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City Council Regular Meeting Auto captions

Monday, May 4, 2020

7:00 PM · 3h 3m
Topics tracked across meetings:
Emergency Management Performance Grants (EMPG) (Network Infrastructure & COVID-19) AB 7964 1/2
2020 Comprehensive Plan Amendments and Rezones AB 8011 1/3
City Council Regular Meeting · May 4, 2020 City Council Regular Meeting · Nov 10, 2020 City Council Regular Meeting · Dec 7, 2020
Tyler Technologies Contract Amendment AB 7898 2/2
City Council Regular Meeting · Dec 10, 2019 City Council Regular Meeting · May 4, 2020
Section
Topic
6. INFORMATIONAL UPDATES
6a
Food Delivery Fees ID 0687
packet pp.5–6
Topics: Budget
Staff report:
Inform City Council on request to cap restaurant food delivery fees and provide initial response.
6b
Updated 2020-21 Work Plan ID 0689
packet pp.7–34
Staff report:
This informational update will provide an overview of the adjustments to the 2020-2021 Work Plan (
7. CONSENT CALENDAR
7a
Accounts: Payables and Payroll of May 4, 2020, $2,226,012.59 ID 0542
Approve · packet pp.35–49
Topics: Budget
Staff report:
Finance Department P.O. Box 1307 Issaquah, WA 98027 PH: 425-837-3050 www.issaquahwa.gov
7d
Board/Commission Term Extensions AB 7937
Confirm · packet pp.57–58
Staff report:
Confirm Mayor's appointments as presented; providing one-year extension of expiring terms, extending the terms from April 30, 2020 to April 30, 2021.
7e
Issaquah Emergency Rental Assistance Program Reallocation AB 7961
Authorize · packet pp.59–65
Topics: HousingPublic Safety
Staff report:
B. Report C. Other Rental Assistance Programs
7f
Emergency Management Performance Grants (EMPG) (Network Infrastructure & COVID-19) AB 7964
Authorize Submittal · packet pp.67–68
Topics: Public SafetyBudget
Staff report:
The Administration recommends authorizing submittal of the 2020 Emergency Management Performance Grant applications for emergency network infrastructure connectivity equipment and COVID-19 prevention, preparation and response.
7g
American Federation of State, County and Municipal Employees (AFSCME) Memorandum of Understanding Ratify AB 7966
packet pp.69–72
Staff report:
On March 19, 2018, the City Council approved a collective bargaining agreement ("CBA") between the City and AFSCME (formerly the Issaquah Administrative Staff Association) effective Jan. 1, 2017 to Dec. 31, 2019. The CBA approved by Council sets wages and benefits for staff in the AFSCME bargaining unit. Modifications to the CBA must be negotiated by the parties and, if there is a financial
7h
Position Reclassifications AB 7967
Approve · packet pp.73–74
Staff report:
With the 2020 budget, Council approved implementation of the Citywide classification and compensation study for non- represented employees. The City has been in ongoing negotiations with our unions to implement the results of the classification and compensation study for union-represented positions. In this agenda bill, the City requests approval to implement class/comp recommendations for three union-represented positions by reclassifying three specialist classifications to a more generalist classification, Department Operations Specialist.
7i
2020 Docket of Comprehensive Plan Amendments AB 7968
Approve · packet pp.75–85
Topics: Land Use
Staff report:
The State’s Growth Management Act (GMA) provides for an annual review of Comprehensive Plan amendments in order for all proposed amendments to be considered at the same time, and not “piece-meal” throughout the year. Once the proposed list of Comprehensive Plan amendments has been established by the City Council, research and analysis on each amendment will begin. If a Comprehensive Plan amendment is requested after the annual list has been established, that amendment is placed on the next year's docket.
8. REGULAR BUSINESS
8a
Tyler Technologies Contract Amendment AB 7898
Carried 7-0
Authorize · packet pp.87–173
Staff report:
The 2020 Adopted Budget includes capital funds to allow the City to re-implement MUNIS ERP (the City’s financial management system) originally implemented in 2014. As discussed with Council on April 1, 2019 and during budget deliberations, the City’s original implementation of Tyler Technologies MUNIS ERP had a number of shortcomings that make it difficult for the City to access financial information in an efficient and timely manner. These shortcomings have resulted in cumbersome and staff-intensive processes and have contributed to recent audit findings.
Roll call:
Moved by HUNT · seconded by REH
In favor: Barbara de Michele, Stacy Goodman, Zach Hall, Victoria Hunt, Tola Marts, Chris Reh, Lindsey Walsh
9. GOOD OF THE ORDER
9a
Upcoming Council Meetings
0:00 good evening everyone I'm opening the
0:03 Monday May 4th 2020 City Council regular
0:06 meeting and calling it to order welcome
0:10 everyone
0:10 so this again is a remote City Council
0:13 meeting I believe this is our fourth
0:16 that we have had before we move on to
0:19 tonight's agenda items I'd like to talk
0:22 about the remote meeting format so on
0:24 March 6
0:25 I issued an emergency proclamation
0:27 declaring a civil emergency in the city
0:28 due to the coab is 19 outbreak and on
0:32 March 24th the governor issued
0:33 proclamation 20 - 28 prohibiting
0:36 meetings that follow under the open
0:38 public meetings act such as our city
0:40 council meeting from being conducted in
0:42 person
0:43 tonight's meeting will be held entirely
0:45 remotely the meeting will be recorded
0:47 streamed live and available for later
0:50 listing on the city's YouTube channel
0:52 myself the council and certain city
0:54 staff are using our cameras however be
0:56 aware that our meeting platform cannot
0:58 show all our videos at one time rather
1:01 it will focus on the last four to five
1:03 individuals who spoke a callin number
1:06 was provided on the meeting agenda for
1:08 members of the public who wish to call
1:10 in by phone to listen live to the
1:12 meeting for our phoning callers drinks
1:15 back presentations that will make every
1:17 effort to specify which materials they
1:19 are referencing so that everyone can
1:21 follow along those who provided advance
1:23 notice are able to make comments under
1:25 the audience on that portion of the
1:27 meeting and we did also receive email
1:30 comments for this meeting as well from
1:32 the public at this point we'll take a
1:35 moment to take the roll call of the
1:36 council members in attendance and please
1:38 stay here when I call your name council
1:41 members me Michelle here councilmember
1:44 Goodman here hall here council president
1:50 hunt here councilmember marks here
1:54 deputy council president ray here and
1:58 councilmember Walsh here seven all here
2:01 and accounted for in addition we have
2:04 the following city staff participating
2:06 our city administrator volleyball Chris
2:08 our deputy City Administrator Andrew
2:10 Snyder
2:11 our city attorney Jim Haney our city
2:13 clerk Tina Eggers our deputy city clerk
2:16 tisha Goucher economic development
2:19 manager Jen Davis Hays and are there any
2:21 additional staff that I failed to
2:23 identify Megan grace is also on the line
2:30 Oh Megan thank you for those members of
2:35 the public on the call welcome
2:37 the quicker I will call on you to make
2:39 comments when we reach that portion of
2:41 the agenda so before we begin I'd like
2:44 to reiterate the meeting guidelines for
2:46 all meeting attendees please speak
2:48 clearly and POG frequently state your
2:52 name each time before speaking mute your
2:54 microphone we're not speaking and if you
2:57 are also streaming the live video feed
2:59 please turn the sound off as there is a
3:03 delay and for council members please
3:06 continue to use the Skype meeting
3:08 messenger to indicate when you wish to
3:09 speak and identify yourself before you
3:12 ask a question make a motion or second
3:15 emotion or participate in debate so the
3:18 first item on the agenda this evening is
3:20 the Pledge of Allegiance and if I could
3:22 get everyone to mute their microphones I
3:24 will start it and you can say it at home
3:27 along with me I pledge allegiance to the
3:32 flag of the United States of America and
3:34 to the Republic for which it stands one
3:37 nation under God indivisible with
3:41 liberty and justice for all the next
3:44 portion of our meeting is audience
3:46 comments and citizen comments are an
3:48 important part of our council public
3:49 process we take them seriously and
3:51 factor them into the decisions we make
3:53 when you are making comments please make
3:56 sure to direct them to the whole council
3:57 and the directions for tonight's meeting
4:00 when you are recognized please unmute
4:02 your microphone and if you're on a cell
4:06 phone it might be historic six star six
4:09 state your name address and
4:11 relationships to the city speak clearly
4:14 and Paws frequently and limit your
4:16 comments to 5-minutes
4:18 and then please remain mute your
4:20 microphone when you are done if you do
4:23 not respond after your name or phone
4:24 number
4:25 is called or your connection is lost
4:27 unexpectedly the meeting will still need
4:29 to proceed you're encouraged to rejoin
4:32 the meeting if you're able to personal
4:35 attacks obscene language derogatory
4:37 remarks and disruptive behavior will not
4:39 be permitted if a speaker is out of
4:41 order I will ask them to stop and mute
4:43 your microphone if a speaker does not
4:45 comply I made your ex asked to mute your
4:47 microphone if a disruption to the
4:49 meeting occurs an order cannot be
4:51 restored and may direct staff to remove
4:52 you from the call again citizen comments
4:55 written and verbal door important part
4:57 of our Council and our city's public
4:58 process the city takes these comments
5:01 seriously and we thank you for taking
5:02 your time tonight to come and address
5:04 our City Council city clerk yes Larry
5:09 Franks is signed up to speak Thank You
5:13 mr. Franks would you like to dress up oh
5:17 yes good evening thanks for the
5:19 opportunity I miss my fish yes mine I'm
5:24 very possessive of the salmon the return
5:27 to these requests salmon hatchery
5:29 unfortunately in continually declining
5:31 numbers
5:32 I missed the camaraderie with my many
5:34 friends who are also fascinated by these
5:37 miraculous animals but necessitated by
5:39 mitigating the risk of Cove in nineteen
5:41 infection he requests human hair tree is
5:45 appropriately closed to the public and
5:47 ongoing work is pretty much limited to
5:49 one individual at a time doing what they
5:51 need to do to nurture these fish and I'm
5:54 really going to miss the joy of sharing
5:57 my love of these fish with the many
5:59 visitors we've enjoyed in the past I led
6:02 over a thousand individuals on tours of
6:05 the hatchery last year most of them
6:07 third and fourth graders inspiring
6:09 leaders to be that they could also
6:12 easily be non symptomatic carriers I'm a
6:16 biologist okay a fisheries biologist not
6:19 a human bio specialist but the writing
6:22 is on the wall if we as a planet do not
6:25 have a highly effective vaccine and
6:27 tried-and-true treatment in place for
6:30 this illness it would be personally
6:32 dangerous to me and my family to lead
6:34 tours this fall as
6:36 is risky for the tour participants
6:37 themselves I know there's many
6:40 treatments and developments but as a
6:42 biologist I know the new normal of
6:45 social distancing needs to be maintained
6:48 for many months there's enormous
6:50 pressure to real open businesses
6:52 re-employ folks even planned for the
6:55 salmon Days Festival but I choose to err
6:58 on the side of caution employment and
7:01 festivals with a cost in lives are not
7:04 worth it thank you for listening and
7:07 acting accordingly thank you very much
7:12 oh well go ahead and put it in the
7:14 record right now that'd be great okay
7:17 I'm 48 years and at two four zero zero
7:21 one southeast one hundred and third
7:23 streets
7:23 I love it here in Issaquah Thank You
7:27 Larry has anyone else signed up to speak
7:30 this evening no one further has signed
7:32 up to speak thank you very much as a
7:37 reminder for any of those watching
7:39 tonight or later on a tape you can
7:42 always write comments and submit them at
7:43 any time to City Council at is Laoag of
7:46 in addition comments received by email
7:49 on tonight's agenda topics will be
7:51 acknowledged by the council president
7:53 under the relevant agenda item so the
7:56 next item of business for us this
7:57 evening is committee and regional
7:59 reports and we'll go around the so
8:01 called council chamber one by one let's
8:03 start with councilmember hall thank you
8:08 Mary Paulie this is councilmember Zack
8:09 hall
8:10 just one quick report just to say that
8:13 the next meeting of the regional
8:14 affordable housing committee has been
8:17 scheduled for next Friday May 15 from
8:20 1:00 to 4:00 p.m.
8:21 we're going to be using a video
8:22 conferencing system we're not really
8:24 sure which one yet but I've spoken quite
8:27 a few times before about the scope of
8:29 our work so I won't repeat that but if
8:32 any member of council or the community
8:34 has any questions about what the
8:35 regional affordable housing committee is
8:37 doing please feel free to reach out to
8:40 each other that concludes my report
8:42 Thank You councilmember Hall council
8:44 member to Michelle
8:46 yes I have no report this evening the
8:48 healthier here board will be meeting
8:50 this coming Thursday at one o'clock in
8:52 the afternoon it will be a virtual
8:54 meeting and as councilmember Hall said
8:58 if anyone is interested please let me
9:01 know that's in my report Thank You
9:05 councilmember Walsh thank you madam
9:08 mayor this is councilmember Walsh the
9:10 economic district Development Board you
9:14 DDB meeting for May was cancelled and so
9:18 I have no report Thank You councilmember
9:22 Goodman thank you madam mayor council
9:26 member Goodman here
9:27 East Side Fire and Rescue is Finance and
9:29 Administration Committee meeting will
9:32 meet on Wednesday May 6 there will be a
9:34 virtual meeting on the agenda is the
9:37 proposal to reform East High Fire and
9:40 Rescue into a nonprofit corporation and
9:43 if a recommendation is made to the full
9:46 board then each of the partners of the
9:49 entity also needs to be involved in and
9:51 approving that by approving a revised
9:54 interlocal agreement Articles of
9:56 Incorporation and bylaws so I will give
10:00 a report out of our next meeting of that
10:01 and then the East Side Fire and Rescue
10:03 Board will meet on May 14th now that
10:08 will be a virtual meeting as well I have
10:12 not seen the agenda but I do expect that
10:15 discussion will happen at the board
10:17 about a letter that Mayor Polly sent
10:20 requesting a reduction in in the the
10:25 amount that it pays that's all I
10:27 know about that agenda right now and I
10:30 believe the city also has received a
10:33 response from the Eastside Fire and
10:35 Rescue Board Chair North Bend
10:39 councilmember Allen Gulf and I would
10:43 request I don't think that I've seen
10:44 that response go out to the full council
10:46 so if that response could glad I would
10:49 appreciate it so in short I believe that
10:52 letter requests information financial
10:53 information from the city so the board
10:56 can have a the East Side Fire and Rescue
10:57 Force you have a
10:59 a fuller discussion that's my report
11:01 thank you
11:02 Thank You councilmember Goodman we'll
11:04 make sure that you get the response the
11:06 entire council gets a response letter
11:07 and also the additional information that
11:09 the city will be providing to the board
11:10 Thank You councilmember marks thank
11:17 thank you madam mayor so the king the
11:21 Puget Sound Regional Council growth
11:23 management policy board meeting for
11:25 Thursday May 7th has unfortunately been
11:27 cancelled however the sound cities
11:30 association public issues committee
11:32 after several months of non meeting will
11:35 be meeting virtually at 7:00 p.m. on
11:38 Wednesday May 13th at Redmond City Hall
11:41 and we do have one potential future
11:44 action item proposed related to the
11:47 proposed 2021 King County utility rates
11:50 I don't have the details yet but that's
11:53 one of those ones where we will have an
11:56 initial read and then I will come back
11:58 and talk to council about it and then
12:00 we'll come back sound cities will come
12:02 back into that there's other discussion
12:05 items will be discussing the legislative
12:08 session and Coe bid and regional
12:10 homeless Authority and Coe bid 19
12:14 impacts and response where we sort of
12:16 compare notes as municipalities but I'm
12:20 very glad that pick will be coming back
12:23 to meeting although you haven't lived
12:24 until you've done a roll call with 38
12:26 cities eight of us seem positively Swift
12:32 this concludes my report
12:34 Thank You deputy council president right
12:38 Thank You mayor Polly
12:39 the April 22nd meeting of the King
12:44 County growth management planning
12:45 council was cancelled and the next
12:48 meeting of the growth management
12:51 planning council is scheduled right now
12:52 for June 24th and that concludes my
12:54 report thank you council president hunt
12:59 thank you madam mayor I attended the
13:02 kokanee ila interlocal agreements
13:05 management committee meeting on April
13:08 27th
13:09 and kokanee Lake Spanish kokanee are a
13:12 type of salmon that are very endangered
13:14 they're on the verge of extinction and
13:16 the purpose of this interlocal agreement
13:19 is to coordinate efforts of multiple
13:21 jurisdictions in the Lake Sammamish
13:23 watershed to help support recovery of
13:25 this population and bring it back from
13:27 the brink of extinction at the April
13:29 27th meeting we appointed a chair which
13:32 will be me and we also worked on
13:36 reviewing the 2021 draft budget and
13:39 straps work plan for the year to
13:42 understand what work will be
13:44 accomplished under and and his plan to
13:46 be accomplished under the ila our next
13:49 meeting will be in July or August and in
13:52 this meeting the management items will
13:54 be the 2021 final budget and work plan
13:58 adoption and that concludes my report
14:02 thank you very much next item on the
14:06 agenda this evening is the mayor's
14:07 report and I have a few updates for
14:10 tonight
14:10 so the first update I'll deliver will be
14:12 on rental assistance program and then
14:15 I'll give a longer update on the cities
14:16 boards and commissions who have not been
14:19 meeting since the state emergency order
14:21 went into effect so in March 23rd 2020
14:25 the City Council authorized a hundred
14:27 thousand dollars towards rental
14:29 assistance for residents impacted by
14:31 Kovan 19 up to $500 a month for up to
14:34 three months is available to residents
14:36 needing help paying the rent the
14:39 statistic published last week and agenda
14:41 bills 7-9
14:42 on Friday which is on tonight's consent
14:45 agenda we're accurate at the time the
14:47 agenda was published however we've
14:48 updated them so I'm going to provide you
14:51 with some new numbers because things
14:53 have changed just since Friday as of May
14:56 1st 2020 over three-quarters of the
14:58 allocated funds have been distributed of
15:00 seventy eight thousand dollars the
15:03 equivalent of a hundred and fifty-eight
15:04 households were able to benefit from the
15:07 program of those 129 received assistance
15:10 once and 29 received assistance for more
15:14 than one month and this represents a
15:17 total of 486 residents broken out as 408
15:22 residents receiving a single
15:23 Peyman and 78 residents receiving a
15:26 rental payment of more than one month of
15:29 assistance so this is the second month
15:31 of the program since council adoption
15:33 and some households have requested
15:35 assistance to the second time
15:37 ninety-four percent of the households
15:39 who received rental assistance
15:41 experience layoffs lost jobs or reduced
15:44 work hours the remaining seven percent
15:47 including those who had health related
15:49 problems or a lack of childcare
15:51 preventing them from working so we would
15:54 like to extend our appreciation to our
15:56 two partners
15:56 Ieyasu our Community Services and st.
