Transportation Advisory Board · Wednesday, June 25, 2025 · City Council Digest

2. APPROVAL OF MINUTES

Minutes of May 28, 2025

packet pp.3–4

Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 05-28-25 Transportation Advisory Board Minutes Page [1] CITY OF ISSAQUAH Transportation Advisory Board 6:00 PM Tibbetts Manor, 750 17th Ave. May 28, 2025 MINUTES NW, Issaquah

4. REGULAR BUSINESS

Amendments to Rules & Regulations

20 min · Tisha Gieser, City Clerk · packet pp.5–15

▶ Watch from 1:55 Open packet at p.5 ↗

Staff report:

At the June 25 meeting, the Board is requested to consider the proposed changes to the Rules & Regulations. The amended Rules can be adopted at the meeting, additional amendments can be offered, or the item can be continued to another meeting.

Parliamentary Procedure Training

Information · 45 min · Tisha Gieser, City Clerk · packet pp.17–24

▶ Watch from 1:56 Open packet at p.17 ↗

Staff report:

Parliamentary Procedure Training JUNE 25, 2025 |TRANSPORTATION ADVISORY BOARD

5. REPORTS

Staff Report

Chair Report

958 segments .txt ↗

0:07 ↗ Welcome. I'd like to call the June 25th

0:09 ↗ transportation advisory board meeting to

0:11 ↗ order at 601.

0:13 ↗ Uh today's meeting is a hybrid meeting.

0:16 ↗ Uh our board is in person, but staff

0:19 ↗ members the public may be attending

0:20 ↗ virtually. I see you.

0:24 ↗ Uh staff, do you have a little more? We

0:26 ↗ we do chair. Um Micah and Cynthia have

0:30 ↗ excused absences. Um therefore, Alli and

0:36 ↗ Carlos uh will will be serving as

0:38 ↗ regular members.

0:42 ↗ Um

0:44 ↗ our first item of business is to take

0:47 ↗ action to approve comments for our May

0:49 ↗ 28th meeting.

0:52 ↗ Are there any corrections to the draft

0:55 ↗ meeting minutes of

1:08 ↗ there are no objections?

1:10 ↗ Um we can approve then

1:15 ↗ you don't need to take vote on this.

1:16 ↗ Okay. Unanimously. Yeah. With unanimous

1:20 ↗ consent. Yeah. All right. Um,

1:23 ↗ our next item of business is uh number

1:26 ↗ three on the agenda, public comment.

1:30 ↗ Uh, staff, has anyone signed up for

1:32 ↗ public com? Don't see anyone. Um, chair,

1:35 ↗ no one has signed up for public comment

1:37 ↗ either in person or online.

1:48 ↗ Seeing no public comment, we'll move to

1:49 ↗ our next item of business.

1:55 ↗ Uh regular business, um

1:58 ↗ we are on agenda item number four. Um

2:03 ↗ to our rules and regulations

2:06 ↗ and we'll pass it off to Tisha. Yes.

2:10 ↗ Yeah. Hi everybody. I think I've met

2:13 ↗ most of you, but I'm not sure. Ali,

2:15 ↗ you're not familiar. So, nice to meet

2:18 ↗ you, Lamier. I'm not sure if I've met

2:20 ↗ you either. I'm I'm the city clerk in

2:23 ↗ Isqua and um the clerk's office. We're

2:26 ↗ behind the scenes and we're helping um

2:29 ↗ staff out with some of the logistics for

2:30 ↗ your meetings and we also um kind of

2:34 ↗ take care of your rules and regulations.

2:37 ↗ So, uh, we have 13 advisory boards in

2:40 ↗ the city and each of them have their own

2:41 ↗ set of rules and they kind of just like

2:43 ↗ guide some of the conduct of your

2:45 ↗ meetings. They like talk about when your

2:48 ↗ elections for officers are, of the order

2:50 ↗ of business of your agendas, um, like

2:53 ↗ how to handle excused absences and

2:55 ↗ things like that. And, uh, I have three

2:57 ↗ changes I wanted to bring to you tonight

2:59 ↗ to your rules, and then we'll be asking,

3:02 ↗ um, for you to consider taking a vote to

3:04 ↗ incorporate the changes. So, the first

3:06 ↗ change is one that was sort of tab

3:09 ↗ motivated. Um, and this is changing the

3:11 ↗ date of when your officers are elected.

3:14 ↗ So, I understand that you voted on your

3:16 ↗ officers and thank you chair and vice

3:18 ↗ chair for stepping up into that role at

3:21 ↗ your May meeting. Um, but I also heard

3:23 ↗ some feedback from Thomas that it can

3:25 ↗ feel a little um challenging as a brand

3:28 ↗ new member to then on your first meeting

3:30 ↗ be voting for people you may have never

3:32 ↗ met before um to serve in a leadership

3:34 ↗ role.

3:36 ↗ Okay. So, that's right. Okay. And uh

3:39 ↗ that's not the first time we've heard

3:41 ↗ that. Um I think part of the reason that

3:43 ↗ chair elections are currently happening

3:46 ↗ in May is because that's when the terms

3:47 ↗ start and so it ensures that you know

3:49 ↗ someone's got a full year to be in that

3:52 ↗ seat. But I think it's a very valid um

3:56 ↗ issue. And one of our other advisory

3:58 ↗ boards amended their rules a couple

3:59 ↗ months ago to have their election occur

4:01 ↗ at the last meeting of the year. So that

4:03 ↗ might be your November meeting. that

4:04 ↗ might be your December meeting. Um, and

4:06 ↗ so there's I put forward some language

4:08 ↗ in your rules to to do the same thing.

4:11 ↗ What that means is your current officers

4:13 ↗ there'd be elections again, you know, at

4:15 ↗ the end of the year, a little sooner

4:16 ↗ than a year. Um, the only other impact I

4:20 ↗ can see for that is that if someone's

4:22 ↗ term is up on April 30th and they don't

4:26 ↗ reapply or aren't reappointed, you'd be

4:28 ↗ you might lose one of your chairs and so

4:31 ↗ you just need to have another election.

