things we we all learned in equity

1:10:21 ↗ trainings right you may find or may not

1:10:24 ↗ but you may find very well well written

1:10:27 ↗ um

1:10:28 ↗ grant applications

1:10:30 ↗ and you may find some other ones that

1:10:32 ↗ may not be well written

1:10:34 ↗ when when that's the case before

1:10:36 ↗ you know let's do a check in on biases

1:10:39 ↗ and let's dive a little bit deeper in

1:10:40 ↗ learning more about the organization

1:10:42 ↗ right because sometimes smaller

1:10:45 ↗ organizations or organizations that

1:10:48 ↗ maybe have volunteers mainly or

1:10:51 ↗ have

1:10:52 ↗ diverse

1:10:53 ↗ employees or community members might not

1:10:55 ↗ have the capacity or funding to have a

1:10:58 ↗ grant writer and may just equally

1:11:01 ↗ uh

1:11:01 ↗ provide just as quality services as

1:11:04 ↗ someone who who has that opportunity so

1:11:07 ↗ again i don't want to make it more

1:11:08 ↗ challenging but definitely i would

1:11:09 ↗ encourage you to keep that in mind as as

1:11:12 ↗ as you

1:11:13 ↗ as you make um your as you yeah work on

1:11:16 ↗ your reviews

1:11:19 ↗ okay if other any other questions for

1:11:21 ↗ now or if not here now we can move to

1:11:23 ↗ the next slide

1:11:25 ↗ thank you

1:11:27 ↗ and so this is a little bit from last

1:11:29 ↗ month when we discussed um kind of like

1:11:32 ↗ how we go how should we go about making

1:11:35 ↗ recommendations for funding um i want to

1:11:37 ↗ mention first of all between now and

1:11:39 ↗ next month when we meet in small groups

1:11:42 ↗ um our role is going to be to go through

1:11:45 ↗ a first review through the organizations

1:11:47 ↗ as hina mentioned earlier um let's do

1:11:50 ↗ the first review and we are going to

1:11:52 ↗ work together in trying to prioritize

1:11:54 ↗ them and narrow them and it's going to

1:11:55 ↗ be only

1:11:57 ↗ after in the second round of reviews

1:11:59 ↗ that we are going to start allocating

1:12:01 ↗ money once we have a small pool enough

1:12:04 ↗ to where we feel that it's manageable so

1:12:06 ↗ i don't want you to start worrying about

1:12:07 ↗ adding um funding to them now however as

1:12:11 ↗ we we consider the bigger picture as

1:12:14 ↗ last month we were also talking we said

1:12:16 ↗ that we can have smaller amounts and

1:12:18 ↗ support more programs or we can have

1:12:20 ↗ larger amounts and support perhaps fewer

1:12:23 ↗ programs or it was also proposed like a

1:12:26 ↗ third option that maybe we can perhaps

1:12:28 ↗ consider a combination of seed funding

1:12:31 ↗ with also more impactful grants

1:12:34 ↗ um

1:12:36 ↗ from what we heard from city council and

1:12:38 ↗ what we heard from you last month i

1:12:40 ↗ think it makes sense for us to consider

1:12:42 ↗ option two or three

1:12:44 ↗ um or a combination something like that

1:12:47 ↗ um and again we don't need to have yet

1:12:48 ↗ final um decisions i think we are going

1:12:51 ↗ to take final decisions as we are going

1:12:52 ↗ to start um looking at how much

1:12:55 ↗ organizations requested and and how much

1:12:58 ↗ funding we have

1:12:59 ↗ but for now i think just a reminder of

1:13:02 ↗ these options and

1:13:04 ↗ if

1:13:05 ↗ if anyone disagrees with perhaps looking

1:13:08 ↗ at option two and three

1:13:11 ↗ um

1:13:13 ↗ comments questions

1:13:18 ↗ i see a thumbs up from trish

1:13:22 ↗ monica we did have a question from

1:13:25 ↗ madeline um

1:13:26 ↗ [Music]