15:59 Vincent DePaul st. Joseph's physical
16:01 conference these two volunteer based
16:03 organizations have helped distribute the
16:05 funds and ensure that the residents get
16:07 the help they need
16:08 next thing I'd like to talk about I have
16:10 three different items under board is
16:13 boards and commissions so the first is
16:15 that as reflected in agenda bill a B 797
16:20 that you'll see on the consent calendar
16:21 tonight due to the inability to conduct
16:24 interviews of applicants and in order to
16:26 limit further delays as the city's
16:28 boards and commissions do begin to
16:30 convene again I'm extending the terms of
16:33 the sitting board and Commission members
16:34 that would have otherwise expired on
16:36 April 30th 2024 a one-year period that's
16:40 not every person on every boarding
16:42 commission because we rotate the terms
16:45 so that we don't have that but some
16:47 would have been expiring on April that
16:49 would have expired on April 30th
16:50 stay home as stay at home restrictions
16:54 lifts there will be an extended phase
16:56 approach to the boards and commissions
16:58 returning to their work based on the
17:00 nature and timing of the work plan items
17:03 the next thing under boards and
17:05 commissions is the Sun setting of the
17:06 rivers and streams and creation of a new
17:08 environmental board the rivers and
17:11 streams board is sunsetting the
17:14 unfortunate fact is that the rivers and
17:16 stream board was functionally given a
17:18 very narrow purview as of late and they
17:21 met they met and that meant that they
17:24 rarely met in the last several years
17:26 that needs to change the boards and
17:29 commissions serve an important role in
17:30 local government and service community
17:32 voice on issues of importance to the
17:34 community I strongly feel and have
17:36 discussed
17:37 many times with the administration and
17:38 council members that we absolutely need
17:40 a board and Commission that regularly
17:41 advises us on environmental and climate
17:44 changes change issues broadly
17:47 environmental stewardship is an
17:49 important pillar of our city strategic
17:51 plan and we need a commission to help us
17:53 achieve our goals in this area so that
17:56 the river isn't students board is being
17:58 sunset it is not a reflection on the
18:00 importance of the work or a reflection
18:02 on the competence and dedication of
18:03 board members the board members
18:05 graciously graciously dedicated their
18:07 time and expertise to this board for
18:10 many years and I thank them for those
18:12 the administration is committed to
18:14 forming a new board commission that will
18:16 focus on the environment this year if
18:19 sorry focused on the environment in this
18:21 year 2020
18:23 this board or Commission will meet
18:25 regularly at least once per month based
18:27 on the council work plan items that are
18:29 referred the staff liaison for this
18:31 group will be our sustainability
18:33 coordinator Megan Curtis Murphy
18:35 community members that are interested in
18:38 environmental stewardship environmental
18:40 policy and planning and climate action
18:42 should reach out to Megan to be part of
18:44 discussions around the formation of this
18:46 new board or Commission Council will be
18:49 tasked with the approval of the
18:50 formation of the new Commission and any
18:52 code updates required to create it
18:54 during the transition we will assume
18:56 unless otherwise advised the current
18:58 members and applicants would applied for
19:00 the rivers and streams board in early
19:02 2020 would likely be interested in
19:04 playing for the newly constituted board
19:06 of commission as well an advertisement
19:09 to the community at large will be
19:10 completed to ensure all regular and
19:12 alternate seats are occupied I look
19:15 forward to tracking progress on the
19:16 formation of this new board of
19:18 commission over the course of 2020 and
19:20 the last update on boards and
19:22 commissions is on the development of a
19:25 new recovery task force for Issaquah I'm
19:28 convening a mayor's recovery Task Force
19:30 which will revise the city on various
19:32 issues related to responding to the
19:34 pandemic and future reopening of city
19:36 services and programs the task force
19:39 will also advise city and other
19:40 community initiatives that are important
19:42 to us of our residents and businesses
19:44 over the next several months membership
19:47 of this new task force will primarily
19:49 consist of current members of
19:51 cities and boards commissions and the
19:53 following individuals have been invited
19:55 to participate on the task force Jason
19:58 and apologies for any mispronounced
20:01 name's Jason voice of planning policy
20:03 Marisol Visser of Transportation Mike
20:06 Brennan from the Development Commission
20:08 9 and Milligan former city council
20:10 member and also on the transportation
20:12 advisory board
20:13 Pavel at Burkean from economic vitality
20:17 Randy Harrison from Planning Policy
20:19 second son from economic vitality
20:21 Trish blurr from arts Janine Sanders I
20:25 selected her as a community member at
20:27 large
20:28 grace Chen I selected her from the
20:31 community to represent youth and young
20:32 adults and Shashi Kulkarni who is a
20:36 retired community health professional we
20:40 have three alternate suits as well
20:42 Marlene Waxler from Parks Ron fall from
20:45 planning policy and Stephanie Solomon
20:47 from transportation on ongoing regular
20:50 meetings will be held from 4:00 to 5:30
20:52 the second and fourth Tuesday of each
20:54 month made your August and the task
20:56 force may be extended depending on the
20:59 progress of the pandemic response and
21:02 that concludes the mayor's report for
21:04 this evening the next item on our agenda
21:08 this evening is a couple of
21:09 informational updates and we will start
21:11 with ID 0 6 8 7 food delivery fees this
21:16 is an informational item for tonight no
21:19 council action has been requested for
21:21 this evening and I'd like to start by
21:23 asking Jenna Davis Hays Economic
21:25 Development Manager to make a
21:26 presentation come on up Jen good evening
21:32 can you hear me we can thank you good
21:37 evening council members I'm here to
21:38 update on request Ruiz rereceive
21:41 to explore a putting a cap on the
21:44 restaurant delivery app Commission's on
21:46 April 24th the City of Seattle
21:48 instituted an emergency order to instant
21:51 for a 15% cap on food delivery service
21:55 Commission's until restaurants are able
21:57 to dine offer dine in services after
22:00 that time thus our city was contacted by
22:03 several visit
22:04 inquiring if we plan to do the same
22:06 since then city staff have reached out
22:09 to 26 restaurants and we were able to
22:11 speak to 13 of them we sent emails to
22:14 the other 13 we did not get on the phone
22:15 and our partners also reached out to
22:18 businesses including the downtown is
22:20 across sociation Regency centers at
22:22 Grand Ridge Plaza and the chamber we
22:25 also reached out to other Eastside
22:28 cities to inquire if they have heard
22:30 from their restaurants as they plan to
22:32 do the same and we also spoke to our
22:36 economic development colleagues in King
22:38 County about if they were planning to do
22:40 it the Cape's as well they the cities
22:44 and King County mentioned that they were
22:46 not working on at the time and if King
22:50 County would proceed and do something
22:51 like this it would only be applied to
22:54 unincorporated areas of King County so
22:57 overall we learned that some restaurants
22:59 haven't didn't use these services before
23:01 but now can account up through 1/3 to
23:05 1/2 of their sales other businesses have
23:08 avoided signing up for this services
23:10 because of the cost and have had
23:12 encouraged their customers she'd order
23:15 on and pick up curbside deliveries the
23:19 general feeling was that the fees were
23:21 to buy and there was overall consensus
23:24 expressed there was interest in the
23:26 city's pursuit to have these fees
23:27 reduced many felt they didn't have
23:30 another option one of the things we
23:32 learned was boo boo be asked well what
23:35 there are several apps that charge
23:38 different prices some as low as 13 to
23:41 15% and some as high as 30% then we
23:44 asked well why don't you just use the
23:46 lower app fee and what restaurants have
23:52 informed us is that as a added these
23:55 services they have increased sales so
23:57 users you don't use the app to order
24:01 they look up there they want to order
24:03 Mexican food or Thai food they use that
24:05 app rather than going to the website of
24:07 that restaurants and then choosing which
24:09 service to get delivery from what we
24:15 also learned it about what's happening
24:17 in the market
24:18 last Monday so that was several days
24:20 after Seattle passed their cap some
24:23 delivery services were adding other fees
24:26 so not considered Restaurant delivery
24:30 commissions but other fees to make up
24:33 for what they felt they needed and door
24:36 - voluntarily reduce their commission
24:39 fees by 50%
24:40 until the Cova closures are done so they
24:43 are currently charging between 13 and 15
24:45 percent for these charges for delivery
24:47 fees I will await for any questions I
24:51 just wanted to clarify one thing - we've
24:54 also had at least one council member
24:56 who's received a call directly from a
24:57 business as well like I know they have
24:59 called into the chamber and they've come
25:01 in to you but council member marks has
25:04 also gotten calls directly questions um
25:09 maybe I can provide a little context -
25:12 here this is here this evening because
25:14 it was brought up as an item that the
25:16 council may wish to discuss and in the a
25:19 week we have collected as much
25:21 information as we've just presented to
25:23 you and so we can start here with
25:27 councilmember marks if you like it thank
25:33 you Matt emeritus councilmember marks
25:36 so yeah the understanding thank you for
25:41 the staff presenting that there's a
25:44 there's a number of questions here that
25:46 I don't know if we're going to answer
25:47 this evening but they they happen at the
25:50 intersection of public health and our
25:53 role in supporting our residents and our
25:58 businesses I don't know what the right
25:59 answer is but you know it was mentioned
26:02 this evening that one option is that
26:04 people can go pick up and in fact since
26:08 I since I found out how the services
26:11 work I've been doing that when when door
26:15 - isn't an option but I don't know if
26:17 that's the right solution either I don't
26:20 know I mean clearly I don't know it's
26:23 there's a question for a council whether
26:26 we want to take action in this area I
26:28 think there's a potentially a public
26:30 health reason to do
26:32 in trying to encourage people to if we
26:36 can if we can figure out a way to assure
26:38 that the services are not userís to our
26:42 businesses but would discourage people
26:45 from having to go out and and do this if
26:48 there's an urgency so I guess the
26:51 question is really for fellow council
26:54 members I guess I would have questions
26:58 the questions I have for staff is
27:00 understand how it was working for
27:02 Seattle I think that they're now a week
27:06 or we can have into it
27:08 Chicago I know has something like this
27:10 Evanston Illinois we have some staff
27:12 that are familiar with Evanston so my
27:15 question would be how it's working in
27:19 those locations and understanding that
27:21 whether we as a council would want to
27:23 take action both at or maybe for
27:28 different reasons potentially around our
27:30 businesses but also potentially around
27:32 trying to encourage our residents to
27:34 follow King County Public Health
27:35 guidance thank you
27:37 Thank You councillor Mars I asked him
27:39 something here I was supposed to go to
27:41 council president hunt and I apologize
27:43 for a summary of any email comments that
27:46 the compliment received on this topic
27:47 compliment thank you madam mayor we did
27:53 receive to the City Council we did
27:55 receive some correspondence on this
27:57 informational item so I will do my best
28:00 to summarize that correspondence now we
28:04 received an email from Kathy McCrory the
28:06 CEO of the Greater Issaquah Chamber of
28:08 Commerce and Kathy wrote that the
28:11 Chamber Board of Directors had not had a
28:13 chance to discuss this however would
28:16 like to make sure that all
28:17 considerations are given to local
28:18 restaurants she wrote with concern about
28:23 unintended consequences and she also
28:25 wrote that the chamber has created a
28:28 list of restaurants offering takeout and
28:30 have it on their website and this
28:32 contains links to each restaurants web
28:34 site anything they can do to support
28:36 drive up and any other preferred options
28:38 for restaurants they will pursue we also
28:41 received an email from community members
28:44 Steve prayer
28:44 and he wrote that his initial reaction
28:47 was he dislikes the proposal and to
28:50 summarize did not have enough
28:51 information about impacts of different
28:53 entities and then we also received
28:56 feedback on this informational item from
28:59 Connie Marsh and Connie Marsh wrote to
29:03 summarize your comments you wrote to try
29:05 applying the following questions to the
29:07 food delivery dilemma what is the
29:09 problem what is the solution and how did
29:10 we get here and that's that's the
29:13 summary of the correspondence we
29:14 received thank you and I think next up
29:16 for questions I had councilmember Rea
29:19 thank you this is Chris Rea Jen for you
29:23 you mentioned just as you were
29:25 presenting that there have been some
29:28 additional fees was that in Seattle in
29:30 response to their 15% or was that are we
29:34 seeing increase in fees across the board
29:36 from service providers what I understood
29:40 is that was from us in Seattle right
29:43 after the fees and they weren't getting
29:45 calling them to come to typical
29:47 commissions but I haven't done much
29:49 research beyond that do we know if since
29:53 the kovat 19 crisis started if rates
29:57 have increased or Z's are these the same
29:59 rates that were in place six months ago
30:01 do we know that I'm not sure about that
30:05 I'd like to know that if you as we dig
30:08 into this that would be really
30:09 fascinating to know and then do you have
30:12 any data on what the impact since most
30:16 of the delivery people are are
30:18 independent contractors here what the
30:21 impact on them will be if we were to
30:23 impose a cap on this any any any data or
30:28 antidotal de information no the the
30:32 Seattle emergency order also required
30:35 that all tips go to the drivers which
30:38 again was surprising that they already
30:40 didn't do that so yeah I think again
30:43 each of those services are very
30:44 different and for instance uber eats
30:48 very much our uber drivers that can do
30:50 either platform so they made bounce back
30:52 and forth between the apps but you're
30:54 right this is does impact our some of
30:57 our gig workers
30:58 live and work in our community thanks
31:01 Jen appreciate all the work you did and
31:04 I am not seeing additional questions but
31:06 gently I've heard a few requests at
31:09 least for additional information we will
31:10 have a recession suit how is it working
31:14 in Seattle and other cities have rates
31:17 increased and kovat night team came in
31:20 delivery rates and what potential
31:21 impacts might there be downstream on
31:23 delivery service folks are there any
31:25 other questions before I open it up for
31:27 general conversation there's a general
31:29 discussion I am not seeing any either oh
31:34 there we go council president go ahead
31:38 thank you
31:38 Thank You Jen I wondered if you could
31:42 give us a overview of if there are other
31:45 things that the restaurant and our city
31:48 are saying would be important for us to
31:50 consider I think that I think that as
31:54 was mentioned in the letter from Kathy
31:57 McCrory of the Chamber of Commerce we're
32:00 looking to support the restaurants and
32:02 make sure that there that we are doing
32:04 what we can and so I wondered if you
32:06 have insights from them yeah so I think
32:11 you know we are offering support to
32:13 businesses of all kinds as far as
32:15 restaurants they want to be open and be
32:18 able back to full blast I think as far
32:23 as increasing their sales we try we have
32:25 done some things with a restaurant map
32:27 about what's open so we have promoted
32:29 those restaurants and businesses are
32:31 open to encourage the takeout orders and
32:34 as businesses began to reopen on a
32:38 smaller scale we'll be supporting them
32:40 to look at how they can reopen an
32:43 infective way but nothing else directly
32:46 that was requested from the restaurant
32:49 so we spoke to additional questions or
32:55 comments
32:56 any other questions with Jen to next
32:59 steps just sorry it does look like a
33:03 custom overhaul it counseling overhauls
33:06 it you know washing sorry sorry I'm
33:09 missing some here we go thank you
33:11 you can't I have councilmember D
33:15 Michelle councilmember Walsh and
33:19 councilmember Hall let's start with
33:21 councilmember - Michelle Thank You mayor
33:24 poly when I saw that this was on the
33:28 agenda I decided to do so we're eating
33:31 about it and find out a little bit more
33:33 and it's come over March that they have
33:38 done as they put a cap in Chicago and
33:41 New York City and San Francisco and then
33:45 Seattle and so when I was reading that
33:48 for first of all it seemed to be a theme
33:51 that the issue of delivery fees that are
33:55 imposed on restaurants was a problem for
33:59 cope in nineteen that it's it's been
34:02 been exacerbated by the current
34:04 situation but that there was some form
34:07 of gouging or restaurants felt that the
34:09 fees were too high long before this
34:12 started so I think that in order to make
34:16 a decision as a councilmember I would
34:18 like to have a little bit more
34:19 information just about how the food
34:22 delivery model works and I also read for
34:30 example that none of the food delivery
34:33 apps that we have are making a profit at
34:35 this point and so I'd like to just know
34:39 how why do we have so many are they all
34:43 splitting up to business because there
34:45 are so many apps how is the bottle
34:47 working and then it seems as though it's
34:51 mostly been done in large cities as a
34:54 medium-sized city with Issaquah being
34:56 vulnerable to having food delivery apps
35:00 just pull out of our area if we decided
35:03 to impose that and what are the risk of
35:07 that and then finally I do with
35:11 councilmember ray I would be really
35:13 concerned because I noticed that I've
35:16 been ordering out quite a bit since and
35:19 sheltering in place that there are many
35:22 people delivering to me
35:25 and I would think that they are perhaps
35:28 this is a job that's taking a place of a
35:31 job that they've lost in the restaurant
35:32 business and so I was worried about the
35:35 unintended consequences if one of those
35:38 apps or all of them decided to withdraw
35:40 from delivering in Issaquah if we impose
35:44 the fees but but I also want to support
35:47 our restaurants I think it's apparently
35:49 from what I've read it has been an
35:51 ongoing problem that that these food
35:54 delivery apps are taking a pretty big
35:57 chunk out of restaurant profits so I
36:00 think we need to just know a little bit
36:03 more about the bigger context before I
36:05 can make a decision on this thank you
36:07 Thank You councilmember Dima Shaw
36:09 council member Rea there is a sad little
36:12 face there did I miss you or in the
36:15 comment box okay great councilmember
36:23 Walsh thank you madam councilmember
36:26 Walsh I too AM concerned about the
36:29 unintended consequences for the
36:31 restaurants and consumer access and gift
36:34 workers and the delivery apps we just
36:36 don't know enough about this as a small
36:39 city I feel like to make effective
36:43 decisions without having unintended
36:46 consequences that could be worse
36:49 and I feel like the best method for
36:51 moving forward here is to inform the
36:55 public about the fees and the impacts to
36:57 small businesses we have a lot of
36:59 attention from the public who really
37:02 want to support their local businesses
37:05 and if they have the information
37:08 available to know that the choices
37:11 they're making are actually hurting
37:13 those local businesses
37:15 they might make different decisions that
37:18 meet with their goals so I would really
37:20 encourage us as a city to use our
37:22 platform while people are paying
37:24 attention in order to help with that
37:27 information because ultimately that is
37:31 our goal in this and I feel like that is
37:34 probably a better way to solve that
37:36 problem they on to go forward
37:39 capping fees at this point thank you we
37:42 have a question from council president
37:44 hunt I already asked my question oh well
37:52 way out of order here Thank You
37:54 councilmember Hall quick question
37:57 thank you yeah counts remember a hall
37:59 here my questions have been answered so
38:02 I won't draw this out just to add that
38:03 I'm much more interested in the results
38:06 of this cap in Evanston than a city like
38:09 Seattle or Chicago that's bigger that
38:11 they might be able to have a cab and not
38:12 worry about these kind of food delivery
38:15 service providers leaving I concerned
38:19 that smaller and medium sized cities
38:20 would have so just kind of narrowing the
38:23 scope in that question of it I'm not
38:31 sure if you want to chime in or not but
38:33 while I'm waiting and watching
38:37 I have councilmember marks next followed
38:40 by councilmember Goodman thank you madam
38:43 mayor so it seems to me there are two
38:46 separate questions one is about a long
38:49 term whether it's a good business model
38:52 or badness this model to charge the
38:54 restaurants versus charging the
38:56 individuals who are purchasing goods but
38:59 to me either
39:00 the urgency and the reason why this is
39:02 potential emergency really gets at what
39:05 is the best way to safely support our
39:08 local restaurants and if it's really
39:13 important to me that there is one of the
39:15 services that's currently operating at
39:17 13% because that tells me they can
39:19 afford to operate at 13% which means the
39:22 ones that are doing it at 30% like if
39:24 nobody was operating at 13% then maybe
39:28 people would go away if you capped it at
39:30 15% but I I just don't have that concern
39:33 because these the problem is that
39:36 there's these different services that