4:33 ↗ Um, so that's one of the proposed

4:36 ↗ changes. I'll go through all three of

4:37 ↗ them and then you can let me know if you

4:38 ↗ have questions or if you'd like to offer

4:40 ↗ some change amendments. Um, the second

4:43 ↗ change would be to your virtual

4:45 ↗ attendance policy. So, when we were

4:47 ↗ coming out of COVID, um, we brought a

4:49 ↗ virt I brought a virtual attendance

4:51 ↗ policy to all of our boards and at the

4:53 ↗ time we were really trying to get people

4:55 ↗ to come back into the meeting room to

4:57 ↗ help. You know, there's just more

4:58 ↗ synergy often when you're together

5:01 ↗ physically. So, I don't know if you've

5:02 ↗ looked at your policy, but your board's

5:04 ↗ policy is five of you have to be in the

5:06 ↗ room for you to have a meeting at all.

5:08 ↗ So, even if there's three of you in the

5:11 ↗ room and five of you online, technically

5:13 ↗ that wouldn't be a meeting according to

5:15 ↗ your rules. So, I'm proposing a modest

5:17 ↗ change that says encourage you to be

5:19 ↗ here in person, but if we have a quorum

5:21 ↗ between those in the room and those

5:24 ↗ virtually, you could still conduct your

5:26 ↗ meeting. This might happen if there's

5:28 ↗ like, you know, like a weather event,

5:31 ↗ hilly place, right? Some of you might

5:32 ↗ live up high, not be comfortable driving

5:35 ↗ down here. Um, it just adds a little

5:37 ↗ flexibility. And a lot of our other

5:38 ↗ boards have opted to do that. So, again,

5:41 ↗ very optional. Uh, we still ask you to

5:43 ↗ give Thomas a heads up if you're going

5:44 ↗ to be virtual, just so he's aware and he

5:46 ↗ knows where to look for you at the

5:48 ↗ meeting. Um, so that's the second

5:50 ↗ change.

5:53 ↗ Third change has two parts. Um, and

5:55 ↗ these are really more kind of cleanup

5:58 ↗ things that I'm bringing forward. Um, so

6:00 ↗ again, love to hear if you have any

6:01 ↗ input on them. The first one, um, is, so

6:05 ↗ if you've heard the term abstension

6:07 ↗ before, usually when you think of

6:09 ↗ abstaining, you don't vote. It's like

6:11 ↗ you choose not to vote. But, uh, most of

6:14 ↗ our board rules have this kind of unique

6:15 ↗ provision where they say if you choose

6:17 ↗ not to vote, your vote is counted as a

6:19 ↗ yes vote, which always found a little,

6:22 ↗ you know, funny. And I also just think

6:24 ↗ it's not common knowledge. So most folks

6:27 ↗ I think think when they abstain they're

6:28 ↗ just not voting. And so um I am

6:31 ↗ proposing to the boards um to change

6:34 ↗ that in your rules square. It would just

6:36 ↗ hold the common definition. You abstain

6:39 ↗ not vote not counted.

6:42 ↗ However, uh caveat there. We want you to

6:45 ↗ vote even when it's hard. That's why

6:47 ↗ you're here to help us make hard

6:49 ↗ decisions. And so, uh, we hope you would

6:51 ↗ use that sparingly. Um, and the rules

6:54 ↗ would say that if you're planning to

6:56 ↗ abstain, you should say that. So, it's

6:59 ↗ hard for us to just read as silence. Did

7:01 ↗ you did you not notice you were supposed

7:02 ↗ to be voting or what not? So, we would

7:04 ↗ hope that you would say, I'm planning to

7:06 ↗ abstain for this reason. So, it's clear

7:08 ↗ to us um how to record your vote for

7:11 ↗ lack lack of vote. Second change, final

7:14 ↗ change for me to share with you is for

7:16 ↗ conflicts of interest. So, some of you

7:18 ↗ were at the training where I uh was

7:20 ↗ talking about what a conflict of

7:23 ↗ interest is on the board. I think it's

7:24 ↗ really unlikely you're going to have a

7:25 ↗ conflict of interest here because most

7:27 ↗ of the time you're making

7:28 ↗ recommendations. You're not approving

7:29 ↗ contracts like our city council does.

7:31 ↗ So, it's going to be very unlikely, but

7:33 ↗ you also have kind of an uh what it's in

7:35 ↗ all of our advisory board rules. It's a

7:37 ↗ little again odd. Your rules say that if

7:39 ↗ you have a conflict of interest, so say

7:41 ↗ you own a company that provides a unique

7:44 ↗ um traffic equipment,

7:47 ↗ don't have good terminology for um and

7:50 ↗ you're you're considering um weighing in

7:52 ↗ on a project that would in require that

7:55 ↗ equipment, that could maybe be a

7:58 ↗ conflict of interest, right? You're the

8:00 ↗ the owner, you would stand to benefit.

8:02 ↗ Our rules say if you have that conflict,

8:04 ↗ a majority of the board has to vote to

8:06 ↗ let you not vote, which is just a little

8:10 ↗ awkward. So, feeling is if you have a

8:13 ↗ conflict of interest or you think you

8:14 ↗ have on any of your agenda items, check

8:16 ↗ in with Thomas. He'll refer you to our

8:18 ↗ city attorney if you want some help

8:20 ↗ understanding that. And then we would

8:21 ↗ just expect that you would not vote at

8:24 ↗ that meeting. And the rules say, and

8:25 ↗ this could be modified, but that you'd

8:27 ↗ actually just leave the room for that

8:28 ↗ part of the discussion and vote. So,

8:30 ↗ that's the change. Uh those are all the

8:33 ↗ changes and uh in your packet was you

8:35 ↗ know a redline version of your rule. So

8:37 ↗ if you have any questions uh feel free

8:40 ↗ to let me know otherwise that's it.

8:42 ↗ Thank you.

8:44 ↗ Hey

8:46 ↗ for discussion and I will start with

8:49 ↗ vice chair. Thanks. Um I would like to

8:52 ↗ propose an amendment changes. Thomas I

8:55 ↗ don't know if you can bring the red line

8:57 ↗ version up on the screen.

