Equity Board · Wednesday, November 6, 2024 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of September 4, 2024 Meeting and November 16, 2024 Joint Meeting with Human Services Commission

packet pp.3–8

Topics: Equity

▶ Watch from 3:33 Open packet at p.3 ↗

Staff report:

Facilitated by: Dale Markey-Crimp, Assistant to the City Administrator Board members discussed two recent emails that were sent to the board on the topic of equity as it pertains to the update to the Comprehensive Plan and the new Urban Forest Management Plan.

4. CHAIR REPORT

Opening Question

5 min · Priti Mody-Pan, Equity Board Chair

5. STAFF REPORT

Actions Since September 2024 Meeting

5 min · Dale Markey-Crimp, Assistant to the City Administrator

6. AGENDA ITEMS

Cultural & Religious Calendar Review

10 min · Dale Markey-Crimp, Assistant to the City Administrator · packet pp.9–10

Topics: Arts & Culture

▶ Watch from 10:52 Open packet at p.9 ↗

Staff report:

City of Issaquah 2025 Cultural & Religious Holidays January

DEIB Glossary

Action · 30 min · Dale Markey-Crimp, Assistant to the City Administrator · packet pp.11–38

▶ Watch from 21:41 Open packet at p.11 ↗

Staff report:

Diversity, Equity, Inclusion, and Belonging Glossary The ongoing dialogue around diversity, equity, inclusion, and belonging (DEIB) is broad and growing. This necessitates shared and common vocabulary to avoid misunderstandings and misinterpretations. Words often have different meanings; depending on lived experiences, words might hold different meanings for different people.

School Zone Safety Cameras - Equity Impact Assessment (D)

40 min · Dale Markey-Crimp, Assistant to the City Administrator · packet pp.39–64

Topics: Public SafetyEquity

▶ Watch from 54:09 Open packet at p.39 ↗

Staff report:

