City Council Regular Meeting · Tuesday, February 21, 2023 · City Council Digest

6. CONSENT CALENDAR

Accounts: Payables and Payroll of Feb. 21, 2023, $ 9,507,011.29 ID 1331

Carried 7-0

Approve · packet pp.5–34

Topics: Budget

▶ Watch from 2:16 Open packet at p.5 ↗

Staff report:

Finance Department P.O. Box 1307 Issaquah, WA 98027 PH: 425-837-3050 www.issaquahwa.gov

Roll call:

Moved by HALL · seconded by DE MICHELE

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Tola Marts, Chris Reh, Lindsey Walsh

Minutes: City Council Regular Meeting, Nov. 21, 2022

Carried 7-0

Approve · packet pp.35–39

▶ Watch from 2:21 Open packet at p.35 ↗

Staff report:

CONSENT CALENDAR b) 11-21-22 City Council Regular Meeting Minutes Page (0000) CITY OF ISSAQUAH City Council Regular Meeting 7:00 PM Council Chambers November 21, 2022 MINUTES 135 E. Sunset Way

Roll call:

Moved by HALL · seconded by DE MICHELE

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Tola Marts, Chris Reh, Lindsey Walsh

Firs at Talus Access Easement Modifications AB 8503

Carried 7-0

Authorize · packet pp.41–55

Topics: Land Use

▶ Watch from 2:25 Open packet at p.41 ↗

Staff report:

Firs at Talus Preliminary Plat (PP21-00001), a proposal to subdivide a 5.73-acre parcel (APN # 292406-9052) to construct 19 townhomes, is currently being reviewed by the Community, Planning and Development Department. During the review stages it was discovered that the current access easement, located on recently obtained, City owned parcel to the south (APN # 856273-0190), intrudes into a wetland buffer as well as within a steep slope area. In preparation to make the project proposal more feasible and environmentally sound, the applicant has requested an adjustment to the location of the access easement.

Roll call:

Moved by HALL · seconded by DE MICHELE

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Tola Marts, Chris Reh, Lindsey Walsh

Amending Impact and Mitigation Fees AB 8507

Carried 7-0

Authorize · packet pp.57–81

Topics: Budget

▶ Watch from 2:30 Open packet at p.57 ↗

Staff report:

The IMC Title 3 establishes development related fees which are used to partially fund public facilities that accommodate growth or to mitigate growth impacts.

Roll call:

Moved by HALL · seconded by DE MICHELE

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Tola Marts, Chris Reh, Lindsey Walsh

National Highway System (NHS) Asset Management Program Grant Supplement with WSDOT (SE 43rd Way Pavement Preservation) AB 8539

Carried 7-0

Accept Grant; Authorize Agreement · packet pp.91–97

Topics: Transportation

Previously discussed: City Council Regular Meeting · Jan 19, 2021 City Council Regular Meeting · Oct 18, 2021

▶ Watch from 2:34 Open packet at p.91 ↗

Staff report:

At the Regular City Council Meeting on January 19, 2021, the City Council authorized the Administration to apply for pavement preservation grants along East Lake Sammamish Parkway SE, SE 43rd Way, and NW Sammamish Road/ SE 56th Street. The City was awarded National Highway System (NHS) Asset Management Program grant funds for two projects: (1) SE 43rd Way Pavement Preservation and (2) East Lake Sammamish Parkway SE Pavement Preservation. The City Council accepted the grants at the Regular Council Meeting on October 18, 2021 (AB 8097) and authorized the Mayor to enter into and execute a Local Agency Agreement with WSDOT for the design phase of the project. The grants are 100 percent federally funded and do not require a match. A portion of the right of way along SE 43rd belongs to the City of Sammamish.

Roll call:

Moved by HALL · seconded by DE MICHELE

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Tola Marts, Chris Reh, Lindsey Walsh

Appointment to Cascade Water Alliance Board Alternate Position AB 8563

Carried 7-0

Approve Resolution · packet pp.141–143

Topics: WaterBoards & Commissions

▶ Watch from 2:38 Open packet at p.141 ↗

Staff report:

Approve the resolution as presented.

Roll call:

Moved by HALL · seconded by DE MICHELE

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Tola Marts, Chris Reh, Lindsey Walsh

AT&T Affidavit of Agent Authority for Modifications to Cell Tower AB 8567

Carried 7-0

Authorize · packet pp.145–185

▶ Watch from 2:43 Open packet at p.145 ↗

Staff report:

The City entered a lease agreement with New Cingular Wireless PCS/AT&T on May 21, 2010 for constructing, operating, repairing, replacing and maintaining telecommunications facilities at 1901 NE Park Drive. This lease agreement has been extended several times and will terminate on May 21, 2030. The existing lease agreement is attached as Exhibit C.

Roll call:

Moved by HALL · seconded by DE MICHELE

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Tola Marts, Chris Reh, Lindsey Walsh

7. REGULAR BUSINESS

Amending IMC 2.06, Council Meetings and City Council Rules of Procedure re: Order of Business AB 8565

Carried 5-2

Authorize the Mayor to enter into and · 20 min · packet pp.257–314

Topics: Land UseBoards & Commissions

▶ Watch from 17:24 Open packet at p.257 ↗

Staff report:

At the January 17, 2023 City Council meeting, Deputy City Council President Hall introduced a New Business item proposing changes to the City Council's Order of Business for regular meetings (see ID 1325). The proposal was to move the business items that are actionable before the more passive informational agenda items. Following the introduction, the City Council unanimously agreed to move this item forward to the second step of the New Business process, the preliminary staff response.

Roll call:

Moved by WALSH · seconded by DE MICHELE

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Lindsey Walsh

Opposed: Tola Marts, Chris Reh

Amendment considered (1):

Amend the motion to add, "and to [direct the Administration to] return to a Committee of the Whole meeting in Quarter 3 to evaluate success and consider additional questions related to the order of business." . MOTION AS AMENDED CARRIED, 5-2 ( Carried 7-0

