City Council Mobility & Infrastructure Committee · Tuesday, November 14, 2023 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of September 12, 2023

packet pp.5–6

▶ Watch from 2:03 Open packet at p.5 ↗

Staff report:

APPROVAL OF MINUTES a) 09-12-23 City Council Mobility & Infrastructure Page (1) Committee Minutes CITY OF ISSAQUAH City Council Mobility & Infrastructure Committee 6:30 PM Council Chambers, 135 E. September 12, 2023 MINUTES Sunset Way, Issaquah WA

4. AGENDA ITEMS

Sewer Master Plan Policy Discussion ID 1455

30 min · Matt Ellis, Utility Engineering Manager · packet pp.7–72

Topics: Water

▶ Watch from 2:19 Open packet at p.7 ↗

Staff report:

Meeting Date November 14, 2023

1047 segments .txt ↗

0:02 ↗ um good evening and welcome um I'm Chris

0:05 ↗ Ry and I'm chairing this evening's

0:06 ↗ meeting and I'm going to call to order

0:08 ↗ the no November 14th 2023 city council

0:12 ↗ mobility and infrastructure committee uh

0:14 ↗ with me this evening are council member

0:17 ↗ Barbara D Michelle and Deputy council

0:19 ↗ president Zach

0:21 ↗ Hall uh we have one item on the agenda

0:24 ↗ today it's ID

0:25 ↗ 1455 Sewer Master Plan uh policy

0:29 ↗ discussion

0:31 ↗ the uh public there is an opportunity

0:33 ↗ for public comment this evening which is

0:36 ↗ what we will most on a second let me

0:38 ↗ look at the agenda um we will start with

0:42 ↗ public comment uh there will be two

0:45 ↗ opportunities this evening there's a

0:46 ↗ general public comment opportunity at

0:48 ↗ the beginning of the meeting or if you'd

0:49 ↗ like to make comments after the

0:51 ↗ presentation and Council question answer

0:53 ↗ period tonight's agenda

0:54 ↗ item uh members of the public May

0:57 ↗ address the council at this time either

0:58 ↗ virtually in person person those who've

1:00 ↗ signed up in advance uh to make comments

1:02 ↗ will be called on first uh if do we have

1:06 ↗ anybody joining us virtually

1:10 ↗ oh chair Ray we do have some virtual

1:13 ↗ attendees all right if if you're uh

1:16 ↗ joining us virtually and would like to

1:17 ↗ make a comment please raise your virtual

1:18 ↗ hand uh if you're on the phone press

1:21 ↗ star three if you're joined by computer

1:22 ↗ smartphone look for hand icon this

1:24 ↗ varies by

1:25 ↗ device um if you're in the room and did

1:27 ↗ not sign up I'll ask for other speakers

1:29 ↗ before closing this portion of the

1:31 ↗ meeting I am going to wait and see if

1:34 ↗ anybody has signed up in the

1:37 ↗ room uh chair no one uh has signed up

1:41 ↗ prior to the meeting uh to speak okay is

1:44 ↗ anybody in the room interested in making

1:45 ↗ public comment this evening scanning the

1:48 ↗ room seeing heads going side to side so

1:50 ↗ uh clerk anybody raising their hand um

1:54 ↗ online uh chair R I need I see no

1:57 ↗ virtual hands raised among our online

1:59 ↗ attendees then we are going to move in

2:01 ↗ uh through public comment and we will

2:03 ↗ move to approval of the minutes um from

2:06 ↗ September 12 and I'm going to do this is

2:10 ↗ there any objection to approving the

2:11 ↗ minutes from September 12th as presented

2:15 ↗ okay the minutes are approved all right

2:17 ↗ we're going to move into regular

2:19 ↗ business then uh we have one agenda item

2:21 ↗ as I noted which is ID 1455 the Sewer

2:25 ↗ Master Plan and um it is being presented

2:28 ↗ this evening by U engineering manager

2:31 ↗ Matt Ellis Welcome

2:33 ↗ Matt good evening council

2:40 ↗ members

2:42 ↗ okay again Matt Ellis utility

2:45 ↗ engineering manager and I'm here to talk

2:47 ↗ about the Sewer Master Plan specifically

2:49 ↗ plans or policies and coder Visions to

2:53 ↗ chapter 13 and

2:57 ↗ 16 tonight I will provide an update on

2:59 ↗ the super master plan and finalize our

3:01 ↗ discussion on policy statements and code

3:03 ↗ changes that are currently under

3:07 ↗ development uh and for the agenda

3:10 ↗ tonight we'll talk about the timeline

3:12 ↗ overview of the comprehensive master

3:14 ↗ plan and Sewer Master Plan interface

3:16 ↗ propos sewer related comp plan goals and

3:19 ↗ policies specifically related to on-site

3:21 ↗ septic system and capacity protocol

3:24 ↗ Sewer Master Plan goals and policies

3:26 ↗ we'll discuss code red lines proposed to

3:29 ↗ both IMC title 13 and 1638 fats oils and

3:33 ↗ grease regulations I will briefly

3:36 ↗ discuss the programs that support these

3:37 ↗ policies and finally re revisit the

3:39 ↗ capital Improvement plan uh of projects

3:42 ↗ that support policies programs and

3:45 ↗ maintenance of our sanitary sewer

3:49 ↗ system uh the questions for council

3:51 ↗ tonight does council agree with the

3:52 ↗ proposed policy statements that will be

3:54 ↗ included within the comprehensive master

3:56 ↗ plan that will be included within the

3:59 ↗ Sewer Master master plan and does

4:01 ↗ council agree with changes to title 13

4:03 ↗ and 16 of the

4:07 ↗ IMC so our

4:10 ↗ timeline as the master plan was being

4:12 ↗ developed the timeline was accepted uh

4:16 ↗ uh for the timeline for acceptance and

4:18 ↗ the outside stakeholder coordination was

4:20 ↗ not fully understood I apologize for any

4:23 ↗ inoc misinformation on this during uh

4:25 ↗ past committee meetings as I believe we

4:28 ↗ could complete the majority of this work

4:29 ↗ in 2023 however major Milestones will

4:32 ↗ require review of outside agencies which