Obtain Equity Board feedback and input on the draft equity

2389 segments .txt ↗

0:02 ↗ moment it's good right so it is uh

0:06 ↗ November 6 6:08 pm and I called this

0:11 ↗ meeting of the equity board to order and

0:14 ↗ um I think Dale can I have your

0:16 ↗ assistance with the roll call absolutely

0:20 ↗ um we have one two three four five

0:23 ↗ excused absences this evening um and

0:27 ↗ which means we'll do a quick roll call

0:28 ↗ of the folks that are in attendance

0:30 ↗ starting with Ray

0:32 ↗ manahan here uh Varn

0:36 ↗ Koka here pry mod pan here Leslie

0:41 ↗ melinder Irwin here and Kelly man here

0:44 ↗ who will be serving as a full voting

0:45 ↗ member this

0:47 ↗ evening great so then next up on the

0:50 ↗ agenda is public comments and I believe

0:54 ↗ we have um Ted buas yeah yes okay up to

0:59 ↗ give popup

1:00 ↗ comments I join you for a second great

1:04 ↗ to see you and

1:09 ↗ well and hi everybody out there this is

1:12 ↗ our next um and you guys have been big

1:14 ↗ supporters and frequent attenders at the

1:16 ↗ next Community Building social so I'm

1:18 ↗ going we sent the invitation to D

1:20 ↗ electronically so you have it there but

1:23 ↗ you love our colorful invitations

1:26 ↗ here and please and I'll leave a few

1:30 ↗ extras and we uh in some way or another

1:33 ↗ inviting the mayor in the mayor's office

1:35 ↗ as well and all of you as Equity board

1:37 ↗ members to a very very interesting

1:42 ↗ special edition of the next social

1:45 ↗ because the guest speakers are three

1:46 ↗ members of the isaa city

1:48 ↗ council uh Chris Ray Victoria hunt and

1:51 ↗ to La

1:53 ↗ Mars yeah so that's amazing and

1:57 ↗ interesting and exciting and uh through

2:00 ↗ Barbara de Michelle who attended one a

2:01 ↗ couple of them already of can it was her

2:04 ↗ idea and

2:05 ↗ she initiated you know on her part uh a

2:09 ↗ request or would it be fine for City

2:12 ↗ Council Members to attend on and share

2:16 ↗ what the city council is doing to build

2:19 ↗ community build Society making mus

2:22 ↗ welcoming Community whatever they want

2:24 ↗ to say sense right that can't be more

2:27 ↗ than three so we're talking about three

2:29 ↗ there and I think there'll be plenty of

2:31 ↗ room for questions and answers and

2:33 ↗ that's what everybody wants that kind of

2:34 ↗ community engagement conversation about

2:36 ↗ Community Building from our city council

2:39 ↗ members so we're that's just fantastic

2:41 ↗ over the mo so please attend if any of

2:44 ↗ you can and of course you can bring

2:46 ↗ family members and Friends people of all

2:48 ↗ ages and it's you the program is about

2:51 ↗ an hour including question answer then

2:54 ↗ it's food dinner and social talking get

2:56 ↗ to know each other have this address

2:58 ↗ plenty of parking it's like some right

3:01 ↗ here close by and uh we've had and held

3:04 ↗ up there many times before so actually

3:06 ↗ bar Melle was there other St um so Ray

3:10 ↗ and others out there please I think this

3:13 ↗ will be a really good one join us that's

3:17 ↗ it thanks very much thank you love you

3:23 ↗ guys um and I don't believe there's any

3:27 ↗ other public comments and we did not

3:28 ↗ receive any virtu public comment ahead

3:30 ↗ of tonight's meeting either okay so then

3:33 ↗ we'll move on to approval of minutes

3:37 ↗ I'll give folks maybe a couple of

3:38 ↗ minutes to quickly scan the minutes in

3:41 ↗ the port packet and then when ready um

3:44 ↗ I'll request or someone may make a

3:46 ↗ motion to

3:48 ↗ approve let's just give it two

3:58 ↗ minutes for

4:29 ↗ I'll make a motion to approve do we have

4:32 ↗ a second

4:35 ↗ yes okay and a

4:37 ↗ third all right uh let's see now we can

4:40 ↗ we have some time for discussion any uh

4:43 ↗ Corrections or amendments um anyone like

4:45 ↗ to

4:52 ↗ make okay so I think with that we have

4:55 ↗ approved our two sets of meeting minutes

4:58 ↗ uh for September

5:00 ↗ 4th and then for our joint meeting on

5:04 ↗ October

5:05 ↗ 16th all

5:08 ↗ right so now uh we are on to the chair

5:12 ↗ report and so uh I guess we'll start

5:15 ↗ with our opening question and um I guess

5:19 ↗ you know I was thinking about the

5:20 ↗ question earlier today because I I know

5:23 ↗ it this might be a hard day for some

5:25 ↗ folks given it's the day after the

5:27 ↗ election and um

5:30 ↗ so I really appreciate all of you who

5:33 ↗ are able to be present today and make

5:35 ↗ sure we have this Quorum so thank you

5:37 ↗ all um so I was in a meeting earlier

5:40 ↗ today and a colleague suggested this as

5:42 ↗ an icebreaker question and it really did

5:44 ↗ lift my mood and so I was going to

5:46 ↗ suggest we use it here and that question

5:49 ↗ is what is something that's happened in

5:51 ↗ the last few days that has brought a

5:53 ↗ smile to your

5:55 ↗ face and if nothing is coming up for you

5:58 ↗ you can feel free to pass it to the next

6:00 ↗ person so who would like to go

6:06 ↗ first I'll go first uh a p a friend of

6:10 ↗ mine texted me today texted me another

6:12 ↗ woman and said I need Fellowship today

6:14 ↗ let's go do something and that just

6:17 ↗ lifted my spirits very good and so we

6:20 ↗ had a nice day looking at Christmas

6:23 ↗ stuff which is not something I normally

6:24 ↗ do because it was just pretty right it

6:27 ↗ was just pretty and F and that she

6:31 ↗ thought that we might all need

6:36 ↗ it I can go next um I was struggling for

6:40 ↗ an answer earlier today so but I did uh

6:44 ↗ reflect on so last week um our cat had

6:48 ↗ her birthday she Luna turned five and my

6:51 ↗ son picked up this little catnip toy for

6:53 ↗ her and she got so high on catnips I had

6:57 ↗ this picture of her with her eyes like

6:58 ↗ all dialing

7:00 ↗ and it just made me crap out that

7:03 ↗ brought a smile to my

7:05 ↗ face oh goodness we're ready you ready

7:09 ↗ to go yeah I'd love to um we have some

7:12 ↗ very close friends in the Seattle area

7:14 ↗ and we were um at a party to honor uh

7:18 ↗ one of her former classmates who became

7:20 ↗ an eagle scout and it was a wonderful

7:23 ↗ event they had lots of friends and

7:25 ↗ people who commanded her and while she

7:27 ↗ was up there she um shared the

7:29 ↗ relationship ship that she has with my

7:30 ↗ daughter because they went to school for

7:32 ↗ several years so that was just really

7:34 ↗ really inspirational on the effort that

7:36 ↗ she took to get to that level um uh so

7:39 ↗ it was really a wonderful event so I

7:41 ↗ wanted to share that with

7:42 ↗ you thanks

7:45 ↗ right okay

7:47 ↗ lesle gosh it has been a a tough day so

7:51 ↗ I really had to dig for this one um I

7:54 ↗ would say a couple of days ago we took

7:56 ↗ our son to um to a dinner just at um

8:00 ↗ Olive Garden and we had heard uh some

8:03 ↗ teenage uh sling we decided to torture

8:06 ↗ him with the fact that we his uncol

8:09 ↗ parents knew skib toilet so we just to

8:14 ↗ 900 times out of context and I swear if

8:16 ↗ someone get just pulled up into a cringe

8:18 ↗ ball it would have been him just I was

8:20 ↗ like we know we know the secrets of

8:22 ↗ teenagers so it was fun just letting him

8:26 ↗ know know

8:31 ↗ okay and speaking of teenagers um I

8:33 ↗ don't know if verica is able to go off

8:36 ↗ mute and answer yeah um mine's

8:39 ↗ definitely not as exciting but I guess I

8:43 ↗ just finished my coding assignment after

8:45 ↗ like 10 hours so definitely much more

8:46 ↗ happier right now heck yeah

8:51 ↗ fantastic um maybe let's jump back to D

8:54 ↗ yeah and it looks like Shay has joined

8:56 ↗ us this is not AI notaker Shay up here

8:59 ↗ at this point Shay can you hear us I can

9:03 ↗ can you all hear me yes we can hear you

9:06 ↗ Frey just uh we're just doing our

9:08 ↗ opening question and um so we're just

9:11 ↗ all answering

9:12 ↗ that which may I'm sorry could you

9:15 ↗ repeat it for me yeah so um given that

9:18 ↗ today might be tough for folks um just

9:21 ↗ wanted uh you to reflect on something

9:24 ↗ that might have happened in the last few

9:26 ↗ days that brought a smile to your face

9:30 ↗ well um I would say that my co-pilot has

9:34 ↗ been super encouraging just about

9:38 ↗ everything and it's helped me kind of

9:40 ↗ just look at the brighter side of things

9:43 ↗ like things didn't necessarily go the

9:44 ↗ way I wanted but um on the brighter side

9:47 ↗ of things everybody survived and we all

9:50 ↗ made it through and it's all finally

9:52 ↗ over and we can all relax and take a

9:54 ↗ deep breath and think about all the

9:57 ↗ things that are most precious to us

10:01 ↗ than sh which on that note I also had to

10:04 ↗ do a little digging and kind of look at

10:06 ↗ my calendar and remember what I've done

10:07 ↗ in the last few days um we had pizza

10:10 ↗ with a good family friend um and they're

10:13 ↗ little he's three now little their son

10:16 ↗ who's three who's like just a joy and

10:18 ↗ the relationship that their son has with

10:20 ↗ our dog is like one of the most special

10:22 ↗ relationships I've ever seen like they

10:24 ↗ just clearly get so much joy from each

10:27 ↗ other um and so it was just really nice

10:29 ↗ for them to just be wild and around

10:33 ↗ together the two of them so that that's

10:35 ↗ something that brought me a smile a

10:37 ↗ couple days

10:40 ↗ ago okay well thank you all I think we

10:43 ↗ covered everyone and T was gonna pass so

10:46 ↗ um okay so Dale staff report yeah

10:50 ↗ absolutely so this will be a quick one I

10:52 ↗ I have the gamut tonight of agenda items

10:55 ↗ so I'll keep the staff report um update

10:57 ↗ from uh previous meetings rather short

11:00 ↗ um the the most notable thing to share

11:03 ↗ so at our September 4 meeting uh the

11:06 ↗ finance team well it was a combo I guess

11:09 ↗ Andrew Schneider our Deputy City

11:11 ↗ administrator and Julian um strub our

11:15 ↗ management analyst came to talk to the

11:17 ↗ equity board about the inclusion of an

11:19 ↗ equity impact assessment in the budget

11:22 ↗ um as you may be aware of or it may be

11:26 ↗ maybe I'm sharing some new news uh for

11:28 ↗ you the city is in a is in a really

11:31 ↗ challenging budget moment um not only

11:34 ↗ were we facing a significant um

11:37 ↗ shortfall of revenue for this current

11:39 ↗ year but over the course of the upcoming

11:41 ↗ B anym A projected um gap of

11:45 ↗ of likely about between eight and 11

11:48 ↗ million doar for a city our size that is

11:51 ↗ a lot of money um and so the city over

11:53 ↗ the course of the last few months has

11:55 ↗ gone through a really challenging

11:57 ↗ process of um red producing our current

12:00 ↗ year expenditures but also our expected

12:03 ↗ future year expenditures for the

12:04 ↗ upcoming banum you can see there's a

12:07 ↗ great uh the mayor has a great podcast

12:10 ↗ into it's a podcast but it's also a

12:12 ↗ YouTube video a video cast um discussing

12:17 ↗ the challenges of this current budget on

12:18 ↗ the city's website I'd highly recommend

12:21 ↗ um taking a listen to it she'll explain

12:23 ↗ more in depth of sort of why we are

12:25 ↗ where we are and what the administration

12:27 ↗ is doing to get us into a fiscally okay

12:31 ↗ spot that said uh one of the items in

12:35 ↗ her budget um in her proposed budget

12:37 ↗ that went to council just a couple of

12:39 ↗ weeks ago a week ago is a um Equity

12:44 ↗ impact assessment it's $50,000 for an

12:47 ↗ equity impact assessment which is a

12:48 ↗ smaller amount of money than we had

12:50 ↗ originally hoped to have in the budget

12:53 ↗ for an equity impact assessment but I

12:54 ↗ think I just wanted to share with this

12:56 ↗ group that despite the fact that there

12:58 ↗ were many other things that did not make

13:01 ↗ it into this budget and really um

13:03 ↗ painfully and sadly there are many um

13:07 ↗ positions at the city that have been

13:08 ↗ reduced um as a part of this budget

13:11 ↗ process uh I do think it is still

13:13 ↗ encouraging and something for this board

13:15 ↗ to uh celebrate your uh advising that

13:20 ↗ this is something that made it into the

13:21 ↗ budget um it's currently the budget is

13:23 ↗ under consideration by the city council

13:25 ↗ deliberations will be going on over the

13:27 ↗ next few weeks the next budget

13:29 ↗ deliberation is on the 12th that sounds

13:32 ↗ right that sounds like next Tuesday um

13:35 ↗ the 12th will be the next uh City

13:37 ↗ Council budget deliberation and so I

13:39 ↗ would encourage Equity board members to

13:41 ↗ listen in um if you would like to submit

13:45 ↗ public comment ahead of that please do

13:48 ↗ um but I will say from the first

13:50 ↗ conversation um the council seemed very

13:52 ↗ receptive to the inclusion of that

13:54 ↗ Equity impact assessment in the upcoming

13:56 ↗ banial budget so

13:59 ↗ I think a a kudos to this group you know

14:01 ↗ you've made your voices heard especially

14:02 ↗ over the summer months um and advocated

14:05 ↗ for the inclusion of this in the budget

14:07 ↗ and it currently not only made it into

14:09 ↗ the mayor's budget but seems in strong

14:11 ↗ consideration to make it through the

14:13 ↗ budget

14:16 ↗ process questions no question statement

14:19 ↗ it's a very powerful statement of

14:21 ↗ priorities put that item in in this

14:24 ↗ particularly this time it is and we

14:26 ↗ should be very proud about what we did

14:29 ↗ in the cities trying to

14:32 ↗ do and Ray has his hand

14:36 ↗ up Ray you are on

14:41 ↗ mute Kelly stole my words um so thank

14:44 ↗ you for and Dale you are a catalyst in

14:46 ↗ all of this so I I'm sure you helped

14:49 ↗ package this and deliver the message

14:50 ↗ appropriately and how vital this is I

14:53 ↗ mean I'm so curious about what the

14:54 ↗ verbiage is behind here it's such a

14:57 ↗ great opportunity for us to learn

14:58 ↗ especially in these times and what we as

15:01 ↗ Equity board members can do once that is

15:04 ↗ formalized you know me I'm all about

15:07 ↗ action so I think this is one of these

15:09 ↗ things that'll help us take action

15:11 ↗ instead of um I think we've had lots of

15:14 ↗ opportunity here the past three years

15:15 ↗ that I've been here to learn so how do

15:17 ↗ we translate that into action I'm

15:18 ↗ looking to this report to see what that

15:21 ↗ that allows us to do

15:24 ↗ absolutely and as an addendum to my

15:27 ↗ report you know the the will be involved

15:29 ↗ in the scoping of what what we'll use

15:32 ↗ this money for it also seems quite

15:35 ↗ likely that we'll get a um grad school

15:38 ↗ Consulting Group from the University of

15:40 ↗ Washington Evans School of public policy

15:43 ↗ to support in some way um and so there

15:47 ↗ will be more details about their

15:49 ↗ participation as well and I imagine

15:50 ↗ they'll also come to this board U

15:52 ↗ multiple times throughout their time

15:54 ↗ working on this project so um we'll have

15:57 ↗ more news hopefully in January which our

16:01 ↗ January meeting is going to have to get

16:02 ↗ moved because it's January 1 but

16:04 ↗ hopefully in January we'll have more

16:06 ↗ we'll have more

16:08 ↗ news any other questions or

16:14 ↗ comments okay so Dale you're up again

16:17 ↗ with h the cultural and religious

16:19 ↗ calendar Rie I am um so as um folks

16:23 ↗ who've been on this board for a a a full

16:25 ↗ cycle uh might be familiar with uh we

16:29 ↗ you were a instrumental part of the

16:32 ↗ process of the city developing and

16:34 ↗ adopting uh their cultur the cultur and

16:36 ↗ religious calendar that the city now

16:38 ↗ uses to denote days of cultural

16:41 ↗ religious significance holistically for

16:43 ↗ the community but also days on which the

16:45 ↗ city does not hold um evening meetings I

16:50 ↗ think a great example uh we actually

16:51 ↗ ended up we moved our our October

16:53 ↗ meeting to be a joint meeting but our

16:55 ↗ October meeting fell on a a Jewish High

16:58 ↗ holiday and so would have rescheduled

16:59 ↗ that meeting given that it falls on this

17:01 ↗ short list of uh cultural and religious

17:04 ↗ holidays provided that list ahead of

17:06 ↗ time it the list has not changed so when

17:09 ↗ we went through the adoption process as

17:10 ↗ a group uh the recommendation was for it

17:13 ↗ to be formally formally reviewed by this

17:16 ↗ group um every I believe three years uh

17:20 ↗ but it was asked that this the list

17:22 ↗ comes to the board every year for just

17:24 ↗ for a review refresher um and for

17:28 ↗ General consideration of if you happen

17:30 ↗ to know that any of these dates are not

17:32 ↗ correct um this is research that is done

17:34 ↗ by our clerk's office um as they are the

17:37 ↗ the keepers of the calendar here at the

17:40 ↗ city and so just wanted to give the

17:42 ↗ opportunity for a quick review or any

17:44 ↗ questions from the board on the calendar

17:48 ↗ and it is totally fine if we don't have

17:50 ↗ any um this is really just meant to be

17:52 ↗ an informational

17:54 ↗ update I have a

17:56 ↗ question um there there's some items in

18:00 ↗ blue and some are just in Black font I

18:05 ↗ believe the blue are the federal

18:06 ↗ holidays that I am no the black are the

18:09 ↗ federal holidays just curious about the

18:12 ↗ color coding there yep there was an ask

18:14 ↗ from I actually believe this board to

18:17 ↗ make sure that they were all included in

18:19 ↗ in one list together um and that was a

18:22 ↗ that was a change we made from the first

