Equity Board · Wednesday, February 1, 2023 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of January 4, 2023

packet pp.3–6

Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 01-04-23 Equity Board Minutes Page 1 CITY OF ISSAQUAH Equity Board 6:00 PM Steelhead Room, 235 1st Ave. January 4, 2023 MINUTES SE, Issaquah

4. AGENDA ITEMS

Revised Virtual Attendance Policy

Action · 20 min · Tisha Gieser, City Clerk · packet pp.7–18

▶ Watch from 2:53 Open packet at p.7 ↗

Staff report:

At the January 4 Equity Board meeting, staff presented an overview of the City’s proposed virtual attendance policy and received feedback from the Board.

Communications Overview & Public Engagement Toolkit Update (I, D)

40 min · Thomas Rush, Communications Manager · packet pp.19–73

▶ Watch from 3:01 Open packet at p.19 ↗

Staff report:

Communications Overview & Public Engagement Toolkit Update FEB. 1, 2023 THOMAS RUSH, COMMUNICATIONS MANAGER

2023 Workplan & Equity Framework

Discussion · 35 min · Monica Negrila, Human Services Manager · packet pp.75–87

Topics: Equity

▶ Watch from 3:18 Open packet at p.75 ↗

Staff report:

Equity Initiatives proposed by the Equity Board for inclusion in the Board’s Workplan for 2023

2719 segments .txt ↗

0:00 ↗ okay

0:02 ↗ all right wonderful hello everyone and

0:05 ↗ good evening

0:06 ↗ um thank you for joining us for

0:08 ↗ tonight's Equity board meeting it is now

0:11 ↗ 602 and we're gonna go ahead and call

0:14 ↗ this meeting for order

0:17 ↗ so Monica if you would please uh go

0:20 ↗ ahead and provide us with the attendance

0:25 ↗ thank you very much say good evening

0:27 ↗ board members this is Monica Document

0:29 ↗ Services manager and staff liaison

0:32 ↗ and I'm gonna

0:34 ↗ um call uh all of you I'm gonna call

0:38 ↗ your name and when you hear your name

0:39 ↗ please

0:40 ↗ um let us know that you're here I'm

0:43 ↗ gonna start with Alicia Lisa Stewart

0:45 ↗ present

0:47 ↗ Hi Elisa good evening welcome uh Helen I

0:51 ↗ don't see Helen here I believe she's

0:52 ↗ absent I haven't heard from her

0:56 ↗ Helen Ki bench um Laura here welcome

1:00 ↗ Lorna good evening here

1:03 ↗ good evening Ray has

1:07 ↗ Ray manahan has an excuse absence he's

1:09 ↗ traveling for work tonight

1:11 ↗ um safe planning Good Evening Shade

1:14 ↗ good evening everyone

1:17 ↗ um Tony Curry I know he was planning on

1:19 ↗ joining perhaps he's running a little

1:21 ↗ bit late well here hopefully from here a

1:23 ↗ little bit later

1:24 ↗ Christina abonce good evening

1:33 ↗ hi

1:34 ↗ Kelly mom here and Prima Japan here good

1:39 ↗ evening board members

1:41 ↗ that concludes the attendance Shay thank

1:43 ↗ you

1:45 ↗ thank you everyone and we appreciate

1:47 ↗ everyone's attendance tonight

1:50 ↗ um

1:51 ↗ it looks like uh we're ready to move

1:54 ↗ forward in the agenda but first we want

1:56 ↗ to set some housekeeping rules uh we

1:59 ↗ just want to remind everyone that um

2:03 ↗ we're really allowed to join the meeting

2:05 ↗ either virtually or in person and um I'm

2:08 ↗ sorry Monica I forgot to ask if we have

2:10 ↗ any community members tonight we do have

2:13 ↗ a few community members here in the room

2:15 ↗ ready to make public comments whenever

2:17 ↗ we are ready to take probably comments

2:20 ↗ thank you for that all right so

2:24 ↗ um you while we're in this meeting we

2:26 ↗ ask that everyone be respectful uh

2:28 ↗ remember to use your loud and clear

2:31 ↗ voices so that the interpreters can

2:33 ↗ understand what you're saying they also

2:35 ↗ want you all to be sure to say your

2:38 ↗ questions or comments

2:40 ↗ um and if you're online please just put

2:42 ↗ in the chat that you have a question or

2:44 ↗ a comment

2:45 ↗ um just for those that are on the phone

2:47 ↗ and can't see your responses

2:50 ↗ um other than that we are ready to move

2:53 ↗ into our next agenda item

2:56 ↗ so because everyone had a chance to

2:58 ↗ review the previous agenda

3:02 ↗ oh I'm sorry

3:04 ↗ did I miss something would you like to

3:06 ↗ do

3:08 ↗ uh yes let's go ahead and get those

3:09 ↗ public comments thank you okay thank you

3:12 ↗ and good evening Tony I see you're able

3:15 ↗ to join us welcome

3:18 ↗ um so

3:20 ↗ um board members in the public comment

3:22 ↗ section uh we have uh the Buckeyes of

3:25 ↗ Issaquah with us tonight they signed up

3:27 ↗ and they sent us a notification they

3:30 ↗ would like to talk with you for a few

3:32 ↗ moments and they have an announcement so

3:34 ↗ please feel free to come to the payroll

3:47 ↗ [Music]

3:49 ↗ Community we so admire your work and we

3:52 ↗ don't want to take any of your time but

3:53 ↗ simply uh here to help and support what

3:56 ↗ we're doing is Simply Save the Date

3:58 ↗ we're going to have a second another

4:00 ↗ Community Building social

4:02 ↗ um some of you are able to attend and

4:03 ↗ hopefully everybody heard about it I

4:05 ↗ know Tracy of Christina and Ray and

4:07 ↗ we're going to kind of do the same thing

4:08 ↗ again we're going to come up with a

4:09 ↗ slightly different topic but it'll be an

4:13 ↗ informal open to the whole Community

4:14 ↗ about how we raise the awareness and

4:18 ↗ commitment and how do we you know build

4:20 ↗ community kind of by actually

4:23 ↗ working at building community and

4:25 ↗ Consulting and talking about sharing

4:27 ↗ ideas how to do that

4:29 ↗ which went really well the first time

4:30 ↗ and we expect you know even more people

4:32 ↗ to attend the next one it's a great

4:33 ↗ moment for dialogue it's simply exposure

4:35 ↗ uh with one another and for yourselves

4:38 ↗ to to hear the community and we are not

4:41 ↗ only the Baha'is but we're inviting

4:42 ↗ people from every background and

4:44 ↗ neighborhood and ages particularly young

4:46 ↗ people and it was really fun to have

4:48 ↗ young people family members friends

4:50 ↗ neighbors and that kind of thing so save

4:52 ↗ a date for Saturday

4:54 ↗ March 25th so we do have some time March

4:57 ↗ 25 at 5 PM just like before including

5:00 ↗ dinner which is really nice and so on

5:02 ↗ and uh we'll come forward within the

5:05 ↗ next few weeks with the actual hard copy

5:08 ↗ of the invitation for you to be able to

5:10 ↗ share with others

5:11 ↗ so thank you very much

5:14 ↗ so since this is being said in public

5:17 ↗ anyone from the public can RSVP is that

5:21 ↗ correct RSVP yeah we'd like to know of

5:22 ↗ course

5:23 ↗ um and by way of

5:26 ↗ he probably has my phone number or

5:27 ↗ anything but if anyone in the public

5:29 ↗ we're interested we'd love to have you

5:30 ↗ join us maybe it's contact with Monica

5:33 ↗ and the city staff and we can you know

5:35 ↗ be informed in that way

5:38 ↗ thank you

5:40 ↗ thank you so much

5:44 ↗ um board members we also have a second

5:47 ↗ guest making uh public comments tonight

5:50 ↗ Connie Marsh sent an email uh you may

5:53 ↗ have seen the email that was sent out

5:55 ↗ last night Connie's also here with us

5:58 ↗ tonight

5:59 ↗ um to to share some feedback and

6:02 ↗ thoughts in that form welcome hun

6:07 ↗ okay hi I'm

6:10 ↗ Connie Marsh and I've been an activist

6:12 ↗ in Issaquah for I don't know I think 28

6:16 ↗ years now uh so I wanted to speak to you

6:20 ↗ again on the public engagement tool kit

6:23 ↗ and how it currently functions we've

6:26 ↗ actually had it for quite some time and

6:29 ↗ uh so as a as a uh

6:33 ↗ a beginning

6:35 ↗ it's like what should the process be of

6:39 ↗ assessing if your toolkit is working

6:42 ↗ right it does seem like it should have

6:45 ↗ said go out to the broader public and

6:48 ↗ ask them how it's working if they're

6:50 ↗ satisfied and if it needs to be changed

6:52 ↗ so when I look at the function of the

6:56 ↗ toolkit in this situation I wonder

7:00 ↗ if it worked most of the people who I I

7:04 ↗ copied in my emails came back to me with

7:06 ↗ what toolkit we have a toolkit never

7:10 ↗ knew and so I think that we we could

7:14 ↗ have some progress there so it's coming

7:17 ↗ to you as far as I can understand

7:20 ↗ that's that's it I guess it may go back

7:22 ↗ to council but not out to the regular

7:24 ↗ public so

7:26 ↗ um I sent you more detail but off the

7:30 ↗ top the current toolkit in my experience

7:35 ↗ does not provide enough structure for

7:37 ↗ things we do all the time large capital

7:39 ↗ projects

7:40 ↗ neighborhood capital projects should

7:43 ↗ actually flow through about the same way

7:45 ↗ so people know what's happening they

7:47 ↗ know what to expect it goes sort of here

7:49 ↗ then it goes here here and you don't

7:51 ↗ have to reimagine what it might be

7:53 ↗ there's no surprises there uh and so I

7:57 ↗ can imagine large capital projects which

7:59 ↗ would be like big roads and then small

8:02 ↗ things would be like neighborhood

8:04 ↗ improvements you have a small Road

8:06 ↗ Improvement or you have a park

8:07 ↗ Improvement in a neighborhood and those

8:09 ↗ could have structures there may be many

8:11 ↗ other things that need to be more fluid

8:14 ↗ in order to understand uh what would

8:17 ↗ work and I think it needs to be flexible

8:20 ↗ to some extent now of course what I said

8:24 ↗ is it has to be true

8:27 ↗ if you don't really want the public

8:30 ↗ comment then engaging the public is not

8:34 ↗ going to get anybody anywhere except for

8:35 ↗ frustration right and so that has been

8:38 ↗ one of the downfalls with our public uh

8:41 ↗ participation is the people escape and

8:44 ↗ then it sort of goes into a void and it

8:46 ↗ disappears over time and then in the

8:49 ↗ case of like Sunset way we had this big

8:52 ↗ huge public process three meetings it

8:56 ↗ was like five years ago and then

8:58 ↗ somebody says oh well we need to look at

9:00 ↗ Sunset way and they go back and they

9:03 ↗ start at 10 years ago like we never had

9:05 ↗ any of the public process at all and so

9:08 ↗ the public put hours and hours into this

9:11 ↗ they came to three night meetings it was

9:13 ↗ a big deal and it's gone so we need to

9:16 ↗ figure out how to keep these public

9:20 ↗ things in the history of the projects so

9:25 ↗ that they just don't disappear and then

9:27 ↗ when you start the public engagement

9:29 ↗ again you can see the progress that was

9:32 ↗ made over time now opinions will change

9:34 ↗ so you still need to have the public

9:36 ↗ process but you can't just lose it and

9:39 ↗ the public should be able to reach in

9:41 ↗ and see the past and right now they

9:43 ↗ cannot so this toolkit does not

9:46 ↗ establish that that need to preserve

9:50 ↗ these things in history and make them

9:53 ↗ accessible by the public so if I was to

9:58 ↗ ask for a thing I would ask that this

10:03 ↗ tool can actually be put out into the

10:05 ↗ public and you should say to the public

10:08 ↗ pool what do you think how are we doing

10:10 ↗ so far what could we do better and what

10:13 ↗ is missing and I don't know that you

10:15 ↗ will

10:17 ↗ can know and edit this document in order

10:21 ↗ to provide that if I had three hours I

10:25 ↗ could make some progress but it's not my

10:28 ↗ job either right so that would be my

10:30 ↗ single recommendation if you want to go

10:32 ↗ through with it uh on your own just

10:36 ↗ think if I was a public member and

10:39 ↗ something was happening

10:40 ↗ what what would I want to expect and

10:45 ↗ what would make it easy for me to

10:46 ↗ comment and then in the end how would I

10:49 ↗ be feel satisfied that my comments were

10:52 ↗ heard

10:53 ↗ and so I'm going to do one more example

10:55 ↗ because I think my time is running low

10:57 ↗ but uh we had a park thing going on up

11:01 ↗ the hill and we all got together we had

11:04 ↗ several meetings and then every time the

11:06 ↗ parks department took it to Park Board

11:09 ↗ they didn't tell anybody who was in all

11:11 ↗ those meetings that it was going to park

11:13 ↗ board even for decision making and so

11:16 ↗ everybody just got dropped off the cliff

11:19 ↗ so there was no no continuation of the

11:23 ↗ engagement and the park for the park

11:25 ↗ people say well we don't have staff

11:29 ↗ well if if you don't have staff and you

11:32 ↗ don't have time then that's a whole

11:35 ↗ different situation it doesn't mean that

11:36 ↗ you should drop off public engagement

11:38 ↗ right

11:39 ↗ because we're doing all of this for the

11:42 ↗ community

11:43 ↗ um okay there you go you have my other

11:45 ↗ letters in Mary Lynch sent you an email

11:48 ↗ just a few minutes ago if you wanted to

11:50 ↗ look at that look at that thanks for

11:51 ↗ listening you guys I have to run to a

11:53 ↗ different meeting sorry thank you thank

11:56 ↗ you very much Connie and and so board

11:59 ↗ members as Connie mentioned we received

12:01 ↗ right before the uh the board meeting

12:04 ↗ also another emails another email from

12:07 ↗ another Resident

12:09 ↗ Mary Lynch expressing similar

12:13 ↗ um feedback and concerns did and so with

12:17 ↗ that that concludes public comment uh

12:20 ↗ board members

12:22 ↗ um and shades back to you I know that

12:25 ↗ you're gonna continue conversation on

12:26 ↗ the public engagement okay a little bit

12:29 ↗ later tonight

12:31 ↗ yes and thank you Monica and thank you

12:33 ↗ to the public members that decided to

12:35 ↗ speak tonight we appreciate you

12:38 ↗ um next we'll move on to the approval of

12:41 ↗ the January 4th minutes I will give

12:43 ↗ everyone just a minute or two to review

12:46 ↗ um if you haven't already

12:48 ↗ um

12:49 ↗ get all thumbs up or a quick way from

12:51 ↗ the board members that are in person uh

12:54 ↗ when you're ready to move forward

12:55 ↗ foreign

12:57 ↗ [Music]

13:00 ↗ thank you it looks like everyone here in

13:03 ↗ the in the room it's ready to move

13:04 ↗ forward shape

13:06 ↗ wonderful are there any changes or

13:10 ↗ um adjustments that we need to make to

13:12 ↗ the previous minute

13:17 ↗ it's like that

13:18 ↗ improved

13:20 ↗ wonderful

13:22 ↗ so then we'll move forward into our

13:24 ↗ agenda items

13:26 ↗ so first on our agenda is the revive

13:29 ↗ virtual attending policy and tissue will

13:32 ↗ join us to talk a little bit more about

13:34 ↗ that

13:36 ↗ [Music]

13:41 ↗ foreign

13:47 ↗ [Music]

13:52 ↗ [Laughter]