Moved by HALL · seconded by DE MICHELE

Opposed: Tola Marts, Chris Reh

8. GOOD OF THE ORDER

Upcoming Council Meetings

▶ Watch from 51:37

1646 segments .txt ↗

0:04 ↗ welcome everyone I call the February

0:07 ↗ 21st city council meeting to order

0:10 ↗ as a reminder we continue to have a

0:13 ↗ remote aspect to our meetings mayor

0:15 ↗ Paulie will be arriving a little late to

0:17 ↗ tonight's meeting so I council president

0:18 ↗ Walsh will serve as mayor Pro tem until

0:21 ↗ her arrival both staff and members of

0:24 ↗ the public may be participating in

0:25 ↗ tonight's meeting remotely via WebEx and

0:28 ↗ council member Hunt is also attending

0:30 ↗ tonight's meeting remotely

0:33 ↗ the first item on the agenda is the

0:36 ↗ Pledge of Allegiance I welcome you to

0:37 ↗ join me in the Pledge of Allegiance

0:44 ↗ to the flag of the United States of

0:47 ↗ America and to the Republic for which it

0:50 ↗ stands one nation under God indivisible

0:53 ↗ with liberty and justice for all

1:00 ↗ thank you

1:02 ↗ next item on our agenda is audience

1:04 ↗ comments members of the public May

1:06 ↗ address council at this time either in

1:08 ↗ person or virtually those who signed up

1:11 ↗ in advance to make comments will be

1:13 ↗ called on first if you're joining us

1:16 ↗ virtually and would like to make

1:18 ↗ comments please raise your virtual hand

1:20 ↗ or send the host a chat message if

1:23 ↗ you're on the phone you're going to

1:24 ↗ press star 3 if you've joined by

1:26 ↗ computer or smartphone look for a hand

1:28 ↗ icon we don't have anyone else in the

1:32 ↗ room so clerk has anyone signed up to

1:34 ↗ speak for General audience comments or

1:36 ↗ indicate a desire to speak this evening

1:39 ↗ we have no members of the public online

1:42 ↗ at this time okay as a reminder written

1:45 ↗ comments can be submitted at any time to

1:47 ↗ city council at issaquah.gov and part of

1:52 ↗ this section I usually summarize email

1:54 ↗ comments on tonight's agenda item we did

1:58 ↗ have one comment from the Master

2:02 ↗ Builders Association uh

2:06 ↗ disagreeing with or asking for delays on

2:09 ↗ the impact fee

2:12 ↗ ab8507 amending the impact and

2:14 ↗ mitigation fees which is on tonight's

2:16 ↗ consent agenda and we had one member of

2:19 ↗ the community

2:21 ↗ disagree with the

2:24 ↗ change presented in

2:26 ↗ ab8565 amending the council meetings

2:29 ↗ rules of procedure regarding the order

2:32 ↗ of business and that concludes the items

2:36 ↗ we received from the public on those

2:40 ↗ the

2:42 ↗ next item on our agenda is I believe

2:47 ↗ committee and Regional reports it is we

2:51 ↗ will start with council member Joe

2:54 ↗ thank you

2:56 ↗ today uh we had the Cascade water

3:00 ↗ Alliance

3:01 ↗ finance committee meeting and we had a

3:04 ↗ number of topics the one that is

3:06 ↗ probably most pertinent to Issaquah was

3:09 ↗ a discussion of the

3:11 ↗ Fist passage the construction they'll be

3:14 ↗ necessary by wasstott and we had a good

3:18 ↗ conversation about what it might look

3:20 ↗ like in the future and potential costs

3:22 ↗ that could accrue to all the members of

3:25 ↗ cascade water Alliance depending on how

3:27 ↗ the project turns out

3:29 ↗ it was put out for future discussion and

3:32 ↗ I'll keep updating the council as we go

3:34 ↗ forward as this involves a big project

3:37 ↗ in town for us on February 22nd the

3:40 ↗ Cascade water Alliance board meeting

3:42 ↗ will be held council member Ray has

3:45 ↗ gracely graciously agreed to attend as I

3:49 ↗ will be out of town that day and that

3:52 ↗ concludes my report thank you

3:54 ↗ thank you next up councilmember D

3:56 ↗ Michelle thank you

3:58 ↗ um on February 10th and I attended the

4:01 ↗ Eastside Transportation partnership and

4:03 ↗ on February 15th the regional transit

4:05 ↗ committee and at both the ETP and the

4:08 ↗ RTC we received a report on Metro

4:11 ↗ transit's recovery from the pandemic

4:14 ↗ there is somewhat good news over the

4:17 ↗ past year there has been a steady

4:18 ↗ increase in ridership they are now

4:20 ↗ serving between two hundred and ten

4:22 ↗ thousand and two hundred and thirty

4:23 ↗ thousand passengers each day which is 34

4:26 ↗ percent higher than it was a year ago

4:28 ↗ but it's still far less than the 280 000

4:32 ↗ that they were serving in February of

4:34 ↗ 2020. the system is continuing to

4:38 ↗ struggle with Service delivery as we

4:40 ↗ discussed last week a year ago 94

4:43 ↗ percent of scheduled buses were showing

4:45 ↗ up in other words six percent did not

4:48 ↗ show up when they were supposed to uh

4:51 ↗ this year 97 of the scheduled buses are

4:54 ↗ showing up so there has been a slight

4:56 ↗ Improvement but the general manager

4:58 ↗ acknowledged that even three percent

5:00 ↗ missing buses imposes an unacceptable

5:02 ↗ burden on Riders and as members of RTC

5:05 ↗ we are able to read letters from

5:08 ↗ passengers who have been stuck in the

5:11 ↗ snow and rain and cold waiting for buses

5:14 ↗ that simply don't show up and and you

5:16 ↗ begin to understand the human impact on

5:19 ↗ them the main cause is Metro's inability

5:22 ↗ to recruit and retain enough drivers and

5:25 ↗ Metro has been working with its several

5:27 ↗ unions to streamline recruiting training

5:29 ↗ safety and job satisfaction

5:31 ↗ for its drivers and other employees in

5:34 ↗ addition to driver retention the

5:36 ↗ steering mechanism in over 600 buses

5:39 ↗ were found to be defective and had to be

5:41 ↗ replaced and that process took longer

5:44 ↗ than expected due to supply chain issues

5:46 ↗ so when it rains it pours apparently so

5:49 ↗ they have really been struggling on the

5:53 ↗ sustainability front Metro has reduced

5:55 ↗ their fossil fuels by usage by 26

5:58 ↗ percent over the last five years they

6:01 ↗ replaced all electric lights with LED

6:04 ↗ lights and they are now saving over four

6:06 ↗ million dollars annually on energy costs

6:09 ↗ over the next five years they are going

6:11 ↗ to replace all their HVAC systems with

6:14 ↗ energy efficient units and so that in

6:18 ↗ that area they feel like they're making

6:19 ↗ good progress

6:21 ↗ in addition to the general manager's

6:23 ↗ report we also received a report on the

6:26 ↗ funding gap for Metro connects which is

6:29 ↗ Metro's long-range strategic planning

6:32 ↗ document very very broadly Metro

6:35 ↗ connects envisions a doubling of service

6:37 ↗ by the year 2050. that vision is

6:41 ↗ currently underfunded to the tune of 18

6:43 ↗ billion dollars for Capital and 725

6:46 ↗ million dollars annual operating costs

6:49 ↗ so plans for Bridging the Gap were

6:51 ↗ suspended in 2020 due to the pandemic

6:54 ↗ there was a lot of discussion that

6:57 ↗ unfortunately ended up not going much of

6:59 ↗ anywhere

7:00 ↗ so we had quite a vigorous discussion at

7:04 ↗ RTC about putting that topic back on the

7:07 ↗ agenda restarting the discussions and

7:09 ↗ starting to look at how Metro can close

7:13 ↗ that funding Gap in 2050 will be here

7:16 ↗ before we know it seems like a long way

7:20 ↗ away but Metro needs to start working on

7:23 ↗ this problem now so

7:25 ↗ that is the end of my report thank you

7:29 ↗ thank you and next we are going to go

7:31 ↗ virtually to council member hunt for

7:34 ↗ your Regional report

7:36 ↗ thank you council president the Planning

7:38 ↗ Development and environment committee

7:40 ↗ met on February 7th we had a discussion

7:44 ↗ about Title 18 which is our ongoing

7:47 ↗ process of updating our land use code

7:50 ↗ for the City of Issaquah and we focused

7:54 ↗ in two areas one was we discussed the um

7:58 ↗ planning policy commissions

8:01 ↗ recommendation on a number of items that

8:04 ↗ are volunteer planning policy commission

8:06 ↗ has done a lot of work reviewing this

8:09 ↗ code and they had recommendations on a

8:11 ↗ number of items for us to consider

8:13 ↗ um these included things such as in

8:17 ↗ um

8:18 ↗ uh looking at the code around

8:21 ↗ non-conforming

8:22 ↗ um buildings and Wetland buffers the

8:25 ↗ zero lot line buildings and questions

8:27 ↗ around uh deviations of um or variances

8:31 ↗ in the code and so we are continuing to

8:34 ↗ have conversations about these topics

8:36 ↗ for the next meeting of the Planning

8:38 ↗ Development and environment committee

8:39 ↗ and um from that meeting we will have

8:42 ↗ recommendations to this Council on a

8:44 ↗ number of topics that I just mentioned

8:46 ↗ but also other topics so I will come

8:49 ↗ back to you shortly with those

8:50 ↗ recommendations once they're finalized I

8:54 ↗ also wanted to flag for Council that as

8:58 ↗ we are nearing the ends of the Planning

9:00 ↗ Development environment committee's

9:02 ↗ review and the planning policy

9:04 ↗ commissions review and all of our other

9:07 ↗ board and commission review processes we

9:11 ↗ are approaching the time when this item

9:13 ↗ will come back to the full Council for

9:15 ↗ both Council review and

9:19 ↗ um the committee will be discussing

9:21 ↗ sorry about the background music

9:23 ↗ committee will be discussing a number of

9:24 ↗ items so I go to the order I will raise

9:26 ↗ those uh our next meeting is February

9:28 ↗ 28th thanks

9:31 ↗ thank you and uh next is council member

9:35 ↗ Ray uh thank you uh the mobility

9:37 ↗ infrastructure and infrastructure

9:39 ↗ committee will be meeting in a special

9:41 ↗ meeting on a special day on Monday

9:43 ↗ February 27th and the agenda has not

9:46 ↗ been set and that concludes my report

9:50 ↗ thank you next up council member marks

9:53 ↗ thank you council president Walsh the

9:55 ↗ sound cities Association public issues

9:57 ↗ committee melta met on Wednesday

9:59 ↗ February 8th uh there was discussion of

10:02 ↗ solid waste rate restructuring as well

10:05 ↗ as a discussion on affordable housing

10:07 ↗ county-wide planning policies however no

10:09 ↗ actions uh were taken or scheduled for

10:12 ↗ the next meeting uh Council services

10:15 ↗ safety and Parks committee will be

10:17 ↗ meeting tomorrow a special time and date

10:20 ↗ 6 30 to 9 here or 6 30 till whenever

10:24 ↗ really here in council chambers we will

10:27 ↗ we have two items on the agenda ID 1354

10:30 ↗ uh around the topic of City Hall and

10:33 ↗ Issaquah Police Department access

10:35 ↗ control project and ID 1388 emergency

10:39 ↗ financial assistance housing assistance

10:43 ↗ I believe this concludes my report

10:45 ↗ thank you Deputy council president Hall

10:49 ↗ thank you very much quick one so the

10:51 ↗ Eastside fire and rescue board of

