Equity Board · Wednesday, January 4, 2023 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of December 7th, 2022

packet pp.3–6

Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 12-07-22 Equity Board Minutes CITY OF ISSAQUAH Equity Board 6:00 PM Steelhead Room, 235 1st Ave. December 7, 2022 MINUTES SE, Issaquah

4. AGENDA ITEMS

Issaquah School District Equity Department - Introduction & Overview

30 min · Alaina Sivadasan, Executive Director Sharon Roy, Equity Specialist · packet pp.7–34

Topics: EquitySchools

Open packet at p.7 ↗

Staff report:

Open Government Training JANUARY 4, 2023 | EQUITY BOARD TISHA GIESER, CITY CLERK

Open Government Training

Information · 30 min · Tisha Gieser, City Clerk · packet pp.35–57

Open packet at p.35 ↗

Staff report:

City Clerk's Office 130 E. Sunset Way | P.O. Box 1307 Issaquah, WA 98027 425-837-3000 issaquahwa.gov

Virtual Attendance Policy

30 min · Tisha Gieser, City Clerk

5. STAFF REPORT

Equity Framework Implementation

10 min · Monica Negrila, Human Services Manager

Topics: Equity

2930 segments .txt ↗

0:00 ↗ welcome and call to order

0:03 ↗ I am calling the meeting to order at 602

0:08 ↗ pm on Wednesday June 4th 2023

0:12 ↗ welcome to the first meeting of the

0:14 ↗ equity board in 2023 and happy New Year

0:16 ↗ everybody

0:19 ↗ this meeting is held in a hybrid format

0:22 ↗ we have board members and other

0:24 ↗ participants attending in person by

0:27 ↗ computer and others who may be attending

0:30 ↗ by phone

0:31 ↗ we also have simultaneous Spanish

0:34 ↗ interpretation in the background

0:36 ↗ therefore I'd like to start by providing

0:39 ↗ some guidelines for all meeting

0:42 ↗ attendees please speak clearly and pause

0:46 ↗ frequently state your name each time

0:50 ↗ before speaking

0:52 ↗ if you are online mute your microphone

0:55 ↗ when not speaking

0:57 ↗ if having any technical issues

0:59 ↗ try joining the meeting using a

1:02 ↗ different device like a smartphone or a

1:04 ↗ tablet or use the call-in information in

1:07 ↗ the meeting invite to call into the

1:08 ↗ meeting

1:11 ↗ okay roll call

1:15 ↗ um good evening four numbers this is

1:16 ↗ Monica negrila

1:18 ↗ um I heard from one board member who's

1:20 ↗ excused tonight uh lucrecia choto cannot

1:23 ↗ make it

1:24 ↗ um and I think that's it everyone else

1:26 ↗ should be here or if they're not I have

1:29 ↗ not heard from them

1:32 ↗ um so would it be helpful to do

1:33 ↗ introduction since we have guests

1:35 ↗ tonight

1:36 ↗ um just to go around and everyone to

1:38 ↗ introduce themselves we have our guests

1:40 ↗ from lisaquah school district with us

1:43 ↗ team

1:44 ↗ good evening I'll start Ray manahan

1:46 ↗ thank you for being here with us

1:49 ↗ Kelly would you like to go hello I'm

1:51 ↗ Kelly

1:52 ↗ green here happy New Year

1:55 ↗ hello Lorna Gilmore

1:58 ↗ hi I'm pretty modipam nice to see you

2:03 ↗ and then board members online Christina

2:05 ↗ would you like to go next to the

2:07 ↗ introductions

2:14 ↗ foreign

2:17 ↗ good afternoon everybody this is

2:19 ↗ Christina bonce it's nice to meet you

2:21 ↗ all and it's a pleasure At Your Service

2:25 ↗ thank you very much welcome Elisa

2:29 ↗ hello this is Elisa Stewart thank you so

2:32 ↗ much for coming looking forward to

2:33 ↗ hearing what you have to say

2:36 ↗ thank you Elisa and Tony

2:39 ↗ hello this is Tony Curry uh it's great

2:41 ↗ to meet you I'm looking forward to um uh

2:43 ↗ what you have to talk with us about

2:44 ↗ today and welcome

2:46 ↗ mm-hmm

2:47 ↗ thank you and with that Ray we also have

2:50 ↗ one other board member who I don't see

2:52 ↗ on the screen or in the room yet and

2:54 ↗ that's Helen

2:57 ↗ check in a little bit later to see if

2:59 ↗ she may may join us later

3:02 ↗ um and also uh as um I mentioned at the

3:04 ↗ beginning of the meeting but before the

3:06 ↗ recording um our Chair say planning is

3:09 ↗ stuck in traffic so she should be

3:11 ↗ joining us um also a little bit later

3:13 ↗ tonight in person

3:16 ↗ okay thank you and there's a note here

3:19 ↗ to ask Monica if anybody has signed up

3:21 ↗ for public comment or if there's I don't

3:23 ↗ see anybody outside of what we've called

3:25 ↗ out but if there's anyone who's present

3:27 ↗ to make the public comment yes we did

3:30 ↗ not have anyone sign up for public

3:31 ↗ comment and we did not receive any

3:33 ↗ submissions for public comments uh this

3:35 ↗ month

3:36 ↗ so yes okay

3:39 ↗ and so with that I think we can

3:42 ↗ um move to approved amendments

3:44 ↗ okay

3:46 ↗ [Music]

3:49 ↗ all right I hope everybody had a chance

3:51 ↗ to review the minutes and with that

3:54 ↗ maybe just take one minute here to if

3:56 ↗ you hadn't reviewed them take just a

3:58 ↗ minute here to look at them notice from

4:00 ↗ the last time we met which is on

4:03 ↗ December 7th

4:17 ↗ and uh with that I ask for approval of

4:21 ↗ the minutes from board members

4:24 ↗ Kelly Kelly

4:27 ↗ think we're good yes so yes we've now

4:30 ↗ proposed Corrections then

4:35 ↗ continuously

4:36 ↗ thank you

4:38 ↗ okay then we are on to our first agenda

4:41 ↗ item which I know I I share the comments

4:44 ↗ of everybody else here on the board

4:46 ↗ um first item is the Issaquah school

4:48 ↗ district Equity Department

4:51 ↗ um presented by Elena

4:53 ↗ correct and I I don't are there two uh

4:57 ↗ individuals here I see a Sharon Roy

4:59 ↗ Equity specialist

5:02 ↗ okay but Sharon couldn't make it tonight

5:11 ↗ welcome good evening everybody

5:14 ↗ um my name is Elena sivanason and I'm

5:17 ↗ the executive director of equity for the

5:19 ↗ Issaquah school district and I also have

5:22 ↗ the privilege of working with Lorna

5:24 ↗ Gilmore who is a part of the equity

5:26 ↗ Department as well

5:29 ↗ and

5:31 ↗ um

5:32 ↗ my um you know I guess presentation

5:35 ↗ tonight uh in talking with Monica is

5:38 ↗ really just focused on what are our what

5:40 ↗ are a few key ways that perhaps uh the

5:44 ↗ City of Issaquah could consider

5:47 ↗ partnering uh with the Issaquah school

5:49 ↗ district in terms of some of the equity

5:54 ↗ needs that we see uh within our district

5:57 ↗ so

5:59 ↗ um if you don't mind I'll kind of just

6:00 ↗ talk about some uh about three key areas

6:04 ↗ uh and then if there's time for

6:06 ↗ questions or you need clarification feel

6:08 ↗ free to ask

6:10 ↗ does that sound good

6:13 ↗ um

6:14 ↗ one of uh the first areas that we really

6:17 ↗ see as a significant need in our

6:20 ↗ district is for both before and after

6:23 ↗ school aged care

6:26 ↗ um so uh as a school district many

6:30 ↗ people don't realize but we do serve um

6:33 ↗ pre-k through

6:36 ↗ um 12th grade so we

6:38 ↗ um that is kind of our our population

6:41 ↗ and

6:44 ↗ um

6:45 ↗ as probably many of you know before

6:47 ↗ after school Child Care is incredibly

6:50 ↗ expensive I know

6:52 ↗ um when I had both of my own children in

6:56 ↗ um child care we were paying close to 3

6:59 ↗ 400 a month which is just an

7:02 ↗ astronomical uh fee and is often Out Of

7:06 ↗ Reach for many of our parents and so

7:10 ↗ um just to get a little background

7:13 ↗ um every Elementary School in the

7:16 ↗ Issaquah school district does offer

7:18 ↗ before and after school care

7:22 ↗ um and currently the district serves

7:25 ↗ about 1400 students on in that program

7:30 ↗ um and we provide close to 60

7:32 ↗ scholarships like free of charge

7:36 ↗ um for families and then

7:38 ↗ um the rest is based on sort of a

7:40 ↗ sliding scale in terms of

7:43 ↗ um payment

7:45 ↗ um but right now the district is

7:47 ↗ currently sitting at in almost 400

7:49 ↗ student wait list uh for families that

7:52 ↗ need to access

7:54 ↗ um either before or after school care

7:56 ↗ with after-school care being the biggest

8:00 ↗ um area of concern or need for our

8:03 ↗ families

8:05 ↗ um one of the things too to point out is

8:08 ↗ that for our families that use uh

8:11 ↗ coupons from DSHS for child care there

8:15 ↗ are currently no child care facilities

8:18 ↗ um in the City of Issaquah that um are

8:22 ↗ open and have capacity uh to take on

8:26 ↗ um more students so for our families

8:30 ↗ um that uh you know receive that coupon

8:34 ↗ and cannot get into our before and after

8:37 ↗ school care they're really priced out of

8:39 ↗ any other option

8:42 ↗ um uh to provide child care for their

8:44 ↗ students and so it often leaves our

8:46 ↗ students in precarious

8:49 ↗ um or dangerous situations I know having

8:52 ↗ been an elementary principal in the

8:54 ↗ district prior to coming into this role

8:56 ↗ uh I often

8:59 ↗ um

8:59 ↗ was dealing with situations where we had

9:03 ↗ families

9:04 ↗ um that needed to work and did not have

9:07 ↗ um secure child care and their kids were

9:11 ↗ really too young to be left at home

9:13 ↗ alone uh so

9:16 ↗ um this is an area that we desperately

9:18 ↗ need uh support in as a school district

9:22 ↗ we are looking to

9:25 ↗ um

9:26 ↗ excuse me

9:28 ↗ um

9:28 ↗ Branch into offering seeing if we can

9:31 ↗ offer before and after school care at

9:33 ↗ the middle school and then also maybe

9:36 ↗ for some of our Pre-K classrooms but

9:39 ↗ again it's getting Staffing

9:42 ↗ um and those pieces up and going so

9:45 ↗ um that is just one area to bring to

9:48 ↗ your attention that is a great need

9:50 ↗ within our school district

9:54 ↗ uh the second area that we

9:57 ↗ um we also see a critical need in is for

10:00 ↗ mental health support

10:03 ↗ um one thing that I want to point out is

10:05 ↗ that while all of our

10:07 ↗ um schools have school counselors our

10:11 ↗ school counselors are not licensed

10:14 ↗ mental health therapists that's not

10:16 ↗ their role

10:18 ↗ um within the the building so sometimes

10:22 ↗ that's confusing to people who

10:25 ↗ um uh don't work within the school

10:27 ↗ district I think they believe or or

10:31 ↗ think that our counselors are able

10:34 ↗ um and have the degree or certification

10:37 ↗ to provide mental health therapy and

10:40 ↗ they really do not so

10:42 ↗ um our counselors at school focus more

10:44 ↗ on like social emotional lessons maybe

10:47 ↗ some like friendship groups

10:50 ↗ um Sometimes some grief or like divorce

10:52 ↗ groups um and then once you get into

10:54 ↗ secondary they're really focused on

10:56 ↗ credits and graduation

10:59 ↗ um and maybe some like uh momentary

11:04 ↗ Crisis Intervention

11:06 ↗ um but again they're not their role and

11:09 ↗ their training is not to provide uh

11:12 ↗ long-term sustained mental health

11:14 ↗ support

11:16 ↗ um we have though however contracted as

11:20 ↗ a district

11:21 ↗ um with Swedish mental health

11:24 ↗ um and we

11:26 ↗ um we have

11:27 ↗ four time four full-time Mental Health

11:30 ↗ Counselors I'm so sorry

11:39 ↗ um at our elementary schools and they we

11:41 ↗ have 16 elementary schools in the

11:43 ↗ district so as you can imagine these

11:46 ↗ four full-time Mental Health Counselors

11:48 ↗ are are stretched really thin

11:51 ↗ um and then we have

11:53 ↗ um

11:54 ↗ four counselors at the high school but a

11:56 ↗ couple of those counselors are on leave

12:00 ↗ um and they have to be uh those leaves

12:05 ↗ have to be replaced through Swedish

12:06 ↗ mental health which sometimes can take

12:09 ↗ um months and months at a time and then

12:11 ↗ we have

12:13 ↗ um

12:14 ↗ about we have like five um Mental Health

12:17 ↗ Counselors at our middle schools and we

12:20 ↗ have

12:22 ↗ um we have six middle schools so

12:25 ↗ um since covid

12:28 ↗ um the need for mental health support

12:30 ↗ has really

12:32 ↗ um significantly increased

12:36 ↗ um in our school district and that's

12:38 ↗ just in an area of great need

12:42 ↗ um that we um that we just want to raise

12:44 ↗ to the city's attention

12:46 ↗ um and as like a potential partner with

12:49 ↗ us I also think finding

12:52 ↗ um Mental Health Services that are able

12:54 ↗ to provide support in

12:57 ↗ um languages other than English to help

12:59 ↗ support our linguistically diverse

13:01 ↗ families is also an area of significant

13:05 ↗ need as well so

13:08 ↗ um the school district is trying but

13:10 ↗ it's

13:11 ↗ um uh we just don't have the capacity to

13:15 ↗ fill all the need

13:17 ↗ um uh that is out there in our district

13:20 ↗ um and lastly

13:23 ↗ what I would what I would say is that

13:27 ↗ there is a critical need for social

13:29 ↗ workers

13:31 ↗ um so

13:33 ↗ um

13:33 ↗ and to be really specific

13:37 ↗ um

13:37 ↗ a critical need to have social workers

13:40 ↗ in our communities that

13:44 ↗ um maybe are

13:46 ↗ um have section 8 housing or

13:50 ↗ um

13:51 ↗ um or a part of like imagine housing

13:54 ↗ um

13:55 ↗ I'm not sure all that uh that has gone

13:59 ↗ through when

14:00 ↗ um when these

14:03 ↗ um when the Section 8 apartments or the

14:04 ↗ imagined housing is opening up but

14:07 ↗ really

14:08 ↗ um what we see is that these families

14:10 ↗ need more than just access to Affordable

14:15 ↗ um uh housing they need

14:19 ↗ um access to Transportation they need

14:21 ↗ access to job coaching

14:24 ↗ um to uh parenting classes to child care

14:31 ↗ um I mean the list goes on and on and

14:34 ↗ um oftentimes what we see is that there

14:38 ↗ are critical issues that arise in the

14:41 ↗ communities

14:43 ↗ um and then oftentimes that comes and

14:46 ↗ Spills over into the school day as well

14:49 ↗ and so

14:51 ↗ um having social workers to help support

14:54 ↗ in those communities

14:56 ↗ um

14:57 ↗ would be key

14:59 ↗ um I've seen that firsthand uh when

15:02 ↗ um I was uh the principal at Endeavor

15:05 ↗ Elementary we had

15:08 ↗ um a social worker that supported the

15:11 ↗ community in Highland Gardens

15:14 ↗ um uh Endeavor Elementary was also able

15:17 ↗ to provide uh uh staff support to help

15:21 ↗ with tutoring

15:23 ↗ um and just

15:24 ↗ um providing support to parents but

15:27 ↗ having that social worker on site was

15:30 ↗ crucial

15:31 ↗ and provided so much support to our

15:34 ↗ families and to our students right

15:37 ↗ outside of the school day and on the

15:40 ↗ weekend so

15:43 ↗ um

15:43 ↗ those are uh so before and after school

15:46 ↗ care mental health support and social

15:49 ↗ workers are really some key areas uh

15:53 ↗ that as the school district we could

15:56 ↗ um use some Partnerships from the city

15:58 ↗ around in terms of

16:01 ↗ um really uh serving and supporting

16:03 ↗ those families uh within our community

16:07 ↗ um I do know that I'm working on a tight

16:10 ↗ time frame of um 6 30 so I wanted to

16:12 ↗ stop there and see if

16:14 ↗ um if people had questions or needed

16:18 ↗ some things to be clarified

16:25 ↗ so this is creepy

16:27 ↗ um a question and

16:29 ↗ I guess can you um share with us the the

16:33 ↗ students who are most disproportionately

16:35 ↗ impacted by these issues like some of

16:37 ↗ the demographic characteristics and

16:39 ↗ things like that

16:41 ↗ so I think that

16:43 ↗ um

16:44 ↗ in terms of that would be our students

16:46 ↗ that are

16:48 ↗ um uh

16:51 ↗ experiencing uh poverty or

16:55 ↗ um that are honestly are our students

16:59 ↗ and families of color

17:01 ↗ um specifically our African-American and

17:04 ↗ latinx families

17:06 ↗ um and then I think just in terms of

17:11 ↗ um

17:12 ↗ like the mental

17:14 ↗ the mental health I mean that's all of

17:16 ↗ our students really

17:18 ↗ um there's not like a specific

17:19 ↗ demographic that it's targeting more

17:21 ↗ than others uh and and for the before

17:24 ↗ and after school care

17:26 ↗ um again that's something that reaches

17:29 ↗ Beyond

17:30 ↗ um demographics but I do think

17:32 ↗ um specifically impacts our families

17:35 ↗ um that are low income

17:39 ↗ thank you

17:41 ↗ thank you

17:42 ↗ Christina I see your handout

17:46 ↗ s

17:50 ↗ um

18:09 ↗ [Music]

