← Back to City Council Digest

Human Services Commission Auto captions

Wednesday, May 17, 2023

6:30 PM · 1h 38m
Topics tracked across meetings:
Open Public Meeting Act: OPMA Training, (I) 4/4
Virtual Attendance Policy: Follow Up 2/2
Section
1. CALL TO ORDER
1a
Welcome New Commissioners
packet pp.3
Topics: Boards & Commissions
Staff report:
HUMAN SERVICES COMMISSION Staff Liaison Hannah Roberts, Human About Services Coordinator Created in 2007, this commission advises the Email Hannah Mayor and City Council on matters concerning human services planning and funding. The commission plays a vital role in studying Regular Members emerging issues and concerns in the human 2024 – Huma Mohibullah services area to ensure that the basic survival 2025 – Madeline Fish needs of Issaquah residents are met and that 2025 - Trish Bloor support systems are in place to help people 2026 – Maury Edwards through economic and personal crisis. Each 2026 - Manny Brown year, the commission focuses on its workplan. 2027 - Jaime Fajardo 2027 – Keena Esemuede
3. APPROVAL OF MINUTES
3a
Minutes of April 19, 2023
packet pp.5–7
Staff report:
APPROVAL OF MINUTES a) 04-19-23 Human Services Commission Minutes Page 1 CITY OF ISSAQUAH Human Services Commission 6:30 PM Steelhead Room, 235 1st Ave. April 19, 2023 MINUTES SE, Issaquah
4. AGENDA ITEMS
4a
Virtual Attendance Policy: Follow Up
30 min · Mayor Mary Lou Pauly Tisha Gieser, City Clerk · packet pp.9–19
Staff report:
At the Jan. 18 Human Services Commission meeting, staff presented an overview of the City’s proposed virtual attendance policy and received feedback from the Commission.
4b
Open Public Meeting Act: OPMA Training, (I)
20 min · Tisha Gieser, City Clerk · packet pp.21–33
Staff report:
Open Government Training MAY 17, 2023 | HUMAN SERVICES COMMISSION TISHA GIESER, CITY CLERK
5. REPORTS
5a
Youth Report
Information · Preston Miele, Youth Advisory Board Representative · packet pp.35
Staff report:
• City Council Meeting – May 15, 2023 Human Services staff will go before City Council for consent of the proposed funding re-allocations and adjustments for the pilot Emergency Housing Program, utilizing 0.1% Affordable Housing Sales Tax Revenue Funds (HB 1590) as follows: • Re-allocate the $400,000/year in operation funds for the Emergency Housing Pilot Program at Motel 6, to be utilized internally by the City to fund Limited Term Employees (LTE) to oversee the operations of the project. • Adjust 2023 and 2024 Operation and Capital Expenses for the Emergency Housing Program (EHP) at Motel 6 to align with new project timelines in 2023, and potential increased leasing and operations costs anticipated in 2024.
5b
Staff Report
Information · Monica Negrila, Human Services Coordinator Hannah Roberts, Human Services Coordinator · packet pp.37–44
Staff report:
Election of Chair/Vice Chair a) 11/10/2020
5a
Chair and Vice Chair Selection
Action · Trish Bloor, Human Services Commissioner Chair
0:02 okay
0:06 17th meeting of the Human Services
0:08 Commission and we are so excited because
0:10 we have our new Commissioners with us
0:12 today
0:13 so uh our call to order is going to be
0:17 we're going to go around the room
0:20 and everybody's going to introduce
0:22 themselves why don't we start with Jaime
0:25 I want everybody to tell share how long
0:28 they've been
0:29 um in the city been part of the
0:32 commission and when was the last time
0:35 you laughed really hard
0:39 um well good evening my name is Jaime
0:42 Fajardo I'm in the Human Services a few
0:44 years as my second term
0:46 so I would say get more familiar with
0:48 the program we had more of the grants
0:49 now kind of on the flip side uh laughter
0:54 you know I think I usually use humor as
0:56 like even with conflicts I would say I
0:58 pray I laughed a lot of things so um
1:01 last time I laughed pretty hard
1:04 I think I laugh every day be awesome I
1:06 think that's my everyday practice to be
1:08 honest with you yeah yeah
1:10 but welcome
1:12 record oh
1:14 I was hoping to have more time to think
1:16 about laughing
1:18 just something that put a smile on your
1:20 face okay yeah that's fair
1:23 um my first name is Rucker new to the
1:26 commission I've been in Issaquah for
1:28 just under a year
1:30 um from
1:32 um uh Northern relocated from Northern
1:35 California
1:36 and uh the the plants growing so much
1:41 are putting big smiles on my face it's
1:44 such a fabulous productive time of the
1:48 year
1:48 hmm
1:50 my name is and I've lived in Issaquah
1:53 for six years now my husband and I have
1:57 run a business in downtown Issaquah for
1:59 about 10 years so we've been around here
2:02 for a little while
2:05 introduction and smile straight and
2:07 smile I laughed really hard today
2:11 with my boss she was teaching me how to
2:13 knit so I just took a break and she was
2:16 teaching me how to knit and we were just
2:18 having a great time and that happened
2:21 today yeah very good welcome thank you
2:24 okay Kina it's your turn
2:34 I've been in Issaquah for a few years
2:37 now I'm really excited to be here with
2:40 y'all and give back to the community
2:43 um and laughing so hot hard this morning
2:47 my daughter was singing Old MacDonald
2:50 and I was telling her it's time to go to
2:52 school so that was pretty funny
2:56 thank you all
2:58 welcome
3:00 okay Mom I got your turn hi everyone I'm
3:02 Monica I'm the human services manager
3:05 here at the city and I saw someone I
3:07 used to welcome new Commissioners
3:08 tonight and over the weekend mornings
3:11 was so so hot oh and I'm sorry I've been
3:13 with the city for almost five years but
3:16 um I was just ready to jump into the
3:18 smartest so over the weekend when it was
3:21 so so hot our
3:22 um I was trying to
3:24 um help the dog cool down so we have
3:26 this little kind of like little kiddie
3:28 pool and I was trying to tow the ball in
3:31 the kid pool for him to just go in and
3:33 pull off and so he learned that you know
3:35 he can go and catch the ball and
3:37 retrieve the ball but
3:39 um he didn't think that he could just go
3:41 in without the ball so when I would not
3:43 pay attention to him he will just try to
3:45 match the ball together so
3:50 that was really really fun
3:56 hello Emmanuel Brown
3:58 um I've lived in Issaquah for about 27
4:01 years now and
4:04 I don't know what turn this is online
4:08 I think second okay and basically
4:13 laughed is uh I I played with the
4:16 grandkids today in the pool well not
4:18 having water fights so it was it was fun
4:22 that's awesome hi everyone I'm Mary
4:25 bukali I'm the mayor of the City of
4:27 Issaquah before that I sat in a chair
4:30 like you and did the development
4:32 commission for 20 years so been in town
4:35 for 30 was on Council for four years and
4:37 now I'm halfway through my second term
4:39 as mayor
4:41 um I'm gonna kind of have to say what
4:42 honey says I think I think laughter
4:44 heals so it may get a personal mission
4:47 when I'm meeting with people to find a
4:49 way to get them to smile or laugh at
4:51 these ones and that used to get
4:52 something going on right I just love it
4:55 hi everyone I'm Hannah Roberts I am the
4:58 human services coordinator I've been
5:00 with the city for over two years now I'm
5:02 not new to Issaquah I grew up here my
5:05 parents still live in Miramonte so lots
5:06 of great ties to this community love um
5:09 to be on this end now of serving
5:11 um beautiful Issaquah
5:13 um and so I have if you don't know or
5:16 anything most of you do I have three
5:17 little children three under five as you
5:20 can imagine I am laughing every day
5:22 maybe through other things but I am they
5:25 are always making me laugh
5:27 um we have like a little bouncer seat
5:29 for my seven month old and um I was
5:32 looking for my two-year-old I couldn't
5:34 find her and I just hear a giggle and I
5:36 go around the corner and she's in this
5:38 baby bouncy carrier and my four and a
5:41 half year old swinging her back and
5:42 forth in the tour way
5:44 um so yeah they're very entertaining
5:46 yeah very um very happy house I'm sure
5:49 I'm sure
5:50 um my name is Trish Bloor um I've been
5:53 in the community since the mid 80s my
5:55 kids went to school here
5:58 um I had two adult daughters
6:00 um I can't remember when did I join the
6:02 commission before me two or three two
6:06 terms three times was it pre-covered
6:08 because I started just coming to your
6:10 meetings during covert actually we lived
6:12 a major recruitment okay in prior to
6:15 that I was on the Arts commission for
6:17 about 15 years
6:19 um and then okay so
6:22 I tend to go out to YouTube a lot at
6:24 night before I go to bed
6:25 and just recently I'm getting
6:29 um hit up with all these Sex in the City
6:31 reruns and I have just been laughing
6:37 so anyways that's my little thing okay
6:40 Preston so hi I'm Preston Neely I'm the
6:44 youth rep here and I've been in and I've
6:47 been here for a lovely total of about
6:50 four meetings and
6:52 um I think I've been in Issaquah for
6:55 three four years now and
6:58 um one of the using the magical power of
7:01 youthful vigor I make sure to laugh
7:03 every single day but one example is
7:07 watching my
7:09 um is watching my child appropriate
7:11 shows
7:11 [Laughter]
7:13 [Music]
7:15 awesome
7:23 okay
7:26 um okay
7:28 are we gonna move on to public comments
7:30 now yes okay and do we have any purple
7:32 comments yes so we have two members of
7:35 the public here with one public comment
7:38 of the Victor uh Welcome to our Human
7:41 Service Mission so glad to have you here
7:43 you're welcome to stand sit
7:48 thank you I'll
7:51 safe right here then yeah
7:54 all right well I need to read
7:58 um some words I prepared
8:01 um ladies and gentlemen of the Human
8:03 Services Commission thank you for the
8:04 opportunity to address you this evening
8:07 um I sit here today
8:09 uh to address a matter of great concern
8:11 that has not escaped my attention as I
8:13 Traverse the rest of her beautiful city
8:15 uh concern I believe that mostly
8:18 acknowledge and address for the
8:19 collective well-being and continued
8:20 prosperity of our community
8:22 as I drive across Issaquah I've had
8:25 numerous encounters with individuals who
8:27 have found themselves in situation where
8:29 they must rely on the kindness of
8:30 strangers for monetary support due to
8:33 the distressing reality of homelessness
8:35 each face tells a story which plea
8:38 Echoes In The Silence that often Greeks
8:40 it the cycle for federal citizen
8:42 enduring such hardship right on our
8:44 dosto is a dark reminder that is by the
8:46 remarkable growth and prosperity that
8:48 we've enjoyed as a city there remain
8:51 socio-economic challenges that require
8:53 urgent attention and compassion and
8:55 passion
8:56 we have indeed made strides in combining
8:58 homelessness in our community
8:59 particularly through the commendable
9:01 initiatives such as the emergency
9:03 housing program however the visible
9:05 increase in the number of people
9:07 resorting to the roadside solicitation
9:09 suggests that there's a need
9:12 um for further
9:13 urgency and potentially an expansion of
9:15 the approach for this crisis
9:17 I appeal to this commission to consider
9:19 augmenting the effort behind the
9:21 emergency housing program and to view
9:24 that not merely as an appeal for more
9:26 shelter but as a call from a holistic
9:28 approach to alleviating whole and
9:30 homelessness this includes not just
9:32 housing but also including Support
9:34 Services things that empowering these
9:36 individuals and families to regain their
9:38 freedom in society
9:39 we must strive to create an environment
9:41 that Fosters resilience promotes
9:43 self-sufficiency and rebuilds Our Lives
9:45 by developing programs that not only
9:48 provide immediate shelter but also offer
9:50 assistance in areas such as vocational
9:52 training Mental Health Services and
9:55 substance abuse counseling we could
9:57 provide our fellow citizens with
9:58 Comprehensive networks of support that
10:00 can guide them back to stability and
10:02 Independence RC renowned for its Spirit
10:05 of community and compassion Has the
10:07 strength and the will to ensure that all
10:10 its residents have the opportunity to
10:12 live with dignity and Security in
10:13 carrying out this emission let us affirm
10:16 our commitment to live more citizen
