Equity Board · Wednesday, January 10, 2024 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of December 6, 2023 Meeting

packet pp.3–7

▶ Watch from 9:16 Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 12-06-23 Equity Board Minutes Page [0000] CITY OF ISSAQUAH Equity Board 6:00 PM Steelhead Room, 235 1st Ave. December 6, 2023 MINUTES SE, Issaquah

4. AGENDA ITEMS

Meeting Opening & Closing Practice

Discussion · [15 mins] Dale Markey-Crimp, Assistant to the City Administrator · packet pp.9–12

▶ Watch from 13:27 Open packet at p.9 ↗

Staff report:

To be published in the Equity Board Year End Report and sent separately to City Council

Annual Equity Board Report to City Council (D) [30 mins]

Dale Markey-Crimp, Assistant to the City Administrator · packet pp.13–25

Topics: Equity

▶ Watch from 45:02 Open packet at p.13 ↗

Staff report:

APPROVED: [Date] REVISED: [Date]

2024 Workplan Discussion and Approval (D, A) [75 mins]

Dale Markey-Crimp, Assistant to the City Administrator

▶ Watch from 1:16:37

2315 segments .txt ↗

0:04 ↗ we are good to go okay well welcome I

0:08 ↗ call the January 10th special meeting of

0:10 ↗ the equity board to order at 6:08 pm and

0:15 ↗ due to the hybrid format of today's

0:17 ↗ meeting I'd like to start by providing

0:19 ↗ some

0:20 ↗ guidelines uh well this is a reminder

0:22 ↗ that the meeting is being

0:24 ↗ recorded I do not believe we're having

0:27 ↗ live Spanish interpretation today but I

0:31 ↗ think we should still speak clearly and

0:33 ↗ slowly um and state our names each time

0:37 ↗ before speaking if applicable mute your

0:40 ↗ microphone when speaking if having

0:43 ↗ technical issues try joining by using a

0:46 ↗ different device or use the call-in

0:48 ↗ information on the meeting

0:50 ↗ invitation and with that we will uh

0:54 ↗ Begin by taking roll call of those board

0:57 ↗ members and

0:58 ↗ attendance amazing

1:01 ↗ um Christina

1:05 ↗ Alon I'm here awesome Chet

1:10 ↗ chotto I'm in

1:12 ↗ attendance thank you Tony

1:15 ↗ Curry I am here awesome uh VN DOA is not

1:21 ↗ in attendance yet um Shay fling Fleming

1:24 ↗ has an excused absence as does Lorna

1:27 ↗ Gilmore has an excused absence caric

1:32 ↗ kinof Ray manahan here good evening pry

1:36 ↗ mod pan here and Kelly M is absent

1:42 ↗ unexcused

1:44 ↗ currently cor and I'm here I'm the only

1:47 ↗ member of the staff here tonight Dale

1:49 ↗ mky crimp assistant to the city

1:51 ↗ administrator great and now we will move

1:54 ↗ into public comments um they public

1:57 ↗ comments are an important part of the

1:59 ↗ public process us and we take them

2:00 ↗ seriously and Factor them into the

2:03 ↗ decisions we make and so I believe we've

2:06 ↗ got a couple members of the public

2:08 ↗ joining us today um Dale was there

2:10 ↗ anyone else who indicated public comment

2:13 ↗ no one else um the beis of Isa reached

2:16 ↗ out to let us know that Ted would be in

2:17 ↗ attendance tonight and so that is the

2:20 ↗ our one a forementioned

2:22 ↗ speaker would you like to join us and

2:24 ↗ get public

2:27 ↗ comments and um Sab m is is here with me

2:32 ↗ and is just take a moment but public

2:35 ↗ comment is a invitation the beis of

2:38 ↗ isqua to the equity board to see if one

2:40 ↗ of you would like to be the speaker or

2:42 ↗ facilitator at our community building

2:45 ↗ social on February 3D as we been looking

2:48 ↗ forward to as we've had three or four

2:50 ↗ times we've had quarterly for the last

2:52 ↗ year kind of uh lucrecia and Christina

2:55 ↗ and Ray and have been able to attend

2:57 ↗ before and I know others are interested

2:59 ↗ and it's just been a great collaboration

3:01 ↗ kind of because this has been a great

3:03 ↗ Forum a community forum for conversation

3:06 ↗ about uh initiatives and topics uh

3:09 ↗ conversations supporting community

3:11 ↗ building which we're all we all un favor

3:13 ↗ we get a real variety of people and so

3:16 ↗ we thought that a great conversation

3:17 ↗ would be about what is the equity board

3:20 ↗ here in isaka that would be the

3:22 ↗ conversation and uh anywhere you want to

3:24 ↗ take it but perhaps uh how can the

3:28 ↗ community support the equity board

3:31 ↗ conversation you know and how it goes

3:33 ↗ it's just a 30 minute or kind of a

3:36 ↗ conversation um with the that topic and

3:39 ↗ then we have opportunity for art music

3:42 ↗ and we have you know dinner food so it

3:44 ↗ starts at five o'clock and it can go as

3:47 ↗ long as anybody wants to 7 o'clock 8

3:48 ↗ o'clock but everybody enjoys kind of

3:50 ↗ getting to know each other we've got a

3:52 ↗ real variety of people people from other

3:53 ↗ countries that are residents of isqua

3:56 ↗ kind of communi sometimes people from

3:58 ↗ neighboring communities even stuff like

4:00 ↗ that so uh no pressure no obligation or

4:04 ↗ anything but if anyone would like to or

4:06 ↗ any two of you would like to to kind of

4:09 ↗ make that sort of conversation

4:11 ↗ conversation starter and information

4:13 ↗ sharing about the equity board think uh

4:16 ↗ that'll be really

4:18 ↗ interesting so let us know any way you

4:20 ↗ would like I mean I'm not sure how you

4:21 ↗ want to manage that but uh individually

4:24 ↗ or

4:25 ↗ collectively email that that was sent to

4:28 ↗ you yeah yep and if it's not this time

4:30 ↗ maybe it can be another time if it's not

4:33 ↗ something so thank you very

4:37 ↗ much of course all are

4:40 ↗ invited but you know two to give a talk

4:43 ↗ or you know read the discussion but

4:47 ↗ please all

4:48 ↗ feel yeah as always in fact we haven't

4:52 ↗ sent out the invitation yet because we

4:53 ↗ want to know you know what the topic

4:55 ↗ going to be and whether we make that our

4:59 ↗ topic when we send out the invitation

5:00 ↗ we'll

5:01 ↗ say say Equity board and you that kind

5:05 ↗ of a thing will be the conversation

5:06 ↗ topic and and we'll share that with all

5:08 ↗ members because everybody's invited and

5:10 ↗ members of the city staff and even the

5:12 ↗ mayor I saw mayor you know yesterday I'm

5:15 ↗ going to invite her again of course

5:16 ↗ she'd like to to join us on February 3D

5:20 ↗ yeah any questions thoughts okay no just

5:24 ↗ to add this is Ray um I think several of

5:27 ↗ us that see lcia and pry and I and I

5:30 ↗ can't remember if anybody else has

5:32 ↗ attended one of their sessions Oh I

5:34 ↗ thought you had I'm sorry um I advocate

5:37 ↗ for it it's a great way for community

5:39 ↗ building and the BAH are so open to

5:41 ↗ discussion and the way they structure

5:42 ↗ their meetings with just some really

5:44 ↗ good conversations and there's youth

5:46 ↗ present which is always a good Target

5:48 ↗ for the equity board it's always good I

5:50 ↗ don't want to monopolize the meeting

5:51 ↗ because I seem to be going a lot but um

5:54 ↗ I'm happy to go and if anybody of my

5:55 ↗ board me fellow board members would like

5:58 ↗ to join me um I encourage it so you can

6:02 ↗ count me

6:04 ↗ in so I'm gonna go ahead and jump in

6:06 ↗ simply because I I don't know if you can

6:09 ↗ see the hands being raised because both

6:12 ↗ um Tony and I have had our hands raised

6:14 ↗ before Ray even spoke oh sorry I'm just

6:17 ↗ not seeing it we can we can in fact see

6:20 ↗ them so I think it was just ra raise

6:23 ↗ passion jumping in so apologies on that

6:26 ↗ and yeah let's keep I I know we can't

6:29 ↗ respond directly to uh Ted in this

6:32 ↗ moment but we can talk about this

6:34 ↗ briefly uh we can't move it to to other

6:36 ↗ business there is no other business of a

6:38 ↗ special meeting um so if there are quick

6:40 ↗ thoughts before we move on that should

6:42 ↗ be

6:46 ↗ fine to Luccia and Tony I also did not

6:49 ↗ see whose hands were up first so I will

6:51 ↗ have to defer to

6:52 ↗ you first appr sure you had your hand

6:54 ↗ raised first anyway yeah and then and

6:57 ↗ then I don't know if you've ever had

6:58 ↗ this happen but like your hand being

7:00 ↗ raised times out so mine timed out put a

7:04 ↗ second I I don't know this system is so

7:06 ↗ wacky anyway um so what I wanted to say

7:09 ↗ is that I am interested in um taking up

7:13 ↗ this invitation once again unless there

7:16 ↗ are other people who have not attended

7:18 ↗ who would like to go I think that so

7:21 ↗ long as we keep it at four and under we

7:23 ↗ we would be not in in quum or whatever

7:28 ↗ the concern is

7:29 ↗ um and like Ray I can't emphasize enough

7:33 ↗ the importance of of making ourselves

7:36 ↗ available to these meetings because

7:38 ↗ there are a variety of people who attend

7:41 ↗ and um I just think it's a good way for

7:44 ↗ us to connect directly with the

7:45 ↗ community that's

7:47 ↗ it great thanks lcia Tony I was just

7:51 ↗ going to say I would love to attend um

7:54 ↗ and um would love to actually have a

7:56 ↗ present this will be my first uh meeting

8:00 ↗ actually going going there but uh I'm

8:02 ↗ looking forward to it and so I think Ted

8:06 ↗ and Saba I think I have your emails in

8:08 ↗ my inbox somewhere I believe so um but

8:13 ↗ uh if you could if you don't mind

8:14 ↗ passing it off to Dale to email us um

8:18 ↗ that would be great Tony just so you

8:21 ↗ know at least on our end you're coming

8:22 ↗ in rather quiet but we did hear all of

8:26 ↗ that and it sounds good as a next step I

8:30 ↗ will follow up with at least the three

8:32 ↗ of you um to coordinate um our next

8:36 ↗ steps and we'll be in touch sounds

8:40 ↗ wonderful and again it's neighbors and

8:43 ↗ friends and colleagues that you could

8:45 ↗ bring along you know kids included you

8:48 ↗ whatever thanks again very

8:51 ↗ much Tony you still unlike Lucia you

8:54 ↗ still have your hand up it has not timed

8:56 ↗ out on you do you have

8:58 ↗ another it's in fact linking to let us

9:00 ↗ know that we did not see your hand well

9:03 ↗ I should know better than that there we

9:06 ↗ go excellent thank you you're welcome

9:10 ↗ okay and now we'll move on and Kelly is

9:13 ↗ making it to just in time welcome Kelly

9:16 ↗ uh to uh the approval of minutes so I

9:20 ↗ will give you all a minute or two to

9:23 ↗ peruse the minutes that are in the board

9:25 ↗ packet and then um move to

9:29 ↗ uh make a motion to approve in a moment

9:31 ↗ so let's take a moment to

9:58 ↗ review

10:27 ↗ I I motion to approve but can I add a

10:29 ↗ comment this is r as I approve is it

10:32 ↗ allowed you need a second first and then

10:34 ↗ we can discuss I second great you can

10:38 ↗ open it for discussion open for

10:40 ↗ discussion here okay um if you recall

10:42 ↗ those of you who can do it at the at the

10:44 ↗ January meeting um there was one topic

10:46 ↗ that I was particularly keen on which

10:49 ↗ was we as Equity board members need to

10:52 ↗ take an opportunity to get to know one

10:54 ↗ another just a little bit better um I

10:56 ↗ think sharing our background helps us

10:59 ↗ understand one another um I had a great

11:01 ↗ opportunity to spend some time with with

11:03 ↗ Kelly and um it allowed for us to get to

11:05 ↗ know one another just a little bit

11:06 ↗ better and understand where we come from

11:08 ↗ from our perspective what brought us

11:09 ↗ here what was our Catalyst what made us

11:12 ↗ want to be part of the equity board

11:14 ↗ something from past that we want to

11:15 ↗ share with one another or maybe even

11:17 ↗ current things that are happening that

11:18 ↗ we want to bring forward just an

11:20 ↗ opportunity to share and um we we don't

11:24 ↗ seem to do that at meetings because we

11:25 ↗ have we're filled with other topics but

11:27 ↗ if that's something that we can just say

11:28 ↗ hey can we take 5 minutes because one or

11:31 ↗ two or three of us had had talked about

11:33 ↗ something that I think would be worthy

11:35 ↗ to present to the board I think that

11:36 ↗ might might benefit all of us just a

11:40 ↗ comment there nothing I love more than

11:43 ↗ an agenda that is oddly responsive to a

11:47 ↗ comment in the moment so yep sounds good

11:50 ↗ uh yeah

11:55 ↗ lcia Lucia can you hear us yes yes

12:00 ↗ please please uh please speak oh sorry I

12:04 ↗ didn't hear anybody call me um so kind

12:08 ↗ of going back a little bit to the

12:09 ↗ minutes um I had if this has already

12:13 ↗ been discussed and I missed it at some

12:14 ↗ point um just let me know but does

12:18 ↗ anybody know what's going on with Helen

12:19 ↗ kaben she hasn't been in a meeting for a

12:22 ↗ while now yeah Helen both Helen and Nema

12:25 ↗ have stepped away from the board um and

12:28 ↗ so yeah they they will not be in

12:30 ↗ attendance in our upcoming meetings uh

12:33 ↗ we have an opportunity potentially to to

12:36 ↗ fil nema's seat uh with another member

12:40 ↗ another youth member both um one that we

12:43 ↗ between now and February 15th with

12:45 ↗ someone that we've already interviewed

12:47 ↗ uh but potentially reopening that also

12:50 ↗ as you know we'll have some openings

12:52 ↗ coming up uh as we look at our work plan

12:55 ↗ uh you'll remember that there will be

12:56 ↗ some more uh recruitment for for Equity