13:56 ↗ so uh last time we met um you had a

13:59 ↗ great discussion about this policy uh

14:03 ↗ and provided a lot of feedback so as a

14:06 ↗ reminder we were the city was proposing

14:09 ↗ that you provide for virtual attendance

14:11 ↗ in your rules and regulations and we're

14:13 ↗ recommending

14:14 ↗ certain things like five day notice a

14:18 ↗ request for permission to attend

14:19 ↗ virtually and vet a quorum of your

14:21 ↗ boards the five members would be needed

14:23 ↗ in person for a meeting to proceed and

14:26 ↗ during the discussion

14:27 ↗ um at the board meeting it was clear

14:29 ↗ that a majority of the board members

14:31 ↗ really felt that that ability to attend

14:34 ↗ virtually removed a potential barrier

14:37 ↗ from participation in the board

14:39 ↗ um and there were varying perspectives

14:42 ↗ shared about you know I think to some

14:44 ↗ extent whether we like to interact in

14:47 ↗ person or virtually to some extent

14:49 ↗ there's a personal preference there I I

14:51 ↗ feel but so we heard from

14:54 ↗ um people who board members who

14:57 ↗ preferred one of the options over the

14:59 ↗ other but a majority of the group really

15:01 ↗ encouraged flexibility

15:04 ↗ um on looking at my notes here that I

15:07 ↗ included in the memo that was in your

15:09 ↗ agenda

15:10 ↗ So based on the input that I uh heard

15:14 ↗ from the group which included a

15:16 ↗ statement about you know next time we're

15:19 ↗ bringing around a policy for boards and

15:21 ↗ commissions why don't we start with

15:22 ↗ Equity board to get the equity lens

15:24 ↗ which I um noted and I have been sharing

15:27 ↗ the feedback you provided on this policy

15:28 ↗ with the words I'm presenting to

15:30 ↗ subsequently So based on your input

15:33 ↗ um the revised policy that was in your

15:36 ↗ package tonight uh really backs off

15:38 ↗ requirements so it says

15:41 ↗ um we it encouraged you to notify

15:44 ↗ um your staff liaison if you're planning

15:46 ↗ to attend virtually so that we have some

15:49 ↗ sense of how you're participating but

15:51 ↗ you don't need permission it doesn't

15:53 ↗ require any particular reason be stated

15:55 ↗ and it removes that minimum number in

15:58 ↗ the room

15:59 ↗ um it I also removed the preference for

16:02 ↗ an alternate being in person being given

16:05 ↗ preference over a virtual alternate just

16:07 ↗ to remove that altogether

16:10 ↗ um so I think this is a much more

16:12 ↗ open-ended policy that allows for that

16:14 ↗ flexibility the board was looking for

16:16 ↗ the one thing that I didn't change and

16:18 ↗ maybe we should um talk about for just a

16:20 ↗ minute tonight was the the chair tonight

16:23 ↗ we have a chair who's doing a wonderful

16:25 ↗ job virtually but I did leave uh in the

16:29 ↗ policy the requirement that the chair be

16:31 ↗ in the room this was for two reasons um

16:35 ↗ because there was some discussion about

16:36 ↗ this at the meeting uh one I do think

16:39 ↗ that it can be hard to gauge people

16:41 ↗ interested in speaking in the room when

16:43 ↗ you're attending virtually the way our

16:45 ↗ camera is set up right now you can see

16:46 ↗ there's just this little band at the top

16:48 ↗ of the room so if someone's seeking

16:50 ↗ attention it's a little a little

16:52 ↗ difficult to tell for someone who's

16:54 ↗ attending virtually I also do think that

16:57 ↗ it it's beneficial to have at least one

16:59 ↗ other person in the room with the staff

17:01 ↗ if we have members of the public or

17:03 ↗ others attending I think having at least

17:05 ↗ one

17:06 ↗ um order commission member is is uh is a

17:10 ↗ nice thing and I think that uh you know

17:13 ↗ for those reasons I uh my my suggestion

17:17 ↗ as the as the clerk is to is to keep

17:19 ↗ that provision in but that wouldn't mean

17:22 ↗ it your next meeting if your chair was

17:24 ↗ going to be virtually that someone in

17:25 ↗ the room would need to pick up that

17:26 ↗ responsibility so if you as a group

17:28 ↗ would like to remove that provision and

17:30 ↗ allow the chair to uh chair virtually

17:35 ↗ um then that would need to be an

17:36 ↗ amendment to the proposed language and I

17:38 ↗ I can help you with any wording for that

17:41 ↗ um but at tonight's meeting I'm hoping

17:42 ↗ that you will approve

17:44 ↗ um this proposed policy or a version of

17:47 ↗ it if you have any changes you can

17:48 ↗ certainly propose those and there was a

17:50 ↗ motion provided in the memo and this

17:53 ↗ policy change requires a vote of five

17:56 ↗ members and support to amend your rules

17:58 ↗ and regulations

18:00 ↗ with that that's all I have

18:05 ↗ four numbers questions comments

18:09 ↗ question if the chair cannot be here in

18:12 ↗ person can another member be an

18:15 ↗ assistant but still the chair be running

18:17 ↗ right now I know Monica has been doing a

18:20 ↗ lot of the support so

18:21 ↗ I think I'm trying to find out

18:24 ↗ is that not something you'd recommend or

18:27 ↗ would you recommend are you saying that

18:29 ↗ just besides Monica you want another

18:31 ↗ board member present so that they can

18:34 ↗ assist the chair if the chair is unable

18:38 ↗ to attend

18:39 ↗ um in person

18:41 ↗ foreign

18:45 ↗ here I mean I will tell you I have

18:47 ↗ participated in a lot of hybrid meetings

18:49 ↗ and I do think um I do think it's hard

18:52 ↗ it's easier to gauge a hand raise

18:54 ↗ virtually it's harder to gauge that

18:56 ↗ desire in the room it's also hard to

18:58 ↗ ascertain elements of what's happening

19:01 ↗ in the room when you're virtual and the

19:02 ↗ chairs role is to really facilitate and

19:05 ↗ lead the meeting I do think that's made

19:07 ↗ harder

19:08 ↗ um I think that though to your point

19:10 ↗ yeah if someone else in the room could

19:12 ↗ assist with that I mean Monica's doing

19:14 ↗ that tonight right she highlighted there

19:15 ↗ was public comment she's going to bring

19:17 ↗ anything up that Shea needs to know and

19:19 ↗ certainly you can partner to to help the

19:22 ↗ chair do so virtually so I don't think

19:24 ↗ this is you know if the board would just

19:26 ↗ prefer to not put a put a parameter

19:29 ↗ around that and you want to keep it open

19:31 ↗ that's absolutely fine I I included it

19:34 ↗ again because I think I think it's

19:36 ↗ slightly easier for the chair I also

19:38 ↗ think it's helpful to have other board

19:40 ↗ members get an opportunity to chair I

19:42 ↗ think we have this tendency of having

19:44 ↗ you know one person take on that role

19:45 ↗ and then sometimes it's hard after that

19:47 ↗ year is up to get someone else who's

19:49 ↗ willing and so you know the chair needs

19:51 ↗ to be virtual it kind of would encourage

19:52 ↗ someone else to step in and practice so

19:55 ↗ those are some of my thoughts but

19:58 ↗ certainly it's something you could

19:59 ↗ remove

19:59 ↗ [Music]

20:05 ↗ and I would say that I I had a quick

20:07 ↗ question I know Tony has a comment

20:10 ↗ um I would just want to know if that

20:12 ↗ provision were to stay could we possibly

20:14 ↗ put some exceptions into the verbiage

20:18 ↗ um for example you know natural disaster

20:20 ↗ or

20:22 ↗ um you know personal issue that's been

20:24 ↗ reported prior to

20:26 ↗ um in order to kind of help everyone not

20:30 ↗ feel so

20:31 ↗ obligated I guess she would say or

20:35 ↗ consider some instances where uh myself

20:38 ↗ may not be able to come in

20:42 ↗ [Music]

20:44 ↗ yeah so uh in the case of a you know

20:47 ↗ like an emergency situation we would we

20:50 ↗ would move to a totally virtual meeting

20:52 ↗ and we have we now have the authority to

20:53 ↗ do that under state law um which is

20:56 ↗ which is great but it sure certainly so

20:58 ↗ we there are a couple options I mean one

21:00 ↗ option would be to just remove that

21:02 ↗ statement that's in the proposed rules

21:04 ↗ and just keep it open and it's a really

21:06 ↗ the chair would have the ability to do

21:08 ↗ the same thing any board member would

21:09 ↗ attend virtually or in person and retain

21:11 ↗ their chairing role

21:13 ↗ um the other thing we can say is

21:15 ↗ encourage you know is encourage

21:17 ↗ um to attend in person so it kind of

21:20 ↗ implies it's a preference but it might

21:22 ↗ not always be possible

21:24 ↗ um so those are those are two options

21:26 ↗ [Music]

21:28 ↗ yeah I really like changing the verbiage

21:31 ↗ um just because I I know that I have an

21:33 ↗ extenuating circumstance that may affect

21:36 ↗ my ability to be in person

21:38 ↗ um however uh I'll leave it up to the

21:41 ↗ board to help us decide

21:43 ↗ um Tony and I know you have a comment so

21:45 ↗ if you're ready

21:49 ↗ sorry I was on double mute

21:52 ↗ um I do have a comment

21:54 ↗ um so what I would personally prefer in

21:57 ↗ that is that maybe the language be

22:00 ↗ changed to not let's say the chair maybe

22:03 ↗ a chair for example let's say for my my

22:07 ↗ let's say me I'm as a vice chair I think

22:10 ↗ maybe all the owners shouldn't be on

22:13 ↗ Shay to show up that it should be age

22:16 ↗ here needs to be like we want to if we

22:18 ↗ want to keep the language in there that

22:20 ↗ a chair needs to be there in person not

22:23 ↗ necessarily the the chair but maybe a

22:26 ↗ chairperson

22:28 ↗ um but then I also look at it

22:30 ↗ um from an equity from an equity lens as

22:34 ↗ well you know because one day Shea and

22:37 ↗ or I will not be chairs so

22:41 ↗ would that bar someone who really wants

22:44 ↗ to be on the equity board who has a

22:47 ↗ passion for leadership and wanting to do

22:50 ↗ it it could possibly bar them from that

22:53 ↗ role and they may be well suited for it

22:56 ↗ so I'm kind of on the fence on me

22:59 ↗ personally where I would vote in that

23:02 ↗ regard but I think from the least it

23:04 ↗ should be you know all the owners

23:06 ↗ shouldn't be on Shay to show up it

23:08 ↗ should be on both of us

23:11 ↗ I mean that age here but not the chair

23:13 ↗ has to be there in person

23:16 ↗ thank you Tony and say in case you don't

23:19 ↗ see pretty has a comment

23:22 ↗ yeah so I would I would uh I would vote

23:27 ↗ to leave the language out around a share

23:30 ↗ being obligated to be in person or

23:31 ↗ anything I would just leave it open

23:34 ↗ um I think

23:36 ↗ it I mean it's today's a perfect example

23:39 ↗ and I think it works fine I do recognize

23:41 ↗ Monica is kind of

23:44 ↗ narrating what happens in the room but I

23:46 ↗ think any of us could fulfill that

23:49 ↗ function so I don't feel the need to

23:50 ↗ overly process or prescribe

23:53 ↗ so that would be my recommendation there

23:55 ↗ and then just uh just one note of um I

23:59 ↗ think correction is our regular meetings

24:01 ↗ are the first Wednesday and the language

24:04 ↗ here's the second one said thank you

24:05 ↗ yeah that's important

24:14 ↗ board members anyone else in the room

24:16 ↗ with questions comments

24:19 ↗ I didn't bring

24:22 ↗ um a screen to be able to see the the

24:24 ↗ verbiage but there is something that

24:27 ↗ says that the meeting can go until 10 pm

24:30 ↗ um and I would like the verbiage to say

24:33 ↗ something like in extreme circumstances

24:36 ↗ it will it can go until but not past 10

24:40 ↗ p.m

24:41 ↗ um because I don't want it to be a habit

24:43 ↗ of us thinking that we you know are here

24:46 ↗ until 10 p.m right

24:48 ↗ um I think we should be able to do the

24:50 ↗ work within the constraint of six to

24:53 ↗ eight eight thirty

24:55 ↗ um as opposed to life because then we

24:57 ↗ have to plan until 10 pm right and I'm

24:59 ↗ not comfortable with that personally

25:04 ↗ you know

25:05 ↗ [Music]

25:08 ↗ so um could you so this the statement

25:11 ↗ reads every effort will be made to

25:13 ↗ conduct each meeting as efficiently as

25:15 ↗ possible in order to adjourn the meeting

25:16 ↗ no later than 10 pm and so you want to

25:19 ↗ add something saying like under

25:20 ↗ extenuating circumstances only right

25:23 ↗ because we should be working under at

25:25 ↗ least when I signed up for this I was

25:27 ↗ told eight eight thirty I was I don't

25:30 ↗ remember anything about 10 pm and if

25:32 ↗ we're gonna start adding and we're going

25:35 ↗ to be the holding to 10 pm I I can

25:39 ↗ honestly say that I I can't do that I

25:41 ↗ physically cannot do that it's a long

25:43 ↗ meeting yes so I just wanted to be like

25:46 ↗ under extenuating circumstances we can

25:48 ↗ be expected to go until until and no

25:51 ↗ longer past 10. that's just my my two

25:55 ↗ cents

25:57 ↗ back to it maybe it it I mean we can

26:00 ↗ we'll know when we need to do that so

26:02 ↗ what do you plan for it too right so we

26:05 ↗ can somehow say it has to be planned

26:07 ↗ extension yeah absolutely I mean there

26:11 ↗ have been some circumstances right when

26:13 ↗ we have gone over and it has been

26:15 ↗ exhausting right and so I just don't

26:17 ↗ want it to I just don't want to be

26:19 ↗ beholden to that language right like

26:21 ↗ well look it says here you should have

26:24 ↗ made plans until then yeah like I just

26:26 ↗ can't do that

26:27 ↗ and even now I plan and we plan the the

26:30 ↗ agenda packets for about an hour and a

26:32 ↗ half maximum two hours and we often

26:35 ↗ postpone agenda items that um we know we

26:38 ↗ won't have time for right

26:44 ↗ say back to you

26:49 ↗ thank you oh I'm sorry did we have

26:52 ↗ someone else

26:54 ↗ uh online I think we see a Alyssa's hand

26:58 ↗ up yes thank you I'm sorry I missed it

27:00 ↗ thank you Alyssa please come off you

27:04 ↗ all right I think that if the regular

27:06 ↗ occasions or the meetings is expected to

27:08 ↗ be to EPM the language of that statement

27:11 ↗ should be changed to 8 pm and and

27:13 ↗ certainly then add

27:15 ↗ the additional statement that an

27:17 ↗ extenuating circumstances like lucrecia

27:20 ↗ mentioned but I think our our regular

27:22 ↗ the intent should be if our regular

27:24 ↗ Cadence is until 8 PM that every in

27:26 ↗ attempt will be made to complete the the

27:29 ↗ meeting by 8 pm

27:36 ↗ thank you Alyssa

27:40 ↗ did anyone else have a question or

27:43 ↗ comment

27:44 ↗ [Music]

27:49 ↗ I don't see anyone here in the room

27:53 ↗ [Music]

27:55 ↗ no

27:57 ↗ all right well Tisha it looks like we

27:59 ↗ have a few requests for some verbiage

28:00 ↗ changes

28:02 ↗ um shall we move forward with Bodhi

28:04 ↗ uh

28:06 ↗ yes and I I had one proposal so I

28:10 ↗ documented two changes one is just to

28:12 ↗ exclude the language saying the chair

28:14 ↗ needs to be in person so that would just

28:17 ↗ not be called out at all so they could

28:20 ↗ participate however they'd like and then

28:22 ↗ the second change was to

28:24 ↗ modify the section under meetings to

28:28 ↗ read something like every attempt will

28:31 ↗ be made to Journey meeting by 8 PM if

28:33 ↗ needed under extenuating circumstances

28:35 ↗ the meeting May

28:37 ↗ end later or and as late as 10 p.m or

28:42 ↗ something as late as 10 pm

28:44 ↗ as late as 10 P.M

28:46 ↗ so those are two changes I heard

28:48 ↗ recommended

28:49 ↗ um so one approach would be to just the

28:52 ↗ motion I provided here is just to adopt

28:54 ↗ the proposed edits in their entirety and

28:57 ↗ we could say including those two

28:59 ↗ proposed changes

29:02 ↗ um and then the group could vote if

29:04 ↗ someone feels strongly against one of

29:06 ↗ these changes they should just uh let us

29:09 ↗ know so that we could Converse and vote

29:12 ↗ on them separately

29:19 ↗ right so is there anyone that is

29:23 ↗ proposing any additional changes

29:28 ↗ Monica what about you

29:31 ↗ no we don't see anyone here in the room

29:33 ↗ with any other changes proposed

29:36 ↗ nor concerns to what uh fish I just said

29:42 ↗ and I have the wording here

29:47 ↗ a piece at the very end there

29:49 ↗ I would like to propose the motion I

29:51 ↗ move to amend the equity board rules and

29:54 ↗ regulations by adopting amendments to

29:56 ↗ section one regular meeting Section 3

29:59 ↗ Forum section 6 participation and add a

30:03 ↗ new section five

30:05 ↗ and virtual attendance as proposed and

30:08 ↗ and with the teachers and with the two

30:10 ↗ changes that have been discussed during

30:12 ↗ the meeting

30:15 ↗ thank you in a second

30:22 ↗ [Music]

