City Council Special Meeting · Monday, October 14, 2019 · City Council Digest

2. AGENDA ITEMS

Consideration to Oppose Initiative No. 976 Concerning Motor Vehicle Taxes and Fees, Nov. 2019 Ballot Item Conduct Public Hearing; Approve Resolution Exh A, Proposed Resolution Exh B, AWC Summary Exh C, AWC Presentation Exh D, OFM Fiscal Impact Statement Exh E, King County Analysis of Initiative 976 Impacts Exh F, Presentation Full Ballot Title: State of Washington Initiative Measure No. 976 This measure would repeal, reduce, or remove authority to impose certain vehicle taxes and fees; limit annual motor-vehicle-license fees to $30, except voter-approved charges; and base vehicle taxes on Kelley Blue Book value. Should this measure be enacted into law? [ ] Yes [ ] No AB 7862

Carried 7-0

Topics: BudgetElections

Roll call:

Moved by MARTS · seconded by WINTERSTEIN

In favor: Mariah Bettise, Stacy Goodman, Victoria Hunt, Tola Marts, Chris Reh, Lindsey Walsh, Paul Winterstein

6576 segments .txt ↗

0:12 ↗ good evening and welcome to the issaquah

0:15 ↗ city council budget study session for

0:17 ↗ monday october 14th we are going to go

0:20 ↗ through departmental presentations this

0:22 ↗ evening and then i think at the end if

0:25 ↗ there's time

0:26 ↗ we're going to do a summary of where

0:28 ↗ we're at and where we go to

0:30 ↗ when we start

0:32 ↗ council deliberations at the next budget

0:34 ↗ meeting so with that i'm going to uh

0:37 ↗ hand things over to our city

0:39 ↗ administrator wally bob goods

0:42 ↗ community council uh we are

0:45 ↗ coming to the end of uh our multiple

0:48 ↗ nights of presentations this evening uh

0:50 ↗ we have the presentations by the

0:52 ↗ departments uh i've asked beth to give a

0:54 ↗ little preamble uh to start us off uh

0:57 ↗ then you'll hear from the departments

0:59 ↗ and then as the council president

1:01 ↗ indicated uh our our plan is to kind of

1:04 ↗ start a sort of summation process and

1:06 ↗ then we'll follow your direction on the

1:09 ↗ next steps for this evening and if you'd

1:10 ↗ like to come up with a

1:13 ↗ some thoughts on how you'd like to

1:14 ↗ proceed from there we'd be happy to

1:16 ↗ discuss that as well so unless there's

1:18 ↗ any initial questions i'll let beth

1:20 ↗ goldberg get us started

1:22 ↗ good evening everyone um so um as uh

1:26 ↗ city administrator bob quits uh

1:27 ↗ indicated just want to give a preamble

1:29 ↗ it sounds like we're about ready to

1:31 ↗ enact the constitution it's not quite

1:32 ↗ that big of a deal but uh the preamble

1:34 ↗ um so the plan for tonight is to have

1:38 ↗ the departments provide you with

1:40 ↗ overviews of their 2019 accomplishments

1:43 ↗ as well as well as their 2020 work plans

1:46 ↗ they are not going to be presenting the

1:48 ↗ details of their budgets per se we

1:50 ↗ largely talked about that last week but

1:53 ↗ we wanted you to have an awareness of

1:55 ↗ those work plans as

1:57 ↗ they are they're very much related and

2:00 ↗ the budgets we are asking you

2:02 ↗ to approve

2:04 ↗ would support those work plan items

2:08 ↗ as you are thinking about the work plan

2:10 ↗ items

2:11 ↗ i would like

2:12 ↗ you to think back to

2:15 ↗ a couple of the slides that we presented

2:17 ↗ last week

2:18 ↗ that showed our fte levels and how those

2:21 ↗ fte levels compare with

2:24 ↗ population growth in recent years and

2:27 ↗ you will recall that those charts showed

2:30 ↗ that our fte levels have

2:33 ↗ remained

2:37 ↗ are not keeping pace with the growth of

2:40 ↗ population in the region and while not

2:43 ↗ one for one measure of workload

2:47 ↗ it is as we serve more

2:49 ↗ residents there are impacts on the

2:51 ↗ workload and the fte growth just has not

2:53 ↗ kept pace so

2:56 ↗ staff are basically

2:57 ↗ doing more with less and so as you hear

3:00 ↗ them talking about the work plans

3:03 ↗ that is you know were absorbing

3:06 ↗ quite a bit of workload

3:08 ↗ this is also

3:09 ↗ a segue into another topic that i wanted

3:11 ↗ to cover tonight as you're hearing the

3:14 ↗ departments present their work plans you

3:15 ↗ will hear them

3:17 ↗ weave in things they are doing to meet

3:20 ↗ the strategic plan objectives

3:23 ↗ and

3:24 ↗ there was a question last week about how

3:27 ↗ the strategic plan was

3:30 ↗ influencing an informed budget decisions

3:32 ↗ and i want to expand on that a little

3:33 ↗ bit

3:34 ↗ so when the strategic plan was

3:36 ↗ originally adopted earlier this year

3:38 ↗ we knew the city knew money was going to

3:40 ↗ be tight

3:41 ↗ and it was going to be a challenge even

3:43 ↗ under under growing revenue

3:44 ↗ circumstances slightly growing revenue

3:47 ↗ circumstances to meet all of those

3:49 ↗ objectives

3:50 ↗ what has happened since the strategic

3:52 ↗ plan was adopted is

3:55 ↗ a better understanding of a revenue

3:57 ↗ picture and

3:59 ↗ we're facing now a budget shortfall that

4:01 ↗ was not anticipated when the strategic

4:03 ↗ plan was contemplated so what that means

4:06 ↗ for the budget is we weren't able to add

4:08 ↗ as many things as

4:10 ↗ had been hoped under the strategic plan

4:12 ↗ and what we did as a staff is try to

4:16 ↗ identify ways to

4:18 ↗ meet the strategic plan objectives with

4:21 ↗ existing resources

4:23 ↗ does this mean we can do it all no it

4:25 ↗ does not mean we can't do it all but

4:27 ↗ what we looked for are ways that we

4:29 ↗ could

4:30 ↗ do things with staff-led processes

4:32 ↗ phasing in phasing in projects

4:35 ↗ taking a little longer to complete them

4:38 ↗ so you'll hear people touch on strategic

4:40 ↗ plan items but as people are doing that

4:43 ↗ please know it's it's with existing

4:45 ↗ resources and it may not be fully what

4:47 ↗ was envisioned uh you will also hear

4:51 ↗ the parks department and the office of

4:53 ↗ sustainability talk about a couple of

4:55 ↗ work program items

4:57 ↗ that meet the

4:59 ↗ environmental objectives of the

5:00 ↗ strategic plan they were not captured in

5:03 ↗ the chart that we presented last week

5:06 ↗ and

5:07 ↗ we apologize for that but

5:09 ↗ jeff and david will talk about how their

5:11 ↗ work plan is going to meet their

5:13 ↗ specific items in their work plan that

5:15 ↗ are meeting that environmental objective

5:18 ↗ so with that i will

5:20 ↗ stop and turn this over to the

5:22 ↗ departments

5:25 ↗ i actually i i'm sorry i have one

5:27 ↗ question so there were

5:29 ↗ uh

5:30 ↗ there were there were environmental

5:31 ↗ goals

5:32 ↗ but there were also environmental work

5:35 ↗ plan

5:36 ↗ uh proposed items right so the

5:40 ↗ as as the subject comes up this evening

5:43 ↗ um

5:44 ↗ david and jeff are going to talk about

5:48 ↗ how their departments meet the goals or

5:52 ↗ address

5:53 ↗ some or any of the proposed

5:55 ↗ uh actions or

5:57 ↗ the i'm sorry i misspoke the actions

5:59 ↗ yeah so the the you know the goals and

6:01 ↗ that through action the actual actions

6:04 ↗ that had been exactly exactly yes and

6:06 ↗ they can speak to those more

6:08 ↗ specifically i will not try and be david

6:10 ↗ or i will not try and be jeff because i

6:12 ↗ won't do a very good job of it and they

6:14 ↗ would not try to be you i assume um they

6:16 ↗ could try

6:18 ↗ all right thank you

6:22 ↗ thanks

6:39 ↗ hi again i'm autumn monahan the

6:41 ↗ assistant to the city administrator i'll

6:43 ↗ be covering several city departments or

6:45 ↗ divisions to kick us off tonight

6:47 ↗ first one is our executive department

6:50 ↗ so for a department overview we have

6:52 ↗ 5.75 employees that includes the mayor

6:55 ↗ city administrator deputy city

6:57 ↗ administrator

6:58 ↗ a management analyst and our arts

7:00 ↗ program administrator

7:01 ↗ this team has several roles including

7:03 ↗ serving as the direct reports for all

7:04 ↗ other departments

7:06 ↗ our team also our team also oversees

7:08 ↗ city legal and lobbying services

7:10 ↗ including our contract with odd genma

7:12 ↗ oddgen

7:14 ↗ ogden

7:15 ↗ murphy wallace

7:17 ↗ we manage lawsuits and both our

7:18 ↗ prosecution public defense contracts

7:20 ↗ we're also the liaison to the issaquah

7:22 ↗ municipal court which provides court

7:24 ↗ services to issaquah as well as north

7:26 ↗ bend and snoqualmie you hear more about

7:28 ↗ our municipal court later tonight from

7:29 ↗ our court administrator

7:32 ↗ and finally we also manage our municipal

7:34 ↗ arts program and fund

7:37 ↗ for 2019 accomplishments

7:41 ↗ we led a team of 12 staff from across

7:43 ↗ various levels of the organization to

7:45 ↗ create an employee experience plan in

7:47 ↗ connection to the strategic plan in 2019

7:49 ↗ we implemented improvements to the

7:51 ↗ employee experience by fostering

7:53 ↗ development organizational values and

7:55 ↗ connection through enhanced

7:56 ↗ communication

7:58 ↗ specific examples include finding new

8:00 ↗ ways to recognize employees who provide

8:02 ↗ excellent service modernizing our

8:04 ↗ employee evaluations and feedback

8:06 ↗ hosting all city meetings to enhance

8:08 ↗ communication

8:10 ↗ and providing all city trainings to

8:11 ↗ boost staff capacity

8:14 ↗ concerning our legislative agenda we

8:16 ↗ achieved two key successes this year a

8:18 ↗ state grant for the tod opportunity

8:20 ↗ center and money for the pfas pilot

8:22 ↗ study

8:23 ↗ design

8:24 ↗ we also had great accomplishments to

8:26 ↗ share related to our arts program

8:28 ↗ in total our arts grants alone invested

8:30 ↗ 175 000 into projects that ultimately

8:33 ↗ had a 9.5 million dollar impact on our

8:35 ↗ local economy

8:37 ↗ and we'd love to invite our arts program

8:38 ↗ administrator amy dukes to return in

8:40 ↗ early 2020 to talk a bit more about her

8:42 ↗ program

8:43 ↗ tonight we're focused more on the

8:45 ↗ general fund

8:49 ↗ here is a photo of our all staff

8:51 ↗ training in 2019 and we anticipate some

8:53 ↗ more targeted training to occur in 2020

8:56 ↗ to further help build internal skill

8:58 ↗ sets

9:02 ↗ as far as 2020 projects

9:04 ↗ we'll be initiating assessment of city

9:06 ↗ services

9:07 ↗ implementing and measuring the strategic

9:08 ↗ plan

9:09 ↗ leading discussions on possible ballot

9:11 ↗ initiative that's a strategic plan item

9:14 ↗ further implementing improvements the

9:15 ↗ employee experience which is also a

9:17 ↗ strategic plan item and developing a

9:19 ↗ regional agenda

9:24 ↗ as i said i'm wearing many hats tonight

9:26 ↗ so i'll also review now the city clerks

9:28 ↗ i'm asking questions questions i'm sure

9:30 ↗ council member ray yeah i think it'd

9:31 ↗ probably be easier if we just took a

9:33 ↗ leash a brief pause after each

9:35 ↗ each segment

9:37 ↗ so just a question about further

9:39 ↗ implementing improvements this employee

9:41 ↗ experience what is that

9:44 ↗ so we got together a team of 12

9:46 ↗ employees

9:47 ↗ that represent different departments and

9:49 ↗ different levels of the city

9:51 ↗ and ask them some questions about

9:57 ↗ the kind of place we want to be thank

9:58 ↗ you

9:59 ↗ i bet stephanie could better articulate

10:01 ↗ that as it was developed

10:03 ↗ through accommodation with hr

10:13 ↗ hi stephanie with hr

10:15 ↗ i'm also going to talk about the

10:17 ↗ strategic or excuse me the employee

10:19 ↗ experience plan but the city took on an

10:22 ↗ initiative to look at a better way to

10:25 ↗ look at performance improvement aligning

10:27 ↗ individuals to city goals rewarding and

10:31 ↗ recognizing folks and making the overall

10:33 ↗ employee experience and enhanced process

10:36 ↗ for employees and so the executive

10:38 ↗ department along with human resources

10:40 ↗ started that work in 2019 we've

10:43 ↗ implemented some phases of that that we

10:45 ↗ will continue to work on in 2020.

