Transportation Advisory Board · Wednesday, June 25, 2025 · City Council Digest

2. APPROVAL OF MINUTES

Minutes of May 28, 2025

packet pp.3–4

Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 05-28-25 Transportation Advisory Board Minutes Page [1] CITY OF ISSAQUAH Transportation Advisory Board 6:00 PM Tibbetts Manor, 750 17th Ave. May 28, 2025 MINUTES NW, Issaquah

4. REGULAR BUSINESS

Amendments to Rules & Regulations

20 min · Tisha Gieser, City Clerk · packet pp.5–15

▶ Watch from 1:55 Open packet at p.5 ↗

Staff report:

At the June 25 meeting, the Board is requested to consider the proposed changes to the Rules & Regulations. The amended Rules can be adopted at the meeting, additional amendments can be offered, or the item can be continued to another meeting.

Parliamentary Procedure Training

Information · 45 min · Tisha Gieser, City Clerk · packet pp.17–24

▶ Watch from 1:56 Open packet at p.17 ↗

Staff report:

Parliamentary Procedure Training JUNE 25, 2025 |TRANSPORTATION ADVISORY BOARD

5. REPORTS

Staff Report

Chair Report

958 segments .txt ↗

0:07 ↗ Welcome. I'd like to call the June 25th

0:09 ↗ transportation advisory board meeting to

0:11 ↗ order at 601.

0:13 ↗ Uh today's meeting is a hybrid meeting.

0:16 ↗ Uh our board is in person, but staff

0:19 ↗ members the public may be attending

0:20 ↗ virtually. I see you.

0:24 ↗ Uh staff, do you have a little more? We

0:26 ↗ we do chair. Um Micah and Cynthia have

0:30 ↗ excused absences. Um therefore, Alli and

0:36 ↗ Carlos uh will will be serving as

0:38 ↗ regular members.

0:42 ↗ Um

0:44 ↗ our first item of business is to take

0:47 ↗ action to approve comments for our May

0:49 ↗ 28th meeting.

0:52 ↗ Are there any corrections to the draft

0:55 ↗ meeting minutes of

1:08 ↗ there are no objections?

1:10 ↗ Um we can approve then

1:15 ↗ you don't need to take vote on this.

1:16 ↗ Okay. Unanimously. Yeah. With unanimous

1:20 ↗ consent. Yeah. All right. Um,

1:23 ↗ our next item of business is uh number

1:26 ↗ three on the agenda, public comment.

1:30 ↗ Uh, staff, has anyone signed up for

1:32 ↗ public com? Don't see anyone. Um, chair,

1:35 ↗ no one has signed up for public comment

1:37 ↗ either in person or online.

1:48 ↗ Seeing no public comment, we'll move to

1:49 ↗ our next item of business.

1:55 ↗ Uh regular business, um

1:58 ↗ we are on agenda item number four. Um

2:03 ↗ to our rules and regulations

2:06 ↗ and we'll pass it off to Tisha. Yes.

2:10 ↗ Yeah. Hi everybody. I think I've met

2:13 ↗ most of you, but I'm not sure. Ali,

2:15 ↗ you're not familiar. So, nice to meet

2:18 ↗ you, Lamier. I'm not sure if I've met

2:20 ↗ you either. I'm I'm the city clerk in

2:23 ↗ Isqua and um the clerk's office. We're

2:26 ↗ behind the scenes and we're helping um

2:29 ↗ staff out with some of the logistics for

2:30 ↗ your meetings and we also um kind of

2:34 ↗ take care of your rules and regulations.

2:37 ↗ So, uh, we have 13 advisory boards in

2:40 ↗ the city and each of them have their own

2:41 ↗ set of rules and they kind of just like

2:43 ↗ guide some of the conduct of your

2:45 ↗ meetings. They like talk about when your

2:48 ↗ elections for officers are, of the order

2:50 ↗ of business of your agendas, um, like

2:53 ↗ how to handle excused absences and

2:55 ↗ things like that. And, uh, I have three

2:57 ↗ changes I wanted to bring to you tonight

2:59 ↗ to your rules, and then we'll be asking,

3:02 ↗ um, for you to consider taking a vote to

3:04 ↗ incorporate the changes. So, the first

3:06 ↗ change is one that was sort of tab

3:09 ↗ motivated. Um, and this is changing the

3:11 ↗ date of when your officers are elected.

3:14 ↗ So, I understand that you voted on your

3:16 ↗ officers and thank you chair and vice

3:18 ↗ chair for stepping up into that role at

3:21 ↗ your May meeting. Um, but I also heard

3:23 ↗ some feedback from Thomas that it can

3:25 ↗ feel a little um challenging as a brand

3:28 ↗ new member to then on your first meeting

3:30 ↗ be voting for people you may have never

3:32 ↗ met before um to serve in a leadership

3:34 ↗ role.

3:36 ↗ Okay. So, that's right. Okay. And uh

3:39 ↗ that's not the first time we've heard

3:41 ↗ that. Um I think part of the reason that

3:43 ↗ chair elections are currently happening

3:46 ↗ in May is because that's when the terms

3:47 ↗ start and so it ensures that you know

3:49 ↗ someone's got a full year to be in that

3:52 ↗ seat. But I think it's a very valid um

3:56 ↗ issue. And one of our other advisory

3:58 ↗ boards amended their rules a couple

3:59 ↗ months ago to have their election occur

4:01 ↗ at the last meeting of the year. So that

4:03 ↗ might be your November meeting. that

4:04 ↗ might be your December meeting. Um, and

4:06 ↗ so there's I put forward some language

4:08 ↗ in your rules to to do the same thing.

4:11 ↗ What that means is your current officers

4:13 ↗ there'd be elections again, you know, at

4:15 ↗ the end of the year, a little sooner

4:16 ↗ than a year. Um, the only other impact I

4:20 ↗ can see for that is that if someone's

4:22 ↗ term is up on April 30th and they don't

4:26 ↗ reapply or aren't reappointed, you'd be

4:28 ↗ you might lose one of your chairs and so

4:31 ↗ you just need to have another election.