10:17 behind providing support and care to all
10:20 especially those who need it the most
10:23 thank you for your attention to this
10:25 pressing matter it is my sincere hope
10:27 that together we can rise to meet this
10:29 Challenge and fortify the fabric of our
10:30 community transforming Issaquah into a
10:33 heaven of Hope resilience and
10:34 inclusivity thank you thank you I know I
10:37 know your name Victor but do you mind um
10:39 sharing your name with our commission
10:40 your first time sure my name is Victor
10:43 Bello I've been a resident of Issaquah
10:46 for um almost six years now okay and um
10:51 I live here with my wife and uh to chip
10:56 well thank you so much for your time and
10:58 coming to our commission meeting thank
10:59 you and reasonably appointed to the
11:01 salary commission very important work
11:04 it's very fun and if Victor wants to he
11:07 can forward his comments to um
11:11 versus commission and then they'll get
11:12 40 to us too okay
11:15 wonderful thank you great thank you very
11:17 much thank you
11:20 thank you
11:21 anymore
11:27 no other um public comments at this time
11:31 forget to Milan okay
11:33 all right
11:35 okay I know the minutes from April are
11:38 very fresh in everybody's mind
11:41 and we need to approve them
11:47 um Jaime and Manny I leave it up to you
11:50 to make a motion
11:54 is there a motion I believe that we
11:57 accept the uh minutes as
12:00 published and listen get you second my
12:04 second man okay is there any discussion
12:07 okay if there's
12:10 I think we'll we'll move that they're
12:12 past if there's no if there's no um vote
12:15 against that I never quite know how to
12:18 do this right yeah you said it you said
12:19 it right okay okay if there's no
12:21 objection if there's no objection thank
12:23 you well done
12:24 okay and now we'll start with our agenda
12:27 items
12:28 and I think uh mayor Paulie is uh with
12:31 Tisha great thanks
12:33 well hello everyone uh at least once a
12:37 year I do try and get to a board of
12:39 commission meeting for all of our 16
12:40 boards and commissions just because I
12:42 need to say thank you for everything
12:44 that you do
12:46 um Issaquah has a lot of represent
12:48 Community representation through these
12:50 16 boards and commissions and maybe by
12:52 population a little more representation
12:54 which is good it means we have a lot of
12:57 voices at the table and I love that
12:59 tonight I'm dressed to look casual
13:01 because I'm going to head down to the
13:03 soccer game but what I wanted to point
13:05 out for anybody that's here watching is
13:08 that for the 20 years that I served on
13:09 development commission I know you are
13:11 not with your family tonight I know you
13:13 are not attending an event I know you
13:16 are not doing something you would be
13:17 doing if you didn't have a meeting so I
13:19 appreciate your sacrifice I really
13:23 commend you for putting this much effort
13:25 and enthusiasm into your community
13:28 so uh during covid we went to an all
13:31 remote meeting format for quite a while
13:34 during that time I stood up two new
13:36 commissions entirely new commissions
13:38 Equity board and environmental board and
13:42 they began meeting in the all remote
13:46 format
13:47 and I remember going to meetings with
13:49 other Mayors where everybody said cannot
13:52 wait for this to be over because nobody
13:54 wants to do remote thank you well don't
13:57 they like you know I'm just I don't know
13:59 that we're going back exactly the way we
14:02 left it because there are many many
14:04 benefits from having a remote option
14:07 um so we came out of the emergency we
14:10 were able to start to meet in hybrid
14:11 format all birds and commissions Council
14:13 included many of you have chosen to have
14:17 a significant number of you present
14:19 during your meetings meaning you're
14:20 living close enough we're able to walk
14:22 here and that it's fine to come to the
14:24 meeting
14:26 um the two boards that grew up in the
14:28 hybrid world have not had your
14:30 experience of the in-person world and so
14:33 to a degree they're not sure what
14:36 they're missing or what the difference
14:37 would be I test uh Tisha a while ago as
14:41 we were coming out and we were going to
14:43 start to come into this new era of where
14:45 do we want to go next with
14:47 reaching out to all the boards and
14:48 commissions and reaching out to the
14:50 council and saying so we're not going to
14:52 do what we used to do and we're not
14:53 going to be all remote we're going to
14:55 have some form of hybrid which I totally
14:57 support I think it's wonderful but how
15:00 do we do two things take all the pluses
15:03 of having hybrid format which really
15:05 have a lot to do with the public and the
15:07 members you can get more people to
15:09 attend if you could take some barriers
15:11 out of the way and some nights just
15:13 being here in person it you couldn't do
15:15 it but you could have your kids at home
15:18 and be able to attend and give your full
15:21 attention so that is great it also
15:22 helped with the public we haven't seen a
15:25 huge uptick in people who wanted to
15:26 participate since we've had remote or
15:29 hybrid
15:30 some of our usual faces are coming back
15:33 into the council chamber they've been
15:34 coming in for years if not decades and
15:37 they're happy to be back the second
15:39 piece that I explained to the city clerk
15:41 that's important to me is by law we are
15:43 required to set up a physical place
15:46 and I want that place with a hybrid
15:49 component to be very friendly and
15:51 welcoming to the community
15:52 so when we first started going hybrid
15:54 with Council there was a big fear that
15:57 the mayor and the staff would be sitting
15:58 in the meeting room with the city clerk
16:00 and all the council members would be
16:02 hybrid but our council members have
16:04 experienced all different forms and for
16:07 them it's the conversation before you
16:09 come in it's the conversation when you
16:11 go out into the parking lot it's you
16:13 know meeting Victor outside and talking
16:15 about other stuff before you come in so
16:17 if you've done this before you recognize
16:19 that there's some added benefit in
16:21 having people in the room I also from a
16:24 public point of view want to make sure
16:26 that it's not hard for the public to
16:28 figure out that we have such a mix of
16:31 choices between boards and commissions
16:32 and Council that they don't have that
16:35 same experience with you so I've been
16:38 working with our city clerk to go back
16:40 present a set of options and have as
16:43 much consistency as we can have for
16:45 those who choose to join you at certain
16:46 points in your conversations we have
16:48 some boards and commissions that get a
16:50 lot of people that come in we have
16:52 others that God and so it's a complete
16:54 next bag but as mayor I told my clerk I
16:58 want vote so I want to make sure and I'm
17:00 the one who recommended to the city
17:02 council I believe you should have a
17:03 quorum in the room I believe if you have
17:06 a chair and a vice chair if the chair is
17:09 not in the room the vice chair in the
17:11 room is a good choice she has suggested
17:13 all those and you're going to be looking
17:14 at those tonight it's an agenda item for
17:16 you I wanted to come before you had your
17:18 conversation and just tell you why my
17:20 head is where my head is at and then
17:22 just allow for questions if you have
17:25 some
17:26 um but it's equity and access has
17:28 improved and I want to just make sure
17:30 that we still really are able to give
17:33 the community the benefits of a sidewalk
17:35 conversations the after the meeting
17:36 conversations and even you just getting
17:38 to meet a potential person who's going
17:40 to come in and talk to you tonight maybe
17:42 talk about something else so anyway that
17:44 is why it's on agenda tonight and just
17:46 leave it open for questions if anybody
17:48 has any questions
17:50 or not not no questions is fine too
17:53 soldiers aren't starting for another 45
17:55 minutes
18:09 sorry does he have a presentation today
18:12 oh yeah
18:13 it's just about mayor mayor coming in
18:15 and and and telling you why city clerk
18:18 has been presenting what she's been
18:19 saying you can you will get a lot of
18:21 information from Tisha I won't be here
18:23 for that piece but definitely questions
18:25 as you know as much as you're like
18:27 nothing is set in stone we're trying to
18:29 make this work for all of our varied
18:31 boards and commissions and we're also
18:33 trying to make it work for any of the
18:34 public who might come in to get you know
18:37 we always have to have a physical
18:38 location I want it to be welcoming I
18:40 want them to feel like they have access
18:42 you are not elected but you are
18:44 Community Representatives with very big
18:46 voices at this table and so just want to
18:49 make sure everybody can talk to you if
18:52 they want to so the equity and
18:54 environmental board have not met in
18:56 person they do so they did move back in
18:59 person just as everybody else did and
19:02 they have a majority they have a quorum
19:05 or more in the room with them so
19:08 everybody's moved back the the
19:12 interesting piece was starting to talk
19:13 about coming back when they'd never been
19:15 back
19:16 because they didn't know what they
19:18 didn't know yeah they hadn't had a
19:20 parking lot conversation these were
19:21 brand new commissions that had just got
19:23 stood up and so for them we got this we
19:27 do this on video all the time and it's
19:29 like well there's there's another aspect
19:31 to it I'm going to want you to try out
19:33 and Tisha has taken this project on and
19:36 been answering questions and just trying
19:38 to create
19:39 the most open and accessible format we
19:43 can and the best environment for those
19:45 that decide to come and share the space
19:47 with you
19:48 yeah everybody's back
19:51 okay so before the Mayor Lee does
19:54 anybody want to make a comment like
19:55 particularly our new people that you
19:57 know you you don't really know anything
19:59 at this point don't see what you don't
20:01 know yet it's your first meeting I mean
20:03 do you guys have an opinion about in
20:05 person versus virtual or hybrid or
20:08 I'm just curious about how we will
20:11 organize a quorum to be physically
20:13 present as opposed to three of us or
20:16 four of us deciding I'm going to be
20:18 virtual today or I'm going to be in
20:19 person today that's a good question I
20:21 get would have to be organized ahead of
20:23 time it's a little bit more so there are
20:25 several organizations that are outside
20:27 of the city that I belong to and so we
20:29 have an RSVP and an expectation that if
20:32 you're going to be digital you just let
20:34 them know you're going to be digital
20:35 there will be time
20:37 and reasons why we may not make a quorum
20:40 in the room that's
20:42 it's just that the intent is to create a
20:45 fabulous space here so um for example I
20:48 sit on a sound cities Association board
20:50 and we have too many board members so in
20:53 order to get acquired we need to have a
20:55 lot of people and it's in Tukwila and we
20:57 come from all across King County and so
20:59 part of our SVP is and I will be digital
21:01 just so people know and and Tisha or the
21:05 staff that are managing it we'll do our
21:07 best but it's not hard and fast things
21:09 happen I mean we may have
21:12 a snowstorm and have to do a virtual
21:15 meeting because everybody's like I'm
21:17 home I'm safe and I can do it but what
21:19 we really want to do is create some
21:21 something that I can go to the community
21:22 and say you got to come to this meeting
21:23 you know come a little early try and
21:25 talk to people just some expectation of
21:27 what what we strive to do
21:31 does that make sense Monica yes itself
21:34 is not a quorum in the room we can still
21:36 go through oh yeah absolutely yeah well
21:39 we are not trying to put up roadblocks
21:41 we are just trying to set expectations
21:50 now yeah it's so funny though that
21:54 people thought everybody wanted to come
21:55 back because all across the spectrum of
