1:55
welcome everyone i'm going to call to
1:57
order
1:58
the city council meeting of september
2:01
7th
2:02
we've just come from our executive
2:05
session
2:06
we're having a remote meeting this
2:09
evening and our last city council
2:11
meeting was held both in person and
2:13
remotely however due to heightened covet
2:16
19 numbers the city council has shifted
2:18
back to remote meetings for the month of
2:21
september
2:22
at this point we will take a moment to
2:25
do a roll call of the council members in
2:27
attendance
2:30
please say here when i call your name
2:32
councilmember hall has an excused
2:34
absence this evening councilmember d
2:37
michelle
2:38
here
2:39
thank you councilmember goodman here
2:42
thank you council president hunt
2:44
here
2:46
thank you councilmember martz
2:48
here
2:49
thank you deputy council president ray
2:51
yeah
2:52
and council member walsh
2:54
here
2:55
that is six of our seven council members
2:57
this evening
2:58
the next item on our agenda this evening
3:00
is the pledge of allegiance and i invite
3:02
you to join along with me but could you
3:04
please mute your microphones
3:07
as we start
3:09
i pledge allegiance to the flag of the
3:12
united states of america and to the
3:14
republic for which it stands one nation
3:18
under god indivisible with liberty and
3:20
justice for all
3:24
the next item on our agenda this evening
3:25
is audience comments and for those of
3:28
you who had submitted the online form to
3:30
make comments your name will be called
3:31
shortly
3:33
uh for those of you who have joined us
3:35
tonight and would like to make comments
3:37
but did not sign up in advance please
3:39
raise your virtual hand and you can do
3:41
this by pressing star 3 on your phone
3:45
if you have joined by a computer or
3:46
smartphone
3:47
look for a hand icon and this can vary
3:50
by device
3:51
one option may be to go to the
3:53
participant panel and choose the raise
3:55
hand icon in the lower right hand corner
3:58
there is also a public hearing tonight
4:01
on ab-8140
4:03
amendments to the sign code and comments
4:05
on this topic must be made under the
4:07
public hearing occurring later in the
4:09
meeting
4:10
and city clerk has anyone signed up to
4:12
speak for general audience comments or
4:14
indicate a desire to speak this evening
4:18
mayor no one signed up in advance to
4:20
make comments tonight and i'm just
4:21
quickly scanning our participant list to
4:24
see if
4:26
there are any raised hands
4:28
so just one more reminder if you'd like
4:31
to comment under this general comment
4:32
portion of the meeting
4:35
to raise your virtual hand by pressing
4:36
star 3 or sending me the host a
4:40
message going to monitor this for a
4:43
moment
4:48
and i don't see that anyone's indicating
4:50
a desire to speak
4:53
thank you tisha
4:54
as a reminder if anyone is watching this
4:57
evening you can still write comments and
5:00
submit them to your city council at any
5:01
time using the city council edison
5:04
law.gov email address
5:06
at council president hunt did you have
5:08
any email comments that you want to
5:11
summarize on any of tonight's agenda
5:13
topics
5:14
thank you mayor paulie this is council
5:16
president hunt we did receive
5:19
one email that specifically referenced
5:21
items that are on tonight's agenda and
5:23
while we've been having meetings in the
5:25
virtual format i've been summarizing
5:27
comments we've received
5:29
that specifically reference items on the
5:31
agenda of the evening
5:33
we received
5:34
a email from a community member that
5:36
referenced multiple items on our agenda
5:38
including feedback on
5:41
id0948 cascade water alliance update
5:44
ab-8140 amendments to the sign code
5:46
which is the public hearing later this
5:48
evening as well as
5:49
ab-8227 the second budget amendment
5:52
and that concludes the emails that we've
5:54
received specifically on tonight's items
6:07
you're muted you knew that had to happen
6:11
thank you council president hunt we'll
6:13
be moving on now to committee and
6:15
regional reports and tonight we'll be
6:17
starting with council member d michelle
6:22
thank you mayor paulie
6:25
since august 2nd i've attended several
6:28
eastside human services legislative
6:30
committee meetings as we met with staff
6:32
from senator murray's and senator
6:34
cantwell's office
6:35
as well as as well as with congresswoman
6:38
schreier herself to discuss federal
6:40
affordable housing and digital access
6:43
bills and initiatives i have also been
6:45
working with an ad hoc committee
6:47
preparing for the onboarding of eastside
6:49
human services forum's first executive
6:51
director
6:53
the healthier here governing board held
6:54
meetings on august 2nd and september 2nd
6:57
which i attended and i am also working
7:00
with a regional youth board preparing
7:01
for an october discussion of the covet
7:04
19 healthcare impacts on youth
7:07
and then finally i participated with an
7:09
eastside transportation partnership
7:11
subcommittee to prepare etp's draft
7:14
legislative priorities for the 2022 set
7:17
legislative session and we will be
7:20
holding a meeting this friday
7:22
that completes my report
7:25
thank you very much councilmember d
7:27
michelle next up councilmember walsh
7:33
okay i forgot that zach wasn't here
7:37
thank you um i have two short updates uh
7:40
on august 20th i met with the squad
7:43
chamber of commerce
7:44
it was a fairly short conversation um
7:47
happened to come right after we had
7:49
received our latest budget numbers and
7:51
so a lot of the conversation was about
7:54
the budget forecasts um what the sales
7:56
tax was looking like obviously the
7:58
chamber is very interested in what that
8:00
is and we were able to brief them on
8:02
some of our industry differences um
8:04
since they know we're looking at all of
8:06
those data's we also
8:08
discussed the title 18 which is our land
8:10
use code update and um how the chamber
8:13
might get involved in that conversation
8:15
um also on that day i met with the
8:18
economic development district board um
8:20
to
8:21
talk about a regional economic strategy
8:24
and have a conversation about priorities
8:26
that's an ongoing conversation about how
8:29
we might approach um the regional
8:31
differences in our economy and how to
8:34
allocate both funds and projects and
8:37
things like that and that concludes my
8:39
report
8:40
thank you councilmember walsh
8:41
councilmember goodman
8:43
uh thank you madam mayor um eastside
8:46
fire and rescue board of directors will
8:48
meet this thursday september 9th at 4
8:50
p.m
8:51
we have not resumed in-person meeting so
8:53
we will be meeting virtually
8:56
on the agenda our regular fire chief
8:58
briefings regarding kobit 19 pfos and
9:02
one new item is labor industries pilot
9:05
program on the right regular business um
9:09
agenda
9:11
is a snoqualmie tribe ancestral lands
9:13
movement proclamation
9:15
um uh 21 to 20 to 2021 to 22 biennial
9:21
operating budget amendment and
9:24
a proposed revised board policy
9:26
regarding rules and responsibilities
9:29
and i think that's it for that meeting
9:32
also the lodging tax advisory committee
9:35
will be meeting
9:37
the 13th i believe it's at
9:40
11 a.m that's also a virtual meeting i
9:43
do not have the agenda in front of me
9:44
however and that concludes my report
9:47
thank you councilmember goodman
9:49
councilmember mertz
9:51
thank you madam mayor the puget sound
9:53
regional council growth management
9:54
policy board did meet on thursday
9:57
september 2nd
9:58
unfortunately i was unable to attend as
10:00
alternate
10:02
the sound cities association public
10:04
issues committee will be meeting
10:06
uh september 8th at 7 00 pm uh remotely
10:10
there is one potential
10:13
action item metro plan updates and sca
10:17
guiding principles
10:19
they're
10:19
[Music]
10:21
it's the first stage of the two-stage
10:24
potential action process so if there's
10:26
information that comes out of that
10:29
that
10:30
looks like potential
10:32
uh feedback from the
10:34
from our council then i will bring it
10:36
forward in a future uh for good of the
10:38
order this concludes my report
10:40
thank you councilmember martz deputy
10:41
council president ray
10:43
thank you mayor paulie um this is chris
10:45
ray
10:46
no report this evening but i did just
10:48
want to noted note that the king county
10:51
growth management planning council is on
10:54
hiatus until december of this year so
10:56
we're having a
10:58
we had a very very full and busy first
11:00
half of the year and we're having a very
11:02
slow and empty second half of the year
11:04
thank you deputy council president
11:06
council president hunt
11:08
thank you madam mayor i have two book
11:10
reports this evening the king
11:11
conservation district advisory committee
11:14
met on august 10th we had a number of
11:16
updates including a financials update an
11:19
update and a update on the substantial
11:22
reorganization that they're doing within
11:24
king conservation district we also
11:26
received word
11:28
earlier in august august 2nd that they
11:32
the board of the king conservation
11:34
district had
11:35
made a decision about the next executive
11:37
director of king conservation district
11:39
and they
11:40
and the new director will start shortly
11:42
her name is rosa mendez and that's very
11:44
exciting for the district um several of
11:47
us on the advisory committee
11:48
participated in the process of
11:51
searching for and interviewing for the
11:53
new the next executive director of king
11:55
conservation district
11:57
and the next meeting will be on october
11:59
12th at 10 to 12 p.m
12:02
and then um 10 to noon and then we also
12:06
had a meeting of the title 18 ad hoc
12:08
committee on september 2nd this is a ad
12:11
hoc uh meet adahoc committee of council
12:14
members um two of us were present for
12:16
this meeting that was council member
12:17
walsh and myself and we met with
12:19
director dollywall
12:21
we reviewed feedback from the
12:23
commissions that have begun work on
12:25
title 18 which is our land use code and
12:27
our ethical municipal code our overview
12:30
of that or overhaul of that
12:32
and
12:33
we also reviewed the public
12:34
participation plan taking into account
12:36
feedback that we had received from the
12:38
commissions that have begun
12:40
uh reviewing different parts of title
12:42
18.
12:44
um
12:45
this there will be a discussion that
12:48
includes title 18 at our study session
12:50
on september 14th and so we expect as
12:53
ad-hoc committee to receive a dropped
12:55
email between then and now and to be
12:57
able to provide feedback
12:59
potentially by email
13:02
to
13:03
the
13:04
city staff that are working on this
13:05
before that
13:07
study session of the whole council
13:09
and that concludes my part
13:12
thank you council president hunt next
13:14
item on the agenda this evening is the
13:16
mayor's report
13:18
there was an executive session held
13:20
earlier this evening and another
13:21
executive session will be held as part
13:23
of tonight's meeting agenda following
13:25
our regular business the item relates to
13:28
collective bargaining and is expected to
13:30
last 30 minutes no action is anticipated
13:34
to follow an open session
13:36
this month i have issued three
13:38
proclamations the first recognizes
13:41
september as childhood cancer awareness
13:43
month and i encourage all citizens to
13:45
join in activities that will increase
13:47
awareness and prevention of childhood
13:49
cancer
13:50
the second recognizes september as
13:52
recovery month to promote access to
13:55
recovery to celebrate those
13:57
participating in services and to reduce
14:00
barriers barriers of stigma and
14:02
discrimination
14:04
the third proclamation proclaimed
14:06
september 10-19 2021 is eastside
14:09
welcoming week and it is signed by the
14:11
mayors of bellevue issaquah kirkland
14:13
redmond and smamish
14:15
we invite the community to engage in
14:17
opportunities during eastside welcoming
14:19
week and beyond to learn connect across
14:22
differences and take joint action to
14:24
achieve a welcoming equitable and
14:26
inclusive community to learn more about
14:29
issaquah's activities visit
14:31
issaquah.gov
14:33
welcomingweek
14:35
we are continuing to accept applications
14:37
from community members interested in
14:38
serving on the city's new equity board
14:41
the application period closes on
14:42
september 12th and following the
14:44
application review and interview process
14:46
appointments will be made by the mayor
14:48
and confirmed by the city council in
14:50
october
14:52
in august issaquah's municipal court
14:55
began holding a community court calendar
14:58
the purpose is to provide an alternative
15:00
response to lower level crimes
15:03
qualified participants are required to
15:04
perform community service and engage in
15:07
social service programs the major goal
15:09
of the community court is to remove the
15:11
barriers many of their participants face
15:13
in obtaining services and ultimately to
15:16
restore them to self-sufficiency and to
15:18
reduce recidivism
15:20
to do this the community court calendar
15:22
utilizes a resource room to bring people
15:24
together with community service partners
15:27
specializing in housing services
15:29
education employment chemical dependency
15:33
health care licensing mental health
15:35
services and veteran services currently
15:38
the resource room is virtual and takes
15:40
place on thursdays from 12 30 to 1 30.
15:43
in the first three weeks issaquah's
15:45
participants have already noted how much
15:47
they enjoy the relaxed feeling in the
15:48
courtroom and the fact that the judge
15:51
the defense attorneys and prosecutor are
15:53
getting to know them on a personal level
15:55
it is anticipated that the resources
15:57
will be made available to others in the
15:59
issaquah community who need services and
16:01
not just those served by the court
16:04
more information on the community court
16:06
calendar and the resources available can
16:07
be found on the court's webpage on our
16:09
website
16:11
over the last year king county worked to
16:13
provide a variety of temporary housing
16:16
options for people exposed to
16:18
at risk of exposure or becoming elwood
16:21
cove at 19.
16:22
as part of that effort king county
16:24
entered into a lease of the holiday inn
16:26
in issaquah this was the issaquah
16:28
recovery center
16:29
in the 17 months that the facility was
16:32
open
16:33
2057 guests were served from this
16:35
location
16:36
of the four site locations across king
16:38
county the issaquah location served 72
16:41
percent of all people in king county
16:43
that had not had a home to safely
16:45
isolate or quarantine in
16:48
all of all the guests the majority were
16:50
coveted positive
16:52
37 are housed 73 are experiencing
16:56
homelessness and the average length of
16:58
stay was up from 5 to 10 days
17:00
i also wanted to note a few of the
17:02
upcoming community events al fresco on
17:04
front street still continues through
17:06
september 12th
17:08
and our city farmers market continues
17:10
through september 25th
17:12
and finally the city of issaquah isquad
17:14
police department and eastside fire and
17:16
rescue will honor the 20th anniversary
17:18
of 9 11 with a memorial on the steps of
17:21
city hall this weekend please join us in
17:24
remembrance
17:26
that concludes the mayor's report
17:28
and the next item of business is an
17:30
informational update
17:32
this is id 0948 cascade water alliance
17:36
and at the june 21st city council
17:37
meeting council members requested a
17:39
presentation be provided by the cascade
17:42
water alliance on the potential water
17:43
supply development fund being considered
17:45
by the cascade water alliance board of
17:48
directors
17:49
i'd like to invite gary schimek from
17:51
utilities engineering manner manager to
17:54
introduce this item gary
17:57
thank you good evening madam mayor city
17:59
council
18:00
and our administration
18:04
before i go any further i am going to
18:06
share my screen
18:15
okay can i get a confirmation that you
18:17
are seeing a powerpoint presentation
18:22
thank you
18:24
so um as air noted um we're here tonight
18:28
to talk about the future of cascades
18:30
water supply
18:31
and i am joined by uh two uh executives
18:35
from cascade water alliance
18:38
ray hoffman
18:39
the ceo and ed sebrun the
18:43
chief
18:44
economist and treasurer
18:47
go to our next slide and give you a
18:49
preview of tonight
18:52
ed will be leading this presentation of
18:55
course ray and i will be available for
18:57
questions as needed
18:59
and we'll touch on three major items
19:02
burst cascades existing water supply
19:06
and then the core issue
19:07
future water supply scenarios and
19:10
recommendations
19:12
and finally
19:13
we're going to ask council for your
19:15
feedback
19:17
on issaquah's vote at october
19:21
at the october cascade board meeting
19:23
to approve creation and implementation
19:25
of the water supply development fund
19:27
that ed is going to describe and of
19:30
course the mayor and delegate uh council
19:32
member
19:33
[Music]
19:35
hall will be attending that meeting so
19:38
i'm going to go to the next slide and
19:40
hand it over to my colleague ed seabrook
19:43
thank you gary and thank you for having
19:45
us
19:46
um we as gary said we've got a few
19:48
points to go through
19:50
first is a bit of background on cascade
19:52
and our current water supply
19:54
we have a contract with seattle it's a
19:57
block
19:58
contract for a fixed amount of water and
20:01
it extends through 2039.