4:33 ↗ Um, so that's one of the proposed

4:36 ↗ changes. I'll go through all three of

4:37 ↗ them and then you can let me know if you

4:38 ↗ have questions or if you'd like to offer

4:40 ↗ some change amendments. Um, the second

4:43 ↗ change would be to your virtual

4:45 ↗ attendance policy. So, when we were

4:47 ↗ coming out of COVID, um, we brought a

4:49 ↗ virt I brought a virtual attendance

4:51 ↗ policy to all of our boards and at the

4:53 ↗ time we were really trying to get people

4:55 ↗ to come back into the meeting room to

4:57 ↗ help. You know, there's just more

4:58 ↗ synergy often when you're together

5:01 ↗ physically. So, I don't know if you've

5:02 ↗ looked at your policy, but your board's

5:04 ↗ policy is five of you have to be in the

5:06 ↗ room for you to have a meeting at all.

5:08 ↗ So, even if there's three of you in the

5:11 ↗ room and five of you online, technically

5:13 ↗ that wouldn't be a meeting according to

5:15 ↗ your rules. So, I'm proposing a modest

5:17 ↗ change that says encourage you to be

5:19 ↗ here in person, but if we have a quorum

5:21 ↗ between those in the room and those

5:24 ↗ virtually, you could still conduct your

5:26 ↗ meeting. This might happen if there's

5:28 ↗ like, you know, like a weather event,

5:31 ↗ hilly place, right? Some of you might

5:32 ↗ live up high, not be comfortable driving

5:35 ↗ down here. Um, it just adds a little

5:37 ↗ flexibility. And a lot of our other

5:38 ↗ boards have opted to do that. So, again,

5:41 ↗ very optional. Uh, we still ask you to

5:43 ↗ give Thomas a heads up if you're going

5:44 ↗ to be virtual, just so he's aware and he

5:46 ↗ knows where to look for you at the

5:48 ↗ meeting. Um, so that's the second

5:50 ↗ change.

5:53 ↗ Third change has two parts. Um, and

5:55 ↗ these are really more kind of cleanup

5:58 ↗ things that I'm bringing forward. Um, so

6:00 ↗ again, love to hear if you have any

6:01 ↗ input on them. The first one, um, is, so

6:05 ↗ if you've heard the term abstension

6:07 ↗ before, usually when you think of

6:09 ↗ abstaining, you don't vote. It's like

6:11 ↗ you choose not to vote. But, uh, most of

6:14 ↗ our board rules have this kind of unique

6:15 ↗ provision where they say if you choose

6:17 ↗ not to vote, your vote is counted as a

6:19 ↗ yes vote, which always found a little,

6:22 ↗ you know, funny. And I also just think

6:24 ↗ it's not common knowledge. So most folks

6:27 ↗ I think think when they abstain they're

6:28 ↗ just not voting. And so um I am

6:31 ↗ proposing to the boards um to change

6:34 ↗ that in your rules square. It would just

6:36 ↗ hold the common definition. You abstain

6:39 ↗ not vote not counted.

6:42 ↗ However, uh caveat there. We want you to

6:45 ↗ vote even when it's hard. That's why

6:47 ↗ you're here to help us make hard

6:49 ↗ decisions. And so, uh, we hope you would

6:51 ↗ use that sparingly. Um, and the rules

6:54 ↗ would say that if you're planning to

6:56 ↗ abstain, you should say that. So, it's

6:59 ↗ hard for us to just read as silence. Did

7:01 ↗ you did you not notice you were supposed

7:02 ↗ to be voting or what not? So, we would

7:04 ↗ hope that you would say, I'm planning to

7:06 ↗ abstain for this reason. So, it's clear

7:08 ↗ to us um how to record your vote for

7:11 ↗ lack lack of vote. Second change, final

7:14 ↗ change for me to share with you is for

7:16 ↗ conflicts of interest. So, some of you

7:18 ↗ were at the training where I uh was

7:20 ↗ talking about what a conflict of

7:23 ↗ interest is on the board. I think it's

7:24 ↗ really unlikely you're going to have a

7:25 ↗ conflict of interest here because most

7:27 ↗ of the time you're making

7:28 ↗ recommendations. You're not approving

7:29 ↗ contracts like our city council does.

7:31 ↗ So, it's going to be very unlikely, but

7:33 ↗ you also have kind of an uh what it's in

7:35 ↗ all of our advisory board rules. It's a

7:37 ↗ little again odd. Your rules say that if

7:39 ↗ you have a conflict of interest, so say

7:41 ↗ you own a company that provides a unique

7:44 ↗ um traffic equipment,

7:47 ↗ don't have good terminology for um and

7:50 ↗ you're you're considering um weighing in

7:52 ↗ on a project that would in require that

7:55 ↗ equipment, that could maybe be a

7:58 ↗ conflict of interest, right? You're the

8:00 ↗ the owner, you would stand to benefit.

8:02 ↗ Our rules say if you have that conflict,

8:04 ↗ a majority of the board has to vote to

8:06 ↗ let you not vote, which is just a little

8:10 ↗ awkward. So, feeling is if you have a

8:13 ↗ conflict of interest or you think you

8:14 ↗ have on any of your agenda items, check

8:16 ↗ in with Thomas. He'll refer you to our

8:18 ↗ city attorney if you want some help

8:20 ↗ understanding that. And then we would

8:21 ↗ just expect that you would not vote at

8:24 ↗ that meeting. And the rules say, and

8:25 ↗ this could be modified, but that you'd

8:27 ↗ actually just leave the room for that

8:28 ↗ part of the discussion and vote. So,

8:30 ↗ that's the change. Uh those are all the

8:33 ↗ changes and uh in your packet was you

8:35 ↗ know a redline version of your rule. So

8:37 ↗ if you have any questions uh feel free

8:40 ↗ to let me know otherwise that's it.

8:42 ↗ Thank you.