21:58 meetings I go to it's a very wide range
22:00 opinion
22:01 very wide range
22:04 yeah this is Jaime from Human Service
22:06 I'm interested to Mayor is that the fact
22:08 that we're doing um kind of like a
22:10 hybrid is you talked about 16 boards in
22:13 commission are we taking data of like
22:15 the demographics and age and of like
22:19 like the before and after given the fact
22:21 that we're going into this
22:22 kind of hybrid model of is an increase
22:25 in Access or the decrease in Access
22:27 given the representation of cities I'm
22:30 not sure we have a metric for that yet I
22:32 think some of that information is
22:34 available although I would have to go
22:35 back and look at the applications to see
22:37 do we ask people their age on the
22:39 applications uh do like we ask certain
22:42 things but to be asking might be a good
22:45 um to-do list for the equity board to
22:48 think about how we measure if our
22:50 changes in meeting format and structure
22:52 have actually created a more diverse
22:55 group there's something else that I did
22:57 that I should confess to that has helped
22:59 make us a little bit more diverse as
23:00 well
23:02 um you know people get very excited
23:04 about serving any seats and so when I
23:06 serve I served in one seat for 20 years
23:09 which meant that
23:11 a lot of other people didn't yeah and so
23:14 when I moved into Council and then into
23:16 mayor's office
23:17 and I had started serving when the town
23:20 was eight thousand same number of seats
23:22 now it's 41 000. there are people who
23:25 don't get opportunities so I started uh
23:28 an initiative two years ago where we are
23:31 gently moving people through and
23:35 rotating and so that also will have the
23:38 effect of changing who's at the table
23:39 when I came everybody on every boarding
23:42 commission lived on spot Mountain her
23:44 old town that was it and for a long time
23:47 almost all of our council members came
23:49 from Squadron in Old Town more people
23:51 have moved in different neighborhoods
23:53 than and we have a great natural
23:56 geographic dispersion of council members
23:58 too which is great so um
24:01 much to my unpopularity I was just
24:04 talking with Victor about this earlier I
24:06 have moved people from alternate seats
24:09 and at you know if the staff team and
24:11 the board chair decide people should be
24:13 moving through when they get to a
24:14 certain point two turns eight years I'm
24:17 asking them to move to an alternate seat
24:18 kind of be a legacy member a little bit
24:21 institutional knowledge but out of a
24:22 voting suit so we can bring me to people
24:24 so I'll tell you just from my experience
24:26 being pretty familiar with boards and
24:28 commissions for 30 years is very
24:30 different and I'm not sure that just
24:33 looking at the remote aspect if I can
24:35 single that out or it's in combination
24:37 with me moving people through so it
24:40 could be fair
24:42 yeah and I think that's a great question
24:44 are you because of Geographic's changing
24:48 and trying to get the younger folks
24:50 engaged going down yeah you and I we're
24:54 almost done right this is it you get us
24:56 for a couple more years
24:59 we are this is another thing we created
25:01 under when I started as mayor is we
25:03 wanted to have these suits and not just
25:05 a youth Advisory Board we want to debut
25:07 seats everywhere but why not take the
25:10 voices of those who are starting to get
25:13 interested and excited and let them
25:15 participate in a meeting like this where
25:16 your topics are huge and wide-range
25:18 actually so so we have our youth
25:20 Advisory Board and we have this which is
25:22 pretty amazing so
25:26 um but anyway we could think about a
25:28 little bit more Monica I mean we are
25:29 working
25:30 um with on the advice of our Equity
25:33 board to really tackle more things than
25:36 we have been tackling in the equity
25:37 diversity Equity inclusion
25:40 um area and we just finished up a
25:43 management retreat with all the
25:44 directors and their direct reports
25:46 talking about how each department would
25:50 come with some project policy or
25:52 proposal to the equity board and explain
25:54 how they use the equity framework to
25:57 find out if they thought they had done a
26:00 good job in evaluating is everybody at
26:02 the table or the right people at the
26:04 table who did we miss who could this
26:05 hurt who could this help and that's a
26:08 big step yeah
26:09 that's pretty exciting so
26:13 more to think though
26:15 great question
26:19 anything else
26:20 I really appreciate the city's
26:22 flexibility the fact that you guys are
26:24 being rigid I mean we don't want to get
26:26 in your way you guys do great work today
26:28 right we do not want to get in your way
26:30 yeah yeah and in the past they have been
26:32 pretty black and white rules and they
26:34 have had some unintended consequences
26:35 yeah we don't want to do that yeah so
26:38 and I would ask that just I know when
26:41 she first came in I'm sorry
26:44 yeah uh because when we first came in I
26:48 think gave the uh
26:50 the
26:51 preparation that the uh you did and I
26:55 think the feedback was surprising and
26:58 then I had to go back and redo all of
27:00 that so oh partition is amazing we have
27:03 such an amazing City staff
27:06 they are authentic when they come and
27:08 tell you here's a proposal please praise
27:11 it or shred it they mean it they will
27:13 listen to what you say and then it will
27:16 come in my office and go mayor this is
27:18 what we heard and I go good we have more
27:19 work to do so awesome they're very
27:21 receptive to what you say they are
27:23 listening thank you she is a star
27:27 a humble star
27:31 awesome well great thank you for letting
27:33 me do this I'm gonna go stand at the bus
27:35 stop
27:36 um and also thank you for being here
27:38 instead of some place you might rather
27:39 be it's like Community appreciates it
27:41 and I appreciate it very much welcome
27:43 thank you welcome welcome you're not New
27:45 York welcome yeah I've been here like 10
27:49 minutes
27:51 [Laughter]
27:54 boom and I have a couple other issues in
27:57 town already so uh I couldn't remember
27:59 if she was on this side yeah this is
28:01 great well thank you all thank you so
28:03 much
28:06 bye
28:17 oh I know I'm good I'm in a meeting
28:20 uh hi everybody I'm Tisha Geezer I'm the
28:23 city clerk I know a few of you very well
28:25 and a few new faces so welcome thank you
28:28 for um volunteering thank you so much
28:31 every time anyone says your name
28:35 me too that just happened okay and then
28:38 we have Tina with us virtually okay well
28:41 um I'm as the mayor said I'm the city
28:43 clerk and as she also said
28:45 um when we uh just a little background
28:48 for those of you who are new when we as
28:50 the mayor explained as we came back from
28:51 the covid pandemic
28:54 um everyone we were operating all these
28:56 all of these meetings entirely virtually
28:58 which the governor was allowing us to do
29:00 temporarily and uh when we came back in
29:04 person and initially the direction from
29:06 the mayor was boarding commission
29:07 members need to be in the meeting rooms
29:10 no exception
29:12 um and the public can continue to
29:14 participate virtually but we heard some
29:15 feedback
29:17 um that the boarding commission members
29:18 appreciated some flexibility and because
29:20 we already have the equipment and the
29:24 the stuff set up for virtual
29:26 participation like the mayor said she
29:29 um gave me some direction and uh I
29:32 brought this policy around to all the
29:33 boards and commissions
29:35 um so the reason part of why the mayor
29:38 wanted to come tonight was to kind of
29:39 reiterate some of her
29:42 some of her reasons for wanting to
29:44 ensure that there is a real presence in
29:46 the room for these boarding commission
29:48 meetings and
29:49 um as you mentioned Manny when I came to
29:51 the Human Services Commission back in
29:53 January there was definitely the
29:55 majority opinion was to definitely
29:57 minimize an in-person requirement and
30:03 tell you that she sees in that and I
30:07 then wanted want to I can quickly go
30:10 over the policy again and then I'd like
30:12 to get your input and see if we can't
30:15 come up with a little bit of some
30:17 compromise language for the Human
30:19 Services commission's rules and I also
30:21 have the benefit of having gone to a few
30:23 different commissions since I saw you
30:25 last so I can share
30:27 um some options
30:29 as well so
30:31 um just as a a reminder
30:33 um and what is in your packet tonight is
30:36 kind of the first iteration of this
30:38 policy which does say that a quorum
30:41 which for the Human Services Commission
30:43 is for people would be in the meeting
30:45 room and as the mayor mentioned she you
30:49 know there's we're open to being
30:51 flexible there and some of the other
30:53 commission the majority of them are
30:55 requiring that but a few of them have
30:57 softened that and say well ain't we'll
30:59 strive for that but we won't require it
31:02 um so that's something that we could um
31:04 change and then we have one commission
31:05 our Equity board who's just
31:08 just keeping it totally open
31:12 so the policy says that so that does
31:14 require a little bit of tracking by
31:16 staff and that does require
31:17 communicating in advance if you want to
31:19 attend virtually and as written it it
31:21 does say that um that that you sort of
31:25 need to be granted permission to attend
31:27 virtually
31:28 um but you will be considered fully
31:30 present and can participate full fully
31:32 the other provision it has now is saying
31:35 that the chair needs to be in person as
31:38 um you heard the mayor explain some
31:39 rationale for that
31:41 um and then otherwise it really
31:44 it really just talks about making sure
31:46 you have an audio connection noting it
31:48 in the minutes just some kind of routine
31:50 aspects and then um the policy just
31:53 indicates it formalizes that the public
31:56 can participate virtually in that staff
31:58 presenters May participate virtually as
32:00 well and then we added some some more
32:03 language to the public participation
32:05 section because the commission was sort
32:07 of lacking that in its current rules so
32:10 um so that's sort of the basis I you
32:13 have a copy in your packet so I would
32:16 like and as Manny said they're what we I
32:18 do have a round of input from when I was
32:20 here in January
32:22 um and I guess I'm with some new members
32:24 and with the mayor coming I I guess I'm
32:26 interested to know if there might be any
32:28 changes
32:29 um in that perspective so a quick
32:32 comment on what some of the other boards
32:33 have done so the equity board has
32:35 definitely gone the furthest from the
32:37 proposed policy and is saying
32:40 just show up somehow and either way and
32:45 you're okay and they actually removed
32:47 their requirement that their chair
32:48 attend in person most of our other
32:51 boards have been a little bit closer to
32:52 this proposal but some of them are
32:54 saying things like we'll strive to have
32:56 a quorum in person uh one of the boards
32:59 said will strive to have a quorum in
33:01 person but we expect all members to
33:02 attend half of the meetings each year in
33:05 person so kind of set a dual expectation
33:09 um so those are some of the changes that
33:11 have been made I also incorporate I did
33:14 incorporate a few changes um just
33:16 removing the notice the five-day notice
33:20 because we're this commission has a
33:23 hybrid component at each meeting so we
33:24 don't need that much notice we have it
33:26 all set up so if you have a if you get
33:29 ill or subtly quarantined
33:31 um just some advance notice will be
33:33 important but I guess I would like to
33:35 hear
33:36 um some feedback from you on if this
33:38 seems workable or what changes you would
33:41 um like to make
33:50 I think the equity boards approach is
33:52 most equitable
33:55 um flexibility is the most inclusive
33:58 but that being said uh there's something
34:01 to what the mayor's saying about the
34:03 vibe in a room that's basically what
