Equity Board · Wednesday, February 1, 2023 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of January 4, 2023

packet pp.3–6

Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 01-04-23 Equity Board Minutes Page 1 CITY OF ISSAQUAH Equity Board 6:00 PM Steelhead Room, 235 1st Ave. January 4, 2023 MINUTES SE, Issaquah

4. AGENDA ITEMS

Revised Virtual Attendance Policy

Action · 20 min · Tisha Gieser, City Clerk · packet pp.7–18

▶ Watch from 2:53 Open packet at p.7 ↗

Staff report:

At the January 4 Equity Board meeting, staff presented an overview of the City’s proposed virtual attendance policy and received feedback from the Board.

Communications Overview & Public Engagement Toolkit Update (I, D)

40 min · Thomas Rush, Communications Manager · packet pp.19–73

▶ Watch from 3:01 Open packet at p.19 ↗

Staff report:

Communications Overview & Public Engagement Toolkit Update FEB. 1, 2023 THOMAS RUSH, COMMUNICATIONS MANAGER

2023 Workplan & Equity Framework

Discussion · 35 min · Monica Negrila, Human Services Manager · packet pp.75–87

Topics: Equity

▶ Watch from 3:18 Open packet at p.75 ↗

Staff report:

Equity Initiatives proposed by the Equity Board for inclusion in the Board’s Workplan for 2023

2719 segments .txt ↗

0:00 ↗ okay

0:02 ↗ all right wonderful hello everyone and

0:05 ↗ good evening

0:06 ↗ um thank you for joining us for

0:08 ↗ tonight's Equity board meeting it is now

0:11 ↗ 602 and we're gonna go ahead and call

0:14 ↗ this meeting for order

0:17 ↗ so Monica if you would please uh go

0:20 ↗ ahead and provide us with the attendance

0:25 ↗ thank you very much say good evening

0:27 ↗ board members this is Monica Document

0:29 ↗ Services manager and staff liaison

0:32 ↗ and I'm gonna

0:34 ↗ um call uh all of you I'm gonna call

0:38 ↗ your name and when you hear your name

0:39 ↗ please

0:40 ↗ um let us know that you're here I'm

0:43 ↗ gonna start with Alicia Lisa Stewart

0:45 ↗ present

0:47 ↗ Hi Elisa good evening welcome uh Helen I

0:51 ↗ don't see Helen here I believe she's

0:52 ↗ absent I haven't heard from her

0:56 ↗ Helen Ki bench um Laura here welcome

1:00 ↗ Lorna good evening here

1:03 ↗ good evening Ray has

1:07 ↗ Ray manahan has an excuse absence he's

1:09 ↗ traveling for work tonight

1:11 ↗ um safe planning Good Evening Shade

1:14 ↗ good evening everyone

1:17 ↗ um Tony Curry I know he was planning on

1:19 ↗ joining perhaps he's running a little

1:21 ↗ bit late well here hopefully from here a

1:23 ↗ little bit later

1:24 ↗ Christina abonce good evening

1:33 ↗ hi

1:34 ↗ Kelly mom here and Prima Japan here good

1:39 ↗ evening board members

1:41 ↗ that concludes the attendance Shay thank

1:43 ↗ you

1:45 ↗ thank you everyone and we appreciate

1:47 ↗ everyone's attendance tonight

1:50 ↗ um

1:51 ↗ it looks like uh we're ready to move

1:54 ↗ forward in the agenda but first we want

1:56 ↗ to set some housekeeping rules uh we

1:59 ↗ just want to remind everyone that um

2:03 ↗ we're really allowed to join the meeting

2:05 ↗ either virtually or in person and um I'm

2:08 ↗ sorry Monica I forgot to ask if we have

2:10 ↗ any community members tonight we do have

2:13 ↗ a few community members here in the room

2:15 ↗ ready to make public comments whenever

2:17 ↗ we are ready to take probably comments

2:20 ↗ thank you for that all right so

2:24 ↗ um you while we're in this meeting we

2:26 ↗ ask that everyone be respectful uh

2:28 ↗ remember to use your loud and clear

2:31 ↗ voices so that the interpreters can

2:33 ↗ understand what you're saying they also

2:35 ↗ want you all to be sure to say your

2:38 ↗ questions or comments

2:40 ↗ um and if you're online please just put

2:42 ↗ in the chat that you have a question or

2:44 ↗ a comment

2:45 ↗ um just for those that are on the phone

2:47 ↗ and can't see your responses

2:50 ↗ um other than that we are ready to move

2:53 ↗ into our next agenda item

2:56 ↗ so because everyone had a chance to

2:58 ↗ review the previous agenda

3:02 ↗ oh I'm sorry

3:04 ↗ did I miss something would you like to

3:06 ↗ do

3:08 ↗ uh yes let's go ahead and get those

3:09 ↗ public comments thank you okay thank you

3:12 ↗ and good evening Tony I see you're able

3:15 ↗ to join us welcome

3:18 ↗ um so

3:20 ↗ um board members in the public comment

3:22 ↗ section uh we have uh the Buckeyes of

3:25 ↗ Issaquah with us tonight they signed up

3:27 ↗ and they sent us a notification they

3:30 ↗ would like to talk with you for a few

3:32 ↗ moments and they have an announcement so

3:34 ↗ please feel free to come to the payroll

3:47 ↗ [Music]

3:49 ↗ Community we so admire your work and we

3:52 ↗ don't want to take any of your time but

3:53 ↗ simply uh here to help and support what

3:56 ↗ we're doing is Simply Save the Date

3:58 ↗ we're going to have a second another

4:00 ↗ Community Building social

4:02 ↗ um some of you are able to attend and

4:03 ↗ hopefully everybody heard about it I

4:05 ↗ know Tracy of Christina and Ray and

4:07 ↗ we're going to kind of do the same thing

4:08 ↗ again we're going to come up with a

4:09 ↗ slightly different topic but it'll be an

4:13 ↗ informal open to the whole Community

4:14 ↗ about how we raise the awareness and

4:18 ↗ commitment and how do we you know build

4:20 ↗ community kind of by actually

4:23 ↗ working at building community and

4:25 ↗ Consulting and talking about sharing

4:27 ↗ ideas how to do that

4:29 ↗ which went really well the first time

4:30 ↗ and we expect you know even more people

4:32 ↗ to attend the next one it's a great

4:33 ↗ moment for dialogue it's simply exposure

4:35 ↗ uh with one another and for yourselves

4:38 ↗ to to hear the community and we are not

4:41 ↗ only the Baha'is but we're inviting

4:42 ↗ people from every background and

4:44 ↗ neighborhood and ages particularly young

4:46 ↗ people and it was really fun to have

4:48 ↗ young people family members friends

4:50 ↗ neighbors and that kind of thing so save

4:52 ↗ a date for Saturday

4:54 ↗ March 25th so we do have some time March

4:57 ↗ 25 at 5 PM just like before including

5:00 ↗ dinner which is really nice and so on

5:02 ↗ and uh we'll come forward within the

5:05 ↗ next few weeks with the actual hard copy

5:08 ↗ of the invitation for you to be able to

5:10 ↗ share with others

5:11 ↗ so thank you very much

5:14 ↗ so since this is being said in public

5:17 ↗ anyone from the public can RSVP is that

5:21 ↗ correct RSVP yeah we'd like to know of

5:22 ↗ course

5:23 ↗ um and by way of

5:26 ↗ he probably has my phone number or

5:27 ↗ anything but if anyone in the public

5:29 ↗ we're interested we'd love to have you

5:30 ↗ join us maybe it's contact with Monica

5:33 ↗ and the city staff and we can you know

5:35 ↗ be informed in that way

5:38 ↗ thank you

5:40 ↗ thank you so much

5:44 ↗ um board members we also have a second

5:47 ↗ guest making uh public comments tonight

5:50 ↗ Connie Marsh sent an email uh you may

5:53 ↗ have seen the email that was sent out

5:55 ↗ last night Connie's also here with us

5:58 ↗ tonight

5:59 ↗ um to to share some feedback and

6:02 ↗ thoughts in that form welcome hun

6:07 ↗ okay hi I'm

6:10 ↗ Connie Marsh and I've been an activist

6:12 ↗ in Issaquah for I don't know I think 28

6:16 ↗ years now uh so I wanted to speak to you

6:20 ↗ again on the public engagement tool kit

6:23 ↗ and how it currently functions we've

6:26 ↗ actually had it for quite some time and

6:29 ↗ uh so as a as a uh

6:33 ↗ a beginning

6:35 ↗ it's like what should the process be of

6:39 ↗ assessing if your toolkit is working

6:42 ↗ right it does seem like it should have

6:45 ↗ said go out to the broader public and

6:48 ↗ ask them how it's working if they're

6:50 ↗ satisfied and if it needs to be changed

6:52 ↗ so when I look at the function of the

6:56 ↗ toolkit in this situation I wonder

7:00 ↗ if it worked most of the people who I I

7:04 ↗ copied in my emails came back to me with

7:06 ↗ what toolkit we have a toolkit never

7:10 ↗ knew and so I think that we we could

7:14 ↗ have some progress there so it's coming

7:17 ↗ to you as far as I can understand

7:20 ↗ that's that's it I guess it may go back

7:22 ↗ to council but not out to the regular

7:24 ↗ public so

7:26 ↗ um I sent you more detail but off the

7:30 ↗ top the current toolkit in my experience

7:35 ↗ does not provide enough structure for

7:37 ↗ things we do all the time large capital

7:39 ↗ projects

7:40 ↗ neighborhood capital projects should

7:43 ↗ actually flow through about the same way

7:45 ↗ so people know what's happening they

7:47 ↗ know what to expect it goes sort of here

7:49 ↗ then it goes here here and you don't

7:51 ↗ have to reimagine what it might be

7:53 ↗ there's no surprises there uh and so I

7:57 ↗ can imagine large capital projects which

7:59 ↗ would be like big roads and then small

8:02 ↗ things would be like neighborhood

8:04 ↗ improvements you have a small Road

8:06 ↗ Improvement or you have a park

8:07 ↗ Improvement in a neighborhood and those

8:09 ↗ could have structures there may be many

8:11 ↗ other things that need to be more fluid

8:14 ↗ in order to understand uh what would

8:17 ↗ work and I think it needs to be flexible

8:20 ↗ to some extent now of course what I said

8:24 ↗ is it has to be true

8:27 ↗ if you don't really want the public

8:30 ↗ comment then engaging the public is not

8:34 ↗ going to get anybody anywhere except for

8:35 ↗ frustration right and so that has been

8:38 ↗ one of the downfalls with our public uh

8:41 ↗ participation is the people escape and

8:44 ↗ then it sort of goes into a void and it

8:46 ↗ disappears over time and then in the

8:49 ↗ case of like Sunset way we had this big

8:52 ↗ huge public process three meetings it

8:56 ↗ was like five years ago and then

8:58 ↗ somebody says oh well we need to look at

9:00 ↗ Sunset way and they go back and they

9:03 ↗ start at 10 years ago like we never had

9:05 ↗ any of the public process at all and so

9:08 ↗ the public put hours and hours into this

9:11 ↗ they came to three night meetings it was

9:13 ↗ a big deal and it's gone so we need to

9:16 ↗ figure out how to keep these public

9:20 ↗ things in the history of the projects so

9:25 ↗ that they just don't disappear and then

9:27 ↗ when you start the public engagement

9:29 ↗ again you can see the progress that was

9:32 ↗ made over time now opinions will change

9:34 ↗ so you still need to have the public

9:36 ↗ process but you can't just lose it and

9:39 ↗ the public should be able to reach in

9:41 ↗ and see the past and right now they

9:43 ↗ cannot so this toolkit does not

9:46 ↗ establish that that need to preserve

9:50 ↗ these things in history and make them

9:53 ↗ accessible by the public so if I was to

9:58 ↗ ask for a thing I would ask that this

10:03 ↗ tool can actually be put out into the

10:05 ↗ public and you should say to the public

10:08 ↗ pool what do you think how are we doing

10:10 ↗ so far what could we do better and what

10:13 ↗ is missing and I don't know that you

10:15 ↗ will

10:17 ↗ can know and edit this document in order

10:21 ↗ to provide that if I had three hours I

10:25 ↗ could make some progress but it's not my

10:28 ↗ job either right so that would be my

10:30 ↗ single recommendation if you want to go

10:32 ↗ through with it uh on your own just

10:36 ↗ think if I was a public member and

10:39 ↗ something was happening

10:40 ↗ what what would I want to expect and

10:45 ↗ what would make it easy for me to

10:46 ↗ comment and then in the end how would I

10:49 ↗ be feel satisfied that my comments were

10:52 ↗ heard

10:53 ↗ and so I'm going to do one more example

10:55 ↗ because I think my time is running low

10:57 ↗ but uh we had a park thing going on up

11:01 ↗ the hill and we all got together we had

11:04 ↗ several meetings and then every time the

11:06 ↗ parks department took it to Park Board

11:09 ↗ they didn't tell anybody who was in all

11:11 ↗ those meetings that it was going to park

11:13 ↗ board even for decision making and so

11:16 ↗ everybody just got dropped off the cliff

11:19 ↗ so there was no no continuation of the

11:23 ↗ engagement and the park for the park

11:25 ↗ people say well we don't have staff

11:29 ↗ well if if you don't have staff and you

11:32 ↗ don't have time then that's a whole

11:35 ↗ different situation it doesn't mean that

11:36 ↗ you should drop off public engagement

11:38 ↗ right

11:39 ↗ because we're doing all of this for the

11:42 ↗ community

11:43 ↗ um okay there you go you have my other

11:45 ↗ letters in Mary Lynch sent you an email

11:48 ↗ just a few minutes ago if you wanted to

11:50 ↗ look at that look at that thanks for

11:51 ↗ listening you guys I have to run to a

11:53 ↗ different meeting sorry thank you thank

11:56 ↗ you very much Connie and and so board

11:59 ↗ members as Connie mentioned we received

12:01 ↗ right before the uh the board meeting

12:04 ↗ also another emails another email from

12:07 ↗ another Resident

12:09 ↗ Mary Lynch expressing similar

12:13 ↗ um feedback and concerns did and so with

12:17 ↗ that that concludes public comment uh

12:20 ↗ board members

12:22 ↗ um and shades back to you I know that

12:25 ↗ you're gonna continue conversation on

12:26 ↗ the public engagement okay a little bit

12:29 ↗ later tonight

12:31 ↗ yes and thank you Monica and thank you

12:33 ↗ to the public members that decided to

12:35 ↗ speak tonight we appreciate you

12:38 ↗ um next we'll move on to the approval of

12:41 ↗ the January 4th minutes I will give

12:43 ↗ everyone just a minute or two to review

12:46 ↗ um if you haven't already

12:48 ↗ um

12:49 ↗ get all thumbs up or a quick way from

12:51 ↗ the board members that are in person uh

12:54 ↗ when you're ready to move forward

12:55 ↗ foreign

12:57 ↗ [Music]

13:00 ↗ thank you it looks like everyone here in

13:03 ↗ the in the room it's ready to move

13:04 ↗ forward shape

13:06 ↗ wonderful are there any changes or

13:10 ↗ um adjustments that we need to make to

13:12 ↗ the previous minute

13:17 ↗ it's like that

13:18 ↗ improved

13:20 ↗ wonderful

13:22 ↗ so then we'll move forward into our

13:24 ↗ agenda items

13:26 ↗ so first on our agenda is the revive

13:29 ↗ virtual attending policy and tissue will

13:32 ↗ join us to talk a little bit more about

13:34 ↗ that

13:36 ↗ [Music]

13:41 ↗ foreign

13:47 ↗ [Music]

13:52 ↗ [Laughter]

