Equity Board · Wednesday, January 4, 2023 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of December 7th, 2022

packet pp.3–6

Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 12-07-22 Equity Board Minutes CITY OF ISSAQUAH Equity Board 6:00 PM Steelhead Room, 235 1st Ave. December 7, 2022 MINUTES SE, Issaquah

4. AGENDA ITEMS

Issaquah School District Equity Department - Introduction & Overview

30 min · Alaina Sivadasan, Executive Director Sharon Roy, Equity Specialist · packet pp.7–34

Topics: EquitySchools

Open packet at p.7 ↗

Staff report:

Open Government Training JANUARY 4, 2023 | EQUITY BOARD TISHA GIESER, CITY CLERK

Open Government Training

Information · 30 min · Tisha Gieser, City Clerk · packet pp.35–57

Open packet at p.35 ↗

Staff report:

City Clerk's Office 130 E. Sunset Way | P.O. Box 1307 Issaquah, WA 98027 425-837-3000 issaquahwa.gov

Virtual Attendance Policy

30 min · Tisha Gieser, City Clerk

5. STAFF REPORT

Equity Framework Implementation

10 min · Monica Negrila, Human Services Manager

Topics: Equity

2930 segments .txt ↗

0:00 ↗ welcome and call to order

0:03 ↗ I am calling the meeting to order at 602

0:08 ↗ pm on Wednesday June 4th 2023

0:12 ↗ welcome to the first meeting of the

0:14 ↗ equity board in 2023 and happy New Year

0:16 ↗ everybody

0:19 ↗ this meeting is held in a hybrid format

0:22 ↗ we have board members and other

0:24 ↗ participants attending in person by

0:27 ↗ computer and others who may be attending

0:30 ↗ by phone

0:31 ↗ we also have simultaneous Spanish

0:34 ↗ interpretation in the background

0:36 ↗ therefore I'd like to start by providing

0:39 ↗ some guidelines for all meeting

0:42 ↗ attendees please speak clearly and pause

0:46 ↗ frequently state your name each time

0:50 ↗ before speaking

0:52 ↗ if you are online mute your microphone

0:55 ↗ when not speaking

0:57 ↗ if having any technical issues

0:59 ↗ try joining the meeting using a

1:02 ↗ different device like a smartphone or a

1:04 ↗ tablet or use the call-in information in

1:07 ↗ the meeting invite to call into the

1:08 ↗ meeting

1:11 ↗ okay roll call

1:15 ↗ um good evening four numbers this is

1:16 ↗ Monica negrila

1:18 ↗ um I heard from one board member who's

1:20 ↗ excused tonight uh lucrecia choto cannot

1:23 ↗ make it

1:24 ↗ um and I think that's it everyone else

1:26 ↗ should be here or if they're not I have

1:29 ↗ not heard from them

1:32 ↗ um so would it be helpful to do

1:33 ↗ introduction since we have guests

1:35 ↗ tonight

1:36 ↗ um just to go around and everyone to

1:38 ↗ introduce themselves we have our guests

1:40 ↗ from lisaquah school district with us

1:43 ↗ team

1:44 ↗ good evening I'll start Ray manahan

1:46 ↗ thank you for being here with us

1:49 ↗ Kelly would you like to go hello I'm

1:51 ↗ Kelly

1:52 ↗ green here happy New Year

1:55 ↗ hello Lorna Gilmore

1:58 ↗ hi I'm pretty modipam nice to see you

2:03 ↗ and then board members online Christina

2:05 ↗ would you like to go next to the

2:07 ↗ introductions

2:14 ↗ foreign

2:17 ↗ good afternoon everybody this is

2:19 ↗ Christina bonce it's nice to meet you

2:21 ↗ all and it's a pleasure At Your Service

2:25 ↗ thank you very much welcome Elisa

2:29 ↗ hello this is Elisa Stewart thank you so

2:32 ↗ much for coming looking forward to

2:33 ↗ hearing what you have to say

2:36 ↗ thank you Elisa and Tony

2:39 ↗ hello this is Tony Curry uh it's great

2:41 ↗ to meet you I'm looking forward to um uh

2:43 ↗ what you have to talk with us about

2:44 ↗ today and welcome

2:46 ↗ mm-hmm

2:47 ↗ thank you and with that Ray we also have

2:50 ↗ one other board member who I don't see

2:52 ↗ on the screen or in the room yet and

2:54 ↗ that's Helen

2:57 ↗ check in a little bit later to see if

2:59 ↗ she may may join us later

3:02 ↗ um and also uh as um I mentioned at the

3:04 ↗ beginning of the meeting but before the

3:06 ↗ recording um our Chair say planning is

3:09 ↗ stuck in traffic so she should be

3:11 ↗ joining us um also a little bit later

3:13 ↗ tonight in person

3:16 ↗ okay thank you and there's a note here

3:19 ↗ to ask Monica if anybody has signed up

3:21 ↗ for public comment or if there's I don't

3:23 ↗ see anybody outside of what we've called

3:25 ↗ out but if there's anyone who's present

3:27 ↗ to make the public comment yes we did

3:30 ↗ not have anyone sign up for public

3:31 ↗ comment and we did not receive any

3:33 ↗ submissions for public comments uh this

3:35 ↗ month

3:36 ↗ so yes okay

3:39 ↗ and so with that I think we can

3:42 ↗ um move to approved amendments

3:44 ↗ okay

3:46 ↗ [Music]

3:49 ↗ all right I hope everybody had a chance

3:51 ↗ to review the minutes and with that

3:54 ↗ maybe just take one minute here to if

3:56 ↗ you hadn't reviewed them take just a

3:58 ↗ minute here to look at them notice from

4:00 ↗ the last time we met which is on

4:03 ↗ December 7th

4:17 ↗ and uh with that I ask for approval of

4:21 ↗ the minutes from board members

4:24 ↗ Kelly Kelly

4:27 ↗ think we're good yes so yes we've now

4:30 ↗ proposed Corrections then

4:35 ↗ continuously

4:36 ↗ thank you

4:38 ↗ okay then we are on to our first agenda

4:41 ↗ item which I know I I share the comments

4:44 ↗ of everybody else here on the board

4:46 ↗ um first item is the Issaquah school

4:48 ↗ district Equity Department

4:51 ↗ um presented by Elena

4:53 ↗ correct and I I don't are there two uh

4:57 ↗ individuals here I see a Sharon Roy

4:59 ↗ Equity specialist

5:02 ↗ okay but Sharon couldn't make it tonight

5:11 ↗ welcome good evening everybody

5:14 ↗ um my name is Elena sivanason and I'm

5:17 ↗ the executive director of equity for the

5:19 ↗ Issaquah school district and I also have

5:22 ↗ the privilege of working with Lorna

5:24 ↗ Gilmore who is a part of the equity

5:26 ↗ Department as well

5:29 ↗ and

5:31 ↗ um

5:32 ↗ my um you know I guess presentation

5:35 ↗ tonight uh in talking with Monica is

5:38 ↗ really just focused on what are our what

5:40 ↗ are a few key ways that perhaps uh the

5:44 ↗ City of Issaquah could consider

5:47 ↗ partnering uh with the Issaquah school

5:49 ↗ district in terms of some of the equity

5:54 ↗ needs that we see uh within our district

5:57 ↗ so

5:59 ↗ um if you don't mind I'll kind of just

6:00 ↗ talk about some uh about three key areas

6:04 ↗ uh and then if there's time for

6:06 ↗ questions or you need clarification feel

6:08 ↗ free to ask

6:10 ↗ does that sound good

6:13 ↗ um

6:14 ↗ one of uh the first areas that we really

6:17 ↗ see as a significant need in our

6:20 ↗ district is for both before and after

6:23 ↗ school aged care

6:26 ↗ um so uh as a school district many

6:30 ↗ people don't realize but we do serve um

6:33 ↗ pre-k through

6:36 ↗ um 12th grade so we

6:38 ↗ um that is kind of our our population

6:41 ↗ and

6:44 ↗ um

6:45 ↗ as probably many of you know before

6:47 ↗ after school Child Care is incredibly

6:50 ↗ expensive I know

6:52 ↗ um when I had both of my own children in

6:56 ↗ um child care we were paying close to 3

6:59 ↗ 400 a month which is just an

7:02 ↗ astronomical uh fee and is often Out Of

7:06 ↗ Reach for many of our parents and so

7:10 ↗ um just to get a little background

7:13 ↗ um every Elementary School in the

7:16 ↗ Issaquah school district does offer

7:18 ↗ before and after school care

7:22 ↗ um and currently the district serves

7:25 ↗ about 1400 students on in that program

7:30 ↗ um and we provide close to 60

7:32 ↗ scholarships like free of charge

7:36 ↗ um for families and then

7:38 ↗ um the rest is based on sort of a

7:40 ↗ sliding scale in terms of

7:43 ↗ um payment

7:45 ↗ um but right now the district is

7:47 ↗ currently sitting at in almost 400

7:49 ↗ student wait list uh for families that

7:52 ↗ need to access

7:54 ↗ um either before or after school care

7:56 ↗ with after-school care being the biggest

8:00 ↗ um area of concern or need for our

8:03 ↗ families

8:05 ↗ um one of the things too to point out is

8:08 ↗ that for our families that use uh

8:11 ↗ coupons from DSHS for child care there

8:15 ↗ are currently no child care facilities

8:18 ↗ um in the City of Issaquah that um are

8:22 ↗ open and have capacity uh to take on

8:26 ↗ um more students so for our families

8:30 ↗ um that uh you know receive that coupon

8:34 ↗ and cannot get into our before and after

8:37 ↗ school care they're really priced out of

8:39 ↗ any other option

8:42 ↗ um uh to provide child care for their

8:44 ↗ students and so it often leaves our

8:46 ↗ students in precarious

8:49 ↗ um or dangerous situations I know having

8:52 ↗ been an elementary principal in the

8:54 ↗ district prior to coming into this role

8:56 ↗ uh I often

8:59 ↗ um

8:59 ↗ was dealing with situations where we had

9:03 ↗ families

9:04 ↗ um that needed to work and did not have

9:07 ↗ um secure child care and their kids were

9:11 ↗ really too young to be left at home

9:13 ↗ alone uh so

9:16 ↗ um this is an area that we desperately

9:18 ↗ need uh support in as a school district

9:22 ↗ we are looking to

9:25 ↗ um

9:26 ↗ excuse me

9:28 ↗ um

9:28 ↗ Branch into offering seeing if we can

9:31 ↗ offer before and after school care at

9:33 ↗ the middle school and then also maybe

9:36 ↗ for some of our Pre-K classrooms but

9:39 ↗ again it's getting Staffing

9:42 ↗ um and those pieces up and going so

9:45 ↗ um that is just one area to bring to

9:48 ↗ your attention that is a great need

9:50 ↗ within our school district

9:54 ↗ uh the second area that we

9:57 ↗ um we also see a critical need in is for

10:00 ↗ mental health support

10:03 ↗ um one thing that I want to point out is

10:05 ↗ that while all of our

10:07 ↗ um schools have school counselors our

10:11 ↗ school counselors are not licensed

10:14 ↗ mental health therapists that's not

10:16 ↗ their role

10:18 ↗ um within the the building so sometimes

10:22 ↗ that's confusing to people who

10:25 ↗ um uh don't work within the school

10:27 ↗ district I think they believe or or

10:31 ↗ think that our counselors are able

10:34 ↗ um and have the degree or certification

10:37 ↗ to provide mental health therapy and

10:40 ↗ they really do not so

10:42 ↗ um our counselors at school focus more

10:44 ↗ on like social emotional lessons maybe

10:47 ↗ some like friendship groups

10:50 ↗ um Sometimes some grief or like divorce

10:52 ↗ groups um and then once you get into

10:54 ↗ secondary they're really focused on

10:56 ↗ credits and graduation

10:59 ↗ um and maybe some like uh momentary

11:04 ↗ Crisis Intervention

11:06 ↗ um but again they're not their role and

11:09 ↗ their training is not to provide uh

11:12 ↗ long-term sustained mental health

11:14 ↗ support

11:16 ↗ um we have though however contracted as

11:20 ↗ a district

11:21 ↗ um with Swedish mental health

11:24 ↗ um and we

11:26 ↗ um we have

11:27 ↗ four time four full-time Mental Health

11:30 ↗ Counselors I'm so sorry

11:39 ↗ um at our elementary schools and they we

11:41 ↗ have 16 elementary schools in the

11:43 ↗ district so as you can imagine these

11:46 ↗ four full-time Mental Health Counselors

11:48 ↗ are are stretched really thin

11:51 ↗ um and then we have

11:53 ↗ um

11:54 ↗ four counselors at the high school but a

11:56 ↗ couple of those counselors are on leave

12:00 ↗ um and they have to be uh those leaves

12:05 ↗ have to be replaced through Swedish

12:06 ↗ mental health which sometimes can take

12:09 ↗ um months and months at a time and then

12:11 ↗ we have

12:13 ↗ um

12:14 ↗ about we have like five um Mental Health

12:17 ↗ Counselors at our middle schools and we

12:20 ↗ have

12:22 ↗ um we have six middle schools so

12:25 ↗ um since covid

12:28 ↗ um the need for mental health support

12:30 ↗ has really

12:32 ↗ um significantly increased

12:36 ↗ um in our school district and that's

12:38 ↗ just in an area of great need

12:42 ↗ um that we um that we just want to raise

12:44 ↗ to the city's attention

12:46 ↗ um and as like a potential partner with

12:49 ↗ us I also think finding

12:52 ↗ um Mental Health Services that are able

12:54 ↗ to provide support in

12:57 ↗ um languages other than English to help

12:59 ↗ support our linguistically diverse

13:01 ↗ families is also an area of significant

13:05 ↗ need as well so

13:08 ↗ um the school district is trying but

13:10 ↗ it's

13:11 ↗ um uh we just don't have the capacity to

13:15 ↗ fill all the need

13:17 ↗ um uh that is out there in our district

13:20 ↗ um and lastly

13:23 ↗ what I would what I would say is that

13:27 ↗ there is a critical need for social

13:29 ↗ workers

13:31 ↗ um so

13:33 ↗ um

13:33 ↗ and to be really specific

13:37 ↗ um

13:37 ↗ a critical need to have social workers

13:40 ↗ in our communities that

13:44 ↗ um maybe are

13:46 ↗ um have section 8 housing or

13:50 ↗ um

13:51 ↗ um or a part of like imagine housing

13:54 ↗ um

13:55 ↗ I'm not sure all that uh that has gone

13:59 ↗ through when

14:00 ↗ um when these

14:03 ↗ um when the Section 8 apartments or the

14:04 ↗ imagined housing is opening up but

14:07 ↗ really

14:08 ↗ um what we see is that these families

14:10 ↗ need more than just access to Affordable

14:15 ↗ um uh housing they need

14:19 ↗ um access to Transportation they need

14:21 ↗ access to job coaching

14:24 ↗ um to uh parenting classes to child care

14:31 ↗ um I mean the list goes on and on and

14:34 ↗ um oftentimes what we see is that there

14:38 ↗ are critical issues that arise in the

14:41 ↗ communities

14:43 ↗ um and then oftentimes that comes and

14:46 ↗ Spills over into the school day as well

14:49 ↗ and so

14:51 ↗ um having social workers to help support

14:54 ↗ in those communities

14:56 ↗ um

14:57 ↗ would be key

14:59 ↗ um I've seen that firsthand uh when

15:02 ↗ um I was uh the principal at Endeavor

15:05 ↗ Elementary we had

15:08 ↗ um a social worker that supported the

15:11 ↗ community in Highland Gardens

15:14 ↗ um uh Endeavor Elementary was also able

15:17 ↗ to provide uh uh staff support to help

15:21 ↗ with tutoring

15:23 ↗ um and just

15:24 ↗ um providing support to parents but

15:27 ↗ having that social worker on site was

15:30 ↗ crucial

15:31 ↗ and provided so much support to our

15:34 ↗ families and to our students right

15:37 ↗ outside of the school day and on the

15:40 ↗ weekend so

15:43 ↗ um

15:43 ↗ those are uh so before and after school

15:46 ↗ care mental health support and social

15:49 ↗ workers are really some key areas uh

15:53 ↗ that as the school district we could

15:56 ↗ um use some Partnerships from the city

15:58 ↗ around in terms of

16:01 ↗ um really uh serving and supporting

16:03 ↗ those families uh within our community

16:07 ↗ um I do know that I'm working on a tight

16:10 ↗ time frame of um 6 30 so I wanted to

16:12 ↗ stop there and see if

16:14 ↗ um if people had questions or needed

16:18 ↗ some things to be clarified

16:25 ↗ so this is creepy

16:27 ↗ um a question and

16:29 ↗ I guess can you um share with us the the

16:33 ↗ students who are most disproportionately

16:35 ↗ impacted by these issues like some of

16:37 ↗ the demographic characteristics and

16:39 ↗ things like that

16:41 ↗ so I think that

16:43 ↗ um

16:44 ↗ in terms of that would be our students

16:46 ↗ that are

16:48 ↗ um uh

16:51 ↗ experiencing uh poverty or

16:55 ↗ um that are honestly are our students

16:59 ↗ and families of color

17:01 ↗ um specifically our African-American and

17:04 ↗ latinx families

17:06 ↗ um and then I think just in terms of

17:11 ↗ um

17:12 ↗ like the mental

17:14 ↗ the mental health I mean that's all of

17:16 ↗ our students really

17:18 ↗ um there's not like a specific

17:19 ↗ demographic that it's targeting more

17:21 ↗ than others uh and and for the before

17:24 ↗ and after school care

17:26 ↗ um again that's something that reaches

17:29 ↗ Beyond

17:30 ↗ um demographics but I do think

17:32 ↗ um specifically impacts our families

17:35 ↗ um that are low income

17:39 ↗ thank you

17:41 ↗ thank you

17:42 ↗ Christina I see your handout

17:46 ↗ s

17:50 ↗ um

18:09 ↗ [Music]