34:05 she's talking about you don't want folks
34:07 who don't have access online to show up
34:10 in person and then their crickets
34:12 chirping in a room because that can
34:14 change their
34:16 willingness to even be involved or speak
34:19 to what an owl so there's something
34:23 about the vibe in the room
34:28 but the most flexible is always the most
34:30 inclusive
34:38 well
34:40 I think I agree most with the um like
34:43 the expectation to reach Quorum since
34:47 like especially during like winter
34:49 months and such it's gonna end up almost
34:54 yeah like during winter months like um
34:56 like the mayor said during like
34:57 snowstorms and such it can be like hey
35:00 we don't have it's not gonna be possible
35:02 for most people to get to the actual
35:04 building so we can still have
35:06 of the meeting that will be mostly
35:09 online but I also agree with the um
35:12 there should be like some sort of
35:14 requirement like 50 75 25 some percent
35:18 that Commissioners have to be required
35:21 to meet in person because like the mayor
35:24 and you said about
35:25 um like the five and having enough two
35:28 people sitting here lonely in the rooms
35:30 by themselves so I think this should be
35:33 some sort of like requirement of some
35:37 amount for a need to meet in person but
35:41 also like not a requirement for
35:44 core of reception
35:48 so are you
35:50 doing the regulations specifically for
35:53 each Commission
35:55 we are tourists and you know as the
35:57 mayor mentioned a goal here was to
36:00 because we have we have currently 13
36:02 advisory boards a goal is to keep
36:04 everyone consistent but I'll say there's
36:07 just not consistency here because
36:08 everyone's had every board has different
36:10 considerations the environmental board
36:12 was worried about people driving they
36:14 don't want people to have to drive into
36:15 every meeting right and the equity board
36:18 really wanted to really really Drive The
36:21 Edge there on inclusivity and then a few
36:25 of the commissions have been well and
36:27 other commissions just have different
36:28 styles too and just like people do some
36:31 people are just prefer to drive down and
36:34 sit in a chair and have that you know
36:36 different connection or have the have
36:39 the flexibility in their life where they
36:40 can do that so it has a goal was to be
36:44 consistent but there's definitely every
36:46 policy is a little bit different
36:48 um but as I mentioned the majority most
36:50 of them are fairly close to this this
36:54 version I would the equity boards the
36:56 one that's kind of gone the furthest
36:58 from it but so they are all different
37:02 and I will make a comment and Preston I
37:05 apologize because I'm not going to agree
37:06 with you
37:08 um I
37:10 for somebody they have to keep track of
37:13 um okay Trish has only shown up and
37:15 let's say I'm not the chair Trish has
37:17 only shown it in person you know three
37:20 times and and you know she needs to show
37:22 up four more times to for for I I don't
37:26 Advanced Administration then I don't
37:28 want anybody to have to to do
37:31 I don't want anybody have to keep track
37:33 of who's showing up to in person I mean
37:36 I know we keep track of who's at the
37:38 meeting whether they be virtual or in
37:40 person but I don't want you I don't want
37:42 anybody
37:44 anybody have an opinion on that
37:46 okay I agree about the administration
37:49 yeah administrative aspect yeah and I
37:52 also agree only because
37:56 what's the consequences you know right
37:59 so we have to come up with what the
38:00 consequences are if they're not sure
38:02 what we ought to get four times instead
38:04 of five yeah
38:08 yeah and I also like to move towards
38:11 doing where it it gives you more freedom
38:16 uh no matter where you are in your life
38:19 um as far as okay I thought I'd be able
38:22 to make it today where kids are sick and
38:25 so I gotta stay here and they're gonna
38:27 be out better than I can at least we'll
38:29 be here so um and you know somebody who
38:33 I have to take the bus to get here well
38:35 but they have a computer so there's a
38:38 lot of things to take into account I
38:40 think
38:41 and I think
38:43 helping set up the equity board that
38:46 many of the commissions
38:50 should be moving towards and what they
38:53 are
38:54 what to do equity-wise right so if
38:59 they're saying we're going to do this
39:02 then that should almost transfer down to
39:05 altogether commissions that says that
39:07 well if Equity people think that it's
39:09 fair for everybody to do it this way
39:12 then maybe you should have one way to do
39:16 it and this is the way it's going to be
39:18 and same with the environmental board I
39:20 mean if it's if they don't
39:22 if they're not wanting cars driving to
39:25 these meetings and
39:27 is that okay for any commission right
39:29 makes no sense for only
39:31 it's supposed to be strength of numbers
39:32 the rising tide lifting all of the boats
39:36 um good I think it would be also easier
39:39 to regulate this is a because if one
39:42 person moves from one commission next I
39:45 think it'd be easier to regulate says
39:46 okay the commissions agree that this is
39:49 the way we're going to run this and it's
39:51 straight down
39:54 yeah I'm really focusing on what the
39:56 equity board
39:58 um that was a big deal getting that
40:01 started and the power of the people that
40:06 were given the equity board and not to
40:08 listen to them would be disrespectful
40:12 good point
40:14 um I am
40:17 Pro flexibility and also at this point
40:20 in this pandemic highly motivated to
40:22 show up in person but I have seen that
40:25 hybrid meetings really put the onus on
40:28 the moderator or the facilitator to
40:31 engage people like Nina who's you know
40:34 politely
40:35 uh mute but may actually have something
40:38 to say so the more and it's particularly
40:41 important when there's a
40:43 disproportionate amount of people in
40:45 person because we're keeping the ball
40:46 moving conversation wise but I am
40:50 shortina that already you've had a
40:52 couple of insights or comments or
40:54 questions so I would just invite that
40:57 that it it becomes even more important
40:59 for skillful and perhaps deliberate
41:02 pauses
41:03 to ask if anyone on the screen has
41:07 something to contribute for the sake of
41:10 equity invoices
41:12 okay Kina you're up
41:16 well I can tell you that
41:18 um I I'm neutral on this policy
41:23 um but I do link more so towards Equity
41:27 because just earlier this week I had to
41:30 ring Hannah and say I have an
41:33 inflammation in my ankle and I will not
41:35 be able to make it so I now have access
41:38 because I'm online
41:41 um so I think that
41:43 Equity is important
41:47 yeah
41:50 so it sounds like we're really leaning
41:52 towards I'm doing with the equity
41:54 board is doing am I is that what I'm
41:57 hearing is that what your hearing tissue
41:58 yes I have two I have two thoughts or um
42:02 I guess I'd like to get feedback on two
42:03 things I'm hearing the same thing and um
42:05 and the equity board would would like to
42:08 to see their their policy shared I think
42:12 you know as you heard from the mayor one
42:13 of the things on the top of her mind and
42:15 it's so different how we come to this
42:16 with different perspectives is she's
42:18 really concerned about access the
42:20 Public's access to your meetings and to
42:22 you and so that's what she's thinking
42:24 and it you know we've seen we have only
42:27 been doing hybrid meetings for
42:29 a year close to a year now
42:33 it's about 50 50 hybrid in person from
42:36 what I'm seeing at the City Council
42:38 meetings that I attend regularly
42:40 um but I will say often new people do
42:42 attend in person I I don't have I don't
42:44 have data on that but I think that's one
42:47 of her perspectives I think as she
42:48 shared she's concerned about their
42:50 experience being one or two people in
42:53 here which is not proving to be the case
42:55 as we as I as she and I go from meeting
42:58 to meeting there tends to be people are
43:00 kind of self-regulating
43:02 um so my two thoughts are
43:04 um I I hear that you don't want a
43:08 requirement on how many people are in
43:10 person could we still say that it's
43:12 encouraged would that be
43:14 are you comfortable with language
43:17 encouraging in-person attendance is that
43:21 language on the equity board it's not
43:22 it's in that pretty much every of every
43:24 other board's encouraging or requiring
43:26 they are not so I'm asking the question
43:28 and you can the answer can be no I'm
43:31 just posing it because it sends a
43:33 message it does send a message what do
43:35 you get I mean we can vote on it or do
43:37 people want to comment yeah
43:41 I think the word encouragement kind of
43:45 puts pressure
43:47 on attendees I I think it puts pressure
43:50 there and if we are practicing the
43:53 equity I we need to choose words that
43:57 does not make one feel like they're
43:59 being pressured to take an action that
44:02 one they may be incapable of taking or
44:06 to they it's not a personal choice
44:11 okay
44:12 I agree it's a language you know
44:15 language like that still comes from
44:17 somewhere and when it's crazier the
44:19 policy then you feel pressured by the
44:22 powers that be whoever wrote it or
44:24 whatever maybe the mayor I don't know
44:26 and so you definitely feel pressured by
44:28 that Tower and wherever that language is
44:30 coming from yeah
44:33 um I also think that
44:37 again Equity board is looking at things
44:40 through equivalents
44:42 right which again should Cascade down to
44:46 others
44:47 and um putting that phrase in itself as
44:53 she says that Kayla says
44:56 put the pressure on
44:59 also I think that
45:02 it's known fact that mostly the
45:05 commissions are run by folder folks
45:10 and we are used to things certain way if
45:15 we want to get the young earful people
45:16 involved to step up that we have to give
45:20 an opportunity to not feel like they're
45:24 not on WhatsApp
45:29 remember when you
45:33 visit I said okay can we try this for
45:35 three months and then after three months
45:37 revisit and then that felt that made it
45:40 easier for us to say okay Tisha this is
45:43 our decision because we can change it
45:46 yeah I do have one more question okay
45:49 before I move on to the next item is um
45:51 so I message received
45:54 um on that one
45:55 um the chair so that was one um
45:59 that was another one the equity board
46:01 removed the requirement the Caribbean
46:02 person I will say to your very good
46:05 point and I have observed it as well I
46:07 do feel like the hybrid meeting does put
46:10 a little extra pressure on the chair or
46:11 they can refer their excellent staff
46:14 um for some support there but um my just
46:18 my opinion from attending lots of
46:19 meetings is I do think it's helpful
46:22 um to have the chair in person for some
46:24 practical purposes it also so we have to
46:27 have a physical meeting space we have to
46:29 have a staff person here it just it sort
46:31 of ensures there's two people it doesn't
46:33 have to be the actual chair it can be
46:34 the vice chair or another member who
46:36 gets an opportunity to try chairing a
46:38 meeting for a night
46:39 um so it doesn't necessarily put the
46:40 onus on that role for every meeting but
46:44 um so I'm I guess I'm asking that one
46:46 that question too
46:48 um do you
46:50 have a preference and it would go into
46:53 the rules so do you have a preference
46:55 that the chair be in person or not
46:57 or any their proxy chair or their proxy
47:01 yeah right okay so what are people's
47:03 comments
47:04 I believe we should follow the lead of
47:06 the equity board and that Equity work
47:08 needs to be infused across the board
47:13 I mean I haven't heard from you
47:16 oh wow uh this is you know I I really
47:19 have strong feelings around like the
47:21 attachment belonging kind of piece to it
47:23 is that
47:24 um I see it both ways in terms of
47:27 flexibility of life
47:30 um and I also take part of like the
47:32 participation of folks coming in to
47:34 display their civic skills everyone's
47:36 doing this out of their own volunteer
47:37 time