13:56 ↗ so uh last time we met um you had a

13:59 ↗ great discussion about this policy uh

14:03 ↗ and provided a lot of feedback so as a

14:06 ↗ reminder we were the city was proposing

14:09 ↗ that you provide for virtual attendance

14:11 ↗ in your rules and regulations and we're

14:13 ↗ recommending

14:14 ↗ certain things like five day notice a

14:18 ↗ request for permission to attend

14:19 ↗ virtually and vet a quorum of your

14:21 ↗ boards the five members would be needed

14:23 ↗ in person for a meeting to proceed and

14:26 ↗ during the discussion

14:27 ↗ um at the board meeting it was clear

14:29 ↗ that a majority of the board members

14:31 ↗ really felt that that ability to attend

14:34 ↗ virtually removed a potential barrier

14:37 ↗ from participation in the board

14:39 ↗ um and there were varying perspectives

14:42 ↗ shared about you know I think to some

14:44 ↗ extent whether we like to interact in

14:47 ↗ person or virtually to some extent

14:49 ↗ there's a personal preference there I I

14:51 ↗ feel but so we heard from

14:54 ↗ um people who board members who

14:57 ↗ preferred one of the options over the

14:59 ↗ other but a majority of the group really

15:01 ↗ encouraged flexibility

15:04 ↗ um on looking at my notes here that I

15:07 ↗ included in the memo that was in your

15:09 ↗ agenda

15:10 ↗ So based on the input that I uh heard

15:14 ↗ from the group which included a

15:16 ↗ statement about you know next time we're

15:19 ↗ bringing around a policy for boards and

15:21 ↗ commissions why don't we start with

15:22 ↗ Equity board to get the equity lens

15:24 ↗ which I um noted and I have been sharing

15:27 ↗ the feedback you provided on this policy

15:28 ↗ with the words I'm presenting to

15:30 ↗ subsequently So based on your input

15:33 ↗ um the revised policy that was in your

15:36 ↗ package tonight uh really backs off

15:38 ↗ requirements so it says

15:41 ↗ um we it encouraged you to notify

15:44 ↗ um your staff liaison if you're planning

15:46 ↗ to attend virtually so that we have some

15:49 ↗ sense of how you're participating but

15:51 ↗ you don't need permission it doesn't

15:53 ↗ require any particular reason be stated

15:55 ↗ and it removes that minimum number in

15:58 ↗ the room

15:59 ↗ um it I also removed the preference for

16:02 ↗ an alternate being in person being given

16:05 ↗ preference over a virtual alternate just

16:07 ↗ to remove that altogether

16:10 ↗ um so I think this is a much more

16:12 ↗ open-ended policy that allows for that

16:14 ↗ flexibility the board was looking for

16:16 ↗ the one thing that I didn't change and

16:18 ↗ maybe we should um talk about for just a

16:20 ↗ minute tonight was the the chair tonight

16:23 ↗ we have a chair who's doing a wonderful

16:25 ↗ job virtually but I did leave uh in the

16:29 ↗ policy the requirement that the chair be

16:31 ↗ in the room this was for two reasons um

16:35 ↗ because there was some discussion about

16:36 ↗ this at the meeting uh one I do think

16:39 ↗ that it can be hard to gauge people

16:41 ↗ interested in speaking in the room when

16:43 ↗ you're attending virtually the way our

16:45 ↗ camera is set up right now you can see

16:46 ↗ there's just this little band at the top

16:48 ↗ of the room so if someone's seeking

16:50 ↗ attention it's a little a little

16:52 ↗ difficult to tell for someone who's

16:54 ↗ attending virtually I also do think that

16:57 ↗ it it's beneficial to have at least one

16:59 ↗ other person in the room with the staff

17:01 ↗ if we have members of the public or

17:03 ↗ others attending I think having at least

17:05 ↗ one

17:06 ↗ um order commission member is is uh is a

17:10 ↗ nice thing and I think that uh you know

17:13 ↗ for those reasons I uh my my suggestion

17:17 ↗ as the as the clerk is to is to keep

17:19 ↗ that provision in but that wouldn't mean

17:22 ↗ it your next meeting if your chair was

17:24 ↗ going to be virtually that someone in

17:25 ↗ the room would need to pick up that

17:26 ↗ responsibility so if you as a group

17:28 ↗ would like to remove that provision and

17:30 ↗ allow the chair to uh chair virtually

17:35 ↗ um then that would need to be an

17:36 ↗ amendment to the proposed language and I

17:38 ↗ I can help you with any wording for that

17:41 ↗ um but at tonight's meeting I'm hoping

17:42 ↗ that you will approve

17:44 ↗ um this proposed policy or a version of

17:47 ↗ it if you have any changes you can

17:48 ↗ certainly propose those and there was a

17:50 ↗ motion provided in the memo and this

17:53 ↗ policy change requires a vote of five

17:56 ↗ members and support to amend your rules

17:58 ↗ and regulations

18:00 ↗ with that that's all I have

18:05 ↗ four numbers questions comments

18:09 ↗ question if the chair cannot be here in

18:12 ↗ person can another member be an

18:15 ↗ assistant but still the chair be running

18:17 ↗ right now I know Monica has been doing a

18:20 ↗ lot of the support so

18:21 ↗ I think I'm trying to find out

18:24 ↗ is that not something you'd recommend or

18:27 ↗ would you recommend are you saying that

18:29 ↗ just besides Monica you want another

18:31 ↗ board member present so that they can

18:34 ↗ assist the chair if the chair is unable

18:38 ↗ to attend

18:39 ↗ um in person

18:41 ↗ foreign

18:45 ↗ here I mean I will tell you I have

18:47 ↗ participated in a lot of hybrid meetings

18:49 ↗ and I do think um I do think it's hard

18:52 ↗ it's easier to gauge a hand raise

18:54 ↗ virtually it's harder to gauge that

18:56 ↗ desire in the room it's also hard to

18:58 ↗ ascertain elements of what's happening

19:01 ↗ in the room when you're virtual and the

19:02 ↗ chairs role is to really facilitate and

19:05 ↗ lead the meeting I do think that's made

19:07 ↗ harder

19:08 ↗ um I think that though to your point

19:10 ↗ yeah if someone else in the room could

19:12 ↗ assist with that I mean Monica's doing

19:14 ↗ that tonight right she highlighted there

19:15 ↗ was public comment she's going to bring

19:17 ↗ anything up that Shea needs to know and

19:19 ↗ certainly you can partner to to help the

19:22 ↗ chair do so virtually so I don't think

19:24 ↗ this is you know if the board would just

19:26 ↗ prefer to not put a put a parameter

19:29 ↗ around that and you want to keep it open

19:31 ↗ that's absolutely fine I I included it

19:34 ↗ again because I think I think it's

19:36 ↗ slightly easier for the chair I also

19:38 ↗ think it's helpful to have other board

19:40 ↗ members get an opportunity to chair I

19:42 ↗ think we have this tendency of having

19:44 ↗ you know one person take on that role

19:45 ↗ and then sometimes it's hard after that

19:47 ↗ year is up to get someone else who's

19:49 ↗ willing and so you know the chair needs

19:51 ↗ to be virtual it kind of would encourage

19:52 ↗ someone else to step in and practice so

19:55 ↗ those are some of my thoughts but

19:58 ↗ certainly it's something you could

19:59 ↗ remove

19:59 ↗ [Music]

20:05 ↗ and I would say that I I had a quick

20:07 ↗ question I know Tony has a comment

20:10 ↗ um I would just want to know if that

20:12 ↗ provision were to stay could we possibly

20:14 ↗ put some exceptions into the verbiage

20:18 ↗ um for example you know natural disaster

20:20 ↗ or

20:22 ↗ um you know personal issue that's been

20:24 ↗ reported prior to

20:26 ↗ um in order to kind of help everyone not

20:30 ↗ feel so

20:31 ↗ obligated I guess she would say or

20:35 ↗ consider some instances where uh myself

20:38 ↗ may not be able to come in

20:42 ↗ [Music]

20:44 ↗ yeah so uh in the case of a you know

20:47 ↗ like an emergency situation we would we

20:50 ↗ would move to a totally virtual meeting

20:52 ↗ and we have we now have the authority to

20:53 ↗ do that under state law um which is

20:56 ↗ which is great but it sure certainly so

20:58 ↗ we there are a couple options I mean one

21:00 ↗ option would be to just remove that

21:02 ↗ statement that's in the proposed rules

21:04 ↗ and just keep it open and it's a really

21:06 ↗ the chair would have the ability to do

21:08 ↗ the same thing any board member would

21:09 ↗ attend virtually or in person and retain

21:11 ↗ their chairing role

21:13 ↗ um the other thing we can say is

21:15 ↗ encourage you know is encourage

21:17 ↗ um to attend in person so it kind of

21:20 ↗ implies it's a preference but it might

21:22 ↗ not always be possible

21:24 ↗ um so those are those are two options

21:26 ↗ [Music]

21:28 ↗ yeah I really like changing the verbiage

21:31 ↗ um just because I I know that I have an

21:33 ↗ extenuating circumstance that may affect

21:36 ↗ my ability to be in person

21:38 ↗ um however uh I'll leave it up to the

21:41 ↗ board to help us decide

21:43 ↗ um Tony and I know you have a comment so

21:45 ↗ if you're ready

21:49 ↗ sorry I was on double mute

21:52 ↗ um I do have a comment

21:54 ↗ um so what I would personally prefer in

21:57 ↗ that is that maybe the language be

22:00 ↗ changed to not let's say the chair maybe

22:03 ↗ a chair for example let's say for my my

22:07 ↗ let's say me I'm as a vice chair I think

22:10 ↗ maybe all the owners shouldn't be on

22:13 ↗ Shay to show up that it should be age

22:16 ↗ here needs to be like we want to if we

22:18 ↗ want to keep the language in there that

22:20 ↗ a chair needs to be there in person not

22:23 ↗ necessarily the the chair but maybe a

22:26 ↗ chairperson

22:28 ↗ um but then I also look at it

22:30 ↗ um from an equity from an equity lens as

22:34 ↗ well you know because one day Shea and

22:37 ↗ or I will not be chairs so

22:41 ↗ would that bar someone who really wants

22:44 ↗ to be on the equity board who has a

22:47 ↗ passion for leadership and wanting to do

22:50 ↗ it it could possibly bar them from that

22:53 ↗ role and they may be well suited for it

22:56 ↗ so I'm kind of on the fence on me

22:59 ↗ personally where I would vote in that

23:02 ↗ regard but I think from the least it

23:04 ↗ should be you know all the owners

23:06 ↗ shouldn't be on Shay to show up it

23:08 ↗ should be on both of us

23:11 ↗ I mean that age here but not the chair

23:13 ↗ has to be there in person

23:16 ↗ thank you Tony and say in case you don't

23:19 ↗ see pretty has a comment

23:22 ↗ yeah so I would I would uh I would vote

23:27 ↗ to leave the language out around a share

23:30 ↗ being obligated to be in person or

23:31 ↗ anything I would just leave it open

23:34 ↗ um I think

23:36 ↗ it I mean it's today's a perfect example

23:39 ↗ and I think it works fine I do recognize

23:41 ↗ Monica is kind of

23:44 ↗ narrating what happens in the room but I

23:46 ↗ think any of us could fulfill that

23:49 ↗ function so I don't feel the need to

23:50 ↗ overly process or prescribe

23:53 ↗ so that would be my recommendation there

23:55 ↗ and then just uh just one note of um I

23:59 ↗ think correction is our regular meetings

24:01 ↗ are the first Wednesday and the language

24:04 ↗ here's the second one said thank you

24:05 ↗ yeah that's important

24:14 ↗ board members anyone else in the room

24:16 ↗ with questions comments

24:19 ↗ I didn't bring

24:22 ↗ um a screen to be able to see the the

24:24 ↗ verbiage but there is something that

24:27 ↗ says that the meeting can go until 10 pm

24:30 ↗ um and I would like the verbiage to say

24:33 ↗ something like in extreme circumstances

24:36 ↗ it will it can go until but not past 10

24:40 ↗ p.m

24:41 ↗ um because I don't want it to be a habit

24:43 ↗ of us thinking that we you know are here

24:46 ↗ until 10 p.m right

24:48 ↗ um I think we should be able to do the

24:50 ↗ work within the constraint of six to

24:53 ↗ eight eight thirty

24:55 ↗ um as opposed to life because then we

24:57 ↗ have to plan until 10 pm right and I'm

24:59 ↗ not comfortable with that personally

25:04 ↗ you know

25:05 ↗ [Music]

25:08 ↗ so um could you so this the statement

25:11 ↗ reads every effort will be made to

25:13 ↗ conduct each meeting as efficiently as

25:15 ↗ possible in order to adjourn the meeting

25:16 ↗ no later than 10 pm and so you want to

25:19 ↗ add something saying like under

25:20 ↗ extenuating circumstances only right

25:23 ↗ because we should be working under at

25:25 ↗ least when I signed up for this I was

25:27 ↗ told eight eight thirty I was I don't

25:30 ↗ remember anything about 10 pm and if

25:32 ↗ we're gonna start adding and we're going

25:35 ↗ to be the holding to 10 pm I I can

25:39 ↗ honestly say that I I can't do that I

25:41 ↗ physically cannot do that it's a long

25:43 ↗ meeting yes so I just wanted to be like

25:46 ↗ under extenuating circumstances we can

25:48 ↗ be expected to go until until and no

25:51 ↗ longer past 10. that's just my my two

25:55 ↗ cents

25:57 ↗ back to it maybe it it I mean we can

26:00 ↗ we'll know when we need to do that so

26:02 ↗ what do you plan for it too right so we

26:05 ↗ can somehow say it has to be planned

26:07 ↗ extension yeah absolutely I mean there

26:11 ↗ have been some circumstances right when

26:13 ↗ we have gone over and it has been

26:15 ↗ exhausting right and so I just don't

26:17 ↗ want it to I just don't want to be

26:19 ↗ beholden to that language right like

26:21 ↗ well look it says here you should have

26:24 ↗ made plans until then yeah like I just

26:26 ↗ can't do that

26:27 ↗ and even now I plan and we plan the the

26:30 ↗ agenda packets for about an hour and a

26:32 ↗ half maximum two hours and we often

26:35 ↗ postpone agenda items that um we know we

26:38 ↗ won't have time for right

26:44 ↗ say back to you

26:49 ↗ thank you oh I'm sorry did we have

26:52 ↗ someone else

26:54 ↗ uh online I think we see a Alyssa's hand

26:58 ↗ up yes thank you I'm sorry I missed it

27:00 ↗ thank you Alyssa please come off you

27:04 ↗ all right I think that if the regular

27:06 ↗ occasions or the meetings is expected to

27:08 ↗ be to EPM the language of that statement

27:11 ↗ should be changed to 8 pm and and

27:13 ↗ certainly then add

27:15 ↗ the additional statement that an

27:17 ↗ extenuating circumstances like lucrecia

27:20 ↗ mentioned but I think our our regular

27:22 ↗ the intent should be if our regular

27:24 ↗ Cadence is until 8 PM that every in

27:26 ↗ attempt will be made to complete the the

27:29 ↗ meeting by 8 pm

27:36 ↗ thank you Alyssa

27:40 ↗ did anyone else have a question or

27:43 ↗ comment

27:44 ↗ [Music]

27:49 ↗ I don't see anyone here in the room

27:53 ↗ [Music]