18:24 ↗ year the pilot year of the calendar to

18:26 ↗ this year and so now the clerks keep

18:28 ↗ that list all together and to know the

18:29 ↗ difference in color and then that list

18:31 ↗ will be uploaded to the

18:35 ↗ website good question I could keep going

18:37 ↗ um from what you know so I know these

18:40 ↗ were days when you know meetings you

18:42 ↗ know public meetings and other meetings

18:44 ↗ were not to be scheduled has that been

18:47 ↗ presenting a

18:49 ↗ hardship it really

18:52 ↗ had it has mostly been a challenge

18:54 ↗ honestly for boards and commissions

18:56 ↗ because our city council and our Council

18:58 ↗ committees take

18:59 ↗ initial precedence over meeting dates uh

19:01 ↗ and so when they have to move the the

19:03 ↗ downstream impact of that is then boards

19:05 ↗ and commissions sometimes need to

19:06 ↗ reschedule not always tonight is the

19:08 ↗ perfect example there's actually a

19:10 ↗ council committee that had to be

19:11 ↗ rescheduled from last night it's

19:13 ↗ happening tonight um but I think what

19:17 ↗ the clerk's office often does when they

19:19 ↗ look there some there are some very

19:21 ↗ close together holidays in the fall um

19:23 ↗ that sometimes provide a real challenge

19:25 ↗ we've been very lucky that as of yet

19:28 ↗ we've not had too much trouble there's

19:30 ↗ been a lot of rescheduling but now that

19:33 ↗ we know the dates so far in advance um

19:35 ↗ it's been a lot it's been the

19:37 ↗ administrative burden has decreased over

19:39 ↗ time

19:45 ↗ yeah any other questions or

19:49 ↗ comments

19:51 ↗ no I mean I don't have any dates or

19:54 ↗ other things to that I would want to

19:56 ↗ amend

20:00 ↗ super okay on to the next um the next

20:05 ↗ topic I'm going to share my screen here

20:07 ↗ because we do actually have a

20:07 ↗ presentation for this

20:09 ↗ one bye

20:13 ↗ Ted let me go ahead and I will put this

20:19 ↗ in awesome okay um I'm I'm back but as a

20:24 ↗ solo presenter this time Juliana was

20:26 ↗ unable to join me this evening she sent

20:28 ↗ her uh just gratitude for this group

20:31 ↗ continuing to be uh a helpful uh partner

20:35 ↗ as we develop this tool for the city

20:37 ↗ you'll notice on your agenda that this

20:39 ↗ item is marked with an a that means

20:41 ↗ action so we will actually be voting on

20:44 ↗ this item tonight the recommendation

20:47 ↗ from the administration is to vote to um

20:50 ↗ recommend that the city do adopt this um

20:54 ↗ glossery this 1.0 version of this

20:57 ↗ glossery as a reminder to this group you

21:00 ↗ can recommend small changes tonight if

21:02 ↗ you see typos or you want to add like a

21:04 ↗ couple words to a sentence we can

21:06 ↗ absolutely make those Amendment

21:08 ↗ amendments live in this meeting and then

21:10 ↗ vote in that way similar to the letter

21:12 ↗ um significant changes however will

21:15 ↗ require this to come back again to the

21:17 ↗ to the board um and so with that I'll uh

21:21 ↗ share a little about the purpose tonight

21:23 ↗ so the purpose tonight is to share with

21:25 ↗ you the development and the current uh

21:27 ↗ final one .0 version draft of the city's

21:30 ↗ diversity Equity inclusion and belonging

21:32 ↗ glossery and it's to also obtain your

21:35 ↗ approval to launch this first version of

21:37 ↗ the glossery with City

21:39 ↗ staff the direction needed tonight is

21:42 ↗ very specific uh first are there any

21:45 ↗ deal breakers for this group so deal

21:47 ↗ breaker terms words that have been left

21:50 ↗ out of this that you that you just feel

21:52 ↗ like in a 1.0 version the city cannot

21:55 ↗ move forward unless there is a term or a

21:57 ↗ word that is in here and is there

21:59 ↗ anything that the city should consider

22:01 ↗ the city the administration should

22:02 ↗ consider as we implement this first

22:04 ↗ version of this glossery with

22:08 ↗ staff a little bit of background a

22:10 ↗ reminder for this group so in 22 and 23

22:15 ↗ um the city was get was getting a good

22:17 ↗ amount of feedback from staff members

22:21 ↗ from board and commission members from

22:22 ↗ the public that the language around some

22:26 ↗ of the equity language that was showing

22:28 ↗ up

22:29 ↗ in City documents in City presentations

22:32 ↗ was unclear there wasn't a clear

22:34 ↗ definition of some what some of these

22:36 ↗ words meant specifically some of the

22:38 ↗ words that already showed up in City

22:40 ↗ documents in

22:42 ↗ 2023 um there the city staff conducted

22:45 ↗ an internal um analysis of Staff

22:49 ↗ knowledge of terms um of equity terms

22:53 ↗ and just anecdotal evidence Gathering

22:55 ↗ out the Public's understanding of some

22:57 ↗ of the common terms we use like the word

22:59 ↗ Equity versus the word equality um and

23:02 ↗ learned that this was indeed a need

23:04 ↗ there was a need to be clearer and to

23:06 ↗ have shared understanding and shared

23:08 ↗ language around some of these terms

23:11 ↗ especially to again I will emphasize

23:12 ↗ again especially the terms that already

23:14 ↗ show up in City

23:17 ↗ work um in the beginning of this year um

23:21 ↗ staff on the city's internal Equity team

23:24 ↗ did a survey of City documents to try to

23:27 ↗ get an understanding of what are all the

23:29 ↗ terms that are already showing up know

23:31 ↗ we were hearing from staff oh this term

23:33 ↗ show or from members of the some members

23:35 ↗ of the public this term shows up here

23:37 ↗ and here and here and it seems to be

23:38 ↗ meaning something different in each

23:41 ↗ Place staff on that internal team also

23:44 ↗ researched other organizations and other

23:47 ↗ jurisdictions tool similar tools um and

23:50 ↗ then worked on developing a draft

23:52 ↗ initial draft glossery in I believe it

23:56 ↗ was May

23:59 ↗ members of that team visited the equity

24:01 ↗ board um with a draft and shared that

24:03 ↗ draft with this group and got some

24:05 ↗ feedback on the content specifically

24:07 ↗ feedback on the inclusion of what terms

24:10 ↗ in the first part of the of the glossery

24:13 ↗ the organization of the document um as

24:17 ↗ well as whether or not to include a

24:19 ↗ terms we should avoid section of the

24:22 ↗ document in Q3 and into the beginning of

24:25 ↗ Q4 that internal team made Provisions

24:28 ↗ based on feedback from this group as

24:31 ↗ well as feedback from the internal

24:32 ↗ Equity team at large That Was Then

24:35 ↗ presented to the internal Equity team

24:37 ↗ for some additional feedback um and has

24:40 ↗ been being started to be used in little

24:43 ↗ pockets little work group Pockets around

24:45 ↗ the city but has not been formally

24:47 ↗ rolled out in any sort of way um because

24:49 ↗ we knew that we needed to return to this

24:52 ↗ to the board for final approval on this

24:54 ↗ 1.0 version of the document so that is

24:56 ↗ the history of where we've been

25:00 ↗ and here is where we are so I want to

25:02 ↗ share a little bit more about the

25:03 ↗ drafting process um and the progress

25:05 ↗ that we made following um engagement

25:07 ↗ with the board so first um as a reminder

25:13 ↗ the priority for this document is for

25:15 ↗ City Staff first and foremost and so we

25:17 ↗ focused on first and foremost words that

25:20 ↗ are already being used in city of isad

25:22 ↗ documents both internal documents and

25:24 ↗ anything that's public facing then we

25:27 ↗ thought and this was great feedback from

25:29 ↗ this group was are there foundational

25:31 ↗ terms that actually need to precede

25:34 ↗ those documented terms to help people

25:37 ↗ understand terms that might be showing

25:39 ↗ up already we did add the avoid terms to

25:43 ↗ avoid section and Incorporated much of

25:46 ↗ the feedback but not all of the feedback

25:48 ↗ that was offered by the board in May and

25:50 ↗ I think it's important to note the

25:52 ↗ definitions are sourced from other

25:54 ↗ governmental agencies nonprofit

25:56 ↗ organizations and academic in

25:58 ↗ institutions no definition was developed

26:01 ↗ by a city of isqua employee and we felt

26:03 ↗ that was really important that we were

26:04 ↗ pulling from trusted sources actually

26:07 ↗ almost I would say we've listed all

26:09 ↗ three but I would say largely academic

26:11 ↗ institutions in this

26:13 ↗ work the primary audience is still City

26:17 ↗ staff um our plan right now is to

26:22 ↗ provide this as part of the orientation

26:25 ↗ or qua 101 onboarding process for staff

26:29 ↗ we know however that's only getting new

26:31 ↗ staff um and in a time when we are not

26:33 ↗ likely not hiring a lot of staff there

26:35 ↗ needs to be another plan so this will

26:38 ↗ also be available as a full document on

26:40 ↗ the city's Equity team SharePoint and

26:43 ↗ we'll also share the document publicly

26:45 ↗ on the city website for community

26:47 ↗ members anyone external to the city to

26:50 ↗ see um we do think that one of the the

26:53 ↗ biggest and I think I have a slide the

26:55 ↗ next slide is about this um our biggest

26:57 ↗ plan is to design um a lunch and learn

27:01 ↗ session that we can offer to staff

27:03 ↗ quarterly throughout the year as well as

27:06 ↗ to embed uh a term roll out in our qule

27:11 ↗ which is our sort of

27:12 ↗ internal uh City newsletter the qule of

27:15 ↗ course um which goes out bi-weekly

27:18 ↗ essentially um that's the approach we've

27:21 ↗ taken to sharing uh the religious and

27:24 ↗ cultural holidays is that those at the

27:26 ↗ top of the month that those holidays

27:27 ↗ occur we share about those holidays in

27:30 ↗ that qule we'd like to do something

27:32 ↗ similar with a roll out of this document

27:34 ↗ which is to use the qule which is

27:35 ↗ something that all staff get as a way to

27:38 ↗ share about these terms over time um and

27:43 ↗ uh making sure that the full document is

27:46 ↗ available in we're we're hoping for

27:48 ↗ January to share the full document and

27:50 ↗ make it available to all staff but then

27:52 ↗ to reemphasize that with sort of a

27:54 ↗ bi-weekly term roll out um

27:59 ↗ also I think this was recommended at the

28:01 ↗ May meeting we would like this to come

28:03 ↗ back to the equity board annually for

28:05 ↗ review and update we really recognize as

28:08 ↗ staff that this is a 1.0 version and

28:11 ↗ we'd really like to emphasize the goal

28:13 ↗ is to not make perfect the enemy of the

28:15 ↗ good but to start the work um I think

28:19 ↗ that we' been working on this all year

28:21 ↗ and there's some urgency at this point

28:24 ↗ about starting to get something in front

28:26 ↗ of folks so that we can actually start

28:28 ↗ um the education and engagement process

28:31 ↗ uh but having this actually come back

28:32 ↗ for a formal review annually so unlike

28:35 ↗ the religious and cultural calendar

28:36 ↗ which is we just kind of looked at right

28:38 ↗ now we would actually do have a probably

28:40 ↗ a full meeting uh or agenda item in

28:43 ↗ October of each year about this

28:45 ↗ particular tool and anything that the

28:47 ↗ equity board would like to recommend

28:49 ↗ updating um of course ad hoc revisions

28:52 ↗ and updates are going to be considered

28:53 ↗ and processed through the internal

28:55 ↗ Equity team in the meantime um um and

28:58 ↗ that group will serve as the steward for

29:00 ↗ this tool um amongst

29:03 ↗ staff so timing and next steps and then

29:06 ↗ we'll open for questions and discussion

29:08 ↗ um following this meeting if we were to

29:11 ↗ approve this to move forward would be to

29:13 ↗ share this again with the city's senior

29:14 ↗ leadership team they've been apprised of

29:16 ↗ this throughout the development process

29:19 ↗ um but coming back to them formally with

29:21 ↗ the recommendation from this board um

29:24 ↗ and then bring the approved glossery to

29:25 ↗ the internal Equity team to finalize the

29:27 ↗ plan for staff roll out in the first

29:29 ↗ quarter of the coming year in q1 we

29:32 ↗ would see that City staff launch so the

29:34 ↗ qule with the full document the lunch

29:36 ↗ and learn series starting in January and

29:39 ↗ then the bi-weekly term sharing out in

29:41 ↗ the quanal um that goes out basically

29:44 ↗ twice a month uh and then the hope would

29:46 ↗ be to return to the board in September

29:48 ↗ or October of the coming year to report

29:50 ↗ out on revisions report out on impacts

29:53 ↗ and take any additional feedback and

29:55 ↗ make modifications based on the boards

29:57 ↗ um the board's feedback as

30:00 ↗ well so as a reminder direction for

30:04 ↗ tonight are there any deal breaker terms

30:06 ↗ or words that have been left out of this

30:08 ↗ 1.0 version that you feel like the city

30:11 ↗ cannot move forward with a 1.0 glossery

30:13 ↗ um without this term um included and is

30:17 ↗ there anything that the administration

30:19 ↗ or the internal Equity team should

30:22 ↗ further consider as it implements this

30:24 ↗ first version with um City staff

30:31 ↗ Ray yes questions I should say

30:34 ↗ questions well I have questions comments

30:37 ↗ and requests so where should I start

30:39 ↗ whever forever makes sense um well first

30:43 ↗ of all I just well comments I think you

30:45 ↗ answered my first question which was is

30:47 ↗ this the first version of this because I

30:49 ↗ don't remember seeing it so this is this

30:51 ↗ is the first time we blid eyes on a

30:52 ↗ document like this it sounds like Dale

30:54 ↗ correct this is not this is the second

30:56 ↗ time so there was a presentation of the

30:58 ↗ draft of this document it was in a

31:00 ↗ slightly different form you can see that

31:03 ↗ it's changed a little bit in the flow of

31:05 ↗ the document uh there was also a element

31:08 ↗ of like a key that we removed because it

31:11 ↗ was becoming kind of disconnected from

31:15 ↗ the purpose of the docu it was making it

31:17 ↗ overly complicated um but this is

31:19 ↗ actually the second time Ray that we've

31:21 ↗ seen this okay okay that's that's um

31:25 ↗ that's that's that's good um that we've

31:27 ↗ been giving this a lot of thought so um

31:29 ↗ my comments were one I credit the author

31:32 ↗ first of all there's these change these

31:33 ↗ terms are constantly changing so I don't

31:35 ↗ know if it was you Dale or somebody else

31:37 ↗ who was assigned to capture all of these

31:39 ↗ it's just hard to keep up and for you I

31:43 ↗ I think I'm in top of all these terms

31:44 ↗ and I've opened this document and I

31:46 ↗ realize I'm not so it's such an

31:48 ↗ opportunity to learn about something um

31:52 ↗ so so that's my comment credit the

31:55 ↗ author and then the terms to void that

31:58 ↗ was really really informative I mean

32:01 ↗ that think about that section and the

32:03 ↗ things that we can apply to our our

32:04 ↗ daily conversations it's just an

32:06 ↗ opportunity to be sensitive about those

32:08 ↗ things so again thank you for educating

32:11 ↗ us you think we'd be on top of these

32:13 ↗ things but again always opportunities to

32:15 ↗ learn um the only requests that I have

32:19 ↗ was when I was going through these and

32:22 ↗ the

32:23 ↗ lgbtqi section there's there's there's

32:27 ↗ effort to um I'm trying to get to that

32:31 ↗ page I think it's

32:34 ↗ page what is that 19 of 64 I'm looking

32:38 ↗ at the items so so with those acronyms

32:43 ↗ um

32:45 ↗ transgender um and what is it there's

32:49 ↗ others that have been elaborated on I

32:51 ↗ mean this is an acronym for seven

32:53 ↗ different things right so Perhaps

32:56 ↗ Perhaps in that box you can clarify

32:58 ↗ exactly what those letters are because

33:00 ↗ you took there was an effort made to

33:02 ↗ call out transgender and call out um I

33:05 ↗ think one other one intersection or

33:08 ↗ something but maybe just to avoid um

33:10 ↗ confusion or an opportunity to further

33:12 ↗ educate is what do each of those letters

33:16 ↗ stand for and if the target audience is

33:18 ↗ like you were mentioning earlier is just

33:20 ↗ city

33:21 ↗ employees I totally get it if if if they

33:24 ↗ they understand what all these acronyms

33:25 ↗ are but I for one I'm going to use this

33:27 ↗ as an opportunity to educate others like

33:29 ↗ I'm going to print this out and you know

33:31 ↗ have a discussion this is the kind of

33:33 ↗ stuff that our Equity board works on are

33:35 ↗ you familiar with all these terms and I

33:36 ↗ think we're gonna get a lot of interest

33:38 ↗ from folks to that are that are able to

33:39 ↗ see something like this absolutely that

33:42 ↗ would be a small revision that we could

33:45 ↗ make

33:48 ↗ okay Shay you had your hand

33:53 ↗ up um yes because I did have a question

33:56 ↗ um and I think gra has done this a

33:57 ↗ little bit it that the terms are ever

34:00 ↗ changing and Things Are Forever being

34:02 ↗ updated is it possible that we could

34:05 ↗ look at possibly revising a little

34:08 ↗ sooner than a year or reviewing a

34:10 ↗ revision prior to a year um it seems

34:14 ↗ like a year is a really long time before

34:16 ↗ we're able to look at the terms again

34:20 ↗ and and see what changes have

34:22 ↗ occurred absolutely if we wanted to move

34:25 ↗ it to like mid year have it be a June

34:27 ↗ meeting item I think that would be

34:29 ↗ totally reasonable especially uh given

34:32 ↗ the deliberate pace of government uh it

34:34 ↗ will likely take if we talk about it in

34:36 ↗ June it will likely take until September

