Development Commission Special Meeting · Wednesday, April 2, 2014 · City Council Digest

2. COMMITTEE MEMBERS

Commission Membership

packet pp.3

Open packet at p.3 ↗

Staff report:

Contacts About Created in 1983, this commission reviews all land use actions Staff Liaison requiring a Level 3 review. The Commission further serves as an Dave Favour, DSD Deputy advisory board to the City Council on land use actions requiring Director council approval (Level 5 review). Email

3. AGENDA ITEMS

Training on Central Issaquah Plan and New Land Use Permit Processes

Lucy Sloman, Land Development Manager Christopher Wright, Project Oversight Manager Keith Niven, Economic Development Director

Topics: Land Use

1975 segments .txt ↗

0:14 ↗ the uh April 2nd 2014 development

0:18 ↗ Commission meeting is now called to

0:22 ↗ order thank you Mr chair hello everyone

0:26 ↗ welcome long time no see it's been a

0:29 ↗ while since I was before you um as you

0:32 ↗ know as most of you I'm sure know uh the

0:34 ↗ city went through a big reorganization

0:36 ↗ about exactly two years ago uh where we

0:39 ↗ merged the building department the

0:41 ↗ planning department uh some of

0:43 ↗ engineering and the city's major

0:44 ↗ development review team into one

0:46 ↗ development services department and out

0:49 ↗ of that reorganization I got a new

0:51 ↗ position uh as project oversight manager

0:54 ↗ where I kind of oversee the entire uh

0:56 ↗ permitting process I manage the permit

0:59 ↗ Center um and this kind of help

1:01 ↗ applicants be ushered through the

1:03 ↗ various steps of Permitting um also in

1:06 ↗ that reorganization we got Lucy slowman

1:09 ↗ who is a lead planner uh with the major

1:11 ↗ development review team who is now uh

1:13 ↗ the land use manager uh she manages the

1:16 ↗ current planners and the engineers in

1:18 ↗ the department um and manages the land

1:21 ↗ use permits also here in our audience uh

1:25 ↗ as of yesterday our new director of

1:28 ↗ development services uh Charlie Bush uh

1:31 ↗ who came to the city a year and a half

1:33 ↗ ago two years ago um as the deputy City

1:36 ↗ administrator and then just was recently

1:38 ↗ appointed the director of our department

1:41 ↗ and we're very happy to have

1:43 ↗ him um one of the first big things that

1:46 ↗ uh Lucy and I primarily were charged

1:49 ↗ with after the reorganization was

1:51 ↗ essentially uh the merging of uh how the

1:54 ↗ major development review team used to do

1:56 ↗ things and how uh the valley floor

1:59 ↗ planning department used to do things

2:01 ↗ and um you know just just melding it you

2:05 ↗ know that that'd be too easy you know we

2:08 ↗ decided we'd come up with a whole new

2:10 ↗ process and we did that through a couple

2:13 ↗ of uh what are called Kaizen events or

2:16 ↗ or or process workshops and I'll tell

2:19 ↗ you a little bit more about that later

2:22 ↗ um and unfortunately my new position it

2:26 ↗ does mean that I won't be presenting too

2:27 ↗ many projects to you anymore more I know

2:30 ↗ I know it breaks my heart

2:32 ↗ too no I love coming to you guys um and

2:37 ↗ so you know our primary reason for

2:39 ↗ wanting to meet this evening is the two

2:41 ↗ two two reasons primarily one is to uh

2:45 ↗ introduce you to our new process and in

2:48 ↗ particular the the parts of it that

2:50 ↗ affect what what you all do um but also

2:53 ↗ to take this opportunity to uh introduce

2:56 ↗ you further to the city's Central isqua

2:59 ↗ plan

3:00 ↗ um the majority of projects that you'll

3:03 ↗ be reviewing in the coming years will be

3:06 ↗ uh under the jurisdiction of the central

3:07 ↗ isqua plan um starting in a couple of

3:11 ↗ weeks actually when we present to you uh

3:14 ↗ the seventh and Gilman project or

3:15 ↗ Cadence as it's called um and that's

3:18 ↗ exciting because it's the uh not only is

3:21 ↗ it like the first big centralistic qu

3:24 ↗ plan project but it's also the first one

3:26 ↗ to go through from the start uh through

3:29 ↗ our new project process so that's been

3:31 ↗ uh uh exciting and challenging um but we

3:35 ↗ look forward to presenting that to you

3:38 ↗ uh in a couple weeks um so uh with that

3:43 ↗ I will introduce Lucy slowman who uh you

3:46 ↗ know as we've been sorting through all

3:47 ↗ this and working all this out she's been

3:49 ↗ the the yin to my yang she's been

3:52 ↗ invaluable and I'm sure as you uh

3:55 ↗ continue to work with her more you'll be

3:57 ↗ as impressed with her as we are

3:58 ↗ Christopher can I ask a process question

4:00 ↗ yes uh do you have a preference as to

4:04 ↗ questions uh requests for clarification

4:07 ↗ from from the commission when do you

4:09 ↗ want us to

4:10 ↗ wait do it or how just if we have a

4:13 ↗ question okay all right thank you

4:21 ↗ Lucy

4:26 ↗ so there we go so this is uh version of

4:30 ↗ the agenda you have in front of you just

4:32 ↗ so you can kind of see where we are um

4:35 ↗ three key parts tonight the first piece

4:38 ↗ um relates to the other handout I gave

4:40 ↗ you which is talking about permit types

4:43 ↗ and criteria because there's some

4:45 ↗ changes that are coming out of uh the

4:48 ↗ central isqua plan um that we just want

4:50 ↗ to make you familiar with before you get

4:52 ↗ your first permit the second one is

4:55 ↗ giving you a kind of General overview of

4:58 ↗ isqua Central isqua uh standards uh and

5:02 ↗ approach so that's familiar um Mel will

5:05 ↗ be giving the detailed call and response

5:09 ↗ and then the third piece is looking at

5:11 ↗ process um uh because as Christopher

5:14 ↗ said we have been working for two years

5:16 ↗ really trying to meld and streamline um

5:18 ↗ some of these pieces so we're hoping

5:21 ↗ that we can give you um some highlights

5:23 ↗ and make it um com more comfortable and

5:25 ↗ familiar when you get your permit uh

5:27 ↗ next week

5:30 ↗ so the first piece um and so you can

5:32 ↗ follow along and also have something to

5:34 ↗ take home is this other sheet although

5:37 ↗ what's up on the screen and what's on

5:38 ↗ the sheet are the same

5:40 ↗ thing um there are two main kinds of

5:43 ↗ permits that come to uh the development

5:46 ↗ commission one is a site development

5:48 ↗ permit and that's when you're looking at

5:49 ↗ a site plan for mostly for a piece of

5:52 ↗ property between three and 15 Acres

5:56 ↗ however the central isqua plan changed

5:58 ↗ that and so if a building has more than

6:01 ↗ 150,000 Square ft it comes to you so no

6:04 ↗ matter what size piece of property it's

6:06 ↗ on it would come to the

6:08 ↗ commission uh there's also Master site

6:11 ↗ plans which are for 15 Acres or more uh

6:16 ↗ we're not really going to talk about

6:18 ↗ those a lot today because other than the

6:20 ↗ process um it's staying the same the

6:23 ↗ kind of things that you would review um

6:26 ↗ are going to be the same it's just that

6:28 ↗ the process is going to be the same same

6:29 ↗ as what we'll discuss tonight on site

6:31 ↗ development

6:32 ↗ permits so in the case of a site

6:35 ↗ development permit you're the decision

6:37 ↗ maker um with a master site plan you're

6:40 ↗ recommending uh to the council they're

6:42 ↗ both quasi judicial I'm not going to go

6:45 ↗ into what that means tonight on May 6th

6:48 ↗ Ted Hunter the city's hearing examiner

6:50 ↗ is going to come and um do a training

6:54 ↗ for all the Commissioners so um please

6:57 ↗ feel free to note that on your calendar

6:59 ↗ but we will be sending out a

7:01 ↗ reminder

7:03 ↗ um and then scope of authority um

7:07 ↗ generally you're looking at things like

7:09 ↗ development regulations design criteria

7:12 ↗ where that applies that is not the tool

7:15 ↗ that's used in central isqua uh the

7:17 ↗ green sheets as they're sometimes called

7:19 ↗ um you the central isqua replaces the

7:23 ↗ green

7:23 ↗ sheets um and then the approval criteria

7:27 ↗ that have been identified through the um

7:31 ↗ city code and we'll get to that in just

7:33 ↗ a minute so in general your processes

7:36 ↗ are different and the code is different

7:40 ↗ within Central isqua it's the same

7:43 ↗ outside of Central

7:45 ↗ isqua so what are those criteria the

7:49 ↗ criteria again outside of central isqua

7:52 ↗ is the same criteria you've been using

7:53 ↗ all along I'm not going to spend a lot

7:55 ↗ of time on this um because it is

7:58 ↗ embedded in every staff report but I I

8:01 ↗ think I did want to point out that um as

8:03 ↗ I mentioned a moment ago that when we're

8:05 ↗ dealing with um Central

8:07 ↗ isqua you're looking at the central

8:10 ↗ isqua plan and standards and any other

8:13 ↗ applicable codes you know staff will

8:15 ↗ identify what those are um but the

8:18 ↗ design criteria sheets that you're used

8:20 ↗ to working with aren't

8:21 ↗ used

8:23 ↗ so that is the end of permit types and

8:26 ↗ criteria so before I go on to the next

8:28 ↗ piece are there any any

8:34 ↗ questions just as far as the logistics

8:36 ↗ of going through the decision criteria

8:39 ↗ in the central is plan as far as when we

8:42 ↗ get to decision if we don't use the

8:44 ↗ green sheets that we previously use will

8:45 ↗ we provided something else that will

8:47 ↗ guide us through the decision making or

8:49 ↗ we just follow something that's provided

8:51 ↗ as part of the staff report it would be

8:52 ↗ in the staff report there are 17

8:55 ↗ chapters to um the central isqua plan

8:59 ↗ and well the standards and uh those

9:02 ↗ cover things like buildings and site and

9:05 ↗ landscape and a lot of the

9:06 ↗ characteristics that you're used to

9:08 ↗ using from the uh design criteria sheets

9:11 ↗ so the staff report will cover each of

9:13 ↗ those chapters and the portions that are

9:15 ↗ relevant to the land use permit okay

9:18 ↗ does that make sense yeah thank you Lucy

9:20 ↗ I'm still not quite clear what what will

9:22 ↗ be the the uh mechanism by which

9:28 ↗ commission uh records its decision

9:31 ↗ though on on each each application if

9:34 ↗ it's not the Green Sheet I'm I'm just

9:37 ↗ not quite clear on because that was just

9:39 ↗ a check go through

9:41 ↗ discuss so um you'll receive a staff

9:45 ↗ report right it'll be a little different

9:46 ↗ we'll talk about that in a minute but

9:48 ↗ it's basically a staff report you'll

9:50 ↗ have your discussion um of whatever

9:52 ↗ items you think are important staff can

9:55 ↗ also um encourage you to talk about

9:57 ↗ certain things um if we feel that would

9:59 ↗ complete the record and then we will

10:01 ↗ prepare a notice of decision with the

10:03 ↗ findings conclusions and approval

10:06 ↗ conditions um that you either decide on

10:08 ↗ or recommend depending on um which kind

10:11 ↗ of permit we're reviewing and that

10:13 ↗ becomes the uh record of uh the

10:17 ↗ commission's decision so if in the

10:21 ↗ unlikely event that there is a uh an

10:23 ↗ application that's come to to the

10:26 ↗ commission uh everybody involve the

10:30 ↗ public the staff the applicant go

10:33 ↗ through their respective uh times of

10:37 ↗ presentations and if the board or the

10:40 ↗ commission rather doesn't have any

10:43 ↗ specific again this is unlikely but but

10:46 ↗ we just take a vote then and I mean

10:49 ↗ what's the to say we we approve the

10:53 ↗ application as presented and if there