27:55 ↗ no

27:57 ↗ all right well Tisha it looks like we

27:59 ↗ have a few requests for some verbiage

28:00 ↗ changes

28:02 ↗ um shall we move forward with Bodhi

28:04 ↗ uh

28:06 ↗ yes and I I had one proposal so I

28:10 ↗ documented two changes one is just to

28:12 ↗ exclude the language saying the chair

28:14 ↗ needs to be in person so that would just

28:17 ↗ not be called out at all so they could

28:20 ↗ participate however they'd like and then

28:22 ↗ the second change was to

28:24 ↗ modify the section under meetings to

28:28 ↗ read something like every attempt will

28:31 ↗ be made to Journey meeting by 8 PM if

28:33 ↗ needed under extenuating circumstances

28:35 ↗ the meeting May

28:37 ↗ end later or and as late as 10 p.m or

28:42 ↗ something as late as 10 pm

28:44 ↗ as late as 10 P.M

28:46 ↗ so those are two changes I heard

28:48 ↗ recommended

28:49 ↗ um so one approach would be to just the

28:52 ↗ motion I provided here is just to adopt

28:54 ↗ the proposed edits in their entirety and

28:57 ↗ we could say including those two

28:59 ↗ proposed changes

29:02 ↗ um and then the group could vote if

29:04 ↗ someone feels strongly against one of

29:06 ↗ these changes they should just uh let us

29:09 ↗ know so that we could Converse and vote

29:12 ↗ on them separately

29:19 ↗ right so is there anyone that is

29:23 ↗ proposing any additional changes

29:28 ↗ Monica what about you

29:31 ↗ no we don't see anyone here in the room

29:33 ↗ with any other changes proposed

29:36 ↗ nor concerns to what uh fish I just said

29:42 ↗ and I have the wording here

29:47 ↗ a piece at the very end there

29:49 ↗ I would like to propose the motion I

29:51 ↗ move to amend the equity board rules and

29:54 ↗ regulations by adopting amendments to

29:56 ↗ section one regular meeting Section 3

29:59 ↗ Forum section 6 participation and add a

30:03 ↗ new section five

30:05 ↗ and virtual attendance as proposed and

30:08 ↗ and with the teachers and with the two

30:10 ↗ changes that have been discussed during

30:12 ↗ the meeting

30:15 ↗ thank you in a second

30:22 ↗ [Music]

30:24 ↗ board members Tisha would you like me to

30:27 ↗ do a roll call for the votes or how

30:28 ↗ would you prefer the boat to happen yeah

30:30 ↗ so we could um so

30:32 ↗ um this is an opportunity now that the

30:34 ↗ motion's been made and seconded to see

30:35 ↗ if there's any further discussion

30:40 ↗ if there's not any further discussion

30:41 ↗ then

30:42 ↗ um not sure how you typically take your

30:44 ↗ votes they could do a voice a Voice vote

30:46 ↗ all in favor any opposed okay does that

30:50 ↗ work for you would you like to do that

30:54 ↗ that totally works um I'm in favor

30:58 ↗ uh and I see Christina next

31:03 ↗ yes yes I'm in favor

31:10 ↗ Melissa

31:12 ↗ in favor

31:14 ↗ Tony hi

31:17 ↗ all right um creepy

31:20 ↗ okay

31:23 ↗ yeah the prettiest alternate shape

31:32 ↗ however that being said I apologize that

31:34 ↗ being said I just realized we have two

31:36 ↗ regular board members who are absent

31:38 ↗ tonight so both Kelly and pretty

31:40 ↗ um vote as regular members

31:42 ↗ okay yeah yes uh yes

31:44 ↗ [Music]

31:46 ↗ all right Kelly I'm also into support

31:50 ↗ uh lucrecia

31:52 ↗ yes I support it

31:54 ↗ uh and Lorna

31:56 ↗ and support

31:59 ↗ and did I catch all of our board members

32:01 ↗ that are in attendance

32:03 ↗ Alyssa

32:09 ↗ I think I called Alyssa but maybe I'm so

32:12 ↗ sorry I was like okay I'm so sorry no

32:15 ↗ worries I just wanted to make sure I got

32:17 ↗ everyone all right it looks like you're

32:19 ↗ unanimously voting in favor

32:22 ↗ thank you very much

32:25 ↗ thank you

32:26 ↗ thank you very much Tisha four numbers

32:30 ↗ you have perfect timing that's

32:32 ↗ considered a 20 minutes allocated please

32:34 ↗ literally

32:37 ↗ perfect timing and so save back to you

32:41 ↗ for the next agenda item

32:43 ↗ very wonderful so it looks like next on

32:45 ↗ our agenda we're going to do our

32:46 ↗ community oh I'm sorry we've already

32:48 ↗ done our no we need to do our

32:50 ↗ Communications overview on public

32:51 ↗ engagement on the public engagement

32:53 ↗ toolkit

32:54 ↗ um is that also going to be um presented

32:57 ↗ by Tisha and I'm sorry that mine was cut

32:59 ↗ off a little bit

33:00 ↗ no that's okay uh that's gonna be

33:03 ↗ presented by Thomas uh Rush Hour

33:05 ↗ Communications manager he's online there

33:08 ↗ with you hi Thomas welcome hello thanks

33:11 ↗ for having me

33:14 ↗ thank you Thomas

33:16 ↗ so Monica should I share the uh

33:20 ↗ invitation

33:22 ↗ sure if you would like to

33:24 ↗ uh please feel free to share or if you

33:26 ↗ prefer that I share for you then just

33:27 ↗ give me a moment and I can pull it out

33:29 ↗ whichever is easier for you I've got it

33:32 ↗ right here right at my fingertips

33:33 ↗ there you go

33:36 ↗ and you should have the ability there

33:38 ↗ you go

33:41 ↗ all right making sure everyone is seeing

33:43 ↗ the right screen here with a

33:45 ↗ presentation up for everyone

33:46 ↗ yes

33:48 ↗ okay perfect

33:50 ↗ so uh thank you all for having me

33:53 ↗ tonight

33:54 ↗ um my name is Thomas rush I am the

33:56 ↗ communications manager for the city and

33:58 ↗ it is a pleasure talking with the board

34:00 ↗ this evening

34:02 ↗ um my agenda is relatively short just

34:04 ↗ two items number one is a general

34:08 ↗ overview of what the communications team

34:10 ↗ for the city does and Who We Are

34:13 ↗ and the second item is a quick review of

34:17 ↗ our public engagement toolkit update so

34:20 ↗ for that second item everyone should

34:23 ↗ have gotten the full toolkit as an

34:26 ↗ agenda item but please let me know if

34:27 ↗ anyone has not had a chance to review

34:30 ↗ that

34:31 ↗ Thomas a quick Interruption here for you

34:35 ↗ do you

34:36 ↗ um I see Alyssa's hand up and I didn't

34:39 ↗ know if maybe Alyssa had a question

34:41 ↗ before you started and with that though

34:43 ↗ it's also a good question for you do you

34:46 ↗ prefer to wait with questions and

34:48 ↗ comments until the very end or do you

34:50 ↗ want to take them in the middle or how

34:52 ↗ do you want to go about that because

34:53 ↗ personally said that you have a question

34:55 ↗ before Thomas started or a comment yes I

34:57 ↗ I got the impression that Thomas was

34:59 ↗ sharing but I don't see anything

35:05 ↗ can the others online see because it

35:08 ↗ could maybe it's me

35:09 ↗ okay Christina can see

35:12 ↗ it's just me

35:15 ↗ I just need to adjust some setting

35:17 ↗ apparently so it's fine sorry continue

35:20 ↗ okay thank you

35:22 ↗ um in terms of questions I can't see

35:24 ↗ everyone super well as long as everyone

35:26 ↗ is comfortable just interrupting me I

35:28 ↗ have no problem taking questions on the

35:30 ↗ fly so if that works for everyone feel

35:32 ↗ free to just stop me in new tracks

35:36 ↗ sounds good Thomas thank you no problem

35:40 ↗ okay so for the uh Communications team

35:44 ↗ it's it's wonderful to know what we do

35:45 ↗ so

35:47 ↗ um in a line

35:49 ↗ really what our goal is is to create an

35:52 ↗ Engaged Community all right we do that

35:55 ↗ by providing exceptional customer

35:57 ↗ service to all of our customers and our

36:00 ↗ customers being the city's residents all

36:03 ↗ the businesses any tourists or visitors

36:06 ↗ and of course the other public servants

36:08 ↗ that uh participate in our organization

36:11 ↗ and through that we do using a variety

36:14 ↗ of dynamic communication tools

36:18 ↗ so our team uh we're a mighty team of

36:21 ↗ three the to myself uh and my team

36:24 ↗ consists of a Communications coordinator

36:27 ↗ and a media production specialist so the

36:30 ↗ three of us tackle things together to

36:32 ↗ really achieve all of the city's

36:34 ↗ communication goals

36:38 ↗ some of you may be curious where the

36:40 ↗ communication team fits in the overall

36:42 ↗ structure of the city organization

36:44 ↗ uh Communications being a shared service

36:47 ↗ meaning we assist all the other

36:49 ↗ departments with their overall needs

36:52 ↗ means we fit nicely into the

36:54 ↗ administrative Services Department

36:56 ↗ uh outlined Below on the screen are some

36:59 ↗ of our larger

37:01 ↗ responsibilities which I'll go into more

37:03 ↗ detail later but it includes the city's

37:06 ↗ website all of the social media channels

37:08 ↗ we are responsible for neighborhood

37:10 ↗ engagement and then uh project Outreach

37:14 ↗ so anytime another department has a

37:16 ↗ project manager who has a project in

37:18 ↗ question we help formulate what kind of

37:21 ↗ Outreach would be best to the community

37:23 ↗ and finally meeting coverage so all the

37:26 ↗ meetings that happened in the city are

37:28 ↗ recorded or live streamed and our team

37:31 ↗ handles putting them online so that

37:34 ↗ residents who couldn't attend in person

37:35 ↗ can view them later on

37:41 ↗ so I talked about the website uh like I

37:44 ↗ mentioned uh my team is responsible for

37:47 ↗ maintaining issaquah.gov we handle all

37:50 ↗ of the content uh really to make sure

37:53 ↗ that what is presented to the public is

37:56 ↗ up to date as possible and as useful as

37:58 ↗ possible so the website tends to operate

38:01 ↗ as a central Hub of information for all

38:04 ↗ residents and well everyone make sure

38:05 ↗ that's a good resource for the community

38:10 ↗ second social media we really have three

38:14 ↗ main goals we use social media all the

38:16 ↗ time but the big thing big three things

38:18 ↗ we try to cover are to ensure number one

38:21 ↗ that we inform public on all critical

38:24 ↗ information be that during emergencies

38:27 ↗ or as projects reach different

38:30 ↗ thresholds

38:31 ↗ reminders on things as simple as like

38:34 ↗ you know preschools coming out to make

38:37 ↗ sure to register everyone number two is

38:40 ↗ to really engage in meaningful

38:42 ↗ discussion so we don't view social media

38:45 ↗ as a way for the city to push

38:46 ↗ information to Residents it's really a

38:48 ↗ dialogue so if people approach us with

38:51 ↗ questions

38:53 ↗ we do our best to answer them or to

38:55 ↗ reach out to staff and pass those

38:57 ↗ questions along take good good answers

38:59 ↗ back

39:00 ↗ and finally the last one is to create

39:03 ↗ closer connections between the city and

39:06 ↗ the community at large so what I mean by

39:09 ↗ that is really fostering some of that

39:12 ↗ City Pride everyone really wants to

39:14 ↗ highlight what a wonderful place is to

39:17 ↗ live and work and we do our best to try

39:20 ↗ and bridge that connection between the

39:22 ↗ community and the City so on the right

39:24 ↗ there you'll see a few of the various uh

39:27 ↗ social media platforms the city uses so

39:30 ↗ YouTube Facebook Twitter

39:32 ↗ um there's a robust next door presence

39:34 ↗ and a few others

39:36 ↗ [Music]

39:39 ↗ another way we handle Outreach is

39:42 ↗ through newsletters so the city has a

39:44 ↗ variety of newsletters but the big two

39:47 ↗ are is squat Insider and mayor Mary Lou

39:51 ↗ Paulie's newsletter so hopefully you all

39:54 ↗ are subscribed to is quite Insider but

39:57 ↗ that is our Weekly Newsletter usually

39:59 ↗ goes out on Fridays it's just a great

40:02 ↗ way to collect all of the relevant

40:05 ↗ events news give a snapshot really of

40:09 ↗ what's coming up in the community all in

40:11 ↗ your inbox so a great way to receive

40:13 ↗ that information

40:14 ↗ here Paulie's newsletter is really a

40:17 ↗ chance for her to talk more about topics

40:20 ↗ and she finds of interest for the

40:22 ↗ community and those you usually are sent

40:26 ↗ out about once a month on average

40:29 ↗ foreign

40:32 ↗ I talked a little bit about median

40:34 ↗ coverage

40:35 ↗ um that is all posted to the city's

40:38 ↗ YouTube channel and broadcasted also on

40:41 ↗ ictv and that we do a lot of other video

40:44 ↗ work uh you can see on screen there

40:47 ↗ there's a little snippet of a clip from

40:49 ↗ Blackberry Parks after our parks

40:51 ↗ department we did some work up there we

40:53 ↗ went out and captured some footage we

40:56 ↗ also do other programmatic stuff so uh

40:59 ↗ podcasts maybe familiar with Issaquah

41:01 ↗ Buzz it's a recent podcast we started

41:04 ↗ between the communications team and into

41:07 ↗ the economic development team to uh

41:10 ↗ because we didn't catch all of the

41:12 ↗ rumors and like local gossip regarding

41:16 ↗ businesses

41:22 ↗ we all said uniquely Issaquah which is

41:24 ↗ another podcast the interpreters needed

41:26 ↗ a repetition of that I'm so sorry with

41:28 ↗ the background noise the interpreters

41:29 ↗ didn't hear that last comment

41:32 ↗ so regarding is a club Buzz uh that is a

41:36 ↗ podcast between the economic development

41:39 ↗ department and the Communications

41:42 ↗ Department to really talk about the

41:45 ↗ various

41:46 ↗ um gossip and rumors regarding

41:48 ↗ businesses in town just giving the

41:50 ↗ public a chance to hear about uh what's

41:52 ↗ coming to town or what's happening it's

41:54 ↗ been pretty positively received

41:58 ↗ the second podcast I was going to

42:00 ↗ mention is uniquely Issaquah which is

42:02 ↗ hosted by our mayor she gets a chance to

42:05 ↗ interview residents and really talk

42:07 ↗ about stories that are unique to his

42:10 ↗ applied so giving podcast its title

42:14 ↗ [Music]