8:44 ↗ Hey

8:46 ↗ for discussion and I will start with

8:49 ↗ vice chair. Thanks. Um I would like to

8:52 ↗ propose an amendment changes. Thomas I

8:55 ↗ don't know if you can bring the red line

8:57 ↗ version up on the screen.

9:00 ↗ Yeah. Um, one of the So, in general, I'm

9:04 ↗ very in favor of these changes. I think

9:05 ↗ they'll simplify things and make things

9:08 ↗ a lot more intuitive. Uh, there's one

9:10 ↗ part in here that I think might be a

9:11 ↗ little bit awkward, uh, which is that we

9:14 ↗ require that a board member who has who

9:16 ↗ has stated that they have a conflict of

9:18 ↗ interest has to leave the meeting room.

9:20 ↗ And there are implications for whether

9:23 ↗ we have a forum after that that probably

9:26 ↗ are just unnecessary. Uh I think given

9:28 ↗ the change to the uh rules for what an

9:32 ↗ abstaining uh vote counts as, I think

9:35 ↗ it's reasonable to just say they must

9:37 ↗ abstain uh from the vote. So, what I'd

9:40 ↗ like to propose is that in section 9

9:44 ↗ C

9:46 ↗ uh second paragraph,

9:53 ↗ uh replace that with after the conflict

9:55 ↗ of interest is stated, the board member

9:57 ↗ will abstain from the vote.

10:04 ↗ Any

10:10 ↗ other thoughts?

10:12 ↗ [Music]

10:16 ↗ Some concerns with someone who stayed

10:21 ↗ still.

10:25 ↗ Also, if you could

10:28 ↗ sign

10:30 ↗ like abstension implying that you have

10:32 ↗ to leave their as well. Um

10:37 ↗ I'm not sure. But I guess another note

10:41 ↗ um something I had just that came up is

10:44 ↗ um for the first part of these um post

10:49 ↗ rule changes when it comes to the um

10:52 ↗ election leadership elections. I think I

10:56 ↗ think it'd be better to have them in

10:57 ↗ June, June to June um just of like the

11:02 ↗ first full meeting. Um just because I

11:04 ↗ think when we're thinking about the end

11:06 ↗ of calendar year um it's a little bit

11:09 ↗ challenging I think uh to get close to

11:11 ↗ that quorum especially from December

11:14 ↗ meeting to November meeting uh because

11:16 ↗ it's on our past experience we always

11:18 ↗ have to reschedule the November meeting

11:19 ↗ here at TAB because that falls during

11:21 ↗ Thanksgiving and then December meeting

11:24 ↗ is either a special meeting at the

11:26 ↗ beginning of the month or doesn't happen

11:29 ↗ at all and so I think November December

11:31 ↗ is just a very shaky time to do um

11:35 ↗ leadership elections and hopefully get

11:36 ↗ as much quum as possible and so I think

11:39 ↗ June is kind of an ideal time

11:42 ↗ and I think we're still kind of like

11:44 ↗ just before people go for holidays uh

11:47 ↗ during the summer. So, um I think I

11:50 ↗ think June should be the month.

11:54 ↗ I think that's fair. But as a new

11:56 ↗ member, I would say even after one

11:57 ↗ meeting, it's kind of hard to determine

12:00 ↗ and truly have like an informed vote on

12:02 ↗ who should be the chair and vice chair

12:04 ↗ because I don't really know much people

12:06 ↗ yet and who's in my opinion like would

12:08 ↗ be a good chair or vice chair. I think

12:10 ↗ it still seems a little soon that after

12:12 ↗ just one meeting where we're voting on

12:14 ↗ who should be the chair, vice chair.

12:27 ↗ Is there another convenient time here to

12:29 ↗ do it?

12:35 ↗ ask the question uh on the top of your

12:38 ↗ head the other boards and commissions

12:43 ↗ when do they typically have their

12:46 ↗ elections or are they also us yeah

12:50 ↗ so you're you're kind of um forging the

12:52 ↗ way so we had one other board um well I

12:56 ↗ shouldn't say that we have we have one

12:58 ↗ commission whose members start January

13:00 ↗ 1st so their schedule's a little

13:02 ↗ different then we had another board

13:04 ↗ shift to the last meeting of the year

13:06 ↗ which is what we put here but you can

13:09 ↗ decide what what works well and also

13:11 ↗ we'll share that as other boards bring

13:13 ↗ this issue up so you may not be alone in

13:15 ↗ that but I can't think other than the

13:17 ↗ issue I shared about just the term

13:19 ↗ ending um I can't think of any

13:21 ↗ significant impacts

13:24 ↗ which month you hold those

13:27 ↗ I think it'd be better to have it

13:31 ↗ um closer as close as possible to the

13:34 ↗ new term just to give like more

13:36 ↗ opportunity in terms of um like more

13:43 ↗ you know mandates etc. And so um I think

13:47 ↗ it would work pretty well to have it

13:49 ↗ start in June. Um but yeah like the

13:54 ↗ current status quo I would say is just

13:56 ↗ not doesn't really work very well

13:58 ↗ because I think I face this when I was

14:00 ↗ shar like coordinating about oh how does

14:03 ↗ the main meeting work that secondly we

14:05 ↗ ended the thing and so I was like oh

14:08 ↗ shoot maybe should have thought about

14:10 ↗ you know doing something in April of

14:11 ↗ like

14:13 ↗ just vote on giving me permission to run

14:17 ↗ the May meeting um but we decided not to

14:20 ↗ go for it but

14:21 ↗ So May is obviously not a good time to

14:23 ↗ do it. It just doesn't work out very

14:26 ↗ well. Um

14:28 ↗ I feel like June might be

14:33 ↗ So just to add some clarity to the

14:34 ↗ discussion here, I think the the

14:36 ↗ proposal is that we do it at the end of

14:39 ↗ the year in December. Is it the last

14:42 ↗ meeting of the last meeting might be

14:43 ↗ December. Uh alternative would be June.