18:19 ↗ so what is the strategy of all the

18:22 ↗ programs that you have that child care

18:24 ↗ after and before school Social Services

18:28 ↗ mental health services uh to make sure

18:31 ↗ that the persons that really need that

18:35 ↗ support are the ones who are getting it

18:40 ↗ uh that's a great question

18:44 ↗ um this is Elena speaking again

18:46 ↗ um I think we have a few

18:49 ↗ um different strategies so I know with

18:51 ↗ the um the mental health support I know

18:55 ↗ that there has to be a referral form uh

18:59 ↗ that is filled out

19:01 ↗ um and then the

19:03 ↗ uh the counselor the mental health

19:06 ↗ counselor along with uh the

19:09 ↗ administrator and

19:11 ↗ um what we would call like our um

19:14 ↗ like our tier two or tier three

19:17 ↗ intervention team at the school which

19:20 ↗ often consists of like

19:22 ↗ um a counselor a school psychologist

19:26 ↗ um a the administration

19:29 ↗ um they would be looking at the referral

19:32 ↗ form and uh prioritizing

19:37 ↗ um uh students based on need and um and

19:41 ↗ area of need and like the the

19:44 ↗ criticalness of the situation so

19:48 ↗ um there is strategy and thought put

19:49 ↗ behind it it's not uh first come first

19:52 ↗ serve by any means

19:54 ↗ um I think with uh before and after

19:57 ↗ school care

19:59 ↗ um

20:00 ↗ I think that

20:03 ↗ um is

20:05 ↗ um that's probably an area

20:08 ↗ um that is more of a first come first

20:12 ↗ serve basis and I know that like

20:15 ↗ families that have been enrolled

20:17 ↗ um uh before uh you know get uh to the

20:22 ↗ first chance to re-enroll again

20:26 ↗ um and so

20:28 ↗ um

20:29 ↗ that's a system

20:31 ↗ um that is more first come first serve

20:35 ↗ um but I think in terms of

20:37 ↗ um Financial access there are

20:41 ↗ um any family that needs that uh has

20:46 ↗ been granted access to the program but

20:48 ↗ needs a scholarship gets it they're not

20:50 ↗ turned away

20:52 ↗ um

20:53 ↗ and then uh the school district does not

20:56 ↗ currently have social workers that we

20:58 ↗ employ so they're uh there is not a

21:01 ↗ strategy there

21:03 ↗ um I know that we are looking into the

21:06 ↗ possibility of how to get maybe a couple

21:08 ↗ social workers hired but we're also

21:12 ↗ um facing

21:13 ↗ um a uh significant budget crisis

21:17 ↗ um in the district where we're you know

21:19 ↗ we're looking at

21:21 ↗ um needing to potentially uh eliminate

21:24 ↗ you know 15 to 18 million dollars out of

21:27 ↗ our uh budget uh this next school year

21:31 ↗ um so

21:32 ↗ foreign

22:01 ↗ I just want to let you know that I

22:04 ↗ applied for the services this year and

22:07 ↗ yeah I I understand the difficulties I

22:09 ↗ just want to uh comment that it's

22:12 ↗ important that the channels of

22:15 ↗ communication and how to go about

22:17 ↗ applying are clear not only from the

22:21 ↗ outside you know the parents Society in

22:23 ↗ general but also the Insight thank you

22:28 ↗ uh thank you for sharing

22:31 ↗ um with me and I think as a district we

22:34 ↗ really

22:35 ↗ um need to be open and we need to rely

22:38 ↗ on feedback from our families and our

22:41 ↗ community about what what is going well

22:43 ↗ and then what is not going well within

22:45 ↗ our district so

22:47 ↗ um I appreciate your feedback and I will

22:49 ↗ also

22:51 ↗ um make sure and share that with

22:55 ↗ um our individuals that oversee before

22:58 ↗ and after school care and I also know

23:00 ↗ that just our communication especially

23:02 ↗ two-way is something that we need to

23:05 ↗ improve on as a district

23:08 ↗ um so thank you for sharing with me

23:12 ↗ resistance

23:16 ↗ thank you

23:17 ↗ [Music]

23:20 ↗ do any other board members questions or

23:28 ↗ no

23:32 ↗ this is Kelly

23:35 ↗ um I was thinking about so this is not

23:37 ↗ the topic you brought out like you know

23:39 ↗ the issues you brought up are all

23:41 ↗ important issues the one that really

23:44 ↗ flashed for me was the 15 to 80. I used

23:48 ↗ to be a part of this school system and

23:52 ↗ the 15 to 18 million dollar cut will

23:56 ↗ often be to those who can least afford

24:00 ↗ it and so I think that at least on a

24:03 ↗ personal level but probably for their

24:04 ↗ Organization for this organization is a

24:07 ↗ great interest to us to help with

24:09 ↗ whatever we can or at least me

24:12 ↗ um with um

24:15 ↗ keeping those cuts from mental health

24:17 ↗ Early Learning and

24:20 ↗ the other resources that are being put

24:24 ↗ forward for those who meet at the most

24:27 ↗ because I was going to take a bite

24:30 ↗ it's a lot of money

24:37 ↗ um yes I appreciate your

24:40 ↗ um

24:41 ↗ your honesty there and also

24:45 ↗ um your commitment to support I think

24:48 ↗ um

24:50 ↗ these significant budget cuts or

24:52 ↗ something

24:54 ↗ um

24:55 ↗ that I certainly I mean the amount of

24:57 ↗ money is something that I haven't

24:59 ↗ grappled with in my

25:02 ↗ um

25:02 ↗ 16 years 16 plus years in the district

25:07 ↗ um and so

25:09 ↗ um I think it is an uncertain time for

25:12 ↗ all of us uh I do

25:15 ↗ um

25:16 ↗ I am hopeful with the new superintendent

25:18 ↗ that has come in

25:21 ↗ um and her commitment to

25:24 ↗ um to equity and to

25:27 ↗ um

25:28 ↗ looking at how we are spending our

25:31 ↗ resources not just Financial but

25:34 ↗ Staffing time

25:36 ↗ um priorities those pieces

25:39 ↗ um through an equity lens

25:42 ↗ um and

25:43 ↗ um and so I'm hopeful that that lens

25:45 ↗ will be used in this process and as

25:48 ↗ we're looking at what kind of cuts we're

25:50 ↗ going to make but I do appreciate

25:52 ↗ um your honesty and your sharing there

25:58 ↗ hey well thank you so much Elena I know

26:02 ↗ you are on a short timeline and you need

26:04 ↗ to head out we so so appreciate your

26:06 ↗ time with us tonight and I hope that

26:08 ↗ this is just the beginning of a

26:10 ↗ conversation and continuous

26:12 ↗ collaboration that we hope to have with

26:14 ↗ your department and the school district

26:18 ↗ um

26:18 ↗ subword numbers welcome Happy New Year

26:22 ↗ uh thank you so much for the the

26:25 ↗ privilege to be able to come and speak

26:27 ↗ with you

26:28 ↗ um and I too look forward to

26:31 ↗ um a continued and growing partnership

26:33 ↗ with the city

26:35 ↗ um and you know these are all of our

26:38 ↗ families

26:39 ↗ um and um and I know that we are

26:43 ↗ committed together in creating

26:46 ↗ um the the best most inclusive

26:49 ↗ supportive uh welcoming environment for

26:52 ↗ our families and so

26:54 ↗ um any any ways that we can help partner

26:58 ↗ um we're excited to do that and uh our

27:01 ↗ uh lines of communication are always

27:03 ↗ open from the districts then as well so

27:05 ↗ uh thank you so much

27:07 ↗ yeah thank you so much have a good

27:10 ↗ evening thanks for being here

27:14 ↗ hello

27:16 ↗ thank you

27:17 ↗ very so good to see you all I've been

27:20 ↗ such a long time it seems like happy New

27:23 ↗ Year so nice to see you so right

27:27 ↗ graciously uh

27:29 ↗ um accepted and he cheers

27:34 ↗ [Music]