42:16 ↗ neighborhood engagement is another facet

42:18 ↗ of our of our role this is really a

42:21 ↗ chance for us to meet with

42:23 ↗ individualized neighborhoods and we've

42:26 ↗ talked about what might be on their mind

42:28 ↗ what might be coming up you know staff a

42:32 ↗ chance to to mention projects that are

42:34 ↗ in the area or might be relevant to the

42:37 ↗ community and we do our best to meet

42:39 ↗ with each individual each individual

42:41 ↗ neighborhood at least once a year but if

42:44 ↗ there are more projects coming from the

42:46 ↗ city perspective we do try and reach out

42:48 ↗ more frequently than that

42:52 ↗ that is a large-scale quick overview of

42:56 ↗ the communications team are there any

42:59 ↗ questions on what we do or just kind of

43:02 ↗ our role within the wider City audience

43:16 ↗ wonderful time

43:21 ↗ oh it looks like a Tony I'm sorry thank

43:24 ↗ you

43:25 ↗ that's okay I did put a little comment

43:29 ↗ in chat or a question that I have a

43:31 ↗ question in chat like I was supposed to

43:33 ↗ so I did the right thing but thank you

43:34 ↗ for calling with me

43:36 ↗ um Thomas I do have a question about

43:37 ↗ your team

43:39 ↗ um I know you're basically as a

43:41 ↗ communication team you're probably very

43:43 ↗ short staffed with only three

43:44 ↗ individuals but I'd love to hear how

43:47 ↗ um in your communication messages and

43:50 ↗ the different things you put out how do

43:53 ↗ you employ any type of equity lens or a

43:55 ↗ type of equity lens and what you do and

43:58 ↗ I know you have to be responsive to the

44:00 ↗ stakeholders that want to relay certain

44:02 ↗ information but how is that done in an

44:06 ↗ equity lens with only three individuals

44:10 ↗ imagining there's sometimes you just

44:12 ↗ have to just push the information out as

44:14 ↗ the stakeholders want without much

44:17 ↗ um

44:18 ↗ edits or without much of of you know

44:21 ↗ different things you can do to make sure

44:22 ↗ there's an equity lens employee but I

44:24 ↗ should let you answer that actually

44:26 ↗ no uh it's a great point so as a team of

44:29 ↗ three we don't have the Liberty to take

44:31 ↗ you know two three weeks at a time on

44:33 ↗ every single topic to really figure it

44:35 ↗ out so Equity is always a challenge for

44:37 ↗ us trying to make sure we're capturing

44:40 ↗ um as much feedback as we can to ensure

44:43 ↗ what we get out uh matches what everyone

44:45 ↗ needs so to start

44:48 ↗ um we kind of view what needs to be

44:51 ↗ covered at a city-wide level versus

44:53 ↗ sometimes projects are specific to

44:55 ↗ certain neighborhoods I went to the

44:58 ↗ Citywide level it's a little bit easier

45:00 ↗ we're just trying to make sure we get it

45:01 ↗ out to as wide of an audience as

45:04 ↗ possible to make sure there aren't

45:05 ↗ anybody any any groups that miss out on

45:08 ↗ hearing about that information but when

45:11 ↗ projects or topics really come up that

45:14 ↗ are specific to sections of the city

45:17 ↗ um we rely a lot on our project managers

45:20 ↗ to help us understand who we're trying

45:22 ↗ to talk to so if something comes out and

45:25 ↗ we're really reaching out to the South

45:27 ↗ Lake Sammamish neighborhood on something

45:28 ↗ understanding who that audience is uh it

45:32 ↗ helps dictate what types of tools we end

45:35 ↗ up using as some community members

45:38 ↗ alluded to earlier not everyone reacts

45:41 ↗ the same way to information so if one

45:43 ↗ section the city is really good about

45:45 ↗ being in touch via surveys and online

45:47 ↗ resources we can rely on those but other

45:50 ↗ neighborhoods aren't the same so we need

45:52 ↗ to rely on our project managers to help

45:54 ↗ us figure out the best way to ensure as

45:56 ↗ much of an equitable distribution of

45:58 ↗ information as possible

46:01 ↗ does that lead to your question

46:02 ↗ it does

46:05 ↗ thank you

46:09 ↗ Jay any others

46:13 ↗ see any others

46:15 ↗ what about in their own Monica oh

46:16 ↗ Christina

46:18 ↗ please come off me for us

46:20 ↗ yes

46:37 ↗ so the information mentioned as far as

46:40 ↗ disabled uh compliance with the Ada and

46:45 ↗ so I wanted to know if there's a little

46:48 ↗ bit more of an explanation as to how

46:52 ↗ that compliance with the Ada is um

46:55 ↗ realized within the Communications

46:56 ↗ Department

46:59 ↗ absolutely it is something we're always

47:01 ↗ striving to do better with our website

47:04 ↗ is built to be both fully ADA Compliant

47:09 ↗ in terms of the material present but

47:13 ↗ there are always nuances to that so if

47:16 ↗ we place an image on a website location

47:19 ↗ or use an image in a social media post

47:22 ↗ we're striving to use alt text whenever

47:26 ↗ possible so things like screen readers

47:28 ↗ are fully covered again trying to remove

47:31 ↗ as many barriers as possible so that no

47:34 ↗ one feels like they are limited from

47:36 ↗ learning about what's happening with the

47:38 ↗ city

47:39 ↗ thank you

47:41 ↗ I was gonna try to

47:43 ↗ come back just let them know apologies

47:47 ↗ Thomas we have some technical issues

47:49 ↗ here uh so we are um the room is gonna

47:51 ↗ leave the meeting just for 20 seconds

47:55 ↗ um because you guys disappeared we're

47:57 ↗ gonna be back we can still hear you or

47:59 ↗ just give us 20 seconds here

48:01 ↗ sounds good

48:23 ↗ we are now back and you can all see us

48:26 ↗ and hear us hopefully and now we can

48:28 ↗ also see you

48:31 ↗ can you hear us we can hear you there

48:34 ↗ you go or at least I can I shouldn't

48:36 ↗ speak for everyone Christina has typed

48:39 ↗ in Spanish a comment that she was

48:42 ↗ wondering about okay and with that uh

48:45 ↗ before you

48:47 ↗ um go there just uh wanted to mention

48:49 ↗ Lorna was recommending that maybe you

48:51 ↗ stop sharing for a couple of minutes so

48:53 ↗ they can see you all

48:56 ↗ there you go thank you

48:58 ↗ go ahead

49:01 ↗ all right

49:03 ↗ so the Ada says that handicaps refer to

49:09 ↗ a significant

49:12 ↗ impact on your basic life skills so this

49:16 ↗ can include learning reading

49:18 ↗ communication and thought so are we

49:22 ↗ considering also different forms of

49:24 ↗ learning some people are visual Learners

49:27 ↗ learn auditorily or kinesthetically are

49:32 ↗ there different forms of reading that

49:34 ↗ are considered like Braille or sign

49:36 ↗ language

49:39 ↗ yeah excellent question so

49:42 ↗ um as best as we can we try and cover

49:44 ↗ some of those some of them are a little

49:46 ↗ more challenging uh we don't have uh

49:49 ↗ audio recordings of all content so a

49:52 ↗ little tough uh for that audience at

49:54 ↗ times

49:55 ↗ um there are ways we can try and improve

49:57 ↗ that certainly so luckily for some of

50:01 ↗ those things like Braille reading I

50:02 ↗ think screen reading tends to cover a

50:04 ↗ lot of the same aspects so hopefully

50:07 ↗ that that meets that audience's need but

50:09 ↗ uh obviously the communications team is

50:12 ↗ open to any suggestions this board has

50:14 ↗ for ways to improve the way we go about

50:18 ↗ providing information

50:22 ↗ say we have a question from lucrecia in

50:25 ↗ the room

50:27 ↗ um

50:29 ↗ so my question is I haven't honestly

50:32 ↗ been on the city page in a couple months

50:35 ↗ so if this has changed um just let me

50:38 ↗ know but one of the recommendations that

50:40 ↗ I have had in the past is that your

50:43 ↗ translation tool is at the very bottom

50:46 ↗ of the page and if I was a non-english

50:51 ↗ speaker a non-english reader

50:54 ↗ I I don't know that I would scroll

50:57 ↗ through an entire page in order to

51:00 ↗ figure out like oh I can actually see

51:02 ↗ this page in the language that I can

51:04 ↗ read

51:05 ↗ and I don't know if that's for aesthetic

51:07 ↗ reasons or or why that is but I would

51:10 ↗ really encourage you to visit other

51:14 ↗ um City Pages from other parts of the

51:17 ↗ the state that do have that translate

51:21 ↗ button on the top right corner so that

51:24 ↗ people who cannot read in English can

51:27 ↗ easily find it and and I think that's

51:30 ↗ actually an international standard

51:31 ↗ because I visit International Pages a

51:34 ↗ lot and can translate directly from that

51:36 ↗ section

51:37 ↗ yeah I completely agree with you

51:40 ↗ um we have some limitations that we use

51:42 ↗ a sort of uh General large scale

51:46 ↗ solution to build our website and where

51:48 ↗ the Google translate button is located

51:50 ↗ is hard coded into the website it's

51:53 ↗ something that I've brought up with our

51:55 ↗ our website producer to see if we can't

51:57 ↗ adjust that because I agree with you in

51:59 ↗ the footer isn't the most natural place

52:01 ↗ to go looking for that solution

52:04 ↗ thank you and is there anything that we

52:07 ↗ can do to support your effort to address

52:11 ↗ that with whomever

52:13 ↗ hardwires that or whatever the language

52:15 ↗ is sure

52:17 ↗ um I I think if the board is comfortable

52:19 ↗ I'm happy including that as a

52:21 ↗ recommendation next time I reach out

52:23 ↗ that you would prefer to see if there

52:25 ↗ are some options uh to adjust the

52:28 ↗ location of where that displays on the

52:30 ↗ website

52:35 ↗ thank you say Lorna has a question

52:37 ↗ comment

52:38 ↗ Thomas and working website one of the

52:41 ↗ recommendations I've done in the past

52:43 ↗ for a company I work for is we

52:46 ↗ recommended that we have instructions on

52:48 ↗ how to translate or that it even exists

52:51 ↗ because sometimes people don't know how

52:53 ↗ to do it and so just messages that are

52:57 ↗ friendly in other languages especially

52:59 ↗ languages that reflect our community so

53:03 ↗ then that means landing page looks

53:05 ↗ welcoming to our linguistically diverse

53:08 ↗ community and they can see messages in

53:10 ↗ their language that helps direct them on

53:13 ↗ how to translate and how to access the

53:16 ↗ information especially for resources

53:19 ↗ such as community service resources that

53:22 ↗ they might be trying to access

53:25 ↗ and language would be a barrier for them

53:28 ↗ mm-hmm okay to make sure I understand uh

53:31 ↗ the suggestion would it be for the home

53:34 ↗ page to feature that type of terminology

53:38 ↗ or are you thinking something where we

53:39 ↗ have like a centralized location for

53:42 ↗ explaining how to access those services

53:44 ↗ so a link for them to be able to see

53:47 ↗ their language identified and if they

53:50 ↗ click on that language it kind of gives

53:51 ↗ them a little

53:53 ↗ explanation in their language like

53:55 ↗ scroll down until it speaks it is in my

53:59 ↗ experience it has been a half a year to

54:02 ↗ a year time to make those changes but in

54:05 ↗ the meantime what can be done such as uh

54:09 ↗ you know say espanol if someone clicks

54:11 ↗ on that word espanol it just gives them

54:14 ↗ some information in their language and

54:16 ↗ directions scroll down you can change

54:18 ↗ the website here are some resources if

54:21 ↗ you're trying because sometimes if they

54:24 ↗ even see a number are they comfortable

54:27 ↗ college or families comfortable calling

54:29 ↗ and sharing information in it's an

54:32 ↗ invitation to share in your own language

54:34 ↗ and if that possible that possible to

54:37 ↗ exist so Jennifer welcome landing page

54:41 ↗ show that it teaches them

54:43 ↗ but this is okay and you're welcome to

54:46 ↗ communicate with us in a different

54:48 ↗ language and this is also how to access

54:50 ↗ the information in other languages

54:53 ↗ I think that's a great idea I think we

54:56 ↗ can tie that to the fact that we also

54:58 ↗ have a language mind Services over the

55:02 ↗ phone so at the same time they're

55:04 ↗ learning about how to potentially

55:05 ↗ navigate the website in other languages

55:07 ↗ they can also you know feel comfortable

55:10 ↗ to call in and uh speak to someone over

55:13 ↗ the phone with an interpreter at the

55:14 ↗ same time to to track down some

55:16 ↗ resources if necessary back and thank

55:18 ↗ you

55:19 ↗ great thank you

55:21 ↗ thank you all I'm gonna chime in really

55:23 ↗ quick to do a time check to let you know

55:25 ↗ that you have about 15 17 minutes left

55:28 ↗ in this agenda item and I know that you

55:31 ↗ also have a second part that uh it's all

55:33 ↗ about the public engagement toolkit

55:36 ↗ so just wanted to

55:39 ↗ all right do you think we could take one

55:42 ↗ more question because I think Tony has

55:44 ↗ one

55:45 ↗ um but he's also

55:47 ↗ um agreeing to do it at the end if that

55:49 ↗ makes more sense

55:51 ↗ should we push to the end Tony sure push

55:54 ↗ to the end let's do it all right all

55:56 ↗ right I'm gonna reshare my screen so we

55:58 ↗ can continue with the public engagement

55:59 ↗ toolkit

56:03 ↗ can everyone see that

56:05 ↗ yes perfect okay so thank you for

56:09 ↗ letting me talk about this and let me

56:11 ↗ get to the second part of our agenda

56:12 ↗ here really giving an overview of some

56:15 ↗ of the changes we've made again

56:17 ↗ hopefully you've had a chance to check

56:19 ↗ out the toolkit

56:21 ↗ um fully so we'll just kind of do an

56:23 ↗ overarching element right now

56:26 ↗ um but let's talk about the purpose so

56:28 ↗ really this is an internal resource it's

56:31 ↗ uh used to help project managers engage

56:34 ↗ with the community on their projects by

56:37 ↗ using effective tools and ensuring the

56:40 ↗ right timing

56:42 ↗ from a 30 000 foot level the toolkit is

56:45 ↗ really a guide

56:46 ↗ we've spent some years refining it based

56:50 ↗ off of our engagement with this

56:51 ↗ community to really hone what works best

56:54 ↗ and utilizing best practices that we've

56:57 ↗ adopted from other municipalities when

57:00 ↗ it's it's come clear that certain things

57:02 ↗ work really well we like to adopt them

57:03 ↗ and bring them into our community as

57:05 ↗ well so uh all of that is designed to

57:09 ↗ really help the community feel like

57:11 ↗ they're aware of what's going on and

57:13 ↗ have the opportunity to be engaged when

57:15 ↗ appropriate

57:18 ↗ as as a was mentioned earlier the

57:21 ↗ toolkit's been around for a while we try

57:23 ↗ and update every five years or so to

57:25 ↗ really put on paper and put online those

57:29 ↗ those changes it's a living document so

57:31 ↗ if there are things that we discover as

57:33 ↗ we go out and talk to the community once

57:35 ↗ realize something has worked a lot

57:37 ↗ better we do add that immediately but

57:39 ↗ every five years or so we try and do a

57:41 ↗ full refresh

57:42 ↗ this this version really focused on

57:45 ↗ three things so number one is we've

57:48 ↗ adjusted how the toolkit is put together

57:52 ↗ really treating it as a guiding document

57:55 ↗ so project managers around the city can

57:57 ↗ open it up and there's a lot of

57:59 ↗ worksheets in it so they can go through

58:00 ↗ step by step and really figure out where

58:03 ↗ along the project they are and how best

58:06 ↗ to engage with the community

58:08 ↗ number two number two is we've uh looked

58:11 ↗ to improve uh an equity lens through the

58:14 ↗ document it's another reason I'm here

58:16 ↗ today is really to get this group's

58:17 ↗ expertise make sure what we've added in

58:21 ↗ matches or if you have any additional

58:23 ↗ recommendations for us to continue to

58:25 ↗ look at that so that's one of the things

58:27 ↗ we really wanted to highlight this time

58:28 ↗ and as I mentioned the third thing is we

58:33 ↗ wanted to identify some additional tools

58:35 ↗ that are now available for those project

58:37 ↗ managers to use as they go out to the

58:40 ↗ community

58:42 ↗ so I'm going to pause here for that

58:44 ↗ second component and really open it up

58:47 ↗ to any feedback or initial comments

58:50 ↗ um I think we tried to frame it around

58:53 ↗ these three questions but obviously

58:54 ↗ whatever this uh group this board wants

58:57 ↗ to talk about but number one I mean

58:59 ↗ really capturing does this effectively

59:01 ↗ Infuse an equity lens into the toolkit

59:04 ↗ number two uh to your eye are there any

59:08 ↗ missing elements that would help staff

59:10 ↗ as they plan out their engagement and

59:13 ↗ number three are there other groups that

59:16 ↗ you feel we should be touching base with

59:18 ↗ for their feedback so I think I'll stop

59:21 ↗ sharing for a moment we can talk as a

59:23 ↗ group see if there's anything else the

59:26 ↗ whoops going one slide too far

59:29 ↗ uh any comments or questions

59:32 ↗ yes um I see uh Tony and Alyssa online

59:37 ↗ and Monica I think if you have some

59:39 ↗ people in the room uh you can download

59:44 ↗ in between I'm not sure who came up

59:45 ↗ first so uh Tony if you would please I'm

59:49 ↗ gonna defer to Alyssa

59:53 ↗ [Music]