9:00 ↗ Yeah. Um, one of the So, in general, I'm

9:04 ↗ very in favor of these changes. I think

9:05 ↗ they'll simplify things and make things

9:08 ↗ a lot more intuitive. Uh, there's one

9:10 ↗ part in here that I think might be a

9:11 ↗ little bit awkward, uh, which is that we

9:14 ↗ require that a board member who has who

9:16 ↗ has stated that they have a conflict of

9:18 ↗ interest has to leave the meeting room.

9:20 ↗ And there are implications for whether

9:23 ↗ we have a forum after that that probably

9:26 ↗ are just unnecessary. Uh I think given

9:28 ↗ the change to the uh rules for what an

9:32 ↗ abstaining uh vote counts as, I think

9:35 ↗ it's reasonable to just say they must

9:37 ↗ abstain uh from the vote. So, what I'd

9:40 ↗ like to propose is that in section 9

9:44 ↗ C

9:46 ↗ uh second paragraph,

9:53 ↗ uh replace that with after the conflict

9:55 ↗ of interest is stated, the board member

9:57 ↗ will abstain from the vote.

10:04 ↗ Any

10:10 ↗ other thoughts?

10:12 ↗ [Music]

10:16 ↗ Some concerns with someone who stayed

10:21 ↗ still.

10:25 ↗ Also, if you could

10:28 ↗ sign

10:30 ↗ like abstension implying that you have

10:32 ↗ to leave their as well. Um

10:37 ↗ I'm not sure. But I guess another note

10:41 ↗ um something I had just that came up is

10:44 ↗ um for the first part of these um post

10:49 ↗ rule changes when it comes to the um

10:52 ↗ election leadership elections. I think I

10:56 ↗ think it'd be better to have them in

10:57 ↗ June, June to June um just of like the

11:02 ↗ first full meeting. Um just because I

11:04 ↗ think when we're thinking about the end

11:06 ↗ of calendar year um it's a little bit

11:09 ↗ challenging I think uh to get close to

11:11 ↗ that quorum especially from December

11:14 ↗ meeting to November meeting uh because

11:16 ↗ it's on our past experience we always

11:18 ↗ have to reschedule the November meeting

11:19 ↗ here at TAB because that falls during

11:21 ↗ Thanksgiving and then December meeting

11:24 ↗ is either a special meeting at the

11:26 ↗ beginning of the month or doesn't happen

11:29 ↗ at all and so I think November December

11:31 ↗ is just a very shaky time to do um

11:35 ↗ leadership elections and hopefully get

11:36 ↗ as much quum as possible and so I think

11:39 ↗ June is kind of an ideal time

11:42 ↗ and I think we're still kind of like

11:44 ↗ just before people go for holidays uh

11:47 ↗ during the summer. So, um I think I

11:50 ↗ think June should be the month.

11:54 ↗ I think that's fair. But as a new

11:56 ↗ member, I would say even after one

11:57 ↗ meeting, it's kind of hard to determine

12:00 ↗ and truly have like an informed vote on

12:02 ↗ who should be the chair and vice chair

12:04 ↗ because I don't really know much people

12:06 ↗ yet and who's in my opinion like would

12:08 ↗ be a good chair or vice chair. I think

12:10 ↗ it still seems a little soon that after

12:12 ↗ just one meeting where we're voting on

12:14 ↗ who should be the chair, vice chair.

12:27 ↗ Is there another convenient time here to

12:29 ↗ do it?

12:35 ↗ ask the question uh on the top of your

12:38 ↗ head the other boards and commissions

12:43 ↗ when do they typically have their

12:46 ↗ elections or are they also us yeah

12:50 ↗ so you're you're kind of um forging the

12:52 ↗ way so we had one other board um well I

12:56 ↗ shouldn't say that we have we have one

12:58 ↗ commission whose members start January

13:00 ↗ 1st so their schedule's a little

13:02 ↗ different then we had another board

13:04 ↗ shift to the last meeting of the year

13:06 ↗ which is what we put here but you can

13:09 ↗ decide what what works well and also

13:11 ↗ we'll share that as other boards bring

13:13 ↗ this issue up so you may not be alone in

13:15 ↗ that but I can't think other than the

13:17 ↗ issue I shared about just the term

13:19 ↗ ending um I can't think of any

13:21 ↗ significant impacts

13:24 ↗ which month you hold those

13:27 ↗ I think it'd be better to have it

13:31 ↗ um closer as close as possible to the

13:34 ↗ new term just to give like more

13:36 ↗ opportunity in terms of um like more

13:43 ↗ you know mandates etc. And so um I think

13:47 ↗ it would work pretty well to have it

13:49 ↗ start in June. Um but yeah like the

13:54 ↗ current status quo I would say is just

13:56 ↗ not doesn't really work very well

13:58 ↗ because I think I face this when I was

14:00 ↗ shar like coordinating about oh how does

14:03 ↗ the main meeting work that secondly we

14:05 ↗ ended the thing and so I was like oh

14:08 ↗ shoot maybe should have thought about

14:10 ↗ you know doing something in April of

14:11 ↗ like

14:13 ↗ just vote on giving me permission to run

14:17 ↗ the May meeting um but we decided not to

14:20 ↗ go for it but

14:21 ↗ So May is obviously not a good time to

14:23 ↗ do it. It just doesn't work out very

14:26 ↗ well. Um

14:28 ↗ I feel like June might be

14:33 ↗ So just to add some clarity to the

14:34 ↗ discussion here, I think the the

14:36 ↗ proposal is that we do it at the end of

14:39 ↗ the year in December. Is it the last

14:42 ↗ meeting of the last meeting might be

14:43 ↗ December. Uh alternative would be June.