39:37 are charging different amounts and the
39:40 public doesn't understand it and so what
39:45 I don't want to do is
39:47 like we're going to go we're going to
39:48 eat out we're gonna order food four
39:50 times a week because we've made a
39:52 commitment to doing that but the
39:53 question is do you what's the safest way
39:56 to go about doing that right is it for
39:57 me to go down and pick up food because I
39:59 don't know whether the services are
40:01 gouging the local restaurants I mean
40:04 it's it's incredible to me that if I
40:05 order a $10 item that three dollars out
40:09 of that ten dollars should go to the
40:11 service and then I'm charged a fee and
40:13 then I'm asked to give an amount to the
40:18 driver it just in during this emergency
40:20 well the reason that I'm doing this is
40:22 to avoid public contact and to meet King
40:26 County did a social distancing
40:30 regulations it seems wrong to have these
40:34 varying levels of cost and a penalty
40:37 imposed on our local restaurant so I
40:40 would very much like to know how Adams
40:42 didn't proceed and how it goes with
40:46 Seattle but I think we should think
40:47 about doing something I and it's coming
40:51 from restaurants it's not little old me
40:53 right it was us being contacted by a
40:56 number of restaurants feeling that this
40:57 wasn't fair so I hope we consider doing
41:00 it but really specifically around the
41:02 public health aspect we're gonna have
41:04 we're gonna be in this situation for at
41:06 least three more weeks
41:07 the latest ih any numbers that came out
41:10 today are very concerning they say that
41:12 you know it could be more than three
41:15 weeks based on on how those are moving
41:18 forward they're now recommending into
41:19 June before we move into Phase two so I
41:22 hope that we consider taking emergency
41:24 action on this based on what we find out
41:27 on how other cities are doing it and
41:29 perhaps understanding the business model
41:31 a little bit better for the express
41:33 purpose of trying to keep our community
41:35 safe thank you thank you so there are a
41:38 couple more people there comment but I
41:39 want to just chime in here for a minute
41:41 for any public that's watching you can
41:43 follow the King County Health and Safety
41:45 protocols and pick up your food at
41:46 takeout as well so it's not that there
41:49 is a preferred method one over the other
41:50 they there are protocols in place for
41:53 anybody who's only offering pick it up
41:55 at the door as well so I don't want
41:56 anybody to get concerned that they
41:57 couldn't do that
41:59 we have councilmember
42:01 Goodman councilmember Rey and then I'm
42:03 going to kind of get you guys uh circle
42:05 the horses and talk about this and I
42:08 have a few comments before you start so
42:10 let's go to councilmember Goodman thank
42:13 you madam mayor council member Goodman
42:14 here um I don't think I have any other
42:17 questions to add except that I I agree
42:20 with the council members who have made
42:24 comments about needing more information
42:26 before a decision is made and I'm not
42:29 even at the point where I would say I
42:32 would support or oppose I think we need
42:34 more information before we even decide
42:36 whether there's some proposal on the
42:38 table that we want to we want to
42:39 consider then maybe I misheard or didn't
42:42 hear everything but one of the questions
42:45 I have is what what choices restaurants
42:49 might be making that could help with the
42:53 fees I'm just not clear on all the
42:57 delivery platforms and what the choices
43:00 are and how restaurants sign up and if
43:03 there are any choices that they can make
43:05 to not be subject to that I just don't I
43:07 just don't know enough about it mostly
43:10 if it's probably mostly because we pick
43:12 up rather than order and half delivery
43:15 anyway those are my comments thank you
43:18 thank you and councilmember Rea kept you
43:21 council president ring hi this is Chris
43:24 Rea I'm gonna go
43:25 in a similar vein that councilmember
43:28 Goodman went and that's before we make a
43:31 decision I'd really like to understand
43:32 what the what the restaurants are
43:35 getting for the fees that they are
43:37 charged is the just delivery services or
43:39 there are there other value ads that are
43:43 associated with it and also what are the
43:47 options in terms of whether or not the
43:50 restaurant bears the delivery charge or
43:52 the recipient bears the delivery charge
43:55 because I'm of the mind that there are
43:59 both options and and so before we move
44:02 forward with limiting and I want to
44:04 really understand
44:06 what's all involved in making this
44:10 decision if I'm a restaurateur to use
44:12 this kind of service and what what I'm
44:15 buying for that 30% whatever it is that
44:19 I pay thank you for that councillor
44:22 Marais so before we get into sort of
44:25 getting some direction from Council I
44:29 wanted to give administrative Bob Chris
44:31 an opportunity to talk as well my
44:33 concern is that we have one person who
44:36 is doing economic development during
44:39 Kovach crisis which is a meeting you
44:42 know attending all kinds of meetings
44:44 about what the new business processes
44:45 are and all this sounds like a research
44:47 project I'm not sure that we have the
44:49 bandwidth to do it so I'm just going to
44:51 let the city administrator pitch in we
44:53 may be able to monitor other cities but
44:56 as far as unwinding this and telling you
44:59 exactly how this works in the community
45:02 I'm in the restaurant committee I just
45:05 don't know the city fiscal as the
45:06 resources to be the one to dig in and
45:08 define that model for you but I let the
45:10 city administrator babka which way in
45:12 yes thank you madam mayor members of the
45:15 council we certainly come to the table
45:17 with no prior expertise in this matter I
45:21 think if the council wishes to discuss
45:24 this further as part of a council
45:26 meeting the beauty of this format is
45:29 that we could likely phone a friend and
45:31 have someone join us at the council
45:35 meeting to make a presentation who knows
45:36 more about this and I think finding an
45:39 individual to do that it probably
45:41 wouldn't take a lot of staff time so I
45:42 think really the question for the
45:44 council is do you wish to pursue this to
45:46 get more information if not would you
45:49 prefer us to come up with a
45:50 communication strategy I think as a
45:52 number of you have mentioned many people
45:54 are unaware of the economics of delivery
45:57 and so we could certainly as soon as
45:59 this week put information out to this
46:01 community and let people be aware of
46:04 these practices and encourage them to be
46:07 knowledgeable users of these restaurants
46:10 here in this spot so I think really it
46:12 depends on where you're going but yes to
46:15 to spend a lot more staff time and
46:17 certainly the city attorney
46:19 I think at some point we'd like to wait
46:20 on this as well he has reviewed the
46:23 ordinance in our the the declaration in
46:27 Seattle and have some questions concerns
46:29 about that he's done some initial scans
46:33 of other communities I know the city of
46:35 Chicago has already had lawsuits
46:38 threatened against them by the delivery
46:41 companies so I think you'd also want to
46:44 hear the city attorney and if the
46:45 council knows the attorney in his office
46:48 as a full plate as well so I think we
46:50 can either have it as a discussion at a
46:52 future meeting and we could bring an
46:53 expert in to make presentations we could
46:55 do communications or if you would prefer
46:57 direct staff to do additional work and
47:00 then other things like me put aside
47:04 thank you for that so you're the options
47:09 in there we're bringing an expert direct
47:11 staff to do additional research and I
47:13 missed the last one and there was some
47:14 promotional item
47:17 permitting the best practice in the
47:19 community it would be great if the
47:22 councilmembers indicated who would like
47:24 to talk about those three suggestions I
47:26 see councilmember D Michels teed up
47:35 sorry I didn't I couldn't help myself in
47:40 regard to that phone a friend I'm
47:42 wondering if the Chamber of Commerce
47:44 downtown Association and so forth could
47:47 encourage I just like to hear for
47:49 restaurants and and then if door - and
47:54 ubereats have some local representatives
47:57 I'd be willing to listen to their point
48:00 of view as well so I'm just wondering if
48:02 our partners in the business community
48:05 could put out a call for them to send us
48:11 emails give us input I think that would
48:14 be really helpful and and would not take
48:17 staff time so just just a thought to to
48:21 consider
48:22 Thank You councilmember G Michelle
48:24 councilmember marks thank you madam
48:28 mayor I think we should consider taking
48:30 action I'm not here tonight to say we
48:33 definitely should take a particular
48:35 action but it really strikes me that
48:37 four of our let's say 26 restaurants
48:41 contacted us right if we had that kind
48:45 of engagement from private citizens in
48:48 the city on an issue we would take up
48:51 that issue we wouldn't necessarily go
48:54 with them because that's what they want
48:55 but we would take it up and we would not
48:57 say that we don't have the resources to
48:59 consider it it's clearly something that
49:01 a non-trivial number of our restaurants
49:03 are grappling with and and I think we
49:06 should consider it thank you any other
49:10 comment on the path forward that
49:13 councilmember Goodman thank you madam
49:16 mayor
49:17 councilmember Goodman here I thought
49:19 councilmember Dee Michelle had a really
49:20 good idea and I about asking our
49:25 partners and and some of the delivery
49:30 folks if they could help us at least
49:33 understand better I mean we're limited
49:35 with staff I understand that it's a
49:38 potential issue but I think we are in a
49:42 position right now where we don't we
49:44 don't understand enough in order for us
49:47 to probably even consider taking action
49:51 so anything we can do to leverage our
49:53 partners and friends out in the business
49:54 community to help us understand so that
49:56 we're not taking staff time to do it I
49:58 think is a great idea not that I'm
50:01 concerned about gen David Hayes just
50:06 taking this on as a project that could
50:09 take a quite a bit of time to research
50:11 thank you thank you and I'm seeing a
50:15 come from a deputy council president ray
50:18 so I think it's a - I would like to see
50:22 a two-pronged approach one is to promote
50:26 the use of our restaurants and to
50:29 promote people to do you know pickup as
50:31 opposed to
50:35 online services with delivery that way
50:38 it kind of takes the delivery out of the
50:41 equation and then I would like to just
50:44 have some more information as we maybe
50:46 monitor this situation going forward and
50:49 and see how it evolves but I agree with
50:52 councilmember Goodman I don't think we
50:54 have enough information right now to
50:55 make a good decision and I would like to
50:58 see what possibly what I think it was
51:01 councilman Hall said what Edison is
51:04 doing is which is the city about the
51:05 same size as we are you know what their
51:08 results have been and then finally as
51:11 City Administrator Bob quits mentioned
51:14 I'd like to hear from our attorney too
51:16 on what are the legal implications of
51:19 this and and then finally if we were to
51:22 move forward how would we do enforcement
51:23 is another thing that I'm kind of
51:25 grappling with I don't know that we have
51:28 the resources to do that so I think
51:30 there's just a lot of questions out
51:32 there for we can go forward in a
51:34 comprehensive manner
51:37 thank you I'm not seeing any more
51:39 councilmember questions or comments so
51:41 I'll go back to City Administrator Bob
51:42 coats ask if you have enough direction
51:45 and also whether or not it was your
51:48 expectation that our legal counsel would
51:51 provide some information tonight as well
51:52 I I don't believe that mr. Haney has
51:56 much more to add other than I think he
51:59 is it was keen to hear the discussion
52:02 tonight so we could better be prepared
52:04 for next steps
52:05 madam arawa members of the council what
52:07 I think I hear you saying is that you'd
52:09 like on a future agenda with more
52:12 information specifically as much
52:14 information as possible from local
52:16 Issaquah restaurants we can also do our
52:19 best to get some additional information
52:22 from other communities that have done
52:24 this to try to get some feedback so
52:26 you're next our regular meeting is on
52:29 the on the 18th of May we already know
52:33 that's going to be a pretty full agenda
52:34 but if you'd like to come back on the
52:37 18th I think it'd be difficult for us to
52:40 do it any sooner so unless you'd like to
52:43 have a special meeting so I would
52:44 propose me to come back on 18
52:47 am i generally saying had not some
52:50 before that I can't okay council
52:55 president is typing so let me give her a
52:57 second
53:00 go ahead council president hunt I I
53:04 think this was this council president
53:07 hunt I think this was a good
53:09 conversation I generally agreed with the
53:13 summary that city that was that was just
53:17 given I do however want to also learn
53:24 more about what the chamber CEO is
53:28 wondering about which are the unintended
53:30 consequences because I think if we have
53:32 the chamber of commerce of our city
53:34 writing us to City Council with
53:36 wondering about the unintended
53:37 consequences of something we're doing we
53:39 should take very seriously so I would
53:42 like to really understand that and it's
53:45 not this is not a part of the economy
53:49 that I am familiar with how it works and
53:51 so I think there's just a lot of
53:52 unknowns there so I would need a lot
53:54 more information great anyone else wish
54:00 you to add on before we wrap this item
54:02 up okay thank you thank you for all that
54:09 feedback
54:09 the next informational item this evening
54:12 I see 0 6 8 9 updated 2020 2021 work
54:17 plan and I'd like to get to the
54:19 administrator buckets to make a
54:21 presentation yes thank you about a mayor
54:24 members of the council we're here this
54:26 evening to talk about the City Council's
54:29 2020 2021 work plan before I get started
54:33 I want to give a little background in
54:35 context to the work plan and hopefully
54:39 provide the larger community a better
54:43 understanding of why there is a work
54:45 plan what it is as you all know of the
54:48 city of Issaquah completed a strategic
54:49 plan last year and at the conclusion of
54:52 the strategic plan City Council met on
54:55 June 7th 2019 to go through the various
54:59 aspects of
55:00 to plan and select priorities to begin
55:04 but the compilation of a work plan for
55:06 the current fiscal year that those
55:10 prioritizations were used as we put
55:12 together budget for fiscal 2020 but at
55:16 the conclusion of the budget process and
55:19 as we began the fiscal year in January
55:21 we really didn't have a work plan
55:23 document that would help guide our work
55:26 to not only implement the strategic plan
55:28 but also to identify those important
55:31 issues that came up during the course of
55:33 the budget process in addition to some
55:35 additional issues that I identified
55:37 based on my discussions with the Council
55:39 of I on board as your city administrator
55:41 so on February 1st 2020 the City Council
55:45 had a special meeting on a Saturday to
55:48 go through a proposed work plan that
55:50 included the items that were identified
55:52 during the City Council's June 729 teen
55:56 discussion identify items that were
55:59 listed during the budget process and
56:02 then additional items that identify that
56:05 was included in a document that the
56:06 council reviewed on February 1st and at
56:09 that time the council provided general
56:12 direction that the document reflected
56:14 the compilation of those issues since
56:18 February first as you all know we've
56:20 gone through a dramatic change through
56:24 the Cova 19 virus not only from a public
56:28 health perspective but also from a
56:29 financial perspective as we've talked
56:31 over the last few weeks here this
56:33 council we're anticipating at 20%
56:35 wherever to decrease in the current
56:38 fiscal year at your last meeting the
56:41 mayor reported a number of changes that
56:44 she had made in order to bring down in
56:46 expenses in a Phase one plan of a
56:49 multi-phase approach that the mayor
56:50 proposed but to deal with these budget
56:52 issues we'll be coming back to the
56:54 council to discuss page 2 on May 18th
56:57 and additional phases will be discussed
56:59 as we move forward but through the
57:01 balance of fiscal year but with these
57:03 cuts naturally comes the question what
57:07 do we do now what do we do moving
57:08 forward how do we take the priorities
57:11 that the council has identified
57:13 over the last several months and how do
57:15 we move forward with them so the purpose
57:18 of the presentation this evening is to
57:20 talk about those priorities and the
57:23 administration's recommendations for
57:25 next steps clearly given the the number
57:28 of layoffs that were implemented
57:31 beginning May 1 the furlough days the
57:35 existing vacant positions that were
57:37 already part of the adopted 2020 budget
57:39 we're looking at a fairly significant
57:42 decrease in staffing resources that are
57:45 available too so we want to make sure in
57:48 very specific terms that we discuss with
57:50 the council what those expectations are
57:52 get your feedback and then continue to
57:54 report to you as we go through the
57:56 document many of the projects and
57:59 initiatives we have designated at on
58:02 hold and really what on hold means is
58:05 we're not sure what the next steps are I
58:08 think as we have developed this revised
58:10 work plan for your review time has
58:14 passed varying a better idea of what
58:16 again the various nude normals that
58:19 we're experiencing and I think that
58:21 hopefully we're by the end of May will
58:24 be at a our next new normal where we'll
58:27 bill has the second phase of budget
58:29 reductions hopefully we'll have the
58:31 phase 2 of Governor Inslee
58:34 a recovery plan will be implemented at
58:36 the beginning of June and so we'll have
58:39 a little bit more flexibility to move
58:40 forward so when things are said to be on
58:43 hold you know it's really unclear when
58:46 we can move forward but we're committed
58:48 to you but to come back to you on a
58:49 regular basis and our next scheduled
58:51 time to meet with the council and talk
58:54 about the work plan and after tonight
58:55 would be on June 8th that would be what
58:58 we are proposing to be the first study
59:00 session for the council since we have
59:02 come back from the coab in nineteen
59:06 crisis and the changes to our work so
59:09 members council that's an overview of
59:12 the presentation what I'd like to do now
59:14 is to ask that deputy city clerk eager
59:16 to bring up the document that's in your
59:19 packet and what I'd like to do is walk
59:21 through that document page by page and
59:25 then stop the question
59:27 at the end of each section so madam
59:29 mayor if that's all right I as the
59:30 document comes up on the screen I'm
59:32 happy to answer any initial questions
59:34 but there might be from you or members
59:36 of the council that would be great thank
59:38 you all right seeing none man move
59:45 forward go ahead
59:47 all right next page please so as the
59:55 council is aware there are different
59:58 categories in the strategic plan that
1:00:00 the work plan addresses the first area
1:00:03 is the area of mobility we have a chart
1:00:07 at the beginning of each section to kind
1:00:09 of summarize the changes in status
1:00:11 you'll see on the bottom of the page
1:00:14 there's key color key that indicates
1:00:18 each project projects are either on
1:00:20 track which means that the projects are
1:00:23 moving forward at a pace that we
1:00:27 anticipate based on prior discussions we
1:00:31 have minor challenges which means the
1:00:34 projects are delayed by a quarter they
1:00:36 small scope change or budget variance of
1:00:38 15 to 25% the area in red major
1:00:42 challenges projects that are delayed
1:00:44 more than a quarter significant change
1:00:46 the scope of budget variance over 25
1:00:49 percent then there are those projects
1:00:51 and hold the project's been temporarily
1:00:53 paused and timelines and narrative will
1:00:55 be updated and prior to zooms and then
1:00:57 there actually are one or two projects
1:00:59 at the beginning of 2020 that we've been
1:01:01 able to complete so with this chart for
1:01:03 mobility you'll see that under to teach
1:01:07 plan actions we felt that three are on
1:01:10 track and two were facing minor
1:01:13 challenges the other critical services
1:01:16 those are the items that neither came up
1:01:18 through the budget process this past
1:01:19 year or items that I identified six were
1:01:24 on track and one was at the major
1:01:26 challenges stage and now for the area of
1:01:29 mobility we have two that are facing
1:01:33 major challenges and three that are on
1:01:35 hole number critical services ones
1:01:37 they're facing major challenges and say
1:01:40 next page city administrator baccarat
1:01:44 councilmember de Michelle is the
1:01:45 question on mobility yes um I can wait
1:01:50 until we go to this next section and
1:01:54 then I then I would like to comment
1:01:56 thank you so active 1a is a plan for the
1:02:03 transportation system is in place and
1:02:05 funding is secured for major projects
1:02:07 the first section MO one day and mo 1b a
1:02:14 deal with that the first the mobility
1:02:17 master plan given that the mobility
1:02:20 master plan is being worked on by the
1:02:22 transportation Advisory Committee our
1:02:24 ports and commissions have not been
1:02:26 meeting at this point and so we are
1:02:29 saying that that work is on hold until
1:02:31 restrictions and public meetings have
1:02:33 been lifted in talking with Mayor Polly
1:02:36 the mission is working toward a plan to
1:02:40 once again have these meetings even if
1:02:43 they are done by video and so we would
1:02:45 look to reconvening the transportation
1:02:49 advisory board
1:02:50 perhaps as as soon as the first part of
1:02:52 June to begin further discussions with
1:02:55 that and then come back to the council
1:02:57 at some appropriate point if you recall
1:02:59 there was going to be a joint meeting
1:03:01 but the transportation Advisory Board in
1:03:03 March that was delayed because of the