59:59 ↗ and

1:00:00 ↗ uh okay a comment first I provided a

1:00:04 ↗ comment a feedback

1:00:05 ↗ um via email and I just wanted to share

1:00:07 ↗ that with you and then I have a question

1:00:09 ↗ um I just thought that when I reviewed

1:00:11 ↗ the toolkit earlier I thought it was

1:00:13 ↗ very thorough I appreciated the fact

1:00:15 ↗ that there were like you mentioned

1:00:18 ↗ um worksheets and and tools that a PMP

1:00:20 ↗ go in to use and I thought that

1:00:24 ↗ yeah I thought it would be very usable

1:00:27 ↗ and I also thought that it allowed the

1:00:29 ↗ user to apply the act with the

1:00:30 ↗ appropriate Equity lens

1:00:33 ↗ um in it as well my question is during a

1:00:36 ↗ public comment section A comment was

1:00:39 ↗ made that there's not enough space for

1:00:42 ↗ feedback for

1:00:44 ↗ um large capital projects through small

1:00:46 ↗ road projects and I wasn't sure if those

1:00:49 ↗ types of projects were in scope for

1:00:52 ↗ something that the toolkit would get

1:00:53 ↗ used for so I just wanted to on that

1:00:57 ↗ absolutely so I think the toolkit is

1:01:00 ↗ designed to be scalable so if we have

1:01:03 ↗ really small projects that you know only

1:01:06 ↗ touch a handful of people a cul-de-sac

1:01:09 ↗ we can adjust what tools are used to

1:01:12 ↗ really focus on making sure that group

1:01:14 ↗ is attached and aware of what's going on

1:01:17 ↗ um the worksheets are designed so that

1:01:19 ↗ if they don't apply you can just skip

1:01:20 ↗ them and move on to the next step

1:01:23 ↗ um but going all the way up in terms of

1:01:25 ↗ scaling to large capital projects we are

1:01:29 ↗ in the process of a few of those so one

1:01:32 ↗ in particular you know we're doing some

1:01:34 ↗ changes the city is on Northwest

1:01:36 ↗ Sammamish to add to non-motorized

1:01:39 ↗ functions so that's that's got a whole

1:01:41 ↗ lot of stakeholders and it's a huge

1:01:43 ↗ project for the city so we take

1:01:45 ↗ something like a toolkit figure out

1:01:46 ↗ which audiences are involved both

1:01:48 ↗ geographically and usability so

1:01:51 ↗ non-motorized we have a large cycling

1:01:53 ↗ component to that so we want to make

1:01:54 ↗ sure that as you're looking through who

1:01:57 ↗ all the stakeholders might be you find

1:01:59 ↗ ways to touch base with all those

1:02:01 ↗ communities on those types of projects

1:02:03 ↗ so ideally I believe it covers all those

1:02:05 ↗ things again if there are gaps we're

1:02:07 ↗ always open to looking at improvements

1:02:09 ↗ so

1:02:10 ↗ um yeah thank you for your comments

1:02:12 ↗ earlier too

1:02:13 ↗ foreign

1:02:24 ↗ all right so um Alyssa thank you for

1:02:27 ↗ um actually you covered part of my

1:02:29 ↗ question so thank you for that and um my

1:02:32 ↗ other

1:02:33 ↗ um I guess it's more of a comment than

1:02:35 ↗ as a question

1:02:36 ↗ um when I look at let's say everything

1:02:38 ↗ that's done in Communications

1:02:41 ↗ um

1:02:41 ↗ I always I mean I I think engaging with

1:02:44 ↗ our group with the equity board would be

1:02:46 ↗ depending upon What's

1:02:48 ↗ um going to be communicated to the

1:02:50 ↗ public us having as a board having a

1:02:53 ↗ lens into maybe certain pieces of

1:02:55 ↗ communication so for example if I were

1:02:58 ↗ to

1:02:59 ↗ communicate something out to the Latino

1:03:01 ↗ Community

1:03:02 ↗ one of the people I'd reach out to would

1:03:04 ↗ be Christina of course right of course

1:03:07 ↗ um and so I wonder about those different

1:03:09 ↗ things that happen in the communication

1:03:10 ↗ realm because I'd hate to see the city I

1:03:13 ↗ love make the mistake that Band-Aid year

1:03:15 ↗ did years ago when they pushed out their

1:03:18 ↗ flesh-colored Band-Aids and saying that

1:03:20 ↗ they were flesh colored without talking

1:03:22 ↗ to people like me and saying what do you

1:03:25 ↗ think about this you do if you see what

1:03:26 ↗ I'm saying what I'm going with there and

1:03:28 ↗ so

1:03:29 ↗ um what's your thoughts on maybe

1:03:33 ↗ integrating our eyes and ears and

1:03:37 ↗ um on certain pieces of communication

1:03:40 ↗ before they go out to public

1:03:43 ↗ yeah it's a it's a great insightful like

1:03:47 ↗ idea to try and figure out how best to

1:03:49 ↗ implement something like that

1:03:52 ↗ um I know the city Communications team

1:03:55 ↗ in particular likes to try to utilize

1:03:58 ↗ Monica's team and by extension I guess

1:04:01 ↗ the board would be a good way to look at

1:04:02 ↗ that and making sure we're not missing

1:04:05 ↗ or

1:04:06 ↗ um

1:04:08 ↗ forgetting to think about different

1:04:10 ↗ lenses to how we we go about that kind

1:04:13 ↗ of communication

1:04:14 ↗ um I could see value in trying to figure

1:04:17 ↗ out especially on larger projects where

1:04:19 ↗ we want to make sure there's

1:04:22 ↗ bandwidth to cover if we have timelines

1:04:24 ↗ that allow for that type of type of

1:04:26 ↗ Outreach to really figure out if there

1:04:28 ↗ is a component there for the board

1:04:30 ↗ knowing full well your your plates are

1:04:32 ↗ already so full with so many things I

1:04:34 ↗ wouldn't want to be a burden but I agree

1:04:36 ↗ with you there might be a communication

1:04:37 ↗ component that would be valuable to at

1:04:40 ↗ least run by the board to see if they

1:04:42 ↗ have other suggestions or potential

1:04:45 ↗ avenues that hey this group over here

1:04:47 ↗ might have a vested interest have you

1:04:49 ↗ talked about reaching out with them

1:04:50 ↗ right and I think that all this if they

1:04:53 ↗ don't mind me interrupting I think

1:04:54 ↗ that's all depending upon what's what's

1:04:57 ↗ to be put out to the public space so to

1:04:59 ↗ speak right if it's something that makes

1:05:02 ↗ sense if it's in some way involving the

1:05:04 ↗ Jewish community community Latino

1:05:06 ↗ Community maybe

1:05:08 ↗ um any type of diaspora of what we do in

1:05:11 ↗ the equity lens then I think that we

1:05:14 ↗ should have like you know and hopefully

1:05:16 ↗ hopefully taking some of the things off

1:05:18 ↗ of Monica's plate that we can all weigh

1:05:20 ↗ in on some of those things that may

1:05:22 ↗ involve

1:05:23 ↗ um different varying communities within

1:05:26 ↗ the larger Issaquah area

1:05:29 ↗ that's certainly something we could look

1:05:31 ↗ into

1:05:36 ↗ Monica did we have anyone in the room

1:05:37 ↗ that would like to make a comment or

1:05:39 ↗ have a question

1:05:46 ↗ okay yes I I just wanted to give

1:05:48 ↗ everyone an opportunity

1:05:50 ↗ um but my question was simply related to

1:05:52 ↗ timing

1:05:53 ↗ um because I know that specific

1:05:55 ↗ activities tend to take a little more

1:05:57 ↗ time for example Black History Month we

1:05:59 ↗ typically start planning a few months

1:06:00 ↗ ahead

1:06:01 ↗ um and things like that so when you all

1:06:04 ↗ are preparing uh your public

1:06:06 ↗ announcements then

1:06:09 ↗ um do you all look at a specific

1:06:10 ↗ timeline so that if you do have to

1:06:13 ↗ incorporate some comments from the

1:06:15 ↗ equity board or some suggestions you may

1:06:18 ↗ have the the correct amount of time to

1:06:20 ↗ get it done

1:06:22 ↗ yeah I think it's a vague answer

1:06:25 ↗ um but I think it's very dependent on

1:06:27 ↗ the project sometimes we know they're

1:06:29 ↗ coming and we have plenty of time like

1:06:31 ↗ you mentioned something that went

1:06:32 ↗ initiative we do every year annually

1:06:34 ↗ it's a little bit easier to plan those

1:06:35 ↗ out at other times uh the information

1:06:38 ↗ comes to us and as almost like middlemen

1:06:40 ↗ we're like well let's see what we can do

1:06:42 ↗ best with this get out of the community

1:06:44 ↗ in a timely fashion because it's uh it's

1:06:46 ↗ pertinent information

1:06:48 ↗ um but as best we can we try to build in

1:06:50 ↗ larger time scales it's just not always

1:06:52 ↗ possible

1:06:55 ↗ thank you that's not too big for you

1:06:58 ↗ well I totally understand thank you

1:07:01 ↗ and

1:07:05 ↗ I'm not sure if you heard pretty earlier

1:07:08 ↗ she has a comment

1:07:10 ↗ um yeah I was actually trying to call on

1:07:13 ↗ her and uh

1:07:17 ↗ okay I will go so I just had a couple of

1:07:20 ↗ uh comments and maybe some questions

1:07:22 ↗ here

1:07:23 ↗ um one thing is and maybe I'll I'll

1:07:27 ↗ maybe suggest that you Google it but I I

1:07:29 ↗ think the word stakeholder is becoming a

1:07:32 ↗ little bit out of um

1:07:34 ↗ use in these contexts there's some

1:07:37 ↗ history with broken treaties and

1:07:41 ↗ contracts with our native and indigenous

1:07:44 ↗ people and so it's just got some bad

1:07:47 ↗ um connotations to it this day so these

1:07:50 ↗ days so I'd recommend maybe thinking

1:07:51 ↗ about that and kind of doing a little

1:07:53 ↗ bit of research around my work

1:07:56 ↗ um

1:07:57 ↗ the next thing in in some other

1:08:01 ↗ um

1:08:02 ↗ Community engagement or public

1:08:04 ↗ engagement spaces I've been in that that

1:08:07 ↗ I've seen also so I I see here you've

1:08:10 ↗ got like informed consult collaborate

1:08:12 ↗ I've also seen things extend as far as

1:08:14 ↗ co-create and so I'd encourage you to

1:08:17 ↗ think about what is that explainer to

1:08:19 ↗ actually work more hand in hand with

1:08:22 ↗ impacted communities to create

1:08:25 ↗ solutions that they initiate versus

1:08:28 ↗ having staff and others kind of initiate

1:08:31 ↗ what alternatives are so just kind of

1:08:34 ↗ think about like if there's another

1:08:35 ↗ layer around

1:08:37 ↗ um this the kind of the level of

1:08:39 ↗ Engagement

1:08:41 ↗ um that could be added here

1:08:44 ↗ um

1:08:46 ↗ so I don't I know we've uh kind of

1:08:49 ↗ approved and I know it's been kind of

1:08:51 ↗ now accepted as a city policy that an

1:08:54 ↗ equity framework and so I I know you've

1:08:57 ↗ tried to integrating Equity lens here

1:08:58 ↗ and so I don't know if you've used that

1:09:00 ↗ uh newly adopted Equity framework as a

1:09:03 ↗ way to guide but I would recommend

1:09:06 ↗ um

1:09:06 ↗ pulling in language from there in

1:09:08 ↗ references to that document as well so

1:09:11 ↗ it's a Super Fresh and current because I

1:09:14 ↗ know that's going to be started like the

1:09:16 ↗ implementation or training around that

1:09:17 ↗ would be happening pretty soon

1:09:20 ↗ and then

1:09:22 ↗ um

1:09:24 ↗ just a couple more things um so one

1:09:27 ↗ thing is um I think there's like a layer

1:09:29 ↗ of questions underneath here like even

1:09:32 ↗ around like are you planning to provide

1:09:34 ↗ Refreshments kind of thinking about like

1:09:37 ↗ given the community where the engagement

1:09:39 ↗ is happening are they culturally

1:09:42 ↗ appropriate Refreshments or are you

1:09:44 ↗ being a little bit more Global in what

1:09:46 ↗ you think about in terms of providing

1:09:48 ↗ Refreshments or just kind of things like

1:09:50 ↗ that that actually kind of uh maybe it's

1:09:53 ↗ a deeper level of detail but I think

1:09:55 ↗ that's also kind of in uh a way to make

1:09:58 ↗ folks feel of different communities feel

1:10:01 ↗ welcome in these public spaces where

1:10:03 ↗ they may not have frequently

1:10:04 ↗ participated

1:10:07 ↗ and um my one last thing is you know I

1:10:10 ↗ see the the table with the ballistic

1:10:13 ↗ organizations

1:10:14 ↗ um recommended you know it's about

1:10:16 ↗ specific examples and I'm thinking about

1:10:18 ↗ like so there's a heading for cultural

1:10:20 ↗ groups like the Muslim Community

1:10:22 ↗ Resource Center and um I'm thinking

1:10:26 ↗ about what kind of Engagement falls

1:10:28 ↗ under cultural groups or it seems like

1:10:30 ↗ they would be a good group to reach out

1:10:32 ↗ to across these other policy areas like

1:10:36 ↗ neighborhoods property owners and so I

1:10:39 ↗ I'm not sure how

1:10:42 ↗ by getting stuck on that row of cultural

1:10:45 ↗ groups about limits uh the projects that

1:10:48 ↗ they are

1:10:50 ↗ um kind of highlighted to be to engage

1:10:52 ↗ with so just kind of broadening

1:10:54 ↗ how these organizations are kind of

1:10:58 ↗ selected for different rows

1:11:01 ↗ so those are some of my um thoughts

1:11:04 ↗ oh thank you those are great

1:11:07 ↗ um and I appreciate you uh letting me

1:11:09 ↗ know about the terminology I had not

1:11:10 ↗ heard that one so I'm definitely going

1:11:11 ↗ to have to look into that for your

1:11:14 ↗ question regarding uh the groupings

1:11:17 ↗ itself I think the the thought process

1:11:19 ↗ there is not to kind of Select and uh

1:11:24 ↗ basically statically Place those groups

1:11:27 ↗ so much as if there are

1:11:30 ↗ areas in your project scope that may

1:11:33 ↗ impact things considering both cultural

1:11:36 ↗ groups as its own own group I'm

1:11:38 ↗ desperately trying to avoid using the

1:11:40 ↗ word stakeholder right now and it's

1:11:41 ↗ stuck in my head

1:11:43 ↗ um

1:11:44 ↗ so if if you say you're you're working

1:11:47 ↗ on a project at a certain intersection

1:11:49 ↗ or at a you know certain location

1:11:53 ↗ geographically keeping in mind that

1:11:55 ↗ you're not only thinking about the

1:11:57 ↗ residents who live there but all the

1:11:58 ↗ potentially groups that may practice in

1:12:00 ↗ that area or have a larger impact in

1:12:03 ↗ that zone really

1:12:05 ↗ um thinking about those different groups

1:12:06 ↗ in that way too but certainly there

1:12:08 ↗ isn't any reason that those cultural

1:12:10 ↗ groups can't be

1:12:11 ↗ um uh their feedback can't be used in

1:12:13 ↗ other locations as well so that's a good

1:12:15 ↗ point

1:12:16 ↗ and I'm forgetting your middle one now

1:12:18 ↗ so I apologize if there was anything

1:12:19 ↗ outside of comment there that you were

1:12:21 ↗ looking for Clarity on

1:12:24 ↗ I think so thank you

1:12:32 ↗ all right and we have another question

1:12:35 ↗ or comment I'm sorry from Alyssa

1:12:40 ↗ okay

1:12:41 ↗ um very quickly

1:12:42 ↗ um one is um thank you very much for on

1:12:45 ↗ the equity slide I did notice that the

1:12:48 ↗ equity framework link and the religious

1:12:50 ↗ and cultural calendar links were there

1:12:53 ↗ and so it was very nice to see those um

1:12:56 ↗ being called out

1:12:57 ↗ um the question is that another question

1:13:00 ↗ that was raised during the public

1:13:02 ↗ comment section was a comment about

1:13:05 ↗ putting the toolpit out in the public

1:13:07 ↗ for in order to ask for public comments

1:13:10 ↗ and feedback and I am imagining that by

1:13:15 ↗ virtue of having it in our agenda and

1:13:18 ↗ this being a public session that that's

1:13:19 ↗ one way in which

1:13:21 ↗ and wondering if there are other ways in

1:13:25 ↗ which that gets accomplished currently

1:13:28 ↗ sure so I think

1:13:30 ↗ like I said we have it here at this

1:13:32 ↗ board meeting we we often uh take

1:13:35 ↗ feedback from other groups too to try

1:13:37 ↗ and figure out if we're missing anything

1:13:39 ↗ during that engagement process

1:13:42 ↗ um the toolkit itself tends to be like a

1:13:44 ↗ positive feedback loop as it's used

1:13:46 ↗ we're engaging with the public we learn

1:13:48 ↗ when things don't work well those things

1:13:50 ↗ get removed as new things get added so

1:13:53 ↗ um thankfully the toolkit itself does

1:13:55 ↗ have its own public engagement process

1:13:57 ↗ by just virtio being used uh it wasn't

1:14:00 ↗ part of the the practice

1:14:03 ↗ um currently planned in the timeline to

1:14:06 ↗ take it out to the wider audience for

1:14:08 ↗ any type of feedback but uh there is the

1:14:10 ↗ commitment to always be open to

1:14:12 ↗ suggestions from the community if they

1:14:14 ↗ feel there are other ways that would

1:14:16 ↗ best

1:14:17 ↗ allow us to engage with them

1:14:21 ↗ foreign

1:14:21 ↗ [Music]