27:35 ↗ so far thank you right here well I'm

27:38 ↗ sure he's been amazing

27:40 ↗ um and please forgive my tardiness

27:43 ↗ um

27:43 ↗ traffic has been nuts lately

27:46 ↗ but

27:49 ↗ I guess we would be moving on to the

27:51 ↗ next item in the agenda there's that

27:54 ↗ right now that's right already so we're

27:57 ↗ headed into government training and

27:59 ↗ Tisha is going to help us with that

28:02 ↗ I just wanted to know after the police

28:04 ↗ discussion we did have conversation

28:07 ↗ I was just wondering if there was going

28:09 ↗ to be a conversation on what Elena

28:11 ↗ presented before because I know that was

28:13 ↗ one of the factors I've been waiting

28:15 ↗ before we make the next the final

28:18 ↗ decision about our

28:20 ↗ um work plan work plan yeah so I don't

28:23 ↗ know if that's going to be the at that

28:24 ↗ time or if they want anyone wanted to

28:26 ↗ discuss yeah absolutely thank you for

28:29 ↗ bringing that up yes I think so oh we we

28:32 ↗ don't have we exactly one of the reasons

28:34 ↗ why we didn't finalize the work plan of

28:36 ↗ her 2023 was that we didn't have a

28:39 ↗ chance to hear from the school district

28:40 ↗ and we also needed some work to complete

28:43 ↗ on the items that you identified as

28:45 ↗ priority so we were going to bring that

28:47 ↗ back next month however if the board is

28:49 ↗ interested in having a brief follow-up

28:51 ↗ coverage station after what you heard

28:53 ↗ from Elena I think that's absolutely

28:55 ↗ totally appropriate or if you also want

28:58 ↗ to just postpone it for next month as we

29:00 ↗ discuss more and see how we we may or

29:02 ↗ may not be able to partner with the

29:05 ↗ school district as I was listening to

29:07 ↗ Elena all of the things that Elena

29:09 ↗ mentioned for example are all great

29:12 ↗ Human Services related that we are also

29:14 ↗ addressing human services so another

29:17 ↗ thing to consider if you may recall we

29:20 ↗ said that we would like to have a joint

29:22 ↗ meeting with the Human Services

29:23 ↗ Commission in the upcoming couple of

29:25 ↗ months so I think that also it's a good

29:28 ↗ opportunity for us to discuss with the

29:30 ↗ Commission in detail just the school

29:31 ↗ district and how we can continuously

29:33 ↗ collaborate so a few options you have

29:36 ↗ for members on this

29:39 ↗ um

29:40 ↗ as a staff recommendation of course if

29:42 ↗ you would like to have any follow-up

29:43 ↗ thoughts now it would be great so we

29:45 ↗ don't forget and we take notes but I

29:47 ↗ would recommend the

29:49 ↗ more in-depth conversation either at

29:51 ↗ least next month or at the Joint meeting

29:53 ↗ with the Human Services Commission or

29:55 ↗ both

29:56 ↗ um

30:00 ↗ any quick processing for a few minutes

30:04 ↗ five minutes or so

30:05 ↗ you would like to help

30:10 ↗ so I could

30:12 ↗ um I guess what what I'm thinking about

30:14 ↗ after you know what Elena shared is

30:18 ↗ yeah

30:19 ↗ you know I'm just thinking jurisdictions

30:21 ↗ and like so what is you know the role of

30:23 ↗ the city and so we've heard so like

30:25 ↗ Monica as you said there's some you know

30:27 ↗ Health and Human Services related things

30:29 ↗ that Elena specifically mentioned and

30:32 ↗ then I knew when we had uh the folks

30:34 ↗ from right to bring we talked about the

30:37 ↗ school resource officers and how

30:39 ↗ students are uh impacted by their

30:41 ↗ presence and so I think that's another

30:43 ↗ uh touch point you know that connects

30:46 ↗ with the police department possibly

30:49 ↗ um I don't know if there's other kind of

30:50 ↗ dimensions of how the school district

30:53 ↗ and or students specifically engage with

30:56 ↗ uh other you know Services provided by

30:59 ↗ the city uh that we should be thinking

31:01 ↗ about as well so that that's kind of

31:03 ↗ what's going on in my head what what

31:04 ↗ else is up out there even though I know

31:07 ↗ I think you know Elena's really shared

31:08 ↗ these more Health and Human Services

31:10 ↗ related

31:12 ↗ yeah and I mean they're always touching

31:14 ↗ right because the Human Services has

31:16 ↗ such a good touch with her with Equity

31:17 ↗ right because always that the most

31:20 ↗ impacted are those who typically

31:23 ↗ um need you know it could be interesting

31:26 ↗ when they go through these cuts which

31:27 ↗ are coming I know a lot about education

31:29 ↗ we're just gonna come

31:31 ↗ um the school districts have

31:33 ↗ historically historically do equal Cuts

31:35 ↗ right it'll be across the board because

31:37 ↗ it's so painful and then it's going to

31:39 ↗ be painful it's brutal

31:41 ↗ however it would be interesting to have

31:43 ↗ statements saying please do happen

31:46 ↗ right that is something okay too as a

31:49 ↗ you know bring it to the to the council

31:51 ↗ to see if they'd say it right so yeah

31:54 ↗ you can you could consider making a

31:57 ↗ recommendation or advising the mayor and

31:59 ↗ City Council on a statement yeah

32:01 ↗ regarding Equity so it's something like

32:03 ↗ that you can make a recommendation to

32:05 ↗ that yes and and I think it would be

32:07 ↗ well I know that the super is a new

32:09 ↗ super and that is very different

32:11 ↗ I had the opportunity to help interview

32:13 ↗ them and and we'll do her best and

32:16 ↗ having outside support would be very uh

32:20 ↗ I'm sure yeah would help her so just

32:24 ↗ keep that in the back here so that's

32:26 ↗ where I think we can think really

32:28 ↗ strongly yeah and it does go back to

32:30 ↗ what pretty was saying so we're all

32:32 ↗ about like for us to also uh

32:34 ↗ um clearly understand the role that we

32:36 ↗ have one as a city and also the role

32:39 ↗ that you have as a board and where can

32:41 ↗ you inform or help yes influence yes

32:47 ↗ all right and it looks like Christina

32:49 ↗ has a question

32:53 ↗ Christina foreign

33:30 ↗ so I was thinking about the budget cuts

33:32 ↗ and you know I'm thinking about how they

33:35 ↗ dealt that dealt with that issue back in

33:38 ↗ Mexico oftentimes it was a lot of

33:41 ↗ volunteer work from the parents and I

33:44 ↗ know that some schools do have uh

33:47 ↗ volunteer parents and so I'm wondering

33:49 ↗ what if we can look into that to see if

33:52 ↗ that would be helpful

34:00 ↗ yeah I think that's a great idea I mean

34:02 ↗ honestly I know that the PTO does a lot

34:04 ↗ for the school district to kind of

34:07 ↗ bridge the gap wherever they can and

34:09 ↗ there are a lot of parents that are

34:11 ↗ willing to volunteer me being one of

34:13 ↗ them to try to

34:15 ↗ uh kind of merge what we can

34:19 ↗ um as cost effectively as we can uh so

34:22 ↗ I'm sure we could probably even look

34:25 ↗ into partnering with the PTO to see if

34:27 ↗ maybe there's some suggestions that they

34:29 ↗ would have that we could use to help

34:38 ↗ anyone else

34:43 ↗ all right then I think we can move on to

34:47 ↗ tisha's presentation if she's ready

34:50 ↗ sure hey everybody

34:52 ↗ um I'm Tisha Geezer I'm the clerk I know

34:54 ↗ I've seen I've seen you all a few times

34:56 ↗ now and I um I hate to interrupt your

34:59 ↗ important word this is important to you

35:01 ↗ it's just more a little more

35:02 ↗ administrative so I'm here for your

35:05 ↗ annual open public meetings act training

35:07 ↗ and then

35:08 ↗ um which I think we I won't need that

35:10 ↗ whole 30 minutes for so I'll need to do

35:13 ↗ that is cover that in more like 10 to 15

35:15 ↗ minutes since you've all been serving on

35:17 ↗ the board a few at least a year if not

35:19 ↗ more and then we're going to talk a

35:22 ↗ little bit about a virtual attendance

35:23 ↗ job team and I'm hoping to get some

35:25 ↗ feedback from you all on that site so

35:29 ↗ so bear with me I know this is um

35:31 ↗ redundant some redundant information but

35:34 ↗ we've got my slides here trying to move

35:37 ↗ through it quickly

35:40 ↗ and answer any questions so

35:44 ↗ um as you know from what I've spoken in

35:46 ↗ the past we um have a couple state laws

35:49 ↗ that uh

35:51 ↗ have certain requirements for our city

35:54 ↗ council and our advisory boards and

35:56 ↗ commissions and uh part of the clerk's

35:58 ↗ office role is to to help protect both

36:01 ↗ the city and our elected officials and

36:03 ↗ volunteers from inadvertently or

36:06 ↗ advertently

36:07 ↗ um

36:08 ↗ uh not not following of these two laws

36:11 ↗ so these uh two laws that open public

36:13 ↗ meetings after public records act we

36:15 ↗ refer to them as the sunshine laws

36:17 ↗ because they're really designed to just

36:18 ↗ encourage access and transparency to

36:21 ↗ government

36:23 ↗ um so again this this is why why do we

36:26 ↗ come to you and why we come to you each

36:28 ↗ year just should just kind of get it

36:30 ↗ back in your mind

36:32 ↗ um as you uh as you approach a year

36:34 ↗ ahead of meeting some communicating with

36:36 ↗ each other

36:37 ↗ so the open public meetings act

36:41 ↗ um you know you you are very aware that

36:44 ↗ all your meetings are open to the public

36:45 ↗ and we're continuing to provide for that

36:48 ↗ virtual options

36:50 ↗ we have to come here physically or um

36:52 ↗ watch reporting of your meeting or

36:56 ↗ we're always publishing all of your

36:58 ↗ meeting information in advance people

37:00 ↗ know when you're meeting and what you'll

37:03 ↗ be discussing

37:05 ↗ um I know you've had some special

37:07 ↗ meetings it sounds like you might have

37:08 ↗ another one coming up with the Human

37:09 ↗ Services Commission and uh those

37:12 ↗ meetings do have

37:14 ↗ um I think I'm skipping ahead anyway

37:17 ↗ s here I'm just gonna speak about

37:21 ↗ speak naturally and the slides will

37:24 ↗ follow

37:25 ↗ so uh the things that we like to mention

37:28 ↗ to you about your special meetings is

37:31 ↗ that um understate law you're limited to

37:33 ↗ discussing topics leading agenda for

37:36 ↗ your special meetings so at tonight's

37:38 ↗ meeting you could if there was an item

37:40 ↗ that someone wanted to discuss and you

37:43 ↗ wanted to sort of move that the agenda

37:45 ↗ be amended to add this discussion topic

37:47 ↗ you could do that this is one of your

37:49 ↗ regular meetings six o'clock

37:52 ↗ first Wednesday of the month at your

37:54 ↗ special meetings that's not

37:55 ↗ that's not um that's not appropriate or

37:58 ↗ allowed I think the rationale there is

38:00 ↗ that people know when your regular

38:02 ↗ meetings are

38:03 ↗ um and so they know where to be if

38:06 ↗ they're interested in your work but with

38:07 ↗ your special needs it might be more

38:09 ↗ difficult so so you're confined to

38:11 ↗ certain topics and I know Monica works

38:13 ↗ with the chair to help make sure your

38:14 ↗ agenda is done reflects the work that

38:17 ↗ needs to be done

38:18 ↗ is that something we'd like to share

38:20 ↗ with you

38:21 ↗ um

38:22 ↗ past year past this year

38:26 ↗ over the past executive sessions those

38:28 ↗ are certain closed sessions mostly our

38:30 ↗ city council uses these they have some

38:32 ↗ reasons under state law by which they

38:35 ↗ can meet in a closed session it's

38:36 ↗ usually to discuss things that are

38:38 ↗ sensitive confidential with the

38:40 ↗ litigious

38:42 ↗ okay so we'll spend a couple minutes on

38:44 ↗ this slide

38:46 ↗ um so with your nine-member board five

38:48 ↗ of you constitute a quorum and I am I

38:52 ↗ believe you're aware but just to remind

38:54 ↗ you that if you are attending events

38:57 ↗ like local or Regional events on topics

38:59 ↗ pertaining to the equity board that we'd

39:01 ↗ like to avoid having five of you at

39:04 ↗ view it just coordinating um with each

39:06 ↗ other if you're getting a feeling that

39:08 ↗ there might be

39:09 ↗ um more of you and then having maybe a

39:12 ↗ board member report out if there's a

39:14 ↗ broad board interest

39:17 ↗ um also I want to talk a little bit

39:19 ↗ about you know let's talk about social

39:21 ↗ Gatherings are allowed and traveling is

39:24 ↗ allowed um just make sure if you have a

39:26 ↗ social event or find yourself in a

39:28 ↗ social setting that you avoid topics

39:30 ↗ that could come before the equity board

39:32 ↗ uh and then uh let's talk a little bit

39:35 ↗ about email because I think that that's

39:37 ↗ one of the um

39:39 ↗ one of the places where the open public

39:41 ↗ meetings act can um Can occasionally get

39:45 ↗ inadvertently

39:47 ↗ um infringed upon so

39:49 ↗ um

39:50 ↗ obviously sometimes you're going to want

39:52 ↗ to communicate with each other outside

39:53 ↗ of a meeting the best way to do that is

39:56 ↗ through Monica it actually helps us with

39:59 ↗ both of our state laws

40:01 ↗ um because our the next one we'll talk

40:03 ↗ about a little bit is the public records

40:05 ↗ Act and the fact that it's really

40:06 ↗ helpful to the city if we have um

40:09 ↗ correspondence that you are embarking on

40:12 ↗ as part of your board membership because

40:15 ↗ we could receive a public records

40:17 ↗ request for communications between one

40:19 ↗ or more all the equity board members so

40:21 ↗ we appreciate being copied on emails of

40:24 ↗ your email directly as a board member

40:27 ↗ um either forwarding it or copying uh

40:29 ↗ Monica and so then we now have a record

40:30 ↗ of that communication

40:33 ↗ um also when you're emailing um we we

40:36 ↗ want you to avoid having sort of

40:38 ↗ discussions or weighing in on things

40:40 ↗ outside of a board meeting it can be

40:42 ↗ really tempting especially if you've

40:44 ↗ already had an initial discussion at a

40:46 ↗ board meeting but we really want to save

40:47 ↗ all board discussion and open meeting

40:50 ↗ you want to have a conversation or an

40:52 ↗ email exchange with one or two board

40:54 ↗ members that is okay we just don't want

40:57 ↗ to hit that number five

40:59 ↗ we don't want to have five people

41:00 ↗ getting looped in and something to think

41:03 ↗ about is that we also to meet this

41:06 ↗ Spirit of the law we also don't want

41:08 ↗ um members sort of gathering

41:12 ↗ um other board members input outside of

41:14 ↗ a meeting so that can look like one

41:16 ↗ board member reaching out to another to

41:18 ↗ say I have this idea I'm thinking of

41:20 ↗ like what what do you think do you think

41:22 ↗ this would float with the rest of the

41:23 ↗ board getting their feedback and going

41:24 ↗ to it a second and third and fourth

41:27 ↗ board member to kind of do the same and

41:29 ↗ possibly share

41:30 ↗ um what they per oh yeah so far I've

41:32 ↗ talked to a few board members this is

41:34 ↗ what I'm hearing because you're kind of

41:35 ↗ building consensus and

41:37 ↗ um dialoguing outside of a meeting even

41:40 ↗ though it's not with a quorum at one

41:42 ↗ time that's it's considered a string

41:45 ↗ meeting and there has been some case law

41:47 ↗ on it and it's something we want to

41:49 ↗ avoid so just be thinking of that

41:52 ↗ um I think it can happen so naturally so

41:55 ↗ just you know it's best if you

41:57 ↗ um are talking with one or two board

41:59 ↗ members great and then bring it to a

42:00 ↗ meeting for discussion

42:02 ↗ any questions about that

42:05 ↗ um that for me that opens up the

42:07 ↗ question of social media and how we can

42:11 ↗ inadvertently kind of connect with each

42:13 ↗ other there

42:14 ↗ um

42:15 ↗ do you have an example on how we can

42:17 ↗ just kind of I mean if I see that Lorna

42:21 ↗ has posted something and then I comment

42:23 ↗ on it and then write a comments on it

42:25 ↗ later

42:27 ↗ um and it's it's kind of study related

42:29 ↗ or not even necessarily board related

42:31 ↗ but could potentially the a board topic

42:33 ↗ or should are we best to just avoid that

42:35 ↗ in general it would it would be it would

42:39 ↗ be nice I mean it

42:41 ↗ um so like a couple possibilities if

42:43 ↗ that were to occur so

42:45 ↗ um you know we could have if we have

42:47 ↗ someone who's sort of sort of a watchdog

42:49 ↗ and observes

42:52 ↗ um that there's multiple board members