12:59 ↗ board seats um for anyone not for seats

13:02 ↗ that are vacant that'll come a little

13:04 ↗ bit later in the winter early spring too

13:07 ↗ so got it thank you yeah of

13:13 ↗ course okay so I think between what I

13:16 ↗ heard from Ryan and Lucia there's not

13:18 ↗ necessarily an addendum to the

13:20 ↗ minutes right so um and Ray in response

13:24 ↗ to your comment there is this January

13:27 ↗ agenda items consideration that kind

13:29 ↗ mentions it that it attributes it to C

13:31 ↗ so I guess we could add your name there

13:34 ↗ as well sure

13:39 ↗ okay okay and let's

13:45 ↗ see with those noted edits we can

13:50 ↗ proceed to consider the minutes approved

13:54 ↗ presenting do I need a second or

13:56 ↗ anything nope as long as do I guess does

13:59 ↗ anyone object to the addition of Ray in

14:01 ↗ the in that section of the

14:07 ↗ minutes okay

14:10 ↗ fantastic okay um let's see so then let

14:14 ↗ get back to the agenda

14:16 ↗ here

14:18 ↗ uh is I think responsive to raise

14:21 ↗ comment and Kelly's uh comment our first

14:24 ↗ first substantive agenda topic is the

14:27 ↗ meeting opening and closing practice and

14:30 ↗ I believe har you're going to I'm

14:35 ↗ gonna I'll give us a an introduction

14:38 ↗ here so one of the one of the the

14:41 ↗ discussion points at our meeting last

14:44 ↗ year uh now last month was around this

14:49 ↗ opportunity for connection that you know

14:51 ↗ this this board what I heard this board

14:53 ↗ say is that you value that connection

14:56 ↗ you see it as aligned to your equity

14:58 ↗ work um and that while other boards

15:00 ↗ don't necessarily uh make time for that

15:03 ↗ connection at every meeting this board

15:06 ↗ is is different you see them yourselves

15:08 ↗ as wanting to um model the type of

15:11 ↗ leadership and engagement you seek to

15:13 ↗ see um and so I had a chance to touch

15:16 ↗ base with a number of board members

15:17 ↗ following up from our December meeting

15:20 ↗ um and wanted to propose uh a new way of

15:24 ↗ opening and closing our meetings moving

15:26 ↗ forward leaving some time for connection

15:28 ↗ uh and so what we're going to try on

15:31 ↗ tonight uh and we'll take feedback on

15:33 ↗ this after we do it um but is a bit of a

15:37 ↗ round robin opportunity to answer a

15:39 ↗ prompting question for us to ground

15:41 ↗ ourselves in this particular uh moment

15:45 ↗ together in this meeting tonight uh and

15:48 ↗ we don't right now have a closing uh

15:51 ↗ practice that we're going to try on

15:52 ↗ quite yet but that's something that we'd

15:54 ↗ like to explore and so if if this is uh

15:58 ↗ something that fits for this group will

16:00 ↗ start building it into our agendas every

16:02 ↗ month um and so definitely would be open

16:04 ↗ after we do it for both feedback in the

16:07 ↗ moment but also feedback over email or

16:10 ↗ phone call or text message afterwards um

16:13 ↗ and so the question I'm going to offer

16:14 ↗ up tonight and we'll give everyone a

16:16 ↗ chance to think about it for a bit and

16:19 ↗ jot thoughts down um well actually would

16:23 ↗ you like to offer the question uh you

16:26 ↗ were going to bounce it off you two were

16:28 ↗ going to and your question was perfect

16:30 ↗ what you love or what what Joy I think I

16:33 ↗ think what you love I think okay we'll

16:35 ↗ let Kelly I threw this out and that is

16:38 ↗ because I've done it in other scenarios

16:40 ↗ and this is a little different but it is

16:43 ↗ um why do you love e you

16:48 ↗ work so I'd invite everyone to take a

16:51 ↗ minute or two why do you love Equity

16:53 ↗ work why do you love being in work for

16:55 ↗ Equity think about it and we'll open

16:58 ↗ open it up for everyone to contribute

17:00 ↗ but I want to allow our processor some

17:02 ↗ time and that might be some good

17:03 ↗ feedback for us too as moving forward we

17:05 ↗ might want to have the question for

17:06 ↗ folks to come prepared already already

17:08 ↗ iterating here but take a couple moments

17:10 ↗ to think um and we'll open it up for

17:13 ↗ everyone to contribute a chance to

17:15 ↗ connect um and to ground ourselves in

17:17 ↗ our meeting

17:27 ↗ today

19:31 ↗ and when folks are ready um if you could

19:34 ↗ just give a thumbs

19:36 ↗ up and that way I'll have just a general

19:39 ↗ sense where we're at

19:42 ↗ okay take about 20 more seconds

19:48 ↗ then oh Tony with the different types of

19:50 ↗ thumbs I love it all the thumbs

19:57 ↗ awesome

20:00 ↗ okay I would invite us to to open up to

20:03 ↗ share um and I'll just say on the front

20:06 ↗ end this is meant to be an opportunity

20:09 ↗ not to be perfect but to be um but to

20:12 ↗ connect with each other

20:16 ↗ so as you

20:18 ↗ wish I'll go 15 years ago I didn't even

20:23 ↗ know what Equity was and racial Equity

20:25 ↗ was not needed you know my mind I knew

20:28 ↗ nothing I Was Your Average White middle

20:31 ↗ class white woman um I had the

20:34 ↗ opportunity to learn really rapidly

20:37 ↗ sometime painfully that um there was a

20:40 ↗ whole another Universe out there that

20:42 ↗ there was a racial universe and then

20:44 ↗ multiple racial universes and poverty

20:46 ↗ universes and all these different uh

20:50 ↗ ways that people were experiencing what

20:53 ↗ I thought was one way of experiencing

20:55 ↗ the world it was an unbelievable Journey

20:58 ↗ for me and I learn I've learned and

21:01 ↗ continue to learn all the time I love

21:04 ↗ the work because once I started learning

21:08 ↗ it made me realize that the way I

21:10 ↗ learned even though some of it was

21:13 ↗ painful

21:14 ↗ um most of it was

21:17 ↗ great was one to one with people with

21:20 ↗ people I knew who were willing to push

21:21 ↗ me and talk to me and help me understand

21:25 ↗ and love me no matter what what I

21:28 ↗ thought because they thought I could

21:30 ↗ learn and so that's what I love

21:40 ↗ about Tony you've got your hand up I do

21:43 ↗ actually if you don't mind Kelly I'd

21:45 ↗ love to ask you a question about what

21:46 ↗ you said can you guys hear me okay yeah

21:49 ↗ gonna turn you up over here all right

21:51 ↗ how about now testing testing one two

21:54 ↗ three testing one two three all right

21:56 ↗ good okay Kelly I have a question for

21:57 ↗ you something that you mentioned and

21:59 ↗ thank you for sharing um and thank you

22:01 ↗ for having the courage to to say what

22:03 ↗ you said I mean it's got to be kind of

22:04 ↗ hard to say but you mentioned that some

22:06 ↗ of the things were painful for you um

22:08 ↗ would you mind would would you be so um

22:12 ↗ open to to share what was painful for

22:14 ↗ you

22:16 ↗ um I didn't like being

22:19 ↗ wrong right my belief system was wrong

22:23 ↗ right what I was doing sometimes was

22:26 ↗ wrong and so it was painful because I

22:30 ↗ had to get over the feeling that I was

22:34 ↗ hurting people on

22:36 ↗ purpose and right that it you know I I

22:41 ↗ wanted to say I didn't intend it right

22:44 ↗ my intentions were good right so it was

22:48 ↗ painful to realize I was doing things

22:55 ↗ that's thank you that was very

22:58 ↗ introspective thank

23:06 ↗ you I guess I might as well go ahead and

23:08 ↗ share I I hate awkward silences so I'll

23:11 ↗ go ahead and share um for me for me

23:17 ↗ um let me take my hand down I should

23:19 ↗ know better than that we use this all

23:21 ↗ the time at work um for me it's I guess

23:26 ↗ encompassing one word hope I mean that's

23:28 ↗ why I love Equity um hope I mean for

23:32 ↗ many years being taught by parents that

23:34 ↗ I that grew up in what I like to call

23:37 ↗ civil rights headquarters they were they

23:39 ↗ grew up in Montgomery Alabama they

23:42 ↗ marched in the marches they they they

23:45 ↗ did all that right and then I turned 18

23:48 ↗ I joined the military and I serve I

23:50 ↗ serve and serve and serve and still miss

23:52 ↗ it to this day um but what I it's the

23:56 ↗ Hope right because I was raised on

23:59 ↗ equality and before really learning and

24:02 ↗ that's the other word for for me as far

24:04 ↗ as Equity work why I love it is because

24:06 ↗ I'm I'm learning like I didn't know

24:08 ↗ until really getting involved into the

24:11 ↗ equity board when when this was came up

24:14 ↗ in its Inception I didn't see Equity as

24:18 ↗ any different than equality but I

24:20 ↗ learned myself over something that my

24:22 ↗ wife had shown me that um for us to have

24:26 ↗ a a more a better society that we need

24:30 ↗ more than equality it's no longer

24:33 ↗ equality has had its time had its time

24:35 ↗ not that it wasn't great but he had his

24:37 ↗ time reached his goal but now we need

24:39 ↗ Equity meaning that uh and we all know

24:42 ↗ what Equity means right so we all know

24:44 ↗ what it means but that to go forward for

24:47 ↗ us to have a better Society we need to

24:50 ↗ have a more Equitable society that works

24:53 ↗ for everyone because equality is not

24:55 ↗ enough we all are not equal in terms

24:57 ↗ terms of whether it be accessibility

24:59 ↗ needs in terms of income in terms of

25:02 ↗ socioeconomic status whatever that

25:05 ↗ happens to be that we need we need a

25:07 ↗ more Equitable society that really works

25:09 ↗ for everyone so that's what I love about

25:12 ↗ equity and that's why I really wanted to

25:14 ↗ get more involved in it for in my other

25:16 ↗ word is service is that um I want to

25:19 ↗ serve Society I dearly miss my time in

25:22 ↗ the Army I lo I love my time there I

25:25 ↗ miss it and you know I want to be able

25:27 ↗ to serve my community and then I hope

25:30 ↗ and I pray that what we do here in the

25:34 ↗ city of isqua somehow infects our sister

25:37 ↗ cities somehow infects the state somehow

25:41 ↗ infects the country and somehow affects

25:44 ↗ the world and it was so inspiring to see

25:47 ↗ the um Coalition from Japan who had come

25:50 ↗ here I think was a couple of years ago

25:52 ↗ now that uh had come here and they

25:55 ↗ wanted to talk to members of the equity

25:56 ↗ board because because they were seeing

25:58 ↗ some things in their country which is

26:01 ↗ more of a homogeneous usually more of a

26:03 ↗ homogeneous society that they're seeing

26:05 ↗ more uh more of an integrated Society

26:08 ↗ more immigration that that's come over

26:10 ↗ there and they're seeing a need and they

26:11 ↗ reached out to us to um not just Inspire

26:16 ↗ them but help them out in terms of what

26:18 ↗ they should be looking at things they

26:20 ↗ should be thinking about and so it is

26:22 ↗ that hope it is that service it is that

26:26 ↗ that love of of our fellow our fellow

26:30 ↗ person that uh inspires me when I want

26:32 ↗ to keep moving with this and I hope that

26:34 ↗ we just all can work together and make

26:36 ↗ this um I don't know a a much better

26:39 ↗ City first that works for

26:43 ↗ everyone Thanks for Sharing Tony you're

26:56 ↗ welcome

26:59 ↗ I think like it's a really great

27:01 ↗ opportunity that there's even an equity

27:03 ↗ board in Isa because there's so many

27:06 ↗ things that we can do like promote trans

27:07 ↗ it's not only about diversity I think

27:09 ↗ I've realized that over the past few

27:11 ↗ years it's also about like

27:12 ↗ transportation and different

27:14 ↗ communication methods which is something

27:16 ↗ I've definitely learned and even we had

27:18 ↗ an MLK assembly yesterday in school and

27:21 ↗ we had the ambassador of L come in and

27:23 ↗ say that from hundreds of years ago

27:25 ↗ there's been like a lot of progress

27:27 ↗ that's been made in terms of equity and

27:29 ↗ racial diversity around the world but

27:31 ↗ it's still not enough um we're still not

27:34 ↗ to the point where it's equal for

27:35 ↗ everyone and everyone has equal rights

27:38 ↗ so I think I just love the fact that we

27:40 ↗ can make such changes um within Isa even

27:44 ↗ though it's small compared to the rest

27:46 ↗ of the world I'm glad like we have this

27:48 ↗ opportunity that I can participate in

27:50 ↗ all these discussions and help housing

27:52 ↗ for some people here or Transportation

27:54 ↗ methods and just make everyone's life

27:56 ↗ feel more equal and like

27:59 ↗ happier I think that's one thing

28:12 ↗ why go

28:14 ↗ next um yeah for me the equity work

28:19 ↗ encourages me to to be empathic to be

28:22 ↗ compassionate to really listen deeply be

28:25 ↗ thoughtful and consider

28:28 ↗ the question of belonging for every

28:30 ↗ person around which uh is very aligned

28:35 ↗ with my intentions for my own practices

28:37 ↗ around mindfulness um and that's that's

28:40 ↗ really what draws me to this

28:50 ↗ work I can go next um I think what draws

28:53 ↗ me to this work is um

28:58 ↗ it's I think that the issue around

29:00 ↗ fairness and social justice and so I

29:04 ↗ think even early on as a kid I realized

29:06 ↗ certain things weren't fair

29:09 ↗ and this

29:11 ↗ explains why like issues of racism and

29:15 ↗ white supremacy so privilege race you

