Human Services Commission · Wednesday, May 15, 2024 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of April 17, 2024

packet pp.3–4

▶ Watch from 1:04 Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 04-17-24 Human Services Commission Minutes Page 1 CITY OF ISSAQUAH Human Services Commission 6:30 PM Steelhead Room, 235 1st Ave. April 17, 2024 MINUTES SE, Issaquah

4. AGENDA ITEMS

Human Services Grants - Quarterly Report (I)

15 min · Hannah Roberts, Human Services Coordinator · packet pp.5–17

Topics: BudgetEquity

▶ Watch from 8:21 Open packet at p.5 ↗

Staff report:

To provide commissioners a

2025-2026 Human Services Grants - Application Review (D)

40 min · Hannah Roberts, Human Services Coordinator · packet pp.19–42

Topics: BudgetEquity

▶ Watch from 23:21 Open packet at p.19 ↗

Staff report:

Grant Review Card Commissioner: _________________________________ Goal Area __________ Agency: _________________________________ Application # __________ Program: _________________________________ Request $_________ Initial Rec. $_________ Focus Area: _________________________________

Election of Chair and Vice Chair

Action · 10 min · Trish Bloor, Human Services Commissioner Chair · packet pp.43–47

Topics: Elections

▶ Watch from 1:03:21 Open packet at p.43 ↗

Staff report:

AGENDA ITEMS c) 11/10/2020

5. REPORTS

Chair and Commissioner Reports

Topics: Boards & Commissions

Youth Report

Staff Report

1850 segments .txt ↗

0:04 ↗ okay we're good to go okay well good

0:07 ↗ evening Commissioners it is May 15th and

0:12 ↗ um 6:30 and we're going to be starting

0:14 ↗ the Human Services Commission

0:16 ↗ meeting and

0:19 ↗ um uh I'm going to turn it over to you

0:22 ↗ to tell me who is not here yeah we we

0:25 ↗ have Quorum uh there's five

0:26 ↗ Commissioners here as well as our youth

0:29 ↗ Advisory board members

0:30 ↗ um and we currently have Mor Edwards

0:33 ↗ Manny Brown and meline fish who have an

0:37 ↗ excuse oppsite for

0:39 ↗ the okay thank you um did anybody

0:44 ↗ contact you with public comments no

0:46 ↗ public comments this evening written or

0:49 ↗ here today okay I don't see anybody okay

0:53 ↗ all right well did everybody get a

0:55 ↗ chance to peruse the minutes from our

0:58 ↗ April meeting

1:00 ↗ and does anybody want to make a motion

1:03 ↗ I'll make a

1:04 ↗ motion I move to approve the minutes

1:07 ↗ from April 17

1:10 ↗ 2024 I'll second that okay is there any

1:14 ↗ discussion okay does anybody not approve

1:18 ↗ that's how I'm going to go okay I don't

1:21 ↗ see any non approvals so they are

1:27 ↗ approved okay moving right into the

1:29 ↗ agenda

1:31 ↗ items um Hannah do you want to start

1:34 ↗ with the uh quarterly report absolutely

1:38 ↗ all right I'm G share my screen up here

1:40 ↗ me just a

1:42 ↗ second God this

1:49 ↗ weird alrighty so this evening um well

1:54 ↗ first off Commissioners just want to say

1:55 ↗ thank you for being here to even me it

1:56 ↗ is a beautiful sunny day outside for the

1:59 ↗ record

2:00 ↗ um and I just want to say thank you for

2:01 ↗ your commitment to the work that we're

2:03 ↗ doing um so this evening this first

2:06 ↗ topic I'm just going to cruise through

2:09 ↗ um I I on a quarterly basis like to give

2:12 ↗ you all an update of how our current

2:14 ↗ funded programs are doing um and so that

2:17 ↗ is the goal for this evening quick

2:19 ↗ background here um so we are part of

2:21 ↗ Sher one app that's probably starting to

2:23 ↗ look a little more familiar to you all

2:25 ↗ since we have that app through the

2:27 ↗ applications um but this is a

2:29 ↗ collaborative uh with 16 other cities

2:32 ↗ that we use so a lot of these programs

2:34 ↗ that we fund are also funded from other

2:36 ↗ programs so um I'll go in more details

2:39 ↗ but this is again our common information

2:42 ↗ we have 42 programs that we fund as a

2:44 ↗ city for this 20123 2024 cycle uh I

2:48 ↗ haven't talked too much about this it's

2:49 ↗ a little more in the nitty Gades but

2:51 ↗ just so you all know um we do have out

2:53 ↗ of those 42 22 of those programs are

2:56 ↗ non-poled which is probably po term to

2:59 ↗ you but basically what that means is

3:01 ↗ that they have a direct contract with

3:02 ↗ the city of isqua the pooled programs is

3:06 ↗ through the city of Belle uh city of

3:08 ↗ isqua spends money to have some admin

3:11 ↗ work I will tell you all that is

3:12 ↗ changing for this next cycle so any

3:14 ↗ programs that we fund for this next um

3:17 ↗ cycle will be a direct uh directly with

3:19 ↗ the city um just because they're pooled

3:21 ↗ doesn't mean I don't have relationship

3:23 ↗ with them I'm not I'm still very much

3:25 ↗ tracking their progress and there's

3:27 ↗ still very much a contract with isqua

3:28 ↗ but it's just more

3:30 ↗ a formality piece of it again normally

3:33 ↗ don't share that because as you can tell

3:34 ↗ I'm that gritty information um in our uh

3:38 ↗ quarter uh performance update this is

3:40 ↗ what we like to call desktop monitoring

3:43 ↗ so this is where we keep tabs of these

3:45 ↗ four main items um are they submitting

3:47 ↗ their uh their reports on time these

3:50 ↗ reports include um the invoice how much

3:53 ↗ money they're asking for for this

3:54 ↗ quarter and it also is giving updates on

3:57 ↗ how many um service units or residents

4:00 ↗ they've served in this quarter I'm also

4:02 ↗ looking at is this uh

4:04 ↗ complete um for this annual um for this

4:09 ↗ uh quarter one what I'm looking for is

4:11 ↗ are they at at least 25% of what their

4:13 ↗ annual goals

4:15 ↗ are so here timeliness um this one

4:19 ↗ actually is a record for me um

4:21 ↗ 19% were not able to submit their

4:24 ↗ reports on time I'm pretty leany about

4:26 ↗ that um but um to me I'm more concerned

4:29 ↗ because I want them to get paid I can't

4:31 ↗ pay them if I don't have the invoice so

4:33 ↗ a lot of more back and forth

4:34 ↗ conversation a lot of kind of some

4:36 ↗ staffing issues technical issues to um

4:39 ↗ to kind of cause some of that um I think

4:42 ↗ just the start of the Year things like

4:44 ↗ that so just you all know um most of the

4:47 ↗ uh reports were complete though there

4:49 ↗ were one or two that I had to kind of

4:51 ↗ follow up with to get some more

4:54 ↗ information um now this is a little more

4:56 ↗ what I care about are the service units

4:58 ↗ um did they meet their goal are they add

5:00 ↗ at least 25% um and so 14% are not um

5:05 ↗ they still receive payment if they don't

5:06 ↗ reach it but we are tracking that uh we

5:09 ↗ are typically we fund base off of

5:11 ↗ service units so I try all that I can to

5:14 ↗ make sure our organizations get paid

5:16 ↗ through extra support or um if there's

5:19 ↗ exceptions that I can make um so the uh

5:23 ↗ programs did receive payment in full for

5:25 ↗ their quarterly request but just there

5:28 ↗ are going to be a few programs that I'm

5:30 ↗ going to be looking at closer keeping

5:31 ↗ tabs

5:33 ↗ on and the good news is a lot of

5:36 ↗ organizations are meeting their

5:37 ↗ residents goals um they are seeing a lot

5:40 ↗ of

5:42 ↗ residents um a few things that I want to

5:44 ↗ highlight um here and then in our

5:47 ↗ reports there's an area that I uh

5:49 ↗ there's a narrative where I like to

5:51 ↗ learn more about what's going on this is

5:53 ↗ a place where they can tell us what are

5:54 ↗ their challenges what's going well share

5:56 ↗ a story so a few trends that I want to

5:58 ↗ share with you all uh I was really happy

6:01 ↗ and excited to hear that there was um

6:02 ↗ just an increase of Staffing and new

6:04 ↗ hires and positions filled in key1 um

6:07 ↗ when that last year was considered a

6:10 ↗ huge challenge so to hear you know that

6:12 ↗ there's some changes of uh movement

6:14 ↗ forward for nonprofits is really

6:17 ↗ encouraging um I also want to share I'm

6:19 ↗ very so so thrilled to see this

6:21 ↗ networking happening within um our

6:24 ↗ organizations a lot of narratives

6:26 ↗ explain their Partnerships with these

6:28 ↗ other nonprofits so I think since Co

6:30 ↗ there's just been such a Unity with

6:32 ↗ organizations and cross serving that you

6:35 ↗ can see they really utilize each other

6:38 ↗ and lean into each other's different

6:39 ↗ services so that I think was a huge

6:41 ↗ highlight for me a few stories come come

6:44 ↗ kind of narrow down to some actual uh

6:47 ↗ where this money is going and who it's

6:48 ↗ serving uh one organization reported

6:51 ↗ that their program was supporting two

6:52 ↗ single moms in a DV situation they're

6:55 ↗ facing eviction and basically through

6:58 ↗ their services they're able to keep them

7:00 ↗ house and their children um as you know

7:02 ↗ that's a really big deal um another

7:05 ↗ organization um they're continuing their

7:07 ↗ Outreach they're seeing a lot of

7:09 ↗ different uh uh individuals coming to

7:11 ↗ ISA from different backgrounds um so you

7:14 ↗ can see kind of the vast different

7:15 ↗ countries that they're coming from I

7:17 ↗ found very interesting and seeing a

7:20 ↗ larger group of Arabic families um we're

7:22 ↗ always kind of keeping tabs

7:24 ↗ on okay okay um so again I I I always

7:30 ↗ appreciate those narratives that they

7:31 ↗ share with us because they are doing

7:32 ↗ such excellent work some challenges some

7:35 ↗ common challenge things that I saw uh

7:38 ↗ basic needs continues uh to go up a lot

7:41 ↗ of organizations reported just um just U

7:44 ↗ more insecurities from uh residents

7:47 ↗ which also includes rental

7:50 ↗ assistance um so that's your quarterly

7:52 ↗ report just so you all know we'll do

7:54 ↗ another Q2 I know we're kind of going to

7:56 ↗ be knee deep in um our that's going to

8:00 ↗ be our Focus but I also want to keep um

8:02 ↗ tabs on um how our current funded

8:04 ↗ programs are doing to keep you all

8:06 ↗ reported on that um so come July um I

8:12 ↗ might actually oh July 15th is when

8:15 ↗ their report is due for Q2 and then yes

8:17 ↗ September is when we'll kind of you can

8:19 ↗ see it's a little bit of a stretch based

8:21 ↗ off of our other agenda items um but

8:24 ↗ just so you know that's always on my

8:26 ↗ radar any questions

8:32 ↗ it was quick if it was too fast I can

8:35 ↗ slow down I I'm just very excited for

8:37 ↗ our next

8:39 ↗ topic any questions about how our

8:41 ↗ organizations are doing hey L

8:43 ↗ CIA can you go back to the slide where

8:47 ↗ you talk about service units sure can

8:50 ↗ you if you have the time Hannah explain

8:53 ↗ a little more deeply because it seems

8:55 ↗ like it's hours for some

8:58 ↗ and something else yeah wasn't really

9:01 ↗ sure I could follow thank you yes let me

9:06 ↗ share my screen one more time for

9:12 ↗ you sorry I ran through this one and I

9:14 ↗ know lucaria as our new commissioner

9:17 ↗ welcome welcome very excited to have you

9:19 ↗ here um this is service units um are

9:24 ↗ based off of what we contracted with

9:26 ↗ them so when in the beginning of the

9:28 ↗ funding cycle I work with them

9:29 ↗ individually to say okay so your program

9:32 ↗ is doing this but now let's create what

9:34 ↗ we call scope of work in that scope of

9:37 ↗ work we determine what services are you

9:39 ↗ going to Pro be providing for that

9:41 ↗ funding that you are receiving and

9:43 ↗ what's proportional to the funding of

9:45 ↗ the service units that you're providing

9:48 ↗ obviously organizations vary some are

9:50 ↗ shelters some do case management um some

9:54 ↗ provide Employment Services some provide

9:56 ↗ uh rental assistance so Service Unit is

9:59 ↗ kind of the general term we use when we

10:01 ↗ talk about all these different Services

10:04 ↗ um and since every single contract and

10:07 ↗ scope of work is a little bit tailored

10:09 ↗ and different to that organization and

10:12 ↗ how they plan to serve as a qu residents

10:14 ↗ so that's why you can see it's a little

10:15 ↗ bit lengthy but maybe that helps make

10:17 ↗ sense of um what kind of outputs that

10:20 ↗ we're looking for so I I have a question

10:24 ↗ to picky that like the food bank what is

10:27 ↗ their Service Unit um their service unit

10:30 ↗ is um number of individuals who utilize

10:34 ↗ their services so um so there's and

10:37 ↗ there's a c some have one Service Unit

10:39 ↗ that we're measuring some have some up

10:41 ↗ to three service units that we're

10:42 ↗ measuring um and so that one we're

10:45 ↗ measuring it's considered Food Services

10:48 ↗ and we measure it through the

10:50 ↗ individuals that come in which is

10:52 ↗ different from the residents because

10:54 ↗ residents measure

10:55 ↗ unduplicated um individuals who are

10:58 ↗ utilizing these services is um where the

11:01 ↗ um Service Unit will be how many times

11:04 ↗ is one person coming in how many visits

11:07 ↗ right I didn't mean to interrupt you I

11:09 ↗ was just hoping that that would help a

11:10 ↗ little

11:11 ↗ bit do you want do you have anything

11:13 ↗ more you want to ask

11:15 ↗ about no it it really helped to clarify

11:19 ↗ now I understand that depending on

11:21 ↗ whether they're providing uh you know