18:19 ↗ so what is the strategy of all the

18:22 ↗ programs that you have that child care

18:24 ↗ after and before school Social Services

18:28 ↗ mental health services uh to make sure

18:31 ↗ that the persons that really need that

18:35 ↗ support are the ones who are getting it

18:40 ↗ uh that's a great question

18:44 ↗ um this is Elena speaking again

18:46 ↗ um I think we have a few

18:49 ↗ um different strategies so I know with

18:51 ↗ the um the mental health support I know

18:55 ↗ that there has to be a referral form uh

18:59 ↗ that is filled out

19:01 ↗ um and then the

19:03 ↗ uh the counselor the mental health

19:06 ↗ counselor along with uh the

19:09 ↗ administrator and

19:11 ↗ um what we would call like our um

19:14 ↗ like our tier two or tier three

19:17 ↗ intervention team at the school which

19:20 ↗ often consists of like

19:22 ↗ um a counselor a school psychologist

19:26 ↗ um a the administration

19:29 ↗ um they would be looking at the referral

19:32 ↗ form and uh prioritizing

19:37 ↗ um uh students based on need and um and

19:41 ↗ area of need and like the the

19:44 ↗ criticalness of the situation so

19:48 ↗ um there is strategy and thought put

19:49 ↗ behind it it's not uh first come first

19:52 ↗ serve by any means

19:54 ↗ um I think with uh before and after

19:57 ↗ school care

19:59 ↗ um

20:00 ↗ I think that

20:03 ↗ um is

20:05 ↗ um that's probably an area

20:08 ↗ um that is more of a first come first

20:12 ↗ serve basis and I know that like

20:15 ↗ families that have been enrolled

20:17 ↗ um uh before uh you know get uh to the

20:22 ↗ first chance to re-enroll again

20:26 ↗ um and so

20:28 ↗ um

20:29 ↗ that's a system

20:31 ↗ um that is more first come first serve

20:35 ↗ um but I think in terms of

20:37 ↗ um Financial access there are

20:41 ↗ um any family that needs that uh has

20:46 ↗ been granted access to the program but

20:48 ↗ needs a scholarship gets it they're not

20:50 ↗ turned away

20:52 ↗ um

20:53 ↗ and then uh the school district does not

20:56 ↗ currently have social workers that we

20:58 ↗ employ so they're uh there is not a

21:01 ↗ strategy there

21:03 ↗ um I know that we are looking into the

21:06 ↗ possibility of how to get maybe a couple

21:08 ↗ social workers hired but we're also

21:12 ↗ um facing

21:13 ↗ um a uh significant budget crisis

21:17 ↗ um in the district where we're you know

21:19 ↗ we're looking at

21:21 ↗ um needing to potentially uh eliminate

21:24 ↗ you know 15 to 18 million dollars out of

21:27 ↗ our uh budget uh this next school year

21:31 ↗ um so

21:32 ↗ foreign

22:01 ↗ I just want to let you know that I

22:04 ↗ applied for the services this year and

22:07 ↗ yeah I I understand the difficulties I

22:09 ↗ just want to uh comment that it's

22:12 ↗ important that the channels of

22:15 ↗ communication and how to go about

22:17 ↗ applying are clear not only from the

22:21 ↗ outside you know the parents Society in

22:23 ↗ general but also the Insight thank you

22:28 ↗ uh thank you for sharing

22:31 ↗ um with me and I think as a district we

22:34 ↗ really

22:35 ↗ um need to be open and we need to rely

22:38 ↗ on feedback from our families and our

22:41 ↗ community about what what is going well

22:43 ↗ and then what is not going well within

22:45 ↗ our district so

22:47 ↗ um I appreciate your feedback and I will

22:49 ↗ also

22:51 ↗ um make sure and share that with

22:55 ↗ um our individuals that oversee before

22:58 ↗ and after school care and I also know

23:00 ↗ that just our communication especially

23:02 ↗ two-way is something that we need to

23:05 ↗ improve on as a district

23:08 ↗ um so thank you for sharing with me

23:12 ↗ resistance

23:16 ↗ thank you

23:17 ↗ [Music]

23:20 ↗ do any other board members questions or

23:28 ↗ no

23:32 ↗ this is Kelly

23:35 ↗ um I was thinking about so this is not

23:37 ↗ the topic you brought out like you know

23:39 ↗ the issues you brought up are all

23:41 ↗ important issues the one that really

23:44 ↗ flashed for me was the 15 to 80. I used

23:48 ↗ to be a part of this school system and

23:52 ↗ the 15 to 18 million dollar cut will

23:56 ↗ often be to those who can least afford

24:00 ↗ it and so I think that at least on a

24:03 ↗ personal level but probably for their

24:04 ↗ Organization for this organization is a

24:07 ↗ great interest to us to help with

24:09 ↗ whatever we can or at least me

24:12 ↗ um with um

24:15 ↗ keeping those cuts from mental health

24:17 ↗ Early Learning and

24:20 ↗ the other resources that are being put

24:24 ↗ forward for those who meet at the most

24:27 ↗ because I was going to take a bite

24:30 ↗ it's a lot of money

24:37 ↗ um yes I appreciate your

24:40 ↗ um

24:41 ↗ your honesty there and also

24:45 ↗ um your commitment to support I think

24:48 ↗ um

24:50 ↗ these significant budget cuts or

24:52 ↗ something

24:54 ↗ um

24:55 ↗ that I certainly I mean the amount of

24:57 ↗ money is something that I haven't

24:59 ↗ grappled with in my

25:02 ↗ um

25:02 ↗ 16 years 16 plus years in the district

25:07 ↗ um and so

25:09 ↗ um I think it is an uncertain time for

25:12 ↗ all of us uh I do

25:15 ↗ um

25:16 ↗ I am hopeful with the new superintendent

25:18 ↗ that has come in

25:21 ↗ um and her commitment to

25:24 ↗ um to equity and to

25:27 ↗ um

25:28 ↗ looking at how we are spending our

25:31 ↗ resources not just Financial but

25:34 ↗ Staffing time

25:36 ↗ um priorities those pieces

25:39 ↗ um through an equity lens

25:42 ↗ um and

25:43 ↗ um and so I'm hopeful that that lens

25:45 ↗ will be used in this process and as

25:48 ↗ we're looking at what kind of cuts we're

25:50 ↗ going to make but I do appreciate

25:52 ↗ um your honesty and your sharing there

25:58 ↗ hey well thank you so much Elena I know

26:02 ↗ you are on a short timeline and you need

26:04 ↗ to head out we so so appreciate your

26:06 ↗ time with us tonight and I hope that

26:08 ↗ this is just the beginning of a

26:10 ↗ conversation and continuous

26:12 ↗ collaboration that we hope to have with

26:14 ↗ your department and the school district

26:18 ↗ um

26:18 ↗ subword numbers welcome Happy New Year

26:22 ↗ uh thank you so much for the the

26:25 ↗ privilege to be able to come and speak

26:27 ↗ with you

26:28 ↗ um and I too look forward to

26:31 ↗ um a continued and growing partnership

26:33 ↗ with the city

26:35 ↗ um and you know these are all of our

26:38 ↗ families

26:39 ↗ um and um and I know that we are

26:43 ↗ committed together in creating

26:46 ↗ um the the best most inclusive

26:49 ↗ supportive uh welcoming environment for

26:52 ↗ our families and so

26:54 ↗ um any any ways that we can help partner

26:58 ↗ um we're excited to do that and uh our

27:01 ↗ uh lines of communication are always

27:03 ↗ open from the districts then as well so

27:05 ↗ uh thank you so much

27:07 ↗ yeah thank you so much have a good

27:10 ↗ evening thanks for being here

27:14 ↗ hello

27:16 ↗ thank you

27:17 ↗ very so good to see you all I've been

27:20 ↗ such a long time it seems like happy New

27:23 ↗ Year so nice to see you so right

27:27 ↗ graciously uh

27:29 ↗ um accepted and he cheers

27:34 ↗ [Music]