14:46 ↗ There's a lot of middle ground here. Uh

14:48 ↗ it's been stated that the June meeting

14:52 ↗ might not be enough time to get familiar

14:53 ↗ with board members enough to have an

14:55 ↗ informed vote. Um perhaps three or four

14:58 ↗ meetings in might be uh better

15:01 ↗ alternative. We don't hit hit the um

15:05 ↗ limited attendance at the end of the

15:07 ↗ year. That's possible. Um we can

15:09 ↗ probably look up the statistics on it,

15:10 ↗ but I've also noticed them

15:13 ↗ a thing. uh and so maybe you know

15:17 ↗ September target the meeting around

15:19 ↗ September

15:21 ↗ uh is a reasonable middle ground you can

15:23 ↗ vote on. So I I was wondering is is

15:28 ↗ there a problem with

15:30 ↗ what I think what Julian is saying is

15:32 ↗ that that there wouldn't be somebody to

15:34 ↗ lead the meetings in the interim period

15:36 ↗ or is there some way to like carry over

15:42 ↗ what section specific? So the member the

15:45 ↗ current chairs would serve until the new

15:47 ↗ chairs were elected. Yeah. So um and the

15:52 ↗ a best practice is to let the chairs

15:54 ↗ like even complete the meeting at which

15:57 ↗ the officers are elected and then they

16:00 ↗ would share the the next meeting. The

16:02 ↗ only time that could be a little awkward

16:04 ↗ is if you lose your chair in April that

16:07 ↗ May meeting the the vice chair would

16:10 ↗ just get the meeting started and you'd

16:12 ↗ have the election for the chair. So, I

16:14 ↗ don't see

16:16 ↗ um you shouldn't have a there can be a

16:18 ↗ little awkwardness there. I um with the

16:21 ↗ timing if you're convening a meeting

16:24 ↗ without a sitting chair, but I think no

16:26 ↗ matter when you have it, that dynamic is

16:29 ↗ not going to change

16:32 ↗ because I would be in support of doing

16:34 ↗ it sometime September because it sounds

16:36 ↗ like then the chairs would have the same

16:38 ↗ length of tenure. It just wouldn't be

16:39 ↗ exactly synchronized with when new

16:42 ↗ members turn over.

16:44 ↗ Um, but I do think that like I I joined

16:46 ↗ the TAP last year. I immediately was

16:48 ↗ assaulted by which of these people

16:49 ↗ should be the chair. I'm just like I

16:52 ↗ can't make an informed vote. Like I just

16:54 ↗ kind of abstained.

16:58 ↗ So it sounds like we're in agreement

17:02 ↗ that we don't want it to be made

17:05 ↗ to be changed. Um but differing from the

17:10 ↗ doing it at the last meeting of the year

17:12 ↗ due to I I I like the middle ground.

17:16 ↗ Yeah, like our September meeting that's

17:20 ↗ concluded. I

17:23 ↗ personally think that makes

17:26 ↗ a lot of sense. It's a few meetings in

17:28 ↗ to get to know people.

17:32 ↗ Yeah.

17:41 ↗ Do you need us to make a motion and vote

17:43 ↗ for each of these items or we do it for

17:45 ↗ long? Okay. There's there's been some

17:48 ↗ proposals so I think we should make

17:50 ↗ multiple like

17:53 ↗ Go ahead.

17:56 ↗ So, uh I have a question on the uh

17:59 ↗ comment when it says only regular

18:01 ↗ members shall serve as officers. regular

18:04 ↗ versus uh what temporary you mean

18:07 ↗ Gishan? Alterate. Alternate. Yeah,

18:10 ↗ alternate.

18:12 ↗ And just to add clarification, that's

18:14 ↗ because alternates are not able to vote.

18:17 ↗ Um unless a regular member is not

18:20 ↗ present, in which case that alternate

18:21 ↗ could step into the vote. So if you were

18:24 ↗ you couldn't be an officer if you

18:26 ↗ couldn't vote, right? Yeah.

18:30 ↗ Is that extly in the rules? I think it

18:34 ↗ is. Yeah, it is.

18:42 ↗ Um, okay. So then I

18:47 ↗ try this. So I will propose the motion

18:53 ↗ to amend

18:56 ↗ our rules and regulations by adopting

19:03 ↗ amendment to

19:09 ↗ three.

19:11 ↗ by moving uh the officer elections to

19:16 ↗ the tabs September meeting

19:22 ↗ that how it's tested out.

19:26 ↗ Yeah. And you know something else you

19:28 ↗ could do is move the amendments as a

19:30 ↗ whole with a change to

19:33 ↗ change it to September and with the

19:35 ↗ change to remove

19:37 ↗ the need to exit the room.

19:41 ↗ have everyone vote or you but or you can

19:43 ↗ do it one at a time like you just did.

19:47 ↗ You just go ahead go ahead with this

19:50 ↗ change to September if we're going to do

19:54 ↗ I think it's

19:56 ↗ Julian said something kind of linking

19:58 ↗ the abstension from leaving the room. I

20:00 ↗ just want to be clear those are not

20:01 ↗ linked in the in the wording of this and

20:05 ↗ nor is the proposal to do that. It's

20:07 ↗ simply that if somebody has a conflict

20:09 ↗ of interest, they abstain from voting as

20:12 ↗ abstaining from voting is is uh written

20:15 ↗ in I think I just oh little uh sidrack

20:22 ↗ kind of hit heavy there but

20:26 ↗ okay I think no I agree if

20:31 ↗ we are all okay with it I think we can

20:33 ↗ make one vote on multiple changes

20:36 ↗ instead doing each of them. I'm seeing

20:39 ↗ some Okay.

20:45 ↗ Um,

20:49 ↗ so

20:50 ↗ movement uh to make a motion for it.

20:54 ↗ Yeah. Do you feel it was Yeah. Okay.

20:57 ↗ Move to vote on the proposed uh changes

21:00 ↗ with two amendments. The first being

21:02 ↗ that the term for officers uh begin

21:06 ↗ September 1st and go through August

21:10 ↗ 31st.

21:11 ↗ The second being in uh section 9

21:18 ↗ uh subsection C second paragraph

21:22 ↗ replaced with after the conflict of

21:23 ↗ interest is stated the board member will

21:26 ↗ abstain from voting.

21:34 ↗ A second.

21:36 ↗ I'll second.

21:39 ↗ All in favor of amendments. All

21:43 ↗ right.

22:09 ↗ Share my screen here.

22:25 ↗ me again.