20:03
following that it declines year by year
20:06
to 2063
20:08
when the contract ends
20:10
at present that water is projected to be
20:13
sufficient to meet our needs till 2039
20:16
but as soon as it starts declining would
20:19
no longer meet the projected demands of
20:22
our customers
20:24
we own lake tapps reservoir as our
20:26
future water supply and we own a water
20:28
right for municipal use
20:30
the water right right now has conditions
20:32
which require construction to start by
20:35
2040
20:36
and
20:38
substantive completion and full use of
20:40
the water right by 2060.
20:44
our current schedule
20:46
given the step down in the seattle
20:47
contract calls for lake taps to be
20:49
operational by 2042
20:53
the
20:54
model we've been operating under however
20:56
is one that we've already successfully
20:58
used once in an extension with seattle
21:00
that we secured back in 2013 and that is
21:03
to use available regional supplies to
21:05
bridge
21:06
and meet our demands until lake taps is
21:09
operational
21:11
our demand forecast continues to remain
21:14
flat despite significant growth in our
21:16
member agencies and significant growth
21:19
in our
21:20
installed customer base
21:22
and when we look regionally the same
21:23
holds true
21:26
so so our strategy going forward is to
21:29
continue to use contract resources as it
21:32
makes sense
21:33
and work to extend or secure new
21:36
contracts to
21:38
defer when lake taps needs to be
21:40
developed and the lake taps project is
21:43
significant in today's dollars it would
21:44
be over 800 million dollars
21:46
at the time
21:48
of estimated construction for a 2042 in
21:51
service date it would be roughly double
21:53
that with projected inflation
21:56
to
21:57
in order for those contracts to be
21:59
uh useful we also have to get an
22:01
extension of the water right which i had
22:03
mentioned there uh has a 2040 initiation
22:06
date and we're pursuing that
22:08
hey ed this is the mayor
22:10
hi
22:10
thank you for coming tonight um
22:13
what gary did that was really great was
22:15
he did provide all of the slides and
22:16
documentation to counsel ahead of time
22:20
so i was looking at the length of your
22:21
slide deck and i want to make sure we
22:23
have time for council to ask some
22:25
questions
22:26
um
22:27
you've only got three ones pick up the
22:29
piece
22:29
all right
22:30
i will pick up the page yeah thank you
22:34
all right so um
22:36
through last year's budget and on into a
22:38
board workshop in
22:40
june of this year we have focused on
22:42
future supply scenarios and costs how we
22:44
might proceed forward
22:46
central to that is the concept of what
22:48
we've termed the water supply
22:50
development fund which is essentially a
22:52
savings account to accumulate funds to
22:54
help pay for the project they'll by no
22:56
means pay for all of the project but
22:58
they can pay a significant down payment
23:00
that reduces debt impacts and rate
23:03
impacts of the project when it comes
23:04
online
23:06
based on
23:07
that review and discussion the board
23:09
directed us to pursue a contract
23:12
extension with seattle and in parallel
23:14
explore a new contract with tacoma as an
23:16
alternative and then to return in
23:18
october to implement the wsdf
23:22
i'll briefly give you some of the
23:24
scenarios that we've
23:25
been playing with so you can kind of see
23:27
the depth and breadth
23:29
the base scenario remains getting late
23:31
taps on when we need the water
23:34
that's in 2042 construction would start
23:36
just in about 12 years uh to meet that
23:39
timeline
23:41
the next scenario would be the simplest
23:44
in terms of near-term actions and that
23:46
is an extension of the seattle contract
23:48
um what we've been documenting is a
23:51
15-year contract
23:53
we've looked at 10 years as a viable
23:56
option as well as 20 but 15 is
23:59
probably the sweet spot in terms of how
24:01
it meets our projected future demands
24:03
and does not
24:05
impede seattle's ability to meet all
24:07
their other needs
24:08
we've similarly looked at a tacoma
24:10
contract
24:12
and in that case given the amount of
24:13
supply that they have available
24:15
we've looked at
24:17
a 20-year agreement as a potential
24:20
bridge which would extend us out to
24:21
about 2060 and that would buy us time to
24:25
defer some portions of the lake taps
24:27
development until then but it would
24:29
require
24:30
two of the three segments of our
24:32
transmission system to be built in the
24:34
2030s to deliver that water
24:37
a variation on that would be to secure
24:40
that supply contract with tacoma and
24:43
separately secure a wheeling contract
24:45
with seattle
24:46
we would deliver water to their lake
24:48
young's area and from there they would
24:50
deliver it via the existing transmission
24:52
network that already supplies this water
24:55
that has some advantages but
24:57
they're very comparable in style we also
25:00
looked at the possibility of everett who
25:02
have a surplus of supply uh frankly
25:06
it requires infrastructure that has no
25:09
future use in our long-term strategy and
25:11
and it was quickly set aside as as
25:14
something that's out there if we need it
25:15
but but not a preferred option
25:17
and then
25:18
the last scenario that we've also
25:20
contemplated and framed up
25:22
it was to consider
25:24
folding back into the flock as it were
25:26
of seattle pervert wholesale purveyors
25:30
and becoming contract customers and
25:32
abandoning independent pursuit of supply
25:37
getting back to the wsdf which has been
25:40
a focus of discussion uh with with our
25:43
board
25:44
the
25:45
supply development fund allows us to
25:48
accumulate by the time of construction
25:51
several hundred million dollars of debt
25:53
if we do it right and that reduces our
25:56
borrowing to roughly 1.1 billion dollars
25:59
instead of one and a half billion
26:00
dollars
26:03
it starts with very small steps
26:06
in fact in 2021 and 2022 there's
26:09
essentially no contributions but
26:11
beginning in 2023 there are small
26:13
contributions being made into the fund
26:16
and in 2024 those start stepping up
26:18
further
26:20
what we show here is issaquah's share of
26:23
that of those contributions based on the
26:26
allocation of member charges uh that
26:28
would be supporting it
26:30
the total there is is in comparison to
26:32
about two million dollars of annual
26:34
payments that you make right now um our
26:38
rate increases
26:40
even with funding the wsdf
26:42
remain below our projected inflation at
26:44
2.2 percent versus an assumed inflation
26:47
rate of three so we have a scenario
26:49
where we're keeping rates below
26:51
inflation in real terms that means the
26:53
cost of water is declining obviously in
26:56
nominal terms there's still increases
26:58
there and you can see issaquaz increases
27:00
i'll note there are a few years there we
27:02
have higher increases that's being
27:04
caused primarily by the supplemental
27:06
block of water that you're using as part
27:08
of your management of your independent
27:10
supply
27:14
providing a
27:16
graph to summarize what the wsdf does
27:20
the gray line is
27:22
the
27:23
base scenario with the wsdf water is
27:26
made available by 2042 we have a
27:29
significant run-up of costs as you can
27:31
see and then that flattens out
27:34
this is all inflation adjusted so think
27:36
of a flat line as being cost going up
27:38
with inflation every year anything's
27:40
going up is
27:42
increases greater than inflation
27:44
anything below increases below inflation
27:48
in terms of that gray line or the green
27:50
line you can see in the early 10 years
27:53
we remain below inflation until we hit
27:56
that construction period
27:58
the green line portrays what would
27:59
happen with a with an extension from
28:02
seattle and we can continue that and
28:05
go out over 25 years before we'd be back
28:08
to the same level of cost that we see
28:10
today on an inflation-adjusted basis the
28:14
other point with that green line is that
28:15
that peak out there is much much lower
28:17
in real terms than the peak of
28:20
building this for 2042
28:22
a question was asked in a scenario run
28:24
what happens if we used take the 15-year
28:28
extension and then wait 15 years to
28:30
start the wsdf
28:31
that's the yellow line and what you can
28:34
see is it it does buy us a lower rate
28:37
profile for that period of time but then
28:39
an extremely steep increase in rates
28:41
we're talking five to ten dollars per
28:43
month per
28:44
residential customer just at the
28:47
wholesale level and the peak that we see
28:50
is almost identical to the one from the
28:52
base scenario it's just been delayed
29:00
so back to the wsdf we have
29:04
proposed this and have structured it to
29:06
ensure that it is transparent and
29:08
accountable and that's part of the
29:10
reason for setting it up as a separate
29:11
fund so that
29:13
every all the transactions are clear and
29:15
the board has oversight and we've set up
29:17
a
29:18
hefty oversight role for the board
29:21
throughout our budget and financial
29:23
planning processes
29:27
and then finally
29:29
that that concludes the presentation i
29:32
know i was trying trying to fit the time
29:34
slot so if there's any questions i'll be
29:36
glad to answer them
29:38
and i'll turn it back to gary
29:44
sorry
29:45
oh no worries share my screen here and
29:48
uh open it up for questions and of
29:49
course i can
29:51
fumble around and go back to any slides
29:53
if needed
29:54
thank you gary um and thank you ads and
29:58
we also do we have oh we do yeah um
30:02
so um
30:03
before we go to questions um you had
30:05
said at the beginning ed that you were
30:07
gonna cover two things and the slide
30:10
presentation that we just went through
30:12
with the public talked a lot about the
30:13
fund itself but not necessarily water
30:15
demand so you may end up getting some
30:17
questions from the council on on that as
30:19
well
30:20
and uh gary um we will start working our
30:24
way through it sounds like tola has a
30:26
question uh councilmember martz has a
30:27
question first thank you thank you madam
30:29
mayor i have a question back on the
30:31
slide real monthly costs for ceru 2020
30:34
to 2026 with seattle extension
30:42
um do we have the net present value for
30:45
each of those options because the
30:46
aggregate cost to the consumer is going
30:49
to be basically the integrand under the
30:51
curve yes
30:52
um we we did do net present value for
30:55
all of these
30:56
actually gary that slide you just had is
30:58
a good one for that okay
31:01
and
31:02
i don't have those numbers at my
31:03
fingertips but basically from right to
31:07
left is increasing net present value
31:10
tacoma with wheeling is the lowest net
31:12
present value cost
31:13
tacoma without wheeling is
31:17
a close second
31:18
the seattle extension is third and the
31:20
base scenario has the highest net
31:22
present value cost
31:24
i've run that cost
31:26
out far enough that we get through all
31:28
phases of lake tap's development so
31:30
typically it's out to 2080 or even 2100
31:33
to ensure that we have that we reflect
31:35
all of the costs in each of those
31:38
scenarios
31:41
so the lowest
31:43
sort of aggregate cost which is what
31:45
you'd get the net present value for the
31:47
for the life of this running out to 2060
31:50
would be the tacoma tpu no wheeling
31:54
tacoma tpu with wheeling would be the
31:56
lowest now that is contingent on an
31:58
assumption about what the wheeling cost
32:00
would be from seattle
32:02
and
32:03
if it were 10 higher than what i assumed
32:05
tacoma no wheeling would become the
32:07
lowest option so they're very very close
32:10
got it
32:11
all right thank you thank you
32:13
councilmember martz uh council president
32:16
hunt i believe is up next
32:19
thank you mayor this is council
32:20
president hunt i had a question around
32:23
demand my understanding is that um over
32:27
the last 20 years the projections for
32:30
demands
32:32
well the demand itself has gone down a
32:34
lot i think it has to do with both
32:36
individual behaviors but also the types
32:39
of developments that are being built and
32:41
using less water
32:43
so you mentioned that population growth
32:45
has has um there's been population
32:47
growth but flat demand and so i wondered
32:50
if there's been a consideration of a
32:52
scenario in which
32:54
out past
32:56
2060
32:57
we continue to see that there is less
33:00
demands than we expect even at this
33:03
point and if so then
33:05
what
33:06
have
33:07
have you considered the potential value
33:09
in doing another assessment
33:12
later on to see the continuation of the
33:14
trend in demand
33:15
i yes um
33:18
and in your packet there would be a
33:20
graphic that kind of
33:22
shows the cumulative regional demands
33:24
and supply
33:25
and leaving cascade out by 2060 there's
33:29
still something like 150 million gallons
33:31
a day of
33:32
capacity estimated to be available in
33:35
excess of the demands of the big three
33:37
tacoma everett and seattle systems
33:40
our demands at that time are roughly
33:42
four less than 40 million gallons so
33:44
there's ample room for us to continue
33:46
this strategy
33:47
and all of the forecasts ultimately tend
33:50
to have an upward tail again
33:52
uh just because of the the growth that's
33:54
built into them
33:55
but for 30 years now we've really not
33:57
seen that materialized you can go back
33:59
to 1991 and we have lower demands now
34:02
than we did then despite 30 or 40
34:05
percent population growth
34:08
i think what we're after here
34:10
is a long enough contract to buy us time
34:13
not so long that it puts our water right
34:15
at risk but also not so long that it
34:17
scares the potential suppliers that they
34:19
might run out of water and have an
34:20
obligation to us that preempts their own
34:23
needs so i kind of see just as we did 10
34:26
years ago negotiate an extension and
34:29
then periodically check in and see about
34:31
extending it again
34:37
thank you
34:38
thank you councilmember d michelle had a
34:40
question but it was the same one that
34:42
the council president had already asked
34:44
um while i'm waiting to see if there are
34:46
any other questions ed i know that
34:49
council member hall really wanted to be
34:50
here tonight he's been working very hard
34:52
on this issue on the board
34:54
and wanted to make sure that when he and
34:57
i come back in a future date to get
34:59
direction from the council on how they'd
35:01
like to vote that they were familiar
35:03
with both the demand side the future
35:05
projections but also the possible
35:07
scenarios that may play out and why we
35:10
would be asking them to vote on a
35:12
construction development fund so i think
35:14
the presentation tonight did a really
35:16
good job uh especially the materials in
35:18
the pocket for those who may be watching
35:20
at home
35:21
there is a significant
35:24
significant amount of additional
35:25
information in there that really paints
35:27
the story of the demand and also the
35:29
potential
35:31
pathways going forward so
35:33
not seeing any other questions tonight i
35:36
wanted to thank you for coming in and
35:37
doing this i think this is a very
35:38
important part of what
35:40
the cascade board needs to consider
35:42
going forward and i really appreciate
35:46
ray and gary and ed sending us all that
35:48
detailed information and doing the
35:49
presentation tonight thanks very much
35:51
thank you
35:53
thank you
35:55
there is no action on that item this
35:57
evening it will be coming back at a
35:58
future date
36:00
for a council recommendation
36:02