11:23 ↗ like a bed for the night versus how many

11:25 ↗ times people go in for the food at the

11:28 ↗ food bank so thank you for that Hannah

11:30 ↗ yeah great question question thanks for

11:32 ↗ bringing that

11:34 ↗ up any other questions Commissioners on

11:37 ↗ that topic

11:38 ↗ on well I just have a general question

11:41 ↗ as we go into granting and we're going

11:43 ↗ to have a lot of the same organizations

11:46 ↗ that we're supporting

11:48 ↗ now I'm sure they've already

11:51 ↗ applied okay is there anything that our

11:54 ↗ group as we evaluate our grants for the

11:58 ↗ coming bium do we need to know anything

12:02 ↗ like you know are you going to be

12:04 ↗ putting together a report and letting

12:06 ↗ any of the the subgroups know like you

12:10 ↗ know what I mean right so a report card

12:13 ↗ or you know yeah so I mean just like you

12:16 ↗ you gave us a report card right now kind

12:18 ↗ of yeah you know we haven't done that in

12:20 ↗ the past that's something Commissioners

12:22 ↗ that you think would be helpful I will

12:24 ↗ just caveat it with now what it does is

12:29 ↗ that could put some sort of biases on it

12:31 ↗ right when you're reviewing these

12:32 ↗ applications because we have data points

12:34 ↗ now for certain organizations but now

12:36 ↗ these new ones are coming in we don't

12:39 ↗ which can help sometimes but also maybe

12:42 ↗ if organizations are having a hard time

12:44 ↗ meeting service

12:45 ↗ units um then um I know for last cycle

12:50 ↗ the ones that were having a harder time

12:51 ↗ for service units um if they were

12:55 ↗ wanting if Commissioners were wanting it

12:57 ↗ to be funded I shared with them the

12:59 ↗ information just so you know this is

13:02 ↗ this is my experience with this program

13:04 ↗ and this

13:05 ↗ organization um and this is what I

13:07 ↗ foresee for next cycle so that's what

13:10 ↗ you did two years ago so it was a case

13:12 ↗ by case situation however if you what do

13:14 ↗ you guys

13:16 ↗ think just commissioner I don't know if

13:19 ↗ I I think I like just reading for what

13:22 ↗ it is and having my own judgment and

13:24 ↗ then reporting I think having more into

13:26 ↗ the weeds of like scoring ABC or one two

13:29 ↗ three there's different reasons of why

13:31 ↗ folks aren't billing or invoicing that's

13:34 ↗ just my perspective I think I'd like to

13:36 ↗ have my own View and just hey here's my

13:39 ↗ thoughts on it and then share with the

13:40 ↗ group and then the group can kind of

13:41 ↗ distribute their own thoughts around it

13:44 ↗ without without getting the information

13:46 ↗ from Hannah in advance yeah I don't I

13:47 ↗ don't know if but but what about how she

13:49 ↗ did it last two years ago where if if

13:52 ↗ people were really you know had already

13:54 ↗ selected it then then Hannah would say I

13:56 ↗ just want you to know that or or

13:58 ↗ sometimes Commissioners asked me I think

14:01 ↗ that's more so how it came up is like

14:02 ↗ especially if it was on the yellow where

14:04 ↗ we're questioning certain things there

14:06 ↗ were times where you know and we have

14:08 ↗ that data point right we have that

14:09 ↗ information that's technically public

14:11 ↗ information so we can certainly share it

14:14 ↗ as as needed um but again I think you

14:17 ↗ need to also consider like the pros and

14:20 ↗ cons of that what do you guys think

14:22 ↗ commissioner some like thing I think I

14:24 ↗ want to mitigate bias obviously so just

14:27 ↗ having that fa value with the

14:30 ↗ information yeah I think that

14:33 ↗ helps yeah um I I agree I'd like to

14:37 ↗ mitigate bias um but my question

14:40 ↗ is since it seems like the uh in your

14:44 ↗ indexes are measured

14:46 ↗ quarterly so if somebody was not doing

14:49 ↗ so

14:50 ↗ well how do we know that they're

14:54 ↗ still on that path right like so in

14:58 ↗ terms of Buy is like what is uh is it

15:01 ↗ accurate to think well do we really want

15:05 ↗ to invest in them anymore because what

15:06 ↗ if in those last three months they're

15:09 ↗ doing amazing or they've made I don't

15:11 ↗ know yeah and that's why I lean into

15:13 ↗ more like the annual reports like come

15:15 ↗ Q4 like how are they doing like because

15:18 ↗ a lot can happen in Q4 for something

15:21 ↗ right and usually by that point if an

15:24 ↗ organization is not meeting their

15:26 ↗ getting or not close to their goals by Q

15:29 ↗ three they're having a lot more

15:31 ↗ conversations and in it's a very

15:33 ↗ supportive conversation I am not I I

15:37 ↗ have to be responsible with public funds

15:39 ↗ but I also like know they work so hard

15:41 ↗ and it's a it's a little bit of money

15:43 ↗ from a barrel I'd love to support our

15:46 ↗ organizations when we can also um don't

15:48 ↗ they get paid depending on their results

15:50 ↗ as you were

15:52 ↗ saying yes I guess that mitigates the

15:55 ↗ risk

15:56 ↗ of I I don't have to feel like throwing

15:59 ↗ money at an organization that might not

16:02 ↗ follow through because they simply won't

16:03 ↗ get paid if they don't follow yeah

16:05 ↗ exactly but then we don't want that bit

16:08 ↗ of money sitting unused right correct

16:10 ↗ exactly yeah okay so let let me get this

16:13 ↗ straight we're in our second

16:15 ↗ year so this is basically our fifth

16:18 ↗ quarter of data right we've had four

16:21 ↗ from 2023 and now okay so we have five

16:25 ↗ quarters of data okay yeah yeah okay

16:29 ↗ just and I can provide like part of the

16:32 ↗ Q4 annual reports I I haven't included

16:36 ↗ necessarily the financial information of

16:38 ↗ organizations that are not funded um

16:40 ↗ because there there has been every year

16:42 ↗ some programs that don't get funded

16:44 ↗ fully um not my favorite thing but it

16:48 ↗ happened um and so that's something that

16:51 ↗ I could include for future reports that

16:53 ↗ financials are important um we just

16:56 ↗ don't necessarily call them out in a

16:59 ↗ called out specific organizations in a

17:00 ↗ public setting

17:02 ↗ so I say that maybe the bigger question

17:04 ↗ is have you been to a situation where

17:07 ↗ this commission H is that where there

17:09 ↗ was unused money like towards the

17:11 ↗ towards the end I think that's where it

17:12 ↗ gets kind of and does it roll over to

17:15 ↗ the next year or you just have to spend

17:16 ↗ the money and how is it re um allocated

17:20 ↗ yeah this is a finance question I'll be

17:22 ↗ perfectly honest

17:28 ↗ pie of it um but from my experience is

17:32 ↗ that it's rolled over in the next cycle

17:35 ↗ um for but then but then the contract's

17:38 ↗ done after two years right and so um

17:41 ↗ that get so Human Services is a part of

17:44 ↗ the larger cities General funds um Human

17:47 ↗ Services is a part of what we call Parks

17:50 ↗ and Community Services um dep department

17:53 ↗ so that includes like the summer camps

17:55 ↗ the recreation the community center the

17:57 ↗ senior centers so you can see we're just

17:59 ↗ a small part of a larger department so

18:02 ↗ our money is technically a part of the

18:04 ↗ larger department so it gets absorbed

18:06 ↗ back into the department um I don't know

18:09 ↗ where that dollar bill goes necessarily

18:11 ↗ but it goes in the

18:12 ↗ department lcraa did you have any

18:15 ↗ questions about

18:17 ↗ this okay or comments

18:20 ↗ okay well helpful again a lot of you

18:22 ↗ guys are learning a lot more about my

18:23 ↗ job wonderful it's you in my experience

18:26 ↗ is always like your general fund right

18:28 ↗ City County and then you have these

18:30 ↗ other grants that are like either you

18:32 ↗ you lose it if you don't use it and it

18:34 ↗ goes yes and that's where I wouldn't

18:36 ↗ want to be in that position where we're

18:37 ↗ trying to help services and say hey but

18:40 ↗ it's going to be comforting it goes back

18:41 ↗ to a general fund to hopefully be

18:44 ↗ utilized yeah unfortunately me we've

18:46 ↗ looked into the possibility of changing

18:49 ↗ some of the funding just how we have it

18:52 ↗ um there's a lot to it that we can't

18:54 ↗ change it because it's tax dollar it's

18:56 ↗ your tax dollars um and so there has to

18:59 ↗ be accountability however this this

19:01 ↗ cycle we are excited to offer what we

19:02 ↗ call Advanced payment um so

19:04 ↗ organizations can receive up to 50% um

19:08 ↗ on the first q1 um to help kind of um

19:12 ↗ support their work so for example I

19:14 ↗ think

19:15 ↗ um isqua Community Services is a zero

19:19 ↗ employee like it costs zero money to run

19:22 ↗ that organization and so all the funding

19:24 ↗ that goes to them goes directly to our

19:27 ↗ residents um but they have to give out

19:29 ↗ that money but right checks don't go out

19:32 ↗ until until pretty much right like May

19:35 ↗ 15th is when it's due or sorry April 15

19:38 ↗ so they don't see money until May their

19:40 ↗ first check they don't see until May

19:42 ↗ that that can hurt especially non a

19:44 ↗ small organization who need to put cash

19:47 ↗ out for their uh community so U really

19:50 ↗ excited to offer that for some of our

19:52 ↗ organizations qualify for

19:56 ↗ that well great information we can

19:59 ↗ probably talk about that all night long

20:01 ↗ um but I will give it back to Trish to

20:05 ↗ get us to our next topic if that's okay

20:07 ↗ I think I'm just gonna toss the ball

20:09 ↗ back to

20:11 ↗ you we're on B now right application

20:15 ↗ review I think I'm still sharing my

20:17 ↗ screen there Lucia how you doing over

20:19 ↗ there virtual attendee thank you okay so

20:24 ↗ kind of where we are at right now is our

20:27 ↗ Human Services Grants so this really

20:29 ↗ this presentation my my end goal for

20:33 ↗ this presentation is by the end you feel

20:36 ↗ much more confident and have a better

20:38 ↗ grasp of what this review process is

20:41 ↗ going to look like I feel like last uh

20:44 ↗ month we went kind of more a little high

20:45 ↗ level kind of a good introductory of

20:47 ↗ what we're about to do this is now where

20:49 ↗ we're going to get in more details of

20:51 ↗ the process um and so um I will give you

20:56 ↗ a lot more updates and a lot more

20:57 ↗ information

20:59 ↗ so here these are the numbers that I

21:00 ↗ gave last time um in such has changed

21:03 ↗ but initially we received a total of 99

21:06 ↗ applications from 63 organizations $2.1

21:10 ↗ million plus in request since reviewing

21:14 ↗ the applications though we have

21:15 ↗ identified four organizations that do

21:18 ↗ not qualify for the review process so we

21:21 ↗ have eliminated the first two here are

21:25 ↗ organizations where it simply was just a

21:27 ↗ mistake uh they clicked the isqua box

21:30 ↗ but there was not an application I

21:32 ↗ confirmed with these organizations that

21:34 ↗ was the case so we're removing the first

21:36 ↗ two from Bright spark you'll see bright

21:38 ↗ spark again because they apply to with

21:41 ↗ three different programs um and then

21:43 ↗ cono uh counseling they did not mean to

21:46 ↗ select isqua so those two were in error

21:49 ↗ and if you also remember from last

21:50 ↗ meeting we had three or a handful of

21:52 ↗ organizations who did not meet

21:55 ↗ requirement because of the minimum

21:57 ↗ amount um two of the three agreed to

22:00 ↗ increase their um the amount to the

22:03 ↗ 5,000 minimum amount uh families of

22:05 ↗ color Seattle uh were appreciative of

22:08 ↗ the offer but declined um so they would

22:11 ↗ keep their amount as is which therefore

22:13 ↗ disqualifies them the other one was kind

22:15 ↗ of interesting I've never heard of this

22:17 ↗ organization they appli to multiple

22:19 ↗ cities it's called Weare um their

22:22 ↗ address at least when in their

22:23 ↗ application was in Florida I'm sure they

22:26 ↗ do some Services here in Washington but