34:38 ↗ or October to make sure it's updated um

34:40 ↗ to then adopt it in September or October

34:43 ↗ so I think Shay that would be totally um

34:46 ↗ something that we could do move it into

34:48 ↗ you know middle of the Year and that

34:50 ↗ gives us plenty of

34:52 ↗ time thank you that's all I

34:55 ↗ had like it just builds off of Shay's

34:59 ↗ comment there um it it feels like this

35:03 ↗ should be a dynamic document and I know

35:05 ↗ you've alluded to the internal Equity

35:07 ↗ team maybe doing you know making

35:09 ↗ additions and updates throughout uh and

35:12 ↗ that could lead to like aversion control

35:14 ↗ nightmare you know I know we have 1.0

35:16 ↗ but then like what's what's 1.1 1.5 when

35:20 ↗ do you get to a 2.0 so um just thinking

35:24 ↗ about like the platform this is on and

35:28 ↗ so I know you you have SharePoint so I

35:30 ↗ don't know if you have like Ms list as a

35:33 ↗ possible platform and then that way you

35:36 ↗ can um have a last updated field by term

35:41 ↗ you know and so it doesn't have to be

35:43 ↗ associated with the entire document that

35:45 ↗ way it can be more living and ding I

35:48 ↗ love that idea so I would and searchable

35:51 ↗ with that kind of format so if yeah if

35:53 ↗ it's something that's being launched

35:55 ↗ maybe think about like lists as a

35:57 ↗ possibility

35:59 ↗ there I think that sounds like a great

36:02 ↗ way for that for us to keep that

36:04 ↗ internally that we have sort of the

36:05 ↗ external thing that we make available on

36:07 ↗ the website but that over the course of

36:09 ↗ the year it could be iterative and

36:12 ↗ updated and that way even in June uh we

36:16 ↗ could bring the like here's here's where

36:18 ↗ it is now uh based on just the iterative

36:21 ↗ process internally with staff and have

36:23 ↗ the board weigh in on those

36:25 ↗ updates oh spider

36:35 ↗ great and I'll just say out loud that I

36:38 ↗ already sent Dale emailed Dale a list of

36:40 ↗ more terms and for both sides like terms

36:43 ↗ to add in terms to avoid and so just

36:47 ↗ being mindful of the fact that this is

36:50 ↗ ever changing and so I didn't think none

36:53 ↗ of the none of those were deal breakers

36:55 ↗ so that's why it's not I didn't bring it

36:57 ↗ up here so it can go in the next version

37:00 ↗ yeah yeah or whenever yeah yeah so I

37:04 ↗ just have a process question which is

37:08 ↗ ultimately how is this document I guess

37:11 ↗ either fored or attached

37:13 ↗ to um internal City processes so I'm

37:17 ↗ I'll use the example of uh a request for

37:20 ↗ a proposal process so is this document

37:24 ↗ in some way attached to a a policy see

37:27 ↗ that the city has that any type of RFP

37:30 ↗ that's either written or received back

37:33 ↗ that it has to either reflect the I

37:36 ↗ guess they do not avoid language or to

37:40 ↗ make sure that the language within those

37:42 ↗ documents are inclusive how does that

37:44 ↗ work this that's a great question

37:47 ↗ so I have an answer to that specific

37:50 ↗ example but I'm going to start with I

37:52 ↗ think the the original intent of how we

37:54 ↗ hope this is used we hope it's first and

37:57 ↗ for most used by City staff in their

37:59 ↗ drafting of documents okay so the hope

38:02 ↗ is that if we start with staff and we

38:05 ↗ say let's learn and understand these

38:07 ↗ terms and either start using them or in

38:10 ↗ the case of the things to avoid stop

38:11 ↗ using them in what we put out into the

38:14 ↗ world um and then actually to to switch

38:18 ↗ gears for a second very specifically on

38:19 ↗ the RFP part um we do have very specific

38:22 ↗ language in our um RFP templates around

38:27 ↗ uh

38:28 ↗ um City values that we expect um vendors

38:34 ↗ to meet around sustainability and social

38:36 ↗ Equity okay yeah so that's a different I

38:39 ↗ would say we're not yet at the point

38:41 ↗ where we'd say attach this

38:43 ↗ document as probably part of the

38:46 ↗ expectations around sort of vendors

38:47 ↗ quite yet but that could be I think and

38:50 ↗ especially as we think about what this

38:52 ↗ Equity impact assessment might recommend

38:54 ↗ the city do for sure um but first and

38:56 ↗ foremost this is really I think that in

38:58 ↗ terms of processes we're expecting City

39:01 ↗ staff to learn these terms understand

39:03 ↗ them and use them appropriately okay

39:06 ↗ thank you

39:10 ↗ yeah so I think related to that so it

39:13 ↗ sounds like you've got you know so

39:15 ↗ there's a tool that's been developed and

39:18 ↗ So you you're coming up with like a plan

39:20 ↗ to roll out the tool

39:22 ↗ and support the loaning to use the tool

39:26 ↗ y so that's you know could change

39:28 ↗ management you know uh approaches and

39:31 ↗ then I'm thinking about so given our

39:33 ↗ political climate and how it's

39:36 ↗ changing

39:38 ↗ um it it seems right now this is set up

39:41 ↗ to be more of a guidance document like

39:43 ↗ use this whenever you can yeah um I'm

39:47 ↗ wondering and I I don't necessarily want

39:50 ↗ to plan for the worst case scenario but

39:52 ↗ you know we know people are have react

39:55 ↗ to you know something that feels like

39:58 ↗ it's politically correct AB things like

40:00 ↗ that so um what kind of path towards

40:05 ↗ accountability might this be on and

40:09 ↗ especially for the folks who might be

40:12 ↗ doing something out of uh more bad

40:15 ↗ intentions you know versus folks who are

40:18 ↗ just like not remembering right and so

40:22 ↗ I'm just kind of

40:24 ↗ wondering yeah I don't want to design

40:26 ↗ for the worst just kind of being mindful

40:28 ↗ of that no that's a great question and I

40:31 ↗ have to say I don't have an answer to

40:32 ↗ that question I think that's a good

40:34 ↗ question for internal Equity team as we

40:36 ↗ think about you know they're building

40:38 ↗ out additional training broadly around

40:41 ↗ Dei um and so I think a good question

40:44 ↗ for them is you know how how do we want

40:47 ↗ this tool to be how do we want folks to

40:49 ↗ be held accountable in a way that they

40:52 ↗ are encouraged to use this um we ran

40:55 ↗ into a similar challenge around our

40:57 ↗ uh green our sort of sustainable

40:59 ↗ purchasing plan where this is something

41:02 ↗ we're asking folks to do it's not

41:04 ↗ something that we're requiring folks to

41:06 ↗ do um and so how can we do our best um

41:11 ↗ to support folks in this kind of tool

41:14 ↗ also

41:16 ↗ in using it

41:20 ↗ yeah I think if this group has

41:22 ↗ recommendations around the PR's question

41:25 ↗ i' I'd love to hear those as well maybe

41:27 ↗ before we jump to right I just um so I

41:29 ↗ know you know where I work there there

41:32 ↗ was a lot of effort around um like

41:35 ↗ wellness you know webinars and things

41:37 ↗ like that that were geared to different

41:40 ↗ Affinity groups and so it was like

41:42 ↗ strongly recommended for you know like

41:45 ↗ to go to the one that's associated with

41:47 ↗ your identity group and uh some folks

41:51 ↗ from other Affinity groups didn't like

41:53 ↗ that and they didn't like the feeling

41:55 ↗ that they were feel they were being

41:57 ↗ excluded from being allowed and and so

42:01 ↗ they would you know what's the word

42:04 ↗ called like Zoom bomb or whatever you

42:06 ↗ know those meetings and create media a

42:09 ↗ negative environment and so I'm like

42:12 ↗ those scenarios really do happen and so

42:14 ↗ I guess that's where I just you know

42:16 ↗ want to be mindful like so if you know

42:17 ↗ someone is blatantly using the terms on

42:20 ↗ the do not useless you

42:23 ↗ know there yeah what are the mechanisms

42:26 ↗ yeah and I think one thing that I know

42:27 ↗ we've talked about I read a great book

42:30 ↗ recently actually about uh the

42:32 ↗ difference

42:33 ↗ between um bi Prejudice bias and

42:38 ↗ bullying um and how to intervene in each

42:40 ↗ of those situations because it's

42:41 ↗ actually a different way to intervene

42:43 ↗ because the motivation behind what the

42:45 ↗ person is doing is different um and so I

42:48 ↗ know that that we we our HR director and

42:51 ↗ our Equity team have also been thinking

42:53 ↗ a lot about sort of what does what does

42:55 ↗ an intervention look like and how do we

42:57 ↗ prepare people to also be um to

43:01 ↗ intervene um appropriately in those

43:03 ↗ moments and sort of whether or not

43:05 ↗ someone's intending to be

43:08 ↗ um intending to harm or

43:12 ↗ not yeah that's great to those tools

43:16 ↗ will probably be relevant here

43:22 ↗ absolutely

43:25 ↗ Ray oh Ray you're

43:30 ↗ muted um is there any chance and and I

43:33 ↗ know we upload our minutes and our notes

43:35 ↗ into our website but if this could be

43:37 ↗ turned into a formal document that folks

43:40 ↗ can just reference directly from the

43:41 ↗ website is that a possibility I'm

43:43 ↗ looking at the website right now and

43:44 ↗ there's like this section called view

43:46 ↗ more for other meetings legislative

43:48 ↗ records is that is that a possibility

43:50 ↗ Dale we can just make it available on

43:52 ↗ the equity Board website yes yeah it

43:54 ↗ doesn't have to be embedded within the

43:56 ↗ minutes at all we can have it be a

43:57 ↗ separate a separate document yeah

44:00 ↗ wonderful

44:06 ↗ great I'm GNA keep going with the

44:08 ↗ question um when I'm thinking about the

44:11 ↗ you know the implementation or the

44:13 ↗ deployment of the tool um with the

44:17 ↗ different mechanisms you have like the

44:19 ↗ newsletter and lunch and learns does

44:22 ↗ that get to kind of the front lines of

44:25 ↗ Staff like would you be able to reach

44:27 ↗ everyone or you are you thinking about

44:30 ↗ that I guess yeah I think we're thinking

44:32 ↗ one those things do go to everyone and

44:34 ↗ they do have pretty good readership um

44:36 ↗ we got a lot of really positive staff

44:38 ↗ feedback from all departments all

44:40 ↗ different roles around our religious and

44:43 ↗ cultural calendar roll out and like not

44:46 ↗ like we knew people were reading it

44:48 ↗ because when there were holidays that

44:49 ↗ weren't included last time around we

44:51 ↗ heard about it so that was a good

44:53 ↗ indicator that people are reading the

44:55 ↗ quanico and we can see it goes out via I

44:57 ↗ think I either a MailChimp or some some

45:00 ↗ some aggregator so we can actually see

45:02 ↗ open rates um which is and clickthrough

45:04 ↗ rates uh which is really good data for

45:07 ↗ us to have um and know whether it's

45:09 ↗ getting to folks I think that

45:11 ↗ unsurprisingly um our hope is to get

45:15 ↗ interested to to make sure it touches

45:17 ↗ everyone and then to double down on

45:18 ↗ supporting the most interested folks as

45:21 ↗ quickly as we can um which is I think

45:23 ↗ what the lunch and learns will likely do

45:26 ↗ um so a comination of sort of flood the

45:28 ↗ space initially and then be consistent

45:31 ↗ with our roll out in the sort of

45:32 ↗ bi-weekly clinical roll out over the

45:34 ↗ course of the year um but also to offer

45:37 ↗ additional training I think one thing

45:39 ↗ the equity team has talked about a lot

45:41 ↗ is that especially the uh terms to

45:45 ↗ avoid um and how to intervene when

45:48 ↗ someone uses one of those terms that's

45:50 ↗ like an actual training that we want to

45:52 ↗ provide um so I

45:55 ↗ think it willon it'll be

45:57 ↗ an option for everyone and there is an

45:59 ↗ expectation that everyone engages in a

46:01 ↗ certain number of hours of Dei related

46:04 ↗ development over the course of the year

46:06 ↗ as part of their professional

46:07 ↗ development plan which all staff members

46:10 ↗ in have one of those uh and so this our

46:13 ↗ hope is that by having that expectation

46:16 ↗ we'll hopefully Drive some folks into

46:17 ↗ some of these these opportunities will

46:19 ↗ be offering but I think again it's a

46:22 ↗ little bit of how do we bring people to

46:24 ↗ the table or to the group uh versus you

46:29 ↗ know putting people mandatorily in a

46:31 ↗ training that they don't want to be in

46:32 ↗ that they then push back against um so I

46:36 ↗ think you know we'll monitor that and I

46:38 ↗ when we come with our update in June or

46:40 ↗ earlier bring um bring some information

46:44 ↗ on how that's going are we getting Folks

46:45 ↗ at those lunch and learns um or

46:50 ↗ not yes Shay I can absolutely um I can

46:54 ↗ absolutely share that book yeah and and

46:57 ↗ I will I will get some copies of the

46:58 ↗ qule um I'll make sure to take

47:00 ↗ screenshots of those or to forward them

47:02 ↗ to the equity board when when they go

47:04 ↗ out

47:05 ↗ um all ver I mean everything's public

47:09 ↗ records so there shouldn't be anything

47:10 ↗ in there it's usually stuff there it'll

47:12 ↗ be like something

47:13 ↗ about you know benefits and then

47:16 ↗ important calendar dates and then

47:17 ↗ hopefully now um you know our dib

47:21 ↗ glossery term of the

47:24 ↗ week so maybe uh

47:27 ↗ another um so you mentioned mail chimp

47:31 ↗ do all of uh City staff have email

47:34 ↗ addresses they all have email addresses

47:36 ↗ and everyone has um if not a computer a

47:38 ↗ tablet so all of our field staff have

47:40 ↗ tablets they use that in andout in their

47:42 ↗ work and they're expected to be both

47:43 ↗ live on teams and checking their email

47:46 ↗ so it goes to everybody including our

47:52 ↗ part-timers I have one other question

47:56 ↗ it was oh and I think I think you're

47:59 ↗ already doing this but you know in

48:01 ↗ response to the second question I was

48:04 ↗ just like the learnings from the

48:06 ↗ cultural calendar if if you're applying

48:08 ↗ them to this like you know when you had

48:10 ↗ resistors you know what was the best way

48:13 ↗ to bring them into the fold and yeah

48:16 ↗ like I you could probably

48:18 ↗ anticipate the same type of um questions

48:22 ↗ pushback level of support things like

48:25 ↗ that absolutely and I think um what I

48:29 ↗ found encouraging and I think what our

48:31 ↗ Equity team internally is hopeful about

48:34 ↗ is that even as we've done little bits

48:38 ↗ of rolling this out so we we rolled this

48:40 ↗ out originally to our senior leadership

48:42 ↗ team and direct reports shortly after

48:45 ↗ coming to the board in May um I believe

48:47 ↗ it was at our ju I want to say it was at

48:49 ↗ our July meeting um and

48:53 ↗ shared just why we don't use

48:55 ↗ stakeholders anym

48:57 ↗ and the number of emails I got after

48:59 ↗ that meeting to be like could you share

49:01 ↗ the exact slide with the rationale on it

49:04 ↗ because I want to talk to my team or I

49:06 ↗ want to talk to this uh con like this

49:10 ↗ um V not vendor um consultant we're

49:14 ↗ working with who keeps using it and in

49:15 ↗ fact we're going to meet with the smoke

49:17 ↗ Wy tribe next week and it's all over

49:18 ↗ their slide deck um and so it's already

49:21 ↗ having like I think a lot of people they

49:24 ↗ want to know they want to know the words

49:26 ↗ not to use because no one really wants

49:28 ↗ to create harm um which I think was like

49:32 ↗ really encouraging um and we haven't

49:34 ↗ heard a lot of like push back that's

49:36 ↗ like oh whatever I'm gonna still use

49:38 ↗ that term I'm sure we'll run into some

49:40 ↗ of that um that's I think inevitable

49:43 ↗ yeah but I think so far at least with

49:46 ↗ the groups that we've rolled it out with

49:49 ↗ um they've been really receptive and I

49:50 ↗ think if anything just like grateful to

49:52 ↗ know yes um which has been encouraging

49:55 ↗ but I do think you know I'm sure we'll

49:58 ↗ similar to the cultural religious

49:59 ↗ calendar I'm sure we'll hear I'm hopeful

50:01 ↗ we'll hear about terms that we didn't

50:03 ↗ include that people are familiar with

50:05 ↗ that they would like to have us include

50:08 ↗ um but we'll we'll see we'll be the

50:10 ↗ equity team will be ready to to field

50:12 ↗ those I think I hope you get a lot of

50:15 ↗ feedback because that means they read it

50:16 ↗ yes

50:19 ↗ agreed it's very exciting actually I

50:21 ↗ would have loved to have this when I was

50:23 ↗ doing my job right and was

50:27 ↗ in meshed in this work and yet did not

50:30 ↗ we did not have standard vocabulary and

50:32 ↗ it we didn't think of it nor had the

50:34 ↗ time to pull it together right so I will

50:38 ↗ be like Ray sharing I can think of three

50:41 ↗ people right now who would jump on the

50:43 ↗ opportunity to have something that

50:45 ↗ somebody else put

50:46 ↗ together I believe you share

50:48 ↗ [Laughter]

50:51 ↗ that any other questions comments um the

50:55 ↗ one modific to the actual document

50:58 ↗ that's been recommended was Ray

51:00 ↗ recommending clarifying all of the the

51:02 ↗ letters stand for in

51:04 ↗ lgbtqa um I think that is a minor

51:07 ↗ revision that we can if the group uh

51:10 ↗ feels that is a good minor revision we

51:12 ↗ can accept that one and take a vote on

51:16 ↗ whether or not uh the city should move

51:17 ↗ forward with the document as

51:20 ↗ is or with that minor Rion I should say

51:29 ↗ okay we'll take a we'll take a

51:32 ↗ vote so just to clarify so we have

51:37 ↗ six members and how many vote everyone

51:43 ↗ votes yep Kelly Kelly is a full voting

51:45 ↗ member this evening as we have many

51:48 ↗ regular members

51:50 ↗ missing yep okay I don't remember how to

51:53 ↗ do that

51:54 ↗ [Music]