30:24 ↗ board members Tisha would you like me to

30:27 ↗ do a roll call for the votes or how

30:28 ↗ would you prefer the boat to happen yeah

30:30 ↗ so we could um so

30:32 ↗ um this is an opportunity now that the

30:34 ↗ motion's been made and seconded to see

30:35 ↗ if there's any further discussion

30:40 ↗ if there's not any further discussion

30:41 ↗ then

30:42 ↗ um not sure how you typically take your

30:44 ↗ votes they could do a voice a Voice vote

30:46 ↗ all in favor any opposed okay does that

30:50 ↗ work for you would you like to do that

30:54 ↗ that totally works um I'm in favor

30:58 ↗ uh and I see Christina next

31:03 ↗ yes yes I'm in favor

31:10 ↗ Melissa

31:12 ↗ in favor

31:14 ↗ Tony hi

31:17 ↗ all right um creepy

31:20 ↗ okay

31:23 ↗ yeah the prettiest alternate shape

31:32 ↗ however that being said I apologize that

31:34 ↗ being said I just realized we have two

31:36 ↗ regular board members who are absent

31:38 ↗ tonight so both Kelly and pretty

31:40 ↗ um vote as regular members

31:42 ↗ okay yeah yes uh yes

31:44 ↗ [Music]

31:46 ↗ all right Kelly I'm also into support

31:50 ↗ uh lucrecia

31:52 ↗ yes I support it

31:54 ↗ uh and Lorna

31:56 ↗ and support

31:59 ↗ and did I catch all of our board members

32:01 ↗ that are in attendance

32:03 ↗ Alyssa

32:09 ↗ I think I called Alyssa but maybe I'm so

32:12 ↗ sorry I was like okay I'm so sorry no

32:15 ↗ worries I just wanted to make sure I got

32:17 ↗ everyone all right it looks like you're

32:19 ↗ unanimously voting in favor

32:22 ↗ thank you very much

32:25 ↗ thank you

32:26 ↗ thank you very much Tisha four numbers

32:30 ↗ you have perfect timing that's

32:32 ↗ considered a 20 minutes allocated please

32:34 ↗ literally

32:37 ↗ perfect timing and so save back to you

32:41 ↗ for the next agenda item

32:43 ↗ very wonderful so it looks like next on

32:45 ↗ our agenda we're going to do our

32:46 ↗ community oh I'm sorry we've already

32:48 ↗ done our no we need to do our

32:50 ↗ Communications overview on public

32:51 ↗ engagement on the public engagement

32:53 ↗ toolkit

32:54 ↗ um is that also going to be um presented

32:57 ↗ by Tisha and I'm sorry that mine was cut

32:59 ↗ off a little bit

33:00 ↗ no that's okay uh that's gonna be

33:03 ↗ presented by Thomas uh Rush Hour

33:05 ↗ Communications manager he's online there

33:08 ↗ with you hi Thomas welcome hello thanks

33:11 ↗ for having me

33:14 ↗ thank you Thomas

33:16 ↗ so Monica should I share the uh

33:20 ↗ invitation

33:22 ↗ sure if you would like to

33:24 ↗ uh please feel free to share or if you

33:26 ↗ prefer that I share for you then just

33:27 ↗ give me a moment and I can pull it out

33:29 ↗ whichever is easier for you I've got it

33:32 ↗ right here right at my fingertips

33:33 ↗ there you go

33:36 ↗ and you should have the ability there

33:38 ↗ you go

33:41 ↗ all right making sure everyone is seeing

33:43 ↗ the right screen here with a

33:45 ↗ presentation up for everyone

33:46 ↗ yes

33:48 ↗ okay perfect

33:50 ↗ so uh thank you all for having me

33:53 ↗ tonight

33:54 ↗ um my name is Thomas rush I am the

33:56 ↗ communications manager for the city and

33:58 ↗ it is a pleasure talking with the board

34:00 ↗ this evening

34:02 ↗ um my agenda is relatively short just

34:04 ↗ two items number one is a general

34:08 ↗ overview of what the communications team

34:10 ↗ for the city does and Who We Are

34:13 ↗ and the second item is a quick review of

34:17 ↗ our public engagement toolkit update so

34:20 ↗ for that second item everyone should

34:23 ↗ have gotten the full toolkit as an

34:26 ↗ agenda item but please let me know if

34:27 ↗ anyone has not had a chance to review

34:30 ↗ that

34:31 ↗ Thomas a quick Interruption here for you

34:35 ↗ do you

34:36 ↗ um I see Alyssa's hand up and I didn't

34:39 ↗ know if maybe Alyssa had a question

34:41 ↗ before you started and with that though

34:43 ↗ it's also a good question for you do you

34:46 ↗ prefer to wait with questions and

34:48 ↗ comments until the very end or do you

34:50 ↗ want to take them in the middle or how

34:52 ↗ do you want to go about that because

34:53 ↗ personally said that you have a question

34:55 ↗ before Thomas started or a comment yes I

34:57 ↗ I got the impression that Thomas was

34:59 ↗ sharing but I don't see anything

35:05 ↗ can the others online see because it

35:08 ↗ could maybe it's me

35:09 ↗ okay Christina can see

35:12 ↗ it's just me

35:15 ↗ I just need to adjust some setting

35:17 ↗ apparently so it's fine sorry continue

35:20 ↗ okay thank you

35:22 ↗ um in terms of questions I can't see

35:24 ↗ everyone super well as long as everyone

35:26 ↗ is comfortable just interrupting me I

35:28 ↗ have no problem taking questions on the

35:30 ↗ fly so if that works for everyone feel

35:32 ↗ free to just stop me in new tracks

35:36 ↗ sounds good Thomas thank you no problem

35:40 ↗ okay so for the uh Communications team

35:44 ↗ it's it's wonderful to know what we do

35:45 ↗ so

35:47 ↗ um in a line

35:49 ↗ really what our goal is is to create an

35:52 ↗ Engaged Community all right we do that

35:55 ↗ by providing exceptional customer

35:57 ↗ service to all of our customers and our

36:00 ↗ customers being the city's residents all

36:03 ↗ the businesses any tourists or visitors

36:06 ↗ and of course the other public servants

36:08 ↗ that uh participate in our organization

36:11 ↗ and through that we do using a variety

36:14 ↗ of dynamic communication tools

36:18 ↗ so our team uh we're a mighty team of

36:21 ↗ three the to myself uh and my team

36:24 ↗ consists of a Communications coordinator

36:27 ↗ and a media production specialist so the

36:30 ↗ three of us tackle things together to

36:32 ↗ really achieve all of the city's

36:34 ↗ communication goals

36:38 ↗ some of you may be curious where the

36:40 ↗ communication team fits in the overall

36:42 ↗ structure of the city organization

36:44 ↗ uh Communications being a shared service

36:47 ↗ meaning we assist all the other

36:49 ↗ departments with their overall needs

36:52 ↗ means we fit nicely into the

36:54 ↗ administrative Services Department

36:56 ↗ uh outlined Below on the screen are some

36:59 ↗ of our larger

37:01 ↗ responsibilities which I'll go into more

37:03 ↗ detail later but it includes the city's

37:06 ↗ website all of the social media channels

37:08 ↗ we are responsible for neighborhood

37:10 ↗ engagement and then uh project Outreach

37:14 ↗ so anytime another department has a

37:16 ↗ project manager who has a project in

37:18 ↗ question we help formulate what kind of

37:21 ↗ Outreach would be best to the community

37:23 ↗ and finally meeting coverage so all the

37:26 ↗ meetings that happened in the city are

37:28 ↗ recorded or live streamed and our team

37:31 ↗ handles putting them online so that

37:34 ↗ residents who couldn't attend in person

37:35 ↗ can view them later on

37:41 ↗ so I talked about the website uh like I

37:44 ↗ mentioned uh my team is responsible for

37:47 ↗ maintaining issaquah.gov we handle all

37:50 ↗ of the content uh really to make sure

37:53 ↗ that what is presented to the public is

37:56 ↗ up to date as possible and as useful as

37:58 ↗ possible so the website tends to operate

38:01 ↗ as a central Hub of information for all

38:04 ↗ residents and well everyone make sure

38:05 ↗ that's a good resource for the community

38:10 ↗ second social media we really have three

38:14 ↗ main goals we use social media all the

38:16 ↗ time but the big thing big three things

38:18 ↗ we try to cover are to ensure number one

38:21 ↗ that we inform public on all critical

38:24 ↗ information be that during emergencies

38:27 ↗ or as projects reach different

38:30 ↗ thresholds

38:31 ↗ reminders on things as simple as like

38:34 ↗ you know preschools coming out to make

38:37 ↗ sure to register everyone number two is

38:40 ↗ to really engage in meaningful

38:42 ↗ discussion so we don't view social media

38:45 ↗ as a way for the city to push

38:46 ↗ information to Residents it's really a

38:48 ↗ dialogue so if people approach us with

38:51 ↗ questions

38:53 ↗ we do our best to answer them or to

38:55 ↗ reach out to staff and pass those

38:57 ↗ questions along take good good answers

38:59 ↗ back

39:00 ↗ and finally the last one is to create

39:03 ↗ closer connections between the city and

39:06 ↗ the community at large so what I mean by

39:09 ↗ that is really fostering some of that

39:12 ↗ City Pride everyone really wants to

39:14 ↗ highlight what a wonderful place is to

39:17 ↗ live and work and we do our best to try

39:20 ↗ and bridge that connection between the

39:22 ↗ community and the City so on the right

39:24 ↗ there you'll see a few of the various uh

39:27 ↗ social media platforms the city uses so

39:30 ↗ YouTube Facebook Twitter

39:32 ↗ um there's a robust next door presence

39:34 ↗ and a few others

39:36 ↗ [Music]

39:39 ↗ another way we handle Outreach is

39:42 ↗ through newsletters so the city has a

39:44 ↗ variety of newsletters but the big two

39:47 ↗ are is squat Insider and mayor Mary Lou

39:51 ↗ Paulie's newsletter so hopefully you all

39:54 ↗ are subscribed to is quite Insider but

39:57 ↗ that is our Weekly Newsletter usually

39:59 ↗ goes out on Fridays it's just a great

40:02 ↗ way to collect all of the relevant

40:05 ↗ events news give a snapshot really of

40:09 ↗ what's coming up in the community all in

40:11 ↗ your inbox so a great way to receive

40:13 ↗ that information

40:14 ↗ here Paulie's newsletter is really a

40:17 ↗ chance for her to talk more about topics

40:20 ↗ and she finds of interest for the

40:22 ↗ community and those you usually are sent

40:26 ↗ out about once a month on average

40:29 ↗ foreign

40:32 ↗ I talked a little bit about median

40:34 ↗ coverage

40:35 ↗ um that is all posted to the city's

40:38 ↗ YouTube channel and broadcasted also on

40:41 ↗ ictv and that we do a lot of other video

40:44 ↗ work uh you can see on screen there

40:47 ↗ there's a little snippet of a clip from

40:49 ↗ Blackberry Parks after our parks

40:51 ↗ department we did some work up there we

40:53 ↗ went out and captured some footage we

40:56 ↗ also do other programmatic stuff so uh

40:59 ↗ podcasts maybe familiar with Issaquah

41:01 ↗ Buzz it's a recent podcast we started

41:04 ↗ between the communications team and into

41:07 ↗ the economic development team to uh

41:10 ↗ because we didn't catch all of the

41:12 ↗ rumors and like local gossip regarding

41:16 ↗ businesses

41:22 ↗ we all said uniquely Issaquah which is

41:24 ↗ another podcast the interpreters needed

41:26 ↗ a repetition of that I'm so sorry with

41:28 ↗ the background noise the interpreters

41:29 ↗ didn't hear that last comment

41:32 ↗ so regarding is a club Buzz uh that is a

41:36 ↗ podcast between the economic development

41:39 ↗ department and the Communications

41:42 ↗ Department to really talk about the

41:45 ↗ various

41:46 ↗ um gossip and rumors regarding

41:48 ↗ businesses in town just giving the

41:50 ↗ public a chance to hear about uh what's

41:52 ↗ coming to town or what's happening it's

41:54 ↗ been pretty positively received

41:58 ↗ the second podcast I was going to

42:00 ↗ mention is uniquely Issaquah which is

42:02 ↗ hosted by our mayor she gets a chance to

42:05 ↗ interview residents and really talk

42:07 ↗ about stories that are unique to his

42:10 ↗ applied so giving podcast its title

42:14 ↗ [Music]