42:54 ↗ kind of communicating on social media

42:56 ↗ about something they could that could

42:59 ↗ kind of um

43:01 ↗ it it may not look great so even if we

43:04 ↗ have it technically

43:06 ↗ um it hasn't been five members all

43:08 ↗ commenting on that one post

43:10 ↗ um again this in Washington state

43:12 ↗ there's um

43:13 ↗ a real high bar set for these laws

43:16 ↗ they're meant to be construed liberally

43:18 ↗ and they're ruled on

43:20 ↗ um liberally and so uh cities often

43:23 ↗ particularly particularly with the

43:25 ↗ public records act that one

43:27 ↗ um is is more common than cases against

43:30 ↗ the open public meetings act but we just

43:33 ↗ want to be careful so I would I would

43:36 ↗ say

43:37 ↗ um

43:37 ↗ I I don't want you feeling like you can

43:40 ↗ never comment on anything you're having

43:42 ↗ to scroll through there's hundreds of

43:44 ↗ comments or likes to see if there's any

43:45 ↗ other board member but I do um you know

43:48 ↗ we we at this point aren't prepared to

43:51 ↗ have our boards have their own social

43:52 ↗ media presence and we would um want to

43:55 ↗ talk to anyone who was wanting to do

43:57 ↗ something like that and kind of coalesce

43:59 ↗ board members around topics we just

44:02 ↗ wanted a clerk's office we'd want to

44:03 ↗ talk with you about that yeah and would

44:05 ↗ have some concerns so we be careful be

44:08 ↗ mindful of that

44:10 ↗ but

44:11 ↗ um you know yeah and I only brought that

44:13 ↗ up because every now and then I cross

44:15 ↗ paths with some yeah board members and

44:17 ↗ we're not necessarily talking about

44:19 ↗ anything board related but

44:21 ↗ um who knows it could happen yeah and

44:23 ↗ then you know I guess one other point is

44:25 ↗ you know make the statement that maybe

44:27 ↗ avoid that like replying to each other

44:30 ↗ or sort of the discussion is what we

44:33 ↗ want to avoid outside of the meeting so

44:35 ↗ yeah that's a that's a very very real

44:37 ↗ question

44:39 ↗ um

44:39 ↗ all right so um so if you're so we

44:43 ↗ talked about just limiting discussion

44:45 ↗ outside of meeting it's possible that

44:47 ↗ Monica might want to gather some input

44:49 ↗ before a meeting to help prepare so she

44:51 ↗ might say please provide me with your

44:54 ↗ input and all then summarize it at the

44:56 ↗ meeting that is okay you can respond to

44:58 ↗ her email that actually can be very

45:00 ↗ useful to help you prepare for a meeting

45:03 ↗ um if you have communication that you

45:05 ↗ just think is of interest to the board

45:07 ↗ and want to share again I'd encourage

45:09 ↗ you

45:10 ↗ um to Route it through Monica just

45:12 ↗ because she can then also help stop

45:14 ↗ things if she sees that people are

45:15 ↗ replying and saying really good article

45:17 ↗ what do you think about you know we just

45:19 ↗ don't we want to try and minimize that

45:21 ↗ outside of the leading

45:23 ↗ um as as much as possible and so if

45:25 ↗ you're ever looking for tools if you're

45:27 ↗ finding that you're bumping up against a

45:29 ↗ need to discuss something you know we

45:31 ↗ can look at your agenda and creating a

45:32 ↗ kind of a I think you have an

45:34 ↗ announcement section but um we really

45:37 ↗ want to steer as much conversational

45:39 ↗ discussion towards these meetings as

45:41 ↗ possible

45:44 ↗ so that the public can be here and and

45:47 ↗ observe their government in action

45:50 ↗ um so there are some penalties uh for

45:54 ↗ violations of the open public meetings

45:56 ↗ act which is why we we do train all the

45:59 ↗ boards on it each year and it can impact

46:01 ↗ any action that you've taken that would

46:04 ↗ mostly be if you held a rogue meeting

46:06 ↗ because I I don't see happening

46:09 ↗ okay and then we don't have any new

46:12 ↗ members here tonight when we do I'd like

46:14 ↗ to point them to the code of ethics but

46:16 ↗ that's something that you should have

46:18 ↗ received in the past uh all right so

46:21 ↗ let's just talk for a couple minutes

46:22 ↗ about the public records Act

46:25 ↗ we this is a big part of our um uh the

46:28 ↗ clerk's office function is the city we

46:30 ↗ are providing records for people who ask

46:32 ↗ us for them every day

46:35 ↗ um and so uh

46:37 ↗ you your records that that you um create

46:40 ↗ and uh use in the course of your role in

46:43 ↗ the equity board are considered you know

46:45 ↗ City Records and can be requested so

46:48 ↗ um this site has a lot of information

46:49 ↗ but I'm just gonna give you some

46:52 ↗ um

46:52 ↗ some things to just be mindful of so

46:55 ↗ most of your materials are generate or

46:57 ↗ not necessarily generated but they're

46:59 ↗ coming to you in the form of your agenda

47:00 ↗ packet or things you might receive by

47:03 ↗ email from Monica

47:04 ↗ um if you're creating

47:06 ↗ documents for the forum meaning

47:10 ↗ um that we would want to get as much as

47:12 ↗ possible in that agenda it's also your

47:14 ↗ all of the records pertaining to the

47:16 ↗ equity pertaining to the equity board or

47:17 ↗ archival records and they are kept in

47:19 ↗ perpetuity by the Washington State

47:21 ↗ archives so we try and keep as much of

47:24 ↗ uh your materials together and post it

47:26 ↗ on our website so they're accessible if

47:29 ↗ you generate something in

47:31 ↗ um as you work on the board whether it's

47:33 ↗ your notes or whether it's some kind of

47:35 ↗ other document that you're sharing with

47:36 ↗ others just keep it in a keep it all

47:39 ↗ together in one location on your

47:42 ↗ computer because if if we if we were to

47:45 ↗ receive the public records request for

47:48 ↗ for you know anything that went to the

47:51 ↗ equity board or the equity board

47:52 ↗ discussed or pertained to a particular

47:55 ↗ issue we'll reach out to you and ask if

47:56 ↗ you have anything that we are not in

47:58 ↗ possession of so just keep it organized

48:00 ↗ if you take notes

48:02 ↗ um notes are in the category of Records

48:06 ↗ you have a lot of rules about how long

48:07 ↗ we can keep records of the city

48:09 ↗ um but notes are considered transitory

48:11 ↗ which means once you they're not useful

48:13 ↗ to you anymore you can get rid of them

48:15 ↗ so please feel free to get rid of notes

48:18 ↗ uh if if you generate something more

48:21 ↗ substantial for the board please keep it

48:24 ↗ um and provide it to Monica at before

48:26 ↗ after a meeting so that we can add it to

48:28 ↗ our record for the equity board uh

48:31 ↗ communication

48:33 ↗ um you you may be emailing um directly

48:36 ↗ with individuals pertaining to your

48:37 ↗ board work in which case the city

48:40 ↗ doesn't have a copy of those emails so

48:41 ↗ two options Loop Us in Loop Monica in

48:45 ↗ that email will be in our city server

48:48 ↗ um or be organized with your email and

48:51 ↗ you keep keep them in a folder or a

48:53 ↗ particular place so if you were asked

48:54 ↗ you could provide them some of our

48:57 ↗ Advisory board members do get separate

48:59 ↗ email accounts for their board work

49:00 ↗ that's also a possibility

49:03 ↗ um as long as you can easily locate them

49:06 ↗ if asked that's uh that's what's

49:08 ↗ important to us

49:10 ↗ all right so that's all I have any other

49:12 ↗ questions

49:14 ↗ anyone online questions

49:24 ↗ so I will say uh tissue we can probably

49:27 ↗ move on to the attendance policy yeah

49:30 ↗ let's do it all right I have some slides

49:33 ↗ here to keep me on track as well

49:40 ↗ share those real quick

49:48 ↗ all right so

49:50 ↗ a little background you're very familiar

49:52 ↗ with the background about

49:54 ↗ um you were a born digital board yeah

49:58 ↗ um

49:59 ↗ uh you so just a background on this the

50:03 ↗ um

50:04 ↗ so state law requires we have an

50:06 ↗ in-person meeting location for any board

50:09 ↗ that's subject to the open public

50:10 ↗ meetings act like you and like all of

50:12 ↗ our boards

50:13 ↗ um and during covert there was a string

50:15 ↗ of different uh Governors proclamations

50:17 ↗ and and things that sort of um

50:20 ↗ temporarily

50:22 ↗ um did away with that requirement in uh

50:25 ↗ July as of July 1st of this year those

50:28 ↗ were all taken away so the board the

50:32 ↗ legislature did add a provision if we

50:34 ↗ have a pandemic situation again we can

50:36 ↗ all go virtual and they've kind of put

50:38 ↗ that into state law so that that's nice

50:40 ↗ to have that there but in the meantime

50:42 ↗ we need to have a physical meeting

50:43 ↗ location so the mayor um

50:48 ↗ required heavily encouraged

50:51 ↗ um board and commission members to come

50:54 ↗ in person to attend meetings after that

50:56 ↗ time I think your first in-person

50:58 ↗ meeting was maybe in September I think

51:00 ↗ we needed a little time to get ready for

51:02 ↗ that transition so

51:04 ↗ um and over the past few months

51:07 ↗ um we've received feedback from board

51:09 ↗ commission members and just and observed

51:12 ↗ um a continued interest for board and

51:14 ↗ commission members to participate

51:16 ↗ virtually so for most of our boards

51:18 ↗ including Equity board

51:20 ↗ um we commit the city committed to

51:22 ↗ maintaining this virtual element so we

51:24 ↗ purchased equipment that's in this room

51:26 ↗ here

51:27 ↗ um we train staff on how to schedule

51:29 ↗ their WebEx meetings and uh that's it

51:33 ↗ that's a commitment we wanted

51:34 ↗ particularly to allow the public to

51:37 ↗ participate but again our observation

51:39 ↗ has been there's been some benefit and

51:41 ↗ interests by board members to continue

51:43 ↗ that so the mayor asked um need to draft

51:47 ↗ a policy for the so the boards haven't

51:50 ↗ don't have any language about this this

51:52 ↗ is a new territory

51:54 ↗ um so your rules and regulations don't

51:55 ↗ talk at all about remote meetings or

51:57 ↗ attending remotely so

51:59 ↗ um she uh she asked that the policy

52:02 ↗ which is what I'm bringing to you today

52:04 ↗ Focus heavily on in-person attendance I

52:08 ↗ think she really sees value

52:11 ↗ in kind of a Synergy that comes from

52:15 ↗ meeting in person I think

52:17 ↗ um

52:18 ↗ that I know we don't have any members of

52:20 ↗ the public here in person but also the

52:22 ↗ feeling that when their members of the

52:24 ↗ public in person there's value and

52:25 ↗ having you know members sitting in seats

52:28 ↗ that are in the room with them and um

52:30 ↗ it's been something she's wanted to

52:32 ↗ emphasize to all our boards and

52:34 ↗ commissions and the draft policy really

52:36 ↗ reflects that

52:38 ↗ um I'm gonna walk through some um

52:40 ↗ aspects of it and uh I will share with

52:42 ↗ you that I've attended four other uh

52:46 ↗ board meetings uh meetings of other

52:49 ↗ advisory boards thus far

52:51 ↗ um two of them took the policy pretty

52:53 ↗ much as is but the other two are looking

52:55 ↗ for more flexibility with virtual

52:57 ↗ attendance is it's been working well for

52:59 ↗ their course so I think every board's

53:01 ↗ having a little bit different experience

53:02 ↗ and different expectations this is about

53:04 ↗ what you expect of your fellow board

53:07 ↗ members so let me talk about the points

53:09 ↗ in this proposed policy and I'd love to

53:11 ↗ hear your feedback I received some

53:13 ↗ feedback already from Alyssa

53:16 ↗ um and which I can share she can share I

53:18 ↗ can share

53:19 ↗ um and then I'm expecting that if there

53:22 ↗ are changes I would bring back a revised

53:25 ↗ version for February meeting

53:27 ↗ so with that

53:29 ↗ um an overview is that the policy says

53:32 ↗ that a quorum of the board so uh five of

53:34 ↗ you would be in person for each meeting

53:37 ↗ so tonight what do we we have five of

53:39 ↗ you here

53:40 ↗ um in person tonight

53:42 ↗ um the policy says that if you're 10

53:44 ↗ attending virtually you can fully

53:46 ↗ participate in the meeting but you need

53:48 ↗ five to be in person unless you have

53:51 ↗ multiple vacancies is on your board

53:53 ↗ so one of the reasons for that is as I

53:56 ↗ mentioned the mayor's emphasis on that

53:58 ↗ in-person attendance the second one is

54:00 ↗ that if we have technology issues and

54:02 ↗ say we have four board members here in

54:05 ↗ the room that traveled here

54:07 ↗ um and then everyone else was virtual

54:09 ↗ but there was a technical issue you like

54:11 ↗ you know maybe WebEx just ran and

54:14 ↗ upgrade the night before or maybe power

54:16 ↗ was out on squawk mountain or who knows

54:18 ↗ what it might be um the meeting couldn't

54:20 ↗ occur and so there's a little value in

54:23 ↗ having

54:24 ↗ um having a quorum here that so

54:26 ↗ regardless of the virtual element the

54:28 ↗ meeting can proceed I will with that

54:30 ↗ said we've had a lot of stability I mean

54:32 ↗ we have had very few issues with our

54:35 ↗ virtual meeting system thus far but that

54:38 ↗ is why that provision is in there in the

54:41 ↗ draft policy and then

54:43 ↗ um basically request

54:45 ↗ um you reach out to Monica preferably

54:47 ↗ five days in advance and just say hey

54:49 ↗ I've got you know I need to

54:52 ↗ I have it I'll have a child at home all

54:54 ↗ right my cars

54:56 ↗ um you know not available to me or I'm

54:59 ↗ dealing with a sprained ankle or uh

55:01 ↗ whatever I have a cold whatever it might

55:03 ↗ be

55:04 ↗ um and and kind of get that permission

55:06 ↗ to attend virtually

55:07 ↗ um you'll notice in the policy

55:09 ↗ emphasizes that the virtual attendance

55:11 ↗ is if you can't make it physically so

55:14 ↗ um and that's there's some examples in

55:17 ↗ what that here as to what that could

55:19 ↗ mean but the intention is that if you're

55:21 ↗ if you're able and well to come

55:24 ↗ physically that you would and if you're

55:26 ↗ not that there would be a mechanism

55:27 ↗ created participate virtually

55:30 ↗ and then the policy also emphasizes

55:33 ↗ camera on so that the group in the room

55:35 ↗ can tell that you are there in engaged

55:38 ↗ and leading

55:39 ↗ um and that the chair would need to be

55:42 ↗ an in-person attendee so if the chair

55:44 ↗ was virtual then the vice chair

55:46 ↗ um or another member would service chair

55:48 ↗ for that meeting

55:50 ↗ and then there's a few other minor Kurt

55:53 ↗ bound changes here to your location kind

55:55 ↗ of acknowledging that your regular

55:57 ↗ meetings will have that virtual element

55:59 ↗ on an ongoing basis you have special

56:01 ↗ meetings or social that might be like a

56:03 ↗ social Gathering or a meeting in another

56:06 ↗ facility we might not have that virtual

56:09 ↗ element but we would plan to for your

56:10 ↗ regular meetings and then there's just

56:13 ↗ some language added to acknowledge that

56:15 ↗ the public

56:16 ↗ and staff presenters may be virtual

56:19 ↗ there's one other provision that I'd

56:21 ↗ like to mention which is a preference to

56:25 ↗ um you have three alternates so if you

56:27 ↗ are missing a few regular members and

56:29 ↗ need alternates there would be a

56:30 ↗ preference to the alternate to or

56:32 ↗ physically here so if you had two open

56:34 ↗ seats

56:35 ↗ that could look different if you have

56:39 ↗ um two alternates here and one alternate

56:41 ↗ virtually then the two alternates here

56:43 ↗ would be the ones to serve in in those

56:45 ↗ seats so that's one other uh provision

56:48 ↗ in this policy and then just your

56:50 ↗ options tonight um if you're if you're

56:52 ↗ comfortable and have minimal changes you

56:54 ↗ uh there's certainly procedures office

56:56 ↗ if you have changes I'd like to process

56:59 ↗ those I'm working on a couple of the

57:01 ↗ other boards revisions now and I'm going

57:03 ↗ to try I'd like to try and ensure as

57:05 ↗ much alignment as possible

57:07 ↗ um and I look forward to hearing your

57:09 ↗ your thoughts

57:11 ↗ on the policy like that

57:13 ↗ that's my presentation

57:16 ↗ thank you Tisha does anyone have

57:18 ↗ anything so far

57:20 ↗ I didn't see any hands so

57:26 ↗ foreign

57:29 ↗ [Music]