27:35 ↗ so far thank you right here well I'm

27:38 ↗ sure he's been amazing

27:40 ↗ um and please forgive my tardiness

27:43 ↗ um

27:43 ↗ traffic has been nuts lately

27:46 ↗ but

27:49 ↗ I guess we would be moving on to the

27:51 ↗ next item in the agenda there's that

27:54 ↗ right now that's right already so we're

27:57 ↗ headed into government training and

27:59 ↗ Tisha is going to help us with that

28:02 ↗ I just wanted to know after the police

28:04 ↗ discussion we did have conversation

28:07 ↗ I was just wondering if there was going

28:09 ↗ to be a conversation on what Elena

28:11 ↗ presented before because I know that was

28:13 ↗ one of the factors I've been waiting

28:15 ↗ before we make the next the final

28:18 ↗ decision about our

28:20 ↗ um work plan work plan yeah so I don't

28:23 ↗ know if that's going to be the at that

28:24 ↗ time or if they want anyone wanted to

28:26 ↗ discuss yeah absolutely thank you for

28:29 ↗ bringing that up yes I think so oh we we

28:32 ↗ don't have we exactly one of the reasons

28:34 ↗ why we didn't finalize the work plan of

28:36 ↗ her 2023 was that we didn't have a

28:39 ↗ chance to hear from the school district

28:40 ↗ and we also needed some work to complete

28:43 ↗ on the items that you identified as

28:45 ↗ priority so we were going to bring that

28:47 ↗ back next month however if the board is

28:49 ↗ interested in having a brief follow-up

28:51 ↗ coverage station after what you heard

28:53 ↗ from Elena I think that's absolutely

28:55 ↗ totally appropriate or if you also want

28:58 ↗ to just postpone it for next month as we

29:00 ↗ discuss more and see how we we may or

29:02 ↗ may not be able to partner with the

29:05 ↗ school district as I was listening to

29:07 ↗ Elena all of the things that Elena

29:09 ↗ mentioned for example are all great

29:12 ↗ Human Services related that we are also

29:14 ↗ addressing human services so another

29:17 ↗ thing to consider if you may recall we

29:20 ↗ said that we would like to have a joint

29:22 ↗ meeting with the Human Services

29:23 ↗ Commission in the upcoming couple of

29:25 ↗ months so I think that also it's a good

29:28 ↗ opportunity for us to discuss with the

29:30 ↗ Commission in detail just the school

29:31 ↗ district and how we can continuously

29:33 ↗ collaborate so a few options you have

29:36 ↗ for members on this

29:39 ↗ um

29:40 ↗ as a staff recommendation of course if

29:42 ↗ you would like to have any follow-up

29:43 ↗ thoughts now it would be great so we

29:45 ↗ don't forget and we take notes but I

29:47 ↗ would recommend the

29:49 ↗ more in-depth conversation either at

29:51 ↗ least next month or at the Joint meeting

29:53 ↗ with the Human Services Commission or

29:55 ↗ both

29:56 ↗ um

30:00 ↗ any quick processing for a few minutes

30:04 ↗ five minutes or so

30:05 ↗ you would like to help

30:10 ↗ so I could

30:12 ↗ um I guess what what I'm thinking about

30:14 ↗ after you know what Elena shared is

30:18 ↗ yeah

30:19 ↗ you know I'm just thinking jurisdictions

30:21 ↗ and like so what is you know the role of

30:23 ↗ the city and so we've heard so like

30:25 ↗ Monica as you said there's some you know

30:27 ↗ Health and Human Services related things

30:29 ↗ that Elena specifically mentioned and

30:32 ↗ then I knew when we had uh the folks

30:34 ↗ from right to bring we talked about the

30:37 ↗ school resource officers and how

30:39 ↗ students are uh impacted by their

30:41 ↗ presence and so I think that's another

30:43 ↗ uh touch point you know that connects

30:46 ↗ with the police department possibly

30:49 ↗ um I don't know if there's other kind of

30:50 ↗ dimensions of how the school district

30:53 ↗ and or students specifically engage with

30:56 ↗ uh other you know Services provided by

30:59 ↗ the city uh that we should be thinking

31:01 ↗ about as well so that that's kind of

31:03 ↗ what's going on in my head what what

31:04 ↗ else is up out there even though I know

31:07 ↗ I think you know Elena's really shared

31:08 ↗ these more Health and Human Services

31:10 ↗ related

31:12 ↗ yeah and I mean they're always touching

31:14 ↗ right because the Human Services has

31:16 ↗ such a good touch with her with Equity

31:17 ↗ right because always that the most

31:20 ↗ impacted are those who typically

31:23 ↗ um need you know it could be interesting

31:26 ↗ when they go through these cuts which

31:27 ↗ are coming I know a lot about education

31:29 ↗ we're just gonna come

31:31 ↗ um the school districts have

31:33 ↗ historically historically do equal Cuts

31:35 ↗ right it'll be across the board because

31:37 ↗ it's so painful and then it's going to

31:39 ↗ be painful it's brutal

31:41 ↗ however it would be interesting to have

31:43 ↗ statements saying please do happen

31:46 ↗ right that is something okay too as a

31:49 ↗ you know bring it to the to the council

31:51 ↗ to see if they'd say it right so yeah

31:54 ↗ you can you could consider making a

31:57 ↗ recommendation or advising the mayor and

31:59 ↗ City Council on a statement yeah

32:01 ↗ regarding Equity so it's something like

32:03 ↗ that you can make a recommendation to

32:05 ↗ that yes and and I think it would be

32:07 ↗ well I know that the super is a new

32:09 ↗ super and that is very different

32:11 ↗ I had the opportunity to help interview

32:13 ↗ them and and we'll do her best and

32:16 ↗ having outside support would be very uh

32:20 ↗ I'm sure yeah would help her so just

32:24 ↗ keep that in the back here so that's

32:26 ↗ where I think we can think really

32:28 ↗ strongly yeah and it does go back to

32:30 ↗ what pretty was saying so we're all

32:32 ↗ about like for us to also uh

32:34 ↗ um clearly understand the role that we

32:36 ↗ have one as a city and also the role

32:39 ↗ that you have as a board and where can

32:41 ↗ you inform or help yes influence yes

32:47 ↗ all right and it looks like Christina

32:49 ↗ has a question

32:53 ↗ Christina foreign

33:30 ↗ so I was thinking about the budget cuts

33:32 ↗ and you know I'm thinking about how they

33:35 ↗ dealt that dealt with that issue back in

33:38 ↗ Mexico oftentimes it was a lot of

33:41 ↗ volunteer work from the parents and I

33:44 ↗ know that some schools do have uh

33:47 ↗ volunteer parents and so I'm wondering

33:49 ↗ what if we can look into that to see if

33:52 ↗ that would be helpful

34:00 ↗ yeah I think that's a great idea I mean

34:02 ↗ honestly I know that the PTO does a lot

34:04 ↗ for the school district to kind of

34:07 ↗ bridge the gap wherever they can and

34:09 ↗ there are a lot of parents that are

34:11 ↗ willing to volunteer me being one of

34:13 ↗ them to try to

34:15 ↗ uh kind of merge what we can

34:19 ↗ um as cost effectively as we can uh so

34:22 ↗ I'm sure we could probably even look

34:25 ↗ into partnering with the PTO to see if

34:27 ↗ maybe there's some suggestions that they

34:29 ↗ would have that we could use to help

34:38 ↗ anyone else

34:43 ↗ all right then I think we can move on to

34:47 ↗ tisha's presentation if she's ready

34:50 ↗ sure hey everybody

34:52 ↗ um I'm Tisha Geezer I'm the clerk I know

34:54 ↗ I've seen I've seen you all a few times

34:56 ↗ now and I um I hate to interrupt your

34:59 ↗ important word this is important to you

35:01 ↗ it's just more a little more

35:02 ↗ administrative so I'm here for your

35:05 ↗ annual open public meetings act training

35:07 ↗ and then

35:08 ↗ um which I think we I won't need that

35:10 ↗ whole 30 minutes for so I'll need to do

35:13 ↗ that is cover that in more like 10 to 15

35:15 ↗ minutes since you've all been serving on

35:17 ↗ the board a few at least a year if not

35:19 ↗ more and then we're going to talk a

35:22 ↗ little bit about a virtual attendance

35:23 ↗ job team and I'm hoping to get some

35:25 ↗ feedback from you all on that site so

35:29 ↗ so bear with me I know this is um

35:31 ↗ redundant some redundant information but

35:34 ↗ we've got my slides here trying to move

35:37 ↗ through it quickly

35:40 ↗ and answer any questions so

35:44 ↗ um as you know from what I've spoken in

35:46 ↗ the past we um have a couple state laws

35:49 ↗ that uh

35:51 ↗ have certain requirements for our city

35:54 ↗ council and our advisory boards and

35:56 ↗ commissions and uh part of the clerk's

35:58 ↗ office role is to to help protect both

36:01 ↗ the city and our elected officials and

36:03 ↗ volunteers from inadvertently or

36:06 ↗ advertently

36:07 ↗ um

36:08 ↗ uh not not following of these two laws

36:11 ↗ so these uh two laws that open public

36:13 ↗ meetings after public records act we

36:15 ↗ refer to them as the sunshine laws

36:17 ↗ because they're really designed to just

36:18 ↗ encourage access and transparency to

36:21 ↗ government

36:23 ↗ um so again this this is why why do we

36:26 ↗ come to you and why we come to you each

36:28 ↗ year just should just kind of get it

36:30 ↗ back in your mind

36:32 ↗ um as you uh as you approach a year

36:34 ↗ ahead of meeting some communicating with

36:36 ↗ each other

36:37 ↗ so the open public meetings act

36:41 ↗ um you know you you are very aware that

36:44 ↗ all your meetings are open to the public

36:45 ↗ and we're continuing to provide for that

36:48 ↗ virtual options

36:50 ↗ we have to come here physically or um

36:52 ↗ watch reporting of your meeting or

36:56 ↗ we're always publishing all of your

36:58 ↗ meeting information in advance people

37:00 ↗ know when you're meeting and what you'll

37:03 ↗ be discussing

37:05 ↗ um I know you've had some special

37:07 ↗ meetings it sounds like you might have

37:08 ↗ another one coming up with the Human

37:09 ↗ Services Commission and uh those

37:12 ↗ meetings do have

37:14 ↗ um I think I'm skipping ahead anyway

37:17 ↗ s here I'm just gonna speak about

37:21 ↗ speak naturally and the slides will

37:24 ↗ follow

37:25 ↗ so uh the things that we like to mention

37:28 ↗ to you about your special meetings is

37:31 ↗ that um understate law you're limited to

37:33 ↗ discussing topics leading agenda for

37:36 ↗ your special meetings so at tonight's

37:38 ↗ meeting you could if there was an item

37:40 ↗ that someone wanted to discuss and you

37:43 ↗ wanted to sort of move that the agenda

37:45 ↗ be amended to add this discussion topic

37:47 ↗ you could do that this is one of your

37:49 ↗ regular meetings six o'clock

37:52 ↗ first Wednesday of the month at your

37:54 ↗ special meetings that's not

37:55 ↗ that's not um that's not appropriate or

37:58 ↗ allowed I think the rationale there is

38:00 ↗ that people know when your regular

38:02 ↗ meetings are

38:03 ↗ um and so they know where to be if

38:06 ↗ they're interested in your work but with

38:07 ↗ your special needs it might be more

38:09 ↗ difficult so so you're confined to

38:11 ↗ certain topics and I know Monica works

38:13 ↗ with the chair to help make sure your

38:14 ↗ agenda is done reflects the work that

38:17 ↗ needs to be done

38:18 ↗ is that something we'd like to share

38:20 ↗ with you

38:21 ↗ um

38:22 ↗ past year past this year

38:26 ↗ over the past executive sessions those

38:28 ↗ are certain closed sessions mostly our

38:30 ↗ city council uses these they have some

38:32 ↗ reasons under state law by which they

38:35 ↗ can meet in a closed session it's

38:36 ↗ usually to discuss things that are

38:38 ↗ sensitive confidential with the

38:40 ↗ litigious

38:42 ↗ okay so we'll spend a couple minutes on

38:44 ↗ this slide

38:46 ↗ um so with your nine-member board five

38:48 ↗ of you constitute a quorum and I am I

38:52 ↗ believe you're aware but just to remind

38:54 ↗ you that if you are attending events

38:57 ↗ like local or Regional events on topics

38:59 ↗ pertaining to the equity board that we'd

39:01 ↗ like to avoid having five of you at

39:04 ↗ view it just coordinating um with each

39:06 ↗ other if you're getting a feeling that

39:08 ↗ there might be

39:09 ↗ um more of you and then having maybe a

39:12 ↗ board member report out if there's a

39:14 ↗ broad board interest

39:17 ↗ um also I want to talk a little bit

39:19 ↗ about you know let's talk about social

39:21 ↗ Gatherings are allowed and traveling is

39:24 ↗ allowed um just make sure if you have a

39:26 ↗ social event or find yourself in a

39:28 ↗ social setting that you avoid topics

39:30 ↗ that could come before the equity board

39:32 ↗ uh and then uh let's talk a little bit

39:35 ↗ about email because I think that that's

39:37 ↗ one of the um

39:39 ↗ one of the places where the open public

39:41 ↗ meetings act can um Can occasionally get

39:45 ↗ inadvertently

39:47 ↗ um infringed upon so

39:49 ↗ um

39:50 ↗ obviously sometimes you're going to want

39:52 ↗ to communicate with each other outside

39:53 ↗ of a meeting the best way to do that is

39:56 ↗ through Monica it actually helps us with

39:59 ↗ both of our state laws

40:01 ↗ um because our the next one we'll talk

40:03 ↗ about a little bit is the public records

40:05 ↗ Act and the fact that it's really

40:06 ↗ helpful to the city if we have um

40:09 ↗ correspondence that you are embarking on

40:12 ↗ as part of your board membership because

40:15 ↗ we could receive a public records

40:17 ↗ request for communications between one

40:19 ↗ or more all the equity board members so

40:21 ↗ we appreciate being copied on emails of

40:24 ↗ your email directly as a board member

40:27 ↗ um either forwarding it or copying uh

40:29 ↗ Monica and so then we now have a record

40:30 ↗ of that communication

40:33 ↗ um also when you're emailing um we we

40:36 ↗ want you to avoid having sort of

40:38 ↗ discussions or weighing in on things

40:40 ↗ outside of a board meeting it can be

40:42 ↗ really tempting especially if you've

40:44 ↗ already had an initial discussion at a

40:46 ↗ board meeting but we really want to save

40:47 ↗ all board discussion and open meeting

40:50 ↗ you want to have a conversation or an

40:52 ↗ email exchange with one or two board

40:54 ↗ members that is okay we just don't want

40:57 ↗ to hit that number five

40:59 ↗ we don't want to have five people

41:00 ↗ getting looped in and something to think

41:03 ↗ about is that we also to meet this

41:06 ↗ Spirit of the law we also don't want

41:08 ↗ um members sort of gathering

41:12 ↗ um other board members input outside of

41:14 ↗ a meeting so that can look like one

41:16 ↗ board member reaching out to another to

41:18 ↗ say I have this idea I'm thinking of

41:20 ↗ like what what do you think do you think

41:22 ↗ this would float with the rest of the

41:23 ↗ board getting their feedback and going

41:24 ↗ to it a second and third and fourth

41:27 ↗ board member to kind of do the same and

41:29 ↗ possibly share

41:30 ↗ um what they per oh yeah so far I've

41:32 ↗ talked to a few board members this is

41:34 ↗ what I'm hearing because you're kind of

41:35 ↗ building consensus and

41:37 ↗ um dialoguing outside of a meeting even

41:40 ↗ though it's not with a quorum at one

41:42 ↗ time that's it's considered a string

41:45 ↗ meeting and there has been some case law

41:47 ↗ on it and it's something we want to

41:49 ↗ avoid so just be thinking of that

41:52 ↗ um I think it can happen so naturally so

41:55 ↗ just you know it's best if you

41:57 ↗ um are talking with one or two board

41:59 ↗ members great and then bring it to a

42:00 ↗ meeting for discussion

42:02 ↗ any questions about that

42:05 ↗ um that for me that opens up the

42:07 ↗ question of social media and how we can

42:11 ↗ inadvertently kind of connect with each

42:13 ↗ other there

42:14 ↗ um

42:15 ↗ do you have an example on how we can

42:17 ↗ just kind of I mean if I see that Lorna

42:21 ↗ has posted something and then I comment

42:23 ↗ on it and then write a comments on it

42:25 ↗ later

42:27 ↗ um and it's it's kind of study related

42:29 ↗ or not even necessarily board related

42:31 ↗ but could potentially the a board topic

42:33 ↗ or should are we best to just avoid that

42:35 ↗ in general it would it would be it would

42:39 ↗ be nice I mean it

42:41 ↗ um so like a couple possibilities if

42:43 ↗ that were to occur so

42:45 ↗ um you know we could have if we have

42:47 ↗ someone who's sort of sort of a watchdog

42:49 ↗ and observes

42:52 ↗ um that there's multiple board members