and direction the next item is another
36:04
informational item id 0955 a school
36:08
resource officer update and this item
36:10
was last before council at the june 15th
36:13
council study session and i'd like to
36:15
invite our police chief scott bierbaum
36:17
to present this item
36:20
thank you mayor uh good evening council
36:23
my name is scott bierbaum chief of
36:25
police for the city of visible police
36:26
department tonight i'm just going to
36:28
provide a brief overview of or an update
36:32
regarding the school resource officer
36:33
program
36:34
just to reorient to the program back in
36:37
may and or back in may and june of this
36:40
year we had community discussions about
36:43
the school resource officer physicians
36:45
and then we heard a report out on those
36:48
listening sessions uh in a council
36:50
meeting back on june 15th
36:52
over the summer no action was determined
36:56
at that time during the meeting um and
36:59
the
37:01
mou between the school district and the
37:04
uh city and ifs aqua
37:06
expired on june 30th of the summer as
37:09
well for the school resource officer
37:11
program
37:13
new updates on that on august 26th the
37:16
issaquah school district board
37:18
heard a presentation from the school
37:20
district regarding a plan to potentially
37:23
implement security personnel in all
37:25
middle schools and high schools during
37:27
that board meeting the school board
37:30
expressed interest in hearing more from
37:33
some of the other are
37:34
our cities that neighbor our city
37:38
sammamish and then also for
37:40
unincorporated king county that serves
37:42
liberty high school
37:44
there has been no decision made yet if
37:46
whether they are going to implement this
37:48
school security personnel program
37:50
throughout the school
37:52
or at least as of the time of this
37:54
update we had not received word on that
37:57
essentially the school security
37:58
personnel would be
38:00
school security personnel that are
38:02
trained under the new house bill 1214
38:04
that establishes requirements for
38:07
reporting and how
38:09
how incidents are responded to within
38:11
schools
38:13
and the school district has a presented
38:16
a plan to hire and train those staff
38:20
over the next six to seven months
38:23
as you know school started on august
38:25
31st
38:26
and of course we have been coordinating
38:28
with school district personnel for any
38:30
sort of necessary police responses at
38:33
the schools
38:35
to date
38:38
as a reminder the issaquah high school
38:41
currently has a security
38:43
security personnel working within the
38:45
schools and has worked there for years
38:47
and he also responds to issaquah middle
38:50
school which is positioned right next to
38:52
iskwa high school
38:54
we are continuing to have discussions on
38:56
how we can continue to partner with
38:58
providing opportunities within the
39:00
schools either
39:01
working with youth advisory groups or to
39:04
work within
39:06
other opportunities to connect with the
39:07
school community
39:09
that's the basic overview i kind of ran
39:11
through it kind of quickly there is
39:12
additional written report that is
39:15
also associated with the packet for
39:17
tonight's council meeting so i'm
39:19
available for any questions
39:21
if the council has any
39:23
thank you chief and thank you for the
39:25
update in the packet
39:26
are there any uh questions from council
39:29
i'll keep my eye on the chant
39:33
council member d michelle
39:37
thank you mayor paulie uh
39:39
and uh chief beerbot thank you for the
39:41
update uh and i know you said that
39:43
there's continuing conversations going
39:45
on about how you're going to be working
39:47
together
39:48
um i'm just wondering uh
39:51
will the school safety uh officers will
39:54
they be
39:55
partaking at any time in some of the
39:58
training that's available to our
39:59
officers and
40:02
i guess what i'm looking for is they're
40:03
going to be a common language between
40:05
uh those that personnel and our officers
40:09
and
40:09
ways of cooperating so that they
40:12
understand each other's operations
40:16
councilmember you michelle that's a
40:17
great question uh we have been
40:19
discussing with the director of security
40:22
for uh the school district and he
40:25
actually is a former school resource
40:27
officer so we're we are very lucky to be
40:29
able to have that partner that former
40:30
partnership as well uh but yes we will
40:33
that will be a part of our conversation
40:35
of how we communicate how we uh report
40:38
how we will
40:40
respond to incidents so that is that is
40:42
all part of those conversations so yes i
40:44
do agree common language and
40:46
understanding of how we respond
40:48
and what the terminology is
40:51
will be very important and as we've said
40:53
we've been very fortunate to be working
40:54
with the current assigned security
40:56
officer at the isla high school for over
40:59
a decade
41:00
oh oh okay
41:02
thank you very much
41:03
thank you councilmember d michelle i am
41:05
not seeing any other questions at this
41:08
time
41:10
so i'd like to thank you chief for all
41:12
the information and providing the update
41:14
this evening
41:16
thank you have a good evening
41:17
thanks the next item on our agenda this
41:19
evening is the consent calendar and it
41:22
was distributed to council in advance if
41:24
authorized the items on the consent
41:26
calendar will be considered together and
41:28
approved by one motion i'd like to now
41:30
turn it over to councilmember d michelle
41:32
who would like to make a statement
41:34
before we go through the approval
41:38
thank you very much mayor paulie just a
41:40
moment let me go to another screen
41:43
thank you
41:45
so um i would like to state for the
41:47
record that i am currently employed with
41:49
an entity that is included in the city's
41:51
payables influence of choice i currently
41:54
fill the role of temporary executive
41:56
director of influence of choice the city
41:58
serves as a fiscal agent for this agency
42:01
in the disbursement of a federal grant
42:03
grant funds are being disbursed under
42:05
this month's accounts payable
42:07
i have asked for advice from the city
42:10
attorney as to whether this warrants a
42:11
conflict of interest and have been
42:14
informed that i am not legally required
42:16
to be excused for voting as the city is
42:18
carrying out a decision that was
42:20
previously made by the council
42:22
however for the sake of transparency i
42:24
would like to declare this employment
42:26
and have my statement entered in the
42:29
minutes
42:30
thank you
42:31
thank you councilmember d michelle
42:33
i have the pill payables and payroll
42:36
been reviewed
42:38
we have
42:39
yes
42:41
thank you
42:42
does any council member desire to remove
42:44
any item from the consent calendar and
42:46
considered under regular business
42:52
and if not
42:54
can i get a
42:56
motion council president hunt
43:00
thank you i move to approve the consent
43:02
calendar as it appears in this evening's
43:03
agenda
43:05
second
43:06
thank you deputy council president ray
43:08
a motion has been made to approve
43:11
it has been moved and seconded to
43:13
approve the consent calendar as
43:15
submitted and so i'll go to our city
43:17
clerk for a roll call vote
43:20
yes starting with council member martz
43:23
aye
43:25
council president ray aye
43:28
council member walsh
43:30
aye
43:31
council member d michelle
43:34
aye
43:35
councilmember goodman aye
43:38
council member hunt hi
43:41
that's six i zero nays
43:43
thank you that passes unanimously
43:46
the next item of business this evening
43:48
is the public hearing this is
43:50
ab-8140 it's amendments to the sign code
43:54
and we will be conducting the hearing
43:55
this evening the item was last before
43:57
city council at the july 27 2021
44:01
council study session and i'd like to
44:03
invite lucy sloman our planning manager
44:05
to present this item welcome lucy
44:09
thank you madam mayor
44:11
um
44:18
is my
44:20
presentation showing it is showing
44:23
excellent
44:24
um so i return to you tonight uh on the
44:28
sign code uh for a public hearing i'm
44:31
lucy sloman cpd uh land development or
44:35
planning manager these days
44:38
as you well remember
44:40
the sign code is
44:42
phase 1 of the title 18 update
44:45
we had a hearing with the planning
44:47
policy commission
44:50
and then two study sessions with council
44:53
due to the changes the extent of changes
44:56
made during the study sessions we are
44:58
returning tonight to council for another
45:00
public hearing
45:04
the background of the sign code is that
45:07
we have several goals
45:10
one is to consolidate two codes one
45:13
that's in the imc 1811 and one that is
45:17
in the central issaquah standards
45:19
chapter 9 as well as some signed
45:21
guidance that is in the old town design
45:24
standards
45:25
second we're
45:27
wanting to comply with the u.s supreme
45:29
court case of reed versus the town of
45:32
gilbert
45:33
arizona which
45:35
upended many uh temporary
45:38
signs especially non-commercial
45:41
temporary sign codes and so we want to
45:44
bring it into compliance with that
45:46
the council developed a
45:49
set of goals and outcomes associated
45:51
with title 18
45:53
including the umbrella goals and goal 12
45:56
which is specifically related to the
45:58
sign code
45:59
and we've focused a lot on usability and
46:02
streamlining in response to that
46:05
and finally we want to bring consistency
46:08
to the sign code there are provisions
46:10
and processes and all kinds of things
46:12
that vary um across our city and we want
46:17
to make them consistent except where
46:19
neighborhood distinctions are uh
46:21
important
46:26
um so what we've proposed to you
46:28
complies with the supreme court case
46:30
consolidates the codes
46:32
makes things consistent and
46:35
protects the mountains to sound corridor
46:37
that we have identified as being such an
46:40
important value in our community
46:46
one of the aspects
46:48
beyond the actual sign code are changes
46:51
to the fees associated with signs
46:54
this would have no fees for temporary
46:57
signs as proposed and no permits
47:01
although permanent signs are
47:04
30 percent of the permits that are
47:06
issued they're 70 percent of the fees so
47:10
our proposal to make it easier
47:13
and more streamlined or temporary signs
47:16
is to not have permits or fees and rely
47:18
on those from the
47:20
permanent signs we would add a lower fee
47:24
for some additional signs that
47:26
applicants frequently say they won't
47:28
apply for because
47:30
the current sign
47:32
permits are
47:33
more expensive
47:35
by several factors than the actual signs
47:38
cost
47:39
we're proposing a two-tier
47:41
sign fee to
47:43
recognize that some signs require
47:46
more than one discipline to review them
47:50
we're eliminating the reinspection fee
47:52
and is
47:54
although it's not shown on this slide we
47:56
are proposing uh since the last study
47:59
session a change
48:00
to the front street banner fee
48:03
uh the reason for that is the council
48:05
has asked us to recover our costs
48:08
and
48:09
currently the front street banner fee uh
48:13
only recovers a portion of the cost of
48:16
putting up and taking down the banners
48:20
and there will also be additional staff
48:22
time associated with managing the
48:24
schedule that we haven't done in the
48:26
past
48:30
your options are to either remand the
48:33
sign code or to proceed to adoption
48:38
to decline to change or modify the
48:40
changes that are proposed for either the
48:42
fees
48:43
or
48:44
the minor change that we're proposing to
48:47
the sign requirements
48:49
we also
48:51
in the ordinance have given you the
48:53
language to implement a procedural
48:55
change that we've been talking about
48:58
which is removing the development
48:59
commission from the review of signs
49:02
we've talked about this previously but
49:04
had not presented the actual
49:07
code edits that would be necessary to
49:09
implement it and they are shown in the
49:12
ordinance now
49:16
our process so far has been seven
49:19
informal meetings
49:21
in early 2019 and
49:24
at the
49:25
turn of the year from 2020 to 2021
49:29
we began our formal process in march of
49:32
this year
49:33
with a discussion draft meeting with ppc
49:36
and ebc
49:38
and then the public hearing in april
49:40
that i previously mentioned
49:42
our two council study sessions were in
49:44
may and july
49:46
of this year
49:47
tonight
49:48
will be our public hearing
49:51
to give the public an opportunity to
49:53
comment on the changes that were made
49:55
since the ppc hearing and we have
49:58
tentatively scheduled
50:00
adoption for september 20th based on the
50:04
direction we receive from you tonight
50:09
our recommendation therefore is to
50:11
repeal and replace imc 1811
50:15
repeal central issaquah chapter 9
50:19
repeal most of the sign design section
50:21
in the old town design standards
50:24
revise signed fees revised the sidewalk
50:26
used district insurance
50:28
and revised the administration and
50:30
procedure chapters in imc 1803 and 18f4
50:36
and that concludes my presentation
50:40
you lucy um in case those that are
50:42
watching may not realize this is years
50:44
of work
50:46
they've got interrupted by covet and it
50:48
is a really huge lift having been a
50:50
development commissioner for 20 years
50:52
and working on science i can tell you
50:53
this is long long long overdue
50:56
so we will now go so thank you for all
50:58
you have done we'll now go to counsel
51:00
for any questions and i'm looking in the
51:02
chat right now and i don't see anybody
51:04
lined up but i'll give it a second or so
51:11
it does not appear that we have any
51:13
questions this evening that i can see so
51:15
thank you for the presentation
51:17
i will now be opening the public hearing
51:20
at 7 58 p.m
51:22
and again for those of you who have
51:24
joined us tonight and would like to make
51:25
comments but did not sign up in advance
51:28
please raise your virtual hand which you
51:29
can do on your phone by pressing star 3
51:32
or if you're on a commuter computer or
51:34
smartphone look for a hand icon and this
51:37
varies by device to device
51:39
one option may be to go to the
51:41
participant panel and choose the raise
51:43
hand icon in the lower right hand corner
51:46
uh tisha has anyone signed up to speak
51:48
or indicated a desire to speak this
51:50
evening
51:52
yes randy banneker has indicated a
51:55
desire to speak randy in just a moment
51:57
i'll move you up as a panelist you
51:59
should then see the option to unmute and
52:01
can also choose to turn your video on
52:16
randy you have the floor
52:18
thank you thank you madam mayor council
52:20
members is my my audio coming through
52:24
perfectly clear
52:26
uh appreciate the opportunity to comment
52:28
tonight randy banneker i'm here on
52:30
behalf of the seattle king county
52:31
realtors
52:32
we want to express our full support for
52:35
the revised sign code our members place
52:38
a high value on the ability to
52:40
to use real estate science in the city
52:42
of issaquah signs aid in a swift sale
52:45
and promote fair housing practices
52:48
we believe the draft code fully complies
52:50
with the united states supreme court
52:52
decision of reid versus the town of
52:54
gilbert arizona
52:56
further the reorganization of the code
52:59
including tables and images of sign
53:01
types we feel offers greater ease of
53:03
understanding which will boost
53:05
compliance with the code
53:07
we wish to thank
53:09
you for your work
53:10
through many study sessions on the code
53:13
and staff for their good work and their
53:15