22:28 ↗ ultimately they're for-profit

22:29 ↗ organization we only um are uh funding

22:33 ↗ nonprofit with a 501c3 so and you can

22:37 ↗ also see they were asking over $100,000

22:40 ↗ so that actually did significantly

22:42 ↗ change some of our numbers um so those

22:44 ↗ four were eliminated um from that so

22:47 ↗ therefore these uh this is our final

22:49 ↗ number here we have 95 application from

22:53 ↗ 60 different organizations of just shy

22:55 ↗ uh or just over $2 million

22:58 ↗ so from there uh what we are working

23:01 ↗ with is you've seen the slide before but

23:03 ↗ this is how much money we have for the

23:05 ↗ next cycle as I reviewed last time we

23:08 ↗ use a formula um and each year you can

23:11 ↗ see there's two different amounts uh for

23:13 ↗ Simplicity um and efficiency we have

23:16 ↗ found decided to use the average um so

23:18 ↗ the average amount of that we have to

23:21 ↗ provide for year one and year two in

23:23 ↗ this cycle is $612,350

23:30 ↗ so now there's a lot of information here

23:32 ↗ um but now what we have here is we have

23:36 ↗ um reviewed the applications and have

23:39 ↗ categorized them in our four Human

23:41 ↗ Services strategic plan priority area so

23:44 ↗ first we have our physical and

23:45 ↗ behavioral health we had 22 applications

23:48 ↗ these programs you'll see will consist

23:50 ↗ of any services for mental health

23:52 ↗ substance use preventative Services um

23:56 ↗ Medical Dental um in that physical run

23:59 ↗ um they um ask for uh

24:06 ↗ $343,000 um you'll see here what we put

24:09 ↗ the available amount I'm going to go in

24:11 ↗ more details in the next slide for that

24:14 ↗ and it'll make a little bit more sense

24:17 ↗ our next category is housing Continuum

24:19 ↗ um this was our smallest application

24:21 ↗ pool of 20 applications and this um

24:24 ↗ includes services like rental assistance

24:27 ↗ affordable support of Housing Programs

24:30 ↗ um homelessness services including um

24:33 ↗ shelters or Transitional services um so

24:36 ↗ that's within housing

24:38 ↗ Continuum the next one I find the most

24:41 ↗ interesting actually this is our

24:42 ↗ cultural specific and language access as

24:45 ↗ you can see is our largest um pool now

24:48 ↗ this is really identified program

24:51 ↗ organizations rather organizations that

24:53 ↗ are experts in specific cultural groups

24:57 ↗ or language

24:58 ↗ um that provide various services so

25:02 ↗ you'll see in this one that these

25:05 ↗ cultural it's a organization that's

25:07 ↗ identified as a cultural specific

25:09 ↗ language access and they are providing

25:11 ↗ services such as housing or shelter or

25:15 ↗ Behavioral Health but they are specific

25:17 ↗ to a certain language or culture so what

25:20 ↗ I find the most interesting is um if for

25:22 ↗ some who may have been around this or uh

25:26 ↗ category was actually the smallest last

25:29 ↗ cycle so I'm very thrilled to see that

25:31 ↗ this um has increased and you can see

25:34 ↗ also the amount is much

25:36 ↗ larger the next largest one is um

25:39 ↗ Community Resources and now this also

25:41 ↗ includes basic needs Essentials um

25:44 ↗ Employment Services advocacy Services

25:47 ↗ things like that so um kind of an array

25:50 ↗ of

25:52 ↗ things so now you're probably wondering

25:54 ↗ okay how did we get to these available

25:56 ↗ numbers here um so want to show you a

26:00 ↗ little bit of the math and how we um the

26:03 ↗ distribution was um was determined um so

26:08 ↗ the amount available is the rounded

26:12 ↗ average amount of the percentage of the

26:15 ↗ total applications amount and the

26:18 ↗ percentage of total request so you can

26:20 ↗ see for example Community Resources if

26:23 ↗ we just looked at like the applications

26:25 ↗ in this category you can see there's 27%

26:28 ↗ whereas if you started to look at how

26:30 ↗ much was requested it goes down to

26:33 ↗ 23%

26:34 ↗ so in our approach to keep it even and

26:38 ↗ allocated this is how much so what this

26:41 ↗ means is out of the 612 618 total

26:44 ↗ dollars that we have each year your

26:47 ↗ subgroup each cat priority area

26:50 ↗ ultimately has this amount to fund or to

26:54 ↗ use this will be helpful when you're

26:56 ↗ trying to make some funding decisions

26:58 ↗ but I do want to cave out this is this

27:01 ↗ is a little bit in pencil which means um

27:04 ↗ this is really guidelines to just help

27:06 ↗ this process however if we are reviewing

27:09 ↗ it and Commissioners find oh we we

27:11 ↗ actually have a little bit of extra

27:13 ↗ money and this maybe subg group is

27:15 ↗ really tight on money making a hard time

27:17 ↗ with decisions we can kind of move

27:19 ↗ around the money if

27:22 ↗ needed the other thing is we have

27:25 ↗ decided as a commission we want to do

27:27 ↗ the review process instead of reviewing

27:29 ↗ all those 95 applications everyone

27:31 ↗ talking about it we're going to divide

27:33 ↗ and conquer method and so we have made

27:36 ↗ these assignments based off of

27:38 ↗ preferences and also uh to avoid some

27:40 ↗ conflict of interest um and so you've

27:43 ↗ seen this in an email if you have any

27:45 ↗ feedback please let me know um but this

27:47 ↗ is this is how the subgroups will

27:51 ↗ work okay so how are we going oh sorry

27:54 ↗ Le pressy I saw hand

27:58 ↗ so yes I have a really quick question so

28:01 ↗ when I go into the one I think it's

28:04 ↗ called one share share one

28:07 ↗ app it doesn't let me sort based on the

28:11 ↗ categories that we were assigned like I

28:14 ↗ can

28:16 ↗ only so good point sorry go

28:19 ↗ ahead that was my question eventually

28:21 ↗ too thank you for

28:24 ↗ asking yes so I will say

28:28 ↗ the tools that we have offer different

28:32 ↗ things share one app is um again this is

28:36 ↗ the program that 16 other cities use so

28:39 ↗ we cannot design it to be isqua specific

28:42 ↗ we can use other apps and other

28:44 ↗ resources that we have to make things

28:46 ↗ more specific and you'll see here I've

28:48 ↗ set us up for that um but share one app

28:51 ↗ is designed to for you to just view what

28:55 ↗ is submitted on that platform how how do

28:58 ↗ we know which organization belongs to

29:00 ↗ our category like some could be

29:03 ↗ Community Services as well yes exactly

29:06 ↗ so you will have a list in one of the

29:08 ↗ the application summary Master list um

29:10 ↗ that we're going to go over actually

29:12 ↗ tonight um you'll be able to so if you

29:14 ↗ end up liking using the share onean app

29:16 ↗ platform to review these applications

29:18 ↗ versus the PDF form you will you will

29:21 ↗ have a basically an Excel spreadsheet

29:24 ↗ that you can see the list and in

29:26 ↗ addition what I can do is if you

29:28 ↗ remember I think last time there's a

29:30 ↗ large packet a larger packet with a

29:32 ↗ summary of programs what I can do is

29:34 ↗ also do a summary list for each category

29:38 ↗ pretty pretty easily and can send that

29:40 ↗ I'll I'll include that in your subgroup

29:42 ↗ emails if that's helpful so to help kind

29:44 ↗ of guide you in that that help

29:49 ↗ L yes thank you I do solve the issue but

29:52 ↗ it's and um commission that the approach

29:56 ↗ I took was just going into SharePoint

30:00 ↗ and then I just mapped it back to what

30:01 ↗ was in the one shair so that was pretty

30:04 ↗ easy to that's helpful to know good

30:07 ↗ feedback thank

30:08 ↗ you um okay so with that I want to go

30:13 ↗ over a little bit of the review tools

30:15 ↗ that we have and how they're intended to

30:17 ↗ be used so first off as uh Luccia

30:21 ↗ mentioned we do have this is our share

30:24 ↗ one app so if you had a chance to log in

30:26 ↗ this is ultimately what this looks like

30:28 ↗ and like um you have pointed out um

30:32 ↗ they're not categorized they are

30:34 ↗ alphabetical um and so you'll have to

30:36 ↗ look at your list that you'll have of

30:38 ↗ your subgroups and then view it what

30:40 ↗ you'll do also here is you can review

30:46 ↗ it sorry it is it's a large application

30:49 ↗ so it is still loading and here you have

30:54 ↗ the information and attachment so you

30:56 ↗ can see their narrative here and then to

31:01 ↗ get to the next page this is where they

31:02 ↗ describe like the programs all the

31:04 ↗ helpful detailed

31:07 ↗ information you go next here to the

31:09 ↗ agency profile so this tells you a

31:12 ↗ little bit more about the agency itself

31:16 ↗ their budgets information like

31:19 ↗ that and then you also look at um some

31:23 ↗ of the narrative

31:25 ↗ information similar to the first page I

31:27 ↗ think that is first

31:31 ↗ page all right so that's one way you can

31:34 ↗ access and look at it now the other way

31:36 ↗ you can access is through PDF uploads so

31:40 ↗ you can access the share one point or

31:43 ↗ excuse me the SharePoint that we have

31:45 ↗ here this is more isqua Focus

31:48 ↗ information so here you can see I

31:50 ↗ categorized it by folder so if you're in

31:52 ↗ the community resource for example you

31:54 ↗ can go in here and I took the next step

31:56 ↗ and it'll make maybe a little more s

31:58 ↗ after I show you the other tools and

32:00 ↗ then I've also put it in other

32:02 ↗ categories so the food and basic need

32:05 ↗ applications are all um put

32:09 ↗ together

32:13 ↗ um physical and behavior health for

32:15 ↗ example you have behavior health

32:17 ↗ programs domestic violence programs and

32:19 ↗ physical and ultimately you can open one

32:22 ↗ of them and you'll see the application

32:24 ↗ in this PDF

32:32 ↗ a larger document of what you can see

32:35 ↗ online so this is more about your

32:38 ↗ preference on how you like to view it

32:40 ↗ but both are I think helpful tools to be

32:43 ↗ able to

32:44 ↗ access um that the applications I'm a

32:47 ↗ little more partial to the is across

32:49 ↗ specific one

32:51 ↗ because it's it's aass specific and

32:53 ↗ hopefully sets you up for a success for

32:55 ↗ that um with also I included the review

32:58 ↗ uh tool cards that we'll go

33:01 ↗ over so we have the applications itself

33:05 ↗ as one of the tools the other thing I

33:07 ↗ want to help orientate us to is our

33:08 ↗ Human Services strategic plan now that's

33:11 ↗ a lot the uh 100ish page lots of

33:15 ↗ pictures I will add but I don't expect

33:17 ↗ you to read or know that very well

33:19 ↗ however what I want to implore you all

33:20 ↗ to do is is to look at this summary the

33:23 ↗ summary really is what I basically I

33:26 ↗ pulled from our iic plan um and I want

33:29 ↗ to encourage you before you start really

33:31 ↗ diving into your applications orientate

33:33 ↗ yourself to our strategic plan it is

33:35 ↗ very easy to start looking at these

33:37 ↗ applications and go based off of your

33:39 ↗ feelings or oh I like this organization

33:41 ↗ or I like this person or I don't know

33:42 ↗ these people but that's not how we want

33:44 ↗ to be funders that's not how we've been

33:45 ↗ trained we want to do we want to be

33:48 ↗ guided by our strategic plan which is a

33:50 ↗ datadriven plan that really identifies

33:54 ↗ what our community needs are and the

33:56 ↗ goals for our funding is to support

33:58 ↗ those needs so here this is ultimately

34:01 ↗ it looks long but this is ultimately

34:03 ↗ going to be a two-page read for you this

34:05 ↗ first page is really just to give you

34:06 ↗ kind of the high level of hey what is a

34:09 ↗ strategic plan what is um our funding

34:12 ↗ process and how are we supposed to use

34:14 ↗ these Grant fundings the next page

34:16 ↗ really is just a highlight of our

34:18 ↗ strategic plan some definitions who

34:20 ↗ we're serving that mid year review we

34:24 ↗ had and then this is where you just

34:26 ↗ focus on your specific um subcategory

34:29 ↗ now this is just the copy paste uh