47:38 you know um so that
47:40 in order to put expectations on it is
47:42 kind of it's kind of hard to digest when
47:45 we're all kind of volunteering our time
47:46 to to improve our communities NSA so I
47:50 think that has a huge
47:51 value on what we do
47:54 um I don't know if I'd want to put an
47:55 expectation on it because we're all
47:57 showing up for our own best hearts for
47:59 our own community
48:00 I would I honestly I'd probably be with
48:03 the equity side and just saying hey and
48:05 just monitor for the next two three
48:07 years and see where it goes I we've been
48:10 doing this other side for the last I
48:12 don't know 50 cents I don't know
48:13 hundreds of years I think it's good to
48:16 be Innovative in how we look at stuff
48:19 like this and I think that's where
48:22 Equity steps in is that Innovation and
48:25 looking at it from different lenses and
48:27 like you say oh I need the uh we're all
48:30 here
48:31 as volunteers and we want to participate
48:36 so we've got trust those that want to
48:39 participate to say I could make it to
48:41 that meeting personally
48:43 you know not because I just don't want
48:45 to go but because I'm here and this is
48:48 what I want to do and that's why I'm
48:49 here that I will make you do that in the
48:51 description I think you've got to trust
48:52 the people that we uh
48:55 folder is a cycle
48:59 well I think it speaks to even the I'm
49:01 sorry it speaks like the two terms I
49:04 think you're moving towards that I've
49:05 just had a you know how to increase more
49:07 access participation for other folks to
49:09 kind of have a voice in our systems
49:11 um I think it falls in line with that
49:17 and I have to say also that I think the
49:21 Human Services is closest to the equity
49:25 board
49:27 as far as viewpoints
49:30 that a lot of the other commissions we
49:32 created the equity yeah
49:37 I don't know if you guys knew that we
49:40 we have the subcommittee that yeah
49:43 helped to put it together
49:45 okay well do you have what you need I
49:48 have what I need yeah and I will I
49:50 should add just for the other the so you
49:53 know think about this differently in the
49:55 future the equity board was not the
49:56 first board we went to and so I think
49:58 the other boards didn't have the benefit
49:59 of me being able to share with them that
50:02 someone was doing it differently so you
50:04 know and that was some feedback from the
50:06 equity board which is just what you said
50:08 Manny which is next time gonna come to
50:10 us first so we can model so we're
50:13 learning we're learning about hybrid
50:15 meetings we're learning about Equity
50:17 um I got the message which was very
50:19 consistent with the message in January
50:21 so I will uh I will be showing up at one
50:23 of your future meetings when you have
50:25 maybe five minutes so you can make it
50:27 I'll I'll um bring back a revised
50:30 version of the rules and a vote will be
50:31 needed to enshrine them
50:35 well Acorn would be needed somehow
50:37 between your virtual new person and last
50:40 lastly before
50:42 um moving on to the next item if I can
50:44 add I um there was some mention of are
50:48 um Gathering any metrics on our boarding
50:49 commission applicants and we are it is
50:51 optional Monica you know a little bit
50:53 about this too but we are we are
50:55 gathering some information which you are
50:57 probably aware of since you read some of
50:59 you recently applied
51:00 um so we don't have it published
51:02 anywhere but we are looking at it
51:04 because we are we do have a goal of
51:06 increasing
51:07 um the diversity of our
51:09 volunteer boarding commission members so
51:11 the question is the equity board looking
51:21 but also we started doing is tracking uh
51:24 since the equity board implemented their
51:27 new
51:28 um policy we also started tracking
51:31 dependents and seeing that the the
51:34 changing policy that impacts attendance
51:36 in any way and so it's interesting to
51:39 say that like he also said I'm in all
51:41 the viewers people make the effort that
51:42 we always have people control online and
51:52 enough data to show over the years the
51:55 changing diversity or the change in
51:58 demographics Age and what not
52:02 yeah yeah I'll be sure that the equity
52:04 board would um again look at it from a
52:07 different lens so
52:09 past
52:11 attendance will give you
52:14 point but won't show you what direction
52:16 you'll need to go
52:21 but not those are great suggestions
52:22 regard
52:23 but I think you can match again I mean
52:26 you can match the demographics of the
52:27 city like where it's going and then the
52:29 demographics of
52:31 of the commission Boards of the folks
52:34 you know because you want to keep
52:35 continue to mirror the community so I
52:37 think it goes back to the Strategic plan
52:39 that we have set in place you cannot be
52:41 a a way to go back to your community and
52:44 say Here's a something that we're really
52:45 working on to ensure that all voices are
52:48 at the table
52:49 you take for example like the
52:52 Transportation Commission you know like
52:54 we board we'll take a look that says
52:55 okay who's using it yeah who basically
52:58 on the board that's using it other than
53:01 someone who's overlooking you're saying
53:03 that that person needs a user so it's a
53:06 whole different album
53:10 okay so basically we're gonna hit the
53:14 equity boards policy okay so so
53:17 that's one less unique
53:19 yes
53:21 you know you can copy their thing and
53:24 put Human Services on top one yeah
53:27 control okay control C control B exactly
53:33 okay good okay like so are we gonna move
53:36 on to the opma now yes we are
53:41 that was a good discussion thank you
53:42 everybody
53:43 time
53:45 it's a great discussion yeah we're so
53:47 we're so think thankful for your boards
53:49 and we're you know one of the things I
53:50 was thinking Manny as you were talking
53:51 which is something I've been sorry this
53:53 is off topic but I just feel like I want
53:55 to share it um I've been working here
53:57 about going on seven years one of the
53:59 things I'm seeing happen more and more
54:00 with the city we're taking more and more
54:02 of our policies to our advisory boards
54:04 and that's
54:05 that's infusing some diverse
54:07 perspectives into our policies and I was
54:10 just reflecting on that the other day
54:11 how I've seen such a big increase in
54:13 that for the last few years and it's
54:15 yeah it's really nice it is nice but
54:17 it's also lots of volunteers reading
54:21 things thinking so um all right so this
54:24 next item a few of you
54:27 um Trish and Manny um and Preston I
54:29 don't know if you were here last year
54:30 you've heard the Spiel before this is an
54:32 annual training that we provide so um
54:35 geared geared towards our new members
54:37 but we like to just we like to just run
54:38 through it with the the whole commission
54:40 so I'm going to just share my screen
54:42 here and this should be pretty short
54:45 um I know you've been through this as
54:46 well oh I guess I need returning okay
54:49 okay
54:59 great so let me just share my screen
55:15 okay
55:16 all right so this training is about open
55:19 government
55:20 um it's about a couple of state laws
55:23 that um we refer to as the sunshine laws
55:25 that um are about Shining Light on the
55:28 government and government processes in
55:30 our in our state and so I'm going to
55:31 talk to you about some of the
55:32 requirements in the sunshine laws oh
55:35 it's not advancing on the screen
55:42 that I don't know I guess oh you know
55:45 what
55:46 it's showing here it's like it's delayed
55:49 up there because you're seeing I'm
55:52 moving it now oh you're moving it oh
55:59 maybe try to by trying that
56:06 oh and that's the wrong PowerPoint oh
56:08 that's what okay that's why that's what
56:10 it is it's the wrong PowerPoint sorry
56:12 guys
56:13 I'm like why isn't it moving because I
56:16 have two Human Services commissioned
56:18 presentations and I picked the wrong one
56:20 sorry about that
56:23 um Okay so me
56:25 sorry Hannah oh all done let me know
56:28 okay so stop sharing
56:32 I have it open right here
56:36 let's try this one more time
56:38 okay yeah I think I just played that's
56:41 so funny yeah
56:42 I think
56:44 let me just try this
56:47 yeah okay
56:50 there we go oh that's funny sorry about
56:52 that okay okay so we're gonna talk about
56:55 open public meetings and we're going to
56:57 talk about records
56:58 um and the reason we do this training
57:00 for our new members um this training is
57:02 required under Washington state law
57:03 every four years that for for new
57:06 members to the cities
57:08 um advisory boards and
57:10 um we also like you to know about this
57:12 just to decrease our risk um help
57:15 everyone act above board and um
57:19 reduce violations of either of these
57:21 laws so the open public meetings act
57:25 um is about making sure because you're
57:27 making decisions about a government
57:30 agency a city it's making sure that the
57:32 residents of that City or anyone who
57:34 wants to is present to hear your thought
57:37 process your discussion and certainly
57:39 your action
57:41 um and so in the physical meeting room
57:43 we have an unlocked door
57:45 um in the virtual space we publish the
57:48 password we make sure the link and call
57:50 in number are open so no one has any
57:52 barriers to um joining
57:55 uh we also
58:00 slide doesn't say but we also publish
58:02 advanced notice of your meetings so
58:04 they're on our website all of your
58:05 agenda materials are posted on our
58:07 website so people know in advance what's
58:09 being discussed so that they can choose
58:11 to come and either listen observe or
58:13 participate your meetings are also
58:17 recorded and posted to YouTube so
58:20 there's lots of ways for people to to
58:21 watch your meetings
58:23 um there's your regular meetings which
58:25 are the ones that are held every month
58:27 and then occasionally you're gonna have
58:28 special meetings
58:29 um you might meet jointly with another
58:31 uh commission you might need to
58:33 reschedule the date because there aren't
58:35 a quorum of you
58:36 um available and anytime you meet at a
58:38 different time it's called a special
58:40 meeting and the thing to note about that
58:42 is on us for special meetings where
58:45 anything you discuss or take action on
58:48 is required to be on the agenda so it's
58:50 not a good night to like bring up
58:52 something that's been on your mind to
58:53 see how the commission feels about it um
58:56 so that's just a little restriction we
58:58 have I think the idea there is people
59:00 know your regular time and so they can
59:03 just kind of plan on it but if you're
59:04 meeting at a special time maybe they're
59:06 not aware
59:10 um so as I mentioned for all of your
59:12 meetings we're gonna provide advanced
59:14 notice um you are getting your materials
59:16 typically the Friday before I I that
59:21 seems like it's been consistent the
59:22 Friday before the meeting
59:24 um public comment isn't a required
59:26 component of
59:28 um your meetings but it's certainly a
59:30 good idea and it's a standing item on
59:32 your agenda
59:33 um there is a little carve out in this
59:35 open public meetings act for certain
59:37 really sensitive topics usually around
59:40 legal issues or you know um
59:43 collective bargaining employment issues
59:46 it's very unlikely one of those kind of
59:49 closed sessions would need to occur at
59:51 your commission but just so you're aware
59:52 our city council goes into those
59:54 sessions periodically there's a lot of
59:56 rules that have to be followed for those
59:58 as well
1:00:00 all right so
1:00:01 um something to to think about here is
1:00:04 that um so there's a you're on a
1:00:06 seven-member commission which means a
1:00:08 quorum of you which the Quorum is how
1:00:10 many of you are needed to constitute a
1:00:12 meeting
1:00:13 um is four and it's it's something to
1:00:15 think about because if four of you
1:00:17 happen to be at a community event that
1:00:20 deals with issues that pertain to the
1:00:23 um Human Services Commission
1:00:25 um we don't want you clustering together
1:00:28 because it could be construed especially