14:46 ↗ There's a lot of middle ground here. Uh

14:48 ↗ it's been stated that the June meeting

14:52 ↗ might not be enough time to get familiar

14:53 ↗ with board members enough to have an

14:55 ↗ informed vote. Um perhaps three or four

14:58 ↗ meetings in might be uh better

15:01 ↗ alternative. We don't hit hit the um

15:05 ↗ limited attendance at the end of the

15:07 ↗ year. That's possible. Um we can

15:09 ↗ probably look up the statistics on it,

15:10 ↗ but I've also noticed them

15:13 ↗ a thing. uh and so maybe you know

15:17 ↗ September target the meeting around

15:19 ↗ September

15:21 ↗ uh is a reasonable middle ground you can

15:23 ↗ vote on. So I I was wondering is is

15:28 ↗ there a problem with

15:30 ↗ what I think what Julian is saying is

15:32 ↗ that that there wouldn't be somebody to

15:34 ↗ lead the meetings in the interim period

15:36 ↗ or is there some way to like carry over

15:42 ↗ what section specific? So the member the

15:45 ↗ current chairs would serve until the new

15:47 ↗ chairs were elected. Yeah. So um and the

15:52 ↗ a best practice is to let the chairs

15:54 ↗ like even complete the meeting at which

15:57 ↗ the officers are elected and then they

16:00 ↗ would share the the next meeting. The

16:02 ↗ only time that could be a little awkward

16:04 ↗ is if you lose your chair in April that

16:07 ↗ May meeting the the vice chair would

16:10 ↗ just get the meeting started and you'd

16:12 ↗ have the election for the chair. So, I

16:14 ↗ don't see

16:16 ↗ um you shouldn't have a there can be a

16:18 ↗ little awkwardness there. I um with the

16:21 ↗ timing if you're convening a meeting

16:24 ↗ without a sitting chair, but I think no

16:26 ↗ matter when you have it, that dynamic is

16:29 ↗ not going to change

16:32 ↗ because I would be in support of doing

16:34 ↗ it sometime September because it sounds

16:36 ↗ like then the chairs would have the same

16:38 ↗ length of tenure. It just wouldn't be

16:39 ↗ exactly synchronized with when new

16:42 ↗ members turn over.

16:44 ↗ Um, but I do think that like I I joined

16:46 ↗ the TAP last year. I immediately was

16:48 ↗ assaulted by which of these people

16:49 ↗ should be the chair. I'm just like I

16:52 ↗ can't make an informed vote. Like I just

16:54 ↗ kind of abstained.

16:58 ↗ So it sounds like we're in agreement

17:02 ↗ that we don't want it to be made

17:05 ↗ to be changed. Um but differing from the

17:10 ↗ doing it at the last meeting of the year

17:12 ↗ due to I I I like the middle ground.

17:16 ↗ Yeah, like our September meeting that's

17:20 ↗ concluded. I

17:23 ↗ personally think that makes

17:26 ↗ a lot of sense. It's a few meetings in

17:28 ↗ to get to know people.

17:32 ↗ Yeah.

17:41 ↗ Do you need us to make a motion and vote

17:43 ↗ for each of these items or we do it for

17:45 ↗ long? Okay. There's there's been some

17:48 ↗ proposals so I think we should make

17:50 ↗ multiple like

17:53 ↗ Go ahead.

17:56 ↗ So, uh I have a question on the uh

17:59 ↗ comment when it says only regular

18:01 ↗ members shall serve as officers. regular

18:04 ↗ versus uh what temporary you mean

18:07 ↗ Gishan? Alterate. Alternate. Yeah,

18:10 ↗ alternate.

18:12 ↗ And just to add clarification, that's

18:14 ↗ because alternates are not able to vote.

18:17 ↗ Um unless a regular member is not

18:20 ↗ present, in which case that alternate

18:21 ↗ could step into the vote. So if you were

18:24 ↗ you couldn't be an officer if you

18:26 ↗ couldn't vote, right? Yeah.

18:30 ↗ Is that extly in the rules? I think it

18:34 ↗ is. Yeah, it is.

18:42 ↗ Um, okay. So then I

18:47 ↗ try this. So I will propose the motion

18:53 ↗ to amend

18:56 ↗ our rules and regulations by adopting

19:03 ↗ amendment to

19:09 ↗ three.

19:11 ↗ by moving uh the officer elections to

19:16 ↗ the tabs September meeting

19:22 ↗ that how it's tested out.

19:26 ↗ Yeah. And you know something else you

19:28 ↗ could do is move the amendments as a

19:30 ↗ whole with a change to

19:33 ↗ change it to September and with the

19:35 ↗ change to remove

19:37 ↗ the need to exit the room.

19:41 ↗ have everyone vote or you but or you can

19:43 ↗ do it one at a time like you just did.

19:47 ↗ You just go ahead go ahead with this

19:50 ↗ change to September if we're going to do

19:54 ↗ I think it's

19:56 ↗ Julian said something kind of linking

19:58 ↗ the abstension from leaving the room. I

20:00 ↗ just want to be clear those are not

20:01 ↗ linked in the in the wording of this and

20:05 ↗ nor is the proposal to do that. It's

20:07 ↗ simply that if somebody has a conflict

20:09 ↗ of interest, they abstain from voting as

20:12 ↗ abstaining from voting is is uh written

20:15 ↗ in I think I just oh little uh sidrack

20:22 ↗ kind of hit heavy there but

20:26 ↗ okay I think no I agree if

20:31 ↗ we are all okay with it I think we can

20:33 ↗ make one vote on multiple changes

20:36 ↗ instead doing each of them. I'm seeing

20:39 ↗ some Okay.

20:45 ↗ Um,

20:49 ↗ so

20:50 ↗ movement uh to make a motion for it.

20:54 ↗ Yeah. Do you feel it was Yeah. Okay.

20:57 ↗ Move to vote on the proposed uh changes

21:00 ↗ with two amendments. The first being

21:02 ↗ that the term for officers uh begin

21:06 ↗ September 1st and go through August

21:10 ↗ 31st.

21:11 ↗ The second being in uh section 9

21:18 ↗ uh subsection C second paragraph

21:22 ↗ replaced with after the conflict of

21:23 ↗ interest is stated the board member will

21:26 ↗ abstain from voting.