10:49 ↗ how does it rate you have a follow-up

10:51 ↗ yeah just um i'm just really curious how

10:53 ↗ we would measure success in something

10:55 ↗ like that

10:56 ↗ that's that's pretty squishy yeah

10:58 ↗ for sure so one of the things that we've

11:00 ↗ been doing all along is serving or pull

11:02 ↗ surveying staff

11:04 ↗ in a variety of things so autumn

11:06 ↗ mentioned that we've done things like

11:07 ↗ institute all city meetings uh work with

11:10 ↗ the check-ins

11:12 ↗ we i think success has a lot to do with

11:16 ↗ retention of staff and some things that

11:18 ↗ we'll be able to better measure as time

11:20 ↗ goes on

11:21 ↗ we're still looking at ways to do that

11:25 ↗ but right now the first phase has been

11:27 ↗ to look at the way in which we

11:31 ↗ in which we

11:32 ↗ look at performance management

11:35 ↗ and then certainly

11:36 ↗ we'll try to keep more metrics in future

11:39 ↗ on

11:40 ↗ opportunities that staff have in regards

11:42 ↗ to training and other things that are

11:44 ↗ keeping them here and retaining them in

11:46 ↗ the city so we'll look for ways to

11:47 ↗ enhance that

11:49 ↗ let's remember winter's time thank you

11:51 ↗ this is for autumn

11:55 ↗ thank you

11:59 ↗ bottom overall the executive department

12:01 ↗ does

12:02 ↗ have a

12:04 ↗ percentage decrease of 2.9 percent in

12:06 ↗ its year-over-year budget

12:08 ↗ proposed but that also includes a 22

12:11 ↗ increase in legal services and wondering

12:13 ↗ if you can

12:15 ↗ give me some of the back story on why

12:19 ↗ uh we would be budgeting so much higher

12:22 ↗ for legal services from my understanding

12:24 ↗ the budget better reflects what our

12:26 ↗ total cost is for legal services

12:31 ↗ so what's driving that

12:33 ↗ i mean are you saying that past budget

12:36 ↗ this is just a status quo year and the

12:39 ↗ past budgets were really low

12:40 ↗ [Music]

12:42 ↗ i'm phoning a friend as well okay

12:47 ↗ so yes

12:48 ↗ past budgets for legal services has been

12:52 ↗ below what our actual experience has

12:55 ↗ been

12:56 ↗ so

12:57 ↗ we've had

12:59 ↗ a number of fairly large legal cases

13:02 ↗ that ogden murphy wallace have been have

13:05 ↗ been handling for us and so in this

13:08 ↗ year's budget we are seeking to better

13:10 ↗ align uh the budgeted amount with what

13:13 ↗ the actual needs have been over recent

13:15 ↗ years

13:17 ↗ and okay and then so are you saying that

13:20 ↗ so did you take a look at what we think

13:22 ↗ the legal services requirements will be

13:24 ↗ and said you know we've got this this

13:25 ↗ and this going on it's not just a

13:27 ↗ formulaic dialect

13:29 ↗ no idiot demand we looked at demand and

13:32 ↗ we have been under budgeting for recent

13:35 ↗ demand and we are anticipating that

13:39 ↗ demand to

13:41 ↗ continue at similar levels now you know

13:44 ↗ there are ebbs and flows with with legal

13:46 ↗ workload and you can't always predict

13:48 ↗ but

13:49 ↗ we are trying to do a better job with

13:51 ↗ this budget of predicting what those

13:53 ↗ actual needs are thank you

13:56 ↗ councilmember goodman thank you

13:58 ↗ um autumn you mentioned in the 2019

14:00 ↗ accomplishments the

14:02 ↗ um managed 175 thousand dollars arts

14:05 ↗ grant program and leveraged an

14:07 ↗ additional 9.5 million

14:09 ↗ um can you explain that a little more

14:12 ↗ so of all of the different programs that

14:13 ↗ we funded through the 175 000

14:16 ↗ in total all of those programs added up

14:18 ↗ to that 9 million

14:22 ↗ so it if you add up all of the

14:25 ↗ what the budgets for all of those

14:26 ↗ programs that we provided

14:28 ↗ some contribution 2002 yes

14:32 ↗ okay

14:33 ↗ um

14:35 ↗ not sure that leverages

14:38 ↗ but thanks for explaining

14:42 ↗ uh so any other questions on the

14:45 ↗ executive uh before we move on

14:49 ↗ council deputy president batista uh just

14:51 ↗ one follow-up question and this may be

14:53 ↗ for uh director goldberg on on the legal

14:57 ↗ budget and

14:58 ↗ in terms of

15:00 ↗ taking a look at demand and looking

15:02 ↗ backwards

15:03 ↗ in terms of what has happened in the

15:05 ↗ past

15:06 ↗ is that something where

15:09 ↗ ogden wallace also comes forward with

15:11 ↗ proposed budgets based on what they're

15:13 ↗ thinking as well or is that work all

15:15 ↗ done

15:16 ↗ in terms of coming up with that budget

15:18 ↗ number

15:20 ↗ on the on the side of the city

15:22 ↗ um so there are two components of the

15:25 ↗ legal work there's the day-to-day city

15:27 ↗ attorney work and then there is work on

15:31 ↗ on the the lawsuits themselves

15:34 ↗ and

15:36 ↗ i am not involved with managing those

15:38 ↗ contracts per se so i can't speak with

15:40 ↗ the back and forth that may go on in

15:42 ↗ terms of

15:44 ↗ how a budget is set at the outset

15:47 ↗ but what we did for this year's budget

15:49 ↗ is look more at the trends rather than

15:52 ↗ estimating um what individual cases

15:55 ↗ would cost we looked more more at the

15:58 ↗ trend lines than than individual cases

16:01 ↗ okay thank you

16:04 ↗ and there are no further questions

16:09 ↗ now

16:11 ↗ all right next is our city clerk's

16:13 ↗ office

16:16 ↗ so our clerks division has three

16:17 ↗ employees the city clerk the deputy city

16:19 ↗ clerk and a public records analyst

16:22 ↗ the office provides legislative meeting

16:24 ↗ management as well as public and legal

16:26 ↗ legal notifications

16:28 ↗ maintains essential records

16:30 ↗ manages requests for public records

16:32 ↗ serves as our liaison to the king county

16:34 ↗ elections office issues cemetery deeds

16:37 ↗ manages our boards and commissions

16:39 ↗ recruitment process as well as the open

16:41 ↗ government government training

16:43 ↗ requirements

16:46 ↗ in 2019 the team's accomplishments

16:48 ↗ included launching a public records

16:50 ↗ portal online

16:52 ↗ revising internal records policies

16:55 ↗ adopting council's rules of procedure

16:58 ↗ transitioning to a new study session

17:00 ↗ format for city council and sunsetting

17:02 ↗ the library board

17:09 ↗ 2020 projects include facilitating

17:11 ↗ special ballot items with the king

17:13 ↗ county elections office

17:14 ↗ evaluating recommending implementing a

17:16 ↗ new records public records fee structure

17:19 ↗ continuing efforts with citywide records

17:22 ↗ retention

17:23 ↗ beginning the implementation phase of an

17:25 ↗ electronic records management system

17:27 ↗ and continuing to review monitor and

17:29 ↗ refine the study session format with

17:31 ↗ city council

17:34 ↗ any questions on clerks council member

17:36 ↗ ray

17:38 ↗ just a couple um so begin the

17:40 ↗ implementation phase of electric

17:41 ↗ electronic management system electronic

17:43 ↗ records management you threw that one

17:45 ↗ you inserted an extra word in there oh

17:48 ↗ so

17:50 ↗ so are you beginning the implementation

17:52 ↗ or is it already been implemented or

17:53 ↗ where are we with that we're definitely

17:55 ↗ in the very very beginning of

17:57 ↗ implementation what is that

17:59 ↗ so this is a way to manage more records

18:02 ↗ online through the clerk's office and um

18:05 ↗ i don't know all the details on that but

18:07 ↗ i definitely tina can get back to our

18:08 ↗ city clerk

18:10 ↗ and is is there something similar being

18:12 ↗ done in other departments it seems like

18:14 ↗ this is a need that i've seen other

18:16 ↗ departments

18:18 ↗ moving forward to most definitely and i

18:20 ↗ know that

18:22 ↗ our deputy city clerk tisha has started

18:24 ↗ a committee with several different staff

18:26 ↗ members

18:27 ↗ on working on ensuring that all

18:29 ↗ departments are participating in

18:32 ↗ how to best

18:34 ↗ translate a lot of our hard copy records

18:35 ↗ into electronic so this we're sorry to

18:38 ↗ be laboring this i just want to

18:39 ↗ understand it are we talking about a

18:41 ↗ single electronic records management

18:43 ↗ system for the city and the clerk's

18:44 ↗ office is taking the lead on said system

18:46 ↗ is that what this means

18:49 ↗ councilmember ray we're in the first

18:51 ↗ stages of this uh john trager is in the

18:53 ↗ building and if he's listening maybe he

18:55 ↗ will will come down and help me as i as

18:58 ↗ i walk through this because we he and i

18:59 ↗ just talked about this a few days ago uh

19:02 ↗ i think we see the clerk uh as one of

19:04 ↗ the heaviest users of a system like this

19:06 ↗ and so

19:07 ↗ our initial take is to have the clerk's

19:09 ↗ office move forward with an evaluation

19:12 ↗ and i think once we get to the

19:14 ↗ sense of what will work for the clerk's

19:16 ↗ office we'll then look at the rest of

19:18 ↗ the city to make sure that as we look

19:20 ↗ especially for police records for

19:21 ↗ example we would want a system that has

19:23 ↗ that kind of flexibility so we're moving

19:26 ↗ forward slowly uh i think the the

19:28 ↗ clerk's office has uh skills and

19:30 ↗ expertise uh with the records management

19:32 ↗ piece as much as the the electronic

19:35 ↗ portion of this and so that's where

19:37 ↗ we're going to start with the clerk but

19:38 ↗ yes this will be the the precursor of a

19:40 ↗ larger initiative okay last question i

19:43 ↗ promise

19:44 ↗ um

19:46 ↗ i don't see it in the clerk's budget is

19:48 ↗ it in the i.t budget or where is this

19:51 ↗ the funding for said system in the i.t

19:53 ↗ budget

19:55 ↗ is it called out when we get when we get

19:56 ↗ to it i see director traeger coming down

20:00 ↗ the steps

20:03 ↗ as i encourage the directors to be

20:05 ↗ nearby but not necessarily in the room

20:07 ↗ so there you go this is the first test

20:09 ↗ of that

20:10 ↗ and a successful test at that so

20:13 ↗ john we're talking about the records

20:14 ↗ management

20:16 ↗ as it pertains to the city clerk's

20:18 ↗ department

20:19 ↗ starting a process

20:20 ↗ and the council has been asking some

20:22 ↗ questions as you were coming down

20:24 ↗ about what this means moving forward

20:27 ↗ what the costs are anticipated in your

20:29 ↗ budget

20:30 ↗ for 2020 to support the clerk's office

20:32 ↗ and then any other thoughts you have

20:35 ↗ for this moving forward

20:36 ↗ enterprise bike okay this is john trager

20:39 ↗ i.t manager

20:40 ↗ uh so that project it was in the cip

20:45 ↗ and i think it was about a hundred

20:47 ↗ thousand for the first year

20:49 ↗ and that would start with uh the clerk's

20:51 ↗ direction and i believe they were

20:53 ↗ looking at police records

20:56 ↗ it was the last thing i heard from the

20:57 ↗ clerk's office that they were going to

20:59 ↗ do with that

21:01 ↗ and so we'd have to go through vendor

21:03 ↗ selection in january and

21:05 ↗ start the program

21:07 ↗ and then i don't have any other detail

21:09 ↗ until they actually get started and we

21:11 ↗ see what the vendor has

21:14 ↗ council remember you look like you have

21:15 ↗ a follow-up question i'm just trying to

21:16 ↗ figure out where it is in the budget

21:18 ↗ i mean it's a real simple question is it

21:20 ↗ in police is it the clerks in i.t

21:22 ↗ where it's there's some money here and i

21:24 ↗ can't find it here

21:27 ↗ uh it's in the cip and it was an i.t but

21:30 ↗ it should be in the

21:32 ↗ annual budget too

21:35 ↗ it's in the capital section

21:37 ↗ wherever that is so let's let's take

21:40 ↗ that as a follow as a follow-up question

21:44 ↗ um

21:45 ↗ deputy council president batiste

21:48 ↗ so thank you i think we're back to

21:50 ↗ autumn thank you

21:54 ↗ thanks for the presentation

21:56 ↗ tonight

21:57 ↗ i know that um in the past we've talked

21:59 ↗ a lot about the additional

22:02 ↗ needs for

22:04 ↗ requests coming through for public

22:05 ↗ records and

22:07 ↗ some of these systems been able to help

22:09 ↗ with that i'm wondering kind of about

22:11 ↗ the workload and what may have changed

22:14 ↗ since last time we spoke about that

22:17 ↗ sure

22:18 ↗ since we've launched the public records

22:19 ↗ portal online i know that it's been a

22:21 ↗ lot easier for clerks to manage incoming

22:23 ↗ requests ensure we're meeting deadlines

22:26 ↗ assigning different tasks to different

22:27 ↗ employees to make sure that they're

22:29 ↗ producing the records so clerks can

22:31 ↗ package them up

22:32 ↗ so that's been a very useful tool both

22:34 ↗ for the public and for the clerk's

22:35 ↗ office in managing records

22:38 ↗ there are still a lot of standardization

22:39 ↗ we need to do as a city that the clerk's

22:41 ↗ office is spearheading

22:43 ↗ and again they are working with an

22:44 ↗ interdepartmental team to work on

22:46 ↗ standardizing processes around records

22:48 ↗ retention

22:49 ↗ great are there

22:51 ↗ metrics that you're sort of using in

22:53 ↗ terms of this is kind of where we were

22:55 ↗ and this is where we are now and this is

22:58 ↗ where we hope to

22:59 ↗ hope to be i can ask tisha to get back

23:01 ↗ to you on that okay yeah great thanks

23:04 ↗ i'm sorry tina

23:08 ↗ other questions on the clerk's office

23:10 ↗ presentation

23:12 ↗ and council president just for the

23:14 ↗ council's

23:14 ↗ information on page 120

23:16 ↗ of the capital budget uh item

23:19 ↗ tc007 electronic management software a

23:21 ↗ hundred and five thousand dollars

23:24 ↗ great thank you for uh getting back to

23:26 ↗ us so quickly on that one some questions

23:28 ↗ are easier answered than others

23:30 ↗ uh any other nope no other questions all

23:33 ↗ right please proceed

23:35 ↗ next up is communications

23:38 ↗ so our communications team has 4.75

23:41 ↗ employees including myself

23:43 ↗ a communications coordinator who focuses

23:45 ↗ on more online communications our

23:47 ↗ neighborhood engagement coordinator

23:48 ↗ which is more focused on in-person

23:50 ↗ engagement

23:51 ↗ and then 1.75 ftes

23:54 ↗ through that are funded through our

23:55 ↗ cable tv fund that run our ictv program

23:58 ↗ as a team we manage a website that

24:00 ↗ includes 1700

24:02 ↗ pages we also manage eight social media

24:05 ↗ accounts

24:06 ↗ our top four accounts have close to 24

24:08 ↗ 000 followers as well as our online

24:10 ↗ survey tool

24:12 ↗ as a team we serve as the news desk of

24:14 ↗ the city we produce the izakawa insider

24:16 ↗ which has 2 600 subscribers

24:19 ↗ and our notify me tool on our website

24:20 ↗ which has

24:22 ↗ 9 300 subscriptions

24:24 ↗ we also operate ictv channel 21

24:26 ↗ producing all city videos and we cover

24:28 ↗ public meetings

24:30 ↗ and we've been busy as a city we've

24:32 ↗ anticipated that there will be 142

24:34 ↗ meetings we've covered in 2019.