1:00:30 start talking about oh yeah that last
1:00:32 meeting what did you think what did you
1:00:33 really think about
1:00:35 um that that could be that would be um
1:00:38 potentially a violation of the open
1:00:40 public meetings act so we just if four
1:00:42 of you are at the same event that's fine
1:00:44 but don't cluster together and we really
1:00:47 prefer to avoid that so if there's
1:00:50 something coming up that's of a high
1:00:51 interest to the commission
1:00:53 um a great idea is to sort of say who's
1:00:55 going maybe keep it to two or three and
1:00:58 have them report back at the next
1:00:59 commission meeting
1:01:03 um something else to think about and
1:01:05 this was new to me when I started um
1:01:07 working for the city but the open cup of
1:01:09 meetings act also doesn't allow for what
1:01:11 is what can be called a Serial meeting
1:01:13 and that's if you know
1:01:16 um after a meeting you call up one of
1:01:18 your commission members and you're like
1:01:19 oh this is on our next agenda I have a
1:01:21 lot of thoughts about it this is what
1:01:23 they are and then that commissioner
1:01:24 reaches out to a second or third
1:01:26 commissioner bumps into them or emails
1:01:28 them or whatever and shares that first
1:01:30 person's perspective in their
1:01:32 perspective and eventually you have at
1:01:35 least one or two people with knowledge
1:01:36 of four Commissioners perspectives on an
1:01:40 item again the idea is that processing
1:01:43 should happen at an open meeting where
1:01:45 the public could be and so
1:01:47 um avoid that if you have one or two
1:01:49 people in the commission that you like
1:01:51 to kind of debris debrief with or check
1:01:53 in with that's fine but but don't then
1:01:55 share that conversation with another
1:01:57 commissioner and this really can happen
1:01:59 inadvertently by email so we were prefer
1:02:02 you not share a like pers opinions about
1:02:06 um commission Topics by email don't
1:02:08 limit your reply all that's about
1:02:11 scheduling that's fine but not don't do
1:02:13 a reply all to the commission to relay
1:02:15 perspectives if you have information you
1:02:18 want to share with the Commissioners we
1:02:19 really encourage you send it to Hannah
1:02:21 or Monica so they can disperse the
1:02:24 information
1:02:25 um so that's just just something to be
1:02:28 aware of
1:02:29 and there are some penalties
1:02:32 um for violating this I mean this would
1:02:34 mostly come into play you know with a
1:02:36 meeting where maybe some action was
1:02:37 taken which we we as staff will be
1:02:39 working hard to make sure we're your
1:02:41 meeting your meetings are always meeting
1:02:43 these requirements but I want you to be
1:02:45 aware about the potential situations
1:02:47 that could occur outside of a meeting so
1:02:49 you can avoid those
1:02:51 any questions on any of that
1:02:56 all right
1:02:57 um so for the new Commissioners
1:02:59 um when you are welcomed I believe Tina
1:03:01 Eggers who works in the mayor's office
1:03:02 sent you a welcome email there was a
1:03:04 link to a code of ethics and an
1:03:05 acknowledgment so if you haven't done
1:03:07 that yet I encourage you to just take a
1:03:09 few minutes to read through it covers a
1:03:11 few of the things I'm talking about and
1:03:12 a few other
1:03:14 um policies so it's it's a callwa.gov
1:03:16 ethics
1:03:19 and then with that I'm going to talk for
1:03:20 just a few minutes about the public
1:03:22 represent so the public records Act is
1:03:24 similar
1:03:25 um except it basically says that the
1:03:27 city need you know the the city's
1:03:29 records are the people's records and so
1:03:30 anyone anywhere in the world can fill
1:03:33 out a little form on our website and
1:03:34 request any kind of record it's really
1:03:36 kind of amazing so they can say that
1:03:38 they want any communication between
1:03:39 Hannah and I or Hannah and a
1:03:42 commissioner or two Commissioners or a
1:03:43 topic and we give them a time frame and
1:03:46 we find the records and so
1:03:49 um we uh just want you to be informed
1:03:52 about this because there is the
1:03:53 potential that you might get that there
1:03:55 could be a request for records
1:03:56 pertaining to the commission or
1:03:58 something the commission's working on so
1:03:59 I'm going to give you some kind of
1:04:01 pointers this is sort of a busy slide
1:04:02 here but I'm going to just talk through
1:04:04 a couple things so most of the materials
1:04:07 you're getting are in your published
1:04:09 agenda materials or are coming from
1:04:11 staff by email so those documents you
1:04:14 that we've got them you don't need to
1:04:15 worry about kind of keeping those
1:04:16 organized but we do want you to think
1:04:19 about anything you have created as a
1:04:21 commissioner outside of that so that
1:04:24 could be notes that you're taking
1:04:26 um if you take or a note taker
1:04:29 um digitally or in paper you can get rid
1:04:31 of those notes we don't need we don't
1:04:33 have a requirement to keep them and so
1:04:34 what we'd say what I'd say is keep your
1:04:37 notes for however long you need them and
1:04:39 then get rid of toss them if you really
1:04:42 want to just keep them because you like
1:04:44 referring back to them just keep them in
1:04:46 some place that's organized so if we
1:04:48 need to ask you if you have any notes on
1:04:49 a particular like maybe it's a grant
1:04:52 review process that we get you you would
1:04:54 be able to find them for us so keep them
1:04:56 organized
1:04:57 with email
1:04:59 um I encourage you to include
1:05:01 um Hannah or Monica on emails so if
1:05:04 you're emailing directly with a
1:05:05 commissioner member of the public it
1:05:07 then puts that email on our city server
1:05:09 so we have it if you're emailing related
1:05:12 to commission business without having a
1:05:14 city staff person copied then you just
1:05:17 need to make sure you keep those emails
1:05:19 organized and locatable we do have some
1:05:22 Commissioners who just are more
1:05:24 comfortable having they have like a
1:05:25 separate email that they just like to
1:05:27 keep for their commission work that
1:05:29 isn't necessary but again just make sure
1:05:31 that you're organized so that if we
1:05:32 reach out to you and say do you have any
1:05:34 Communications regarding the commission
1:05:36 you can say yes or no and if you say yes
1:05:38 you can locate those for us so
1:05:41 um those are the main points there
1:05:43 and that is that is all I have unless
1:05:46 there's any questions
1:05:49 thank you that was helpful thank you
1:05:54 so I'll email that says that are you
1:05:59 going to be the meeting on Wednesday I
1:06:00 can get rid of her yeah
1:06:03 you've got all of our we're keeping I
1:06:06 can't I don't actually know the current
1:06:08 number we have way too many emails in
1:06:10 our archive
1:06:12 um many many millions of emails and so
1:06:15 we've got it you can delete it
1:06:22 thanks well thank you so much thank you
1:06:24 for your time thank you for your service
1:06:26 any questions
1:06:30 and you can always reach out to her yeah
1:06:32 okay thank you would you want me to stay
1:06:35 for the chair
1:06:36 process at all you guys okay okay all
1:06:39 right that's not till the end so okay
1:06:41 thank you for coming down
1:06:45 and um before we move on I just wanted
1:06:47 to acknowledge that we do have a guest
1:06:50 online Brian so I just wanted to say
1:06:52 welcome
1:06:54 and we just saw you pop in a little
1:06:56 while ago
1:07:00 uh okay
1:07:02 are we moving on to the youth report yes
1:07:05 I remember okay all right so
1:07:09 um yesterday was our last official
1:07:11 meeting of the youth Advisory Board
1:07:13 before we go into our um annual summer
1:07:17 break so there will be no more youth
1:07:19 reports from June July well there will
1:07:22 be one for June since we have our um
1:07:25 Izzy kids triathlon but none for July
1:07:28 and August before we start again in
1:07:30 September
1:07:33 um we're wrapping up the year so we have
1:07:36 um two last events and we also did
1:07:38 leadership and new application elections
1:07:40 and such but um June 4th is our biggest
1:07:43 event of the year which is the triathlon
1:07:45 where we invite all the kids
1:07:47 um all like elementary kids to go uh run
1:07:51 like basically like a mini Triathlon
1:07:53 just like a community building event
1:07:56 and our new and our second event is a
1:08:00 new event that is recently
1:08:02 um being discussed upon is the um
1:08:06 proposed idea of a pet adoption event
1:08:09 and this event
1:08:11 um we've gotten approval from to have it
1:08:14 in the field during salmon days if we
1:08:17 choose to have it so during salmon days
1:08:19 if you we might be holding a pet
1:08:22 adoption event so eyes out for that but
1:08:27 um other than that nothing much
1:08:31 thank you Preston can I ask you a
1:08:32 question
1:08:33 um so it sounds like the is it a
1:08:35 triathlon or a marathon Triathlon
1:08:37 Triathlon okay do you know has it been
1:08:40 well attended in the past do you know oh
1:08:42 yeah we've had
1:08:44 um I can't remember the exact number but
1:08:47 like last year we had like 50 to 100
1:08:50 kids running this thing so we have a lot
1:08:55 of volunteers like up to the number of
1:08:57 100 volunteers including the um us
1:09:00 yabbers working to this event to make
1:09:03 sure everything runs smoothly on the day
1:09:05 everyone signed in we don't lose any
1:09:12 um but
1:09:13 yeah it's just um but we've had it
1:09:16 really well attended I think we've had
1:09:18 it going on for about five to ten years
1:09:23 um yeah so it's just like a really
1:09:25 relative event we always try to get a
1:09:27 lot of advertising out to make sure we
1:09:30 get a good amount a good number
1:09:33 so yeah right like you need any help
1:09:35 with advertising and you have a fly or
1:09:37 something that can help put that out in
1:09:38 the community if you just email me
1:09:40 great thank you yeah thanks Dustin
1:09:43 all right thank you Preston
1:09:46 um okay
1:09:48 um Monica and Hannah are going to give
1:09:50 us the staff report
1:09:52 Commissioners it's so hard to go after
1:09:55 press
1:09:57 [Laughter]
1:09:59 [Music]
1:10:03 we can reorder the agenda I think we'll
1:10:07 last like one last week one last
1:10:09 shipping yeah
1:10:12 yeah so Commissioners typically uh in
1:10:16 this section via staff bring various uh
1:10:21 updates to you uh Hannah and I have been
1:10:24 um dividing it and I bring updates from
1:10:27 the city council mayor and then Hannah
1:10:30 brings you any other
1:10:31 um Human Services related updates so I
1:10:35 kind of like that's how we've been doing
1:10:37 it in the past so I'm just going to go
1:10:39 over a couple of updates on the human
1:10:41 services from the city council you may
1:10:44 recall those of you who were here last
1:10:46 month so perhaps that should provide a
1:10:48 brief background on the Motel 6
1:10:50 emergency housing program we also heard
1:10:52 the public comment on that this is a
1:10:54 project that we started working on
1:10:57 um more than a year almost a couple of
1:10:58 years ago now and the city council
1:11:01 adopted in the budget in the fall for
1:11:05 2023 and 2024. they approved funds for
1:11:10 an emergency housing programming
1:11:12 collaboration with Motel 6 to find
1:11:15 unhouse security numbers
1:11:17 um and so we've been working on that
1:11:19 since the fall
1:11:20 uh the program essentially has two
1:11:23 components a list component with Motel 6
1:11:27 and then an operations component to
1:11:29 manage the program uh initially that was
1:11:32 intended to be done in partnership with
1:11:34 the non-profit service provider we
1:11:36 issued a couple of rfps requests from
1:11:39 proposals and we were not able to find
1:11:41 the service provider to manage the
1:11:44 program mainly because of the agencies
1:11:48 have been dealing with a lot of Stack
1:11:50 changes leadership changes just lack of
1:11:53 capacity to provide the extra services
1:11:55 so we tried to Pivot it because we know
1:11:58 how important the need is and how
1:12:00 important this program is and so we went
1:12:03 again to city council just this Monday