21:34 ↗ A second.

21:36 ↗ I'll second.

21:39 ↗ All in favor of amendments. All

21:43 ↗ right.

22:09 ↗ Share my screen here.

22:25 ↗ me again.

22:27 ↗ Um, so I'm here to talk about one of one

22:30 ↗ of my favorite topics, um, which is just

22:32 ↗ some a little bit of parliamentary

22:34 ↗ procedure training. Not going to go

22:35 ↗ deep. Just going to talk a little bit

22:36 ↗ about some rules for discussion. Yes, if

22:39 ↗ I could say. Um, I think for this we

22:42 ↗ were going to maybe mute

22:45 ↗ the recording or unless you want to

22:46 ↗ Should we mute? We could do the I can do

22:49 ↗ mic and then if you're okay with that.

22:51 ↗ Sounds great. Okay. Okay. Awesome. So,

22:53 ↗ we have a little exercise we're going to

22:54 ↗ do at the end of this and we'll turn the

22:56 ↗ mic off for that. So, apologies to Haney

22:58 ↗ won't be able to participate, but just

23:00 ↗ to give you a little practice with some

23:01 ↗ of the things I'm going to talk to you

23:02 ↗ about. So, um, I share this information

23:04 ↗ with boards, um, now and then just to

23:07 ↗ make sure we have a safe space for

23:09 ↗ people to participate at your meetings.

23:11 ↗ So, I'm going to get started here. So,

23:14 ↗ um, something to think about with your

23:16 ↗ group, which is different than a lot of

23:19 ↗ meetings that we're all in for our jobs

23:21 ↗ or other organizations, is that you're

23:23 ↗ you're kind of you're part of a

23:24 ↗ deliberative body. So, you're here to

23:26 ↗ like work through issues together, but

23:29 ↗ and you each have a vote if you're a

23:30 ↗ regular member or an alternate serving

23:32 ↗ in the absence of a regular member. You

23:34 ↗ each get to equally weigh in on the

23:36 ↗ issues. There's not like a hierarchy

23:38 ↗ here, right? There's not a hierarchy if

23:40 ↗ you've been here longer. There's not a

23:41 ↗ hierarchy if you're the chair. All of

23:43 ↗ you get to have an equal opportunity to

23:45 ↗ share your viewpoint. Um, and then but

23:47 ↗ the outcomes that uh we're looking for

23:50 ↗ out of your group is we're looking for a

23:52 ↗ majority. And so I'm going to talk about

23:54 ↗ that a little bit is how do you kind of

23:55 ↗ figure out what a majority of you are

23:58 ↗ agreeing with, which can sometimes be a

24:00 ↗ little hard in a group um dynamic. So

24:07 ↗ uh I'm going to talk about I'm going to

24:09 ↗ talk a little bit about some rules for

24:10 ↗ discussion and then I'm going to talk

24:12 ↗ about um

24:14 ↗ start by talking about how you might be

24:16 ↗ providing recommendations. So um you are

24:21 ↗ you just had a vote. you just had kind

24:23 ↗ of a formal proposal where you got to

24:25 ↗ say I or nay. Um but the other way that

24:28 ↗ you're providing input I looks I was

24:30 ↗ looking at your minutes from your last

24:31 ↗ meeting is just you're talking you're

24:32 ↗ just each sharing your input. There's

24:34 ↗ not necessarily a vote taken but you're

24:36 ↗ informally providing your feedback and

24:38 ↗ Thomas is helping to synthesize that or

24:40 ↗ the chair. And so um I'm going to talk a

24:43 ↗ little bit more about those.

24:46 ↗ So the reason we want to talk to you

24:48 ↗ about your discussion guidelines is

24:51 ↗ because for kind of two reasons. The

24:53 ↗ first reason is there there are nine of

24:55 ↗ you. There's actually 11 of you, but

24:57 ↗ nine regular members and two alternates.

24:59 ↗ That was by design. There was thought

25:01 ↗ put in by the city council and mayor at

25:04 ↗ the time to how many members um should

25:06 ↗ be part of this group. How many uh

25:08 ↗ voices from the community should be

25:10 ↗ weighing in on these issues. And so one

25:12 ↗ of the things that we want to make sure

25:14 ↗ of is that everyone all 11 of you um are

25:17 ↗ are weighing in and feel comfortable

25:19 ↗ doing so. So that's the goal. Um and so

25:22 ↗ I'm going to be talking to you about

25:23 ↗ some some rules that can feel a little

25:24 ↗ formal for your discussion, but part of

25:26 ↗ it is to try and encourage um everyone

25:29 ↗ and give everyone space to to say what

25:32 ↗ they want to say, provide their input.

25:35 ↗ Um, and when we don't have these, it

25:36 ↗ can, you know, the more natural thing

25:38 ↗ for us to do is get into that

25:40 ↗ conversational mode, which can be fine,

25:41 ↗ but it also can mean some some people

25:43 ↗ can dominate. That's just a natural

25:45 ↗ thing, right? Um, and then we also want

25:47 ↗ to have stability in your meetings. So,

25:49 ↗ we want to make sure it's a safe space.

25:51 ↗ And so, having a little bit of process

25:52 ↗ can help with that. So, these are some

25:55 ↗ rules. So, your your rules adopt

25:58 ↗ Robert's rules, which is a really common

26:00 ↗ parliamentary authority. And there

26:02 ↗ actually are rules um for how discussion

26:04 ↗ is supposed to happen. It doesn't mean

26:06 ↗ you have to do this constantly that you

26:09 ↗ know someone needs to say you're

26:11 ↗ breaking a rule anytime you forget to do

26:13 ↗ this, but we would hope that these would

26:14 ↗ be norms at least at your meetings. Um

26:17 ↗ and they can seem informal. I know

26:19 ↗ there's a smaller group here tonight and

26:20 ↗ you were, you know, you were a little

26:22 ↗ informal with how you were saying you

26:24 ↗ wanted to speak. That's okay. But I do

26:26 ↗ want to share with you some best

26:27 ↗ practices. So the first is um ideally

26:30 ↗ you're getting the chairs okay before

26:32 ↗ you stop start um talking. So you know

26:35 ↗ that can be your name plates up that can

26:36 ↗ just be like a hand wave like eye

26:38 ↗ contact like I have something to say.