1:03:07 Comba 19 crisis so while we see major
1:03:10 challenges on that work work will
1:03:12 continue on that project next is to
1:03:16 develop and execute a long term funding
1:03:18 approach for larger capital projects
1:03:20 again this is a project that is we're
1:03:24 proposing to be on hold for a number of
1:03:27 different regions certainly because of
1:03:29 the Cova 19 crisis you know many issues
1:03:32 remain up in the air that we're not that
1:03:35 not been able to address because of
1:03:38 these changes so we're suggesting at
1:03:41 this point that that project remain on
1:03:42 hold I would hope that after the 1st of
1:03:47 June we would be able to reevaluate next
1:03:49 steps with that project objective 3 the
1:03:54 prefer
1:03:54 location of vision for a light rails
1:03:56 integration has established certainly
1:03:58 anything to do with light rail the
1:04:00 extension of light rail to spa needs to
1:04:04 be out of hold at this point Sound
1:04:05 Transit as already announced its plans
1:04:08 to a place on hold all planning and
1:04:11 construction current projects our
1:04:13 project being several years down the
1:04:15 road so we think it at this point it's
1:04:17 prudent that that would be on hold so we
1:04:19 get a better stand under standing of
1:04:21 where Sound Transit is moving forward
1:04:22 with other light rail projects next page
1:04:25 please again at the top of this page mo
1:04:38 3b again additional sound transit issues
1:04:42 mo 3c deals with partnership to
1:04:47 facilitate the integration of city
1:04:49 planners land use and Zoning for future
1:04:52 light rail again we're staying this is
1:04:56 major challenges would like to check in
1:04:58 with a sound transit staff as soon as
1:05:01 practical to get a better sense from
1:05:04 them where the future planning fits in
1:05:08 their and their plans I think at this
1:05:09 point is still too early to know that
1:05:11 but I would think that would be the
1:05:12 first conversation we would have with
1:05:14 sound transit in the near term about the
1:05:18 potential next steps in the areas of
1:05:21 other critical service items and timely
1:05:23 opportunities the King County Metro
1:05:25 squawk palace community connections
1:05:27 partnership regional employers transit
1:05:30 group traffic signal management police
1:05:33 traffic management traffic sergeant and
1:05:36 short-term mobility initiatives on hold
1:05:39 mostly again because until the world
1:05:43 settles a little bit I think it's going
1:05:45 to be difficult to reestablish these
1:05:48 discussions specifically looking at each
1:05:51 of them of the Spock talis comedia
1:05:55 connections partnership funding issues
1:05:57 with King County Transit were already a
1:05:59 challenge prior to Coba 19 we need I
1:06:02 think those to settle to get a better
1:06:03 sense of next steps their regional
1:06:06 employers transfer group again while the
1:06:08 folks are working at home I think we
1:06:11 need to put a pause on that traffic
1:06:13 signal management as we look at the
1:06:16 reorganization of our Public Works
1:06:17 Department and our plan is to come back
1:06:19 to the council on the 18th of May with
1:06:22 recommendations there once that is
1:06:25 established and we have made some
1:06:26 staffing build some vacancies and
1:06:29 staffing we'll be able to move forward
1:06:31 there police traffic management again
1:06:34 traffic is down significantly while we
1:06:37 look toward the importance of having a
1:06:39 traffic sergeant the planning for that
1:06:41 is unfold at this point
1:06:43 short-term mobility initiatives again
1:06:46 until things settle further we think
1:06:49 it's important to have those be on hold
1:06:51 the transportation demand management
1:06:53 there are a couple of grants pupule
1:06:56 grant for example is predicated on
1:06:58 providing programs in schools we're not
1:07:02 able to do that at this moment with the
1:07:03 schools being closed Sam and friendly
1:07:05 trips program we need to reevaluate
1:07:09 traffic calming program again until
1:07:12 we've made a better sense of what is
1:07:14 happening with people going back to work
1:07:17 I think it makes sense to to leave that
1:07:20 on hold as well that concludes the
1:07:24 mobility section again given the changes
1:07:29 with the closures of offices in the
1:07:32 region I think it makes mobility a
1:07:34 difficult one to look at and I think
1:07:37 that as time passes of a better sense of
1:07:40 what which of these projects will be
1:07:42 able to activate and certainly the
1:07:44 largest hear the sound transit project
1:07:47 or light rail existing projects existing
1:07:50 construction has been shut down by Sound
1:07:52 Transit so I think that will need some
1:07:54 additional time to get a sense of where
1:07:56 things are at there that America P to
1:07:59 answer any questions
1:08:10 should I go ahead
1:08:14 mayor Poli you're muted you probably see
1:08:23 the frustration on my face yeah City
1:08:25 Administrator Bob grits thank you for
1:08:27 that we have three questions lined up
1:08:29 starting with councilmember to yourself
1:08:31 followed by council president hunts
1:08:33 Thank You me or Poli I I have looking at
1:08:39 the mobility arena I want to put it in a
1:08:43 bigger context and thinking about what
1:08:46 has been demonstrated to us during the
1:08:50 last two months what's been demonstrated
1:08:52 is the impacts and the benefits of
1:08:57 reducing car travel and what we've seen
1:09:02 is an immense reduction in pollution we
1:09:05 see that we don't have just a growth
1:09:07 although that may not be a good thing
1:09:09 because it means that nobody's going to
1:09:11 work fuel prices dropping and I was
1:09:17 listening in on a meeting where Claudia
1:09:20 balance of the County Council was
1:09:23 commenting that we have a moment here
1:09:25 where the general public has seen a
1:09:28 demonstration that we never expected to
1:09:31 see in our lifetime and so I'm feeling
1:09:35 urgency about mobility actions and I
1:09:39 certainly agree with administrator about
1:09:43 which that we cannot do everything but I
1:09:46 would like to say that I would like us
1:09:51 to do what we can given the limited
1:09:55 amount of information we have about
1:09:57 what's going to happen I would like to
1:09:59 see us move forward with the National
1:10:01 ability plan and I was very heartened to
1:10:03 hear that there's plans to reconvene the
1:10:06 transportation Advisory Board because I
1:10:10 think that there is some thinking that
1:10:12 we can be doing and some planning that
1:10:15 we could be doing that will prepare us
1:10:17 for when things start to turn around and
1:10:22 I think that we just do not want to lose
1:10:24 this moment to explain to the public
1:10:27 here are here are things that we can do
1:10:30 to give you a alternative to you car
1:10:33 travel my second area of emphasis would
1:10:37 be I think that really we've got to look
1:10:39 at what does it is if I want from that
1:10:41 sound transit terminal and we could be
1:10:45 spending time formulating and
1:10:47 articulating that even though we are in
1:10:49 it's a tremendous reduction in the
1:10:54 ability of shall transit to look at that
1:10:57 issue and then finally the
1:10:59 transportation demand management again
1:11:01 that's the area where we put out
1:11:04 information to the public about
1:11:06 alternatives to car travel and we have
1:11:10 two grants there that we need to extend
1:11:13 the money and so those would be areas
1:11:16 where I would like to see us look again
1:11:21 and see if we can forward and again I
1:11:26 reiterate that is in the context of
1:11:28 knowing that we cannot do everything but
1:11:30 those would be my top three priorities
1:11:32 and mobility I'm just passionate about
1:11:36 this idea that we this is unprecedented
1:11:40 moment in our history and it could make
1:11:43 a huge difference in the way that we
1:11:45 transportation overall for decades to
1:11:49 so that that is the end of my comments
1:11:52 thank you
1:11:53 Thank You councilmember Jamie Shaw
1:11:55 council president hunt Thank You this is
1:11:59 council president hunt I had a question
1:12:03 about the status column of this table
1:12:07 and basically my question is can we
1:12:12 please maybe at our next meeting where
1:12:15 we discussed this can we please get
1:12:16 information about the criteria that were
1:12:19 used for the reasons the rationale for
1:12:23 the status having moved to one of these
1:12:26 categories I'm a little I don't think
1:12:29 right now we have enough information to
1:12:32 really understand
1:12:34 if things that are being put on hold if
1:12:36 it's possible for them to not be on hold
1:12:39 it seems like some things that are major
1:12:41 challenges for example the
1:12:44 transportation demand management because
1:12:46 that's dependent on the school pool and
1:12:48 schools are closed it seems that one
1:12:49 cannot be moved but that one is given as
1:12:52 major challenges where whereas many
1:12:54 other things are on hold and so I I
1:12:57 think it would be very helpful and then
1:12:59 I would request that we have information
1:13:01 about what criteria are being used to
1:13:04 group these by different statuses and
1:13:06 then also if it's possible or under
1:13:09 what's the timeline under which this
1:13:11 might change that's my question and it's
1:13:15 probably for for a future ask I'll just
1:13:19 check in with City Administrator Bob
1:13:21 Chris and see if there's anything you
1:13:22 wanted to add in at this point sure uh
1:13:27 you know I wish I could tell you that
1:13:30 there was a fine criteria of scoring
1:13:33 criteria for each of these but there
1:13:35 just isn't I think what we're trying to
1:13:37 do is we're trying to use our best
1:13:39 information that we have today about
1:13:43 where we are where our partners are
1:13:45 where we have staff and financial
1:13:47 resources and what you see is a
1:13:50 compilation of that we are committed to
1:13:53 come back to the council if the council
1:13:55 agrees to resume study sessions on to
1:13:58 the eight we will have a refresh of this
1:14:01 we will add additional narrative I think
1:14:04 I've heard from many of you over the
1:14:06 last few days looking for additional
1:14:09 narrative of the decision making process
1:14:12 but each one is different we've never
1:14:15 been through something like this and
1:14:17 we're trying to give the council and the
1:14:20 community our best estimate you know in
1:14:22 some respect perhaps we should have
1:14:23 waited a month or two before even
1:14:25 bringing this to you but we didn't think
1:14:27 that that was something that made sense
1:14:28 we wanted instead to make sure that the
1:14:31 council had the administration's
1:14:33 thinking right now of where we stood
1:14:35 with things so this is a work in
1:14:37 progress a document that will continue
1:14:39 to evolve and you have our commitment to
1:14:41 come back next month with a further
1:14:43 update
1:14:45 we also have a question from
1:14:47 councilmember Walsh and followed by
1:14:50 councilmember hop thank you madam mayor
1:14:53 this is councilmember Walsh my only
1:14:56 question in the area of mobility is is
1:14:59 there anything that we need to be doing
1:15:00 to take advantage of fewer cars being on
1:15:05 the road and also in preparation for
1:15:07 school coming back potentially in the
1:15:11 fall related to the traffic calming
1:15:14 program and some of the things that
1:15:16 we've heard for Old Town and the desire
1:15:20 for there to be an improvement to a
1:15:22 crosswalk there are those things that
1:15:24 are easier done during times when
1:15:28 society is shut down and that we should
1:15:31 potentially move up even if we have
1:15:33 limited resources
1:15:35 yeah I think councilmember Walsh members
1:15:38 of the council that there are a couple
1:15:40 components to that if you recall for
1:15:43 example with the old town traffic there
1:15:44 were some fixed of lighting some signage
1:15:48 that we can move forward with but there
1:15:51 were other parts as far as intersection
1:15:53 improvements that there was a desire by
1:15:55 the council yes do some mock-ups of some
1:15:59 temporary installations of what we
1:16:00 proposed as permanent changes I think
1:16:02 those are harder to do without some
1:16:05 semblance of regular traffic patterns so
1:16:08 our hope would be between now and June
1:16:10 to sort through that a little bit more
1:16:13 finely and have additional information
1:16:15 for either and councilmember Hall thank
1:16:24 you Mary Paulie this is councilmember
1:16:27 councilmember Walsh and I on the same
1:16:29 wavelength I was actually going to ask
1:16:30 the exact same question and
1:16:34 understanding that it might be difficult
1:16:36 to measure an experiment without traffic
1:16:39 actually there but identifying where if
1:16:43 there if administration sees any
1:16:46 potential opportunities for doing
1:16:50 planning work now so that way we can
1:16:52 execute quicker when the stay home order
1:16:56 is lifted in my mind that means more
1:16:58 residents and schools are safer so just
1:17:01 get out what customers want said thank
1:17:05 you did you have a second question or
1:17:06 just one nope same mystery about please
1:17:11 answer itself thank you
1:17:13 okay thanks not seeing any more
1:17:15 questions I think to the administrator
1:17:17 you can move to the next area yes thank
1:17:20 you madam air we could go to the next
1:17:23 slide this is the growth and development
1:17:26 council goal again this first page has a
1:17:31 summary of the change of where we see
1:17:34 projects again much like mobility of a
1:17:39 significant change from those that were
1:17:41 on track at the beginning of the first
1:17:43 quarter to those that are either major
1:17:47 challenges or on and delay next life
1:17:54 objective one deals with neighborhoods
1:17:58 retaining their charm and distinctive
1:17:59 character pattern and setting that
1:18:01 includes both built in natural
1:18:02 environments ge1 a deals with updating
1:18:07 codes and standards to retain and
1:18:08 protect essential characteristics in
1:18:10 established neighborhoods the Old Town
1:18:13 neighborhood process we've talked about
1:18:17 as the council will recall we've had
1:18:21 some discussions that regarding the Old
1:18:25 Town design work that we're done this
1:18:29 has been largely on hold because of the
1:18:31 community engagement piece that we'll
1:18:33 need to continue to require as I
1:18:35 mentioned earlier for several of these
1:18:37 that will require additional community
1:18:39 engagement Mayor Polly has a vast that
1:18:43 we move forward beginning June first to
1:18:46 begin reconvening
1:18:47 community discussions on various topics
1:18:50 assuming that there is no prohibition by
1:18:52 the Governor on that and so I would
1:18:54 suspect that we will be able to restart
1:18:57 on gt1 a the summer GD to a conduct
1:19:03 review of progress towards growth
1:19:05 targets this is also something that we
1:19:09 had been working on very diligently
1:19:12 prior to the the Koba 19 crisis we had
1:19:15 submitted additional initial information
1:19:18 to King County for their process to
1:19:21 review growth targets that products that
1:19:23 process has also been suspended at this
1:19:26 time I believe we've gotten some initial
1:19:28 information that it will be moving
1:19:29 forward again soon so we would hope to
1:19:32 be back to you with additional
1:19:34 information in June to proactively
1:19:38 influence the next round of regional
1:19:40 growth targets again this is a
1:19:42 complimentary 2gd to a you know we
1:19:47 continue to have information ready for
1:19:53 citizens major challenges because there
1:19:55 is still some additional work done in
1:19:58 anticipation of King County getting its
1:20:02 process but again not knowing when that
1:20:03 will occur what makes it a major
1:20:06 challenge objective 3 gd3 a create a
1:20:10 comprehensive infrastructure master plan
1:20:12 to address development areas plan for
1:20:14 growth this is also on hold for a
1:20:17 variety of reasons I think largely we
1:20:21 need to get a better sense of the impact
1:20:23 on development the Cova 19 crisis will
1:20:27 be bringing on we've also had some
1:20:29 changes in staffing in our Public Works
1:20:32 Department and as we look at maybe
1:20:34 organization of Public Works hopefully
1:20:37 effective June 1 that we'll have a
1:20:39 better ability to restart this process
1:20:43 so I would mention additional
1:20:45 information for the counseling next
1:20:47 slide
1:20:51 update impact and mitigation fees to
1:20:53 support growth rated investments this is
1:20:56 one of the few that we can say are
1:20:58 completed this was done by the council
1:21:00 earlier this year with park impact fees
1:21:03 objective for across the city there are
1:21:06 a variety of public amenities housing
1:21:08 types education and other services to
1:21:09 contribute to liveable community
1:21:11 identify and implement code changes and
1:21:14 activities to address neighborhood based
1:21:16 community wide gaps in amenities and
1:21:18 services again this was to be a pilot
1:21:23 effort to be conducted in its
1:21:25 a Highland neighborhood given the likova
1:21:30 19 crisis we've not been able to have
1:21:33 any kind of community meetings and so
1:21:35 our hope would be is that in June we
1:21:37 would begin working with the SD staff to
1:21:40 identify ways to move that pilot project
1:21:42 forward g4b develop code amendments to
1:21:47 address missing middle and other housing
1:21:49 options again lots changing with housing
1:21:54 the missing middle piece is the key
1:21:58 element here it's our recommendation
1:22:00 that again we let a little bit more time
1:22:03 pass to get a sense of where things are
1:22:05 at with affordable housing to make sure
1:22:08 that the missing middle is the area that
1:22:11 we want to address in 2020 so I would
1:22:13 hope that we would have some additional
1:22:14 information as soon as June likely
1:22:18 probably later in the summer but again
1:22:21 would look for the council's
1:22:22 direction on this issue before a next
1:22:25 page these are other areas of concern
1:22:33 that we were looking at one is two
1:22:35 flowcharts explaining project approval
1:22:37 process again one of our commitments is
1:22:41 but do that with everything we do so
1:22:43 that additional projects move forward we
1:22:46 want to continue to include flowcharts
1:22:49 with that the title 18 work would also
1:22:53 be part of that we need to talk a little
1:22:56 bit more about title 18 and I would ask
1:22:59 madam mayor that perhaps a it sparked
1:23:02 questions
1:23:03 Andrea Schneider the deputy City
1:23:05 Administrator I can't speak specifically
1:23:08 to where we are with Title 18 a
1:23:10 contractor code of conduct again
1:23:12 something that has been suggested by a
1:23:15 deputy council president Ray which I
1:23:18 think something I heard in my initial
1:23:20 week City Administrator for many
1:23:22 community members again I think this has
1:23:25 just been a availability of staff and I
1:23:28 think once once the time passes a little
1:23:31 bit further we'll be able to get this
1:23:33 project back on track finish the
1:23:35 overhaul anticipable code title 18 again
1:23:37 adapt to Andrea
1:23:39 a Schneider to address this during the
1:23:42 question time period actually about a
1:23:45 mayor perhaps but makes sense if
1:23:47 Andrea's on the line we could just have
1:23:49 her chime in right now on title 18 since
1:23:52 that's a large portion of the growth and
1:23:54 development priority I think I would be
1:23:56 good and then we'll follow up if you're
1:23:58 done after Andrea I will follow up with
1:24:00 a question from councilmember Hall a
1:24:04 deputy City Administrator Snyder
1:24:08 good evening everyone
1:24:10 thank you for the opportunity to speak
1:24:12 so we have been working for the past
1:24:16 several months with the council ad hoc
1:24:18 committee on title 18 what we're putting
1:24:22 forward with this work plan revision is
1:24:24 that the work continued on title 18
1:24:27 that's related to the sign code overhaul
1:24:30 as many of you are aware there have been
1:24:34 recent court cases about the First
1:24:38 Amendment and how many cities Issaquah
1:24:41 among them our sign code it doesn't
1:24:45 necessarily meet the standards set
1:24:47 forward by the court case in order to
1:24:50 protect First Amendment rights and so we
1:24:52 need to update the sign code that is
1:24:56 that work has been underway by one of
1:25:00 our consultant teams actually Ogden
1:25:02 Murphy Wallace has been assisting us
1:25:04 with that and so we would like to
1:25:07 proceed with that work and really that
1:25:11 work alone while we put the rest of the
1:25:13 title 18 revisions on hold and knowing
1:25:19 that there are many policies in Title 18
1:25:22 that we had planned on addressing this
1:25:25 year that are of great import to the
1:25:29 community that they would want to weigh
1:25:31 in on and be engaged on these topics and
1:25:33 that's going to be difficult to do for
1:25:35 the next couple of markets so we wanted
1:25:38 to be able to put that off to allow us
1:25:40 to have community conversations and
1:25:43 engage the public as it makes sense the
1:25:46 rest of the project for Title 18 and
1:25:50 revising
1:25:52 the code and policies within we would
1:25:55 consider looking at revisiting again in
1:25:59 2021 Thank You deputy administrator
1:26:04 councilmember Holly a question yeah
1:26:09 thanks for Polly oh this is
1:26:11 councilmember hall question for City
1:26:15 Administrator Bob quits under
1:26:20 sub-objective g d 4b which was the one
1:26:25 on missing middle housing and other
1:26:27 affordable housing options
1:26:28 you didn't mentioned something about
1:26:30 going to wait to study where things are
1:26:33 at regarding affordable housing I was
1:26:35 wondering if you could just kind explain
1:26:37 what you meant by that is it the market
1:26:40 we want to look at or what exactly would
1:26:44 be wanting me to live in it well III
1:26:47 think given where we are with the stay
1:26:49 at home order given where we are with
1:26:52 allowing existing structures to move
1:26:55 forward given where we are with many
1:26:58 people finding themselves out of work
1:27:00 there's a lot of issues floating around
1:27:03 and I and I would think that to get a
1:27:06 better sense of what our affordable
1:27:09 housing needs are we which we took
1:27:11 $100,000 and put it toward rental
1:27:14 assistance just in the last you know six
1:27:17 eight weeks so I don't see this being a
1:27:19 long time to look in review but I don't
1:27:22 know that we have enough time passing
1:27:26 with the crisis but we're still in the
1:27:28 midst of to give us a better sense of
1:27:30 where things aren't I'd like to come