1:14:29 ↗ thank you so much and I want to thank

1:14:31 ↗ everyone again for your questions and

1:14:33 ↗ comments um

1:14:34 ↗ yeah I think you resonated quite well

1:14:38 ↗ with a lot of us with the term

1:14:40 ↗ stakeholder so thank you so much for

1:14:42 ↗ bringing that up

1:14:44 ↗ um does anyone else have any questions

1:14:46 ↗ or comments

1:14:51 ↗ oh no I'm still processing the comment

1:14:55 ↗ made of the public that you're about the

1:14:58 ↗ access and the fact that people who need

1:15:01 ↗ to access some of this information need

1:15:03 ↗ to be very technologically savvy because

1:15:06 ↗ in following one of the topics that you

1:15:10 ↗ look forward to Thomas I did realize

1:15:12 ↗ that I I was only in a loop because I

1:15:15 ↗ was following my neighborhood Facebook

1:15:17 ↗ group but it was very tight and so if

1:15:20 ↗ there's not a very tight group people

1:15:23 ↗ can get easily lost in trying to do the

1:15:26 ↗ follow-up work and so if people are and

1:15:30 ↗ then reading the link to that that work

1:15:33 ↗ I noticed that you had to opt in to be

1:15:36 ↗ notified about ongoing work

1:15:39 ↗ and so I'm just wondering if there's

1:15:41 ↗ some way that that information can be

1:15:44 ↗ more accessible to those people who've

1:15:46 ↗ participated and much more welcoming

1:15:49 ↗ because I think what happens is that in

1:15:52 ↗ a sense of community people once they've

1:15:55 ↗ expressed Community input they now want

1:15:59 ↗ they gave something to this discussion

1:16:02 ↗ and now they want to receive like hey we

1:16:04 ↗ heard you this is what we decided so

1:16:07 ↗ something a little bit more Concrete in

1:16:10 ↗ their response from the city and I

1:16:13 ↗ totally recognize Thomas that you're a

1:16:15 ↗ three people group and getting something

1:16:17 ↗ complete back so I'm wondering if

1:16:19 ↗ there's some way to help that situation

1:16:22 ↗ but I think it would be good to how do

1:16:25 ↗ we go out so that it's more it's not

1:16:29 ↗ that the the community has to constantly

1:16:31 ↗ go on the website and navigate it

1:16:34 ↗ because

1:16:35 ↗ it can be challenging for many but how

1:16:39 ↗ can we go out to the public more with

1:16:41 ↗ response especially to those who have

1:16:44 ↗ shown interest and engaging with very

1:16:47 ↗ direct

1:16:49 ↗ clear response of we heard you this is

1:16:52 ↗ what we did here's our next step

1:16:55 ↗ and it's something to more to create

1:16:58 ↗ that relationship that ongoing dialogue

1:17:00 ↗ that I think in seeing this I feel like

1:17:02 ↗ there's a component missing and I can it

1:17:06 ↗ feels like it's there in listening

1:17:08 ↗ because it says collaborate and it feels

1:17:10 ↗ like it's there but as Katie said I

1:17:13 ↗ think we need to have I'm wondering if

1:17:15 ↗ we can add a few more components and

1:17:18 ↗ then one of the components about how do

1:17:20 ↗ we create that relationship in that

1:17:22 ↗ community

1:17:23 ↗ foreign

1:17:25 ↗ no excellent excellent questions

1:17:28 ↗ um I think we've tried a number of ways

1:17:30 ↗ to try and make it feel like the

1:17:32 ↗ feedback that's given on projects is

1:17:35 ↗ well received and kind of closing that

1:17:36 ↗ feedback loop but it's not always the

1:17:39 ↗ easiest to make sure we capture everyone

1:17:40 ↗ so it's always a work in progress

1:17:43 ↗ um we can certainly look into some ways

1:17:45 ↗ that makes for a more as you used

1:17:47 ↗ concrete way of kind of highlighting how

1:17:50 ↗ we've heard the information and how it's

1:17:51 ↗ used

1:17:52 ↗ um

1:17:53 ↗ I think we we often use the website as

1:17:56 ↗ uh the lowest possible barrier but that

1:18:00 ↗ doesn't necessarily mean it's the is the

1:18:01 ↗ best solution so putting information

1:18:03 ↗ they're saying here's here's the survey

1:18:05 ↗ we heard here's kind of the feedback

1:18:07 ↗ here's the next steps really easy for us

1:18:09 ↗ to put that information there but not

1:18:10 ↗ always the easiest for the residents to

1:18:12 ↗ find so we can look into ways to try and

1:18:15 ↗ improve on that for sure

1:18:17 ↗ I don't know if there's a super like

1:18:20 ↗ obvious solution but we can definitely

1:18:22 ↗ brainstorm that and try and find some

1:18:23 ↗ solutions

1:18:26 ↗ thank you with that I'm jumping in just

1:18:28 ↗ to do another time check we are five six

1:18:31 ↗ minutes over this agenda item board

1:18:34 ↗ members just letting you know

1:18:37 ↗ thank you for that Monica and I think we

1:18:40 ↗ have one more question from Christina

1:18:42 ↗ um and do we have anyone else in the

1:18:43 ↗ room

1:18:47 ↗ I don't see anyone else in their room

1:18:49 ↗ [Music]

1:18:54 ↗ wonderful Christina you'll be our last

1:18:56 ↗ question or comment for the night or for

1:18:59 ↗ this particular topic it's okay

1:19:03 ↗ um

1:19:22 ↗ I'm sorry I there's another aspect as

1:19:26 ↗ far as communication and access

1:19:31 ↗ besides all of the forums that were

1:19:33 ↗ mentioned previously I think it's

1:19:35 ↗ important to consider as far as

1:19:38 ↗ technology the needs of the people in

1:19:42 ↗ our community who have mental health

1:19:44 ↗ issues so that we are reaching them and

1:19:48 ↗ they are also feeling included I think

1:19:51 ↗ that that's quite important as far as

1:19:53 ↗ how technology is used as well

1:19:56 ↗ yes excellent point

1:19:58 ↗ um we can always do more in that realm

1:20:00 ↗ it's sometimes uh difficult to

1:20:03 ↗ determine what the best tool is to make

1:20:06 ↗ sure we're really providing that

1:20:08 ↗ Equitable lens to that group as well

1:20:10 ↗ um but it's certainly something I know

1:20:12 ↗ as a Communications team you can always

1:20:14 ↗ try to do a little better with

1:20:16 ↗ [Music]

1:20:21 ↗ thank you

1:20:24 ↗ thank you so much Thomas for answering

1:20:27 ↗ all of our questions uh Monica I think

1:20:29 ↗ if we have no one else we may be ready

1:20:32 ↗ to move forward

1:20:34 ↗ sounds good oh sorry Monica

1:20:38 ↗ quickly reiterate uh thank you all for

1:20:41 ↗ having me uh in terms of next steps if

1:20:43 ↗ you have any other comments you'd like

1:20:45 ↗ to provide I think I put a timeline by

1:20:47 ↗ February 10th would be ideal to receive

1:20:49 ↗ those either through Monica or myself

1:20:52 ↗ um and we very much appreciate having

1:20:55 ↗ this lens to kind of look through and

1:20:56 ↗ make a better end product for the

1:20:58 ↗ community

1:20:59 ↗ [Music]

1:21:02 ↗ sounds good thank you so much

1:21:05 ↗ thank you

1:21:09 ↗ [Music]