24:38 ↗ we manage a neighborhood engagement

24:39 ↗ program and in 2018 we had 4 700

24:43 ↗ in-person interactions and 70 thousand

24:45 ↗ email impressions and you heard more

24:47 ↗ from um

24:48 ↗ lisa earlier this year about her program

24:51 ↗ as a team we also provide graphic

24:53 ↗ support for graphic design and also

24:54 ↗ events

24:56 ↗ and here's just a few examples and some

24:58 ↗ visuals

24:59 ↗ of our issaquah insider we send it

25:00 ↗ usually every friday it's once a week

25:04 ↗ as well as our notify me tool on our

25:05 ↗ website which allows subscribers to pick

25:07 ↗ and choose what news they would like to

25:08 ↗ receive from the city and also a few

25:11 ↗ social media interactions we've had this

25:12 ↗ year

25:18 ↗ here's also some photos of our

25:21 ↗ neighborhood engagement program out in

25:22 ↗ the community we also maintain an online

25:25 ↗ map that updates both the city council

25:27 ↗ and our community about what we're

25:28 ↗ hearing from different neighborhoods

25:30 ↗ from each of the meetings and

25:31 ↗ interactions we have with the community

25:33 ↗ and i also included a photo from our

25:35 ↗ most recent salmon days booth

25:40 ↗ for 2019 accomplishments our website

25:42 ↗ redesign will be done by the end of this

25:44 ↗ year we're conducting user testing uh

25:46 ↗ next week and then we'll present the

25:48 ↗ final version of our website to you very

25:50 ↗ soon

25:51 ↗ i presented earlier this year on the

25:53 ↗ results of the national community survey

25:55 ↗ we're working closely with a team

25:57 ↗ managing crm or customer relationship

25:59 ↗ management

26:01 ↗ project

26:02 ↗ we're working on more proactive

26:03 ↗ development outreach with our

26:04 ↗ neighborhood engagement coordinator who

26:06 ↗ she briefed you on that a bit earlier

26:07 ↗ this year

26:08 ↗ we're also working to design a welcome

26:10 ↗ kit of city services that we can post

26:12 ↗ online

26:13 ↗ and also provide to new residents

26:15 ↗ through a variety of tools including

26:16 ↗ apartment managers and realtors

26:19 ↗ and we'll be sure to share that with you

26:21 ↗ once it's completed this year

26:23 ↗ we updated our ictv studio and launched

26:25 ↗ two new podcasts that our audience can

26:27 ↗ both watch or listen one is called

26:29 ↗ uniquely issaquah which is about fun

26:31 ↗ stories around town and the other is

26:33 ↗ called quan order which focuses on

26:35 ↗ community policing

26:36 ↗ this has been a really fun tool for us

26:38 ↗ to provide some more long-form

26:39 ↗ storytelling instead of uh typically

26:42 ↗ social media is a very short attention

26:44 ↗ span so we're finding this as a way to

26:46 ↗ tell more of our community stories

26:48 ↗ i think there's a question from

26:49 ↗ councilmember winterstein when she's

26:51 ↗ complete with her

26:52 ↗ i can wait okay

26:55 ↗ and by the end of this year we'll also

26:56 ↗ be making improvements to council

26:57 ↗ chambers to increase our usability of

26:59 ↗ this room

27:02 ↗ here's example of our

27:04 ↗ new and improved ictv studio and this is

27:07 ↗ a screenshot from a recent podcast of

27:09 ↗ quan order and another example of our

27:12 ↗ construction signs which we'll be

27:13 ↗ posting on active construction projects

27:15 ↗ to alert residents about what's coming

27:17 ↗ there's also typically a realtor box on

27:19 ↗ each of these signs where there's

27:21 ↗ printed handouts that are updated

27:22 ↗ monthly by developers on what the

27:24 ↗ traffic or construction impacts will be

27:29 ↗ for 2020 projects communications will

27:31 ↗ support a potential ballot measure which

27:33 ↗ is a strategic plan item

27:35 ↗ we'll also be testing some new

27:36 ↗ strategies for community engagement and

27:38 ↗ incorporating results into planning

27:40 ↗ efforts this is a strategic plan item

27:42 ↗ so my initial ideas include some

27:44 ↗ neighborhood mini grants some more

27:46 ↗ proactive community outreach instead of

27:48 ↗ going to neighborhoods and we have

27:49 ↗ something on our agenda or our work plan

27:52 ↗ and updating our engagement toolkit i

27:53 ↗ would like to focus on how we can work

27:55 ↗ to close the engagement loop both with

27:57 ↗ those who engage with us and also with

27:58 ↗ council

28:00 ↗ we'll be heavily focused next year on

28:02 ↗ census outreach it is 2020 and we'll be

28:04 ↗ working with many departments including

28:06 ↗ sustainability support services and

28:08 ↗ pretty much any team member who

28:09 ↗ interacts with the community

28:12 ↗ and we'll continue to make improvements

28:13 ↗ to our website including integrating our

28:15 ↗ new customer relationship management

28:16 ↗ software our onto online utility billing

28:19 ↗ software and more

28:23 ↗ so with that any questions on

28:24 ↗ communications councilmember winterstein

28:26 ↗ thank you

28:32 ↗ in the budget it shows a reduction

28:33 ↗ congratulations by the way a significant

28:35 ↗ reduction in the one-time funding for

28:37 ↗ completed projects now that amount was

28:39 ↗ 165 thousand dollars

28:44 ↗ what

28:45 ↗ did you accomplish and how did you

28:46 ↗ accomplish it it's not a capital cost it

28:48 ↗ came right out of your own department's

28:50 ↗ budget what was the nature of those

28:52 ↗ projects and where

28:54 ↗ how was that money used sure so three

28:57 ↗ three main projects one is

28:59 ↗ the crm software so that project will be

29:02 ↗ completed

29:03 ↗ hopefully by the end of this year if not

29:05 ↗ really next year as far as a launch

29:07 ↗ the second is our national community

29:09 ↗ survey which we are not conducting next

29:11 ↗ year so there's a cost-saving cost

29:13 ↗ savings there

29:14 ↗ and the third is there was some money

29:16 ↗ allocated for city branding and we

29:18 ↗ decided to instead focus that project

29:20 ↗ more on wayfinding

29:22 ↗ and so that money has not been

29:23 ↗ reallocated

29:25 ↗ okay thank you

29:27 ↗ councilmember walsh

29:29 ↗ along those same lines there is a return

29:32 ↗ reduction to i.t projects of about 62

29:36 ↗ thousand

29:37 ↗ i'm going to assume that's related to

29:40 ↗ the website implementation or

29:43 ↗ why is there a reduction there some is

29:44 ↗ the website uh redesigned and some is

29:46 ↗ also that crm software

29:48 ↗ both of which it was involved with in

29:50 ↗ 2019 and won't be in 2020. yes okay

29:53 ↗ thank you

29:55 ↗ so i i have a question and it's sort of

29:57 ↗ one of those more qualitative

29:59 ↗ touchy-feely kind of questions um first

30:01 ↗ of all i i commend um

30:03 ↗ under your leadership in this group

30:04 ↗ there's been a lot a large increase in

30:07 ↗ the number of ways that the city

30:09 ↗ outreaches to the community and i i

30:11 ↗ really appreciate that the thing that

30:13 ↗ the challenge i have is i don't know

30:15 ↗ amongst all those things what's working

30:17 ↗ and what's not you know a while back the

30:20 ↗ council gave a really strong

30:23 ↗ thumbs up to getting more council

30:24 ↗ meetings on tv

30:26 ↗ when i have been you know when we have

30:29 ↗ looked at the number of people that

30:31 ↗ actually

30:32 ↗ watch our council meetings it's not a

30:34 ↗ number that you know it's a smaller

30:36 ↗ number than i would have assumed

30:39 ↗ riveting though our meetings are and so

30:42 ↗ um it seems like at some point in 2020

30:46 ↗ it would be worth understanding at a

30:48 ↗ high level like what's working

30:51 ↗ reinforce success and prune

30:54 ↗ you know lack of success around

30:56 ↗ you know the fundamental principles that

30:58 ↗ we have enshrined in the you know city

31:01 ↗ strategic plan and you know city sort of

31:04 ↗ operating procedures so i don't know

31:07 ↗ exactly what that looks like but you

31:09 ↗ know i see all this stuff and it's it's

31:11 ↗ all it's all good but it feels like

31:13 ↗ there's a bunch of things that are that

31:14 ↗ are sort of let's try this let's try

31:16 ↗ this and let's try this and at some

31:17 ↗ point we'll have to prune

31:20 ↗ and i'd be interested to know when we

31:21 ↗ prune and how we do so and and having

31:24 ↗ that plan come before council

31:26 ↗ one thing that we love about social

31:27 ↗ media and also that we use youtube is

31:29 ↗ that we can finally see how many views

31:31 ↗ we have so before when we were airing

31:33 ↗ ictv on channel 21 it just went out to

31:35 ↗ the world and we we had no idea

31:38 ↗ so it is really beneficial to go online

31:39 ↗ and look at a lot of metrics that

31:42 ↗ several social media platforms provide

31:44 ↗ and that's easily easily something that

31:46 ↗ we can put together for you as far as

31:47 ↗ our success on different platforms and

31:49 ↗ how many people we're reaching

31:51 ↗ we can even look at how long people are

31:53 ↗ watching

31:54 ↗ videos for or how many so those types of

31:57 ↗ metrics are readily available others in

31:59 ↗ our program like neighborhood engagement

32:00 ↗ is a bit more like you said it's it's

32:02 ↗ more of that one-on-one interaction and

32:04 ↗ that's more of the you know hearing

32:06 ↗ narrative among community members or

32:07 ↗ neighborhoods that they have a

32:09 ↗ connection with the city i think with

32:11 ↗ ictv we did have unique uh ips visits to

32:15 ↗ websites and so we got a number that

32:18 ↗ that

32:19 ↗ that was a proxy for how many people had

32:21 ↗ gone to specific council meetings uh or

32:24 ↗ had watched uh websites on specific

32:26 ↗ council meetings and it was a it was a

32:28 ↗ low number it was sometimes single

32:30 ↗ digits for for any particular council

32:33 ↗ meeting so because i remember because

32:34 ↗ city administrator harrison walked me

32:36 ↗ through those numbers but that was

32:38 ↗ probably five years ago okay we can

32:40 ↗ definitely provide you updated metrics

32:41 ↗ on that

32:43 ↗ other questions councilmember

32:44 ↗ winterstein yeah real quick this is

32:45 ↗ actually not a budget question just and

32:47 ↗ maybe you can get back to me on this

32:49 ↗ last year when we talked about the

32:50 ↗ implementation of a crm system oh yeah

32:53 ↗ customer relationship management ah but

32:55 ↗ i was corrected during the budget

32:56 ↗ process it was actually called citizen

32:58 ↗ request management now this evening i've

33:00 ↗ heard you say customer relationship

33:01 ↗ management

33:03 ↗ same thing right and we did a request

33:06 ↗ management or a relationship and i know

33:07 ↗ there's a difference

33:08 ↗ it's it's all the same many different

33:11 ↗ names we're working to rebrand it into

33:13 ↗ something that is not crm for the public

33:16 ↗ okay so it's the same thing

33:19 ↗ but it's not request management it is

33:21 ↗ requested it is request management so

33:22 ↗ it's how we best interact with

33:25 ↗ uh and manage our customer requests

33:27 ↗ okay that's the system that you've

33:29 ↗ implemented thank you

33:32 ↗ another question oops other questions

33:35 ↗ councilman ray no it looked quizzical

33:37 ↗ all right

33:39 ↗ please uh please proceed

33:41 ↗ that's all i have at the moment thank

33:42 ↗ you oh and um i so one of the things i'm

33:44 ↗ i'm trying to do

33:46 ↗ with meetings like this is give people

33:49 ↗ an idea of how we're pacing i mean we

33:51 ↗ will we will sell no wine before it's

33:53 ↗ time um but interestingly enough we are

33:55 ↗ on pace right now to be exactly three

33:58 ↗ hours in the uh uh slide uh q a session

34:03 ↗ if you're wondering how we're pacing

34:04 ↗ we're pacing it three hours

34:15 ↗ i'm not sure what to do with that piece

34:16 ↗ of information

34:18 ↗ it's this is more for my fellow council

34:21 ↗ members really awesome good evening city

34:23 ↗ council keith niven director of

34:24 ↗ development services um this evening i'm

34:27 ↗ going to go through

34:28 ↗ uh

34:30 ↗ fairly quickly

34:32 ↗ so this is this is how we've organized

34:34 ↗ the department um the department is

34:36 ↗ organized uh

34:38 ↗ with basically um these functions so

34:41 ↗ counter services and those are really

34:43 ↗ for people to answer people walking in

34:46 ↗ asking if they can build a deck or a

34:48 ↗ shed in their yard those kind of

34:50 ↗ questions

34:52 ↗ permit services so those are our permit

34:54 ↗ tax that they manage the permit activity

34:57 ↗ we have current planning which is land

34:59 ↗ development

35:01 ↗ which is also paired with engineering i

35:03 ↗ should have put them next to each other

35:05 ↗ building services

35:07 ↗ and then policy long range

35:09 ↗ and what you can see from this chart is

35:12 ↗ uh wow the grade does not show up

35:15 ↗ those

35:16 ↗ positions that have red letters

35:19 ↗ so you've got two senior planners a lead

35:22 ↗ building inspector and a senior engineer

35:24 ↗ those are all proposed to not be filled

35:26 ↗ in the 2020 budget so

35:29 ↗ for 2020

35:30 ↗ we are

35:31 ↗ proposing 27 and two-thirds full-time

35:34 ↗ equivalent staff members

35:37 ↗ and that's down from 31.

35:41 ↗ 2019 accomplishments so main function of

35:44 ↗ development services is to

35:46 ↗ review and issue permits

35:48 ↗ right now you're to date for 2019 we're

35:51 ↗ at

35:51 ↗ 664 permits

35:54 ↗ issued

35:55 ↗ 6205

35:57 ↗ inspections conducted

36:00 ↗ we have

36:02 ↗ already updated

36:04 ↗ our

36:05 ↗ impact and mitigation fees except for

36:07 ↗ parks and parks is on its way

36:09 ↗ assume that that will be done later this

36:11 ↗ year

36:12 ↗ our shoreline master program we had an

36:15 ↗ update

36:16 ↗ i think we still have some responses to

36:18 ↗ get back to council member hunt but that

36:20 ↗ will be coming back to you

36:22 ↗ sometime soon

36:24 ↗ old town code amendments those are going

36:27 ↗ through planning policy commission right

36:28 ↗ now we expect those to also be done um

36:32 ↗ we updated the sidewalk use ordinance to

36:34 ↗ apply it to old town that was one of the

36:37 ↗ recommendations coming out of the old

36:38 ↗ town plan update

36:41 ↗ we

36:42 ↗ made a commitment when we ended the

36:43 ↗ development agreement for issaquah

36:45 ↗ highlands that we would go back and have

36:47 ↗ a vision conversation with the community

36:49 ↗ that has been scheduled for november 7th

36:52 ↗ at blakely hall at 7 o'clock

36:55 ↗ so mark your calendars we'll send out a

36:57 ↗ notice so that you all can attend if

36:59 ↗ you're interested

37:01 ↗ complan docket

37:02 ↗ as we do annually it's right now

37:05 ↗ expected to get be in front of you

37:07 ↗ november or december

37:09 ↗ and then we had to update the wireless

37:11 ↗ communication code and we did that in

37:13 ↗ the first quarter of this year

37:16 ↗ 2020 um so

37:19 ↗ um one of the biggest things we're

37:21 ↗ working on right now and as we

37:24 ↗ mentioned when we started on this

37:25 ↗ activity it would take us about a year

37:26 ↗ and a half to do it and um we are

37:29 ↗ updating the land use code title 18.