29:19 ↗ know discrimination bias all of those

29:21 ↗ things kind of explain what happens and

29:24 ↗ so it's there's a certain like lens of

29:28 ↗ truth that this brings the world for me

29:31 ↗ to be able to see the world in this way

29:33 ↗ and try to address

29:37 ↗ it

29:41 ↗ thanks

29:45 ↗ lcia thank you this is Luccia speaking

29:48 ↗ for me Equity the equity work that I've

29:52 ↗ done I've done since I've became an

29:56 ↗ active person in the communities in

29:58 ↗ which I have

29:59 ↗ served um I first started serving

30:03 ↗ through a youth leadership group that

30:06 ↗ introduced us to civic

30:09 ↗ duty and that was back in high school

30:12 ↗ and so I served in that

30:13 ↗ capacity in undergrad I did the same

30:18 ↗ my my thesis in graduate work was around

30:22 ↗ the issue of equity um in terms of

30:26 ↗ financial attainment and a financial

30:28 ↗ literacy for our families our immigrant

30:32 ↗ families who come and sometimes are

30:34 ↗ challenged um not only because of

30:37 ↗ language but because of Education levels

30:39 ↗ and what they can actually attain while

30:42 ↗ they're

30:43 ↗ here and then

30:46 ↗ um each community that I have lived

30:49 ↗ in um I have always made it a point to

30:54 ↗ get involved um so even when I was in

30:57 ↗ higher ed I made sure that at the table

31:00 ↗ I asked questions that were

31:02 ↗ uncomfortable um to ensure that we were

31:05 ↗ using an equity lens to address the way

31:09 ↗ that we admitted students the way that

31:11 ↗ scholarships were granted those sorts of

31:13 ↗ things and th those were things that

31:15 ↗ were beyond my purview I was in the

31:18 ↗ study abroad office but I always

31:20 ↗ involved myself in the admissions

31:23 ↗ process and in the processes that I felt

31:26 ↗ could Tru make an impact

31:29 ↗ longterm um when I first started working

31:31 ↗ at that particular institution I think

31:34 ↗ we had something ridiculous like 3%

31:37 ↗ people of color and by the time I left

31:40 ↗ it was closer to

31:41 ↗ 15% which is still a very very low

31:44 ↗ number but if you take where it was to

31:47 ↗ where where it ended up being um I think

31:51 ↗ that um some of the work some of the

31:53 ↗ unpopular work that I participated in

31:55 ↗ made a difference

31:57 ↗ um and then you know just and then I had

32:01 ↗ my

32:02 ↗ children and I realized that not every

32:05 ↗ child has you know access to the same

32:08 ↗ starting points and so I made sure to

32:11 ↗ volunteer in agencies that um were

32:15 ↗ addressing children who didn't have

32:17 ↗ access to um child um what would you

32:21 ↗ call that like

32:22 ↗ um child care that was more than just

32:25 ↗ child care but like an educational kind

32:27 ↗ of environment so I worked with that um

32:30 ↗ with one of the oldest like Co-op

32:32 ↗ preschools in Portland

32:35 ↗ Oregon and um so yeah so basically this

32:38 ↗ has just always been something that I

32:40 ↗ have um felt I need to participate in

32:45 ↗ and then when I moved to

32:47 ↗ isqua um it was right before um right

32:52 ↗ before covid and so I didn't know anyone

32:55 ↗ and I started did a small group to help

32:59 ↗ students who were graduating at the time

33:01 ↗ and who were going heading into their

33:03 ↗ senior year um to help them with um

33:07 ↗ College counseling because I saw that

33:10 ↗ need um a lot of the kids were just very

33:12 ↗ lost so I started a support group

33:14 ↗ especially for Spanish speaking

33:16 ↗ Community um because you know if they're

33:20 ↗ disenfranchised on a regular day Co

33:23 ↗ really threw in a wrench for them in

33:25 ↗ terms of accessing information and

33:27 ↗ understanding FAFSA and all the the

33:29 ↗ other things that are available to them

33:32 ↗ and so I joined

33:34 ↗ um as a oale helped me with human

33:38 ↗ services what are they called

33:40 ↗ Commissioners Commissioners yeah yeah

33:42 ↗ human yeah I was invited to apply um by

33:47 ↗ several people who have lived in isaquel

33:49 ↗ longer much longer than I had at the

33:51 ↗ time and so I did and then I joined and

33:55 ↗ um and then this this idea was floated

33:59 ↗ and about starting the equity board and

34:03 ↗ I jumped on it because I just it's just

34:06 ↗ second nature to me to be involved at

34:08 ↗ that

34:09 ↗ level and and here I am you know hoping

34:12 ↗ that my grain of sand For Better or

34:15 ↗ Worse um makes people minimally think um

34:20 ↗ I I'm not one to seek approval um I'm

34:25 ↗ one to just really

34:27 ↗ be in the throws to ask

34:29 ↗ questions and I'm just really grateful

34:31 ↗ to be here and I think my term is up so

34:35 ↗ I will probably meet with you all uh a

34:38 ↗ whopping three more times so it's um

34:41 ↗ it's going to be bitter sweet for sure

34:43 ↗ to to say goodbye in April but um I feel

34:47 ↗ that you know I I have done what I set

34:50 ↗ out to do and and been a part of getting

34:53 ↗ this group going and it's been really

34:55 ↗ exciting thank you

34:57 ↗ H thanks

35:00 ↗ Lucia thanks I'm happy to go next um

35:04 ↗ well it's great to listen to all of you

35:06 ↗ um I could be a little more precise with

35:08 ↗ mine I I I worked for a nonprofit

35:10 ↗ healthc Care Organization very large one

35:13 ↗ and

35:14 ↗ every three years they're required to do

35:18 ↗ what they call a community health needs

35:20 ↗ assessment and I was part of that group

35:23 ↗ at Providence which is also Swedish as

35:24 ↗ part of that but um it was really

35:27 ↗ enlightening to have to to take part in

35:29 ↗ that because it was driven by data you

35:31 ↗ had to see exactly what was going on in

35:33 ↗ your community and what are you going to

35:36 ↗ do to ease the way for people

35:40 ↗ specifically around healthare and it's

35:43 ↗ um and and if you think about Healthcare

35:45 ↗ it's one of those things that you

35:46 ↗ absolutely need you cannot get out of

35:48 ↗ bed if you're sick and do your daily

35:49 ↗ thing so for for individuals to just do

35:52 ↗ their daily to to function on a daily

35:55 ↗ basis they needed to have access access

35:57 ↗ to Healthcare in a timely and consistent

35:59 ↗ Manner and that's what really drove me

36:01 ↗ to it I think that was foundationally

36:03 ↗ how I got to more and more um tied into

36:06 ↗ Equity work then obviously being a a gay

36:12 ↗ minority um social Equity is always

36:15 ↗ present for me um depending on where I

36:18 ↗ am physically I certainly don't feel it

36:19 ↗ here in this wonderful community that we

36:21 ↗ live in but if I travel that's always in

36:23 ↗ the back of my mind so it's something

36:25 ↗ that my husband and I are very aware of

36:27 ↗ um when when we're traveling so that's

36:29 ↗ always sitting there somewhere um so so

36:32 ↗ so Health Equity and social equity in

36:35 ↗ regards of that is what brought me

36:39 ↗ here

36:42 ↗ thanks okay I think that's my turn so

36:46 ↗ for me it's just because I want to

36:50 ↗ understand different points of view and

36:52 ↗ I want to feel included and and this is

36:55 ↗ very important

36:57 ↗ because also I can consider and and

37:00 ↗ learn from you guys and from all the

37:03 ↗ community who is BU birth

37:08 ↗ birth thanks

37:12 ↗ Christina I'm not technically an equity

37:14 ↗ board member but I'll share really

37:16 ↗ briefly as well

37:19 ↗ um I think uh for me I love being in

37:22 ↗ work for Equity because I think it is it

37:25 ↗ forces a foundational shift in the way

37:28 ↗ that many people um in power think about

37:31 ↗ the world

37:33 ↗ um I have a background in K12 education

37:38 ↗ that was the first work that I would say

37:39 ↗ I formally did in pursuit of of equity

37:42 ↗ was working with my middle school

37:44 ↗ students um and it profoundly there's a

37:47 ↗ there's a much longer uh story but uh

37:51 ↗ profoundly changed the way that I

37:52 ↗ understood myself I understood the

37:55 ↗ choices my parents made um throughout my

37:59 ↗ childhood to give me access to education

38:02 ↗ that they didn't have

38:05 ↗ um and so after a period of time working

38:09 ↗ in K12 education and looking around and

38:12 ↗ saying where's the where's the next

38:14 ↗ place that I think as a white woman I

38:17 ↗ can push and I'm G to have the ability

38:21 ↗ to push for change um and that was

38:25 ↗ government you know it it was I was like

38:28 ↗ oh that's a good place for me to go um

38:30 ↗ and I'm still learning I'm still fairly

38:32 ↗ new to government don't let this uh

38:34 ↗ branded you know vest fool you I've only

38:38 ↗ worked for this the city of esqua is the

38:40 ↗ only government I've worked for

38:41 ↗ full-time and I've only done that for

38:42 ↗ just over two and a half years and so

38:44 ↗ I'm still learning exactly everything

38:46 ↗ government does but every single day

38:48 ↗ because I'm committed to a more

38:52 ↗ Equitable process practice and outcomes

38:57 ↗ um I I get to push on a lot of people

39:02 ↗ and try to make um us think differently

39:04 ↗ as we make decisions which there's

39:07 ↗ nothing better than getting to be

39:10 ↗ challenged um and challenging myself

39:13 ↗ every day so I'm really grateful um

39:16 ↗ grateful for that

39:21 ↗ yeah great well we're going to try

39:25 ↗ something like this if folks are open to

39:27 ↗ it it won't be this long um this we we I

39:30 ↗ think when Kelly and I chatted and then

39:32 ↗ prey and I chatted we wanted a question

39:34 ↗ to really start off to ground us for the

39:35 ↗ year um but we'll we'll try if folks are

39:38 ↗ open um I'll open up some space now too

39:41 ↗ for for feedback and quick thoughts on

39:44 ↗ um doing something like this at the

39:45 ↗ start of our meetings something to

39:47 ↗ ground us maybe a little briefer instead

39:49 ↗ of 35 minutes with uh but something that

39:52 ↗ could ground us in a little bit of a

39:54 ↗ different way than an ordinary public

39:56 ↗ meeting

39:57 ↗ so I would open it up for input on that

39:59 ↗ as a quick thought um or if folks want

40:01 ↗ time to think that's totally fine um and

40:04 ↗ we can you can you know where to find me

40:06 ↗ um at any

40:11 ↗ point you had made a comment earlier

40:13 ↗ about want more connection on CU yeah

40:15 ↗ connections I think is important for us

40:17 ↗ if we can have that time oh appreciate I

40:19 ↗ spoke of over her for was raised um the

40:23 ↗ uh the one-on-one times that we can have

40:25 ↗ I think but I think allowing for this

40:27 ↗ question to present itself in the

40:28 ↗ beginning and maybe Dale and a way to

40:30 ↗ approach us is just assign us you Ray

40:33 ↗ manahan are going to be in charge of

40:35 ↗ bringing up the question at the next

40:36 ↗ meeting Y and then um you know con could

40:39 ↗ be at the meeting after that um and I'm

40:40 ↗ happy to take that on for the meeting

40:42 ↗ and in February and throw out that

40:44 ↗ question that would provoke some good

40:46 ↗ thought and discussion in the

40:49 ↗ group great round robin kind of thing

40:53 ↗ yeah

40:55 ↗ lucrecia I don't know the rules around

40:58 ↗ this but Dale if you could ask the clerk

41:01 ↗ um if you don't know the answer to this

41:04 ↗ but like is there any way to have

41:07 ↗ Retreats either either twice a year once

41:11 ↗ a year three times a year for the board

41:15 ↗ so that we can get to know one another

41:18 ↗ or or

41:20 ↗ even have I know that in the

41:24 ↗ um in the human Serv commission we got

41:28 ↗ together at a restaurant in a very

41:31 ↗ public setting on purpose to make sure

41:33 ↗ that people knew that we weren't having

41:34 ↗ like a

41:35 ↗ meeting um and that we weren't talking

41:38 ↗ shop and it was really important I felt

41:41 ↗ for that group to have a meeting like

41:44 ↗ that but I don't know what the rules are

41:45 ↗ about having a retreat I think it would

41:48 ↗ be very beneficial in terms of getting

41:51 ↗ people to know one another and and even

41:54 ↗ in terms of like resources like I am

41:56 ↗ sure that every single person at this

41:59 ↗ table brings a slew of resources but I

42:03 ↗ wouldn't know what those resources are

42:06 ↗ if I needed to reach out into this

42:09 ↗ community like I I have no idea what

42:12 ↗ people could do to help like if I had a

42:14 ↗ question

42:15 ↗ around health or whatever right like Ray

42:18 ↗ was

42:19 ↗ saying it's just a thought thank you

42:23 ↗ yeah I can definitely explore that and I

42:24 ↗ know it's something that we do so it's

42:27 ↗ it's a there's no reason this this group

42:29 ↗ shouldn't be able to as well

42:35 ↗ yeah any

42:40 ↗ other I yeah yeah I really enjoyed that

42:43 ↗ and I would um I would be up for doing

42:46 ↗ that regularly at Future meetings aw

42:50 ↗ thank you for

42:51 ↗ this I guess the question which is a

42:53 ↗ question for you to ask is if anyone's

42:55 ↗ opposed to us doing this again next

42:58 ↗ month okay I the

43:01 ↗ question oppos to us doing this again um

43:04 ↗ next

43:08 ↗ month okay great and if I can jump in

43:13 ↗ for a quick second um I would like to

43:15 ↗ offer my home up if people would feel