10:56 ↗ are any suggestions or amendments we

11:00 ↗ have to specifically articulate them

11:03 ↗ into the

11:04 ↗ record usually they would just be on the

11:07 ↗ approval conditions I mean if if you

11:11 ↗ um well the record will reflect the

11:14 ↗ minutes so all the discussion you have

11:17 ↗ right uh it will uh reflect uh any

11:21 ↗ public testimony any comment letters um

11:25 ↗ there'll also be a response and we'll go

11:26 ↗ into that a little bit um where we

11:28 ↗ collect what staff has heard you know

11:32 ↗ and and let me just say if if

11:35 ↗ the uh design criteria sheets are useful

11:39 ↗ to you as kind of like a Tickler uh to

11:42 ↗ make sure that there's certain issues

11:43 ↗ that you're used to bringing up and you

11:44 ↗ want to make sure get discussed you can

11:47 ↗ absolutely use that um as a way of

11:49 ↗ making sure that the kind of topics and

11:52 ↗ uh areas of concern that have been

11:54 ↗ consistently important to the commission

11:56 ↗ get discussed we uh but the minutes and

11:59 ↗ the findings and conclusions would be

12:01 ↗ the way we would document that okay I

12:03 ↗ think what we'll maybe what we'll do is

12:06 ↗ I won't interrupt you anymore we'll go

12:07 ↗ through the presentations and then maybe

12:09 ↗ the commission can just

12:11 ↗ discuss and agree on what we think is

12:14 ↗ the uh uh are the steps that we can take

12:18 ↗ if there are any additional ones that we

12:20 ↗ we need to do so and basically that your

12:24 ↗ your motions of uh to approve the

12:27 ↗ recommended conditions or revised

12:29 ↗ conditions or add new ones will be the

12:31 ↗ same as how you've done it

12:35 ↗ before

12:37 ↗ okay so the uh next piece we're going to

12:40 ↗ look at is the central isqua plan this

12:43 ↗ is um composed we call it the central

12:46 ↗ isqua plan sometimes it's really two

12:49 ↗ components the central isqua plan is a

12:52 ↗ policy document kind of like the comp

12:54 ↗ plan specifically for the area of

12:57 ↗ Central isqua and and the um other piece

13:01 ↗ are the Central isqua Development and

13:03 ↗ design standards um so Central isqua

13:07 ↗ just in to remind people if if you look

13:09 ↗ at issaqua and this kind of red circle

13:12 ↗ the red boundary gives us the general

13:14 ↗ outline of the area that has been

13:18 ↗ rezoned and in which the central isqua

13:21 ↗ standards apply um there are nine

13:25 ↗ districts within Central isqua and as

13:28 ↗ well as the rally Urban Village and uh

13:32 ↗ other community

13:33 ↗ facilities any uh as I mentioned before

13:36 ↗ any building that has 150,000 or more

13:40 ↗ square feet would come to this

13:42 ↗ commission for review of the entire site

13:45 ↗ not just the building but that's the

13:47 ↗ threshold that triggers your review with

13:49 ↗ a site development

13:51 ↗ permit um I just want to clarify

13:55 ↗ terminology a little bit there's

13:57 ↗ development standards and Design design

14:00 ↗ standards uh the difference the

14:02 ↗ distinction um I'm going to use some

14:04 ↗ terms that are more familiar to me they

14:06 ↗ may not be more familiar to you but I'll

14:08 ↗ um explain them just in case um the

14:11 ↗ development standards are

14:14 ↗ standards the design standards are more

14:16 ↗ like guidelines so the distinction

14:19 ↗ between that is a development standard

14:22 ↗ is something that's more prescriptive

14:24 ↗ it's got to be 5et wide it's got to be 7

14:27 ↗ feet long it's got to be 10t tall

14:30 ↗ a design standard is more per it's a

14:34 ↗ performance standard we're describing

14:36 ↗ how it has to perform but it's not as

14:39 ↗ specific so the an example would be a

14:43 ↗ this pedestrian walkway has to be

14:46 ↗ direct so then we have to have a

14:50 ↗ conversation if we think it's direct or

14:51 ↗ not um and so there's a little more uh

14:54 ↗ judgment that's called for with the

14:56 ↗ design standards

15:00 ↗ tonight I'm going to give you an

15:01 ↗ overview I'm going to do that with

15:03 ↗ basically seven slides that um touch on

15:07 ↗ seven different aspects of central isqua

15:11 ↗ um the way we thought about this was

15:13 ↗ kind of a before and an after the before

15:16 ↗ is really now um it the it's black and

15:19 ↗ white images of isqua um they are just

15:22 ↗ examples of where the city is now the

15:25 ↗ after is after we've achieved this

15:27 ↗ Vision maybe 30 years down the line Mel

15:31 ↗ can speak to how long the uh view

15:33 ↗ potentially is uh uh until we achieve

15:37 ↗ this and so most of the images not all

15:39 ↗ of them but most of the color images are

15:41 ↗ from other places um and so the idea is

15:44 ↗ to begin to focus on different aspects

15:46 ↗ so that those kinds of um goals of

15:49 ↗ central isqua are are more obvious and

15:52 ↗ and I'll start with just an overview of

15:54 ↗ central isqua

15:56 ↗ goals the goal is to move towards a more

15:58 ↗ urban Community um we're really

16:01 ↗ beginning to move away from focusing on

16:03 ↗ cars to focusing on pedestrians you'll

16:06 ↗ see that in a lot of the slides I'll

16:08 ↗ I'll identify ways that it can be um

16:11 ↗ these different elements can be more

16:13 ↗ pedestrian oriented we're trying to

16:15 ↗ create a public realm I'll Define what

16:17 ↗ that is in a minute but really create

16:19 ↗ places where people want to interact

16:21 ↗ with them that are appealing encourage

16:23 ↗ them to be out and be outside and join

16:26 ↗ in outside

16:27 ↗ activities we're trying to balance the

16:29 ↗ mix of uses in the valley um as many of

16:33 ↗ you know there's not a lot of

16:34 ↗ residential in the valley and so the

16:36 ↗ goal is to add quite a bit more

16:38 ↗ residential but not just residential um

16:41 ↗ redeveloping certain most of the valley

16:45 ↗ and then also adding uses that you would

16:47 ↗ need on an everyday basis that's part of

16:49 ↗ making it so that people can bike and

16:52 ↗ walk uh around is putting in the uses

16:55 ↗ that people need so they don't have to

16:56 ↗ go long distances to get the things they

16:58 ↗ need

16:59 ↗ um and finally that we're really

17:01 ↗ attracting all kinds of people who want

17:03 ↗ to live work and play in the

17:09 ↗ area so the first element is the site um

17:13 ↗ so I mentioned the public realm what is

17:16 ↗ that the word public doesn't mean

17:18 ↗ ownership um it means sort of how people

17:20 ↗ perceive it is it is it a place that

17:22 ↗ people feel comfortable going into no

17:24 ↗ matter whether it's owned publicly or

17:27 ↗ privately and really think thinking of

17:30 ↗ what are the things that we put in a

17:34 ↗ public space that make it comfortable

17:36 ↗ and attractive for people to be there so

17:38 ↗ it's the whole sort of container of that

17:41 ↗ space it could be buildings and you can

17:43 ↗ see in these slides it could be the

17:45 ↗ buildings the trees the streets the

17:48 ↗ walks the plaza the roads all those

17:52 ↗ different pieces how do they come

17:54 ↗ together and create a space that is

17:56 ↗ comfortable for people um we're hoping

17:59 ↗ that's going to improve The Pedestrian

18:01 ↗ experience um and a big part of this is

18:05 ↗ to keep nature in this and respond to

18:10 ↗ the features the vistas the character of

18:13 ↗ each individual site um so you see in

18:16 ↗ the upper right hand slide that may be

18:19 ↗ um taking advantage of a view of a hill

18:21 ↗ at the end it may mean

18:25 ↗ um uh responding to a high water table

18:28 ↗ you can't NE necessarily put underground

18:30 ↗ parking there as much as we would like

18:31 ↗ that it's really looking at all the

18:33 ↗ different aspects a and considering them

18:36 ↗ and integrating them into the

18:40 ↗ site second component is green necklace

18:43 ↗ um the idea of the green necklace is to

18:48 ↗ um have Parks Trails critical areas

18:51 ↗ streets Urban spaces with uh a lot of

18:55 ↗ green in them and have them connected

18:58 ↗ and and um create this string that laces

19:02 ↗ through the community uh so that it is

19:05 ↗ an integral part of our community um you

19:09 ↗ know lombardis this is the site you'll

19:11 ↗ see in two weeks um had the the isqua

19:15 ↗ creek right there that wasn't an

19:17 ↗ integral part of the site so hopefully

19:19 ↗ we've worked with the applicant and you

19:21 ↗ will see how that's been integrated and

19:24 ↗ improved as part of the site plan um and

19:28 ↗ when we say this you know we I I

19:30 ↗ mentioned that whole long list um some

19:33 ↗ of it will be responding you know as you

19:35 ↗ see in the upper right directly having

19:37 ↗ buildings relating facing onto some of

19:39 ↗ these nice things uh it may be putting

19:42 ↗ trails in but it may as the lower right

19:45 ↗ show photo shows just simply adding

19:47 ↗ green um into the community so that you

19:50 ↗ have a sense of um

19:54 ↗ softness I go ahead and switch to this

19:56 ↗ photo because landscape is such key part

19:59 ↗ of that uh it threads through every

20:01 ↗ single element um that we see throughout

20:05 ↗ the community um and it's a integral

20:08 ↗ part of the green necklace

20:11 ↗ um buildings and Paving can cover

20:14 ↗ significantly more of the site so we

20:17 ↗ have the lovely Maple Street building on

20:20 ↗ the left and it has a more significant

20:22 ↗ setback than you would be able to do in

20:24 ↗ central isqua

20:27 ↗ um this completely complies with

20:29 ↗ standards as the city was a few years

20:31 ↗ ago and now we're moving towards less of

20:35 ↗ a setback a different kind of landscape

20:37 ↗ bringing the Builder closer to the

20:39 ↗ street and really using the landscape to

20:41 ↗ help connect the pedestrians and the

20:43 ↗ buildings which is a different place

20:45 ↗ than we were a few years

20:51 ↗ ago circulation I think the first thing

20:55 ↗ I want to say about circulation is when

20:57 ↗ we use that it's not not just streets

20:59 ↗ although of course streets is part of

21:01 ↗ that because it's not just about moving

21:03 ↗ cars it's also about moving people so

21:05 ↗ from the smallest walkway up to the

21:08 ↗ widest Street all of that is part of the

21:11 ↗ circulation

21:13 ↗ system so we're both trying to ensure

21:15 ↗ that cars can move efficiently and

21:17 ↗ appropriately through the community but

21:20 ↗ we're trying to think about streets and

21:22 ↗ trails and sidewalks that work well and

21:26 ↗ are Pleasant for pedestrians we want to

21:29 ↗ recognize that they may actually be able

21:31 ↗ to meet uh serve a lot of other purposes

21:33 ↗ people could gather there you may be

21:36 ↗ able to collect and deal with storm

21:38 ↗ water through rain Gardens um there may

21:41 ↗ be Recreation components that be part of

21:44 ↗ um circulation systems so all of that

21:47 ↗ again comes back to um being one of the

21:49 ↗ key elements of the public realm and how

21:53 ↗ do we design so that um people are

21:57 ↗ attracted to these places

21:59 ↗ and one of that will be um part of the

22:01 ↗ reason that this um photo was included

22:05 ↗ is we wouldn't be having tall fences and

22:08 ↗ um buildings with their backs turned to

22:10 ↗ the street it will be important that

22:12 ↗ buildings have a strong relationship to

22:14 ↗ the street

22:24 ↗ instead is it and I is the AL ultimate