42:16 ↗ neighborhood engagement is another facet

42:18 ↗ of our of our role this is really a

42:21 ↗ chance for us to meet with

42:23 ↗ individualized neighborhoods and we've

42:26 ↗ talked about what might be on their mind

42:28 ↗ what might be coming up you know staff a

42:32 ↗ chance to to mention projects that are

42:34 ↗ in the area or might be relevant to the

42:37 ↗ community and we do our best to meet

42:39 ↗ with each individual each individual

42:41 ↗ neighborhood at least once a year but if

42:44 ↗ there are more projects coming from the

42:46 ↗ city perspective we do try and reach out

42:48 ↗ more frequently than that

42:52 ↗ that is a large-scale quick overview of

42:56 ↗ the communications team are there any

42:59 ↗ questions on what we do or just kind of

43:02 ↗ our role within the wider City audience

43:16 ↗ wonderful time

43:21 ↗ oh it looks like a Tony I'm sorry thank

43:24 ↗ you

43:25 ↗ that's okay I did put a little comment

43:29 ↗ in chat or a question that I have a

43:31 ↗ question in chat like I was supposed to

43:33 ↗ so I did the right thing but thank you

43:34 ↗ for calling with me

43:36 ↗ um Thomas I do have a question about

43:37 ↗ your team

43:39 ↗ um I know you're basically as a

43:41 ↗ communication team you're probably very

43:43 ↗ short staffed with only three

43:44 ↗ individuals but I'd love to hear how

43:47 ↗ um in your communication messages and

43:50 ↗ the different things you put out how do

43:53 ↗ you employ any type of equity lens or a

43:55 ↗ type of equity lens and what you do and

43:58 ↗ I know you have to be responsive to the

44:00 ↗ stakeholders that want to relay certain

44:02 ↗ information but how is that done in an

44:06 ↗ equity lens with only three individuals

44:10 ↗ imagining there's sometimes you just

44:12 ↗ have to just push the information out as

44:14 ↗ the stakeholders want without much

44:17 ↗ um

44:18 ↗ edits or without much of of you know

44:21 ↗ different things you can do to make sure

44:22 ↗ there's an equity lens employee but I

44:24 ↗ should let you answer that actually

44:26 ↗ no uh it's a great point so as a team of

44:29 ↗ three we don't have the Liberty to take

44:31 ↗ you know two three weeks at a time on

44:33 ↗ every single topic to really figure it

44:35 ↗ out so Equity is always a challenge for

44:37 ↗ us trying to make sure we're capturing

44:40 ↗ um as much feedback as we can to ensure

44:43 ↗ what we get out uh matches what everyone

44:45 ↗ needs so to start

44:48 ↗ um we kind of view what needs to be

44:51 ↗ covered at a city-wide level versus

44:53 ↗ sometimes projects are specific to

44:55 ↗ certain neighborhoods I went to the

44:58 ↗ Citywide level it's a little bit easier

45:00 ↗ we're just trying to make sure we get it

45:01 ↗ out to as wide of an audience as

45:04 ↗ possible to make sure there aren't

45:05 ↗ anybody any any groups that miss out on

45:08 ↗ hearing about that information but when

45:11 ↗ projects or topics really come up that

45:14 ↗ are specific to sections of the city

45:17 ↗ um we rely a lot on our project managers

45:20 ↗ to help us understand who we're trying

45:22 ↗ to talk to so if something comes out and

45:25 ↗ we're really reaching out to the South

45:27 ↗ Lake Sammamish neighborhood on something

45:28 ↗ understanding who that audience is uh it

45:32 ↗ helps dictate what types of tools we end

45:35 ↗ up using as some community members

45:38 ↗ alluded to earlier not everyone reacts

45:41 ↗ the same way to information so if one

45:43 ↗ section the city is really good about

45:45 ↗ being in touch via surveys and online

45:47 ↗ resources we can rely on those but other

45:50 ↗ neighborhoods aren't the same so we need

45:52 ↗ to rely on our project managers to help

45:54 ↗ us figure out the best way to ensure as

45:56 ↗ much of an equitable distribution of

45:58 ↗ information as possible

46:01 ↗ does that lead to your question

46:02 ↗ it does

46:05 ↗ thank you

46:09 ↗ Jay any others

46:13 ↗ see any others

46:15 ↗ what about in their own Monica oh

46:16 ↗ Christina

46:18 ↗ please come off me for us

46:20 ↗ yes

46:37 ↗ so the information mentioned as far as

46:40 ↗ disabled uh compliance with the Ada and

46:45 ↗ so I wanted to know if there's a little

46:48 ↗ bit more of an explanation as to how

46:52 ↗ that compliance with the Ada is um

46:55 ↗ realized within the Communications

46:56 ↗ Department

46:59 ↗ absolutely it is something we're always

47:01 ↗ striving to do better with our website

47:04 ↗ is built to be both fully ADA Compliant

47:09 ↗ in terms of the material present but

47:13 ↗ there are always nuances to that so if

47:16 ↗ we place an image on a website location

47:19 ↗ or use an image in a social media post

47:22 ↗ we're striving to use alt text whenever

47:26 ↗ possible so things like screen readers

47:28 ↗ are fully covered again trying to remove

47:31 ↗ as many barriers as possible so that no

47:34 ↗ one feels like they are limited from

47:36 ↗ learning about what's happening with the

47:38 ↗ city

47:39 ↗ thank you

47:41 ↗ I was gonna try to

47:43 ↗ come back just let them know apologies

47:47 ↗ Thomas we have some technical issues

47:49 ↗ here uh so we are um the room is gonna

47:51 ↗ leave the meeting just for 20 seconds

47:55 ↗ um because you guys disappeared we're

47:57 ↗ gonna be back we can still hear you or

47:59 ↗ just give us 20 seconds here

48:01 ↗ sounds good

48:23 ↗ we are now back and you can all see us

48:26 ↗ and hear us hopefully and now we can

48:28 ↗ also see you

48:31 ↗ can you hear us we can hear you there

48:34 ↗ you go or at least I can I shouldn't

48:36 ↗ speak for everyone Christina has typed

48:39 ↗ in Spanish a comment that she was

48:42 ↗ wondering about okay and with that uh

48:45 ↗ before you

48:47 ↗ um go there just uh wanted to mention

48:49 ↗ Lorna was recommending that maybe you

48:51 ↗ stop sharing for a couple of minutes so

48:53 ↗ they can see you all

48:56 ↗ there you go thank you

48:58 ↗ go ahead

49:01 ↗ all right

49:03 ↗ so the Ada says that handicaps refer to

49:09 ↗ a significant

49:12 ↗ impact on your basic life skills so this

49:16 ↗ can include learning reading

49:18 ↗ communication and thought so are we

49:22 ↗ considering also different forms of

49:24 ↗ learning some people are visual Learners

49:27 ↗ learn auditorily or kinesthetically are

49:32 ↗ there different forms of reading that

49:34 ↗ are considered like Braille or sign

49:36 ↗ language

49:39 ↗ yeah excellent question so

49:42 ↗ um as best as we can we try and cover

49:44 ↗ some of those some of them are a little

49:46 ↗ more challenging uh we don't have uh

49:49 ↗ audio recordings of all content so a

49:52 ↗ little tough uh for that audience at

49:54 ↗ times

49:55 ↗ um there are ways we can try and improve

49:57 ↗ that certainly so luckily for some of

50:01 ↗ those things like Braille reading I

50:02 ↗ think screen reading tends to cover a

50:04 ↗ lot of the same aspects so hopefully

50:07 ↗ that that meets that audience's need but

50:09 ↗ uh obviously the communications team is

50:12 ↗ open to any suggestions this board has

50:14 ↗ for ways to improve the way we go about

50:18 ↗ providing information

50:22 ↗ say we have a question from lucrecia in

50:25 ↗ the room

50:27 ↗ um

50:29 ↗ so my question is I haven't honestly

50:32 ↗ been on the city page in a couple months

50:35 ↗ so if this has changed um just let me

50:38 ↗ know but one of the recommendations that

50:40 ↗ I have had in the past is that your

50:43 ↗ translation tool is at the very bottom

50:46 ↗ of the page and if I was a non-english

50:51 ↗ speaker a non-english reader

50:54 ↗ I I don't know that I would scroll

50:57 ↗ through an entire page in order to

51:00 ↗ figure out like oh I can actually see

51:02 ↗ this page in the language that I can

51:04 ↗ read

51:05 ↗ and I don't know if that's for aesthetic

51:07 ↗ reasons or or why that is but I would

51:10 ↗ really encourage you to visit other

51:14 ↗ um City Pages from other parts of the

51:17 ↗ the state that do have that translate

51:21 ↗ button on the top right corner so that

51:24 ↗ people who cannot read in English can

51:27 ↗ easily find it and and I think that's

51:30 ↗ actually an international standard

51:31 ↗ because I visit International Pages a

51:34 ↗ lot and can translate directly from that

51:36 ↗ section

51:37 ↗ yeah I completely agree with you

51:40 ↗ um we have some limitations that we use

51:42 ↗ a sort of uh General large scale

51:46 ↗ solution to build our website and where

51:48 ↗ the Google translate button is located

51:50 ↗ is hard coded into the website it's

51:53 ↗ something that I've brought up with our

51:55 ↗ our website producer to see if we can't

51:57 ↗ adjust that because I agree with you in

51:59 ↗ the footer isn't the most natural place

52:01 ↗ to go looking for that solution

52:04 ↗ thank you and is there anything that we

52:07 ↗ can do to support your effort to address

52:11 ↗ that with whomever

52:13 ↗ hardwires that or whatever the language

52:15 ↗ is sure

52:17 ↗ um I I think if the board is comfortable

52:19 ↗ I'm happy including that as a

52:21 ↗ recommendation next time I reach out

52:23 ↗ that you would prefer to see if there

52:25 ↗ are some options uh to adjust the

52:28 ↗ location of where that displays on the

52:30 ↗ website

52:35 ↗ thank you say Lorna has a question

52:37 ↗ comment

52:38 ↗ Thomas and working website one of the

52:41 ↗ recommendations I've done in the past

52:43 ↗ for a company I work for is we

52:46 ↗ recommended that we have instructions on

52:48 ↗ how to translate or that it even exists

52:51 ↗ because sometimes people don't know how

52:53 ↗ to do it and so just messages that are

52:57 ↗ friendly in other languages especially

52:59 ↗ languages that reflect our community so

53:03 ↗ then that means landing page looks

53:05 ↗ welcoming to our linguistically diverse

53:08 ↗ community and they can see messages in

53:10 ↗ their language that helps direct them on

53:13 ↗ how to translate and how to access the

53:16 ↗ information especially for resources

53:19 ↗ such as community service resources that

53:22 ↗ they might be trying to access

53:25 ↗ and language would be a barrier for them

53:28 ↗ mm-hmm okay to make sure I understand uh

53:31 ↗ the suggestion would it be for the home

53:34 ↗ page to feature that type of terminology

53:38 ↗ or are you thinking something where we

53:39 ↗ have like a centralized location for

53:42 ↗ explaining how to access those services

53:44 ↗ so a link for them to be able to see

53:47 ↗ their language identified and if they

53:50 ↗ click on that language it kind of gives

53:51 ↗ them a little

53:53 ↗ explanation in their language like

53:55 ↗ scroll down until it speaks it is in my

53:59 ↗ experience it has been a half a year to

54:02 ↗ a year time to make those changes but in

54:05 ↗ the meantime what can be done such as uh

54:09 ↗ you know say espanol if someone clicks

54:11 ↗ on that word espanol it just gives them

54:14 ↗ some information in their language and

54:16 ↗ directions scroll down you can change

54:18 ↗ the website here are some resources if

54:21 ↗ you're trying because sometimes if they

54:24 ↗ even see a number are they comfortable

54:27 ↗ college or families comfortable calling

54:29 ↗ and sharing information in it's an

54:32 ↗ invitation to share in your own language

54:34 ↗ and if that possible that possible to

54:37 ↗ exist so Jennifer welcome landing page

54:41 ↗ show that it teaches them

54:43 ↗ but this is okay and you're welcome to

54:46 ↗ communicate with us in a different

54:48 ↗ language and this is also how to access

54:50 ↗ the information in other languages

54:53 ↗ I think that's a great idea I think we

54:56 ↗ can tie that to the fact that we also

54:58 ↗ have a language mind Services over the

55:02 ↗ phone so at the same time they're

55:04 ↗ learning about how to potentially

55:05 ↗ navigate the website in other languages

55:07 ↗ they can also you know feel comfortable

55:10 ↗ to call in and uh speak to someone over

55:13 ↗ the phone with an interpreter at the

55:14 ↗ same time to to track down some

55:16 ↗ resources if necessary back and thank

55:18 ↗ you

55:19 ↗ great thank you

55:21 ↗ thank you all I'm gonna chime in really

55:23 ↗ quick to do a time check to let you know

55:25 ↗ that you have about 15 17 minutes left

55:28 ↗ in this agenda item and I know that you

55:31 ↗ also have a second part that uh it's all

55:33 ↗ about the public engagement toolkit

55:36 ↗ so just wanted to

55:39 ↗ all right do you think we could take one

55:42 ↗ more question because I think Tony has

55:44 ↗ one

55:45 ↗ um but he's also

55:47 ↗ um agreeing to do it at the end if that

55:49 ↗ makes more sense

55:51 ↗ should we push to the end Tony sure push

55:54 ↗ to the end let's do it all right all

55:56 ↗ right I'm gonna reshare my screen so we

55:58 ↗ can continue with the public engagement

55:59 ↗ toolkit

56:03 ↗ can everyone see that

56:05 ↗ yes perfect okay so thank you for

56:09 ↗ letting me talk about this and let me

56:11 ↗ get to the second part of our agenda

56:12 ↗ here really giving an overview of some

56:15 ↗ of the changes we've made again

56:17 ↗ hopefully you've had a chance to check

56:19 ↗ out the toolkit

56:21 ↗ um fully so we'll just kind of do an

56:23 ↗ overarching element right now

56:26 ↗ um but let's talk about the purpose so

56:28 ↗ really this is an internal resource it's

56:31 ↗ uh used to help project managers engage

56:34 ↗ with the community on their projects by

56:37 ↗ using effective tools and ensuring the

56:40 ↗ right timing

56:42 ↗ from a 30 000 foot level the toolkit is

56:45 ↗ really a guide

56:46 ↗ we've spent some years refining it based

56:50 ↗ off of our engagement with this

56:51 ↗ community to really hone what works best

56:54 ↗ and utilizing best practices that we've

56:57 ↗ adopted from other municipalities when

57:00 ↗ it's it's come clear that certain things

57:02 ↗ work really well we like to adopt them

57:03 ↗ and bring them into our community as

57:05 ↗ well so uh all of that is designed to

57:09 ↗ really help the community feel like

57:11 ↗ they're aware of what's going on and

57:13 ↗ have the opportunity to be engaged when

57:15 ↗ appropriate

57:18 ↗ as as a was mentioned earlier the

57:21 ↗ toolkit's been around for a while we try

57:23 ↗ and update every five years or so to

57:25 ↗ really put on paper and put online those

57:29 ↗ those changes it's a living document so

57:31 ↗ if there are things that we discover as

57:33 ↗ we go out and talk to the community once

57:35 ↗ realize something has worked a lot

57:37 ↗ better we do add that immediately but

57:39 ↗ every five years or so we try and do a

57:41 ↗ full refresh

57:42 ↗ this this version really focused on

57:45 ↗ three things so number one is we've

57:48 ↗ adjusted how the toolkit is put together

57:52 ↗ really treating it as a guiding document

57:55 ↗ so project managers around the city can

57:57 ↗ open it up and there's a lot of

57:59 ↗ worksheets in it so they can go through

58:00 ↗ step by step and really figure out where

58:03 ↗ along the project they are and how best

58:06 ↗ to engage with the community

58:08 ↗ number two number two is we've uh looked

58:11 ↗ to improve uh an equity lens through the

58:14 ↗ document it's another reason I'm here

58:16 ↗ today is really to get this group's

58:17 ↗ expertise make sure what we've added in

58:21 ↗ matches or if you have any additional

58:23 ↗ recommendations for us to continue to

58:25 ↗ look at that so that's one of the things

58:27 ↗ we really wanted to highlight this time

58:28 ↗ and as I mentioned the third thing is we

58:33 ↗ wanted to identify some additional tools

58:35 ↗ that are now available for those project

58:37 ↗ managers to use as they go out to the

58:40 ↗ community

58:42 ↗ so I'm going to pause here for that

58:44 ↗ second component and really open it up

58:47 ↗ to any feedback or initial comments

58:50 ↗ um I think we tried to frame it around

58:53 ↗ these three questions but obviously

58:54 ↗ whatever this uh group this board wants

58:57 ↗ to talk about but number one I mean

58:59 ↗ really capturing does this effectively

59:01 ↗ Infuse an equity lens into the toolkit

59:04 ↗ number two uh to your eye are there any

59:08 ↗ missing elements that would help staff

59:10 ↗ as they plan out their engagement and

59:13 ↗ number three are there other groups that

59:16 ↗ you feel we should be touching base with

59:18 ↗ for their feedback so I think I'll stop

59:21 ↗ sharing for a moment we can talk as a

59:23 ↗ group see if there's anything else the

59:26 ↗ whoops going one slide too far

59:29 ↗ uh any comments or questions

59:32 ↗ yes um I see uh Tony and Alyssa online

59:37 ↗ and Monica I think if you have some

59:39 ↗ people in the room uh you can download

59:44 ↗ in between I'm not sure who came up

59:45 ↗ first so uh Tony if you would please I'm

59:49 ↗ gonna defer to Alyssa

59:53 ↗ [Music]