51:56 ↗ uh you can just call you can call for a

51:59 ↗ vote um all in favor say I all oppose

52:03 ↗ say nay all extensions um raise their

52:06 ↗ hand and then that's all you need okay

52:09 ↗ so all in favor say I I I I I

52:18 ↗ I I okay so uh just to confirm any no

52:24 ↗ votes

52:27 ↗ and any

52:30 ↗ extensions the eyes have

52:33 ↗ it excellent so as a Next Step this will

52:36 ↗ move forward um with those revisions

52:39 ↗ recommended by Rey um to the equity team

52:42 ↗ for uh a planned roll out and we will

52:45 ↗ take into account this really robust and

52:47 ↗ excellent feedback on sort of the

52:50 ↗ rollout process and how to ensure um how

52:54 ↗ and we'll come back in June uh at the

52:56 ↗ latest my next work item is putting

52:59 ↗ together a draft of our work plan for

53:00 ↗ the upcoming year so June at the latest

53:03 ↗ with

53:05 ↗ the the at that point up to most

53:07 ↗ upto-date version of the tool as well as

53:10 ↗ information about uh staff engagement

53:12 ↗ uptake and

53:14 ↗ use great thank you Dale and I

53:18 ↗ think I don't know I think we're all

53:21 ↗ very uh proud I think of this tool and

53:24 ↗ excited for it so absolutely it's a it's

53:27 ↗ a just a great tool a

53:31 ↗ document hard work

53:34 ↗ amazing thanks for those Emoji claps it

53:37 ↗ always feels better when it's an emoji

53:38 ↗ clap I gotta say all right and Dale

53:42 ↗ you're back I'm here I haven't left but

53:44 ↗ I'm back um so our last uh main agenda

53:49 ↗ item for this evening uh was a was a

53:52 ↗ last minute ad um which is on the school

53:55 ↗ zone speed cameras specifically on the

53:57 ↗ equity impact assessment um the draft

54:00 ↗ the very drafty I'm sure I'm hoping you

54:02 ↗ found at least a dozen typos in here uh

54:04 ↗ Equity impact assessment on uh what the

54:07 ↗ city is currently considering around the

54:10 ↗ addition of two new school zone safety

54:13 ↗ locations

54:15 ↗ um this evening we're just engaged in

54:17 ↗ discussion there's no action or vote

54:20 ↗ needed um but I will share the purpose

54:23 ↗ is to get your feedback and your input

54:25 ↗ on the draft Equity impact assessments

54:27 ↗ related to the consideration of these

54:29 ↗ two new school zone speed camera

54:32 ↗ locations at isqua Valley Elementary and

54:35 ↗ Grand Ridge Elementary

54:37 ↗ School Direction needed so given the

54:41 ↗ limited data available and I will sh I

54:44 ↗ actually have some updated data from our

54:46 ↗ Police Department that I just got at

54:48 ↗ 5:15 this evening um so it is not

54:51 ↗ reflected in your documents um but I can

54:53 ↗ share a little bit about a an ask I had

54:56 ↗ of the department um should further

54:59 ↗ consideration of safety along both

55:01 ↗ corridors be considered rather than just

55:03 ↗ the two blocks next to the school so

55:06 ↗ part of the the review was around safety

55:09 ↗ concerns and I ipd shared uh traffic

55:15 ↗ citations directly next to both schools

55:18 ↗ with literally I think it's like the

55:19 ↗ 7900 block on Newport Way just that um

55:23 ↗ rather than the whole uh longer um strip

55:28 ↗ of the road do you have any concerns

55:31 ↗ about the findings in the draft Equity

55:32 ↗ impact assessment and are there any

55:34 ↗ other Equity considerations that should

55:36 ↗ be considered as part of this

55:39 ↗ process a little bit of background um I

55:44 ↗ I feel like I've become the subject

55:45 ↗ matter expert actually on this topic in

55:48 ↗ the last couple of months as I've been

55:50 ↗ tasked with exploring this um so I know

55:54 ↗ there's there wasn't a ton in the P it

55:56 ↗ for today but I would be more than happy

55:59 ↗ to share anything that you want to go a

56:01 ↗ little bit deeper on if you feel like

56:02 ↗ you're lacking a little bit of context

56:05 ↗ this is the highlevel

56:07 ↗ overview in 2008 the city adopted its uh

56:11 ↗ its school zone speed camera policy and

56:14 ↗ program um at the time it also it was

56:16 ↗ actually for any automated speed camera

56:18 ↗ so it includes the city's ability to

56:20 ↗ have red light cameras um but at the

56:23 ↗ time and then repeatedly um in the

56:25 ↗ intervening almost 20 years uh the city

56:28 ↗ has only maintained this one School Zone

56:31 ↗ location

56:33 ↗ um that potentially you're all very

56:36 ↗ familiar with um along Second Avenue uh

56:39 ↗ near isqua middle and isqua high school

56:43 ↗ um the big gap in this history but I'll

56:45 ↗ bring us up to 2022 and 2023 uh the city

56:49 ↗ routinely gets concerns from residents

56:51 ↗ about speeding near isad Valley

56:54 ↗ Elementary uh Grand r Elementary and

56:57 ↗ Cougar Mountain Middle School uh in

57:00 ↗ Talis so regularly uh we get them

57:03 ↗ through C- click fix we get direct calls

57:05 ↗ to the police um the police themselves

57:08 ↗ also despite having quite limited staff

57:12 ↗ capacity in the last five years I think

57:13 ↗ we are finally almost at fully staffed

57:16 ↗ um also as you saw in the impact

57:19 ↗ assessment are still catching people

57:20 ↗ speeding in these areas um even though

57:24 ↗ we have school zone flat ing lights on

57:28 ↗ during school hours um in q1 of this

57:31 ↗ year 2024 the school district finalized

57:33 ↗ a traffic speed study on Palace drive

57:36 ↗ that was part of a requirement um around

57:39 ↗ the development of the middle school

57:40 ↗ there and found that uh speeds were not

57:43 ↗ high enough to Warrant um a school zone

57:45 ↗ speed camera on that particular

57:48 ↗ structure of Road especially since it's

57:49 ↗ a divided highway um or a divided Road

57:53 ↗ it would only have been on the the going

57:56 ↗ downside that is adjacent to the middle

57:58 ↗ school and actually speeds were very

58:00 ↗ slow going downhill they're much faster

58:03 ↗ going uphill on the opposite side um but

58:05 ↗ the study found that um speeds were did

58:08 ↗ not reach the threshold on average um in

58:11 ↗ Q2 of

58:13 ↗ 2024 I should say at this time the city

58:15 ↗ was already considering do we expand

58:18 ↗ school's own speed camera program you

58:19 ↗ know we've had this

58:21 ↗ one it seems like speeding is still a

58:23 ↗ concern in these other areas the city is

58:25 ↗ was set to or is still it is in the

58:28 ↗ current um Capital Improvement plan is

58:31 ↗ set to um make traffic calming changes

58:35 ↗ to Newport Way in particular but those

58:38 ↗ changes are not set to begin until at

58:41 ↗ least

58:42 ↗ 2032 um so even though we know traffic

58:44 ↗ calming is the goal and Road redesign is

58:47 ↗ the most effective way to change driving

58:49 ↗ behavior we still unfortunately due to

58:52 ↗ funding we are a long way off um

58:55 ↗ although the fund from our current

58:57 ↗ camera does fund traffic improvements um

59:00 ↗ it does not produce enough revenue for

59:03 ↗ those traffic improve to have the money

59:05 ↗ we need right now for those Newport Way

59:06 ↗ traffic

59:07 ↗ improvements the police department

59:09 ↗ visited city council to share about

59:11 ↗ potential expanded red light camera and

59:13 ↗ school zone camera programs in I want to

59:17 ↗ say ju I'm not going to lie it's

59:20 ↗ sometime in Q2 so that couldn't have

59:22 ↗ been July because that's Q3 um I want to

59:25 ↗ say it was May and city council

59:26 ↗ instructed the administration to pursue

59:28 ↗ a vendor evaluation of two

59:30 ↗ locations isquad Valley Elementary and

59:33 ↗ Grand Ridge Elementary the vendor

59:35 ↗ studies were completed for both red

59:37 ↗ light cameras those were completed

59:39 ↗ actually in early June um and then the

59:41 ↗ city waited until school was back in

59:43 ↗ session would make no sense to study

59:45 ↗ driver behavior when the school's Zone

59:47 ↗ lights are not flashing um in early

59:49 ↗ September for um the school Z own safety

59:52 ↗ locations staff completed an analysis of

59:56 ↗ Financial feasibility based off some

59:57 ↗ assumptions I'm happy to chat through um

1:00:00 ↗ and drafted um just this past week an

1:00:03 ↗ equity impact analysis as is required by

1:00:05 ↗ the new law um adopted by uh State

1:00:08 ↗ Legislature this past

1:00:11 ↗ spring so that gives you the was what

1:00:14 ↗ law is that

1:00:16 ↗ yes a

1:00:19 ↗ essb cannot remember the number it's a

1:00:21 ↗ good question for me um but it was it

1:00:24 ↗ was just adopted it did two things well

1:00:26 ↗ did three things it expanded City's

1:00:29 ↗ ability to use automated traffic cameras

1:00:31 ↗ for more purposes than they had been

1:00:33 ↗ previously allowed to do with that came

1:00:35 ↗ a few requirements one around how the

1:00:38 ↗ revenue could be used we actually

1:00:41 ↗ already use our Revenue in a particular

1:00:43 ↗ way so the revenue pays for the

1:00:46 ↗ Machinery itself so our contract with

1:00:48 ↗ the vendor that runs the camera the

1:00:50 ↗ administrative cost to process the

1:00:53 ↗ violations so we have both police

1:00:56 ↗ department and Municipal Court staff

1:00:58 ↗ whose time is spent processing

1:01:00 ↗ violations and also dealing with people

1:01:02 ↗ coming in and paying for these

1:01:04 ↗ violations um all additional Revenue

1:01:08 ↗ goes to

1:01:09 ↗ Transportation related projects um so

1:01:13 ↗ Road improvements uh traffic calming uh

1:01:17 ↗ that's already how we had designated

1:01:19 ↗ that our revenues be used the new uh

1:01:21 ↗ state law concretizes that that is the

1:01:24 ↗ only other thing that the Revenue can be

1:01:26 ↗ used for and it specifically says must

1:01:29 ↗ be used in the areas where those cameras

1:01:32 ↗ are um so it really kind of Narrows

1:01:35 ↗ where that can be used we because we

1:01:37 ↗ already have a schoolone uh safety

1:01:39 ↗ camera program given the fact that we

1:01:42 ↗ only have one we are allowed to have the

1:01:46 ↗ addition of one other camera under the

1:01:49 ↗ stipulations of our original program any

1:01:52 ↗ a third camera would be under the

1:01:54 ↗ stipulations of the new state law which

1:01:56 ↗ would also require this is getting you

1:01:58 ↗ know can you tell but I read this whole

1:02:00 ↗ law uh which would also require that in

1:02:03 ↗ starting in year four of the camera uh

1:02:06 ↗ that 20% of the revenue after

1:02:08 ↗ administrative costs be put into a state

1:02:11 ↗ fund um that does not come back to the

1:02:13 ↗ city so it's a broader state fund um so

1:02:16 ↗ it significantly decreases the financial

1:02:19 ↗ viability of a third location doesn't

1:02:22 ↗ make it doesn't make it out of the

1:02:24 ↗ question we would still bring in enough

1:02:26 ↗ Revenue to cover administrative costs

1:02:28 ↗ and maybe a little bit of Transportation

1:02:31 ↗ Project work uh but significantly

1:02:33 ↗ decreases the revenue that we would

1:02:36 ↗ expect to bring in to cover the cost of

1:02:37 ↗ the program um I'm trying to think if

1:02:40 ↗ there's any other

1:02:42 ↗ notable I don't think so I think well

1:02:45 ↗ and what brings us all together today

1:02:48 ↗ required in the state law is an equity

1:02:50 ↗ imp impact assessment of any potential

1:02:53 ↗ location for any camera um um and so

1:02:57 ↗ yeah which is great we were into that we

1:02:59 ↗ like that that's part of the law now um

1:03:02 ↗ which is brings us to where we are um so

1:03:07 ↗ why school zone speed cameras safety and

1:03:09 ↗ school zones um as you know driving

1:03:12 ↗ around our city all of our school zones

1:03:13 ↗ already have rectangular rapid flashing

1:03:15 ↗ beacons those fun kind of 7 foot high

1:03:20 ↗ flashing beacons letting you know you're

1:03:22 ↗ entering a school zone many people think

1:03:24 ↗ that those are accompanied by cameras

1:03:26 ↗ they are not actually with the exception

1:03:28 ↗ of the ones on Second Avenue Southeast

1:03:31 ↗ and we are still seeing um because

1:03:33 ↗ people realize after the first or second

1:03:35 ↗ time they speed through that they're not

1:03:37 ↗ getting caught and ticketed uh we are

1:03:39 ↗ still seeing pretty high rates of

1:03:41 ↗ speeding um which was perceived and

1:03:44 ↗ shared with us uh through resident and

1:03:47 ↗ and Community member comment and then

1:03:49 ↗ also validated by the vendor studies

1:03:51 ↗ that went out and looked to see our

1:03:53 ↗ people speeding in in school zones and

1:03:55 ↗ you can see in your packet in the um uh

1:03:58 ↗ in the equity impact assessment we

1:04:00 ↗ shared just a little a little clip of

1:04:04 ↗ what the vendor found which was that yes

1:04:06 ↗ people are still speeding uh they are

1:04:08 ↗ speeding more when the lights are not

1:04:09 ↗ flashing in most cases not all cases but

1:04:12 ↗ most cases uh but they are still

1:04:14 ↗ speeding during school hours uh about

1:04:17 ↗ you know between 11 and

1:04:20 ↗ 19% um of drivers going through the

1:04:22 ↗ school zone during school hours when uh

1:04:25 ↗ the beacons are flashing are still

1:04:28 ↗ speeding um and then also whyp speed

1:04:31 ↗ cameras challenges with in-person

1:04:32 ↗ enforcement the next question that

1:04:33 ↗ always comes up is well can't you just

1:04:36 ↗ have a police officer there um as I've

1:04:39 ↗ shared our police department and as the

1:04:42 ↗ police department has shared has

1:04:43 ↗ struggled with Staffing specifically

1:04:45 ↗ Staffing for uh sort of traffic sit and

1:04:48 ↗ Patrol um and we know that any officer

1:04:51 ↗ that is sitting at a school zone waiting

1:04:54 ↗ to pull people over is not able to is

1:04:56 ↗ not in a position to respond to emergent

1:04:59 ↗ needs um also the safety and

1:05:01 ↗ effectiveness of Road Pursuits has been

1:05:04 ↗ well studied um it is not safe uh it is

1:05:08 ↗ not safe for the police officer it is

1:05:09 ↗ not safe for the person they are

1:05:10 ↗ pursuing um and on busy streets near

1:05:13 ↗ where kids are coming and going um

1:05:15 ↗ adding more speeding does not um it

1:05:18 ↗ doesn't feel like a good

1:05:21 ↗ solution what's being considered so as

1:05:24 ↗ mentioned we're considering one to two