57:32 ↗ just a question to clarify you were

57:34 ↗ talking about the Precedence of

57:37 ↗ alternates in person versus virtual

57:40 ↗ um is there also a precedence where if

57:43 ↗ it's a voting situation and there's an

57:46 ↗ alternate present

57:48 ↗ versus a

57:50 ↗ regular member online that's the

57:52 ↗ alternate take precedence

57:56 ↗ that's a great question Alyssa and

57:58 ↗ initially that was something we were

58:00 ↗ considering but an observation was that

58:03 ↗ became really calm it became really

58:05 ↗ complicated

58:06 ↗ um honestly that that was the largest

58:09 ↗ factor

58:10 ↗ um and really the I think the other

58:13 ↗ thing is that

58:15 ↗ um we're saying that if you're attending

58:17 ↗ virtually you're fully participating so

58:19 ↗ whether that's as a regular member or as

58:21 ↗ an alternate

58:22 ↗ um you're there you have every every

58:25 ↗ right that you would have if you were in

58:27 ↗ the meeting room so

58:29 ↗ no that's not a provision in this

58:31 ↗ version

58:33 ↗ right and as we um we'll quickly did you

58:36 ↗ want to go first

58:37 ↗ um

58:38 ↗ sure I just I had a comment that I'm I'm

58:42 ↗ still thinking through but I you know I

58:44 ↗ feel like with the the hybrid policy the

58:46 ↗ way it's written there could be an

58:48 ↗ impact where folks who have maybe like

58:52 ↗ mobility issues uh might be discouraged

58:56 ↗ from even applying to uh participate On

58:59 ↗ the Border Commission because of the

59:01 ↗ in-person requirement and historically

59:03 ↗ that might have happened and so we have

59:05 ↗ an opportunity now to be more inclusive

59:08 ↗ with the policy and so I would hate to

59:12 ↗ have that kind of discouraging uh closed

59:16 ↗ off access continue if we can change it

59:19 ↗ now

59:21 ↗ just something I think that might be

59:22 ↗ worthwhile to think about

59:26 ↗ thank you baby

59:28 ↗ um Tony are you ready I am actually

59:31 ↗ pretty you made good point I was one of

59:33 ↗ the points I was going to bring up so

59:34 ↗ about fantastic

59:36 ↗ um so I second that

59:38 ↗ um my I do have a question

59:40 ↗ um

59:41 ↗ so hypothetical situation so let's say

59:43 ↗ and first of all apologies board members

59:46 ↗ I am sorry I've been turning my camera

59:47 ↗ on and off and just not feeling well so

59:49 ↗ I figured that you guys don't want to

59:51 ↗ see me coughing and sneezing on camera

59:53 ↗ so

59:54 ↗ um but at any rate that's why I'm

59:55 ↗ disconnecting my camera at certain

59:57 ↗ points but my hypothetical situation

59:59 ↗ let's say

1:00:01 ↗ um a number of individuals show up for a

1:00:03 ↗ meeting

1:00:03 ↗ um in person

1:00:05 ↗ um maybe there's two or three

1:00:07 ↗ um and then that's it and uh

1:00:10 ↗ everyone else is online and the public

1:00:13 ↗ is there should the meeting then be

1:00:15 ↗ canceled because there's just now five

1:00:16 ↗ there

1:00:18 ↗ so this is part it's a great question

1:00:20 ↗ it's part of like

1:00:22 ↗ tonight so right now we have we have no

1:00:24 ↗ rules about this so really anything

1:00:26 ↗ between September and now whatever

1:00:28 ↗ whoever shows up in whichever way the

1:00:31 ↗ meeting is proceeding and and certainly

1:00:35 ↗ um the virtual policy could be could be

1:00:38 ↗ drafted that way it could be drafted to

1:00:41 ↗ say

1:00:42 ↗ um and I think one of our boards is

1:00:43 ↗ leaning toward towards that is really

1:00:46 ↗ open you know there's just there's been

1:00:48 ↗ a lot of I think everyone everyone not

1:00:50 ↗ even just board members but in our

1:00:52 ↗ workplaces we're thinking through this

1:00:54 ↗ right

1:00:55 ↗ is it meaningful to come if everyone

1:00:57 ↗ else is virtual

1:00:59 ↗ um so do we want some kind of minimum

1:01:00 ↗ should there be some kind of preference

1:01:02 ↗ is it okay for one member should never

1:01:04 ↗ show up to the meeting to the meeting

1:01:06 ↗ room physically

1:01:08 ↗ um or not and these are these are just

1:01:10 ↗ important things to talk through so

1:01:11 ↗ under the proposed policy the meaning

1:01:14 ↗ wouldn't proceed

1:01:16 ↗ um if there are only two board members

1:01:18 ↗ in person the the policy says that a

1:01:20 ↗ quorum of the board will be in person

1:01:22 ↗ unless you have multiple babies

1:01:25 ↗ um if there are virtual board members

1:01:27 ↗ they can fully participate but you'd

1:01:29 ↗ still need those

1:01:30 ↗ um five people in the room for that to

1:01:32 ↗ happen

1:01:33 ↗ um but that is something we can play

1:01:35 ↗ with so the board and what I'm looking

1:01:37 ↗ for tonight are you know what are what

1:01:39 ↗ are the points in this policy that

1:01:40 ↗ you're not quite comfortable with it and

1:01:42 ↗ might want a change one of those could

1:01:45 ↗ be that requirement that five feet in

1:01:47 ↗ the room one of them could be sort of

1:01:49 ↗ the list of accepted reasons to

1:01:51 ↗ participate virtually

1:01:53 ↗ um

1:01:55 ↗ so but hopefully that helps

1:02:00 ↗ okay and Tisha has there been like an

1:02:02 ↗ outline on what expected reasons for not

1:02:05 ↗ participating in person would be

1:02:07 ↗ um have we considered by whether Child

1:02:10 ↗ Care outside of you know General life

1:02:12 ↗ things

1:02:14 ↗ um

1:02:21 ↗ and you know

1:02:23 ↗ um

1:02:23 ↗ this

1:02:25 ↗ okay

1:02:27 ↗ this policy your and I and my apologies

1:02:31 ↗ because the policy of the policy that I

1:02:34 ↗ was last I received some feedback from

1:02:36 ↗ what from one of the boards to add to

1:02:37 ↗ insert some rationale into the language

1:02:40 ↗ and I see that it's not here it was in

1:02:41 ↗ the staff report that a company this I

1:02:44 ↗ believe were emphasized that

1:02:47 ↗ um some gave some examples of reasons

1:02:49 ↗ that would be permissible to not attend

1:02:52 ↗ a person so this policy here says

1:02:55 ↗ um

1:02:56 ↗ if a member is unable to attend a

1:02:58 ↗ meeting in person and that's all it says

1:03:01 ↗ so that's that's very

1:03:04 ↗ broad that's subject to interpretation

1:03:06 ↗ the examples that um I've been providing

1:03:08 ↗ and that were included in the staff

1:03:10 ↗ report are things that might prohibit

1:03:12 ↗ you from

1:03:13 ↗ from coming so that could be a

1:03:15 ↗ transportation issue that could be a

1:03:16 ↗ health issue that could be quarantined

1:03:18 ↗ recent surgery

1:03:20 ↗ um attending a business meeting you know

1:03:22 ↗ we we really don't we want uh our

1:03:25 ↗ boarding commission members to request

1:03:26 ↗ an excuse absence if you're really

1:03:28 ↗ unwell or if you you know if you're

1:03:30 ↗ taking medication because you're

1:03:32 ↗ recovering from something or if you're

1:03:33 ↗ on vacation with your family uh so what

1:03:36 ↗ I think the goal one of our goals was to

1:03:38 ↗ try and identify so what's that window

1:03:40 ↗ of time when you're not doing those

1:03:43 ↗ things in which case we just have fun

1:03:45 ↗ and or

1:03:47 ↗ um or we'll see when you're better

1:03:49 ↗ um but things that might prohibit you

1:03:51 ↗ from a meeting so Child Care

1:03:53 ↗ Transportation health issue have been

1:03:55 ↗ the points that I've been speaking to

1:03:57 ↗ and I apologize because I see that they

1:03:59 ↗ they aren't here and I did receive that

1:04:01 ↗ feedback from another board um so we

1:04:04 ↗ should talk about that

1:04:06 ↗ um and I can I can make a revision to

1:04:08 ↗ reflect what you all think are um

1:04:11 ↗ acceptable reasons to attend virtually

1:04:14 ↗ because I think as pretty said I think

1:04:17 ↗ on the get-go it needs to be down that

1:04:20 ↗ um lack of transportation to a tend an

1:04:22 ↗ in-person meeting is not grounds for not

1:04:25 ↗ applying to be because we just started

1:04:27 ↗ less than a year ago right

1:04:30 ↗ okay

1:04:32 ↗ yeah and so as board members numbers

1:04:35 ↗ start

1:04:37 ↗ a term and we're starting to look at new

1:04:39 ↗ people because I know as we came in we

1:04:41 ↗ all came in virtually so we came in

1:04:44 ↗ under very different circumstances and a

1:04:46 ↗ lot of us were more able to come because

1:04:49 ↗ we had the option of doing all the

1:04:52 ↗ meetings in Zoom for the foreseeable

1:04:54 ↗ when you win and so I just want to make

1:04:57 ↗ sure it's clear that it's not that the

1:05:00 ↗ board member

1:05:02 ↗ has to like there's a certain time limit

1:05:05 ↗ that they have to come like what if they

1:05:06 ↗ can come for the two years they're on

1:05:09 ↗ the board is that still going to be okay

1:05:11 ↗ and how is their voice going to be

1:05:13 ↗ received through the course of the

1:05:15 ↗ meeting is that going to be a limiting

1:05:17 ↗ factors there can be some kind of

1:05:20 ↗ um you know penalty or they can only not

1:05:23 ↗ attend and they'll have to find

1:05:24 ↗ transportation for the other meeting and

1:05:26 ↗ I think being an equity board I would

1:05:28 ↗ love if we could be more open to the

1:05:31 ↗ idea that no matter what if you did not

1:05:33 ↗ if you lack Transportation you could

1:05:36 ↗ attend and same thing with child care

1:05:39 ↗ because I know from my work experience

1:05:42 ↗ um I've worked with a lot of single

1:05:45 ↗ parents or working parents who lack the

1:05:48 ↗ ability to have child care and so

1:05:52 ↗ again in equity it feels like those are

1:05:55 ↗ the voices that we really want to hear

1:05:57 ↗ uh clearly so I would hate for them not

1:06:00 ↗ to be able to be included in these

1:06:03 ↗ conversations from the get-go so any

1:06:06 ↗ kind of frame or framing where you could

1:06:09 ↗ only miss three meetings in person or

1:06:12 ↗ something like that yeah I think a

1:06:14 ↗ percentage would kind of make it a

1:06:16 ↗ little bit easier to say I can commit to

1:06:18 ↗ this considering I have someone 25 of

1:06:22 ↗ the means maybe I won't be able to make

1:06:24 ↗ it to in person but I can attend those

1:06:25 ↗ virtually

1:06:27 ↗ um or even for example in my case it may

1:06:30 ↗ be a maternity leave situation where

1:06:32 ↗ I'll have to be out for a few weeks and

1:06:34 ↗ may miss a few meetings

1:06:36 ↗ um and that doesn't necessarily mean I

1:06:39 ↗ won't attend virtually but I probably

1:06:41 ↗ won't be in person because it'll take a

1:06:43 ↗ while to recover so

1:06:45 ↗ um I I do kind of wonder if we could

1:06:48 ↗ staple that down a little bit more to

1:06:51 ↗ allow some flexibility but say hey we

1:06:54 ↗ still need you to be here more often

1:06:55 ↗ than not

1:06:57 ↗ um because to your point I don't I don't

1:07:00 ↗ think it's fair that you know the rest

1:07:01 ↗ of us show up all the time and then

1:07:03 ↗ someone just isn't

1:07:05 ↗ um and we kind of need that to be in in

1:07:08 ↗ place

1:07:09 ↗ um and I'm sorry unless that's it I saw

1:07:10 ↗ your hand here all right

1:07:15 ↗ yeah um I think

1:07:17 ↗ um a couple of things so you guys don't

1:07:19 ↗ have the benefit of the feedback that I

1:07:21 ↗ I sent to Monica but

1:07:23 ↗ um I would definitely be on the side of

1:07:26 ↗ but trying to make this

1:07:28 ↗ um I guess similar to The Other Board

1:07:31 ↗ that was mentioned that's leaning more

1:07:34 ↗ towards more flexibility

1:07:37 ↗ um with the virtual attendance I think

1:07:40 ↗ that just as we could have a technology

1:07:43 ↗ outage we could have a situation like

1:07:45 ↗ tonight where Shay you were running late

1:07:46 ↗ because of traffic

1:07:48 ↗ right those are both situations that

1:07:50 ↗ could happen that could lead to us not

1:07:52 ↗ having quorum

1:07:54 ↗ and also

1:07:56 ↗ um really great points that everyone's

1:07:58 ↗ making in terms of we're trying to to

1:08:01 ↗ bring more equity and for those folks

1:08:04 ↗ who are either Transportation challenged

1:08:07 ↗ or who are working and just physically

1:08:10 ↗ not able to get to our meeting that

1:08:12 ↗ doesn't but could do it virtually

1:08:16 ↗ um we don't necessarily want to preclude

1:08:18 ↗ people who have those different

1:08:20 ↗ challenges from being available to serve

1:08:23 ↗ on the board so I'd be curious to know

1:08:25 ↗ what

1:08:27 ↗ um what the the boundaries are of our

1:08:30 ↗ flexibility and what the other board is

1:08:32 ↗ considering that's also looking for more

1:08:34 ↗ flexibility

1:08:36 ↗ um I do I'm not sure that I

1:08:40 ↗ I understand the rationale with wanting

1:08:43 ↗ to have the Quorum in the room but I

1:08:46 ↗ also kind of question the

1:08:49 ↗ in some ways I question the value and

1:08:51 ↗ that's only because we've been doing

1:08:53 ↗ this work for the past year in a

1:08:57 ↗ completely virtual manner

1:09:00 ↗ um I think it is very important to have

1:09:02 ↗ someone in the room

1:09:04 ↗ um at least a minimum number of people

1:09:06 ↗ in the room in order to interface with

1:09:08 ↗ any guests who happen to choose to come

1:09:11 ↗ in person it absolutely needs to be

1:09:13 ↗ someone there

1:09:15 ↗ in order to to interface with any any

1:09:18 ↗ guests who come in person like that

1:09:21 ↗ um that I I question the idea that the

1:09:24 ↗ entire that the that the the presence in

1:09:27 ↗ person needs to be there

1:09:29 ↗ um for the whole board

1:09:31 ↗ um I would also say that if when you

1:09:33 ↗ when we start trying to define the list

1:09:36 ↗ of rules and reasons that qualify you to

1:09:41 ↗ be virtual or absent that day then you

1:09:44 ↗ get the question of well who's

1:09:46 ↗ monitoring the accuracy of that in other

1:09:51 ↗ words I called in and said I ca I've got

1:09:54 ↗ to be virtual because I'm sick but

1:09:57 ↗ meanwhile I'm at a hotel in Palm Springs

1:10:00 ↗ on vacation is there now does that now

1:10:03 ↗ call into question that someone's going

1:10:05 ↗ to you know

1:10:08 ↗ um need to be in a position of

1:10:10 ↗ monitoring

1:10:11 ↗ that

1:10:13 ↗ um for a person who is still

1:10:14 ↗ participating fully in a board meeting

1:10:18 ↗ um

1:10:19 ↗ so I I quit I'm not sure that I think

1:10:22 ↗ that we want to really

1:10:25 ↗ um kind of bring that list down to where

1:10:27 ↗ kindergarten set of rules of you know if

1:10:31 ↗ you are have a fever over 102 but it's

1:10:35 ↗ 101 you should be in person you know

1:10:37 ↗ what I mean I think I'm not sure of that

1:10:39 ↗ that we need to

1:10:42 ↗ legislate quite to that level of detail

1:10:45 ↗ of what qualifies

1:10:48 ↗ um for that I think that's the bulk of

1:10:51 ↗ the feedback that I that I submitted

1:10:55 ↗ thank you Alyssa

1:10:57 ↗ um and Tony I see your hand up as well

1:11:04 ↗ oh you're a mute

1:11:06 ↗ I guess I wasn't being it before so I

1:11:08 ↗ muted myself when I was about to talk

1:11:11 ↗ um but you know I gotta I gotta agree

1:11:13 ↗ with you Alyssa

1:11:15 ↗ um uh Alicia I gotta agree with you um

1:11:18 ↗ initially I didn't I didn't agree but I

1:11:22 ↗ would say you really convinced me

1:11:24 ↗ um because I mean it's absolutely right

1:11:26 ↗ I mean everything with everything that I

1:11:27 ↗ do is based on like if you're gonna