1:13:28 ↗ i cannot see i might have to stop

1:13:30 ↗ sharing one second

1:13:33 ↗ um

1:13:34 ↗ madeline i'm gonna go ahead and unmute

1:13:37 ↗ you here

1:13:38 ↗ okay go for it

1:13:39 ↗ okay can you hear me

1:13:41 ↗ yes yes okay so based on um what you

1:13:45 ↗ were just saying

1:13:46 ↗ about the city of issaquah

1:13:48 ↗ considering perhaps bigger grants

1:13:51 ↗ for more impact but that would be

1:13:54 ↗ fewer organizations and looking at the

1:13:56 ↗ one two three that was on that most

1:13:58 ↗ recent slide is the city of isquad in

1:14:01 ↗ general kind of

1:14:03 ↗ moving a slightly different direction

1:14:05 ↗ would this be considered a transition

1:14:07 ↗ year in how

1:14:08 ↗ these decisions are made

1:14:11 ↗ great question madeline i think it could

1:14:13 ↗ be considered a little bit of a

1:14:14 ↗ transition for sure because i think

1:14:16 ↗ historically the human services

1:14:18 ↗ commission

1:14:19 ↗ did

1:14:22 ↗ recommend most often a large number of

1:14:25 ↗ organizations with smaller amounts and i

1:14:27 ↗ think

1:14:28 ↗ as the city

1:14:29 ↗ uh has adopted its own large human not

1:14:32 ↗ human but as the city adopted its own

1:14:34 ↗ large strategic plan and as the city is

1:14:37 ↗ moving towards more metrics and um

1:14:41 ↗ tracking data for impact

1:14:43 ↗ i think yes the city itself it is in a

1:14:46 ↗ transition where there's more interest

1:14:48 ↗ to look for impact and seeing where we

1:14:50 ↗ can make a difference

1:14:52 ↗ um

1:14:56 ↗ thank you that that

1:14:57 ↗ that answers my question

1:14:59 ↗ yeah thank you

1:15:02 ↗ any other questions commissioners

1:15:06 ↗ no okay thank you i think we are getting

1:15:10 ↗ close to the end here so thank you

1:15:13 ↗ i know it's a lot um but you uh are

1:15:17 ↗ bringing such great questions such a

1:15:19 ↗ good conversation

1:15:21 ↗ so michael real quick

1:15:25 ↗ i would like more discussions around the

1:15:26 ↗ one two three i i i actually i'm on the

1:15:29 ↗ other side prefer more than one

1:15:31 ↗ um but i can see you know

1:15:33 ↗ to the population to the mass of like

1:15:35 ↗ hey for instance like homelessness or

1:15:37 ↗ folks that don't have shelter you put

1:15:39 ↗ more money to the impact

1:15:41 ↗ but there is also a lot of plus to the

1:15:43 ↗ number one

1:15:44 ↗ um for a lot of grassroots organizations

1:15:46 ↗ that don't get a lot of attention that

1:15:48 ↗ do rely on those few amounts of dollars

1:15:51 ↗ that do impact those individuals a lot

1:15:53 ↗ of those larger organizations are admin

1:15:55 ↗ heavy

1:15:56 ↗ um and so i just want to put that out

1:15:58 ↗ there is um for me

1:16:01 ↗ i would like to have more discussion on

1:16:02 ↗ maybe down the road i might probably do

1:16:04 ↗ that when i do my review scorecards and

1:16:06 ↗ questions and so forth

1:16:08 ↗ but i i get it i think that's where a

1:16:11 ↗ lot of human services are moving towards

1:16:12 ↗ right impact target but also

1:16:15 ↗ at the discretionary at the cost of a

1:16:16 ↗ lot of grassroots organizations that

1:16:18 ↗ maybe don't have

1:16:20 ↗ um

1:16:21 ↗ impact like that so i just wanted to

1:16:24 ↗ put that out there

1:16:25 ↗ thank you so much jaime for bringing

1:16:27 ↗ that up and i think that's what that's

1:16:29 ↗ exactly i think why we would have option

1:16:31 ↗ number three right because that provides

1:16:33 ↗ a combination of seed funding for those

1:16:36 ↗ smaller organizations right um but then

1:16:39 ↗ also selecting a few that make some more

1:16:42 ↗ impact that's at least that's how i

1:16:44 ↗ would see it like trying because you're