37:32 ↗ um we are

37:34 ↗ having a number of conversations with

37:37 ↗ our consultants about that activity and

37:40 ↗ have been working on

37:43 ↗ kind of that scope of work

37:45 ↗ we expect that we will be

37:47 ↗ coming to you guys in november

37:50 ↗ to talk about kind of the um the big

37:54 ↗ issues of substance related to that land

37:56 ↗ use code amendment um

37:58 ↗ there's more than i thought there was

37:59 ↗ going to be

38:01 ↗ and so what we want to do is kind of go

38:03 ↗ through that list and kind of get some

38:06 ↗ of your impressions on which direction

38:08 ↗ we should be going

38:10 ↗ with that but we still hope to get a

38:12 ↗ draft out

38:14 ↗ january february

38:16 ↗ with maybe adoption mid-year 2020.

38:20 ↗ old town architectural manual um

38:22 ↗ we have a consultant on board we've had

38:25 ↗ a stakeholder meeting already

38:28 ↗ and we're

38:29 ↗ working on our public outreach for that

38:32 ↗ activity

38:34 ↗ buildable lands inventory and growth

38:36 ↗ targets this was a strategic plan item

38:39 ↗ for you which was

38:43 ↗ giving us direction to be a little bit

38:45 ↗ more strategic in our interactions with

38:48 ↗ king county and

38:50 ↗ psrc on our growth targets

38:54 ↗ and so we're doing some of that

38:55 ↗ inventory work right now

38:57 ↗ putting together the buildable lands

38:59 ↗ report and so that'll be

39:01 ↗ work that continues into next year

39:03 ↗ housing strategy three

39:06 ↗ what this one is was basically

39:08 ↗ inventorying our older multi-family

39:12 ↗ residential projects in town

39:15 ↗ to create a database and create a

39:17 ↗ property owner list

39:19 ↗ so that as those

39:21 ↗ properties maybe sold changed hands

39:24 ↗ there was an opportunity maybe to

39:26 ↗ have some public involvement in in

39:28 ↗ making them more affordable um long term

39:30 ↗ as they um

39:32 ↗ kind of aged

39:33 ↗ uh

39:34 ↗ neighborhood engagement this was also a

39:36 ↗ strategic plan item um

39:38 ↗ the uh

39:39 ↗ the concept between gd4a and gd1a was to

39:44 ↗ go out into our neighborhoods and

39:46 ↗ identify

39:47 ↗ kind of the

39:49 ↗ gaps and services and amenities and

39:52 ↗ character each of those neighborhoods

39:54 ↗ felt were important for their their own

39:57 ↗ identity

39:59 ↗ and to kind of develop a strategy for

40:02 ↗ each of them and

40:04 ↗ you know just to to be clear because

40:06 ↗ it's hard to understand what we mean

40:08 ↗ here i i think what we had envisioned is

40:11 ↗ we would go out and and pilot one

40:13 ↗ neighborhood next year um and and get a

40:16 ↗ sense for how this is really going to

40:17 ↗ work

40:18 ↗ um

40:19 ↗ and so i wanted to be clear that we

40:20 ↗ weren't going to get to all the

40:21 ↗ neighborhoods next year

40:22 ↗ we get to if we get one done i think

40:24 ↗ we'll be doing well

40:27 ↗ we still have an ongoing work effort

40:30 ↗ with lake sammamish

40:32 ↗ on an eis and a potential development

40:35 ↗ agreement that we've talked about with

40:36 ↗ them there was scoping meeting

40:40 ↗ at pickering barn earlier this year

40:42 ↗ they've hired a consultant bob droll to

40:45 ↗ do the work

40:47 ↗ and we have a grant from commerce to

40:49 ↗ help us

40:50 ↗ with this activity

40:52 ↗ and then last bullet item for 2020 is

40:55 ↗ housing missing middle this was another

40:56 ↗ strategic plan work item and this is

40:59 ↗ really targeting are there other housing

41:03 ↗ products that we could um allow that

41:06 ↗ aren't allowed with our code right now

41:08 ↗ that might come in at a price point that

41:11 ↗ would be lower than what our

41:13 ↗ median

41:14 ↗ home value is right now which is i think

41:16 ↗ eight hundred thousand dollars so

41:19 ↗ this is um this is looking for you know

41:22 ↗ cottage housing

41:23 ↗ um you know we talked about sros at one

41:26 ↗ point so this is looking at other

41:28 ↗ housing choices that may not be

41:32 ↗ in our community right now and may not

41:34 ↗ necessarily be allowed by code um and so

41:36 ↗ that's the last work work item here

41:39 ↗ let's remember which stack thank you

41:40 ↗ keith i like your 2020 work plan those

41:43 ↗ items regarding housing your your middle

41:46 ↗ and last bullets

41:48 ↗ are especially important

41:50 ↗ i i think

41:52 ↗ they all are so i like that plan thank

41:53 ↗ you very much can you go back to this

41:55 ↗ year

41:56 ↗ and i would ask maybe for some follow-up

41:58 ↗ maybe information

42:00 ↗ if we have any type of historical

42:04 ↗ information regarding permits issues and

42:06 ↗ inspections completed

42:09 ↗ i might want to see that in conjunction

42:11 ↗ with some of the other information we

42:13 ↗ i've asked for earlier

42:15 ↗ and if also if there's anything about

42:17 ↗ the the the type of permit or where it's

42:19 ↗ located i don't know if that's easy to

42:21 ↗ do

42:22 ↗ um that information i would find very

42:24 ↗ valuable so when you say where like

42:26 ↗ geographically within the city yes okay

42:28 ↗ um let me

42:30 ↗ see if our gis guy can help with that

42:32 ↗ thank you

42:36 ↗ member ray

42:37 ↗ hey keith in the department budget there

42:39 ↗ is about 1.6 million dollars for

42:42 ↗ professional services can you get a

42:44 ↗ little breakdown on how much of that is

42:46 ↗ for

42:47 ↗ ongoing

42:48 ↗ work and how much is focused on the 2020

42:51 ↗ projects just order of magnitude numbers

42:53 ↗ is fine

42:59 ↗ i don't have that number off the top of

43:00 ↗ my head um i can provide that for you

43:04 ↗ so

43:06 ↗ some of it is

43:09 ↗ some of it is wrapped up in these

43:11 ↗ projects

43:12 ↗ and then some of it is so the city right

43:14 ↗ now

43:16 ↗ uses

43:18 ↗ consultants for staff services as well

43:21 ↗ as for technical expertise that we do

43:23 ↗ not have on staff and so i can put those

43:26 ↗ into those buckets for you if that would

43:28 ↗ be helpful that would be great then i

43:29 ↗ don't need it you know right away but

43:31 ↗ before we we start getting into

43:33 ↗ deliberation would be sure sure helpful

43:35 ↗ to understand where that's going yeah

43:37 ↗ absolutely thank you

43:40 ↗ walsh

43:41 ↗ um i see that there is an increase to

43:45 ↗ it costs for permitting of 38 000 for

43:50 ↗ 2020 what is that related to considering

43:52 ↗ you have fewer employees there

43:55 ↗ so it's

43:57 ↗ the city uses a program called track it

44:00 ↗ to basically create workflow for all the

44:04 ↗ permit reviewers and there's a

44:06 ↗ significant upgrade to track it um

44:09 ↗ that's in process right now and i think

44:11 ↗ believe that's

44:13 ↗ john's nodding his head i believe that's

44:14 ↗ what it is for is to finish the upgrade

44:16 ↗ attract it thank you

44:19 ↗ so i have a question around neighborhood

44:21 ↗ engagement and i should know the answer

44:23 ↗ to this and i don't in which department

44:24 ↗ does leeson work uh communications

44:27 ↗ communications okay so she is our

44:29 ↗ she had

44:31 ↗ a while ago she's been with us for

44:33 ↗ like three years now maybe even four

44:35 ↗ time flights when you're having fun

44:36 ↗ three

44:37 ↗ so i

44:39 ↗ how does this neighborhood engagement

44:41 ↗ effort what you're describing she had a

44:43 ↗ plan three years ago to do sort of a

44:46 ↗ deep dive

44:47 ↗ into neighborhoods and she was going to

44:49 ↗ start with a pilot neighborhood

44:52 ↗ and i i'm a little fuzzy as to how this

44:54 ↗ sounds a lot like that and i know that

44:57 ↗ she's had a lot of

44:59 ↗ things that have come up sort of ad hoc

45:01 ↗ things that have developed that she's

45:02 ↗ needed to work on it's not that she

45:03 ↗ hasn't been busy but is this really that

45:06 ↗ same

45:07 ↗ effort that we've been talking about for

45:09 ↗ about three years um to to do deep dives

45:11 ↗ into the neighborhoods i know what this

45:13 ↗ one is i don't know what that one is so

45:14 ↗ i'm gonna let autumn

45:16 ↗ respond uh so if you remember with this

45:19 ↗ position it was first approved it was

45:21 ↗ not full-time but we added extra hours

45:23 ↗ to make it a full-time position after i

45:25 ↗ believe the first year of memory

45:27 ↗ certainly correct with a priority um

45:29 ↗ focused on ensuring that we create

45:32 ↗ better connections in ensuring people

45:34 ↗ know what's going on development-wise in

45:35 ↗ their neighborhood and so leeson does

45:37 ↗ spend one day a week over in dsd and

45:40 ↗ public works engineering to educate

45:42 ↗ herself about projects are happening in

45:44 ↗ the community to help educate

45:45 ↗ neighborhoods and what the impacts are

45:46 ↗ going to be or how they can get involved

45:48 ↗ if there's still time and process to do

45:50 ↗ that so that's maybe what you're

45:52 ↗ thinking of involving a connection with

45:54 ↗ development she there was no priority as

45:57 ↗ far as diving deep into one neighborhood

45:59 ↗ as far as character that i recall

46:02 ↗ well i think it was okay so maybe that's

46:04 ↗ sandra answer the question okay it's the

46:06 ↗ specific deep dive around neighborhood

46:08 ↗ character because there was uh there was

46:10 ↗ a number of things she was going to sort

46:11 ↗ of try to get the

46:13 ↗ you know sort of start building amongst

46:15 ↗ the whatever 20 somewhat i don't

46:17 ↗ remember exact number of neighborhoods

46:19 ↗ but um you know sort of building a

46:21 ↗ portfolio if you will on each of the

46:22 ↗ neighborhoods and deep dive into one so

46:25 ↗ but this is very specific around the

46:27 ↗ questions having to do with character

46:30 ↗ yes

46:31 ↗ that's helpful thank you

46:36 ↗ any other questions uh dsd before we

46:39 ↗ move on

46:46 ↗ i'm going to stay here

46:48 ↗ okay

46:50 ↗ economic development so

46:55 ↗ major duties for economic development

46:57 ↗ are business retention so this is really

47:00 ↗ um

47:01 ↗ you know the

47:03 ↗ one of the most important things that we

47:05 ↗ do um

47:06 ↗ we do uh

47:08 ↗ over 60 business retention visits every

47:10 ↗ year and what it is is you know you you

47:13 ↗ visit a business uh you talk to them

47:16 ↗ about their business uh the struggles

47:18 ↗ that they're having

47:19 ↗ um how it is to work with the city

47:22 ↗ you look for opportunities to

47:24 ↗ provide some value add

47:27 ↗ and

47:28 ↗ i can't say enough about doing

47:31 ↗ the business retention visits for

47:33 ↗ business attraction

47:36 ↗ we

47:37 ↗ we have our innovation partnership zone

47:39 ↗ uh related to sports medicine

47:41 ↗ we are updating our web page

47:44 ↗ and we had um

47:46 ↗ at least

47:47 ↗ 15 prospects this year and prospects are

47:51 ↗ people that are

47:55 ↗ truly interested in locating their

47:56 ↗ business in the city

47:58 ↗ they're not just somebody we get a lot

48:00 ↗ of people fishing for locations

48:02 ↗ and those are suspects

48:05 ↗ they turn into a prospect when you have

48:06 ↗ multiple conversations with them and you

48:08 ↗ start to dial in on a location kind of

48:11 ↗ like what we did with sequoia

48:13 ↗ we currently have

48:15 ↗ a number of active prospects

48:18 ↗ that we're working with and most of them

48:20 ↗ can't divulge

48:22 ↗ sorry um workforce development um

48:25 ↗ we do an annual job fair um you know we

48:28 ↗ have uh somewhere around 150 people to

48:31 ↗ come to our job fair and we have

48:34 ↗ over

48:35 ↗ over 40 booths of businesses that set up

48:39 ↗ opportunities to talk with and hopefully

48:42 ↗ find

48:43 ↗ employees

48:44 ↗ you know one of the things that

48:46 ↗ was startling to me is um

48:50 ↗ after budget

48:52 ↗ two weeks ago i stopped by tackle time

48:54 ↗ on gilman to get something to eat it was

48:57 ↗ closed

48:59 ↗ and there was an eight and a half by 11

49:01 ↗ piece paper in the window that said uh

49:03 ↗ trouble with employees

49:06 ↗ so didn't know what that meant um so i

49:09 ↗ asked tim to stop by the next day at

49:10 ↗ lunchtime and they were open at lunch

49:12 ↗ and so he went in and talked to them and

49:14 ↗ they couldn't find employees to cover

49:16 ↗ their dinner shift so they just closed

49:19 ↗ so that's uh that's a real problem

49:21 ↗ obviously for a business that relies on

49:24 ↗ lunch and dinner to close for one of

49:25 ↗ your major shifts so so those are the

49:28 ↗ some of the issues that our local

49:29 ↗ businesses are dealing with

49:32 ↗ so anyway

49:33 ↗ job fair startup 425

49:36 ↗ we just made a three-year commitment to

49:38 ↗ continue with startup 425

49:41 ↗ and then we partner with the chamber of

49:44 ↗ commerce on chamber u which is uh

49:47 ↗ basically they bring in speakers to talk

49:49 ↗ to entrepreneurs and small businesses on

49:52 ↗ everything from finance to personnel to

49:57 ↗ kind of other classes that are that are

49:58 ↗ helpful and

50:00 ↗ here locally uh property development um

50:02 ↗ we're currently

50:04 ↗ working with efer on a north fire

50:06 ↗ station location

50:07 ↗ um and as you all know we've been

50:09 ↗ working on a transit oriented

50:11 ↗ development project over uh next to the

50:13 ↗ park and ride

50:15 ↗ tourism another big thing that brings

50:17 ↗ money into our community uh avp the vol

50:20 ↗ the professional volleyball tournament

50:21 ↗ uh we've been working to help coordinate

50:24 ↗ that for four years now

50:27 ↗ we support visit issaquah which is

50:30 ↗ our new dmo

50:32 ↗ thank you all for establishing that we

50:34 ↗ think that that's adding value

50:36 ↗ and then we're

50:37 ↗ in conversations right now about

50:39 ↗ potentially bringing an ironman to our

50:41 ↗ community for next year um it's a huge

50:44 ↗ thing so

50:45 ↗ all of that is kind of the major duties

50:48 ↗ so from a staffing standpoint

50:51 ↗ right now

50:52 ↗ there is a shared director between

50:55 ↗ development services and economic

50:56 ↗ development

50:58 ↗ we have two economic development

50:59 ↗ managers and a specialist

51:01 ↗ the proposal for 2020 is

51:04 ↗ to have

51:06 ↗ one economic development manager and an

51:08 ↗ economic development officer

51:11 ↗ councilmember walsh you want to ask your

51:13 ↗ question now mind as well it's on this

51:15 ↗ page so um keith i would like to get

51:18 ↗ more information about the success and

51:21 ↗ kind of what happens with those business

51:24 ↗ retention visits how you choose which

51:27 ↗ companies to go out to whether you're

51:29 ↗ seeing

51:30 ↗ a selection of different company sizes

51:33 ↗ and different

51:34 ↗ areas and then whether or not that turns

51:37 ↗ into them reaching out and asking for

51:40 ↗ help in areas or if we're seeing

51:42 ↗ closures and then also when looking at

51:46 ↗ prospects historically

51:49 ↗ i'd like to see if we can look at the

51:51 ↗ data on which ones fell through and why

51:54 ↗ yeah

51:55 ↗ and see if there's anything there that

51:57 ↗ perhaps we're not able to provide

52:01 ↗ you know maybe they couldn't get the

52:03 ↗ information on something they needed and

52:05 ↗ that would be something that we could

52:06 ↗ fix and i don't need this in terms of um

52:10 ↗ budget but maybe when we're looking at

52:12 ↗ services overall for next year okay just

52:14 ↗ an early ask super great

52:17 ↗ okay

52:19 ↗ okay um so for 2019 um

52:24 ↗ so

52:25 ↗ you know um communications and ed spent

52:28 ↗ a lot of time we spent a

52:31 ↗ one full day with 425 magazine

52:35 ↗ and then we spent a number of follow-ups

52:37 ↗ with them

52:38 ↗ kind of cultivating i think a

52:40 ↗ relationship that resulted in a really

52:42 ↗ good

52:43 ↗ article featuring issaquah that was in

52:46 ↗ march

52:47 ↗ down here is a photo of

52:51 ↗ our

52:52 ↗ ipz sports medicine committee so we have

52:55 ↗ a committee

52:56 ↗ of local businesses that get together

52:58 ↗ and talk about sports medicine

53:01 ↗ the combine that we hosted at the state

53:04 ↗ park this year

53:06 ↗ generated this

53:08 ↗ thousand dollar donation to issaquah

53:10 ↗ high school

53:11 ↗ um

53:12 ↗ avp talked about that and then this is a

53:15 ↗ page off uh the dmo visit is a qua site

53:19 ↗ um so if you haven't been to their web

53:20 ↗ page yet you should check it out

53:22 ↗ so for 2020 um really focusing on uh the

53:27 ↗ strategic plan items

53:30 ↗ that were under economic vitality so the

53:33 ↗ first bullet point is enhanced business

53:34 ↗ attraction efforts

53:37 ↗ so develop an employer recruitment

53:39 ↗ strategy major employers marketing um

53:42 ↗ commercial space availability leverage

53:45 ↗ existing economic development activities

53:47 ↗ and then the second item expands support

53:49 ↗ for small business and startup training

53:52 ↗ and development

53:54 ↗ we identified a business survey and

53:56 ↗ enhanced the website with more data and

53:58 ↗ highlight resources such as startup 425.

54:02 ↗ council member ray

54:04 ↗ so i was noting that in the budget that

54:07 ↗ you've eliminated the funding for the

54:10 ↗ sports medicine innovation partnership

54:12 ↗ zone for the sports combine and i

54:14 ↗ noticed that

54:15 ↗ the sports

54:17 ↗ medicine is not prominently listed on

54:19 ↗ 2020 projects is this something we're

54:21 ↗ de-emphasizing going forward not at all

54:24 ↗ so um so

54:26 ↗ we have um

54:28 ↗ you know we have identified uh that

54:32 ↗ sports medicine is a strong niche for

54:35 ↗ our city and we should continue

54:37 ↗ to

54:38 ↗ try and market and recruit to

54:41 ↗ you know businesses that cater to that

54:43 ↗ industry

54:44 ↗ i think because of

54:47 ↗ the direction in the strategic plan

54:50 ↗ what we interpreted from that uh was

54:53 ↗ that council was looking for us to go

54:55 ↗ beyond the sports medicine niche

54:58 ↗ um and so that's why it's not

55:01 ↗ highlighted on this page but it doesn't

55:03 ↗ mean that we um or that they uh aren't

55:06 ↗ going to be

55:08 ↗ also continuing we just um so the ipz

55:13 ↗ has to be renewed with the state of

55:14 ↗ washington uh that application was due

55:17 ↗ this year and we just filled it out and

55:19 ↗ got

55:21 ↗ re-renewed

55:22 ↗ [Music]