26:41 ↗ Um, and that's to prevent what can

26:44 ↗ become heated more heated dialogue. If

26:46 ↗ people are just sort of interjecting or

26:48 ↗ sitting next to each other and they

26:49 ↗ start, you know, kind of going back and

26:50 ↗ forth, then the rest of the room is left

26:52 ↗ out, right? So, it helps the chair,

26:54 ↗ she's kind of helping to facilitate the

26:56 ↗ distancing. Um, and then something else

26:58 ↗ I want to mention is that, um, you know,

27:02 ↗ really the goal should be that no one's

27:05 ↗ talking twice before everyone's had that

27:07 ↗ chance to weigh in. Um I think some and

27:10 ↗ I think I have a slide in here. One of

27:12 ↗ the ways that you can do that especially

27:13 ↗ if it's a bigger issue so there might be

27:15 ↗ more feedback is just go around the

27:17 ↗ room. So where you would just kind of

27:19 ↗ you know start with Derek and just you

27:20 ↗ know do comments comments you just go

27:22 ↗ one by one. Um, otherwise it might be a

27:25 ↗ little hard for the chair or vice chair

27:27 ↗ to keep track, but the goal would be to

27:28 ↗ kind of you you would come with your

27:31 ↗ prepared remarks and then if you have

27:32 ↗ thoughts that come up when your other

27:34 ↗ members are talking, you kind of hold

27:35 ↗ those. You can jot them down and then

27:37 ↗ when it when they everyone else have

27:39 ↗ their chance, they come back to you and

27:40 ↗ then you continue to. Um, again, that's

27:44 ↗ to try and encourage everyone to be

27:45 ↗ participating here. Um, and just and I

27:49 ↗ feel like I've seen such a respectful

27:51 ↗ dynamic here. Um, but I'm just going to

27:53 ↗ share with you because it can't when

27:54 ↗ things do get more heated, these issues

27:56 ↗ can come up, but we don't want um back

27:58 ↗ and forth dialogue. So, it might be that

28:00 ↗ there's two people that are like really

28:02 ↗ passionate about an issue coming to the

28:04 ↗ tab. And what we want to avoid is having

28:06 ↗ those two people kind of start having

28:08 ↗ like I was saying like a conversation.

28:10 ↗ So, the idea is, you know, you speak,

28:13 ↗ next person speaks, anybody else before

28:16 ↗ we're going to go back. And in fact, if

28:18 ↗ it's just looping where the same two

28:20 ↗ people are going and going, it would be

28:22 ↗ appropriate for the chair to kind of try

28:23 ↗ and move things along. It's also just

28:26 ↗ respectful of everyone's time, right?

28:29 ↗ Um, and so another comment here is, and

28:32 ↗ this is also probably pretty intuitive,

28:33 ↗ but um just trying to keep thoughts

28:36 ↗ focused and remarks focused on your

28:38 ↗ agenda item. you know, it um not that

28:41 ↗ you can't bring up something that has

28:43 ↗ some relationship, but we're trying to

28:45 ↗ keep you focused, keep you um getting

28:47 ↗ towards outcomes. Um and then the last

28:50 ↗ uh rule of debate is that personal

28:52 ↗ remarks are really not appropriate.

28:54 ↗ Robert's rules says you shouldn't be

28:55 ↗ really bringing up personal things. It's

28:57 ↗ part of the discussion.

29:00 ↗ All right. All right. So, like I said,

29:01 ↗ one of the effective ways to do this,

29:03 ↗ and actually, I think it can be

29:04 ↗ effective, too, if if people are

29:06 ↗ hesitating to speak up because maybe no

29:08 ↗ one wants to go first. That roundroin

29:11 ↗ could be, it doesn't mean everyone has

29:12 ↗ to talk. You can pass, but it just pro

29:15 ↗ provides a little order to the

29:17 ↗ discussion.

29:19 ↗ So, the next thing I want to talk about

29:20 ↗ for a minute is just getting to

29:22 ↗ outcomes. Um, and the reason I want to

29:24 ↗ talk to you about this is twofold. Um,

29:27 ↗ one is because we take your feedback and

29:31 ↗ we do things with it. And so, uh, we

29:34 ↗ don't want to have to infer what like,

29:37 ↗ so say you talk for half an hour about,

29:40 ↗ um, concurrency, I think was the topic

29:42 ↗ at your last meeting. We don't want to

29:44 ↗ have to try and like

29:46 ↗ uh, sus out what you were trying to say.

29:49 ↗ We want it to be clear at the end of

29:50 ↗ that discussion like, okay, what was the

29:52 ↗ direction that was provided? Um, for

29:55 ↗ staff also that can be nerve-wracking

29:57 ↗ because we don't want to mis uh

30:00 ↗ misportray

30:02 ↗ what came out of that meeting. So, it's

30:04 ↗ good to it's really I know my favorite

30:07 ↗ is when it's verbalized at the end of

30:09 ↗ the conversation. We'll talk about that

30:11 ↗ a little bit. Um, another reason that

30:13 ↗ outcomes are important, something I was

30:15 ↗ thinking about is when you send a

30:17 ↗ recommendation to the city council and

30:19 ↗ it says that there was unanimous the tab

30:22 ↗ unanimously supported something. I think

30:24 ↗ that has some weight, you know, it says

30:27 ↗ all of you like that. And so, but if

30:29 ↗ you're not kind of summarizing things or

30:31 ↗ maybe even taking a vote, how do we know

30:33 ↗ if everyone agrees? So, um, that's one

30:36 ↗ reason. The second reason is we carry

30:38 ↗ your recommendations forward to a lot of

30:40 ↗ places. So Thomas is relaying your

30:42 ↗ feedback maybe to his supervisor, to the

30:45 ↗ department directors, to the mayor, to

30:47 ↗ the council committee, to the city

30:49 ↗ council. He's having to summarize that.