1:16:45 ↗ absolutely right we don't want to hurt

1:16:47 ↗ those small grassroots organizations

1:16:49 ↗ that can provide such meaningful impact

1:16:52 ↗ um so that's why my personal preference

1:16:54 ↗ would be for an option three rather than

1:16:56 ↗ just one or two right

1:16:59 ↗ because i feel like three

1:17:01 ↗ you know provides like a good

1:17:03 ↗ combination

1:17:05 ↗ um

1:17:08 ↗ but yeah so great great comment yes we

1:17:10 ↗ will continue some more i think we are

1:17:12 ↗ going to be able to have more meaningful

1:17:14 ↗ and in-depth conversations once all the

1:17:16 ↗ applications have been reviewed and and

1:17:19 ↗ all of you have a better sense of of um

1:17:22 ↗ the organizations and the program

1:17:24 ↗ services that they provide

1:17:28 ↗ so thank you more to come on this

1:17:31 ↗ i i had two real quick questions um off

1:17:34 ↗ of that conversation one is um

1:17:37 ↗ did did isaquad do any kind of recent uh

1:17:41 ↗ community needs assessment survey

1:17:44 ↗ yes we did it last year prior to the

1:17:46 ↗ human services strategic plan so the

1:17:48 ↗ foundation for the human services

1:17:49 ↗ strategic plan was a pretty robust

1:17:51 ↗ community needs assessment

1:17:52 ↗ survey interviews focus groups yes

1:17:56 ↗ i feel like that would be really helpful

1:17:57 ↗ in making the decision for the one two

1:17:59 ↗ and three

1:18:00 ↗ uh you know in that discussion when we

1:18:02 ↗ when we have more of a discussion around

1:18:04 ↗ that i think that us

1:18:06 ↗ maybe you guys can send that to us

1:18:07 ↗ because for me that would be really

1:18:09 ↗ helpful and and i do appreciate jaime's

1:18:11 ↗ comment and i totally agree with them i

1:18:13 ↗ i help run a small grassroots

1:18:15 ↗ organization that is grasping for any

1:18:18 ↗ amount of dollars that we can get

1:18:20 ↗ and um so i i get that but

1:18:23 ↗ being a resident of issaquah i'm like

1:18:25 ↗ i

1:18:26 ↗ i know that there's some serious

1:18:27 ↗ definite needs in this community and for

1:18:30 ↗ me i'm like i'd really like to focus on

1:18:33 ↗ those too oh my other question based off

1:18:36 ↗ of jaime's comment um

1:18:38 ↗ do we offer any kind of services for

1:18:41 ↗ maybe doing a pilot program for

1:18:43 ↗ grassroots organizations

1:18:45 ↗ such a great question jamie thank you so

1:18:47 ↗ much actually last funding cycle we had

1:18:50 ↗ a pilot for grassroots fund

1:18:53 ↗ organizations this year we did not

1:18:55 ↗ create a pilot because from the

1:18:58 ↗ engagement that we do we didn't see that

1:19:00 ↗ there were smaller new organizations

1:19:02 ↗ newer organizations that that would

1:19:04 ↗ qualify so we just went through the the

1:19:06 ↗ traditional granting process

1:19:08 ↗ uh but within this traditional granting

1:19:10 ↗ process we can identify the new

1:19:12 ↗ organizations that might be smaller

1:19:14 ↗ uh and uh you know um they have not

1:19:17 ↗ received funding from us and just

1:19:18 ↗ looking at piloting something with them

1:19:21 ↗ so that would be an option if we you

1:19:23 ↗ know let's say we did go with option two

1:19:25 ↗ right but this this new grassroots um

1:19:29 ↗ you know we really like it and we think

1:19:31 ↗ it would be impactful to our community

1:19:32 ↗ that's a possibility

1:19:34 ↗ absolutely yes that's why like none of

1:19:36 ↗ these options i think they are more for

1:19:37 ↗ us to consider as we review those grants

1:19:39 ↗ but none of these options will be like

1:19:41 ↗ we are not going to lock ourselves in in

1:19:43 ↗ in a blog to say oh we chose this so

1:19:46 ↗ because of this now we cannot fund this

1:19:48 ↗ organization that seems to provide such