34:31 ↗ version of the Strategic plan so this

34:33 ↗ helps us okay how do we Define it as a

34:36 ↗ city when we did our needs assessments

34:39 ↗ and interviews which is a very lofty

34:41 ↗ process that we had um what what is a

34:44 ↗ summary of that Community need what is

34:46 ↗ our goal to um address this need and

34:49 ↗ what's our strategic approach and some

34:51 ↗ specific actions that we want to

34:54 ↗ see I think again that will help

34:57 ↗ eliminate some biases that I think we

34:59 ↗ all naturally can have in this process

35:02 ↗ um if we have a written data formula

35:05 ↗ that we are saying hey this is what's

35:07 ↗ important to the city and um and we have

35:10 ↗ a strategic plan and a road map to

35:14 ↗ follow so I encourage you to um touch

35:19 ↗ the application know how to access it

35:21 ↗ start off by getting orientated with our

35:23 ↗ strategic plan and then our next tool

35:26 ↗ here

35:28 ↗ is our review card now this review card

35:30 ↗ is similar to what we used last cycle

35:32 ↗ but it's been a little vamped up um this

35:35 ↗ is an important piece to our review

35:37 ↗ process um we have the green yellow and

35:41 ↗ red version and basically this is saying

35:43 ↗ green yes I want to fund it now read

35:45 ↗ through this what makes it agreeing what

35:47 ↗ makes us want to fund a program and you

35:50 ↗ see here it's it's a program that is

35:53 ↗ clearly under our priority Focus areas

35:57 ↗ um that it's clearly uh serving a um a

36:02 ↗ population that has been identified in a

36:04 ↗ strategic plan um that there is

36:07 ↗ alignment within the Strategic actions

36:09 ↗ um that the description um of the

36:12 ↗ program of the services actually

36:13 ↗ pertains to what we need to see here in

36:16 ↗ isapa is it close is it local is it easy

36:19 ↗ to access do they have virtual option um

36:22 ↗ is it going to be accessible because

36:24 ↗ there's great programs out there don't

36:26 ↗ don't get me wrong that would be great

36:27 ↗ to fun but we need to focus on what's

36:29 ↗ going to make the most impact in

36:32 ↗ Isa and do they have an equity Focus

36:34 ↗ that's a very important piece for our

36:36 ↗ city is um are there does their

36:38 ↗ leadership show um diversity do they

36:42 ↗ serve diverse populations um as well as

36:46 ↗ what kind of program impact are they

36:47 ↗ going to make and of course their budget

36:49 ↗ piece is important um some of the pieces

36:52 ↗ that will maybe put it into a right

36:54 ↗ category of no we just cannot find them

36:56 ↗ they're great but we can't fund them are

36:58 ↗ they're not aligned to our strategic

37:00 ↗ plan it feels like it's a duplicate type

37:02 ↗ of service um it the application doesn't

37:06 ↗ make sense there's some incompleteness

37:07 ↗ pieces to it um which there are some

37:10 ↗ applications that have some missing

37:12 ↗ information um so that would be an

37:15 ↗ example of that might put something in a

37:17 ↗ c red category and now this yellow one

37:19 ↗ is basically saying like I am having a

37:22 ↗ hard time understanding this it seems

37:23 ↗ like it could could align but I would

37:25 ↗ love some conversation um to talk

37:28 ↗ through um to really determine if if we

37:30 ↗ should fund or not fund so again that

37:33 ↗ that is just kind of first step of

37:36 ↗ looking at

37:37 ↗ that so those are the tools now the last

37:40 ↗ tool I want to show you all is is a

37:43 ↗ newer one but will really help guide

37:45 ↗ this entire process before I get into

37:47 ↗ that because it's a lot of information I

37:49 ↗ just want to pause any questions so far

37:52 ↗ because that's a lot of information yeah

37:54 ↗ yeah love it a lot of information

37:58 ↗ um so the share

38:01 ↗ one um after I reviewed the application

38:05 ↗ and I learned from the last commission

38:07 ↗ meeting that we would have the option to

38:11 ↗ leave comments and those comments would

38:13 ↗ be centralized so all other

38:15 ↗ Commissioners could access those

38:17 ↗ comments H but when I submitted the

38:20 ↗ comment it said thank you for your

38:22 ↗ feedback and I have no idea how to

38:25 ↗ retrieve the comment interesting

38:28 ↗ how would one do that

38:31 ↗ um let's see I'm look if you look here

38:34 ↗ on the screen let's try so I just um

38:37 ↗ let's see I'll show you where I went

38:40 ↗ first let me get out of this real quick

38:42 ↗ and get back

38:43 ↗ in um good question I don't know the

38:46 ↗ answer off the top of my head so let's

38:47 ↗ kind of explore this together and if I

38:49 ↗ can't figure it out in the next minute

38:51 ↗ or two I will have to get back to you on

38:53 ↗ that so we're looking at a comment or

38:55 ↗ looking at an application we want to add

38:57 ↗ a comment you have this option correct

39:00 ↗ all right so then let's say I'm going to

39:03 ↗ do a

39:04 ↗ test comment and we're going to

39:09 ↗ submit that's what you received yeah

39:28 ↗ to the homepage and see if there's an

39:32 ↗ option um how do I find additional

39:41 ↗ form

39:51 ↗ um okay Commissioners I'm I am not

39:54 ↗ seeing a direct answer to this one so

39:58 ↗ um it might my initial thought is that

40:03 ↗ um we have the view only option um so I

40:08 ↗ thought we would have access to the

40:09 ↗ comments but maybe that's part of our

40:12 ↗ accessibility with that so I just need

40:14 ↗ to ask our um mainpoint person for this

40:17 ↗ and my second question

40:21 ↗ is I guess where the comment is

40:24 ↗ transmitted because I want to make sure

40:26 ↗ it's not going back to an

40:29 ↗ wonder who theer is of the comment too

40:33 ↗ great great question um not leave any

40:35 ↗ more

40:39 ↗ comments right um that's a great

40:41 ↗ question I'll see where it goes and then

40:43 ↗ how to access the comments again yeah I

40:46 ↗ don't that's a good point Luccia you had

40:49 ↗ your hand

40:52 ↗ up no

40:54 ↗ okay um I did but but changed my

40:58 ↗ mind very good all right let me keep

41:01 ↗ going and then again more questions this

41:04 ↗ might help um or more questions who

41:07 ↗ knows okay so this is another um tool

41:10 ↗ that you can access um on our share one

41:13 ↗ app here and so um it this is a format

41:19 ↗ that if you make changes on it it will

41:21 ↗ sa so everyone has access to the same

41:23 ↗ thing so what I recommend is maybe

41:25 ↗ downloading your own version of this if

41:27 ↗ this is the tool you would like to use

41:29 ↗ this is a tool as a subgroup we are

41:31 ↗ going to use um and so now let me go

41:34 ↗ through this real quick this ultimately

41:36 ↗ is a summary of all the applications

41:38 ↗ with the intentions of filtering it so

41:41 ↗ what I will do when we are meeting as a

41:43 ↗ subgroup is I'm going to filter it um

41:46 ↗ based off

41:48 ↗ of um based off of the subgroup we're

41:50 ↗ looking at so physical and behavioral

41:52 ↗ health will be our

41:54 ↗ example so here we have um let me show

41:57 ↗ you the categories that I have done this

42:00 ↗ my intention of creating this it looks

42:03 ↗ very lofty but really my intention is to

42:05 ↗ make your application review process

42:08 ↗ more efficient and have all the

42:10 ↗ information that you truly truly need

42:12 ↗ right here however the application is

42:15 ↗ important to review the details of that

42:17 ↗ is important but this is more this is

42:19 ↗ specifically aligned to the review um

42:22 ↗ toolkit the red yellow and green toolkit

42:25 ↗ of what puts a um a program in those

42:28 ↗ categories so first here we have our

42:30 ↗ agency we have the program name now this

42:34 ↗ is our priority area so um this is how

42:37 ↗ we're ultimately going to filter it so

42:39 ↗ as a subgroup we're going to look at

42:41 ↗ this this is the subcategory so what

42:45 ↗ I've done is we have our priority areas

42:48 ↗ but for categorizing them you'll see for

42:50 ↗ example physical and behavioral health

42:52 ↗ there's three different categories I

42:53 ↗ want to see all the programs that are

42:55 ↗ more specific to physical health health

42:57 ↗ or more specific to behavioral health or

42:59 ↗ more specific to DV type

43:02 ↗ Services now the next column here is

43:06 ↗ copy and paste from the application of

43:08 ↗ their program description so this is my

43:11 ↗ categorize but this is from their

43:13 ↗ application so important to read I also

43:16 ↗ created a column for us to look at the

43:20 ↗ population this is a very

43:22 ↗ generalized uh a category um they didn't

43:27 ↗ all perfectly fit in these categories

43:29 ↗ but choosing the best one fit hence why

43:33 ↗ you can see from the app I think it's

43:35 ↗ important for you to read it from their

43:37 ↗ description I will make a note here

43:39 ↗ Target population I notice a lot of

43:43 ↗ applicants provided a lot of really

43:46 ↗ important information about their

43:48 ↗ program yeah yeah it was a very

43:50 ↗ interesting tactic to me I didn't I

43:52 ↗ hadn't seen it before but I encourage

43:54 ↗ you to really not just read the program

43:56 ↗ because sometimes was pretty slim U but

43:58 ↗ the target population had a lot of um

44:01 ↗ data and detailed information so I

44:04 ↗ included that there as well the next

44:07 ↗ colums here are um I think it's helpful

44:10 ↗ that we also track how much did they

44:12 ↗ request last cycle and were they funded

44:14 ↗ for example you could see like this

44:16 ↗ organization asked but then was not

44:18 ↗ funded did we fund them or not and then

44:21 ↗ how much are they asking for this cycle

44:24 ↗ another piece that I included was

44:25 ↗ accessibility um where are they are they

44:28 ↗ in a squa specific type location is

44:30 ↗ there a squa site um are they virtual

44:34 ↗ options um um or or where they're

44:37 ↗ located so this is really I to be a very

44:41 ↗ kind of um guided summary

44:45 ↗ tool um that we will use in our subgroup

44:48 ↗ meetings that you will see make sense

44:50 ↗ did you say this is new this year did

44:52 ↗ you say that um this is this is new

44:55 ↗ where uh we use a very similar tool last

44:58 ↗ year in our subgroup meetings but this

45:01 ↗ is something where I am you added more

45:03 ↗ columns more columns and giving access

45:06 ↗ to our commissioners to make sure you

45:07 ↗ have access and and potentially can use

45:10 ↗ this and the intention really is to help

45:12 ↗ the process be more efficient for you

45:14 ↗ all

45:16 ↗ um so back to this real quick so again

45:21 ↗ just summarizing what we went in all the

45:24 ↗ details for so first step is um

45:28 ↗ um first step is

45:31 ↗ to see how you like to view the

45:33 ↗ application through that portal through

45:35 ↗ the PDF SharePoint Drive see how you

45:37 ↗ like to access it and review it um

45:41 ↗ before you do familiar familiarize

45:43 ↗ yourself with a strategic plan orientate

45:45 ↗ yourself to what's important to the city

45:48 ↗ the other piece is use that tool card to

45:49 ↗ determine kind of what color your first

45:52 ↗ review are are you thinking it's a green

45:55 ↗ it's a yellow or it's a red um and then

45:58 ↗ use that summary cell spreadsheet um for

46:00 ↗ that quick

46:03 ↗ reference Luc than can J up

46:07 ↗ right thank you Hannah just real quick

46:10 ↗ for clarification and it it may be

46:12 ↗ obvious once I delve deeper into each

46:15 ↗ application but when you say virtual are

46:19 ↗ they being are they providing us with

46:21 ↗ information as to how many people in Isa

46:24 ↗ well they're serving even though they're

46:26 ↗ virtual like could they be in I don't

46:28 ↗ know Florida or some other

46:31 ↗ place

46:33 ↗ um oh so virtual they're still in King

46:36 ↗ County so their services are um they

46:40 ↗ they have a site in King County um but

46:42 ↗ they provide services virtually um so it

46:46 ↗ might make more sense when you read the