responsiveness to our questions we
53:17
encourage your adoption thanks very much
53:20
thank you very much brandi
53:22
is there anyone else tisha that has
53:25
indicated a desire to speak this evening
53:28
mayor no one else has signed up in
53:30
advance and i'm just quickly looking
53:32
through our list of participants
53:34
i'm not seeing that anyone else
53:37
would like to make comments during the
53:38
public hearing
53:41
great thank you very much uh
53:44
is there any objection to closing the
53:46
public hearing and i'll give a few
53:48
seconds
53:51
hearing none the public hearing is
53:53
closed at 801 pm no action is being
53:57
requested on this item tonight the
53:59
council is anticipated to take action on
54:01
this item at the september 20th 2021
54:04
council meeting
54:06
thank you very much for the presentation
54:07
this evening lucy
54:09
thank you
54:10
the next item the next and good work
54:12
this is good work the next item of
54:14
business this evening is regular
54:16
business it's a b 8 2 2 7
54:19
the second 2021 budget amendment and the
54:22
action before the the request before the
54:24
council this evening is to adopt this
54:26
ordinance and this is the first time
54:29
this item is before the council
54:31
i'd like to invite acting finance
54:33
director autumn monaghan and acting
54:34
budget manager susie munsell to present
54:37
this item
54:39
thank you madame members of the council
54:41
i'll wait for susie to start sharing her
54:43
screen
54:48
and while we wait my name is otto
54:49
monaghan i'm serving as interim finance
54:51
director i'm here with susie monsell
54:53
tonight who is our acting budget manager
54:56
with a quick presentation on proposed
54:57
second round of amendments for
54:59
the budget for 2021
55:02
budget amendments are required when
55:04
expenditures in a fund are forecasted to
55:06
exceed what has been appropriated
55:09
this proposed set of amendments includes
55:11
adjustments to 10 city funds and
55:13
accounts for nearly 1.1 million in
55:15
adjusted revenues and about 2.7 million
55:18
in adjusted expenditures
55:22
this amendment includes 26 items divided
55:25
into three categories we typically use
55:27
to describe mid-year budget adjustments
55:30
the first is previously approved
55:31
requests there are five items that were
55:33
already approved in concept by the city
55:35
council via other agenda bills
55:37
there are also three items that are
55:39
technical corrections to the 2021 budget
55:41
that were identified after the council
55:42
adopted the budget and then we have 18
55:45
requests
55:46
for new or increased funding that have
55:48
not previously been considered by the
55:49
city council as budget adjustments
55:52
and now i'll hand it over to susie to
55:54
review the budget adjustments in more
55:56
detail and as you'll hear there are many
55:58
priorities that departments are ready to
56:00
begin now and utilize our increased
56:02
one-time capacity uh we also have
56:04
several department directors here
56:05
tonight to answer any specific questions
56:07
and with that susie
56:10
uh thank you autumn um so
56:13
given the number of budget adjustments
56:15
proposed in this amendment we wanted to
56:18
provide some background on the
56:20
methodology for why many of them are
56:22
included tonight
56:24
the 18 budget adjustments proposed in
56:26
this amendment primarily fall into three
56:28
buckets the first expanding expenditure
56:32
authority for funds that cannot absorb
56:34
unanticipated costs so these are funds
56:37
like the street operating fund the
56:39
sustainability fund or the cable tv fund
56:42
that adopts pretty narrow expenditure
56:44
authority each year
56:46
the second bucket is new positions that
56:49
are anticipated to be funded in the
56:51
proposed 22 budget coming later this
56:53
month
56:54
um and these positions are either time
56:56
sensitive or they may take longer to
56:58
fill
56:59
so we're looking for council
57:00
authorization to begin that process
57:02
ahead of the 2022 budget process
57:06
and the third bucket as autumn mentioned
57:09
is project or work that has been planned
57:12
though not yet proposed for this year
57:15
due to
57:16
in some cases lack of funding
57:18
availability and given the results of
57:20
the general fund financial forecast that
57:22
was presented last month
57:24
the city is anticipating fairly large uh
57:27
one-time funding capacity that can be
57:29
utilized in 2021 or 2022
57:32
and these items proposed in this
57:34
amendment um the that fall on into this
57:37
bucket are things that departments are
57:39
ready to begin now
57:41
and by including them in this amendment
57:43
it allows the administration it also
57:45
allows the administration to better
57:47
anticipate the beginning 2022 fund
57:49
balance um as we are preparing the 2022
57:53
proposed budget
57:57
i am now going to very briefly run
57:59
through each of the items proposed in
58:01
this amendment and since this
58:02
information is also provided in
58:04
tonight's council packet i will go
58:06
through these pretty quickly
58:08
but we also have various staff as ought
58:10
to mention on the call tonight to answer
58:11
any programmatic questions the council
58:13
may have on these items
58:16
and we would also like at the end of
58:17
this presentation to address some
58:19
questions that we received from council
58:21
president hunt
58:22
prior to the meeting
58:24
um that uh
58:26
we would like to address the end
58:28
so the first item starting with the
58:30
previously approved request
58:32
uh ab-8054 from march 15 of this year
58:36
authorized the acceptance of a uh almost
58:38
a 42 000
58:40
grant from the local hazardous waste
58:42
management program
58:44
and this grant revenue is intended to
58:45
support education and outreach to
58:47
residents on relevant topics like waste
58:49
reduction avoiding toxic chemicals and
58:51
waste disposal options
58:53
and while the 2021 adopted budget
58:55
anticipated receiving the grant it
58:56
underestimated the amount awarded
58:59
and this amendment increases the
59:01
revenues and associated expenditures in
59:03
the sustainability fund to match that
59:04
final grant award
59:07
second
59:08
ab-8120 from april 5th authorized the
59:11
purchase of two pieces of equipment to
59:14
allow the public works street division
59:15
field crew to supplement the contracted
59:18
efforts performed under the payment
59:19
management program which is the cip
59:22
project tr030
59:24
and this amendment transfers the funds
59:26
necessary to purchase the equipment from
59:27
the capital project fund
59:29
and specifically the payment management
59:31
program
59:32
to the fleet fund to purchase the
59:33
equipment
59:36
um third in the previously approved
59:38
request ab-8216 from august 2nd
59:41
authorized the acceptance of a 228
59:43
thousand dollar grant from the summer
59:44
enrichment and experiences for kids or
59:46
the sikh program
59:48
through the association of washington
59:50
cities or the purchase of a portable
59:52
stage to be used for a wide variety of
59:54
city programming for the community
59:56
and this amendment captures this grant
59:58
revenue and adds the associated
1:00:00
expenditures to the general fund
1:00:03
fourth
1:00:04
ab-8141 from march of this year
1:00:06
authorized the acceptance of a almost 39
1:00:09
thousand dollar grant
1:00:10
from the 2021 port of seattle economic
1:00:13
development partnership program
1:00:15
while the 2021 adopted budget
1:00:17
anticipated receiving this grant it
1:00:20
also underestimated the amount awarded
1:00:22
so this amendment
1:00:23
very small increases the revenues and
1:00:25
associated expenditures in the general
1:00:27
fund apologies
1:00:29
to match the final grant award
1:00:32
and finally on the previously approved
1:00:34
request
1:00:35
ab-8155 from may 3rd
1:00:38
approved the adoption
1:00:40
or the creation of an emergency manager
1:00:42
position
1:00:43
and so the city currently allocates some
1:00:45
emergency management cost each of the
1:00:47
three utilities
1:00:49
so this amendment adds the cost for this
1:00:51
position to the street operating fund
1:00:53
the water fund the sewer fund and the
1:00:55
stormwater fund
1:00:56
you really using the same methodology
1:00:58
other emergency management costs use
1:01:01
and it assumed a mid-august start date
1:01:03
which is when our new emergency manager
1:01:06
started
1:01:08
of the three budget correction items
1:01:11
uh first in february uh city council
1:01:14
approved the reauthorization of certain
1:01:16
funds previously budgeted in 2020 for
1:01:18
expenditure in 2021.
1:01:20
and uh the list of 2020 reauthorizations
1:01:23
improved in february did not however
1:01:25
include a needed carryover of funds for
1:01:27
work performed by the government finance
1:01:29
officers association or gfoa
1:01:32
to assist with the development of the
1:01:33
city's charter accounts
1:01:36
this amendment adds that 81 000
1:01:38
of unspent funds from 2020
1:01:42
out of the general fund to support the
1:01:44
completion of gfoa's work in 2021
1:01:48
second the 2021 adopted budget
1:01:50
mistakenly included mistakenly excluded
1:01:53
the costs associated with a domestic
1:01:55
violence advocate
1:01:57
and this amendment adds it's just ten
1:01:59
thousand dollars of general fund
1:02:00
expenditures to support this activity
1:02:03
and finally the 2021 adopted budget
1:02:06
anticipated receiving about 63 000 um
1:02:09
dollars from the waste reduction and
1:02:11
recycling program grant
1:02:13
but did not fully adopt the associated
1:02:14
expenditures um instead only budgeting
1:02:17
30 000 for the activity associated with
1:02:19
this grant
1:02:20
so the this amendment increases the
1:02:22
expenditures
1:02:24
by the 33 000 ish to get it to the
1:02:28
amount awarded in the sustainability
1:02:30
fund
1:02:33
turning to the proposed budget
1:02:34
adjustments
1:02:35
um first at the june 29 2021 city
1:02:38
council study session staff requested
1:02:40
council feedback regarding the uh
1:02:43
reestablishment of a traffic signal
1:02:45
operations engineer position
1:02:47
in the public works at street
1:02:49
engineering division
1:02:50
and following a discussion at that study
1:02:53
session the council indicated a
1:02:55
preference to move forward with adding
1:02:56
this position
1:02:58
and so this amendment added adds the
1:03:00
needed funds in the street operating
1:03:02
fund to support the creation of this
1:03:03
position assuming a december higher date
1:03:06
and
1:03:07
this position will also be included in
1:03:10
the mayor's proposed 2022 budget
1:03:12
and it's important to note that this
1:03:14
position
1:03:16
that this adjustment will add one fte
1:03:18
over the current staffing levels adopted
1:03:20
for 2021.
1:03:23
similarly the um
1:03:26
and adding an fte over current staffing
1:03:28
levels the community planning and
1:03:29
development department has requested the
1:03:31
addition of a long-range planning
1:03:32
division manager
1:03:34
and this position would lead the
1:03:35
long-range planning division comprised
1:03:37
of one transportation planner to be
1:03:39
reallocated from the public works
1:03:41
department one part-time senior planner
1:03:43
and one associate planner
1:03:45
and this position would also lead and
1:03:47
manage the city's efforts in state
1:03:48
mandating mandated planning initiatives
1:03:50
and strategic community planning efforts
1:03:52
such as transit oriented planning
1:03:55
other sub-area neighborhood planning and
1:03:56
established partnerships at a regional
1:03:58
level to implement community goals
1:04:00
and so this amendment adds the needed
1:04:02
funds out of the general fund to support
1:04:04
the creation of this position also
1:04:06
assuming a december higher date
1:04:10
next in the hr department
1:04:13
since they have taken on risk management
1:04:15
function from the executive department
1:04:16
and other functions from the finance
1:04:18
department as part of the municipal
1:04:20
implementation project
1:04:22
the administration is reque requesting
1:04:24
the temporary reclassification of the
1:04:26
current hr coordinator to an hr analyst
1:04:29
to be proposed as a permanent
1:04:31
reclassification as part of the mayor's
1:04:32
proposed 22 budget
1:04:34
and the hiring of a new hr coordinator
1:04:37
and this action will allow the
1:04:39
department to support labor relations
1:04:40
staffing including a stronger focus on
1:04:42
staffing and retention in the police
1:04:44
department
1:04:45
munis project management covid staffing
1:04:48
impacts and more and this amendment adds
1:04:50
the needed funds to the general fund
1:04:53
in 2021 to support the addition of the
1:04:56
new hr coordinator and temporary
1:04:58
reclassification of the current hr
1:05:00
coordinator to an hr analyst
1:05:02
and like the two before this this
1:05:04
edition will also add one fte over
1:05:06
current staffing levels
1:05:10
next the police department has requested
1:05:12
the addition of a limited term
1:05:13
communications coordinator and this
1:05:16
position is intended to help with
1:05:17
communication and recruitment efforts to
1:05:19
attract candidates to the city of isla
1:05:21
police department for employment
1:05:23
the department anticipates hiring
1:05:24
several new employees in the coming year
1:05:26
and a specific focus on both recruitment
1:05:29
and retention is needed
1:05:31
so this amendment adds the needed funds
1:05:33
in the general fund
1:05:36
in 2021 to support the addition of
1:05:38
this new this would be a limited term
1:05:41
employee
1:05:43
and
1:05:44
so moving from the proposed positions
1:05:48
the next the city's intelligent traffic
1:05:50
system or ips has many components
1:05:52
that have reached the end of their
1:05:53
service life or failed and need to be
1:05:55
replaced these items include vehicle
1:05:58
detection systems signal heads and
1:06:00
signal cabinets
1:06:02
over the past few budget cycles these
1:06:03
items were selected
1:06:05
to be deferred while they were still
1:06:07
operational in order to meet necessary
1:06:09
budget reductions
1:06:11
so this amendment adds uh 250 000 of
1:06:14
street operating fund expenditures
1:06:16
supported by an interfund transfer from
1:06:18
the general fund to restore the previous
1:06:20
budget reductions and put ics back on an
1:06:22
appropriate maintenance cycle
1:06:27
next at the august 2nd 2021 city council
1:06:29
meeting
1:06:30
council received an updated 2021 general
1:06:33
fund forecast that anticipated a 1.2
1:06:36
million dollar increase to community
1:06:37
planning and development department
1:06:39
revenues over the 2021 adopted budget
1:06:42
and some of this increased revenue
1:06:44
however is offset by expenditures passed
1:06:46
through to consultants assisting in this
1:06:48
work
1:06:49
while these increased expenditures were
1:06:51
also anticipated as part of the 21
1:06:52
general fund forecast at that august 2nd
1:06:55
meeting
1:06:56
additional expenditure authority will be
1:06:57
needed to support these costs over what
1:07:00
was anticipated in the 21 budget
1:07:02
so this amendment adds 227 000
1:07:05
approximately of general fund
1:07:07
expenditures to formally increase that
1:07:09
expenditure authority to
1:07:11
support these costs
1:07:14
next due to the transition out of the
1:07:16
city hall northwest facility a large
1:07:18
number of paper records from the public
1:07:20
works human resources and community
1:07:21
planning and development departments
1:07:23
need to be reviewed processed and
1:07:25
digitized this project will improve the
1:07:27
security and access of these records as
1:07:29
well as reduce the future physical space
1:07:31
needed for records
1:07:32