1:19:50 ↗ great services right

1:19:51 ↗ great

1:19:52 ↗ yeah thank you great comments trish

1:19:55 ↗ yeah and i just want to say number two

1:19:58 ↗ which is um

1:20:00 ↗ give a lot of money to you know to fewer

1:20:02 ↗ organizations to make an impact

1:20:05 ↗ okay one of those i mean those

1:20:06 ↗ organizations don't have to be

1:20:08 ↗ hope link or you know the big ones the

1:20:11 ↗ big i mean it could be grassroots

1:20:13 ↗ organizations that meet the strategic

1:20:15 ↗ plan for issaquah

1:20:18 ↗ i mean so yeah

1:20:21 ↗ yeah

1:20:22 ↗ thank you

1:20:29 ↗ okay so um just a brief review of our

1:20:33 ↗ timeline moving forward today is june 15

1:20:36 ↗ we are meeting as a commission

1:20:38 ↗ in july we were um going to replace the

1:20:42 ↗ large

1:20:43 ↗ human services commission meeting with

1:20:45 ↗ small groups meetings we might have one

1:20:48 ↗ or we might have two in july depending

1:20:51 ↗ on the group depending on how the first

1:20:52 ↗ set of deliberation uh goes we we will

1:20:55 ↗ decide during that first meeting and see

1:20:57 ↗ how how much we are able to get done and

1:21:00 ↗ if we need we will schedule a second

1:21:02 ↗ meeting

1:21:03 ↗ um

1:21:04 ↗ then our hope is again in august

1:21:06 ↗ depending on on how the deliberations

1:21:08 ↗ work we might continue a subgroup

1:21:10 ↗ meeting

1:21:11 ↗ but we do would like to come back as a

1:21:13 ↗ larger group for the human services

1:21:15 ↗ commission regular meeting uh scheduled

1:21:17 ↗ for august 17th um at that time i think

1:21:21 ↗ we would like to have an opportunity for

1:21:23 ↗ the small groups to share with one

1:21:25 ↗ another uh where they are at with the

1:21:27 ↗ liberations and then kind of like

1:21:29 ↗ putting those smaller group information

1:21:32 ↗ together with the larger group um to to

1:21:35 ↗ work on finalizing the recommendations

1:21:37 ↗ uh at that time again we may decide at

1:21:40 ↗ that meeting

1:21:41 ↗ depending on how much information the

1:21:43 ↗ other commissioners need from the other

1:21:45 ↗ groups if we may need a separate special

1:21:48 ↗ meeting

1:21:50 ↗ towards the end of august to finalize

1:21:52 ↗ those recommendations hoping that again

1:21:55 ↗ end of august early september we will be

1:21:57 ↗ able to make our recommendations to the

1:22:00 ↗ mayor

1:22:02 ↗ and it's not on this screen but once we

1:22:04 ↗ as a commission so your job hopefully

1:22:07 ↗ it's going to be done at the end of

1:22:09 ↗ august and we can celebrate what happens

1:22:11 ↗ next once the mayor receives your

1:22:13 ↗ recommendations

1:22:15 ↗ she will include those recommendations

1:22:17 ↗ in the city's budget process that

1:22:19 ↗ typically she she presents the mayor

1:22:23 ↗ presents her budget

1:22:24 ↗ proposal to city council in september so

1:22:27 ↗ she will include your recommendations in

1:22:28 ↗ that budget proposal um and then a city

1:22:33 ↗ council will um

1:22:35 ↗ deliberate on the budget typically

1:22:37 ↗ between september and november their

1:22:39 ↗ budget deliberations

1:22:41 ↗ um and so

1:22:43 ↗ those are the next steps here

1:22:47 ↗ then i thought trish did you have a

1:22:48 ↗ question

1:22:50 ↗ well um yeah um and i realized that this

1:22:54 ↗ is still kind of high level but um

1:22:56 ↗ monica and hannah

1:22:58 ↗ in your timeline where do you envision

1:23:02 ↗ um each group is going to know how much

1:23:05 ↗ money they have

1:23:07 ↗ to use

1:23:08 ↗ um probably in probably in july

1:23:12 ↗ in the second meetings in july

1:23:15 ↗ or early august yeah we will also share

1:23:18 ↗ them though with the entire commission