46:47 ↗ actual program or know the organization

46:49 ↗ a little bit better uh but um a lot of

46:54 ↗ organizations if they don't have a local

46:57 ↗ site um in isqua they have talked about

47:00 ↗ oh we come into issaqua and serve

47:02 ↗ whether that's partnering with the food

47:04 ↗ bank or the senior center or or we can

47:07 ↗ provide a lot of our services they don't

47:09 ↗ need to come to our doors we can um

47:11 ↗ provide uh it all virtually for example

47:14 ↗ like fral assistant programs that may

47:17 ↗ not be specifically in isqua um but can

47:19 ↗ do all their applications and um online

47:22 ↗ and virtually is what that will be made

47:25 ↗ more obvious once I start delve deeper

47:27 ↗ is what you're saying correct yes okay

47:30 ↗ okay thank

47:32 ↗ you so now um in our sub we're we're

47:35 ↗ we're nearing the end so hopefully so

47:38 ↗ bear with me um the subgroup review

47:40 ↗ steps now the next steps that we want to

47:44 ↗ do and the way that the process will

47:45 ↗ look is is ultimately three steps two

47:49 ↗ meetings maybe three meetings the first

47:52 ↗ step is um look through the applications

47:56 ↗ and color codeing

47:57 ↗ right green is like oh very obvious to

47:59 ↗ me makes a lot of sense yes we need to

48:01 ↗ fund this or like there's some red flags

48:03 ↗ or um just don't think this is aligned

48:06 ↗ with isoa um going to put it in the red

48:10 ↗ and then you're going to of course come

48:11 ↗ through those yellows or you're like oh

48:13 ↗ I don't know this is a hard one I need

48:15 ↗ to talk about it put that in your Yow

48:18 ↗ category um I do want to put this goal

48:20 ↗ in it sounds pretty harsh but I I want

48:23 ↗ to ask um for folks to initially going

48:26 ↗ through look to try to eliminate half of

48:29 ↗ these organizations and keep in mind um

48:33 ↗ the amount of money we have versus how

48:35 ↗ much requested is a third um so that's

48:39 ↗ why initial goal is around that half

48:42 ↗ mark to

48:43 ↗ eliminate the next step that we're going

48:46 ↗ to do whether it's in still that same

48:47 ↗ meeting or maybe requires a second

48:49 ↗ meeting will be to really dive deeper

48:51 ↗ into those yellow categories and really

48:54 ↗ with the intentions of how most likely

48:56 ↗ some of them are going to need to go

48:57 ↗ into the red category or we're going to

48:59 ↗ all agree that they they should be

49:01 ↗ funded um so those are the yellow ones

49:03 ↗ that we will spend a lot more time so

49:05 ↗ you can see the intention with this

49:08 ↗ Excel spreadsheet we're going to go

49:11 ↗ through basically say Okay um

49:13 ↗ Commissioners uh who are in the subgroup

49:16 ↗ um Alpha support of living is this a

49:18 ↗ green red or yellow and then we'll color

49:20 ↗ code it okay Bridge disability

49:21 ↗ Ministries this program green yellow and

49:24 ↗ we'll just go down and we'll color code

49:25 ↗ it and then we will categorize the

49:28 ↗ yellow and look at those a little bit

49:29 ↗ closer or the ones that have different

49:34 ↗ opinions

49:37 ↗ then the last piece of it is once we

49:40 ↗ have decided the greens the ones that we

49:41 ↗ want to fund then we kind work with the

49:44 ↗ numbers um and we decide based off of

49:48 ↗ how much they are requesting how much

49:49 ↗ money we have and determine if we can

49:52 ↗ meet their dollar amount they're asking

49:53 ↗ or how much makes sense based off of

49:56 ↗ who's all being

49:58 ↗ funded

50:00 ↗ so what that looks like here in the next

50:02 ↗ couple months for us is a busy season um

50:05 ↗ so between now and mid June you have

50:07 ↗ about a month to review your subgroups

50:09 ↗ so some groups are 20 some are

50:12 ↗ 27 um so I try to make it as even as

50:14 ↗ possible but that's what we're working

50:16 ↗ with um so the goal is really you will

50:20 ↗ be having your homework here in the next

50:23 ↗ month come mid June you'll be hearing

50:25 ↗ from me before for then to schedule out

50:27 ↗ our first um subgroup meeting and I'll

50:30 ↗ probably also try to schedule our second

50:32 ↗ subgroup meeting and then we'll see if

50:34 ↗ we need a third but between June uh mid

50:36 ↗ June and our next commission meeting

50:39 ↗ that we will be meeting um uh we will

50:43 ↗ have our first draft of

50:46 ↗ recommendations um as you we've noted

50:48 ↗ before we will not have a June meeting

50:50 ↗ it falls on a Federal holiday juneth uh

50:52 ↗ but also you can see we'll be seeing a

50:54 ↗ lot of each other so it'll be a busy

50:56 ↗ month still July 17th the goal is this

50:59 ↗ is where we um have each subgroup do a

51:03 ↗ report out of what their recommendations

51:06 ↗ are um this is a time to challenge ask

51:10 ↗ each other questions how did you get to

51:12 ↗ decision or maybe there's certain

51:13 ↗ organizations you see are not funded

51:16 ↗ great time to ask hey why are these ones

51:17 ↗ not funded um can you provide more

51:20 ↗ information um I do encourage you to

51:22 ↗ trust trust each other um that this is

51:25 ↗ you all have have intentionality you're

51:27 ↗ all here for a reason um and that um

51:32 ↗ that that there are good reasons for

51:34 ↗ this but um but please this is the time

51:37 ↗ to have those in-depth

51:39 ↗ conversations um I did put in case

51:42 ↗ there's any follow-up that needs to

51:43 ↗ happen maybe there's some some uh

51:45 ↗ questions that the subgroups have um

51:48 ↗ there might be some additional subgroup

51:49 ↗ meetings come July August um but come

51:52 ↗ the 21st our really our goal is to make

51:54 ↗ that formal recommendation where we'll

51:56 ↗ have our final um action vote on uh what

52:00 ↗ we want to recommend to our city mayor

52:02 ↗ and city

52:06 ↗ council um I did want to go through as

52:08 ↗ an example but I feel like I already did

52:11 ↗ that through our review toolkits but I

52:12 ↗ certainly can further if there's any

52:15 ↗ others but that really does conclude um

52:19 ↗ that in-depth presentation and just want

52:21 ↗ to see if anybody has thank you I can

52:24 ↗ tell a lot of work has gone into this

52:27 ↗ yeah thank you yeah very welcome it's uh

52:30 ↗ it's honestly it's very fun for me I I

52:34 ↗ enjoy what I do I'm here for a reason so

52:36 ↗ um yeah I I second that I I feel that um

52:42 ↗ the tool that you created in house is

52:45 ↗ probably more useful for my style of

52:49 ↗ reviewing these sorts of um Grant

52:52 ↗ applications so I'm just really grateful

52:54 ↗ that you did that thank you Hannah great

52:57 ↗ I'm glad it works out we press you thank

53:02 ↗ you everyone feel like that's a

53:04 ↗ manageable time frame a month between

53:07 ↗ now and then to look at the 2027

53:09 ↗ application I know you all have

53:12 ↗ lives it's a busy season do we need more

53:14 ↗ time how we feel about

53:18 ↗ that well we I think it's manageable but

53:22 ↗ it's not we we have to get it done by

53:24 ↗ then I mean that's

53:27 ↗ I mean um we could push it out I think

53:29 ↗ if we needed to we can bump our time

53:31 ↗ frame like a month out so instead of let

53:34 ↗ me just look good um let me share my

53:37 ↗ screen

53:39 ↗ second this will just help me visually

53:42 ↗ it's just similar to the um time frame

53:45 ↗ that we had last time yeah it might be a

53:49 ↗ little more ambitious because I think

53:50 ↗ August I think September might have been

53:53 ↗ when we did the official vote um so one

53:55 ↗ option if you you are based off of your

53:57 ↗ life and schedules ahead if you're

53:59 ↗ feeling that come mid June you're not

54:04 ↗ going to be ready to do our first

54:06 ↗ initial meeting we

54:08 ↗ could bump out report out to August 21st

54:13 ↗ so that way I

54:16 ↗ can chat with you all we can maybe even

54:20 ↗ cancel our July 17th

54:22 ↗ meeting I'll keep it as is for now um

54:26 ↗ does anybody here I mean I saw lcia you

54:28 ↗ had your hand

54:30 ↗ up did you want to make a comment yeah I

54:32 ↗ I that that was exactly what I was going

54:34 ↗ to recommend if there was like a

54:36 ↗ midpoint where we could you know make a

54:39 ↗ decision then like what pace are we

54:41 ↗ going do we need more time but Hannah

54:43 ↗ just covered that so

54:46 ↗ yeah so yeah I summertime's always hard

54:50 ↗ I mean it's it's a busy season lot of

54:52 ↗ vacations and travels and stuff so if

54:54 ↗ we're feeling like the

54:58 ↗ initial you're going to be really busy

55:01 ↗ because you're meeting with all the

55:02 ↗ subgroups Y yeah and I will ask

55:06 ↗ subgroups my my preps is that we meet

55:09 ↗ during um work hour time um but if if

55:13 ↗ Commissioners are unable I know you also

55:15 ↗ work and have other duties so if a

55:18 ↗ evening meetings are preferred I'm happy

55:20 ↗ to do that as well um but I can meet

55:23 ↗ during lunch hours I can meet uh during

55:26 ↗ yeah work hours virtually is probably

55:29 ↗ would be easier for everyone that's how

55:33 ↗ we've done it in the past so so those

55:35 ↗ details can be sorted out on the emails

55:37 ↗ of how and when we meet I think more so

55:39 ↗ we just need to decide this evening is

55:41 ↗ our time frame if if we're feeling a

55:42 ↗ little bit if this is a little too

55:44 ↗ ambitious of a time frame um with

55:47 ↗ knowing your your own personal schedule

55:49 ↗ and the summer it the other option is

55:55 ↗ um the basically I could we could start

55:58 ↗ our first

55:59 ↗ meeting um after the 4th of July or mid

56:04 ↗ July

56:06 ↗ even I'm game with us sticking with

56:09 ↗ this you to yeah I just kind of prefer

56:13 ↗ diving in yeah yeah yeah

56:18 ↗ yeah for sure I yeah I again I I I can't

56:23 ↗ emphasize enough just like being able to

56:25 ↗ in the middle

56:27 ↗ you know say this is too much or

56:29 ↗ whatever then to start

56:33 ↗ later yeah why don't we why don't we

56:35 ↗ give this a go and if if we're finding

56:37 ↗ like we're having a hard time getting

56:38 ↗ meetings scheduled um you know for

56:41 ↗ example our dear Commissioners Nanny and

56:44 ↗ myy are on vacation right now so we'll

56:47 ↗ probably I'll be meeting with them

56:49 ↗ they're in a group together so it works

56:50 ↗ out nicely I'll be meeting with them

56:52 ↗ probably a little more down the road so

56:55 ↗ I can tailor it to each subgroup and

56:57 ↗ what those needs are and we have a

56:59 ↗ buffer we I think we we'll give

57:00 ↗ ourselves we'll follow this but then we

57:02 ↗ we know we have a buffer and there's

57:04 ↗ some flexibility because we all have

57:06 ↗ lives so very understandable so I should

57:09 ↗ probably pull this up on my laptop but

57:11 ↗ just my eyes sound very good so in two

57:14 ↗ months when we

57:16 ↗ meet um summarize again okay great you

57:20 ↗ you blew it up so when we made in

57:24 ↗ July okay so this is regular Human

57:27 ↗ Services Commission you need right the

57:28 ↗ goal is to have our decisions made at

57:31 ↗ the subgroup

57:33 ↗ level that would be the goal um or but

57:36 ↗ it would be very rough Dr so maybe at

57:38 ↗ this point you're not sure about money

57:40 ↗ or funding but we or or maybe there's

57:43 ↗ the yellow categories and just since

57:45 ↗ they're small subgroups the two of you

57:46 ↗ are having a hard time deciding and want

57:48 ↗ to lean into a larger group that would

57:50 ↗ be a great time to let's say let me

57:52 ↗ bring it to the larger group here and

57:54 ↗ have a discussion okay um please note

57:57 ↗ that these are U public recording items

58:00 ↗ so like we want to be very considerate

58:03 ↗ about talking about our our nonprofit

58:06 ↗ organizations um but um but those are a

58:09 ↗ great opportunity to talk to the larger

58:11 ↗ group um so yes so that would be the

58:15 ↗ goal is to kind of have the initial and

58:17 ↗ maybe it's not like a final

58:18 ↗ recommendation at that point and that's

58:20 ↗ okay but that would be essentially the