1:05:26 ↗ new school zone speed camera locations

1:05:28 ↗ the Administration has recommended um

1:05:30 ↗ only one location at Newport Way

1:05:32 ↗ Northwest uh we think this is the most

1:05:34 ↗ financially reasonable and it is where

1:05:36 ↗ we're continuing to see really

1:05:39 ↗ consistent um speeding and speeding that

1:05:42 ↗ we don't think can be impact by Point um

1:05:46 ↗ by police like Point enforcement and

1:05:49 ↗ that has to do with the way the roadway

1:05:51 ↗ these two roadways are very different

1:05:52 ↗ roadways uh Northeast Park Drive where

1:05:55 ↗ Grand rdge Elementary is located is a

1:05:58 ↗ road that it doesn't technically end the

1:06:01 ↗ end of the road around the circle um but

1:06:04 ↗ it is an interior road

1:06:07 ↗ that we would believe through some

1:06:09 ↗ enforcement would pretty rapidly reduce

1:06:12 ↗ some police officer enforcement would

1:06:14 ↗ pretty rapidly reduce behaviors we also

1:06:17 ↗ noticed that the most dangerous speeding

1:06:19 ↗ behaviors in that area are happening

1:06:20 ↗ outside of school zone hours um while

1:06:23 ↗ Newport Way seems to have pretty

1:06:24 ↗ consistent speeding with a little tick

1:06:26 ↗ up in the afternoon but pretty

1:06:28 ↗ consistent uh gr Ridge sees a really big

1:06:31 ↗ um increase in in dangerous Behavior Uh

1:06:34 ↗ in the around six o'clock hour which is

1:06:37 ↗ not a time that we would have those

1:06:39 ↗ cameras on in the first place um Council

1:06:43 ↗ uh the council committee that has

1:06:45 ↗ initially considered this they were

1:06:46 ↗ split in a two to one vote two council

1:06:49 ↗ members agreed with the recommendation

1:06:51 ↗ to just add a location at Newport Way

1:06:54 ↗ Northwest at isqua Valley Elementary one

1:06:57 ↗ recommended um a school's own camera in

1:06:59 ↗ both locations it will go to the full

1:07:02 ↗ Council in a couple of weeks um but we

1:07:05 ↗ wanted to complete an equity impact

1:07:07 ↗ assessment on both locations um ahead of

1:07:10 ↗ that meeting so I have a wealth of

1:07:13 ↗ knowledge about this topic one that I

1:07:15 ↗ never thought I would know anything

1:07:16 ↗ about um besides getting my own ticket

1:07:19 ↗ from the Bailey gser Elementary School

1:07:22 ↗ in Seattle Washington School Zone uh of

1:07:25 ↗ which I have been re I have clearly

1:07:27 ↗ recklessly driven paths so um I have to

1:07:30 ↗ take accountability for that November

1:07:32 ↗ 25th the city council will consider the

1:07:34 ↗ addition of school zone cameras um if

1:07:38 ↗ they were to approve one or two uh

1:07:40 ↗ Outreach to schools uh additional

1:07:42 ↗ Outreach to schools neighborhoods would

1:07:44 ↗ happen in December to make sure that we

1:07:47 ↗ have plenty of time to amend the

1:07:50 ↗ contract with the vendor to hire

1:07:51 ↗ part-time staff uh to support any sort

1:07:54 ↗ of uh processing of

1:07:57 ↗ violations um q1 of 2025 so January

1:08:01 ↗ February would involve installation of

1:08:03 ↗ cameras but also the trial period that's

1:08:05 ↗ mentioned in the equity impact

1:08:07 ↗ assessment uh we wouldn't immediately

1:08:09 ↗ start ticketing people when the city

1:08:11 ↗ originally launched its program no first

1:08:14 ↗ time uh offenders you get sort of a

1:08:15 ↗ warning notice that said hey you were

1:08:17 ↗ caught speeding going through here don't

1:08:19 ↗ do it again um so there will be would be

1:08:21 ↗ a trial period and then in Q2 new

1:08:24 ↗ cameras would become active and

1:08:26 ↗ violations would start being nailed um

1:08:28 ↗ and so that's just that you have a

1:08:30 ↗ general overview of the sort of process

1:08:32 ↗ that we find ourselves within the

1:08:34 ↗ direction for tonight is really about

1:08:36 ↗ the equity impact assessment um should

1:08:39 ↗ further consideration for safety along

1:08:41 ↗ both corridors be considered rather than

1:08:43 ↗ just the two blocks directly next to the

1:08:45 ↗ school do you have any concerns about

1:08:46 ↗ the findings in the draft Equity impact

1:08:49 ↗ assessment and are there any other

1:08:50 ↗ Equity

1:08:52 ↗ considerations um that should be

1:08:54 ↗ considered as part of this process this

1:08:55 ↗ is an initial draft um it's based on

1:08:59 ↗ Equity impact assessments that other

1:09:01 ↗ cities have done um around their

1:09:03 ↗ additional cameras but it certainly you

1:09:07 ↗ know there could be more in here there

1:09:09 ↗ could be less I will share I'm excited

1:09:11 ↗ for the questions I will share uh

1:09:13 ↗ limited data is it a real issue there's

1:09:16 ↗ limited data in a lot of places on you

1:09:19 ↗ know I think one thing we've talked

1:09:20 ↗ about before is do we have the data the

1:09:23 ↗ racial demographics of people that are

1:09:25 ↗ getting pulled over and ticketed and the

1:09:26 ↗ police department came to you and shared

1:09:29 ↗ no we don't our officers don't make

1:09:31 ↗ assumptions about uh the race that

1:09:33 ↗ people are when we pull them over it's

1:09:35 ↗ not part of that that's not part of the

1:09:37 ↗ process um which changed dramatically

1:09:41 ↗ based on uh legislation that came out in

1:09:43 ↗ 2020 so you see a real difference um in

1:09:46 ↗ the data going from having race data to

1:09:49 ↗ having a lot of unknowns um and we've

1:09:52 ↗ not seen that change uh so we don't have

1:09:56 ↗ that data we do have data on I believe

1:09:59 ↗ ultimately when people pay citations I

1:10:01 ↗ think we may have data on that but I was

1:10:03 ↗ not able to get that data um at this

1:10:05 ↗ point so you have what I have uh and I'm

1:10:08 ↗ excited to hear all of your

1:10:13 ↗ thoughts let's

1:10:16 ↗ go Ray lead us off

1:10:20 ↗ wow so much to absorb here and I commend

1:10:23 ↗ you for your research

1:10:26 ↗ um I have no objections to it I was just

1:10:29 ↗ curious I I I was educated on and I know

1:10:32 ↗ you're not sharing this on your screen

1:10:34 ↗ but on

1:10:35 ↗ page 63 it has the equity impact

1:10:38 ↗ analysis score and it looks like there's

1:10:41 ↗ 22 categories and everything was marked

1:10:45 ↗ as a green check mark except this is for

1:10:48 ↗ the new part way location except for

1:10:50 ↗ demographics and I was curious why

1:10:52 ↗ because there was a demographic report

1:10:53 ↗ done under that did you see that Dale

1:10:54 ↗ where it say say triangle and an

1:10:56 ↗ exclamation point is that assuming that

1:10:58 ↗ it's no so it's a it's a concern about

1:11:01 ↗ what we found so both locations if the

1:11:05 ↗ there there are some concerns based on

1:11:08 ↗ the demographics of the residents in

1:11:11 ↗ both neighborhoods that there could be

1:11:14 ↗ some unintended impact on particular

1:11:17 ↗ groups so Newport Way Northwest the

1:11:20 ↗ neighborhood surrounding the school

1:11:22 ↗ there significantly um

1:11:26 ↗ older population than the city as a

1:11:28 ↗ whole um though also significantly wider

1:11:32 ↗ population the city as a whole

1:11:34 ↗ significantly uh almost almost entirely

1:11:38 ↗ homeowners um but also as as they are

1:11:41 ↗ elderly many I would imagine on fixed

1:11:43 ↗ income so you see a slightly lower

1:11:45 ↗ median income and so the cons so the

1:11:48 ↗ warning uh there is around we know that

1:11:52 ↗ by putting a camera in a neighborhood

1:11:56 ↗ people that live in that neighborhood

1:11:57 ↗ encounter that camera more frequently

1:12:00 ↗ than people that do not and so there's

1:12:01 ↗ just a concern potentially of that group

1:12:04 ↗ being disproportionately impacted um by

1:12:08 ↗ a camera there I see there's also a

1:12:11 ↗ thing around the demographics for the a

1:12:13 ↗ camera up in Grand Ridge which is a much

1:12:15 ↗ more racially diverse neighborhood um

1:12:19 ↗ here though a med a higher median income

1:12:23 ↗ um and also I would say has the

1:12:26 ↗ potential to have a a really really

1:12:28 ↗ positive um impact as you also see a

1:12:30 ↗ much higher um a much higher proportion

1:12:34 ↗ of of households with ch with children

1:12:37 ↗ and so you would imagine with school AG

1:12:39 ↗ children walking to that school so I

1:12:41 ↗ think it's it's an exclamation point to

1:12:43 ↗ say hey hey hey take a second look at

1:12:46 ↗ this and know that if you say yes on

1:12:48 ↗ this there is the potential for this to

1:12:51 ↗ have a disproportionate effect on a

1:12:53 ↗ group that we would be concerned about

1:12:55 ↗ I see okay thank

1:12:59 ↗ you related question for me so when I

1:13:03 ↗ was looking at the demographics around

1:13:05 ↗ Newport I and the one in Grand Ridge um

1:13:09 ↗ so from my my kids experience with

1:13:11 ↗ schools they they were bust across town

1:13:14 ↗ quite far away from where we live to go

1:13:17 ↗ to school yeah and so I think you know

1:13:20 ↗ maybe a missing data point for us to

1:13:22 ↗ think about is what is the number of

1:13:25 ↗ school kids who do walk to school yeah

1:13:28 ↗ um who walk to IV and who walk to Grand

1:13:30 ↗ Ridge so like what is the pedestrian

1:13:33 ↗ traffic especially you know during

1:13:35 ↗ school hours school kids in particular

1:13:38 ↗ but then I also know around the ground

1:13:40 ↗ Ridge area the highlands you know is

1:13:43 ↗ designed to be a walkable community so

1:13:45 ↗ pedestrian traffic is high is high

1:13:48 ↗ regardless of the time so I think you

1:13:50 ↗ know even though this might be more

1:13:51 ↗ focused on school safety I think if if

1:13:55 ↗ it's broadened out to pedestrian safety

1:13:58 ↗ there might be another rationale for

1:14:00 ↗ having it up at Grand Ridge y um because

1:14:03 ↗ I mean I drive by IV all the time and I

1:14:06 ↗ don't see many kids on newort way and

1:14:11 ↗ when during this the beacon flashing

1:14:14 ↗ time so it just makes me

1:14:16 ↗ wonder how many pedestrians are we

1:14:19 ↗ trying to keep safer there versus Grand

1:14:22 ↗ Rich yep so that that raised to question

1:14:25 ↗ for me that's a great question em then

1:14:28 ↗ so Emma I think you can get like the bus

1:14:30 ↗ versus you know walking y um

1:14:33 ↗ demographics probably from the school

1:14:35 ↗ district um I'm going to relate it to

1:14:38 ↗ the two block

1:14:41 ↗ question it seems probably more of an

1:14:44 ↗ issue around newort is if if there were

1:14:47 ↗ cameras

1:14:48 ↗ there is there a logical diversion path

1:14:52 ↗ that cars would take and then are we

1:14:55 ↗ passing the speeding problem on to

1:14:56 ↗ another couple of blocks that could be

1:14:59 ↗ uh where school kids walk anyways so if

1:15:03 ↗ if that is the the next logical place

1:15:07 ↗ for cars to be I think then it's

1:15:09 ↗ worthwhile to do a little bit more

1:15:11 ↗ investigation about pedestrian traffic

1:15:13 ↗ flow yeah and we have done some so

1:15:16 ↗ Newport has unsurprisingly like been an

1:15:18 ↗ issue um and we get we get a good number

1:15:21 ↗ of calls about specifically during

1:15:24 ↗ before school and after school the

1:15:27 ↗ congestion reckless driving and also

1:15:30 ↗ just the in they just installed that

1:15:32 ↗ Crossing light because you can't you

1:15:36 ↗ can't get out of there um if you're on

1:15:38 ↗ foot and you're going that way um we

1:15:41 ↗ don't expect based on the models we

1:15:44 ↗ don't expect there to be a diversion off

1:15:47 ↗ of Newport way because actually Newport

1:15:49 ↗ Way is the diversion people are cutting

1:15:52 ↗ through on Newport way because they are

1:15:54 ↗ avoiding downtown where they are

1:15:57 ↗ avoiding the ne with the the state route

1:16:00 ↗ the next route over um and so actually

1:16:02 ↗ that's where we're getting most of our

1:16:04 ↗ um reckless driving is

1:16:09 ↗ nonresidents trying to get not end up in

1:16:13 ↗ the congestion of sunset way yeah and

1:16:16 ↗ front and that other the road is

1:16:20 ↗ escaping

1:16:21 ↗ my but likely we wouldn't see because

1:16:24 ↗ there is no cut over Street between

1:16:27 ↗ those two you would have you there's

1:16:30 ↗ something that goes straight through no

1:16:32 ↗ other street that go straight through as

1:16:34 ↗ someone that drives to tibits uh Valley

1:16:37 ↗ Manor from uh City Hall fairly

1:16:40 ↗ often yeah I was thinking about like the

1:16:43 ↗ cut cut over into maybe the the school

1:16:46 ↗ administration area and then cutting

1:16:50 ↗ back onto Newport Way or you know

1:16:52 ↗ something like that which would be

1:16:53 ↗ cutting making cars go more into the

1:16:57 ↗ residential

1:17:00 ↗ yes maybe would cut down through Gilman

1:17:03 ↗ Village yeah oh probably not that far I

1:17:06 ↗ was thinking of like diverting like a

1:17:07 ↗ couple of blocks in because Juniper does

1:17:10 ↗ not

1:17:11 ↗ connect Juniper just goes all the way

1:17:14 ↗ over there's not a good con like there's

1:17:17 ↗ not a good through Street okay um we we

1:17:21 ↗ did look at this because it was

1:17:22 ↗ something we were concerned about given

1:17:25 ↗ that it is already being used as a pass

1:17:27 ↗ through Street would people find a new

1:17:28 ↗ pass through Street and I will say we

1:17:31 ↗ are hopeful you know we're required

1:17:33 ↗ there's there's a five-year lease term

1:17:36 ↗ for a camera um a required fiveyear

1:17:38 ↗ lease term we do hope this would be a

1:17:41 ↗ temporary we'd have this for the next

1:17:44 ↗ five years until we're ready to actually

1:17:46 ↗ put the roundabout in there are two

1:17:48 ↗ roundabouts that are scheduled to go in

1:17:51 ↗ um that would actually hopefully

1:17:53 ↗ mitigate some of the speeding that we're

1:17:54 ↗ seeing

1:17:57 ↗ what does the community think you know

1:17:59 ↗ we haven't talked to the schools yet I

1:18:02 ↗ think that's the next group that we need

1:18:04 ↗ to go to um we get a lot of a lot of

1:18:10 ↗ community input we get a lot of calls

1:18:12 ↗ and we get a lot of C- click fix

1:18:13 ↗ neighborhood traffic concerns

1:18:15 ↗ specifically around these two areas um

1:18:19 ↗ and so it's it's high enough that we'd

1:18:22 ↗ want to do something we want to