42:54 ↗ kind of communicating on social media

42:56 ↗ about something they could that could

42:59 ↗ kind of um

43:01 ↗ it it may not look great so even if we

43:04 ↗ have it technically

43:06 ↗ um it hasn't been five members all

43:08 ↗ commenting on that one post

43:10 ↗ um again this in Washington state

43:12 ↗ there's um

43:13 ↗ a real high bar set for these laws

43:16 ↗ they're meant to be construed liberally

43:18 ↗ and they're ruled on

43:20 ↗ um liberally and so uh cities often

43:23 ↗ particularly particularly with the

43:25 ↗ public records act that one

43:27 ↗ um is is more common than cases against

43:30 ↗ the open public meetings act but we just

43:33 ↗ want to be careful so I would I would

43:36 ↗ say

43:37 ↗ um

43:37 ↗ I I don't want you feeling like you can

43:40 ↗ never comment on anything you're having

43:42 ↗ to scroll through there's hundreds of

43:44 ↗ comments or likes to see if there's any

43:45 ↗ other board member but I do um you know

43:48 ↗ we we at this point aren't prepared to

43:51 ↗ have our boards have their own social

43:52 ↗ media presence and we would um want to

43:55 ↗ talk to anyone who was wanting to do

43:57 ↗ something like that and kind of coalesce

43:59 ↗ board members around topics we just

44:02 ↗ wanted a clerk's office we'd want to

44:03 ↗ talk with you about that yeah and would

44:05 ↗ have some concerns so we be careful be

44:08 ↗ mindful of that

44:10 ↗ but

44:11 ↗ um you know yeah and I only brought that

44:13 ↗ up because every now and then I cross

44:15 ↗ paths with some yeah board members and

44:17 ↗ we're not necessarily talking about

44:19 ↗ anything board related but

44:21 ↗ um who knows it could happen yeah and

44:23 ↗ then you know I guess one other point is

44:25 ↗ you know make the statement that maybe

44:27 ↗ avoid that like replying to each other

44:30 ↗ or sort of the discussion is what we

44:33 ↗ want to avoid outside of the meeting so

44:35 ↗ yeah that's a that's a very very real

44:37 ↗ question

44:39 ↗ um

44:39 ↗ all right so um so if you're so we

44:43 ↗ talked about just limiting discussion

44:45 ↗ outside of meeting it's possible that

44:47 ↗ Monica might want to gather some input

44:49 ↗ before a meeting to help prepare so she

44:51 ↗ might say please provide me with your

44:54 ↗ input and all then summarize it at the

44:56 ↗ meeting that is okay you can respond to

44:58 ↗ her email that actually can be very

45:00 ↗ useful to help you prepare for a meeting

45:03 ↗ um if you have communication that you

45:05 ↗ just think is of interest to the board

45:07 ↗ and want to share again I'd encourage

45:09 ↗ you

45:10 ↗ um to Route it through Monica just

45:12 ↗ because she can then also help stop

45:14 ↗ things if she sees that people are

45:15 ↗ replying and saying really good article

45:17 ↗ what do you think about you know we just

45:19 ↗ don't we want to try and minimize that

45:21 ↗ outside of the leading

45:23 ↗ um as as much as possible and so if

45:25 ↗ you're ever looking for tools if you're

45:27 ↗ finding that you're bumping up against a

45:29 ↗ need to discuss something you know we

45:31 ↗ can look at your agenda and creating a

45:32 ↗ kind of a I think you have an

45:34 ↗ announcement section but um we really

45:37 ↗ want to steer as much conversational

45:39 ↗ discussion towards these meetings as

45:41 ↗ possible

45:44 ↗ so that the public can be here and and

45:47 ↗ observe their government in action

45:50 ↗ um so there are some penalties uh for

45:54 ↗ violations of the open public meetings

45:56 ↗ act which is why we we do train all the

45:59 ↗ boards on it each year and it can impact

46:01 ↗ any action that you've taken that would

46:04 ↗ mostly be if you held a rogue meeting

46:06 ↗ because I I don't see happening

46:09 ↗ okay and then we don't have any new

46:12 ↗ members here tonight when we do I'd like

46:14 ↗ to point them to the code of ethics but

46:16 ↗ that's something that you should have

46:18 ↗ received in the past uh all right so

46:21 ↗ let's just talk for a couple minutes

46:22 ↗ about the public records Act

46:25 ↗ we this is a big part of our um uh the

46:28 ↗ clerk's office function is the city we

46:30 ↗ are providing records for people who ask

46:32 ↗ us for them every day

46:35 ↗ um and so uh

46:37 ↗ you your records that that you um create

46:40 ↗ and uh use in the course of your role in

46:43 ↗ the equity board are considered you know

46:45 ↗ City Records and can be requested so

46:48 ↗ um this site has a lot of information

46:49 ↗ but I'm just gonna give you some

46:52 ↗ um

46:52 ↗ some things to just be mindful of so

46:55 ↗ most of your materials are generate or

46:57 ↗ not necessarily generated but they're

46:59 ↗ coming to you in the form of your agenda

47:00 ↗ packet or things you might receive by

47:03 ↗ email from Monica

47:04 ↗ um if you're creating

47:06 ↗ documents for the forum meaning

47:10 ↗ um that we would want to get as much as

47:12 ↗ possible in that agenda it's also your

47:14 ↗ all of the records pertaining to the

47:16 ↗ equity pertaining to the equity board or

47:17 ↗ archival records and they are kept in

47:19 ↗ perpetuity by the Washington State

47:21 ↗ archives so we try and keep as much of

47:24 ↗ uh your materials together and post it

47:26 ↗ on our website so they're accessible if

47:29 ↗ you generate something in

47:31 ↗ um as you work on the board whether it's

47:33 ↗ your notes or whether it's some kind of

47:35 ↗ other document that you're sharing with

47:36 ↗ others just keep it in a keep it all

47:39 ↗ together in one location on your

47:42 ↗ computer because if if we if we were to

47:45 ↗ receive the public records request for

47:48 ↗ for you know anything that went to the

47:51 ↗ equity board or the equity board

47:52 ↗ discussed or pertained to a particular

47:55 ↗ issue we'll reach out to you and ask if

47:56 ↗ you have anything that we are not in

47:58 ↗ possession of so just keep it organized

48:00 ↗ if you take notes

48:02 ↗ um notes are in the category of Records

48:06 ↗ you have a lot of rules about how long

48:07 ↗ we can keep records of the city

48:09 ↗ um but notes are considered transitory

48:11 ↗ which means once you they're not useful

48:13 ↗ to you anymore you can get rid of them

48:15 ↗ so please feel free to get rid of notes

48:18 ↗ uh if if you generate something more

48:21 ↗ substantial for the board please keep it

48:24 ↗ um and provide it to Monica at before

48:26 ↗ after a meeting so that we can add it to

48:28 ↗ our record for the equity board uh

48:31 ↗ communication

48:33 ↗ um you you may be emailing um directly

48:36 ↗ with individuals pertaining to your

48:37 ↗ board work in which case the city

48:40 ↗ doesn't have a copy of those emails so

48:41 ↗ two options Loop Us in Loop Monica in

48:45 ↗ that email will be in our city server

48:48 ↗ um or be organized with your email and

48:51 ↗ you keep keep them in a folder or a

48:53 ↗ particular place so if you were asked

48:54 ↗ you could provide them some of our

48:57 ↗ Advisory board members do get separate

48:59 ↗ email accounts for their board work

49:00 ↗ that's also a possibility

49:03 ↗ um as long as you can easily locate them

49:06 ↗ if asked that's uh that's what's

49:08 ↗ important to us

49:10 ↗ all right so that's all I have any other

49:12 ↗ questions

49:14 ↗ anyone online questions

49:24 ↗ so I will say uh tissue we can probably

49:27 ↗ move on to the attendance policy yeah

49:30 ↗ let's do it all right I have some slides

49:33 ↗ here to keep me on track as well

49:40 ↗ share those real quick

49:48 ↗ all right so

49:50 ↗ a little background you're very familiar

49:52 ↗ with the background about

49:54 ↗ um you were a born digital board yeah

49:58 ↗ um

49:59 ↗ uh you so just a background on this the

50:03 ↗ um

50:04 ↗ so state law requires we have an

50:06 ↗ in-person meeting location for any board

50:09 ↗ that's subject to the open public

50:10 ↗ meetings act like you and like all of

50:12 ↗ our boards

50:13 ↗ um and during covert there was a string

50:15 ↗ of different uh Governors proclamations

50:17 ↗ and and things that sort of um

50:20 ↗ temporarily

50:22 ↗ um did away with that requirement in uh

50:25 ↗ July as of July 1st of this year those

50:28 ↗ were all taken away so the board the

50:32 ↗ legislature did add a provision if we

50:34 ↗ have a pandemic situation again we can

50:36 ↗ all go virtual and they've kind of put

50:38 ↗ that into state law so that that's nice

50:40 ↗ to have that there but in the meantime

50:42 ↗ we need to have a physical meeting

50:43 ↗ location so the mayor um

50:48 ↗ required heavily encouraged

50:51 ↗ um board and commission members to come

50:54 ↗ in person to attend meetings after that

50:56 ↗ time I think your first in-person

50:58 ↗ meeting was maybe in September I think

51:00 ↗ we needed a little time to get ready for

51:02 ↗ that transition so

51:04 ↗ um and over the past few months

51:07 ↗ um we've received feedback from board

51:09 ↗ commission members and just and observed

51:12 ↗ um a continued interest for board and

51:14 ↗ commission members to participate

51:16 ↗ virtually so for most of our boards

51:18 ↗ including Equity board

51:20 ↗ um we commit the city committed to

51:22 ↗ maintaining this virtual element so we

51:24 ↗ purchased equipment that's in this room

51:26 ↗ here

51:27 ↗ um we train staff on how to schedule

51:29 ↗ their WebEx meetings and uh that's it

51:33 ↗ that's a commitment we wanted

51:34 ↗ particularly to allow the public to

51:37 ↗ participate but again our observation

51:39 ↗ has been there's been some benefit and

51:41 ↗ interests by board members to continue

51:43 ↗ that so the mayor asked um need to draft

51:47 ↗ a policy for the so the boards haven't

51:50 ↗ don't have any language about this this

51:52 ↗ is a new territory

51:54 ↗ um so your rules and regulations don't

51:55 ↗ talk at all about remote meetings or

51:57 ↗ attending remotely so

51:59 ↗ um she uh she asked that the policy

52:02 ↗ which is what I'm bringing to you today

52:04 ↗ Focus heavily on in-person attendance I

52:08 ↗ think she really sees value

52:11 ↗ in kind of a Synergy that comes from

52:15 ↗ meeting in person I think

52:17 ↗ um

52:18 ↗ that I know we don't have any members of

52:20 ↗ the public here in person but also the

52:22 ↗ feeling that when their members of the

52:24 ↗ public in person there's value and

52:25 ↗ having you know members sitting in seats

52:28 ↗ that are in the room with them and um

52:30 ↗ it's been something she's wanted to

52:32 ↗ emphasize to all our boards and

52:34 ↗ commissions and the draft policy really

52:36 ↗ reflects that

52:38 ↗ um I'm gonna walk through some um

52:40 ↗ aspects of it and uh I will share with

52:42 ↗ you that I've attended four other uh

52:46 ↗ board meetings uh meetings of other

52:49 ↗ advisory boards thus far

52:51 ↗ um two of them took the policy pretty

52:53 ↗ much as is but the other two are looking

52:55 ↗ for more flexibility with virtual

52:57 ↗ attendance is it's been working well for

52:59 ↗ their course so I think every board's

53:01 ↗ having a little bit different experience

53:02 ↗ and different expectations this is about

53:04 ↗ what you expect of your fellow board

53:07 ↗ members so let me talk about the points

53:09 ↗ in this proposed policy and I'd love to

53:11 ↗ hear your feedback I received some

53:13 ↗ feedback already from Alyssa

53:16 ↗ um and which I can share she can share I

53:18 ↗ can share

53:19 ↗ um and then I'm expecting that if there

53:22 ↗ are changes I would bring back a revised

53:25 ↗ version for February meeting

53:27 ↗ so with that

53:29 ↗ um an overview is that the policy says

53:32 ↗ that a quorum of the board so uh five of

53:34 ↗ you would be in person for each meeting

53:37 ↗ so tonight what do we we have five of

53:39 ↗ you here

53:40 ↗ um in person tonight

53:42 ↗ um the policy says that if you're 10

53:44 ↗ attending virtually you can fully

53:46 ↗ participate in the meeting but you need

53:48 ↗ five to be in person unless you have

53:51 ↗ multiple vacancies is on your board

53:53 ↗ so one of the reasons for that is as I

53:56 ↗ mentioned the mayor's emphasis on that

53:58 ↗ in-person attendance the second one is

54:00 ↗ that if we have technology issues and

54:02 ↗ say we have four board members here in

54:05 ↗ the room that traveled here

54:07 ↗ um and then everyone else was virtual

54:09 ↗ but there was a technical issue you like

54:11 ↗ you know maybe WebEx just ran and

54:14 ↗ upgrade the night before or maybe power

54:16 ↗ was out on squawk mountain or who knows

54:18 ↗ what it might be um the meeting couldn't

54:20 ↗ occur and so there's a little value in

54:23 ↗ having

54:24 ↗ um having a quorum here that so

54:26 ↗ regardless of the virtual element the

54:28 ↗ meeting can proceed I will with that

54:30 ↗ said we've had a lot of stability I mean

54:32 ↗ we have had very few issues with our

54:35 ↗ virtual meeting system thus far but that

54:38 ↗ is why that provision is in there in the

54:41 ↗ draft policy and then

54:43 ↗ um basically request

54:45 ↗ um you reach out to Monica preferably

54:47 ↗ five days in advance and just say hey

54:49 ↗ I've got you know I need to

54:52 ↗ I have it I'll have a child at home all

54:54 ↗ right my cars

54:56 ↗ um you know not available to me or I'm

54:59 ↗ dealing with a sprained ankle or uh

55:01 ↗ whatever I have a cold whatever it might

55:03 ↗ be

55:04 ↗ um and and kind of get that permission

55:06 ↗ to attend virtually

55:07 ↗ um you'll notice in the policy

55:09 ↗ emphasizes that the virtual attendance

55:11 ↗ is if you can't make it physically so

55:14 ↗ um and that's there's some examples in

55:17 ↗ what that here as to what that could

55:19 ↗ mean but the intention is that if you're

55:21 ↗ if you're able and well to come

55:24 ↗ physically that you would and if you're

55:26 ↗ not that there would be a mechanism

55:27 ↗ created participate virtually

55:30 ↗ and then the policy also emphasizes

55:33 ↗ camera on so that the group in the room

55:35 ↗ can tell that you are there in engaged

55:38 ↗ and leading

55:39 ↗ um and that the chair would need to be

55:42 ↗ an in-person attendee so if the chair

55:44 ↗ was virtual then the vice chair

55:46 ↗ um or another member would service chair

55:48 ↗ for that meeting

55:50 ↗ and then there's a few other minor Kurt

55:53 ↗ bound changes here to your location kind

55:55 ↗ of acknowledging that your regular

55:57 ↗ meetings will have that virtual element

55:59 ↗ on an ongoing basis you have special

56:01 ↗ meetings or social that might be like a

56:03 ↗ social Gathering or a meeting in another

56:06 ↗ facility we might not have that virtual

56:09 ↗ element but we would plan to for your

56:10 ↗ regular meetings and then there's just

56:13 ↗ some language added to acknowledge that

56:15 ↗ the public

56:16 ↗ and staff presenters may be virtual

56:19 ↗ there's one other provision that I'd

56:21 ↗ like to mention which is a preference to

56:25 ↗ um you have three alternates so if you

56:27 ↗ are missing a few regular members and

56:29 ↗ need alternates there would be a

56:30 ↗ preference to the alternate to or

56:32 ↗ physically here so if you had two open

56:34 ↗ seats

56:35 ↗ that could look different if you have

56:39 ↗ um two alternates here and one alternate

56:41 ↗ virtually then the two alternates here

56:43 ↗ would be the ones to serve in in those

56:45 ↗ seats so that's one other uh provision

56:48 ↗ in this policy and then just your

56:50 ↗ options tonight um if you're if you're

56:52 ↗ comfortable and have minimal changes you

56:54 ↗ uh there's certainly procedures office

56:56 ↗ if you have changes I'd like to process

56:59 ↗ those I'm working on a couple of the

57:01 ↗ other boards revisions now and I'm going

57:03 ↗ to try I'd like to try and ensure as

57:05 ↗ much alignment as possible

57:07 ↗ um and I look forward to hearing your

57:09 ↗ your thoughts

57:11 ↗ on the policy like that

57:13 ↗ that's my presentation

57:16 ↗ thank you Tisha does anyone have

57:18 ↗ anything so far

57:20 ↗ I didn't see any hands so

57:26 ↗ foreign

57:29 ↗ [Music]