58:22 ↗ goal um it's not the final work um

58:26 ↗ recommendations but it is but at least

58:27 ↗ by that time have everything either

58:29 ↗ green yellow or red andure the progress

58:32 ↗ and maybe like how and maybe this is a

58:34 ↗ good touch Point as a group of like hey

58:36 ↗ how haven't seen you all in a while

58:38 ↗ how's everyone doing right let's share

58:40 ↗ like what what are your challenges in

58:42 ↗ these applications like what are what

58:44 ↗ questions you have maybe this is a time

58:46 ↗ just to kind of like as Commissioners

58:48 ↗ just to discuss your experience and see

58:50 ↗ if we need to recalibrate in any

58:52 ↗ direction so it could be also more seen

58:54 ↗ as just a checkpoint with you other um

58:57 ↗ and share where we are

58:58 ↗ currently

59:00 ↗ um and then go sounds

59:04 ↗ good perfect well are are

59:08 ↗ people do people want to talk about this

59:10 ↗ anymore or can we move

59:12 ↗ on you can

59:17 ↗ move so like my fingers were crossed

59:20 ↗ like please don't push it back cuz I've

59:22 ↗ already started looking at the

59:23 ↗ application thank you great

59:27 ↗ just to get it done commiss I really

59:29 ↗ appreciate your umiss and all that's

59:32 ↗ really doal which which a subgroup are

59:34 ↗ you in Kenan the housing continuing okay

59:38 ↗ and who else is in that medine right

59:41 ↗ yeah and I know we're in the cultural

59:44 ↗ and then what are you uh physical and

59:47 ↗ behavior health okay okay

59:51 ↗ H um can I can I please bother everyone

59:55 ↗ to turn the their names to face the

59:57 ↗ camera so I can learn your names please

1:00:00 ↗ Trish I can see yours I just can't see

1:00:02 ↗ anybody

1:00:03 ↗ else's thank you very good

1:00:07 ↗ question very good request I should say

1:00:10 ↗ okay well now we're moving on to a

1:00:13 ↗ really critical part of the

1:00:15 ↗ meeting right we're going to elect for

1:00:18 ↗ the next year and I guess the next

1:00:22 ↗ officers will start in July at our next

1:00:24 ↗ meeting we're going to have um a new

1:00:26 ↗ chair and a new Vice

1:00:29 ↗ chair and you know this is really laid

1:00:31 ↗ back you

1:00:33 ↗ guys but we do have Quorum I will

1:00:35 ↗ reiterate so we can't make a vote on

1:00:36 ↗ this without say that again we do have

1:00:39 ↗ Quorum yeah so we can make a vote on it

1:00:42 ↗ right okay so Hannah was kind enough to

1:00:46 ↗ give me a

1:00:47 ↗ script okay okay uh I'm going to call

1:00:53 ↗ for nominations for the chair the world

1:00:57 ↗ that I'm doing

1:00:59 ↗ now and when all the nominations have

1:01:02 ↗ been made I will close I'm reading the

1:01:04 ↗ script I will close the nomination if

1:01:08 ↗ only one nomination is is made the

1:01:11 ↗ member will be considered elected to the

1:01:13 ↗ position by unanimous

1:01:15 ↗ consent if multiple nominations are

1:01:19 ↗ made okay and do we really want to do

1:01:21 ↗ this no you're good we can we can

1:01:26 ↗ I'm reading the script okay I think

1:01:30 ↗ we'll just I think we'll just see how it

1:01:32 ↗ goes okay because I mean you know this

1:01:34 ↗ is such a laidback thing

1:01:36 ↗ okay do we have any nominations for

1:01:41 ↗ chair I do I have a

1:01:44 ↗ nomination I'd like to nominate haime

1:01:47 ↗ who's been my loyal Vice chair for this

1:01:50 ↗ past

1:01:51 ↗ year does anybody else have any other

1:01:55 ↗ nomination for

1:01:58 ↗ chair I can nominate H me

1:02:02 ↗ too please don't have

1:02:05 ↗ fantastic second from K oh we have to

1:02:08 ↗ have a second or no sorry no we do not

1:02:11 ↗ okay we document that yeah voted twice

1:02:16 ↗ okay if only one nomination is made

1:02:19 ↗ which is I guess right we're gonna okay

1:02:21 ↗ so hi

1:02:24 ↗ me I'll do my

1:02:26 ↗ best my best okay okay now we get to

1:02:31 ↗ repeat this for vice

1:02:34 ↗ chair okay the same thing I'm going to

1:02:37 ↗ call for

1:02:38 ↗ nominations and if only one nomination

1:02:40 ↗ is made the that member will be

1:02:42 ↗ considered elected to the position it's

1:02:45 ↗ nice that we don't have to vote I mean

1:02:48 ↗ you know it's just should be yeah yeah

1:02:52 ↗ okay do we have any nominations for Vice

1:02:54 ↗ cheriff

1:02:59 ↗ commissioner how I nominate umaa umaa y

1:03:02 ↗ thank you I didn't know if I could self

1:03:07 ↗ nominated

1:03:09 ↗ go okay do we have any other

1:03:12 ↗ nominations yes I I I would like to

1:03:14 ↗ nominate um Manny

1:03:18 ↗ Brown okay have you talked to him I have

1:03:22 ↗ in the past yes say that again I have in

1:03:25 ↗ the past

1:03:27 ↗ okay because when we've asked him in the

1:03:28 ↗ past he said no

1:03:30 ↗ way you talked to him recently yeah okay

1:03:35 ↗ that's interesting okay someone else

1:03:38 ↗ check that again yeah I mean I have to

1:03:40 ↗ be okay with that I mean if that's vot

1:03:42 ↗ we have two nominations we'll we'll may

1:03:44 ↗ just have to

1:03:45 ↗ vote that's okay there's nothing wrong

1:03:47 ↗ with that yeah no no the only reason why

1:03:50 ↗ I and I'm not hearing you very well the

1:03:52 ↗ only reason why I'm saying that is we

1:03:54 ↗ would want to make sure he would want to

1:03:56 ↗ do this so you're pretty sure at least

1:03:58 ↗ you you probably have more recent

1:03:59 ↗ information than I do

1:04:04 ↗ right I I don't know Trish okay okay

1:04:09 ↗ okay well unfortunately um commissioner

1:04:11 ↗ Manny Brown is not present so we cannot

1:04:14 ↗ confirm if he would accept the

1:04:16 ↗ nomination because it's another piece of

1:04:18 ↗ it they need to be willing to accept the

1:04:20 ↗ nomination um do you want me to text you

1:04:23 ↗ yeah I was going to say vacation right

1:04:24 ↗ now in a different country country so he

1:04:26 ↗ may not country yeah this country um

1:04:31 ↗ isn't this

1:04:33 ↗ funny wouldn't it be NE like if he

1:04:36 ↗ was so so we have two options

1:04:40 ↗ Commissioners either can we uh bothe me

1:04:42 ↗ in and I can gladly abdicate the vice

1:04:45 ↗ chair position if he feels strongly

1:04:48 ↗ about yeah so so Comm yeah so here here

1:04:51 ↗ are two options either um we can treat

1:04:54 ↗ this as a nomination

1:04:56 ↗ whether he accepts it or not and we can

1:04:59 ↗ um we can vote on it I don't think I

1:05:02 ↗ feel very comfortable um without

1:05:04 ↗ confirmation of putting him into a

1:05:06 ↗ position that he hasn't confirmed with

1:05:08 ↗ myself um and so an he's not here to

1:05:11 ↗ confirm yay or nay um he I am sure

1:05:15 ↗ wouldn't I'm

1:05:16 ↗ sure so anyways I don't know how he

1:05:19 ↗ would respond to that um so I I feel

1:05:22 ↗ more comfortable since he has uh he has

1:05:25 ↗ not able to uh confirm his nomination um

1:05:29 ↗ that he will not be considered this

1:05:31 ↗ evening so we could either consider Huma

1:05:34 ↗ and vote for Huma in as the vice chair

1:05:37 ↗ or we can hold off on do another

1:05:39 ↗ election during our July meeting after

1:05:42 ↗ we speak to him

1:05:44 ↗ um I'm fine with it well why don't we I

1:05:47 ↗ mean I want to honor lacious um you know

1:05:50 ↗ nomination why don't we just I mean

1:05:53 ↗ again this is so you guys this is said

1:05:56 ↗ that's okay yeah not a big deal um and I

1:05:59 ↗ mean you saw how much Hae had to work

1:06:02 ↗ this past year as Vice chair like I mean

1:06:04 ↗ I I mean I guess you know it it was good

1:06:08 ↗ I guess that I showed up so much because

1:06:09 ↗ you didn't have to cheer any meetings

1:06:10 ↗ right but um how about if we wait until

1:06:14 ↗ July yeah because I want to honor your

1:06:17 ↗ contribution with

1:06:18 ↗ c yeah I appreciate that thank you Trish

1:06:22 ↗ yeah great okay thanks for bearing this

1:06:26 ↗ is the first for me so I appreciate you

1:06:27 ↗ bearing with me as I try to figure out

1:06:30 ↗ how to navigate that um Luccia thank you

1:06:33 ↗ so much for your nomination I will

1:06:34 ↗ follow up with Manny and we will um

1:06:37 ↗ complete a vice chair voting um for our

1:06:41 ↗ next July meeting so I will not forget

1:06:45 ↗ um but we will move forward with hae's

1:06:47 ↗ uh nomination and uh selection for chair

1:06:50 ↗ so congratulations we're very excited

1:06:52 ↗ for your chair role um star and you you

1:06:56 ↗ I I should just hand you the script down

1:06:58 ↗ before I you'll get oh yeah that's right

1:07:01 ↗ in'll be doing the I'll have a script

1:07:05 ↗ for

1:07:08 ↗ you just the yourself great but I would

1:07:10 ↗ say I I appreciate you all I think I've

1:07:13 ↗ been here for about two years and it's

1:07:15 ↗ very rewarding um to kind of see the

1:07:19 ↗ grant funding cycle but also then um you

1:07:22 ↗ know visit the agencies their Mission

1:07:25 ↗ Vision and values and how they impact

1:07:27 ↗ our communities it's very for me it's

1:07:29 ↗ been very rewarding so this time I'm

1:07:31 ↗ kind of moving in with more of a

1:07:34 ↗ understanding you know I was in your

1:07:35 ↗ shoes where I was like I think I

1:07:37 ↗ reviewed all 90 some applications the

1:07:39 ↗ first time and and and I made comments

1:07:43 ↗ and realized like I only had to do 30

1:07:45 ↗ and so I'm I'm coming in with you know

1:07:48 ↗ more of a relaxed approach and kind of

1:07:50 ↗ but I I think of it is the Strategic

1:07:53 ↗ plan is in place it's helped me Center

1:07:56 ↗ my my thoughts and I will do my best to

1:07:59 ↗ serve as a chairish to the human

1:08:00 ↗ services so thank you so much for the

1:08:03 ↗ this is my first time kind of jumping

1:08:05 ↗ into like a Civic role out way so I will

1:08:07 ↗ do my best thank you you'll do

1:08:10 ↗ just very excited to have you thank you

1:08:12 ↗ and and I will also like to um share my

1:08:16 ↗ thanks to Trish Trish has been with us

1:08:18 ↗ as a chair uh for a couple years now

1:08:21 ↗ you've done a really wonderful job and

1:08:23 ↗ it's been wonderful working with you oh

1:08:25 ↗ been it's you know it's such an easy

1:08:27 ↗ group to work with you know everybody

1:08:29 ↗ it's just a very team oriented

1:08:32 ↗ environment space to be yeah yeah well

1:08:35 ↗ that's a huge part to your leadership as

1:08:37 ↗ well so thank you so much and want to

1:08:39 ↗ honor your

1:08:40 ↗ timec thank you for your service and

1:08:43 ↗ I'll still be around you will very much

1:08:45 ↗ be around I'll still be around yes very

1:08:47 ↗ exciting so okay so we we are moving

1:08:50 ↗ into

1:08:52 ↗ reports um okay uh the the next is the

1:08:57 ↗ chair and commissioner reports this is

1:08:59 ↗ where if anybody wants to talk about

1:09:01 ↗ anything that they think is important

1:09:03 ↗ that they want to share with other

1:09:05 ↗ Commissioners that you know in the Human

1:09:08 ↗ Services

1:09:09 ↗ realm does anybody have anything they

1:09:11 ↗ want to

1:09:15 ↗ share it almost looks like luar is

1:09:17 ↗ coming out with something I can't tell

1:09:20 ↗ um I don't have anything to

1:09:23 ↗ share okay and we can just move on at

1:09:26 ↗ that point then to

1:09:27 ↗ Preston okay so very quick thing um our

1:09:32 ↗ last meeting had a wonderful total of

1:09:35 ↗ approximately 10 out of our 40 members

1:09:38 ↗ because no one was here because it was

1:09:39 ↗ AP testing so nothing new was really

1:09:42 ↗ done but we're reaching the end of our

1:09:44 ↗ cycle because the youth Advisory Board

1:09:47 ↗ does not have any meetings over the

1:09:48 ↗ summer um we just had our deadline for

1:09:51 ↗ the new application so we're going into

1:09:53 ↗ our reading week where we all as members

1:09:56 ↗ try um start to read the applications

1:09:58 ↗ for the first phase before giving emails

1:10:00 ↗ for interviews inperson interviews um

1:10:03 ↗ going into final events for the year I

1:10:06 ↗ believe on the 31st yes 31st of May we

1:10:10 ↗ have our um Art in the Park event which

1:10:13 ↗ is basically just like an end of year

1:10:15 ↗ event for elementary schoolers it's

1:10:17 ↗ going to be at um constant park over