43:17 ↗ more comfortable gathering at someone's

43:20 ↗ house as opposed to a restaurant I want

43:22 ↗ to make that available just you know

43:24 ↗ give me a heads up so I can back vacum

43:26 ↗ or make

43:29 ↗ it I will I will as a follow up on my

43:31 ↗ end I will follow up with the clerk and

43:33 ↗ then pry and I can connect also just

43:36 ↗ where in the everything flows into the

43:39 ↗ work plan that we're going to get to

43:41 ↗ where in the work plan it makes sense to

43:42 ↗ do that and potentially I'll plant a

43:45 ↗ seed that probably some sort of at a at

43:47 ↗ a maybe at a board transition Point um

43:49 ↗ there's probably a good opportunity to

43:51 ↗ both you know potentially welcome new

43:53 ↗ board members and celebrate the service

43:56 ↗ of our current any current members that

43:57 ↗ aren't going to be coming back for

43:59 ↗ another term so but we can look more

44:02 ↗ into that but yes Lu could see a first

44:04 ↗ and foremost I will confirm with the

44:05 ↗ clerk um and find out this the

44:08 ↗ conditions uh that need to be met for

44:10 ↗ for a retreat so can

44:13 ↗ do

44:16 ↗ okay I have all the items today so I

44:18 ↗ don't know if I want to like stand up

44:19 ↗ and leave the room and come back

44:21 ↗ in so I guess but if anyone else has

44:24 ↗ other comments about that I think um I

44:27 ↗ I'm inviting you to reach out to Dale to

44:31 ↗ provide coms all right so then um we

44:34 ↗ will move on to the next agenda item

44:37 ↗ which is the equity board annual report

44:40 ↗ to the city council

44:42 ↗ and great so this is in the is in your

44:44 ↗ packet is not in your printed packet so

44:47 ↗ um I can share my screen here in a

44:49 ↗ moment um for anyone that might need to

44:50 ↗ be able to see this I actually think

44:52 ↗ ironically the folks online probably

44:55 ↗ have easier I access to the report um

44:59 ↗ then I'm not sure that projecting my

45:01 ↗ screen is going to be a great help to

45:02 ↗ the folks here in the room uh but

45:05 ↗ annually the equity board presents a

45:08 ↗ brief report on its business to our city

45:12 ↗ council that's part of your Charter um

45:14 ↗ and the sort of ongoing not every board

45:16 ↗ and commission does that only a small

45:18 ↗ handful of them do uh but as we're

45:21 ↗ coming to the end of this calendar year

45:23 ↗ and looking into the upcoming calendar

45:25 ↗ year uh We've drafted I drafted a a

45:28 ↗ letter here and asked for everyone to

45:30 ↗ take a look at it and so I would open it

45:32 ↗ up to any feedback on the on the report

45:36 ↗ it's fairly brief um but want to make

45:38 ↗ sure that this is reflective of what you

45:41 ↗ all feel um you've engaged in over the

45:44 ↗ course of the past year before we send

45:47 ↗ it off to uh the city council to take a

45:51 ↗ look so I'm going to pull it up here in

45:54 ↗ a minute for

45:57 ↗ yeah um but also if anyone has

46:00 ↗ additional thoughts because you've

46:01 ↗ already been thinking about it feel free

46:03 ↗ uh to chime

46:22 ↗ in thanks for everyone's patience as I

46:25 ↗ navigate

46:26 ↗ uh the

46:34 ↗ computer sorry for the

46:41 ↗ Whiplash and I'll first put up here the

46:45 ↗ uh English version and then we can also

46:47 ↗ scroll through the Spanish version as

46:54 ↗ well

48:38 ↗ comment this is

48:40 ↗ great the way you put the verbiage

48:43 ↗ around the work that we did it's like

48:45 ↗ anybody comes asking what have you guys

48:46 ↗ done I go well here read this You' got

48:49 ↗ an official record yeah so thank

48:54 ↗ you

48:59 ↗ other folks have any questions or

49:01 ↗ comments about the um

49:09 ↗ report I think it's just Grand great lay

49:12 ↗ it on me you probably know better than I

49:14 ↗ do I don't know if I read it wrong but I

49:18 ↗ think it's in the first par oh of course

49:20 ↗ it is that's where all the best are it's

49:23 ↗ like the like the board consists of nine

49:25 ↗ r

49:26 ↗ three alternates including regular youth

49:28 ↗ position and three alternates in alter

49:31 ↗ you are a wizard you all this is why we

49:34 ↗ keep the young eyes yes

49:38 ↗ here is also looking because we both

49:40 ↗ looked at this and we both neither of us

49:42 ↗ we yeah this was like an edited sentence

49:45 ↗ that didn't fully get edit that didn't

49:46 ↗ fully get edited thank you noted that

49:49 ↗ sentence will be

49:52 ↗ fixed old star Tony

49:56 ↗ yeah maybe it doesn't need it because it

49:58 ↗ if you put it in here would actually

50:00 ↗ maybe you'd have to cut things out but I

50:03 ↗ feel like I mean the audience for this

50:06 ↗ um for the letter is it for the mayor as

50:09 ↗ well as um other City leadership like

50:11 ↗ the council as well it yes it will so it

50:14 ↗ will go to the city council

50:18 ↗ yes F free to veto well it's just my

50:20 ↗ thought actually um I feel like it needs

50:24 ↗ impacts right it it says what we've done

50:27 ↗ what we've done throughout the year but

50:29 ↗ not in it says a lot but it it seems to

50:34 ↗ lack okay well how did the equity board

50:36 ↗ impact let's say Chief Swan's body War

50:40 ↗ camera policy like how do how how were

50:43 ↗ we able to impact that to her and the

50:46 ↗ decisions that she made based on those

50:49 ↗ particular things but I think then this

50:51 ↗ will become a two-page

50:53 ↗ letter or three if you put in impacts

50:56 ↗ now that I think about

51:00 ↗ it just a thought yeah I have a

51:03 ↗ follow-up comment I think that's a great

51:05 ↗ suggestion and I think when Dale and I

51:08 ↗ were talking about this I all it was

51:12 ↗ related to this because I'm like how we

51:13 ↗ had an impact and I think you had

51:15 ↗ recapped to me how different city staff

51:19 ↗ who presented their plans and you know

51:22 ↗ got feedback from us how what their

51:25 ↗ kind of their perspective on it and I

51:29 ↗ mean if you I guess that's putting a

51:31 ↗ little bit more work on you but if

51:32 ↗ you're able to kind of summarize some of

51:34 ↗ the I don't know like a testimonial or a

51:37 ↗ summary of

51:39 ↗ the from

51:41 ↗ their could be a great impact at least

51:45 ↗ qualitatively yeah I can definitely I

51:49 ↗ can I I can ask staff to add I would be

51:53 ↗ curious if we only get you know a

51:55 ↗ handful of folks who are able to

51:57 ↗ articulate is that fine would you be

51:59 ↗ interested in some four examples or you

52:03 ↗ know I'm I'm happy to do that and maybe

52:06 ↗ I'm not sure that we have well you know

52:08 ↗ what we can wait and I can bring it back

52:10 ↗ in February with those edits in it

52:14 ↗ um I mean if you're looking for

52:16 ↗ specifics those of us who were involved

52:18 ↗ in some of those events like Black

52:20 ↗ History Month like I hosted that pride

52:22 ↗ month

52:23 ↗ um the feedback that we got from those

52:25 ↗ who were there the people that we got

52:27 ↗ engaged whether it be Community leaders

52:30 ↗ um and the garage next store or students

52:34 ↗ from the high school who were also on

52:35 ↗ the panel I don't know how detailed you

52:37 ↗ want to get a survey there they they had

52:40 ↗ we asked questions during the um online

52:43 ↗ event and I I can't document that look

52:46 ↗ at my notes but it was just more an

52:48 ↗ inquiry to the people who were

52:51 ↗ there because that's us working to

52:54 ↗ wearing community members um together on

52:58 ↗ a topic that we feel is very E

53:03 ↗ frame right I think this is this Kelly

53:07 ↗ speaking I think this is a great

53:08 ↗ conversation because we can build this

53:11 ↗ in to the process right so every time

53:13 ↗ somebody presents to us their action for

53:16 ↗ us that just is to tell us in a month or

53:20 ↗ two what they did or what was a

53:24 ↗ challenge or an opportunity from it

53:27 ↗ doesn't necessarily mean they always

53:29 ↗ going to do something but they need to

53:31 ↗ talk about how we impacted that

53:34 ↗ yep that's a fair trade right

53:39 ↗ yeah yeah and I think for time

53:41 ↗ timeliness Dale of this depending upon

53:44 ↗ when you want it um to publish it out to

53:47 ↗ City leadership I think that would Ray

53:49 ↗ mentioned and what Kelly was just saying

53:51 ↗ and well pry as well that um I think the

53:54 ↗ verbatims testimonials will probably be

53:56 ↗ more valuable for timeliness than

53:58 ↗ because it would to actually you know

54:01 ↗ impact through each of these what uh I

54:04 ↗ think it's 11 bullet points these bullet

54:07 ↗ points there that would take a lot of

54:09 ↗ interviews with the different

54:11 ↗ individuals who um needed to be let's or

54:15 ↗ reached out to the equity board for

54:16 ↗ these particular initiatives and and

54:20 ↗ workloads yeah it does I think there's I

54:22 ↗ think the the good medium push is how do

54:26 ↗ is Kelly's point is well made is how do

54:28 ↗ we build into our we're going to be

54:30 ↗ looking at our work plan in a second

54:31 ↗ we're going to be advising on a lot of

54:32 ↗ items over the course of this year how

54:34 ↗ do we set the expectation that as

54:36 ↗ followup from engaging with the equity

54:38 ↗ board is for that group to articulate

54:41 ↗ the impact that coming here has had on

54:44 ↗ the work that they're doing or no imp

54:47 ↗ yeah or if it didn't to understand how

54:50 ↗ to do this better

54:53 ↗ right so so it sounds like maybe the the

54:57 ↗ the near-term edit maybe for this

54:59 ↗ particular report um is my following up

55:02 ↗ with Rey about some testimonials on some

55:05 ↗ of the events but moving forward what we

55:07 ↗ want to do is ensure that there's a

55:09 ↗ cycle of us also getting feedback on our

55:12 ↗ impact um from the folks that we engage

55:15 ↗ with over the course of the upcoming

55:23 ↗ year other other thoughts that was a

55:25 ↗ great push Tony I really appreciate

55:30 ↗ that other thoughts on this at this

55:33 ↗ point Ray is already looking at his work

55:36 ↗ plan

55:39 ↗ so okay thank you I'll move forward with

55:42 ↗ I'll follow up with you but I'll move

55:44 ↗ forward with those very very small edits

55:47 ↗ um that way we can get this to city

55:50 ↗ council and continue to move forward on

55:52 ↗ our 2024 work appreciate it thank you

55:56 ↗ thank

55:57 ↗ you thank you for drafting this update

56:00 ↗ yes a lot of really good stuff happens

56:03 ↗ in those weeks that no one's in office

56:04 ↗ except for

56:08 ↗ me great okay so now we are on to the

56:11 ↗ work plan discussion and approval and um

56:15 ↗ we'll pass it back over to you Dale wow

56:17 ↗ what a night what a marathon of talking

56:20 ↗ um and I'll try to keep my comments

56:22 ↗ brief here uh as I want to make as much

56:25 ↗ space for conversation but I do think

56:28 ↗ it's helpful to perhaps start with a

56:30 ↗ little bit of discussion of where where

56:32 ↗ did this work plan document come from uh

56:36 ↗ it looks different maybe than the work

56:37 ↗ plan documents this group has worked

56:39 ↗ with previously uh and I wanted to

56:41 ↗ provide a little bit of context um and

56:46 ↗ so as part of our uh City approach

56:52 ↗ to ensuring that we are setting our

56:54 ↗ boards and commissions up for Success uh

56:57 ↗ and ensuring that we are we're making

56:59 ↗ sure not only that the work that you all

57:01 ↗ are engaging in is Meaningful but that

57:04 ↗ we've established enough time uh to do

57:08 ↗ that meaningful work while also doing

57:11 ↗ some of the administrative things that

57:12 ↗ we as a board uh will engage in every

57:15 ↗ year we've uh we did a little our city

57:18 ↗ clerks did a little bit of a scouring of

57:21 ↗ the way different cities structure their

57:23 ↗ board's work plan and so that we brought

57:25 ↗ a bunch of examples together we looked

57:27 ↗ at all of them and then we made some

57:30 ↗ modifications to something we thought

57:32 ↗ was both appropriate well I would say

57:34 ↗ appropriately rigorous it was both a a

57:37 ↗ level up from our previous plans which

57:40 ↗ none of them really looked the same some

57:41 ↗ of them were just calendars with lists

57:44 ↗ some of them were really exciting ideas

57:46 ↗ but those ideas and those pieces of work

57:49 ↗ item weren't actually mapped on to when

57:51 ↗ we were going to do it um and so I meant

57:54 ↗ that work wasn't necessarily being

57:56 ↗ pursued and or it was being pushed aside

57:58 ↗ for other items and so the attempt with

58:01 ↗ this year's work plan and we one of just

58:02 ↗ a few boards that are really piloting

58:04 ↗ using this work plan um is an attempt to

58:07 ↗ meet in the middle there to provide some

58:09 ↗ structure and some clarity on what we're

58:11 ↗ going to be doing um to also as you'll

58:14 ↗ notice in the template on the front page

58:16 ↗ there's a row where it actually I think

58:18 ↗ it's the it's column three that says uh

58:21 ↗ board's role so delineating between the

58:23 ↗ things that we ADV on as a board and the

58:26 ↗ things that we might drive or take a

58:28 ↗ little bit greater ownership over I also

58:31 ↗ think that it's important to you'll

58:33 ↗ notice on the flip side the non uh front