4:34 ↗ can take months to complete final

4:37 ↗ acceptance of the Sewer Master Plan will

4:38 ↗ occur in June

4:40 ↗ 2024 uh uh I will discuss uh our major

4:43 ↗ Milestones remaining for the Sewer

4:45 ↗ Master Plan uh we are near completion on

4:47 ↗ the majority of City touches uh with the

4:50 ↗ exception of a community engagement

4:51 ↗ event in March so in November we'll

4:54 ↗ finalize the review of the policies

4:56 ↗ codes and programs to the mobility and

4:57 ↗ infrastructure committee tonight and

4:59 ↗ staff will complete the review of the

5:01 ↗ draft Sewer Master Plan in December

5:04 ↗ we'll address City reviewers comments

5:06 ↗ submit the plan for inter agency uh

5:09 ↗ review which will take about two

5:12 ↗ months and submit the plan to ecology in

5:15 ↗ King County for review which can take up

5:16 ↗ to four

5:18 ↗ months in March we will receive and

5:21 ↗ address comments from neighboring

5:22 ↗ utilities submit sea which can take

5:25 ↗ another two months and have a public

5:27 ↗ Outreach

5:28 ↗ event

5:32 ↗ in April we'll address the remaining

5:33 ↗ comments from the community and

5:34 ↗ neighboring jurisdictions we uh we'll

5:37 ↗ have one final review by m& on the final

5:40 ↗ draft uh we'll then in May submit to

5:44 ↗ King County for final approval and route

5:46 ↗ to ecology and finally in June we will

5:49 ↗ have adop adoption by the state and city

5:51 ↗ council formally adopt the Sewer Master

5:55 ↗ Plan uh this slide shows how the Sewer

5:58 ↗ Master Plan is situated within the

6:00 ↗ city's structure of planning documents

6:02 ↗ as we speak our long range planning

6:04 ↗ department with support from various

6:06 ↗ departments are working on the

6:07 ↗ comprehensive master plan that provides

6:09 ↗ overarching goals and policies within

6:11 ↗ the city highlighting priorities of

6:13 ↗ council community and staff this

6:15 ↗ document provides the overarching

6:16 ↗ documentation of priorities within the

6:18 ↗ city and supports the city in applying

6:20 ↗ for external funding and initiatives the

6:23 ↗ comprehensive master plan presides over

6:25 ↗ the master plans of which the Sewer

6:26 ↗ Master Plan is one Sewer Master Plan

6:28 ↗ accomplishes many things including

6:30 ↗ providing a current analysis of our

6:32 ↗ system projections of how growth will

6:34 ↗ impact specific elements within the

6:36 ↗ sanitary sewer system documentation of

6:39 ↗ connections external stakeholder groups

6:41 ↗ and operations and maintenance practices

6:43 ↗ and pro proposals uh for growth to

6:46 ↗ support an ever expanding sewer system

6:48 ↗ among these initiatives the Sewer Master

6:50 ↗ Plan identifies specific sewer goals and

6:52 ↗ policies to focus and direct items like

6:55 ↗ code revisions programs and ultimately

6:58 ↗ Capital Improvement projects the Sewer

7:00 ↗ Master Plan highlights the code

7:01 ↗ revisions necessary to accomplish these

7:03 ↗ goals and

7:05 ↗ policies uh and the programs needed to

7:07 ↗ support these initiatives and the

7:09 ↗ projects necessary to maintain a

7:10 ↗ suitable level of service for residents

7:12 ↗ within the

7:15 ↗ city so uh this slide shows a recap of

7:18 ↗ previous discussions we had with

7:19 ↗ Mobility infrastructure relating to the

7:20 ↗ Sewer Master Plan on February 27th 2023

7:24 ↗ we discussed on-site septic system

7:26 ↗ management including inspections for all

7:28 ↗ all site septic systems tiered approach

7:31 ↗ for extending sewer Services funding

7:33 ↗ mechanisms for sewer extensions and

7:35 ↗ increased surface water

7:37 ↗ sampling on September 20 uh September

7:41 ↗ 12th 2023 we discussed maintaining sewer

7:44 ↗ system capacity and fat oil and grease

7:47 ↗ management including influ and

7:49 ↗ infiltration capacity Improvement

7:51 ↗ thresholds developer capacity impacts

7:53 ↗ and applying requirements to existing

7:56 ↗ establishments tonight we'll discuss

7:58 ↗ these items in more Det detail as we

7:59 ↗ have refined and addressed a lot of the

8:02 ↗ concerns and gaps that we had at

8:03 ↗ previous Council committee meetings we

8:05 ↗ will elaborate on other policy items uh

8:08 ↗ that were not brought before council at

8:09 ↗ those

8:11 ↗ times so here is uh the uh draft

8:15 ↗ comprehensive master plan policies

8:17 ↗ proposed that specifically relate to the

8:19 ↗ Sewer Master Plan in the interest of

8:22 ↗ time I'm not going to elaborate on the

8:24 ↗ justification for these newer revised

8:26 ↗ policies but uh please let me know if

8:28 ↗ you want me to elaborate at any time as

8:31 ↗ to why certain policies are proposed for

8:33 ↗ the comp PL the goal is to provide and

8:35 ↗ maintain a sanitary sewer collection

8:37 ↗ system that protects the public health

8:39 ↗ and safety the environment and water

8:41 ↗ quality and ensure private systems are

8:43 ↗ maintained and meet water quality

8:46 ↗ standards uh one of the policies is to

8:48 ↗ provide sewer capacity to areas

8:50 ↗ historically un sewered that are at a

8:51 ↗ risk of flooding or within an in within

8:54 ↗ or J to environmentally sens break for a

8:56 ↗ quick question

8:58 ↗ yeah thanks mat um for F3 yes uh which

9:03 ↗ is the monitoring um it does not specify

9:07 ↗ um how often that's going to be taking

9:09 ↗ place and I know we discussed this at

9:12 ↗ one of the earlier meetings I think it