so this amendment adds 50 000 of general
1:07:35
fund expenditures in 2021 to begin this
1:07:38
work with additional funding to be
1:07:40
included in the mayor's proposed 2022
1:07:42
budget to complete this project in 2022
1:07:46
next and similarly the municipal court
1:07:49
is currently digitizing open court files
1:07:51
into an electronic content management
1:07:52
solution utilizing sharepoint
1:07:55
equipment was funded for this project in
1:07:58
2020 through the administrative office
1:08:00
of courts or cares act funding to
1:08:03
provide a virtual courtroom platform and
1:08:05
promote remote appearances
1:08:07
the court is requesting thousand dollars
1:08:09
in 2021 for overtime cost to convert
1:08:12
court files into an into that electronic
1:08:14
format
1:08:15
and this project will streamline court
1:08:17
processes increase efficiencies and
1:08:19
provide on-demand access to court
1:08:21
records
1:08:24
uh next we have a series of information
1:08:26
technology mid-year adjustments that
1:08:28
include enhancing physical security of
1:08:30
city buildings replacing failing
1:08:32
smartphones for the public works and
1:08:33
parks community services departments
1:08:35
and supporting a hybrid workforce with
1:08:37
video conferencing additional desktop
1:08:39
hardware
1:08:40
and cyber security improvements
1:08:42
this amendment adds 447 thousand dollars
1:08:45
approximately of i.t fund expenditures
1:08:48
as well as initiating the required
1:08:49
interfund transfers from the other city
1:08:51
funds to support this work in the it
1:08:53
fund consistent with how other city it
1:08:56
costs are budgeted
1:08:57
and given the total amount of these ads
1:08:59
and the number of smaller items that
1:09:01
make up that total i'm going to hand the
1:09:03
floor over to our i.t manager john
1:09:05
trager to provide a little more detail
1:09:08
on what's included in these ads
1:09:16
okay
1:09:17
hi this is john trager i'm the
1:09:19
technology manager for the city of
1:09:21
issaquah
1:09:22
and uh thank you
1:09:24
susie for that intro
1:09:26
so uh the
1:09:28
type of projects involved are
1:09:32
there's a lot of little ones and a few
1:09:33
bigger ones involved
1:09:36
so i think there was a detail sheet in
1:09:38
front of the slide
1:09:40
section that had a bunch of uh
1:09:42
items listed and so some of them were
1:09:45
some smaller projects have been
1:09:50
put off
1:09:51
due to budgetary changes some of them
1:09:54
are projects that were
1:09:56
happening because of
1:09:58
external factors such as the
1:10:01
change in the cyber security risk
1:10:04
conditions that were from when we did
1:10:07
the original budget in 21
1:10:09
things have really ramped up as far as
1:10:11
risk and attacks on our systems
1:10:14
and then some of it is related to
1:10:16
hybrid work from home
1:10:18
and return to office efforts
1:10:22
so um
1:10:24
in this new small excuse me new small
1:10:26
projects category
1:10:28
um
1:10:30
we have some security
1:10:32
access controls for example to its
1:10:35
manner is now
1:10:36
our ship will soon be or was once uh the
1:10:39
hybrid meeting facility
1:10:41
for uh boards and commissions and the
1:10:44
building doesn't really have any
1:10:46
adequate security for after hours
1:10:48
employees to be on site
1:10:50
so we have to upgrade it with
1:10:52
some security you know door controls and
1:10:56
camera systems for security
1:11:00
um
1:11:01
we have some costs that were associated
1:11:03
with
1:11:05
the
1:11:07
police dispatch migration we had to
1:11:09
integrate our spillman with the redmond
1:11:11
spillman
1:11:13
and set up the data connections we had
1:11:14
to use a third party vendor for that
1:11:19
we also have a new connection from our
1:11:21
neogauge hr system
1:11:24
to the munich payroll system which is
1:11:26
going live at the first of next year so
1:11:29
that connection has to be set up over
1:11:30
the years out
1:11:33
um
1:11:34
we have had some incidents
1:11:37
in the public works yard and so we're
1:11:39
adding security equipment to that yard
1:11:42
um
1:11:44
the court building and
1:11:47
uh has also doesn't have security system
1:11:49
at all uh the council chambers if you
1:11:51
will and so during the day muscle court
1:11:54
is
1:11:55
asked to get
1:11:57
better door control and security system
1:11:59
involved there
1:12:04
and there is a king county lot
1:12:07
that is adjacent to public works
1:12:10
operations facility that is used for
1:12:12
impounding vehicles
1:12:14
and we need to get a data connection to
1:12:16
that site
1:12:18
for security cameras because if we're in
1:12:20
pounding vehicles we have to make sure
1:12:21
they're safe secure
1:12:26
there's a restoration of the covet cuts
1:12:30
so one of them was the
1:12:32
hours of ptnr hours that would have
1:12:34
assisted us with return office efforts
1:12:36
another one was the hardware replacement
1:12:39
budget was cut almost in half we'd like
1:12:42
to restore that because we have
1:12:43
equipment that's wearing out and needs
1:12:45
replacement
1:12:49
most of that is mobile phones or
1:12:51
smartphones if you will and so those are
1:12:53
basically almost the cost of a computer
1:12:56
and they're used heavily in the field by
1:12:58
public works and facilities
1:13:00
and uh they're near the end of life
1:13:02
we're starting to have a failure system
1:13:04
failures on those
1:13:07
um
1:13:08
then around the hybrid workforce
1:13:10
initiatives there was
1:13:12
using webex and it expanded the
1:13:14
subscription service for that
1:13:16
um
1:13:18
there was additional equipment needed
1:13:20
that we'll need to support the
1:13:23
move of the
1:13:25
permit center
1:13:28
we're also implementing would like to
1:13:29
implement
1:13:31
remote desk phone apps so that
1:13:33
when folks are working either in the
1:13:35
field or working from home
1:13:36
they can use the softphone
1:13:39
to field calls from the public
1:13:41
when they're on the move
1:13:43
and make calls that would also appear to
1:13:45
come from their city
1:13:47
desk phone
1:13:49
and
1:13:52
there's additional meeting equipment for
1:13:54
uh virtual meeting spaces as hybrid
1:13:57
starts cramping up later this year
1:13:59
hopefully as people return to office
1:14:05
cyber security risk reduction there was
1:14:07
additional training for staff
1:14:10
some additional software
1:14:13
and uh there's also some additional
1:14:15
video
1:14:16
equipment secure physically secure cyber
1:14:19
security locations
1:14:22
uh for network uh rooms and that type of
1:14:24
place to remain compliant
1:14:27
with regulations for cyber security
1:14:33
and then there's a few pcs for new staff
1:14:36
as listed there for assuming that these
1:14:38
positions
1:14:39
mentioned earlier
1:14:41
actually gets filled this year they'll
1:14:42
need equipment
1:14:44
to do their jobs
1:14:47
and uh some other minor software so
1:14:49
that's kind of the list
1:14:51
i kind of droned on but that's
1:14:53
what we have proposed here
1:14:58
thank you john
1:15:02
um so i'm gonna keep rolling through
1:15:04
these remaining items uh pretty quick at
1:15:07
a pretty good clip um so the next budget
1:15:10
adjustment uh proposed tonight is the
1:15:12
purchase of an additional large mower
1:15:14
requested by the parks and community
1:15:16
services department
1:15:18
and this equipment would greatly
1:15:20
increase efficiency in the parks
1:15:21
operations division
1:15:23
accomplishing a variety of tests in
1:15:24
addition to mowing through the use of
1:15:26
various attachments
1:15:28
so this amendment transfers the 65 000
1:15:31
from the general fund to the fleet fund
1:15:34
as well as the associated expenditures
1:15:36
in the fleet fund to purchase that
1:15:37
equipment
1:15:39
next the replacement of treadmills and
1:15:41
other fitness equipment at this
1:15:42
community center was approved for the
1:15:44
2020 budget but was eliminated as part
1:15:47
of the mid-year code reduction in 2020
1:15:51
with the community center reopened the
1:15:53
need for replacement remains
1:15:55
and this amendment adds the 55 000 of
1:15:58
general fund expenditures needed to
1:16:00
replace this equipment
1:16:02
as well as to install new rubberized
1:16:04
flooring for the fitness area
1:16:07
next the deck in embedded art on the
1:16:09
confluence park bridge needs to be
1:16:12
repaired
1:16:13
while a sustainable maintenance solution
1:16:14
will be part of that repair work the
1:16:17
currently adopted park operations budget
1:16:19
does not have sufficient funding to
1:16:20
complete this work
1:16:22
so this amendment adds the 20 000 out of
1:16:24
the general funds that will be needed to
1:16:26
complete these repairs
1:16:29
next the parks and community services
1:16:31
department has requested funding for
1:16:33
hickory and barn landscaping renovations
1:16:35
and improvements
1:16:36
this work would create a larger vision
1:16:38
and planting plan including partnering
1:16:40
with the local master gardeners
1:16:43
this project would also include bed work
1:16:44
plant material replacing aging arbors
1:16:47
and pathway fence repairs this amendment
1:16:49
would add the 25 000 of general fund
1:16:52
expenditures that will be needed to
1:16:54
complete this work in 2021
1:16:58
next the administration requests
1:16:59
additional funding for the climate
1:17:01
action plan work to support increased
1:17:03
community engagement
1:17:04
and this additional engagement will
1:17:06
allow for focus groups and consultant
1:17:08
support for facilitating meetings so
1:17:10
this amendment adds seven thousand
1:17:12
dollars of sustainability fund
1:17:14
expenditures that will be needed to
1:17:16
complete this work
1:17:18
we are nearing the end of this list
1:17:20
the administration requests additional
1:17:23
funding for supplies to support a hybrid
1:17:25
work environment including chairs
1:17:27
desktop lifts and other office equipment
1:17:30
and this amendment adds 25 000 of
1:17:32
general fund expenditures that will be
1:17:34
needed to complete these purchases
1:17:37
next the administration requests
1:17:38
additional funding to add new electric
1:17:41
bikes to the city fleet as well as bike
1:17:43
parking equipment for park staff at the
1:17:45
parks facilities building
1:17:47
and the purpose of those investments is
1:17:48
to employ more environmentally friendly
1:17:50
tools for staff to conduct basic
1:17:52
maintenance needs through the city and
1:17:54
provide efficient travel choices for
1:17:55
staff traveling between city buildings
1:17:58
and this amendment adds fifteen thousand
1:17:59
dollars of general fund expenditures
1:18:01
that will be needed to complete those
1:18:02
purchases
1:18:05
for the penultimate item in tonight's
1:18:07
amendment uh the city's existing solid
1:18:09
waste collection and processing contract
1:18:11
which provides collection and hauling of
1:18:13
all residential and commercial garbage
1:18:15
recycling and compost
1:18:17
will conclude in june of 2023
1:18:20
the administration plans to engage a
1:18:21
consultant to assist with the
1:18:23
with the request for proposals a rate
1:18:26
evaluation and contract finalization
1:18:29
the target date for the council approval
1:18:31
of the new contract is may of 2022
1:18:34
and this amendment adds 25 000 of
1:18:36
sustainability fund expenditures to
1:18:38
support the 2021 portion of consultant
1:18:41
renegotiation
1:18:42
and the second portion of this
1:18:44
consultant work is anticipated to be
1:18:46
included in the mayor's proposed 2022
1:18:48
budget
1:18:49
and finally the communications office
1:18:51
requests additional funding for
1:18:53
part-time non-regular hours to support
1:18:55
virtual and hybrid meeting coverage
1:18:57
along with professional services to
1:18:59
assist with citywide video production
1:19:00
and technology upgrades so this
1:19:02
amendment adds 28 000 cable tv fund
1:19:05
expenditures to support this work
1:19:10
all told
1:19:11
this table details the total revenue and
1:19:13
expenditure impacts by funds of the
1:19:15
items proposed proposed in tonight's
1:19:17
amendment
1:19:18
and the
1:19:20
in total the net impact across all funds
1:19:23
is a reduction of total fund balance
1:19:26
um of one million five hundred and
1:19:28
ninety thousand two hundred and eighty
1:19:30
dollars
1:19:33
and uh finally we wanted to take a
1:19:36
moment tonight to briefly discuss the
1:19:38
400 000 that was designated in the 2021
1:19:42
adopted budget for the community
1:19:43
recovery fund of the city council
1:19:46
in the city council's final budget
1:19:48
deliberation uh for 2021 council
1:19:51
designated this one time 400 000 for
1:19:54
future allocation
1:19:56
given uh extraordinary circumstances at
1:19:58
the time of the 2021 budget liberation
1:20:01
and these circumstances include
1:20:03
the unique combination of
1:20:06
the anticipation of future community
1:20:07
needs arising from the ongoing coded
1:20:09
pandemic associated economic challenges
1:20:12
and possible reductions to availability
1:20:14
of services
1:20:16
as well as the unexpected relative
1:20:18
strengths of revenues as described in
1:20:20
the economic forecast in november of
1:20:22
last year
1:20:24
so council began preliminary discussion
1:20:26
on appropriate uses of the community
1:20:28
recovery funds which would include
1:20:31
include coveted recovery and covert
1:20:34
response expenses community recovery
1:20:36
expenses
1:20:37
and public safety expenses including
1:20:40
expenses related to police services
1:20:43
and given that we are now in september
1:20:45
the administration would like to propose
1:20:47
the use of this four hundred thousand
1:20:49
dollars to cover costs of items
1:20:52
previously approved by the council
1:20:53
earlier this year
1:20:54
including uh forty five thousand dollars
1:20:57
for emergency housing assistance two
1:20:59
hundred and fifty thousand dollars for
1:21:01
business assistance grants forty
1:21:03
thousand dollars for the parks fit and
1:21:04
fun initiative and fifty five thousand
1:21:07
dollars for a contribution to the
1:21:08
friends of the esco salmon hatchery
1:21:11
and for the first three items on this
1:21:13
list at the time they were introduced to
1:21:15
the council back in february
1:21:17
the administration hoped to be able to
1:21:19
utilize future federal relief funds uh
1:21:21
what ultimately became the american
1:21:23
rescue plan act or arpa
1:21:25
um given the complexity and evolving
1:21:27
direction on what arpa funds can
1:21:29
actually be spent on
1:21:31
the administration proposes using the
1:21:33
community recovery fund of the city
1:21:34
council for these items
1:21:36
rather than waiting for further clarity
1:21:38
on arpa eligibility
1:21:42
um so that's the end of my formal
1:21:44
presentation tonight so uh
1:21:46
i would uh before opening it up to
1:21:49
further questions
1:21:51
um i do want to take a moment um to
1:21:54
respond to a few questions that we
1:21:55
received prior to the meeting from
1:21:57
council president hunt
1:21:58
um so the first question was regarding
1:22:01
if the proposed position ads were new
1:22:04
positions versus a return to prior
1:22:06
staffing levels prior to coveted budget
1:22:08
reductions the traffic signal operations
1:22:11
engineer was unfunded with the 2020
1:22:13
adopted budget and was eliminated with
1:22:16
the 2021 adopted budget
1:22:18
the long-range planning manager and
1:22:20
human resources coordinator were both
1:22:22
positions that were eliminated as part
1:22:24
of those coveted budget reductions
1:22:26
and were subsequently not included in
1:22:28
the 2021 adopted budget
1:22:31
the police communications coordinator
1:22:33
lte
1:22:34
would be a new position
1:22:36
though is only anticipated to last
1:22:37
through 2022.