1:23:20 ↗ so it's not going to be that the

1:23:21 ↗ commission the small groups will know

1:23:22 ↗ something that the other commission will

1:23:24 ↗ not know okay but yeah we will share

1:23:26 ↗ that with the other commission so i

1:23:28 ↗ envision that it's gonna be after the

1:23:29 ↗ first meeting that we have in small

1:23:31 ↗ groups

1:23:34 ↗ i mean do you envision that and i can't

1:23:36 ↗ remember the names but i'm going to call

1:23:38 ↗ our groups a b and c i mean do you

1:23:40 ↗ envision coming back

1:23:42 ↗ and telling everybody okay group a has

1:23:45 ↗ um

1:23:46 ↗ 50 000 no actually no that would be too

1:23:48 ↗ little but anyways you know group a has

1:23:50 ↗ 200 000 group b has 300 blah blah blah

1:23:54 ↗ yes yes okay that's how you would have

1:23:57 ↗ or what we did last time we had a range

1:24:00 ↗ that it was like now

1:24:02 ↗ you had a range between this much and

1:24:04 ↗ this much and then we provided the range

1:24:07 ↗ um but we did learn that probably it

1:24:08 ↗ might be easier just to have one amount

1:24:10 ↗ and just work with that

1:24:12 ↗ um

1:24:13 ↗ yeah we just don't want to provide that

1:24:15 ↗ information right now since um we are

1:24:18 ↗ still discussing with city council we

1:24:20 ↗ don't want to put the carriage in front

1:24:21 ↗ of the horse um and assume that any

1:24:23 ↗ final decisions have been taken by city

1:24:25 ↗ council um

1:24:27 ↗ and and so then we don't we don't want

1:24:29 ↗ to do that we just want to wait for that

1:24:31 ↗ process to end and then um work once we

1:24:34 ↗ know the information

1:24:36 ↗ that that makes sense yeah yeah thank

1:24:38 ↗ you yeah no thank you such great

1:24:40 ↗ questions from all of you tonight thank

1:24:42 ↗ you

1:24:46 ↗ monica

1:24:47 ↗ yes

1:24:48 ↗ uh you said that our work would be done

1:24:49 ↗ at

1:24:50 ↗ the end of august we have other tasks to

1:24:53 ↗ do after that yes

1:24:55 ↗ oh yes absolutely the commission will

1:24:57 ↗ continue you you will have uh regular

1:24:59 ↗ meetings with the human services

1:25:00 ↗ commission it's just your task for the

1:25:02 ↗ grants

1:25:04 ↗ will be will be done you had me worried

1:25:06 ↗ there for a minute monica

1:25:08 ↗ no no no just your grand task

1:25:12 ↗ questions i i have one more question too

1:25:14 ↗ i'm sorry i know we're running out of

1:25:15 ↗ time here um

1:25:17 ↗ when we get together with our little

1:25:18 ↗ subgroups um

1:25:20 ↗ will will you guys have some kind of

1:25:22 ↗ outline or structure for the way that we

1:25:24 ↗ should okay great yeah

1:25:26 ↗ yeah we'll help with that yes absolutely

1:25:29 ↗ and tracking and all of that so yeah

1:25:32 ↗ thank you yeah that's why we are here to

1:25:33 ↗ support and try to make it as easy as

1:25:35 ↗ possible for everyone

1:25:38 ↗ and that's why we might actually take uh

1:25:40 ↗ we we have our own spreadsheet that we

1:25:42 ↗ use but we might take uh trish's

1:25:44 ↗ spreadsheet because it's uh it's fancier

1:25:48 ↗ it's well done

1:25:50 ↗ um

1:25:52 ↗ okay

1:25:52 ↗ uh so yes in terms of next steps this is

1:25:55 ↗ the time um

1:25:57 ↗ if you didn't start reviewing we

1:25:59 ↗ definitely encourage you to review uh

1:26:01 ↗ the the grants that were assigned to you

1:26:03 ↗ uh start writing down questions that you

1:26:05 ↗ have about each application um

1:26:10 ↗ start um you know making your initial

1:26:12 ↗ recommendations

1:26:14 ↗ uh hannah will reach out to you i

1:26:16 ↗ believe that she already started

1:26:17 ↗ reaching out to you to work on the

1:26:19 ↗ scheduling the the small group meetings

1:26:22 ↗ um and then at the first