22:29 ↗ objective to have as as a as a as a

22:34 ↗ legitimate objective of the CP to have

22:38 ↗ create an environment in which most or

22:42 ↗ 50% of these new residents or the

22:45 ↗ residents of these new uh structures

22:48 ↗ actually work in isqua is that is that a

22:51 ↗ pie in the sky thing or is it tied to uh

22:55 ↗ uh

22:56 ↗ some specific number

23:00 ↗ study there's definitely an increase in

23:04 ↗ the number of people who are biking and

23:07 ↗ walking a significant increase I think

23:09 ↗ it's up to

23:11 ↗ 177% and so I'm sorry over what I think

23:17 ↗ um um I'm I'm just trying to remember

23:20 ↗ the numbers um I believe do you know the

23:22 ↗ number okay I believe

23:25 ↗ it's I don't think I'm going to say

23:27 ↗ because I'm I'm not not confident about

23:29 ↗ the number I believe it's

23:34 ↗ um but the the point is

23:38 ↗ to design our community so that it might

23:43 ↗ be working there it may be walking and

23:46 ↗ taking the bus um to where your job is

23:50 ↗ it may be if you're a little further

23:51 ↗ away feeling comfortable enough to bike

23:53 ↗ to where that job is um so

23:58 ↗ isqua is definitely I mean we've we've

24:00 ↗ created an economic development

24:02 ↗ department it's very important to us to

24:05 ↗ uh provide and create more jobs retain

24:08 ↗ the jobs we have and create more and

24:10 ↗ make them um really good jobs you know

24:14 ↗ that that are living wage and yet um we

24:19 ↗ aren't

24:20 ↗ controlling where people live and where

24:22 ↗ people work so um we want that to be an

24:25 ↗ opportunity we hope that will happen but

24:27 ↗ we also Rec ize that that may not be

24:29 ↗ what happens well it's been pretty well

24:33 ↗ publicized that in in Seattle uh the

24:36 ↗ urban influx there a very significant

24:38 ↗ percentage uh of the people that are

24:40 ↗ moving into the those areas uh don't own

24:43 ↗ cars I don't know exactly what the

24:45 ↗ percentages are either but it's it's

24:47 ↗ significant compared to a couple of

24:49 ↗ years ago and I assume and I I assume

24:53 ↗ I'm not telling you anything you don't

24:54 ↗ already know but there is a there's a

24:56 ↗ concern by people who who live here

24:59 ↗ already that the simple math of adding

25:04 ↗ uh a couple hundred residential units to

25:07 ↗ a single site is going to result in that

25:10 ↗ many more cars on the road and that's

25:15 ↗ that's what I think is going to what is

25:18 ↗ going to be a pretty persistent issue

25:20 ↗ going forward which I assume you already

25:23 ↗ know but uh that's that's what we you

25:26 ↗ know I think that we we need to really

25:28 ↗ understand uh what the long-term

25:32 ↗ philosophy is with regard to the

25:33 ↗ residential units and the uh objectives

25:36 ↗ of trying to get more more employment

25:38 ↗ opportunities in the town as well with

25:41 ↗ the objective as I understand it to get

25:43 ↗ people to not have to use a car to get

25:46 ↗ from point A to point B is that and I

25:48 ↗ think that was a really key point that

25:50 ↗ you ended on uh was the not have to uh

25:54 ↗ use their car uh is to make it so that

25:57 ↗ there are more choices

25:59 ↗ uh in the uh way people can live as

26:02 ↗ opposed to um feeling like the only way

26:04 ↗ that they can actually connect to the

26:06 ↗ places they want to go is by

26:13 ↗ car community space a very another

26:17 ↗ really key component of this um often uh

26:22 ↗ the car was a key piece of uh

26:26 ↗ accommodating the uh the the site plans

26:28 ↗ were really driven by making sure we had

26:30 ↗ enough space for cars we still have to

26:32 ↗ have enough space for cars there's still

26:34 ↗ parking standards there are minimums and

26:36 ↗ maximums to the parking um but moving so

26:42 ↗ that we're site planning for spaces that

26:46 ↗ people uh can gather in where they can

26:49 ↗ enjoy and you can see that um we have a

26:52 ↗ residential a retail in an office

26:55 ↗ setting um currently and in an office

26:58 ↗ office retail and residential setting

27:00 ↗ we're adding those spaces that are

27:03 ↗ organizing elements that are key

27:05 ↗ components of how that site plan was

27:07 ↗ developed and not only that um we may

27:11 ↗ very well in some areas of central isqua

27:14 ↗ be adding uh Community spaces either for

27:17 ↗ the district or for the neighborhood

27:20 ↗ Central isqua includes a certain minimum

27:23 ↗ amount of community space for each of

27:24 ↗ those land juices um and that's per

27:28 ↗ project and then there are maps that

27:30 ↗ have begun to identify uh certain parts

27:33 ↗ of neighborhoods or districts where they

27:35 ↗ feel it's important to add uh a park or

27:38 ↗ a plaza that could serve the whole

27:41 ↗ neighborhood um and so those will be

27:44 ↗ potentially on the edge or in a location

27:46 ↗ that makes them accessible to the

27:48 ↗ community and the project that's coming

27:50 ↗ to you again in uh next week will uh

27:54 ↗ include both some of their own Community

27:57 ↗ spaces and then a community space for

27:59 ↗ the

28:04 ↗ neighborhood parking uh as I said uh

28:07 ↗ there are still parking standards

28:10 ↗ because we still need our cars uh the

28:12 ↗ goal is to provide um you know

28:15 ↗ reasonable safe adequate storage for

28:18 ↗ cars um but we want to think very

28:22 ↗ carefully about where we put those to

28:24 ↗ minimize the presence of them um and to

28:27 ↗ move towards a more urban approach that

28:30 ↗ would be structured parking um in some

28:33 ↗ cases that's possible we're starting to

28:35 ↗ see that in several of the proposals

28:36 ↗ that are coming in now um but we don't

28:39 ↗ expect that that's coming in in all

28:41 ↗ circumstances and there is still surface

28:42 ↗ parking that's part of these

28:45 ↗ projects so some of the examples you see

28:48 ↗ are um where we have a parking lot uh we

28:51 ↗ may need to add elements between the

28:54 ↗ sidewalk and the parking lot to sort

28:56 ↗ of provide a street wall an edge

29:00 ↗ substitute for there not being a

29:02 ↗ building there um sometimes it's where

29:05 ↗ we put the parking in the example you

29:07 ↗ see down here um there's parking on

29:10 ↗ either side um not in front as you see

29:13 ↗ in this example um but on either side of

29:16 ↗ the entry so it's convenient to people

29:19 ↗ who are coming to these businesses with

29:21 ↗ a large parking lot um behind but as you

29:25 ↗ walk along the street um you're

29:28 ↗ relatively unaware of the parking lot

29:30 ↗ that's behind the

29:32 ↗ buildings um where we have parking lots

29:35 ↗ we want to really design them to be U

29:37 ↗ more pedestrian friendly uh you know

29:40 ↗ this parking lot has uh the same is

29:43 ↗ about the same dimensions as as this one

29:47 ↗ uh there is a pedestrian path one of the

29:49 ↗ challenges with painting it is cars tend

29:52 ↗ to park over it kind of overhang it it

29:55 ↗ um isn't the most comfortable

29:56 ↗ environment for a pedestrian

29:58 ↗ so we're looking at ways to design the

30:00 ↗ walkways through so they're more

30:03 ↗ pleasant more comfortable for a

30:06 ↗ pedestrian and then where we have

30:08 ↗ garages really look at opportunities

30:10 ↗ such as this green wall that make for a

30:14 ↗ Greener softer less automobile oriented

30:17 ↗ um face to The

30:23 ↗ Pedestrian question I don't know if you

30:25 ↗ know the answer to this one or not but

30:27 ↗ in the valley floor does the water table

30:30 ↗ or geological condition limit the

30:32 ↗ ability to do below grade parking we're

30:33 ↗ going to see more structured parking

30:36 ↗ integrated in instead of below grade as

30:38 ↗ a result you know in some parts of the

30:40 ↗ valley floor the water table is within

30:42 ↗ six feet of the surface um It's

30:46 ↗ relatively High uh at the project you're

30:49 ↗ going to see they've used a technique

30:51 ↗ that they think will um provide water

30:55 ↗ protection we'll have a I'm sure Lively

30:57 ↗ conversation around that um so different

31:00 ↗ projects are looking at it in different

31:02 ↗ ways some are putting it underneath some

31:04 ↗ are putting it in separate structur some

31:06 ↗ are breaking it into smaller pieces and

31:08 ↗ putting it between or behind buildings

31:10 ↗ there's several different techniques

31:11 ↗ that we expect to see does the plan

31:14 ↗ encourage a certain um kind of outcome

31:17 ↗ with regard to structured parking does

31:19 ↗ it try to push it below

31:21 ↗ grade um not so much below grade because

31:24 ↗ of the water table there's a recognition

31:26 ↗ I mean there's it's very welcome to do

31:28 ↗ that but there's a recognition that uh

31:31 ↗ you can't uniformally do that um and

31:34 ↗ where you can do it you may only be able

31:36 ↗ to go down one level uh so there are

31:39 ↗ certain in uh incentives in the central

31:42 ↗ isqua standards uh that encourage

31:45 ↗ structured parking but not necessarily

31:47 ↗ underbuilding parking okay thank

31:52 ↗ you and a lot of that comes in the form

31:54 ↗ of uh limiting the amount of surface

31:56 ↗ parking that's allowed

32:05 ↗ I should know this but Christopher since

32:06 ↗ you just mentioned that my understanding

32:08 ↗ is

32:09 ↗ 70% 70% of isqua uh the area that's in

32:14 ↗ CIP and and outside Oldtown is asphalt

32:18 ↗ is that

32:19 ↗ correct and remind me what the objective

32:22 ↗ is with this is there is there a net

32:25 ↗ reduction of uh pervious surface asphalt

32:30 ↗ parking uh in in this area that we now

32:33 ↗ think is 70% paved is that well that's

32:36 ↗ that's a really interesting point um

32:39 ↗ because uh it is I think 70 to

32:43 ↗ 75% um parking lots and they're at the

32:47 ↗ same time we're allowing you know I I is

32:51 ↗ it 40% to 60% pervious that's allowed

32:55 ↗ now depending on the zoning District

32:57 ↗ that you're in

32:58 ↗ yeah it's

33:00 ↗ been it's been a maximum of 65% in much

33:04 ↗ of this Central isqua Area so we're

33:06 ↗ moving up in the urban core of central

33:08 ↗ isqua it moves up to I think 95% prvious

33:13 ↗ that's allowed but to really be able uh

33:17 ↗ as as land values increase as people

33:20 ↗ desired to be in this area the uh

33:23 ↗ objective isn't really to get more

33:25 ↗ surface parking it's really to uh

33:28 ↗ encourage um more density and a more

33:30 ↗ efficient use of the land which will

33:34 ↗ likely move us away from surface

33:43 ↗ parking um this is the last slide on

33:45 ↗ Central isqua which is around

33:48 ↗ buildings

33:49 ↗ um as I've mentioned they're really key

33:52 ↗ to framing um the public space and

33:55 ↗ really making a comfortable pedestrian

33:58 ↗ environment partly because it creates

34:00 ↗ this container and it's more comfortable

34:02 ↗ than being next to something that's

34:04 ↗ completely open um but it's also about

34:08 ↗ uh just kind of the de uh level of

34:10 ↗ detail the interest so the design of the

34:12 ↗ buildings becomes really important uh

34:15 ↗ you know wind clear windows so you can

34:17 ↗ see what's going on uh entrances right

34:20 ↗ off the sidewalk um sometimes though we

34:24 ↗ recognize that uh there won't be

34:26 ↗ buildings there and so so then again

34:28 ↗ this is another example of a feature

34:31 ↗ that could be used to substitute for