9:13 ↗ was the first time that you presented to

9:15 ↗ us we talked about what the schedule

9:17 ↗ might be is that um is that yearly that

9:22 ↗ that people would have their uh septic

9:24 ↗ systems monitor or would that be on some

9:27 ↗ other kind of schedule um and it doesn't

9:30 ↗ appear to be specified in this statement

9:33 ↗ that's a good point so in the

9:34 ↗ comprehensive master plan we're going to

9:35 ↗ make we're having things very general in

9:38 ↗ what we're proposing and then when we

9:39 ↗ get into the Sewer Master Plan that's

9:41 ↗ going to be a little more refined in

9:42 ↗ terms of the policies but what we

9:44 ↗ specifically talking about is a code

9:46 ↗ revision so that is spe will be

9:49 ↗ specifically outlined in code chapter 13

9:52 ↗ okay thank you

9:55 ↗ yep um so if I do you want me to read

9:58 ↗ through these I can continue going

10:02 ↗ through keep keep keep keep on going

10:05 ↗ keep going

10:11 ↗ okay so here are the chapters of Sewer

10:13 ↗ Master

10:14 ↗ Plan uh tonight we're primarily talking

10:17 ↗ about regulations and policies chapter 4

10:20 ↗ and then we'll briefly touch on uh

10:22 ↗ chapter 10 Capital Improvement

10:27 ↗ program we Define three objectives

10:29 ↗ within the chapter four of the Sewer

10:30 ↗ Master Plan one transition to of on-site

10:33 ↗ septic systems uh to city sewer to the

10:36 ↗ city sewer system objective two

10:38 ↗ maintaining sewer system capacity and

10:41 ↗ objective three maintaining fats oils

10:43 ↗ and

10:46 ↗ grease uh shown here is the map of the

10:49 ↗ city sewer system outlined by sewer

10:50 ↗ drainage basin and Main trunk lines this

10:53 ↗ is different than how the sewer system

10:55 ↗ had been previously represented this

10:57 ↗ view helps staff identify both capacity

10:59 ↗ concerns critical assets and connecting

11:02 ↗ pipes and how potential developments or

11:04 ↗ extensions affect different branches or

11:06 ↗ drainage basins of our

11:10 ↗ city so we have four goals uh defined

11:13 ↗ within uh uh the objectives mentioned

11:16 ↗ earlier goal one is to provide and

11:18 ↗ maintain a sanitary sewer collection

11:19 ↗ system that protects public health and

11:21 ↗ safety the environment and water quality

11:24 ↗ goal two provide adequate sewer capacity

11:26 ↗ for current and future development

11:28 ↗ within the city three be responsible

11:30 ↗ water stewards for future generations

11:32 ↗ and four replace or Reign all asbestos

11:36 ↗ pipes within 20 years uh this specific

11:38 ↗ goal is managed by our Su uh sewer

11:40 ↗ rehabilitation program a specific

11:42 ↗ Capital Improvement plan and is the only

11:45 ↗ goal that with a direct and measurable

11:46 ↗ outcome defined by C

11:50 ↗ program so uh the Sewer Master Plan has

11:54 ↗ uh been Consolidated into groups of to

11:55 ↗ identify specific needs and outcomes

11:57 ↗ policies 1 through four discuss

11:59 ↗ maintaining the sewer system by

12:01 ↗ providing adequate level of service in

12:03 ↗ servicing and maintaining the existing

12:05 ↗ system ensuring capacity for current and

12:07 ↗ future needs considering cost-effective

12:10 ↗ Alternatives and improvements that was a

12:12 ↗ recommendation from the environmental

12:13 ↗ board and providing sanitary sewer at a

12:15 ↗ safe and responsible

12:18 ↗ price uh these are new policies but

12:20 ↗ promote the continued use of and growth

12:23 ↗ within our sewer

12:27 ↗ system

12:33 ↗ policy 5 was brought before Mobility

12:35 ↗ infrastructure and the environmental

12:36 ↗ board in February this policy protects

12:38 ↗ the environment uh environmentally

12:40 ↗ sensitive areas with goals of extending

12:42 ↗ sewer to historically unsued

12:44 ↗ neighborhoods in the in the times shown

12:47 ↗ tier one is the 100-year flood plane

12:49 ↗ Shoreline buffer boundary and Commercial

12:51 ↗ and Industrial properties and the goal

12:53 ↗ is to extend uh sewer to these areas

12:55 ↗ within 20 years uh tier two is stream

12:59 ↗ buffers Wetland boundaries and uh

13:01 ↗ documented areas with high groundwater

13:03 ↗ the goal is to extend within uh 30 years

13:05 ↗ then tier three is the uh Cara the

13:08 ↗ critical uh aquafer recharge area uh one

13:11 ↗ a 10year Wellhead capture Zone and the

13:14 ↗ goal is to extend within 40 years and

13:16 ↗ per discussion the city would Finance

13:18 ↗ the extensions along City rideway using

13:20 ↗ sewer funds connection within the

13:22 ↗ property would be be the responsibility

13:24 ↗ of the property

13:26 ↗ owner he man just to clarify

13:29 ↗ quickly um this is our plan to extend

13:32 ↗ the sewer system to these areas that's

13:35 ↗ correct we're not mandating anyone hook

13:38 ↗ up to the sewer and we're not mandating

13:40 ↗ that anyone get off of their septic

13:43 ↗ system if it's uh if they don't want to

13:47 ↗ as long as it's functioning properly not

13:49 ↗ failing right y y so if it's working

13:51 ↗ great and we have uh in the code we're

13:54 ↗ defining how a system is working

13:56 ↗ functioning correctly uh and we can have

13:58 ↗ it documented by a die test but we'll

14:00 ↗ get into that okay but the the main

14:03 ↗ thing of the policy yes we are not

14:04 ↗ forcing a connection we're just

14:06 ↗ providing the opportunity great thanks

14:09 ↗ for the clarification

14:12 ↗ y policy six was brought before Mobility