1:11:29 ↗ Institute a rule if you can't

1:11:31 ↗ um quantify and verify whatever rule

1:11:34 ↗ that you're putting on an individual why

1:11:36 ↗ even have the rule to begin with I I

1:11:39 ↗ guess I would say if we were going to

1:11:41 ↗ put it up for a vote I would actually

1:11:43 ↗ kind of like to leave it the same way it

1:11:45 ↗ is right now which is basically let's

1:11:47 ↗ say for new membership would be

1:11:48 ↗ something of the matter of while we

1:11:51 ↗ prefer that our members are in person

1:11:54 ↗ but if you need to Forever we're all

1:11:57 ↗ adults here so it's like if you need to

1:11:59 ↗ for whatever reason child care or

1:12:02 ↗ whatever or whatever not that it's a

1:12:04 ↗ rule you're sick you're on vacation but

1:12:07 ↗ you want to stay so engaged in it that

1:12:09 ↗ you want to be there for the meeting hey

1:12:11 ↗ why not join virtually

1:12:13 ↗ um and I

1:12:15 ↗ I I can understand how how the mayor

1:12:17 ↗ feels about you know being there in

1:12:19 ↗ person um kind of that way myself a

1:12:21 ↗ little bit depending upon what's going

1:12:23 ↗ on from for myself at work I'd rather be

1:12:25 ↗ there to you know diplomacy and Charisma

1:12:29 ↗ and talking with someone but like I said

1:12:31 ↗ and like you know Alyssa Alicia said

1:12:34 ↗ we're we're all adults we could just

1:12:36 ↗ leave it the same way

1:12:39 ↗ the way it is now

1:12:41 ↗ because if I wasn't sick right now I'd

1:12:43 ↗ be there in person

1:12:44 ↗ put the weights now it's five people

1:12:47 ↗ right

1:12:48 ↗ yes um I think this is what tissue

1:12:50 ↗ mentioned was five people being one

1:12:52 ↗ person at least so that's a proposed

1:12:54 ↗ rule I think Tony was talking the way it

1:12:56 ↗ is now we don't necessarily have it so

1:12:59 ↗ we don't have it oh yes

1:13:06 ↗ and Kelly I know you yeah I'm I'm

1:13:09 ↗ seconding

1:13:11 ↗ um Lorna and I'm giving your name

1:13:15 ↗ Alicia and also anyway every it seems

1:13:18 ↗ like almost everybody not everybody I

1:13:20 ↗ don't want a lot of rules I think that

1:13:22 ↗ it's not Equitable I think bottom line

1:13:24 ↗ we are shutting people down because

1:13:26 ↗ they've got three kids and they have to

1:13:28 ↗ run to the grocery store and

1:13:32 ↗ um they're they've got work they've got

1:13:33 ↗ to do later on tonight that's that's

1:13:35 ↗ reality for pretty much pretty much

1:13:37 ↗ everybody but for some people they have

1:13:38 ↗ a whole lot more called on so if we want

1:13:41 ↗ them to participate it's got to be easy

1:13:44 ↗ to come and come maybe this and I

1:13:47 ↗ personally

1:13:48 ↗ I personally

1:13:50 ↗ think it works we're doing it

1:13:53 ↗ maybe because we never got to do it with

1:13:55 ↗ everything here but I I used to have a

1:13:58 ↗ job where we went remote not not during

1:14:00 ↗ the pandemic but we've made it work we

1:14:03 ↗ figured out you know it's just rules you

1:14:05 ↗ had to set up and

1:14:06 ↗ figure it out

1:14:10 ↗ yeah and I would just you know add it I

1:14:12 ↗ I don't necessarily see the value of

1:14:15 ↗ having a five-person quorum in-room

1:14:18 ↗ um I think that naturally there's enough

1:14:21 ↗ people who would want to be in person

1:14:22 ↗ that they would come just because that's

1:14:25 ↗ their preference and so I don't think

1:14:27 ↗ they need to kind of mandate that and I

1:14:29 ↗ think as long as five people are

1:14:31 ↗ uh available in either way that should

1:14:36 ↗ be sufficient for Quorum and I'm

1:14:38 ↗ thinking about a couple weeks ago with

1:14:40 ↗ an ice storm no one wanted to be driving

1:14:42 ↗ on a nice storm but the board could have

1:14:44 ↗ conducted its business more virtually so

1:14:49 ↗ there's yeah I do I do want to mention

1:14:52 ↗ we are required to have a physical

1:14:53 ↗ meeting location which is also an equity

1:14:55 ↗ issue right for someone who doesn't have

1:14:57 ↗ the technology to participate or doesn't

1:14:59 ↗ have the skills yeah and so we will

1:15:01 ↗ always have an open meeting room so we

1:15:03 ↗ have a nice storm we canceled the

1:15:04 ↗ meeting we had not your meeting someone

1:15:06 ↗ else's meeting yeah okay and Monica a

1:15:09 ↗ staff person will need to be here and so

1:15:11 ↗ but that's it you know there isn't um

1:15:14 ↗ state law doesn't dictate like

1:15:15 ↗ conceivably all of you could be virtual

1:15:18 ↗ and Monica's Here and the doors open and

1:15:21 ↗ and that satisfies the requirements you

1:15:23 ↗ do really have a lot of flexibility okay

1:15:25 ↗ so actually that was my question to all

1:15:29 ↗ of you until you Tisha like okay what

1:15:32 ↗ happens in the case where there's no

1:15:34 ↗ board member in person is the staff

1:15:37 ↗ sufficient to be here and interact with

1:15:40 ↗ any possible public members and is that

1:15:43 ↗ okay with all of you as a board and but

1:15:47 ↗ it sounds like from the clerk's

1:15:48 ↗ perspective that is sufficient and with

1:15:51 ↗ yeah it is legally sufficient I mean I

1:15:53 ↗ think what you heard me say is

1:15:54 ↗ definitely that the city is not

1:15:56 ↗ advocating for that approach and I do

1:15:59 ↗ think they're I think

1:16:00 ↗ um you provided really great feedback I

1:16:03 ↗ think something I would be interested to

1:16:05 ↗ hear a little bit more about is I can

1:16:07 ↗ hear a preference for encouraging

1:16:08 ↗ in-person attendance but you know would

1:16:10 ↗ there be any um and it sounds like

1:16:13 ↗ that's maybe all that we want is just to

1:16:15 ↗ encourage it and not put any number on

1:16:18 ↗ it

1:16:18 ↗ um but that will that could likely that

1:16:20 ↗ could mean that it's um at some cases it

1:16:23 ↗ could just be staff and members of the

1:16:25 ↗ public

1:16:26 ↗ and I don't actually I don't want a

1:16:28 ↗ preference I prefer to come here and I

1:16:31 ↗ would have preferred when I had three

1:16:32 ↗ kids in a full-time job but I wouldn't

1:16:34 ↗ have been here and I'm just going to say

1:16:36 ↗ that right I would try but I wouldn't

1:16:38 ↗ have been here as much as I am now right

1:16:40 ↗ and so I don't want to put a preference

1:16:42 ↗ because I'm going back to what you said

1:16:44 ↗ there are some people who can't come and

1:16:47 ↗ there's some people who can only come

1:16:48 ↗ here right so let's keep it all let's

1:16:51 ↗ just give out

1:16:52 ↗ yeah I agree I think having a policy

1:16:54 ↗ that encourages attendance would

1:16:56 ↗ discourage some people from even a blind

1:16:58 ↗ and that's not inclusive I think one

1:17:01 ↗ question that I would like to bring up

1:17:03 ↗ is

1:17:04 ↗ it's if there is a situation where

1:17:06 ↗ there's like holy Monica here what

1:17:11 ↗ how does safety safety considerations

1:17:14 ↗ come into play yeah there are there are

1:17:17 ↗ there are any and I mean I as a staff

1:17:19 ↗ person that's something I and as a

1:17:21 ↗ person who helps support the staff that

1:17:24 ↗ we have throughout the city who are

1:17:25 ↗ supporting these boards I do have

1:17:27 ↗ concern around that

1:17:28 ↗ um and that's something we'll have to

1:17:29 ↗ navigate if if that seems to be the the

1:17:34 ↗ way things are going this is in large

1:17:37 ↗ part an experiment we've been

1:17:38 ↗ experimenting a little bit the last few

1:17:40 ↗ months but there's been real strong

1:17:41 ↗ direction to you know

1:17:43 ↗ um currently without in-person

1:17:45 ↗ attendance so if as that lifts from some

1:17:47 ↗ of our boards you know it will just be

1:17:49 ↗ observing and certainly these you know

1:17:51 ↗ so the policy that will eventually be

1:17:54 ↗ adopted goes into your rules the

1:17:56 ↗ majority of you can amend your rules at

1:17:58 ↗ any time and you know so another hope is

1:18:01 ↗ that if you're I'm sure you will find

1:18:03 ↗ things that could be problematic

1:18:05 ↗ um we can change them and we'll need to

1:18:07 ↗ um we'll need to kind of see how it goes

1:18:10 ↗ um we don't really have a like a

1:18:12 ↗ protocol for that because it's not

1:18:13 ↗ something we've experienced

1:18:16 ↗ um we the city council has been meeting

1:18:17 ↗ in person since

1:18:19 ↗ I believe March of 2021 and they've

1:18:22 ↗ they've felt very struggling and they're

1:18:24 ↗ they're different they're not advisory

1:18:26 ↗ they're governing they receive

1:18:28 ↗ compensation

1:18:29 ↗ um but

1:18:30 ↗ um so so that's been my most frequent

1:18:34 ↗ experience and there's you know they're

1:18:35 ↗ in the room most of our boards are

1:18:38 ↗ typically having a quorum in the room

1:18:40 ↗ even we have a few that have a more

1:18:43 ↗ heavy virtual attendance so we'll have

1:18:45 ↗ to navigate it are there any other

1:18:48 ↗ boards that were formed at the same time

1:18:49 ↗ we were no know

1:18:52 ↗ no and um so it yeah and it's just it's

1:18:55 ↗ been really interesting to hear the

1:18:57 ↗ conversations and you know the thing is

1:18:59 ↗ it really is about kind of what you're

1:19:01 ↗ looking for in your your membership

1:19:02 ↗ certainly the the mayor um and the city

1:19:05 ↗ council play a role in appointments

1:19:07 ↗ um and making decisions about who's on

1:19:09 ↗ the board but as far as the expectations

1:19:11 ↗ around how the board functions in this

1:19:13 ↗ way this is this is your your decision

1:19:16 ↗ shouldn't we influence the other ones to

1:19:20 ↗ other boards right I mean that's a great

1:19:22 ↗ point and I'm very happy and I've been

1:19:24 ↗ trying to share you know we're still we

1:19:26 ↗ only only two of our 13 boards have

1:19:29 ↗ adopted a policy the other got two or

1:19:31 ↗ three including theirs who are kind of

1:19:33 ↗ talking about it I've received some

1:19:35 ↗ feedback and working on you know

1:19:37 ↗ adjusting it

1:19:39 ↗ um very happy to share rationale you

1:19:41 ↗ know our environmental board had a

1:19:43 ↗ really interesting discussion and

1:19:44 ↗ they're they're another of the boards

1:19:46 ↗ that is really looking for more virtual

1:19:49 ↗ participation are being more allowable

1:19:51 ↗ with that because of the emissions issue

1:19:54 ↗ so yeah

1:19:57 ↗ yeah and since I wanted to ask another

1:20:00 ↗ question too because

1:20:01 ↗ um don't are do we still have the

1:20:04 ↗ accommodation for child care that we

1:20:06 ↗ were offered last year and um in the

1:20:09 ↗ spirit of thinking about safety as well

1:20:12 ↗ um I would think that if none of the

1:20:15 ↗ board members were able to attend in

1:20:16 ↗ person we wouldn't want Monica to be

1:20:18 ↗ here

1:20:19 ↗ um just in the spirit of thinking about

1:20:21 ↗ safety and then on the other side of

1:20:22 ↗ that coin

1:20:24 ↗ um don't we ask the public to let us

1:20:26 ↗ know that they're attending versus

1:20:27 ↗ people just kind of randomly showing up

1:20:31 ↗ um so this stipend is still in place and

1:20:34 ↗ so we have an application uh for this

1:20:37 ↗ type in on our website

1:20:39 ↗ um and it does it I believe it's fifty

1:20:43 ↗ dollars per meeting as my recollection

1:20:45 ↗ um and so that that is remaining in

1:20:47 ↗ places

1:20:48 ↗ and regardless of the outcome of this

1:20:51 ↗ discussion

1:20:52 ↗ um as far as attending uh the public

1:20:55 ↗ attending no they they we actually

1:20:58 ↗ really can't require that and we don't

1:21:00 ↗ we don't have but we do have a mechanism

1:21:02 ↗ for our City Council meetings we

1:21:04 ↗ encourage advance notice but really

1:21:06 ↗ anyone can and again race back to that

1:21:09 ↗ training we had tonight anyone can walk

1:21:10 ↗ in the door at any time and participate

1:21:13 ↗ so we sometimes we'll get some I think

1:21:16 ↗ Monica probably has the experience where

1:21:18 ↗ sometimes the staff will kind of get a

1:21:19 ↗ heads up that people are coming to the

1:21:21 ↗ meeting they'll be reaching out to us

1:21:22 ↗ but other times it's just

1:21:25 ↗ uh unknown until the meantime

1:21:29 ↗ okay and Alyssa I see your hand up

1:21:33 ↗ oh you're a mute

1:21:37 ↗ sorry it's like a battle trying to

1:21:38 ↗ remember to take your hand down and also

1:21:41 ↗ unmute

1:21:42 ↗ um

1:21:44 ↗ um I think from a public safety

1:21:46 ↗ perspective

1:21:47 ↗ um I think that's actually a separate

1:21:49 ↗ issue and the reason is that all of us

1:21:52 ↗ board members could be in the room and

1:21:53 ↗ if someone's going to come in the room

1:21:55 ↗ with ill intent you know unless I don't

1:21:58 ↗ know Tony is going to tackle the guy and

1:22:00 ↗ protect us all I don't imagine me doing

1:22:04 ↗ so I I think that the issue of Public

1:22:08 ↗ Safety is definitely an important one

1:22:09 ↗ but I think that that is a broader

1:22:12 ↗ discussion and I don't think it becomes

1:22:14 ↗ more or less safe with you know several

1:22:17 ↗ board members in the room but I I think

1:22:20 ↗ it's a very important issue that should

1:22:21 ↗ be dealt with

1:22:23 ↗ um Shay you mentioned the the child care

1:22:25 ↗ siphons I think that

1:22:28 ↗ um whether a board member came to us and

1:22:31 ↗ was having a child care person in their

1:22:34 ↗ home

1:22:35 ↗ um in order to watch their child while

1:22:38 ↗ they were virtual or whether they were

1:22:40 ↗ dropping that child off like you know

1:22:43 ↗ try to have a meeting with a

1:22:45 ↗ six-month-old or a one-year-old at your

1:22:47 ↗ feet right I think the stipend still

1:22:50 ↗ potentially is relevant whether the

1:22:52 ↗ person is virtual or not

1:22:56 ↗ uh-huh

1:22:58 ↗ thank you

1:23:00 ↗ that was such robust conversation

1:23:04 ↗ anyone else Christina I don't think

1:23:06 ↗ we've heard from you yet

1:23:11 ↗ um

1:23:13 ↗ [Music]

1:23:23 ↗ well yeah I just you know I really don't

1:23:27 ↗ have much to say but you know I as many

1:23:29 ↗ of you know I do have some challenges

1:23:31 ↗ but if the requirement is that I need to

1:23:35 ↗ be in person

1:23:37 ↗ um yes I'll go in I'm in for it

1:23:56 ↗ and so I think you know I like to

1:23:59 ↗ participate I think I've only missed one

1:24:01 ↗ meeting overall and from the three or

1:24:05 ↗ four uh

1:24:06 ↗ uh non-virtual meetings I think I've

1:24:09 ↗ made uh one and I made that one even

1:24:12 ↗ though I wasn't expecting expected to be

1:24:15 ↗ there

1:24:17 ↗ [Music]

1:24:26 ↗ and I there's not really it's not very

1:24:29 ↗ convenient uh for me uh to be in person

1:24:33 ↗ but I think that it is very important

1:24:35 ↗ what you all are saying about the issues

1:24:40 ↗ and yeah we all have so many different

1:24:43 ↗ circumstances in our life

1:24:51 ↗ and yes I'm in agreement to leave it

1:24:54 ↗ open on nothing to be specified about

1:24:58 ↗ the issue

1:24:59 ↗ foreign

1:25:10 ↗ I have a thing that is I'm kind of

1:25:13 ↗ confused about it it's a point that

1:25:15 ↗ Tisha was talking about before

1:25:18 ↗ how about the last

1:25:22 ↗ and this is about the social media

1:25:27 ↗ um

1:25:32 ↗ uh we have a flyer that we the the

1:25:37 ↗ smaller committee had worked on

1:25:42 ↗ [Music]