1:10:21 ↗ there and it's basically we're just

1:10:23 ↗ going to have um a couple activi acties

1:10:26 ↗ like um we're doing like these cute

1:10:29 ↗ slime this little jellyfish thing and

1:10:32 ↗ like just like foraging so we're it's

1:10:34 ↗ just like this fun event for all the

1:10:35 ↗ elementary schoolers just like signify

1:10:37 ↗ the end of the year help them make

1:10:38 ↗ friends for the summer and then like

1:10:40 ↗ transition over and then on the 1 um of

1:10:44 ↗ June we are going to have our first easy

1:10:47 ↗ hackathon and that will be for middle

1:10:49 ↗ school and high school students so there

1:10:51 ↗ will be a competition for hacking with

1:10:54 ↗ the prompt of how do you make isqua

1:10:57 ↗ better very

1:10:59 ↗ open-ended and it's also going to be

1:11:02 ↗ time where we have a couple workshops on

1:11:05 ↗ website design and just coding overall

1:11:08 ↗ and we're gonna have judges couple

1:11:09 ↗ prizes just like a kind of laidback ofen

1:11:12 ↗ L to comsi and such and yeah I think

1:11:16 ↗ that's it I think I think I'm done great

1:11:20 ↗ work thank you so much Preston I just

1:11:22 ↗ also want to say thank you for being

1:11:23 ↗ part of the commission this year it's

1:11:25 ↗ been I know you're about to enjoy your

1:11:27 ↗ summer break and I know our meeting is

1:11:28 ↗ not till July um I just want to say

1:11:32 ↗ thank you for participating and your

1:11:34 ↗ wonderful youth staff reports are are

1:11:37 ↗ fabulous so thank you thank you are you

1:11:39 ↗ gonna be staying with us yes cool I will

1:11:43 ↗ for this year hopefully until senior

1:11:47 ↗ year and I will consider myself 18 to

1:11:50 ↗ apply for vice

1:11:52 ↗ chair we're excited for that

1:11:57 ↗ we'll be 18 probably running

1:12:00 ↗ for we're excited to have you Preston

1:12:03 ↗ you it's you are bringing a lot to the

1:12:05 ↗ table and youth voice is really

1:12:08 ↗ important in our next generation and you

1:12:10 ↗ do a great job representing your youth

1:12:12 ↗ so thank you thank you you give me hope

1:12:14 ↗ for my children growing up in this way

1:12:16 ↗ you do yeah thank you and I hope you're

1:12:18 ↗ enjoying it learning fun I got to read a

1:12:22 ↗ couple of the applications specifically

1:12:25 ↗ um what are they called the behavioral

1:12:28 ↗ health ones and I just thought it was

1:12:30 ↗ like really cool just to see like how

1:12:31 ↗ like all these programs are just like

1:12:33 ↗ helping out I mainly looked at um Nami

1:12:37 ↗ the Nami ones and I really thought Nami

1:12:39 ↗ was cool specifically like obviously

1:12:41 ↗ like as a youth giving seeing as they

1:12:44 ↗ give opportunities for the mental health

1:12:47 ↗ services and once we finish a scram

1:12:50 ↗ process and I no longer had to be

1:12:52 ↗ nonpartisan I'm probably going to apply

1:12:54 ↗ there

1:12:55 ↗ I'm gonna probably might apply for the

1:12:57 ↗ program that's great but um yeah I just

1:13:00 ↗ think it's just really cool just to see

1:13:01 ↗ how like all of these different programs

1:13:03 ↗ and how we're able to help fund them

1:13:05 ↗ just so that they can give back to the

1:13:07 ↗ community yeah yeah yeah you you totally

1:13:10 ↗ get it that's exactly it thank you so

1:13:12 ↗ much and thank you for doing the extra

1:13:13 ↗ stuff and looking at those

1:13:15 ↗ applications really appreciate

1:13:17 ↗ it okay stamp report right no actual

1:13:21 ↗ report um other than a few events coming

1:13:23 ↗ up want to invite you all at

1:13:25 ↗ this Saturday here at our community

1:13:27 ↗ center starting at 4 pm is our

1:13:29 ↗ Asian-American and Pacific Islander

1:13:32 ↗ Heritage Month

1:13:33 ↗ celebration um this is a pretty historic

1:13:36 ↗ um event for us as a city it's our first

1:13:38 ↗ in-person aapi celebration um and it

1:13:42 ↗ will be it's just Saturday and it's this

1:13:45 ↗ Saturday May 18th from 4: to 6 at the

1:13:48 ↗ community center inside and um there's

1:13:51 ↗ going to be Dragon dancing fashion shows

1:13:53 ↗ kid events kid um

1:13:56 ↗ um hand activities that they can get

1:13:58 ↗ involved in um as well as um egg rolls

1:14:02 ↗ free egg rolls so I don't yeah do you

1:14:06 ↗ need a ticket like we did for the

1:14:07 ↗ children's day thing at the community

1:14:09 ↗ center um to get an egg roll yes no just

1:14:12 ↗ what tickets to get in um so technically

1:14:16 ↗ RSVP just helps with the numbers like

1:14:18 ↗ for food and stuff but it'll be where

1:14:19 ↗ you come in and you need to just sign in

1:14:21 ↗ they'll give you a ticket and then

1:14:22 ↗ that'll be your ticket and that's

1:14:24 ↗ honestly just account heads because they

1:14:26 ↗ have to report that for for funding

1:14:28 ↗ purposes um so um we're very excited

1:14:31 ↗ we're partnering with the circle um the

1:14:33 ↗ circle is an organization nonprofit

1:14:34 ↗ heritance Squad that we um fund for

1:14:36 ↗ Human Services they uh have typically

1:14:39 ↗ done our Hispanic Heritage Month for

1:14:41 ↗ Human Services they do Children's Day

1:14:43 ↗ Day of the Dead that's through the Arts

1:14:45 ↗ programs um but they have a Chinese

1:14:47 ↗ Circle um and so working with their

1:14:50 ↗ executive director she's put on um her

1:14:53 ↗ staff from the Chinese Circle and their

1:14:56 ↗ board members um who identify in aapi um

1:14:59 ↗ to um to lead this event so um yeah it

1:15:05 ↗ should be it should be really fun so

1:15:06 ↗ just want to encourage you if you're

1:15:07 ↗ around um four o'clock at the the

1:15:09 ↗ Saturday please stop by um and then I

1:15:12 ↗ won't I also want to put on your radar

1:15:15 ↗ we have a pride month event um here at

1:15:18 ↗ the garage actually so it's kind of a

1:15:20 ↗ two event in one the garage pride is a

1:15:23 ↗ youth focused um event that they lead

1:15:25 ↗ and set up and then afterwards we have

1:15:28 ↗ one of our Equity board members um set

1:15:30 ↗ up a panel um it's going to be um uh

1:15:33 ↗ Pride with different perspectives so we

1:15:35 ↗ have youth we have parents we have Den

1:15:38 ↗ Pride we have pride across the bridge

1:15:40 ↗ I'm going to speak um and have a very

1:15:42 ↗ wonderful conversation is it Saturday as

1:15:44 ↗ well yep it's going be back to back that

1:15:46 ↗ one's a Saturday June 15th so Pride um

1:15:50 ↗ month is in June so the event will be

1:15:52 ↗ mid June you'll see some emails coming

1:15:54 ↗ out just want throw throw that on your

1:15:56 ↗ radar um 1 to 4 is kind of the lawn fun

1:15:59 ↗ activity events and then from right

1:16:01 ↗ afterwards from 4:00 to 6 will be the

1:16:02 ↗ panel event um please consider joining

1:16:05 ↗ for that and then there's a few other

1:16:08 ↗ events coming up but not till September

1:16:09 ↗ I'll share with you as it gets closer so

1:16:11 ↗ we are busy planning and are you doing

1:16:14 ↗ welcoming week we are doing welcoming

1:16:16 ↗ week we just start planning would you

1:16:18 ↗ like to yeah I have a musician

1:16:21 ↗ recommendation otherani musician in our

1:16:23 ↗ community who's amazing amazing I love

1:16:26 ↗ that okay

1:16:27 ↗ perfect and he's really really amazing

1:16:30 ↗ before we adjourn can I say another

1:16:32 ↗ event I should have probably said this

1:16:34 ↗ during Sher but um because I didn't want

1:16:36 ↗ to say it during ort because this is in

1:16:38 ↗ not with the yab with yab but um I'm a

1:16:43 ↗ JDRF representative this year so that's

1:16:45 ↗ the juvenile diabetes Research

1:16:47 ↗ Foundation as a type 1 diabetic and on

1:16:50 ↗ Sunday we are holding our beat the

1:16:51 ↗ bridge at vent so um a deadline to apply

1:16:55 ↗ is this Friday and it's $30 but it's to

1:16:58 ↗ a really good cause because all this

1:17:00 ↗ money goes all the way goes to type 1

1:17:03 ↗ diabetes research and going to a cure

1:17:06 ↗ funding different treatment programs and

1:17:08 ↗ just a ton of different research and

1:17:09 ↗ it's this really good thing and

1:17:11 ↗ basically beat the bridge is just this

1:17:12 ↗ event um it starts at depending on what

1:17:16 ↗ you want to do it's just um we have a

1:17:19 ↗ walk we have a run Diaper Derby for

1:17:21 ↗ children and then an 8K which is like

1:17:23 ↗ the big one and and basically it's just

1:17:25 ↗ this really fun and interesting event

1:17:28 ↗ and you should come because we're

1:17:31 ↗ looking for volunteers as well so you

1:17:33 ↗ can come to participate and do the run

1:17:35 ↗ or do the walk and or you can

1:17:37 ↗ participate as a volunteer because we're

1:17:40 ↗ really needing them right now at so it's

1:17:43 ↗ kind of early but 7:45 is the start of

1:17:46 ↗ our walk 8:15 is the start of the one

1:17:49 ↗ mile fun run 8:30 is the 8 and 8:30 is

1:17:52 ↗ the start of the 8K and if you stay all

1:17:55 ↗ the way until 10:00 they're making me I

1:17:57 ↗ mean I'm willingly doing a

1:18:00 ↗ speech so that'll be fun gu and what day

1:18:04 ↗ is this again Preston um Sunday oh this

1:18:07 ↗ Sunday this Sunday so then the deadline

1:18:09 ↗ is on Friday I can send you the site but

1:18:12 ↗ if you want to find it yourself it's

1:18:14 ↗ just such a JDRF beat the bridge and

1:18:17 ↗ there's a lot of information out already

1:18:19 ↗ and information and pictures with my

1:18:21 ↗ face online

1:18:25 ↗ well we will uh we will I can probably

1:18:28 ↗ look it up and I can send it to the

1:18:29 ↗ commission with a few other information

1:18:32 ↗ thank you question thank you very much

1:18:34 ↗ okay are we ready to adjourn I have a

1:18:37 ↗ quick question for Preston Preston can

1:18:39 ↗ you explain why it's called beat the

1:18:40 ↗ bridge like oh yeah this is the big part

1:18:44 ↗ I forgot this so beat the bridge is

1:18:47 ↗ because in the 8K so basically it starts

1:18:50 ↗ at University of Washington like the

1:18:53 ↗ campus like the stadium

1:18:55 ↗ and then you keep running to if you know

1:18:57 ↗ where it is it's University bridge and

1:18:59 ↗ then you keep running there and then

1:19:00 ↗ it's um I don't know how exactly long it

1:19:03 ↗ is but the goal is that you like beat

1:19:05 ↗ the bridge because at a certain point

1:19:06 ↗ the bridge goes up and then everyone has

1:19:08 ↗ to wait everyone has to wait until it

1:19:10 ↗ comes

1:19:11 ↗ back there's like festivi so it's not

1:19:14 ↗ like if you meet the bridge everyone's

1:19:16 ↗ just like well that's too bad for you so

1:19:19 ↗ it's still like there's festivities but

1:19:21 ↗ it's just like fun beat the bridge cuz

1:19:23 ↗ they'll like bring it up and like the

1:19:24 ↗ goal is to like make it there before it

1:19:27 ↗ goes up I love that thank you for that

1:19:30 ↗ detail that makes it even more exciting

1:19:32 ↗ to like go and participate in some way

1:19:35 ↗ thank you thank

1:19:37 ↗ you okay well um we'll see each other as

1:19:42 ↗ a whole in two months summer will be

1:19:45 ↗ here by then but we'll be in touch in

1:19:48 ↗ our subg groups okay thank you so much

1:19:51 ↗ okay so I'm gonna adjourn this meeting

1:19:55 ↗ and you can stop the recording perfect

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (6)

Huma Mohibullah

Trish Bloor

Jaime Fajardo

Keena Esemuede

Lucrecia Choto, Alternative, Virtual Attendance

Preston Miele, Youth Advisory Board

Staff (1)

Hannah Roberts, Human Services Coordinator

Excused

Madeline Fish

Manny Brown

Maury Edwards

Recommendations & actions (5)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

MOHIBULLAH motioned to approve the minutes, FAJARDO seconded the motion.
There being no proposed edits, the minutes were approved by unanimous consent.
BLOOR motioned the election of current Vice Chair FAJARDO for the Chair role, ESEMUEDE seconded the motion.
FAJARDO motioned the election of Commissioner MOHIBULLAH for the Chair role, ESEMUEDE seconded the motion.
CHOTO motioned the election of Commissioner BROWN who was not present at the meeting.