55:24 ↗ and so

55:26 ↗ we

55:26 ↗ by no means we actually there was there

55:29 ↗ was a strong positive feedback from the

55:31 ↗ businesses that participated in the

55:33 ↗ combine

55:34 ↗ and so what we want to do is try and

55:36 ↗ keep that momentum going although

55:38 ↗ there's not

55:39 ↗ a funded activity

55:43 ↗ for 2020 like there was this year

55:46 ↗ what we're trying to do is figure out

55:48 ↗ what we can do or if we can get the

55:50 ↗ businesses to um kind of pony up their

55:53 ↗ own money to fund an event uh similar to

55:56 ↗ the combine maybe at a smaller scale

55:58 ↗ so we're in we're having those

55:59 ↗ conversations right now and that the

56:00 ↗ intent is not to walk away from sports

56:02 ↗ medicine it's to do it and

56:06 ↗ so the desire is to do another combine

56:08 ↗ but maybe on a different scale

56:09 ↗ and with different sources yes okay

56:12 ↗ thanks

56:14 ↗ council deputy president batis

56:17 ↗ thanks for the presentation tonight i um

56:19 ↗ uh just to

56:22 ↗ tag on a little bit to uh council member

56:24 ↗ ray's question with the ipc i'm hoping

56:27 ↗ that with all the work that has been put

56:30 ↗ into that

56:31 ↗ and because we're

56:32 ↗ realigning the department with and

56:35 ↗ there's less staff that we're not losing

56:37 ↗ any of the momentum that we've already

56:40 ↗ created and still have that marketed

56:43 ↗ and are still

56:45 ↗ making that

56:46 ↗ what is you know a big piece of what is

56:48 ↗ a quas about uh because we we may lose

56:51 ↗ momentum there if we don't

56:53 ↗ um and uh wondering how uh with the 2020

56:59 ↗ work plan how

57:02 ↗ is the group going to be working with

57:03 ↗ regional partners specifically now that

57:06 ↗ greater seattle partners has

57:08 ↗ really revamped everything and they're a

57:10 ↗ brand new group doing new things

57:14 ↗ and

57:14 ↗ how how will

57:16 ↗ the team be working with those regional

57:19 ↗ economic development partners so it's a

57:21 ↗ great question and and unfortunately i

57:23 ↗ can't answer it and jen would have been

57:25 ↗ here but she's at iedc in indianapolis

57:29 ↗ right now so

57:30 ↗ i will make sure that she gets that

57:32 ↗ question and uh we'll get you a response

57:34 ↗ back on that

57:36 ↗ i think that with that new group

57:39 ↗ forming that that it would be

57:41 ↗ uh they seem to be on a roll and uh it'd

57:44 ↗ be great to be a part of that

57:46 ↗ especially as we're trying to

57:48 ↗ attract uh businesses here and then just

57:52 ↗ a last quick question is that with the

57:54 ↗ dmo

57:55 ↗ when will we get the next update so we

57:58 ↗ can better understand

58:00 ↗ with that newly developed

58:03 ↗ group what's happening with

58:06 ↗ great question you guys dance card's a

58:07 ↗ little full um i you know i'll talk to

58:10 ↗ beth or i'll have tim talk to beth and

58:12 ↗ we'll get something on your calendar

58:14 ↗ hopefully before the end of the year

58:15 ↗ because i know that there are a few

58:17 ↗ things that um she would like to talk to

58:19 ↗ you guys about

58:21 ↗ so uh

58:22 ↗ under enhanced business attraction

58:24 ↗ efforts develop an employer recruitment

58:26 ↗ strategy

58:27 ↗ what's that going to look like to the

58:28 ↗ council

58:33 ↗ why don't you let me take a crack at

58:35 ↗ that because the the program's moving to

58:37 ↗ our offices

58:39 ↗ i think at the beginning of the year

58:41 ↗ i'd like to have a conversation with the

58:42 ↗ council i think that there's an

58:43 ↗ opportunity

58:45 ↗ to to do a fairly substantial check-in

58:48 ↗ with the council

58:49 ↗ i've heard this evening there are

58:50 ↗ certainly pieces that are working well

58:52 ↗ that we want to continue to support

58:54 ↗ there are probably pieces that we either

58:55 ↗ need to retool re-enhance

58:57 ↗ or perhaps take a different approach

58:59 ↗ with so

59:00 ↗ my hope is that the council will have

59:02 ↗ some sort of planning retreat planning

59:04 ↗ meeting early uh in the year and i would

59:07 ↗ think that this is the topic of economic

59:09 ↗ development and uh direction will be a

59:11 ↗ prime part of that

59:13 ↗ okay

59:15 ↗ um

59:16 ↗ yeah we're not the experts right like

59:19 ↗ we've gone ahead and said from a

59:21 ↗ strategic plan point of view

59:23 ↗ what we'd like to see i'm hoping that

59:25 ↗ conversation is

59:28 ↗ as much about

59:30 ↗ you know

59:31 ↗ we're not experts at getting major

59:33 ↗ employers to come to issaquah right

59:36 ↗ um you guys should be marshaling those

59:39 ↗ resources so i think it's fine to have

59:41 ↗ further conversations with the council

59:43 ↗ but i mean there's there's a point where

59:45 ↗ it's about

59:47 ↗ um experts you know technical expertise

59:50 ↗ beyond what does the council want to see

59:52 ↗ because i think the strategic plan is

59:55 ↗ has

59:56 ↗ has some pretty good marching orders i

59:58 ↗ thought well and we need to

59:59 ↗ operationalize it and so i think my goal

1:00:01 ↗ would be to come back and share with you

1:00:03 ↗ what our initial thoughts are uh moving

1:00:05 ↗ forward in the new year with that and

1:00:06 ↗ get your feedback with it um i think we

1:00:09 ↗ have as we've

1:00:10 ↗ as has been demonstrated you know we're

1:00:13 ↗ having more finite resources dealing

1:00:15 ↗ with economic development we want to be

1:00:16 ↗ more focused in our efforts to make

1:00:18 ↗ those resources go as far as we can okay

1:00:21 ↗ and then what does leveraged existing ed

1:00:23 ↗ activities mean in this context

1:00:26 ↗ just it seems to say

1:00:28 ↗ we'll do the things that we do

1:00:31 ↗ oh i don't think i think what it says is

1:00:33 ↗ that we've had some successes let's

1:00:34 ↗ continue to build on those successes um

1:00:38 ↗ something else was mentioned earlier um

1:00:40 ↗ you know sometimes uh it's easy to take

1:00:42 ↗ kind of a scatter shot approach i think

1:00:44 ↗ it was the on the communications and

1:00:45 ↗ neighborhood outreach you know we need

1:00:47 ↗ to be much more precise with that i

1:00:49 ↗ think as as keith has mentioned we've

1:00:51 ↗ had some good successes let's build on

1:00:53 ↗ those good successes let's try to

1:00:55 ↗ focus our resources on those good

1:00:57 ↗ successes

1:00:58 ↗ and have some real specific targets

1:01:01 ↗ economic development's a huge topic i

1:01:03 ↗ mean as you see we we've

1:01:05 ↗ we've had broad brushes in the past i

1:01:07 ↗ think now we need to be as strategic as

1:01:09 ↗ possible

1:01:10 ↗ looking where

1:01:12 ↗ we can build on successes i think the

1:01:14 ↗ regional piece is very important we are

1:01:16 ↗ certainly not in a vacuum of businesses

1:01:18 ↗ that are making location decisions no

1:01:19 ↗ one's coming and saying we just want to

1:01:21 ↗ come to squad they may say we want to be

1:01:23 ↗ in the seattle area they may say we want

1:01:25 ↗ to be on the east side of the seattle

1:01:27 ↗ area but we need to demonstrate what

1:01:28 ↗ makes sense but we also have to marry it

1:01:30 ↗ with just the realities of what

1:01:32 ↗ what resources there are for tenanting

1:01:35 ↗ what support we can provide

1:01:37 ↗ you will hear from me as we talk more

1:01:38 ↗ about economic development i believe the

1:01:40 ↗ number one tool for economic development

1:01:42 ↗ is love

1:01:43 ↗ you know we need to demonstrate why we

1:01:46 ↗ think that business should be here

1:01:47 ↗ versus having them located in another

1:01:49 ↗ community

1:01:50 ↗ i think he's done a great job over the

1:01:52 ↗ years expressing love and i think from

1:01:55 ↗ one what little i understand of of

1:01:57 ↗ issaquah's uh successes i think you know

1:02:00 ↗ demonstrating that we really want a

1:02:02 ↗ company like costco to devote you know i

1:02:05 ↗ think was what if not tens of millions

1:02:07 ↗ hundreds of millions of dollars over an

1:02:09 ↗ extended period to this community when

1:02:11 ↗ they probably could have gone certainly

1:02:13 ↗ anywhere in the area if not anywhere in

1:02:14 ↗ the country um show we have to show that

1:02:17 ↗ we really want those businesses here so

1:02:19 ↗ my hope is all that's part of a january

1:02:21 ↗ conversation okay love is awesome i

1:02:23 ↗ think land is the other big l word

1:02:26 ↗ because i you know for years um your

1:02:29 ↗ predecessor and others and staff have

1:02:30 ↗ heard i always gave valve as my valve

1:02:33 ↗ software as like my poster child of the

1:02:35 ↗ kind of company that i'd love to have

1:02:36 ↗ come here and it turns out they moved a

1:02:38 ↗ year and a half ago um to a new location

1:02:40 ↗ in bellevue and actually looked at

1:02:41 ↗ issaquah right and they just couldn't

1:02:43 ↗ find anything that fit their needs but

1:02:45 ↗ they were really interested in issaquah

1:02:47 ↗ and in the end had to wind up in

1:02:48 ↗ bellevue and so that to me like

1:02:51 ↗ amen to like love i get it attention um

1:02:54 ↗ ceo level attention all that kind of

1:02:56 ↗ stuff but in the end we have to we have

1:02:58 ↗ to figure out what these companies need

1:03:00 ↗ and why they so many of them take a

1:03:03 ↗ powder when they when they look at his

1:03:04 ↗ squad and that lever leveraging ed

1:03:07 ↗ success is great

1:03:09 ↗ i just submit that leverage existing ed

1:03:11 ↗ activities doesn't say what you just

1:03:13 ↗ said so just think about that uh other

1:03:16 ↗ questions on this topic

1:03:20 ↗ all right thank you keith thank you

1:03:37 ↗ good evening

1:03:38 ↗ rather than talking about other people's

1:03:40 ↗ budgets i get to talk about

1:03:41 ↗ my own budget tonight

1:03:44 ↗ so

1:03:45 ↗ an overview we are

1:03:48 ↗ have

1:03:49 ↗ just over

1:03:50 ↗ 15 employees in the finance department

1:03:54 ↗ hardworking dedicated employees that are

1:03:58 ↗ working on budget development and

1:04:00 ↗ monitoring which is what you all see the

1:04:02 ↗ most from us financial reporting the new

1:04:05 ↗ administration including utility billing

1:04:07 ↗ and b o tax administration

1:04:10 ↗ procurement and accounts payable

1:04:12 ↗ and

1:04:13 ↗ payroll

1:04:16 ↗ in terms of our 2019 accomplishment we

1:04:19 ↗ produced a six-year cip and an operating

1:04:22 ↗ budget

1:04:24 ↗ that

1:04:25 ↗ i believe has greater transparency than

1:04:27 ↗ in past years and um

1:04:29 ↗ uh hoping to build on that in in the

1:04:32 ↗ future but uh this was our first attempt

1:04:35 ↗ at that

1:04:36 ↗ we are in the process of implementing

1:04:39 ↗ the munis utility billing module this

1:04:42 ↗ has been

1:04:43 ↗ a number of years in the making this

1:04:45 ↗ work has been actively underway in 2019

1:04:49 ↗ and we are scheduled to go live with the

1:04:53 ↗ system next spring approximately next

1:04:55 ↗ march

1:04:56 ↗ we also launched a comprehensive review

1:04:59 ↗ of the city's finances and financial

1:05:01 ↗ management practices i was here in

1:05:05 ↗ april

1:05:06 ↗ talking about some of the initial

1:05:07 ↗ findings that work is

1:05:09 ↗ continuing

1:05:11 ↗ actively we have engaged the services of

1:05:13 ↗ the government finance officers

1:05:15 ↗ association to help us

1:05:19 ↗ understand our processes and procedures

1:05:21 ↗ map those out and

1:05:23 ↗ those discussions have been

1:05:25 ↗ productive and i will pivot in the next

1:05:27 ↗ slide to talk about what that means for

1:05:29 ↗ 2020

1:05:31 ↗ and then the finance department was also

1:05:32 ↗ actively involved in developing the

1:05:34 ↗ finance plan to allow the city to

1:05:38 ↗ procure the bergsmont open space

1:05:40 ↗ property

1:05:42 ↗ in terms of what we are doing for 2020

1:05:47 ↗ we are as i mentioned going to go live

1:05:49 ↗ with utility billing

1:05:51 ↗ this will allow people to

1:05:54 ↗ make online payments for their utility

1:05:56 ↗ bills which

1:05:58 ↗ will be a big service improvement

1:06:01 ↗ it will also integrate better integrate

1:06:04 ↗ and eliminate some manual processes in

1:06:06 ↗ terms of

1:06:08 ↗ collecting those revenues and tying them

1:06:10 ↗ into munis right now they're done in a

1:06:12 ↗ separate system

1:06:14 ↗ we are also

1:06:15 ↗ a major work plan item for us in 2020 is

1:06:20 ↗ the munis reimplementation project as

1:06:23 ↗ you all know munis was

1:06:25 ↗ first implemented as the city's

1:06:28 ↗ erp

1:06:29 ↗ financial management system in 2015 and

1:06:35 ↗ it has been it has caused challenges uh

1:06:38 ↗ ever since

1:06:40 ↗ is we evaluated what happened and not to

1:06:44 ↗ spend too much time dwelling on the past

1:06:46 ↗ but

1:06:48 ↗ it was not implemented the way it should

1:06:50 ↗ have been implemented the the city did

1:06:52 ↗ not take

1:06:54 ↗ the time and

1:06:56 ↗ invest the resources that were required

1:06:58 ↗ to do process mapping procedure mapping

1:07:01 ↗ so you have a lot of inconsistent

1:07:03 ↗ practices around the city you've got use

1:07:05 ↗ of side systems around the city a lot of

1:07:08 ↗ manual processes and it is

1:07:11 ↗ extraordinarily difficult to get

1:07:14 ↗ financial information

1:07:16 ↗ sometimes it feels like we're doing our

1:07:18 ↗ job with our hand tied behind our back

1:07:20 ↗ things take far longer than they should

1:07:24 ↗ preparing a finite financial forecast is

1:07:29 ↗ is

1:07:31 ↗ a many-week

1:07:33 ↗ month process

1:07:34 ↗ it should not be that difficult so

1:07:37 ↗ we are recommending there is money in

1:07:39 ↗ the budget to do this municipal

1:07:41 ↗ implementation and

1:07:44 ↗ the goal is to not repeat the mistakes

1:07:46 ↗ of last time and to do

1:07:49 ↗ to engage the services of a project

1:07:52 ↗ manager with experience in implementing

1:07:54 ↗ erps to do that process mapping to

1:08:00 ↗ eliminate reduce the use of side systems

1:08:02 ↗ so it's all funneling through

1:08:05 ↗ the munis program so that we have access

1:08:07 ↗ to the data that we need to provide you

1:08:10 ↗ the information that you need the

1:08:12 ↗ information that i need to do my job

1:08:15 ↗ and

1:08:17 ↗ do it more efficiently

1:08:20 ↗ let's remember what you're saying

1:08:24 ↗ thank you for that review of munis you

1:08:26 ↗ didn't

1:08:27 ↗ i could have waited for the rest of the

1:08:28 ↗ bullets but that's okay so you gave us a

1:08:30 ↗ rundown kind of in broad terms of the

1:08:33 ↗ effect of the current implementation and

1:08:34 ↗ your hopes for improvements with a

1:08:36 ↗ re-implementation

1:08:40 ↗ um

1:08:42 ↗ what

1:08:43 ↗ you know maybe i need to go back and

1:08:44 ↗ kind of reformulate my question here

1:08:46 ↗ because i was trying to listen to you

1:08:47 ↗ and thinking i had a question before it

1:08:49 ↗ started so let me okay

1:08:51 ↗ let me get back to flora

1:08:53 ↗ councilmember walsh

1:08:55 ↗ so this uh

1:08:57 ↗ financial situation has certainly been

1:08:59 ↗ something that the community has noticed

1:09:02 ↗ and so to highlight this budget would

1:09:04 ↗ you say it's putting our money where

1:09:08 ↗ we've heard concern and where we've seen

1:09:11 ↗ issues and so this represents

1:09:15 ↗ financial investments toward

1:09:17 ↗ addressing those issues

1:09:19 ↗ yeah i i think in my estimation in my

1:09:22 ↗ and this is my

1:09:24 ↗ 365th

1:09:25 ↗ day with the city of issaquah i showed

1:09:28 ↗ up here on october 15th the day the

1:09:30 ↗ budget was transmitted last year so we

1:09:32 ↗ transmitted the budget three weeks

1:09:34 ↗ earlier this year

1:09:35 ↗ so in my in my vast

1:09:38 ↗ 365 days with the city of issaquah

1:09:43 ↗ what what i have observed is

1:09:46 ↗ there was an effort to implement the the

1:09:49 ↗ erp munis um

1:09:52 ↗ and um

1:09:53 ↗ [Music]

1:09:54 ↗ there was there was an interest in um

1:09:59 ↗ conserving costs i think there it was an

1:10:01 ↗ ambitious plan there was a thought that

1:10:03 ↗ things could be done

1:10:05 ↗ in house

1:10:06 ↗ and this was years ago this was years

1:10:08 ↗ ago this was before

1:10:10 ↗ most of the people all of the people

1:10:12 ↗ actively evolved you know new finance

1:10:14 ↗ team new i.t team

1:10:16 ↗ new city administrator

1:10:19 ↗ so

1:10:20 ↗ um

1:10:21 ↗ there you know there was there appeared

1:10:23 ↗ to be an effort to sort of say okay we

1:10:25 ↗ could do this on our own um

1:10:27 ↗ and and this is frankly not an uncommon

1:10:31 ↗ what the city of issaquah is

1:10:33 ↗ experiencing is not necessarily an

1:10:35 ↗ uncommon problem people attempt to do an

1:10:37 ↗ erp cut corners and

1:10:39 ↗ you get something that's not working

1:10:41 ↗ properly and what i think happened over

1:10:44 ↗ the years um in you know and talking to

1:10:46 ↗ people is there was like okay well we've

1:10:49 ↗ we've gone this far let's try and make

1:10:51 ↗ it work and a number of efforts to you

1:10:54 ↗ know try and make it work jerry rigg you

1:10:56 ↗ know

1:10:57 ↗ the system and

1:10:59 ↗ it it wasn't and it hasn't and um

1:11:03 ↗ i don't believe we are in a position

1:11:06 ↗ where we can try and

1:11:09 ↗ you know duct tape this together it is

1:11:11 ↗ just not working and

1:11:15 ↗ the longer it takes us

1:11:18 ↗ to

1:11:19 ↗ [Music]