14:15 ↗ infrastructure in the environmental

14:16 ↗ board in September this policy clearly

14:18 ↗ defines when main upsizing or

14:20 ↗ investigation should be considered based

14:22 ↗ on the amount of flow uh within a

14:24 ↗ segmented a segment of a pipe during

14:27 ↗ design storm event and there be

14:28 ↗ stringent requirements for shallow pipes

14:30 ↗ allowing sear charge up to the rim of a

14:32 ↗ pipe and lenient requirements for deeper

14:34 ↗ pipes allowing SE charging inside the

14:36 ↗ manholes during design

14:41 ↗ St uh policy 7even is also new uh that

14:44 ↗ was brought before Mobility

14:45 ↗ infrastructure in September regarding

14:47 ↗ reducing and managing the amount of

14:49 ↗ storm water entering in sanitary sour

14:51 ↗ this policy proposes growth to pay for

14:53 ↗ growth requiring developers to evaluate

14:55 ↗ contributions to the sewer system and if

14:57 ↗ projected demands impact capacity for

15:00 ↗ the policy 6 the developer would be

15:02 ↗ required to contribute to upsizing the

15:04 ↗ impacted portion of the sewer

15:06 ↗ system policy 8 is also new that matches

15:09 ↗ existing code and was brought forward to

15:11 ↗ the mobility infrastructure Committee in

15:12 ↗ September during all gree generated

15:15 ↗ establishments have appropriately sized

15:17 ↗ Greece interceptors this policy matches

15:19 ↗ the proposed policy within the

15:25 ↗ comprehensive and policies 9 through 15

15:28 ↗ are policies defined in the past Sewer

15:30 ↗ Master Plan to be carried forward these

15:32 ↗ policies were in previous comprehensive

15:34 ↗ Master

15:35 ↗ plans however uh they were not they're

15:37 ↗ not in the current adopted version so

15:40 ↗ they would be brought back in but in the

15:42 ↗ master plan uh policies nine and 10

15:45 ↗ allow single family septic systems

15:47 ↗ properly functioning to continue to use

15:49 ↗ them but require systems in Failure to

15:51 ↗ connect to the sewer system or repair

15:53 ↗ their systems policy 11 states that side

15:56 ↗ sewers shall be owned and maintained by

15:58 ↗ the property owner including the

15:59 ↗ connection to the city

16:03 ↗ main policy 12 identifies prioritizes

16:06 ↗ and provide sufficient funding for

16:09 ↗ Capital Improvement projects and

16:10 ↗ programs that meet one of the following

16:12 ↗ criteria improve capacity for system

16:15 ↗ growth repair failing or deteriorated

16:17 ↗ sewer lines extend sewer lines into

16:19 ↗ presently un sewered areas maintain

16:22 ↗ appropriate levels of service improve

16:24 ↗ system operations or minimize health

16:26 ↗ hazards from contamination of ground or

16:28 ↗ surface

16:31 ↗ waters policy 13 and 14 promotes

16:33 ↗ collaboration with King County and

16:35 ↗ neighboring sewer providers to ensure

16:37 ↗ adequate planning and evaluation on a

16:39 ↗ local and Regional level including

16:41 ↗ demands on wastewater treatment and

16:43 ↗ conveyance and uh policy 15 proposes

16:47 ↗ termination of a domestic Water Service

16:49 ↗ uh to the subject property if the

16:51 ↗ property owner fails to meet the sewer

16:53 ↗ connection policy or pay utility

16:57 ↗ charges

17:00 ↗ uh to support the policies shown within

17:01 ↗ this document and as discussed in past

17:03 ↗ discussions with the environmental board

17:05 ↗ and mobility and infrastructure

17:07 ↗ committee certain code revisions are

17:09 ↗ proposed title 13 the changes include

17:12 ↗ revised sewer connection requirements

17:14 ↗ from the edge of property to 200 ft to

17:16 ↗ the structure being served and septic

17:19 ↗ systems not permitted for new commercial

17:21 ↗ properties or for residential use within

17:23 ↗ areas of environmental concern and the

17:25 ↗ purpose of the change is to be more

17:27 ↗ proactive approach for sewer Connections

17:29 ↗ in line with neighboring jurisdictions

17:31 ↗ and reduces the impact of to

17:32 ↗ environmentally sensitive areas uh and

17:35 ↗ uh for the first part about the 200 ft

17:37 ↗ to structure is served in some instances

17:39 ↗ it makes the requirement more strict

17:41 ↗ including for small properties located

17:42 ↗ within 200 feet of the sewer M however

17:46 ↗ um properties uh uh provides Clarity for

17:50 ↗ larger properties where the property May

17:52 ↗ currently lie adjacent to sewer but the

17:54 ↗ structure served is located over 200

17:56 ↗ feet away and this is the case

17:58 ↗ for number of larger properties along

18:02 ↗ sr900 uh this requires connection

18:04 ↗ instead of septic system uh major repair

18:06 ↗ or replacement if a sewer if sewer is

18:09 ↗ available and the system is within an

18:11 ↗ environmentally

18:16 ↗ sensitive uh Redline code uh this uh

18:20 ↗ update definitions related to septic

18:22 ↗ failure die testing maintenance

18:24 ↗ requirements and repair definitions and

18:26 ↗ inspection protocol uh The Proposal of

18:29 ↗ the change is to be consistent with the

18:30 ↗ King County uh Board of Health

18:33 ↗ definitions clarify what a septic system

18:35 ↗ failure is what fixes are allowed and

18:38 ↗ who can do the fix hopefully this will

18:40 ↗ reduce confusion and conflict about when

18:42 ↗ a system is classified as in

18:45 ↗ Failure clarify when a setic system

18:47 ↗ needs to be replaced or repaired and

18:49 ↗ what types of repairs are required and

18:51 ↗ clarify roles and responsibilities and