34:33 ↗ Street wall um where there isn't a

34:35 ↗ building because there's a entry Plaza

34:38 ↗ here um another aspect of central isqua

34:41 ↗ that's kind of interesting is there's

34:43 ↗ even an encouragement that buildings

34:46 ↗ encroach into the ride of way what do I

34:48 ↗ mean by that for instance um balconies

34:52 ↗ might

34:52 ↗ overhang uh awnings might hang into the

34:55 ↗ rideway you might have um a plaza with

34:59 ↗ uh an entry Plaza with benches um or

35:02 ↗ even sidewalk seating so the kinds of

35:04 ↗ things that make it an interesting

35:06 ↗ varied usable uh space for pedestrians

35:10 ↗ we're encouraging those to be in the

35:13 ↗ right of way as opposed to pushing

35:15 ↗ buildings back further from the right of

35:17 ↗ way just to accommodate those

35:34 ↗ okay as we set out to establish our new

35:37 ↗ uh land use permit process uh as I

35:40 ↗ mentioned we we we held uh our

35:42 ↗ department held a couple of different

35:44 ↗ Kaizen events last year um and as I

35:47 ↗ mentioned Kaizen events are are uh uh

35:51 ↗ process workshops where you evaluate

35:53 ↗ existing process and uh find ways to

35:56 ↗ improve them uh the the first Kaizen

35:58 ↗ event that we had was in uh in June of

36:02 ↗ last year and that was uh for our land

36:05 ↗ use permit process we subsequently had a

36:08 ↗ second one in September where we

36:10 ↗ evaluated our construction permit

36:13 ↗ process as well but what we're focusing

36:15 ↗ on tonight of course is the Landy permit

36:17 ↗ process that we came up with and um so

36:20 ↗ the workshop included basically uh

36:24 ↗ taking it was 12 to 15 people putting

36:27 ↗ them in a room for a week and uh you

36:30 ↗ know was representatives from the

36:31 ↗ different departments and planners and

36:33 ↗ engineers and you know people uh from

36:36 ↗ the various

36:37 ↗ disciplines and basically uh mapping out

36:40 ↗ our existing process or in our case uh

36:44 ↗ two processes the existing valley floor

36:47 ↗ process for site development permits and

36:49 ↗ then the major development review team

36:51 ↗ process for site development permits so

36:53 ↗ we mapped those out um kind of took the

36:57 ↗ pieces from both that worked well uh we

37:00 ↗ also then eliminated the steps that

37:03 ↗ didn't work so well or were more kind of

37:05 ↗ bureaucratic or didn't add any value to

37:08 ↗ the process and then we came up with

37:11 ↗ several new ideas as well that we

37:12 ↗ incorporated into the the new process

37:15 ↗ and so um this slide here shows what the

37:19 ↗ what the major steps are and as you can

37:22 ↗ imagine there's a lot behind each of

37:24 ↗ those but I'll just I'll just touch on

37:26 ↗ them um we've we we figured out that it

37:29 ↗ was really important to us uh to get an

37:33 ↗ early collaboration with the potential

37:36 ↗ applicants you know the the goal the

37:38 ↗ goal of of of our our new process in

37:41 ↗ these Kaizen events was to come come two

37:44 ↗ things mostly to come out with a better

37:46 ↗ product or a better development in the

37:49 ↗ end um and then also be more efficient

37:53 ↗ in our process those were the two main

37:54 ↗ goals and as I mentioned uh it was

37:58 ↗ important to start collaborating early

38:00 ↗ with the potential applicants with

38:02 ↗ initial introductions um our Economic

38:04 ↗ Development offices involved early on in

38:08 ↗ that aspect of it and then a series of

38:10 ↗ collaboration meetings we we we don't

38:12 ↗ want them to get too far in designing

38:15 ↗ their project until we've had a chance

38:17 ↗ to sit down with them um and share our

38:20 ↗ vision uh the city's vision of that

38:24 ↗ particular site uh and also here what

38:27 ↗ their vision is for their project what

38:29 ↗ they hope to achieve and then um

38:32 ↗ essentially synchronize our vision so

38:34 ↗ that it is meeting uh the overall uh

38:37 ↗ vision for the city and so um again that

38:42 ↗ we're finding that that that early

38:44 ↗ collaboration piece is really helpful

38:46 ↗ especially as we move into uh the first

38:48 ↗ real submitt uh is for a pre-application

38:51 ↗ meeting and that's when you know we've

38:53 ↗ had several meetings so far and uh but

38:57 ↗ they've started started to draw up some

38:58 ↗ real preliminary plans and that's the

39:01 ↗ first time where we provide them with

39:03 ↗ some real kind of substantive comments

39:05 ↗ on uh their their early plans and there

39:08 ↗ will likely usually be uh more than one

39:11 ↗ pre-application meeting we'll give them

39:13 ↗ our initial comments they'll go back to

39:15 ↗ the drawing board uh incorporate them

39:17 ↗ and come back and we'll do another uh

39:19 ↗ pre-application meeting and the goal is

39:22 ↗ that um by the time they get to the the

39:25 ↗ big submitt the site development per

39:27 ↗ application that we all you know we've

39:29 ↗ worked out the big issues that were you

39:31 ↗ know on the same path and and certainly

39:34 ↗ the goal is by the time it gets to you

39:36 ↗ guys for your decision that you know the

39:39 ↗ project is in good shape um one of the

39:43 ↗ differences that you'll see here um from

39:45 ↗ what you have seen before is you don't

39:47 ↗ see a Community Conference uh typically

39:52 ↗ that would have happened between the

39:53 ↗ preapp and the site development permit

39:56 ↗ submittal um

39:57 ↗ and Lucy will talk a little bit more of

39:59 ↗ how we're handling that uh it's still

40:03 ↗ it's still uh you know in the central

40:06 ↗ isqua plan it's listed as optional so

40:08 ↗ it's still you still may see some

40:10 ↗ Community conferences if either the

40:12 ↗ applicant wants to get your input and

40:15 ↗ public input early on before they get

40:17 ↗ too much further or there may be times

40:19 ↗ when we require it if there's some big

40:21 ↗ issue that we need input on uh before it

40:23 ↗ gets too far but more often than not uh

40:25 ↗ the application will be going straight

40:27 ↗ from the from the prea meetings to the

40:29 ↗ site development permit it's also

40:31 ↗ important to note that what we're

40:33 ↗ talking about really is centralistic

40:34 ↗ while plan in this process the uh in the

40:39 ↗ rest of the city the codes haven't

40:41 ↗ changed so you'll continue to see uh

40:44 ↗ Community conferences for example in the

40:45 ↗ rest of the

40:55 ↗ city so what we'd like to do is focus on

40:58 ↗ three pieces that we think are

41:00 ↗ particularly um relevant to you and

41:03 ↗ describe how for Central isqua um

41:07 ↗ permits um how those might look a little

41:09 ↗ different than what you've seen before

41:11 ↗ so um the three that we're focusing on

41:14 ↗ on are the three in this box and we're

41:16 ↗ starting with the site um development

41:18 ↗ permit sub midle um

41:22 ↗ so in terms of how that submitt may look

41:25 ↗ a little different um there's some Lev

41:27 ↗ of detail differences you won't really

41:30 ↗ notice that with site plans parking

41:33 ↗ layout and detail roads and trails that

41:36 ↗ will probably all come in at about the

41:38 ↗ same level that you're used to

41:40 ↗ seeing the places where it will begin to

41:43 ↗ look different are um the first one is

41:46 ↗ landscape it will be less of a planting

41:49 ↗ plan and more a conceptual plan about

41:54 ↗ the kind the character the sort of feel

41:56 ↗ of the U landscape and not every single

41:59 ↗ specific plant so to give you an

42:02 ↗ example you look at this symbol down

42:05 ↗ here um and if you look at it up up on

42:09 ↗ the legend you can see that that in this

42:12 ↗ case it's a buffer Conifer and there are

42:14 ↗ three different types of trees that have

42:16 ↗ been given example and we would have an

42:19 ↗ opportunity as staff and you as the

42:21 ↗ commission and the public to say we

42:24 ↗ think those are great trees on the site

42:27 ↗ for the kind of character we think those

42:28 ↗ are the wrong trees they're going to be

42:31 ↗ too big too small and and we'll have

42:34 ↗ that kind of discussion um but you won't

42:36 ↗ see um this symbol is only a rododendron

42:40 ↗ and this symbol is only a maple tree um

42:44 ↗ that's a a level of detail um that we

42:47 ↗ think is better to work out once we've

42:49 ↗ all agreed on the general framework of

42:51 ↗ the permit and then really get down into

42:54 ↗ the nitty-gritty um because then they

42:56 ↗ will have heard the kind of comments

42:58 ↗ from both staff public and the

43:00 ↗ commission they also gives them some

43:03 ↗ flexibility when they go out into the

43:04 ↗ market and start looking for the plants

43:06 ↗ I mean they know the kind of character

43:08 ↗ of plant but that doesn't mean it's

43:09 ↗ always available in the quantities they

43:11 ↗ need it when it's time to go

43:16 ↗ plant the second um place where um it'll

43:19 ↗ be a little more conceptual is in the

43:22 ↗ details of public space and community

43:25 ↗ space um you'll see a community public

43:28 ↗ space you'll have a sense of generally

43:30 ↗ how it lays out um different pieces will

43:34 ↗ be identified such as chairs and

43:37 ↗ handrails and benches um but it wouldn't

43:40 ↗ be called out as this is going to be a

43:43 ↗ weather vean 75 bench in forest green um

43:47 ↗ we would be more likely to have uh

43:50 ↗ photos or other things that again give a

43:52 ↗ sense of that character that would be an

43:54 ↗ opportunity for us to say we don't

43:57 ↗ that a bench doesn't seem appropriate it

43:59 ↗ seems more uh appropriate to have uh

44:03 ↗ movable seating um or there should be

44:06 ↗ picnic tables there um we think that's a

44:09 ↗ more appropriate use of that

44:14 ↗ space and the third place um where

44:17 ↗ you're going to get a somewhat more

44:18 ↗ conceptual plan is around the building

44:22 ↗ this is um when what uh Christopher was

44:25 ↗ referring to a few moments ago

44:27 ↗ uh about Community Conference the level

44:30 ↗ of detail that you're going to see and

44:32 ↗ we're going to be talking about related

44:34 ↗ to buildings is more akin to what you

44:37 ↗ saw at um a Community Conference we're

44:40 ↗ going to see elevations we'll see um

44:43 ↗ layouts of the building maybe just for

44:46 ↗ the ground floor because that tells us

44:47 ↗ what kinds of activities and uses are

44:50 ↗ going to be visible from the streets and

44:53 ↗ trails and sidewalks um we're going to

44:56 ↗ have a sense of how tall the building is

44:58 ↗ sense of you know is this Windows is

45:01 ↗ this blank wall is this um what kind of

45:04 ↗ texture is this wall will have some

45:06 ↗ sense of color but we won't be down to

45:09 ↗ the final detail of um this building is

45:12 ↗ ready to submit for building permit um

45:15 ↗ the goal is to have a really thorough

45:19 ↗ conversation about um this project and

45:22 ↗ then really go away with the applicant

45:24 ↗ once we have that information and have

45:27 ↗ them design in the uh to the

45:29 ↗ construction level of

45:40 ↗ detail I think I'm on um so I'm trying

45:44 ↗ to be clear about the process then and

45:46 ↗ how it finishes out once you get into

45:48 ↗ building from it so previously we had

45:50 ↗ the Community Conference provided early

45:52 ↗ input they went back the applicant

45:54 ↗ typically would go back and still will