1:22:40
uh the second question was regarding the
1:22:42
i.t mid-year adjustments
1:22:44
and if these represent a likely ongoing
1:22:47
cost of business associated with
1:22:48
supporting a hybrid workforce and how
1:22:50
these adjustments relate to prior
1:22:52
budgeted i.t expenditures and i know rit
1:22:55
manager addressed much of this uh in
1:22:58
his overview of these ads um
1:23:01
but we're of course happy to circle back
1:23:02
to this question should further clarity
1:23:04
on that be needed
1:23:07
the third question was regarding the
1:23:09
community planning and development
1:23:10
consultant pass-through increase
1:23:13
which was item 14 on this list and if
1:23:15
these expenditures were already spent in
1:23:17
2021
1:23:18
the question also asked why we're
1:23:20
anticipating
1:23:22
about 1.2 million in additional revenue
1:23:25
but that we're only including the
1:23:27
expenditure side of this amendment
1:23:30
generally we do not typically do budget
1:23:32
amendments for anticipated revenue
1:23:34
increases unless they're tied to
1:23:36
something firm like a grant acceptance
1:23:39
while the increased 1.2 million dollars
1:23:42
of revenue from the forecast is based on
1:23:44
the best information that we have at
1:23:45
this moment in time
1:23:47
it's not a firm number set in stone
1:23:50
since we can always bring in more
1:23:52
revenue than we budgeted but we can't
1:23:54
spend more expenditures
1:23:56
we want to make sure that we have
1:23:57
sufficient authority for the
1:23:59
expenditures associated with this
1:24:00
anticipated revenue increase
1:24:02
but it's typically best practice not to
1:24:04
adjust revenues via amendment um based
1:24:07
on our forecast
1:24:10
the fourth question was regarding the
1:24:12
number of items in this amendment that
1:24:14
fell below fifty 000
1:24:15
and if council approval was necessary to
1:24:17
move them forward i'm asking if they
1:24:20
were included in the amendment tonight
1:24:21
because in aggregate they were
1:24:23
considerably more than 50 000
1:24:25
that is correct uh the general fund
1:24:27
items in particular
1:24:29
even though many of these items are
1:24:30
below fifty thousand dollars in
1:24:32
aggregate the net impact is significant
1:24:35
um to require an adjustment to ensure
1:24:37
sufficient expenditure authority
1:24:39
um for non-general fund items below
1:24:42
fifty thousand dollars um these
1:24:43
primarily fall into that first bucket or
1:24:46
uh i believe the second no first bucket
1:24:49
um that we addressed at the top of this
1:24:50
presentation
1:24:51
and uh so these are the funds that have
1:24:53
narrow expenditure authority and
1:24:55
therefore can't absorb unanticipated
1:24:57
costs even if they do fall below fifty
1:24:59
thousand dollars
1:25:01
and the final question was where these
1:25:03
adjustments place us relative to the
1:25:04
targeted fifteen to twenty percent of
1:25:06
undesignated fund balance as a percent
1:25:09
uh of uh budgeted expenditures
1:25:13
and um
1:25:15
we
1:25:16
have not run the impact on a designated
1:25:18
fund balance as a percent of budgeted
1:25:20
expenditures for 2021 primarily because
1:25:23
it's still a bit of a moving target at
1:25:26
this point in 2021
1:25:28
um it is safe to say however that given
1:25:30
the optimistic revenue forecasted
1:25:32
presented last month uh word that when
1:25:35
that where we're likely to end 2021
1:25:39
that we're likely to end it with a
1:25:40
pretty comfortable fund balance well
1:25:42
above 15
1:25:44
um even following these amendments
1:25:47
um doing this amendment at this point
1:25:49
however gives us a better picture of
1:25:51
where we're forecasted to begin 2022
1:25:54
based on this best information at this
1:25:56
moment in time
1:25:57
and therefore what sort of expenditures
1:25:59
we should be considering um as part of
1:26:02
the 2022 proposed budget
1:26:04
to make sure that we end 2022 within
1:26:07
that 15 to 20 target
1:26:09
um so i hope that answers the the
1:26:11
questions um we received earlier but
1:26:14
we're of course happy to circle back if
1:26:15
more clarity is needed on any of these
1:26:17
items or any other items
1:26:19
um so i'm going to go ahead and take my
1:26:21
presentation down now
1:26:23
and turn it back to mayor paulie
1:26:26
thank you susie john and autumn for all
1:26:29
that information that was a lot
1:26:32
i'm going to keep my eye on the chat to
1:26:34
see if there are any additional counsel
1:26:36
questions but thank you very much for
1:26:40
repeating the questions and answers that
1:26:42
council president had submitted ahead of
1:26:44
time
1:26:45
and it looks like council president hunt
1:26:47
has a question
1:26:51
thank you and and thanks also for um
1:26:53
going over my questions um
1:26:57
i did have a couple
1:26:59
uh
1:27:00
clarifying questions maybe i just missed
1:27:02
it um the one was on this the community
1:27:06
planning and development expenses one
1:27:08
part of my question on that was it seems
1:27:11
like that money had already that expense
1:27:13
had already been
1:27:14
spent on consultants in 2021 is that
1:27:18
correct
1:27:20
uh it is uh some of it will have already
1:27:24
been expended some of it is anticipated
1:27:27
based on the revenue that we're still
1:27:29
expecting to collect by the end of this
1:27:31
year so
1:27:33
it is anticip some i
1:27:35
would say some of it is spent yes some
1:27:37
of it is not yet spent
1:27:42
okay um
1:27:45
if there is additional clarity on on
1:27:47
that that would be helpful it's one of
1:27:50
the bigger um
1:27:51
one of the bigger amendments that i
1:27:53
didn't quite understand
1:27:55
uh the other thing is um
1:27:59
i think at the end my understanding of
1:28:02
the answer to the question about fund
1:28:04
balance at the end of 2021 is that with
1:28:08
these amendments we expect
1:28:10
the ending fund balance to be
1:28:13
between 15 and 20 percent of
1:28:16
expenditures which is
1:28:17
what we strive for according to our
1:28:19
current financial
1:28:21
policy um i think that was what you said
1:28:24
at the end but i wasn't sure so i wanted
1:28:26
to confirm that
1:28:28
uh yes thank you for um for clarifying
1:28:31
that um based on the august forecast um
1:28:36
it is
1:28:37
uh say i believe it is safe to assume
1:28:40
that we will end 2021
1:28:43
above 20 percent
1:28:44
um
1:28:46
that
1:28:47
what we're hoping to do at this point is
1:28:50
use these uh amendments to better
1:28:53
understand where we will expect to end
1:28:55
21
1:28:56
to give us an idea of where we expect to
1:28:58
begin 22
1:29:00
so that we can ensure that as we are
1:29:02
preparing the 2022 budget that as
1:29:06
we propose the ending
1:29:09
percentage of fund balance to
1:29:12
budgeted expenditures
1:29:14
that at the end of 22 we fall within
1:29:16
that 15 to 20 percent range
1:29:18
at this point in the year it is
1:29:20
difficult to
1:29:21
anticipate where
1:29:23
we will end the year we can run what
1:29:25
that percent is based on our best
1:29:27
knowledge at this moment in time and
1:29:29
provide that
1:29:30
to the council
1:29:32
but it is very likely subject to change
1:29:35
before the end of the year
1:29:44
council president hunt
1:29:46
did you have an additional question or a
1:29:47
follow-up question
1:29:51
i do have one more but i i think other
1:29:53
people may have questions so if you can
1:29:55
circle back to me sure i think the next
1:29:57
one we had uh was councilmember mart who
1:30:00
is now um
1:30:02
not going to be asking a question so uh
1:30:04
let's have uh some comments from see
1:30:07
administrator bob comitz and then we'll
1:30:08
come back to council president
1:30:11
yes uh thank you man members of the
1:30:13
council let me just put a finer point on
1:30:15
on susie's comments and answer to the
1:30:17
council president's question on the fund
1:30:19
balance mayor paulie's directed us to
1:30:21
come to the council with the budget for
1:30:23
2021 that will make sure that the fund
1:30:25
balance is within that 15 to 20 percent
1:30:29
what we're looking at is for current
1:30:30
year there may be more money that we
1:30:32
would come back to the council and ask
1:30:34
to spend prior to the end of the year so
1:30:36
as we're working on the 22 budget we're
1:30:38
keeping an eye on that uh but the 22
1:30:41
budget that you will see
1:30:42
with all of these the spending will be
1:30:45
within that 15 to 20 range quite
1:30:47
honestly i think susie at this point
1:30:49
we're looking at a budget that would be
1:30:50
19
1:30:52
uh one balance so that's what we're
1:30:54
shooting for
1:30:56
the council's made it very clear that
1:30:58
you would like the administration to be
1:31:00
more precise with fund balance and to
1:31:02
not have excess fund balance so one of
1:31:04
the reasons we're here this evening is
1:31:06
to invest those dollars today
1:31:08
in services for the community
1:31:11
thank you city administrative quits
1:31:14
that's well said uh not seeing any
1:31:16
additional questions i'm going to come
1:31:18
back to council president for follow up
1:31:23
um thank you
1:31:24
i i think i have the answer but um i
1:31:28
the the revenue although it's still
1:31:30
projection because the revenue is higher
1:31:33
than we predicted that has effectively
1:31:36
outpaced
1:31:37
even this round of expenditures so we
1:31:40
would expect that this round of expenses
1:31:42
expenditures in addition to the budget
1:31:44
plus potentially more expenditures would
1:31:47
get us into the
1:31:48
range that's in our financial policies
1:31:50
that did i
1:31:52
capture that correctly
1:31:54
seeing some head nods
1:31:56
yes madam mayor if i can just add we we
1:31:58
we're still looking at uh revenues for
1:32:01
current year we will do what we have in
1:32:03
past years our revised revenue forecast
1:32:05
once the proposed budget comes out you
1:32:07
know we at this point feel comfortable
1:32:10
that there will be additional dollars to
1:32:11
be spent uh quite honestly we have
1:32:13
already uh targeted a a a source or a
1:32:17
funding uh plan or a scenario that we
1:32:21
would like to address and that is our
1:32:22
plea fund uh so we are continuing to
1:32:25
work on that quite awesome we only have
1:32:26
so many hands uh working on the budget
1:32:29
at any one time so the direction has
1:32:31
been let's get the proposed budget out
1:32:33
over the next two weeks and then come
1:32:35
back to the council or to talk about
1:32:37
some additional spending for
1:32:39
21 but we feel very confident with the
1:32:41
budget that mayor paul will be
1:32:43
presenting to you in a couple of weeks
1:32:44
that we are going to do what the council
1:32:46
has asked of us and that is to have that
1:32:48
fund balance be spent down
1:32:52
council president hunt
1:32:57
oh thank you um okay that that was my
1:33:00
biggest question i feel that i
1:33:03
understand it now um i do
1:33:05
i would like more information on the
1:33:08
consultants for
1:33:10
cpd and what that was spent on i still
1:33:14
don't feel that i
1:33:15
completely understand that one and if it
1:33:18
was anticipated
1:33:20
and madam mayor if i may call a friend
1:33:23
miss dollywall uh i believe she's on if
1:33:26
she would like to add some additional
1:33:28
information that'd be great
1:33:34
good evening council and madame mayor
1:33:36
and um so
1:33:38
the one thing i will add to that is uh
1:33:40
yes we can certainly give you the
1:33:42
consultant costs but they were mostly
1:33:44
for specialty
1:33:46
fields like gm the building
1:33:49
designed for
1:33:51
the
1:33:52
school district and
1:33:54
and also for the larger buildings like
1:33:56
costco uh that we don't have the
1:33:58
in-house uh expertise to do the building
1:34:00
review for so majority of them were for
1:34:03
these larger projects
1:34:05
one-time kind of cost that that got
1:34:08
factored in into the review for those
1:34:10
and partly it is for us understanding
1:34:13
how or we are capturing these consultant
1:34:16
costs um and there were some changes to
1:34:19
the uh to the accounting system
1:34:22
and that also you know we created one
1:34:25
account for where every consultant cost
1:34:27
was being um being captured in so it was
1:34:30
a transition from 2020 to 2021. so as as
1:34:34
uh 2022 i think it'll um some of those
1:34:37
permits that were applied under the old
1:34:39
system in our permitting syst software
1:34:42
uh were for the different um maybe i'm
1:34:45
confusing the matter more
1:34:47
for you but um
1:34:49
ultimately it is um the revenues are
1:34:52
more it's the larger projects that have
1:34:53
come in so typically these consultant
1:34:56
costs would uh would have been under
1:34:58
that line item but they are exceeding
1:35:01
what we anticipated
1:35:03
to be spent for the consultants but the
1:35:05
revenues are coming in more as well
1:35:10
did that help council president
1:35:15
yes i think that helps um and so this
1:35:18
this could have been this is due to the
1:35:20
magnitude and complexity of projects
1:35:22
this year it um wasn't specifically
1:35:26
um covet related or other and we
1:35:29
wouldn't also the other part of my
1:35:31
question and a bunch of the earlier
1:35:33
questions i asked you was around
1:35:35
whether we would anticipate that this is
1:35:37
truly one time or a new trend and it
1:35:40
seems that this is one time due to the
1:35:43
project so that did help
1:35:45
correct and we'll be bringing forth
1:35:47
a fee schedule that that will kind of
1:35:49
clarify uh which ones are passed through
1:35:52
costs and which ones um are covered by a
1:35:55
building permit fees so majority of
1:35:57
these are related to building permits
1:35:59
not other consultant costs but but
1:36:01
mostly for the building
1:36:03
review expertise
1:36:08
thank you i'm not seeing any other
1:36:10
questions at this time uh is somebody
1:36:14
wanting to make a motion
1:36:24
council president hunt
1:36:27
thank you i moved to adopt ordinance
1:36:29
number
1:36:31
2951 amending the 2021 budget of set
1:36:34
forth in ordinance number 2927 and
1:36:36
amended an ordinance number 2939
1:36:40
concerning revenues expenditures and
1:36:42
fund balance for various funds for the
1:36:44
year 2021.