58:35 ↗ page there are administrative items and

58:37 ↗ then potential future items if you

58:39 ↗ looked deeply and closely you'd also

58:41 ↗ notice there were some typos in the

58:43 ↗ future item

58:44 ↗ section don't don't worry we are not

58:47 ↗ going to be um working I think there was

58:49 ↗ a lot about trans

58:50 ↗ Transportation expertise that we are not

58:53 ↗ going to be engaged in uh we will have

58:55 ↗ an opportunity this year to weigh in on

58:57 ↗ uh our

58:58 ↗ transportation um related development

59:01 ↗ around potential future light rail but

59:03 ↗ that that should not be conflated with

59:06 ↗ uh Equity action plan being only about

59:07 ↗ transportation that was a mistake on my

59:09 ↗ part but really

59:11 ↗ delineating our work into our work plan

59:15 ↗ items our administrative items and then

59:17 ↗ also leaving room for any potential

59:19 ↗ future items that we want to make sure

59:21 ↗ we're not losing sight of and then

59:23 ↗ actually mapping those not only in a

59:25 ↗ month by month but also within each

59:27 ↗ month what does our meeting look like

59:29 ↗ and knowing far out in advance what

59:32 ↗ items we're going to be engaging with um

59:35 ↗ with each meeting you'll also notice and

59:37 ↗ then I'll I'll hush up here in a moment

59:40 ↗ that we've held um some big chunks of

59:43 ↗ time and some agendas to make sure that

59:45 ↗ we have board protected time to work on

59:48 ↗ whatever um whatever we sort of start to

59:50 ↗ come to today in terms of a consensus on

59:52 ↗ what we're working towards um more on

59:56 ↗ the ownership side rather than on the

59:57 ↗ advising side we want to make sure we

59:59 ↗ have core work time set side as a board

1:00:01 ↗ if we don't give ourselves at time um no

1:00:04 ↗ matter how excited we might be about an

1:00:05 ↗ idea uh as we've learned as I've learned

1:00:10 ↗ uh staff is hungry to come to this board

1:00:13 ↗ uh they will fill our agendas uh very

1:00:16 ↗ quickly and so if there's something that

1:00:19 ↗ that this group really wants to pursue

1:00:21 ↗ more deeply and we want to make sure we

1:00:23 ↗ have work time for it like to prioritize

1:00:25 ↗ having that board protected time to do

1:00:28 ↗ that so that's the long and short of the

1:00:31 ↗ changes you might be seeing in this work

1:00:33 ↗ plan maybe you're all like we didn't

1:00:35 ↗ even look at a work plan next or last

1:00:36 ↗ year I have no idea this could be this

1:00:38 ↗ could be not as Monumental a shift as

1:00:40 ↗ I'm anticipating it is um but it

1:00:43 ↗ definitely something new that we're

1:00:44 ↗ working on with a number of our boards

1:00:46 ↗ and commissions so uh you're not alone

1:00:48 ↗ in that uh but we're excited to be

1:00:51 ↗ trying this out a little bit and the

1:00:52 ↗ clerk's office is going to ask us at the

1:00:54 ↗ middle middle of the year and the end of

1:00:55 ↗ the year is this is this leading to us

1:00:57 ↗ feeling as though we have a bit more

1:01:00 ↗ control and agency over the direction of

1:01:02 ↗ our time so enough from me I'll um put a

1:01:08 ↗ little pin in it over here and I think

1:01:10 ↗ turn it over to pry to talk about um

1:01:12 ↗ what that the items on the on the actual

1:01:15 ↗ work plan um in

1:01:19 ↗ particular okay um well I think let me

1:01:23 ↗ take a peek here I I actually spent most

1:01:25 ↗ of my time thinking about the first item

1:01:27 ↗ that you'll see on the board's role as

1:01:29 ↗ we would be owning it so I I do want to

1:01:32 ↗ spend a lot of time talking through that

1:01:34 ↗ and seeing what you all think about it

1:01:36 ↗ and that the the item is called prepare

1:01:39 ↗ for CommunityWide Equity assessment and

1:01:42 ↗ Readiness um the pretty much all of the

1:01:45 ↗ other uh items in the first section we

1:01:49 ↗ would be advising on so um I think it

1:01:53 ↗ would be um other you know program staff

1:01:56 ↗ coming here to advise on their how

1:02:00 ↗ they've been using the equity

1:02:01 ↗ framework um so that which is the third

1:02:05 ↗ one so if I skip to the second one it's

1:02:08 ↗ a strategic plan adjustment and so this

1:02:10 ↗ is um come come this fall yeah the the

1:02:13 ↗ city would be updating its strategic

1:02:16 ↗ plan and so we have an opportunity to

1:02:18 ↗ provide some input on what those changes

1:02:21 ↗ might be coming in the fall so there'll

1:02:23 ↗ there'll be some agenda time for that

1:02:25 ↗ item um and then again this ongoing uh

1:02:29 ↗ kind of uh sessions with program staff

1:02:32 ↗ on how they've been um piloting the

1:02:35 ↗ equity framework and hopefully building

1:02:37 ↗ them some feedback on what changes we

1:02:39 ↗ might make because of using the

1:02:42 ↗ framework um we have talked I think a

1:02:45 ↗ couple times over last year around using

1:02:48 ↗ um and I think Connie Marsh one of our

1:02:51 ↗ community members brought this up too

1:02:53 ↗ like let let's start you know kind of

1:02:55 ↗ coming up with a more um common set of

1:02:58 ↗ words and definitions to describe things

1:03:00 ↗ so we can get better in in our language

1:03:04 ↗ and how we talk about things um and kind

1:03:07 ↗ of share that uh vocabulary maybe words

1:03:11 ↗ to use words not to use things like that

1:03:14 ↗ um and we would be advising on that I'm

1:03:17 ↗ not sure who's employ who owns that is

1:03:20 ↗ it Dale thank you Dale me as a member of

1:03:22 ↗ our internal Equity team I'm going to be

1:03:24 ↗ leading a subcommittee that will be

1:03:26 ↗ working on

1:03:27 ↗ developing that sort of whether we call

1:03:30 ↗ it glosser of terms dictionary of terms

1:03:33 ↗ um and the hope with that and when we

1:03:36 ↗ bring it back probably more than once to

1:03:38 ↗ this group uh is that it's it's an

1:03:41 ↗ internal and an external tool we've

1:03:43 ↗ gotten a lot we have a lot of um staff

1:03:49 ↗ members within the city that are seeing

1:03:52 ↗ a need to build build greater

1:03:55 ↗ understanding of certain terms within

1:03:58 ↗ the policy documents that they're

1:04:00 ↗ drafting we experienced that when David

1:04:02 ↗ REI came to us with the sustainable

1:04:04 ↗ purchasing plan that's just one example

1:04:07 ↗ and so we're looking to

1:04:09 ↗ develop a

1:04:11 ↗ a glossery a dictionary that can be used

1:04:15 ↗ to create common language among our

1:04:18 ↗ staff in the policymaking process and so

1:04:21 ↗ that when those words show up in

1:04:22 ↗ policies across City people have an

1:04:25 ↗ understanding of what that means um so

1:04:29 ↗ that that will

1:04:30 ↗ definitely um come probably in Q2

1:04:35 ↗ here also if I can I make one I realize

1:04:38 ↗ there's one thing I had had an update on

1:04:40 ↗ this week that I wanted to share with

1:04:41 ↗ this group first um that strategic plan

1:04:45 ↗ adjustment is moving up in the year so

1:04:47 ↗ it's actually going to be earlier in the

1:04:49 ↗ year um and there will potentially be an

1:04:51 ↗ Ask um for

1:04:54 ↗ there the mayor is going to be putting

1:04:56 ↗ out an ask but there will likely be an

1:04:58 ↗ ask for a representative from this group

1:05:00 ↗ in particular to be in that um in that

1:05:04 ↗ task force so uh keep keep ears open and

1:05:09 ↗ I I of course will bring the news as

1:05:10 ↗ soon as I've got the news um to this

1:05:12 ↗ group as

1:05:13 ↗ well I was asked oh great I was but I

1:05:18 ↗ don't know if I can I'm

1:05:23 ↗ gone all right so I will keep moving us

1:05:26 ↗ down um the next item that we would be

1:05:28 ↗ advising on is the um diversity Equity

1:05:32 ↗ inclusion in belonging training for

1:05:34 ↗ board and commission members um there's

1:05:37 ↗ a sense that we all across the boards

1:05:41 ↗ and commissions could benefit from more

1:05:43 ↗ training um around these

1:05:46 ↗ topics uh then you know one of the

1:05:49 ↗ topics from last month that would

1:05:51 ↗ possibly be coming back I guess I don't

1:05:53 ↗ see where it might land on um if it does

1:05:57 ↗ it will be towards the end of the year

1:06:00 ↗ um to test out or to hear about how it's

1:06:03 ↗ been implemented and seeing if there's

1:06:04 ↗ any more

1:06:06 ↗ adjustments y right and then

1:06:10 ↗ um advising on community events so a

1:06:15 ↗ sustainable

1:06:16 ↗ approach um I believe was this something

1:06:20 ↗ that was going to uh like a request

1:06:24 ↗ proposals process to have more outside

1:06:27 ↗ organizations the city is yeah is

1:06:30 ↗ exploring our position in supporting

1:06:33 ↗ events for the community and whether or

1:06:35 ↗ not sort of what what the city's best

1:06:38 ↗ role is and so it's something our Human

1:06:39 ↗ Services team is thinking about right

1:06:41 ↗ now um is it us leading from the front

1:06:45 ↗ is it us is it us uh sort of going

1:06:48 ↗ through a grant making process for

1:06:49 ↗ Community organizations to be able to

1:06:52 ↗ have space and funding to lead something

1:06:55 ↗ that is Meaningful and authentic to them

1:06:57 ↗ um and so I know that team is exploring

1:06:59 ↗ that and they've expressed an interest

1:07:00 ↗ in coming to this group for feedback and

1:07:02 ↗ input I'm not exactly sure and they're

1:07:04 ↗ not exactly quite sure yet when in the

1:07:06 ↗ year they're going to do that so it

1:07:07 ↗ would probably be this second half of

1:07:09 ↗ the year um but that's something that we

1:07:12 ↗ know is going to fall at some point um

1:07:14 ↗ and is going to be an opportunity for us

1:07:16 ↗ to to weigh in on the implications of

1:07:18 ↗ that yeah

1:07:19 ↗ yeah okay so I know before we move into

1:07:22 ↗ the next section which is the

1:07:24 ↗ administrative items and I know I have

1:07:27 ↗ again I've skipped the first topic

1:07:29 ↗ because I want to save more of our time

1:07:30 ↗ for a deep discussion there wanting to

1:07:32 ↗ see if folks have any questions or

1:07:34 ↗ comments on items two and further in the

1:07:39 ↗ green

1:07:42 ↗ section um I this is Ray I have a

1:07:44 ↗ question on the Strategic plan

1:07:46 ↗ adjustments so let me just make sure I

1:07:48 ↗ understand what's being asked of us

1:07:50 ↗ because I looked at the Strategic plan

1:07:51 ↗ that was created and this is

1:07:54 ↗ sorry fell board members but this is

1:07:56 ↗ like the snippet Dale of that so if

1:07:59 ↗ they're asking us to apply an equity

1:08:02 ↗ lens on these

1:08:05 ↗ items would it be wise for us and I can

1:08:09 ↗ understand where Equity would where

1:08:10 ↗ inequity lens would be needed for things

1:08:12 ↗ like mobility and and and um uh social

1:08:15 ↗ and economic Vitality but for the other

1:08:18 ↗ ones like infrastructure are they is

1:08:20 ↗ that group who's creating that part of

1:08:22 ↗ the work plan looking for for us to say

1:08:24 ↗ what are we missing here as far as an

1:08:26 ↗ equity perspective is that what they're

1:08:28 ↗ looking for it's going to be a little

1:08:30 ↗ different than that so that I I we don't

1:08:33 ↗ have a I don't have a 100% Clarity yet

1:08:36 ↗ on exactly the mayor's charge and so

1:08:40 ↗ I'll hold off I don't want to speak for

1:08:41 ↗ her um the the idea though I know for a

1:08:45 ↗ fact is not a wholesale change the I

1:08:48 ↗ would imagine that the goal areas and

1:08:49 ↗ the goals are likely not changing very

1:08:52 ↗ much but when you dive beneath that plan

1:08:54 ↗ on a page and look at the objectives and

1:08:57 ↗ the actions and the measures I would

1:09:00 ↗ imagine there are some well first of all

1:09:01 ↗ there are some things that we've done

1:09:03 ↗ you know this is there was always the

1:09:04 ↗ plan to revisit this plan five years

1:09:07 ↗ later um or four years later and so

1:09:10 ↗ there are some things that if as you

1:09:11 ↗ look at objective and actions we've

1:09:13 ↗ accomplished those objectives and we've

1:09:15 ↗ done those actions and so there's some

1:09:18 ↗ things that it's a matter of simply

1:09:19 ↗ saying something else should be here now

1:09:22 ↗ that we've done this thing yeah um but

1:09:24 ↗ we'll be waiting for a little bit of

1:09:26 ↗ we'll need a little bit of clarity from

1:09:27 ↗ her okay on exactly what the ask is okay

1:09:33 ↗ yeah okay other questions or

1:09:40 ↗ comments okay there'll be more time

1:09:42 ↗ later if anything comes up but um just

1:09:45 ↗ then rolling down to the the orange

1:09:48 ↗ section which is Administrative items

1:09:51 ↗ and I this is mostly related to kind of

1:09:53 ↗ the board

1:09:55 ↗ the cycle of board membership and when

1:09:58 ↗ those different uh times come up over

1:10:01 ↗ the the calendar year so the work plan

1:10:05 ↗ approval uh talking about um and Dale

1:10:08 ↗ mentioned this earlier the uh

1:10:10 ↗ recruitment of new board members when

1:10:12 ↗ and some terms are ending so talking

1:10:14 ↗ about that uh welcoming new board

1:10:17 ↗ members election of

1:10:19 ↗ officers uh completing the board report

1:10:22 ↗ and then full circle back to the the

1:10:25 ↗ following Year's work plan so any

1:10:28 ↗ questions there or

1:10:38 ↗ comments