45:56 ↗ out outside the central isqua area but

46:00 ↗ um and do a higher level of detail

46:01 ↗ responding to the comments and uh

46:04 ↗ Direction provided by the commission

46:07 ↗ they would come back in at the approval

46:10 ↗ point and we would have material boards

46:13 ↗ and materials have been selcted the

46:15 ↗ elevations are essentially locked in um

46:18 ↗ so we we've got a pretty good idea of

46:20 ↗ what this this building has been defined

46:21 ↗ at that point so in this particular

46:24 ↗ approach the we'll have the

46:27 ↗ conceptual work completed by the design

46:30 ↗ team and staff and we will comment on

46:35 ↗ kind of on the concepts but the detail

46:38 ↗ work would then happen between the

46:39 ↗ applicant and staff as you approach the

46:41 ↗ building permit so we wouldn't re-engage

46:43 ↗ at any point along so we're engaging

46:46 ↗ early but not at the level of detail

46:47 ↗ that we have previously engaged at we

46:50 ↗ still expect that there may very well be

46:52 ↗ material boards um so I think the

46:56 ↗ difference is that we're going to hear

46:58 ↗ from you um that seems like the wrong

47:00 ↗ material this is what we think about the

47:02 ↗ colors we think there need to be more

47:05 ↗ larger Windows along the street to

47:07 ↗ really you know there's this uh

47:09 ↗ community room inside there and we think

47:12 ↗ that there should be a stronger

47:13 ↗ connection between that space and the

47:15 ↗ adjacent sidewalk and then we'll go away

47:17 ↗ and make that happen with the applicant

47:19 ↗ okay and yeah and I appreciate that

47:21 ↗ because I think um and I guess we'll

47:24 ↗ have to have a little experience with

47:25 ↗ this first but that kind of some sense

47:28 ↗ that we've got enough

47:31 ↗ information that we can provide that

47:33 ↗ meaningful

47:35 ↗ input um but you know obviously not too

47:39 ↗ much because obviously you're trying to

47:40 ↗ make this a little more fluid and a

47:42 ↗ little bit more um kind of staff to

47:45 ↗ design team kind of detail dealing with

47:47 ↗ the details and I I that that's fine

47:50 ↗ with me I guess let me jump let me jump

47:52 ↗ down and say one thing um a different

47:54 ↗ part of the process that I think will

47:55 ↗ help um address a piece because you're

47:58 ↗ bringing up a great Point Mike um when

48:01 ↗ we get to the development commission let

48:03 ↗ me talk about because that's changing

48:05 ↗ it's going to be a little different um

48:08 ↗ we're going to have the staff report uh

48:10 ↗ it comes out one about one week before

48:13 ↗ the commission meeting that's um what

48:15 ↗ you've come to expect we're actually

48:18 ↗ going to have two meetings with

48:20 ↗ you so at the first meeting uh you will

48:24 ↗ have had the staff report um it will

48:26 ↗ have been on the website the public will

48:28 ↗ have had a chance to look at it staff

48:30 ↗ and applicant will come and make a

48:32 ↗ presentation to you on the

48:35 ↗ project public can comment you can

48:38 ↗ comment you can say I don't think those

48:41 ↗ windows are big enough um I don't think

48:44 ↗ that's the right material I think there

48:46 ↗ needs to be trees there I think there

48:47 ↗ doesn't need to be trees there we go

48:50 ↗ away for say two to four weeks and put

48:54 ↗ together responses to the issues

48:56 ↗ concerns and comments that we've gotten

48:59 ↗ and come back to you it's not a full new

49:03 ↗ set of drawings it's what we call a

49:05 ↗ briefing response memo in which we have

49:08 ↗ summarized all the issues and concerns

49:10 ↗ we've heard and show you how we plan to

49:14 ↗ address that whether there needs to be

49:16 ↗ edits to conditions whether there needs

49:18 ↗ to be new

49:19 ↗ conditions uh it gives us a chance also

49:22 ↗ to take all that information that we're

49:24 ↗ hearing and talk to the applicant one of

49:27 ↗ the challenges that we've found is that

49:30 ↗ if we have one meeting we're having to

49:33 ↗ write conditions while we're standing up

49:35 ↗ here we aren't able to talk to the

49:37 ↗ applicant they're over there saying no

49:40 ↗ and not that we wouldn't put a condition

49:42 ↗ on there that we felt that we had a

49:44 ↗ basis for if they were unhappy with it

49:47 ↗ but we would rather collaboratively work

49:49 ↗ together and really get a response that

49:51 ↗ everyone feels is going to be sound and

49:53 ↗ reasonable and bring that back to you to

49:56 ↗ answer the questions and concerns that

49:58 ↗ we've heard so you don't necessarily the

50:01 ↗ hear the see the project in its full

50:03 ↗ form again but you do hear not just that

50:07 ↗ we said yeah yeah yeah we're going to go

50:09 ↗ talk about this but yes we went away and

50:11 ↗ talked about it and this is the way we'd

50:12 ↗ like to resolve that

50:14 ↗ so mik you just quick follow so I

50:20 ↗ actually appreciate that uh because I I

50:23 ↗ what I was envisioning is it comes to us

50:24 ↗ initially one meeting public comment

50:27 ↗ write conditions make decision move on

50:31 ↗ and that puts staff and the applicant in

50:33 ↗ a tough spot because if we decide to go

50:35 ↗ way off in the left field on something

50:37 ↗ that may not make sense or there's a

50:38 ↗ different way to accomplish it you

50:40 ↗ haven't had a chance to really work that

50:41 ↗ out so I actually appreciate that I

50:43 ↗ think that's a good I like that solution

50:45 ↗ super I I do too Lucy I had exactly the

50:48 ↗ same concern but so just you've got

50:52 ↗ we've got two public we got a public

50:55 ↗ meeting and a public hearing

50:58 ↗ what is we're not going to call it a

51:00 ↗ Community Conference what I mean is I

51:02 ↗ don't want to be tied up with seatics

51:04 ↗ here but is it essentially the process

51:07 ↗ is the similar one to when we had a

51:10 ↗ Community Conference and then we had the

51:11 ↗ the final the final meeting I'm gonna

51:14 ↗ let Christopher answer that because I

51:15 ↗ did not do community conferences in the

51:17 ↗ urban Villages and I think he has a

51:19 ↗ better sense I I I think he'll be able

51:21 ↗ to answer your question because I I I

51:23 ↗ really uh I think that's a I personally

51:26 ↗ think a a key point for us because the

51:30 ↗ opportunity for us to hear public

51:34 ↗ concerns hear the staff report hear the

51:36 ↗ discussion by the

51:38 ↗ applicant excuse me and at that stage

51:43 ↗ and then to make our comments and

51:46 ↗ recommendations and reservations or

51:48 ↗ approve whatever and then you get a

51:50 ↗ chance to work on it and then we come

51:51 ↗ back to the public hearing at the at the

51:53 ↗ with the the uh approval process so I

51:57 ↗ when I saw just the one thing down there

51:59 ↗ I had exactly the same reaction that

52:01 ↗ probably most of my fellow Commissioners

52:03 ↗ had too but that yeah I think I I think

52:05 ↗ you're right that the format of that

52:07 ↗ first meeting will be similar to a

52:09 ↗ community conference in in the staff

52:12 ↗ presentation applicant presentation

52:15 ↗ public comment and then much discussion

52:19 ↗ uh between us and amongst yourselves the

52:22 ↗ biggest difference would be though um is

52:25 ↗ the the level of detail on the staff

52:28 ↗ report and the fact that staff would

52:31 ↗ have drafted our recommended set of

52:35 ↗ specific conditions for the

52:37 ↗ project well it seems to me that most of

52:41 ↗ the

52:42 ↗ substantive

52:43 ↗ recommendations that are made by the

52:46 ↗ commission the individual Commissioners

52:48 ↗ have to do with the appearance the

52:49 ↗ materials and the elevations and so on

52:54 ↗ so when is there

52:57 ↗ frequently when we did have these

52:59 ↗ meetings regularly we started getting

53:00 ↗ more and more computer generated this is

53:02 ↗ what the building's going to look like

53:04 ↗ uh and I believe that most of us thought

53:08 ↗ that was a really good idea because it

53:10 ↗ was pretty pretty close but than the

53:14 ↗ traditional architectural drawings is

53:17 ↗ that going to be required is or are we

53:19 ↗ going to get some some will do that and

53:22 ↗ some won't uh it see it just seems to me

53:25 ↗ that that's it gives us a much better

53:27 ↗ idea of what they're

53:29 ↗ proposing at what used to be called

53:31 ↗ Community Conference so we can look at

53:33 ↗ that as opposed to not too much de and I

53:36 ↗ I understand what you're doing but but

53:39 ↗ we we need to know pretty close what

53:42 ↗ what the structure is going to look like

53:43 ↗ in addition to all the other things to

53:45 ↗ be able to say yeah go for it or really

53:48 ↗ and and when you say that I just want to

53:50 ↗ make sure that we're talking about the

53:52 ↗ same thing I'm gathering that your um

53:56 ↗ uh you're talking about like

53:58 ↗ perspectives right and I I think we

54:02 ↗ would I I'm not sure right now what our

54:04 ↗ submittal I don't remember exactly our

54:07 ↗ submittal requirements we're certainly

54:08 ↗ going to council if we're not requiring

54:12 ↗ them we're certainly going to counsel

54:14 ↗ the applicant that that's the level of

54:17 ↗ information that the commission needs to

54:19 ↗ be able to make a thoughtful uh and

54:22 ↗ confident decision and um I think what

54:28 ↗ the other thing that's advantageous is

54:30 ↗ when you're talking about a 150,000 SQ

54:32 ↗ foot building The Architects that are

54:34 ↗ going to be doing that level of building

54:37 ↗ and work and uh providing you know

54:40 ↗ guidance to their clients are going to

54:43 ↗ have I mean that that's the way they

54:44 ↗ work I I I can't imagine that you would

54:47 ↗ just get say an elevation in a plan well

54:50 ↗ I don't presume to speak for the whole

54:51 ↗ commission but I just as a general thing

54:54 ↗ it seems to me that when we got those

54:56 ↗ there was uh greater appreciation of

55:00 ↗ what the intent was without uh as

55:03 ↗ compared to the previous uh the other

55:05 ↗ means of presentation well and frankly I

55:07 ↗ just I want you to know that part of the

55:09 ↗ reason we're doing this is not only to

55:11 ↗ give you a sense of how things have

55:13 ↗ changed and make this process more

55:15 ↗ comfortable we're also interested in

55:16 ↗ hearing what you think you're going to

55:18 ↗ need to make the process work for you so

55:20 ↗ I think that's great to hear how

55:22 ↗ important those have been and I think we

55:24 ↗ we're going to need to um um uh you know

55:27 ↗ if that's not a requirement think pretty

55:29 ↗ seriously about that and we're also

55:31 ↗ meeting with the applicant who's coming

55:34 ↗ in tomorrow and they're going to begin

55:36 ↗ talking through what their presentation

55:37 ↗ contains and we would certainly convey

55:39 ↗ that to them although I think based on

55:41 ↗ the materials we've seen we've already

55:43 ↗ been seeing that and I would expect that

55:45 ↗ that's the way they would want to

55:46 ↗ present the project to you yeah knowing

55:49 ↗ the history of projects that you've seen

55:51 ↗ and the level of details that you've

55:52 ↗ seen at all these various stages I think

55:55 ↗ that significant point that Lucy made

55:58 ↗ was the fact that what we'll be coming

56:00 ↗ to now will be huge projects I mean they

56:03 ↗ will be big ones and and I think where