22:27 ↗ Um, so I'm here to talk about one of one

22:30 ↗ of my favorite topics, um, which is just

22:32 ↗ some a little bit of parliamentary

22:34 ↗ procedure training. Not going to go

22:35 ↗ deep. Just going to talk a little bit

22:36 ↗ about some rules for discussion. Yes, if

22:39 ↗ I could say. Um, I think for this we

22:42 ↗ were going to maybe mute

22:45 ↗ the recording or unless you want to

22:46 ↗ Should we mute? We could do the I can do

22:49 ↗ mic and then if you're okay with that.

22:51 ↗ Sounds great. Okay. Okay. Awesome. So,

22:53 ↗ we have a little exercise we're going to

22:54 ↗ do at the end of this and we'll turn the

22:56 ↗ mic off for that. So, apologies to Haney

22:58 ↗ won't be able to participate, but just

23:00 ↗ to give you a little practice with some

23:01 ↗ of the things I'm going to talk to you

23:02 ↗ about. So, um, I share this information

23:04 ↗ with boards, um, now and then just to

23:07 ↗ make sure we have a safe space for

23:09 ↗ people to participate at your meetings.

23:11 ↗ So, I'm going to get started here. So,

23:14 ↗ um, something to think about with your

23:16 ↗ group, which is different than a lot of

23:19 ↗ meetings that we're all in for our jobs

23:21 ↗ or other organizations, is that you're

23:23 ↗ you're kind of you're part of a

23:24 ↗ deliberative body. So, you're here to

23:26 ↗ like work through issues together, but

23:29 ↗ and you each have a vote if you're a

23:30 ↗ regular member or an alternate serving

23:32 ↗ in the absence of a regular member. You

23:34 ↗ each get to equally weigh in on the

23:36 ↗ issues. There's not like a hierarchy

23:38 ↗ here, right? There's not a hierarchy if

23:40 ↗ you've been here longer. There's not a

23:41 ↗ hierarchy if you're the chair. All of

23:43 ↗ you get to have an equal opportunity to

23:45 ↗ share your viewpoint. Um, and then but

23:47 ↗ the outcomes that uh we're looking for

23:50 ↗ out of your group is we're looking for a

23:52 ↗ majority. And so I'm going to talk about

23:54 ↗ that a little bit is how do you kind of

23:55 ↗ figure out what a majority of you are

23:58 ↗ agreeing with, which can sometimes be a

24:00 ↗ little hard in a group um dynamic. So

24:07 ↗ uh I'm going to talk about I'm going to

24:09 ↗ talk a little bit about some rules for

24:10 ↗ discussion and then I'm going to talk

24:12 ↗ about um

24:14 ↗ start by talking about how you might be

24:16 ↗ providing recommendations. So um you are

24:21 ↗ you just had a vote. you just had kind

24:23 ↗ of a formal proposal where you got to

24:25 ↗ say I or nay. Um but the other way that

24:28 ↗ you're providing input I looks I was

24:30 ↗ looking at your minutes from your last

24:31 ↗ meeting is just you're talking you're

24:32 ↗ just each sharing your input. There's

24:34 ↗ not necessarily a vote taken but you're

24:36 ↗ informally providing your feedback and

24:38 ↗ Thomas is helping to synthesize that or

24:40 ↗ the chair. And so um I'm going to talk a

24:43 ↗ little bit more about those.

24:46 ↗ So the reason we want to talk to you

24:48 ↗ about your discussion guidelines is

24:51 ↗ because for kind of two reasons. The

24:53 ↗ first reason is there there are nine of

24:55 ↗ you. There's actually 11 of you, but

24:57 ↗ nine regular members and two alternates.

24:59 ↗ That was by design. There was thought

25:01 ↗ put in by the city council and mayor at

25:04 ↗ the time to how many members um should

25:06 ↗ be part of this group. How many uh

25:08 ↗ voices from the community should be

25:10 ↗ weighing in on these issues. And so one

25:12 ↗ of the things that we want to make sure

25:14 ↗ of is that everyone all 11 of you um are

25:17 ↗ are weighing in and feel comfortable

25:19 ↗ doing so. So that's the goal. Um and so

25:22 ↗ I'm going to be talking to you about

25:23 ↗ some some rules that can feel a little

25:24 ↗ formal for your discussion, but part of

25:26 ↗ it is to try and encourage um everyone

25:29 ↗ and give everyone space to to say what

25:32 ↗ they want to say, provide their input.

25:35 ↗ Um, and when we don't have these, it

25:36 ↗ can, you know, the more natural thing

25:38 ↗ for us to do is get into that

25:40 ↗ conversational mode, which can be fine,

25:41 ↗ but it also can mean some some people

25:43 ↗ can dominate. That's just a natural

25:45 ↗ thing, right? Um, and then we also want

25:47 ↗ to have stability in your meetings. So,

25:49 ↗ we want to make sure it's a safe space.

25:51 ↗ And so, having a little bit of process

25:52 ↗ can help with that. So, these are some

25:55 ↗ rules. So, your your rules adopt

25:58 ↗ Robert's rules, which is a really common

26:00 ↗ parliamentary authority. And there

26:02 ↗ actually are rules um for how discussion

26:04 ↗ is supposed to happen. It doesn't mean

26:06 ↗ you have to do this constantly that you

26:09 ↗ know someone needs to say you're

26:11 ↗ breaking a rule anytime you forget to do

26:13 ↗ this, but we would hope that these would

26:14 ↗ be norms at least at your meetings. Um

26:17 ↗ and they can seem informal. I know

26:19 ↗ there's a smaller group here tonight and

26:20 ↗ you were, you know, you were a little

26:22 ↗ informal with how you were saying you

26:24 ↗ wanted to speak. That's okay. But I do

26:26 ↗ want to share with you some best

26:27 ↗ practices. So the first is um ideally

26:30 ↗ you're getting the chairs okay before

26:32 ↗ you stop start um talking. So you know

26:35 ↗ that can be your name plates up that can

26:36 ↗ just be like a hand wave like eye

26:38 ↗ contact like I have something to say.