1:10:40 ↗ okay and then the future potential work

1:10:44 ↗ plan items so what so it says isqua

1:10:48 ↗ Equity action plan and this is somewhat

1:10:53 ↗ tied to to the one the first item that I

1:10:55 ↗ haven't discussed yet so um maybe we can

1:10:57 ↗ go back up there and it will kind of

1:11:00 ↗ flow back into that item in blue and so

1:11:04 ↗ if we okay so we talking about the

1:11:06 ↗ CommunityWide Equity assessment and

1:11:09 ↗ Readiness and we've we've kind of talked

1:11:12 ↗ around this topic a little bit I think

1:11:14 ↗ over maybe in the fall over our board

1:11:17 ↗ meetings when we're trying to start

1:11:19 ↗ thinking about what kind of community

1:11:20 ↗ engagement we want to do to one end and

1:11:23 ↗ things like that and so um we've been

1:11:26 ↗ kind of thinking about what what would

1:11:28 ↗ the purpose of the engagement be and um

1:11:32 ↗ there's one of the

1:11:33 ↗ attachments um that we have in here is

1:11:38 ↗ it's called an equity change framework

1:11:41 ↗ and so mayone that comes back she can

1:11:43 ↗ share it on the screen but just for some

1:11:46 ↗ context it in the city there they have

1:11:49 ↗ been doing a lot of work to make

1:11:52 ↗ progress in Equity there's been internal

1:11:55 ↗ work there's been trainings the

1:11:57 ↗ establishment of the equity board the

1:11:59 ↗ equity framework and these these pieces

1:12:04 ↗ if we're trying to make sense out of all

1:12:05 ↗ of those things there's there's actually

1:12:09 ↗ a a big report in this Equity change

1:12:11 ↗ framework if you're able to share yep

1:12:13 ↗ yep yep yep yep yep um so the framework

1:12:16 ↗ kind of talks about like for for an a

1:12:19 ↗ local government

1:12:21 ↗ organization how to start bringing about

1:12:24 ↗ a transformation for equity and so

1:12:28 ↗ there's been you know different you know

1:12:30 ↗ the practitioners as well as academics

1:12:32 ↗ have been thinking about this and so

1:12:34 ↗ this is a framework that um we think has

1:12:38 ↗ some good value for us to think about

1:12:41 ↗ pulling up the other one okay so that

1:12:43 ↗ looks similar but different yeah there's

1:12:45 ↗ a slightly different version of this

1:12:47 ↗ from the report that's cited below and

1:12:50 ↗ it it it talks about kind of more

1:12:52 ↗ stepwise what you could could be doing

1:12:54 ↗ or what a jurisdiction could do and so

1:12:58 ↗ the so according to this change

1:13:01 ↗ management framework the first thing you

1:13:03 ↗ should do which is phase one is Vision

1:13:06 ↗ setting thinking about a vision and

1:13:09 ↗ engaging with Community you know to help

1:13:11 ↗ set that vision and so it seems like we

1:13:15 ↗ have there's not really a vision

1:13:18 ↗ statement for equity in the city yet we

1:13:21 ↗ don't have some of these big like vision

1:13:24 ↗ statement a mission a value statement or

1:13:27 ↗ any high level like policy Frameworks in

1:13:30 ↗ place to really help kind of guide what

1:13:33 ↗ the work is but we know like there's

1:13:36 ↗ there's been some phase two work done

1:13:38 ↗ like trainings and our Equity framework

1:13:41 ↗ set of questions so that's been in place

1:13:44 ↗ piloting the equity framework there's a

1:13:47 ↗ an internal Equity team there's the

1:13:49 ↗ equity board um so some of that

1:13:52 ↗ infrastructure has been in place and

1:13:55 ↗ then lastly like I know some some City

1:13:57 ↗ staff have been to conferences and

1:14:00 ↗ working with outside you know groups

1:14:03 ↗ like um

1:14:04 ↗ governing G what is

1:14:07 ↗ that

1:14:09 ↗ accountability racial Equity racial

1:14:12 ↗ Equity it's it's an organization that

1:14:14 ↗ supports a lot of government uh work to

1:14:17 ↗ build out racial Equity so there's been

1:14:20 ↗ bits and pieces but we we're kind of as

1:14:23 ↗ a city missing that first piece around

1:14:26 ↗ visioning and and in order to come up

1:14:29 ↗ with like a vision statement we really

1:14:31 ↗ need to know what the community's

1:14:33 ↗ appetite is how far you know do does the

1:14:37 ↗ folks who live in the city how far do

1:14:39 ↗ they want to go with equity and that

1:14:41 ↗ helps kind of set the framework for how

1:14:44 ↗ far uh you know Equity related strategic

1:14:47 ↗ plan or how we embed equity and

1:14:49 ↗ different you know like the isqua the

1:14:51 ↗ city strategic plan and things like like

1:14:53 ↗ that so so the idea here around this um

1:14:58 ↗ let me forget what it's was called again

1:15:00 ↗ the CommunityWide Equity assessment and

1:15:03 ↗ Readiness would help us understand what

1:15:05 ↗ is the community ready and wanting

1:15:08 ↗ around Equity so that we can put the

1:15:11 ↗ other pieces in place and so it could

1:15:13 ↗ help us answer questions like um who do

1:15:18 ↗ we want to Center Equity related work on

1:15:20 ↗ which groups should be prioritized in

1:15:23 ↗ this process which places you know if

1:15:26 ↗ there's you know Geographic inequities

1:15:28 ↗ which places to

1:15:30 ↗ prioritize um what policy areas do we

1:15:32 ↗ want to Center on is it health related

1:15:35 ↗ things or you know what are the things

1:15:37 ↗ you know the different main you know

1:15:40 ↗ Services the city provides and which

1:15:41 ↗ ones do we want to prioritize so the you

1:15:44 ↗ know doing some kind of equity

1:15:46 ↗ assessment and Readiness with Community

1:15:48 ↗ engagement can help us understand those

1:15:50 ↗ things and then we we can get more

1:15:54 ↗ focused on training skills and tools and

1:15:57 ↗ how to Pilot the work once we know what

1:15:59 ↗ those priorities might be for the

1:16:01 ↗ community then the city you know elected

1:16:04 ↗ officials and leaders can help move

1:16:06 ↗ those things into place so so this is

1:16:10 ↗ kind of some of the context for what um

1:16:13 ↗ could be guiding the community

1:16:16 ↗ engagement and so you'll see on the work

1:16:18 ↗ plan um it's actually in it goes through

1:16:23 ↗ August so this is some of that board

1:16:25 ↗ protected time on the agenda would be

1:16:27 ↗ for us to really think about it what are

1:16:30 ↗ the questions we would want um so I

1:16:33 ↗ think the way we are seeing it is that

1:16:37 ↗ we should help direct this work this

1:16:39 ↗ community engagement but not necessarily

1:16:41 ↗ be so Hands-On in doing it so then in

1:16:45 ↗ that sense what we could be doing for

1:16:47 ↗ the first few months is to think about

1:16:50 ↗ what are the questions we want to answer

1:16:52 ↗ where do we want the engagement to

1:16:54 ↗ happen which groups do we want to

1:16:56 ↗ prioritize for the engagement and then

1:16:58 ↗ we could try to you know put it into a

1:17:01 ↗ proposal that you know and run it past

1:17:03 ↗ the mayor and Council as needed and then

1:17:07 ↗ um probably take it out as a request for

1:17:09 ↗ proposals and get a consultant to help

1:17:13 ↗ actually do it and then I think this is

1:17:15 ↗ an opportunity for us to sit in observe

1:17:17 ↗ you know you know set the stage for some

1:17:20 ↗ of this work so that's kind of the

1:17:23 ↗ intention behind that and it to me it

1:17:26 ↗ would help kind of fill the the missing

1:17:29 ↗ pieces of what we have in place and we

1:17:32 ↗ give the other stuff that has already

1:17:34 ↗ been put into motion a more directed

1:17:36 ↗ focus in what we would prioritize and so

1:17:41 ↗ all of this

1:17:43 ↗ so we would come up with a proposal that

1:17:46 ↗ helps us identify a scope of work for a

1:17:50 ↗ consultant that directs us towards some

1:17:52 ↗ vision vising mission statement maybe

1:17:55 ↗ going down into what are the policy

1:17:57 ↗ priorities uh you know demographic

1:18:00 ↗ groups you know particular

1:18:03 ↗ Focus um other you know other things

1:18:06 ↗ like that to really kind of start

1:18:08 ↗ guiding how we want Equity work to look

1:18:11 ↗ like in the city and then the action

1:18:14 ↗ plan component would be to take the

1:18:17 ↗ those elements and figure out where you

1:18:20 ↗ know which which policy area program

1:18:24 ↗ areas you know there's a lot of

1:18:26 ↗ different strategic plans in place so

1:18:28 ↗ which ones should there be more

1:18:31 ↗ concerted effort to embed equity and so

1:18:33 ↗ not necessarily coming up with an equity

1:18:36 ↗ strategic plan that's a standalone but

1:18:38 ↗ maybe kind of thinking about whether

1:18:40 ↗ there's an opportunity for us to embed

1:18:42 ↗ Equity actions

1:18:44 ↗ into yeah everything you know or focused

1:18:48 ↗ prioritized things so so that's um the

1:18:52 ↗ pitch here I wanted to see if folks had

1:18:57 ↗ questions comments thoughts about how

1:19:00 ↗ that would go um Tony so you have your

1:19:04 ↗ hand up I do first of all I wanted to

1:19:07 ↗ say fantastic that the city is actually

1:19:10 ↗ applying organizational change

1:19:12 ↗ management to equity I just love to see

1:19:15 ↗ that I didn't think that that was

1:19:16 ↗ happening so I'm really really excited

1:19:19 ↗ and glad to see that happening um not to

1:19:22 ↗ steal your thunder Ray but I think maybe

1:19:24 ↗ our next question for our next meeting

1:19:26 ↗ the I we all have a vision I think for

1:19:30 ↗ an equity oriented Vision like what

1:19:32 ↗ would like if I met someone at my

1:19:34 ↗ favorite Safeway and they asked about

1:19:36 ↗ the equity board I'd have my 30 second

1:19:38 ↗ Pitch about the equity board I I think

1:19:41 ↗ that maybe should be our next possible

1:19:44 ↗ you know when we get together our next

1:19:46 ↗ question like what is our individual

1:19:49 ↗ vision for equity and then I think we

1:19:53 ↗ definitely need to come up with what

1:19:54 ↗ does that mean because I don't know if

1:19:56 ↗ we actually have put that forward as an

1:19:58 ↗ equity board as a cohesive body what is

1:20:03 ↗ our Equity oriented

1:20:09 ↗ Vision not to steal your thunder

1:20:12 ↗ Ray we can you can also have your

1:20:15 ↗ question and we can we have board

1:20:16 ↗ protected time where we can engage in

1:20:18 ↗ that

1:20:19 ↗ conversation yeah definitely um

1:20:23 ↗ clarifying question for the group Tony

1:20:25 ↗ we finish was that your question oh yeah

1:20:27 ↗ yeah I'm I'm done I just want to again

1:20:29 ↗ clarify so this the policies and

1:20:32 ↗ practice in each phase this has an

1:20:35 ↗ equity lens to it but again how how this

1:20:38 ↗ this is us saying can you team that's

1:20:42 ↗ handling Mobility team that's handling

1:20:44 ↗ infrastructure be aware of these phases

1:20:46 ↗ and can you incorporate them into the

1:20:48 ↗ discussions that you're having for your

1:20:50 ↗ work plan for

1:20:51 ↗ 2024 I would frame it up a different way

1:20:54 ↗ so this this framework on the screen is

1:20:58 ↗ how to go

1:21:01 ↗ about having creating an equity centered

1:21:05 ↗ organization effectively so so what it's

1:21:09 ↗ saying is like what is as a city what is

1:21:12 ↗ our vision for equity and that requires

1:21:17 ↗ so developing a St a vision statement

1:21:19 ↗ would

1:21:20 ↗ also require us engag I don't want to

1:21:23 ↗ use that word but Partners in the

1:21:25 ↗ community uh to to get to a collective

1:21:29 ↗ vision of equity so we don't really have

1:21:32 ↗ that we don't understand what that is

1:21:34 ↗ we've not articulated that for this city

1:21:37 ↗ that's the need

1:21:39 ↗ yeah yeah so that would be like um doing

1:21:43 ↗ the community engagement to really

1:21:45 ↗ understand what are the communities

1:21:47 ↗ priorities around equity in terms of

1:21:50 ↗ populations uh policy areas

1:21:53 ↗ geography things like that and some

1:21:56 ↗ broad policy statements so I would say

1:21:59 ↗ like I work for a jurisdiction that has

1:22:00 ↗ Equity related values we have proequity

1:22:04 ↗ actions we have policies and so that

1:22:07 ↗ empowers staff to do a lot like we have

1:22:11 ↗ a policy that's called targeted

1:22:13 ↗ universalism where we have a universal

1:22:16 ↗ goal for something but different groups

1:22:18 ↗ have different um have made different

1:22:21 ↗ progress towards that goal so

1:22:24 ↗ we're the policy kind of allows us to

1:22:27 ↗ have different strategies for different

1:22:30 ↗ groups to reach a universal goal or and

1:22:33 ↗ so we also have a proe equity action

1:22:36 ↗ where we're supposed to disrupt business

1:22:38 ↗ as usual and replace it with something

1:22:40 ↗ better so doing things like that gives

1:22:42 ↗ us empowers us to change without having

1:22:44 ↗ to seek like approval for

1:22:47 ↗ everything and so if we had some of

1:22:50 ↗ those vision statements and values

1:22:53 ↗ and uh policies that would make it give

1:22:56 ↗ a staff a clearer road map to do their

1:23:00 ↗ work without having to get approval for

1:23:02 ↗ every little stuff so so that's kind of

1:23:05 ↗ the the I think the motivation here so

1:23:07 ↗ having a collective vision for the work

1:23:09 ↗ so everyone kind of knows if I do this

1:23:12 ↗ this is in support of the vision and so

1:23:14 ↗ it gives

1:23:16 ↗ Focus yeah so so this Kelly so going

1:23:21 ↗ back to what you're asking