59:59 ↗ and

1:00:00 ↗ uh okay a comment first I provided a

1:00:04 ↗ comment a feedback

1:00:05 ↗ um via email and I just wanted to share

1:00:07 ↗ that with you and then I have a question

1:00:09 ↗ um I just thought that when I reviewed

1:00:11 ↗ the toolkit earlier I thought it was

1:00:13 ↗ very thorough I appreciated the fact

1:00:15 ↗ that there were like you mentioned

1:00:18 ↗ um worksheets and and tools that a PMP

1:00:20 ↗ go in to use and I thought that

1:00:24 ↗ yeah I thought it would be very usable

1:00:27 ↗ and I also thought that it allowed the

1:00:29 ↗ user to apply the act with the

1:00:30 ↗ appropriate Equity lens

1:00:33 ↗ um in it as well my question is during a

1:00:36 ↗ public comment section A comment was

1:00:39 ↗ made that there's not enough space for

1:00:42 ↗ feedback for

1:00:44 ↗ um large capital projects through small

1:00:46 ↗ road projects and I wasn't sure if those

1:00:49 ↗ types of projects were in scope for

1:00:52 ↗ something that the toolkit would get

1:00:53 ↗ used for so I just wanted to on that

1:00:57 ↗ absolutely so I think the toolkit is

1:01:00 ↗ designed to be scalable so if we have

1:01:03 ↗ really small projects that you know only

1:01:06 ↗ touch a handful of people a cul-de-sac

1:01:09 ↗ we can adjust what tools are used to

1:01:12 ↗ really focus on making sure that group

1:01:14 ↗ is attached and aware of what's going on

1:01:17 ↗ um the worksheets are designed so that

1:01:19 ↗ if they don't apply you can just skip

1:01:20 ↗ them and move on to the next step

1:01:23 ↗ um but going all the way up in terms of

1:01:25 ↗ scaling to large capital projects we are

1:01:29 ↗ in the process of a few of those so one

1:01:32 ↗ in particular you know we're doing some

1:01:34 ↗ changes the city is on Northwest

1:01:36 ↗ Sammamish to add to non-motorized

1:01:39 ↗ functions so that's that's got a whole

1:01:41 ↗ lot of stakeholders and it's a huge

1:01:43 ↗ project for the city so we take

1:01:45 ↗ something like a toolkit figure out

1:01:46 ↗ which audiences are involved both

1:01:48 ↗ geographically and usability so

1:01:51 ↗ non-motorized we have a large cycling

1:01:53 ↗ component to that so we want to make

1:01:54 ↗ sure that as you're looking through who

1:01:57 ↗ all the stakeholders might be you find

1:01:59 ↗ ways to touch base with all those

1:02:01 ↗ communities on those types of projects

1:02:03 ↗ so ideally I believe it covers all those

1:02:05 ↗ things again if there are gaps we're

1:02:07 ↗ always open to looking at improvements

1:02:09 ↗ so

1:02:10 ↗ um yeah thank you for your comments

1:02:12 ↗ earlier too

1:02:13 ↗ foreign

1:02:24 ↗ all right so um Alyssa thank you for

1:02:27 ↗ um actually you covered part of my

1:02:29 ↗ question so thank you for that and um my

1:02:32 ↗ other

1:02:33 ↗ um I guess it's more of a comment than

1:02:35 ↗ as a question

1:02:36 ↗ um when I look at let's say everything

1:02:38 ↗ that's done in Communications

1:02:41 ↗ um

1:02:41 ↗ I always I mean I I think engaging with

1:02:44 ↗ our group with the equity board would be

1:02:46 ↗ depending upon What's

1:02:48 ↗ um going to be communicated to the

1:02:50 ↗ public us having as a board having a

1:02:53 ↗ lens into maybe certain pieces of

1:02:55 ↗ communication so for example if I were

1:02:58 ↗ to

1:02:59 ↗ communicate something out to the Latino

1:03:01 ↗ Community

1:03:02 ↗ one of the people I'd reach out to would

1:03:04 ↗ be Christina of course right of course

1:03:07 ↗ um and so I wonder about those different

1:03:09 ↗ things that happen in the communication

1:03:10 ↗ realm because I'd hate to see the city I

1:03:13 ↗ love make the mistake that Band-Aid year

1:03:15 ↗ did years ago when they pushed out their

1:03:18 ↗ flesh-colored Band-Aids and saying that

1:03:20 ↗ they were flesh colored without talking

1:03:22 ↗ to people like me and saying what do you

1:03:25 ↗ think about this you do if you see what

1:03:26 ↗ I'm saying what I'm going with there and

1:03:28 ↗ so

1:03:29 ↗ um what's your thoughts on maybe

1:03:33 ↗ integrating our eyes and ears and

1:03:37 ↗ um on certain pieces of communication

1:03:40 ↗ before they go out to public

1:03:43 ↗ yeah it's a it's a great insightful like

1:03:47 ↗ idea to try and figure out how best to

1:03:49 ↗ implement something like that

1:03:52 ↗ um I know the city Communications team

1:03:55 ↗ in particular likes to try to utilize

1:03:58 ↗ Monica's team and by extension I guess

1:04:01 ↗ the board would be a good way to look at

1:04:02 ↗ that and making sure we're not missing

1:04:05 ↗ or

1:04:06 ↗ um

1:04:08 ↗ forgetting to think about different

1:04:10 ↗ lenses to how we we go about that kind

1:04:13 ↗ of communication

1:04:14 ↗ um I could see value in trying to figure

1:04:17 ↗ out especially on larger projects where

1:04:19 ↗ we want to make sure there's

1:04:22 ↗ bandwidth to cover if we have timelines

1:04:24 ↗ that allow for that type of type of

1:04:26 ↗ Outreach to really figure out if there

1:04:28 ↗ is a component there for the board

1:04:30 ↗ knowing full well your your plates are

1:04:32 ↗ already so full with so many things I

1:04:34 ↗ wouldn't want to be a burden but I agree

1:04:36 ↗ with you there might be a communication

1:04:37 ↗ component that would be valuable to at

1:04:40 ↗ least run by the board to see if they

1:04:42 ↗ have other suggestions or potential

1:04:45 ↗ avenues that hey this group over here

1:04:47 ↗ might have a vested interest have you

1:04:49 ↗ talked about reaching out with them

1:04:50 ↗ right and I think that all this if they

1:04:53 ↗ don't mind me interrupting I think

1:04:54 ↗ that's all depending upon what's what's

1:04:57 ↗ to be put out to the public space so to

1:04:59 ↗ speak right if it's something that makes

1:05:02 ↗ sense if it's in some way involving the

1:05:04 ↗ Jewish community community Latino

1:05:06 ↗ Community maybe

1:05:08 ↗ um any type of diaspora of what we do in

1:05:11 ↗ the equity lens then I think that we

1:05:14 ↗ should have like you know and hopefully

1:05:16 ↗ hopefully taking some of the things off

1:05:18 ↗ of Monica's plate that we can all weigh

1:05:20 ↗ in on some of those things that may

1:05:22 ↗ involve

1:05:23 ↗ um different varying communities within

1:05:26 ↗ the larger Issaquah area

1:05:29 ↗ that's certainly something we could look

1:05:31 ↗ into

1:05:36 ↗ Monica did we have anyone in the room

1:05:37 ↗ that would like to make a comment or

1:05:39 ↗ have a question

1:05:46 ↗ okay yes I I just wanted to give

1:05:48 ↗ everyone an opportunity

1:05:50 ↗ um but my question was simply related to

1:05:52 ↗ timing

1:05:53 ↗ um because I know that specific

1:05:55 ↗ activities tend to take a little more

1:05:57 ↗ time for example Black History Month we

1:05:59 ↗ typically start planning a few months

1:06:00 ↗ ahead

1:06:01 ↗ um and things like that so when you all

1:06:04 ↗ are preparing uh your public

1:06:06 ↗ announcements then

1:06:09 ↗ um do you all look at a specific

1:06:10 ↗ timeline so that if you do have to

1:06:13 ↗ incorporate some comments from the

1:06:15 ↗ equity board or some suggestions you may

1:06:18 ↗ have the the correct amount of time to

1:06:20 ↗ get it done

1:06:22 ↗ yeah I think it's a vague answer

1:06:25 ↗ um but I think it's very dependent on

1:06:27 ↗ the project sometimes we know they're

1:06:29 ↗ coming and we have plenty of time like

1:06:31 ↗ you mentioned something that went

1:06:32 ↗ initiative we do every year annually

1:06:34 ↗ it's a little bit easier to plan those

1:06:35 ↗ out at other times uh the information

1:06:38 ↗ comes to us and as almost like middlemen

1:06:40 ↗ we're like well let's see what we can do

1:06:42 ↗ best with this get out of the community

1:06:44 ↗ in a timely fashion because it's uh it's

1:06:46 ↗ pertinent information

1:06:48 ↗ um but as best we can we try to build in

1:06:50 ↗ larger time scales it's just not always

1:06:52 ↗ possible

1:06:55 ↗ thank you that's not too big for you

1:06:58 ↗ well I totally understand thank you

1:07:01 ↗ and

1:07:05 ↗ I'm not sure if you heard pretty earlier

1:07:08 ↗ she has a comment

1:07:10 ↗ um yeah I was actually trying to call on

1:07:13 ↗ her and uh

1:07:17 ↗ okay I will go so I just had a couple of

1:07:20 ↗ uh comments and maybe some questions

1:07:22 ↗ here

1:07:23 ↗ um one thing is and maybe I'll I'll

1:07:27 ↗ maybe suggest that you Google it but I I

1:07:29 ↗ think the word stakeholder is becoming a

1:07:32 ↗ little bit out of um

1:07:34 ↗ use in these contexts there's some

1:07:37 ↗ history with broken treaties and

1:07:41 ↗ contracts with our native and indigenous

1:07:44 ↗ people and so it's just got some bad

1:07:47 ↗ um connotations to it this day so these

1:07:50 ↗ days so I'd recommend maybe thinking

1:07:51 ↗ about that and kind of doing a little

1:07:53 ↗ bit of research around my work

1:07:56 ↗ um

1:07:57 ↗ the next thing in in some other

1:08:01 ↗ um

1:08:02 ↗ Community engagement or public

1:08:04 ↗ engagement spaces I've been in that that

1:08:07 ↗ I've seen also so I I see here you've

1:08:10 ↗ got like informed consult collaborate

1:08:12 ↗ I've also seen things extend as far as

1:08:14 ↗ co-create and so I'd encourage you to

1:08:17 ↗ think about what is that explainer to

1:08:19 ↗ actually work more hand in hand with

1:08:22 ↗ impacted communities to create

1:08:25 ↗ solutions that they initiate versus

1:08:28 ↗ having staff and others kind of initiate

1:08:31 ↗ what alternatives are so just kind of

1:08:34 ↗ think about like if there's another

1:08:35 ↗ layer around

1:08:37 ↗ um this the kind of the level of

1:08:39 ↗ Engagement

1:08:41 ↗ um that could be added here

1:08:44 ↗ um

1:08:46 ↗ so I don't I know we've uh kind of

1:08:49 ↗ approved and I know it's been kind of

1:08:51 ↗ now accepted as a city policy that an

1:08:54 ↗ equity framework and so I I know you've

1:08:57 ↗ tried to integrating Equity lens here

1:08:58 ↗ and so I don't know if you've used that

1:09:00 ↗ uh newly adopted Equity framework as a

1:09:03 ↗ way to guide but I would recommend

1:09:06 ↗ um

1:09:06 ↗ pulling in language from there in

1:09:08 ↗ references to that document as well so

1:09:11 ↗ it's a Super Fresh and current because I

1:09:14 ↗ know that's going to be started like the

1:09:16 ↗ implementation or training around that

1:09:17 ↗ would be happening pretty soon

1:09:20 ↗ and then

1:09:22 ↗ um

1:09:24 ↗ just a couple more things um so one

1:09:27 ↗ thing is um I think there's like a layer

1:09:29 ↗ of questions underneath here like even

1:09:32 ↗ around like are you planning to provide

1:09:34 ↗ Refreshments kind of thinking about like

1:09:37 ↗ given the community where the engagement

1:09:39 ↗ is happening are they culturally

1:09:42 ↗ appropriate Refreshments or are you

1:09:44 ↗ being a little bit more Global in what

1:09:46 ↗ you think about in terms of providing

1:09:48 ↗ Refreshments or just kind of things like

1:09:50 ↗ that that actually kind of uh maybe it's

1:09:53 ↗ a deeper level of detail but I think

1:09:55 ↗ that's also kind of in uh a way to make

1:09:58 ↗ folks feel of different communities feel

1:10:01 ↗ welcome in these public spaces where

1:10:03 ↗ they may not have frequently

1:10:04 ↗ participated

1:10:07 ↗ and um my one last thing is you know I

1:10:10 ↗ see the the table with the ballistic

1:10:13 ↗ organizations

1:10:14 ↗ um recommended you know it's about

1:10:16 ↗ specific examples and I'm thinking about

1:10:18 ↗ like so there's a heading for cultural

1:10:20 ↗ groups like the Muslim Community

1:10:22 ↗ Resource Center and um I'm thinking

1:10:26 ↗ about what kind of Engagement falls

1:10:28 ↗ under cultural groups or it seems like

1:10:30 ↗ they would be a good group to reach out

1:10:32 ↗ to across these other policy areas like

1:10:36 ↗ neighborhoods property owners and so I

1:10:39 ↗ I'm not sure how

1:10:42 ↗ by getting stuck on that row of cultural

1:10:45 ↗ groups about limits uh the projects that

1:10:48 ↗ they are

1:10:50 ↗ um kind of highlighted to be to engage

1:10:52 ↗ with so just kind of broadening

1:10:54 ↗ how these organizations are kind of

1:10:58 ↗ selected for different rows

1:11:01 ↗ so those are some of my um thoughts

1:11:04 ↗ oh thank you those are great

1:11:07 ↗ um and I appreciate you uh letting me

1:11:09 ↗ know about the terminology I had not

1:11:10 ↗ heard that one so I'm definitely going

1:11:11 ↗ to have to look into that for your

1:11:14 ↗ question regarding uh the groupings

1:11:17 ↗ itself I think the the thought process

1:11:19 ↗ there is not to kind of Select and uh

1:11:24 ↗ basically statically Place those groups

1:11:27 ↗ so much as if there are

1:11:30 ↗ areas in your project scope that may

1:11:33 ↗ impact things considering both cultural

1:11:36 ↗ groups as its own own group I'm

1:11:38 ↗ desperately trying to avoid using the

1:11:40 ↗ word stakeholder right now and it's

1:11:41 ↗ stuck in my head

1:11:43 ↗ um

1:11:44 ↗ so if if you say you're you're working

1:11:47 ↗ on a project at a certain intersection

1:11:49 ↗ or at a you know certain location

1:11:53 ↗ geographically keeping in mind that

1:11:55 ↗ you're not only thinking about the

1:11:57 ↗ residents who live there but all the

1:11:58 ↗ potentially groups that may practice in

1:12:00 ↗ that area or have a larger impact in

1:12:03 ↗ that zone really

1:12:05 ↗ um thinking about those different groups

1:12:06 ↗ in that way too but certainly there

1:12:08 ↗ isn't any reason that those cultural

1:12:10 ↗ groups can't be

1:12:11 ↗ um uh their feedback can't be used in

1:12:13 ↗ other locations as well so that's a good

1:12:15 ↗ point

1:12:16 ↗ and I'm forgetting your middle one now

1:12:18 ↗ so I apologize if there was anything

1:12:19 ↗ outside of comment there that you were

1:12:21 ↗ looking for Clarity on

1:12:24 ↗ I think so thank you

1:12:32 ↗ all right and we have another question

1:12:35 ↗ or comment I'm sorry from Alyssa

1:12:40 ↗ okay

1:12:41 ↗ um very quickly

1:12:42 ↗ um one is um thank you very much for on

1:12:45 ↗ the equity slide I did notice that the

1:12:48 ↗ equity framework link and the religious

1:12:50 ↗ and cultural calendar links were there

1:12:53 ↗ and so it was very nice to see those um

1:12:56 ↗ being called out

1:12:57 ↗ um the question is that another question

1:13:00 ↗ that was raised during the public

1:13:02 ↗ comment section was a comment about

1:13:05 ↗ putting the toolpit out in the public

1:13:07 ↗ for in order to ask for public comments

1:13:10 ↗ and feedback and I am imagining that by

1:13:15 ↗ virtue of having it in our agenda and

1:13:18 ↗ this being a public session that that's

1:13:19 ↗ one way in which

1:13:21 ↗ and wondering if there are other ways in

1:13:25 ↗ which that gets accomplished currently

1:13:28 ↗ sure so I think

1:13:30 ↗ like I said we have it here at this

1:13:32 ↗ board meeting we we often uh take

1:13:35 ↗ feedback from other groups too to try

1:13:37 ↗ and figure out if we're missing anything

1:13:39 ↗ during that engagement process

1:13:42 ↗ um the toolkit itself tends to be like a

1:13:44 ↗ positive feedback loop as it's used

1:13:46 ↗ we're engaging with the public we learn

1:13:48 ↗ when things don't work well those things

1:13:50 ↗ get removed as new things get added so

1:13:53 ↗ um thankfully the toolkit itself does

1:13:55 ↗ have its own public engagement process

1:13:57 ↗ by just virtio being used uh it wasn't

1:14:00 ↗ part of the the practice

1:14:03 ↗ um currently planned in the timeline to

1:14:06 ↗ take it out to the wider audience for

1:14:08 ↗ any type of feedback but uh there is the

1:14:10 ↗ commitment to always be open to

1:14:12 ↗ suggestions from the community if they

1:14:14 ↗ feel there are other ways that would

1:14:16 ↗ best

1:14:17 ↗ allow us to engage with them

1:14:21 ↗ foreign

1:14:21 ↗ [Music]