10:52 ↗ directors last met on Thursday February

10:55 ↗ 9th at 4 pm at our headquarters on

10:57 ↗ Newport Way Northwest

10:58 ↗ during the meeting we elected board

11:01 ↗ leadership so North Bend councilmember

11:02 ↗ Alan Gothic right I can never pronounce

11:05 ↗ his last name correctly was re-elected

11:07 ↗ chair and I was re-elected Vice chair of

11:10 ↗ the board we also approved new members

11:12 ↗ to the finance and administration

11:13 ↗ committee so I will serve as this cause

11:15 ↗ representative there we also had a

11:18 ↗ really interesting discussion about

11:19 ↗ effer's emergency response model and

11:21 ↗ ambulance rates and how Insurance fits

11:24 ↗ and all that so so much so actually that

11:25 ↗ we're going to be getting a briefing as

11:27 ↗ a board to press a couple presentations

11:28 ↗ on the topic so if you're interested in

11:30 ↗ kind of be included and learning more

11:32 ↗ about that um just get in touch with me

11:34 ↗ and I'm happy to share what we're going

11:35 ↗ through

11:36 ↗ uh finally just a reminder that

11:39 ↗ um the annual Awards in recognition

11:42 ↗ banquet is Friday March 3rd at 6 pm at

11:45 ↗ the Snoqualmie Casino I believe everyone

11:48 ↗ should have received an invite from the

11:50 ↗ ephra's board secretary but if you're

11:53 ↗ interested in going please let me know

11:54 ↗ so I can keep our city clerk apprised of

11:57 ↗ how many council members are going to be

11:58 ↗ there I'm also happy to share the invite

12:00 ↗ out again so feel free to just reach out

12:01 ↗ to me if you would like that link

12:03 ↗ because RSVPs are due this Thursday and

12:05 ↗ that concludes my report

12:07 ↗ great and the next report is mine the

12:11 ↗ King County affordable housing committee

12:13 ↗ meets in person in person this Thursday

12:16 ↗ for a joint meeting with the growth

12:18 ↗ management planning council at Kirkland

12:20 ↗ City Hall this is going to be kind of

12:22 ↗ the handoff from the affordable housing

12:24 ↗ committee to the growth management

12:27 ↗ committee to discuss the county-wide

12:31 ↗ planning policies that are scheduled for

12:34 ↗ adoption in the next few months

12:37 ↗ and then separately the next meeting of

12:40 ↗ the growth management policy board is

12:42 ↗ set for next week on Thursday the agenda

12:45 ↗ has not yet been released

12:47 ↗ and then as a final report Deputy

12:49 ↗ council president Hall myself and City

12:52 ↗ administrator Bob quits went down to

12:54 ↗ Olympia last week for City action days

12:57 ↗ we had a great time this is an event

13:00 ↗ hosted by the Association of Washington

13:02 ↗ cities to meet with our legislators hear

13:06 ↗ about some of the big topics that are

13:08 ↗ happening at the legislative session

13:11 ↗ this year so the first day we met with

13:15 ↗ some of the AWC lobbyists some of the

13:18 ↗ state department heads we also heard

13:20 ↗ from Governor Inslee about his budget

13:22 ↗ proposal and then the second day we met

13:27 ↗ with our lobbyist and then had great

13:30 ↗ meetings with all six of our legislators

13:32 ↗ from the fifth and the 41st districts

13:35 ↗ and we were really focused in we had

13:37 ↗ like 15 to 20 minute sessions with each

13:40 ↗ set of them so we focused on our top

13:43 ↗ three priorities which was the funding

13:46 ↗ for the park project which seems

13:48 ↗ positive

13:49 ↗ we'll see if that makes it into the

13:51 ↗ budget

13:51 ↗ affordable housing there's a lot of

13:54 ↗ things going on right now we also heard

13:56 ↗ from representative Bateman who's kind

13:58 ↗ of driving that HB 1110 earlier and just

14:02 ↗ kind of discuss some of the things that

14:03 ↗ were specific to our city and then we

14:06 ↗ really encouraged the highway 18 has

14:09 ↗ been broken up into kind of three

14:10 ↗ projects You've Got The Interchange and

14:13 ↗ then the first portion the second

14:14 ↗ portion the governor's budget shifted so

14:18 ↗ that the interchange would be complete

14:21 ↗ the first portion would be complete and

14:23 ↗ then there would be a gap in years

14:25 ↗ between the second portion and so we

14:28 ↗ really encourage that to just continue

14:30 ↗ keep that Workforce working

14:32 ↗ as one of our priorities so those were

14:35 ↗ kind of the things we discussed again

14:37 ↗ great meetings I think they really

14:39 ↗ appreciated hearing from the City of

14:41 ↗ Issaquah

14:43 ↗ so that concludes our committee and

14:47 ↗ Regional reports the next section is the

14:50 ↗ mayor's report and since she is not yet

14:53 ↗ here I am going to go ahead and read off

14:55 ↗ the mayor's report

14:59 ↗ um first there will not be an executive

15:01 ↗ session this evening

15:03 ↗ second board commission annual

15:05 ↗ recruitment Issaquah is continuing to

15:08 ↗ accept applications for All City boards

15:10 ↗ and commissions our boards and

15:11 ↗ commissions cover a broad range of

15:13 ↗ topics Arts Economic Development

15:15 ↗ environmental issues growth and even

15:18 ↗ International diplomacy we value a

15:20 ↗ variety of perspectives and life

15:22 ↗ experiences and encourage people of all

15:25 ↗ backgrounds to apply members serve

15:27 ↗ without compensation but may be eligible

15:29 ↗ to participate in the city stipend

15:31 ↗ program please help us spread the word

15:33 ↗ about our various board and commission

15:36 ↗ opportunities to learn more about boards

15:38 ↗ and commissions and to apply go to

15:41 ↗ issaquah.gov apply

15:45 ↗ um nominations for the Ruth Keys Award

15:48 ↗ for sustainable environment our

15:49 ↗ community's highest honor for

15:51 ↗ environmental Advocates and the

15:53 ↗ community environmental award are now

15:55 ↗ open Keys's namesake award honors the

15:58 ↗ legacy of a Grassroots activist who for

16:01 ↗ more than four decades advocated for the

16:03 ↗ preservation of landmarks and natural

16:05 ↗ areas sustainable development recycling

16:08 ↗ programs and the protection of the

16:10 ↗ escrow Valley aquifer in Tiger Mountain

16:12 ↗ to learn more and submit a nomination

16:14 ↗ please see the city's website

16:16 ↗ issaquah.gov the nomination deadline is

16:19 ↗ 5 pm on March 13 2023.

16:23 ↗ and upcoming community events there is

16:26 ↗ an open house with the Newport

16:28 ↗ neighborhood the city invites you to

16:30 ↗ attend an open house on Thursday March

16:33 ↗ 9th 2023 as we talk about upcoming

16:36 ↗ projects within the Newport neighborhood

16:37 ↗ join your neighbors to learn more about

16:39 ↗ timelines impacts and changes that are

16:42 ↗ being planned over the next several

16:43 ↗ years staff will be present to help talk

16:46 ↗ through projects and answer questions

16:48 ↗ Refreshments will be provided and that

16:51 ↗ concludes the mayor's report

16:54 ↗ so looking through the next item on our

16:59 ↗ agenda is the consent calendar the

17:00 ↗ consent calendar was distributed to

17:02 ↗ Council in advance if authorized the

17:05 ↗ items on the consent calendar will be

17:07 ↗ considered together and approved by one

17:09 ↗ motion have the payables and payroll

17:11 ↗ been reviewed

17:13 ↗ yes

17:15 ↗ okay and I see another from

17:18 ↗ councilmember hunt thank you does any

17:20 ↗ council member desire to remove any

17:22 ↗ items from the consent calendar and

17:24 ↗ consider it under regular business

17:27 ↗ I'm not seeing any and

17:31 ↗ do we have anyone who could make a

17:34 ↗ motion

17:38 ↗ um thank you I moved to approve the

17:40 ↗ consent calendar as presented

17:42 ↗ in tonight's packet

17:44 ↗ and do do we have a second second thank

17:48 ↗ you the motion to approve the consent

17:51 ↗ calendar as presented has been moved and

17:53 ↗ seconded is there any Council discussion

17:57 ↗ hearing none the motion before council

18:00 ↗ is to prove the consent calendar as

18:02 ↗ presented all those in favor signify by

18:04 ↗ saying aye

18:05 ↗ aye

18:06 ↗ hi

18:08 ↗ those opposed

18:11 ↗ okay that passes unanimously

18:15 ↗ and the next item of business is on

18:18 ↗ regular business so we have two items

18:20 ↗ ab8511 and

18:23 ↗ ab8569 which will be presented together

18:27 ↗ um these both discuss information on the

18:30 ↗ 12th Avenue Northwest and State Route

18:33 ↗ 900 17th Avenue project

18:36 ↗ I'd like to invite traffic signal

18:39 ↗ operations engineer Isabel Diaz and

18:41 ↗ Public Works director Emily moon to

18:43 ↗ present these items I see you guys

18:46 ↗ getting set up over there thank you very

18:48 ↗ much for joining us this evening

18:53 ↗ thank you city council I'm going to

18:56 ↗ share video here

19:03 ↗ and we'll get started

19:19 ↗ all right I am Emily Moon Public Works

19:22 ↗ director happy to be here tonight to

19:24 ↗ talk about a significant project the

19:27 ↗ last of the Costco development agreement

19:30 ↗ projects

19:32 ↗ and as a council president mentioned

19:35 ↗ there are two agenda bills before you

19:37 ↗ one deals with approving the

19:40 ↗ construction management contract and the

19:44 ↗ second Awards the actual Construction

19:47 ↗ contract

19:55 ↗ there were three projects that were

19:57 ↗ included in the master transportation

20:00 ↗ funding agreement which was a portion of

20:03 ↗ the overall development agreement

20:05 ↗ and that Transportation agreement

20:09 ↗ included the way in which the city and

20:12 ↗ Costco share in the cost of the projects

20:14 ↗ those three projects were East Lake Sam

20:17 ↗ Parkway

20:19 ↗ Southeast 62nd Street extension and

20:22 ↗ tonight we're talking mainly about 12th

20:25 ↗ Avenue sr900 intersection improvements

20:29 ↗ and when these projects were first

20:33 ↗ scoped and identified as the projects

20:36 ↗ that Costco would contribute to in order

20:39 ↗ to meet their traffic concurrency needs

20:42 ↗ and also assist in the city building our

20:46 ↗ transportation infrastructure that we

20:48 ↗ had in our plans they were forecast to

20:51 ↗ cost between 51 and 57 million dollars

20:55 ↗ huge investment by the city

20:58 ↗ so that first project was East Lake

21:00 ↗ Sammamish Parkway I have two images here

21:03 ↗ before and after for you we completed

21:05 ↗ that project in 2016 made it a

21:08 ↗ multimodal facility adding a southbound

21:11 ↗ lane sidewalk bike lane landscape curbs

21:14 ↗ and gutter

21:17 ↗ second project was Southeast 67 62nd

21:21 ↗ Street Extension this included a bridge

21:25 ↗ and a new multimodal facilities

21:28 ↗ including a new underpass for the

21:31 ↗ Regional Trail

21:33 ↗ this was the city's largest Capital

21:36 ↗ Improvement

21:38 ↗ and it was completed in very early 2019.