1:23:23 ↗ with the vision F in the center we are

1:23:26 ↗ in the center it's one of those things I

1:23:28 ↗ was thinking about that too because it

1:23:29 ↗ has like I'm I'm assuming this is

1:23:32 ↗ checking these these groups as they

1:23:34 ↗ develop their plan so the team that's

1:23:36 ↗ working on infrastructure needs to

1:23:38 ↗ understand that they also need to

1:23:39 ↗ consider the environment they and Equity

1:23:41 ↗ is in there as well so they're they have

1:23:43 ↗ those checkpoints as they create their

1:23:45 ↗ work plan but I guess my she um pretty

1:23:47 ↗ answered my question is what are we

1:23:49 ↗ asking them to incorporate in their

1:23:52 ↗ planning as far as an equity lens and we

1:23:54 ↗ don't know the types of questions yet to

1:23:57 ↗ to present to them that's the need for

1:23:59 ↗ year well and I would I would say like

1:24:01 ↗ so the Strategic plan is s it's already

1:24:06 ↗ been established right and so the

1:24:08 ↗ question is like if if we know from the

1:24:11 ↗ community well gosh Equity is super

1:24:14 ↗ important like I think barica you said

1:24:17 ↗ something about Transportation right so

1:24:19 ↗ Mobility yeah so if we hear that that's

1:24:21 ↗ the community it then we would you know

1:24:24 ↗ want the mobility team to be focused a

1:24:27 ↗ little bit more on what does it mean to

1:24:28 ↗ increase access and things like that so

1:24:31 ↗ it just helps give it Focus because we

1:24:33 ↗ know that that's a particular area of

1:24:36 ↗ interest for the community okay yeah so

1:24:38 ↗ we're just missing that what does the

1:24:40 ↗ community want so we can push you know

1:24:43 ↗ that agenda

1:24:48 ↗ forward say I am very familiar okay it's

1:24:51 ↗ a big post right next to my

1:24:53 ↗ desk so I guess one of the things I

1:24:56 ↗ noticed is like the city has salmon

1:24:57 ↗ values but there's no e in Salmon so

1:25:00 ↗ like or I would even say like what's the

1:25:04 ↗ what's the understanding of what each of

1:25:06 ↗ those the articulation of each of those

1:25:08 ↗ values through the

1:25:09 ↗ lensing because I think like each of

1:25:11 ↗ those values this is coming from an

1:25:13 ↗ organization that used to be like very

1:25:15 ↗ obsessed with our core values and would

1:25:18 ↗ very build them out very deeply so you

1:25:20 ↗ really understood what it meant to be

1:25:22 ↗ acting with through the lens of those

1:25:24 ↗ core values what I've always found so

1:25:26 ↗ interesting about ours is they're really

1:25:27 ↗ in that nent stage of they have they

1:25:31 ↗ have names you know each of the each of

1:25:33 ↗ the letters does mean something but we

1:25:35 ↗ haven't actually really articulated

1:25:37 ↗ beyond that what it means like what does

1:25:38 ↗ mastering communication mean and what

1:25:40 ↗ does it mean to master communication

1:25:42 ↗ through a lens of equity so I would even

1:25:44 ↗ say like we could even think about it

1:25:46 ↗ that way too is equity its own

1:25:48 ↗ freestanding value or is equity

1:25:49 ↗ something through which we think about

1:25:51 ↗ all of those values

1:25:52 ↗ yeah so I think that's a great example

1:25:55 ↗ of as pry pointed out without this like

1:25:57 ↗ clear Equity oriented Vision

1:26:00 ↗ like getting the city closer to that

1:26:03 ↗ will help um will kind of trickle down

1:26:07 ↗ to all the other work that then

1:26:12 ↗ happens so I would say the work for our

1:26:15 ↗ board if

1:26:17 ↗ folks approve this work plan and the

1:26:20 ↗ work plan item would be to help come up

1:26:22 ↗ with the the scope of work for a

1:26:26 ↗ consultant to do that engagement to

1:26:28 ↗ support some of this and then um once we

1:26:31 ↗ kind of understand what the

1:26:33 ↗ community uh wishes with respect to

1:26:36 ↗ equity then we can start kind of piecing

1:26:39 ↗ it out making recommendations for the

1:26:41 ↗ action plan so we want to support these

1:26:44 ↗ areas of the Strategic plan specifically

1:26:47 ↗ or we want to bring back the community

1:26:49 ↗ engagement toolkit and highlight certain

1:26:52 ↗ things it'll help kind of pinpoint Aries

1:26:55 ↗ a focus

1:26:59 ↗ more I can like send it to your email or

1:27:03 ↗ like one of them was like how to like

1:27:05 ↗ prioritize Outreach to underrepresented

1:27:07 ↗ communities or like using diverse

1:27:09 ↗ channels so I was just looking to like I

1:27:12 ↗ think it was like on the

1:27:13 ↗ is Page like a 35 page work do something

1:27:18 ↗ but there's some few ideas that I can

1:27:20 ↗ Emil that I think may like go through

1:27:21 ↗ with that Circle of all those things but

1:27:24 ↗ are we looking more towards like

1:27:26 ↗ creating a mission statement for the

1:27:28 ↗ equity board or how we want to like put

1:27:31 ↗ Equity

1:27:32 ↗ within those

1:27:35 ↗ St I would say if you're asking me I

1:27:38 ↗ think it's a vision statement for the

1:27:40 ↗ city yeah and then other you know

1:27:45 ↗ programs departments within the city

1:27:48 ↗ would align their work to uh move

1:27:51 ↗ towards that Vision that the city has

1:27:54 ↗ for

1:27:55 ↗ Equity but to follow up on you it as

1:27:59 ↗ soon as you said it I thought but of

1:28:01 ↗ course it realigns what we do and

1:28:04 ↗ therefore we are going we should do it

1:28:06 ↗ yeah right it's like natural

1:28:10 ↗ yeah you want to share some of what you

1:28:12 ↗ got I mean we got we got we got

1:28:16 ↗ time those are two that I see and then

1:28:18 ↗ also like considering Partnerships with

1:28:20 ↗ local community organizations brought in

1:28:22 ↗ our Outreach and I think just one thing

1:28:24 ↗ within communication standards that I

1:28:26 ↗ didn't really notice was on there was

1:28:27 ↗ like had to implement language access

1:28:29 ↗ services not English I think one of the

1:28:32 ↗ members like talked about it two

1:28:33 ↗ meetings ago quite in depth within her

1:28:35 ↗ school um but this is just P

1:28:40 ↗ yeah and I think like those are all the

1:28:43 ↗ considerations I think for for a lot of

1:28:46 ↗ the work across the city but also as we

1:28:48 ↗ think about a community engagement plan

1:28:52 ↗ specific for this one yeah to make it

1:28:55 ↗ language access use other modes of

1:28:59 ↗ communication other channels to bring

1:29:01 ↗ people in meet them where they are yeah

1:29:05 ↗ that's like specific that's specific

1:29:07 ↗ language that could go in a scope of

1:29:08 ↗ work very easily for what we'd expect

1:29:10 ↗ from anyone that we bring in to help

1:29:13 ↗ consult with the city on network yeah I

1:29:15 ↗ love

1:29:17 ↗ that so other thoughts yeah yeah I have

1:29:20 ↗ a question that connects to me maybe a

1:29:22 ↗ few different things that have been said

1:29:23 ↗ so far um how is the board or the city

1:29:26 ↗ use data driven approaches specifically

1:29:29 ↗ for equity in the past if they have been

1:29:33 ↗ used um and if not do we have ideas and

1:29:36 ↗ we want want to explore that yeah I can

1:29:39 ↗ answer that question as as probably best

1:29:41 ↗ as anyone can't this might be my one

1:29:43 ↗ area of like actually being the expert

1:29:46 ↗ for Isa um I would say

1:29:50 ↗ it's um

1:29:53 ↗ I would say we're really good at using

1:29:55 ↗ data to understand the Equitable or

1:29:58 ↗ inequitable impact of some of our work

1:30:00 ↗ in some parts of our city and we're not

1:30:04 ↗ as good in other parts so I think we

1:30:06 ↗ have some teams that are really good at

1:30:09 ↗ defining what does either Equitable

1:30:13 ↗ impact or Equitable access look like

1:30:16 ↗ unsurprisingly most likely to this group

1:30:18 ↗ our Human Services team does a very good

1:30:20 ↗ job with this

1:30:22 ↗ and is very um gathers a lot of data to

1:30:26 ↗ understand um both along lines of I mean

1:30:29 ↗ along lines of race gender sexual

1:30:32 ↗ orientation um

1:30:34 ↗ language kind of think of a few others

1:30:36 ↗ that are

1:30:38 ↗ within um within what they within some

1:30:40 ↗ of their their data collection

1:30:43 ↗ model they're really great they do a

1:30:46 ↗ great job they really understand who

1:30:48 ↗ they're serving and are really targeting

1:30:49 ↗ certain groups there are a few other

1:30:51 ↗ work groups groups I think do a really

1:30:52 ↗ excellent job as well um we've just this

1:30:56 ↗ year adopted a data standard for

1:31:00 ↗ demographic and Geographic data so

1:31:03 ↗ understand so any survey that we now do

1:31:05 ↗ within different departments there are

1:31:08 ↗ required optional demographic and

1:31:10 ↗ Geographic questions so that we can have

1:31:12 ↗ a better understanding of who's you know

1:31:14 ↗ who's answering the question who's

1:31:17 ↗ engaging with the survey that's new this

1:31:20 ↗ year so recre just started using it this

1:31:23 ↗ past year in a couple of places but I

1:31:26 ↗ think as we've even I would say as this

1:31:28 ↗ group has experienced as we've asked

1:31:30 ↗ groups that have come here you know

1:31:31 ↗ where's the data on you know who you're

1:31:33 ↗ serving and who you're missing there's

1:31:35 ↗ just been a big gap there's been like we

1:31:38 ↗ don't know answer or an anecdotally we

1:31:41 ↗ think it's this um and so a first step

1:31:44 ↗ one that we're already sort of drive I'm

1:31:46 ↗ I'm driving as I work with everyone as

1:31:48 ↗ they work on surveys is being able to

1:31:50 ↗ answer that even though questions better

1:31:53 ↗ around like who are we serving who are

1:31:55 ↗ we getting who know who's accessing our

1:31:57 ↗ services because we can't even really

1:31:59 ↗ talk about the impact of some of our

1:32:00 ↗ efforts because we don't necessarily

1:32:02 ↗ know for certain um who we're serving so

1:32:07 ↗ that's a it's kind of a sad expert

1:32:09 ↗ answer but that's sort of the we're

1:32:10 ↗ still in the nent stages of even having

1:32:14 ↗ complete data to be able to do the

1:32:15 ↗ analytics and understand um yeah and

1:32:19 ↗ understand the

1:32:20 ↗ impacts thanks yeah and a follow up on

1:32:23 ↗ that is how are these surveys conducted

1:32:26 ↗ is it like you go to a link and fill out

1:32:28 ↗ something online or it's a paper form or

1:32:30 ↗ is it some sort of more engaged way or

1:32:33 ↗ it depends on the survey and so I think

1:32:35 ↗ this is something that we could talk

1:32:36 ↗ about with and I think you make a really

1:32:38 ↗ good point around what's the what's the

1:32:40 ↗ vehicle or the mode of of both I well I

1:32:43 ↗ would also then say getting information

1:32:45 ↗ but then also making sure we that that

1:32:47 ↗ information is shared like I think

1:32:50 ↗ there's a real habit of Gathering and

1:32:52 ↗ not necessarily turning around and

1:32:53 ↗ making sure that the community also sees

1:32:56 ↗ the data themselves aggregated

1:32:58 ↗ afterwards to be like oh I did that

1:32:59 ↗ survey and here's how like I remember

1:33:02 ↗ saying that I didn't like that but wow

1:33:04 ↗ 75% of people said they did um the there

1:33:08 ↗ are a few different surveys really none

1:33:11 ↗ of them except for the bial Community

1:33:14 ↗ survey are done paper that's the only

1:33:17 ↗ one that gets mailed out everything else

1:33:19 ↗ is really moved digitally which of

1:33:22 ↗ course we know is limiting for folks

1:33:23 ↗ that aren't active digitally and then

1:33:25 ↗ once you get into the digital space okay

1:33:27 ↗ that offers language access but I would

1:33:29 ↗ say like those are probably the two big

1:33:31 ↗ things some of them they'll go out in a

1:33:34 ↗ newsletter um some of them will get

1:33:36 ↗ linked on

1:33:37 ↗ Facebook um or promoted on Facebook uh

1:33:41 ↗ and then some of them will be QR codes I

1:33:43 ↗ don't know if anyone goes to the farmers

1:33:45 ↗ market there was a farmers market survey

1:33:47 ↗ this year um that was done largely

1:33:49 ↗ through a QR code yeah yeah so that's

1:33:52 ↗ like one of the examples of one of the

1:33:55 ↗ few um surveys and then I would say

1:33:57 ↗ another thing is a lot of the surveys

1:33:59 ↗ that go out are very specific to a

1:34:02 ↗ project um I think that's a challenge

1:34:04 ↗ too there's probably more surveying

1:34:06 ↗ happening than any one of us knows um

1:34:09 ↗ but it's happening if you're um you know

1:34:12 ↗ already clued into greenis Aqua stuff or

1:34:16 ↗ if you're already clued into some sort

1:34:19 ↗ of Transportation newsletter um so

1:34:21 ↗ there's there's that too that is a

1:34:23 ↗ little bit um difficult to parse out I

1:34:25 ↗ couldn't tell you on have to defer to

1:34:27 ↗ Communications they have a better idea

1:34:29 ↗ of exactly how many um but I say the

1:34:31 ↗ large the largest portion of them are

1:34:33 ↗ online probably sent through our

1:34:36 ↗ newsletters yeah

1:34:40 ↗ you there something to think about for

1:34:42 ↗ sure how do we get the word

1:34:46 ↗ out so any other questions comments

1:34:49 ↗ related to the CommunityWide Equity

1:34:53 ↗ assessment and

1:34:55 ↗ Readiness um work plan item which we

1:34:58 ↗ would own and can we approved

1:35:03 ↗ it it's still a little big it'll take