1:36:46
thank you deputy council president ray
1:36:48
zacken
1:36:50
it has been moved and seconded uh and
1:36:53
if
1:36:54
there is no further uh sorry it's been
1:36:57
moved in second is there any further
1:36:59
discussion
1:37:00
and let's go to council member marks
1:37:03
thank you madam mayor um i'm gonna
1:37:05
regretfully vote no on this um i think
1:37:08
of magnitude uh this large of a
1:37:12
uh byte out of the general fund i think
1:37:14
really requires an update of the
1:37:17
projected uh ending fund balance um
1:37:20
uh especially because uh
1:37:23
we've been in a time of
1:37:25
fast-moving change in our in our funds
1:37:27
and i just think that as as part of
1:37:29
fiscal hygiene um in the future when we
1:37:32
have seven digit changes we just really
1:37:34
need to
1:37:35
somebody stopped me on the street and
1:37:36
said are you sure that this is gonna be
1:37:38
okay i don't really have a good answer
1:37:40
so i'm gonna be unfortunately know this
1:37:42
evening thank you
1:37:43
thank you councilmember mertz
1:37:45
anyone else wanting to make comments or
1:37:47
discussion i'll keep my in the chat for
1:37:49
a few more seconds council president
1:37:51
hunt
1:37:52
with a question
1:37:53
um thank you madam mayor this is council
1:37:56
president hunt i actually had a question
1:37:57
for my fellow council member
1:37:59
councilmember martz um
1:38:01
because i had a similar question about
1:38:03
the ending fund balance i think
1:38:06
um i think the projection is at this
1:38:08
point that it would bring the fund
1:38:11
balance to the
1:38:13
target but i wondered if if we could
1:38:15
have that formalized if that would
1:38:18
um
1:38:18
if that would address your concern or if
1:38:20
your concern
1:38:22
would extend beyond getting that in a
1:38:24
formal
1:38:25
as formal information that's provided
1:38:32
i'm not sure
1:38:34
what you're i'm sorry i'm not sure what
1:38:36
you're suggesting
1:38:38
um so my question would be if we could
1:38:41
get
1:38:42
the updated revenue projection and the
1:38:45
updated ending fund balance as a
1:38:47
percentage of expenditure and it was
1:38:49
between
1:38:50
the um 15 to 20 percent if that would
1:38:54
address your concern or if if that would
1:38:57
not
1:38:58
yes but if you know five of you already
1:39:00
support this bill i'm happy to have my
1:39:03
vote just be a point of
1:39:05
you know clarification for future budget
1:39:07
conversations so um but yes if we had
1:39:10
that information today i would have
1:39:12
cheerfully supported this this amendment
1:39:14
thanks
1:39:16
see ministry of bob kritz you want to
1:39:18
provide a comment
1:39:19
yes thank you um
1:39:21
so we are two weeks from presenting
1:39:23
mayor paulie's proposed budget as i've
1:39:25
mentioned
1:39:26
that budget will contain uh a
1:39:29
i think fund balance projection for
1:39:31
december 31st 2022
1:39:34
of 19
1:39:36
we anticipate uh at this point uh
1:39:39
perhaps having as much of an as a
1:39:41
million dollars of additional fund
1:39:43
balance in the current year
1:39:45
which we're looking at we're not ready
1:39:47
to commit to that dollar amount but we
1:39:48
are looking uh to propose an expenditure
1:39:51
of that as part of the budget process
1:39:54
so we're feeling very comfortable
1:39:56
with these numbers we know how important
1:39:58
this is and quite honestly came up with
1:40:00
this
1:40:01
uh package
1:40:02
largely in response to the council's
1:40:04
concern that we were ending years with
1:40:06
too high of a fund balance that exceeded
1:40:09
uh the
1:40:10
the
1:40:12
requirement the policy that the city
1:40:13
council has so um
1:40:15
i will report that to you
1:40:18
and hope that that helps the council and
1:40:20
it's the fit for me
1:40:22
thank you city administrator about quits
1:40:24
and i i'll just add on too because i
1:40:26
want to make sure it's
1:40:27
it's clear um i directed this
1:40:30
administration to make sure that during
1:40:32
this year as we were going back
1:40:35
through a more typical revenue and
1:40:37
expenditure year that we were responsive
1:40:39
to making sure that in 2021
1:40:42
we were coming back with opportunities
1:40:45
to make expenditures during the years so
1:40:47
that we would stay within policy they've
1:40:50
done a really good job doing that but it
1:40:52
also can be confusing when you're just
1:40:54
about to look at your new 2022 budget
1:40:57
and you will be receiving some new
1:40:59
revenue projections in that so it is
1:41:02
confusing that is for sure but um we
1:41:06
really do want to commit stay committed
1:41:08
to that um
1:41:10
process of making sure if there is
1:41:12
funded there are revenue
1:41:14
exceeding revenue expectations in the
1:41:16
year that the council is considering
1:41:18
spending those revenues in the year uh
1:41:20
councilmember walsh has a comment
1:41:24
thank you this is councilmember walsh
1:41:26
um
1:41:27
i don't have a concern
1:41:30
with the ending fund balance so much as
1:41:34
this seeming
1:41:37
i don't want to sound crass but
1:41:39
kind of like a slush fund that's just
1:41:42
getting
1:41:43
pushed out
1:41:44
at this point because i think if we're
1:41:47
in a budget cycle
1:41:50
we're
1:41:51
looking at this and i don't mean
1:41:53
anybody's using funds the wrong way i'm
1:41:56
just
1:41:56
i'm talking about how we choose what to
1:41:58
spend on and so if i was in the middle
1:42:02
of a budget cycle and i was looking at
1:42:06
250 000
1:42:08
of street operating funds for the
1:42:10
intelligent traffic system related
1:42:12
maintenance i would be able to evaluate
1:42:15
that against other projects that were in
1:42:19
that scope or i would be given other
1:42:21
options
1:42:22
at this point this is really much more
1:42:25
of a
1:42:26
up or down vote on something that as
1:42:30
council member marx mentioned is seven
1:42:32
figures
1:42:33
and
1:42:35
while i might look at this and go okay
1:42:38
in a budget cycle
1:42:39
i might say hey i have questions about
1:42:42
this position or i have concerns about
1:42:46
why we're spending money on
1:42:49
you know record keeping instead of x y
1:42:52
and z
1:42:54
when this comes in this type of a
1:42:56
package
1:42:57
i feel like that's harder to do i don't
1:43:00
know why these projects were sourced i
1:43:02
don't know what other things were
1:43:05
considered
1:43:06
and so at this point as much as
1:43:09
i do like many of these projects
1:43:13
um
1:43:14
i don't like the feel that this gives to
1:43:17
spending
1:43:19
a seven figure situation so i'm i'm on
1:43:22
the fence i'm leaning toward
1:43:24
voting no on this um
1:43:27
just because of that that situational
1:43:30
um peace
1:43:33
thanks
1:43:34
um city uh council member g michelle has
1:43:36
a comment
1:43:40
and then i'll go to city of ministry
1:43:41
above quits
1:43:42
thank you mayor paulie um i do tend to
1:43:46
um
1:43:47
i do intend to support this motion
1:43:51
however i
1:43:52
hear my fellow council members concerns
1:43:54
and shared many of them
1:43:56
i did go through each item
1:43:59
going through looking at it wondering
1:44:01
well i wonder how this was chosen or
1:44:03
that one was chosen i have to say that
1:44:05
as i went through
1:44:06
i could find a rationale for each one
1:44:09
and for several of them a rationale for
1:44:11
the money needed to be spent now
1:44:14
rather than next year or as part of a
1:44:16
budget process and so
1:44:19
uh but i think it would have been
1:44:21
helpful to um
1:44:23
to our decision-making process to
1:44:26
have seen uh just an overall
1:44:29
table showing us the impact to the
1:44:32
overall uh you know uh reserve funds and
1:44:36
um
1:44:38
and and perhaps more information about
1:44:40
the process about how each one was
1:44:42
chosen
1:44:43
uh i don't think that that was uh
1:44:46
elucidated as clearly as it could have
1:44:48
been
1:44:49
uh that said there's lots to like in
1:44:52
this motion there's some that i not only
1:44:55
like that i love and um i i
1:44:59
want
1:44:59
more human services i want uh the people
1:45:03
the positions that are being talked
1:45:05
about and i like the expenditures on
1:45:07
transportation and so forth so i will
1:45:10
support this but i do think for future
1:45:12
reference that we should be provided
1:45:15
with more context
1:45:17
so that we do have a better
1:45:18
understanding of why some things came to
1:45:21
the top and other things did not so
1:45:25
thank you thank you councilmember d
1:45:27
michelle see mr bob quits i was going to
1:45:29
go to council member goodman i could
1:45:31
circle back to you later if that's okay
1:45:33
councilman goodman
1:45:36
uh
1:45:37
if administrator bob quits has something
1:45:39
that he wants to add that's fine before
1:45:42
me thank you see administrator bob quits
1:45:46
uh thank you madam mayor uh this is a
1:45:48
pretty unusual circumstance um you know
1:45:51
most years you don't have uh money to
1:45:54
reinvest in the organization uh you know
1:45:58
really the impetus for this was your um
1:46:01
session that you had in person at the
1:46:04
tibbetts creek manor several weeks ago
1:46:06
um i think the mayor and i left that
1:46:09
meeting
1:46:10
saying there's a lot of things the city
1:46:11
council wants to get done
1:46:13
and we've not been able to do that
1:46:14
because of pandemic and there's an
1:46:17
opportunity with money
1:46:19
to jumpstart some of the very things you
1:46:21
prioritized during the course of that
1:46:23
meeting so i think if you were to go
1:46:25
back and
1:46:27
in our apologies perhaps we should have
1:46:29
done a crosswalk from that discussion to
1:46:31
some of these investments because nearly
1:46:33
all of them i think were informed by
1:46:36
that discussion
1:46:37
i've been doing this as a manager
1:46:39
administrator 20 plus years i've never
1:46:41
gone to a council and said hey let's
1:46:43
hire some positions now because i know
1:46:45
you're going to approve them anyway
1:46:47
because those were the very positions
1:46:48
that came out of your meeting and so
1:46:51
rather than go through a process know
1:46:53
that you're going to fund it get the
1:46:54
money adopted in january start
1:46:57
recruiting get people in in march and
1:46:59
april um
1:47:01
we thought well let's just do it now
1:47:03
we've got some money up the dollars and
1:47:05
cents of those positions really are very
1:47:07
small
1:47:08
but we wanted to do that we've already
1:47:10
made those i.t investments we wanted to
1:47:12
to show that
1:47:13
and most of the other larger ticket
1:47:15
items were things that the council has
1:47:18
said are important transportation
1:47:20
planning um you know moving forward with
1:47:23
city hall northwest the reality is we
1:47:25
cannot do anything with that building
1:47:27
until all the paper is out of it and we
1:47:29
need to do something with all that paper
1:47:32
so really what you see tonight came from
1:47:34
you all
1:47:35
it's not something that really was
1:47:37
driven by staff it was driven by you all
1:47:40
the one thing i will say
1:47:41
is that we have a lot of staff members
1:47:43
who are tired who are
1:47:45
are just done with this pandemic and
1:47:47
quite honestly if we can give our field
1:47:49
staff a new mower
1:47:51
that's going to do an awful lot to help
1:47:53
them
1:47:54
continue to come to work every single
1:47:55
day in the midst of a pandemic
1:47:58
so i think while that probably didn't
1:47:59
come up specifically in your discussions
1:48:01
in new mower
1:48:03
when i went to the departments and asked
1:48:05
what can we do
1:48:06
to you know help our employees and say
1:48:09
we hear them we care about them we
1:48:11
understand
1:48:12
the cuts that were made you know as we
1:48:14
look back many of our neighbor
1:48:15
jurisdictions didn't make the cuts that
1:48:17
we did they they took a chance that
1:48:19
everything was going to be okay and
1:48:21
we didn't do that we we took some cuts
1:48:24
so you know this what you're seeing
1:48:25
tonight is really unusual i don't
1:48:27
suspect we'll do it again anytime soon
1:48:29
but it's really meant to move forward
1:48:32
the goals and the priorities of this
1:48:34
city council and a little bit has meant
1:48:36
to say to our employees thank you here's
1:48:38
some better tools to get work done
1:48:40
here's some things that will finally get
1:48:41
us out of city hall northwest once and
1:48:43
for all and we can move forward and look
1:48:45
at what those facilities are so again
1:48:47
madam mayor my apologies if we didn't
1:48:49
connect those dots uh work more
1:48:51
carefully at the top of this
1:48:52
presentation but that that's the the
1:48:55
impetus behind all this
1:48:57
thank you to the administrator i just
1:48:58
i'm going to add a few comments we do
1:49:00
have some more council members that do
1:49:01
want to make comments as well um
1:49:04
thanks for what you said wally i agree
1:49:07
um i kind of have a foot in both camps
1:49:10
and in that i think what councilmember d
1:49:12
michelle said about process is a good
1:49:14
point i think what you had said about
1:49:17
this being unusual circumstances is also
1:49:20
a good point and the fact that our city
1:49:22
did
1:49:24
take a lot of cuts to be ready in case
1:49:27
the pandemic had a longer economic
1:49:29
effect than we were worried about
1:49:31
however there is an opportunity for
1:49:33
future council president or future
1:49:35
council leadership or this council
1:49:37
leadership to brainstorm about if we're
1:49:39
going to do this again what do we want
1:49:40
to look like and that's where i think
1:49:41
some of the suggestions that council
1:49:43
member d michelle could fit in
1:49:45
so um
1:49:46
this is the process we have this year
1:49:48
and again it's unusual
1:49:50
could we do better
1:49:52
likely we can and i heard some good
1:49:54
suggestions tonight on how we could
1:49:55
better connect the dots and do some
1:49:57
better storytelling as well
1:49:59
let's go to councilmember goodman
1:50:00
followed by deputy council president ray
1:50:04
um thank you councilmember goodman here
1:50:06
i
1:50:07
do intend to support this i'm looking at
1:50:10
this as something that is out of the
1:50:12
ordinary um typically i don't think that
1:50:14
it is a good idea for us to do a
1:50:18
something this uh large
1:50:20
of a change particularly this close to
1:50:24
upcoming budget
1:50:26
season the i do have a couple of
1:50:30
questions concerns
1:50:32
the number 14 the community planning and
1:50:35
development department
1:50:37
adjustment
1:50:38
we continually miss the mark
1:50:41
we've been talking about this
1:50:43
um
1:50:44
ever since i've started on council ever
1:50:46
since i was
1:50:48
on land and shore and we had this sort
1:50:50
of you know annual discussion about it
1:50:52
and then also a budget
1:50:55
i would suggest that it's time to renew
1:50:57
the conversation
1:50:59
about the option of
1:51:04
billing for services rather than trying
1:51:06
to guess what it's going to cost us we
1:51:08
just consistently miss the mark i don't
1:51:11
understand why
1:51:12
um i'm sure there are a lot of good
1:51:14
reasons but
1:51:16
it is a source of constant frustration
1:51:19
for everyone the other one that i have
1:51:22
a question about is digitization of city
1:51:24
hall northwest records
1:51:26
i know we have a ton of these anybody
1:51:28
who's seen the storage facility knows
1:51:31
that we have a ton of records that need
1:51:33
needs to be put that need to be put into
1:51:35
digital form format um
1:51:38
in 2014
1:51:40
the council adopted a technology
1:51:44
fee
1:51:44
um i believe it was november 17 2014
1:51:49
and we have
1:51:50
a code for that
1:51:52
um
1:51:53
the
1:51:55
the agenda bill for that meeting talks
1:51:57
about how that fee would be spent
1:52:00
and one of the items was to and i quote
1:52:02
from that attendable fund backlogged and
1:52:05
future technology projects
1:52:08
um
1:52:09
and the agenda build says that that item
1:52:11
was discussed at several budget meetings
1:52:13