21:44 ↗ I wanted to give you an overview of how

21:47 ↗ we have cost shared on these projects as

21:49 ↗ we move into considering funding for the

21:52 ↗ final project

21:54 ↗ so I have a few Graphics to show you the

21:56 ↗ first here

21:58 ↗ shows how we split the cost by tier so

22:02 ↗ the first tier was significant it was

22:04 ↗ the first 51 million plus in Investments

22:08 ↗ that both the city and Costco were to

22:10 ↗ make shared 52-48 split and then the

22:15 ↗ next two tiers

22:16 ↗ moved between City to Costco both at 2.5

22:21 ↗ million dollars the final tier was to be

22:24 ↗ for anything over 56 and a half roughly

22:28 ↗ million dollars and that was to be cost

22:32 ↗ borne by the city and again this is

22:34 ↗ eligible cost there have been costs

22:37 ↗ associated with all of these projects

22:39 ↗ that weren't eligible under that

22:41 ↗ Transportation agreement

22:43 ↗ sometimes we take on improvements to

22:46 ↗ infrastructure that's not related to

22:48 ↗ Traffic improvements for example

22:54 ↗ this next graphic just shows you the

22:58 ↗ cost sharing at the tier level and it

23:00 ↗ shows you what we accomplished in that

23:03 ↗ first tier we were able to get East Lake

23:06 ↗ Sammamish Parkway and the Southeast 62nd

23:09 ↗ extension fully completed and we were

23:11 ↗ able to have some funds to put toward

23:13 ↗ the final project 12th Avenue and sr900

23:17 ↗ intersection

23:19 ↗ we're estimating based on the costs to

23:23 ↗ date and the bid that we have received

23:25 ↗ for construction that we will utilize

23:27 ↗ all of tier two which is the city's

23:29 ↗ responsibility and we will use most of

23:32 ↗ Costco's share of that third tier to

23:37 ↗ accomplish all of the eligible for cost

23:40 ↗ sharing costs for this project

23:44 ↗ and then lastly I just wanted to show

23:46 ↗ you those eligible costs you will see

23:49 ↗ we've spent about eight and a half

23:51 ↗ million dollars on East Lake samanis

23:53 ↗ Parkway

23:55 ↗ 38.4 roughly for Southeast 62nd and the

23:59 ↗ eligible cost for 12th Ave are listed as

24:04 ↗ just over 9.1 million dollars

24:08 ↗ foreign

24:10 ↗ so at this point I'm going to turn the

24:13 ↗ microphone over to Isabelle and she is

24:15 ↗ going to share some more detail about

24:18 ↗ the scope for this last project

24:23 ↗ thank you Emily good evening

24:27 ↗ as Emily mentioned this project is the

24:31 ↗ project number three and the last

24:33 ↗ project to be built under the Costco

24:36 ↗ development agreement on 12th Avenue and

24:39 ↗ sr900 intersection

24:42 ↗ part of the improvements included for

24:44 ↗ this project will include up two left

24:47 ↗ turning Lanes from 12th Avenue to 17th

24:51 ↗ Avenue on the south we currently have

24:54 ↗ one left turn lane and adding that extra

24:58 ↗ capacity for left turn Lanes with at the

25:01 ↗ additional left turning lane

25:03 ↗ in addition to that left turning lane we

25:06 ↗ are adding a right turning main on along

25:09 ↗ this area from 17th Avenue to 12th

25:12 ↗ Avenue Northeast also adding more

25:15 ↗ capacity to the intersection this time

25:18 ↗ with the right turn turning movements

25:21 ↗ and also we will be rebuilding the 12 uh

25:26 ↗ the cross-section Railway cross section

25:28 ↗ for 12th Avenue Northwest all the way

25:31 ↗ from the intersection of 17th Avenue to

25:35 ↗ Lake Drive and the cross section for uh

25:39 ↗ for that segment between 17th and bake

25:43 ↗ Drive will include protected bike Lanes

25:46 ↗ sidewalks on both sides and also

25:49 ↗ planning

25:51 ↗ planning strips and this project is

25:54 ↗ anticipated to be completed at the

25:56 ↗ fourth quarter of this year

26:04 ↗ earlier this month we advertised this

26:07 ↗ project for construction and once we

26:09 ↗ received the Beats we had a better

26:12 ↗ understanding of the overall project

26:16 ↗ costs and also over time up about the

26:19 ↗ scope of the work to be completed

26:23 ↗ back in 2014 with the Costco development

26:26 ↗ agreement was executed this project was

26:30 ↗ estimated for about three million

26:33 ↗ dollars

26:35 ↗ over time once we work with

26:39 ↗ CIP project CIP process development

26:42 ↗ because of the overall project was

26:45 ↗ refined and the latest EIP

26:49 ↗ project of CIP update that we had

26:51 ↗ included but the budget this project

26:54 ↗ we estimated an overall project cost of

26:58 ↗ 6.6 million dollars

27:01 ↗ and now that we have advertised a

27:03 ↗ project and have a better understanding

27:05 ↗ of the project scope

27:07 ↗ and we have

27:09 ↗ sorry about that and we had

27:13 ↗ um a lower beater identified

27:16 ↗ the most updated overall project cost is

27:21 ↗ around

27:22 ↗ 9.8 million dollars

27:25 ↗ and these areas that we have here

27:27 ↗ highlighted in yellow are those parts of

27:31 ↗ the overall project costs that have

27:35 ↗ increased significantly in value

27:38 ↗ and for that we have identified the

27:41 ↗ right-of-way construction and

27:44 ↗ construction management and on the next

27:46 ↗ slide I will explain a little bit

27:49 ↗ more on the reasons why these three are

27:52 ↗ three areas have increased significantly

27:54 ↗ but uh before that I would like to know

27:58 ↗ that for construction management or

28:00 ↗ reminder that construction management

28:02 ↗ for that we include inspection services

28:06 ↗ and also material testing that are

28:09 ↗ required during the completion of the

28:11 ↗ project

28:15 ↗ there are a few complexities with this

28:19 ↗ project that have in have have

28:22 ↗ contributed in part with the with the

28:26 ↗ increase on these three areas of

28:28 ↗ right-of-way construction and

28:30 ↗ construction management

28:31 ↗ for right-of-way we as we may be aware

28:36 ↗ we have we are negotiating with three

28:40 ↗ different parcels and owners of three of

28:43 ↗ those three parcels and also the latest

28:46 ↗ sales that have occurred within that

28:49 ↗ area have contributed significantly with

28:52 ↗ the increase of the cost of the land

28:54 ↗ that we are acquiring on that area

28:59 ↗ for the construction we are in addition

29:03 ↗ to the project the the improvements that

29:06 ↗ I have explained earlier we are also

29:09 ↗ adding uh the replacement of the water

29:12 ↗ main line and this is something that we

29:15 ↗ typically try to do with CIP projects

29:18 ↗ look at underground utilities that need

29:21 ↗ replacement so when we do CIP projects

29:24 ↗ we try uh to look for opportunities to

29:27 ↗ do to include those utility relocations

29:31 ↗ with the CIP project

29:35 ↗ the other item is a damage signal pole

29:39 ↗ that was not part of the initial scope

29:42 ↗ of the project because that signal pole

29:44 ↗ was in good shape there was not a need

29:47 ↗ to relocate that signal pole however it

29:51 ↗ was impacted by a traffic collision last

29:55 ↗ year unfortunately and we have a

29:59 ↗ structural engineer look at the signal

30:02 ↗ pole and recommended that we replace

30:04 ↗ that signal pole and it made sense to us

30:07 ↗ to since we are

30:11 ↗ um improving this intersection at this

30:13 ↗ time to relocate that signal pole at the

30:17 ↗ same time instead of having to go to

30:20 ↗ that signal impacts twice on different

30:23 ↗ times

30:25 ↗ lastly the inflation

30:28 ↗ that we have seen some ups and downs

30:31 ↗ with specific items from construction

30:34 ↗ but overall we have seen increases over

30:38 ↗ time with the project overall project

30:41 ↗ costs

30:44 ↗ for the construction management

30:48 ↗ one of the items that is contributing

30:50 ↗ significantly or that we consider a

30:53 ↗ complexity that may contribute

30:55 ↗ significantly to the project cause is

30:57 ↗ that these 12 and sr900 is a very busy

31:01 ↗ signal in and it's actually the second

31:03 ↗ BCS signal that we own and operate and

31:07 ↗ because of that we when we are impacting

31:10 ↗ the traffic signal we prefer City

31:13 ↗ standards that we do that during the

31:16 ↗ night so there is some night work that

31:18 ↗ will be expected with this project

31:20 ↗ we will also be doing some work within

31:24 ↗ wash dots right of way this is

31:26 ↗ additional coordination that we need to

31:29 ↗ include for the project and also

31:32 ↗ go through watch the standards with the

31:36 ↗ construction and coordination for

31:39 ↗ working on their right-of-way

31:42 ↗ the other item is the monitoring of

31:45 ↗ cultural resources

31:47 ↗ so this is something that we don't

31:50 ↗ typically see on our CIP projects but

31:53 ↗ since we were required to complete a

31:56 ↗ permit with the US Army Corps of

31:59 ↗ Engineers

32:00 ↗ this is a requirement it was part of the

32:04 ↗ requirement of this permit that we do

32:08 ↗ complete a

32:10 ↗ cultural resources monitoring and

32:13 ↗ develop a plan to what to do what are

32:16 ↗ the next steps in case that we find an

32:20 ↗ archaeological find

32:24 ↗ and in terms of construction management

32:27 ↗ we have in the past successfully use

32:30 ↗ construct Consultants to the

32:33 ↗ construction management like for example

32:35 ↗ even Southeast 62nd

32:38 ↗ Street inner

32:41 ↗ extension project for that project we

32:44 ↗ have successfully used Consultants to do

32:46 ↗ construction management they those are