1:35:06 ↗ shape if as we talk more about it if it

1:35:08 ↗ moves forward well can I just make a

1:35:10 ↗ comment because this is one of the

1:35:11 ↗ things that I know I've been very vocal

1:35:13 ↗ about which is we can only assume things

1:35:17 ↗ here when we're in the room there really

1:35:20 ↗ has to be that action of

1:35:22 ↗ hearing from others um are you

1:35:25 ↗ experiencing um inequities in your

1:35:28 ↗ business in your is your child bringing

1:35:30 ↗ it forward to you I mean I want to hear

1:35:32 ↗ from these people and then we develop

1:35:34 ↗ action around them we need examples to

1:35:36 ↗ show that there is a need for an equity

1:35:40 ↗ framework and this is why it's it's

1:35:42 ↗ people are are are experiencing

1:35:44 ↗ inequality out there so that's why I

1:35:46 ↗ think um that's why I'm very excited

1:35:48 ↗ about that first one is like putting

1:35:49 ↗ some real dri into that what exactly are

1:35:52 ↗ we going to do as a board

1:35:55 ↗ to bring that forward

1:36:02 ↗ yeah okay um so there are two sub

1:36:06 ↗ questions under that first item one is

1:36:09 ↗ do we have the appetite for this and the

1:36:11 ↗ other question was do we need to do uh

1:36:14 ↗ sorry not wear my wiggers what do we

1:36:17 ↗ need to do to move the the community

1:36:20 ↗ into Readiness for that

1:36:21 ↗ and whether we need to have a planning

1:36:23 ↗ subcommittee to help kind of do some in

1:36:26 ↗ between monthly meeting

1:36:28 ↗ work

1:36:30 ↗ um I guess I'm hearing that there is

1:36:34 ↗ appetite for this maybe anyone who

1:36:38 ↗ objects um because this this will take a

1:36:40 ↗ lot of time so any objections to the SP

1:36:43 ↗ work plan

1:36:47 ↗ item all right so I'm going to assume

1:36:52 ↗ there is appetite for this okay and then

1:36:56 ↗ um even though we do have protected

1:36:59 ↗ agenda time um I still feel like we

1:37:03 ↗ might need a planning subcommittee to

1:37:04 ↗ ensure it moves forward

1:37:07 ↗ um do we need to move to make that or

1:37:10 ↗ second what's the what's the process for

1:37:13 ↗ that I don't entirely know if you need

1:37:17 ↗ to make a move I don't know if you need

1:37:20 ↗ to make a motion for a sub committee to

1:37:21 ↗ be

1:37:23 ↗ honest say who wants to be on a sub May

1:37:26 ↗ yeah and if it turns out we have to do

1:37:27 ↗ it again next month we'll do it again

1:37:29 ↗ next month I believe you do need we we

1:37:32 ↗ do need to make that official vote thank

1:37:35 ↗ goodness thank

1:37:38 ↗ you all right um how do I do

1:37:43 ↗ that does anyone would anyone like to

1:37:46 ↗ make a motion for a subcommittee a

1:37:47 ↗ planning

1:37:48 ↗ subcommittee okay we do do we need

1:37:51 ↗ second a second all right not all right

1:37:55 ↗ so we have a motion in a second to get a

1:37:58 ↗ subcommittee going for planning uh who

1:38:00 ↗ would like to support this be on the

1:38:02 ↗ subcommittee we can get four

1:38:06 ↗ folks

1:38:07 ↗ Ray

1:38:11 ↗ lucrecia I'm put my hand

1:38:14 ↗ up and you don't need four folks you

1:38:16 ↗ just need you can't have any more

1:38:18 ↗ than okay so we have three anyone else

1:38:22 ↗ interested and we're also missing Lorna

1:38:25 ↗ this evening

1:38:27 ↗ so okay so I I'll I I want to make sure

1:38:31 ↗ Lura if Laura wants to be in okay but if

1:38:33 ↗ not then I'll and also Christina I said

1:38:37 ↗ I think sent a message saying she needed

1:38:38 ↗ to leave early so she can't really on

1:38:42 ↗ this great okay so we might I will

1:38:45 ↗ follow up with the two of them to gauge

1:38:48 ↗ their interest and if both of them defer

1:38:51 ↗ Kelly I'll I'll reach out to

1:38:53 ↗ you okay and then so I think we've got

1:38:57 ↗ some

1:39:00 ↗ um uh a path for the the workpl item

1:39:04 ↗ that we would own and the rest of them

1:39:06 ↗ are advising or administrative tests so

1:39:11 ↗ I guess as folks look across the

1:39:13 ↗ collective work plan any comments

1:39:18 ↗ concerns um before we move to towards a

1:39:21 ↗ decision on improving or did I do that

1:39:25 ↗ out of order no that should be that

1:39:26 ↗ should be fine we'll we'll do a motion

1:39:28 ↗ for that I will add one thing that's not

1:39:30 ↗ in here you know classic adding

1:39:32 ↗ something that's not in the plan right

1:39:34 ↗ when we're sitting down to approve it um

1:39:37 ↗ I just spoke today to our interim

1:39:38 ↗ Finance director um who's also our

1:39:41 ↗ Deputy City administrator and one of her

1:39:43 ↗ first initiatives now in this interm

1:39:45 ↗ Finance director role is she would like

1:39:47 ↗ our budget team to take a look at what

1:39:51 ↗ it would look like to budget through the

1:39:52 ↗ lens of equity for the 25 26 bial budget

1:39:56 ↗ so I know one of the things that this

1:39:58 ↗ group has talked about a great deal has

1:40:01 ↗ been what does you know what are those

1:40:04 ↗ cross cutting items so even if we're on

1:40:07 ↗ a longer timeline for some of what we've

1:40:10 ↗ talked about with this preparing for

1:40:11 ↗ CommunityWide Equity Readiness

1:40:14 ↗ assessment there there will be a nearer

1:40:16 ↗ term um team that's exploring sort of a

1:40:19 ↗ one of the most fundament Al um parts of

1:40:23 ↗ our of how we do business which is our

1:40:26 ↗ budget um and what would it look like to

1:40:28 ↗ take Equity into consideration and

1:40:30 ↗ putting that together the 2526 budget

1:40:33 ↗ together so that will come to us

1:40:36 ↗ likely August September um maybe even

1:40:40 ↗ before that uh so that will just that

1:40:42 ↗ will be added in here as well um that

1:40:45 ↗ just came to me as she was walking out

1:40:47 ↗ of the building at 5:15 this evening so

1:40:51 ↗ uh did not make it into the packet but

1:40:53 ↗ it will make it into the revised um work

1:40:56 ↗ plan that will be in our packet next

1:40:58 ↗ month

1:40:59 ↗ so and I'm happy to take questions on

1:41:02 ↗ that I don't have much more than that as

1:41:04 ↗ I you're the late breaking I'm I'll just

1:41:07 ↗ make a comment this C the budget is the

1:41:10 ↗ value s it comes down to the budget that

1:41:13 ↗ it always does so that is huge it is a

1:41:17 ↗ sh sign of huge commitment from the city

1:41:19 ↗ yeah

1:41:22 ↗ and and our Deputy City administrator

1:41:26 ↗ interim Finance director will also be um

1:41:28 ↗ taking a greater role leading our

1:41:30 ↗ internal Equity team in the upcoming

1:41:32 ↗ year and so as we've talked about my

1:41:34 ↗ role with the board sitting in the

1:41:36 ↗ executive um her role also clearly the

1:41:39 ↗ executive um so just to just to to

1:41:43 ↗ mirror back to you all as we've talked

1:41:44 ↗ about the exec greater commitment to

1:41:46 ↗ centering um equity in our work that's

1:41:49 ↗ your it's a manifestation of that

1:41:52 ↗ commitment so we haven't talked about it

1:41:54 ↗ a ton because we've had so much else to

1:41:55 ↗ do as a group um yeah but wanted to

1:41:58 ↗ share that as

1:42:00 ↗ well yeah sorry I had to add more work

1:42:02 ↗ on our work plan

1:42:04 ↗ but I don't know if I missed it maybe it

1:42:07 ↗ was there further down on the list but

1:42:10 ↗ is is there any intention of trying to

1:42:12 ↗ provide guidelines or Frameworks for how

1:42:16 ↗ we create these Data Systems that was on

1:42:18 ↗ phase three of the

1:42:21 ↗ it that feels I'm personally excited

1:42:25 ↗ about that and you talked about data

1:42:27 ↗ driven Healthcare you talked about what

1:42:29 ↗ the community I think we all recogniz

1:42:31 ↗ it's great

1:42:33 ↗ yeah I um piggy back CICS because I was

1:42:36 ↗ thinking about data and then the item

1:42:38 ↗ would be um the training what what what

1:42:41 ↗ was the outcome of the training that

1:42:43 ↗ already occurred did that just get with

1:42:46 ↗ with

1:42:48 ↗ um Shannon Kelly Ray we all participated

1:42:51 ↗ in that so was there data sets and

1:42:53 ↗ things or feedback that people got that

1:42:56 ↗ would help us drive with some of our

1:42:58 ↗ planning Drive some of our planning

1:42:59 ↗ that's a great question um I'm likely

1:43:01 ↗ going to be working with the clerks on

1:43:03 ↗ whatever that board and commission

1:43:05 ↗ member training looks like okay um I

1:43:08 ↗ have to admit to you that it is probably

1:43:11 ↗ a month and a half out from what I'm

1:43:13 ↗ currently thinking about so we'll have

1:43:16 ↗ more then my understanding is that we

1:43:18 ↗ did not gather any sort of data or

1:43:21 ↗ feedback on on that at the time yeah but

1:43:25 ↗ it's a good thing to think about as we

1:43:27 ↗ move forward I remember being asked a

1:43:28 ↗ lot of questions so GL she was packaging

1:43:30 ↗ those in some way that that it was my

1:43:33 ↗ understanding that she she was educating

1:43:35 ↗ all commissions and and Boards across

1:43:38 ↗ the city so I'm very curious about

1:43:40 ↗ anything that came out of that

1:43:42 ↗ perceptions yeah I need to do a bit more

1:43:44 ↗ research myself on that and then of

1:43:46 ↗ course you know we've seen a lot of

1:43:48 ↗ change in the membership of our boards

1:43:50 ↗ and commissions even even since then so

1:43:53 ↗ this is that we all deal with as we

1:43:54 ↗ think about our organizations and you do

1:43:56 ↗ training you know you do training once

1:43:58 ↗ and that's fly insufficient for many

1:44:01 ↗ reasons but it's especially insufficient

1:44:03 ↗ as the membership of that team changes

1:44:05 ↗ so um even if we did it and it was

1:44:09 ↗ responsive at the time to the input uh

1:44:11 ↗ we've got new people in place now so

1:44:14 ↗ yeah but I'll add that to my list of my

1:44:17 ↗ list of questions as I explore that a

1:44:19 ↗ little bit

1:44:23 ↗ so caric I don't know if you were

1:44:25 ↗ suggesting I think you were that there's

1:44:28 ↗ some sort of Data Systems data

1:44:32 ↗ tool topic to be discussed yeah and also

1:44:37 ↗ maybe broadly like guidelines on how

1:44:40 ↗ data is acquired and processed with an

1:44:43 ↗ equity Lans on it yes so how would we

1:44:46 ↗ recommend to the city or to other

1:44:48 ↗ sectors on how they acquire data to

1:44:51 ↗ understand how inequitable systems

1:44:54 ↗ are um and maybe we could test that out

1:44:57 ↗ ourselves

1:44:59 ↗ too interesting de's taking good notes

1:45:03 ↗ to yeah I was thinking in particular

1:45:05 ↗ about that third phase of the three or

1:45:09 ↗ the four phases there was around systems

1:45:12 ↗ into yep yeah let me pull that back up

1:45:16 ↗ briefly so that it's on the public

1:45:18 ↗ record what we're talking about as we

1:45:19 ↗ talk about it here for a

1:45:22 ↗ second

1:45:24 ↗ yeah yeah yeah there you go

1:45:27 ↗ yeah and we might find that that's part

1:45:31 ↗ of you might find that that's part of

1:45:34 ↗ the the maybe it's not quite to the

1:45:38 ↗ scope of work I'm just thinking about

1:45:39 ↗ like where that falls but I know caric I

1:45:42 ↗ know personally it's something I'm

1:45:43 ↗ thinking about um just given the fact

1:45:48 ↗ that I'm in charge of our data

1:45:54 ↗ so that would be really interesting to

1:45:57 ↗ scope off because I think there's like

1:45:58 ↗ Community data like the needs assessment

1:46:00 ↗ stuff but also performance data enti

1:46:03 ↗ year work for this group yeah

1:46:08 ↗ yeah okay any other uh work plan

1:46:12 ↗ questions comments

1:46:19 ↗ concerns

1:46:21 ↗ right should do we feel ready to uh make

1:46:27 ↗ a vote on the work

1:46:29 ↗ plan what do you think that okay

1:46:35 ↗ yeah somebody else has to make

1:46:38 ↗ it ra making a

1:46:41 ↗ motion I'll second to adopt the work

1:46:45 ↗ plan with the additions with the

1:46:48 ↗ additions that we discussed yes

1:46:51 ↗ okay so R me a motion to approve the

1:46:53 ↗ work plan with the additions discussed

1:46:56 ↗ carthic seconded it so was it

1:46:59 ↗ approved

1:47:01 ↗ or yes you don't

1:47:07 ↗ you yes Tony I was just voting actually

1:47:10 ↗ I was just

1:47:11 ↗ voting with with this you don't need to

1:47:14 ↗ vote vote like not everyone needs to say

1:47:16 ↗ yay but but you need to make sure that

1:47:17 ↗ no one objects are there any OB to the

1:47:21 ↗ work plan with the additions

1:47:30 ↗ proposed okay

1:47:33 ↗ good

1:47:35 ↗ nice and we have four minutes left to

1:47:38 ↗ spare okay so let's continue on with our

1:47:43 ↗ agenda thanks for all that discussion it

1:47:46 ↗ looks like we're moving into

1:47:49 ↗ adjournment

1:47:51 ↗ um I'm still reliant on the

1:47:54 ↗ script

1:47:56 ↗ okay

1:47:58 ↗ so the next meeting is currently

1:48:01 ↗ scheduled for and I don't even have the

1:48:04 ↗ data um what's the first Wednesday of

1:48:07 ↗ February February 7th February okay so

1:48:09 ↗ the next meeting is scheduled for

1:48:10 ↗ February 7th

1:48:12 ↗ 2024 and I adjourn this meeting at 7:56

1:48:17 ↗ p.m. have a lovely evening and thank you

1:48:20 ↗ all for your active participation and

1:48:22 ↗ engagement today thank you have a great

1:48:25 ↗ evening everybody good evening everyone

1:48:28 ↗ bye

1:48:31 ↗ bye talking about data yes so

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