57:32 ↗ just a question to clarify you were

57:34 ↗ talking about the Precedence of

57:37 ↗ alternates in person versus virtual

57:40 ↗ um is there also a precedence where if

57:43 ↗ it's a voting situation and there's an

57:46 ↗ alternate present

57:48 ↗ versus a

57:50 ↗ regular member online that's the

57:52 ↗ alternate take precedence

57:56 ↗ that's a great question Alyssa and

57:58 ↗ initially that was something we were

58:00 ↗ considering but an observation was that

58:03 ↗ became really calm it became really

58:05 ↗ complicated

58:06 ↗ um honestly that that was the largest

58:09 ↗ factor

58:10 ↗ um and really the I think the other

58:13 ↗ thing is that

58:15 ↗ um we're saying that if you're attending

58:17 ↗ virtually you're fully participating so

58:19 ↗ whether that's as a regular member or as

58:21 ↗ an alternate

58:22 ↗ um you're there you have every every

58:25 ↗ right that you would have if you were in

58:27 ↗ the meeting room so

58:29 ↗ no that's not a provision in this

58:31 ↗ version

58:33 ↗ right and as we um we'll quickly did you

58:36 ↗ want to go first

58:37 ↗ um

58:38 ↗ sure I just I had a comment that I'm I'm

58:42 ↗ still thinking through but I you know I

58:44 ↗ feel like with the the hybrid policy the

58:46 ↗ way it's written there could be an

58:48 ↗ impact where folks who have maybe like

58:52 ↗ mobility issues uh might be discouraged

58:56 ↗ from even applying to uh participate On

58:59 ↗ the Border Commission because of the

59:01 ↗ in-person requirement and historically

59:03 ↗ that might have happened and so we have

59:05 ↗ an opportunity now to be more inclusive

59:08 ↗ with the policy and so I would hate to

59:12 ↗ have that kind of discouraging uh closed

59:16 ↗ off access continue if we can change it

59:19 ↗ now

59:21 ↗ just something I think that might be

59:22 ↗ worthwhile to think about

59:26 ↗ thank you baby

59:28 ↗ um Tony are you ready I am actually

59:31 ↗ pretty you made good point I was one of

59:33 ↗ the points I was going to bring up so

59:34 ↗ about fantastic

59:36 ↗ um so I second that

59:38 ↗ um my I do have a question

59:40 ↗ um

59:41 ↗ so hypothetical situation so let's say

59:43 ↗ and first of all apologies board members

59:46 ↗ I am sorry I've been turning my camera

59:47 ↗ on and off and just not feeling well so

59:49 ↗ I figured that you guys don't want to

59:51 ↗ see me coughing and sneezing on camera

59:53 ↗ so

59:54 ↗ um but at any rate that's why I'm

59:55 ↗ disconnecting my camera at certain

59:57 ↗ points but my hypothetical situation

59:59 ↗ let's say

1:00:01 ↗ um a number of individuals show up for a

1:00:03 ↗ meeting

1:00:03 ↗ um in person

1:00:05 ↗ um maybe there's two or three

1:00:07 ↗ um and then that's it and uh

1:00:10 ↗ everyone else is online and the public

1:00:13 ↗ is there should the meeting then be

1:00:15 ↗ canceled because there's just now five

1:00:16 ↗ there

1:00:18 ↗ so this is part it's a great question

1:00:20 ↗ it's part of like

1:00:22 ↗ tonight so right now we have we have no

1:00:24 ↗ rules about this so really anything

1:00:26 ↗ between September and now whatever

1:00:28 ↗ whoever shows up in whichever way the

1:00:31 ↗ meeting is proceeding and and certainly

1:00:35 ↗ um the virtual policy could be could be

1:00:38 ↗ drafted that way it could be drafted to

1:00:41 ↗ say

1:00:42 ↗ um and I think one of our boards is

1:00:43 ↗ leaning toward towards that is really

1:00:46 ↗ open you know there's just there's been

1:00:48 ↗ a lot of I think everyone everyone not

1:00:50 ↗ even just board members but in our

1:00:52 ↗ workplaces we're thinking through this

1:00:54 ↗ right

1:00:55 ↗ is it meaningful to come if everyone

1:00:57 ↗ else is virtual

1:00:59 ↗ um so do we want some kind of minimum

1:01:00 ↗ should there be some kind of preference

1:01:02 ↗ is it okay for one member should never

1:01:04 ↗ show up to the meeting to the meeting

1:01:06 ↗ room physically

1:01:08 ↗ um or not and these are these are just

1:01:10 ↗ important things to talk through so

1:01:11 ↗ under the proposed policy the meaning

1:01:14 ↗ wouldn't proceed

1:01:16 ↗ um if there are only two board members

1:01:18 ↗ in person the the policy says that a

1:01:20 ↗ quorum of the board will be in person

1:01:22 ↗ unless you have multiple babies

1:01:25 ↗ um if there are virtual board members

1:01:27 ↗ they can fully participate but you'd

1:01:29 ↗ still need those

1:01:30 ↗ um five people in the room for that to

1:01:32 ↗ happen

1:01:33 ↗ um but that is something we can play

1:01:35 ↗ with so the board and what I'm looking

1:01:37 ↗ for tonight are you know what are what

1:01:39 ↗ are the points in this policy that

1:01:40 ↗ you're not quite comfortable with it and

1:01:42 ↗ might want a change one of those could

1:01:45 ↗ be that requirement that five feet in

1:01:47 ↗ the room one of them could be sort of

1:01:49 ↗ the list of accepted reasons to

1:01:51 ↗ participate virtually

1:01:53 ↗ um

1:01:55 ↗ so but hopefully that helps

1:02:00 ↗ okay and Tisha has there been like an

1:02:02 ↗ outline on what expected reasons for not

1:02:05 ↗ participating in person would be

1:02:07 ↗ um have we considered by whether Child

1:02:10 ↗ Care outside of you know General life

1:02:12 ↗ things

1:02:14 ↗ um

1:02:21 ↗ and you know

1:02:23 ↗ um

1:02:23 ↗ this

1:02:25 ↗ okay

1:02:27 ↗ this policy your and I and my apologies

1:02:31 ↗ because the policy of the policy that I

1:02:34 ↗ was last I received some feedback from

1:02:36 ↗ what from one of the boards to add to

1:02:37 ↗ insert some rationale into the language

1:02:40 ↗ and I see that it's not here it was in

1:02:41 ↗ the staff report that a company this I

1:02:44 ↗ believe were emphasized that

1:02:47 ↗ um some gave some examples of reasons

1:02:49 ↗ that would be permissible to not attend

1:02:52 ↗ a person so this policy here says

1:02:55 ↗ um

1:02:56 ↗ if a member is unable to attend a

1:02:58 ↗ meeting in person and that's all it says

1:03:01 ↗ so that's that's very

1:03:04 ↗ broad that's subject to interpretation

1:03:06 ↗ the examples that um I've been providing

1:03:08 ↗ and that were included in the staff

1:03:10 ↗ report are things that might prohibit

1:03:12 ↗ you from

1:03:13 ↗ from coming so that could be a

1:03:15 ↗ transportation issue that could be a

1:03:16 ↗ health issue that could be quarantined

1:03:18 ↗ recent surgery

1:03:20 ↗ um attending a business meeting you know

1:03:22 ↗ we we really don't we want uh our

1:03:25 ↗ boarding commission members to request

1:03:26 ↗ an excuse absence if you're really

1:03:28 ↗ unwell or if you you know if you're

1:03:30 ↗ taking medication because you're

1:03:32 ↗ recovering from something or if you're

1:03:33 ↗ on vacation with your family uh so what

1:03:36 ↗ I think the goal one of our goals was to

1:03:38 ↗ try and identify so what's that window

1:03:40 ↗ of time when you're not doing those

1:03:43 ↗ things in which case we just have fun

1:03:45 ↗ and or

1:03:47 ↗ um or we'll see when you're better

1:03:49 ↗ um but things that might prohibit you

1:03:51 ↗ from a meeting so Child Care

1:03:53 ↗ Transportation health issue have been

1:03:55 ↗ the points that I've been speaking to

1:03:57 ↗ and I apologize because I see that they

1:03:59 ↗ they aren't here and I did receive that

1:04:01 ↗ feedback from another board um so we

1:04:04 ↗ should talk about that

1:04:06 ↗ um and I can I can make a revision to

1:04:08 ↗ reflect what you all think are um

1:04:11 ↗ acceptable reasons to attend virtually

1:04:14 ↗ because I think as pretty said I think

1:04:17 ↗ on the get-go it needs to be down that

1:04:20 ↗ um lack of transportation to a tend an

1:04:22 ↗ in-person meeting is not grounds for not

1:04:25 ↗ applying to be because we just started

1:04:27 ↗ less than a year ago right

1:04:30 ↗ okay

1:04:32 ↗ yeah and so as board members numbers

1:04:35 ↗ start

1:04:37 ↗ a term and we're starting to look at new

1:04:39 ↗ people because I know as we came in we

1:04:41 ↗ all came in virtually so we came in

1:04:44 ↗ under very different circumstances and a

1:04:46 ↗ lot of us were more able to come because

1:04:49 ↗ we had the option of doing all the

1:04:52 ↗ meetings in Zoom for the foreseeable

1:04:54 ↗ when you win and so I just want to make

1:04:57 ↗ sure it's clear that it's not that the

1:05:00 ↗ board member

1:05:02 ↗ has to like there's a certain time limit

1:05:05 ↗ that they have to come like what if they

1:05:06 ↗ can come for the two years they're on

1:05:09 ↗ the board is that still going to be okay

1:05:11 ↗ and how is their voice going to be

1:05:13 ↗ received through the course of the

1:05:15 ↗ meeting is that going to be a limiting

1:05:17 ↗ factors there can be some kind of

1:05:20 ↗ um you know penalty or they can only not

1:05:23 ↗ attend and they'll have to find

1:05:24 ↗ transportation for the other meeting and

1:05:26 ↗ I think being an equity board I would

1:05:28 ↗ love if we could be more open to the

1:05:31 ↗ idea that no matter what if you did not

1:05:33 ↗ if you lack Transportation you could

1:05:36 ↗ attend and same thing with child care

1:05:39 ↗ because I know from my work experience

1:05:42 ↗ um I've worked with a lot of single

1:05:45 ↗ parents or working parents who lack the

1:05:48 ↗ ability to have child care and so

1:05:52 ↗ again in equity it feels like those are

1:05:55 ↗ the voices that we really want to hear

1:05:57 ↗ uh clearly so I would hate for them not

1:06:00 ↗ to be able to be included in these

1:06:03 ↗ conversations from the get-go so any

1:06:06 ↗ kind of frame or framing where you could

1:06:09 ↗ only miss three meetings in person or

1:06:12 ↗ something like that yeah I think a

1:06:14 ↗ percentage would kind of make it a

1:06:16 ↗ little bit easier to say I can commit to

1:06:18 ↗ this considering I have someone 25 of

1:06:22 ↗ the means maybe I won't be able to make

1:06:24 ↗ it to in person but I can attend those

1:06:25 ↗ virtually

1:06:27 ↗ um or even for example in my case it may

1:06:30 ↗ be a maternity leave situation where

1:06:32 ↗ I'll have to be out for a few weeks and

1:06:34 ↗ may miss a few meetings

1:06:36 ↗ um and that doesn't necessarily mean I

1:06:39 ↗ won't attend virtually but I probably

1:06:41 ↗ won't be in person because it'll take a

1:06:43 ↗ while to recover so

1:06:45 ↗ um I I do kind of wonder if we could

1:06:48 ↗ staple that down a little bit more to

1:06:51 ↗ allow some flexibility but say hey we

1:06:54 ↗ still need you to be here more often

1:06:55 ↗ than not

1:06:57 ↗ um because to your point I don't I don't

1:07:00 ↗ think it's fair that you know the rest

1:07:01 ↗ of us show up all the time and then

1:07:03 ↗ someone just isn't

1:07:05 ↗ um and we kind of need that to be in in

1:07:08 ↗ place

1:07:09 ↗ um and I'm sorry unless that's it I saw

1:07:10 ↗ your hand here all right

1:07:15 ↗ yeah um I think

1:07:17 ↗ um a couple of things so you guys don't

1:07:19 ↗ have the benefit of the feedback that I

1:07:21 ↗ I sent to Monica but

1:07:23 ↗ um I would definitely be on the side of

1:07:26 ↗ but trying to make this

1:07:28 ↗ um I guess similar to The Other Board

1:07:31 ↗ that was mentioned that's leaning more

1:07:34 ↗ towards more flexibility

1:07:37 ↗ um with the virtual attendance I think

1:07:40 ↗ that just as we could have a technology

1:07:43 ↗ outage we could have a situation like

1:07:45 ↗ tonight where Shay you were running late

1:07:46 ↗ because of traffic

1:07:48 ↗ right those are both situations that

1:07:50 ↗ could happen that could lead to us not

1:07:52 ↗ having quorum

1:07:54 ↗ and also

1:07:56 ↗ um really great points that everyone's

1:07:58 ↗ making in terms of we're trying to to

1:08:01 ↗ bring more equity and for those folks

1:08:04 ↗ who are either Transportation challenged

1:08:07 ↗ or who are working and just physically

1:08:10 ↗ not able to get to our meeting that

1:08:12 ↗ doesn't but could do it virtually

1:08:16 ↗ um we don't necessarily want to preclude

1:08:18 ↗ people who have those different

1:08:20 ↗ challenges from being available to serve

1:08:23 ↗ on the board so I'd be curious to know

1:08:25 ↗ what

1:08:27 ↗ um what the the boundaries are of our

1:08:30 ↗ flexibility and what the other board is

1:08:32 ↗ considering that's also looking for more

1:08:34 ↗ flexibility

1:08:36 ↗ um I do I'm not sure that I

1:08:40 ↗ I understand the rationale with wanting

1:08:43 ↗ to have the Quorum in the room but I

1:08:46 ↗ also kind of question the

1:08:49 ↗ in some ways I question the value and

1:08:51 ↗ that's only because we've been doing

1:08:53 ↗ this work for the past year in a

1:08:57 ↗ completely virtual manner

1:09:00 ↗ um I think it is very important to have

1:09:02 ↗ someone in the room

1:09:04 ↗ um at least a minimum number of people

1:09:06 ↗ in the room in order to interface with

1:09:08 ↗ any guests who happen to choose to come

1:09:11 ↗ in person it absolutely needs to be

1:09:13 ↗ someone there

1:09:15 ↗ in order to to interface with any any

1:09:18 ↗ guests who come in person like that

1:09:21 ↗ um that I I question the idea that the

1:09:24 ↗ entire that the that the the presence in

1:09:27 ↗ person needs to be there

1:09:29 ↗ um for the whole board

1:09:31 ↗ um I would also say that if when you

1:09:33 ↗ when we start trying to define the list

1:09:36 ↗ of rules and reasons that qualify you to

1:09:41 ↗ be virtual or absent that day then you

1:09:44 ↗ get the question of well who's

1:09:46 ↗ monitoring the accuracy of that in other

1:09:51 ↗ words I called in and said I ca I've got

1:09:54 ↗ to be virtual because I'm sick but

1:09:57 ↗ meanwhile I'm at a hotel in Palm Springs

1:10:00 ↗ on vacation is there now does that now

1:10:03 ↗ call into question that someone's going

1:10:05 ↗ to you know

1:10:08 ↗ um need to be in a position of

1:10:10 ↗ monitoring

1:10:11 ↗ that

1:10:13 ↗ um for a person who is still

1:10:14 ↗ participating fully in a board meeting

1:10:18 ↗ um

1:10:19 ↗ so I I quit I'm not sure that I think

1:10:22 ↗ that we want to really

1:10:25 ↗ um kind of bring that list down to where

1:10:27 ↗ kindergarten set of rules of you know if

1:10:31 ↗ you are have a fever over 102 but it's

1:10:35 ↗ 101 you should be in person you know

1:10:37 ↗ what I mean I think I'm not sure of that

1:10:39 ↗ that we need to

1:10:42 ↗ legislate quite to that level of detail

1:10:45 ↗ of what qualifies

1:10:48 ↗ um for that I think that's the bulk of

1:10:51 ↗ the feedback that I that I submitted

1:10:55 ↗ thank you Alyssa

1:10:57 ↗ um and Tony I see your hand up as well

1:11:04 ↗ oh you're a mute

1:11:06 ↗ I guess I wasn't being it before so I

1:11:08 ↗ muted myself when I was about to talk

1:11:11 ↗ um but you know I gotta I gotta agree

1:11:13 ↗ with you Alyssa

1:11:15 ↗ um uh Alicia I gotta agree with you um

1:11:18 ↗ initially I didn't I didn't agree but I

1:11:22 ↗ would say you really convinced me

1:11:24 ↗ um because I mean it's absolutely right

1:11:26 ↗ I mean everything with everything that I

1:11:27 ↗ do is based on like if you're gonna