1:25:43 ↗ this game is

1:25:56 ↗ and so what I did um I kind of

1:26:01 ↗ are made a sketch of a different uh

1:26:06 ↗ points and I also included

1:26:10 ↗ Monica's a phone number and email uh so

1:26:14 ↗ that and I posted it in social media and

1:26:18 ↗ I was trying to uh gain public

1:26:21 ↗ participation

1:26:26 ↗ so now I'm worried that I owe 500 a

1:26:31 ↗ thousand dollars or even more

1:26:36 ↗ is

1:26:49 ↗ and you know that flyer Monica has has

1:26:53 ↗ it and you know it's nothing that uh

1:26:56 ↗ specific but I did wanted to bring it up

1:26:59 ↗ so that you know I'm it's all clear and

1:27:02 ↗ it's all transparent

1:27:05 ↗ easy kidding

1:27:09 ↗ and if you would all like I would show

1:27:12 ↗ it to you show the flyer to you all and

1:27:15 ↗ send it to you as well

1:27:19 ↗ all right Christina well that's a great

1:27:23 ↗ question that is um

1:27:25 ↗ so you're promoting something

1:27:27 ↗ um I know Monica can always help you

1:27:29 ↗ promote things through our city social

1:27:31 ↗ media accounts but it's absolutely okay

1:27:34 ↗ to promote City events on your account

1:27:37 ↗ too

1:27:38 ↗ um

1:27:39 ↗ what you really want to avoid is

1:27:41 ↗ conversation and

1:27:43 ↗ commenting or discussing on social media

1:27:47 ↗ on a topic especially with the board

1:27:50 ↗ members but just putting information out

1:27:52 ↗ there and maybe they like

1:27:54 ↗ you know if they like the posting that

1:27:56 ↗ that's fine just don't start

1:27:59 ↗ discussing or dialoguing in the chat or

1:28:02 ↗ the comments

1:28:04 ↗ avoid that

1:28:06 ↗ about that talk about that topic about

1:28:09 ↗ that topic correct or any Equity related

1:28:14 ↗ yes I have an example yes so for example

1:28:19 ↗ um Christina you put the flyer out uh

1:28:22 ↗ that talks about the equity board right

1:28:24 ↗ and then maybe somebody says oh I have a

1:28:27 ↗ complaint to me because somebody used

1:28:29 ↗ the slur uh while I was crossing today

1:28:32 ↗ and I want uh I want to talk about it

1:28:34 ↗ and maybe one board member says oh

1:28:36 ↗ that's a great topic Christina let's

1:28:38 ↗ talk about it and maybe now Kelly shares

1:28:40 ↗ in yes let's let's put it on our work

1:28:44 ↗ plan let's say right so that is

1:28:46 ↗ something that you want to avoid

1:28:47 ↗ discussing instead what you can do

1:28:50 ↗ perhaps you see the comment that a

1:28:52 ↗ public member made and and you can bring

1:28:55 ↗ it to the board meeting next time and

1:28:57 ↗ say hey this is what I saw on social

1:28:59 ↗ media uh can we discuss about this what

1:29:02 ↗ can we do of it right is that that's

1:29:04 ↗ exactly right and that is why we really

1:29:06 ↗ encourage if you're doing a big

1:29:08 ↗ promotion use our our city social media

1:29:10 ↗ and our Communications team because

1:29:12 ↗ their their job is to monitor our social

1:29:15 ↗ media and respond to people in

1:29:16 ↗ appropriate ways

1:29:18 ↗ um so we want you to use that but it but

1:29:22 ↗ certainly sharing is fine that's a great

1:29:24 ↗ example yeah the comment the response

1:29:27 ↗ can be I'll bring this up at the equity

1:29:29 ↗ border I um you know or message me

1:29:32 ↗ directly if you want to talk about focus

1:29:33 ↗ more yeah

1:29:36 ↗ great question thank you Monica that was

1:29:38 ↗ a great example yeah

1:29:41 ↗ alrighty do we have any more comments or

1:29:44 ↗ questions related to the attendance

1:29:46 ↗ policy any more recommendations that

1:29:48 ↗ we'd like to offer to Tisha to make sure

1:29:51 ↗ she can help us draft a better option I

1:29:55 ↗ just I'm still processing how do we

1:29:59 ↗ insert our conversation before

1:30:03 ↗ it went to everybody else

1:30:06 ↗ because this is how we

1:30:09 ↗ you know this isn't like the it's not

1:30:11 ↗ this isn't hard people could have

1:30:13 ↗ adopted a more a flexible

1:30:16 ↗ um policy if they had heard this if they

1:30:20 ↗ had gone through the framework if they

1:30:23 ↗ had been guided the mayor had been had

1:30:25 ↗ discussed it with us you know I'm trying

1:30:27 ↗ to think through how do we make this

1:30:31 ↗ more in the process as opposed to yeah

1:30:34 ↗ we're better

1:30:36 ↗ you know we've thought it through we had

1:30:39 ↗ to think it through but we could have

1:30:40 ↗ helped others

1:30:42 ↗ how do we do this because that's our job

1:30:45 ↗ in my view is trying to help the others

1:30:48 ↗ and so maybe somehow we get floated to

1:30:50 ↗ the top for new stuff

1:30:52 ↗ just to get an equity view doesn't mean

1:30:55 ↗ everybody agrees with it but

1:30:58 ↗ the at least here right I don't know I'm

1:31:01 ↗ trying to

1:31:02 ↗ sort this out

1:31:05 ↗ I'll tell you that's a good point

1:31:08 ↗ um Alyssa I sell your hand up

1:31:11 ↗ I just had a question about next steps I

1:31:14 ↗ I know that I think there's a vote or or

1:31:18 ↗ some formal at some point on the policy

1:31:22 ↗ they're not sure so just wanted to know

1:31:24 ↗ what the next steps are

1:31:28 ↗ yeah so uh I I'd like

1:31:32 ↗ and then I'll plan I'll work with Monica

1:31:33 ↗ to see if there's any capacity at your

1:31:35 ↗ February meeting

1:31:37 ↗ um to have a short amount of time to

1:31:39 ↗ bring forward the changes and then you

1:31:41 ↗ would need to take a boat to a mentor

1:31:43 ↗ rules and regulations but tonight

1:31:45 ↗ um my my plan was to hear feedback and

1:31:49 ↗ if there was significant feedback to

1:31:50 ↗ return before a vote is taken so this

1:31:53 ↗ was just tonight was a discussion I

1:31:55 ↗ definitely hear a lot of consensus

1:31:57 ↗ um I wanted to actually ask you Alyssa I

1:32:00 ↗ I wrote down a few other points that you

1:32:02 ↗ brought up in your email

1:32:03 ↗ communication wanted to know if you

1:32:05 ↗ wanted to have any feedback from the

1:32:07 ↗ board on them one was

1:32:10 ↗ um you felt that uh sharing could occur

1:32:12 ↗ in person or virtually and right now the

1:32:14 ↗ draft says that the pressure has to be

1:32:17 ↗ in person so you were questioning that

1:32:19 ↗ and the other point you were questioning

1:32:21 ↗ was the camera on the policy says that

1:32:24 ↗ has strong wording about encouraging

1:32:26 ↗ camera on if you're attending virtually

1:32:28 ↗ so do you want do you want to get

1:32:31 ↗ feedback on that sure so camera on I

1:32:35 ↗ think it's great to encourage it I just

1:32:37 ↗ think that we just don't need to

1:32:39 ↗ legislate it down to the smallest detail

1:32:42 ↗ of you know we generally do try to say

1:32:45 ↗ you know if there's a reason we need to

1:32:48 ↗ um take our camera off for a second like

1:32:50 ↗ Ray just did right we we tried to I mean

1:32:53 ↗ I'm sorry not Ray

1:32:54 ↗ um Tony just did that we you know say

1:32:57 ↗ something but I don't know that we need

1:32:59 ↗ to legislate it down to the the smallest

1:33:01 ↗ detail of letting someone know every

1:33:04 ↗ time that that happens

1:33:07 ↗ um

1:33:08 ↗ and the other point was the chair I

1:33:10 ↗ think what we've said is even in our

1:33:13 ↗ follow-up conversation was that

1:33:15 ↗ um

1:33:16 ↗ it may be that it works fine if if all

1:33:19 ↗ the board members are happen to be

1:33:21 ↗ virtual as long as there is a person in

1:33:24 ↗ the room to greet the

1:33:27 ↗ um any any visitors who were there

1:33:30 ↗ um including the chair I think I think

1:33:33 ↗ um Che and has done a great job chairing

1:33:36 ↗ and Monica you know when we first

1:33:38 ↗ started the meetings

1:33:40 ↗ um whether virtual or in the room and

1:33:43 ↗ um probably could make the meeting a

1:33:46 ↗ little bit more uh just sort of like

1:33:48 ↗ tonight's meeting where where you know

1:33:50 ↗ let's say that

1:33:52 ↗ um we were trying to find a person to

1:33:55 ↗ chair

1:33:57 ↗ um uh because our chair wasn't

1:33:59 ↗ physically in the room at that moment a

1:34:01 ↗ little different situation but you know

1:34:03 ↗ if our chair was going to be virtual and

1:34:05 ↗ then we're figuring out who's going to

1:34:06 ↗ chair and you know having to spend the

1:34:08 ↗ first few minutes of the meeting even

1:34:10 ↗ though the chair is present virtually

1:34:11 ↗ you know it seems a bit wasteful time

1:34:17 ↗ thank you Alyssa um Christina I see your

1:34:21 ↗ hand up um I'd like to get your comment

1:34:23 ↗ in and Ray if you have a comment I'd

1:34:25 ↗ like to hear from you as well

1:34:38 ↗ um

1:34:47 ↗ so yeah I just want to clarify something

1:34:49 ↗ what happens in the next meeting when uh

1:34:53 ↗ for instance there's no quorum

1:35:00 ↗ is

1:35:16 ↗ so yeah I I you know I think that

1:35:19 ↗ um the date I'm talking about the day if

1:35:21 ↗ it's going to be the first Wednesday the

1:35:22 ↗ second Wednesday There's not been uh

1:35:26 ↗ core our consensus uh decision about

1:35:29 ↗ that uh if there's no Quorum I think

1:35:32 ↗ it's a good uh time to clear that one

1:35:34 ↗ out too

1:35:36 ↗ yeah so for for now uh that's like as

1:35:41 ↗ you might have seen I'm trying to send

1:35:43 ↗ email reminders because I'm trying to

1:35:45 ↗ establish that we have a quorum before

1:35:47 ↗ and we are trying to do some planning

1:35:49 ↗ before each meeting to make sure that we

1:35:50 ↗ have Quorum in a situation where we

1:35:52 ↗ wouldn't have a core and then we would

1:35:54 ↗ need to cancel the meeting so that's why

1:35:56 ↗ I'm trying on mine and I always ask you

1:35:58 ↗ please let me know if you plan to be off

1:36:01 ↗ next month or next week so then we can

1:36:04 ↗ plan for Quorum but typically if we

1:36:06 ↗ don't have Quorum we would cancel the

1:36:08 ↗ meeting and what I'm trying to do on my

1:36:10 ↗ end and I'm trying to do my best is to

1:36:12 ↗ avoid the situation where we don't know

1:36:16 ↗ who's absent and we come here and we

1:36:19 ↗ only have two or three people total we

1:36:22 ↗ don't have a quorum and we need to send

1:36:24 ↗ them home so I think we're trying to

1:36:26 ↗ plan in advance a little bit but as if

1:36:28 ↗ we have it now if there's no Quorum

1:36:30 ↗ we'll cancel the meeting does that help

1:36:31 ↗ Christina

1:36:35 ↗ definitive

1:36:48 ↗ yeah

1:36:51 ↗ so yeah it's because you know it doesn't

1:36:54 ↗ seem to be an agreement amongst us and

1:36:58 ↗ so you know we just I just wanted to

1:37:00 ↗ find out which which one or the other uh

1:37:05 ↗ date would work for us I know I was

1:37:07 ↗ thinking to do that just to save you

1:37:09 ↗ some work

1:37:10 ↗ no no thank you for now though it's

1:37:13 ↗ always the first Wednesday of each month

1:37:15 ↗ these are our established meetings the

1:37:18 ↗ first Wednesday of each month at 6 pm

1:37:22 ↗ yes great question and I'm sorry did you

1:37:27 ↗ have anything just one we are just

1:37:29 ↗ piggybacking off of what you just said

1:37:31 ↗ we all know that this occurs on the

1:37:32 ↗ first Wednesday of every month we're all

1:37:35 ↗ professionals here we all have calendars

1:37:37 ↗ so why don't we just look 12 months out

1:37:40 ↗ and say I for sure cannot make this date

1:37:42 ↗ and we make a roster of those who we

1:37:44 ↗ know can be physically present and help

1:37:46 ↗ those accountable to be in your present

1:37:48 ↗ at those dates and for some reason they

1:37:50 ↗ cannot have the respect to give you at

1:37:52 ↗ least a week maybe two weeks notice

1:37:54 ↗ saying you know I have a vacation that

1:37:55 ↗ came up and I cannot be there physically

1:37:57 ↗ that way we have some understandable

1:37:59 ↗ who's going to be here outside

1:38:01 ↗ present

1:38:03 ↗ thank you with the understanding that

1:38:05 ↗ there are also things that sometimes

1:38:07 ↗ come up at their last moment and again

1:38:09 ↗ like you said we are all adults when and

1:38:11 ↗ we understand that

1:38:12 ↗ but yes I appreciate any heads up that

1:38:15 ↗ you can give me and also I thank you for

1:38:17 ↗ the flexibility of dealing with me every

1:38:19 ↗ time I'm like

1:38:21 ↗ I'm gonna be able to make it can you

1:38:23 ↗ respond please respond thank you Lord I

1:38:27 ↗ do have something as well yes so I was

1:38:30 ↗ just gonna say in response to uh the

1:38:32 ↗ cameras on and off

1:38:35 ↗ um while at 100 okay with the meetings

1:38:38 ↗ being you know Zoom as whoever needs it

1:38:42 ↗ I really do think there is a portion of

1:38:45 ↗ cameras on being important and I think

1:38:48 ↗ it is you can turn your camera off on

1:38:49 ↗ occasionally and again this is a

1:38:51 ↗ quantifying thing so

1:38:53 ↗ how do we put a number on that I would

1:38:55 ↗ say 50 or less the camera is off it's

1:38:59 ↗ just at some point I think one of the

1:39:01 ↗ reasons that worked with us this is my

1:39:03 ↗ opinion uh during Zoom is that we did

1:39:06 ↗ have an expectation that camera was

1:39:08 ↗ going to be on and all of us on occasion

1:39:11 ↗ when we're sick of coughing or something

1:39:12 ↗ or eating hiding you know taking a bite

1:39:16 ↗ we might have thrown that camera off but

1:39:19 ↗ for me these are very vital difficult

1:39:23 ↗ conversation sometimes and for me

1:39:26 ↗ especially it is an important thing to

1:39:28 ↗ see faces as I'm having this

1:39:30 ↗ conversation to be able to build trust

1:39:32 ↗ and to have the ability to have some of

1:39:35 ↗ these difficult conversations and for

1:39:37 ↗ public coming in it would also be

1:39:39 ↗ important for public to see that and you

1:39:42 ↗ know you have different backgrounds

1:39:43 ↗ we've had car backgrounds totally okay

1:39:45 ↗ we've had you know uh

1:39:48 ↗ blurred background you can have any kind

1:39:51 ↗ of background I know that that's

1:39:52 ↗ something people could even do on your

1:39:54 ↗ phone so that to me is not as much of an

1:39:57 ↗ equity issue

1:39:59 ↗ and so but it is a trust a relationship

1:40:02 ↗ building issue so for me that part

1:40:05 ↗ really is more important and so I would

1:40:08 ↗ like to make sure that we don't say it

1:40:11 ↗ doesn't matter if your camera is off

1:40:12 ↗ through the whole meeting I think there

1:40:14 ↗ is a component of that part is important

1:40:18 ↗ thank you Alyssa

1:40:23 ↗ so I I don't I don't I don't disagree

1:40:26 ↗ about that for this meeting that

1:40:29 ↗ um that this group definitely feels more

1:40:32 ↗ comfortable having the cameras on

1:40:34 ↗ um that said as an African-American

1:40:37 ↗ woman in technology

1:40:39 ↗ um and one who has a fair amount of gray

1:40:42 ↗ hair

1:40:43 ↗ um I have both the race the age and the

1:40:46 ↗ gender to deal with in terms of bias and

1:40:50 ↗ I have greatly appreciated when I have

1:40:53 ↗ worked in an environment where my camera

1:40:54 ↗ was off because it has allowed me to

1:40:59 ↗ build more connection with the people I

1:41:02 ↗ was working with virtually because they

1:41:05 ↗ weren't distracted by oh why am I

1:41:08 ↗ listening to this African-American woman

1:41:10 ↗ what does she know

1:41:13 ↗ um and I and so

1:41:15 ↗ that said I would just say you know keep

1:41:18 ↗ an open mind to the other ways in which

1:41:21 ↗ we are visually biased

1:41:24 ↗ um whether it is because of weight

1:41:26 ↗ whether it is height whether it is race

1:41:29 ↗ or nationality there are so many ways in

1:41:32 ↗ which we are visually biased and that

1:41:35 ↗ happens in a setting that is virtual and

1:41:38 ↗ as well as in person so not recommending

1:41:42 ↗ that we turn our cameras off it'll all

1:41:44 ↗ just recommending that we don't heavily

1:41:46 ↗ legislate it that's all I think it's

1:41:48 ↗ fine for this group but I but I

1:41:50 ↗ personally have had

1:41:52 ↗ um

1:41:53 ↗ opportunities to build greater

1:41:56 ↗ connection with people when they are not

1:42:00 ↗ focused on my visual demographics

1:42:04 ↗ and just wanted to make that point

1:42:09 ↗ thank you

1:42:11 ↗ thank you

1:42:13 ↗ so I have a question

1:42:16 ↗ earlier said there's like a set of rules

1:42:19 ↗ and the rules that we have right now are

1:42:22 ↗ when we meet and how long it is and we

1:42:24 ↗ have quora that is a essentially a

1:42:27 ↗ working document for us

1:42:29 ↗ that's interesting because that means

1:42:32 ↗ that at any time when we have a problem

1:42:34 ↗ we can solve the problem and use that

1:42:37 ↗ working document right

1:42:41 ↗ and so this is going in incorporating

1:42:45 ↗ a little bit how much we're saying okay

1:42:48 ↗ that that helps me to understand how

1:42:51 ↗ this works and that we can as we go

1:42:53 ↗ along alter

1:42:55 ↗ thank you thank you Kelly good point

1:42:58 ↗ and Tony I see you and then if possible

1:43:01 ↗ I think we're running a little low on

1:43:03 ↗ time so we may need to table this

1:43:05 ↗ conversation but tell me please

1:43:08 ↗ sure I'll be brief I'll be very brief um

1:43:11 ↗ I put it in chat but I was wondering if

1:43:13 ↗ if we're gonna vote on this let's say in

1:43:15 ↗ terms of the rules and have certain

1:43:16 ↗ options whether it be keep going the way

1:43:18 ↗ we've been going or should the chair be

1:43:20 ↗ there in person should the vice chair be

1:43:22 ↗ in person all those rules and different

1:43:24 ↗ things we want to do does that have to

1:43:25 ↗ be in a public setting or can we just

1:43:27 ↗ vote on it virtually

1:43:30 ↗ Outlook poll or whatever

1:43:32 ↗ during the week or during the next week

1:43:34 ↗ or something

1:43:36 ↗ yeah so that's a good question so this

1:43:39 ↗ again goes back to our open public

1:43:40 ↗ meetings act training so your discussion

1:43:42 ↗ and action has to occur in an open

1:43:44 ↗ public meeting so I know sometimes

1:43:47 ↗ efficiency sometimes that means that we

1:43:49 ↗ have to

1:43:51 ↗ um put efficiency in the back seat a

1:43:53 ↗ little bit but it's so there's

1:43:54 ↗ transparency in the public process so

1:43:57 ↗ um I I will hope to be brief I really

1:43:59 ↗ really appreciate that thoughtfulness

1:44:03 ↗ um and

1:44:04 ↗ um the lens with which you you were

1:44:07 ↗ looking at this tonight

1:44:09 ↗ um so I really want to thank you for the

1:44:10 ↗ time and I will we'll try and not take

1:44:13 ↗ much time at your next meeting when we

1:44:16 ↗ look for your your final action on this

1:44:19 ↗ uh ever yeah before moving forward I

1:44:22 ↗ just want to elevate something and

1:44:24 ↗ perhaps Tisha maybe when you return you

1:44:27 ↗ can incorporate it because what I heard

1:44:29 ↗ from all of you tonight there were

1:44:30 ↗ actually two separate discussions one

1:44:33 ↗ detailed discussion on this policy but

1:44:36 ↗ also something that Kelly you brought up

1:44:37 ↗ is the bigger picture of how does the

1:44:40 ↗ equity board inform certain policies at

1:44:42 ↗ the city yes right and I just want to

1:44:44 ↗ make sure that that doesn't get lost

1:44:46 ↗ um and and because I think I heard the

1:44:50 ↗ same issue brought up in the past by

1:44:52 ↗ other board members and while you didn't

1:44:54 ↗ have time to talk so much about it I

1:44:56 ↗ know that there's

1:44:57 ↗ um

1:44:59 ↗ um consistency among board members on

1:45:02 ↗ that so

1:45:04 ↗ I know it's not easy but

1:45:07 ↗ yeah

1:45:09 ↗ we think there is an element of this

1:45:11 ↗ that um you know we're frequently a

1:45:13 ↗ staff looking at that public access and

1:45:16 ↗ Equity issue but the board members is