1:27:32 back in June and see if we have a better
1:27:34 sense we may want to move forward with
1:27:38 this regardless and focus on the missing
1:27:41 middle piece knowing that there will be
1:27:43 other issues but I think as we sit here
1:27:45 at the beginning of May I don't know
1:27:48 that we know and off yet to say we
1:27:50 should we should be spending resources
1:27:52 to move forward with this
1:27:57 health remember Hall did you have a
1:27:59 follow-up question no thank you so it
1:28:02 seems like the bottom line really is
1:28:04 we're just not sure if this we don't
1:28:10 know enough it's a quote we don't know
1:28:12 enough to be able to justify spending
1:28:15 resources on this yet in this new
1:28:17 environment where am i hearing you right
1:28:18 yes sir okay thank you sorry about that
1:28:26 I dropped off the call can you still
1:28:28 hear me mm-hmm okay great we also have a
1:28:33 council president hunt I have two
1:28:41 questions
1:28:43 one of them is about the the last
1:28:46 statement that was made about
1:28:48 potentially revisiting some of our
1:28:50 policies around affordable housing and I
1:28:55 feel that if council is going to revisit
1:28:59 policies that we've adopted previously
1:29:02 that I think applies to potentially the
1:29:06 missing middle because I think it's in
1:29:07 our housing strategy work plan and as
1:29:11 well as the retention of affordable
1:29:13 housing which I know is in our housing
1:29:14 strategy work plan is adopted by council
1:29:16 I think if we're going to revisit those
1:29:18 that should be done in a very
1:29:21 transparent manner with an understanding
1:29:23 of what information there is to support
1:29:25 revisiting that and right now other than
1:29:28 what was just said by the city
1:29:30 administrator I don't have information
1:29:32 on you know how the market has changed
1:29:34 or why we might not consider pursuing
1:29:37 those previously adopted policies so I
1:29:39 think that's a pretty big step and I
1:29:42 think we should have a lot more
1:29:43 information before we would go that way
1:29:48 I also have a question so for for
1:29:52 Community Engagement a lot of things
1:29:54 went from being on track to being on
1:29:57 hold and I understand that's having to
1:29:59 do with the in-person meeting so the
1:30:02 timelines for having those feedback on
1:30:04 track would be when the in-person
1:30:05 meetings is listed but I also did one
1:30:07 if there are plans to have virtual
1:30:09 meetings or other kinds of community
1:30:12 meetings and other venues that we might
1:30:14 use during this time to maintain
1:30:16 momentum on some topics especially
1:30:19 because people might be interested in in
1:30:22 engaging on different topics at this
1:30:25 time yes madam mayor council president
1:30:29 hunt as I mentioned earlier in
1:30:32 conversations with mere apologist today
1:30:35 we both came to the same realization
1:30:37 that we can't wait for impressed meeting
1:30:41 named Walker I think over the last few
1:30:43 weeks we were trying to get a better
1:30:45 sense of what a time frame might even be
1:30:47 for virtual meetings video meetings
1:30:50 I think governor's a plan for phased
1:30:53 approaches it gives us some sense of
1:30:55 that and it was the mayor's decision
1:30:58 that we would try to move forward with
1:30:59 virtual community meetings beginning in
1:31:03 June so that that is what our plan will
1:31:06 be we'll kind of test it out with the
1:31:08 mayor's of recovery task force see how
1:31:11 that's going we're looking at a platform
1:31:14 other than Skype for business to use for
1:31:17 community meetings because many
1:31:18 community members just just looked a
1:31:22 couple who have tried to use it
1:31:23 depending on the computer you have it
1:31:25 may not work very well the council
1:31:27 members its you've all prepared to use
1:31:29 pronounced meetings we've had some
1:31:31 difficulty so you know mayor poly
1:31:34 decided today that unless the governor
1:31:38 makes other plans for us that we would
1:31:41 start John Jude first of the universe
1:31:44 and streams of convening that was
1:31:46 delayed we would like to move forward
1:31:48 with there's a few other things that we
1:31:50 would do as soon as possible after June
1:31:52 1 does that answer your question Kevin
1:32:00 yes thank you
1:32:03 City Administrator about Chris do you
1:32:05 want to move to the next section sure
1:32:08 I'll just before I do that there were
1:32:10 just the last couple of items there
1:32:13 regarding lakes may have a State Park
1:32:15 and we'd already talked about old town
1:32:17 to squat I think I explained the Old
1:32:20 Town piece and
1:32:21 the Lake Sammamish park again I think
1:32:24 it's just been with with state office
1:32:26 working from home we would revisit this
1:32:31 soon and hopefully have an update for
1:32:32 you in June we're going on to the next
1:32:35 area is environmental stewardship an
1:32:40 important piece of what we're doing
1:32:44 moving forward again I think given the
1:32:47 current crisis we need to rethink some
1:32:51 of our time frames from that and so if
1:32:54 we look at the first objective natural
1:32:57 environment is protected and improved
1:32:59 and consistent responsible and
1:33:00 sustainable manner as we look to move
1:33:06 forward with Title 18 certainly we're
1:33:09 looking to make changes there some
1:33:13 additional actions would take a
1:33:14 comprehensive look across the city and
1:33:16 other relevant agency environmental
1:33:18 resource plans development agreements
1:33:20 codes programs policies to identify gaps
1:33:22 and vulnerabilities we hope that we
1:33:25 would be able to continue moving forward
1:33:28 with that as you know Megan will be
1:33:33 moving forward with the Office of
1:33:35 Sustainability that will convert from a
1:33:37 department to the administration Megan
1:33:40 port directly to me and so this is
1:33:42 something that she'll be able to work on
1:33:44 as you move forward the objective to who
1:33:46 community members are active partners in
1:33:48 the stewardship of this clause
1:33:49 environment again given the stay at home
1:33:53 order getting a volunteer initiatives
1:33:56 going is going to be difficult until
1:33:57 that lifts so we will keep an eye on the
1:34:02 time frame of Governor Inslee changes in
1:34:06 letting having people gather and will be
1:34:09 able to move forward with that that
1:34:11 point objective three the city's
1:34:14 requires you to do plans for Park trail
1:34:16 open space critical areas and for
1:34:17 resource protection to maximize
1:34:19 community benefits again this is largely
1:34:24 a staff resource issue as well as just
1:34:29 the time to engage the community in
1:34:32 these discussions so hopefully we'll
1:34:34 have better so
1:34:35 things come to looking at critical
1:34:38 service items and timely opportunity the
1:34:42 shoreline master plan again we believe
1:34:47 under the governor's current Open
1:34:49 Meeting Law changes that anything but
1:34:54 the most urgent matters can't come
1:34:56 before council until that is lifted
1:34:59 we're hoping to get additional guidance
1:35:01 from the state legislature today on that
1:35:04 and so we would bring that back for
1:35:09 further discussion at such time that
1:35:11 those requirements were lifted the
1:35:14 community climate action plan again an
1:35:17 important project for the year we have
1:35:20 we're planning an in-person convening we
1:35:24 are going to move forward and do a
1:35:26 virtual convening we are working with a
1:35:29 citizen group that has been working on
1:35:31 the convening they're continuing to meet
1:35:34 through the Cova crisis by telephone and
1:35:37 we would look to have a virtual climate
1:35:39 convening sometime I think we're looking
1:35:42 at the first part of July at this point
1:35:44 the community sustainability summit that
1:35:48 is again connected with the community
1:35:51 climate action planning that came
1:35:54 convening to move forward with the
1:35:58 climate action plan the sustainability
1:36:01 summit would be a portion of that again
1:36:03 planning is continuing with that looking
1:36:06 for a convening during the month of July
1:36:09 implementing sustainable building
1:36:11 strategies dressing City facilities and
1:36:13 new development this is what major
1:36:17 challenges given where we are with title
1:36:19 18 there is work that also needs to be
1:36:22 done on title 16 you know my hope is
1:36:24 again at our June update we'll be able
1:36:27 to give the council a better status of
1:36:30 where we are with that Nexus the
1:36:33 sustainability living partnership these
1:36:36 are programs that we had planned
1:36:39 we were planning a very large Earth Day
1:36:41 celebration we are looking for other
1:36:44 programs and activities that we would be
1:36:46 able to implement in lieu of
1:36:49 the Earth Day celebration again as soon
1:36:51 as we're able to congregate folks are
1:36:54 also looking at ways that we can perhaps
1:36:57 later in the summer I continue to
1:36:59 connect people virtually not to these
1:37:01 issues
1:37:03 next is electrical vehicle
1:37:08 infrastructure we were looking at some
1:37:13 public-private partnerships there just
1:37:16 as recently as today mrs. Curtis Murphy
1:37:19 and I were talking about ways to begin
1:37:22 work on this project once again so
1:37:25 Google absolutely have plans for next
1:37:28 steps when we provide you the next
1:37:30 update in June so again with the budget
1:37:33 reductions we have made we have had
1:37:35 streamlined our approach to
1:37:37 environmental stewardship and
1:37:39 sustainability I'm very confident under
1:37:42 Megan Curtis Murphy's leadership that
1:37:45 we'll be able to achieve and engage with
1:37:47 the public these things going in a way
1:37:51 that I think is responsive to the
1:37:53 council and community needs they happy
1:37:55 to answer any questions
1:37:58 president hunt for the question thank
1:38:02 you I have a question about where parks
1:38:07 and recreation reopening with it into
1:38:10 this work plan it does not specifically
1:38:16 work into the work plan we are looking
1:38:20 very carefully each day as exchange and
1:38:25 we get closer through the governor's
1:38:28 based approach for reopening how uses of
1:38:32 our parks how or organize recreational
1:38:36 activity how larger gatherings would
1:38:38 take place we don't know enough at this
1:38:40 point to have a time in place
1:38:44 okay so I think that sort of along the
1:38:49 same lines is my context question before
1:38:52 I think that having some information
1:38:55 about a lot of things have changed
1:38:58 around the work plan and we now have a
1:39:02 different set of challenges than we had
1:39:04 when we initially adopted the work plan
1:39:06 you know what I think we need more
1:39:08 information about the things that we
1:39:11 will need to be working on and that the
1:39:13 administration knows and expect we will
1:39:15 be working on that we didn't foresee
1:39:19 before because that's also a piece of
1:39:21 the context that has changed this chance
1:39:23 to be missing and we've not talked about
1:39:28 a process for adding of things the
1:39:31 administration is at one area with
1:39:34 Public Safety and so madam mayor I would
1:39:37 look to your guidance and direction as
1:39:40 to a process for you know adding
1:39:43 additional items if you would like this
1:39:44 to Council to make suggestions and then
1:39:46 we will consider those suggestions or
1:39:49 have that at a future meeting madam
1:39:52 mayor I would look for whatever watching
1:39:55 out on that subject yeah thank you and
1:39:58 that's a that's a good question a good
1:40:00 point big council president there are a
1:40:01 lot of programs and things that we used
1:40:04 to have in place that were not on this
1:40:05 list of strategic plan items moving the
1:40:08 needle so and they've thought or they've
1:40:11 been paused or they may not even come
1:40:14 back this year so we will have to have
1:40:17 some additional conversations about that
1:40:19 there's also question from councilmember
1:40:21 Hall and madam mayor if I may just one
1:40:24 other comment on that before we get off
1:40:26 it I think that your recovery task force
1:40:29 will likely come up with its own list of
1:40:32 issues and so perhaps after a few
1:40:35 meetings of the recovery task force if
1:40:37 they have a list maybe there's some how
1:40:40 to incorporate whatever issues did
1:40:42 they've identified into this work plan
1:40:45 so you know perhaps by June there'll be
1:40:48 a few meetings of the task force under
1:40:50 our belt we report back on June 8th so
1:40:53 there may be information at that point
1:40:55 that's a great suggestion Thank You
1:40:57 councilmember Hall you had a question
1:41:00 yeah thanks mayor Poli this is Zack Hall
1:41:03 I had a question about objective 2 which
1:41:07 was community members are active
1:41:08 partners in the stewardship of this
1:41:10 croisé environment you know beyond
1:41:13 actually having volunteers out in
1:41:16 violating the governor's orders I mean
1:41:18 it seems like there is some gathering
1:41:23 work that we could be doing if there's
1:41:26 staff time I mean I know there's a link
1:41:28 on the website to apply to be a
1:41:30 volunteer but perhaps you know
1:41:33 communications could be getting that out
1:41:34 and I think the website also says one of
1:41:38 the objectives of this partnership is to
1:41:44 gather public input on the values
1:41:45 interests and priority surrounding
1:41:48 forests of parks and open spaces it
1:41:50 seems to me like some of that could be
1:41:52 done virtually I'd be interested in your
1:41:55 thoughts on that and really if it is
1:41:57 just a staff time issue and staff time
1:42:02 could be better spent elsewhere I'd be
1:42:06 interested in your thoughts on that too
1:42:09 if I may madam mayor I'm gonna phone a
1:42:12 friend and ask Megan Kurtz Murphy our
1:42:16 sustainability coordinator to chime I
1:42:20 know that she has been talking with
1:42:23 folks about the convening that we we
1:42:26 hope to have which will largely be both
1:42:28 a climate action but I know we'll do
1:42:30 address some larger issues as well that
1:42:33 you want to comment on sure yes I think
1:42:37 as you're saying we are trying to get a
1:42:39 little bit more going in the virtual
1:42:42 convening world so of course we won't be
1:42:44 able to you know get people together for
1:42:46 a while but we've been hearing that you
1:42:49 know volunteering is a priority in the
1:42:51 city and we're hoping to continue that
1:42:53 work moving forward as we get people
1:42:55 together and at the climate convening
1:42:58 that we talked about that will be
1:43:01 holding later in the summer we can talk
1:43:04 about some of that work as well and and
1:43:06 start to prioritize
1:43:07 I can can you talk a little bit about
1:43:10 the tube down with some of the our
1:43:12 stakeholder groups sure yeah so we've
1:43:18 been meeting with a couple of our local
1:43:20 groups to plan the climate convening and
1:43:24 then also we've been talking to some of
1:43:26 local nonprofit organizations just to
1:43:29 check in about how things are going in
1:43:32 this new coated world that we are living
1:43:34 in checking on you know how
1:43:37 organizations are dealing with events
1:43:39 that they may have been planning moving
1:43:41 that to virtual trying to help provide
1:43:43 resources or in mostly in the form of
1:43:46 information some of the same things
1:43:49 that's been going out to some of the
1:43:50 businesses is available for to
1:43:52 nonprofits as well so working closely
1:43:55 with all of those groups and making sure
1:43:57 we stay in coordination and
1:43:59 communication during this time so that
1:44:01 we can and bring the best programs to
1:44:04 Issaquah thank you thank you great thank
1:44:13 you very much I do not see any other
1:44:15 questions on that section to administer
1:44:17 about Chris so you may move on thank you
1:44:21 the next section is social and economic
1:44:26 tality probably among the Dziedzic plan
1:44:34 areas that have had the most impact the
1:44:37 code nineteen crisis has had the most
1:44:38 impact on as far as I think we're being
1:44:42 asked to pivot some of the work that
1:44:45 we're doing again the slide gives you
1:44:47 just a graphic overview of some of the
1:44:50 changes that we've had to make if you
1:44:53 look at objective one next page is
1:44:59 increase in new and existing businesses
1:45:00 that chose to locate and expand
1:45:03 especially those with wage levels enable
1:45:05 workers also to live in the community
1:45:08 this is something that as you know
1:45:12 council members Jen Davis has been
1:45:15 working daily since the crisis began to
1:45:20 with our employers businesses in intend
1:45:25 town one of the ways we have been using
1:45:29 dollars is through the Port of Seattle
1:45:30 grant funds that we have I think we are
1:45:33 waiting really for the dust to settle to
1:45:37 have a better sense of what we need to
1:45:40 do here and if we need to make
1:45:43 additional changes I think we are going
1:45:45 to need to focus more in the near term
1:45:48 on retention then we are business
1:45:51 recruitment and so we have worked with
1:45:53 the Port of Seattle to make sure that
1:45:55 there's flexibility in those grant funds
1:45:58 so if we need to reprogram them I will
1:46:01 be able to do that and begin when I hope
1:46:03 would be and you would have a better
1:46:05 opportunity to give you an update on you
1:46:07 might work program s v1c expands for
1:46:12 small businesses and startup training
1:46:14 and development this is a great example
1:46:16 of how we have pivoted with our startup
1:46:20 four to five initiative which is a
1:46:24 co-branded initiative with several of
1:46:26 these King County communities that's now
1:46:29 known as restart up four to five and so
1:46:32 the money that had been previously they
1:46:35 did there is going toward this
1:46:38 initiative and is being used again to
1:46:41 focus on providing business assistance
1:46:43 specifically for those businesses that
1:46:45 will be - art wants the stay-at-home
1:46:48 order there so we're lonely looking at
1:46:51 minor challenges on that problem
1:46:53 objective - housing affordability better
1:46:58 meets the needs of individuals and
1:46:59 families across the income spectrum to
1:47:00 live and work in the community this
1:47:05 deals again with our house strategies
1:47:10 and our healthy community strategy we
1:47:13 are again looking to let the dust settle
1:47:17 a little bit here before we are able to
1:47:20 move forward we've certainly had a
1:47:22 staffing issues but the staff that deal
1:47:26 with both Human Services and affordable
1:47:28 housing so our hope is that we would be
1:47:30 able to get the start restarted here
1:47:34 early and have additional information to
1:47:37 you in G number se to see next page
1:47:44 determine of city property out to be
1:47:46 before housing related to a assessment
1:47:51 of city-owned properties the done last
1:47:53 year this was something that we were
1:47:55 working on the amiss by to pay back
1:47:57 council the spring but because of the
1:48:01 coab in nineteen crisis we decided on
1:48:04 hold i think this is a pape decision
1:48:07 really council to decide when you'd like
1:48:09 to bring this back I think there's also
1:48:11 a concern as to when we would want to
1:48:14 talk about the sale of City assets my
1:48:18 sense is that we're a little early in
1:48:20 the process to be looking to be looking
1:48:22 at the sale of the assets certainly
1:48:24 before any sale of assets one of them
1:48:27 talked about with the council is a
1:48:29 process and procedure for assessment of
1:48:31 when a property should be sold and what
1:48:34 are the key points that would be needed
1:48:36 in order to move forward with the sale
1:48:38 so this is on hold and perhaps in June
1:48:41 we could talk more about when the
1:48:43 property kinda need to bring that back
1:48:45 as the healthy community strategy again
1:48:51 something that we present to the council
1:48:53 a few months back we've really been
1:48:55 living this right now and trying to deal
1:48:58 with direct communities so while staff
1:49:01 is focused on that I think that
1:49:03 additional planning for the future
1:49:06 probably a little premature
1:49:08 and we'll bring that back for future
1:49:10 discussion and updates as we can
1:49:17 facilitate nonprofit organizations to
1:49:19 locate or expand provide needed services
1:49:21 locally again we've been working day to
1:49:24 day with our nonprofits to support the
1:49:27 delivery services again not quite what
1:49:29 we thought of when we were looking at
1:49:32 this on the strategic plan but we'll
1:49:34 continue to work in this new environment
1:49:37 to the best of our abilities and perhaps
1:49:39 double back on some of these particular
1:49:41 points in the months ahead
1:49:44 transitory and development Tod OC
1:49:47 project
1:49:47 I think it would be appropriate once
1:49:50 again to call a friend deputy City
1:49:53 Administrator and Maria Schneider has
1:49:55 been working on this project and Andrea
1:49:57 if you wouldn't mind just providing a
1:49:59 brief update on where we stand good
1:50:07 evening again this is on the tod OSI
1:50:10 project is that correct that's correct
1:50:12 okay that's I thought I heard you say so
1:50:18 we are in continued conversations with
1:50:22 CenturyLink and our development partners
1:50:23 and including a phone call I think
1:50:28 they're having some internal meetings
1:50:30 this week tomorrow in fact so we do
1:50:34 anticipate hearing from them again by
1:50:36 the end of this week what we're trying
1:50:37 to assess from them is their support of
1:50:41 the drafted purchase and sale agreement
1:50:42 which would include the property swap
1:50:45 that would occur between CenturyLink the
1:50:48 city and our development partners and so
1:50:51 we have a draft of that we're trying to
1:50:54 see if CenturyLink what their comments
1:50:56 on that draft might be that's currently
1:50:59 underway so we anticipate or we are
1:51:03 still planning to have a signed
1:51:06 agreement between all three parties
1:51:08 certainly by the end of July as what's
1:51:12 needed for our time frame great thank
1:51:15 you very much Andrea and I'm just now
1:51:17 seeing comments about my my audio I'll
1:51:20 try to speak a little bit more directly
1:51:23 into the microphone the the next item
1:51:27 was senior discounts low-income outreach
1:51:30 programs again in the current situations
1:51:33 perhaps not exactly what we thought but
1:51:35 certainly we continue that outreach as
1:51:39 best as we can for those that are in
1:51:41 need issues of homelessness again I
1:51:45 think we may need to look at new
1:51:46 approaches for this and is we are still