1:11:29 ↗ Institute a rule if you can't

1:11:31 ↗ um quantify and verify whatever rule

1:11:34 ↗ that you're putting on an individual why

1:11:36 ↗ even have the rule to begin with I I

1:11:39 ↗ guess I would say if we were going to

1:11:41 ↗ put it up for a vote I would actually

1:11:43 ↗ kind of like to leave it the same way it

1:11:45 ↗ is right now which is basically let's

1:11:47 ↗ say for new membership would be

1:11:48 ↗ something of the matter of while we

1:11:51 ↗ prefer that our members are in person

1:11:54 ↗ but if you need to Forever we're all

1:11:57 ↗ adults here so it's like if you need to

1:11:59 ↗ for whatever reason child care or

1:12:02 ↗ whatever or whatever not that it's a

1:12:04 ↗ rule you're sick you're on vacation but

1:12:07 ↗ you want to stay so engaged in it that

1:12:09 ↗ you want to be there for the meeting hey

1:12:11 ↗ why not join virtually

1:12:13 ↗ um and I

1:12:15 ↗ I I can understand how how the mayor

1:12:17 ↗ feels about you know being there in

1:12:19 ↗ person um kind of that way myself a

1:12:21 ↗ little bit depending upon what's going

1:12:23 ↗ on from for myself at work I'd rather be

1:12:25 ↗ there to you know diplomacy and Charisma

1:12:29 ↗ and talking with someone but like I said

1:12:31 ↗ and like you know Alyssa Alicia said

1:12:34 ↗ we're we're all adults we could just

1:12:36 ↗ leave it the same way

1:12:39 ↗ the way it is now

1:12:41 ↗ because if I wasn't sick right now I'd

1:12:43 ↗ be there in person

1:12:44 ↗ put the weights now it's five people

1:12:47 ↗ right

1:12:48 ↗ yes um I think this is what tissue

1:12:50 ↗ mentioned was five people being one

1:12:52 ↗ person at least so that's a proposed

1:12:54 ↗ rule I think Tony was talking the way it

1:12:56 ↗ is now we don't necessarily have it so

1:12:59 ↗ we don't have it oh yes

1:13:06 ↗ and Kelly I know you yeah I'm I'm

1:13:09 ↗ seconding

1:13:11 ↗ um Lorna and I'm giving your name

1:13:15 ↗ Alicia and also anyway every it seems

1:13:18 ↗ like almost everybody not everybody I

1:13:20 ↗ don't want a lot of rules I think that

1:13:22 ↗ it's not Equitable I think bottom line

1:13:24 ↗ we are shutting people down because

1:13:26 ↗ they've got three kids and they have to

1:13:28 ↗ run to the grocery store and

1:13:32 ↗ um they're they've got work they've got

1:13:33 ↗ to do later on tonight that's that's

1:13:35 ↗ reality for pretty much pretty much

1:13:37 ↗ everybody but for some people they have

1:13:38 ↗ a whole lot more called on so if we want

1:13:41 ↗ them to participate it's got to be easy

1:13:44 ↗ to come and come maybe this and I

1:13:47 ↗ personally

1:13:48 ↗ I personally

1:13:50 ↗ think it works we're doing it

1:13:53 ↗ maybe because we never got to do it with

1:13:55 ↗ everything here but I I used to have a

1:13:58 ↗ job where we went remote not not during

1:14:00 ↗ the pandemic but we've made it work we

1:14:03 ↗ figured out you know it's just rules you

1:14:05 ↗ had to set up and

1:14:06 ↗ figure it out

1:14:10 ↗ yeah and I would just you know add it I

1:14:12 ↗ I don't necessarily see the value of

1:14:15 ↗ having a five-person quorum in-room

1:14:18 ↗ um I think that naturally there's enough

1:14:21 ↗ people who would want to be in person

1:14:22 ↗ that they would come just because that's

1:14:25 ↗ their preference and so I don't think

1:14:27 ↗ they need to kind of mandate that and I

1:14:29 ↗ think as long as five people are

1:14:31 ↗ uh available in either way that should

1:14:36 ↗ be sufficient for Quorum and I'm

1:14:38 ↗ thinking about a couple weeks ago with

1:14:40 ↗ an ice storm no one wanted to be driving

1:14:42 ↗ on a nice storm but the board could have

1:14:44 ↗ conducted its business more virtually so

1:14:49 ↗ there's yeah I do I do want to mention

1:14:52 ↗ we are required to have a physical

1:14:53 ↗ meeting location which is also an equity

1:14:55 ↗ issue right for someone who doesn't have

1:14:57 ↗ the technology to participate or doesn't

1:14:59 ↗ have the skills yeah and so we will

1:15:01 ↗ always have an open meeting room so we

1:15:03 ↗ have a nice storm we canceled the

1:15:04 ↗ meeting we had not your meeting someone

1:15:06 ↗ else's meeting yeah okay and Monica a

1:15:09 ↗ staff person will need to be here and so

1:15:11 ↗ but that's it you know there isn't um

1:15:14 ↗ state law doesn't dictate like

1:15:15 ↗ conceivably all of you could be virtual

1:15:18 ↗ and Monica's Here and the doors open and

1:15:21 ↗ and that satisfies the requirements you

1:15:23 ↗ do really have a lot of flexibility okay

1:15:25 ↗ so actually that was my question to all

1:15:29 ↗ of you until you Tisha like okay what

1:15:32 ↗ happens in the case where there's no

1:15:34 ↗ board member in person is the staff

1:15:37 ↗ sufficient to be here and interact with

1:15:40 ↗ any possible public members and is that

1:15:43 ↗ okay with all of you as a board and but

1:15:47 ↗ it sounds like from the clerk's

1:15:48 ↗ perspective that is sufficient and with

1:15:51 ↗ yeah it is legally sufficient I mean I

1:15:53 ↗ think what you heard me say is

1:15:54 ↗ definitely that the city is not

1:15:56 ↗ advocating for that approach and I do

1:15:59 ↗ think they're I think

1:16:00 ↗ um you provided really great feedback I

1:16:03 ↗ think something I would be interested to

1:16:05 ↗ hear a little bit more about is I can

1:16:07 ↗ hear a preference for encouraging

1:16:08 ↗ in-person attendance but you know would

1:16:10 ↗ there be any um and it sounds like

1:16:13 ↗ that's maybe all that we want is just to

1:16:15 ↗ encourage it and not put any number on

1:16:18 ↗ it

1:16:18 ↗ um but that will that could likely that

1:16:20 ↗ could mean that it's um at some cases it

1:16:23 ↗ could just be staff and members of the

1:16:25 ↗ public

1:16:26 ↗ and I don't actually I don't want a

1:16:28 ↗ preference I prefer to come here and I

1:16:31 ↗ would have preferred when I had three

1:16:32 ↗ kids in a full-time job but I wouldn't

1:16:34 ↗ have been here and I'm just going to say

1:16:36 ↗ that right I would try but I wouldn't

1:16:38 ↗ have been here as much as I am now right

1:16:40 ↗ and so I don't want to put a preference

1:16:42 ↗ because I'm going back to what you said

1:16:44 ↗ there are some people who can't come and

1:16:47 ↗ there's some people who can only come

1:16:48 ↗ here right so let's keep it all let's

1:16:51 ↗ just give out

1:16:52 ↗ yeah I agree I think having a policy

1:16:54 ↗ that encourages attendance would

1:16:56 ↗ discourage some people from even a blind

1:16:58 ↗ and that's not inclusive I think one

1:17:01 ↗ question that I would like to bring up

1:17:03 ↗ is

1:17:04 ↗ it's if there is a situation where

1:17:06 ↗ there's like holy Monica here what

1:17:11 ↗ how does safety safety considerations

1:17:14 ↗ come into play yeah there are there are

1:17:17 ↗ there are any and I mean I as a staff

1:17:19 ↗ person that's something I and as a

1:17:21 ↗ person who helps support the staff that

1:17:24 ↗ we have throughout the city who are

1:17:25 ↗ supporting these boards I do have

1:17:27 ↗ concern around that

1:17:28 ↗ um and that's something we'll have to

1:17:29 ↗ navigate if if that seems to be the the

1:17:34 ↗ way things are going this is in large

1:17:37 ↗ part an experiment we've been

1:17:38 ↗ experimenting a little bit the last few

1:17:40 ↗ months but there's been real strong

1:17:41 ↗ direction to you know

1:17:43 ↗ um currently without in-person

1:17:45 ↗ attendance so if as that lifts from some

1:17:47 ↗ of our boards you know it will just be

1:17:49 ↗ observing and certainly these you know

1:17:51 ↗ so the policy that will eventually be

1:17:54 ↗ adopted goes into your rules the

1:17:56 ↗ majority of you can amend your rules at

1:17:58 ↗ any time and you know so another hope is

1:18:01 ↗ that if you're I'm sure you will find

1:18:03 ↗ things that could be problematic

1:18:05 ↗ um we can change them and we'll need to

1:18:07 ↗ um we'll need to kind of see how it goes

1:18:10 ↗ um we don't really have a like a

1:18:12 ↗ protocol for that because it's not

1:18:13 ↗ something we've experienced

1:18:16 ↗ um we the city council has been meeting

1:18:17 ↗ in person since

1:18:19 ↗ I believe March of 2021 and they've

1:18:22 ↗ they've felt very struggling and they're

1:18:24 ↗ they're different they're not advisory

1:18:26 ↗ they're governing they receive

1:18:28 ↗ compensation

1:18:29 ↗ um but

1:18:30 ↗ um so so that's been my most frequent

1:18:34 ↗ experience and there's you know they're

1:18:35 ↗ in the room most of our boards are

1:18:38 ↗ typically having a quorum in the room

1:18:40 ↗ even we have a few that have a more

1:18:43 ↗ heavy virtual attendance so we'll have

1:18:45 ↗ to navigate it are there any other

1:18:48 ↗ boards that were formed at the same time

1:18:49 ↗ we were no know

1:18:52 ↗ no and um so it yeah and it's just it's

1:18:55 ↗ been really interesting to hear the

1:18:57 ↗ conversations and you know the thing is

1:18:59 ↗ it really is about kind of what you're

1:19:01 ↗ looking for in your your membership

1:19:02 ↗ certainly the the mayor um and the city

1:19:05 ↗ council play a role in appointments

1:19:07 ↗ um and making decisions about who's on

1:19:09 ↗ the board but as far as the expectations

1:19:11 ↗ around how the board functions in this

1:19:13 ↗ way this is this is your your decision

1:19:16 ↗ shouldn't we influence the other ones to

1:19:20 ↗ other boards right I mean that's a great

1:19:22 ↗ point and I'm very happy and I've been

1:19:24 ↗ trying to share you know we're still we

1:19:26 ↗ only only two of our 13 boards have

1:19:29 ↗ adopted a policy the other got two or

1:19:31 ↗ three including theirs who are kind of

1:19:33 ↗ talking about it I've received some

1:19:35 ↗ feedback and working on you know

1:19:37 ↗ adjusting it

1:19:39 ↗ um very happy to share rationale you

1:19:41 ↗ know our environmental board had a

1:19:43 ↗ really interesting discussion and

1:19:44 ↗ they're they're another of the boards

1:19:46 ↗ that is really looking for more virtual

1:19:49 ↗ participation are being more allowable

1:19:51 ↗ with that because of the emissions issue

1:19:54 ↗ so yeah

1:19:57 ↗ yeah and since I wanted to ask another

1:20:00 ↗ question too because

1:20:01 ↗ um don't are do we still have the

1:20:04 ↗ accommodation for child care that we

1:20:06 ↗ were offered last year and um in the

1:20:09 ↗ spirit of thinking about safety as well

1:20:12 ↗ um I would think that if none of the

1:20:15 ↗ board members were able to attend in

1:20:16 ↗ person we wouldn't want Monica to be

1:20:18 ↗ here

1:20:19 ↗ um just in the spirit of thinking about

1:20:21 ↗ safety and then on the other side of

1:20:22 ↗ that coin

1:20:24 ↗ um don't we ask the public to let us

1:20:26 ↗ know that they're attending versus

1:20:27 ↗ people just kind of randomly showing up

1:20:31 ↗ um so this stipend is still in place and

1:20:34 ↗ so we have an application uh for this

1:20:37 ↗ type in on our website

1:20:39 ↗ um and it does it I believe it's fifty

1:20:43 ↗ dollars per meeting as my recollection

1:20:45 ↗ um and so that that is remaining in

1:20:47 ↗ places

1:20:48 ↗ and regardless of the outcome of this

1:20:51 ↗ discussion

1:20:52 ↗ um as far as attending uh the public

1:20:55 ↗ attending no they they we actually

1:20:58 ↗ really can't require that and we don't

1:21:00 ↗ we don't have but we do have a mechanism

1:21:02 ↗ for our City Council meetings we

1:21:04 ↗ encourage advance notice but really

1:21:06 ↗ anyone can and again race back to that

1:21:09 ↗ training we had tonight anyone can walk

1:21:10 ↗ in the door at any time and participate

1:21:13 ↗ so we sometimes we'll get some I think

1:21:16 ↗ Monica probably has the experience where

1:21:18 ↗ sometimes the staff will kind of get a

1:21:19 ↗ heads up that people are coming to the

1:21:21 ↗ meeting they'll be reaching out to us

1:21:22 ↗ but other times it's just

1:21:25 ↗ uh unknown until the meantime

1:21:29 ↗ okay and Alyssa I see your hand up

1:21:33 ↗ oh you're a mute

1:21:37 ↗ sorry it's like a battle trying to

1:21:38 ↗ remember to take your hand down and also

1:21:41 ↗ unmute

1:21:42 ↗ um

1:21:44 ↗ um I think from a public safety

1:21:46 ↗ perspective

1:21:47 ↗ um I think that's actually a separate

1:21:49 ↗ issue and the reason is that all of us

1:21:52 ↗ board members could be in the room and

1:21:53 ↗ if someone's going to come in the room

1:21:55 ↗ with ill intent you know unless I don't

1:21:58 ↗ know Tony is going to tackle the guy and

1:22:00 ↗ protect us all I don't imagine me doing

1:22:04 ↗ so I I think that the issue of Public

1:22:08 ↗ Safety is definitely an important one

1:22:09 ↗ but I think that that is a broader

1:22:12 ↗ discussion and I don't think it becomes

1:22:14 ↗ more or less safe with you know several

1:22:17 ↗ board members in the room but I I think

1:22:20 ↗ it's a very important issue that should

1:22:21 ↗ be dealt with

1:22:23 ↗ um Shay you mentioned the the child care

1:22:25 ↗ siphons I think that

1:22:28 ↗ um whether a board member came to us and

1:22:31 ↗ was having a child care person in their

1:22:34 ↗ home

1:22:35 ↗ um in order to watch their child while

1:22:38 ↗ they were virtual or whether they were

1:22:40 ↗ dropping that child off like you know

1:22:43 ↗ try to have a meeting with a

1:22:45 ↗ six-month-old or a one-year-old at your

1:22:47 ↗ feet right I think the stipend still

1:22:50 ↗ potentially is relevant whether the

1:22:52 ↗ person is virtual or not

1:22:56 ↗ uh-huh

1:22:58 ↗ thank you

1:23:00 ↗ that was such robust conversation

1:23:04 ↗ anyone else Christina I don't think

1:23:06 ↗ we've heard from you yet

1:23:11 ↗ um

1:23:13 ↗ [Music]

1:23:23 ↗ well yeah I just you know I really don't

1:23:27 ↗ have much to say but you know I as many

1:23:29 ↗ of you know I do have some challenges

1:23:31 ↗ but if the requirement is that I need to

1:23:35 ↗ be in person

1:23:37 ↗ um yes I'll go in I'm in for it

1:23:56 ↗ and so I think you know I like to

1:23:59 ↗ participate I think I've only missed one

1:24:01 ↗ meeting overall and from the three or

1:24:05 ↗ four uh

1:24:06 ↗ uh non-virtual meetings I think I've

1:24:09 ↗ made uh one and I made that one even

1:24:12 ↗ though I wasn't expecting expected to be

1:24:15 ↗ there

1:24:17 ↗ [Music]

1:24:26 ↗ and I there's not really it's not very

1:24:29 ↗ convenient uh for me uh to be in person

1:24:33 ↗ but I think that it is very important

1:24:35 ↗ what you all are saying about the issues

1:24:40 ↗ and yeah we all have so many different

1:24:43 ↗ circumstances in our life

1:24:51 ↗ and yes I'm in agreement to leave it

1:24:54 ↗ open on nothing to be specified about

1:24:58 ↗ the issue

1:24:59 ↗ foreign

1:25:10 ↗ I have a thing that is I'm kind of

1:25:13 ↗ confused about it it's a point that

1:25:15 ↗ Tisha was talking about before

1:25:18 ↗ how about the last

1:25:22 ↗ and this is about the social media

1:25:27 ↗ um

1:25:32 ↗ uh we have a flyer that we the the

1:25:37 ↗ smaller committee had worked on

1:25:42 ↗ [Music]