32:51 ↗ expertise that we can use through the

32:54 ↗ construction of the project and they

32:57 ↗ would help the city Administration to

33:01 ↗ provide that level of professionalism

33:04 ↗ that we we Costco will be expecting from

33:08 ↗ us and help us to have all the

33:11 ↗ administrative papers have everything in

33:14 ↗ in place for getting these

33:18 ↗ reimbursements from Costco when we go

33:21 ↗ through the development agreement

33:23 ↗ process and also one other thing I

33:28 ↗ wanted to mention on that for the

33:30 ↗ construction management they also

33:32 ↗ provide expertise

33:35 ↗ coordinating with the contractor and

33:39 ↗ also help the city saving money through

33:42 ↗ the process

33:43 ↗ reducing the likelihood of getting

33:46 ↗ change orders with other expertise that

33:49 ↗ they provide that we with the city staff

33:54 ↗ might not be able to have but they are

33:58 ↗ more of an expansion of our

34:02 ↗ um

34:04 ↗ services

34:06 ↗ and with that I will turn it over to

34:10 ↗ Emily so she can talk about the

34:12 ↗ proposable German

34:16 ↗ okay as we request council's approval

34:19 ↗ tonight to award the construction bid

34:21 ↗ we're also sharing the adopted and

34:24 ↗ proposed funding sources for this

34:26 ↗ project

34:27 ↗ the city has been successful on this

34:30 ↗ project just like it had on the other

34:32 ↗ projects for the Costco D.A to get

34:35 ↗ outside funding sources including grants

34:37 ↗ and as is the case with multi-year

34:40 ↗ capital projects with a variety of

34:42 ↗ funding sources and post bid we have

34:46 ↗ information now that we can plug into

34:47 ↗ the budget scenario

34:51 ↗ this budget will this project will

34:53 ↗ require a budget amendment to roll

34:55 ↗ forward funds previously received but

34:57 ↗ not yet spent and we will require a

35:01 ↗ tuning up of the Project's costs so that

35:04 ↗ we can obligate Costco for their share

35:07 ↗ and as you see we have a gap still after

35:11 ↗ all of that that Gap is roughly

35:15 ↗ 670 thousand dollars and we're showing

35:18 ↗ that in yellow here on on this table and

35:22 ↗ I'm going to talk to that in just a

35:23 ↗ minute

35:24 ↗ the 2324 adopted budget included four

35:29 ↗ hundred thousand dollars for the water

35:30 ↗ main replacement

35:32 ↗ and anticipated the reauthorization of

35:36 ↗ those unspent 2022 funds of roughly four

35:39 ↗ and a half million dollars that gave us

35:41 ↗ the total budget in your adopted budget

35:44 ↗ of 4.9 million dollars

35:48 ↗ and the budget amendment will be needed

35:50 ↗ to add in all of those remaining

35:54 ↗ expenditures that we have talked to at

35:56 ↗ the previous slides so that is roughly

35:59 ↗ 2.7 million dollars

36:02 ↗ um

36:04 ↗ also I wanted to uh remind you as it

36:08 ↗ says on the slide most of those budget

36:10 ↗ increases that will be reflected in the

36:13 ↗ budget amendment have been covered by

36:16 ↗ these funding sources shown here again

36:18 ↗ the Gap is 670

36:21 ↗ 000

36:21 ↗ and we intend to continue to make sure

36:26 ↗ that we're getting all that was

36:28 ↗ earmarked for this project from various

36:30 ↗ funding sources and we have continued to

36:33 ↗ speak with Costco about their cost

36:35 ↗ obligation

36:37 ↗ So based on the current expenditure

36:39 ↗ estimates staff recalculated that

36:42 ↗ portion to be funded by the Costco

36:44 ↗ agreement and we have had some

36:49 ↗ conversations about how to fund that

36:51 ↗ project budget Gap Administration

36:55 ↗ proposes making up this Difference by

36:57 ↗ shifting over the 2023 budgeted traffic

37:01 ↗ impact fees from another Capital project

37:04 ↗ that has been significantly delayed and

37:07 ↗ will not be spent in 2023 that's the

37:10 ↗ Newport Way Maple to Sunset improvements

37:13 ↗ or tr23

37:16 ↗ that project is expected to be delayed

37:18 ↗ later this spring which is when we would

37:21 ↗ have started the next phase of work for

37:25 ↗ possibly multiple years

37:27 ↗ while we wait for the biological

37:29 ↗ assessment to be reviewed by the

37:31 ↗ national marine fisheries service

37:34 ↗ the city's code allows for 12th Avenue

37:38 ↗ to receive the traffic impact fees it's

37:41 ↗ an eligible project for those fees

37:43 ↗ so the administration proposes

37:45 ↗ reauthorizing the expenditures and

37:47 ↗ starting fresh with the revenue

37:49 ↗ adjustments that we've shown

37:51 ↗ this will help us have a clean start on

37:54 ↗ the project and will help us to increase

37:56 ↗ the transparency about how the project

37:58 ↗ is funded and help us to do the cost

38:01 ↗ accounting that we need to do with the

38:02 ↗ funders

38:06 ↗ so we're asking for your approval on

38:08 ↗ those two agenda bills this evening that

38:10 ↗ will enable us to commence with the

38:13 ↗ construction and add the capacity that

38:15 ↗ was envisioned in this intersection

38:19 ↗ delaying the project at this point in

38:22 ↗ time May mean that we have some cost

38:24 ↗ implications it likely means Costco is

38:28 ↗ not getting the Improvement that they

38:31 ↗ had

38:32 ↗ believed they would be getting in a

38:34 ↗ timely fashion and in sequence with

38:37 ↗ their construction and occupancy of

38:39 ↗ their buildings

38:41 ↗ and would also likely mean that we would

38:44 ↗ have to go back and renegotiate those

38:46 ↗ temporary construction easements

38:48 ↗ those are time Limited

38:51 ↗ so these are the two motions that we

38:53 ↗ have for you in the a b a

38:56 ↗ b8511 authorize the mayor to enter into

38:59 ↗ and execute amendment number five with

39:01 ↗ HDR Incorporated for the 12th Avenue

39:03 ↗ Northwest and Sr 900 17th Avenue

39:06 ↗ Northeast Improvement project TR4 and

39:09 ↗ the amount of one million forty nine

39:11 ↗ thousand seven hundred and fourteen with

39:13 ↗ a term ending in February of 24.

39:17 ↗ and the second is to award the

39:20 ↗ Construction contract for that same

39:22 ↗ project in the amount of 4 596

39:28 ↗ 469.49 including sales tax to Fury site

39:32 ↗ Works Incorporated and direct the Chief

39:35 ↗ Financial Officer to allocate an

39:36 ↗ additional 2 696 304 dollars of

39:40 ↗ expenditures and eight million one

39:43 ↗ hundred and sixty thousand eight hundred

39:45 ↗ and eighty five of revenue for this

39:47 ↗ project in a future 2023 budget

39:50 ↗ amendment

39:51 ↗ and we would be happy to answer any

39:53 ↗ questions that you have

39:56 ↗ okay great let's start with questions I

39:59 ↗ see Deputy council president hunt

40:00 ↗ followed by councilmember marks

40:08 ↗ um thank you so a lot of complexities

40:11 ↗ that you summarized there that clearly

40:13 ↗ are impacting timing and cost and all

40:15 ↗ that so I just wanted to ask kind of

40:17 ↗ zoom out and think big picture to

40:20 ↗ um are we I mean would you describe this

40:22 ↗ as kind of um

40:24 ↗ unique to these partic to this

40:27 ↗ particular project all these

40:28 ↗ complexities and the level of

40:29 ↗ complexities or should counsel think of

40:32 ↗ this as indicative of a merging problem

40:35 ↗ that we're seeing with all of our

40:36 ↗ capital projects that there are layers

40:38 ↗ of complexities that are contributing to

40:40 ↗ cost

40:41 ↗ sure well every project is different

40:44 ↗ indeed this project has more than its

40:47 ↗ fair share I think of complexities given

40:49 ↗ its location first and foremost I think

40:53 ↗ the other Factor here is that this

40:55 ↗ project was originally envisioned nearly

40:57 ↗ well 10 years ago

41:00 ↗ um so a lot has changed since that point

41:02 ↗ in time

41:03 ↗ as to what it means for other projects

41:07 ↗ I'd have to over generalize certainly we

41:10 ↗ we find that there are complexities with

41:13 ↗ every project and every project needs

41:15 ↗ some truing up typically before you go

41:18 ↗ to bed after it's lived in the CIP for a

41:21 ↗ little bit and and after you go to bed

41:23 ↗ when you know the numbers are real

41:28 ↗ council member marks

41:31 ↗ thank you uh I have a question when when

41:35 ↗ was the most recent time we did a

41:37 ↗ traffic model with levels of service and

41:39 ↗ do we know how this how these I'm

41:41 ↗ excited about this I think it will

41:43 ↗ improve

41:44 ↗ um traffic but I'd love to know that we

41:46 ↗ know what that's going to do to levels

41:48 ↗ of service sure sure I we're taking

41:51 ↗ traffic counts right about now as we

41:54 ↗ update our concurrency model and

41:57 ↗ ultimately concurrency policy so we're

42:00 ↗ Gathering that data right now as to the

42:03 ↗ last time we got data on this

42:05 ↗ intersection see if Isabelle knows

42:09 ↗ is to answer a little bit to the add-on

42:13 ↗ a little bit to that so these six this

42:16 ↗ intersection has been identified as

42:19 ↗ playing the latest uh model that we have

42:23 ↗ done in 2017 has been identified of one

42:26 ↗ of the intersections that we needed to

42:28 ↗ improve capacity on and we are currently

42:32 ↗ working on updating our traffic signal

42:35 ↗ model and and these improvements will be

42:38 ↗ considered as part of the new base model

42:42 ↗ for this year I'm not sure

42:45 ↗ I answered your question

42:47 ↗ uh yes and

42:50 ↗ um and answered kind of the question

42:51 ↗ behind the question which is uh we have

42:54 ↗ not updated our uh our model since 2017.