1:51:50 in the midst of the crisis I think that
1:51:53 as time passes we'll have a better sense
1:51:55 of what we need to continue to do in the
1:51:58 area of homelessness community equity
1:52:00 and diversity and
1:52:01 - dibs a lot of the training that we
1:52:04 were providing both our staff and
1:52:08 individual staff members and groups of
1:52:10 staff members as either stopped
1:52:12 temporarily or required people to be in
1:52:15 group gatherings so we are going to have
1:52:18 to re-examine that as we move forward
1:52:21 but certainly remain committed to
1:52:23 providing that training both for our
1:52:26 employees would also work with members
1:52:29 to the community next page economic
1:52:34 development plan we had planned a
1:52:36 convening of this frame could I get you
1:52:41 to go back to actually let me just check
1:52:45 in with Councilman Jim Michelle um can
1:52:47 you comment your question wait til the
1:52:49 end of this section all right yes yeah I
1:52:52 just didn't want to get to get lost not
1:52:55 lost thank you very much for checking in
1:52:57 so continue to the administrator we have
1:52:59 a couple of questions for you at the end
1:53:01 great I this is the last page on social
1:53:04 Necronomicon t economic development plan
1:53:07 again
1:53:08 given all that's going on the ability to
1:53:10 get businesses to focus on this side I
1:53:12 think it's going to be delayed for some
1:53:15 time but we will look at the opportunity
1:53:17 to do in a virtual convening if we can
1:53:19 later in the summer economic development
1:53:21 community outreach again we continue to
1:53:24 do that the stakeholder groups continue
1:53:26 to meet I think we'll just need to look
1:53:30 what that looks like in the new
1:53:31 environment our sports medicine
1:53:33 innovation partnership zone project is
1:53:36 on hold but given the current crisis our
1:53:39 wayfinding entry signage project is
1:53:41 unfold $4.00 savings as well as staffing
1:53:45 resources and they were visiting of our
1:53:49 special events fourth of July salmon
1:53:51 days holiday lighting in Old Town at the
1:53:55 at the end of the year I think we just
1:53:57 need to wait and see and it's the we
1:54:00 reopen for business following the
1:54:01 governor's guidance what we're able to
1:54:03 do there and we'll keep the council
1:54:05 posted so I'm an American cludes the
1:54:07 Social Democratic vitality thank you
1:54:10 very much to the administration about
1:54:11 Chris councilmember day Michelle
1:54:13 followed by councilmember mark
1:54:18 there we go
1:54:20 very briefly fg1 see I very much support
1:54:27 looking at retention of our businesses
1:54:30 and how we can support our businesses
1:54:31 during this time and I think we've been
1:54:34 doing a good job on that I think the way
1:54:38 that we treat our businesses now in the
1:54:40 midst of a crisis will go a long way
1:54:43 when we start to recover for attracting
1:54:46 new businesses to our area so I commend
1:54:50 that on the sp3 C which is rethinking
1:54:56 and looking at our human services
1:55:00 providers and our funding model for
1:55:03 human services we've had a model for a
1:55:07 long time and it's a model that I have
1:55:09 ordered strongly of providing relatively
1:55:15 small amounts of money to our local
1:55:18 human services providers and then they
1:55:22 have been responsible for raising the
1:55:24 bulk of of their money and that model
1:55:27 has worked well for us for a long time
1:55:29 and it has many things to commend it the
1:55:34 co bid 19 crisis has revealed to us
1:55:37 however that at the moment when many
1:55:41 many people are needing services is the
1:55:43 time when our Human Services funding
1:55:46 model has pretty much collapsed and I'm
1:55:50 thinking of a fully baked and hopefully
1:55:52 and Friends of views have all stated in
1:55:57 public that they are in dire straits and
1:56:00 so I think looking at this model that
1:56:03 we've had for a long time and looking at
1:56:06 the benefits of that model and then
1:56:08 looking at what do we do in the at the
1:56:11 point of emergency what can we do to
1:56:16 perhaps have reserve funds for those
1:56:19 organizations you know this is something
1:56:23 that will need a lot of thought but I
1:56:26 certainly think that we need to look at
1:56:29 the funding model in light of the
1:56:32 emergency that we are going to at this
1:56:34 point and that that's my comment there
1:56:37 thank you
1:56:38 Thank You councilmember Jean Michelle
1:56:40 councilmember marks thank you madam
1:56:46 mayor I just get thrown it's a two-stage
1:56:48 process to get that video going up so
1:56:51 one of the things I wanted to comment
1:56:54 was you know there's talk about when we
1:56:57 can reassess some of these things and I
1:57:01 tend to be a little bit cautious about
1:57:05 setting expectations about when things
1:57:08 can get really a tit I mean June is four
1:57:11 weeks away and we will be very lucky
1:57:15 if we've moved to phase two based on the
1:57:19 state level dashboards and so one of the
1:57:23 things I think to think about in all
1:57:24 this is the recovery from coded 19 is
1:57:31 going to take a while and some of these
1:57:33 things may become evident you know soon
1:57:37 after businesses are able to restart and
1:57:39 others may take quite some time so I
1:57:42 think I would love to see sort of a same
1:57:47 way that we have a phased reopening of
1:57:51 you know removal of social distancing
1:57:54 perhaps a phased review of these because
1:57:57 I think some of these aren't going to be
1:57:58 anywhere near ready to go in kind of a
1:58:00 June timeframe we're just we're just
1:58:02 saying not going to know very much more
1:58:03 than we know now even if even if we're
1:58:05 very very lucky and we come out of phase
1:58:07 one yet on May 25th I don't think we're
1:58:11 really going to know the lay of the land
1:58:12 for some time like at least another
1:58:15 month so so I would just ask that we
1:58:18 think about I'm not I'm not requesting
1:58:20 anything formal but I just think we
1:58:22 should think about a phased review of
1:58:27 these holds as for when we really have
1:58:31 usable information I think doing it too
1:58:33 sir too soon wouldn't be a very much
1:58:37 value thank you
1:58:39 Thank You councilmember Mars
1:58:40 councilmember Goodman followed by
1:58:42 councilmember hall Thank You
1:58:44 councilmember Goodman here so I'm
1:58:48 looking at the very last the very last
1:58:55 item in the social and economic vitality
1:58:57 and that's the special events plan 4th
1:59:01 of July salmon days holiday lighting so
1:59:05 as I think about salmon days and the
1:59:10 chamber of commerce it's my
1:59:12 understanding that salmon days is the
1:59:15 major fundraiser for the chamber of
1:59:18 commerce significant financial
1:59:23 opportunity and you know maybe the most
1:59:27 important fundraiser or revenue producer
1:59:32 for the chamber and I don't have any
1:59:34 idea if any conversations are taking
1:59:35 place between the city and the chamber
1:59:37 and I don't need an answer my only
1:59:40 thought is that I'm guessing that salmon
1:59:45 days is on the mind of the chamber board
1:59:50 right now and that I would if we haven't
1:59:53 already
1:59:53 it might be worth reaching out to the
1:59:55 chamber to see if there's anything that
1:59:58 the city could be doing to help in that
2:00:04 effort or just learn what challenges
2:00:06 that the chamber might be facing that
2:00:09 the city might be able to assist with
2:00:11 Thanks thank you that's a good point and
2:00:15 actually I just want to add one thing in
2:00:17 for both you and councilmember Mertzes
2:00:19 comment that you made earlier it is a
2:00:21 phased reopening it's hard to say what
2:00:24 something's going to look like when you
2:00:26 don't have guidelines it's hard to say
2:00:28 if it's economical for the chamber to
2:00:30 run a affair where the booths have to be
2:00:33 10 feet apart and only so many people
2:00:36 can be on a certain section of road and
2:00:38 so it will be a learning period over the
2:00:40 next three to four months as these
2:00:42 guidances get issued organizations are
2:00:44 going to have to make some tough
2:00:45 decisions on whether or not with
2:00:47 guidance didn't even make sense for them
2:00:49 to run the event that they would like to
2:00:51 run the way they would like to run it
2:00:52 so thank you both those are good
2:00:55 comments and it does sort of paint the
2:00:56 picture of what we're doing going
2:00:58 forward it's not turn on turn off it is
2:01:00 very much a dial so thank you for that
2:01:03 we have councilmember Hall as well
2:01:06 thank you Mary Polly this is Zach Hall
2:01:09 real quick just point of clarification
2:01:12 can someone just confirm regarding
2:01:15 homelessness can someone just confirm
2:01:17 that our new Human Services funding
2:01:20 model the pilot program that we voted on
2:01:22 earlier this year hasn't been impacted
2:01:23 you know especially recognizing that
2:01:26 homelessness might be a much more
2:01:28 profound issue post postcode admitting
2:01:34 that America councilmember Hall no
2:01:37 there's been no change to that pilot
2:01:39 program thank you any other questions on
2:01:44 this section or we will be moving on
2:01:46 looks like we are good to move on all
2:01:50 right our next section is city
2:01:52 leadership and services again will not
2:01:57 belabor the summary here again we'll
2:02:01 look at the first item cs1 a implement
2:02:06 new and enhanced public outreach
2:02:08 strategies building upon review
2:02:09 engagement efforts and updates city's
2:02:11 toolkit on public engagement this is
2:02:14 something that we also have planned to
2:02:17 talk about with the council a few times
2:02:20 since the beginning of the year and have
2:02:22 not been able to do that we're very
2:02:24 committed to moving forward with these
2:02:27 new initiatives with this engagement we
2:02:31 have an excellent communications team
2:02:33 led by assistant to the administrator
2:02:35 errata Monahan she will continue to lead
2:02:39 her team through these likely not going
2:02:42 to have a city council meeting in the
2:02:44 neighborhoods anytime soon
2:02:45 but we do want to continue to work more
2:02:48 closely with the neighborhood's
2:02:50 to have not just communication staff but
2:02:55 council members the mayor myself other
2:02:57 senior staff of the involves connected
2:02:59 with neighborhoods mayor Polly is
2:03:02 beginning a series of
2:03:05 video meetings with neighborhoods this
2:03:07 week which will continue moving forward
2:03:09 so we see some minor challenges here but
2:03:13 our commitment to community engagement
2:03:14 has never been stronger we have an
2:03:18 outstanding group of tools that we use
2:03:21 and we will continue to use them moving
2:03:23 forward next is working with the
2:03:26 community to identify and remove
2:03:27 barriers accessing city programs and
2:03:30 services again the ability to do that in
2:03:34 this environment I think is limited and
2:03:36 we are going to need to think have a
2:03:38 little bit more time before we know what
2:03:40 a time frame would be not to go back to
2:03:43 that the same with equity and cultural
2:03:46 competency for the city staff we talked
2:03:48 a little bit about this in the previous
2:03:49 goal with community the same issues are
2:03:53 with our city staff as far as the
2:03:55 ability availability of training during
2:03:58 this period and so once we have a better
2:04:01 a sense of meeting restrictions being
2:04:05 lifted in organizations and provided
2:04:07 this training all once again consuming
2:04:09 the training will be able to support
2:04:11 that area on next page please
2:04:19 improvements regarding employee
2:04:22 experience fostering development
2:04:24 organizational values and connections
2:04:27 this also has major challenges some of
2:04:30 this has an in-person meeting component
2:04:33 this has a component of us actually
2:04:35 being at work we've tried even in this
2:04:39 time of being separate of having using
2:04:43 the video meetings we've had a couple of
2:04:45 happy hours to try to connect staff but
2:04:48 I think really we're going to need to
2:04:49 spend some time in the future rethinking
2:04:53 how we can do this in what might be a
2:04:56 remote working environment for some time
2:04:58 to come next is to evaluate the
2:05:01 conditions and performance of current
2:05:02 city facilities and options for
2:05:04 performing appropriate service delivery
2:05:06 again this seems a little outmoded just
2:05:10 60 days ago it didn't seem out most of
2:05:12 all up and I think we're going to need
2:05:14 to look at when we are able to reopen
2:05:18 the offices
2:05:19 be doing interim limited basis I think
2:05:22 this gives whole new look to planning I
2:05:25 know that we have money on account
2:05:28 through development fees for city
2:05:30 facilities so that will also have to be
2:05:32 taken into account at this point I think
2:05:35 we'll have more time these two paths
2:05:36 we're able to have a good sense of when
2:05:39 our facility needs to be in the future
2:05:41 customer service standards again a
2:05:45 difficult given the remote nature of our
2:05:49 work we are looking at a new customer
2:05:51 relation management system and that
2:05:54 remains on track and we hope to have
2:05:55 that implemented here in the next few
2:05:57 months that has been delayed because of
2:06:00 other matters financial information to
2:06:02 be accessible clear and available on a
2:06:04 regular basis this really is our munis
2:06:07 reset project there is a contract later
2:06:11 on the agenda this evening and I will be
2:06:14 happy to answer any questions but we'll
2:06:15 go through that in a few minutes when we
2:06:19 get to that I'd next page other critical
2:06:28 service items and timely opportunities
2:06:30 performance measurement our hope is to
2:06:33 re-engage with the Bloomberg foundation
2:06:35 and begin work on our performance
2:06:38 measurement program we have brought on a
2:06:42 new staff member who will be joining us
2:06:45 full time he's working part time as he
2:06:47 finishes up its master's degrees at the
2:06:49 University of Washington he'll be
2:06:51 joining us full-time soon he will be
2:06:53 working on that I think that the
2:06:56 opportunity is for performance
2:06:58 measurement in a time of limited
2:07:00 resources it's a really tremendous
2:07:03 opportunity for us to look very deeply
2:07:06 at the work that we do so excited that
2:07:08 we'll be able to forward strategic plan
2:07:11 implementation reporting it was our hope
2:07:14 to producing a report by June 30
2:07:16 now hopeful to do that by the end of the
2:07:19 summer and then the annual reports
2:07:21 cycles again this work plan review is a
2:07:25 quarterly report and we'll do that again
2:07:27 in June the city assessment of misses
2:07:32 for better or worse looking at our
2:07:34 budget
2:07:35 in the last few weeks it has made us
2:07:38 remove that process up we are looking at
2:07:43 a review of our poll of course
2:07:44 Department will be back to the council
2:07:46 with recommendations on the 18th of May
2:07:49 of Public Works we are looking now at
2:07:52 development services who reduction of
2:07:55 staff additional organizational
2:07:58 rearrangement there which will hopefully
2:08:00 report back to the council shortly there
2:08:03 remains great interest the Council on
2:08:05 issues regarding our jail how we best
2:08:11 deploy the Police Department and our
2:08:12 contracts from the support services and
2:08:15 as we detailed as part of the budget
2:08:17 discussions over the last few weeks
2:08:19 those evaluations continue there were
2:08:22 other items other assessments that were
2:08:25 identified most of which are going to
2:08:28 take additional time for us to look at
2:08:30 we are of course engaged with the site
2:08:33 Fire and Rescue regarding their current
2:08:35 unit cost so that will continue city
2:08:38 boards and commissions I think mayor
2:08:39 Polly at the beginning of the meeting
2:08:41 this evening highlighted where we stand
2:08:44 with boards and commissions there's some
2:08:47 additional work there that will continue
2:08:49 the more substantial work was it
2:08:53 indicated at the beginning of the year I
2:08:55 think will continue later in the year
2:08:57 our classification compensation study
2:08:59 again that has been accelerated where we
2:09:02 hope to Institute the changes for 21 our
2:09:06 hope is that we will be able to do that
2:09:08 it's part of a budget solution for 2020
2:09:11 the criminal justice contract services
2:09:14 we've talked about support for mayor
2:09:16 city council regional board service many
2:09:20 of these boards are on hiatus we have
2:09:23 staff assigned and will continue console
2:09:25 on these regional boards
2:09:27 city state regional County Relations
2:09:30 certainly we've had a much closer
2:09:32 relationship with County over the last
2:09:34 several weeks we hope to continue of
2:09:37 that close relationship moving forward
2:09:39 our use of our state legislative
2:09:42 advocate it's also been in play
2:09:45 during this crisis the council did
2:09:48 create or asked to redecorate a planning
2:09:51 committee with the school board that
2:09:53 committee met just before the Cova
2:09:56 crisis hit beginning March we hope to
2:09:59 get that group together again soon the
2:10:02 automated agenda process those issues
2:10:05 are continuing with the clerk there
2:10:08 evaluating the best next steps there we
2:10:11 should hopefully have an update for you
2:10:13 in June record retention
2:10:16 probably a little bit long timeline on
2:10:20 going back with next steps there public
2:10:22 records fee update again hope to do that
2:10:25 sometime during the course of 2024 the
2:10:28 2021 office school your budget next page
2:10:32 please improvements to the website many
2:10:44 of those were done there are additional
2:10:46 thing exposed to the online utility
2:10:48 billing that we're going to see some
2:10:50 delays but otherwise you know we hope to
2:10:54 continue to before or over the next few
2:10:57 months with what those initiatives the
2:11:00 bond sale in support of the city's
2:11:02 capital program is on track and nearly
2:11:05 completely to plan for negotiate labor
2:11:09 agreements we continue to diligently on
2:11:12 all these agreements so those all remain
2:11:14 on track review and revise human
2:11:16 resource policy documents so that is
2:11:18 unfold largely given staff resources
2:11:22 implement new software to automate this
2:11:24 report that remains on track on the
2:11:27 solid waste the collection agreement the
2:11:28 council did make some decisions on that
2:11:31 to extend the agreement our next step
2:11:33 will be conducted container or weighing
2:11:36 speak and then we added a to city
2:11:39 leadership and services section on this
2:11:42 bop recovery board actually as far cover
2:11:45 task force and that group will begin
2:11:48 meeting this week so madam mayor members
2:11:51 of council that covers city leadership
2:11:53 and services at the dancer any questions
2:11:56 thank you I'll give it a few seconds I
2:11:58 don't see any questions queued up at
2:12:00 this point in time I might move out
2:12:03 there we go councilmember Walsh thank
2:12:08 you I know I asked this over email but
2:12:10 just putting it out there that I'd like
2:12:12 to get a sense as we know more about
2:12:14 many of these on hold or major challenge
2:12:17 items that actually have budgeted
2:12:21 dollars in the 2020 budget if we are not
2:12:24 going to spend them what that fund looks
2:12:27 like and what we might look to use it
2:12:29 for otherwise but again I recognize
2:12:33 staff time and we don't have all the
2:12:36 answers now it's just something to
2:12:37 consider as we go forward Thank You
2:12:40 councillor Ross let me I let the city
2:12:42 administrator talk about that because I
2:12:44 believe you may have seen some of these
2:12:45 savings already reflected in the first
2:12:47 phase one of our budget cuts
2:12:50 administered about it yes madam mayor
2:12:53 members of council and I'm sorry I don't
2:12:55 have any way to put up a spreadsheet
2:13:00 with this information but we do have a
2:13:03 table which I can't provide the council
2:13:04 later about so the items that have money
2:13:08 listed in them the fund and those
2:13:12 savings that are already captured so a
2:13:14 number of them have already be captured
2:13:17 as part of the phase 1 budget savings
2:13:21 and rather than go through them line by
2:13:23 line here ma'am
2:13:24 mayor I'll just go ahead and make myself
2:13:26 a little council thank you if I
2:13:30 understood your question correctly
2:13:31 councilmember Walsh you were assuming
2:13:33 that there would potentially be some
2:13:36 additional savings or funds that were
2:13:39 not allocated that what you were
2:13:42 thinking yeah and I guess just knowing
2:13:46 the whole picture as it relates to
2:13:48 either things that you've already
2:13:50 accounted for in the budget adjustment
2:13:52 versus things that we might have some
2:13:55 under spend that hasn't been accounted
2:13:58 for that we could address okay
2:14:01 thank you I'm not seeing any questions
2:14:05 at this time but I am going to ask
2:14:06 council president hunt to see if there
2:14:08 were any email comments received by
2:14:09 council
2:14:10 speak related to this item thank you
2:14:17 madam mayor this is council president
2:14:19 hunch we did receive emails on this
2:14:22 topic so I will summarize to the best of
2:14:26 my ability those emails in a few
2:14:28 sentences per email we received an email
2:14:31 from Connie Marsh and Connie wrote about
2:14:34 the need for better fax delivery
2:14:36 transparency in the decision-making
2:14:37 process and providing a clearer view of
2:14:40 what success is with this work plan
2:14:43 Steve Pereira wrote to us expecting
2:14:47 further details on each work plan on the
2:14:50 corresponding statement of work and
2:14:52 corresponding costs for each associated
2:14:54 item and she wrote that providing such
2:14:57 detail is necessary to help Issaquah
2:14:59 residents understand what they get and
2:15:02 will not get if such items do not
2:15:03 proceed also that there should be a
2:15:06 larger emphasis on environmental
2:15:07 stewardship Cory Christensen wrote that
2:15:11 the work plan chart was lacking in two
2:15:13 major topic areas Parks and Recreation
2:15:15 and reopening and also on environment he
2:15:20 expressed disappointment given how much
2:15:22 council prioritized environment to see
2:15:24 many of the work plan items related to
2:15:27 it to be put on hold
2:15:29 Mary Lynch wrote to us about the
2:15:31 importance a lot of background okay Mary
2:15:39 Lynch wrote to us about the importance
2:15:41 of utilizing all of the resources of
2:15:44 people that we have in our community to