18:53 ↗ provide clear definitions that were not

18:55 ↗ present in the existing code the impact

18:57 ↗ of the change Property Owners understand

19:00 ↗ when their setic system is defined as

19:01 ↗ being in failure in the resulting

19:03 ↗ process for repair or replacement the

19:06 ↗ only change from the definition for

19:07 ↗ failure to find in the King County Board

19:09 ↗ of Health for failure is to provide

19:12 ↗ proof for the die test uh this is

19:14 ↗ actually a less strict protocol than

19:15 ↗ what's shown in the County Board of

19:17 ↗ Health as proof of failure is required

19:19 ↗ VI a die test if an inspector determines

19:21 ↗ a system isn't functioning the property

19:24 ↗ owner is allowed to do a die test to

19:26 ↗ determine if Downstream impacts will

19:27 ↗ occur if D Dy isn't visible repair isn't

19:31 ↗ required as quickly as if Dy is visible

19:33 ↗ at ground surface or a downstream

19:36 ↗ surface water

19:41 ↗ body uh uh on-site septic inspections uh

19:45 ↗ the purpose uh requires all properties

19:48 ↗ on septic to maintain and perform

19:50 ↗ recurring inspections uh and this is

19:53 ↗ based on the type of uh septic system

19:57 ↗ that is installed so pump systems are

19:58 ↗ different than a gravity system and that

20:01 ↗ has different intervals but there's a

20:02 ↗ table in uh title 13 that will be

20:05 ↗ included that shows that and it is her

20:09 ↗ Department of Health requirements with

20:11 ↗ no

20:12 ↗ changes uh the impact is added cost for

20:15 ↗ inspection by homeowners who don't

20:17 ↗ currently have their systems inspected

20:19 ↗ but reduces potential

20:27 ↗ contamination

20:28 ↗ uh we will also do propose revisions to

20:31 ↗ sewer connection waiver requirements

20:33 ↗ violation and penalty connection as soon

20:35 ↗ as possible uh where determined required

20:38 ↗ and failure to comply will be referred

20:39 ↗ to code enforc purpose of the change is

20:42 ↗ to allow use of existing septic systems

20:44 ↗ as long as functional and outside of

20:46 ↗ environmentally sensitive areas and

20:48 ↗ defines when a correction or uh

20:50 ↗ connection is required impact of the

20:52 ↗ change uh defines when a repair is

20:55 ↗ allowed and continued use of a

20:56 ↗ functioning septic system is in good

20:58 ↗ standing and it defines when connection

21:00 ↗ to a city sewer system is

21:05 ↗ required uh in addition to the revisions

21:09 ↗ to title 13 uh to support the uh uh

21:13 ↗ policies regarding fats oils and Greece

21:16 ↗ we're proposing revisions to title 16 as

21:18 ↗ well this was brought before Mobility

21:20 ↗ infrastructure in September this is a uh

21:22 ↗ we were proposing a retroactive clause

21:24 ↗ for grease Interceptor

21:26 ↗ installation uh the purpose of the

21:27 ↗ change require existing business owners

21:30 ↗ to actively manage outfall the sewer in

21:32 ↗ line with other business establishments

21:34 ↗ in the city this requires existing

21:36 ↗ businesses who don't currently have a uh

21:39 ↗ grease Interceptor to install one within

21:41 ↗ 3

21:42 ↗ years this will be a financial impact to

21:45 ↗ existing businesses owners who don't

21:47 ↗ have grease interceptors installed and

21:49 ↗ are discharging grease fats and oils to

21:51 ↗ the sewer system but reduces potential

21:53 ↗ sewer backups and other environmentally

21:55 ↗ contam environmental contamination

21:57 ↗ issues wor

22:01 ↗ sewers and uh city has a number of

22:04 ↗ programs associated with the Sewer

22:05 ↗ Master Plan to support these plans and

22:07 ↗ policies uh and uh code revisions one is

22:11 ↗ our stream sampling to identify uh uh

22:14 ↗ eal call form contamination this is the

22:17 ↗ new program to look at the health of our

22:19 ↗ streams and see if contamination is

22:21 ↗ occurring around the neighborhoods that

22:23 ↗ are still un

22:25 ↗ septic we also have our sewer and iction

22:28 ↗ program this is being performed by our

22:30 ↗ operations Department with a purchase of

22:32 ↗ a new CCTV F van staff have begun

22:35 ↗ systematically inspecting pipes within

22:36 ↗ the city this leads to new operational

22:38 ↗ repairs and new CIP lining projects to

22:41 ↗ reduce uh infiltration and intrusion and

22:45 ↗ breaks in our system and then we also

22:47 ↗ have an infiltration uh int inflow and

22:51 ↗ infiltration investigation program uh

22:53 ↗ that occur occurs periodically and is

22:55 ↗ our investigation process if we suspect

22:58 ↗ excessive I in our system includes smoke

23:00 ↗ testing and video inspection and then

23:02 ↗ finally our fog inspection and education

23:04 ↗ program uh the program AIDS in the

23:07 ↗ prevention of sanitary sewer blockages

23:10 ↗ due to fog discharging to our sanitary

23:12 ↗ sewer system provides educational

23:14 ↗ materials and technical assistance to

23:16 ↗ approximately 140 uh Food Service

23:19 ↗ restaurants restaurants are required to

23:21 ↗ follow a maintenance schedule for grease

23:23 ↗ traps and interceptors perform kitchen

23:25 ↗ management practices and train kitchen

23:27 ↗ staff and report out annually this

23:29 ↗ program provides documentation to the of

23:31 ↗ these practices to the city annually and

23:33 ↗ restaurants and fog producing facilities

23:35 ↗ are inspected on average every three

23:37 ↗ years uh and more often if

23:41 ↗ needed

23:42 ↗ [Music]