26:41 ↗ Um, and that's to prevent what can

26:44 ↗ become heated more heated dialogue. If

26:46 ↗ people are just sort of interjecting or

26:48 ↗ sitting next to each other and they

26:49 ↗ start, you know, kind of going back and

26:50 ↗ forth, then the rest of the room is left

26:52 ↗ out, right? So, it helps the chair,

26:54 ↗ she's kind of helping to facilitate the

26:56 ↗ distancing. Um, and then something else

26:58 ↗ I want to mention is that, um, you know,

27:02 ↗ really the goal should be that no one's

27:05 ↗ talking twice before everyone's had that

27:07 ↗ chance to weigh in. Um I think some and

27:10 ↗ I think I have a slide in here. One of

27:12 ↗ the ways that you can do that especially

27:13 ↗ if it's a bigger issue so there might be

27:15 ↗ more feedback is just go around the

27:17 ↗ room. So where you would just kind of

27:19 ↗ you know start with Derek and just you

27:20 ↗ know do comments comments you just go

27:22 ↗ one by one. Um, otherwise it might be a

27:25 ↗ little hard for the chair or vice chair

27:27 ↗ to keep track, but the goal would be to

27:28 ↗ kind of you you would come with your

27:31 ↗ prepared remarks and then if you have

27:32 ↗ thoughts that come up when your other

27:34 ↗ members are talking, you kind of hold

27:35 ↗ those. You can jot them down and then

27:37 ↗ when it when they everyone else have

27:39 ↗ their chance, they come back to you and

27:40 ↗ then you continue to. Um, again, that's

27:44 ↗ to try and encourage everyone to be

27:45 ↗ participating here. Um, and just and I

27:49 ↗ feel like I've seen such a respectful

27:51 ↗ dynamic here. Um, but I'm just going to

27:53 ↗ share with you because it can't when

27:54 ↗ things do get more heated, these issues

27:56 ↗ can come up, but we don't want um back

27:58 ↗ and forth dialogue. So, it might be that

28:00 ↗ there's two people that are like really

28:02 ↗ passionate about an issue coming to the

28:04 ↗ tab. And what we want to avoid is having

28:06 ↗ those two people kind of start having

28:08 ↗ like I was saying like a conversation.

28:10 ↗ So, the idea is, you know, you speak,

28:13 ↗ next person speaks, anybody else before

28:16 ↗ we're going to go back. And in fact, if

28:18 ↗ it's just looping where the same two

28:20 ↗ people are going and going, it would be

28:22 ↗ appropriate for the chair to kind of try

28:23 ↗ and move things along. It's also just

28:26 ↗ respectful of everyone's time, right?

28:29 ↗ Um, and so another comment here is, and

28:32 ↗ this is also probably pretty intuitive,

28:33 ↗ but um just trying to keep thoughts

28:36 ↗ focused and remarks focused on your

28:38 ↗ agenda item. you know, it um not that

28:41 ↗ you can't bring up something that has

28:43 ↗ some relationship, but we're trying to

28:45 ↗ keep you focused, keep you um getting

28:47 ↗ towards outcomes. Um and then the last

28:50 ↗ uh rule of debate is that personal

28:52 ↗ remarks are really not appropriate.

28:54 ↗ Robert's rules says you shouldn't be

28:55 ↗ really bringing up personal things. It's

28:57 ↗ part of the discussion.

29:00 ↗ All right. All right. So, like I said,

29:01 ↗ one of the effective ways to do this,

29:03 ↗ and actually, I think it can be

29:04 ↗ effective, too, if if people are

29:06 ↗ hesitating to speak up because maybe no

29:08 ↗ one wants to go first. That roundroin

29:11 ↗ could be, it doesn't mean everyone has

29:12 ↗ to talk. You can pass, but it just pro

29:15 ↗ provides a little order to the

29:17 ↗ discussion.

29:19 ↗ So, the next thing I want to talk about

29:20 ↗ for a minute is just getting to

29:22 ↗ outcomes. Um, and the reason I want to

29:24 ↗ talk to you about this is twofold. Um,

29:27 ↗ one is because we take your feedback and

29:31 ↗ we do things with it. And so, uh, we

29:34 ↗ don't want to have to infer what like,

29:37 ↗ so say you talk for half an hour about,

29:40 ↗ um, concurrency, I think was the topic

29:42 ↗ at your last meeting. We don't want to

29:44 ↗ have to try and like

29:46 ↗ uh, sus out what you were trying to say.

29:49 ↗ We want it to be clear at the end of

29:50 ↗ that discussion like, okay, what was the

29:52 ↗ direction that was provided? Um, for

29:55 ↗ staff also that can be nerve-wracking

29:57 ↗ because we don't want to mis uh

30:00 ↗ misportray

30:02 ↗ what came out of that meeting. So, it's

30:04 ↗ good to it's really I know my favorite

30:07 ↗ is when it's verbalized at the end of

30:09 ↗ the conversation. We'll talk about that

30:11 ↗ a little bit. Um, another reason that

30:13 ↗ outcomes are important, something I was

30:15 ↗ thinking about is when you send a

30:17 ↗ recommendation to the city council and

30:19 ↗ it says that there was unanimous the tab

30:22 ↗ unanimously supported something. I think

30:24 ↗ that has some weight, you know, it says

30:27 ↗ all of you like that. And so, but if

30:29 ↗ you're not kind of summarizing things or

30:31 ↗ maybe even taking a vote, how do we know

30:33 ↗ if everyone agrees? So, um, that's one

30:36 ↗ reason. The second reason is we carry

30:38 ↗ your recommendations forward to a lot of

30:40 ↗ places. So Thomas is relaying your

30:42 ↗ feedback maybe to his supervisor, to the

30:45 ↗ department directors, to the mayor, to

30:47 ↗ the council committee, to the city

30:49 ↗ council. He's having to summarize that.

30:50 ↗ So we're putting it out there. So again,

30:52 ↗ we don't want to misrepresent. We want

30:53 ↗ to make sure we've got it real clear

30:55 ↗ what you were uh what a majority of the

30:57 ↗ tab was uh recommending.