2:15:45 help us move forward and this could be
2:15:49 paying jobs as well as volunteer labor
2:15:51 to help rebuild our economy and recover
2:15:53 back to our healthy sustainable
2:15:56 community and she also expressed concern
2:16:01 about a number of the work plan items
2:16:02 that are now on holds wanting to ensure
2:16:04 that the city can provide better service
2:16:07 to the public in light of the pandemic
2:16:09 and that concludes key correspondence
2:16:13 that we received directly on this item
2:16:14 from the public thank you are there any
2:16:19 other additional questions or comments
2:16:21 on this item
2:16:25 man their administrator they're still
2:16:30 too odd to section training there you go
2:16:34 go ahead and actually um take a pause it
2:16:39 looks like the council president hunch
2:16:42 has a comment um madam mayor I have
2:16:51 overall comments so I'll hold until the
2:16:53 end of the presentation thank you okay
2:16:55 thank you and the same as councilmember
2:16:57 D Michelle when city administrator said
2:17:00 go ahead city administrator thank you
2:17:03 and again I realized that she's taking a
2:17:05 long time I think in the name of
2:17:07 transparency for everyone I think it's
2:17:10 so important that people understand
2:17:12 exactly were ever had
2:17:14 I appreciate the council's indulgence as
2:17:16 we walk through this the infrastructure
2:17:18 goal again the summary sheet there the
2:17:22 next slide objective one plant that
2:17:26 operations and maintenance cost with no
2:17:28 all do capital city both city developed
2:17:30 a dedicated again I think just given the
2:17:35 current crisis it's not something we've
2:17:37 been able to focus on we're not planning
2:17:41 yet the capital improvement process for
2:17:43 21 but we will be surely and we will be
2:17:46 able to look at that at this point other
2:17:48 critical services city properties for
2:17:50 potential surplus thing again we talked
2:17:53 a little bit about this earlier the 2020
2:17:55 capital improvement projects once we get
2:17:58 through the phase two budget reductions
2:18:00 will be able to come back with a more
2:18:02 comprehensive update on 2020 capital
2:18:04 projects so we hope to have that for you
2:18:07 in June of the water supply
2:18:08 infrastructure rates again a project
2:18:13 that we had hoped to give the council an
2:18:14 update on during the month of May we're
2:18:16 now looking I believe in a July date to
2:18:19 come back to the council for further
2:18:20 discussions there storm and surface
2:18:23 water master plan we've already talked a
2:18:26 little bit about that and we will be
2:18:28 looking at dates to bring that back to
2:18:30 the council when we're able to have
2:18:32 larger discussions City Hall facilities
2:18:34 short medium and long range planning I
2:18:36 think we've also talked
2:18:38 a little bit about that as well and so
2:18:40 that's a very quick overview of the
2:18:42 infrastructure items and Americans any
2:18:44 questions thank you City Administrator
2:18:47 and we do have a couple questions we'll
2:18:50 start with council president hunt
2:18:51 followed by councilmember do Michelle
2:18:57 let's count the president I have no
2:18:59 question I'm assuming then it's four so
2:19:07 we'll go to Oh
2:19:08 I'm madam mayor I see that it's
2:19:10 councilmember Hall yes
2:19:13 council member home thanks thank you
2:19:17 both this is Zach Hall you talked about
2:19:20 the CIP and so my mind went right to the
2:19:22 T IP and so I just had a quick question
2:19:26 about that his administration are we
2:19:32 worried about
2:19:32 I think it's due like isn't it July 31
2:19:35 or something like that it are we worried
2:19:38 about you know reassessing our needs and
2:19:39 modifying our needs with the TI p your
2:19:45 vodka council member or all members of
2:19:48 the council you know we're still looking
2:19:51 at that and I think we'll be able to get
2:19:52 you a better answer in a future date I
2:19:59 city administrator if you want to keep
2:20:02 going we do have two that are signed up
2:20:04 to make comments at the end so next
2:20:07 agree and and really just the last piece
2:20:10 the work plan did not have a section on
2:20:13 public safety and so the administration
2:20:15 is proposing that we add to the work
2:20:17 plan items regarding Public Safety given
2:20:20 the current crisis but given the
2:20:22 financial issues we're dealing with
2:20:23 operational issues we're dealing with
2:20:25 we'd like to keep this to the on on the
2:20:28 council's mind and the forefront of
2:20:30 issues so there's three items here one
2:20:33 is our 2020 contract issues with the
2:20:36 esight Fire & Rescue
2:20:37 they have our having a board meeting
2:20:39 next week to consider the letter that
2:20:42 Mayor Polly a sense I think it's
2:20:44 important that closed eye on those
2:20:47 discussions as well as discussions
2:20:50 or pistol 21 for ever and so we had that
2:20:54 of the police department again we've
2:20:58 been looking very carefully at police
2:20:59 department operations of during this
2:21:01 crisis and our need to continue to have
2:21:04 proper staffing I think it's important
2:21:06 to continue to look at staffing in the
2:21:08 classifications that we use in the
2:21:10 police department more so now than ever
2:21:12 and so that is something we'll continue
2:21:15 to be looking at what keep you posted as
2:21:17 we begin to review that and then finally
2:21:20 the jail and court review so this was
2:21:23 not part of the strategic plan it was
2:21:25 not part of the work plan I believe
2:21:27 mayor poly believes that given the
2:21:30 current financial crisis that certainly
2:21:33 we're facing
2:21:34 we have only identified what we think
2:21:36 are half of the reductions that we will
2:21:38 need to balance our budget and so to not
2:21:41 keep a careful eye on our public safety
2:21:44 which is about half of our general fund
2:21:46 budget we think it's appropriate and
2:21:48 prudent to add that so madam mayor let
2:21:50 me just say thank you again to the you
2:21:52 and the council for your patience as
2:21:54 we've gone through this our plan is to
2:21:57 ask the council to meet in a study
2:22:00 session the first study session since
2:22:02 the Koba crisis began on June 8 where we
2:22:07 will provide an opportunity to review
2:22:08 this plan as well as begin discussions
2:22:11 for our fiscal 2021 bunch of preparation
2:22:14 how could they answer any other
2:22:14 questions thank you city administrator
2:22:17 Bob quits we have a question from
2:22:19 councilmember Goodman and then we will
2:22:21 go to some comments because there are a
2:22:22 couple of council members of our general
2:22:24 comments so councilmember Goodman thank
2:22:27 you madam mayor council member Goodman
2:22:28 here and I I guess I put it down as a
2:22:30 question but maybe it's kind of a
2:22:32 question comment um the last edition of
2:22:35 Public Safety yeah we had a we had a
2:22:39 couple of questions from the public one
2:22:42 of them about why we don't have Parks
2:22:43 and Rec on here and I just think we have
2:22:48 to be cognizant if we're trying to have
2:22:50 this work plan be something that tracks
2:22:52 the strategic plan but yet we're going
2:22:55 to make an exception then I think we
2:22:58 need to figure out whether we're going
2:23:01 to start making exception
2:23:03 for other things as well that we
2:23:06 consider to be important so it's more of
2:23:10 a comment than anything thanks thank you
2:23:15 question from council president hunt
2:23:20 related to councilmember Goodman
2:23:23 question comments aye
2:23:25 I also wondered about the last items on
2:23:29 the public safety part of the work plan
2:23:32 that have been added because it seems to
2:23:34 me and maybe you can confirm that those
2:23:36 items were already on the work plan
2:23:39 especially the one about the assessment
2:23:42 of services and so it was on the work
2:23:44 plan but wasn't called out in its own
2:23:46 section so I'm wondering I guess my
2:23:50 question is is it substantially
2:23:51 different than what was part of the work
2:23:54 plan previously and was in the strategic
2:23:56 plan to the administrator Bob gross
2:24:04 clearly the issues with the a Fire
2:24:06 Rescue aren't on and so I think are very
2:24:09 important to look at you know I think
2:24:12 what this is what the civil emergency
2:24:14 has caused with the police department is
2:24:17 that our Police Department has been
2:24:18 asked to take on non-traditional roles
2:24:21 sending police officers out to parks to
2:24:25 enforce the governor's social distancing
2:24:28 I think if this is going to be part of
2:24:31 our longer-range role for the police
2:24:32 department do we need to look at
2:24:34 different kinds of classifications but
2:24:36 to do that so that was not previously
2:24:39 contemplated again Public Safety being
2:24:43 such a large part of our budget to not
2:24:46 have that as a focused area the work we
2:24:48 and I think is a missed opportunity you
2:24:52 know again we'll certainly follow
2:24:53 AmeriCorps mayor college lead but I
2:24:56 think we really we don't focus enough on
2:25:00 issues and costs associated with Public
2:25:02 Safety and I think given our budgetary
2:25:05 issues you really need to do that moving
2:25:07 forward
2:25:13 thank you
2:25:20 talking to myself again sorry about that
2:25:22 I have three council members lined up
2:25:25 for comments council president
2:25:26 councilmember Dee Michelle councilmember
2:25:28 marks so council president hunt Thank
2:25:33 You this is council president hunt I am
2:25:36 I wanted to be clear about what I was
2:25:41 talking about earlier with my ask for
2:25:44 the next time that this information
2:25:45 comes forward and I am NOT looking for a
2:25:49 reevaluation of the status of different
2:25:52 items that has been changed
2:25:54 I think the status likely in as was
2:25:59 pointed out it's only a few weeks away
2:26:00 that we'll be looking at these items
2:26:03 again according to our schedule that we
2:26:05 have now so I don't expect the status
2:26:07 will necessarily change or that we'll
2:26:09 have that much more information but what
2:26:11 a lot of information was provided
2:26:13 verbally to us about why items are given
2:26:17 the status that they are and that's
2:26:19 really what I'm looking for because I
2:26:22 think it's an important piece of it's an
2:26:24 important piece of the decision making
2:26:26 process and so while that information
2:26:28 was given to us verbally it wasn't
2:26:29 documented and it wasn't for all of the
2:26:32 items so I would like to see that I
2:26:34 think it's especially important because
2:26:36 for some of the items it was they were
2:26:39 put on holes because we might consider
2:26:41 as a council changing our policy such as
2:26:44 the affordable housing ones or for some
2:26:47 of these it was put on hold because
2:26:49 there's an external an external
2:26:54 circumstance that makes it such that we
2:26:56 cannot proceed or that there's a budget
2:26:59 issue and so those are those are other
2:27:01 factors but for especially for council
2:27:04 to know when we're going to be
2:27:05 considering changing something that
2:27:07 that's why it's on hold I think that's
2:27:09 really important to document and then I
2:27:14 also think I also think that based on
2:27:17 the emails that we received from the
2:27:19 public changing some items on the work
2:27:23 plan adding some items to the work plan
2:27:26 it does beg the question of why other
2:27:29 things are not on the work plan such as
2:27:32 the reopening of parks which will be
2:27:33 very important so I think we I think we
2:27:36 should consider if we're opening up the
2:27:38 work plan I think we should consider
2:27:39 making sure that we document all of
2:27:41 those important things and all those
2:27:45 things for recovery and that will
2:27:48 probably be another bigger conversation
2:27:50 but it definitely is important if we're
2:27:53 if we're making changes and we should
2:27:55 document document that thoroughly across
2:27:59 all of the goal areas I think Thank You
2:28:03 councilmember G Michele thank you
2:28:07 general comment first of all thanks to
2:28:11 the staff for what is evidently a lot of
2:28:14 hard work secondly ironically while you
2:28:18 were having the discussion about looking
2:28:20 at virtual meetings and other new
2:28:25 efforts my wife I cut out and I was out
2:28:28 of the meeting for a couple of minutes
2:28:30 while I was getting it reestablished so
2:28:32 anyway I didn't get to hear the whole
2:28:35 conversation but I do commend you for
2:28:37 looking at how we can expand our virtual
2:28:42 outreach because I think under the
2:28:46 best-case scenario we're going to need
2:28:52 to use virtual meetings for quite some
2:28:54 time the second one is I want to commend
2:28:59 err poly for the evident diversity that
2:29:04 is in the recovery board selections and
2:29:08 I was very pleased to see that it really
2:29:11 is a picture of it's Klaus population
2:29:15 and interest so thank you for that and
2:29:18 then finally I would like to know and
2:29:23 and I don't need a long report on this
2:29:26 but from the communications group how
2:29:28 well we are doing in terms of outreach
2:29:31 to non-english speaking populations and
2:29:35 diverse populations in Issaquah during
2:29:37 this crisis and
2:29:39 I just like to hear how that is going
2:29:43 and it's actually part of our human
2:29:45 services perspective so those are my
2:29:49 three comments thank you Thank You
2:29:52 councilmember G Michelle
2:29:53 councilmember marks thank you madam
2:29:57 mayor I'm not sure I understand the
2:30:00 comments earlier about Public Safety and
2:30:02 any perception that it's in a special
2:30:05 category as I look at these items there
2:30:09 none of them are enhancements none of
2:30:11 them are expansions of Public Safety
2:30:14 we're all just cost containment there
2:30:16 are how to make do with less so I think
2:30:19 those are all entirely in keeping with
2:30:21 where we're at and don't reflect any
2:30:23 sort of special treatment Public Safety
2:30:27 they're just wise and prudent ways to
2:30:29 make do with less money thank you
2:30:31 Thank You councilmember Mertz
2:30:33 councilmember Goodman thank you a
2:30:37 councilmember Goodman here thanks not
2:30:38 America um so I was just gonna ask how
2:30:42 to member mark marks of his was it it
2:30:44 was your comment or in response to my
2:30:47 comments councilmember marks not sure if
2:30:55 we lost him oh I'm here I don't really
2:31:02 want to get into it into a squabble over
2:31:05 it no it wasn't a squabble I was I was
2:31:08 gonna in the case that I wasn't clear I
2:31:10 was just gonna clarify that's all might
2:31:15 yeah see what it was I thought I thought
2:31:17 you were saying that this reflected that
2:31:19 and sometimes Public Safety was being
2:31:21 treated differently than other
2:31:22 departments no my comment was that the
2:31:26 work plan that were that where we just
2:31:28 went over tonight appears to me as that
2:31:32 it tracks the strategic plan that was my
2:31:35 and if I miss understanding that I would
2:31:38 like administrator vodka wits to
2:31:39 straighten me out but if if if the point
2:31:43 of the work plan was to track the
2:31:46 strategic plan then if we add Public
2:31:51 Safety to that
2:31:53 um just the report that that doesn't
2:31:58 track the strategic plan and so then
2:31:59 that opens it up to well what else
2:32:01 should we add here and I wasn't
2:32:03 necessarily opposed to it it just was an
2:32:09 outlier in a sense that it's not in the
2:32:12 strategic plan so that was all I wasn't
2:32:14 being critical that it's in there it's
2:32:16 just not a topic that's in the strategic
2:32:18 plan that's all but don't but aren't
2:32:21 there other things on this list that
2:32:23 weren't in the plan that are the result
2:32:25 of trying to mitigate the revenue are
2:32:30 the cost reductions in what we were
2:32:36 looking at tonight my understanding was
2:32:38 that it was this is the distracts the
2:32:41 strategic plan they're letting us know
2:32:43 what the status is of the items they
2:32:46 were working on in the strategic plan so
2:32:49 that's that that was my understanding
2:32:52 that's all okay thank you but yeah hey
2:32:57 thank you this is the mayor I think you
2:32:59 both have come across a point of
2:33:01 confusion that I think we can better
2:33:03 clarify for you yes this is a work plan
2:33:05 associated with a strategic plan it has
2:33:07 been impacted by Kovac in a couple of
2:33:10 different ways one is the financial
2:33:12 impact and now there is a redeployment
2:33:15 of resources to address kovat issues
2:33:18 that we had not planned for in the
2:33:19 original budget and the original
2:33:20 resourcing plan so we've kind of added
2:33:24 one thing but a council president hunted
2:33:28 made a good point that one of the
2:33:29 biggest changes has been what's happened
2:33:32 in parks and recreation and we haven't
2:33:34 necessarily created that so I'd like to
2:33:36 work with the city administrator in
2:33:39 maintaining a strategic plan work plan
2:33:42 but also having a piece of a work plan
2:33:46 called a covet work plan where we will
2:33:48 tell you what we shut down and how we
2:33:50 would reopen it and where we may have
2:33:52 gone to look for extra savings because
2:33:54 of the financial hardship and so we may
2:33:57 package it a little different we'll see
2:33:59 when we come back but I and I think I
2:34:01 understand the sense of the confusion
2:34:04 we have a couple of comments as well
2:34:08 we have councilmember Hall followed by a
2:34:10 council president hunt
2:34:13 thanks for policies that call I guess
2:34:16 this isn't super totally relevant but I
2:34:18 feel like earlier this year we were
2:34:21 talking a little bit about adding this
2:34:22 public safety bucket with regard to our
2:34:26 conversation on priority-based budgeting
2:34:28 and how that kind of made sense in our
2:34:31 minds there so I just wanted to have
2:34:33 that I thought this makes sense here
2:34:37 thank you and I also do think that it's
2:34:41 a portion of what we're doing under our
2:34:44 services assessment was we were going to
2:34:47 look at all services the order that we
2:34:49 look at those services may not have
2:34:51 changed data Copeman so anyway
2:34:54 good point a council member or council
2:34:57 president hunt thank you madam mayor
2:35:00 this is council president hunt for me
2:35:04 one of the big pieces of confusion here
2:35:08 is that some of these changes to reflect
2:35:13 changes in policy that are clearly in my
2:35:16 mind anyway purview of council and some
2:35:19 are things that the administration is
2:35:21 doing that are more operational that are
2:35:26 being done and can be done without the
2:35:29 policy guidance of council and this is
2:35:33 the administration's work plan but when
2:35:35 I hear something about how council might
2:35:38 consider not going forward with our
2:35:41 missing middle strategy because there
2:35:42 might be more information that really
2:35:44 sounds to me like a policy decision that
2:35:47 we need to have a policy based
2:35:49 conversation on so that that I think is
2:35:53 part of the confusion too I think there
2:35:55 are recovery you know the administration
2:35:57 can set up a recovery task that is a new
2:35:59 thing that was added to the work plan
2:36:02 and it's to address the strategic plan
2:36:05 but then there's also policy based
2:36:08 things that the council might consider
2:36:10 and the role of Council in making those
2:36:14 decisions is not very
2:36:17 transparent in the way this document is
2:36:19 being laid out now because it's all
2:36:21 together so that I think that would
2:36:23 really help I think that would also
2:36:24 really help community members understand
2:36:27 how they can let us know their opinion
2:36:30 on these different topics for the policy
2:36:32 based underlying the policy that
2:36:35 underlies some of these decisions thank
2:36:39 you and city administrator Bob grunts
2:36:43 you'd like to make the comment yes I
2:36:46 think there's an important point here
2:36:49 that I don't want to be lost that is
2:36:51 that there are a number of issues that
2:36:52 are on hold because as we just don't
2:36:55 know and well we don't know is what we
2:36:58 don't know and I think on the issues of
2:37:00 affordable housing there could be
2:37:03 seismic shifts in the needs of this
2:37:06 community and I think the administration
2:37:07 has a responsibility to use the City
2:37:09 Council as policy makers to raise the
2:37:12 black and so that's all that we're
2:37:14 trying to do here just raise a flag and
2:37:16 there may be a need for an additional
2:37:18 policy discussion and when that time
2:37:21 comes the council will be fully engaged
2:37:23 and the council will make the decision
2:37:24 but I think it's our responsibility to
2:37:27 say that in our best professional
2:37:29 judgment there are certain circumstances
2:37:31 that this community is facing that it
2:37:33 has never seen before and it's happening
2:37:35 at a speed unlike anything we've ever
2:37:38 seen before
2:37:38 so the issue of affordable housing the
2:37:41 issue of missing middle of course are
2:37:42 extraordinarily important they were
2:37:44 extraordinary important 60 days ago will
2:37:47 they be at the same important 60 days
2:37:48 from now I'm not sure but I think it's
2:37:51 my professional obligation say they may
2:37:53 not be and that the council needs to be
2:37:56 prepared perhaps to reopen this if those
2:37:59 circumstances change if they don't we
2:38:01 won't but you know there are there are
2:38:04 factors and forces at play here which we
2:38:07 have never seen and I think it's come
2:38:10 but upon the corporation of the city of
2:38:12 this law to be prepared to make those
2:38:15 changes and to bring those issues before
2:38:16 the council for an appropriate policy
2:38:19 discussion
2:38:20 thank you I'm seeing a little bit of
2:38:23 activity and I'm just waiting to see yes
2:38:26 council president hunt thank you and
2:38:29 thank you too Thank You Wally for that
2:38:32 explanation I I understand that there
2:38:36 are unknowns and so what I think would
2:38:38 be very helpful though is just to
2:38:40 clarify where the administration has
2:38:44 made the decisions about what too has
2:38:49 made decisions about what council might
2:38:52 need to flag for further discussion
2:38:54 because the policy the context around an
2:38:56 existing policy may have changed because
2:38:59 that's different that's different then
2:39:01 we don't have resources to do this
2:39:02 anymore
2:39:03 or that's different then we can't have
2:39:05 community meetings right now so we can't
2:39:07 do this that's that's my point but I
2:39:09 take your point that there's a lot of