1:14:29 ↗ thank you so much and I want to thank

1:14:31 ↗ everyone again for your questions and

1:14:33 ↗ comments um

1:14:34 ↗ yeah I think you resonated quite well

1:14:38 ↗ with a lot of us with the term

1:14:40 ↗ stakeholder so thank you so much for

1:14:42 ↗ bringing that up

1:14:44 ↗ um does anyone else have any questions

1:14:46 ↗ or comments

1:14:51 ↗ oh no I'm still processing the comment

1:14:55 ↗ made of the public that you're about the

1:14:58 ↗ access and the fact that people who need

1:15:01 ↗ to access some of this information need

1:15:03 ↗ to be very technologically savvy because

1:15:06 ↗ in following one of the topics that you

1:15:10 ↗ look forward to Thomas I did realize

1:15:12 ↗ that I I was only in a loop because I

1:15:15 ↗ was following my neighborhood Facebook

1:15:17 ↗ group but it was very tight and so if

1:15:20 ↗ there's not a very tight group people

1:15:23 ↗ can get easily lost in trying to do the

1:15:26 ↗ follow-up work and so if people are and

1:15:30 ↗ then reading the link to that that work

1:15:33 ↗ I noticed that you had to opt in to be

1:15:36 ↗ notified about ongoing work

1:15:39 ↗ and so I'm just wondering if there's

1:15:41 ↗ some way that that information can be

1:15:44 ↗ more accessible to those people who've

1:15:46 ↗ participated and much more welcoming

1:15:49 ↗ because I think what happens is that in

1:15:52 ↗ a sense of community people once they've

1:15:55 ↗ expressed Community input they now want

1:15:59 ↗ they gave something to this discussion

1:16:02 ↗ and now they want to receive like hey we

1:16:04 ↗ heard you this is what we decided so

1:16:07 ↗ something a little bit more Concrete in

1:16:10 ↗ their response from the city and I

1:16:13 ↗ totally recognize Thomas that you're a

1:16:15 ↗ three people group and getting something

1:16:17 ↗ complete back so I'm wondering if

1:16:19 ↗ there's some way to help that situation

1:16:22 ↗ but I think it would be good to how do

1:16:25 ↗ we go out so that it's more it's not

1:16:29 ↗ that the the community has to constantly

1:16:31 ↗ go on the website and navigate it

1:16:34 ↗ because

1:16:35 ↗ it can be challenging for many but how

1:16:39 ↗ can we go out to the public more with

1:16:41 ↗ response especially to those who have

1:16:44 ↗ shown interest and engaging with very

1:16:47 ↗ direct

1:16:49 ↗ clear response of we heard you this is

1:16:52 ↗ what we did here's our next step

1:16:55 ↗ and it's something to more to create

1:16:58 ↗ that relationship that ongoing dialogue

1:17:00 ↗ that I think in seeing this I feel like

1:17:02 ↗ there's a component missing and I can it

1:17:06 ↗ feels like it's there in listening

1:17:08 ↗ because it says collaborate and it feels

1:17:10 ↗ like it's there but as Katie said I

1:17:13 ↗ think we need to have I'm wondering if

1:17:15 ↗ we can add a few more components and

1:17:18 ↗ then one of the components about how do

1:17:20 ↗ we create that relationship in that

1:17:22 ↗ community

1:17:23 ↗ foreign

1:17:25 ↗ no excellent excellent questions

1:17:28 ↗ um I think we've tried a number of ways

1:17:30 ↗ to try and make it feel like the

1:17:32 ↗ feedback that's given on projects is

1:17:35 ↗ well received and kind of closing that

1:17:36 ↗ feedback loop but it's not always the

1:17:39 ↗ easiest to make sure we capture everyone

1:17:40 ↗ so it's always a work in progress

1:17:43 ↗ um we can certainly look into some ways

1:17:45 ↗ that makes for a more as you used

1:17:47 ↗ concrete way of kind of highlighting how

1:17:50 ↗ we've heard the information and how it's

1:17:51 ↗ used

1:17:52 ↗ um

1:17:53 ↗ I think we we often use the website as

1:17:56 ↗ uh the lowest possible barrier but that

1:18:00 ↗ doesn't necessarily mean it's the is the

1:18:01 ↗ best solution so putting information

1:18:03 ↗ they're saying here's here's the survey

1:18:05 ↗ we heard here's kind of the feedback

1:18:07 ↗ here's the next steps really easy for us

1:18:09 ↗ to put that information there but not

1:18:10 ↗ always the easiest for the residents to

1:18:12 ↗ find so we can look into ways to try and

1:18:15 ↗ improve on that for sure

1:18:17 ↗ I don't know if there's a super like

1:18:20 ↗ obvious solution but we can definitely

1:18:22 ↗ brainstorm that and try and find some

1:18:23 ↗ solutions

1:18:26 ↗ thank you with that I'm jumping in just

1:18:28 ↗ to do another time check we are five six

1:18:31 ↗ minutes over this agenda item board

1:18:34 ↗ members just letting you know

1:18:37 ↗ thank you for that Monica and I think we

1:18:40 ↗ have one more question from Christina

1:18:42 ↗ um and do we have anyone else in the

1:18:43 ↗ room

1:18:47 ↗ I don't see anyone else in their room

1:18:49 ↗ [Music]

1:18:54 ↗ wonderful Christina you'll be our last

1:18:56 ↗ question or comment for the night or for

1:18:59 ↗ this particular topic it's okay

1:19:03 ↗ um

1:19:22 ↗ I'm sorry I there's another aspect as

1:19:26 ↗ far as communication and access

1:19:31 ↗ besides all of the forums that were

1:19:33 ↗ mentioned previously I think it's

1:19:35 ↗ important to consider as far as

1:19:38 ↗ technology the needs of the people in

1:19:42 ↗ our community who have mental health

1:19:44 ↗ issues so that we are reaching them and

1:19:48 ↗ they are also feeling included I think

1:19:51 ↗ that that's quite important as far as

1:19:53 ↗ how technology is used as well

1:19:56 ↗ yes excellent point

1:19:58 ↗ um we can always do more in that realm

1:20:00 ↗ it's sometimes uh difficult to

1:20:03 ↗ determine what the best tool is to make

1:20:06 ↗ sure we're really providing that

1:20:08 ↗ Equitable lens to that group as well

1:20:10 ↗ um but it's certainly something I know

1:20:12 ↗ as a Communications team you can always

1:20:14 ↗ try to do a little better with

1:20:16 ↗ [Music]

1:20:21 ↗ thank you

1:20:24 ↗ thank you so much Thomas for answering

1:20:27 ↗ all of our questions uh Monica I think

1:20:29 ↗ if we have no one else we may be ready

1:20:32 ↗ to move forward

1:20:34 ↗ sounds good oh sorry Monica

1:20:38 ↗ quickly reiterate uh thank you all for

1:20:41 ↗ having me uh in terms of next steps if

1:20:43 ↗ you have any other comments you'd like

1:20:45 ↗ to provide I think I put a timeline by

1:20:47 ↗ February 10th would be ideal to receive

1:20:49 ↗ those either through Monica or myself

1:20:52 ↗ um and we very much appreciate having

1:20:55 ↗ this lens to kind of look through and

1:20:56 ↗ make a better end product for the

1:20:58 ↗ community

1:20:59 ↗ [Music]

1:21:02 ↗ sounds good thank you so much

1:21:05 ↗ thank you

1:21:09 ↗ [Music]