56:06 ↗ we've struggled before was with smaller

56:15 ↗ projects um so that was about the level

56:17 ↗ of detail uh I just wanted to point out

56:20 ↗ a couple of um four sort of noteworthy

56:23 ↗ changes about uh the staff report

56:27 ↗ uh one thing we're doing is uh and maybe

56:29 ↗ it's only noteworthy to us but the

56:31 ↗ recommendation will be after you get

56:33 ↗ through sort of the project stats you

56:35 ↗ know who's the property owner who's the

56:38 ↗ architect uh how many acres is it uh

56:41 ↗ what's the permit number we will have

56:43 ↗ the recommendation up front we we want

56:45 ↗ you to go into reading the staff report

56:47 ↗ knowing what staff are recommending we

56:49 ↗ think that'll be helpful to you just

56:52 ↗ making sense of everything that comes

56:54 ↗ afterwards second we know that with the

56:58 ↗ um doyo Taco Time project that came to

57:01 ↗ you we we really appreciated the

57:03 ↗ feedback that some of the uh

57:05 ↗ Commissioners gave us on that staff

57:08 ↗ report we are using the land use code um

57:12 ↗ that we're reviewing against so whether

57:14 ↗ it's the city's land use code or the

57:16 ↗ central isqua as the structure for the

57:19 ↗ main body of the staff report review so

57:23 ↗ if it has this section on the site and

57:26 ↗ then this section on parking and then

57:28 ↗ this section on circulation it'll stay

57:30 ↗ in that order but where there are those

57:33 ↗ paired pieces like there's development

57:36 ↗ standards for parking and design

57:37 ↗ standards for parking and then

57:39 ↗ development standards for circulation

57:41 ↗ and then those were not paired up in the

57:44 ↗ in the code so you went through one

57:46 ↗ section and then you went through a

57:48 ↗ bunch of other sections and then you got

57:49 ↗ to the other one on circulation we're

57:51 ↗ pairing those into one section in the

57:53 ↗ staff report so we'll go through the

57:55 ↗ standards and then we'll go go through

57:57 ↗ um the design stand go through the

57:59 ↗ development standards and then the

58:00 ↗ design standards all in one chapter

58:03 ↗ related to circulation are all in one

58:05 ↗ chapter related to parking so that

58:08 ↗ you're not having to sort of jump around

58:10 ↗ to get a sense of how that topic is

58:12 ↗ being handled with this

58:15 ↗ project

58:17 ↗ um I think one another thing that's

58:20 ↗ important um is uh and this is a a a

58:24 ↗ change that we're making

58:26 ↗ neither the planning department nor the

58:28 ↗ major development review team did this

58:30 ↗ before we've tried it on an Urban

58:33 ↗ Village project we think it worked

58:35 ↗ pretty well we're going to bring it to

58:36 ↗ you and I know you'll give us feedback

58:38 ↗ on how you think it worked in the STA at

58:41 ↗ the end of the staff report are the land

58:44 ↗ use conditions so these are the

58:46 ↗ conditions that are generated by

58:49 ↗ planning kinds of things is there an

58:51 ↗ issue with setbacks is there uh an issue

58:55 ↗ with a land use is there an issue with

58:57 ↗ the density with the height the kinds of

58:59 ↗ things that are land use things but

59:02 ↗ there are a lot of construction details

59:05 ↗ and implications that we see in those

59:08 ↗ plans that used to end up in the staff

59:10 ↗ report we're we may mention those in the

59:13 ↗ staff report to make sure that the

59:14 ↗ applicant is aware of them but the

59:16 ↗ conditions related to those will be in

59:18 ↗ an a separate attached document part of

59:22 ↗ the value of that is they can take that

59:24 ↗ document and use that to trans

59:26 ↗ transition from the land use permit that

59:28 ↗ they are hoping they're going to get

59:30 ↗ approval for to developing all the

59:33 ↗ construction documents that they have to

59:35 ↗ prepare so you know we we'll get little

59:39 ↗ tiny details sometimes from some

59:41 ↗ departments those are important to

59:42 ↗ capture and convey to the applicant but

59:45 ↗ they're really not part of a landie

59:47 ↗ permit you don't need to read about them

59:49 ↗ they'll be in the construction document

59:51 ↗ uh construction condition document if

59:53 ↗ you're the kind of person that likes to

59:55 ↗ read those we're not trying to hide them

59:57 ↗ from anyone but if you're not really

59:59 ↗ interested in that you won't have to

1:00:00 ↗ Wade through all of that while you're

1:00:01 ↗ going through the landice

1:00:04 ↗ permit and the fourth change is around

1:00:08 ↗ um public comment um we are uh going to

1:00:13 ↗ provide a summary of all the comments

1:00:16 ↗ that we've received and responses to all

1:00:18 ↗ the comments that we've received that

1:00:21 ↗ may be in the staff report or it may be

1:00:23 ↗ a separate attached document we're still

1:00:25 ↗ talking about that sum um we're not

1:00:28 ↗ thinking that we're going to give you

1:00:30 ↗ all every single letter that we've

1:00:32 ↗ received it's public information we're

1:00:34 ↗ not trying to hide it but we're thinking

1:00:36 ↗ that most people are going to be more

1:00:38 ↗ interested in what are people talking

1:00:41 ↗ about and what are their concerns and

1:00:44 ↗ how does staff respond to these concerns

1:00:47 ↗ how have they been responded to in the

1:00:49 ↗ staff

1:00:50 ↗ report so how if uh will there be a

1:00:53 ↗ percentage given we receive 15 letters

1:00:56 ↗ 10% of them had to do with traffic uh or

1:01:01 ↗ design standards or how will we know

1:01:04 ↗ what criteria City staff is using

1:01:07 ↗ to uh reflect public concern and or

1:01:13 ↗ comment so um first of all thank you for

1:01:17 ↗ asking that question we would we will

1:01:19 ↗ provide a list of everyone who has um

1:01:23 ↗ commented because we want you to have a

1:01:25 ↗ sense that we got got 12 letters and

1:01:28 ↗ they're from these people they're

1:01:29 ↗ parties of record it's good to put them

1:01:31 ↗ in the document so that that is part of

1:01:34 ↗ that official

1:01:36 ↗ document um I hadn't really thought

1:01:38 ↗ about uh and that's why we're talking

1:01:40 ↗ about it with you tonight um I hadn't

1:01:42 ↗ really thought about it in terms of a

1:01:44 ↗ percentage usually what we find is the

1:01:46 ↗ really hot button

1:01:49 ↗ topics if it's around traffic let's

1:01:52 ↗ say a summary of the concerns is going

1:01:55 ↗ to be rather long because people come at

1:01:57 ↗ that from a lot of different ways we're

1:01:59 ↗ not going to just say traffic was a big

1:02:01 ↗ concern we're going to say there were

1:02:02 ↗ questions about whether there needed to

1:02:04 ↗ be a signal and whether there's going to

1:02:06 ↗ be so much traffic on this road that

1:02:08 ↗ that people won't be able to get out and

1:02:10 ↗ that there needs to be an additional

1:02:12 ↗ entrance it's going to be that kind of

1:02:14 ↗ summary not everybody's talking about

1:02:17 ↗ traffic does that

1:02:19 ↗ help yeah no it's a it's a good point

1:02:22 ↗ though the uh you know if we say we've

1:02:25 ↗ got 12 letters and here's what was said

1:02:27 ↗ and here's our responses it would be

1:02:29 ↗ important for you to know whether all 12

1:02:31 ↗ people said the same thing or whether

1:02:33 ↗ this particular comment just one person

1:02:35 ↗ said there's got to be some way to

1:02:37 ↗ convey that I I I'm sorry it's a

1:02:40 ↗ personal thing but but

1:02:42 ↗ transparency uh is is so fundamental to

1:02:45 ↗ me for public trust in the process that

1:02:50 ↗ I just want to make sure that it's going

1:02:52 ↗ to be that that somebody that has a

1:02:54 ↗ concern is going to be able that doesn't

1:02:56 ↗ come to the meeting or watch it on

1:02:57 ↗ television is going to be able to find

1:02:58 ↗ out pretty

1:03:00 ↗ easily what the

1:03:02 ↗ public response comment was without

1:03:06 ↗ going through a huge bureaucratic

1:03:08 ↗ process to you know file a Freedom of

1:03:10 ↗ Information Act sure something like that

1:03:12 ↗ so sure no it's a it's a great question

1:03:14 ↗ and I think Christopher and I'll go back

1:03:16 ↗ and talk about how we could um give a

1:03:19 ↗ sense of that sort of weight that we've

1:03:21 ↗ seen through the letters help us to yeah

1:03:24 ↗ well I I mean absolutely the point is to

1:03:27 ↗ help you but I mean you're providing us

1:03:29 ↗ with a great pointer that we just need

1:03:30 ↗ to go spend some time I I think you need

1:03:32 ↗ to be real careful sometimes because the

1:03:34 ↗ fact is if you get 12 letters and

1:03:37 ↗ everybody mentions the same thing it's

1:03:39 ↗ not a vote necessarily in that dialogue

1:03:42 ↗ or that M that effort to make an

1:03:43 ↗ assessment of what the public interest

1:03:45 ↗ is but sometimes people will rally other

1:03:48 ↗ people and say I can't stand XYZ and so

1:03:51 ↗ you'll get 50 letters everybody mentions

1:03:53 ↗ it but they all mention the same thing

1:03:54 ↗ so I think it's clearly more important

1:03:56 ↗ to really capture the essence of the

1:03:58 ↗ comment as opposed to necessarily the

1:04:00 ↗ number that that has value but uh not

1:04:04 ↗ nearly as much as the end essence of the

1:04:06 ↗ comment I I agree Richard I wasn't

1:04:07 ↗ really talking about a specific 12

1:04:11 ↗ letters on traffic I just wanted to to

1:04:13 ↗ make sure that that that it's not

1:04:16 ↗ difficult for us or a member of the

1:04:17 ↗ public to understand that of the 12

1:04:21 ↗ letters that came in or you know we got

1:04:22 ↗ 15 comments and to get some some

1:04:27 ↗ granularity of of what the comments were

1:04:30 ↗ if they were all the same thing I mean

1:04:31 ↗ we we deal with that kind of thing in

1:04:33 ↗ the past so yeah just it's just well and

1:04:36 ↗ and I think you know here's the thing

1:04:38 ↗ that's part of why we're having this

1:04:39 ↗ discussion tonight you're we're going to

1:04:41 ↗ go back and tweak what we're doing

1:04:45 ↗ you're going to get a staff report and

1:04:47 ↗ you're going to say this worked this

1:04:49 ↗ didn't work when we get the The Briefing

1:04:52 ↗ response memo we want to see a copy of

1:04:54 ↗ every letter and if that's what we need

1:04:55 ↗ to do we'll provide a copy of every

1:04:57 ↗ letter it's we're going to be twe I know

1:05:01 ↗ uh we're going to be tweaking this

1:05:03 ↗ process we're not trying to say uh this

1:05:06 ↗ is done and we're done so um I think the

1:05:09 ↗ important thing is that we're looking

1:05:12 ↗ for your feedback and letting us know if

1:05:15 ↗ um it's working or not working we also

1:05:17 ↗ recognize the different people read and

1:05:19 ↗ get information out of things

1:05:21 ↗ differently so we're we're just really

1:05:23 ↗ need to hear that from you um Mr chair

1:05:26 ↗ yes just jump in uh because I over the

1:05:30 ↗ years I've always found the comments and

1:05:32 ↗ letters that I see in staff reports is

1:05:34 ↗ very useful but I can understand them

1:05:35 ↗ big projects there might be a lot of

1:05:37 ↗ them a couple things is uh one is I

1:05:40 ↗ think that

1:05:42 ↗ people um need to have that feeling that

1:05:45 ↗ if I send a letter in and I can't make

1:05:47 ↗ it to a meeting but I send a letter in

1:05:49 ↗ that my letter is going to go to the

1:05:51 ↗ people that are making the decision at

1:05:52 ↗ some point and not somebody just SU

1:05:55 ↗ summarizing what my letter meant and