1:21:16 ↗ okay so our the room temperature here

1:21:19 ↗ it's a little bit up and down it's

1:21:21 ↗ either way too hot or way too cold

1:21:28 ↗ under a blow dryer oh my goodness

1:21:33 ↗ foreign

1:21:38 ↗ give me a second oh board members since

1:21:41 ↗ it's a long meeting do you feel like you

1:21:43 ↗ would like to take a two-minute break

1:21:44 ↗ really quick uh

1:21:47 ↗ or how how is everybody feeling here in

1:21:49 ↗ the room we would prefer a two minute

1:21:50 ↗ break if we can online say

1:21:54 ↗ s

1:21:57 ↗ okay

1:21:59 ↗ 7 26 we're getting a mild headache and I

1:22:03 ↗ think it's the heat

1:22:04 ↗ exactly right I just lowered the heat a

1:22:08 ↗ little bit now but

1:22:10 ↗ tell me before I didn't realize

1:22:12 ↗ sometimes it's like you put like someone

1:22:14 ↗ to 100. there's no way that 71 degrees

1:22:25 ↗ because literally it hits you like

1:22:28 ↗ I feel like this

1:22:30 ↗ yeah

1:22:31 ↗ because I feel just right not colds for

1:22:35 ↗ the first time today

1:22:39 ↗ all right all right thank you Monica

1:22:43 ↗ um hope everybody's a little refreshed

1:22:45 ↗ now

1:22:47 ↗ um so we will move forward with our next

1:22:49 ↗ agenda item

1:22:50 ↗ um on government training and we will

1:22:52 ↗ welcome Tisha back to talk with us about

1:22:55 ↗ that

1:22:56 ↗ thank you just a moment I think you

1:23:00 ↗ might have a different agenda in front

1:23:02 ↗ of you but uh Lorna has a quick comment

1:23:05 ↗ uh before we move forward

1:23:07 ↗ thank you and listen to the public

1:23:10 ↗ comment on the communication plan I'm

1:23:12 ↗ not

1:23:13 ↗ quite feeling like all of the questions

1:23:16 ↗ that she had um asked have an addressed

1:23:21 ↗ and I'm wondering once uh Thomas has had

1:23:25 ↗ some time to look at their communication

1:23:28 ↗ plan if we can meet with them again in

1:23:31 ↗ another couple months because I do think

1:23:34 ↗ a lot of the Queens she had were really

1:23:37 ↗ valid points that need to be addressed

1:23:39 ↗ especially if you're looking through the

1:23:41 ↗ eyes of equity and to me it's always

1:23:44 ↗ also about community and relationship

1:23:48 ↗ there are some words

1:23:50 ↗ there are definitely things that pretty

1:23:53 ↗ had mentioned that I'd love to see added

1:23:55 ↗ and I'd love to do a follow-up to see

1:23:58 ↗ where they are in their thinking so that

1:24:00 ↗ it is an ongoing conversation with us

1:24:03 ↗ because it feels right now that it's a

1:24:05 ↗ very loose there are many loose ends

1:24:07 ↗ with between what she said and what he

1:24:10 ↗ said and how does this all come together

1:24:13 ↗ so but so thank you so much and as

1:24:16 ↗ Thomas said he's uh he would like to

1:24:18 ↗ hear more feedback so it seems like the

1:24:21 ↗ agreement in the room is that you would

1:24:22 ↗ like Thomas to come back to the board in

1:24:24 ↗ a couple of months to see how the

1:24:26 ↗ feedback is implemented

1:24:28 ↗ um Tony Christina online are you all in

1:24:31 ↗ agreement should we I can get in in

1:24:34 ↗ contact with Thomas and invite him back

1:24:36 ↗ in a couple of months would that work

1:24:38 ↗ for everyone

1:24:39 ↗ I also wanted to

1:24:42 ↗ I also wanted to offer him that I would

1:24:46 ↗ be willing to have conversations

1:24:50 ↗ I can't volunteer with all of you but if

1:24:53 ↗ he wants to look at it and you know for

1:24:55 ↗ comment I said maybe think about

1:24:58 ↗ something but he wants like follow-up

1:25:01 ↗ like ongoing collaboration because I

1:25:03 ↗ feel like also creepy and many of you uh

1:25:06 ↗ online made a lot of like a lot of

1:25:08 ↗ things came out but to make all those

1:25:11 ↗ changes sometimes a little bit more

1:25:13 ↗ conversation needs to go in small group

1:25:15 ↗ format and so I want to make sure he

1:25:18 ↗ knows that at least I am very willing to

1:25:21 ↗ have small group conversations with him

1:25:23 ↗ between now and the next time he

1:25:25 ↗ presents

1:25:27 ↗ um or if he wants to present in like two

1:25:29 ↗ or three months and then do it

1:25:30 ↗ afterwards but I feel like this is a

1:25:33 ↗ conversation that needs a little bit

1:25:35 ↗ more yeah

1:25:36 ↗ again very very great one would you like

1:25:39 ↗ me to pass on the information or would

1:25:41 ↗ you like to contact him directly do you

1:25:43 ↗ have a preference or we can I think if

1:25:44 ↗ we can find out if there are other

1:25:45 ↗ people who wouldn't mind volunteering

1:25:47 ↗ themselves so then it's not uh offers

1:25:50 ↗ and dealing in with emails but um you

1:25:53 ↗ know you can have conversation so yeah

1:25:56 ↗ kind of like have a subcommittee like a

1:25:58 ↗ group of folks who can work directly

1:26:00 ↗ with Communications yes

1:26:02 ↗ uh shade back to you I see that some of

1:26:04 ↗ you have comments there so yes we have

1:26:07 ↗ Alyssa

1:26:09 ↗ sure

1:26:10 ↗ um a great comments there

1:26:13 ↗ um I was intentionally I when during the

1:26:16 ↗ public comments I was taking notes on

1:26:18 ↗ some of the comments and that was why

1:26:20 ↗ you heard me going back specifically to

1:26:22 ↗ the public comments and trying to drive

1:26:25 ↗ answers to those specific questions that

1:26:27 ↗ were asked I think it would be

1:26:30 ↗ um in the spirit of you know making sure

1:26:33 ↗ that the public comments aren't just

1:26:36 ↗ don't just fall on the floor if we would

1:26:39 ↗ go back to the beginning of this session

1:26:41 ↗ collect the questions and even present

1:26:44 ↗ them back to Thomas via email

1:26:47 ↗ um so that he can perhaps provide more

1:26:49 ↗ more feedback to those questions I think

1:26:52 ↗ that would probably also help our public

1:26:55 ↗ commenter to feel that you know they've

1:26:58 ↗ been heard

1:27:00 ↗ foreign I'd like to follow up with what

1:27:04 ↗ Elisa is saying in that I don't know

1:27:07 ↗ that there's anything worse than than

1:27:09 ↗ losing engaged community members right

1:27:12 ↗ and you don't want to reach a threshold

1:27:15 ↗ where

1:27:16 ↗ people who are very vested

1:27:20 ↗ um just walk away because most of the

1:27:22 ↗ time they don't walk away there's

1:27:23 ↗ usually Fallout right and now their

1:27:26 ↗ energy is not going to be spent on

1:27:28 ↗ engaging with the city it's going to be

1:27:30 ↗ about

1:27:31 ↗ possibly engaging in ways that are not

1:27:34 ↗ constructive for the city so we don't

1:27:37 ↗ want to get to that point

1:27:41 ↗ with great comments board numbers

1:27:45 ↗ thank you so much and I also saw that

1:27:47 ↗ Tony had suggested

1:27:49 ↗ um possibly a subcommittee and Monica

1:27:51 ↗ you had also mentioned that

1:27:54 ↗ um so maybe that's something for us to

1:27:55 ↗ consider in the near future

1:28:01 ↗ yes a lot of great ideas board members

1:28:05 ↗ um so definitely

1:28:06 ↗ um maybe I can just as you still

1:28:09 ↗ continue to process I can follow up with

1:28:11 ↗ you to see who else is interested in

1:28:13 ↗ working directly with Thomas I can

1:28:15 ↗ follow up with Thomas to to summarize

1:28:17 ↗ your suggestions and then we also need

1:28:21 ↗ to work on getting back with the

1:28:22 ↗ Community member

1:28:24 ↗ um in summarizing the discussion tonight

1:28:28 ↗ um and making sure that the Community

1:28:30 ↗ member feels heard that the comments

1:28:33 ↗ were not just in vain and continue to

1:28:36 ↗ build on that collaboration with them so

1:28:39 ↗ thank you great great suggestions

1:28:42 ↗ thank you everyone so if we're ready

1:28:45 ↗ Monica I think we can go ahead and move

1:28:47 ↗ to our next agenda item

1:28:49 ↗ um if no one else has any questions or

1:28:50 ↗ comments

1:28:52 ↗ yes absolutely we can do that and the

1:28:55 ↗ next agenda item for us tonight is

1:28:57 ↗ actually bringing back the 2023 work

1:29:01 ↗ plan uh conversation and a little bit uh

1:29:05 ↗ the equity framework implementation

1:29:07 ↗ conversation uh Depending on time

1:29:11 ↗ um we'll see how much time we have to go

1:29:14 ↗ in details

1:29:16 ↗ um I would also like under other

1:29:18 ↗ business announcements to propose

1:29:20 ↗ another agenda item for a future meeting

1:29:22 ↗ where we have more time

1:29:24 ↗ um but I'm gonna talk about it a little

1:29:26 ↗ bit later

1:29:27 ↗ so for the 2023 work plan I want to

1:29:30 ↗ start

1:29:31 ↗ um by

1:29:33 ↗ um refreshing everyone's memory we

1:29:36 ↗ talked about the work plan back at the

1:29:38 ↗ end of 2022

1:29:40 ↗ and if you recall we had two types of uh

1:29:45 ↗ working items on one end agenda items

1:29:48 ↗ that will be brought to the equity board

1:29:51 ↗ throughout the year from various

1:29:52 ↗ different departments and then a second

1:29:55 ↗ set of agenda items that were board

1:29:57 ↗ board member proposed the gender items

1:30:00 ↗ we went through a prioritization

1:30:02 ↗ exercise and we came up with

1:30:05 ↗ um we prioritized for for this year

1:30:08 ↗ forage and the items and then we created

1:30:11 ↗ an ad hoc small subcommittee I want to

1:30:13 ↗ thank pretty Kelly and Alyssa for

1:30:17 ↗ working together over the last couple of

1:30:20 ↗ months in detailing the scope of work

1:30:23 ↗ for those four agenda items so those

1:30:26 ↗ were we put those and in the packet for

1:30:29 ↗ you tonight I'm happy to share the

1:30:31 ↗ screen for a brief overview overview

1:30:35 ↗ um if you would like to go through those

1:30:37 ↗ and really the next step if you there's

1:30:40 ↗ always work to be done in scoping out

1:30:43 ↗ those work plan items I think

1:30:46 ↗ um our and my recommendation as staff

1:30:48 ↗ would be to really start creating other

1:30:51 ↗ like subcommittees for each of those

1:30:53 ↗ agenda items and start scheduling

1:30:55 ↗ meetings and start working on those and

1:30:57 ↗ we can adjust those as we go otherwise

1:31:00 ↗ we can work on perfecting this scope of

1:31:03 ↗ work for those uh for until the end of

1:31:05 ↗ the year and then we are going to find

1:31:07 ↗ ourselves not making much progress

1:31:10 ↗ um so that being said I just want to

1:31:13 ↗ briefly call out uh just as a refresher

1:31:16 ↗ the the four big topics uh that the you

1:31:20 ↗ as a board agreed upon a couple of

1:31:23 ↗ months ago so

1:31:25 ↗ um and we worked a little bit on some

1:31:26 ↗ titles and again on definitions but the

1:31:29 ↗ first one was to explore bias and

1:31:31 ↗ privilege through data in City

1:31:33 ↗ departments so this is a long term goal

1:31:37 ↗ because ideally as the committee with

1:31:39 ↗ pretty Kelly and Alyssa suggested it

1:31:41 ↗ would be great to work with all City

1:31:43 ↗ departments for this year though in

1:31:45 ↗ particular uh as the board

1:31:48 ↗ um clearly intend that you'd like to

1:31:50 ↗ start working with the police department

1:31:52 ↗ in identifying bias and privilege to to

1:31:55 ↗ through Data Tracking there so so that

1:31:58 ↗ is um the one work item that we are

1:32:03 ↗ ready to start on the identified

1:32:05 ↗ Community Partners in that and staff

1:32:09 ↗ partners identified some objectives

1:32:12 ↗ timelines for that the second work item

1:32:16 ↗ for for the year as you prioritize was

1:32:19 ↗ exploring bias and privilege in business

1:32:21 ↗ and customer service in particular so

1:32:24 ↗ this would be a body of work with with

1:32:26 ↗ the community it's a community facing uh

1:32:28 ↗ agenda item we would also work with our

1:32:31 ↗ Economic Development Partners on this we

1:32:33 ↗ lost everyone Maybe

1:32:36 ↗ I don't know can you hear Us online

1:32:39 ↗ I think we lost them

1:32:43 ↗ yes I can hear you we can hear you

1:32:49 ↗ I can hear

1:32:51 ↗ I can hear it too

1:32:56 ↗ oh that's strange I've lost money oh it

1:32:58 ↗ looks like we might have lost them

1:33:05 ↗ yes we we were able to hear you though

1:33:08 ↗ oh you're able to hear us okay so we we

1:33:11 ↗ thought we lost you we we left the

1:33:13 ↗ meeting and we came back are you all

1:33:15 ↗ good now can you hear us

1:33:20 ↗ the Spanish interpreter is coming

1:33:22 ↗ through yes so I think the Spanish

1:33:25 ↗ interpreters are not muted Spanish

1:33:26 ↗ interpreters do you mind

1:33:28 ↗ putting yourselves on mute yeah we're

1:33:30 ↗ muted

1:33:33 ↗ thank you

1:33:40 ↗ second agenda item uh again as that

1:33:43 ↗ would be a body of work but the

1:33:45 ↗ businesses in the community and with our

1:33:46 ↗ Economic Development uh division in the

1:33:50 ↗ city and then the third uh work item

1:33:53 ↗ would be reporting bias and doing a lot

1:33:57 ↗ of research and work around this

1:34:00 ↗ um

1:34:02 ↗ and last but not least for sure

1:34:04 ↗ continuing Community conversations or

1:34:07 ↗ cultural conversations

1:34:09 ↗ um and this can be also tied into some

1:34:12 ↗ of the previous work items or just

1:34:14 ↗ separate

1:34:16 ↗ um but I'm gonna pause here to see if

1:34:18 ↗ anyone has any high level questions on

1:34:20 ↗ on

1:34:22 ↗ this work that pretty Kelly Alyssa and I

1:34:26 ↗ did over the last couple of months

1:34:28 ↗ and if not I think you don't have to

1:34:31 ↗ answer now but please look out for an

1:34:33 ↗ email follow-up to invite you to sign up

1:34:36 ↗ to to be part of

1:34:39 ↗ this work

1:34:41 ↗ say

1:34:43 ↗ yes I was gonna ask

1:34:46 ↗ um have you all gotten as far as

1:34:48 ↗ timelines or

1:34:50 ↗ um are we just kind of putting together

1:34:52 ↗ the plans at this point

1:34:55 ↗ yes so we did identify timelines for

1:34:58 ↗ each of the projects approximately we

1:35:01 ↗ estimated how long it's going to take

1:35:03 ↗ depending on on how large the item is

1:35:06 ↗ and then in addition I tried to start

1:35:10 ↗ putting in the by month

1:35:13 ↗ um

1:35:15 ↗ agenda items I just try to initially I

1:35:19 ↗ started with number one since that was a

1:35:21 ↗ prioritization I thought that that would

1:35:22 ↗ be the most important one that we can

1:35:24 ↗ start as early as this next month or

1:35:25 ↗ this month and then at least for a

1:35:28 ↗ quarters I I put an estimation on

1:35:30 ↗ Quarter Two starts with the next one

1:35:32 ↗ quarter three and four

1:35:34 ↗ um

1:35:35 ↗ all right

1:35:38 ↗ does that answer your question say it it

1:35:41 ↗ does thank you and I was seeing the

1:35:43 ↗ screen flip a little bit so I was unable

1:35:45 ↗ to see the timeline initially

1:35:47 ↗ um and I see that Tony also had a

1:35:49 ↗ question on when we can get started

1:35:55 ↗ right after this meeting

1:35:57 ↗ [Music]

1:35:59 ↗ so yes look out for an email from me in

1:36:01 ↗ the next couple of days

1:36:06 ↗ um

1:36:08 ↗ so are we any other comments or

1:36:11 ↗ questions on this

1:36:14 ↗ just a quick comment thank you all for

1:36:16 ↗ your work on this that looks really

1:36:18 ↗ great I'm really excited about it

1:36:21 ↗ okay

1:36:22 ↗ thank you

1:36:25 ↗ it's just the beginning

1:36:27 ↗ but I I appreciate it had great great

1:36:31 ↗ conversations with uh pretty and Kelly

1:36:34 ↗ and the lessons

1:36:35 ↗ um I'm excited for what the opportunity

1:36:38 ↗ to lie ahead and if any of you would

1:36:41 ↗ like to say something else oh no it just

1:36:44 ↗ it

1:36:45 ↗ it feels exciting and it feels like

1:36:47 ↗ we're launching into kind of a new era

1:36:49 ↗ of our board work by a kind of

1:36:52 ↗ initiating a work plan so I'm excited

1:36:57 ↗ in here

1:36:59 ↗ and so with that board members before we

1:37:02 ↗ talk a little bit about uh the equity

1:37:05 ↗ um

1:37:06 ↗ framework

1:37:08 ↗ um on the bi-monthly

1:37:10 ↗ documents of work plan that I think I

1:37:13 ↗ consider that as a live document we are

1:37:15 ↗ going to update it as we go and based on

1:37:18 ↗ some information going back and forth

1:37:19 ↗ emails that you had from me there are a

1:37:22 ↗ few upcoming meetings coming up that are

1:37:25 ↗ outside of our regular meetings so I I

1:37:28 ↗ the next month feels a little bit busy

1:37:31 ↗ for all of you wanted to gauge the room

1:37:32 ↗ a little bit

1:37:34 ↗ um so February 1st is today there's a

1:37:37 ↗ February 16 meeting planned that will be

1:37:40 ↗ a joint meeting with three other boards

1:37:43 ↗ um

1:37:44 ↗ so a lot of work I haven't been part of

1:37:48 ↗ proper prepping for that but I um being

1:37:51 ↗ told that there's a lot of information

1:37:52 ↗ that's gonna be coming out so as soon as

1:37:55 ↗ I'm gonna have that information I'm

1:37:56 ↗ gonna share it

1:37:58 ↗ um then our next meeting is in March and

1:38:01 ↗ then also in mid-march we are hoping for

1:38:03 ↗ a joint meeting with the Human Services

1:38:04 ↗ Commission so

1:38:07 ↗ um I'm hoping for to have a quorum for

1:38:09 ↗ all of these meetings but please do let

1:38:12 ↗ me know if you have any planned travels

1:38:15 ↗ or if you cannot make it in advance or

1:38:16 ↗ something let me know so we can I do

1:38:19 ↗ know I'm not Circle I'm planning coming

1:38:20 ↗ on the 16th and the first but March 15th

1:38:23 ↗ I have an event

1:38:25 ↗ thank you for letting me know

1:38:28 ↗ any questions or other comments about

1:38:31 ↗ the upcoming

1:38:32 ↗ meetings

1:38:34 ↗ 15.

1:38:36 ↗ I think so

1:38:38 ↗ I'm doubting myself now

1:38:42 ↗ it is the marketing

1:38:48 ↗ so thank you both yeah

1:38:52 ↗ okay thank you if anybody else can make

1:38:55 ↗ it I would love that one was rescheduled

1:38:58 ↗ because

1:38:59 ↗ I'm really interested in the meeting

1:39:01 ↗ with you

1:39:04 ↗ humans but look into that I was trying

1:39:05 ↗ to choose either the Human Services

1:39:07 ↗ Commission meeting or this board meeting

1:39:09 ↗ for the practicality of trying to find

1:39:13 ↗ room and other things but we'll look

1:39:15 ↗ into that and um we'll get back

1:39:19 ↗ okay Christina I see also your handout

1:39:25 ↗ um

1:39:46 ↗ por favor

1:39:48 ↗ I was reflecting on the information on

1:39:51 ↗ the communications that we were just

1:39:53 ↗ talking about and I imagine that that

1:39:55 ↗ same framework is what we will be using

1:39:57 ↗ ourselves there was a comment made about

1:40:00 ↗ the uh

1:40:03 ↗ internals stakeholders

1:40:06 ↗ um I guess you would say so I'm

1:40:08 ↗ wondering if that could be expanded upon

1:40:10 ↗ a little bit

1:40:11 ↗ [Music]