23:52 ↗ and uh the CIP was uh finally the sewer

23:55 ↗ the CIP was uh adopted for the

23:58 ↗ completion of the master plan we

24:00 ↗ identified environmentally sensitive

24:01 ↗ areas to evaluate we included select

24:04 ↗ sewer extensions based on past

24:06 ↗ environmental board and mobility and

24:08 ↗ infrastructure discussions uh we

24:11 ↗ included select uh uh we included areas

24:13 ↗ of high sear charging to be included in

24:15 ↗ the CIP to investigate and

24:20 ↗ alleviate and here is the capital

24:22 ↗ Improvement projects based on the next

24:24 ↗ six years that includes upper syamore

24:26 ↗ extension sewer rehabilitation program

24:29 ↗ Highlands lift station

24:31 ↗ improvements South Newport and wildwood

24:34 ↗ sewer remediation and Highland's

24:36 ↗ infiltration intrusion

24:40 ↗ repair so the next steps um collect and

24:43 ↗ respond to comments on the draft plan uh

24:46 ↗ in uh Q4 uh 2023 through q1 of 2024 uh

24:51 ↗ submit a draft plan to the state and

24:52 ↗ County's reviews in 2020 at the end of

24:56 ↗ this year conduct C and public comment

24:59 ↗ uh in the beginning of next year and

25:02 ↗ seek city council approval of the plan

25:03 ↗ and submit the final plan for state and

25:05 ↗ Count's approval uh by Q2 of

25:10 ↗ 2022 finally direction does council

25:13 ↗ agree with a Pros policy statements to

25:15 ↗ be included within the comprehensive

25:16 ↗ master plan and to be included within

25:18 ↗ the Sewer Master Plan and does the

25:20 ↗ council agree with the changes to title

25:22 ↗ 13 and 16 to be to implement these

25:25 ↗ plans thanks any questions for

25:31 ↗ Matt council president you're up um

25:34 ↗ thank you very much for the presentation

25:36 ↗ of

25:37 ↗ first um just going back so in March of

25:41 ↗ next year that public Outreach event is

25:44 ↗ around the same time as when we submit

25:45 ↗ sea the the event isn't our public com

25:48 ↗ comment period is it or is that a

25:50 ↗ separate it will be so we're only

25:52 ↗ obligated to through sepa to provide um

25:57 ↗ public Outreach but we figured it would

25:59 ↗ be better to actually have a actual

26:01 ↗ event provide people the ability to

26:05 ↗ comment instead of just sending out the

26:07 ↗ report for people to review okay we'll

26:09 ↗ have that event but there'll also I

26:11 ↗ assume be some Pathway to for public

26:14 ↗ comment outside of that event that

26:16 ↗ correct okay

26:19 ↗ um I guess starting with the comp plan

26:22 ↗ policy updates one of them policy F2 is

26:25 ↗ about preventing future septic

26:28 ↗ uh in commercial developments and then

26:30 ↗ also for residential areas within

26:32 ↗ environmentally sensitive areas so is

26:34 ↗ that are those two different things or

26:37 ↗ is it commercial areas in

26:38 ↗ environmentally sensitive areas or is it

26:42 ↗ all is all commercial all commercial

26:44 ↗ yeah we're trying to get them get rid of

26:45 ↗ them all on Commercial okay thank

26:51 ↗ you then for the Sewer Master Plan

26:56 ↗ policies policy 4 was about developing

26:59 ↗ those feasible and costeffective

27:01 ↗ collection system

27:03 ↗ Alternatives is that the right we're

27:06 ↗ we're not developing alternatives are we

27:09 ↗ no so I think it's one we

27:11 ↗ can listen to developer extensions if

27:14 ↗ there are some Alternatives out there we

27:15 ↗ just want to be closed-minded about what

27:17 ↗ options are available or if consultant

27:20 ↗ does develop something that isn't

27:22 ↗ something that we've typically used we

27:24 ↗ can at least look at those options so

27:27 ↗ we're we're looking outside the box

27:28 ↗ basically why we have that I might

27:30 ↗ consider I could save that for a comment

27:32 ↗ later but I might change that to be like

27:35 ↗ consider feasible and cost effective

27:37 ↗ alternative or something like because

27:39 ↗ just my my first reading of that was

27:40 ↗ that the city would be developed some

27:42 ↗ alternative which I

27:43 ↗ didn't

27:47 ↗ um oh also um I found through the M msrc

27:54 ↗ that's Municipal services and Research

27:55 ↗ Center is that right or 20 2 plan is

27:58 ↗ there for SE Master plans um but I was

28:01 ↗ able to find a couple other ones that

28:02 ↗ were recently updated to the Olympia

28:04 ↗ plan is really awesome by the way but

28:06 ↗ they had some policies around providing

28:09 ↗ technical assistance and public

28:10 ↗ education regarding conversion and then

28:13 ↗ also one around investigating odor

28:15 ↗ complaints and addressing odor

28:17 ↗ complaints if that's necessary I just

28:18 ↗ wanted to ask if you thought those um

28:21 ↗ number one show up in our community or

28:23 ↗ number two would those be helpful to add

28:25 ↗ as policy um that's a good question I

28:28 ↗ will definitely take a look at the

28:32 ↗ okay um and then definitely interested

28:36 ↗ in the environmental board's

28:37 ↗ conversation about essentially what

28:40 ↗ happens if we don't if it's cost

28:42 ↗ prohibitive to have the sewer uh

28:44 ↗ extension so um the comment there was

28:48 ↗ that staff was

28:49 ↗ investigating

28:52 ↗ that I I couldn't figure out if that was

28:56 ↗ from when that conversation was

28:58 ↗ happening or if that's updated so are we

29:01 ↗ still investigating what alternatives to

29:03 ↗ that would look like or have we had some

29:05 ↗ more time

29:06 ↗ to um I think we've looked at a few of

29:09 ↗ the locations to make sure that there

29:11 ↗ isn't a major roadblock um but not all

29:15 ↗ the locations been

29:19 ↗ verified okay

29:24 ↗ thanks um I just have a couple and

29:26 ↗ they're really easy ones so a lot of our

29:28 ↗ our policies are really driven by and

29:30 ↗ based on King County's um uh Board of

29:34 ↗ Health um Direction and guidance uh the

29:37 ↗ code revisions are yeah okay yes and

29:40 ↗ then one of the things you mentioned as

29:42 ↗ next step is to collect and respond to

29:45 ↗ comments on the draft plan what is the

29:47 ↗ process that we're using to um solicit

29:50 ↗ and collect um comments and input from

29:55 ↗ from externally that is an excellent

29:57 ↗ question my consultant is managing that

30:00 ↗ portion of it so I don't have that

30:02 ↗ answer that was a punch right yes it was

30:05 ↗ okay um yeah um and we don't have to do

30:08 ↗ it here but um when you guys do get that

30:10 ↗ together at least send it out to the

30:12 ↗ committee an email would be be fine but

30:14 ↗ I think everybody would like to know

30:15 ↗ kind of how that's that's going to be

30:17 ↗ handled okay um you don't have you good