1:18:24 ↗ intervene in some way the city has not

1:18:26 ↗ done like a door Todo any sort of survey

1:18:30 ↗ specifically about this um given that it

1:18:34 ↗ already has these locations flashing

1:18:37 ↗ with school's own camera or school's own

1:18:39 ↗ lights um the expectation that people

1:18:42 ↗ don't exceed the speed limit there by

1:18:45 ↗ you know six miles over the speed limit

1:18:47 ↗ feels within the administration feels

1:18:49 ↗ like within its

1:18:50 ↗ purview and how much do how much do you

1:18:53 ↗ get complaints about

1:18:55 ↗ just having Delight on second oh I mean

1:18:58 ↗ they complain there's complaints but I

1:19:00 ↗ would say

1:19:03 ↗ not it has no bearing on folks's driving

1:19:07 ↗ record and so generally people I think

1:19:10 ↗ they probably complain to the court when

1:19:11 ↗ they I have I have taken uh personal

1:19:14 ↗ phone calls from residents who are eager

1:19:16 ↗ to get out of their ticket I don't know

1:19:18 ↗ why they think the assistant to the city

1:19:19 ↗ administrator has any uh impact on that

1:19:23 ↗ um I think at the end of the day every

1:19:26 ↗ conversation I've had where I've also

1:19:28 ↗ admitted getting nabbed by one of these

1:19:30 ↗ cameras is sort of like yep we probably

1:19:32 ↗ shouldn't be uh going that fast in a

1:19:35 ↗ school

1:19:36 ↗ zone so I think it's it's one of those

1:19:39 ↗ things where you know no one likes

1:19:40 ↗ getting a ticket no one likes getting a

1:19:41 ↗ ticket um but there is I think also a

1:19:44 ↗ little bit of understanding of like we

1:19:45 ↗ should be and how much is the ticket so

1:19:48 ↗ the tickets for the city of a squad they

1:19:49 ↗ are

1:19:50 ↗ $124 they are lower than I think almost

1:19:55 ↗ every other

1:19:57 ↗ jurisdictions uh there there has been

1:19:59 ↗ questions of whether we should charge

1:20:01 ↗ more I think the city feels like that is

1:20:03 ↗ is a enough of a um financial burden

1:20:07 ↗ without overly burdening people um and

1:20:09 ↗ one thing that did come up in the equity

1:20:11 ↗ impact assessment was studying uh this

1:20:13 ↗ the state actually mandates that we make

1:20:16 ↗ um that we are we cut our ticket cost

1:20:18 ↗ and half by 50% by anyone that's on

1:20:21 ↗ state um a state program okay so you you

1:20:26 ↗ yes so you can yeah so you can

1:20:27 ↗ demonstrate that you on uh some sort of

1:20:31 ↗ program assistance program and get that

1:20:33 ↗ that ticket amount reduced okay um I

1:20:36 ↗ also think one thing that came up as

1:20:37 ↗ part of this assessment and in

1:20:39 ↗ conversation with the police department

1:20:40 ↗ is an alternative so as they are

1:20:43 ↗ building back up their traffic um

1:20:46 ↗ division uh I know the chief is very

1:20:48 ↗ interested in offering traffic school or

1:20:51 ↗ some sort of alternative for folks

1:20:52 ↗ especially for like young kids kids who

1:20:55 ↗ maybe are the one driving uh and their

1:20:57 ↗ parent gets the ticket and the ability

1:20:59 ↗ for the parent to say I wasn't driving I

1:21:02 ↗ would like my kid to attend this like 90

1:21:04 ↗ minute uh don't speed in school zones

1:21:06 ↗ program so given that it doesn't end up

1:21:09 ↗ on one's driving record we you know

1:21:10 ↗ we're still looking for other ways to

1:21:12 ↗ make sure that there can be alternatives

1:21:14 ↗ to paying um and that's one of the

1:21:15 ↗ recommendations in the equity impact

1:21:17 ↗ assessment is that the police department

1:21:19 ↗ um moves forward with the with the

1:21:22 ↗ creation of that that's great

1:21:24 ↗ um Ray I see your hand up I also maybe

1:21:27 ↗ saw Shay's hand

1:21:30 ↗ up yes you did but um my question got

1:21:33 ↗ answered um about the cost of the

1:21:35 ↗ tickets and the sliding fees all of that

1:21:38 ↗ was actually answered awesome yeah most

1:21:41 ↗ jurisdictions their ticket their Base

1:21:44 ↗ ticket is much higher and they actually

1:21:45 ↗ have like a an even increased amount

1:21:48 ↗ over a certain speed threshold um I

1:21:50 ↗ think some cities if you're above like

1:21:52 ↗ 31 or 32 miles hour

1:21:55 ↗ all of a sudden the ticket can be up to

1:21:57 ↗ $290 we don't feel like that the the

1:21:59 ↗ point of this is not to make money the

1:22:01 ↗ point of this is to to change Behavior

1:22:03 ↗ without burdening people to also make

1:22:05 ↗ sure that it's

1:22:06 ↗ financially it is something the city can

1:22:08 ↗ cover the costs of and that would be

1:22:11 ↗ nice to have additional Revenue to go

1:22:13 ↗ towards actual Street improvements you

1:22:15 ↗ know we've seen a real slowdown in our

1:22:17 ↗ capital projects for Street improvements

1:22:19 ↗ for pay for concrete um which is our our

1:22:22 ↗ concrete plan is our sidewalk Pro

1:22:24 ↗ program uh what does Newport Way

1:22:26 ↗ Northwest need a sidewalk um and our

1:22:29 ↗ ability to fund those programs we would

1:22:31 ↗ love to be able to have dollars to do

1:22:33 ↗ that um because we know that ultimately

1:22:35 ↗ is the thing that changes driving

1:22:37 ↗ behavior um Ray go

1:22:40 ↗ ahead um ju again just a question

1:22:43 ↗ opportunity to educate myself on the

1:22:45 ↗ table that lists the demographic

1:22:47 ↗ characteristics so I'm looking at page

1:22:49 ↗ 59 with the table that you all put

1:22:51 ↗ together the so let's just start with

1:22:54 ↗ the very first one Newport Way

1:22:56 ↗ neighborhood tract and it says race and

1:22:58 ↗ ethnicity and it captures white alone

1:23:02 ↗ residents bipo residents Hispanic

1:23:04 ↗ residents those three numbers don't

1:23:06 ↗ total 100% so one what where what

1:23:10 ↗ happened to the other ethnicities in

1:23:11 ↗ this area and two why why is this why is

1:23:14 ↗ this exceeding one% how did they decide

1:23:16 ↗ to pick on those three ethnic the first

1:23:19 ↗ two should add to 100% um white alone or

1:23:22 ↗ bipac and uh the way that Hispanic is

1:23:27 ↗ gathered in the census or the American

1:23:29 ↗ Community survey um is not as a race but

1:23:32 ↗ is as an ethnicity it's actually the

1:23:34 ↗ only ethnicity that's gathered in the

1:23:36 ↗ census it's a fascinating fascinating

1:23:39 ↗ and also fascinating history on how that

1:23:40 ↗ came to be um but so they should all

1:23:44 ↗ exceed 100% but the first two uh should

1:23:47 ↗ total to 100% um Ray the the shortest

1:23:51 ↗ answer is space and suc synness um I

1:23:55 ↗ have it broken down by all the the all

1:23:59 ↗ the the racial groups offered by the

1:24:01 ↗ American Community survey um it would be

1:24:04 ↗ a really big table uh and so just for

1:24:07 ↗ just for the purpose of something short

1:24:09 ↗ but if if the group

1:24:11 ↗ recommends um the full table or

1:24:14 ↗ recommends more of a breakdown there we

1:24:16 ↗ can absolutely offer that to the to the

1:24:18 ↗ city council oh no it was just a

1:24:20 ↗ curiosity because um I mean if that's

1:24:24 ↗ largest demographics in that

1:24:26 ↗ neighborhood that serve that that that

1:24:29 ↗ that um utiliz these uh streets then

1:24:32 ↗ that makes sense to put them on top so I

1:24:34 ↗ was just wondering what U where you came

1:24:37 ↗ across those numbers so thank

1:24:42 ↗ you the one question that I had for you

1:24:46 ↗ is um it it looked like

1:24:49 ↗ the my favorite traffic camera up by the

1:24:52 ↗ high school and middle school um that's

1:24:55 ↗ been running for 15 years now or so what

1:25:00 ↗ have we learned about the impact that on

1:25:04 ↗ uh speeding and ticketing revenue

1:25:08 ↗ disproportionality or inequity blah blah

1:25:10 ↗ blah absolutely so what we learn is uh

1:25:14 ↗ maybe not so surprising that the cameras

1:25:17 ↗ have a really good impact on they have a

1:25:20 ↗ really quick impact so in the first like

1:25:22 ↗ couple of years if you you have the same

1:25:25 ↗ drivers driving on the same street they

1:25:27 ↗ work very effectively very quickly um to

1:25:30 ↗ the point where they they oftentimes put

1:25:32 ↗ themselves out of business pretty

1:25:33 ↗ quickly as well um which is what we

1:25:35 ↗ would actually expect to have happen uh

1:25:38 ↗ up in the highlands is that we actually

1:25:39 ↗ would expect that the um revenues would

1:25:43 ↗ not cover the expenditures after

1:25:45 ↗ basically year three um because it's an

1:25:48 ↗ internal Street you're not getting any

1:25:49 ↗ pass through traffic um that's what's a

1:25:52 ↗ little different about Second Avenue and

1:25:54 ↗ as different about Newport Way is that

1:25:56 ↗ you have a good amount of ongoing paths

1:25:57 ↗ through traffic so folks that are

1:25:59 ↗ cutting over those streets to avoid

1:26:01 ↗ congestion on other streets and so you

1:26:02 ↗ get new drivers um what we saw in the

1:26:05 ↗ data is that from the implementation of

1:26:08 ↗ the Cameron in 2008 to about 2012 like

1:26:11 ↗ you see a pretty dramatic decrease and

1:26:14 ↗ then you see a leveling out you see a

1:26:17 ↗ stable state where about I think I

1:26:19 ↗ actually get the data today from um and

1:26:22 ↗ I can look it up here in a second

1:26:24 ↗ um I got the data today on sort of on

1:26:27 ↗ average how many uh violations during

1:26:30 ↗ the school day and I think it's like two

1:26:32 ↗ 200 maybe a day um and about 70 of those

1:26:36 ↗ get paid um so we also don't not

1:26:39 ↗ everyone pays I think which is also like

1:26:41 ↗ an important thing to know and that's

1:26:43 ↗ based into our assumptions about these

1:26:44 ↗ sites being vibl financially viable is

1:26:47 ↗ about a pay rate of somewhere between 45

1:26:50 ↗ 35 and

1:26:51 ↗ 45% um but during school hours we're

1:26:54 ↗ still seeing about 200 Speeders on

1:26:57 ↗ Second Avenue um so you see this initial

1:27:01 ↗ drop off and then you see a leveling out

1:27:03 ↗ and I think that's why this isn't a

1:27:05 ↗ long-term solution really we haven't had

1:27:08 ↗ the ability I think to do the road

1:27:10 ↗ redesign there that we'd like to see um

1:27:13 ↗ and a lot of this has to do with

1:27:15 ↗ limitations on revenues for capital

1:27:18 ↗ projects and

1:27:19 ↗ transportation um so that one has stayed

1:27:22 ↗ there just because it's stayed there and

1:27:24 ↗ there's not been a desire to rethink it

1:27:29 ↗ um at this point in

1:27:31 ↗ time yeah I'm just I'm thinking

1:27:35 ↗ about I mean obviously it's a different

1:27:37 ↗ neighborhood so the demographics are

1:27:40 ↗ different but

1:27:42 ↗ if if that same type of uh exercise were

1:27:47 ↗ done one second and certain groups were

1:27:50 ↗ bubbling up as possibly being you know

1:27:53 ↗ more L impacted by it and then seeing

1:27:57 ↗ actually were they or I don't yeah I

1:27:59 ↗ don't know

1:28:01 ↗ just yeah you kind of tested data out as

1:28:05 ↗ a way to learn what would happen here to

1:28:08 ↗ be able to predict that could be

1:28:10 ↗ something and one thing that I've been

1:28:11 ↗ thinking about and what wasn't required

1:28:13 ↗ under the original program and so second

1:28:15 ↗ second we report out on number of

1:28:17 ↗ violations and things like that um but I

1:28:19 ↗ don't think they're in the same way that

1:28:21 ↗ it's now required by law to do a pretty

1:28:23 ↗ comprehensive program evaluation which

1:28:25 ↗ is what's recommended in this Equity

1:28:26 ↗ impact assessment um that's not that

1:28:29 ↗ camera isn't required to do that because

1:28:31 ↗ it's was adopted so long ago um and so

1:28:35 ↗ the hope would be um if we were to move

1:28:37 ↗ forward that would get brought in um as

1:28:41 ↗ well to any program evaluation moving

1:28:43 ↗ forward because we'd now have more than

1:28:45 ↗ one camera in the program but it's a

1:28:48 ↗ great

1:28:49 ↗ point with my free time I would actually

1:28:51 ↗ love to look into that if I could like

1:28:53 ↗ find myself couple hours to just pull

1:28:55 ↗ the data on that uh census track that

1:28:57 ↗ would be really it'd be probably

1:28:58 ↗ actually pretty easy to

1:28:59 ↗ do so I I reviewed this information and

1:29:03 ↗ um I had some initial concerns that were

1:29:06 ↗ um addressed just um by one of my main

1:29:09 ↗ concerns were uh police

1:29:12 ↗ interactions um with um uh someone that

1:29:15 ↗ would be um uh you know caught under one

1:29:19 ↗ of these um traffic cameras um because I

1:29:22 ↗ am a a supporter of having less police

1:29:25 ↗ interaction on uh traffic matters

1:29:29 ↗ because I think police resources should

1:29:30 ↗ be used in different ways y so um

1:29:33 ↗ certainly the use of a um a traffic

1:29:37 ↗ camera would certainly be I think more

1:29:39 ↗ preferable yeah um so um that was a

1:29:42 ↗ concern that was a laid uh based on my

1:29:44 ↗ review um and then obviously the

1:29:46 ↗ demographics of the the areas that was

1:29:48 ↗ addressed to by that um the graph or

1:29:52 ↗ that chart that Ray pointed out

1:29:54 ↗ um because I was certainly concerned

1:29:56 ↗ about the the demographics of the the

1:29:58 ↗ area um and specifically about the

1:30:01 ↗ resident types are we looking at areas

1:30:03 ↗ that are predominantly uh apartments or

1:30:06 ↗ are they are they homes because that

1:30:07 ↗ that makes a huge difference in terms of

1:30:09 ↗ equity so that's been addressed and then

1:30:11 ↗ of course what we've all talked about

1:30:13 ↗ the cost of tickets um the uh the the

1:30:17 ↗ irwins have um uh contributed uh to we

1:30:21 ↗ all we've all contributed yes yes so uh

1:30:24 ↗ told my husband he should get a plaque

1:30:26 ↗ on on

1:30:27 ↗ second because of uh not leaving the

1:30:30 ↗ house on time and getting someone to

1:30:32 ↗ school so um now I think that the report

1:30:35 ↗ is very comprehensive and um I think

1:30:37 ↗ this would certainly be a viable idea

1:30:40 ↗ and um I don't think you would have a

1:30:42 ↗ huge uh impact to equity based on um the

1:30:48 ↗ I think some of the uh the

1:30:49 ↗ recommendations that are made here in

1:30:51 ↗ terms of um traffic school signage and

1:30:55 ↗ other things that we can do to kind of

1:30:57 ↗ um you know offset some of the the the