1:21:16 ↗ okay so our the room temperature here

1:21:19 ↗ it's a little bit up and down it's

1:21:21 ↗ either way too hot or way too cold

1:21:28 ↗ under a blow dryer oh my goodness

1:21:33 ↗ foreign

1:21:38 ↗ give me a second oh board members since

1:21:41 ↗ it's a long meeting do you feel like you

1:21:43 ↗ would like to take a two-minute break

1:21:44 ↗ really quick uh

1:21:47 ↗ or how how is everybody feeling here in

1:21:49 ↗ the room we would prefer a two minute

1:21:50 ↗ break if we can online say

1:21:54 ↗ s

1:21:57 ↗ okay

1:21:59 ↗ 7 26 we're getting a mild headache and I

1:22:03 ↗ think it's the heat

1:22:04 ↗ exactly right I just lowered the heat a

1:22:08 ↗ little bit now but

1:22:10 ↗ tell me before I didn't realize

1:22:12 ↗ sometimes it's like you put like someone

1:22:14 ↗ to 100. there's no way that 71 degrees

1:22:25 ↗ because literally it hits you like

1:22:28 ↗ I feel like this

1:22:30 ↗ yeah

1:22:31 ↗ because I feel just right not colds for

1:22:35 ↗ the first time today

1:22:39 ↗ all right all right thank you Monica

1:22:43 ↗ um hope everybody's a little refreshed

1:22:45 ↗ now

1:22:47 ↗ um so we will move forward with our next

1:22:49 ↗ agenda item

1:22:50 ↗ um on government training and we will

1:22:52 ↗ welcome Tisha back to talk with us about

1:22:55 ↗ that

1:22:56 ↗ thank you just a moment I think you

1:23:00 ↗ might have a different agenda in front

1:23:02 ↗ of you but uh Lorna has a quick comment

1:23:05 ↗ uh before we move forward

1:23:07 ↗ thank you and listen to the public

1:23:10 ↗ comment on the communication plan I'm

1:23:12 ↗ not

1:23:13 ↗ quite feeling like all of the questions

1:23:16 ↗ that she had um asked have an addressed

1:23:21 ↗ and I'm wondering once uh Thomas has had

1:23:25 ↗ some time to look at their communication

1:23:28 ↗ plan if we can meet with them again in

1:23:31 ↗ another couple months because I do think

1:23:34 ↗ a lot of the Queens she had were really

1:23:37 ↗ valid points that need to be addressed

1:23:39 ↗ especially if you're looking through the

1:23:41 ↗ eyes of equity and to me it's always

1:23:44 ↗ also about community and relationship

1:23:48 ↗ there are some words

1:23:50 ↗ there are definitely things that pretty

1:23:53 ↗ had mentioned that I'd love to see added

1:23:55 ↗ and I'd love to do a follow-up to see

1:23:58 ↗ where they are in their thinking so that

1:24:00 ↗ it is an ongoing conversation with us

1:24:03 ↗ because it feels right now that it's a

1:24:05 ↗ very loose there are many loose ends

1:24:07 ↗ with between what she said and what he

1:24:10 ↗ said and how does this all come together

1:24:13 ↗ so but so thank you so much and as

1:24:16 ↗ Thomas said he's uh he would like to

1:24:18 ↗ hear more feedback so it seems like the

1:24:21 ↗ agreement in the room is that you would

1:24:22 ↗ like Thomas to come back to the board in

1:24:24 ↗ a couple of months to see how the

1:24:26 ↗ feedback is implemented

1:24:28 ↗ um Tony Christina online are you all in

1:24:31 ↗ agreement should we I can get in in

1:24:34 ↗ contact with Thomas and invite him back

1:24:36 ↗ in a couple of months would that work

1:24:38 ↗ for everyone

1:24:39 ↗ I also wanted to

1:24:42 ↗ I also wanted to offer him that I would

1:24:46 ↗ be willing to have conversations

1:24:50 ↗ I can't volunteer with all of you but if

1:24:53 ↗ he wants to look at it and you know for

1:24:55 ↗ comment I said maybe think about

1:24:58 ↗ something but he wants like follow-up

1:25:01 ↗ like ongoing collaboration because I

1:25:03 ↗ feel like also creepy and many of you uh

1:25:06 ↗ online made a lot of like a lot of

1:25:08 ↗ things came out but to make all those

1:25:11 ↗ changes sometimes a little bit more

1:25:13 ↗ conversation needs to go in small group

1:25:15 ↗ format and so I want to make sure he

1:25:18 ↗ knows that at least I am very willing to

1:25:21 ↗ have small group conversations with him

1:25:23 ↗ between now and the next time he

1:25:25 ↗ presents

1:25:27 ↗ um or if he wants to present in like two

1:25:29 ↗ or three months and then do it

1:25:30 ↗ afterwards but I feel like this is a

1:25:33 ↗ conversation that needs a little bit

1:25:35 ↗ more yeah

1:25:36 ↗ again very very great one would you like

1:25:39 ↗ me to pass on the information or would

1:25:41 ↗ you like to contact him directly do you

1:25:43 ↗ have a preference or we can I think if

1:25:44 ↗ we can find out if there are other

1:25:45 ↗ people who wouldn't mind volunteering

1:25:47 ↗ themselves so then it's not uh offers

1:25:50 ↗ and dealing in with emails but um you

1:25:53 ↗ know you can have conversation so yeah

1:25:56 ↗ kind of like have a subcommittee like a

1:25:58 ↗ group of folks who can work directly

1:26:00 ↗ with Communications yes

1:26:02 ↗ uh shade back to you I see that some of

1:26:04 ↗ you have comments there so yes we have

1:26:07 ↗ Alyssa

1:26:09 ↗ sure

1:26:10 ↗ um a great comments there

1:26:13 ↗ um I was intentionally I when during the

1:26:16 ↗ public comments I was taking notes on

1:26:18 ↗ some of the comments and that was why

1:26:20 ↗ you heard me going back specifically to

1:26:22 ↗ the public comments and trying to drive

1:26:25 ↗ answers to those specific questions that

1:26:27 ↗ were asked I think it would be

1:26:30 ↗ um in the spirit of you know making sure

1:26:33 ↗ that the public comments aren't just

1:26:36 ↗ don't just fall on the floor if we would

1:26:39 ↗ go back to the beginning of this session

1:26:41 ↗ collect the questions and even present

1:26:44 ↗ them back to Thomas via email

1:26:47 ↗ um so that he can perhaps provide more

1:26:49 ↗ more feedback to those questions I think

1:26:52 ↗ that would probably also help our public

1:26:55 ↗ commenter to feel that you know they've

1:26:58 ↗ been heard

1:27:00 ↗ foreign I'd like to follow up with what

1:27:04 ↗ Elisa is saying in that I don't know

1:27:07 ↗ that there's anything worse than than

1:27:09 ↗ losing engaged community members right

1:27:12 ↗ and you don't want to reach a threshold

1:27:15 ↗ where

1:27:16 ↗ people who are very vested

1:27:20 ↗ um just walk away because most of the

1:27:22 ↗ time they don't walk away there's

1:27:23 ↗ usually Fallout right and now their

1:27:26 ↗ energy is not going to be spent on

1:27:28 ↗ engaging with the city it's going to be

1:27:30 ↗ about

1:27:31 ↗ possibly engaging in ways that are not

1:27:34 ↗ constructive for the city so we don't

1:27:37 ↗ want to get to that point

1:27:41 ↗ with great comments board numbers

1:27:45 ↗ thank you so much and I also saw that

1:27:47 ↗ Tony had suggested

1:27:49 ↗ um possibly a subcommittee and Monica

1:27:51 ↗ you had also mentioned that

1:27:54 ↗ um so maybe that's something for us to

1:27:55 ↗ consider in the near future

1:28:01 ↗ yes a lot of great ideas board members

1:28:05 ↗ um so definitely

1:28:06 ↗ um maybe I can just as you still

1:28:09 ↗ continue to process I can follow up with

1:28:11 ↗ you to see who else is interested in

1:28:13 ↗ working directly with Thomas I can

1:28:15 ↗ follow up with Thomas to to summarize

1:28:17 ↗ your suggestions and then we also need

1:28:21 ↗ to work on getting back with the

1:28:22 ↗ Community member

1:28:24 ↗ um in summarizing the discussion tonight

1:28:28 ↗ um and making sure that the Community

1:28:30 ↗ member feels heard that the comments

1:28:33 ↗ were not just in vain and continue to

1:28:36 ↗ build on that collaboration with them so

1:28:39 ↗ thank you great great suggestions

1:28:42 ↗ thank you everyone so if we're ready

1:28:45 ↗ Monica I think we can go ahead and move

1:28:47 ↗ to our next agenda item

1:28:49 ↗ um if no one else has any questions or

1:28:50 ↗ comments

1:28:52 ↗ yes absolutely we can do that and the

1:28:55 ↗ next agenda item for us tonight is

1:28:57 ↗ actually bringing back the 2023 work

1:29:01 ↗ plan uh conversation and a little bit uh

1:29:05 ↗ the equity framework implementation

1:29:07 ↗ conversation uh Depending on time

1:29:11 ↗ um we'll see how much time we have to go

1:29:14 ↗ in details

1:29:16 ↗ um I would also like under other

1:29:18 ↗ business announcements to propose

1:29:20 ↗ another agenda item for a future meeting

1:29:22 ↗ where we have more time

1:29:24 ↗ um but I'm gonna talk about it a little

1:29:26 ↗ bit later

1:29:27 ↗ so for the 2023 work plan I want to

1:29:30 ↗ start

1:29:31 ↗ um by

1:29:33 ↗ um refreshing everyone's memory we

1:29:36 ↗ talked about the work plan back at the

1:29:38 ↗ end of 2022

1:29:40 ↗ and if you recall we had two types of uh

1:29:45 ↗ working items on one end agenda items

1:29:48 ↗ that will be brought to the equity board

1:29:51 ↗ throughout the year from various

1:29:52 ↗ different departments and then a second

1:29:55 ↗ set of agenda items that were board

1:29:57 ↗ board member proposed the gender items

1:30:00 ↗ we went through a prioritization

1:30:02 ↗ exercise and we came up with

1:30:05 ↗ um we prioritized for for this year

1:30:08 ↗ forage and the items and then we created

1:30:11 ↗ an ad hoc small subcommittee I want to

1:30:13 ↗ thank pretty Kelly and Alyssa for

1:30:17 ↗ working together over the last couple of

1:30:20 ↗ months in detailing the scope of work

1:30:23 ↗ for those four agenda items so those

1:30:26 ↗ were we put those and in the packet for

1:30:29 ↗ you tonight I'm happy to share the

1:30:31 ↗ screen for a brief overview overview

1:30:35 ↗ um if you would like to go through those

1:30:37 ↗ and really the next step if you there's

1:30:40 ↗ always work to be done in scoping out

1:30:43 ↗ those work plan items I think

1:30:46 ↗ um our and my recommendation as staff

1:30:48 ↗ would be to really start creating other

1:30:51 ↗ like subcommittees for each of those

1:30:53 ↗ agenda items and start scheduling

1:30:55 ↗ meetings and start working on those and

1:30:57 ↗ we can adjust those as we go otherwise

1:31:00 ↗ we can work on perfecting this scope of

1:31:03 ↗ work for those uh for until the end of

1:31:05 ↗ the year and then we are going to find

1:31:07 ↗ ourselves not making much progress

1:31:10 ↗ um so that being said I just want to

1:31:13 ↗ briefly call out uh just as a refresher

1:31:16 ↗ the the four big topics uh that the you

1:31:20 ↗ as a board agreed upon a couple of

1:31:23 ↗ months ago so

1:31:25 ↗ um and we worked a little bit on some

1:31:26 ↗ titles and again on definitions but the

1:31:29 ↗ first one was to explore bias and

1:31:31 ↗ privilege through data in City

1:31:33 ↗ departments so this is a long term goal

1:31:37 ↗ because ideally as the committee with

1:31:39 ↗ pretty Kelly and Alyssa suggested it

1:31:41 ↗ would be great to work with all City

1:31:43 ↗ departments for this year though in

1:31:45 ↗ particular uh as the board

1:31:48 ↗ um clearly intend that you'd like to

1:31:50 ↗ start working with the police department

1:31:52 ↗ in identifying bias and privilege to to

1:31:55 ↗ through Data Tracking there so so that

1:31:58 ↗ is um the one work item that we are

1:32:03 ↗ ready to start on the identified

1:32:05 ↗ Community Partners in that and staff

1:32:09 ↗ partners identified some objectives

1:32:12 ↗ timelines for that the second work item

1:32:16 ↗ for for the year as you prioritize was

1:32:19 ↗ exploring bias and privilege in business

1:32:21 ↗ and customer service in particular so

1:32:24 ↗ this would be a body of work with with

1:32:26 ↗ the community it's a community facing uh

1:32:28 ↗ agenda item we would also work with our

1:32:31 ↗ Economic Development Partners on this we

1:32:33 ↗ lost everyone Maybe

1:32:36 ↗ I don't know can you hear Us online

1:32:39 ↗ I think we lost them

1:32:43 ↗ yes I can hear you we can hear you

1:32:49 ↗ I can hear

1:32:51 ↗ I can hear it too

1:32:56 ↗ oh that's strange I've lost money oh it

1:32:58 ↗ looks like we might have lost them

1:33:05 ↗ yes we we were able to hear you though

1:33:08 ↗ oh you're able to hear us okay so we we

1:33:11 ↗ thought we lost you we we left the

1:33:13 ↗ meeting and we came back are you all

1:33:15 ↗ good now can you hear us

1:33:20 ↗ the Spanish interpreter is coming

1:33:22 ↗ through yes so I think the Spanish

1:33:25 ↗ interpreters are not muted Spanish

1:33:26 ↗ interpreters do you mind

1:33:28 ↗ putting yourselves on mute yeah we're

1:33:30 ↗ muted

1:33:33 ↗ thank you

1:33:40 ↗ second agenda item uh again as that

1:33:43 ↗ would be a body of work but the

1:33:45 ↗ businesses in the community and with our

1:33:46 ↗ Economic Development uh division in the

1:33:50 ↗ city and then the third uh work item

1:33:53 ↗ would be reporting bias and doing a lot

1:33:57 ↗ of research and work around this

1:34:00 ↗ um

1:34:02 ↗ and last but not least for sure

1:34:04 ↗ continuing Community conversations or

1:34:07 ↗ cultural conversations

1:34:09 ↗ um and this can be also tied into some

1:34:12 ↗ of the previous work items or just

1:34:14 ↗ separate

1:34:16 ↗ um but I'm gonna pause here to see if

1:34:18 ↗ anyone has any high level questions on

1:34:20 ↗ on

1:34:22 ↗ this work that pretty Kelly Alyssa and I

1:34:26 ↗ did over the last couple of months

1:34:28 ↗ and if not I think you don't have to

1:34:31 ↗ answer now but please look out for an

1:34:33 ↗ email follow-up to invite you to sign up

1:34:36 ↗ to to be part of

1:34:39 ↗ this work

1:34:41 ↗ say

1:34:43 ↗ yes I was gonna ask

1:34:46 ↗ um have you all gotten as far as

1:34:48 ↗ timelines or

1:34:50 ↗ um are we just kind of putting together

1:34:52 ↗ the plans at this point

1:34:55 ↗ yes so we did identify timelines for

1:34:58 ↗ each of the projects approximately we

1:35:01 ↗ estimated how long it's going to take

1:35:03 ↗ depending on on how large the item is

1:35:06 ↗ and then in addition I tried to start

1:35:10 ↗ putting in the by month

1:35:13 ↗ um

1:35:15 ↗ agenda items I just try to initially I

1:35:19 ↗ started with number one since that was a

1:35:21 ↗ prioritization I thought that that would

1:35:22 ↗ be the most important one that we can

1:35:24 ↗ start as early as this next month or

1:35:25 ↗ this month and then at least for a

1:35:28 ↗ quarters I I put an estimation on

1:35:30 ↗ Quarter Two starts with the next one

1:35:32 ↗ quarter three and four

1:35:34 ↗ um

1:35:35 ↗ all right

1:35:38 ↗ does that answer your question say it it

1:35:41 ↗ does thank you and I was seeing the

1:35:43 ↗ screen flip a little bit so I was unable

1:35:45 ↗ to see the timeline initially

1:35:47 ↗ um and I see that Tony also had a

1:35:49 ↗ question on when we can get started

1:35:55 ↗ right after this meeting

1:35:57 ↗ [Music]

1:35:59 ↗ so yes look out for an email from me in

1:36:01 ↗ the next couple of days

1:36:06 ↗ um

1:36:08 ↗ so are we any other comments or

1:36:11 ↗ questions on this

1:36:14 ↗ just a quick comment thank you all for

1:36:16 ↗ your work on this that looks really

1:36:18 ↗ great I'm really excited about it

1:36:21 ↗ okay

1:36:22 ↗ thank you

1:36:25 ↗ it's just the beginning

1:36:27 ↗ but I I appreciate it had great great

1:36:31 ↗ conversations with uh pretty and Kelly

1:36:34 ↗ and the lessons

1:36:35 ↗ um I'm excited for what the opportunity

1:36:38 ↗ to lie ahead and if any of you would

1:36:41 ↗ like to say something else oh no it just

1:36:44 ↗ it

1:36:45 ↗ it feels exciting and it feels like

1:36:47 ↗ we're launching into kind of a new era

1:36:49 ↗ of our board work by a kind of

1:36:52 ↗ initiating a work plan so I'm excited

1:36:57 ↗ in here

1:36:59 ↗ and so with that board members before we

1:37:02 ↗ talk a little bit about uh the equity

1:37:05 ↗ um

1:37:06 ↗ framework

1:37:08 ↗ um on the bi-monthly

1:37:10 ↗ documents of work plan that I think I

1:37:13 ↗ consider that as a live document we are

1:37:15 ↗ going to update it as we go and based on

1:37:18 ↗ some information going back and forth

1:37:19 ↗ emails that you had from me there are a

1:37:22 ↗ few upcoming meetings coming up that are

1:37:25 ↗ outside of our regular meetings so I I

1:37:28 ↗ the next month feels a little bit busy

1:37:31 ↗ for all of you wanted to gauge the room

1:37:32 ↗ a little bit

1:37:34 ↗ um so February 1st is today there's a

1:37:37 ↗ February 16 meeting planned that will be

1:37:40 ↗ a joint meeting with three other boards

1:37:43 ↗ um

1:37:44 ↗ so a lot of work I haven't been part of

1:37:48 ↗ proper prepping for that but I um being

1:37:51 ↗ told that there's a lot of information

1:37:52 ↗ that's gonna be coming out so as soon as

1:37:55 ↗ I'm gonna have that information I'm

1:37:56 ↗ gonna share it

1:37:58 ↗ um then our next meeting is in March and

1:38:01 ↗ then also in mid-march we are hoping for

1:38:03 ↗ a joint meeting with the Human Services

1:38:04 ↗ Commission so

1:38:07 ↗ um I'm hoping for to have a quorum for

1:38:09 ↗ all of these meetings but please do let

1:38:12 ↗ me know if you have any planned travels

1:38:15 ↗ or if you cannot make it in advance or

1:38:16 ↗ something let me know so we can I do

1:38:19 ↗ know I'm not Circle I'm planning coming

1:38:20 ↗ on the 16th and the first but March 15th

1:38:23 ↗ I have an event

1:38:25 ↗ thank you for letting me know

1:38:28 ↗ any questions or other comments about

1:38:31 ↗ the upcoming

1:38:32 ↗ meetings

1:38:34 ↗ 15.

1:38:36 ↗ I think so

1:38:38 ↗ I'm doubting myself now

1:38:42 ↗ it is the marketing

1:38:48 ↗ so thank you both yeah

1:38:52 ↗ okay thank you if anybody else can make

1:38:55 ↗ it I would love that one was rescheduled

1:38:58 ↗ because

1:38:59 ↗ I'm really interested in the meeting

1:39:01 ↗ with you

1:39:04 ↗ humans but look into that I was trying

1:39:05 ↗ to choose either the Human Services

1:39:07 ↗ Commission meeting or this board meeting

1:39:09 ↗ for the practicality of trying to find

1:39:13 ↗ room and other things but we'll look

1:39:15 ↗ into that and um we'll get back

1:39:19 ↗ okay Christina I see also your handout

1:39:25 ↗ um

1:39:46 ↗ por favor

1:39:48 ↗ I was reflecting on the information on

1:39:51 ↗ the communications that we were just

1:39:53 ↗ talking about and I imagine that that

1:39:55 ↗ same framework is what we will be using

1:39:57 ↗ ourselves there was a comment made about

1:40:00 ↗ the uh

1:40:03 ↗ internals stakeholders

1:40:06 ↗ um I guess you would say so I'm

1:40:08 ↗ wondering if that could be expanded upon

1:40:10 ↗ a little bit

1:40:11 ↗ [Music]