2:39:11 unknown thank you I think you've made
2:39:14 your point very clear council president
2:39:17 thank you for doing that I am not seeing
2:39:19 anybody else in the conversation blocks
2:39:21 right now and so if that is the case we
2:39:25 will move on to the next item on the
2:39:27 calendar which is the consent calendar
2:39:31 and the consent calendar was distributed
2:39:34 to Council in advance and if authorized
2:39:36 the items on the consent calendar will
2:39:38 be approved
2:39:39 thank you tisha will be approved by one
2:39:43 motion the deputy city clerk is advising
2:39:48 me that there is a minor modification to
2:39:50 the consent calendar and tisha I wonder
2:39:54 if you could explain it to that I'm not
2:39:55 saying it in my talking points yes I'm
2:39:58 just wanting to speak to a very very
2:40:02 minor clarification I'd like to read
2:40:05 into the record that the motion for
2:40:07 agenda bill 7 9 6 8 20 20 docket of
2:40:11 comprehensive plan amendments should
2:40:13 read approve amendments number 1 through
2:40:16 4 on the docket of proposed 2020
2:40:18 comprehensive plan amendments as
2:40:20 presented in Exhibit A it was slightly
2:40:23 reworded in the published agenda packet
2:40:27 and I wanted to make that correction
2:40:29 thank you very much have the payables
2:40:32 and payroll been reviewed this is
2:40:37 counselor present hunt they have justice
2:40:39 councilmember Hall they have thank you
2:40:41 about does any councilmember desire to
2:40:44 remove any item from the consent
2:40:45 calendar and consider it under regular
2:40:47 business before we move to the motion
2:40:54 council president hunt did you receive
2:40:56 for the council receive an email
2:40:57 communicated email comments to share on
2:41:00 the continue of the consent calendar
2:41:01 items thank you madam mayor this is
2:41:04 council president hunts we did receive
2:41:06 some comments from one community member
2:41:09 on the items on consent so I will do my
2:41:14 best to summarize those comments now we
2:41:17 received the email from Steve prayer on
2:41:19 the items on consent he said regarding
2:41:24 ad seven nine three seven which is board
2:41:27 commission term extensions confirmation
2:41:30 he wants and needs the City Council to
2:41:33 take these positions and appointments
2:41:35 very seriously in how and who they
2:41:38 select for such roles is my audio okay
2:41:41 it sounds okay to me and I'm not seeing
2:41:44 any notes on the comments section so it
2:41:46 sounds good okay
2:41:47 I have feedback so thank you guys for
2:41:49 confirming that and then he was also
2:41:54 concerned on this item about the
2:41:56 one-year extension not being extended to
2:41:57 the rivers and streams board then on 87
2:42:01 nine six one as the Issaquah emergency
2:42:03 rental assistance program reallocation
2:42:06 authorization he agreed with the areal
2:42:09 allocation of funds from hope link to
2:42:12 the other organizations that have been
2:42:14 previously in that allocation program
2:42:17 and he requested refocus of funds to
2:42:20 restrict funding from up to 80% ami to
2:42:23 60% ami on ad seven nine six one the
2:42:28 emergency management performance grant
2:42:31 network infrastructure and Kovan 19 this
2:42:35 is to authorize the middle he supported
2:42:38 this existing grant proposal but also
2:42:41 cautioned against asking or expecting
2:42:43 additional
2:42:43 financial assistance 87 966 which is
2:42:48 position reclassifications he commented
2:42:52 he was unsure about unsure how the need
2:42:54 for these three classifications came
2:42:59 about in the context with other budget
2:43:01 changes and then 87 968 2020 docket of
2:43:06 comprehensive plan amendments several
2:43:10 comments on different items requested
2:43:13 that active links be included to
2:43:17 reference materials so that you could
2:43:19 better track the materials also do not
2:43:22 feel this was a comprehensive review of
2:43:24 the conference of the comprehensive
2:43:26 docket as is needed the comprehensive
2:43:28 plan docket as is needed and had many
2:43:32 concerns about specific items including
2:43:36 on the old town and sub area plan that
2:43:40 so far had not seen commercial building
2:43:42 standards that maintains the charm of
2:43:45 old town and that makes the area so
2:43:47 wonderful so that concludes the comments
2:43:49 that were specifically received on
2:43:51 consent items this evening thank you and
2:43:55 would any council member care to make a
2:43:56 motion the motion to be made if somebody
2:44:02 would make it is the to move to approve
2:44:05 the consent calendar as amended and I am
2:44:11 seeing council president hunt thank you
2:44:14 madam mayor this is council president
2:44:16 hunt I moved to approve the consent
2:44:18 calendar as amended this is Chris Wragge
2:44:23 I will second the motion
2:44:25 Thank You councilmember a deputy also
2:44:27 president Ray it's been moved and
2:44:28 seconded
2:44:29 can I get the clerk please to call the
2:44:31 roll councilmember Dee Michelle all
2:44:37 right councilmember Goodman aye
2:44:41 councilmember Hall aye
2:44:44 councilmember hunt aye
2:44:48 councilmember Mart's hey deputy council
2:44:52 president ray aye
2:44:55 councilmember Walsh
2:44:57 I that 7i 0 nays thank you very much
2:45:02 that passes unanimously
2:45:04 moving on to regular business for this
2:45:06 evening ad seven eight nine eight the
2:45:09 tiler technologies contract amendment
2:45:11 and I'd like to ask city administrator
2:45:14 lobkowitz to introduce this item yes
2:45:19 madam mayor members of council we're
2:45:21 here to this evening seeking the
2:45:22 Council's authorization for the mayor to
2:45:24 enter into an executed contract
2:45:26 amendment with tonic technologies for
2:45:28 the reimplementation services and
2:45:30 software fees for the munis enterprise
2:45:32 resource planning system during fiscal
2:45:35 year 2021 and 2022 the adopted budget
2:45:40 includes capital funds to allow the city
2:45:43 to re-implement the munis ERP to
2:45:45 financial management system originally
2:45:48 implemented in 2014 as discussed with
2:45:50 the council on April 1st and during the
2:45:52 budget deliver April 1st 2019 and during
2:45:55 budget deliberations the city's original
2:45:57 implementation of the tiler technologies
2:45:59 munis ERP had a number of shortcomings
2:46:01 that made it difficult for the city to
2:46:03 access financial information in an
2:46:05 efficient and timely manner these
2:46:07 shortcomings have resulted in cumbersome
2:46:09 and staff intensive processes
2:46:11 contributed to recent audit findings
2:46:14 beginning in 2019 the city contract with
2:46:17 the government finance Officers
2:46:18 Association of the United States and
2:46:21 Canada to help us with this since men
2:46:25 who GFO a city staff have been working
2:46:28 on a new scope of work and contract
2:46:32 amendment with technologies that will
2:46:34 serve as a guide for the real
2:46:35 implementation work over the remainder
2:46:36 20 20 21 and 22 22 in your packet this
2:46:41 evening is details of of this various
2:46:46 process on page 88 of your packet talks
2:46:51 about the various phases phase 1a would
2:46:56 allow us to move forward starting in
2:46:58 June 2020 with a go live target date of
2:47:01 January 4 2021 for accounting general
2:47:04 ledger budgeting accounts payable
2:47:06 purchasing project and grants accounting
2:47:09 contract man
2:47:10 and accounts receivable general billing
2:47:12 as well as several support systems a
2:47:16 second phase or phase one B which would
2:47:21 deal with capital assets building module
2:47:26 for the comprehensive annual financial
2:47:27 report
2:47:28 accounts receivable a general billing
2:47:30 would be a start a target date to start
2:47:32 the project in February 21 and go live
2:47:35 in June 21 the human resources like
2:47:39 human capital management would be phase
2:47:41 2 beginning in February 21 ending in
2:47:44 January 22 and a community self service
2:47:47 for business license and business
2:47:49 operation tax beginning in July 21 with
2:47:53 an implementation in June 22 as the
2:47:56 council knows this has been a long
2:47:58 discussion with Pilar Technologies I was
2:48:01 involved myself with a meeting a
2:48:04 conference call meeting but their senior
2:48:06 management to get their assurances that
2:48:08 they would be able to move forward with
2:48:10 this there's been a large amount of
2:48:13 travel I was originally anticipated here
2:48:15 they will be able to do this with a more
2:48:17 minimal amount of travel the adopted
2:48:20 budget for the instrumentation was 1
2:48:23 million forty two thousand five hundred
2:48:25 in addition the adopted 2020 through
2:48:28 2025 capital improvement plan assumed
2:48:31 three hundred and forty seven thousand
2:48:32 five hundred dollars in additional costs
2:48:34 based on the negotiated scope would work
2:48:37 the overall cost other implementations
2:48:39 come down to what was budgeted the
2:48:42 capital cost is projected four hundred
2:48:44 twenty one thousand two thirty four less
2:48:47 than twenty 24 2004 and twenty one forty
2:48:51 three thousand more in 2022 resulting in
2:48:54 an overall net capital reduction of 335
2:48:57 thousand three sixty four over those
2:48:59 three fiscal years so madam mayor
2:49:01 members of the council this is an
2:49:02 important project we feel that we now
2:49:06 have a scope of work in place but with
2:49:08 Tyler technologies that will allow us to
2:49:10 move forward especially with the phase
2:49:13 one a which is the core financial system
2:49:15 and we would ask your approval for these
2:49:19 contracts
2:49:20 react with the answer any questions
2:49:22 thank you City Administrator Bob Chris
2:49:26 before we go to questions I would like
2:49:28 to check in with council president hunt
2:49:30 and see if there have been any public
2:49:32 comments to the temple this week on this
2:49:34 particular topic
2:49:36 hi Tam's president hunt yes thank you
2:49:41 thank you madam era the staff council
2:49:43 president hunt I did receive one comment
2:49:47 on this
2:49:49 we received a comments from caprera on
2:49:52 this item and his input can be
2:49:56 summarized that he has that he did not
2:49:58 see a strong case for why this cost
2:50:00 should be incurred that's the conclusion
2:50:03 of comments on that item thank you very
2:50:07 much okay councilmember Walsh I believe
2:50:12 you're not on mute right now or
2:50:14 councilmember Goodman not sure sorry
2:50:17 oh no worries councilmember Rey has a
2:50:20 question followed by council president
2:50:21 our debby council president ray has a
2:50:23 question followed by council president
2:50:25 punch mister a couple of observations
2:50:28 one is the payment terms has outlined in
2:50:32 the amendment or for $399,000 and and
2:50:35 the total value of the entire body of
2:50:40 work is seven hundred and seventy seven
2:50:42 hundred and seventy seven thousand
2:50:44 dollars so I'm just trying to figure out
2:50:46 are we just contracting for part of the
2:50:49 work at this point or why is there there
2:50:51 this discrepancy in the funds signature
2:50:55 about quotes I believe that it has to go
2:51:03 with the phasing of this I I may need to
2:51:07 literally phone a friend county council
2:51:10 president ray as I think you know we
2:51:12 gave director Beth Goldberg the night
2:51:16 told me that I could answer all the
2:51:18 questions at this late hour but I will I
2:51:21 will reach out to her and see if she can
2:51:24 get on the line with us she is standing
2:51:26 by but I'd be happy to try to answer
2:51:29 other questions at you okay so the
2:51:31 second one I have is
2:51:33 somewhat related and that there's the
2:51:34 amendment has no term to it I generally
2:51:37 when we do well generally what I've seen
2:51:40 contract amendments they have a you know
2:51:42 an end date to them and this one doesn't
2:51:44 have an end date and I noticed it
2:51:46 because I was trying to rationalize the
2:51:48 difference between the payment terms and
2:51:49 the total dollars so I just wondered if
2:51:52 there was a reason we didn't put an end
2:51:53 date to the amendment
2:51:57 there is no reason I think it based on
2:52:00 the phasing for this it takes us through
2:52:04 Exeter June of 22 so I would think that
2:52:07 you know normally then we would go to
2:52:09 the end of the fiscal year so would be
2:52:11 twelve thirty one twenty two and then we
2:52:14 could make and we can make that change
2:52:15 before it's executed cool that would be
2:52:18 great
2:52:18 and my final comment is is really that
2:52:21 we're putting this amendment together
2:52:23 with no no contingency so I I guess if
2:52:26 we run into problems will come back and
2:52:28 Andrea mend the the contract that the
2:52:31 thinking I think what what I actually
2:52:35 have the answer to that question yeah
2:52:37 the best plan was to go forward and
2:52:43 since we're shifting some dollars
2:52:44 between fiscal years there is going to
2:52:47 be some additional dollars available in
2:52:49 the twenty budget and that money would
2:52:52 be used as a contingency thank you
2:53:07 Madame mayor were there other questions
2:53:10 you're muted
2:53:12 of course I'm muted yeah I was wondering
2:53:16 why no one was talking to me
2:53:18 council president hunt followed by
2:53:20 councilmember marks thank you thank you
2:53:22 system counselor president hunt thank
2:53:26 you for the information
2:53:27 city administrator bow quits I this is a
2:53:31 large amount of money especially when
2:53:34 we're so conscious of our budget right
2:53:37 now and you talked about the improvement
2:53:40 in financial reporting and the
2:53:41 importance of that but I wondered if you
2:53:43 could tell us what additional what the
2:53:46 what the value is how often will be able
2:53:49 to access up-to-date financial
2:53:51 information just to the a summary of the
2:53:55 value of this month this
2:54:05 council president yeah nice thank you no
2:54:08 I was trying to reach my friend who's
2:54:10 not picking up you know with with any
2:54:14 online financial system the idea is that
2:54:18 at any moment in time you can get a
2:54:20 financial position we currently do not
2:54:22 have that what we have committed to now
2:54:26 through the Cobra crisis is to dedicate
2:54:28 staff to prepare that information on the
2:54:31 monthly basis which we were not even
2:54:33 able to previously so I would suspect
2:54:36 that you would see a comprehensive
2:54:37 financial report monthly from us and
2:54:42 then as we would need to provide
2:54:43 additional information to the council on
2:54:45 any particular subject or funding source
2:54:48 that that would be readily available or
2:54:50 now it is not council president hunt
2:54:57 does that answer your question yes thank
2:54:59 Thank You councilmember marks thank you
2:55:03 madam mayor I just it's an opportunity
2:55:06 to do a little math but I wanted to
2:55:08 respond to councilmember Rea just
2:55:11 looking at the quote there's three
2:55:13 buckets the first bucket at 71 six
2:55:16 that's the SaaS Tyler is 126 other
2:55:20 services is 579 six the second two
2:55:25 bucket two and bucket three add up to
2:55:27 the seven oh five five nine zero and
2:55:30 then 71 six that I mentioned before a
2:55:34 total the the grand total of seven seven
2:55:38 seven point two Thank You councilmember
2:55:45 Mertz I had a question for deputy
2:55:49 council president ray and that was
2:55:50 whether or not you have enough
2:55:51 information or would you like the
2:55:55 administrator populous to continue to
2:55:59 try and call his friend so I I just
2:56:02 wanted to respond a little bit to
2:56:04 councillor Martin I got the seven I got
2:56:07 the total dollars what I what I'm
2:56:09 concerned about I don't know quite
2:56:11 honestly how much this amendment is for
2:56:12 I don't know if it's for $399,000 if
2:56:15 it's for 770 $7,000
2:56:18 if it's for you know some other amount
2:56:22 because it doesn't clearly identify that
2:56:25 and I don't know if it's for the 77 plus
2:56:28 the 85 for travel it's not clear what
2:56:32 what what the dollar amount were
2:56:34 amending this contract for is so I I
2:56:37 really do I have some structural
2:56:40 problems right now quite honestly I
2:56:42 don't know how long the contract runs
2:56:45 for and I don't know what what were what
2:56:49 we are approving in terms of dollars
2:56:52 it's not clear to me
2:56:54 so clarity would make me happier to the
2:57:00 administrative of course madam mayor
2:57:08 councilmember Rey the finance director
2:57:11 who we wanted to give a night off to
2:57:13 promised me she would keep her phone
2:57:15 handy should there be a question is not
2:57:17 picking up
2:57:18 so we could we could leave this for the
2:57:21 meeting on Thursday if you'd like and
2:57:25 have that I don't know a few days will
2:57:28 make a difference i I think that my I
2:57:31 apologized for not being able to put my
2:57:34 finger on what is a very reasonable
2:57:36 question that councilman gray is
2:57:38 requesting so madam mayor perhaps we
2:57:42 could hold this item have a short public
2:57:46 session maybe at the beginning of the
2:57:48 Thursday meeting there's a afternoon
2:57:50 I'll be able to answer the question as
2:57:53 everyone has said this is too important
2:57:54 and I don't want their demanding
2:57:56 question on any councilmembers mind it
2:57:59 is 10:00 10:00 in the evening and again
2:58:02 I wanted very much the trying to ask
2:58:04 director so I apologize that I did do
2:58:06 enough due diligence with her to
2:58:08 anticipate all the questions I think
2:58:11 there's good as long as it still fits
2:58:14 within the time frame that sounds like
2:58:15 it does we also have a question from
2:58:17 councilmember Walsh thank you I was just
2:58:24 trying to read the recommended motion
2:58:29 which says
2:58:31 authorized the mayor to enter into and
2:58:33 execute a contract amendment which
2:58:36 doesn't necessarily say we're approving
2:58:38 that contract amendment or any specific
2:58:43 dollars so I was just trying to see if
2:58:45 there was a way around that but I think
2:58:47 knowing that we are potentially looking
2:58:50 at Thursday sounds like a better plan
2:58:53 than messing with a potential motion to
2:58:57 get around it so yeah there's a couple
2:59:01 of this system there's a couple things
2:59:02 in there so I'm still would be looking
2:59:05 for some sort of motion that moves this
2:59:09 forward to a date certain which would be
2:59:11 Thursday and we can always adjust the
2:59:14 approval motion to include the amount
2:59:16 that would help provide clarity Madame
2:59:25 mayor is the the amount that the
2:59:27 amendment is for three hundred ninety
2:59:28 nine thousand seven hundred twenty-five
2:59:30 dollars so that that is not a question I
2:59:33 think there are other questions that
2:59:35 have been asked by by councilmember Rey
2:59:38 would think need to have more specific
2:59:40 answers I think we need to include a an
2:59:42 end term or an end date and that is
2:59:45 easily done but the amidst for three
2:59:48 hundred and ninety nine thousand of
2:59:50 seven twenty five that is that is what
2:59:53 the document states so as far as it how
2:59:55 it impacts other other spending with
2:59:57 Tyler again we're happy to come back on
3:00:01 Thursday that information great so I
3:00:05 need to check with the clerk since we're
3:00:08 looking at an alternative motion the
3:00:10 language for that motion would be to
3:00:12 direct the administration to bring this
3:00:15 agenda bill back to a special meeting on
3:00:17 Thursday May 7th yes a motion to
3:00:25 postpone the item to the special meeting
3:00:27 on the 7th as well maybe to test them
3:00:31 and include the date I'm sorry the time
3:00:35 yep a be seven eight nine eight to the
3:00:40 special council meeting
3:00:43 may 7th and we said I believe that one's
3:00:46 starting at 6:00 p.m. and I'm going to
3:00:51 look to council president hunt for a
3:00:54 question
3:00:55 Oh hon I I'm prepared to make a motion
3:01:03 when they come when questions have been
3:01:05 answered yes I believe we're through the
3:01:08 questions that have been noted in the
3:01:10 message board so go ahead okay I would
3:01:17 move to postpone this agenda item to
3:01:23 bring it back to City Council at our
3:01:26 special meeting on May 7th at 6 p.m. is
3:01:30 there a second this is Chris Roy I'll
3:01:33 second that
3:01:34 Thank You deputy council president it's
3:01:37 been moved and second to move to
3:01:39 postpone a be seven eight nine eight to
3:01:41 the end to move it to the special
3:01:43 council meeting on May 7th at 6 p.m. all
3:01:49 those in favor say aye
3:01:51 sorry actually uh City Clerk's do a roll
3:01:54 call vote
3:01:54 sorry that's up thank you you're a real
3:01:58 caller yes council member D Michelle hi
3:02:03 councilmember Goodman aye
3:02:06 council member Hall all right council
3:02:10 president hunt aye
3:02:12 council member Mertz hi deputy council
3:02:16 president ray uh councilmember Walsh bye
3:02:21 7i 0 nays thank you very much now we are
3:02:26 moving to the good of the order do any
3:02:28 council members of a day they would like
3:02:30 to share for good of the order
3:02:37 while I'm waiting to see if anybody else
3:02:40 wants to chime in I will share that
3:02:42 there are some upcoming council meetings
3:02:44 there's all council study sessions and
3:02:48 all board and Commission meetings except
3:02:51 for the civil service connect Commission
3:02:53 if they are needed our council through
3:02:55 May the recovery task force will begin
3:02:58 meeting virtually this month City
3:03:00 Council regular meetings will continue
3:03:02 to occur as scheduled using a remote
3:03:04 meeting platform and on the May 18
3:03:07 regular City Council meeting at 7 p.m.
3:03:09 potential agenda items are the 2020
3:03:12 budget amendment 2020 budget
3:03:15 reauthorization and an amendment to
3:03:17 personnel policies and as of this
3:03:19 evening there will be some action on
3:03:21 Thursday night special council meeting
3:03:23 for proposal to approve a be 1798 the
3:03:27 tyro Technologies contract amendment
3:03:30 just anyone else have anything for good
3:03:32 of the order seeing none the executive
3:03:38 session was held during the special
3:03:41 meeting earlier this evening so there's
3:03:43 no additional executive session and that
3:03:46 being said we are no further business
3:03:49 and the meeting is adjourned at 10:17
3:03:52 p.m. thank you all

Attendance

Council / Members (7)
Barbara de Michele
Stacy Goodman
Zach Hall
Victoria Hunt
Tola Marts
Chris Reh
Lindsey Walsh

Motions and votes (1)

Postpone AB 7898 to the virtual May 7, 2020 Special City Council meeting beginning at 6 PM. .
Moved by HUNT · seconded by REH
Carried 7-0
In favor: Barbara de Michele, Stacy Goodman, Zach Hall, Victoria Hunt, Tola Marts, Chris Reh, Lindsey Walsh