1:05:57 ↗ maybe misconstruing it um but I can

1:06:01 ↗ understand not wanting to have a staff

1:06:02 ↗ report that's got 100 pages of of

1:06:04 ↗ letters if it's really long but at the

1:06:06 ↗ same time it seems I presume you store

1:06:08 ↗ all these

1:06:09 ↗ electronically and could it just be

1:06:11 ↗ provided as a sep separate electronic

1:06:14 ↗ file to all the commission members

1:06:15 ↗ saying here's the staff report here's

1:06:17 ↗ all the letters about that that was one

1:06:19 ↗ of the options that we were considering

1:06:21 ↗ so if you want to read through them go

1:06:23 ↗ ahead here's our summary you're just a

1:06:25 ↗ like a link to where the letters are a

1:06:27 ↗ link or just send it as a file right

1:06:29 ↗ that that you might have the staff

1:06:30 ↗ report I mean often I I you know you get

1:06:33 ↗ one kind of big file and we could just

1:06:35 ↗ have a separate fi that that represents

1:06:37 ↗ all the materials that we sent you and

1:06:38 ↗ then we could also attach a file of the

1:06:42 ↗ letters can you where where in this does

1:06:45 ↗ the notification go up that you know the

1:06:47 ↗ white signs the letters to the

1:06:50 ↗ neighbors uh saying this is a proposed

1:06:52 ↗ land use change right that um that that

1:06:55 ↗ really I would you say it's the same

1:06:58 ↗ it's the same yeah notice of application

1:07:00 ↗ goes goes out uh within 30 days of the

1:07:03 ↗ application being submitted the proposed

1:07:06 ↗ land use Action Sign goes up during that

1:07:08 ↗ same time so the public is notified when

1:07:11 ↗ the application comes in then they're

1:07:12 ↗ notified again at least two weeks prior

1:07:15 ↗ to the public hearing okay because we

1:07:18 ↗ had we had some friction uh at the last

1:07:22 ↗ couple of development commission

1:07:23 ↗ meetings that we had with people saying

1:07:25 ↗ they didn't get notification they didn't

1:07:27 ↗ know about the community conference

1:07:28 ↗ meeting I I don't know if you how much

1:07:31 ↗ of that you got back so we we talked a

1:07:32 ↗ little bit about uh taking a look at the

1:07:36 ↗ notification process to make sure that

1:07:38 ↗ people uh did understand there was a

1:07:42 ↗ Community Conference there was an

1:07:43 ↗ opportunity to talk to somebody ahead of

1:07:46 ↗ time on an individual basis or whatever

1:07:47 ↗ they wanted to do I I think that that

1:07:50 ↗ that was pretty clear because we had I

1:07:53 ↗ think three out of two out of three of

1:07:56 ↗ the last Community conferences that we

1:07:58 ↗ had we had people here that were kind of

1:07:59 ↗ upset because they said they they heard

1:08:01 ↗ about it from a neighbor that kind of

1:08:03 ↗ thing okay all

1:08:07 ↗ right no I was just goingon to say

1:08:10 ↗ that's great feedback and we'll just

1:08:11 ↗ need to make sure that our process is

1:08:15 ↗ working I just have a quick comment

1:08:17 ↗ about the response to comments I know

1:08:19 ↗ that with E's they'll sometimes include

1:08:23 ↗ the letters electronically like you

1:08:26 ↗ suggested um and then just in a

1:08:29 ↗ spreadsheet or something label each

1:08:31 ↗ letter with the response that the city

1:08:36 ↗ staff writes that corresponds to the

1:08:38 ↗ letter so letter A might um be referred

1:08:42 ↗ to common response one which is written

1:08:46 ↗ to in response to 10 to 20 of the

1:08:49 ↗ letters addressing the same traffic

1:08:52 ↗ issue so that's that could be a way to

1:08:55 ↗ uh um to do what you're talking about

1:08:58 ↗ write 10 Common responses and then link

1:09:00 ↗ them somehow to the letters so that if

1:09:03 ↗ um a Community member wants to look at

1:09:05 ↗ their letter they can see how it was

1:09:08 ↗ responded to

1:09:10 ↗ specifically so we're not writing

1:09:12 ↗ individual letters back to each person

1:09:15 ↗ who writes okay no I mean they will be

1:09:18 ↗ not idea one of the things we are doing

1:09:20 ↗ is acknowledging you know if we

1:09:22 ↗ especially because most of them come in

1:09:24 ↗ as emails we send an email back your

1:09:26 ↗ comments have been received and and

1:09:28 ↗ we'll respond to it within the staff

1:09:30 ↗ report because we we do want to the

1:09:32 ↗ thing that you're suggesting is a common

1:09:34 ↗ response so that um everyone is getting

1:09:37 ↗ sort of the same information and we're

1:09:39 ↗ not slightly contradicting or confusing

1:09:42 ↗ things by sending out multiple responses

1:09:45 ↗ and you're still in effect addressing

1:09:47 ↗ each letter that came in I see

1:09:54 ↗ okay that's really the end of the

1:09:56 ↗ presentation um I'm I'm a little out of

1:09:59 ↗ order but we've really covered all the

1:10:01 ↗ materials that Christopher and I

1:10:02 ↗ intended to go

1:10:04 ↗ through do you have anything you want to

1:10:07 ↗ add no I don't think so okay anything

1:10:11 ↗ you guys would like to

1:10:12 ↗ add uh maybe just a quick comment so uh

1:10:16 ↗ and I think Lucy you mentioned this just

1:10:18 ↗ a few minutes ago about you know you

1:10:21 ↗ take your best shot at trying to you

1:10:22 ↗ know refine the process make it more

1:10:24 ↗ efficient but maintain maintain its

1:10:25 ↗ Effectiveness as we go through all of

1:10:27 ↗ this but uh clearly you know anytime we

1:10:29 ↗ do something like this it's never

1:10:31 ↗ perfect so the idea that we'll

1:10:32 ↗ experience it a little bit I think it's

1:10:34 ↗ be important that as we're doing that we

1:10:36 ↗ make a little bit of time to provide

1:10:37 ↗ some feedback say here's what worked and

1:10:40 ↗ here's where I think we can maybe try

1:10:41 ↗ something different that might be more

1:10:43 ↗ effective so maybe as we're going

1:10:45 ↗ through you know the first one here

1:10:46 ↗ coming quick um but then you know the

1:10:48 ↗ first several um that we do Under the

1:10:50 ↗ new process in the central uh isqua area

1:10:53 ↗ that that might be pretty helpful I

1:10:54 ↗ think for staff and even for us to you

1:10:57 ↗ know check in with each other on what's

1:10:58 ↗ working what's not in the new process I

1:11:00 ↗ I you know I appreciate what you're

1:11:01 ↗ doing though trying to make this more

1:11:03 ↗ efficient more predictable for the the

1:11:05 ↗ applicants and also trying to squeeze

1:11:07 ↗ down the time because time is so

1:11:08 ↗ important so I you know good effort on

1:11:12 ↗ on trying to try to find a better way to

1:11:13 ↗ do this we see how it goes thank

1:11:18 ↗ you yeah it seems to me that you're on

1:11:21 ↗ really on the right track be in thinking

1:11:25 ↗ more in the context of

1:11:28 ↗ uh not as much more more conceptual do

1:11:32 ↗ more conceptual presentation then

1:11:33 ↗ specific because you can real quickly

1:11:35 ↗ get caught up in the whether it ought to

1:11:37 ↗ be green or brick or you know how

1:11:40 ↗ however you might want to do and the the

1:11:43 ↗ listening to the comments and what

1:11:44 ↗ people's really concerns are gives the

1:11:47 ↗ developer more opportunity to be able to

1:11:50 ↗ adjust to the comments as opposed to

1:11:52 ↗ spend a whole lot of time arguing about

1:11:53 ↗ a specific design decision that may or

1:11:55 ↗ may not already have been made so I

1:11:57 ↗ think that's real

1:12:01 ↗ smart would the commission just be

1:12:04 ↗ involved in the first public meeting and

1:12:06 ↗ then the second public meeting and the

1:12:09 ↗ responses that staff prepares will they

1:12:12 ↗ be emailed to us or is that a

1:12:16 ↗ presentation um number two I I kind of

1:12:19 ↗ jumped down to the key piece and I

1:12:21 ↗ didn't really talk through that so

1:12:23 ↗ thanks for um reminding me of that

1:12:26 ↗ the first meeting we're we're showing on

1:12:28 ↗ here that it's a public meeting it may

1:12:30 ↗ end up being a public hearing and that

1:12:32 ↗ we continue the public hearing to the

1:12:34 ↗ second uh night we're still talking

1:12:37 ↗ through some of the you know

1:12:38 ↗ implications of

1:12:40 ↗ that the basic structure and kind of

1:12:43 ↗ information at each of those meetings

1:12:45 ↗ we're planning on sticking with as it's

1:12:48 ↗ shown here we take all of that we

1:12:51 ↗ prepare the briefing response memo um

1:12:54 ↗ The Briefing response membo has you know

1:12:57 ↗ again kind of bundles of comments we've

1:13:00 ↗ heard bundled into topics we have a

1:13:03 ↗ staff uh response an applicant response

1:13:07 ↗ and a

1:13:08 ↗ conclusion so the conclusion may be you

1:13:11 ↗ know we feel that we've covered it in

1:13:13 ↗ our comments we've clarified whatever it

1:13:15 ↗ needed to be it may be a new condition

1:13:17 ↗ an edited condition it you know it may

1:13:20 ↗ be um providing additional uh uh

1:13:26 ↗ diagrams or plans or something that a

1:13:29 ↗ photo um that clarifies or um provide it

1:13:34 ↗ corrects um the what we've heard uh at

1:13:37 ↗ the public hearing we come back and we

1:13:39 ↗ present all of that uh so we have the

1:13:42 ↗ applicant and the staff go through each

1:13:44 ↗ of those topics and talk through that

1:13:47 ↗ with the commission then we would take

1:13:49 ↗ public testimony and the um commission

1:13:52 ↗ would have a chance to talk through it

1:13:53 ↗ ask questions and make their decision

1:13:56 ↗ does that answer your

1:14:01 ↗ question oh uh thank you no you would

1:14:05 ↗ get it just like the staff report it

1:14:06 ↗ would be sent out a uh at least a week

1:14:09 ↗ before the meeting so um Commissioners

1:14:11 ↗ all have a chance to consider the

1:14:14 ↗ information and then we would meet in a

1:14:17 ↗ week a week later and have a discussion

1:14:19 ↗ about

1:14:23 ↗ it I I guess I would uh back to the

1:14:26 ↗ initial part of the the green sheet and

1:14:29 ↗ the

1:14:30 ↗ checklist um I don't know if it has to

1:14:32 ↗ be as detailed as the green sheets but I

1:14:34 ↗ always found useful to have some kind of

1:14:35 ↗ checklist when you've gone through a

1:14:38 ↗ long hearing or public meeting to go

1:14:39 ↗ back and then step through and it it

1:14:42 ↗ walk yourself through the all the 17

1:14:46 ↗ items that have been covered so if you

1:14:48 ↗ did come up with something I think it

1:14:49 ↗ would still be helpful because yeah

1:14:50 ↗ because I know you use that then to go

1:14:54 ↗ back and where where you wanted to add

1:14:56 ↗ conditions or change conditions yeah I I

1:14:58 ↗ I agree with M I'm I'm a little bit this

1:15:01 ↗ sounds a little bit amorphous for

1:15:03 ↗ decision making I mean I I if we don't I

1:15:06 ↗ don't it's not Dumbo's feather I mean I

1:15:08 ↗ don't have to have a green sheet or but

1:15:10 ↗ but I I re I do agree that especially

1:15:13 ↗ with big things like this uh there there

1:15:17 ↗ are a lot of specific decisions and a

1:15:19 ↗ lot of specific issues and I it may be

1:15:23 ↗ something of a challenge to keep all

1:15:25 ↗ those perspectives and responses and

1:15:28 ↗ things in in uh in order basically so I

1:15:34 ↗ I would agree with Mel I don't know if

1:15:35 ↗ it's it's maybe not a green sheet but

1:15:38 ↗ something that's going to help us

1:15:42 ↗ recognize uh and not miss anything

1:15:46 ↗ right so I I'm need to decide it now no

1:15:49 ↗ no no and and I'm just at a little bit

1:15:51 ↗ of a disadvantage because I've never