1:40:15 ↗ huh the words

1:40:21 ↗ can you repeat that last part is

1:40:30 ↗ not not the word stakeholder she's

1:40:33 ↗ referring to the people who are

1:40:35 ↗ considered stakeholders so if it could

1:40:37 ↗ be explained to me a little bit more who

1:40:39 ↗ are considered the stakeholders in this

1:40:42 ↗ process

1:40:43 ↗ internal the internal stakeholders and

1:40:47 ↗ I'm not sure what Thomas was referring

1:40:49 ↗ to for internal because I think this is

1:40:52 ↗ about the communications one right

1:40:56 ↗ yeah and the communication

1:40:58 ↗ presentation okay

1:41:01 ↗ um

1:41:03 ↗ so internal typically I think there

1:41:08 ↗ are sure that

1:41:10 ↗ I don't think we can follow up with

1:41:11 ↗ Thomas and ask for clarification because

1:41:13 ↗ I'm not sure what he was referring to

1:41:17 ↗ foreign

1:41:24 ↗ but do we have something to do with that

1:41:27 ↗ are there uh stakeholders and in our

1:41:30 ↗ within our different

1:41:32 ↗ um

1:41:33 ↗ research projects

1:41:37 ↗ I'm not sure Christina would be happy to

1:41:41 ↗ follow up separate and even try to talk

1:41:44 ↗ with Thomas and ask would that be

1:41:46 ↗ helpful

1:41:47 ↗ yeah thank you separately yeah okay

1:41:50 ↗ thank you

1:41:54 ↗ okay

1:41:56 ↗ um so moving on for the sake of time

1:41:59 ↗ board members

1:42:00 ↗ um the the second piece to the

1:42:02 ↗ discussion on the work plan item was

1:42:04 ↗ again just as we had talked a little bit

1:42:07 ↗ last month to start utilizing as a board

1:42:10 ↗ the equity framework and if you recall

1:42:14 ↗ that was a set of 13 questions that you

1:42:16 ↗ all

1:42:17 ↗ um helped um the city's Equity

1:42:20 ↗ consultant at that time Chan Kelly Ray

1:42:22 ↗ proposed to uh to city council and just

1:42:27 ↗ again as a brief background city council

1:42:29 ↗ approved that as a pilot this year we

1:42:32 ↗ would like to try to implement it and

1:42:34 ↗ later on provide feedback on how that's

1:42:36 ↗ working internally also at the city

1:42:40 ↗ staff are are trying to implement it and

1:42:43 ↗ I think rightfully so pretty uh

1:42:45 ↗ expressed interest and proposed to the

1:42:48 ↗ board let's start using the equity

1:42:50 ↗ framework as a tool for the projects

1:42:54 ↗ that come to us

1:42:55 ↗ so just wanted to open it up for any

1:42:58 ↗ question conversation that you would

1:43:01 ↗ like to have as a board and moving

1:43:03 ↗ forward how you would like to use it and

1:43:05 ↗ what would be helpful to you all

1:43:11 ↗ anything other than for me just putting

1:43:15 ↗ it on at the top of the agenda package

1:43:17 ↗ for you to have it as a visual

1:43:21 ↗ it looks like Tony has a comment for us

1:43:25 ↗ uh yeah I'm actually and I hope there's

1:43:28 ↗ no one from Council in the room right

1:43:29 ↗ now but I'm just going to go ahead and

1:43:30 ↗ say it

1:43:31 ↗ I'm low-key offended that it's just the

1:43:33 ↗ pilot

1:43:36 ↗ I am I'm just low-key I'm just going to

1:43:37 ↗ be I'm just going to put myself out

1:43:38 ↗ there I'm a little key offended as a

1:43:40 ↗ pilot because if we espouse to be a city

1:43:42 ↗ that frames Equity why is it a pilot and

1:43:45 ↗ I know this problem shouldn't be talked

1:43:47 ↗ about right now but it should be just

1:43:49 ↗ simply like hey this is great we want to

1:43:52 ↗ hire people in in Monica and I'm not

1:43:55 ↗ sure I didn't explain it to everyone

1:43:57 ↗ else but my daughter she applied for the

1:44:00 ↗ City of Issaquah for a position and she

1:44:03 ↗ was asked absolutely not one Equity

1:44:07 ↗ question at all which I was shocked

1:44:09 ↗ about she was shocked about

1:44:11 ↗ um

1:44:12 ↗ I don't see why this has to be a test

1:44:14 ↗ I'm fine with it for right now but it's

1:44:17 ↗ just kind of a little bit like

1:44:20 ↗ what's there why is this a test

1:44:23 ↗ this is like an obvious thing it should

1:44:25 ↗ be implemented period in the story but

1:44:29 ↗ um I'm sorry I'm just a little fired up

1:44:31 ↗ today I'm sorry

1:44:33 ↗ yeah

1:44:34 ↗ no Ms Lauren I said don't apologize

1:44:38 ↗ uh and that's I'm not sure if I did not

1:44:40 ↗ explain or I wasn't necessary part I

1:44:42 ↗ think the intense and again it's I don't

1:44:45 ↗ want to make excuses I think the intent

1:44:47 ↗ was okay everyone try it and see what's

1:44:51 ↗ working and what's not working what do

1:44:53 ↗ you consider it again as a live document

1:44:55 ↗ what needs to be adjusted

1:44:57 ↗ um I I I'm guessing that that's that was

1:45:01 ↗ more than intent rather than piloted and

1:45:03 ↗ see when we make it permanent I think it

1:45:06 ↗ was more to the idea of a live document

1:45:10 ↗ okay I'm just my I guess my hope and

1:45:13 ↗ fear

1:45:15 ↗ is that

1:45:18 ↗ individuals at the city

1:45:22 ↗ in certain department heads and

1:45:24 ↗ department leaders don't think Equity

1:45:27 ↗ Equity is valuable

1:45:31 ↗ because when I hear the city council

1:45:33 ↗ said okay you know and I'm not sure

1:45:35 ↗ Monica if you're using their their

1:45:36 ↗ language which is like Hey try it out

1:45:39 ↗ see if it works

1:45:40 ↗ it almost seems like hey we know that

1:45:43 ↗ you don't really care about this or you

1:45:46 ↗ probably don't and you don't think it

1:45:48 ↗ might be valuable but man let's try it

1:45:49 ↗ out and see see if it has value

1:45:52 ↗ look it has value use it do it

1:45:56 ↗ and I'm sorry but I know it's just a

1:45:59 ↗ pilot and I've just got to get you know

1:46:01 ↗ through that and just say at least it's

1:46:03 ↗ a start it's just a step right you know

1:46:05 ↗ we got to make the steps

1:46:07 ↗ it just fires me up when I hear that

1:46:10 ↗ it's a pilot

1:46:11 ↗ no rightfully

1:46:16 ↗ can we look at the

1:46:18 ↗ news because I think in my mind when I

1:46:22 ↗ saw the word pilot I assumed that it was

1:46:24 ↗ a live document but at the same time I

1:46:26 ↗ totally understand Tony's concern

1:46:28 ↗ because uh when I've looked at

1:46:30 ↗ curriculum he piloted curriculum a b and

1:46:33 ↗ c to test it out to see which one works

1:46:36 ↗ and then we'll drop you know and then

1:46:38 ↗ adopt the one and in this case there is

1:46:41 ↗ no B is it and we are adopting it but we

1:46:45 ↗ might tweak it and so I think using the

1:46:49 ↗ word pilot is

1:46:52 ↗ and my what I'm hearing it seems like

1:46:56 ↗ Monopoly piloting it we're using it and

1:47:00 ↗ it's a live document there's a different

1:47:04 ↗ definitely yes maybe phase one iteration

1:47:07 ↗ um

1:47:09 ↗ it's a live document very clear this

1:47:11 ↗ thing it's a live document we can add or

1:47:14 ↗ clarify sentences as we're going but

1:47:17 ↗ this is something valuable that everyone

1:47:20 ↗ should be using and if you don't like it

1:47:23 ↗ we will fix this document but we will

1:47:26 ↗ have some kind of equity framework as we

1:47:29 ↗ consider because I think the word pilot

1:47:31 ↗ is triggering because it seems like if

1:47:33 ↗ we don't like it it's too much work to

1:47:36 ↗ do we might not be using it all and

1:47:38 ↗ that's not an option yeah especially if

1:47:41 ↗ there isn't an option b or c right then

1:47:43 ↗ that means then we just give up

1:47:45 ↗ so the use I think is what you need of

1:47:49 ↗ the word Pilots it was that in the last

1:47:52 ↗ meeting we discussed that they needed to

1:47:53 ↗ be trained that people needed to be

1:47:55 ↗ trained to use the equity framework and

1:47:57 ↗ so is there any

1:48:00 ↗ um has the city lost interest in

1:48:02 ↗ training is that on the equity Fairmont

1:48:05 ↗ I don't believe the city lost uh

1:48:08 ↗ interest

1:48:10 ↗ um and I cannot speak for the city

1:48:13 ↗ um I think the city struggles with maybe

1:48:16 ↗ perhaps knowing exactly what to do and

1:48:18 ↗ how to do it

1:48:20 ↗ um and so I think

1:48:24 ↗ um

1:48:25 ↗ I don't know I'm happy to

1:48:28 ↗ um check in with our internal HR team

1:48:32 ↗ who's who's working on this and get an

1:48:34 ↗ update

1:48:36 ↗ um actually maybe you should have them

1:48:39 ↗ come talk to us I love where you when

1:48:41 ↗ you do that you you've always said bring

1:48:42 ↗ them back because because then they can

1:48:45 ↗ hear our concerns yeah yeah because this

1:48:47 ↗ work was done

1:49:10 ↗ no very all value points board numbers

1:49:13 ↗ and that's why I think on one end we can

1:49:15 ↗ check in internally what how the

1:49:17 ↗ implementation is going internally at

1:49:19 ↗ the city and then for you as a board to

1:49:21 ↗ see how you can utilize it so then you

1:49:24 ↗ are you can you know provide input on

1:49:28 ↗ yeah how to make it bigger and better

1:49:30 ↗ and we should be trained on how to use

1:49:32 ↗ it too

1:49:33 ↗ that's

1:49:36 ↗ and

1:49:37 ↗ Shea and Elisa here on online I see your

1:49:40 ↗ hands out there

1:49:41 ↗ yes and I think Elisa's hand was up

1:49:43 ↗ first so

1:49:45 ↗ I was just gonna say I was pleasantly

1:49:47 ↗ surprised to see that it was there in

1:49:50 ↗ the toolkit and that the topic of oh we

1:49:53 ↗ have to do training first was seems to

1:49:56 ↗ be pushed to the side so I was kind of

1:49:59 ↗ happy to let that slide and let us start

1:50:03 ↗ using it

1:50:04 ↗ if that's the case

1:50:06 ↗ yeah

1:50:09 ↗ absolutely thank you

1:50:14 ↗ and I just kind of wanted to add to ask

1:50:16 ↗ um do we have an example of what

1:50:18 ↗ training may have may have looked like

1:50:20 ↗ in other cities or other states to maybe

1:50:22 ↗ have something to work with or has

1:50:25 ↗ Shannon actually

1:50:29 ↗ sorry some examples

1:50:33 ↗ repeating your last question there was

1:50:35 ↗ we lost you a little bit

1:50:38 ↗ sorry about that I was just gonna ask um

1:50:40 ↗ if we have any awareness of any examples

1:50:44 ↗ of what training looks like

1:50:49 ↗ honey don't have but I again I would

1:50:53 ↗ love to Circle back

1:50:55 ↗ um

1:50:56 ↗ um and and have this conversation

1:50:57 ↗ internally at the city and come back

1:51:01 ↗ um

1:51:02 ↗ I think if if you all would like us as

1:51:04 ↗ Kelly and Lorna suggested to perhaps

1:51:07 ↗ invite our HR team back

1:51:10 ↗ um as they are leading this effort

1:51:11 ↗ internally

1:51:13 ↗ um to to have a conversation

1:51:17 ↗ um if you if you all are okay with that

1:51:19 ↗ that might be valuable

1:51:24 ↗ yes I think that's a good idea

1:51:28 ↗ okay

1:51:29 ↗ that sounds good

1:51:31 ↗ meanwhile for the upcoming meetings is

1:51:35 ↗ that something that you would like to to

1:51:37 ↗ try as you as pretty suggested that

1:51:40 ↗ you'd like to try on your own to use the

1:51:42 ↗ the framework for any projects that are

1:51:44 ↗ being brought to us for example the

1:51:46 ↗ upcoming meeting on February 16th is

1:51:49 ↗ that something that you would like to

1:51:51 ↗ use

1:51:54 ↗ Alyssa has thumbs up

1:51:58 ↗ I think I'm just sorry

1:52:01 ↗ um but I think

1:52:02 ↗ um it would be helpful for us to figure

1:52:05 ↗ out what scenarios

1:52:07 ↗ it is useful and which ones it's not so

1:52:10 ↗ because like in my mind I'm like how can

1:52:12 ↗ I use it at a meeting but but at the

1:52:14 ↗ same time being curious let's let's see

1:52:17 ↗ right and then I think with our work

1:52:20 ↗ plan I mean it's it's kind of to me it's

1:52:23 ↗ a little meta because our work plan is

1:52:25 ↗ equity focused into private Equity you

1:52:27 ↗ know framework on an equity focused

1:52:30 ↗ project might be a little weird but I

1:52:32 ↗ think it's again another opportunity for

1:52:33 ↗ us to test how

1:52:36 ↗ uh the

1:52:38 ↗ how how on what types of projects that

1:52:41 ↗ should be applied so we can get a better

1:52:43 ↗ sense of that and have some skin in the

1:52:46 ↗ game if you want like for if we're

1:52:48 ↗ asking others to do it for us to

1:52:50 ↗ understand where it works and where it

1:52:51 ↗ may not work yeah

1:52:54 ↗ and for me personally I think once we

1:52:56 ↗ all feel comfortable with it it should

1:52:58 ↗ be everything that we breathe and and it

1:53:01 ↗ should be part of our everyday right we

1:53:03 ↗ should always ask ourselves those

1:53:05 ↗ questions in whatever anything that we

1:53:07 ↗ do whether that it's a project or

1:53:09 ↗ whether it's a report that we are

1:53:11 ↗ working on right

1:53:13 ↗ well yeah no okay thank you

1:53:17 ↗ anything else

1:53:20 ↗ on this for now

1:53:22 ↗ I just wanted to comment that maybe we

1:53:25 ↗ can look at our next you know upcoming

1:53:27 ↗ project and you know go ahead and just

1:53:29 ↗ try it out and and get started

1:53:32 ↗ um even before we get feedback on

1:53:34 ↗ training and things like that and see

1:53:35 ↗ how it goes because to previous Point

1:53:37 ↗ um you know we gotta test it and see

1:53:39 ↗ what happens or how we end up responding

1:53:43 ↗ and I don't know if there's something we

1:53:44 ↗ can do in a public forum um like this

1:53:46 ↗ one or if it's something that maybe uh

1:53:49 ↗ one of our subcommittees might need to

1:53:51 ↗ work on

1:53:52 ↗ mm-hmm

1:53:54 ↗ yeah and actually this ties to what the

1:53:58 ↗ the question Bible was going to post to

1:54:00 ↗ you all if you would like to use the

1:54:01 ↗ equity framework and try it out or would

1:54:04 ↗ you like to have a subcommittee work on

1:54:06 ↗ a sort of criteria of what are you

1:54:09 ↗ looking for for any projects that are

1:54:11 ↗ brought to you would you like just to

1:54:13 ↗ use the equity framework do you want to

1:54:15 ↗ establish a criteria of questions or

1:54:18 ↗ anything that you would like to have

1:54:20 ↗ answered before an item gets brought

1:54:22 ↗ back to you so regardless it seems like

1:54:26 ↗ everybody's open to trying new things

1:54:28 ↗ but also more discussion is needed

1:54:31 ↗ um and so we can wait and see for the

1:54:34 ↗ February 16 meetings so that's going to

1:54:36 ↗ be on Capital Improvement plans to see

1:54:39 ↗ what materials are brought in to you and

1:54:42 ↗ if it makes any sense to try to test

1:54:44 ↗ Equity framework at that time or if not

1:54:47 ↗ to identify the next project

1:54:49 ↗ right

1:54:50 ↗ okay

1:54:52 ↗ let's test it

1:54:54 ↗ I've talked about it a lot

1:54:57 ↗ let's let's test it it's a series of

1:54:59 ↗ questions I I think we can all make a

1:55:03 ↗ pretty good stab at it

1:55:06 ↗ thank you Alyssa

1:55:09 ↗ great okay thank you

1:55:13 ↗ in terms of

1:55:16 ↗ this agenda topics yeah

1:55:22 ↗ all right wonderful and Monica did you

1:55:24 ↗ have any other business or announcements

1:55:26 ↗ for us

1:55:27 ↗ [Music]

1:55:28 ↗ um

1:55:28 ↗ again we are out of time and that was

1:55:31 ↗ the case last month as well

1:55:33 ↗ um I can individually talk with those of

1:55:35 ↗ you that terms expired this year I just

1:55:38 ↗ wanted just to make sure don't worry

1:55:40 ↗ about it there's a process for

1:55:42 ↗ recruitment uh that happens usually

1:55:44 ↗ between February and March uh anyone who

1:55:47 ↗ is interested in applying to the equity

1:55:49 ↗ board typically gets interviewed by

1:55:52 ↗ either the chair and vice chair and the

1:55:55 ↗ staff member or if the chair advisor are

1:55:57 ↗ not available then another board member

1:55:59 ↗ and so those board members who are

1:56:02 ↗ interested let's say if your term

1:56:03 ↗ expires and you're interested in

1:56:05 ↗ continuing you you still need to reapply

1:56:08 ↗ an interview however your interview

1:56:09 ↗ process is a little bit different

1:56:11 ↗ because you've been already part of the

1:56:14 ↗ the group so

1:56:16 ↗ um I can connect individually with those

1:56:19 ↗ of you

1:56:20 ↗ um who are interested in continuing but

1:56:22 ↗ also if there's anyone who's not

1:56:24 ↗ interested in continuing or does not

1:56:27 ↗ have the capacity and wants to step down

1:56:29 ↗ this is a good time to also let us know

1:56:31 ↗ since um we are going to go through a

1:56:34 ↗ recruitment process

1:56:36 ↗ it's a good time too

1:56:39 ↗ look into that and that's all on my end

1:56:44 ↗ all right wonderful thank you so much

1:56:46 ↗ for everything

1:56:48 ↗ um as always Monica you've been amazing

1:56:50 ↗ we are just a few minutes over but we

1:56:53 ↗ can adjourn at 802. thank you all for

1:56:56 ↗ coming tonight and we appreciate

1:56:58 ↗ everyone's comments and feedback

1:57:01 ↗ thank you very much for numbers good

1:57:03 ↗ evening

1:57:04 ↗ have a good night good night everyone

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (3)

Ray Manahan (absent, excused) Ted Lucas, Bahá’ís of Issaquah

Tony Curry Connie Marsh, Issaquah Resident

Shalanda Fleming

Audience commenters (1)

Connie Marsh

Recommendations & actions (2)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

a) Minutes of January 4, 2023 were approved by unanimous consent with no proposed modifications.
The Equity Board adopted the revised Virtual Attendance Policy with two additional modifications, to include the removal of any requirements for in-person board meeting attendance by board members, including the…