1:11:20 ↗ fix the problem

1:11:22 ↗ the the

1:11:24 ↗ harder it is to do our jobs you know

1:11:26 ↗ preparing our annual financial

1:11:28 ↗ statements is a tremendous lift it

1:11:30 ↗ should not be that difficult

1:11:35 ↗ monthly bank reconciliations are

1:11:37 ↗ extremely difficult there are there are

1:11:39 ↗ systems to do that in an automated

1:11:41 ↗ capacity we don't have that capability

1:11:44 ↗ and so it really does feel like

1:11:48 ↗ hand tied behind the back

1:11:50 ↗ all of our all of our steps take um a

1:11:53 ↗ long time there is a question that

1:11:55 ↗ may have actually come from you

1:11:56 ↗ councilmember walsh maybe someone else

1:11:58 ↗ about how much we have spent on munis um

1:12:01 ↗ since okay it was

1:12:03 ↗ i think this is the second time i

1:12:04 ↗ attributed

1:12:05 ↗ a council president question to you

1:12:07 ↗ anyway

1:12:08 ↗ the answer is

1:12:10 ↗ and we'll get a written response to you

1:12:12 ↗ by the end of the week 1.4 million

1:12:14 ↗ dollars that was a bear to uncover to

1:12:17 ↗ get that answer was not an easy thing to

1:12:21 ↗ answer we aren't using project ledger so

1:12:24 ↗ when we're starting a new project we're

1:12:26 ↗ not entering it into the system and can

1:12:28 ↗ see what those costs are over time it

1:12:31 ↗ was a manual lookup process

1:12:33 ↗ to identify

1:12:35 ↗ the costs that we have spent on this

1:12:37 ↗ project and so i i was joking with my

1:12:39 ↗ staff i'm like the difficulty in

1:12:42 ↗ answering that question is kind of a

1:12:44 ↗ case in point of

1:12:46 ↗ the problems that we are having and

1:12:50 ↗ i recognize that the city has invested a

1:12:52 ↗ lot of money thus far and that

1:12:56 ↗ you're probably like

1:12:57 ↗ why should we believe it this time and

1:13:00 ↗ um

1:13:01 ↗ all i could say is there's a new team

1:13:03 ↗ here that the team recognizes what the

1:13:05 ↗ problems were the team is

1:13:08 ↗ is committed to not replicating those

1:13:10 ↗ problems and

1:13:12 ↗ um

1:13:13 ↗ we just i mean some of this is like a

1:13:15 ↗ plea of like we just can't keep doing

1:13:17 ↗ business this way we we've we've got to

1:13:19 ↗ be doing better

1:13:21 ↗ and you know the end product will

1:13:23 ↗ hopefully be

1:13:25 ↗ you know easier access to information

1:13:28 ↗ you know an ability to see our financial

1:13:31 ↗ position much earlier than what we are

1:13:33 ↗ able to do right now and you know i need

1:13:36 ↗ that to do my job city administrator bob

1:13:38 ↗ kowitz needs that to do his job you all

1:13:40 ↗ need that to do your job and frankly the

1:13:42 ↗ citizens expect

1:13:45 ↗ that kind of information as well

1:13:48 ↗ council member rick so

1:13:49 ↗ nor you're going to stick on munis for a

1:13:51 ↗ while it is the single biggest

1:13:52 ↗ discretionary item we have in the budget

1:13:54 ↗ as best i can tell so it probably does

1:13:56 ↗ deserve a fair amount of attention

1:13:58 ↗ first thank you for the last 365 days to

1:14:01 ↗ you and your team for all that you've

1:14:02 ↗ accomplished in the last 365 days um we

1:14:05 ↗ are in a far far better spot than we

1:14:07 ↗ were before so two questions for you

1:14:09 ↗ take them in any order you want

1:14:11 ↗ first question is when will we have the

1:14:13 ↗ re-implementation of munis complete

1:14:15 ↗ and number two actually a three-parter

1:14:17 ↗ number two is is the utility billing

1:14:20 ↗ part of munis and is this part of the

1:14:22 ↗ re-implementation and then three

1:14:25 ↗ are there any things that you can point

1:14:27 ↗ to or would like to highlight

1:14:28 ↗ that

1:14:30 ↗ will give us confidence that this

1:14:31 ↗ re-implementation is going to be

1:14:34 ↗ smooth and

1:14:35 ↗ we won't be having this conversation in

1:14:36 ↗ a couple years

1:14:38 ↗ okay so first that was question and i

1:14:40 ↗ may have to come back to you to repeat

1:14:41 ↗ the questions but i'll take one at a

1:14:43 ↗ time so the first question was timeline

1:14:45 ↗ when are we going to be done yeah so um

1:14:47 ↗ i can't give you a solid answer of when

1:14:49 ↗ we are going to be done but i can tell

1:14:51 ↗ you what comes next and what it means

1:14:54 ↗ for then the follow-up steps so gfoa has

1:14:57 ↗ been

1:14:58 ↗ on site

1:15:00 ↗ on numerous occasions

1:15:02 ↗ throughout the summer and

1:15:04 ↗ even up they were here i believe last

1:15:06 ↗ week

1:15:07 ↗ meeting with

1:15:08 ↗ subject matter experts both within

1:15:10 ↗ finance and also users within the

1:15:12 ↗ department to do the process mapping

1:15:15 ↗ they are expecting to have an action

1:15:17 ↗ plan ready for me within the next month

1:15:21 ↗ that action plan will formulate

1:15:26 ↗ the ask the discussions with tyler

1:15:29 ↗ technologies who is the purveyor of

1:15:32 ↗ munis

1:15:33 ↗ to develop an implementation plan

1:15:36 ↗ we i have been having conversations with

1:15:38 ↗ gfoa and with john and john has had

1:15:41 ↗ conversations with gfoa about how we

1:15:43 ↗ sequence the project and um

1:15:47 ↗ they're

1:15:48 ↗ talking about

1:15:49 ↗ doing the more transactional items first

1:15:52 ↗ so you know your project ledger your

1:15:54 ↗ purchasing module

1:15:56 ↗ um

1:15:57 ↗ things of that nature first that are

1:15:58 ↗ foundational and then some of the things

1:16:01 ↗ that

1:16:02 ↗ are going to take a little bit longer to

1:16:03 ↗ implement like capital asset the capital

1:16:06 ↗ asset module that would be on a longer

1:16:09 ↗ time time horizon but we're envisioning

1:16:11 ↗ something happening over a two year span

1:16:14 ↗ with some things going live earlier than

1:16:17 ↗ others i can't right now tell you

1:16:21 ↗ specific dates because we're just not

1:16:23 ↗ there in the process but

1:16:25 ↗ the idea is to

1:16:28 ↗ have a first phase ready assuming that

1:16:30 ↗ tyler has the resources to devote to

1:16:32 ↗ this

1:16:33 ↗ in 2020 so that we can go live

1:16:38 ↗ starting in 2021 with with some of these

1:16:40 ↗ modules

1:16:42 ↗ so that's that's a timing question in

1:16:45 ↗ terms of of updates you know would be

1:16:47 ↗ happy to come back to the council at

1:16:49 ↗ periodic intervals to

1:16:52 ↗ give you updates on where we are with

1:16:54 ↗ those efforts um

1:16:56 ↗ because you know there there is a you

1:16:58 ↗ know a leap of faith that you are

1:17:00 ↗ providing as as we are having those

1:17:02 ↗ discussions but i want to assure you

1:17:05 ↗ that um this is a high priority um the

1:17:09 ↗ team is committed to it when gfoa has

1:17:11 ↗ been on site some finance staff that

1:17:13 ↗ were here through the implementation

1:17:16 ↗ were raving about the sessions with gfoa

1:17:19 ↗ and the process mapping of why didn't we

1:17:22 ↗ do this the first time around

1:17:24 ↗ they were getting you know insights into

1:17:26 ↗ system capabilities that they didn't

1:17:28 ↗ know existed because those discussions

1:17:31 ↗ didn't happen that time around so

1:17:34 ↗ you know a lot of times you go through

1:17:36 ↗ a major change like this

1:17:38 ↗ and people are

1:17:40 ↗ freaking out about it that is not the

1:17:42 ↗ case within the finance department

1:17:45 ↗ because there is such a recognition that

1:17:48 ↗ of the difficulties that we are having

1:17:50 ↗ with the current system

1:17:52 ↗ second question knows that you're

1:17:54 ↗ implementing utility billing is that

1:17:55 ↗ part of munis and will we have to

1:17:57 ↗ re-implement that as part of

1:17:59 ↗ reevaluating munis it is part of munis

1:18:02 ↗ and we will not have to re-implement it

1:18:04 ↗ we

1:18:05 ↗ lessons learned and actually this is

1:18:07 ↗ probably a good example of how we have

1:18:11 ↗ and we haven't we haven't gone live with

1:18:13 ↗ it yet but we have taken the steps that

1:18:16 ↗ we needed to to be very deliberative on

1:18:18 ↗ the front end and um one of the things

1:18:21 ↗ and john correct me if i'm wrong about

1:18:23 ↗ this i don't believe when we went live

1:18:25 ↗ with munis we did a parallel system with

1:18:28 ↗ with the two of them so we didn't even

1:18:30 ↗ do that testing we are doing that with

1:18:32 ↗ utility billing when it goes live i

1:18:33 ↗ think in the next couple of months

1:18:36 ↗ we're going to be running

1:18:37 ↗ [Music]

1:18:38 ↗ eden which is uh our current utility

1:18:41 ↗ system and munis parallel to test it out

1:18:44 ↗ so that we ensure that we can work out

1:18:46 ↗ the bugs um so that's an example of yes

1:18:49 ↗ it's munis we've we've learned our

1:18:52 ↗ lessons we are applying those lessons

1:18:54 ↗ and

1:18:56 ↗ do not expect to have to re-implement

1:18:59 ↗ the utility billing component of munis

1:19:01 ↗ with this effort

1:19:03 ↗ and i think you

1:19:04 ↗ in the course of those two questions i

1:19:05 ↗ think you answer the third which is

1:19:08 ↗ why are we going to be successful this

1:19:09 ↗ time

1:19:12 ↗ so uh

1:19:13 ↗ so tell me again the timeline for having

1:19:17 ↗ the munis implementation plan

1:19:20 ↗ we're expecting an action plan from gfoa

1:19:23 ↗ within the next month

1:19:24 ↗ and then that will form the foundation

1:19:27 ↗ for having discussions

1:19:29 ↗ with tyler about

1:19:32 ↗ an implementation plan and an

1:19:34 ↗ implementation schedule and the

1:19:35 ↗ intention is to

1:19:38 ↗ have gfoa help us with those discussions

1:19:40 ↗ they are a national presence they have

1:19:42 ↗ helped cities across the u.s implement

1:19:45 ↗ erps including munis they have

1:19:49 ↗ clout with tyler technologies and

1:19:53 ↗ they will be part of those discussions

1:19:55 ↗ with us they also and i can't i can only

1:19:59 ↗ talk about this conceptually right now

1:20:01 ↗ but

1:20:03 ↗ among the things that they're looking at

1:20:05 ↗ is are there also opportunities to

1:20:07 ↗ negotiate with tyler about

1:20:09 ↗ [Music]