1:15:53 ↗ used the green sheets and this is if

1:15:56 ↗ it's anything it's not the same but it's

1:15:59 ↗ more similar to what we've been doing

1:16:00 ↗ with the urban Villages um so all I can

1:16:04 ↗ say is it's been working for those

1:16:05 ↗ Commissioners but that does not mean

1:16:08 ↗ that we don't need to develop a tool to

1:16:11 ↗ support you I think one of the things

1:16:13 ↗ though that we found that's part I think

1:16:16 ↗ of the value for staff and Commissioners

1:16:19 ↗ in doing that briefing response memo

1:16:21 ↗ because we really go through every

1:16:22 ↗ single thing even you know when we did

1:16:25 ↗ Grand Ridge Plaza people were talking

1:16:27 ↗ about traffic at Grand Ridge

1:16:29 ↗ Elementary which is you know a half a

1:16:32 ↗ mile away and has nothing to do with it

1:16:34 ↗ and yet we had a brief response on that

1:16:36 ↗ because that was a something that came

1:16:38 ↗ out from the public and we felt that we

1:16:40 ↗ needed to provide uh a brief response to

1:16:43 ↗ it um even though it wasn't necessary

1:16:45 ↗ didn't really have bearing on on the

1:16:47 ↗ decision that the commission need to

1:16:49 ↗ make so I'm hoping that that memo May

1:16:52 ↗ serve in some way as that but if it's

1:16:55 ↗ not then what we're going to need to do

1:16:57 ↗ is develop a different tool that helps

1:16:59 ↗ you work through the criteria and and

1:17:02 ↗ the elements that you need to decide and

1:17:05 ↗ you'll I'm sure let us know that I I

1:17:07 ↗ know exactly what you guys are saying

1:17:10 ↗ and and I and we are going to have to

1:17:12 ↗ figure out whether the briefing response

1:17:13 ↗ mem addresses that or whether like Lucy

1:17:16 ↗ said we'll need to come up with another

1:17:19 ↗ uh

1:17:20 ↗ document um Mr chair I'd also like to

1:17:23 ↗ say having having worked for a long long

1:17:25 ↗ time on the central Isa plan task force

1:17:27 ↗ that I thought Lucy did an excellent job

1:17:30 ↗ extolling the visions and ideas and

1:17:32 ↗ goals of the plan itself so thank you

1:17:36 ↗ well thank you I'm I'm still learning it

1:17:38 ↗ myself so I appreciate that

1:17:45 ↗ great uh are there any further comments

1:17:49 ↗ from you folks any other

1:17:53 ↗ comments um just wondering um

1:17:57 ↗ Christopher if we I don't recall getting

1:17:59 ↗ copied on the isqua plan the central

1:18:01 ↗ isqua plan oh receiving an actual copy

1:18:04 ↗ of it uhhuh it's online okay how do you

1:18:08 ↗ feel about that I'm okay with that I

1:18:10 ↗ suppose we so I think the thing the city

1:18:13 ↗ website it's a little buried so we'll

1:18:15 ↗ get we'll provide send a link out to us

1:18:17 ↗ so we can get to it that' be great then

1:18:19 ↗ so we can go through it um I mean we

1:18:21 ↗ were involved along the way as it was

1:18:24 ↗ being devel not at the level that um

1:18:28 ↗ commissioner Morgan was involved um but

1:18:31 ↗ um at different points along way so

1:18:33 ↗ we're somewhat familiar with it but it

1:18:34 ↗ would be nice to see how it's all mapped

1:18:36 ↗ out in the code itself absolutely and um

1:18:39 ↗ I appreciate that reminder um because I

1:18:43 ↗ know with the Urban Village is we used

1:18:45 ↗ gave out the first um development

1:18:47 ↗ agreement which is about 3 inches thick

1:18:49 ↗ and then after a while we started

1:18:50 ↗ relying on that and it's important to

1:18:52 ↗ make it easy for you to find the Cod

1:18:54 ↗ that you're reviewing for so that's and

1:18:56 ↗ we will expect you to cram on it in the

1:18:58 ↗ next two in the next two weeks you got

1:19:00 ↗ two weeks just just to uh make it clear

1:19:02 ↗ from from me the the uh number three the

1:19:06 ↗ public hearing the the commission action

1:19:08 ↗ there will be a vote to approve the site

1:19:12 ↗ uh the site permit or the master site

1:19:13 ↗ plan as presented as amended as has been

1:19:17 ↗ the case before even though this is the

1:19:19 ↗ central isaquel plan it's going to be

1:19:21 ↗ the same uh parliamentary process that

1:19:25 ↗ uh absolutely it's Robert's Rules of

1:19:27 ↗ Order we I mean what we've usually done

1:19:29 ↗ is prepared a motion that um captures

1:19:33 ↗ all you know the staff report the

1:19:36 ↗ materials that have been submitted the

1:19:37 ↗ briefing response memo and we also leave

1:19:40 ↗ room for edits to conditions we

1:19:42 ↗ recognize those come up as we're going

1:19:44 ↗ through it and then directs the staff to

1:19:47 ↗ work with the chairperson to prepare the

1:19:49 ↗ finding conclusion and um conditions

1:19:54 ↗ that make up the notice of

1:19:56 ↗ decision but that's all within Robert's

1:19:59 ↗ Rules of Order I would uh along the

1:20:01 ↗ lines of a copy of the central is I've

1:20:03 ↗ read the plan online I'm old school and

1:20:06 ↗ so having a hard copy it has real value

1:20:08 ↗ because I annotate and do that kind of

1:20:10 ↗ thing that's not nearly so easy online

1:20:13 ↗ are there hard copies available that we

1:20:15 ↗ can either purchase or get I I I think

1:20:18 ↗ we can make one available maybe when we

1:20:21 ↗ send out the link to everyone you could

1:20:22 ↗ respond with may I please have okay

1:20:28 ↗ great anything

1:20:31 ↗ further and um please mark your

1:20:33 ↗ calendars for that May 6th event um it

1:20:36 ↗ we will be sending out a reminder but

1:20:38 ↗ just to let you know and that is again

1:20:40 ↗ May 6th event is the first with the

1:20:42 ↗ hearing examiner for the the kind of

1:20:45 ↗ legal

1:20:47 ↗ training I'm not going to be

1:20:49 ↗ here it's fine uh I I just would like to

1:20:53 ↗ thank you for this for doing this I mean

1:20:55 ↗ we've talked for a long time we've

1:20:57 ↗ talked about having formal education

1:21:00 ↗ sessions for the commission on a couple

1:21:02 ↗ of different things so this is a as far

1:21:04 ↗ as I'm concerned this is a real good

1:21:06 ↗ step to take to keep us up to Snuff and

1:21:09 ↗ I'd also like to thank my fellow

1:21:11 ↗ Commissioners for coming here tonight

1:21:13 ↗ and taking advantage of this uh was from

1:21:16 ↗ my perspective really well done to uh

1:21:19 ↗ record comments by a member of the

1:21:23 ↗ public uh hi my name is Connie Marsh and

1:21:25 ↗ I have a store at 1175 Northwest Gilman

1:21:28 ↗ Boulevard and also live on squawk

1:21:31 ↗ Mountain so I go to a lot of these

1:21:33 ↗ meetings so I came down to give my

1:21:35 ↗ comments on what I like and don't like

1:21:37 ↗ about a bunch of the processes um one of

1:21:39 ↗ the things that I think that we're going

1:21:40 ↗ to need to have in the centralis quat

1:21:42 ↗ plan is uh to be sure that we show a

1:21:46 ↗ large amount of area around each uh

1:21:49 ↗ project so that we can understand how it

1:21:52 ↗ is connected to the rest of the

1:21:53 ↗ centralist CL

1:21:55 ↗ area um I do like the idea that you all

1:21:58 ↗ talked about about green sheets it gives

1:22:01 ↗ you a way to make sure that you are uh

1:22:03 ↗ checking off each topic with a

1:22:05 ↗ thoroughness that you would like to see

1:22:07 ↗ and not being entirely dependent upon

1:22:09 ↗ staff um one thing that I don't know if

1:22:14 ↗ you know about the central isqua plan is

1:22:16 ↗ it starts out with some sort of

1:22:18 ↗ highlevel goals and then it sort of

1:22:20 ↗ comes down in scale and only some of

1:22:23 ↗ those actually have have teeth there's a

1:22:26 ↗ lot of the central isqua plan that was

1:22:28 ↗ sort of put into place that was that was

1:22:30 ↗ to create a uh an idea of what we want

1:22:36 ↗ to have but didn't

1:22:38 ↗ necessarily require it and so that I

1:22:41 ↗ think is something that's going to be

1:22:43 ↗ sort of hard to understand how to get

1:22:45 ↗ something done when you can see no

1:22:47 ↗ visible teeth we were assured at that

1:22:49 ↗ point that we would be able to get there

1:22:52 ↗ without requiring it though I think

1:22:54 ↗ that's a good thing to to do when you

1:22:56 ↗ read the centralis qual plan and

1:22:58 ↗ hopefully they give you the entire

1:23:01 ↗ structure not just the guidelines and

1:23:03 ↗ the standards you know the whole goal

1:23:06 ↗ setting

1:23:08 ↗ stuff um one of the examples that you

1:23:11 ↗ might find with the difficulty of

1:23:13 ↗ getting something is where they've lined

1:23:16 ↗ out where they want larger Parks they

1:23:18 ↗ haven't really stated exactly where so

1:23:21 ↗ none of the land owners really know if

1:23:23 ↗ it's going to be them or how they're

1:23:25 ↗ going to get it or how that's going to

1:23:26 ↗ happen so that just sort of exemplifies

1:23:28 ↗ some of the difficulties that you might

1:23:30 ↗ be thinking of the other thing that they

1:23:33 ↗ did not bring up is the visibility to

1:23:35 ↗ the public which was very important to

1:23:37 ↗ me and online there's a list of all of

1:23:40 ↗ these projects large and small that are

1:23:42 ↗ going through you're only going to get

1:23:44 ↗ the really big ones and so this list

1:23:47 ↗ online is supposed to have everything

1:23:49 ↗ and everything that's happening on it so

1:23:51 ↗ the public can actually see what is

1:23:53 ↗ happening at a given period of time and

1:23:56 ↗ in the end there's supposed to be a push

1:23:58 ↗ out so that you guys could keep an eye

1:24:00 ↗ on that too so you can get an idea of

1:24:03 ↗ large and small projects just because

1:24:05 ↗ you have some expertise I'd like to see

1:24:09 ↗ uh you at least know that that exists in

1:24:12 ↗ life

1:24:14 ↗ um uh Lucy said there was higher

1:24:17 ↗ impervious

1:24:18 ↗ surface but one of the complexities of

1:24:21 ↗ the central isqua plan is there's some

1:24:23 ↗ trade-offs for the higher impervious

1:24:25 ↗ surface we're supposed to have larger

1:24:27 ↗ buffers and more Street scaping and so

1:24:30 ↗ the caution of how to balance it all

1:24:33 ↗ holistically I think is important rather

1:24:36 ↗ than per parcel you have to look at how

1:24:38 ↗ much green we're getting all over the

1:24:40 ↗ area incrementally and I don't know how

1:24:43 ↗ that's going to be tracked over time um

1:24:46 ↗ there's a Planned action ordinance that

1:24:48 ↗ St says a little bit how that's going to

1:24:50 ↗ be tracked but I'm hoping that that

1:24:53 ↗ could be a part of your review you also

1:24:55 ↗ to see how we're moving incrementally in

1:24:57 ↗ the

1:24:58 ↗ process uh the public sometimes has

1:25:02 ↗ difficulty in understanding how to ask

1:25:05 ↗ for a condition you've seen this in the

1:25:07 ↗ development commission too so it would

1:25:10 ↗ be nice to think of a way to make it

1:25:13 ↗ easier for to ask for a condition that

1:25:18 ↗ could make it better because sometimes

1:25:20 ↗ that's the hardest thing is how do I

1:25:21 ↗ phrase this to make a condition it might

1:25:25 ↗ sound like whining but I want a

1:25:27 ↗ condition and how do you go from whining

1:25:29 ↗ to a condition if you think it's

1:25:31 ↗ important not that I would whine no okay

1:25:35 ↗ that's that's it thank you for

1:25:38 ↗ listening there any other further

1:25:40 ↗ comments by members of the

1:25:42 ↗ commission that's helpful yes I did too

1:25:45 ↗ thank you

1:25:47 ↗ Connie all right if uh if there are no

1:25:50 ↗ further comments by the commission we

1:25:52 ↗ will adjourn the meeting

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