30:22 ↗ all right um well as I mentioned earlier

30:24 ↗ we would uh we take a break or a pause

30:26 ↗ here for public comment um if there's

30:29 ↗ anybody in the room who is interested in

30:32 ↗ public comment after Matt's uh fantastic

30:37 ↗ presentation I don't know if I can do

30:39 ↗ that but I'll answer

30:42 ↗ yeah no oh yeah you really do have to

30:46 ↗ come up and generally we we we don't do

30:48 ↗ questions but you know today's a pretty

30:50 ↗ special day so we're doing questions

30:51 ↗ today okay so question um I'm sorry to

30:54 ↗ interrupt can you please state your name

30:55 ↗ for the record sure Kati Canon

30:58 ↗ um so you had mentioned the upper

30:59 ↗ Sycamore extension and where exactly

31:02 ↗ would that run I mean and I guess the

31:04 ↗ reason I asked this and we could talk

31:06 ↗ about this later if this is too specific

31:08 ↗ but I live very close to an existing

31:11 ↗ sewer well my lot the edge of my lot my

31:14 ↗ house is way on the other side I'm not

31:16 ↗ sure how far 200 feet actually is um and

31:20 ↗ the where the sewage exits our house

31:23 ↗ currently is on the very far side of our

31:25 ↗ house and to get to to the existing line

31:29 ↗ we would have to trench through a bunch

31:32 ↗ of like really old fabulous trees so I

31:35 ↗ just wonder what kind of

31:37 ↗ like balance is being taken into account

31:40 ↗ for people with situations like that

31:42 ↗ because I wouldn't think you want to

31:43 ↗ wipe out trees just to you know tunnel

31:47 ↗ into sewer so no I mean I think our goal

31:50 ↗ is to make sure that we we work with the

31:53 ↗ every property owner that we can um

31:56 ↗ again we we're not forcing an extens a

31:58 ↗ connection we're providing the

32:00 ↗ opportunity and only in areas where

32:03 ↗ that's you know risk of flooding is high

32:06 ↗ so right next to the creek it's not

32:07 ↗ going to be higher up on on the hillside

32:10 ↗ that would be uh on the the residents to

32:14 ↗ decide if they want to

32:15 ↗ connect great thanks Matt um anyone

32:20 ↗ else well step on up state your name and

32:24 ↗ then what we may do is just have Matt

32:26 ↗ get back to your offline too okay my

32:28 ↗ name is Sun Wong uh you talking about G

32:31 ↗ trap you know it's a requirement You

32:34 ↗ forc by city or E qu for the old

32:37 ↗ establishment or the new uh

32:42 ↗ establishment yes that's correct yes for

32:45 ↗ all in three year yes so um all new

32:49 ↗ establishments are required to have GRE

32:50 ↗ the new one right yes what happened to

32:52 ↗ the old one that's what the new the

32:53 ↗ retroactive Clause we're proposing would

32:55 ↗ be to require even they had the

32:57 ↗ grandfather you know correct they still

32:59 ↗ have to install a new that's correct

33:01 ↗ within three years within three years

33:03 ↗ who's the funding coming from can the

33:06 ↗ city you know got the fund to apply for

33:09 ↗ to

33:11 ↗ help the

33:13 ↗ funding uh we can speak offline about

33:16 ↗ that for yeah that's that one we yeah

33:19 ↗ take that offline M that would be like I

33:21 ↗ run in a restaurant you know but I try

33:24 ↗ to put an install you know grease trap

33:26 ↗ in there but City want me to put all the

33:28 ↗ G trap you know outside and the parking

33:30 ↗ lot instead the inside the

33:33 ↗ restaurant that's definitely touch Bas

33:35 ↗ offline I think we yeah see but with you

33:38 ↗ know how much it cost you know so that's

33:41 ↗ why you know City support you know like

33:43 ↗ funding for the MH for the for the

33:47 ↗ foot estimate you know for for the

33:49 ↗ funding from the city to help yeah why

33:52 ↗ don't you um get your Mt get the contact

33:55 ↗ info and then follow up offline that

33:57 ↗ would be great thank you uhuh

34:01 ↗ yeah

34:04 ↗ right say clerk anybody online

34:07 ↗ indicating a interest in making comment

34:11 ↗ chair Ray I see no virtual hands raised

34:14 ↗ at this time

34:16 ↗ okay all right uh let's let's go into um

34:22 ↗ those couple of questions we have

34:25 ↗ from from the administration um so does

34:30 ↗ the council agree with the proposed

34:31 ↗ policy statements and do we agree with

34:32 ↗ the proposed changes to title 13 and

34:36 ↗ 16 council member D Michelle you want to

34:39 ↗ go

34:40 ↗ first yeah thank you uh thanks Matt for

34:43 ↗ the uh this has been a really

34:45 ↗ interesting process to see how um the

34:48 ↗ original proposals have developed over

34:50 ↗ time and also to understand what a long

34:53 ↗ process we still have to go until these

34:55 ↗ are approved um but uh yes generally I

35:00 ↗ um support um what you're plan what

35:04 ↗ you're proposing to do um I had very

35:07 ↗ similar my only question or concern

35:09 ↗ would be you know how are we notifying

35:12 ↗ people about the the need for

35:15 ↗ inspections and monitoring and the other

35:17 ↗ one is uh restaurant owners that are uh

35:21 ↗ impacted by the fog requirements and so

35:24 ↗ um and I'm sure that that will be worked

35:27 ↗ out that's that's not really in the

35:29 ↗ scope of a of the code or anything else

35:32 ↗ but as a city uh we want to be sure that

35:35 ↗ we're treating our property owners and

35:37 ↗ our restaurant owners and so forth um so

35:40 ↗ that they uh can

35:42 ↗ plan when they're going to be able to

35:44 ↗ comply so so that would be my only

35:47 ↗ concern um there was something in uh the

35:50 ↗ whole documents that you sent us about

35:53 ↗ um mobile I it doesn't really say mobile

35:56 ↗ food trucks and I wasn't quite sure um I

36:00 ↗ don't know if you want to clarify that

36:01 ↗ for me but I was just wondering are they

36:04 ↗ going to be subject to the same grease

36:08 ↗ uh what do you call that detention

36:11 ↗ systems um and how how would we monitor

36:14 ↗ that um and the what I was reading did

36:18 ↗ not say food trucks so I wasn't even

36:20 ↗ sure that we were talking about uh

36:23 ↗ mobile food providers but that was a

36:26 ↗ very small item and you can get back to

36:28 ↗ me at some other time if you want to

36:31 ↗ yeah and uh we could talk about about it

36:34 ↗ because it's a a very small item in a

36:38 ↗ large package so um we have talked about

36:41 ↗ that one specifically so um

36:45 ↗ that originally was going to be on the

36:47 ↗ on the docket to in be included in a

36:50 ↗ code revision it did include mobile food

36:52 ↗ vendors such as food truck uh and it

36:54 ↗ wasn't the grease trap but it was at

36:56 ↗ least least having a grease management

36:58 ↗ plan so maybe a a a mobile grease

37:01 ↗ Interceptor or or way that they weren't