1:25:43 ↗ this game is

1:25:56 ↗ and so what I did um I kind of

1:26:01 ↗ are made a sketch of a different uh

1:26:06 ↗ points and I also included

1:26:10 ↗ Monica's a phone number and email uh so

1:26:14 ↗ that and I posted it in social media and

1:26:18 ↗ I was trying to uh gain public

1:26:21 ↗ participation

1:26:26 ↗ so now I'm worried that I owe 500 a

1:26:31 ↗ thousand dollars or even more

1:26:36 ↗ is

1:26:49 ↗ and you know that flyer Monica has has

1:26:53 ↗ it and you know it's nothing that uh

1:26:56 ↗ specific but I did wanted to bring it up

1:26:59 ↗ so that you know I'm it's all clear and

1:27:02 ↗ it's all transparent

1:27:05 ↗ easy kidding

1:27:09 ↗ and if you would all like I would show

1:27:12 ↗ it to you show the flyer to you all and

1:27:15 ↗ send it to you as well

1:27:19 ↗ all right Christina well that's a great

1:27:23 ↗ question that is um

1:27:25 ↗ so you're promoting something

1:27:27 ↗ um I know Monica can always help you

1:27:29 ↗ promote things through our city social

1:27:31 ↗ media accounts but it's absolutely okay

1:27:34 ↗ to promote City events on your account

1:27:37 ↗ too

1:27:38 ↗ um

1:27:39 ↗ what you really want to avoid is

1:27:41 ↗ conversation and

1:27:43 ↗ commenting or discussing on social media

1:27:47 ↗ on a topic especially with the board

1:27:50 ↗ members but just putting information out

1:27:52 ↗ there and maybe they like

1:27:54 ↗ you know if they like the posting that

1:27:56 ↗ that's fine just don't start

1:27:59 ↗ discussing or dialoguing in the chat or

1:28:02 ↗ the comments

1:28:04 ↗ avoid that

1:28:06 ↗ about that talk about that topic about

1:28:09 ↗ that topic correct or any Equity related

1:28:14 ↗ yes I have an example yes so for example

1:28:19 ↗ um Christina you put the flyer out uh

1:28:22 ↗ that talks about the equity board right

1:28:24 ↗ and then maybe somebody says oh I have a

1:28:27 ↗ complaint to me because somebody used

1:28:29 ↗ the slur uh while I was crossing today

1:28:32 ↗ and I want uh I want to talk about it

1:28:34 ↗ and maybe one board member says oh

1:28:36 ↗ that's a great topic Christina let's

1:28:38 ↗ talk about it and maybe now Kelly shares

1:28:40 ↗ in yes let's let's put it on our work

1:28:44 ↗ plan let's say right so that is

1:28:46 ↗ something that you want to avoid

1:28:47 ↗ discussing instead what you can do

1:28:50 ↗ perhaps you see the comment that a

1:28:52 ↗ public member made and and you can bring

1:28:55 ↗ it to the board meeting next time and

1:28:57 ↗ say hey this is what I saw on social

1:28:59 ↗ media uh can we discuss about this what

1:29:02 ↗ can we do of it right is that that's

1:29:04 ↗ exactly right and that is why we really

1:29:06 ↗ encourage if you're doing a big

1:29:08 ↗ promotion use our our city social media

1:29:10 ↗ and our Communications team because

1:29:12 ↗ their their job is to monitor our social

1:29:15 ↗ media and respond to people in

1:29:16 ↗ appropriate ways

1:29:18 ↗ um so we want you to use that but it but

1:29:22 ↗ certainly sharing is fine that's a great

1:29:24 ↗ example yeah the comment the response

1:29:27 ↗ can be I'll bring this up at the equity

1:29:29 ↗ border I um you know or message me

1:29:32 ↗ directly if you want to talk about focus

1:29:33 ↗ more yeah

1:29:36 ↗ great question thank you Monica that was

1:29:38 ↗ a great example yeah

1:29:41 ↗ alrighty do we have any more comments or

1:29:44 ↗ questions related to the attendance

1:29:46 ↗ policy any more recommendations that

1:29:48 ↗ we'd like to offer to Tisha to make sure

1:29:51 ↗ she can help us draft a better option I

1:29:55 ↗ just I'm still processing how do we

1:29:59 ↗ insert our conversation before

1:30:03 ↗ it went to everybody else

1:30:06 ↗ because this is how we

1:30:09 ↗ you know this isn't like the it's not

1:30:11 ↗ this isn't hard people could have

1:30:13 ↗ adopted a more a flexible

1:30:16 ↗ um policy if they had heard this if they

1:30:20 ↗ had gone through the framework if they

1:30:23 ↗ had been guided the mayor had been had

1:30:25 ↗ discussed it with us you know I'm trying

1:30:27 ↗ to think through how do we make this

1:30:31 ↗ more in the process as opposed to yeah

1:30:34 ↗ we're better

1:30:36 ↗ you know we've thought it through we had

1:30:39 ↗ to think it through but we could have

1:30:40 ↗ helped others

1:30:42 ↗ how do we do this because that's our job

1:30:45 ↗ in my view is trying to help the others

1:30:48 ↗ and so maybe somehow we get floated to

1:30:50 ↗ the top for new stuff

1:30:52 ↗ just to get an equity view doesn't mean

1:30:55 ↗ everybody agrees with it but

1:30:58 ↗ the at least here right I don't know I'm

1:31:01 ↗ trying to

1:31:02 ↗ sort this out

1:31:05 ↗ I'll tell you that's a good point

1:31:08 ↗ um Alyssa I sell your hand up

1:31:11 ↗ I just had a question about next steps I

1:31:14 ↗ I know that I think there's a vote or or

1:31:18 ↗ some formal at some point on the policy

1:31:22 ↗ they're not sure so just wanted to know

1:31:24 ↗ what the next steps are

1:31:28 ↗ yeah so uh I I'd like

1:31:32 ↗ and then I'll plan I'll work with Monica

1:31:33 ↗ to see if there's any capacity at your

1:31:35 ↗ February meeting

1:31:37 ↗ um to have a short amount of time to

1:31:39 ↗ bring forward the changes and then you

1:31:41 ↗ would need to take a boat to a mentor

1:31:43 ↗ rules and regulations but tonight

1:31:45 ↗ um my my plan was to hear feedback and

1:31:49 ↗ if there was significant feedback to

1:31:50 ↗ return before a vote is taken so this

1:31:53 ↗ was just tonight was a discussion I

1:31:55 ↗ definitely hear a lot of consensus

1:31:57 ↗ um I wanted to actually ask you Alyssa I

1:32:00 ↗ I wrote down a few other points that you

1:32:02 ↗ brought up in your email

1:32:03 ↗ communication wanted to know if you

1:32:05 ↗ wanted to have any feedback from the

1:32:07 ↗ board on them one was

1:32:10 ↗ um you felt that uh sharing could occur

1:32:12 ↗ in person or virtually and right now the

1:32:14 ↗ draft says that the pressure has to be

1:32:17 ↗ in person so you were questioning that

1:32:19 ↗ and the other point you were questioning

1:32:21 ↗ was the camera on the policy says that

1:32:24 ↗ has strong wording about encouraging

1:32:26 ↗ camera on if you're attending virtually

1:32:28 ↗ so do you want do you want to get

1:32:31 ↗ feedback on that sure so camera on I

1:32:35 ↗ think it's great to encourage it I just

1:32:37 ↗ think that we just don't need to

1:32:39 ↗ legislate it down to the smallest detail

1:32:42 ↗ of you know we generally do try to say

1:32:45 ↗ you know if there's a reason we need to

1:32:48 ↗ um take our camera off for a second like

1:32:50 ↗ Ray just did right we we tried to I mean

1:32:53 ↗ I'm sorry not Ray

1:32:54 ↗ um Tony just did that we you know say

1:32:57 ↗ something but I don't know that we need

1:32:59 ↗ to legislate it down to the the smallest

1:33:01 ↗ detail of letting someone know every

1:33:04 ↗ time that that happens

1:33:07 ↗ um

1:33:08 ↗ and the other point was the chair I

1:33:10 ↗ think what we've said is even in our

1:33:13 ↗ follow-up conversation was that

1:33:15 ↗ um

1:33:16 ↗ it may be that it works fine if if all

1:33:19 ↗ the board members are happen to be

1:33:21 ↗ virtual as long as there is a person in

1:33:24 ↗ the room to greet the

1:33:27 ↗ um any any visitors who were there

1:33:30 ↗ um including the chair I think I think

1:33:33 ↗ um Che and has done a great job chairing

1:33:36 ↗ and Monica you know when we first

1:33:38 ↗ started the meetings

1:33:40 ↗ um whether virtual or in the room and

1:33:43 ↗ um probably could make the meeting a

1:33:46 ↗ little bit more uh just sort of like

1:33:48 ↗ tonight's meeting where where you know

1:33:50 ↗ let's say that

1:33:52 ↗ um we were trying to find a person to

1:33:55 ↗ chair

1:33:57 ↗ um uh because our chair wasn't

1:33:59 ↗ physically in the room at that moment a

1:34:01 ↗ little different situation but you know

1:34:03 ↗ if our chair was going to be virtual and

1:34:05 ↗ then we're figuring out who's going to

1:34:06 ↗ chair and you know having to spend the

1:34:08 ↗ first few minutes of the meeting even

1:34:10 ↗ though the chair is present virtually

1:34:11 ↗ you know it seems a bit wasteful time

1:34:17 ↗ thank you Alyssa um Christina I see your

1:34:21 ↗ hand up um I'd like to get your comment

1:34:23 ↗ in and Ray if you have a comment I'd

1:34:25 ↗ like to hear from you as well

1:34:38 ↗ um

1:34:47 ↗ so yeah I just want to clarify something

1:34:49 ↗ what happens in the next meeting when uh

1:34:53 ↗ for instance there's no quorum

1:35:00 ↗ is

1:35:16 ↗ so yeah I I you know I think that

1:35:19 ↗ um the date I'm talking about the day if

1:35:21 ↗ it's going to be the first Wednesday the

1:35:22 ↗ second Wednesday There's not been uh

1:35:26 ↗ core our consensus uh decision about

1:35:29 ↗ that uh if there's no Quorum I think

1:35:32 ↗ it's a good uh time to clear that one

1:35:34 ↗ out too

1:35:36 ↗ yeah so for for now uh that's like as

1:35:41 ↗ you might have seen I'm trying to send

1:35:43 ↗ email reminders because I'm trying to

1:35:45 ↗ establish that we have a quorum before

1:35:47 ↗ and we are trying to do some planning

1:35:49 ↗ before each meeting to make sure that we

1:35:50 ↗ have Quorum in a situation where we

1:35:52 ↗ wouldn't have a core and then we would

1:35:54 ↗ need to cancel the meeting so that's why

1:35:56 ↗ I'm trying on mine and I always ask you

1:35:58 ↗ please let me know if you plan to be off

1:36:01 ↗ next month or next week so then we can

1:36:04 ↗ plan for Quorum but typically if we

1:36:06 ↗ don't have Quorum we would cancel the

1:36:08 ↗ meeting and what I'm trying to do on my

1:36:10 ↗ end and I'm trying to do my best is to

1:36:12 ↗ avoid the situation where we don't know

1:36:16 ↗ who's absent and we come here and we

1:36:19 ↗ only have two or three people total we

1:36:22 ↗ don't have a quorum and we need to send

1:36:24 ↗ them home so I think we're trying to

1:36:26 ↗ plan in advance a little bit but as if

1:36:28 ↗ we have it now if there's no Quorum

1:36:30 ↗ we'll cancel the meeting does that help

1:36:31 ↗ Christina

1:36:35 ↗ definitive

1:36:48 ↗ yeah

1:36:51 ↗ so yeah it's because you know it doesn't

1:36:54 ↗ seem to be an agreement amongst us and

1:36:58 ↗ so you know we just I just wanted to

1:37:00 ↗ find out which which one or the other uh

1:37:05 ↗ date would work for us I know I was

1:37:07 ↗ thinking to do that just to save you

1:37:09 ↗ some work

1:37:10 ↗ no no thank you for now though it's

1:37:13 ↗ always the first Wednesday of each month

1:37:15 ↗ these are our established meetings the

1:37:18 ↗ first Wednesday of each month at 6 pm

1:37:22 ↗ yes great question and I'm sorry did you

1:37:27 ↗ have anything just one we are just

1:37:29 ↗ piggybacking off of what you just said

1:37:31 ↗ we all know that this occurs on the

1:37:32 ↗ first Wednesday of every month we're all

1:37:35 ↗ professionals here we all have calendars

1:37:37 ↗ so why don't we just look 12 months out

1:37:40 ↗ and say I for sure cannot make this date

1:37:42 ↗ and we make a roster of those who we

1:37:44 ↗ know can be physically present and help

1:37:46 ↗ those accountable to be in your present

1:37:48 ↗ at those dates and for some reason they

1:37:50 ↗ cannot have the respect to give you at

1:37:52 ↗ least a week maybe two weeks notice

1:37:54 ↗ saying you know I have a vacation that

1:37:55 ↗ came up and I cannot be there physically

1:37:57 ↗ that way we have some understandable

1:37:59 ↗ who's going to be here outside

1:38:01 ↗ present

1:38:03 ↗ thank you with the understanding that

1:38:05 ↗ there are also things that sometimes

1:38:07 ↗ come up at their last moment and again

1:38:09 ↗ like you said we are all adults when and

1:38:11 ↗ we understand that

1:38:12 ↗ but yes I appreciate any heads up that

1:38:15 ↗ you can give me and also I thank you for

1:38:17 ↗ the flexibility of dealing with me every

1:38:19 ↗ time I'm like

1:38:21 ↗ I'm gonna be able to make it can you

1:38:23 ↗ respond please respond thank you Lord I

1:38:27 ↗ do have something as well yes so I was

1:38:30 ↗ just gonna say in response to uh the

1:38:32 ↗ cameras on and off

1:38:35 ↗ um while at 100 okay with the meetings

1:38:38 ↗ being you know Zoom as whoever needs it

1:38:42 ↗ I really do think there is a portion of

1:38:45 ↗ cameras on being important and I think

1:38:48 ↗ it is you can turn your camera off on

1:38:49 ↗ occasionally and again this is a

1:38:51 ↗ quantifying thing so

1:38:53 ↗ how do we put a number on that I would

1:38:55 ↗ say 50 or less the camera is off it's

1:38:59 ↗ just at some point I think one of the

1:39:01 ↗ reasons that worked with us this is my

1:39:03 ↗ opinion uh during Zoom is that we did

1:39:06 ↗ have an expectation that camera was

1:39:08 ↗ going to be on and all of us on occasion

1:39:11 ↗ when we're sick of coughing or something

1:39:12 ↗ or eating hiding you know taking a bite

1:39:16 ↗ we might have thrown that camera off but

1:39:19 ↗ for me these are very vital difficult

1:39:23 ↗ conversation sometimes and for me

1:39:26 ↗ especially it is an important thing to

1:39:28 ↗ see faces as I'm having this

1:39:30 ↗ conversation to be able to build trust

1:39:32 ↗ and to have the ability to have some of

1:39:35 ↗ these difficult conversations and for

1:39:37 ↗ public coming in it would also be

1:39:39 ↗ important for public to see that and you

1:39:42 ↗ know you have different backgrounds

1:39:43 ↗ we've had car backgrounds totally okay

1:39:45 ↗ we've had you know uh

1:39:48 ↗ blurred background you can have any kind

1:39:51 ↗ of background I know that that's

1:39:52 ↗ something people could even do on your

1:39:54 ↗ phone so that to me is not as much of an

1:39:57 ↗ equity issue

1:39:59 ↗ and so but it is a trust a relationship

1:40:02 ↗ building issue so for me that part

1:40:05 ↗ really is more important and so I would

1:40:08 ↗ like to make sure that we don't say it

1:40:11 ↗ doesn't matter if your camera is off

1:40:12 ↗ through the whole meeting I think there

1:40:14 ↗ is a component of that part is important

1:40:18 ↗ thank you Alyssa

1:40:23 ↗ so I I don't I don't I don't disagree

1:40:26 ↗ about that for this meeting that

1:40:29 ↗ um that this group definitely feels more

1:40:32 ↗ comfortable having the cameras on

1:40:34 ↗ um that said as an African-American

1:40:37 ↗ woman in technology

1:40:39 ↗ um and one who has a fair amount of gray

1:40:42 ↗ hair

1:40:43 ↗ um I have both the race the age and the

1:40:46 ↗ gender to deal with in terms of bias and

1:40:50 ↗ I have greatly appreciated when I have

1:40:53 ↗ worked in an environment where my camera

1:40:54 ↗ was off because it has allowed me to

1:40:59 ↗ build more connection with the people I

1:41:02 ↗ was working with virtually because they

1:41:05 ↗ weren't distracted by oh why am I

1:41:08 ↗ listening to this African-American woman

1:41:10 ↗ what does she know

1:41:13 ↗ um and I and so

1:41:15 ↗ that said I would just say you know keep

1:41:18 ↗ an open mind to the other ways in which

1:41:21 ↗ we are visually biased

1:41:24 ↗ um whether it is because of weight

1:41:26 ↗ whether it is height whether it is race

1:41:29 ↗ or nationality there are so many ways in

1:41:32 ↗ which we are visually biased and that

1:41:35 ↗ happens in a setting that is virtual and

1:41:38 ↗ as well as in person so not recommending

1:41:42 ↗ that we turn our cameras off it'll all

1:41:44 ↗ just recommending that we don't heavily

1:41:46 ↗ legislate it that's all I think it's

1:41:48 ↗ fine for this group but I but I

1:41:50 ↗ personally have had

1:41:52 ↗ um

1:41:53 ↗ opportunities to build greater

1:41:56 ↗ connection with people when they are not

1:42:00 ↗ focused on my visual demographics

1:42:04 ↗ and just wanted to make that point

1:42:09 ↗ thank you

1:42:11 ↗ thank you

1:42:13 ↗ so I have a question

1:42:16 ↗ earlier said there's like a set of rules

1:42:19 ↗ and the rules that we have right now are

1:42:22 ↗ when we meet and how long it is and we

1:42:24 ↗ have quora that is a essentially a

1:42:27 ↗ working document for us

1:42:29 ↗ that's interesting because that means

1:42:32 ↗ that at any time when we have a problem

1:42:34 ↗ we can solve the problem and use that

1:42:37 ↗ working document right

1:42:41 ↗ and so this is going in incorporating

1:42:45 ↗ a little bit how much we're saying okay

1:42:48 ↗ that that helps me to understand how

1:42:51 ↗ this works and that we can as we go

1:42:53 ↗ along alter

1:42:55 ↗ thank you thank you Kelly good point

1:42:58 ↗ and Tony I see you and then if possible

1:43:01 ↗ I think we're running a little low on

1:43:03 ↗ time so we may need to table this

1:43:05 ↗ conversation but tell me please

1:43:08 ↗ sure I'll be brief I'll be very brief um

1:43:11 ↗ I put it in chat but I was wondering if

1:43:13 ↗ if we're gonna vote on this let's say in

1:43:15 ↗ terms of the rules and have certain

1:43:16 ↗ options whether it be keep going the way

1:43:18 ↗ we've been going or should the chair be

1:43:20 ↗ there in person should the vice chair be

1:43:22 ↗ in person all those rules and different

1:43:24 ↗ things we want to do does that have to

1:43:25 ↗ be in a public setting or can we just

1:43:27 ↗ vote on it virtually

1:43:30 ↗ Outlook poll or whatever

1:43:32 ↗ during the week or during the next week

1:43:34 ↗ or something

1:43:36 ↗ yeah so that's a good question so this

1:43:39 ↗ again goes back to our open public

1:43:40 ↗ meetings act training so your discussion

1:43:42 ↗ and action has to occur in an open

1:43:44 ↗ public meeting so I know sometimes

1:43:47 ↗ efficiency sometimes that means that we

1:43:49 ↗ have to

1:43:51 ↗ um put efficiency in the back seat a

1:43:53 ↗ little bit but it's so there's

1:43:54 ↗ transparency in the public process so

1:43:57 ↗ um I I will hope to be brief I really

1:43:59 ↗ really appreciate that thoughtfulness

1:44:03 ↗ um and

1:44:04 ↗ um the lens with which you you were

1:44:07 ↗ looking at this tonight

1:44:09 ↗ um so I really want to thank you for the

1:44:10 ↗ time and I will we'll try and not take

1:44:13 ↗ much time at your next meeting when we

1:44:16 ↗ look for your your final action on this

1:44:19 ↗ uh ever yeah before moving forward I

1:44:22 ↗ just want to elevate something and

1:44:24 ↗ perhaps Tisha maybe when you return you

1:44:27 ↗ can incorporate it because what I heard

1:44:29 ↗ from all of you tonight there were

1:44:30 ↗ actually two separate discussions one

1:44:33 ↗ detailed discussion on this policy but

1:44:36 ↗ also something that Kelly you brought up

1:44:37 ↗ is the bigger picture of how does the

1:44:40 ↗ equity board inform certain policies at

1:44:42 ↗ the city yes right and I just want to

1:44:44 ↗ make sure that that doesn't get lost

1:44:46 ↗ um and and because I think I heard the

1:44:50 ↗ same issue brought up in the past by

1:44:52 ↗ other board members and while you didn't

1:44:54 ↗ have time to talk so much about it I

1:44:56 ↗ know that there's

1:44:57 ↗ um

1:44:59 ↗ um consistency among board members on

1:45:02 ↗ that so

1:45:04 ↗ I know it's not easy but

1:45:07 ↗ yeah

1:45:09 ↗ we think there is an element of this

1:45:11 ↗ that um you know we're frequently a

1:45:13 ↗ staff looking at that public access and

1:45:16 ↗ Equity issue but the board members is

1:45:18 ↗ it's been it's you know a little bit of

1:45:20 ↗ a unique

1:45:21 ↗ um position you serve at the pleasure of

1:45:23 ↗ the mayor you confirmed by the council

1:45:25 ↗ um but you have these very specific