1:12:05 on May 13th we requested approval of
1:12:09 Shifting those funds that they initially
1:12:10 allocated to allow us to hire a limited
1:12:14 term positions to fund
1:12:16 the program to start being hired by the
1:12:19 city so yeah excited and that was
1:12:21 improved by city council with no issues
1:12:24 whatsoever and so we are now in actually
1:12:27 working really fast in hiring those
1:12:29 positions we are actually very very
1:12:31 close so I'm excited for the program it
1:12:35 will provide you updates as we launch
1:12:37 the program we hope to start us our
1:12:40 lunches early as July
1:12:43 and so we'll give you more updates on
1:12:46 how that's going
1:12:48 oh and then uh in June we are going
1:12:51 again to city council
1:12:53 um with two small requests uh one yes as
1:12:56 I mentioned the emergency housing
1:12:58 program so there's a second component to
1:12:59 that as I mentioned the release of model
1:13:01 six so we are working on finalizing
1:13:03 those uh last
1:13:06 um details around that so we are hoping
1:13:08 to go to City Council for approval of
1:13:09 the lease and then we are also going
1:13:13 um to to seek Council approval on a new
1:13:15 Endeavor
1:13:17 um news just increase capacity
1:13:22 um I'm gonna pause a little bit so I can
1:13:24 give you the background especially to
1:13:26 the new Commissioners the existing
1:13:27 Commissioners is not new but um in 2021
1:13:31 and 2022 we created a behavioral health
1:13:35 program at the city where we hired
1:13:39 Behavioral Health coordinators to
1:13:41 actually we have one Behavioral Health
1:13:42 coordinator to work in collaboration
1:13:45 with the police department to discuss 1
1:13:48 to 911 calls that have Behavioral Health
1:13:51 components that are more Human Services
1:13:53 related and not criminal related so
1:13:57 uh that program has been uh we we
1:14:00 combined that program with our homeless
1:14:01 outreach program
1:14:03 um to to increase efficiency uh since
1:14:07 sometimes often folks who are unhoused
1:14:10 they also have a hero health component
1:14:12 or the other way around
1:14:14 um but there has been a really really
1:14:17 um a huge need
1:14:21 members who need support so long story
1:14:24 short and we are going to city council
1:14:26 to approve increase of adding um two
1:14:29 more staff for the program to meet the
1:14:32 needs in the community so
1:14:44 I do have two questions where is the
1:14:47 motel 6. Motel 6 is
1:14:52 like Sammamish Parkway kind of it's by
1:14:56 um the i-90s I did uh exit 15 yeah
1:15:02 okay and then for the behavioral health
1:15:05 program you've requested one two more
1:15:08 FTE we are requesting we are going in
1:15:10 general testing and
1:15:13 do those potentially three staff members
1:15:16 serve anyone who happens to be within
1:15:20 the Issaquah borders yes yes okay
1:15:27 Tina your interview thank you
1:15:30 look you're fine you're just wondering
1:15:32 if you had something to say I do have a
1:15:34 question so for the housing program is
1:15:37 it more of a transitional program or
1:15:42 what would be the outcome of the program
1:15:46 for participants
1:15:48 such a great question Tina thank you so
1:15:50 much it is more like a transitional
1:15:52 program it does not fit the official
1:15:55 requirements for the transitional
1:15:56 program where people can stay for two
1:15:58 years but it is um kind of like
1:16:01 um uh that bridge between shelter and
1:16:04 and permanent housing and so the
1:16:07 outcomes will be in an ideal situation
1:16:09 moving into permanent housing from uh
1:16:12 from the program pretty fast and that
1:16:16 permanent housing will it be subsidized
1:16:21 it depends on the situation of each
1:16:24 person of the each person being enrolled
1:16:27 in the program so uh as you might have
1:16:29 heard that the program it really has
1:16:31 multiple components from employment and
1:16:33 education to
1:16:35 um uh Behavioral Health depending on
1:16:38 what the person's need is so it could be
1:16:41 just independent housing or it could be
1:16:43 supportive housing
1:16:45 um it really depends on on the name
1:16:47 case-by-case basis okay thank you
1:16:50 no thank you
1:16:52 I have a hard time not talking about
1:16:54 this idea
1:16:59 all right so no no other questions then
1:17:03 all right so all transition us to Human
1:17:05 Services related updates
1:17:08 um so just a few
1:17:09 um pretty short ones the first one is
1:17:11 we're currently working with the equity
1:17:13 board and the Issaquah school district
1:17:15 on a Juneteenth event
1:17:17 um items have not been finalized yet but
1:17:20 we are hoping to have something
1:17:23 um on the 19th at here at the community
1:17:25 center
1:17:26 um so once everything gets finalized
1:17:28 we'll be sending out some more details
1:17:31 on that so I hope you all can join us
1:17:33 for a fun celebration we're really
1:17:35 looking forward to it
1:17:36 um especially some student uh
1:17:39 presentations that's what we're really
1:17:40 hoping too it's really
1:17:42 um putting up those voices so be on June
1:17:45 19th it will be on Monday yes okay yep
1:17:47 that's correct so
1:17:49 um I'm very excited for that more to
1:17:51 um the next thing is I I wanted to just
1:17:53 put on the table let you all know um I
1:17:55 typically don't do this but I thought it
1:17:57 would be important
1:17:58 um to kind of prepare us for next week
1:18:00 um so our next week commission meeting
1:18:02 I'm really looking forward to it
1:18:05 um right now we are in a year where we
1:18:07 are doing some just on-site visits uh we
1:18:10 made some really big uh funding
1:18:12 decisions last year to a lot of heavy
1:18:13 lifting and now we get to kind of really
1:18:15 just see the fruit of that work and get
1:18:17 to meet some of these incredible
1:18:19 providers and so um our commissioners
1:18:22 have already went to some of these
1:18:24 on-site visits or some that are coming
1:18:25 up soon
1:18:27 um and so next
1:18:29 um next month I am looking forward to
1:18:31 just having a presentation and then just
1:18:34 so you know what I am going to do is
1:18:35 kind of take a step back and just
1:18:39 provide a little more outline of Human
1:18:41 Services the background of grant funding
1:18:44 um kind of our approach in that and then
1:18:46 and then give it a little more context
1:18:48 as well to uh the site visits that we've
1:18:52 been doing so you will have also like a
1:18:54 visual of the presentation so I think
1:18:57 it's going to be a very Dynamic meeting
1:18:58 I'm like really looking forward to it so
1:19:02 um looking forward to that um next uh
1:19:04 month
1:19:05 um and then also as we're coming to our
1:19:08 uh my last thing is as we're coming to
1:19:09 our summer time it's pretty common that
1:19:13 um kind of follow our city council's
1:19:16 agenda they take a recess in August and
1:19:19 so that's just something for us to
1:19:20 consider
1:19:21 um Commissioners who were here last year
1:19:23 we did not because we were in the thick
1:19:26 um reviewing our applications for the
1:19:28 grant
1:19:30 um so uh funding cycle
1:19:32 um so we wanted to just
1:19:33 um continue that so this cycle we do
1:19:36 have that consideration so no decisions
1:19:38 need to be made I just wanted to put
1:19:39 that on the table for you to start
1:19:40 thinking about your availability and if
1:19:42 you'd like to have a meeting in August
1:19:43 which would be great or if you'd like to
1:19:45 take a recess which would be great
1:19:46 either way it's good good to go
1:19:48 so that's all I have on my suffer for
1:19:51 any questions
1:19:54 the only question I had was uh when
1:19:56 doing this site visit you you think we
1:19:59 asked to have a report out is it like a
1:20:01 template is it something we're kind of
1:20:03 Highlander just
1:20:04 great question yes so we can we can talk
1:20:07 more on that but ultimately like we just
1:20:10 the report I will be like what did you
1:20:12 experience what did you learn what do
1:20:13 you think Commissioners will want to
1:20:14 know and again that will be I will have
1:20:16 like a present a PowerPoint for us so
1:20:19 it'll be like a very clear like okay now
1:20:21 time is turned to speak on a report out
1:20:23 answering one two and three okay yeah so
1:20:26 I'll I'll set up some guidelines but
1:20:28 please go you know report out as easy
1:20:51 definitely okay well it looks like we're
1:20:54 um actually really on schedule that's
1:20:56 amazing
1:20:58 Okay so
1:21:00 this is I'm just a very friendly little
1:21:02 agenda item here
1:21:04 um we're now every year at this time
1:21:06 when the new members come on board we
1:21:09 elect
1:21:10 um a new chair and vice chair we do that
1:21:11 every year
1:21:16 Hannah gave me this nice little script
1:21:19 that I'm going to use
1:21:21 does anybody have any questions first of
1:21:24 okay can I be an intern can you be an
1:21:27 intern yeah like an apprenticeship to
1:21:30 the chairs I love that idea actually
1:21:34 already I thought about it yes you did
1:21:36 and I will tell you I already looked
1:21:38 into it and so
1:21:40 um what I've learned is for somebody to
1:21:42 be in a chair or a vice chair roll they
1:21:44 have to be a regular member
1:21:46 um and so we currently don't have the
1:21:49 youth representative position as a
1:21:51 regular position you are a youth
1:21:53 representative
1:21:55 um however that's something that we
1:21:56 could consider
1:21:58 um changing some of our bylaws and and
1:22:00 putting a youth representative as a
1:22:03 regular position like some of our other
1:22:05 boards and commissions have done so
1:22:07 something to consider
1:22:09 um that we can put on the table and uh I
1:22:11 would love for you to intern with human
1:22:13 services and get you more involved
1:22:15 um maybe we can have you practice sit in
1:22:17 as a proxy or something like that would
1:22:19 you want you want something like that
1:22:20 sure I do really
1:22:22 great yeah cool thanks Preston we love
1:22:26 your enthusiasm
1:22:30 um all right so we're gonna just get
1:22:32 this get this over with you guys
1:22:36 um okay first I'm going to call for
1:22:38 nominations
1:22:40 for the chair
1:22:44 and if only one nomination is made then
1:22:47 that person will automatically
1:22:49 uh be the chair
1:22:57 Mama it's Trish which is a highly
1:23:01 coveted position you guys
1:23:05 do we have any more nominations for the
1:23:08 chair
1:23:15 all right okay
1:23:17 all right
1:23:19 um if we don't have any more nominations
1:23:21 from the floor
1:23:23 I guess I'm it
1:23:25 did we officially get a second no I know
1:23:27 I've heard a second but oh do I have to
1:23:30 do that
1:23:31 I just want to make sure for the purpose
1:23:33 of the minutes
1:23:34 okay I don't see that here okay I think
1:23:37 so so
1:23:39 okay okay that's not in my script not
1:23:43 there
1:23:46 you're going off script now okay all
1:23:50 right okay so um I will continue on in
1:23:54 this capacity for the next year
1:23:58 okay now we're going to do the same
1:23:59 thing for vice chair
1:24:03 um do we have any nominations from the
1:24:06 floor
1:24:12 you know
1:24:13 go ahead
1:24:16 I think trying to do an excellent job as
1:24:18 Vice chair oh hi me yes I second that
1:24:29 I I will accept I think it's a little
1:24:34 yeah absolutely to work with you Trish
1:24:36 and the whole group it'd be an honor and
1:24:37 I will do my best
1:24:42 what was that many
1:24:45 we really appreciate it thank you so
1:24:49 absolutely Okay so we've got we have a
1:24:52 second for the minutes right yes we do
1:24:54 okay yeah
1:24:56 okay I you know I've been
1:24:59 on the Arts commission for 15 years
1:25:01 before coming here and I'm so glad we've
1:25:04 never had to
1:25:05 we've never had a position a time where
1:25:08 we've had to vote that would be so weird
1:25:10 I think I mean it's just always been
1:25:13 a consensus driven family so this
1:25:17 yeah and and for all you you um you new
1:25:21 members uh
1:25:23 as you can see all that the chair does
1:25:26 is just I just have to staff member move
1:25:29 the meeting along that's all I do yeah
1:25:31 we're we're a very flat organizations
1:25:34 they're very flat very precise we have
1:25:37 good health or leaders yes
1:25:40 [Music]
1:25:44 I finally say something Commissioners