42:57 ↗ is that what you said yeah seems timely

43:00 ↗ seems like six years is a little long

43:03 ↗ and I know there's this whole covid

43:05 ↗ thing in the in between but still seems

43:07 ↗ timely and yes you accurate and you are

43:11 ↗ correct again that covet had

43:14 ↗ a huge reason why we have waited for

43:19 ↗ this time and and and and we are still

43:22 ↗ in compliance with our requirement of uh

43:25 ↗ just with because of covet

43:28 ↗ um traffic we just we're just waiting to

43:31 ↗ have like what we call the new normal

43:35 ↗ and now that traffic has coming back to

43:39 ↗ uh where we are that's where we decided

43:42 ↗ to update the model or through the

43:44 ↗ counts for to all day tomorrow it would

43:46 ↗ be so wonderful to be able to tell folks

43:48 ↗ well we're spending this money but

43:49 ↗ here's what it's doing to traffic uh to

43:51 ↗ make traffic better in the city because

43:53 ↗ a few people uh are interested in that

43:55 ↗ subject thank you

44:00 ↗ any other questions from the council

44:04 ↗ okay I think those are our questions so

44:09 ↗ at this point I'm gonna see if we have a

44:12 ↗ motion and I'll note that if the motion

44:16 ↗ maker wants to put those two motions

44:19 ↗ together we can or we can do them

44:21 ↗ separately either way so is there a

44:24 ↗ motion

44:26 ↗ Deputy council president Hall

44:28 ↗ I'll do it all right so I moved to

44:32 ↗ authorize the mayor to enter into and

44:35 ↗ execute amendment number five with HDR

44:37 ↗ Incorporated for the 12th Avenue

44:38 ↗ Northwest and Sr 900 17th Avenue

44:41 ↗ Northeast Improvement project

44:44 ↗ tr004 in the amount of 1 million 49 714

44:48 ↗ dollars with a lot with a term ending in

44:51 ↗ February 2024 and to award the

44:54 ↗ Construction contract for the 12th

44:56 ↗ Avenue Northwest in Sr 900 17th Avenue

44:59 ↗ Northeast Improvement project

45:02 ↗ tr004 in the amount of four million 596

45:08 ↗ 469.49 including sales tax to Fury site

45:13 ↗ Works Incorporated and direct the T

45:15 ↗ Financial Officer to allocate an

45:17 ↗ additional

45:18 ↗ two million 696 304 dollars of

45:23 ↗ expenditures and eight million one

45:25 ↗ hundred and sixty thousand eight hundred

45:26 ↗ and eighty five dollars of revenue for

45:28 ↗ this project you have future twenty

45:29 ↗ twenty three budget amendment

45:32 ↗ second

45:35 ↗ thank you both the uh joint motion has

45:39 ↗ been made and seconded uh is there any

45:43 ↗ discussion

45:47 ↗ seeing none sounds like a presentation

45:50 ↗ was done quite well so

45:54 ↗ um

45:55 ↗ the emotion before us is

45:59 ↗ to

46:01 ↗ authorize the mayor to enter into an

46:02 ↗ execute amendment number five with HDR

46:04 ↗ Incorporated for the 12th Avenue

46:06 ↗ Northwest and State Route 900 17th

46:08 ↗ Avenue Northeast Improvement project

46:10 ↗ tr004 in the amount of 1 million forty

46:13 ↗ nine thousand seven hundred and fourteen

46:14 ↗ dollars with the term ending in February

46:16 ↗ 2024 and

46:19 ↗ award the Construction contract for the

46:22 ↗ 12th Avenue Northwest and Sr 900 17th

46:25 ↗ Avenue Northeast Improvement project

46:27 ↗ tr04 and the amount of 4596

46:32 ↗ 469.49 including sales tax to Fury site

46:35 ↗ Works Incorporated and direct the Chief

46:38 ↗ Financial Officer to allocate an

46:39 ↗ additional two million six hundred and

46:41 ↗ ninety six thousand three hundred and

46:42 ↗ four dollars of expenditures and eight

46:45 ↗ million 160

46:46 ↗ 885 dollars of revenue for this project

46:49 ↗ in a future 2023 budget amendment all

46:52 ↗ those in favor please indicate by saying

46:55 ↗ aye

46:56 ↗ aye

46:58 ↗ all those opposed

47:01 ↗ that passes unanimously thank you for

47:05 ↗ the presentation appreciate the

47:06 ↗ information uh the next item of business

47:09 ↗ is

47:11 ↗ ab8565 amending the Ithaca Municipal

47:14 ↗ Code 2.06 Council meetings and city

47:17 ↗ council rules of procedure regarding the

47:19 ↗ order of business and we're inviting

47:22 ↗ city clerk Tisha Geezer to introduce

47:24 ↗ this item

47:28 ↗ good evening Council this is Tisha

47:30 ↗ Geezer city clerk I don't have a

47:32 ↗ presentation plan tonight but I'll

47:34 ↗ briefly introduce this item

47:36 ↗ so as you recall this agenda bill is an

47:39 ↗ outcome of the new business request that

47:41 ↗ was submitted by Deputy council

47:42 ↗ president Hall and presented at the

47:44 ↗ January 17th council meeting

47:46 ↗ the staff provided a brief response to

47:49 ↗ the February 6 council meeting and at

47:52 ↗ that meeting the council approved

47:54 ↗ directed the administration to go ahead

47:57 ↗ and implement the changes that were

47:59 ↗ contemplated in the new business request

48:01 ↗ so there are two pieces of legislation

48:04 ↗ in your agenda packet tonight the first

48:06 ↗ is a proposed ordinance that amends the

48:09 ↗ city council's order of business for

48:11 ↗ regular Council meetings to move those

48:13 ↗ action items being the consent calendar

48:15 ↗ public hearings regular business and new

48:18 ↗ business up in the order of business to

48:20 ↗ come immediately after audience comments

48:22 ↗ the second piece of legislation is a

48:25 ↗ resolution which would amend the council

48:27 ↗ rules it would mimic the order of

48:29 ↗ business in the is a common municipal

48:31 ↗ code and it has includes a few

48:33 ↗ additional Provisions specifically

48:36 ↗ making space for a committee chair to

48:39 ↗ provide some comments before the consent

48:40 ↗ calendar if that chair didn't have an

48:43 ↗ opportunity to provide a verbal report

48:45 ↗ on an item recommended by the committee

48:48 ↗ that's on the consent calendar

48:50 ↗ the proposed rules also make space for

48:53 ↗ the mayor to make similar comments of an

48:56 ↗ informational nature pertaining to a

48:58 ↗ consent calendar item before the motion

49:01 ↗ to approve the consent calendar and the

49:03 ↗ proposed amendments also reiterate the

49:06 ↗ council's practice which is if there's a

49:08 ↗ desire to discuss or to have a separate

49:11 ↗ vote on an item that that council member

49:12 ↗ pull an item down from the consent

49:14 ↗ calendar

49:16 ↗ so with that I'm available if there are

49:17 ↗ any questions

49:20 ↗ excellent and checking in with council

49:22 ↗ members I don't think I see any

49:25 ↗ questions

49:27 ↗ so at this point I am wondering if there

49:31 ↗ is a motion

49:33 ↗ I can make if nobody else does

49:37 ↗ yeah okay uh I move to adopt ordinance

49:42 ↗ number

49:44 ↗ 3006. amending IMC

49:49 ↗ 2.06.100 City Council meetings order of

49:52 ↗ business and approve resolution number

49:55 ↗ 2023-4

49:59 ↗ okay amending the city council rules of

50:01 ↗ procedure section 4 Council meetings and

50:04 ↗ section 6 standing committees

50:07 ↗ is there a second

50:12 ↗ okay this has been moved and seconded is

50:16 ↗ there any Council discussion

50:19 ↗ yes council member Ray I would defer to

50:23 ↗ the motion maker if you wanted to go

50:24 ↗ first

50:26 ↗ no go ahead okay um

50:29 ↗ really in favor of trying new things and

50:32 ↗ trying them evaluating them and seeing

50:34 ↗ how well they how well they work and the

50:37 ↗ impact on how we do our business so the

50:39 ↗ last couple Council meetings I have

50:40 ↗ spent an in an inordinate amount of

50:43 ↗ attention listening to committee

50:45 ↗ Regional and the mayor's reports and

50:48 ↗ what I noticed in those reports is an

50:50 ↗ awful lot of that information isn't

50:51 ↗ directed to the council it's directed at

50:54 ↗ the public and so I mean tonight I mean

50:57 ↗ Council D Michelle gave a beautiful

50:59 ↗ report on all the things that are

51:01 ↗ happening around Transit which I think

51:02 ↗ is also very important to the public and

51:05 ↗ then the mayor's report

51:07 ↗ had a request for people who are

51:10 ↗ interested in boards and commissions and

51:13 ↗ those are things also aimed very much at

51:14 ↗ the public

51:16 ↗ um

51:17 ↗ The Limited public feedback we did here

51:19 ↗ said

51:21 ↗ um that this was important to the public

51:23 ↗ that we covered this early in the

51:24 ↗ meeting that this wasn't something to be

51:25 ↗ moved to the back of the meeting that

51:27 ↗ this provides value to the public and so

51:29 ↗ he was limited it was it was uh

51:31 ↗ significant

51:32 ↗ um and though I do agree that there um

51:34 ↗ that the reports uh provide useful

51:37 ↗ information for good of the order

51:39 ↗ I I think it would make more sense to me

51:41 ↗ really to say if you are um committee

51:46 ↗ reports should be those things that are

51:47 ↗ really necessary to inform consent and

51:50 ↗ inform the public and if there's things

51:51 ↗ that are going to be related to the good

51:53 ↗ of the order save them for good of the

51:54 ↗ order instead of reworking our uh orders

51:58 ↗ of business let's just rework the way we

52:01 ↗ do committee reports so

52:03 ↗ I I think the intent is great I want to

52:06 ↗ get behind it

52:07 ↗ um but I don't think it's the best thing

52:08 ↗ for us to do really quite honest so

52:11 ↗ um I I think what we have works and I

52:13 ↗ think if we use committee reports

52:15 ↗ differently instead of rearranging them

52:17 ↗ we can achieve the same thing without

52:19 ↗ having to jump through some of the Hoops

52:21 ↗ that we're proposing to jump through

52:22 ↗ thanks

52:24 ↗ thank you and Deputy council president

52:26 ↗ Hull

52:28 ↗ sure thanks

52:30 ↗ um oh interesting definitely interesting

52:32 ↗ questions to mull on

52:34 ↗ um you know um I'm happy to support the

52:37 ↗ proposal

52:38 ↗ as is

52:40 ↗ um I but I am still interested in you

52:43 ↗ know when I submitted the new business

52:44 ↗ request I was hoping we kind of have

52:46 ↗ that broader discussion of some

52:49 ↗ questions that I've been thinking about

52:50 ↗ in my brain

52:52 ↗ including

52:54 ↗ you know what our other cities in the

52:57 ↗ region doing that are creative and kind

52:58 ↗ of interesting that we might want to add

53:00 ↗ to our order of business

53:02 ↗ I've also been thinking about

53:03 ↗ accessibility is our use of language in

53:05 ↗ our order of business accessible to the

53:07 ↗ public that reads our agendas is there

53:09 ↗ any any way that we could be considering

53:11 ↗ a change in language that way also

53:14 ↗ um and I think this was inspired by

53:16 ↗ comments made either by council member

53:18 ↗ March or councilmember Ray when it first

53:21 ↗ came to us you know it's starting to

53:23 ↗ think about what does success look like

53:25 ↗ what does a successful agenda look like