30:50 ↗ So we're putting it out there. So again,

30:52 ↗ we don't want to misrepresent. We want

30:53 ↗ to make sure we've got it real clear

30:55 ↗ what you were uh what a majority of the

30:57 ↗ tab was uh recommending.

31:01 ↗ Um okay, so we're just a couple slides

31:04 ↗ left. Um, so as we are we're going to

31:07 ↗ talk a little bit more um about those

31:09 ↗ outcomes, but so for your standard

31:12 ↗ agenda items, you're probably already

31:14 ↗ have got the rhythm of this, right? So

31:16 ↗ typically your stat staff's going to

31:17 ↗ present, you're going to have a chance

31:18 ↗ to ask questions, then that's the

31:20 ↗ discussion time. It's where you're

31:22 ↗ telling us what you think. Um, and then

31:24 ↗ ideally we have that outcome either in

31:27 ↗ the case of a vote or in the case of um

31:29 ↗ a summary.

31:31 ↗ So for this, so say no, there's no vote

31:35 ↗ taking. You had to take a vote on your

31:36 ↗ rules. It's required. Five of you have

31:38 ↗ to vote to amend your rules. But again,

31:40 ↗ a lot of times you're you don't need to

31:42 ↗ necessarily vote. You're just going

31:43 ↗ around and sharing what you think. Um so

31:46 ↗ when when that happens, we want you to

31:47 ↗ follow those rules of discussion I went

31:49 ↗ over earlier. Um, we also, and this

31:52 ↗ number two and three is a little bit

31:54 ↗ more focused on the chair and staff, but

31:57 ↗ we also want to kind of get clarity on

31:59 ↗ significant points that are made. So,

32:02 ↗ this might be I've seen this happen. I

32:04 ↗ sit through a lot of meetings as part of

32:06 ↗ my job. And so, there might be

32:08 ↗ discussion and all of a sudden one

32:09 ↗ member says something like kind of a big

32:11 ↗ idea like trying to think what would a

32:14 ↗ what would a big idea be? Um, we want a

32:17 ↗ second access road up the talis. Um,

32:21 ↗ something something big semi big idea

32:22 ↗ and then no one says anything.

32:25 ↗ And then the staff were going, "So, do

32:28 ↗ they all agree or do they all disagree

32:30 ↗ or what?" And so, um, as the chair, and

32:34 ↗ you did a really nice job of that

32:36 ↗ earlier, um, when, uh, Adam made his

32:38 ↗ comments, but, you know, you're kind of

32:39 ↗ like, "So, what does everyone else think

32:41 ↗ about this?" And head nodding, I think,

32:43 ↗ can be useful. Um I mean I I would say

32:46 ↗ if if it is a like a uh sort of a big

32:50 ↗ idea I do think uh getting taking a vote

32:52 ↗ on it might be helpful too. But we want

32:55 ↗ to kind of again the goal is to figure

32:57 ↗ out what do five or a majority of those

33:00 ↗ who are present what are they thinking

33:02 ↗ and so trying to tease out your

33:04 ↗ viewpoints. And then number three, um I

33:07 ↗ do think it would be useful as you and

33:09 ↗ this is can be a hard thing to do, but I

33:11 ↗ do think it'd be useful if you're not

33:12 ↗ taking a vote at the end of your items

33:14 ↗ that someone attempt to summarize. Uh

33:17 ↗ you know, the vice chair did a great job

33:20 ↗ uh putting that motion together tonight.

33:21 ↗ It could be the vice chair, it could be

33:23 ↗ staff, it could be the chair, um or even

33:25 ↗ another member who might volunteer to

33:26 ↗ provide a summary um just to make sure

33:28 ↗ you're all clear. And then you they can

33:30 ↗ say, "Is there anything I missed?" And

33:31 ↗ you can be sitting there going, "I made

33:33 ↗ this point that I didn't hear." Um, and

33:36 ↗ then you're all kind of agreeing, yes,

33:38 ↗ you're comfortable with that

33:39 ↗ recommendation. And if you're not, you

33:40 ↗ should say something. You should say,

33:42 ↗ I'm actually really not in, you know, I

33:43 ↗ don't fully agree with that third point.

33:45 ↗ You can take a quick vote, see, are a

33:47 ↗ majority of you supportive of of that.

33:49 ↗ So, shouldn't be afraid of voting. It

33:51 ↗ can feel a little formal, but it's also

33:52 ↗ a nice way because you are a bigger

33:53 ↗ group to figure out what what people are

33:56 ↗ thinking.

33:58 ↗ It's okay to disagree.

34:00 ↗ Consensus is a goal, but it's not always

34:02 ↗ possible. And and that's okay.

34:04 ↗ So, you had some practice with this more

34:06 ↗ formal approach. And this might be

34:08 ↗ something if you're um that you might

34:11 ↗ want to do. I know it's been a little

34:12 ↗ while since you made your final

34:14 ↗ recommendation on like the mobility

34:15 ↗ master plan, but you have if you have a

34:17 ↗ big thing you've been working on for a

34:18 ↗ while, I'd be kind of nice to have your

34:20 ↗ recommendation be a formal vote just to

34:22 ↗ kind of show um yes, we've done our work

34:25 ↗ and we're ex for example, maybe

34:27 ↗ unanimously support it. Um so, the

34:29 ↗ process went really well tonight. So

34:31 ↗ someone in that case and and also you

34:33 ↗ know in the case of an amendment like

34:35 ↗ someone had tonight, it's nice if it's

34:36 ↗ in writing. You guys made it work. They

34:38 ↗ were pretty simple amendments. So that's

34:40 ↗ okay. Um but how that goes, someone

34:42 ↗ makes a proposal, someone seconds it the

34:45 ↗ chair restates it. That that's nice if

34:47 ↗ that's done. Um but it's also okay if

34:51 ↗ you forget that stuff. And then you do

34:53 ↗ get a chance to discuss. Even if you've

34:55 ↗ been discussing a topic, if you're going

34:56 ↗ to take a vote, there should be another

34:58 ↗ opportunity for discussion. just any

34:59 ↗ last thoughts you have and then you take

35:01 ↗ the vote. Yes, no. Um and then the chair

35:04 ↗ kind of says, you know, this passes,

35:06 ↗ this fails or whatnot. Um just like you

35:08 ↗ did tonight. Great job of that. So, I

35:10 ↗ just wanted to go over those two. Um

35:13 ↗ just wanted to go over that outcome

35:15 ↗ section with you because again, it is

35:16 ↗ really important. Um we want we're so

35:19 ↗ happy for your time here and we value

35:22 ↗ your input and we really want to make

35:24 ↗ sure we're getting it right and that

35:26 ↗ we're walking away with clear direction.