1:26:24 ↗ you know the first meeting as we said

1:26:26 ↗ phase one at the first meeting uh will

1:26:28 ↗ will work and basically we are gonna get

1:26:30 ↗ together and we are gonna share with one

1:26:32 ↗ another uh your initial reactions your

1:26:35 ↗ initial

1:26:37 ↗ categories

1:26:38 ↗ and then following that um we will

1:26:42 ↗ prepare for the next meeting

1:26:44 ↗ where we are going to continue in more

1:26:46 ↗ depth deliberations if we are not able

1:26:48 ↗ to agree

1:26:49 ↗ and or start assigning amounts

1:26:52 ↗ to those

1:26:55 ↗ top organizations

1:26:58 ↗ next slide you know i think we are done

1:27:02 ↗ so any other final questions

1:27:06 ↗ um i just wanted to make um a comment

1:27:10 ↗ well first of all this was great lots of

1:27:12 ↗ good information and i hope everybody's

1:27:14 ↗ you know ready to dive in if they

1:27:15 ↗ haven't already but i wanted you know

1:27:18 ↗ manny and maury and i

1:27:20 ↗ dove in early and maury and i were ready

1:27:22 ↗ to get on the horn and call a bunch of

1:27:25 ↗ agencies you know after going through

1:27:27 ↗ that last equity training where that um

1:27:30 ↗ facilitator was wonderful and she kept

1:27:32 ↗ on saying you know if it's if you have

1:27:35 ↗ questions if it doesn't seem like a

1:27:36 ↗ well-written grant get on the phone and

1:27:38 ↗ call the agency so i wanted to um

1:27:43 ↗ i we you know we reached out to you

1:27:44 ↗ maury reached out to you and we got your

1:27:47 ↗ opinion on whether

1:27:48 ↗ the commissioner should call the agency

1:27:50 ↗ so i thought you should maybe mention it

1:27:52 ↗ to everybody

1:27:55 ↗ thank you trish so yeah i think as we

1:27:57 ↗ mentioned earlier tonight and when you

1:27:58 ↗ have questions about the agency

1:28:00 ↗ definitely write them down and send them

1:28:01 ↗ to us i think we want to be mindful of

1:28:04 ↗ the agencies that that work with several

1:28:07 ↗ commissions several cities so just

1:28:09 ↗ imagine that we have we are in a

1:28:10 ↗ collaborative with 15 other cities each

1:28:13 ↗ of them if they have commissions all of

1:28:15 ↗ them have at least minimum seven people

1:28:17 ↗ so if you have starting hundreds of

1:28:19 ↗ people contacting agencies we are just

1:28:21 ↗ doing them a disservice so that's why we

1:28:24 ↗ would prefer that we you don't contact

1:28:26 ↗ agencies directly you would make a list

1:28:29 ↗ of those questions let's gather them all

1:28:31 ↗ together perhaps trish might have the

1:28:33 ↗ same question that that maury has or pat

1:28:36 ↗ right so then we can just coordinate and

1:28:38 ↗ make it easier for the agencies we will

1:28:40 ↗ contact them what's missing from this

1:28:42 ↗ due to covet and you don't have and

1:28:44 ↗ that's why like if we feel like we

1:28:46 ↗ certainly there there are options for us

1:28:49 ↗ following the funding

1:28:51 ↗ recommendations is for for you as a

1:28:53 ↗ commission to start visiting those

1:28:55 ↗ organizations so typically

1:28:58 ↗ when we before covet

1:29:00 ↗ in the off years as mori said earlier in

1:29:03 ↗ august

1:29:04 ↗ one part of your job is done but

1:29:06 ↗ typically what we call in off years so

1:29:09 ↗ mainly in 2023 is where you would spend

1:29:12 ↗ a year in visiting those organizations

1:29:15 ↗ so at the end of the year in september

1:29:18 ↗ october we will work on the work plan

1:29:20 ↗ for 2023 and part of that it's going to

1:29:23 ↗ be going to get to know those

1:29:24 ↗ organizations so then at the next

1:29:27 ↗ funding cycle you have a better

1:29:29 ↗ understanding of who does what you're

1:29:31 ↗ missing this part some of it because