53:27 ↗ and how do we measure or whether or not

53:29 ↗ that's it's successfully meeting the

53:30 ↗ outcomes that we want for for a meeting

53:32 ↗ agenda so anyways I just threw out this

53:36 ↗ kind of restructured order of business

53:38 ↗ as a jumping off point but my intent was

53:42 ↗ really to have this larger discussion

53:44 ↗ sorry about that Ding again happy to

53:46 ↗ support the current structure as

53:49 ↗ proposed in this I think there's value

53:51 ↗ to testing it out and I do think that

53:55 ↗ based on community survey data just data

54:00 ↗ from our eyes looking out into the

54:01 ↗ audience and on YouTube every night

54:03 ↗ there aren't very many people in the

54:05 ↗ community that come to Council meetings

54:07 ↗ or watch Council meetings for

54:09 ↗ information there are other avenues that

54:11 ↗ they're looking for so I do think that

54:13 ↗ that doing this restructure is in the

54:15 ↗ best interest of us as a council but I'd

54:18 ↗ also like to

54:20 ↗ um

54:21 ↗ live with it and then talk about it a

54:23 ↗ little bit more and still have that

54:24 ↗ broader discussion so I'd like to I will

54:27 ↗ be proposing an amendment that includes

54:29 ↗ another Council touch at a committee of

54:32 ↗ the whole meeting uh in the third

54:34 ↗ quarter

54:35 ↗ um to get us all into this which would

54:37 ↗ do two things one it gets us some time

54:39 ↗ to kind of test out the new structure as

54:41 ↗ presented tonight and two it gives us an

54:43 ↗ opportunity then consider those broader

54:45 ↗ questions that we might have after we've

54:47 ↗ had a chance to live with them for a

54:49 ↗ little bit

54:50 ↗ um so I won't make that motion right now

54:52 ↗ just in case there are other council

54:54 ↗ members that want to speak but it is my

54:57 ↗ intent to amend the motion to have it

55:01 ↗ come back to us again later in the year

55:02 ↗ and have some of those questions

55:03 ↗ answered by us thanks

55:07 ↗ great do we have any other comments

55:10 ↗ councilmember Joe thank you I'll speak

55:13 ↗ in favor of the main motion I I think

55:16 ↗ that

55:17 ↗ one of the things we need to think about

55:19 ↗ is a lot a number we don't have a large

55:21 ↗ audience watching our meetings but if a

55:24 ↗ person wants to find out what's going on

55:26 ↗ on YouTube it's always nice to have that

55:29 ↗ at the beginning of the meeting rather

55:30 ↗ than having to scroll all the way

55:32 ↗ through and and try to find it at the

55:34 ↗ back end so

55:36 ↗ um just for that kind of piece in terms

55:39 ↗ of easily giving the ability of the

55:41 ↗ public to find that information that

55:42 ↗ they're searching for it they know it's

55:44 ↗ at the beginning I think this is a good

55:46 ↗ motion to support this time I'd be

55:49 ↗ interested to hear the the imagine most

55:50 ↗ as well

55:53 ↗ everyone any other comments

55:57 ↗ I will just go ahead and make mine I'm

56:01 ↗ strongly in favor of this I I think we

56:04 ↗ have definitely shown through surveys

56:08 ↗ and talking with the community that they

56:10 ↗ don't watch Council meetings in order to

56:12 ↗ get their information so I think this

56:15 ↗ allows us to restructure to allow staff

56:18 ↗ to complete their work earlier to allow

56:22 ↗ people who want to engage on the items

56:24 ↗ that are part of our regular business

56:26 ↗ meeting to not have to sit through other

56:29 ↗ things that they don't have to I would

56:31 ↗ note that on the YouTube channel when

56:34 ↗ someone goes to watch that there are

56:37 ↗ time stamps for all of the items and so

56:39 ↗ that allows them to navigate to the

56:41 ↗ items quickly whether it's the beginning

56:44 ↗ or the end this just respects the time

56:47 ↗ of people who choose to watch this or

56:50 ↗ attend in

56:52 ↗ um

56:53 ↗ in person and so I am strongly in favor

56:56 ↗ of this

56:57 ↗ um as originally motioned

57:00 ↗ so I will check to see if we have uh

57:03 ↗ council member D Michelle yeah and I'll

57:06 ↗ be uh hopefully brief I support the

57:10 ↗ motion uh but I also I think uh council

57:13 ↗ member uh called me some good points

57:15 ↗ about

57:17 ↗ um let's let's revisit and let's see how

57:20 ↗ this works let's and then let's revisit

57:22 ↗ and I think the comments about I think

57:25 ↗ it's important for the community to know

57:27 ↗ that I all of us are on Regional and uh

57:31 ↗ you know larger interest committees and

57:35 ↗ that we serve that purpose for them and

57:37 ↗ that we're representing their interest

57:38 ↗ on a broader level than just the city

57:40 ↗ council how do we do that effectively

57:42 ↗ and I think this is Raising that

57:44 ↗ question I don't have an answer tonight

57:46 ↗ but I think it's a really really good

57:48 ↗ question to ask

57:49 ↗ and perhaps through this experiment we

57:53 ↗ can come up with a better way to

57:55 ↗ communicate our involvement at that

57:58 ↗ level and what the communities can out

58:01 ↗ of that thank you

58:05 ↗ okay council members

58:07 ↗ thank you

58:09 ↗ um I I think I'm opposed to this this

58:11 ↗ evening and here's why

58:13 ↗ um I don't like doing experiments with

58:15 ↗ how we run counsel uh I love that we are

58:21 ↗ an effective body that focuses on

58:24 ↗ getting stuff done and I think we're a

58:27 ↗ more effective body than historically

58:29 ↗ over the 14 years that I've been on

58:31 ↗ Council than other councils in the area

58:34 ↗ and uh I think if it ain't don't fix it

58:36 ↗ so I'm sort of small C conservative

58:39 ↗ about our process and this hasn't nobody

58:43 ↗ has convinced me that we need to do this

58:45 ↗ so if the if the body chooses to do it

58:48 ↗ fine but I I guess my vote is uh don't

58:51 ↗ monkey around with things if we don't

58:53 ↗ need to because uh you know getting

58:57 ↗ um the collaborative Ambiance Ambiance

59:00 ↗ if that's the right word to use

59:02 ↗ um you know the collaboration that we

59:03 ↗ have with the administration and the

59:06 ↗ consistency of it is is a rare very

59:08 ↗ beautiful thing and so I'm just I'm

59:10 ↗ nervous whenever anybody when we go to

59:12 ↗ move any of the levers on on the subject

59:14 ↗ thank you

59:18 ↗ Deputy council president Hall uh thanks

59:21 ↗ so I'm going to move my Amendment

59:23 ↗ um so I moved to amend the motion to

59:25 ↗ include the following at the end and to

59:28 ↗ return to a committee of the whole

59:29 ↗ meeting in quarter three to evaluate

59:31 ↗ success to consider additional questions

59:33 ↗ related to our order of business

59:37 ↗ until we have a second

59:41 ↗ second thank you

59:45 ↗ okay do we have any

59:48 ↗ um conversation on the motion or on the

59:51 ↗ amendment excuse me

59:56 ↗ councilmember or Ray whoever I am uh uh

1:00:00 ↗ thanks

1:00:01 ↗ um no I think it's a great idea I think

1:00:03 ↗ uh we should always whenever we're uh

1:00:06 ↗ um changing things particularly if we're

1:00:08 ↗ not 100 sure the outcome that we make

1:00:11 ↗ ourselves accountable to ourselves and

1:00:13 ↗ to the public that we will come back and

1:00:15 ↗ evaluate so I think it's a it's a very

1:00:18 ↗ um intelligent smart way to go

1:00:24 ↗ okay and just a question for the clerk

1:00:28 ↗ this amendment do we have a sense of

1:00:32 ↗ which of the ordinances

1:00:35 ↗ or whether it would be the ordinance or

1:00:37 ↗ the resolution that would be amended you

1:00:41 ↗ know technically it's not amending

1:00:43 ↗ either it's sort of just addressing the

1:00:45 ↗ work plan items so it's providing

1:00:48 ↗ Direction

1:00:49 ↗ so I I guess in in Brackets

1:00:52 ↗ um we might add and direct the

1:00:55 ↗ administration to return to a committee

1:00:56 ↗ of the whole

1:00:57 ↗ meeting

1:01:00 ↗ but it's germane to the item I think

1:01:01 ↗ it's appropriate to offer it as an

1:01:03 ↗ amendment okay fantastic I just wanted

1:01:07 ↗ to make sure I was reading it all

1:01:08 ↗ correctly

1:01:10 ↗ um as we go so does the maker have any

1:01:14 ↗ additional comments

1:01:17 ↗ sure

1:01:18 ↗ um well just to say that yeah I think

1:01:19 ↗ this is then now an opportunity for us

1:01:21 ↗ to live with it for a little bit and

1:01:22 ↗ then come back and evaluate is this

1:01:24 ↗ working is it creating more problems

1:01:27 ↗ than it is my senses it's not that it's

1:01:29 ↗ it's going to work just fine it's going

1:01:31 ↗ to create more opportunities for us to

1:01:32 ↗ have conversations that tie in Regional

1:01:35 ↗ reports and go to the order to kind of

1:01:38 ↗ have conversations about well how do we

1:01:40 ↗ measure success maybe we send out a

1:01:43 ↗ survey at the end of the year to the

1:01:44 ↗ council to say did you like this update

1:01:46 ↗ like is it meeting your needs better or

1:01:48 ↗ are you indifferent I know some other

1:01:51 ↗ councils do written Regional reports

1:01:54 ↗ that get included in the packet which is

1:01:57 ↗ a potential solution to the issue that

1:01:59 ↗ councilmember D shell brought up I don't

1:02:01 ↗ know if that's something we want to do

1:02:02 ↗ or not but all these things I think are

1:02:04 ↗ worthy of discussion up here on the

1:02:06 ↗ diocese so um the reason why I bring up

1:02:08 ↗ this amendment thanks

1:02:12 ↗ okay so at this point we've got an

1:02:15 ↗ amendment on the table which is to amend

1:02:18 ↗ the motion to add and to direct the

1:02:22 ↗ administration to return to a committee

1:02:24 ↗ of the whole meeting in quarter three to

1:02:26 ↗ evaluate success and consider additional

1:02:29 ↗ questions related to our order of

1:02:31 ↗ business

1:02:32 ↗ so all those in favor of the amendment

1:02:34 ↗ please signify by saying aye

1:02:39 ↗ all those opposed

1:02:41 ↗ okay the amendment passes unanimously

1:02:44 ↗ and so at this point I think we're back

1:02:47 ↗ to the main motion amended so the motion

1:02:50 ↗ before the council is to adopt ordinance

1:02:53 ↗ number 3006 amending IMC

1:02:58 ↗ 2.06.100 City Council meetings order of

1:03:01 ↗ business and approve resolution number

1:03:04 ↗ 2023-04 amending the city council rules

1:03:07 ↗ of procedure section 4 Council meetings

1:03:10 ↗ and section 6 standing committees and to

1:03:14 ↗ direct the administration to return to a

1:03:16 ↗ committee of the whole meeting in

1:03:17 ↗ quarter three to evaluate success and

1:03:19 ↗ consider additional questions related to

1:03:21 ↗ the order of business

1:03:23 ↗ all those in favor please signify by

1:03:26 ↗ saying aye aye

1:03:28 ↗ all those opposed no

1:03:31 ↗ that passes five to two

1:03:35 ↗ and council president yes I'm sorry for

1:03:38 ↗ being so loud

1:03:40 ↗ um I I did not hear council member hunt