1:30:59 ↗ unintended consequences or impacts so

1:31:02 ↗ very

1:31:03 ↗ comprehensive should propose this idea

1:31:06 ↗ of the the donor plaque um what

1:31:11 ↗ you that in in the you get to put your

1:31:13 ↗ initials in the new the new concrete a

1:31:16 ↗ badge of honor to live

1:31:19 ↗ in at least

1:31:21 ↗ once something to add on to Leslie's

1:31:23 ↗ comment related to the signage and

1:31:25 ↗ Communications just um I know this is a

1:31:29 ↗ a draft but being mindful of putting

1:31:31 ↗ that into multiple

1:31:33 ↗ languages when the time comes

1:31:36 ↗ yep yeah and we're thinking we I mean if

1:31:39 ↗ if it moves forward and it may not um

1:31:43 ↗ but if it moves forward I think one of

1:31:44 ↗ the I've already spoken with our

1:31:46 ↗ Communications team on also Outreach we

1:31:48 ↗ need to first and foremost re-re out to

1:31:50 ↗ schools um because something needs to go

1:31:53 ↗ home with students um that is the like

1:31:56 ↗ first and

1:31:57 ↗ foremost um so that's that we've already

1:32:00 ↗ started that conversation just in case

1:32:02 ↗ it does um but you know and I know they

1:32:05 ↗ are thinking a lot about language um

1:32:07 ↗ accessibility as well so also I think it

1:32:10 ↗ was mentioned in this report if not

1:32:12 ↗ worth mentioning you know we also

1:32:14 ↗ noticed through this process that

1:32:16 ↗ currently the city doesn't share any

1:32:18 ↗ information about our tra like the one

1:32:20 ↗ camera why we have it um why traffic

1:32:24 ↗ like that none of that exists on the

1:32:25 ↗ website um and so we'd want there to be

1:32:28 ↗ an educational component to you know

1:32:30 ↗ what think Lesly you just put it really

1:32:33 ↗ well but like why this instead of

1:32:35 ↗ traffic cops um and things like that um

1:32:39 ↗ and so we've talked a lot about like

1:32:41 ↗ building out a more comprehens actually

1:32:42 ↗ building out a web page to share more

1:32:44 ↗ about this if if it were even if it

1:32:46 ↗ doesn't move forward just even about our

1:32:48 ↗ current location yeah because people

1:32:50 ↗ think you're getting

1:32:52 ↗ rich and we are not

1:32:54 ↗ and you explained it really well yeah so

1:32:57 ↗ and literally I was thinking that needs

1:32:59 ↗ needs to get out there yeah on the

1:33:02 ↗ public record our school zone fund so

1:33:04 ↗ our all the fund from this goes into the

1:33:06 ↗ school zone safety fund um it doesn't go

1:33:08 ↗ into the general fund it goes into the

1:33:09 ↗ school zone safety fund that then pays

1:33:11 ↗ out the sort of pays out the

1:33:14 ↗ administrative costs so to the municipal

1:33:17 ↗ court to the police department as they

1:33:18 ↗ do the processing and our vendor um and

1:33:21 ↗ then additional funds that go out to

1:33:23 ↗ capital projects as they're funded um

1:33:26 ↗ that fund is set to be um in the black

1:33:30 ↗ uh net or would be good it's in the

1:33:32 ↗ black right now it's said to be in the

1:33:33 ↗ red in 26 um because we're not we're not

1:33:37 ↗ making money off of this we're we're

1:33:39 ↗ paying the to administer the program and

1:33:41 ↗ we we were very lucky a couple years ago

1:33:43 ↗ to have enough money in our uh in there

1:33:46 ↗ to pay for some of the really nicely

1:33:49 ↗ redone sidewalks that you've seen and

1:33:50 ↗ that nicely repaved Road um some of the

1:33:54 ↗ radry projects around town over the

1:33:56 ↗ course of the last uh you know decade

1:33:59 ↗ but it is not a fund that is running big

1:34:02 ↗ um and it doesn't pay into the general

1:34:04 ↗ fund which is important to emphasize

1:34:06 ↗ good story to tell yeah

1:34:09 ↗ yeah um I guess one one thing that is

1:34:15 ↗ sticking in my mind and I I'm pretty

1:34:18 ↗ sure the data aren't available for it is

1:34:21 ↗ this is about safety yeah and I I know

1:34:24 ↗ like accidents avoided injuries avoided

1:34:27 ↗ like the avoidance of something is

1:34:29 ↗ really hard to measure but if there is a

1:34:31 ↗ way you know like fancy math statistics

1:34:35 ↗ you know if you got like a professional

1:34:37 ↗ program evaluator in this to be able to

1:34:40 ↗ to kind of know like

1:34:44 ↗ what lives being saved you know things

1:34:47 ↗ like that because I mean remember a few

1:34:49 ↗ years ago when there was child who was

1:34:52 ↗ struck by a car for up on Newport Way

1:34:55 ↗ that's just a tragedy yeah yeah yeah

1:34:59 ↗ I'll I'll certainly pose a question to

1:35:01 ↗ our crime prevention analyst I think you

1:35:04 ↗ know as you many of you have met her

1:35:06 ↗ already she is a well wizard with

1:35:07 ↗ numbers um and has an epidemiology

1:35:10 ↗ background so certainly deals in models

1:35:13 ↗ um she's put some great data together

1:35:15 ↗ for this for us uh and it would be

1:35:17 ↗ interesting to chat with her about the

1:35:19 ↗ ability to any sort of predictive

1:35:21 ↗ basically the opposite of Predictive

1:35:22 ↗ Analytics

1:35:24 ↗ um yeah yeah yeah because you see I

1:35:29 ↗ mean all of what we have there reported

1:35:33 ↗ is what's been reported yes which is

1:35:36 ↗ really hard to get near misses because

1:35:39 ↗ often times they're not being reported

1:35:41 ↗ and if they are they're being reported

1:35:42 ↗ as this person was driving recklessly so

1:35:45 ↗ we can use that the reports is a little

1:35:48 ↗ bit of a sort of proxy but it's hard to

1:35:51 ↗ know you know where we are currently and

1:35:53 ↗ then what the impact would be um The

1:35:56 ↗ Hope is that we see a redu we see the

1:35:59 ↗ expected reduction um in speed so yeah

1:36:03 ↗ yeah

1:36:07 ↗ great uh oh I think we lost well we lost

1:36:12 ↗ uh ver said she had to leave but

1:36:17 ↗ sh I think we just lost Quorum so that

1:36:20 ↗ might

1:36:21 ↗ be we might be

1:36:26 ↗ which we could journ and then do our

1:36:28 ↗ closing plot the record oh she's back

1:36:30 ↗ sh's back thank goodness Shay you gave

1:36:34 ↗ us a temporary heart attack we're glad

1:36:37 ↗ you're back sorry I kind of dropped by

1:36:40 ↗ accident there switching devices you're

1:36:42 ↗ good we're we're we're wrapping up

1:36:44 ↗ momentarily so um any last thoughts on

1:36:48 ↗ this topic though

1:36:52 ↗ before okay great thank you I appreciate

1:36:54 ↗ I have robust feedback from this group

1:36:57 ↗ um again this will go to council along

1:37:00 ↗ with the overarching

1:37:02 ↗ presentation um on the 25th of November

1:37:05 ↗ please feel free to tune in please feel

1:37:07 ↗ free to leave any sort of public comment

1:37:09 ↗ you would like to make as a member of

1:37:11 ↗ the community um and any notes you have

1:37:13 ↗ between now and then let me know I'll

1:37:15 ↗ probably finalize materials for this uh

1:37:18 ↗ the end of next week so anything between

1:37:21 ↗ now and then would be super helpful

1:37:25 ↗ great and so now we're on other business

1:37:28 ↗ and

1:37:29 ↗ announcements um I guess I pause to see

1:37:32 ↗ if anyone has other business or

1:37:34 ↗ announcements I have a little thing like

1:37:37 ↗ two one is we just had that joint

1:37:41 ↗ meeting and um this may not be true for

1:37:44 ↗ everybody else but I experienced the

1:37:47 ↗ fact that I was so interested in this

1:37:49 ↗ subject that I forgot that I was doing e

1:37:52 ↗ perspective and all I would need sound

1:37:55 ↗ so lame but is something that says an

1:37:58 ↗ equity an equity perspective or an

1:38:00 ↗ equity view when we do these joint

1:38:02 ↗ because I've noticed that I've done it

1:38:03 ↗ before I'll go through like the first 20

1:38:05 ↗ minutes and then I'll go I need to be

1:38:06 ↗ thinking about this perspective not

1:38:08 ↗ because I'm interested in this

1:38:10 ↗ subject it's just it would be helpful to

1:38:13 ↗ me not anybody else so my my second

1:38:16 ↗ thing is I forgotten her name but she

1:38:19 ↗ had sent an email to all of us about the

1:38:22 ↗ welcoming

1:38:24 ↗ lack of warmth and welcoming in our city

1:38:27 ↗ public buildings it's p yes and I I

1:38:34 ↗ would like to follow up on it at some

1:38:37 ↗ point great

1:38:39 ↗ um noted uh one of the groups that was

1:38:43 ↗ supposed to come to us as part of the

1:38:44 ↗ equity impact assessment was our admin

1:38:46 ↗ Services team talking about the

1:38:48 ↗ facilities uh the facilities update you

1:38:50 ↗ know there there is this far off plan

1:38:53 ↗ right now um of what a new city

1:38:56 ↗ hall in whatever shape and space it will

1:38:59 ↗ be at some point would be like that

1:39:02 ↗ building over there really um is not it

1:39:06 ↗ it was built as a police station it

1:39:08 ↗ feels like a police station um there is

1:39:12 ↗ there they right now the mayor is

1:39:13 ↗ forming a task force to think about

1:39:15 ↗ facilities and a plan for facilities um

1:39:18 ↗ so I would encourage everyone to know

1:39:20 ↗ about that and and ask about it um but I

1:39:24 ↗ will see if admin Services can come and

1:39:25 ↗ talk to us about their facilities plans

1:39:27 ↗ and how they're thinking about that

1:39:29 ↗ we'll definitely put it on our work plan

1:39:30 ↗ for

1:39:35 ↗ 2025 other announcements or

1:39:42 ↗ topics okay so maybe let's wrap up with

1:39:45 ↗ her checkout question um we just had

1:39:49 ↗ three really interesting topics uh that

1:39:54 ↗ I think covered pretty broad range of

1:39:57 ↗ County or S City operations um so just

1:40:01 ↗ wanted to know how folks are feeling as

1:40:03 ↗ we wind down the meeting you know what's

1:40:06 ↗ a word or a sentence to check out

1:40:19 ↗ with I can start us off um the extrovert

1:40:24 ↗ in me uh but I'm feeling pretty

1:40:26 ↗ invigorated I've some of these topics we

1:40:30 ↗ the the glossery we' intended to talk

1:40:32 ↗ about in September and that got bumped

1:40:34 ↗ um the thing that we just talked about

1:40:36 ↗ is something that I've been thinking

1:40:39 ↗ about and working on for the last couple

1:40:40 ↗ of well the last week or so um so just

1:40:43 ↗ nice to get those things out in the open

1:40:45 ↗ and get um really valuable feedback from

1:40:48 ↗ a group of folks that I just really

1:40:50 ↗ admire and use opinions I value and

1:40:54 ↗ um yeah so thank

1:41:00 ↗ you I'll go next um I I feel educated

1:41:04 ↗ this we had so much that we shared today

1:41:06 ↗ um with the reports and um all the hard

1:41:09 ↗ work that the city has done so thank you

1:41:12 ↗ Dale for putting all this together and

1:41:13 ↗ educating

1:41:16 ↗ me yeah

1:41:21 ↗ Shay H yes I was going to say

1:41:24 ↗ enlightning I really found all this

1:41:27 ↗ information to just be really good and

1:41:30 ↗ it it didn't seem as heavy as some of

1:41:33 ↗ the things the other topics that we

1:41:34 ↗ often go over the equity Board gets a

1:41:37 ↗ lot of tough things and tonight it seems

1:41:40 ↗ like we got something that made sense we

1:41:42 ↗ were able to make a decision right away

1:41:44 ↗ we got out some really good questions

1:41:46 ↗ that got answers it was just really

1:41:49 ↗ enlightening and just um very

1:41:54 ↗ inspiring because it's like okay now

1:41:56 ↗ what do we do for the next meeting

1:41:57 ↗ because what what can we get so I I I

1:42:02 ↗ really just felt a lot of joy in this

1:42:04 ↗ meeting so um I don't know which word

1:42:08 ↗ best describes it but it was definitely

1:42:10 ↗ very comforting to go through this

1:42:12 ↗ meeting and and feel like we got a lot

1:42:14 ↗ of stuff

1:42:16 ↗ accomplished

1:42:19 ↗ fantastic um the the word that I think

1:42:22 ↗ comes to mind from me is just engaging I

1:42:24 ↗ feel tied to these agenda items because

1:42:28 ↗ um I think it it really speaks to what

1:42:30 ↗ we're doing here on this board and um it

1:42:34 ↗ it just makes sense for me tonight to

1:42:36 ↗ kind of understand this in terms of um

1:42:39 ↗ you know the effect of you know laws

1:42:41 ↗ that we that are are passed the fact

1:42:44 ↗ that you know there's cost for tickets

1:42:46 ↗ that where that money go so I feel like

1:42:48 ↗ I'm kind of tied closer to the city and

1:42:50 ↗ kind of engaged in terms of you know

1:42:52 ↗ this one thing the impact

1:42:55 ↗ so and I'll end with proud of this city

1:42:58 ↗ I mean this glossery of terms is

1:43:01 ↗ fantastic and that your values are set

1:43:04 ↗ by your budget right you're you showing

1:43:06 ↗ exactly what you believe and that the

1:43:08 ↗ money is being put in in a time of

1:43:11 ↗ difficulty is amazing so

1:43:14 ↗ proud I'll say hopeful I think um in the

1:43:17 ↗ last few days there's there's

1:43:21 ↗ uh my initial inclination might have

1:43:24 ↗ been more to feel a little hopeless at

1:43:26 ↗ what's going on in you know at a

1:43:27 ↗ national level but knowing that we can

1:43:30 ↗ keep doing this good important work you

1:43:33 ↗ know in line with our values is um it

1:43:37 ↗ gives me

1:43:40 ↗ help great all right and with that I

1:43:45 ↗ will adjourn this November meeting of

1:43:48 ↗ the equity board at

1:43:50 ↗ 7:51 and our next meeting is scheduled

1:43:53 ↗ for December 4th so thank you all and

1:43:56 ↗ have a good

1:43:57 ↗ evening thank you

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (7)

Ray Manahan

Shalanda Fleming

Varnika Dokka*

Priti Mody-Pan

Lesley Millender-Irwin

Kelly Munn - Alternate

Kunal Srivastava* - Alternate (excused absence)

Staff (1)

Dale Markey-Crimp, Assistant to the City Administrator

Excused

Tony Curry

Cristina Abonce

Karthik Kashinath

Lorna Gilmour

Shani Kapoor - Alternate

Recommendations & actions (3)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

a) Minutes of September 4, 2024 Meeting and November 16, 2024 Joint Meeting with Human Services Commission were approved unanimously without revision.
The Board provided additional feedback about how the Equity Team might most effectively implement the tool with staff, and requested that the glossary come back to the Board in June 2025 for a mid-year checkpoint and…
Assistant to the City Administrator Markey-Crimp recommended having staff from Administrative Services leading facility efforts present to the Board in