1:20:11 ↗ services that may not have been

1:20:12 ↗ delivered up to expectations with the

1:20:15 ↗ original

1:20:16 ↗ implementation and white might we be

1:20:19 ↗ able to get some concessions from tyler

1:20:21 ↗ on on the re-implementation plan

1:20:24 ↗ so because i i spent my first decade in

1:20:26 ↗ software and it concerns me it sounds

1:20:29 ↗ like we're saying our implementation is

1:20:31 ↗ going to require the software vendor

1:20:33 ↗ to do things and this

1:20:35 ↗ munis was i think sold as you know

1:20:39 ↗ they know what they're doing and this is

1:20:41 ↗ a this is a you know tool that's well

1:20:44 ↗ established in the industry and it's

1:20:45 ↗ really concerning

1:20:47 ↗ that it sounds like it may be gated on i

1:20:49 ↗ don't know bug fixes or improvements or

1:20:51 ↗ whatever from tyler's the software

1:20:53 ↗ vendor it tyler's the software vendor

1:20:55 ↗ but it's not it's not bugs it's it's

1:20:59 ↗ we didn't this we working with tyler

1:21:02 ↗ didn't design the system to

1:21:05 ↗ [Music]

1:21:07 ↗ to

1:21:08 ↗ the system was not deployed to meet our

1:21:10 ↗ needs and we also you know one of the

1:21:13 ↗ things as i'm sure you know from your

1:21:14 ↗ career in in software is that

1:21:19 ↗ the organizations often need to change

1:21:20 ↗ their processes to conform with the

1:21:22 ↗ configuration of the software not try

1:21:26 ↗ and get the software to work around

1:21:27 ↗ their processes we did the latter

1:21:30 ↗ so

1:21:31 ↗ we're we didn't change our processes

1:21:34 ↗ and as a result we're not

1:21:37 ↗ maximizing the use of the software we're

1:21:40 ↗ using a bunch of side systems

1:21:42 ↗ to maintain data which is creating extra

1:21:45 ↗ steps so

1:21:48 ↗ this is less of a situation with bugs in

1:21:51 ↗ the software and just

1:21:53 ↗ a miss on the implementation then what

1:21:55 ↗ do we need from tyler because gfoa would

1:21:57 ↗ do the implementation no gfoa will not

1:22:00 ↗ tyler will do the implementation jfoa is

1:22:02 ↗ just advising us correct and ty it's

1:22:05 ↗ tyler's input it's tyler's technical

1:22:07 ↗ implementation folks correct

1:22:10 ↗ this is all leading to

1:22:11 ↗ um in my day job i don't give people

1:22:14 ↗ money or staff without an implementation

1:22:16 ↗ plan like zero

1:22:18 ↗ and so

1:22:20 ↗ it's concerning that we don't have an

1:22:22 ↗ implementation plan in place for this as

1:22:24 ↗ chris as councilmember ray mentions the

1:22:26 ↗ largest discretionary item in the budget

1:22:29 ↗ so

1:22:29 ↗ [Music]

1:22:31 ↗ is there

1:22:34 ↗ i can like this question is there any

1:22:35 ↗ way that we can gate some of our spend

1:22:38 ↗ on having an implementation plan in

1:22:40 ↗ place it really really concerns me to

1:22:43 ↗ move forward i and i and i believe that

1:22:45 ↗ you've now got

1:22:46 ↗ you're putting the right focus on it

1:22:48 ↗ everything but just to have such a large

1:22:50 ↗ thing without having an implementation

1:22:52 ↗ plan in place feels

1:22:53 ↗ wrong

1:22:55 ↗ so um as i i hear where you're coming

1:22:58 ↗ from and this is a little bit of a

1:22:59 ↗ chicken and egg issue it's also a budget

1:23:02 ↗ timing issue of you know we've got a

1:23:04 ↗ budget before you now while we're still

1:23:07 ↗ developing um the plan uh the cost the

1:23:10 ↗ cost that we have put forward we have

1:23:12 ↗ consulted with

1:23:14 ↗ tyler on and those are estimates one of

1:23:16 ↗ the things that i don't know that the

1:23:18 ↗ city of issaquah has done

1:23:21 ↗ with something like this but i've seen

1:23:23 ↗ it done

1:23:24 ↗ in other jurisdictions is you know the

1:23:27 ↗ money is allocated but then there are

1:23:29 ↗ restrictions

1:23:31 ↗ king county calls them provisos where

1:23:33 ↗ it's like okay we're going to allocate

1:23:35 ↗ the money but you got to come back and

1:23:36 ↗ you've got to report on these milestones

1:23:39 ↗ that might be something the council

1:23:41 ↗ wants to consider

1:23:43 ↗ as part of the budget process is

1:23:46 ↗ make me come back i mean i will come

1:23:47 ↗ back voluntarily but um you know make me

1:23:50 ↗ come back and and you know potentially

1:23:52 ↗ release of funds you know could be tied

1:23:55 ↗ to that um

1:23:57 ↗ you know i guess i would i would hate

1:24:00 ↗ um

1:24:04 ↗ i i hear what you're saying in terms of

1:24:06 ↗ you know this is a little a leap of

1:24:08 ↗ faith um

1:24:09 ↗ but it's not you know

1:24:12 ↗ i would hope and this is not my decision

1:24:14 ↗ to make that the money wouldn't be

1:24:15 ↗ reallocated to something else

1:24:17 ↗ and so you know it's how do we have that

1:24:20 ↗ that back and forth so that you can have

1:24:22 ↗ confidence understand what you are

1:24:24 ↗ getting for this investment um

1:24:28 ↗ before we you know launch into next

1:24:30 ↗ steps looks like city administrator bob

1:24:32 ↗ quits what has some thoughts

1:24:35 ↗ well i i think it's important to

1:24:37 ↗ delineate the roles here between gfoa

1:24:40 ↗ and tyler so gfoa is helping us come up

1:24:44 ↗ with what an appropriate implementation

1:24:46 ↗ plan would look like uh is helping as in

1:24:49 ↗ essence our agent working with tyler uh

1:24:52 ↗ to take the implementation plan getting

1:24:54 ↗ their response to that and then jointly

1:24:56 ↗ working together on an implementation

1:24:58 ↗ plan so i think as director goldberg has

1:25:00 ↗ said it'd be very appropriate for us

1:25:02 ↗ once we've gotten the information from

1:25:04 ↗ gfo once we've gone back to tyler gotten

1:25:07 ↗ their response

1:25:08 ↗ to come back to the council and say this

1:25:10 ↗ is what we have not only developed with

1:25:13 ↗ gfoa's help but this is the response

1:25:15 ↗ from tyler uh there are some contracting

1:25:17 ↗ issues here which i'm not sure this is

1:25:19 ↗ the best venue to to get involved in but

1:25:21 ↗ we also need to get we also need to work

1:25:23 ↗ through those so i think we are

1:25:26 ↗ entering a phase now where we will have

1:25:29 ↗ uh recommendations from gfoa on

1:25:30 ↗ implementation we'll be able to go to

1:25:32 ↗ tyler

1:25:33 ↗ raise those issues along with any other

1:25:35 ↗ outstanding issues we have from the

1:25:36 ↗ previous one and come up with a package

1:25:39 ↗ uh which we then can bring back to the

1:25:41 ↗ council uh which would delineate

1:25:43 ↗ specifically the costs associated uh

1:25:45 ↗ with the tyler portion of this is that

1:25:48 ↗ yes that's correct so what's the total

1:25:51 ↗ ask in 2020 again one so there's uh in

1:25:56 ↗ the i.t budget there's just over a

1:25:58 ↗ million and then in the finance

1:26:00 ↗ department budget there's two hundred

1:26:02 ↗ thousand dollars to help with

1:26:06 ↗ training and if we need backfill of

1:26:08 ↗ staff and things of that nature so my

1:26:10 ↗ request and it's wearing my one of seven

1:26:12 ↗ hat it's not where my council president

1:26:14 ↗ had would be

1:26:15 ↗ that we would look at that 1.2

1:26:19 ↗ put the 1.2 number in there but my

1:26:21 ↗ request would be is there a milestone

1:26:23 ↗ that we can put in there somewhere

1:26:26 ↗ that's uh and

1:26:27 ↗ that says you know

1:26:30 ↗ we would release

1:26:31 ↗ 300 000 of it initially we've got a

1:26:34 ↗ milestone when that milestone is

1:26:35 ↗ achieved do the other 900 i don't know

1:26:37 ↗ what that looks like but that's my

1:26:38 ↗ request sure that's one and i think from

1:26:41 ↗ an administration standpoint that's

1:26:42 ↗ perfectly reasonable give us some

1:26:44 ↗ latitude to get the information back

1:26:45 ↗ from gfoa

1:26:47 ↗ and then we'll be able to give an update

1:26:49 ↗ report probably in general terms by the

1:26:51 ↗ end of the calendar year

1:26:53 ↗ and then if we need to come back

1:26:55 ↗ my sense is also there will either be a

1:26:57 ↗ new contract with tyler or an amended

1:26:59 ↗ contract with tyler so that would likely

1:27:01 ↗ be the mechanism before the city council

1:27:03 ↗ uh that we would then have those those

1:27:05 ↗ milestones or

1:27:06 ↗ you know progress payments as the case

1:27:08 ↗ may be

1:27:09 ↗ but would we be able to talk about

1:27:12 ↗ some sort of milestone as part of the

1:27:14 ↗ budget process in other words not just

1:27:17 ↗ say here's here's a check for 1.2

1:27:19 ↗ million and and let us know how it's

1:27:21 ↗ going well i think it's also procurement

1:27:23 ↗ issue that we would we would not be able

1:27:25 ↗ to enter into a contract the size that

1:27:27 ↗ we were discussing without council

1:27:29 ↗ approval oh there you go okay so so i

1:27:31 ↗ think that the budget is there um but

1:27:34 ↗ we'll have to come back to

1:27:36 ↗ with a contract or revise with tyler in

1:27:39 ↗ even if we didn't we will yeah yeah and

1:27:41 ↗ i think i mean i i think once we get the

1:27:44 ↗ action plan and understand the scope of

1:27:47 ↗ that i think

1:27:49 ↗ that would be an appropriate time to

1:27:51 ↗ come back to the council

1:27:53 ↗ to just share with you where we are it

1:27:56 ↗ would be an advance of procurement but

1:27:57 ↗ then you know we can take input from you

1:28:00 ↗ and then have those discussions with

1:28:02 ↗ tyler and then the next day we'll do a

1:28:03 ↗ two-phase process we'll hopefully get

1:28:06 ↗ information to you by the end of the

1:28:07 ↗ year uh with what we believe the

1:28:10 ↗ action plan would be and then as we

1:28:12 ↗ talked with tyler come back with the

1:28:14 ↗ revisions of the contract or a new

1:28:15 ↗ contract i don't even think we have

1:28:17 ↗ determined that at this point

1:28:19 ↗ got it okay that's very helpful thank

1:28:20 ↗ you councilmember winterstein thank you

1:28:22 ↗ so i i learned a lot by this and i that

1:28:25 ↗ includes that we don't expect the full

1:28:27 ↗ scope to be completed in calendar year

1:28:29 ↗ 2020.