1:45:18 ↗ it's been it's you know a little bit of

1:45:20 ↗ a unique

1:45:21 ↗ um position you serve at the pleasure of

1:45:23 ↗ the mayor you confirmed by the council

1:45:25 ↗ um but you have these very specific

1:45:27 ↗ areas of purview and your area of

1:45:29 ↗ purview could really help um I think in

1:45:32 ↗ Enlighten both us as staff and our other

1:45:35 ↗ boards so I think yeah it's a worthwhile

1:45:37 ↗ conversation I will

1:45:39 ↗ um as I uh meet with other boards and

1:45:42 ↗ you gave me a lot to think about and I

1:45:44 ↗ um definitely will not be shy in sharing

1:45:46 ↗ some of your

1:45:47 ↗ um rationale and just to quickly sum up

1:45:49 ↗ what I heard from most of you tonight is

1:45:52 ↗ that you you want to really open policy

1:45:54 ↗ that really doesn't

1:45:56 ↗ um dictate how or when you're a virtual

1:45:58 ↗ or in person you don't want a number you

1:46:00 ↗ don't you're not going to be requiring

1:46:02 ↗ certain criteria

1:46:04 ↗ um so that that's what I will will aim

1:46:07 ↗ for and it will probably give you one of

1:46:09 ↗ the more open

1:46:10 ↗ um policies in the city and that's

1:46:13 ↗ something that we can you know share and

1:46:15 ↗ learn from so

1:46:17 ↗ thank you absolutely thank you Kelly's

1:46:19 ↗ point we can adjust if we need to

1:46:23 ↗ so thank you so much to the um I think

1:46:26 ↗ we have a lot of good information out of

1:46:28 ↗ that so I'm looking forward to seeing

1:46:30 ↗ what the new policy looks like

1:46:33 ↗ um it looks like we're down to our staff

1:46:34 ↗ report

1:46:36 ↗ um I'm sorry did anyone else have any

1:46:38 ↗ other comments questions

1:46:40 ↗ all right then we'll move to the staff

1:46:42 ↗ report and Monica's going to lead us

1:46:44 ↗ there and then we'll prepare to adjourn

1:46:48 ↗ there's some announcements oh yes after

1:46:51 ↗ the announcements I'm sorry yeah thank

1:46:53 ↗ you so much

1:46:55 ↗ um so thank you so much board members

1:46:57 ↗ they are just a couple of um not

1:46:59 ↗ necessary I don't have a formal report

1:47:01 ↗ there are a couple of things that were

1:47:03 ↗ brought up that I wanted to uh to spend

1:47:05 ↗ a few minutes in discussing and and one

1:47:08 ↗ um uh thank you so much pretty

1:47:11 ↗ um for bringing this up as you may

1:47:13 ↗ recall at the last meeting we um had a

1:47:16 ↗ great conversation about our work plan

1:47:17 ↗ items for 2023 and uh we decided you all

1:47:22 ↗ as a board uh you identified from the

1:47:25 ↗ board proposed items you identified for

1:47:28 ↗ as of priorities for 2023 and we decided

1:47:32 ↗ to have a smaller ad hoc committee work

1:47:35 ↗ on detailing the scope of work for those

1:47:37 ↗ so just wanted to bring you a quick

1:47:39 ↗ updates that pretty Kelly and Elisa and

1:47:43 ↗ I had a chance to to discuss and meet um

1:47:46 ↗ in person uh not in person we just had a

1:47:48 ↗ big meaning Kelly pretty and I and then

1:47:50 ↗ we also looked in Eliza via email and we

1:47:53 ↗ are working on those

1:47:55 ↗ um those details and we hope to bring it

1:47:57 ↗ back to you at the next meeting

1:47:59 ↗ um however during the conversation

1:48:02 ↗ pretty brought up a really great

1:48:04 ↗ suggestion that we wanted to bring to

1:48:07 ↗ you as a board

1:48:08 ↗ um if you recall last year you uh had

1:48:11 ↗ informed how to inform the equity

1:48:13 ↗ framework for the city which currently

1:48:16 ↗ is still in the process of being

1:48:18 ↗ implemented and pretty said why not

1:48:21 ↗ start using the equity framework and the

1:48:23 ↗ guide guiding questions in any decisions

1:48:26 ↗ that the board is asked to weigh in for

1:48:30 ↗ example you did it so well it's nice

1:48:32 ↗ without necessary noticing but he did it

1:48:34 ↗ with the virtual policy right

1:48:38 ↗ um so I think that is something that you

1:48:40 ↗ can continue doing with all the other

1:48:43 ↗ questions and all the other policies

1:48:45 ↗ that will be brought to you this year if

1:48:48 ↗ you're interested but I just wanted to

1:48:50 ↗ bring that to you I also emailed it to

1:48:51 ↗ you and I can make sure that we can

1:48:53 ↗ publish it in each of the the agenda

1:48:56 ↗ items moving forward so you have it kind

1:48:58 ↗ of like always

1:49:00 ↗ at the Forefront but I want to pause to

1:49:02 ↗ just get a little bit of thoughts and uh

1:49:05 ↗ consensus from all of you is that

1:49:07 ↗ something that you're all interested in

1:49:09 ↗ in trying to use and

1:49:11 ↗ absolutely I think that kind of all in

1:49:13 ↗ agreeance on that and I think we need to

1:49:15 ↗ internalize those framework topics so

1:49:19 ↗ that we take that you know as we use it

1:49:22 ↗ people can see what we're doing and it

1:49:24 ↗ becomes something that sets a tone yeah

1:49:26 ↗ for the work in equity yeah and as we

1:49:29 ↗ are also just piloting it as pre said it

1:49:32 ↗ so well it also gives you the

1:49:33 ↗ opportunity to try it and see what's

1:49:35 ↗ working and what's not working so then

1:49:37 ↗ you can make recommendations to improve

1:49:39 ↗ it right

1:49:40 ↗ um so okay so it sounds like moving

1:49:44 ↗ forward I'll just add uh you have it now

1:49:46 ↗ in the email but I will add it to all of

1:49:48 ↗ the agenda packets so kind of you have

1:49:50 ↗ it as as a guide

1:49:54 ↗ um and so with that just going back a

1:49:55 ↗ little bit more to the 2022 work plan

1:49:58 ↗ um as as we talked you have four items

1:50:02 ↗ that you identified as a board

1:50:04 ↗ um and as you may recall and again

1:50:07 ↗ moving forward and each of the agenda

1:50:09 ↗ packets will I'm gonna make sure that

1:50:10 ↗ the work plan is also going to be there

1:50:12 ↗ so you have it and you know kind of like

1:50:15 ↗ we are going to try each month to focus

1:50:16 ↗ on what are we gonna tackle I wanted to

1:50:19 ↗ give you a heads up that

1:50:21 ↗ um items that are brought by other

1:50:22 ↗ departments

1:50:24 ↗ um that is a moving Target and that list

1:50:26 ↗ is growing so I just wanted to give you

1:50:29 ↗ a brief heads up that I had a quick

1:50:32 ↗ meeting uh just a couple of days ago

1:50:34 ↗ with our Deputy City administrator as

1:50:37 ↗ they are starting to work on the capital

1:50:39 ↗ Improvement plan for the city also known

1:50:42 ↗ as the short you might have heard it

1:50:44 ↗ already as CIP

1:50:46 ↗ um and so that will be brought to you as

1:50:49 ↗ an equity board for discussion and what

1:50:52 ↗ the city is going to try to to do this

1:50:55 ↗ year it can be a little bit different we

1:50:56 ↗ are going to try for February or March

1:51:00 ↗ um to have a joint meeting with three

1:51:02 ↗ other boards so it's gonna be a four

1:51:04 ↗ joint four board joint meeting between

1:51:07 ↗ the equity board Park Board

1:51:09 ↗ environmental board and transportation

1:51:11 ↗ board

1:51:13 ↗ um so details are being worked out I'm

1:51:15 ↗ gonna let you know as soon as possible

1:51:17 ↗ and that's going to be a first touch

1:51:19 ↗ point for the boards that uh that

1:51:21 ↗ influence and have some sort of

1:51:23 ↗ relationship with the capital

1:51:24 ↗ Improvement plan just to give you an

1:51:26 ↗ overview and set the help um helps staff

1:51:30 ↗ select the criteria for evaluation and

1:51:33 ↗ then a few months later

1:51:36 ↗ um

1:51:36 ↗ um that item will be brought back to you

1:51:39 ↗ I believe we are scheduled to for the

1:51:42 ↗ month of May to be brought back to you

1:51:44 ↗ just as a single board to weigh in

1:51:46 ↗ further

1:51:48 ↗ um so this is just one example I'm just

1:51:50 ↗ letting you know as as all the other

1:51:52 ↗ departments are adding their workload

1:51:55 ↗ and work plan for 2023 that list is

1:51:58 ↗ going to be kind of like a moving Target

1:51:59 ↗ and as you remember

1:52:01 ↗ we have already several other big agenda

1:52:04 ↗ items uh that the city's been working on

1:52:06 ↗ that that it's gonna they're gonna be

1:52:07 ↗ brought to you uh but again

1:52:10 ↗ um great opportunity to use the equity

1:52:12 ↗ framework for those so I'm excited about

1:52:15 ↗ what this year is going to bring to you

1:52:17 ↗ all but I think just get ready it's

1:52:20 ↗ gonna be a busier

1:52:21 ↗ so exciting big big item so

1:52:24 ↗ and they'll have worked through the

1:52:26 ↗ framework before they come to us now the

1:52:29 ↗ framework has not been implemented at

1:52:31 ↗ the city so I cannot say that maybe some

1:52:34 ↗ staff that might have more knowledge or

1:52:36 ↗ training maybe perhaps but don't assume

1:52:38 ↗ that anyone Works through the framework

1:52:40 ↗ before coming to you

1:52:45 ↗ um as soon as training is going to be

1:52:47 ↗ provided to all staff so again I think

1:52:49 ↗ you as a board have a have an

1:52:51 ↗ opportunity to start implementing it and

1:52:54 ↗ influence and inform

1:52:56 ↗ including training so we are waiting I

1:52:58 ↗ think that the HR department is working

1:53:00 ↗ on a plan for training the entire staff

1:53:03 ↗ will it be a different trainer

1:53:08 ↗ um I'm not sure yet who and what how

1:53:11 ↗ that's gonna be implemented I know HR is

1:53:15 ↗ working on that so as soon as I have

1:53:16 ↗ more information I'll bring it to you

1:53:20 ↗ so can they do it without being trained

1:53:23 ↗ just for the practice of the walkthrough

1:53:27 ↗ so that is something that we can

1:53:28 ↗ recommend as a board

1:53:31 ↗ um and I think it's gonna depend

1:53:34 ↗ um in some internal meetings as we have

1:53:37 ↗ remember we have an equity internal team

1:53:39 ↗ and we offer to help train staff

1:53:42 ↗ we made suggestions similar to what

1:53:45 ↗ you're saying and I think it's at the

1:53:47 ↗ Comfort level it's different from staff

1:53:49 ↗ to staff and Department uh you know

1:53:51 ↗ different departments very on their

1:53:54 ↗ comfort level

1:53:56 ↗ I would personally hate to give them a

1:53:59 ↗ tool and then have them misuse it and

1:54:01 ↗ then say that it doesn't work yeah we'll

1:54:03 ↗ have negative consequences because that

1:54:07 ↗ group or some people were using it in a

1:54:11 ↗ not inappropriately but without full

1:54:14 ↗ Fidelity right so I think sometimes

1:54:16 ↗ there needs to be a conversation in how

1:54:19 ↗ to use the tool and how to look at that

1:54:22 ↗ and what what lens and perspective

1:54:24 ↗ because a lot of that is a lens and

1:54:26 ↗ perspective work and I honestly don't

1:54:28 ↗ know all the boards to know if they've

1:54:31 ↗ done all the London perspective work to

1:54:33 ↗ do that right yeah I I doubt it I'm just

1:54:36 ↗ I'm I'm just trying to figure out

1:54:40 ↗ when we bring it up if they don't have

1:54:43 ↗ lens in perspective they're going to get

1:54:45 ↗ pissed

1:54:46 ↗ let it make it clear so what are we

1:54:48 ↗ getting it set up for that's what I'm

1:54:50 ↗ trying to figure out I'm not trying to

1:54:51 ↗ figure out I'm trying to figure out

1:54:52 ↗ we're getting set up because those are

1:54:55 ↗ huge contracts we don't know what we're

1:54:57 ↗ talking about

1:54:58 ↗ we don't understand that we won't even

1:55:00 ↗ be able to we'll just get eight

1:55:02 ↗ Pop level

1:55:04 ↗ and then we're going to be asking

1:55:07 ↗ questions that probably don't make sense

1:55:09 ↗ because we don't make sense either

1:55:11 ↗ but I think it will make sense because

1:55:13 ↗ just as Tisha said she was like oh

1:55:16 ↗ you're bringing up things that they

1:55:17 ↗ hadn't but we did it I feel like

1:55:20 ↗ seamlessly rather than very check boxy

1:55:23 ↗ which that might happen for newbies who

1:55:26 ↗ have not gone through work on looking at

1:55:29 ↗ bias perspective and different lenses

1:55:32 ↗ and so I think seeing as you ask

1:55:35 ↗ questions and it seems seamless but just

1:55:38 ↗ say this is what we should always be

1:55:40 ↗ considering and having it you know the

1:55:43 ↗ Forefront not in the back but the

1:55:44 ↗ Forefront of your thoughts as you're

1:55:46 ↗ analyzing

1:55:48 ↗ plans projects strategies being brought

1:55:52 ↗ to you so

1:55:55 ↗ I don't think if they don't have that

1:55:57 ↗ there

1:55:59 ↗ I don't want to rush it and and cause

1:56:02 ↗ damage or harm

1:56:04 ↗ yeah and I think to your point wanna

1:56:06 ↗ we'll we'll lead the charge when it

1:56:08 ↗ comes to how they should be processing

1:56:11 ↗ the framework and if we just like

1:56:14 ↗ tonight when we just automatically went

1:56:17 ↗ through the framework not even realizing

1:56:18 ↗ we were doing it we'll be able to do the

1:56:20 ↗ same for them and give them the option

1:56:23 ↗ to question why we're telling them these

1:56:26 ↗ things or why we're asking them these

1:56:28 ↗ questions so I I think that to go on

1:56:31 ↗ this point we want to make sure that

1:56:32 ↗ they use the framework correctly and the

1:56:34 ↗ proper training is the only way to help

1:56:36 ↗ them get there but we can definitely

1:56:38 ↗ give them the examples that they need to

1:56:40 ↗ try to work through it before they get

1:56:42 ↗ the training

1:56:44 ↗ and you have an opportunity as the board

1:56:47 ↗ to again test it and pilot it and and

1:56:51 ↗ then inform

1:56:53 ↗ um

1:56:54 ↗ yeah

1:56:56 ↗ yeah

1:56:57 ↗ so one one thing about that I'm thinking

1:56:59 ↗ about that you know Kelly just noted as

1:57:02 ↗ so like

1:57:03 ↗ a capital Improvement plan

1:57:06 ↗ um

1:57:07 ↗ there's

1:57:09 ↗ it's a topic area that many of us aren't

1:57:11 ↗ familiar with and there could be more

1:57:14 ↗ value to the Joint meeting if we had

1:57:17 ↗ some you know preparation and some

1:57:20 ↗ content around

1:57:23 ↗ how that all works so that we can

1:57:25 ↗ contribute more effectively and and

1:57:27 ↗ that's the purpose of the joint meeting

1:57:29 ↗ is basically to inform you to give you

1:57:32 ↗ the information that you need so then

1:57:34 ↗ when it comes back to you you have you

1:57:37 ↗ have what you need to inform right and

1:57:39 ↗ that's exactly the the purpose is for

1:57:42 ↗ you not to have the knowledge it's for

1:57:44 ↗ you to bring the the equity lens right

1:57:49 ↗ yeah

1:57:50 ↗ sorry I don't laugh because I was like

1:57:52 ↗ should I put my jacket off

1:57:54 ↗ and I was like what's that noise

1:57:58 ↗ so how do you envision this so I don't

1:58:01 ↗ think I even

1:58:02 ↗ did

1:58:03 ↗ so I see

1:58:05 ↗ a zoom meeting probably

1:58:08 ↗ sounds pretty funny right so that's why

1:58:11 ↗ they're trying to work out the details

1:58:12 ↗ in an Ideal World I know that they are

1:58:14 ↗ gonna try to do it in person

1:58:17 ↗ um but they don't I think again the city

1:58:19 ↗ is acknowledging that they would like to

1:58:21 ↗ do something different and they're gonna

1:58:23 ↗ try to do something different so that's

1:58:25 ↗ that's the extent we we just got a a

1:58:27 ↗ little bit of like okay this is an

1:58:29 ↗ important topic we would need

1:58:31 ↗ information we want to hear from the

1:58:33 ↗ equity board we want to hear from the

1:58:34 ↗ environmental board we need to hear from

1:58:36 ↗ the Transportation board and then the

1:58:38 ↗ same with Parks Board because they do a

1:58:39 ↗ lot of capital projects so uh how can we

1:58:42 ↗ get everyone together to give them the

1:58:44 ↗ same information be very clear on what

1:58:47 ↗ we need from the boards what their role

1:58:49 ↗ is get give them an opportunity to ask

1:58:51 ↗ questions so they understand so that

1:58:54 ↗ when we come back then they can provide

1:58:56 ↗ information so

1:58:58 ↗ I I think I'm excited because I think

1:59:00 ↗ it's a step forward right and and um I'm

1:59:04 ↗ always excited when a department comes

1:59:07 ↗ and say oh we are working on this I

1:59:10 ↗ think we don't know exactly how but it

1:59:12 ↗ would be helpful to hear from Equity

1:59:13 ↗ board so I think it I still consider

1:59:15 ↗ that as a positive right

1:59:18 ↗ so do you think with the meeting that at

1:59:19 ↗ large we would be looking at an extended

1:59:21 ↗ meeting versus our standard two hours so

1:59:24 ↗ we are looking at definitely still not

1:59:26 ↗ uh it's gonna be a separate meaning than

1:59:29 ↗ our February meeting so we are going to

1:59:30 ↗ have our meeting in February our regular

1:59:32 ↗ meeting and this is going to be an

1:59:33 ↗ addition if the meeting is in February

1:59:36 ↗ if they're not able to meet in February

1:59:38 ↗ as they I think a proposed tentative

1:59:40 ↗ date is February 16 or so

1:59:44 ↗ um I know I don't know what's going on

1:59:45 ↗ outside

1:59:46 ↗ um or or it may be in March so as soon

1:59:49 ↗ as I have more details I'll let you know

1:59:51 ↗ but it's going to be a separate meeting

1:59:53 ↗ just on that topic

1:59:55 ↗ and then I see yes Alyssa Alyssa

2:00:00 ↗ oh you're a mute again

2:00:03 ↗ sorry I was just gonna put it in the

2:00:04 ↗ chat I have to drop and I know where

2:00:06 ↗ over time and I would recommend that if

2:00:09 ↗ we if we think we need more discussion

2:00:10 ↗ on this topic which is important that we

2:00:12 ↗ add it to a future agenda

2:00:20 ↗ okay

2:00:22 ↗ all righty um that leads to our

2:00:25 ↗ announcements do we have anything else

2:00:27 ↗ at least I don't know if you still have

2:00:29 ↗ five seconds some of you and I will

2:00:32 ↗ connect with all of you individually we

2:00:34 ↗ can also talk next month but there are a

2:00:36 ↗ few of you whose terms are expiring this

2:00:39 ↗ year so starting in February uh the city

2:00:42 ↗ is gonna start a recruitment process for

2:00:44 ↗ new boards and commissions and so those

2:00:46 ↗ of you whose terms are expiring this

2:00:48 ↗ year uh please connect with me if you're

2:00:51 ↗ interested in continuing on the board or

2:00:53 ↗ if you're interested in not continuing

2:00:55 ↗ on the board

2:00:57 ↗ um just the same please get in touch

2:00:59 ↗ with me and also this is the time when

2:01:01 ↗ there might be board members whose terms

2:01:03 ↗ are not expiring but then they also have

2:01:05 ↗ conflicts and they are no longer able to

2:01:07 ↗ serve let's just continue individual

2:01:10 ↗ conversations and in the meetings as

2:01:12 ↗ well that's all

2:01:14 ↗ thank you all right wonderful anyone

2:01:17 ↗ else have any questions or comments

2:01:21 ↗ if not then we're ending a little over

2:01:23 ↗ time but we're going to adjourn thanks

2:01:27 ↗ everybody for being here we appreciate

2:01:29 ↗ you thank you good evening and I'm sorry

2:01:32 ↗ uh Alyssa I think you asked for a

2:01:34 ↗ reminder on something

2:01:36 ↗ uh I'm sorry before I had a chance to

2:01:39 ↗ read it yeah it was just a matter of

2:01:41 ↗ when our terms are expiring because I

2:01:43 ↗ personally don't remember so I don't

2:01:45 ↗ know fathers do

2:01:52 ↗ have them in front of me

2:01:56 ↗ um Alyssa actually your term expires in

2:01:59 ↗ 2023 as well as Kelly's and pretties

2:02:04 ↗ um in 2024 we have Lorna and Helen and

2:02:08 ↗ lucrecia and in 2025 we have Ray Shay

2:02:11 ↗ and Tony and Christina we have you in

2:02:14 ↗ 2026.

2:02:18 ↗ all right but in 2023 we have pretty

2:02:21 ↗ Alyssa and Kelly

2:02:24 ↗ and you can renew uh it's just we need

2:02:27 ↗ to talk to that so you can redo the

2:02:29 ↗ application

2:02:30 ↗ awesome thank you foreign

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