35:27 ↗ So um and again you can help any members

35:30 ↗ can help with these things that I'm

35:32 ↗ sharing with you tonight. I know we have

35:33 ↗ two people who are have volunteered to

35:35 ↗ be in leadership positions but they need

35:37 ↗ help sometimes too. So you can certainly

35:40 ↗ um if there you're moving through an

35:42 ↗ agenda item you can say hey let's can we

35:44 ↗ do you mind if we quickly recap um our

35:47 ↗ key points from that recommendation.

35:49 ↗ Okay with that um we will do um mics off

35:55 ↗ for a few minutes. Thomas, are there do

35:57 ↗ you have an any or chair? Are there any

35:59 ↗ agenda items after this item?

36:03 ↗ Staff chair reports that

36:08 ↗ this okay so maybe for Haiti and anyone

36:12 ↗ else on virtually. Um I think we'll need

36:14 ↗ about 15 minutes for this. 10 to 15

36:17 ↗ minutes. So

36:22 ↗ we doity portion of this. Is it okay to

36:26 ↗ open up to any questions?

36:30 ↗ Okay. Does anyone have any questions

36:33 ↗ about

36:37 ↗ So I was wondering

36:40 ↗ I think I get the meaning of the

36:41 ↗ personal being like no personal attacks.

36:44 ↗ Is it you said do not bring personal

36:46 ↗ things in. I feel like often times when

36:47 ↗ we're discussing discussing things with

36:49 ↗ the tab, there's a lot of personal

36:51 ↗ connection to the projects because

36:52 ↗ obviously we all live in Isiqua and

36:53 ↗ we're talking about Isqua. I'm assuming

36:54 ↗ that talking about like well I live on

36:56 ↗ this place of is this is going to affect

36:58 ↗ me this way is fine. Absolutely. Okay,

37:01 ↗ great question. Yes, that's just in fact

37:03 ↗ that we're getting you're going to do a

37:05 ↗ script and absolutely that's going to

37:06 ↗ color things. It it just would be best

37:08 ↗ to avoid trying out other people's.

37:11 ↗ That's what I call when you said keep

37:13 ↗ personal things out and I was like I

37:15 ↗ feel like most of what we do is person.

37:16 ↗ Thank you. Thank you. That's an

37:18 ↗ important distinction and yes, you got

37:19 ↗ that right.

37:27 ↗ Okay. So, we can go ahead and mute the

37:30 ↗ group

37:32 ↗ or so let's see here. So, I think we

37:34 ↗ would be back. Should we say at like

37:36 ↗ 6:55?

37:41 ↗ 65. I might

37:44 ↗ Let's say 655. I think that sounds good.

37:47 ↗ Cool.

54:17 ↗ folks can hear us again.

54:26 ↗ Oh, here he is.

54:30 ↗ Next item of business is reports. So s

54:34 ↗ thank you chair.

54:36 ↗ As most of you may know, um June is

54:39 ↗ LGBTQ

54:41 ↗ pride month. Um however, it is also ride

54:44 ↗ transit month. So if you have not ridden

54:47 ↗ transit, I encourage you to do so this

54:49 ↗ month.

54:52 ↗ Also wanted to mention that uh next

54:55 ↗ month's meeting, we will have more

54:57 ↗ discussions on concurrency. um we were

54:59 ↗ given direction to come back with uh

55:02 ↗ transit level of service. So that will

55:04 ↗ be a topic that we uh bring back.

55:10 ↗ Tab will also review proposed updates to

55:12 ↗ the city's comprehensive plan and

55:15 ↗ transportation element uh and mobility

55:18 ↗ action plan. So uh feedback received

55:23 ↗ from TAG will then sort of be fed into

55:25 ↗ that. Um and so uh those are going to be

55:29 ↗ the main topics for next month's

55:31 ↗ meeting.

55:32 ↗ Um

55:34 ↗ I could probably move into another topic

55:37 ↗ of discussion. I was just uh I just

55:41 ↗ received an email from uh Micah who has

55:44 ↗ mentioned that he effective immediately

55:47 ↗ will be stepping down from the tab. Um

55:49 ↗ so just wanted to share that uh with

55:52 ↗ with the group. Um, and also thank him

55:55 ↗ for his many years uh being a

56:02 ↗ thanks for the reports and uh I plan on

56:06 ↗ reaching out to Micah just uh via email

56:09 ↗ I think serving me on for two years a

56:13 ↗ term probably so

56:17 ↗ go and um this means that we'll have

56:19 ↗ some of alternates that

56:23 ↗ if we do any sort of follow those which

56:29 ↗ for the next meetings items that sounds

56:34 ↗ like that maybe could be something

56:36 ↗ desired since those are bigger items

56:39 ↗ could be yeah

56:43 ↗ report this is my first month as chair I

56:46 ↗ have nothing to report thank you all for

56:49 ↗ dealing with me as by

56:53 ↗ this learning curve.

56:56 ↗ Any other so other business any other

56:59 ↗ board members or staff have any share?

57:05 ↗ Hey, with that

57:08 ↗ uh 657

57:10 ↗ there are no objection adjourned

57:16 ↗ meeting

57:20 ↗ like last meeting

57:22 ↗ [Music]

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