and um i
1:52:15
vaguely recall
1:52:16
um
1:52:17
the many times we talked about that
1:52:20
i don't have dates and i don't have
1:52:21
materials for that maybe councilmember
1:52:23
martz will recall um
1:52:26
differently than my recollection but i
1:52:29
do recall discussions about
1:52:32
that fee either
1:52:34
being available for
1:52:37
possibly
1:52:38
using
1:52:39
part of that fee to
1:52:41
digitalize digitize whatever how however
1:52:45
you pronounce that word um
1:52:47
those um hard copy documents i don't
1:52:50
know um
1:52:52
if my recollection is
1:52:55
correct that
1:52:57
we were told that we could i do recall
1:53:00
having a discussion about it whether we
1:53:02
could or we could could not i don't
1:53:04
remember that but um
1:53:07
that raises a question for me
1:53:10
for the upcoming budget discussions
1:53:13
which
1:53:14
um i have questions about how much we
1:53:16
have collected for that technology fee
1:53:19
and what we've spent it on so um i will
1:53:22
support this tonight but i also want to
1:53:24
know um
1:53:26
you know i fall short of calling it an
1:53:28
audit of that fee because i don't want
1:53:30
that but i want the council to have
1:53:31
information about what we've collected
1:53:33
and what we've used it for and um
1:53:36
i would appreciate
1:53:38
um if we can find information about what
1:53:42
we were told about that fee um
1:53:45
in terms of uh
1:53:47
digitizing those records
1:53:49
and then the agenda bill says tonight
1:53:53
the upcoming budget
1:53:55
proposal will be asking for
1:53:57
more money for that
1:53:58
i'd like to know what the estimated
1:54:00
total cost during the budget what the
1:54:02
estimated total cost would be to get
1:54:04
that project done so sorry i was
1:54:06
long-winded but those are my couple of
1:54:08
concerns my requests and i will be
1:54:10
supporting this tonight thanks
1:54:12
thank you councilmember goodman let's go
1:54:14
to deputy council president ray
1:54:16
thank you mayor police chris ray
1:54:19
a couple of thoughts the first is
1:54:21
to amplify what the city administrator
1:54:23
says we've been extremely financially
1:54:25
responsible through the pandemic and so
1:54:28
we're in a very strong financial
1:54:29
position that we wouldn't have if we had
1:54:31
not taken some of the steps we did
1:54:34
additionally the recent revenue
1:54:36
projections are
1:54:38
kind of mind-blowingly uh positive which
1:54:40
gives me a certain amount of confidence
1:54:43
that we are
1:54:44
going to be in a strong financial
1:54:46
position ending up this year
1:54:49
that being said an opportunity to jump
1:54:51
start some of the initiatives that we'd
1:54:52
like to push for 2022 which i saw a
1:54:56
number of them in this budget amendment
1:54:57
make sense
1:54:58
also given the labor market if we can
1:55:00
get a jump start on hiring for 2022 i
1:55:03
think that makes sense and this makes
1:55:05
that possible
1:55:06
now with that all being said given the
1:55:08
magnitude of this amendment
1:55:11
it would be nice i think this is
1:55:14
something that council member walsh was
1:55:16
alluding to or maybe hitting directly on
1:55:19
you know we could have had one more than
1:55:20
one touch on this we could have seen uh
1:55:22
draft amendments so that we could have
1:55:25
um
1:55:26
gone through this um ahead of time so
1:55:29
i know that time is is tight and i know
1:55:31
everyone's working really hard but um
1:55:33
so just kind of going forward
1:55:34
particularly if we're going to talk
1:55:36
to steal the phrase from councilmember
1:55:38
mark's seven-figure amendments um having
1:55:40
a more
1:55:42
structured more touches
1:55:44
process would probably make for more
1:55:46
comfort in the final results
1:55:48
thank you
1:55:49
thank you deputy council president ray
1:55:51
are there any other council members that
1:55:53
would like to make a comment
1:56:01
keeping my eye on the chat to council
1:56:04
president hunt
1:56:07
thank you i um i appreciated hearing the
1:56:10
concerns from my fellow council members
1:56:12
and i hope that um in the future we can
1:56:15
have
1:56:16
um
1:56:17
touches on this kind of substantial
1:56:20
um information i think you know the
1:56:22
final version could um be presented i
1:56:25
think for me it's it's uh it is in
1:56:29
exceptional circumstances but at the
1:56:31
same time
1:56:32
um if we had had
1:56:34
more um or a study session for example i
1:56:37
think that would be more typical to our
1:56:38
process and and would have given us um a
1:56:41
better understanding i did feel like
1:56:45
i
1:56:45
had the
1:56:47
ability to ask my questions and have
1:56:49
them answered
1:56:51
at this meeting and so
1:56:53
i
1:56:54
am comfortable with those answers the um
1:56:58
the community planning and development
1:57:01
um
1:57:02
the difference in the expended expected
1:57:05
expenditure in that one as as
1:57:07
councilmember goodman said does
1:57:10
that has come up
1:57:12
before and so if we could try to account
1:57:15
for that um
1:57:18
differently going forward that would
1:57:19
that would i think help
1:57:21
um
1:57:22
but overall i i think for the most part
1:57:25
it seems that for example with the
1:57:27
positions we're recovering um we're
1:57:30
recovering
1:57:31
services and positions that we cut back
1:57:34
um during covid we're we're assisting
1:57:37
community recovery
1:57:39
after covenant after the associated
1:57:41
budget impacts that we had
1:57:43
associated with covid and i understand
1:57:45
that both that impact was hard to
1:57:47
predict and now the recovery will
1:57:48
continue to be hard to predict
1:57:50
so overall i think with the answers to
1:57:53
the questions um i am supportive i think
1:57:55
going forward having uh more opportunity
1:57:59
to discuss and and ask questions when it
1:58:01
is such a substantial
1:58:03
budget amendment would be useful for
1:58:05
council and i um i also lastly
1:58:10
think that the information about the
1:58:12
general fund
1:58:13
and compliance with our financial policy
1:58:16
that that's important to me and to a
1:58:18
number of us and so having that in the
1:58:21
packet would would also be useful and
1:58:23
and just help us connect
1:58:25
the dots about why this is um
1:58:28
why we're doing this amendment my
1:58:29
understanding is is in part because we
1:58:31
have emphasized that we want to be
1:58:33
within compliance which this will put us
1:58:35
at 19 rejected
1:58:38
um expenditure as a percentage of
1:58:40
revenue and so
1:58:43
i think that that that is important and
1:58:44
that is something that we've we've
1:58:46
strived for um so i i do support it i
1:58:49
also just wanted to
1:58:51
let my fellow council members know that
1:58:53
i think there were a lot of good points
1:58:54
raised and hopefully those will be taken
1:58:56
into account in future
1:58:57
um versions of this conversation
1:59:01
thank you council president hunt council
1:59:03
member martz
1:59:04
thank you madam mayor i just i just want
1:59:06
to clarify it's my understanding that
1:59:08
that 19 refers to the ending fund
1:59:11
balance at the end of 2022
1:59:15
if we had a similar number for the end
1:59:17
of 2021 which this uh
1:59:21
impacts then i
1:59:23
would be voting in favor not against the
1:59:25
amendment thanks
1:59:28
thank you councilmember mertz
1:59:30
are there any other comments uh oh sorry
1:59:33
i missed one councilmember walsh
1:59:35
thank you this is councilmember walsh
1:59:38
um i continue to be torn by this package
1:59:41
i'm
1:59:43
at this point
1:59:44
i mean i highly highly support these
1:59:48
positions and getting them hired
1:59:50
the the areas i struggle with are
1:59:55
some of the other areas where we're
1:59:58
spending money on projects or purchases
2:00:03
um where i'm having to evaluate them
2:00:05
without the other areas but
2:00:07
i think ultimately at this point because
2:00:10
i i think the positions are
2:00:14
essential and important to get hiring on
2:00:17
early um i will support this
2:00:21
so thank you
2:00:23
thank you councilmember walsh and have
2:00:26
i'm scrolling up and down to see if i
2:00:28
have forgotten or missed anybody else
2:00:32
uh
2:00:33
okay it looks like council president
2:00:34
hunt has a question
2:00:37
yes thank you
2:00:39
um
2:00:40
okay i i this is council president hunt
2:00:43
again and i
2:00:44
wanted clarity on the ending fund
2:00:47
balance so i thought i heard
2:00:50
um susie say that we expected the ending
2:00:53
fund balance for 2021
2:00:55
to be
2:00:57
between 15 and 20 with this amendment am
2:01:00
i did i misunderstand that
2:01:04
that 2022
2:01:08
i think we heard lots of numbers put out
2:01:10
there but we'll let susie clarify i
2:01:12
think her answer is a little more vague
2:01:14
than that but we'll see where she went
2:01:16
thank you mayor paulie uh yes
2:01:18
intentionally vague um
2:01:21
uh we it is
2:01:22
uh as city minister bob quit said we
2:01:25
anticipate ending with the proposed
2:01:27
budget coming later this month ending
2:01:30
2022
2:01:31
at 19
2:01:34
given the general fund forecast that was
2:01:36
presented earlier this month
2:01:38
um it is likely that we will end 2021
2:01:42
above
2:01:43
20
2:01:44
given
2:01:45
uh even with the uh amendments proposed
2:01:47
tonight um these are numbers that
2:01:50
we can run at this point and provide to
2:01:52
the council we just don't have it
2:01:54
prepared this evening
2:01:56
it would be a bit of a moving target as
2:01:59
city administrator bob quits mentioned
2:02:00
we will be
2:02:02
likely proposing additional amendments
2:02:04
prior to the end of the year that would
2:02:05
swing that number um but
2:02:08
uh generally at this point based on best
2:02:11
current information
2:02:13
it is likely we'll end 2021 above 20
2:02:16
percent
2:02:19
if i can add to that as well susie i i
2:02:21
think what uh city administrator was
2:02:23
trying to get across is that we have a
2:02:25
finance team and they have fixed tasks
2:02:27
to do and the one they have on their
2:02:28
plate right now is to get you a budget
2:02:30
in two weeks for 2022. so as part of
2:02:33
that process over your budget review we
2:02:36
will run re-run the revenue projections
2:02:39
but we don't have the staffing and
2:02:40
capacity to keep running them constantly
2:02:43
so
2:02:44
right now suzy and autumn's team are
2:02:46
focused on getting you the budget and
2:02:48
susie gave you a very vague answer which
2:02:50
is that it's probably over twenty
2:02:53
percent um but come november i can't
2:02:56
remember if it's november october but
2:02:57
autumn can weigh in here you are going
2:03:00
to get a new revenue updated production
2:03:02
and that will definitely give you a
2:03:03
better look at the end of this year and
2:03:05
it will probably come with potential
2:03:07
budget adjustment again if there are
2:03:09
some priorities that can spend that
2:03:11
money down before the end of 2021. so
2:03:14
autumn what did you want to add in there
2:03:17
i was gonna reiterate what susie said so
2:03:19
thank you susie for that we can follow
2:03:22
up with uh an estimate but yes we will
2:03:25
come back to you with more revenue
2:03:26
forecasts we had one in august and we
2:03:28
will come back to you in october after
2:03:30
the proposed budget is transmitted
2:03:36
council president does it answer your
2:03:37
question
2:03:42
um
2:03:43
i i think so i think in the future um i
2:03:46
i while i understand that there's a lot
2:03:48
of things going on in the future if
2:03:50
we're asked for a um
2:03:52
seven figure budget amendment it would
2:03:54
be good to get the
2:03:56
i get in writing preferably with the
2:03:58
packet so we can all digest it what the
2:04:01
impact is on that
2:04:03
target
2:04:04
noted thank you
2:04:07
have i missed anyone with a comment or a
2:04:09
question like looking in the chat again
2:04:11
it looks pretty good
2:04:14
okay now i'll check back in with the
2:04:16
city clerk i believe we have moved and
2:04:18
seconded and that it would be
2:04:19
appropriate for me to reread the motion
2:04:21
at this point
2:04:24
you tisha
2:04:25
so the motion before council
2:04:28
is to adopt ordinance number
2:04:32
scrolling 2951
2:04:34
2951 amending the 2021 budget
2:04:38
as set forth in ordinance number 2927
2:04:41
and amended in ordinance number 2939
2:04:45
concerning revenues expenditures and
2:04:47
fund balance for various funds for the
2:04:49
year 2021 and i'll get our city clerk to
2:04:53
call the roll
2:04:56
starting with deputy council president
2:04:58
ray hi
2:05:00
council member walsh
2:05:01
i'm
2:05:02
councilmember d michelle
2:05:05
aye
2:05:06
councilmember goodman
2:05:08
aye
2:05:10
council president hunt
2:05:13
hi
2:05:14
councilmember martz
2:05:16
no nice
2:05:18
that's five eyes one nay
2:05:21
thank you that passes five to one
2:05:25
the next item of business this evening
2:05:27
is good of the order uh
2:05:29
i will oh we have a comment i believe
2:05:32
from city administrator bob quits
2:05:36
no you don't
2:05:37
no i don't okay
2:05:39
looking in the oh my god you know what i
2:05:41
get started gosh i was way up in the
2:05:44
comments um okay
2:05:46
looking in the chat box to see if
2:05:48
anybody has anything for good of the
2:05:49
order and i will go through a couple of
2:05:53
announcements oh let's start with
2:05:55
council president hunt she does have
2:05:57
something for good of the order
2:05:59
thank you mayor paulie as noted in the
2:06:02
packet i am going to
2:06:04
briefly
2:06:06
note the council president appointments
2:06:08
to the capital financing community task
2:06:10
force at this time
2:06:12
council members hall and martz will
2:06:13
serve on the capital finance task force
2:06:16
and
2:06:18
additionally council member goodman will
2:06:19
serve on the task force and will shift
2:06:21
to a mayor appointed at large position
2:06:23
at the end of her term on council
2:06:27
so looking forward to seeing the good
2:06:29
work come out of that task force and
2:06:33
wanted to make that
2:06:34
announcement thank you
2:06:36
thank you council president thank you
2:06:38
for your consideration i'm very excited
2:06:40
about the work that this capital finance
2:06:42
and community task force is undertaking
2:06:44
so thank you for your help with that
2:06:46
there are some upcoming council meetings
2:06:48
there's a city council study session
2:06:50
tuesday september 14th and the potential
2:06:53
agenda items include
2:06:55
julius boone pool improvements
2:06:57
boards and commission's proposed stipend
2:06:59
policy
2:07:01
and the title 18 land use code update on
2:07:04
september 20th there's a regular council
2:07:06
meeting with potential agenda items
2:07:08
including the
2:07:10
pfas update the use of affordable
2:07:13
housing funds and the proposed 2020
2:07:16
2022 budget presentation
2:07:21
not seeing anything else for good of the
2:07:22
order the next item we have on our
2:07:25
agenda this evening is an executive
2:07:26
session and as earlier announced there
2:07:28
will be an executive session held this
2:07:30
evening to discuss collective bargaining
2:07:33
for rcw
2:07:35
42.30.140 paren iv
2:07:38
this item is expected to last 30 minutes
2:07:41
no action is anticipated to follow in
2:07:43
open session
2:07:44
as a reminder executive sessions are
2:07:46
closed to the public
2:07:47
we will now recess into executive
2:07:50
session at 9 14 p.m however we will
2:07:54
start off that session with a little bit
2:07:55
of a break so
2:07:57
you can grab a glass of water or a cup
2:07:59
of tea or whatever it is that you need
2:08:01
so i asked the city clerk to move the
2:08:03
city council into a separate session
2:08:05
within this meeting and anyone who is
2:08:07
not part of the closed session will
2:08:08
remain in the main meeting you are
2:08:10
welcome to stay in the main meeting
2:08:12
until it is reconvened
2:08:14
city clerk are we ready to move
2:08:18
let me just confirm that we have the
2:08:20
right people here i'm going to go ahead
2:08:23
and move out is aquacity television
2:08:40
you