1:40:15 ↗ huh the words

1:40:21 ↗ can you repeat that last part is

1:40:30 ↗ not not the word stakeholder she's

1:40:33 ↗ referring to the people who are

1:40:35 ↗ considered stakeholders so if it could

1:40:37 ↗ be explained to me a little bit more who

1:40:39 ↗ are considered the stakeholders in this

1:40:42 ↗ process

1:40:43 ↗ internal the internal stakeholders and

1:40:47 ↗ I'm not sure what Thomas was referring

1:40:49 ↗ to for internal because I think this is

1:40:52 ↗ about the communications one right

1:40:56 ↗ yeah and the communication

1:40:58 ↗ presentation okay

1:41:01 ↗ um

1:41:03 ↗ so internal typically I think there

1:41:08 ↗ are sure that

1:41:10 ↗ I don't think we can follow up with

1:41:11 ↗ Thomas and ask for clarification because

1:41:13 ↗ I'm not sure what he was referring to

1:41:17 ↗ foreign

1:41:24 ↗ but do we have something to do with that

1:41:27 ↗ are there uh stakeholders and in our

1:41:30 ↗ within our different

1:41:32 ↗ um

1:41:33 ↗ research projects

1:41:37 ↗ I'm not sure Christina would be happy to

1:41:41 ↗ follow up separate and even try to talk

1:41:44 ↗ with Thomas and ask would that be

1:41:46 ↗ helpful

1:41:47 ↗ yeah thank you separately yeah okay

1:41:50 ↗ thank you

1:41:54 ↗ okay

1:41:56 ↗ um so moving on for the sake of time

1:41:59 ↗ board members

1:42:00 ↗ um the the second piece to the

1:42:02 ↗ discussion on the work plan item was

1:42:04 ↗ again just as we had talked a little bit

1:42:07 ↗ last month to start utilizing as a board

1:42:10 ↗ the equity framework and if you recall

1:42:14 ↗ that was a set of 13 questions that you

1:42:16 ↗ all

1:42:17 ↗ um helped um the city's Equity

1:42:20 ↗ consultant at that time Chan Kelly Ray

1:42:22 ↗ proposed to uh to city council and just

1:42:27 ↗ again as a brief background city council

1:42:29 ↗ approved that as a pilot this year we

1:42:32 ↗ would like to try to implement it and

1:42:34 ↗ later on provide feedback on how that's

1:42:36 ↗ working internally also at the city

1:42:40 ↗ staff are are trying to implement it and

1:42:43 ↗ I think rightfully so pretty uh

1:42:45 ↗ expressed interest and proposed to the

1:42:48 ↗ board let's start using the equity

1:42:50 ↗ framework as a tool for the projects

1:42:54 ↗ that come to us

1:42:55 ↗ so just wanted to open it up for any

1:42:58 ↗ question conversation that you would

1:43:01 ↗ like to have as a board and moving

1:43:03 ↗ forward how you would like to use it and

1:43:05 ↗ what would be helpful to you all

1:43:11 ↗ anything other than for me just putting

1:43:15 ↗ it on at the top of the agenda package

1:43:17 ↗ for you to have it as a visual

1:43:21 ↗ it looks like Tony has a comment for us

1:43:25 ↗ uh yeah I'm actually and I hope there's

1:43:28 ↗ no one from Council in the room right

1:43:29 ↗ now but I'm just going to go ahead and

1:43:30 ↗ say it

1:43:31 ↗ I'm low-key offended that it's just the

1:43:33 ↗ pilot

1:43:36 ↗ I am I'm just low-key I'm just going to

1:43:37 ↗ be I'm just going to put myself out

1:43:38 ↗ there I'm a little key offended as a

1:43:40 ↗ pilot because if we espouse to be a city

1:43:42 ↗ that frames Equity why is it a pilot and

1:43:45 ↗ I know this problem shouldn't be talked

1:43:47 ↗ about right now but it should be just

1:43:49 ↗ simply like hey this is great we want to

1:43:52 ↗ hire people in in Monica and I'm not

1:43:55 ↗ sure I didn't explain it to everyone

1:43:57 ↗ else but my daughter she applied for the

1:44:00 ↗ City of Issaquah for a position and she

1:44:03 ↗ was asked absolutely not one Equity

1:44:07 ↗ question at all which I was shocked

1:44:09 ↗ about she was shocked about

1:44:11 ↗ um

1:44:12 ↗ I don't see why this has to be a test

1:44:14 ↗ I'm fine with it for right now but it's

1:44:17 ↗ just kind of a little bit like

1:44:20 ↗ what's there why is this a test

1:44:23 ↗ this is like an obvious thing it should

1:44:25 ↗ be implemented period in the story but

1:44:29 ↗ um I'm sorry I'm just a little fired up

1:44:31 ↗ today I'm sorry

1:44:33 ↗ yeah

1:44:34 ↗ no Ms Lauren I said don't apologize

1:44:38 ↗ uh and that's I'm not sure if I did not

1:44:40 ↗ explain or I wasn't necessary part I

1:44:42 ↗ think the intense and again it's I don't

1:44:45 ↗ want to make excuses I think the intent

1:44:47 ↗ was okay everyone try it and see what's

1:44:51 ↗ working and what's not working what do

1:44:53 ↗ you consider it again as a live document

1:44:55 ↗ what needs to be adjusted

1:44:57 ↗ um I I I'm guessing that that's that was

1:45:01 ↗ more than intent rather than piloted and

1:45:03 ↗ see when we make it permanent I think it

1:45:06 ↗ was more to the idea of a live document

1:45:10 ↗ okay I'm just my I guess my hope and

1:45:13 ↗ fear

1:45:15 ↗ is that

1:45:18 ↗ individuals at the city

1:45:22 ↗ in certain department heads and

1:45:24 ↗ department leaders don't think Equity

1:45:27 ↗ Equity is valuable

1:45:31 ↗ because when I hear the city council

1:45:33 ↗ said okay you know and I'm not sure

1:45:35 ↗ Monica if you're using their their

1:45:36 ↗ language which is like Hey try it out

1:45:39 ↗ see if it works

1:45:40 ↗ it almost seems like hey we know that

1:45:43 ↗ you don't really care about this or you

1:45:46 ↗ probably don't and you don't think it

1:45:48 ↗ might be valuable but man let's try it

1:45:49 ↗ out and see see if it has value

1:45:52 ↗ look it has value use it do it

1:45:56 ↗ and I'm sorry but I know it's just a

1:45:59 ↗ pilot and I've just got to get you know

1:46:01 ↗ through that and just say at least it's

1:46:03 ↗ a start it's just a step right you know

1:46:05 ↗ we got to make the steps

1:46:07 ↗ it just fires me up when I hear that

1:46:10 ↗ it's a pilot

1:46:11 ↗ no rightfully

1:46:16 ↗ can we look at the

1:46:18 ↗ news because I think in my mind when I

1:46:22 ↗ saw the word pilot I assumed that it was

1:46:24 ↗ a live document but at the same time I

1:46:26 ↗ totally understand Tony's concern

1:46:28 ↗ because uh when I've looked at

1:46:30 ↗ curriculum he piloted curriculum a b and

1:46:33 ↗ c to test it out to see which one works

1:46:36 ↗ and then we'll drop you know and then

1:46:38 ↗ adopt the one and in this case there is

1:46:41 ↗ no B is it and we are adopting it but we

1:46:45 ↗ might tweak it and so I think using the

1:46:49 ↗ word pilot is

1:46:52 ↗ and my what I'm hearing it seems like

1:46:56 ↗ Monopoly piloting it we're using it and

1:47:00 ↗ it's a live document there's a different

1:47:04 ↗ definitely yes maybe phase one iteration

1:47:07 ↗ um

1:47:09 ↗ it's a live document very clear this

1:47:11 ↗ thing it's a live document we can add or

1:47:14 ↗ clarify sentences as we're going but

1:47:17 ↗ this is something valuable that everyone

1:47:20 ↗ should be using and if you don't like it

1:47:23 ↗ we will fix this document but we will

1:47:26 ↗ have some kind of equity framework as we

1:47:29 ↗ consider because I think the word pilot

1:47:31 ↗ is triggering because it seems like if

1:47:33 ↗ we don't like it it's too much work to

1:47:36 ↗ do we might not be using it all and

1:47:38 ↗ that's not an option yeah especially if

1:47:41 ↗ there isn't an option b or c right then

1:47:43 ↗ that means then we just give up

1:47:45 ↗ so the use I think is what you need of

1:47:49 ↗ the word Pilots it was that in the last

1:47:52 ↗ meeting we discussed that they needed to

1:47:53 ↗ be trained that people needed to be

1:47:55 ↗ trained to use the equity framework and

1:47:57 ↗ so is there any

1:48:00 ↗ um has the city lost interest in

1:48:02 ↗ training is that on the equity Fairmont

1:48:05 ↗ I don't believe the city lost uh

1:48:08 ↗ interest

1:48:10 ↗ um and I cannot speak for the city

1:48:13 ↗ um I think the city struggles with maybe

1:48:16 ↗ perhaps knowing exactly what to do and

1:48:18 ↗ how to do it

1:48:20 ↗ um and so I think

1:48:24 ↗ um

1:48:25 ↗ I don't know I'm happy to

1:48:28 ↗ um check in with our internal HR team

1:48:32 ↗ who's who's working on this and get an

1:48:34 ↗ update

1:48:36 ↗ um actually maybe you should have them

1:48:39 ↗ come talk to us I love where you when

1:48:41 ↗ you do that you you've always said bring

1:48:42 ↗ them back because because then they can

1:48:45 ↗ hear our concerns yeah yeah because this

1:48:47 ↗ work was done

1:49:10 ↗ no very all value points board numbers

1:49:13 ↗ and that's why I think on one end we can

1:49:15 ↗ check in internally what how the

1:49:17 ↗ implementation is going internally at

1:49:19 ↗ the city and then for you as a board to

1:49:21 ↗ see how you can utilize it so then you

1:49:24 ↗ are you can you know provide input on

1:49:28 ↗ yeah how to make it bigger and better

1:49:30 ↗ and we should be trained on how to use

1:49:32 ↗ it too

1:49:33 ↗ that's

1:49:36 ↗ and

1:49:37 ↗ Shea and Elisa here on online I see your

1:49:40 ↗ hands out there

1:49:41 ↗ yes and I think Elisa's hand was up

1:49:43 ↗ first so

1:49:45 ↗ I was just gonna say I was pleasantly

1:49:47 ↗ surprised to see that it was there in

1:49:50 ↗ the toolkit and that the topic of oh we

1:49:53 ↗ have to do training first was seems to

1:49:56 ↗ be pushed to the side so I was kind of

1:49:59 ↗ happy to let that slide and let us start

1:50:03 ↗ using it

1:50:04 ↗ if that's the case

1:50:06 ↗ yeah

1:50:09 ↗ absolutely thank you

1:50:14 ↗ and I just kind of wanted to add to ask

1:50:16 ↗ um do we have an example of what

1:50:18 ↗ training may have may have looked like

1:50:20 ↗ in other cities or other states to maybe

1:50:22 ↗ have something to work with or has

1:50:25 ↗ Shannon actually

1:50:29 ↗ sorry some examples

1:50:33 ↗ repeating your last question there was

1:50:35 ↗ we lost you a little bit

1:50:38 ↗ sorry about that I was just gonna ask um

1:50:40 ↗ if we have any awareness of any examples

1:50:44 ↗ of what training looks like

1:50:49 ↗ honey don't have but I again I would

1:50:53 ↗ love to Circle back

1:50:55 ↗ um

1:50:56 ↗ um and and have this conversation

1:50:57 ↗ internally at the city and come back

1:51:01 ↗ um

1:51:02 ↗ I think if if you all would like us as

1:51:04 ↗ Kelly and Lorna suggested to perhaps

1:51:07 ↗ invite our HR team back

1:51:10 ↗ um as they are leading this effort

1:51:11 ↗ internally

1:51:13 ↗ um to to have a conversation

1:51:17 ↗ um if you if you all are okay with that

1:51:19 ↗ that might be valuable

1:51:24 ↗ yes I think that's a good idea

1:51:28 ↗ okay

1:51:29 ↗ that sounds good

1:51:31 ↗ meanwhile for the upcoming meetings is

1:51:35 ↗ that something that you would like to to

1:51:37 ↗ try as you as pretty suggested that

1:51:40 ↗ you'd like to try on your own to use the

1:51:42 ↗ the framework for any projects that are

1:51:44 ↗ being brought to us for example the

1:51:46 ↗ upcoming meeting on February 16th is

1:51:49 ↗ that something that you would like to

1:51:51 ↗ use

1:51:54 ↗ Alyssa has thumbs up

1:51:58 ↗ I think I'm just sorry

1:52:01 ↗ um but I think

1:52:02 ↗ um it would be helpful for us to figure

1:52:05 ↗ out what scenarios

1:52:07 ↗ it is useful and which ones it's not so

1:52:10 ↗ because like in my mind I'm like how can

1:52:12 ↗ I use it at a meeting but but at the

1:52:14 ↗ same time being curious let's let's see

1:52:17 ↗ right and then I think with our work

1:52:20 ↗ plan I mean it's it's kind of to me it's

1:52:23 ↗ a little meta because our work plan is

1:52:25 ↗ equity focused into private Equity you

1:52:27 ↗ know framework on an equity focused

1:52:30 ↗ project might be a little weird but I

1:52:32 ↗ think it's again another opportunity for

1:52:33 ↗ us to test how

1:52:36 ↗ uh the

1:52:38 ↗ how how on what types of projects that

1:52:41 ↗ should be applied so we can get a better

1:52:43 ↗ sense of that and have some skin in the

1:52:46 ↗ game if you want like for if we're

1:52:48 ↗ asking others to do it for us to

1:52:50 ↗ understand where it works and where it

1:52:51 ↗ may not work yeah

1:52:54 ↗ and for me personally I think once we

1:52:56 ↗ all feel comfortable with it it should

1:52:58 ↗ be everything that we breathe and and it

1:53:01 ↗ should be part of our everyday right we

1:53:03 ↗ should always ask ourselves those

1:53:05 ↗ questions in whatever anything that we

1:53:07 ↗ do whether that it's a project or

1:53:09 ↗ whether it's a report that we are

1:53:11 ↗ working on right

1:53:13 ↗ well yeah no okay thank you

1:53:17 ↗ anything else

1:53:20 ↗ on this for now

1:53:22 ↗ I just wanted to comment that maybe we

1:53:25 ↗ can look at our next you know upcoming

1:53:27 ↗ project and you know go ahead and just

1:53:29 ↗ try it out and and get started

1:53:32 ↗ um even before we get feedback on

1:53:34 ↗ training and things like that and see

1:53:35 ↗ how it goes because to previous Point

1:53:37 ↗ um you know we gotta test it and see

1:53:39 ↗ what happens or how we end up responding

1:53:43 ↗ and I don't know if there's something we

1:53:44 ↗ can do in a public forum um like this

1:53:46 ↗ one or if it's something that maybe uh

1:53:49 ↗ one of our subcommittees might need to

1:53:51 ↗ work on

1:53:52 ↗ mm-hmm

1:53:54 ↗ yeah and actually this ties to what the

1:53:58 ↗ the question Bible was going to post to

1:54:00 ↗ you all if you would like to use the

1:54:01 ↗ equity framework and try it out or would

1:54:04 ↗ you like to have a subcommittee work on

1:54:06 ↗ a sort of criteria of what are you

1:54:09 ↗ looking for for any projects that are

1:54:11 ↗ brought to you would you like just to

1:54:13 ↗ use the equity framework do you want to

1:54:15 ↗ establish a criteria of questions or

1:54:18 ↗ anything that you would like to have

1:54:20 ↗ answered before an item gets brought

1:54:22 ↗ back to you so regardless it seems like

1:54:26 ↗ everybody's open to trying new things

1:54:28 ↗ but also more discussion is needed

1:54:31 ↗ um and so we can wait and see for the

1:54:34 ↗ February 16 meetings so that's going to

1:54:36 ↗ be on Capital Improvement plans to see

1:54:39 ↗ what materials are brought in to you and

1:54:42 ↗ if it makes any sense to try to test

1:54:44 ↗ Equity framework at that time or if not

1:54:47 ↗ to identify the next project

1:54:49 ↗ right

1:54:50 ↗ okay

1:54:52 ↗ let's test it

1:54:54 ↗ I've talked about it a lot

1:54:57 ↗ let's let's test it it's a series of

1:54:59 ↗ questions I I think we can all make a

1:55:03 ↗ pretty good stab at it

1:55:06 ↗ thank you Alyssa

1:55:09 ↗ great okay thank you

1:55:13 ↗ in terms of

1:55:16 ↗ this agenda topics yeah

1:55:22 ↗ all right wonderful and Monica did you

1:55:24 ↗ have any other business or announcements

1:55:26 ↗ for us

1:55:27 ↗ [Music]

1:55:28 ↗ um

1:55:28 ↗ again we are out of time and that was

1:55:31 ↗ the case last month as well

1:55:33 ↗ um I can individually talk with those of

1:55:35 ↗ you that terms expired this year I just

1:55:38 ↗ wanted just to make sure don't worry

1:55:40 ↗ about it there's a process for

1:55:42 ↗ recruitment uh that happens usually

1:55:44 ↗ between February and March uh anyone who

1:55:47 ↗ is interested in applying to the equity

1:55:49 ↗ board typically gets interviewed by

1:55:52 ↗ either the chair and vice chair and the

1:55:55 ↗ staff member or if the chair advisor are

1:55:57 ↗ not available then another board member

1:55:59 ↗ and so those board members who are

1:56:02 ↗ interested let's say if your term

1:56:03 ↗ expires and you're interested in

1:56:05 ↗ continuing you you still need to reapply

1:56:08 ↗ an interview however your interview

1:56:09 ↗ process is a little bit different

1:56:11 ↗ because you've been already part of the

1:56:14 ↗ the group so

1:56:16 ↗ um I can connect individually with those

1:56:19 ↗ of you

1:56:20 ↗ um who are interested in continuing but

1:56:22 ↗ also if there's anyone who's not

1:56:24 ↗ interested in continuing or does not

1:56:27 ↗ have the capacity and wants to step down

1:56:29 ↗ this is a good time to also let us know

1:56:31 ↗ since um we are going to go through a

1:56:34 ↗ recruitment process

1:56:36 ↗ it's a good time too

1:56:39 ↗ look into that and that's all on my end

1:56:44 ↗ all right wonderful thank you so much

1:56:46 ↗ for everything

1:56:48 ↗ um as always Monica you've been amazing

1:56:50 ↗ we are just a few minutes over but we

1:56:53 ↗ can adjourn at 802. thank you all for

1:56:56 ↗ coming tonight and we appreciate

1:56:58 ↗ everyone's comments and feedback

1:57:01 ↗ thank you very much for numbers good

1:57:03 ↗ evening

1:57:04 ↗ have a good night good night everyone

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