1:25:47 um if you may recall something that
1:25:50 mayor Pauli said earlier that stuck with
1:25:53 me and um now I've been here for a few
1:25:55 years that it reminds me mayor Pauli
1:25:58 said that before she became a mayor she
1:25:59 was worked with city council and she was
1:26:01 actually serving on a
1:26:03 um on a board here at the city and I
1:26:07 remember that when I joined the city one
1:26:09 of the city council member
1:26:11 um who retired since then but um was a
1:26:14 former Human Services commissioner so I
1:26:16 think it's exciting at times to see that
1:26:19 community members be part of volunteers
1:26:22 start an application but then hopefully
1:26:25 also they can move from a regular or
1:26:27 let's say an alternate member to a
1:26:29 regular member to a vice chair to a
1:26:31 chair and then maybe they'll go on to to
1:26:33 become an elected official and so it
1:26:35 also become the mayor of the city and so
1:26:39 and the Human Services Commission I know
1:26:41 has a good track record for doing that
1:26:44 just saying that it's an exciting
1:26:46 opportunity and something I think there
1:26:49 were two Human Services Commissioners
1:26:51 that moved on yes
1:26:53 yeah to city council yeah
1:26:57 first stop human commissioner next stop
1:27:00 president
1:27:06 a question about the date of the next
1:27:08 meeting so the next meeting is on June
1:27:10 21st the solstice which is also make
1:27:12 music day in downtown Issaquah is there
1:27:15 like a noise uh consideration a great
1:27:18 great point there might be music all on
1:27:20 the small one yeah that's that's a great
1:27:22 point I did not look at the calendar
1:27:25 um we could
1:27:29 Commissioners like would you like to
1:27:30 have a special meeting on a different
1:27:32 date or would you like to try to meet
1:27:33 during the June 21st scheduled time it
1:27:36 may not even be an issue I've never been
1:27:38 here but I just know that there's music
1:27:39 everywhere totally
1:27:42 and because sometimes won the garage had
1:27:45 music and you can hear it but you can
1:27:47 also continue with the meeting
1:27:49 um but it's also up to you for sure
1:27:51 depending on what to
1:28:16 we're on Tuesday nights
1:28:18 this is a day
1:28:21 um this is different than that it's just
1:28:23 a summer solstice in which all of all of
1:28:25 Issaquah is invited to just come and
1:28:27 bang spoons plums whatever they want
1:28:29 anywhere anytime basically
1:28:33 um all day long and then the music
1:28:35 schools on Front Street set up stages
1:28:38 all around and have their students
1:28:41 playing so sometimes it can get loud but
1:28:43 I don't know if it comes off the green
1:28:45 hair or not I'm not sure about that so I
1:28:48 just wanted to mention that in case it's
1:28:50 an issue with this location not
1:28:52 suggesting the date needs to be changed
1:28:54 but I don't know that's even by the
1:28:56 library right yeah for sure yeah
1:29:00 we could go 100 virtual
1:29:07 you guys would have to sit here right
1:29:17 I didn't mean to throw a wrench into the
1:29:20 meeting but that's good point I
1:29:22 appreciate that yeah no it's good to
1:29:23 know that
1:29:26 so so our folks okay with the current
1:29:29 meeting we'll just kind of see how it
1:29:30 goes like a bite here yeah
1:29:36 okay well if there is nothing else I'm
1:29:40 going oh other business and
1:29:42 announcements anything for the go to the
1:29:44 order actually
1:29:48 yeah Preston was sitting here last
1:29:50 meeting and said I wouldn't want to be a
1:29:53 president I think they said you could be
1:29:56 good vice president well thank you
1:29:57 [Laughter]
1:30:02 but but and he brought it up earlier I
1:30:05 would like to oppose that we do
1:30:07 something like a protein where uh
1:30:10 trainee type of thing where where
1:30:13 um they're eligible to learn what they
1:30:16 will need to know so they can take over
1:30:18 place you know positions like vice
1:30:21 president
1:30:22 yeah I would love to see that happen
1:30:24 yeah I don't know what it would take
1:30:26 there's we gotta change the bylaws or
1:30:29 what but uh you know I mean Chris is
1:30:33 amazing person and
1:30:35 if his vote's gonna count and then let
1:30:38 him count so yeah
1:30:41 such a great
1:30:43 um suggestion I mean you have a few
1:30:46 different options I think
1:30:48 um I think Preston can Shadow and be
1:30:51 part of any meetings at the terror Vice
1:30:53 chair and staff have just kind of like a
1:30:55 shadowing and doing that you as chair
1:30:57 advisor is the commission you can also
1:30:59 offer personal opportunities throughout
1:31:01 the year to say hey Preston today you
1:31:04 can you know take the lead in sharing
1:31:06 the meeting and you can support him so
1:31:08 you can do all of those things without
1:31:10 having to change
1:31:12 um any bylaws however if you would like
1:31:14 to make it a more formal you can take
1:31:17 some time and setting and adding it to
1:31:19 one of your agenda or a couple of
1:31:21 meetings you might need to look over the
1:31:23 bylaws and propose changes to those we
1:31:26 can work with City Clerk and and making
1:31:28 those amendments depending on what kind
1:31:30 I don't know um exactly it is just the
1:31:33 the rules and regulations just like the
1:31:35 the ones for example for the virtual
1:31:37 attendance those you can just take
1:31:39 action if it's actually going and
1:31:42 changing more like the core structure of
1:31:44 the meeting then those need to go
1:31:46 through Council approval but there's
1:31:47 still a process for that and we can
1:31:49 certainly do them and so in that case if
1:31:52 you choose that option you can probably
1:31:54 formally create a space
1:31:56 um where you have a youth member that's
1:32:00 going to be part of a regular number
1:32:02 um position so then they can be eligible
1:32:06 for vice chair and chair positions
1:32:11 if it
1:32:13 down to other commissions and councils
1:32:17 so that we get the youth involved and
1:32:20 they know that there's a place for them
1:32:23 yes the equity board has now
1:32:26 their bylaws in their core structure
1:32:29 that they have two with members
1:32:31 um uh the environmental board also has
1:32:34 that so there are a few boards and
1:32:36 permissions will not have that but since
1:32:38 yeah the commission was created a long
1:32:41 they're the two newest Awards in
1:32:43 commission so they're kind of leading
1:32:45 the way I think yeah that's great well I
1:32:47 just wanted to turn that up really good
1:32:49 point yeah thanks for bringing that up
1:32:51 yeah so just letting us know what you
1:32:53 decide as a commission to do meanwhile
1:32:55 like you have some time meanwhile you
1:32:57 can certainly have a question again yes
1:33:00 I don't know if so you have to go
1:33:02 through the training for
1:33:03 you know for the chair position I'm sure
1:33:06 you have to go sit through something
1:33:08 that's this is how things are good did I
1:33:10 have to go through training yes I'm just
1:33:13 winging it
1:33:16 yeah yeah we'll set Preston between you
1:33:20 and uh yeah
1:33:24 Brett and I look forward to getting you
1:33:25 involved more
1:33:27 from me and we can schedule some time so
1:33:30 we can prepare you maybe for some proxy
1:33:31 share opportunities yeah I love that
1:33:34 perfect thank you and then um to Manny's
1:33:37 Point are we
1:33:39 um are we gonna start putting should we
1:33:41 would you like me to put that on the
1:33:42 agenda whether it's next month or the
1:33:44 following month for us to re-look at our
1:33:46 bylaws to add a youth regular position
1:33:47 or would you like to have more
1:33:49 discussion over that uh maybe next
1:33:51 meeting
1:33:52 you know right now as a bylaws there are
1:33:54 age no there isn't a requirement they're
1:33:58 only uh mentioned that the huge Advisory
1:34:01 board can send a liaison basically
1:34:05 that's what Preston is
1:34:09 for one position but then yes it is from
1:34:12 the youth advisor report so it's not a
1:34:13 formal position on the Human Services
1:34:15 Commission yes so if it's formal they
1:34:18 would the youth whoever implies would
1:34:20 have to go through the regular interview
1:34:21 process
1:34:23 how do you feel about that
1:34:27 I didn't have to sign an application but
1:34:30 I mean I did have like sort of interview
1:34:36 I think I can make it very soon part of
1:34:40 you know training and learning what
1:34:42 happens you know when you get out in the
1:34:44 real world you have to interview yeah
1:34:45 stuff like that yeah
1:34:47 yeah so you have some time to think if
1:34:51 you would like to
1:34:52 direct us tonight or we can bring it up
1:34:55 another time to each other
1:34:59 um well we've got a pretty full agenda
1:35:01 next month right yes yeah so why don't
1:35:06 we decide next month
1:35:08 um make a decision next month about when
1:35:10 to put it on the agenda yeah we'll have
1:35:12 it we'll have a more of a discussion
1:35:14 then sounds good thank you yeah okay any
1:35:18 parting words keynote before we turn you
1:35:22 [Music]
1:35:24 so sad
1:35:26 I know I don't have anything else to say
1:35:29 I'm fine
1:35:35 if that's okay yeah
1:35:39 I wanted to say as you have known
1:35:42 um uh I've been the stockiest antibi
1:35:44 Human Services Commission ever since I
1:35:45 started with the city
1:35:47 um at that time when I first started
1:35:50 um the the Human Services functions uh
1:35:52 were filled by the Royal me it was me
1:35:55 and myself and I uh and so since then we
1:35:58 now have a human services division uh we
1:36:02 um are now a team of five uh in the next
1:36:04 month we are growing with three more
1:36:06 staff and maybe in the next couple of
1:36:08 months we've additional two more stuff
1:36:10 so we are growing as a decision very
1:36:12 exciting opportunities also very very
1:36:16 um Hannah is back from maternity leave
1:36:18 in full force and she's been doing an
1:36:20 excellent job with being the
1:36:22 proxy for a while but I think she's
1:36:27 ready to become the formal and resource
1:36:30 path liaison which she became we are
1:36:33 certainly working together and tag
1:36:35 teaming but for efficiency and helping
1:36:37 us be more efficient and work together
1:36:39 we are not I'm not going to be at every
1:36:41 meaning moving forward
1:36:44 um I do plan on being here probably
1:36:46 about at least 4 30 to provide you with
1:36:49 more bigger picture updates on how are
1:36:51 the other programs doing and how are we
1:36:53 setting things up
1:36:54 um but I just wanted to kind of like
1:36:56 provide that formal transition as now
1:36:58 paying us back around the territory for
1:37:00 a couple of months and all of that she's
1:37:03 your point of contact but of course we
1:37:06 work together and I'm here as well don't
1:37:08 want you to feel like oh just don't plan
1:37:10 I don't know you cannot but yeah so
1:37:12 you're not going to be at our meetings
1:37:14 I'm not going to be at the next meeting
1:37:15 so I'm going to be following a couple of
1:37:17 months as we set up to come back and
1:37:20 give you updates hopefully we launched
1:37:21 successfully the Motel 6 project we'll
1:37:24 see where we are with the behavioral
1:37:25 health program and so I'll be back in a
1:37:27 couple of months or you know two three
1:37:29 months um but yes probably not at the
1:37:32 next meeting so unless you know in us
1:37:36 unexpectedly or some one of us will
1:37:38 always
1:37:40 [Music]
1:37:46 yes so that's also a little bit like
1:37:48 I've been doing but it's been like
1:37:50 pretty important Council meetings
1:37:52 sometimes it's so just a little bit of
1:37:55 time to streamline things yes but I
1:37:58 continue to be the staff here
1:38:02 well the yeah the certain the
1:38:03 responsibilities have certainly exploded
1:38:08 thank you so much Monica I'm very
1:38:09 excited to be your official staff
1:38:11 liaison and happy to support the work
1:38:14 that we're doing here so uh please call
1:38:17 text email if you have any questions or
1:38:18 need anything else but you'll be hearing
1:38:20 from me and seeing my face
1:38:25 okay well this was great it was so nice
1:38:27 to meet all the new people and
1:38:31 um I will officially adjourn the meeting
1:38:34 okay thanks
1:38:37 again