31:01 ↗ Um okay, so we're just a couple slides

31:04 ↗ left. Um, so as we are we're going to

31:07 ↗ talk a little bit more um about those

31:09 ↗ outcomes, but so for your standard

31:12 ↗ agenda items, you're probably already

31:14 ↗ have got the rhythm of this, right? So

31:16 ↗ typically your stat staff's going to

31:17 ↗ present, you're going to have a chance

31:18 ↗ to ask questions, then that's the

31:20 ↗ discussion time. It's where you're

31:22 ↗ telling us what you think. Um, and then

31:24 ↗ ideally we have that outcome either in

31:27 ↗ the case of a vote or in the case of um

31:29 ↗ a summary.

31:31 ↗ So for this, so say no, there's no vote

31:35 ↗ taking. You had to take a vote on your

31:36 ↗ rules. It's required. Five of you have

31:38 ↗ to vote to amend your rules. But again,

31:40 ↗ a lot of times you're you don't need to

31:42 ↗ necessarily vote. You're just going

31:43 ↗ around and sharing what you think. Um so

31:46 ↗ when when that happens, we want you to

31:47 ↗ follow those rules of discussion I went

31:49 ↗ over earlier. Um, we also, and this

31:52 ↗ number two and three is a little bit

31:54 ↗ more focused on the chair and staff, but

31:57 ↗ we also want to kind of get clarity on

31:59 ↗ significant points that are made. So,

32:02 ↗ this might be I've seen this happen. I

32:04 ↗ sit through a lot of meetings as part of

32:06 ↗ my job. And so, there might be

32:08 ↗ discussion and all of a sudden one

32:09 ↗ member says something like kind of a big

32:11 ↗ idea like trying to think what would a

32:14 ↗ what would a big idea be? Um, we want a

32:17 ↗ second access road up the talis. Um,

32:21 ↗ something something big semi big idea

32:22 ↗ and then no one says anything.

32:25 ↗ And then the staff were going, "So, do

32:28 ↗ they all agree or do they all disagree

32:30 ↗ or what?" And so, um, as the chair, and

32:34 ↗ you did a really nice job of that

32:36 ↗ earlier, um, when, uh, Adam made his

32:38 ↗ comments, but, you know, you're kind of

32:39 ↗ like, "So, what does everyone else think

32:41 ↗ about this?" And head nodding, I think,

32:43 ↗ can be useful. Um I mean I I would say

32:46 ↗ if if it is a like a uh sort of a big

32:50 ↗ idea I do think uh getting taking a vote

32:52 ↗ on it might be helpful too. But we want

32:55 ↗ to kind of again the goal is to figure

32:57 ↗ out what do five or a majority of those

33:00 ↗ who are present what are they thinking

33:02 ↗ and so trying to tease out your

33:04 ↗ viewpoints. And then number three, um I

33:07 ↗ do think it would be useful as you and

33:09 ↗ this is can be a hard thing to do, but I

33:11 ↗ do think it'd be useful if you're not

33:12 ↗ taking a vote at the end of your items

33:14 ↗ that someone attempt to summarize. Uh

33:17 ↗ you know, the vice chair did a great job

33:20 ↗ uh putting that motion together tonight.

33:21 ↗ It could be the vice chair, it could be

33:23 ↗ staff, it could be the chair, um or even

33:25 ↗ another member who might volunteer to

33:26 ↗ provide a summary um just to make sure

33:28 ↗ you're all clear. And then you they can

33:30 ↗ say, "Is there anything I missed?" And

33:31 ↗ you can be sitting there going, "I made

33:33 ↗ this point that I didn't hear." Um, and

33:36 ↗ then you're all kind of agreeing, yes,

33:38 ↗ you're comfortable with that

33:39 ↗ recommendation. And if you're not, you

33:40 ↗ should say something. You should say,

33:42 ↗ I'm actually really not in, you know, I

33:43 ↗ don't fully agree with that third point.

33:45 ↗ You can take a quick vote, see, are a

33:47 ↗ majority of you supportive of of that.

33:49 ↗ So, shouldn't be afraid of voting. It

33:51 ↗ can feel a little formal, but it's also

33:52 ↗ a nice way because you are a bigger

33:53 ↗ group to figure out what what people are

33:56 ↗ thinking.

33:58 ↗ It's okay to disagree.

34:00 ↗ Consensus is a goal, but it's not always

34:02 ↗ possible. And and that's okay.

34:04 ↗ So, you had some practice with this more

34:06 ↗ formal approach. And this might be

34:08 ↗ something if you're um that you might

34:11 ↗ want to do. I know it's been a little

34:12 ↗ while since you made your final

34:14 ↗ recommendation on like the mobility

34:15 ↗ master plan, but you have if you have a

34:17 ↗ big thing you've been working on for a

34:18 ↗ while, I'd be kind of nice to have your

34:20 ↗ recommendation be a formal vote just to

34:22 ↗ kind of show um yes, we've done our work

34:25 ↗ and we're ex for example, maybe

34:27 ↗ unanimously support it. Um so, the

34:29 ↗ process went really well tonight. So

34:31 ↗ someone in that case and and also you

34:33 ↗ know in the case of an amendment like

34:35 ↗ someone had tonight, it's nice if it's

34:36 ↗ in writing. You guys made it work. They

34:38 ↗ were pretty simple amendments. So that's

34:40 ↗ okay. Um but how that goes, someone

34:42 ↗ makes a proposal, someone seconds it the

34:45 ↗ chair restates it. That that's nice if

34:47 ↗ that's done. Um but it's also okay if

34:51 ↗ you forget that stuff. And then you do

34:53 ↗ get a chance to discuss. Even if you've

34:55 ↗ been discussing a topic, if you're going

34:56 ↗ to take a vote, there should be another

34:58 ↗ opportunity for discussion. just any

34:59 ↗ last thoughts you have and then you take

35:01 ↗ the vote. Yes, no. Um and then the chair

35:04 ↗ kind of says, you know, this passes,

35:06 ↗ this fails or whatnot. Um just like you

35:08 ↗ did tonight. Great job of that. So, I

35:10 ↗ just wanted to go over those two. Um

35:13 ↗ just wanted to go over that outcome

35:15 ↗ section with you because again, it is

35:16 ↗ really important. Um we want we're so

35:19 ↗ happy for your time here and we value

35:22 ↗ your input and we really want to make

35:24 ↗ sure we're getting it right and that

35:26 ↗ we're walking away with clear direction.