37:04 ↗ the verify they weren't discharging

37:06 ↗ directly to the the storm system but

37:08 ↗ direct were discharging to sewer um

37:11 ↗ right now we don't have capacity in from

37:14 ↗ a staff Staffing level to manage another

37:16 ↗ program um we wanted to put it in policy

37:19 ↗ so that way we have the opportunity in

37:20 ↗ the future to uh manage it once we you

37:24 ↗ know as we continue to grow so wanted to

37:26 ↗ make sure it was a priority but we don't

37:28 ↗ have a system in place a program to

37:31 ↗ really identify it yet okay thank you

37:34 ↗ would would that be something um like

37:37 ↗ the King County Health Department when

37:38 ↗ they go out and do inspections like for

37:40 ↗ S days and we know all about that at

37:43 ↗ quanis so uh is that something that we

37:46 ↗ could get King County to do the

37:47 ↗ monitoring for us or through the Public

37:50 ↗ Health Inspectors or uh is it something

37:53 ↗ that if we set the policy we have to do

37:55 ↗ the monitoring of it as as well that's a

37:57 ↗ good question it's it is been discussed

37:59 ↗ on a regional level that was another

38:01 ↗ reason why it's been tabled because a

38:03 ↗ lot of the cities are trying to figure

38:04 ↗ out what to do with with mobile vendors

38:07 ↗ um like even uh coffee shops and and uh

38:12 ↗ yeah food trucks that just come in the

38:14 ↗ city and come back out so we don't have

38:15 ↗ a great answer yet for

38:17 ↗ it um but it would proot most likely

38:21 ↗ Fall on City staff to do the program in

38:24 ↗ whatever form that that shapes out to be

38:27 ↗ um but we're we're really just focused

38:28 ↗ on at least having a policy in place so

38:31 ↗ we can manage it in the future and be

38:34 ↗ proactive in at least seeing that as an

38:37 ↗ important step that we want to I really

38:40 ↗ appreciate that approach thank you so

38:42 ↗ much and and again uh what you've come

38:45 ↗ here with tonight yes I agree with all

38:48 ↗ of the proposed change so thank

38:50 ↗ you great

38:52 ↗ thanks Deputy council president any

38:55 ↗ thoughts sure just to say yes I think

38:58 ↗ the policies for the cop plan and for

39:00 ↗ the Sewer Master Plan are well written

39:03 ↗ and meet all the goals that were laid

39:04 ↗ out um I also think that the changes to

39:07 ↗ IMC it's 13 and 16 right yeah seem also

39:12 ↗ u in that same space um I do think that

39:15 ↗ there's lots of concerns though around

39:17 ↗ costs

39:18 ↗ so wherever costs exists number one and

39:22 ↗ it seems like that's already being done

39:23 ↗ and showing up in many of the policies

39:25 ↗ here or at least in the environmental

39:26 ↗ board discussion you trying to find

39:28 ↗ opportunities for Grants um that we can

39:31 ↗ connect people with are is important um

39:33 ↗ I don't know if the city has ever

39:37 ↗ considered putting aside a small fund or

39:40 ↗ a matching fund for homeowners to be

39:41 ↗ able to apply for for some of these kind

39:43 ↗ of Big Ticket conversions I don't know

39:45 ↗ necessarily how I would fall on that

39:46 ↗ though I the city can't can't assist

39:49 ↗ with every requirement that we give out

39:51 ↗ in the community and that's just part of

39:52 ↗ our role as as city government too but

39:54 ↗ it might be something the administ ation

39:56 ↗ considers and maybe have a conversation

39:58 ↗ about that down the line as well um and

40:00 ↗ I and then I do think that um it we

40:03 ↗ could benefit from adding something

40:05 ↗ about um technical assistance you know

40:07 ↗ we provide businesses that kind of

40:08 ↗ technical assistance to connect them

40:10 ↗ with resources in the region um as

40:12 ↗ needed um it seems like maybe calling

40:15 ↗ out um a policy around technical

40:18 ↗ assistance for homeowners to be able to

40:20 ↗ understand who in the market can help

40:22 ↗ them make these kinds of conversions if

40:23 ↗ they want to as well um and then um

40:27 ↗ public education potentially those two

40:30 ↗ things adding those policies as well but

40:32 ↗ otherwise I thought um you did a good

40:35 ↗ job with the policies and everyone else

40:37 ↗ who helped out with you there thank you

40:38 ↗ very much and thank you for capturing um

40:40 ↗ public comment so thoroughly from all

40:42 ↗ the steps that we've had along the

40:44 ↗ process and also the long narrative of

40:46 ↗ the environmental board conversation so

40:48 ↗ very

40:51 ↗ helpful

40:53 ↗ great I think I'll answer the question

40:55 ↗ first I think uh the policies are fine

40:57 ↗ but I did want to just do one editorial

41:00 ↗ here um it's around the the few things

41:05 ↗ that historians say have really uh

41:07 ↗ enabled uh human beings to civilize and

41:10 ↗ one of them is the sanitary sewer and I

41:12 ↗ think we take it for granted but it is

41:14 ↗ one of the most significant things um

41:16 ↗ from both a civilization but from a

41:19 ↗ public health perspective

41:20 ↗ maintaining a

41:22 ↗ working

41:24 ↗ integral sewer system is so important so

41:27 ↗ I I appreciate that we're we're trying

41:29 ↗ to get ahead of this I recognize there's

41:31 ↗ there's um things that we're going to

41:33 ↗ ask people to do so we can maintain that

41:35 ↗ sewer system but I really appreciate the

41:37 ↗ work that you all have put in to making

41:39 ↗ this come together so thank you um I we

41:42 ↗ still got a little bit of road ahead of

41:43 ↗ us before we can uh can approve this but

41:46 ↗ I'm I'm anxious to see what feedback we

41:48 ↗ get from um from the public from from

41:52 ↗ King County and then ultimately from the

41:54 ↗ Department of

41:55 ↗ ecology um

41:57 ↗ do we need to do anything with this at

41:58 ↗ this time or is this now um you've got

42:02 ↗ kind of direction from us and now it's

42:04 ↗ it's taking those next steps forward

42:06 ↗ into the this quarter and into next year

42:09 ↗ with the the larger approvals is that

42:11 ↗ kind of where we're going that's correct

42:12 ↗ yes okay so we're we're not bringing

42:14 ↗ this back to full Council until sometime

42:17 ↗ June June time frame that's correct the

42:19 ↗ goal is to have it for the forall

42:21 ↗ adoption all right all right well as

42:24 ↗ always Matt thank you very much

42:25 ↗ appreciate the uh the

42:27 ↗ information um so that was our one

42:29 ↗ agenda item so we have next on the

42:31 ↗ agenda is announcements any

42:33 ↗ announcements no all right adjourned at

42:37 ↗ uh 7:13 this evening thank you all thank

42:41 ↗ you all for coming we appreciate you

42:42 ↗ being

42:44 ↗ here

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