1:03:42 ↗ so if she could clarify how she voted on

1:03:44 ↗ that

1:03:46 ↗ I voted I thank you thank you appreciate

1:03:49 ↗ that so uh that passes five to two and

1:03:53 ↗ the next item of business is good of the

1:03:56 ↗ order and I know councilmember hunt you

1:04:00 ↗ had an item on that

1:04:05 ↗ um I will give that to you first as I

1:04:08 ↗ look to see if there's anybody else who

1:04:09 ↗ has an item for good of the order

1:04:14 ↗ all right thank you council president

1:04:16 ↗ Walsh

1:04:18 ↗ um so the Planning Development and

1:04:19 ↗ environment committee meeting at our

1:04:21 ↗ February 7th meeting we started to

1:04:23 ↗ discuss what materials we thought should

1:04:25 ↗ be shared with Council when the title 18

1:04:29 ↗ um

1:04:30 ↗ changes to our land use code comes back

1:04:32 ↗ to the full Council for review and we

1:04:36 ↗ had a beginning of that conversation but

1:04:38 ↗ we will continue that conversation at

1:04:40 ↗ our next meeting which is February 28th

1:04:42 ↗ and at that time it'll be id1385 Title

1:04:46 ↗ 18 land use code planning policy

1:04:48 ↗ commission recommendation

1:04:50 ↗ um and so I wanted to raise to my fellow

1:04:54 ↗ council members

1:04:56 ↗ um if there are things that you think

1:04:58 ↗ would be especially helpful pieces of

1:05:01 ↗ information

1:05:02 ↗ um that would be especially helpful this

1:05:05 ↗ would be a good time to

1:05:07 ↗ um to raise those so the administration

1:05:09 ↗ will know to include those in the

1:05:12 ↗ materials that come back to full Council

1:05:13 ↗ so the items that we discussed initially

1:05:17 ↗ would be the goals and outcomes chart

1:05:19 ↗ which was something that the ad hoc

1:05:22 ↗ Committee of this Council produced

1:05:24 ↗ towards the beginning of the title 18

1:05:26 ↗ process and it outlines at a very high

1:05:29 ↗ level what we were setting out to do

1:05:31 ↗ with this code update and how we thought

1:05:34 ↗ it could be done and now after now as

1:05:38 ↗ we're at the end of the process it has

1:05:40 ↗ information about which specific code

1:05:42 ↗ changes address which of the goals and

1:05:44 ↗ outcomes

1:05:45 ↗ there's also executive summary that has

1:05:47 ↗ been prepared that we thought would be

1:05:49 ↗ helpful this has information about what

1:05:51 ↗ sections have been added as well as what

1:05:54 ↗ areas have the most changes and and why

1:05:56 ↗ and what are those changes it is a lot

1:05:59 ↗ of code it is a lot of text and so we

1:06:02 ↗ thought that this would help narrow down

1:06:04 ↗ the areas that are

1:06:06 ↗ um the areas that would be new which

1:06:09 ↗ could be potentially important for a

1:06:11 ↗ council to review and also the areas

1:06:13 ↗ with the most changes so it helps it

1:06:15 ↗ helps narrow that

1:06:18 ↗ that um review a little bit and then

1:06:22 ↗ um we also thought it would be helpful

1:06:23 ↗ to have a description of the code

1:06:25 ↗ testing that was done the staff did

1:06:28 ↗ Outreach with a number of individuals as

1:06:31 ↗ well as internal testing of the code and

1:06:35 ↗ to make sure it was usable and met all

1:06:36 ↗ of our our goals in terms of improved

1:06:40 ↗ predictability Etc and so we thought

1:06:42 ↗ providing information about that process

1:06:44 ↗ would be helpful as well as a

1:06:46 ↗ description of the public engagement and

1:06:48 ↗ the work of our many very dedicated

1:06:50 ↗ volunteer commissions there has been a

1:06:53 ↗ lot of public engagement a lot of public

1:06:54 ↗ comments and a lot of tracking of those

1:06:56 ↗ comments by our development staff and so

1:07:01 ↗ we thought that a summary of that would

1:07:03 ↗ be helpful to give a full sense of how

1:07:05 ↗ much

1:07:06 ↗ how much work has gone into this

1:07:09 ↗ um and then lastly the Whiteboard items

1:07:12 ↗ are items that uh have been

1:07:15 ↗ identified as meeting additional

1:07:18 ↗ consideration additional work after this

1:07:21 ↗ Title 18 update some of those items have

1:07:23 ↗ also been funded through the budget

1:07:26 ↗ process by Council and some of them are

1:07:29 ↗ whiteboard items in the sense that we

1:07:31 ↗ know we need to do additional work but

1:07:32 ↗ it has not yet been the work plan is not

1:07:35 ↗ yet been fully worked out so having an

1:07:38 ↗ idea of what items are on that

1:07:40 ↗ whiteboard would also be helpful

1:07:42 ↗ so that was the list that uh the

1:07:44 ↗ preliminary list that the committee

1:07:47 ↗ talked about

1:07:49 ↗ um my fellow committee members can

1:07:50 ↗ please add anything if I missed anything

1:07:54 ↗ um but really just wanted to raise that

1:07:56 ↗ as as information for the council

1:07:59 ↗ um also to to let you know that this is

1:08:02 ↗ coming to council soon and so um if you

1:08:04 ↗ do have things questions

1:08:07 ↗ um things that you think would be

1:08:09 ↗ helpful to you

1:08:10 ↗ um as we start to review this as a whole

1:08:12 ↗ Council I wanted to give an opportunity

1:08:15 ↗ for that

1:08:17 ↗ thank you

1:08:20 ↗ so I will just chime in as another

1:08:22 ↗ Committee Member here that this is kind

1:08:25 ↗ of like asking you to figure out what

1:08:27 ↗ questions you're going to want when you

1:08:28 ↗ haven't seen anything yet but the

1:08:31 ↗ information that councilmember hunt uh

1:08:34 ↗ detailed here are going to be very

1:08:36 ↗ useful and I think there's also a sense

1:08:39 ↗ that we may want to include some links

1:08:43 ↗ to some of the particularly important

1:08:46 ↗ YouTube

1:08:48 ↗ meetings that we had that really if

1:08:52 ↗ you're a somebody who'd rather watch it

1:08:54 ↗ rather than read it those would be

1:08:56 ↗ useful there's also been an offer from

1:08:59 ↗ staff the city administrator and

1:09:01 ↗ Community Planning Development director

1:09:03 ↗ to have individual meetings to help you

1:09:06 ↗ through this process

1:09:09 ↗ and then the other thing I was thinking

1:09:11 ↗ council member Hunt is that it might be

1:09:14 ↗ useful to include the letters from PPC

1:09:17 ↗ and the environmental board that we

1:09:19 ↗ received even though a lot of those

1:09:22 ↗ items will have been addressed and

1:09:23 ↗ probably would be listed in the

1:09:25 ↗ description of the commission work I

1:09:27 ↗ think it's important since those letters

1:09:29 ↗ were addressed to the entire Council for

1:09:31 ↗ the council members to receive that as

1:09:34 ↗ part of that review

1:09:36 ↗ but I am sure looking forward to this

1:09:38 ↗ guys

1:09:40 ↗ um

1:09:40 ↗ councilmember Joe no council member Ray

1:09:45 ↗ one is

1:09:47 ↗ kudos to the ad hoc and to pde for

1:09:51 ↗ um just logging through this this was a

1:09:53 ↗ huge amount of effort and lift and it

1:09:56 ↗ was done in a very

1:09:57 ↗ um

1:09:59 ↗ business-like way so I just wanted to

1:10:02 ↗ recognize that the the where I keep

1:10:04 ↗ going to is the very last bullet which

1:10:06 ↗ is the Whiteboard items because that's

1:10:07 ↗ the big ambiguity about what is that so

1:10:09 ↗ if there's some additional information

1:10:11 ↗ that we can provide for each of the

1:10:12 ↗ items that are on the Whiteboard that

1:10:14 ↗ are you know in this parking lot that we

1:10:16 ↗ know we need to work on it but we

1:10:17 ↗ haven't gotten to it yet about what it

1:10:19 ↗ is when we think we'll get to it why

1:10:21 ↗ it's important I think that would be

1:10:23 ↗ um really helpful because it provides

1:10:25 ↗ that wrapper around all the rest of the

1:10:27 ↗ work and says we didn't try to boil the

1:10:29 ↗ ocean we just tried to boil the Lake

1:10:31 ↗ Washington so um

1:10:34 ↗ so um anyway super amount of work done

1:10:37 ↗ in here but um just just a little more

1:10:40 ↗ or and I don't even know what you're

1:10:41 ↗ going to provide on the Whiteboard but

1:10:43 ↗ to me the Whiteboard provides a huge

1:10:44 ↗ amount of important context thanks

1:10:49 ↗ okay

1:10:51 ↗ um councilmember hunt did you need

1:10:52 ↗ anything else from us

1:10:56 ↗ um no I just wanted to add one

1:10:58 ↗ additional thing which is I also

1:11:00 ↗ recently learned that at our February

1:11:02 ↗ 28th meeting of the Planning Development

1:11:04 ↗ environment committee we will also have

1:11:06 ↗ an executive session so we have one item

1:11:08 ↗ id 1385 title 1890s code and then we

1:11:11 ↗ also have that

1:11:13 ↗ thanks

1:11:14 ↗ okay great and do we have any other good

1:11:18 ↗ of the order items coming up from any

1:11:21 ↗ other council members

1:11:24 ↗ no it looks like we do not there is

1:11:28 ↗ um I have a few upcoming Council

1:11:29 ↗ meetings to announce on Tuesday March

1:11:32 ↗ 7th the regular city council meeting

1:11:34 ↗ there are currently no regular business

1:11:36 ↗ items on that one so we'll see what

1:11:38 ↗ comes up with that and then Monday March

1:11:41 ↗ 13th the committee of the whole

1:11:44 ↗ anticipated agenda items include the

1:11:46 ↗ title 18 land use code Consolidated

1:11:49 ↗ draft

1:11:50 ↗ and City Hall planning space needs

1:11:52 ↗ assessment results both very exciting

1:11:55 ↗ items we do not have an executive

1:11:58 ↗ session tonight so there being no

1:12:00 ↗ further business the meeting is

1:12:02 ↗ adjourned at 8 12 pm thank you everyone

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

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Attendance

Council / Members (7)

Barbara de Michele

Zach Hall

Victoria Hunt

Russell Joe

Tola Marts

Chris Reh

Lindsey Walsh

Motions and votes (4)

Authorize the Mayor to enter into and execute Amendment #5 with HDR, Inc. for the 12th Avenue NW & SR 900/17th Ave NE Improvement Project (TR 004) in the amount of $1,049,714, with a term ending in February 2024; and Award the construction contract for the 12th Avenue NW & SR 900/17th Ave NE Improve…

Moved by HALL · seconded by JOE

Carried 7-0

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Tola Marts, Chris Reh, Lindsey Walsh

Adopt Ordinance No. 3006, amending IMC 2.06.100, City Council meetings order of business; and Approve Resolution No. 2023-04, amending the City Council Rules of Procedure Section 4, Council Meetings; and Section 6, Standing Committees.

Moved by WALSH · seconded by DE MICHELE

Carried 5-2

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Lindsey Walsh

Opposed: Tola Marts, Chris Reh

Moved by HALL · seconded by DE MICHELE

Carried 7-0

Opposed: Tola Marts, Chris Reh

APPROVE THE CONSENT AGENDA AS PRESENTED

Moved by HALL · seconded by DE MICHELE

Carried 7-0

In favor: Barbara de Michele, Zach Hall, Victoria Hunt, Russell Joe, Tola Marts, Chris Reh, Lindsey Walsh