35:27 ↗ So um and again you can help any members

35:30 ↗ can help with these things that I'm

35:32 ↗ sharing with you tonight. I know we have

35:33 ↗ two people who are have volunteered to

35:35 ↗ be in leadership positions but they need

35:37 ↗ help sometimes too. So you can certainly

35:40 ↗ um if there you're moving through an

35:42 ↗ agenda item you can say hey let's can we

35:44 ↗ do you mind if we quickly recap um our

35:47 ↗ key points from that recommendation.

35:49 ↗ Okay with that um we will do um mics off

35:55 ↗ for a few minutes. Thomas, are there do

35:57 ↗ you have an any or chair? Are there any

35:59 ↗ agenda items after this item?

36:03 ↗ Staff chair reports that

36:08 ↗ this okay so maybe for Haiti and anyone

36:12 ↗ else on virtually. Um I think we'll need

36:14 ↗ about 15 minutes for this. 10 to 15

36:17 ↗ minutes. So

36:22 ↗ we doity portion of this. Is it okay to

36:26 ↗ open up to any questions?

36:30 ↗ Okay. Does anyone have any questions

36:33 ↗ about

36:37 ↗ So I was wondering

36:40 ↗ I think I get the meaning of the

36:41 ↗ personal being like no personal attacks.

36:44 ↗ Is it you said do not bring personal

36:46 ↗ things in. I feel like often times when

36:47 ↗ we're discussing discussing things with

36:49 ↗ the tab, there's a lot of personal

36:51 ↗ connection to the projects because

36:52 ↗ obviously we all live in Isiqua and

36:53 ↗ we're talking about Isqua. I'm assuming

36:54 ↗ that talking about like well I live on

36:56 ↗ this place of is this is going to affect

36:58 ↗ me this way is fine. Absolutely. Okay,

37:01 ↗ great question. Yes, that's just in fact

37:03 ↗ that we're getting you're going to do a

37:05 ↗ script and absolutely that's going to

37:06 ↗ color things. It it just would be best

37:08 ↗ to avoid trying out other people's.

37:11 ↗ That's what I call when you said keep

37:13 ↗ personal things out and I was like I

37:15 ↗ feel like most of what we do is person.

37:16 ↗ Thank you. Thank you. That's an

37:18 ↗ important distinction and yes, you got

37:19 ↗ that right.

37:27 ↗ Okay. So, we can go ahead and mute the

37:30 ↗ group

37:32 ↗ or so let's see here. So, I think we

37:34 ↗ would be back. Should we say at like

37:36 ↗ 6:55?

37:41 ↗ 65. I might

37:44 ↗ Let's say 655. I think that sounds good.

37:47 ↗ Cool.

54:17 ↗ folks can hear us again.

54:26 ↗ Oh, here he is.

54:30 ↗ Next item of business is reports. So s

54:34 ↗ thank you chair.

54:36 ↗ As most of you may know, um June is

54:39 ↗ LGBTQ

54:41 ↗ pride month. Um however, it is also ride

54:44 ↗ transit month. So if you have not ridden

54:47 ↗ transit, I encourage you to do so this

54:49 ↗ month.

54:52 ↗ Also wanted to mention that uh next

54:55 ↗ month's meeting, we will have more

54:57 ↗ discussions on concurrency. um we were

54:59 ↗ given direction to come back with uh

55:02 ↗ transit level of service. So that will

55:04 ↗ be a topic that we uh bring back.

55:10 ↗ Tab will also review proposed updates to

55:12 ↗ the city's comprehensive plan and

55:15 ↗ transportation element uh and mobility

55:18 ↗ action plan. So uh feedback received

55:23 ↗ from TAG will then sort of be fed into

55:25 ↗ that. Um and so uh those are going to be

55:29 ↗ the main topics for next month's

55:31 ↗ meeting.

55:32 ↗ Um

55:34 ↗ I could probably move into another topic

55:37 ↗ of discussion. I was just uh I just

55:41 ↗ received an email from uh Micah who has

55:44 ↗ mentioned that he effective immediately

55:47 ↗ will be stepping down from the tab. Um

55:49 ↗ so just wanted to share that uh with

55:52 ↗ with the group. Um, and also thank him

55:55 ↗ for his many years uh being a

56:02 ↗ thanks for the reports and uh I plan on

56:06 ↗ reaching out to Micah just uh via email

56:09 ↗ I think serving me on for two years a

56:13 ↗ term probably so

56:17 ↗ go and um this means that we'll have

56:19 ↗ some of alternates that

56:23 ↗ if we do any sort of follow those which

56:29 ↗ for the next meetings items that sounds

56:34 ↗ like that maybe could be something

56:36 ↗ desired since those are bigger items

56:39 ↗ could be yeah

56:43 ↗ report this is my first month as chair I

56:46 ↗ have nothing to report thank you all for

56:49 ↗ dealing with me as by

56:53 ↗ this learning curve.

56:56 ↗ Any other so other business any other

56:59 ↗ board members or staff have any share?

57:05 ↗ Hey, with that

57:08 ↗ uh 657

57:10 ↗ there are no objection adjourned

57:16 ↗ meeting

57:20 ↗ like last meeting

57:22 ↗ [Music]

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (8)

Erika Boyd

Adam Fuchs

Julian Mydlil

Hany Maklad

Derek Su, Youth

Lamir Magus

Allie Morton

Carlos Besana

Staff (4)

Thomas Valdriz, Senior Transportation Planner

Tisha Gieser, City Clerk

Andrea Snyder, Deputy City Administrator

Emily Moon, Public Works Director

Excused

Micah Zeitz-Chua

Victoria Monroe

Cynthia Krass

Recommendations & actions (1)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

a) Minutes of May 28, 2025 The Board unanimously approved the meeting minutes from the May 28, 2025 Transportation Advisory Board meeting.