1:29:34 ↗ some of you are new but partly also we

1:29:36 ↗ had coveted and during covet everything

1:29:38 ↗ was closed so um we could not visit

1:29:41 ↗ those organizations

1:29:44 ↗ so i hope that's helpful

1:29:47 ↗ in providing the why we encourage you

1:29:49 ↗ not to connect or contact organizations

1:29:51 ↗ right now on your own but um yeah

1:29:55 ↗ don't take it as like oh my gosh you

1:29:57 ↗ cannot because we

1:29:59 ↗ yeah pat

1:30:01 ↗ yes i uh and uh thanks trace for that

1:30:04 ↗ question and i know myself had questions

1:30:07 ↗ for specific organizations

1:30:10 ↗ but i think it makes sense for uh all

1:30:12 ↗ the questions to go through a single

1:30:14 ↗ channel but i also would like to to say

1:30:17 ↗ that um

1:30:18 ↗ [Music]

1:30:19 ↗ i mean for my line of work we also know

1:30:22 ↗ that when you reach out on a

1:30:24 ↗ an organization it's an advantage you're

1:30:27 ↗ giving to that organization because they

1:30:29 ↗ get the chance to explain things to you

1:30:32 ↗ that they were not on paper and that

1:30:34 ↗ introduces that my introduced bias

1:30:36 ↗ and and that that's why usually when a

1:30:39 ↗ grant is out no more talking to anybody

1:30:42 ↗ but we are a bit different here right

1:30:45 ↗ so i see maybe the way to mitigate that

1:30:47 ↗ will be to have all the questions

1:30:50 ↗ channeled

1:30:51 ↗ to the human service and then you you

1:30:53 ↗ reach out to the organizations yeah

1:30:56 ↗ i'm so glad that you brought it up

1:30:58 ↗ because it completely i completely

1:31:00 ↗ forgot about that aspect because yes

1:31:01 ↗ that's exactly the reason why we prefer

1:31:03 ↗ to do it as staff as we are not the ones

1:31:05 ↗ making the recommendations and taking

1:31:07 ↗ decisions you're absolutely right once

1:31:09 ↗ uh on organization um

1:31:12 ↗ you you connect with them you connect on

1:31:13 ↗ a personal level and you don't have that

1:31:15 ↗ chance with the others so then yes you

1:31:17 ↗ do create automatically bias absolutely

1:31:19 ↗ thank you for bringing that up pat

1:31:25 ↗ thank you everyone for such a

1:31:28 ↗ helpful conversation again our goal is

1:31:31 ↗ after this meeting that now you can dive

1:31:33 ↗ deeper into these applications

1:31:35 ↗ confidently and know how to use our

1:31:37 ↗ review uh tool card and and make some uh

1:31:40 ↗ recommendations so um great questions

1:31:43 ↗ and conversation tonight

1:31:45 ↗ um so as we are over time i'm going to

1:31:47 ↗ go ahead and pass it back to trish to um

1:31:51 ↗ continue us through the packet and wrap

1:31:53 ↗ us up

1:31:54 ↗ okay well yeah we are over time so i

1:31:57 ↗ will hopefully

1:31:59 ↗ quickly adjourn us but i do want to

1:32:02 ↗ encourage

1:32:03 ↗ folks to

1:32:05 ↗ attend

1:32:06 ↗ the

1:32:07 ↗ june 22nd meeting

1:32:09 ↗ because

1:32:11 ↗ i'm hearing some scuttle but

1:32:13 ↗ that

1:32:14 ↗ we might get more money so i think it

1:32:16 ↗ would be really

1:32:17 ↗ very important and helpful just to have

1:32:20 ↗ a good flank of human service

1:32:22 ↗ commissioners

1:32:23 ↗ there so

1:32:25 ↗ and if you can't attend you can always

1:32:26 ↗ watch the youtube later so

1:32:29 ↗ um and um does anybody have anything

1:32:32 ↗ else they want to contribute before we

1:32:34 ↗ sign off

1:32:36 ↗ i want to thank hannah for contributing

1:32:38 ↗ that

1:32:39 ↗ for amending the the review card i think

1:32:42 ↗ that's a really good addition thank you

1:32:48 ↗ thank you for the recommendation trish

1:32:53 ↗ okay well i will adjourn us at 806.

1:32:58 ↗ thanks everybody

1:33:00 ↗ bye thanks everybody

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