1:45:27 ↗ areas of purview and your area of

1:45:29 ↗ purview could really help um I think in

1:45:32 ↗ Enlighten both us as staff and our other

1:45:35 ↗ boards so I think yeah it's a worthwhile

1:45:37 ↗ conversation I will

1:45:39 ↗ um as I uh meet with other boards and

1:45:42 ↗ you gave me a lot to think about and I

1:45:44 ↗ um definitely will not be shy in sharing

1:45:46 ↗ some of your

1:45:47 ↗ um rationale and just to quickly sum up

1:45:49 ↗ what I heard from most of you tonight is

1:45:52 ↗ that you you want to really open policy

1:45:54 ↗ that really doesn't

1:45:56 ↗ um dictate how or when you're a virtual

1:45:58 ↗ or in person you don't want a number you

1:46:00 ↗ don't you're not going to be requiring

1:46:02 ↗ certain criteria

1:46:04 ↗ um so that that's what I will will aim

1:46:07 ↗ for and it will probably give you one of

1:46:09 ↗ the more open

1:46:10 ↗ um policies in the city and that's

1:46:13 ↗ something that we can you know share and

1:46:15 ↗ learn from so

1:46:17 ↗ thank you absolutely thank you Kelly's

1:46:19 ↗ point we can adjust if we need to

1:46:23 ↗ so thank you so much to the um I think

1:46:26 ↗ we have a lot of good information out of

1:46:28 ↗ that so I'm looking forward to seeing

1:46:30 ↗ what the new policy looks like

1:46:33 ↗ um it looks like we're down to our staff

1:46:34 ↗ report

1:46:36 ↗ um I'm sorry did anyone else have any

1:46:38 ↗ other comments questions

1:46:40 ↗ all right then we'll move to the staff

1:46:42 ↗ report and Monica's going to lead us

1:46:44 ↗ there and then we'll prepare to adjourn

1:46:48 ↗ there's some announcements oh yes after

1:46:51 ↗ the announcements I'm sorry yeah thank

1:46:53 ↗ you so much

1:46:55 ↗ um so thank you so much board members

1:46:57 ↗ they are just a couple of um not

1:46:59 ↗ necessary I don't have a formal report

1:47:01 ↗ there are a couple of things that were

1:47:03 ↗ brought up that I wanted to uh to spend

1:47:05 ↗ a few minutes in discussing and and one

1:47:08 ↗ um uh thank you so much pretty

1:47:11 ↗ um for bringing this up as you may

1:47:13 ↗ recall at the last meeting we um had a

1:47:16 ↗ great conversation about our work plan

1:47:17 ↗ items for 2023 and uh we decided you all

1:47:22 ↗ as a board uh you identified from the

1:47:25 ↗ board proposed items you identified for

1:47:28 ↗ as of priorities for 2023 and we decided

1:47:32 ↗ to have a smaller ad hoc committee work

1:47:35 ↗ on detailing the scope of work for those

1:47:37 ↗ so just wanted to bring you a quick

1:47:39 ↗ updates that pretty Kelly and Elisa and

1:47:43 ↗ I had a chance to to discuss and meet um

1:47:46 ↗ in person uh not in person we just had a

1:47:48 ↗ big meaning Kelly pretty and I and then

1:47:50 ↗ we also looked in Eliza via email and we

1:47:53 ↗ are working on those

1:47:55 ↗ um those details and we hope to bring it

1:47:57 ↗ back to you at the next meeting

1:47:59 ↗ um however during the conversation

1:48:02 ↗ pretty brought up a really great

1:48:04 ↗ suggestion that we wanted to bring to

1:48:07 ↗ you as a board

1:48:08 ↗ um if you recall last year you uh had

1:48:11 ↗ informed how to inform the equity

1:48:13 ↗ framework for the city which currently

1:48:16 ↗ is still in the process of being

1:48:18 ↗ implemented and pretty said why not

1:48:21 ↗ start using the equity framework and the

1:48:23 ↗ guide guiding questions in any decisions

1:48:26 ↗ that the board is asked to weigh in for

1:48:30 ↗ example you did it so well it's nice

1:48:32 ↗ without necessary noticing but he did it

1:48:34 ↗ with the virtual policy right

1:48:38 ↗ um so I think that is something that you

1:48:40 ↗ can continue doing with all the other

1:48:43 ↗ questions and all the other policies

1:48:45 ↗ that will be brought to you this year if

1:48:48 ↗ you're interested but I just wanted to

1:48:50 ↗ bring that to you I also emailed it to

1:48:51 ↗ you and I can make sure that we can

1:48:53 ↗ publish it in each of the the agenda

1:48:56 ↗ items moving forward so you have it kind

1:48:58 ↗ of like always

1:49:00 ↗ at the Forefront but I want to pause to

1:49:02 ↗ just get a little bit of thoughts and uh

1:49:05 ↗ consensus from all of you is that

1:49:07 ↗ something that you're all interested in

1:49:09 ↗ in trying to use and

1:49:11 ↗ absolutely I think that kind of all in

1:49:13 ↗ agreeance on that and I think we need to

1:49:15 ↗ internalize those framework topics so

1:49:19 ↗ that we take that you know as we use it

1:49:22 ↗ people can see what we're doing and it

1:49:24 ↗ becomes something that sets a tone yeah

1:49:26 ↗ for the work in equity yeah and as we

1:49:29 ↗ are also just piloting it as pre said it

1:49:32 ↗ so well it also gives you the

1:49:33 ↗ opportunity to try it and see what's

1:49:35 ↗ working and what's not working so then

1:49:37 ↗ you can make recommendations to improve

1:49:39 ↗ it right

1:49:40 ↗ um so okay so it sounds like moving

1:49:44 ↗ forward I'll just add uh you have it now

1:49:46 ↗ in the email but I will add it to all of

1:49:48 ↗ the agenda packets so kind of you have

1:49:50 ↗ it as as a guide

1:49:54 ↗ um and so with that just going back a

1:49:55 ↗ little bit more to the 2022 work plan

1:49:58 ↗ um as as we talked you have four items

1:50:02 ↗ that you identified as a board

1:50:04 ↗ um and as you may recall and again

1:50:07 ↗ moving forward and each of the agenda

1:50:09 ↗ packets will I'm gonna make sure that

1:50:10 ↗ the work plan is also going to be there

1:50:12 ↗ so you have it and you know kind of like

1:50:15 ↗ we are going to try each month to focus

1:50:16 ↗ on what are we gonna tackle I wanted to

1:50:19 ↗ give you a heads up that

1:50:21 ↗ um items that are brought by other

1:50:22 ↗ departments

1:50:24 ↗ um that is a moving Target and that list

1:50:26 ↗ is growing so I just wanted to give you

1:50:29 ↗ a brief heads up that I had a quick

1:50:32 ↗ meeting uh just a couple of days ago

1:50:34 ↗ with our Deputy City administrator as

1:50:37 ↗ they are starting to work on the capital

1:50:39 ↗ Improvement plan for the city also known

1:50:42 ↗ as the short you might have heard it

1:50:44 ↗ already as CIP

1:50:46 ↗ um and so that will be brought to you as

1:50:49 ↗ an equity board for discussion and what

1:50:52 ↗ the city is going to try to to do this

1:50:55 ↗ year it can be a little bit different we

1:50:56 ↗ are going to try for February or March

1:51:00 ↗ um to have a joint meeting with three

1:51:02 ↗ other boards so it's gonna be a four

1:51:04 ↗ joint four board joint meeting between

1:51:07 ↗ the equity board Park Board

1:51:09 ↗ environmental board and transportation

1:51:11 ↗ board

1:51:13 ↗ um so details are being worked out I'm

1:51:15 ↗ gonna let you know as soon as possible

1:51:17 ↗ and that's going to be a first touch

1:51:19 ↗ point for the boards that uh that

1:51:21 ↗ influence and have some sort of

1:51:23 ↗ relationship with the capital

1:51:24 ↗ Improvement plan just to give you an

1:51:26 ↗ overview and set the help um helps staff

1:51:30 ↗ select the criteria for evaluation and

1:51:33 ↗ then a few months later

1:51:36 ↗ um

1:51:36 ↗ um that item will be brought back to you

1:51:39 ↗ I believe we are scheduled to for the

1:51:42 ↗ month of May to be brought back to you

1:51:44 ↗ just as a single board to weigh in

1:51:46 ↗ further

1:51:48 ↗ um so this is just one example I'm just

1:51:50 ↗ letting you know as as all the other

1:51:52 ↗ departments are adding their workload

1:51:55 ↗ and work plan for 2023 that list is

1:51:58 ↗ going to be kind of like a moving Target

1:51:59 ↗ and as you remember

1:52:01 ↗ we have already several other big agenda

1:52:04 ↗ items uh that the city's been working on

1:52:06 ↗ that that it's gonna they're gonna be

1:52:07 ↗ brought to you uh but again

1:52:10 ↗ um great opportunity to use the equity

1:52:12 ↗ framework for those so I'm excited about

1:52:15 ↗ what this year is going to bring to you

1:52:17 ↗ all but I think just get ready it's

1:52:20 ↗ gonna be a busier

1:52:21 ↗ so exciting big big item so

1:52:24 ↗ and they'll have worked through the

1:52:26 ↗ framework before they come to us now the

1:52:29 ↗ framework has not been implemented at

1:52:31 ↗ the city so I cannot say that maybe some

1:52:34 ↗ staff that might have more knowledge or

1:52:36 ↗ training maybe perhaps but don't assume

1:52:38 ↗ that anyone Works through the framework

1:52:40 ↗ before coming to you

1:52:45 ↗ um as soon as training is going to be

1:52:47 ↗ provided to all staff so again I think

1:52:49 ↗ you as a board have a have an

1:52:51 ↗ opportunity to start implementing it and

1:52:54 ↗ influence and inform

1:52:56 ↗ including training so we are waiting I

1:52:58 ↗ think that the HR department is working

1:53:00 ↗ on a plan for training the entire staff

1:53:03 ↗ will it be a different trainer

1:53:08 ↗ um I'm not sure yet who and what how

1:53:11 ↗ that's gonna be implemented I know HR is

1:53:15 ↗ working on that so as soon as I have

1:53:16 ↗ more information I'll bring it to you

1:53:20 ↗ so can they do it without being trained

1:53:23 ↗ just for the practice of the walkthrough

1:53:27 ↗ so that is something that we can

1:53:28 ↗ recommend as a board

1:53:31 ↗ um and I think it's gonna depend

1:53:34 ↗ um in some internal meetings as we have

1:53:37 ↗ remember we have an equity internal team

1:53:39 ↗ and we offer to help train staff

1:53:42 ↗ we made suggestions similar to what

1:53:45 ↗ you're saying and I think it's at the

1:53:47 ↗ Comfort level it's different from staff

1:53:49 ↗ to staff and Department uh you know

1:53:51 ↗ different departments very on their

1:53:54 ↗ comfort level

1:53:56 ↗ I would personally hate to give them a

1:53:59 ↗ tool and then have them misuse it and

1:54:01 ↗ then say that it doesn't work yeah we'll

1:54:03 ↗ have negative consequences because that

1:54:07 ↗ group or some people were using it in a

1:54:11 ↗ not inappropriately but without full

1:54:14 ↗ Fidelity right so I think sometimes

1:54:16 ↗ there needs to be a conversation in how

1:54:19 ↗ to use the tool and how to look at that

1:54:22 ↗ and what what lens and perspective

1:54:24 ↗ because a lot of that is a lens and

1:54:26 ↗ perspective work and I honestly don't

1:54:28 ↗ know all the boards to know if they've

1:54:31 ↗ done all the London perspective work to

1:54:33 ↗ do that right yeah I I doubt it I'm just

1:54:36 ↗ I'm I'm just trying to figure out

1:54:40 ↗ when we bring it up if they don't have

1:54:43 ↗ lens in perspective they're going to get

1:54:45 ↗ pissed

1:54:46 ↗ let it make it clear so what are we

1:54:48 ↗ getting it set up for that's what I'm

1:54:50 ↗ trying to figure out I'm not trying to

1:54:51 ↗ figure out I'm trying to figure out

1:54:52 ↗ we're getting set up because those are

1:54:55 ↗ huge contracts we don't know what we're

1:54:57 ↗ talking about

1:54:58 ↗ we don't understand that we won't even

1:55:00 ↗ be able to we'll just get eight

1:55:02 ↗ Pop level

1:55:04 ↗ and then we're going to be asking

1:55:07 ↗ questions that probably don't make sense

1:55:09 ↗ because we don't make sense either

1:55:11 ↗ but I think it will make sense because

1:55:13 ↗ just as Tisha said she was like oh

1:55:16 ↗ you're bringing up things that they

1:55:17 ↗ hadn't but we did it I feel like

1:55:20 ↗ seamlessly rather than very check boxy

1:55:23 ↗ which that might happen for newbies who

1:55:26 ↗ have not gone through work on looking at

1:55:29 ↗ bias perspective and different lenses

1:55:32 ↗ and so I think seeing as you ask

1:55:35 ↗ questions and it seems seamless but just

1:55:38 ↗ say this is what we should always be

1:55:40 ↗ considering and having it you know the

1:55:43 ↗ Forefront not in the back but the

1:55:44 ↗ Forefront of your thoughts as you're

1:55:46 ↗ analyzing

1:55:48 ↗ plans projects strategies being brought

1:55:52 ↗ to you so

1:55:55 ↗ I don't think if they don't have that

1:55:57 ↗ there

1:55:59 ↗ I don't want to rush it and and cause

1:56:02 ↗ damage or harm

1:56:04 ↗ yeah and I think to your point wanna

1:56:06 ↗ we'll we'll lead the charge when it

1:56:08 ↗ comes to how they should be processing

1:56:11 ↗ the framework and if we just like

1:56:14 ↗ tonight when we just automatically went

1:56:17 ↗ through the framework not even realizing

1:56:18 ↗ we were doing it we'll be able to do the

1:56:20 ↗ same for them and give them the option

1:56:23 ↗ to question why we're telling them these

1:56:26 ↗ things or why we're asking them these

1:56:28 ↗ questions so I I think that to go on

1:56:31 ↗ this point we want to make sure that

1:56:32 ↗ they use the framework correctly and the

1:56:34 ↗ proper training is the only way to help

1:56:36 ↗ them get there but we can definitely

1:56:38 ↗ give them the examples that they need to

1:56:40 ↗ try to work through it before they get

1:56:42 ↗ the training

1:56:44 ↗ and you have an opportunity as the board

1:56:47 ↗ to again test it and pilot it and and

1:56:51 ↗ then inform

1:56:53 ↗ um

1:56:54 ↗ yeah

1:56:56 ↗ yeah

1:56:57 ↗ so one one thing about that I'm thinking

1:56:59 ↗ about that you know Kelly just noted as

1:57:02 ↗ so like

1:57:03 ↗ a capital Improvement plan

1:57:06 ↗ um

1:57:07 ↗ there's

1:57:09 ↗ it's a topic area that many of us aren't

1:57:11 ↗ familiar with and there could be more

1:57:14 ↗ value to the Joint meeting if we had

1:57:17 ↗ some you know preparation and some

1:57:20 ↗ content around

1:57:23 ↗ how that all works so that we can

1:57:25 ↗ contribute more effectively and and

1:57:27 ↗ that's the purpose of the joint meeting

1:57:29 ↗ is basically to inform you to give you

1:57:32 ↗ the information that you need so then

1:57:34 ↗ when it comes back to you you have you

1:57:37 ↗ have what you need to inform right and

1:57:39 ↗ that's exactly the the purpose is for

1:57:42 ↗ you not to have the knowledge it's for

1:57:44 ↗ you to bring the the equity lens right

1:57:49 ↗ yeah

1:57:50 ↗ sorry I don't laugh because I was like

1:57:52 ↗ should I put my jacket off

1:57:54 ↗ and I was like what's that noise

1:57:58 ↗ so how do you envision this so I don't

1:58:01 ↗ think I even

1:58:02 ↗ did

1:58:03 ↗ so I see

1:58:05 ↗ a zoom meeting probably

1:58:08 ↗ sounds pretty funny right so that's why

1:58:11 ↗ they're trying to work out the details

1:58:12 ↗ in an Ideal World I know that they are

1:58:14 ↗ gonna try to do it in person

1:58:17 ↗ um but they don't I think again the city

1:58:19 ↗ is acknowledging that they would like to

1:58:21 ↗ do something different and they're gonna

1:58:23 ↗ try to do something different so that's

1:58:25 ↗ that's the extent we we just got a a

1:58:27 ↗ little bit of like okay this is an

1:58:29 ↗ important topic we would need

1:58:31 ↗ information we want to hear from the

1:58:33 ↗ equity board we want to hear from the

1:58:34 ↗ environmental board we need to hear from

1:58:36 ↗ the Transportation board and then the

1:58:38 ↗ same with Parks Board because they do a

1:58:39 ↗ lot of capital projects so uh how can we

1:58:42 ↗ get everyone together to give them the

1:58:44 ↗ same information be very clear on what

1:58:47 ↗ we need from the boards what their role

1:58:49 ↗ is get give them an opportunity to ask

1:58:51 ↗ questions so they understand so that

1:58:54 ↗ when we come back then they can provide

1:58:56 ↗ information so

1:58:58 ↗ I I think I'm excited because I think

1:59:00 ↗ it's a step forward right and and um I'm

1:59:04 ↗ always excited when a department comes

1:59:07 ↗ and say oh we are working on this I

1:59:10 ↗ think we don't know exactly how but it

1:59:12 ↗ would be helpful to hear from Equity

1:59:13 ↗ board so I think it I still consider

1:59:15 ↗ that as a positive right

1:59:18 ↗ so do you think with the meeting that at

1:59:19 ↗ large we would be looking at an extended

1:59:21 ↗ meeting versus our standard two hours so

1:59:24 ↗ we are looking at definitely still not

1:59:26 ↗ uh it's gonna be a separate meaning than

1:59:29 ↗ our February meeting so we are going to

1:59:30 ↗ have our meeting in February our regular

1:59:32 ↗ meeting and this is going to be an

1:59:33 ↗ addition if the meeting is in February

1:59:36 ↗ if they're not able to meet in February

1:59:38 ↗ as they I think a proposed tentative

1:59:40 ↗ date is February 16 or so

1:59:44 ↗ um I know I don't know what's going on

1:59:45 ↗ outside

1:59:46 ↗ um or or it may be in March so as soon

1:59:49 ↗ as I have more details I'll let you know

1:59:51 ↗ but it's going to be a separate meeting

1:59:53 ↗ just on that topic

1:59:55 ↗ and then I see yes Alyssa Alyssa

2:00:00 ↗ oh you're a mute again

2:00:03 ↗ sorry I was just gonna put it in the

2:00:04 ↗ chat I have to drop and I know where

2:00:06 ↗ over time and I would recommend that if

2:00:09 ↗ we if we think we need more discussion

2:00:10 ↗ on this topic which is important that we

2:00:12 ↗ add it to a future agenda

2:00:20 ↗ okay

2:00:22 ↗ all righty um that leads to our

2:00:25 ↗ announcements do we have anything else

2:00:27 ↗ at least I don't know if you still have

2:00:29 ↗ five seconds some of you and I will

2:00:32 ↗ connect with all of you individually we

2:00:34 ↗ can also talk next month but there are a

2:00:36 ↗ few of you whose terms are expiring this

2:00:39 ↗ year so starting in February uh the city

2:00:42 ↗ is gonna start a recruitment process for

2:00:44 ↗ new boards and commissions and so those

2:00:46 ↗ of you whose terms are expiring this

2:00:48 ↗ year uh please connect with me if you're

2:00:51 ↗ interested in continuing on the board or

2:00:53 ↗ if you're interested in not continuing

2:00:55 ↗ on the board

2:00:57 ↗ um just the same please get in touch

2:00:59 ↗ with me and also this is the time when

2:01:01 ↗ there might be board members whose terms

2:01:03 ↗ are not expiring but then they also have

2:01:05 ↗ conflicts and they are no longer able to

2:01:07 ↗ serve let's just continue individual

2:01:10 ↗ conversations and in the meetings as

2:01:12 ↗ well that's all

2:01:14 ↗ thank you all right wonderful anyone

2:01:17 ↗ else have any questions or comments

2:01:21 ↗ if not then we're ending a little over

2:01:23 ↗ time but we're going to adjourn thanks

2:01:27 ↗ everybody for being here we appreciate

2:01:29 ↗ you thank you good evening and I'm sorry

2:01:32 ↗ uh Alyssa I think you asked for a

2:01:34 ↗ reminder on something

2:01:36 ↗ uh I'm sorry before I had a chance to

2:01:39 ↗ read it yeah it was just a matter of

2:01:41 ↗ when our terms are expiring because I

2:01:43 ↗ personally don't remember so I don't

2:01:45 ↗ know fathers do

2:01:52 ↗ have them in front of me

2:01:56 ↗ um Alyssa actually your term expires in

2:01:59 ↗ 2023 as well as Kelly's and pretties

2:02:04 ↗ um in 2024 we have Lorna and Helen and

2:02:08 ↗ lucrecia and in 2025 we have Ray Shay

2:02:11 ↗ and Tony and Christina we have you in

2:02:14 ↗ 2026.

2:02:18 ↗ all right but in 2023 we have pretty

2:02:21 ↗ Alyssa and Kelly

2:02:24 ↗ and you can renew uh it's just we need

2:02:27 ↗ to talk to that so you can redo the

2:02:29 ↗ application

2:02:30 ↗ awesome thank you foreign

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (7)

Cristina Abonce Mo

Alisa Stewart Ti

Lorna Gilmour

Lucrecia Choto (absent, excused)

Ray Manahan

Tony Curry

Shalanda Fleming

Staff (2)

nica Negrila, Human Services Manager

sha Gieser, City Clerk

Excused

Hellen Kibenge

Recommendations & actions (1)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

a) Minutes of December 7th, 2022, were approved by unanimous consent with no proposed modifications.