1:28:33 ↗ it would help for budgetary and that

1:28:35 ↗ last conversation about you know you'd

1:28:36 ↗ have to counsel approval for a contract

1:28:38 ↗ anyway some known dollar amount it was

1:28:40 ↗ very helpful as well

1:28:42 ↗ so i'm going to look at these but this

1:28:43 ↗ budget right now is that's a plug number

1:28:47 ↗ so what i would like to know what the

1:28:49 ↗ assumptions are behind that plug number

1:28:51 ↗ so you you did some rough estimate so i

1:28:54 ↗ heard earlier you talked about hey we

1:28:55 ↗ have to re-implement purchasing we're

1:28:57 ↗ going to do project accounting you

1:28:58 ↗ talked about something else that was a

1:29:00 ↗ little bit further out

1:29:02 ↗ but so clearly there's a lot of times

1:29:04 ↗ they count these by modules we're going

1:29:05 ↗ to do this implementation we're going to

1:29:06 ↗ do this integration so what is your plan

1:29:08 ↗ that maybe helped drove this plug number

1:29:10 ↗ because if we're going to we still

1:29:12 ↗ you're asking us to approve a budgetary

1:29:14 ↗ number we know we're going to revisit it

1:29:16 ↗ i'd just like to know what's making up

1:29:17 ↗ this budgetary number yes so there

1:29:20 ↗ we can break this down in several

1:29:22 ↗ component parts i don't have all of the

1:29:24 ↗ information with me and i also don't

1:29:26 ↗ know

1:29:27 ↗ so i what i what i would like to do and

1:29:29 ↗ what we're preparing to do in fact

1:29:31 ↗ that's one of the things i've been

1:29:32 ↗ working on

1:29:33 ↗ during the other presentations is a

1:29:35 ↗ written response that we can have for

1:29:36 ↗ you by the end of the week

1:29:38 ↗ with the component parts and

1:29:41 ↗ the various estimates

1:29:43 ↗ and how we arrived at those estimates

1:29:45 ↗ okay and i'm going to make one special

1:29:47 ↗ request in this earlier this evening you

1:29:50 ↗ characterize you you you said one of the

1:29:52 ↗ drivers with this is to have easier

1:29:56 ↗ access to information i just wonder if

1:29:58 ↗ you could just expand upon that a little

1:30:01 ↗ bit so

1:30:02 ↗ that would be helpful if it has that as

1:30:04 ↗ part of the reply

1:30:06 ↗ point about the budget document itself

1:30:08 ↗ they were talking about capital

1:30:10 ↗ improvement project

1:30:12 ↗ tc010

1:30:14 ↗ on page 120 the value is listed as a 1

1:30:17 ↗ million 43

1:30:19 ↗ dollars on page

1:30:21 ↗ uh

1:30:22 ↗ 104 that same project is listed at eight

1:30:25 ↗ hundred sixty thousand

1:30:27 ↗ eight hundred eighty six dollars yeah so

1:30:29 ↗ the um the total project is for 2020 is

1:30:32 ↗ that one million zero four three number

1:30:35 ↗ uh the eight forty six or eight whatever

1:30:38 ↗ um on i can't remember what page is um

1:30:41 ↗ the uh amount on reit the remaining

1:30:44 ↗ amount is uh cost allocated to

1:30:47 ↗ the utilities

1:30:51 ↗ okay

1:30:54 ↗ got it

1:30:55 ↗ thank you

1:31:01 ↗ other questions councilmember hunt um

1:31:04 ↗ do we expect then that we will be

1:31:06 ↗ allocating more money for

1:31:09 ↗ the continued implementation beyond

1:31:12 ↗ 2020. yes so the cip um had

1:31:16 ↗ just over 500 000 for the 2021 splitting

1:31:20 ↗ the work up

1:31:22 ↗ so there would be an additional amount

1:31:24 ↗ that we anticipate for 2021 and then

1:31:28 ↗ would anticipate that it would be fully

1:31:30 ↗ implemented by that point okay so then

1:31:32 ↗ after that

1:31:33 ↗ no more money in the cip no yeah no more

1:31:36 ↗ money in the cip beyond 2021. okay um

1:31:39 ↗ [Music]

1:31:41 ↗ and then

1:31:42 ↗ i just wanted two seconds that i think

1:31:44 ↗ it would be helpful to have updates um

1:31:46 ↗ if it's before the contract if if that's

1:31:50 ↗ um

1:31:52 ↗ at a milestone i think that this is a

1:31:54 ↗ big public trust issue and so

1:31:56 ↗ transparency about what we're doing to

1:31:58 ↗ correct

1:31:59 ↗ our financial

1:32:01 ↗ um

1:32:02 ↗ situation is really important and it's

1:32:04 ↗ important to be

1:32:05 ↗ straightforward and also to i think keep

1:32:08 ↗ coming back with the message that we're

1:32:09 ↗ making progress

1:32:11 ↗ so i would like to see that report

1:32:15 ↗ and council president if i could just

1:32:16 ↗ ask

1:32:17 ↗ beth or john a question there's an

1:32:19 ↗ annual license fee

1:32:21 ↗ there is an annual license fee is that i

1:32:23 ↗ believe it's 168 000

1:32:25 ↗ hundred and sixty eight thousand dollars

1:32:27 ↗ is the annual subscription fee so that

1:32:29 ↗ is what you will continue to see and yes

1:32:31 ↗ it's a racket

1:32:34 ↗ is that on top of the 500 000 it is

1:32:37 ↗ good

1:32:41 ↗ and that's not a capital expense that's

1:32:43 ↗ an operating expense so that's why

1:32:44 ↗ you're not seeing it in the cip

1:32:48 ↗ and those are expenses we're already

1:32:49 ↗ incurring

1:32:52 ↗ other questions for director goldberg

1:32:56 ↗ so i have a couple more items on there

1:32:58 ↗ and i'll do it super fast um so uh we uh

1:33:01 ↗ we will be facilitating a bond sale in

1:33:04 ↗ support of the cip um in early 2020

1:33:09 ↗ we will also be supporting the city's

1:33:11 ↗ effort to build a transportation funding

1:33:13 ↗ ballot measure

1:33:15 ↗ in 2020 and then supporting the

1:33:17 ↗ city-wide service assessment that we

1:33:20 ↗ have been talking about throughout this

1:33:22 ↗ process

1:33:27 ↗ other questions

1:33:29 ↗ oh so i just i want to take the

1:33:31 ↗ temperature of the council for a second

1:33:33 ↗ we are

1:33:35 ↗ an hour and 38 minutes and we are on

1:33:37 ↗ track right now to be about four hours

1:33:39 ↗ and 20 minutes there's probably not

1:33:40 ↗ another munis conversation lurking out

1:33:42 ↗ there although there might be what i'd

1:33:44 ↗ like to do is um although this was

1:33:46 ↗ originally estimated at a three-hour

1:33:48 ↗ meeting what i'd like to do is plan on

1:33:49 ↗ going four if we go longer than four um

1:33:53 ↗ have a conversation with you all about

1:33:54 ↗ whether we want to continue or whether

1:33:56 ↗ we want to uh

1:33:58 ↗ let me just say continue this evening or

1:34:00 ↗ consider continuing another time but

1:34:01 ↗ what i'd like to do right now is say

1:34:03 ↗ try to get done inside a four-hour

1:34:05 ↗ window but i just want to make sure that

1:34:08 ↗ everybody else is amenable to that

1:34:12 ↗ all right

1:34:13 ↗ councilmember goodman

1:34:16 ↗ you're thinking what is it seven to

1:34:18 ↗ seven to eleven eleven

1:34:19 ↗ well that's right now our pace i mean

1:34:22 ↗ like i said munis may have skewed that

1:34:24 ↗ pace let's hope

1:34:26 ↗ but anyhow that's that's where i'm at

1:34:28 ↗ right now so i won't plan on stopping it

1:34:30 ↗ three hours but we'll let's try to hold

1:34:32 ↗ this to um for also for staff if

1:34:34 ↗ possible since people are staying later

1:34:37 ↗ and with that human resources

1:34:39 ↗ good evening thank you

1:34:41 ↗ so again stephanie johnson with human

1:34:43 ↗ resources uh

1:34:45 ↗ supports the work culture

1:34:47 ↗ through collaboration and a variety of

1:34:49 ↗ programmatic responsibilities

1:34:51 ↗ we're a small department of four we have

1:34:53 ↗ a current hr director vacancy and we

1:34:56 ↗ also have three analysts of which i'm

1:34:58 ↗ one

1:34:59 ↗ our oversight in the department includes

1:35:01 ↗ citywide staffing and recruitment

1:35:04 ↗ we are the staff liaison to the civil

1:35:06 ↗ service commission

1:35:07 ↗ we manage the city's classification and

1:35:10 ↗ compensation plan

1:35:12 ↗ we work with our four labor groups

1:35:14 ↗ through

1:35:15 ↗ employee and labor relations

1:35:17 ↗ we manage our comprehensive benefits

1:35:19 ↗ administration package

1:35:22 ↗ we coordinate and conduct training and

1:35:24 ↗ organizational development

1:35:26 ↗ we oversee the performance management

1:35:28 ↗ system

1:35:29 ↗ and we administer safety and workers

1:35:31 ↗ compensation claims certainly all the

1:35:33 ↗ work that we do

1:35:35 ↗ is at a foundation of legal compliance

1:35:37 ↗ and employment law

1:35:40 ↗ some of our 2019 accomplishments include

1:35:43 ↗ implementing neogov or

1:35:45 ↗ governmentjobs.com

1:35:47 ↗ and applicant tracking software to

1:35:48 ↗ attract qualified candidates and expose

1:35:52 ↗ ourselves greater in the labor market

1:35:55 ↗ we've recruited for 28 regular positions

1:35:59 ↗ this year so far i think some of you

1:36:01 ↗ have been involved in some of those

1:36:03 ↗ certainly the city administrator

1:36:04 ↗ recruitment

1:36:06 ↗ finance director deputy city

1:36:08 ↗ administrator and a host of other

1:36:09 ↗ positions that make up our great staff

1:36:12 ↗ we have certainly more positions than

1:36:15 ↗ that that we're working on those are our

1:36:17 ↗ field positions

1:36:19 ↗ i think there was a council question

1:36:21 ↗ recently about the number of open

1:36:23 ↗ recruitments we'll get a response back

1:36:25 ↗ to that somewhere around

1:36:27 ↗ 16

1:36:28 ↗ to 20 with uh freezes that we've talked

1:36:30 ↗ about in previous budget presentations

1:36:34 ↗ earlier this evening we talked about

1:36:35 ↗ working with the executive office to

1:36:37 ↗ implement the first phase of

1:36:39 ↗ improvements to the employee experience

1:36:40 ↗ plan

1:36:42 ↗ that work was an innovative strategy to

1:36:44 ↗ enhance the way that we

1:36:47 ↗ manage the performance of individuals

1:36:50 ↗ through the check-in process instead of

1:36:52 ↗ kind of the universally hated annual

1:36:54 ↗ performance review

1:36:57 ↗ in 2020 we have projects that are

1:37:00 ↗ continuing

1:37:01 ↗ [Music]

1:37:02 ↗ certainly working with the employee

1:37:04 ↗ experience team to implement

1:37:06 ↗ implements gives me the additional

1:37:08 ↗ phases of improvements to that employee

1:37:10 ↗ experience plan

1:37:11 ↗ one of our focuses will be fostering

1:37:14 ↗ development and aligning staff to

1:37:16 ↗ organizational goals

1:37:18 ↗ it's part of a strategic plan item as

1:37:21 ↗ well i should notate

1:37:23 ↗ we've started in 2019 to negotiate

1:37:25 ↗ successor agreements with three of our

1:37:27 ↗ groups that have expiring contracts at

1:37:29 ↗ the end of this year

1:37:31 ↗ teamsters our police officers

1:37:33 ↗ association and the administrative staff

1:37:35 ↗ association

1:37:37 ↗ our work plan also includes a plan to

1:37:40 ↗ update a number of policy documents as

1:37:43 ↗ you can see we have a number of

1:37:45 ↗ resources

1:37:47 ↗ our goal in 2020 will to be an overhaul

1:37:50 ↗ and streamline and update and look for

1:37:52 ↗ uniformity and ease where we can

1:37:56 ↗ we will continue to implement

1:37:57 ↗ recommendations of the citywide class

1:37:59 ↗ and comp study you've certainly seen a

1:38:02 ↗ few of those items that we've been

1:38:03 ↗ working on in 2019

1:38:06 ↗ in the 2020 budget proposals

1:38:08 ↗ i think we've said all along that human

1:38:11 ↗ resources has a commitment to looking at

1:38:13 ↗ additional total compensation items such

1:38:16 ↗ as benefits in 2020

1:38:19 ↗ and then certainly we're always looking

1:38:20 ↗ for ways to collaborate with our

1:38:22 ↗ bargaining units to develop and

1:38:23 ↗ implement

1:38:24 ↗ improved labor management processes

1:38:33 ↗ so i'm sorry these slides aren't in the

1:38:35 ↗ tonight's packet are they they aren't

1:38:38 ↗ and i apologize we actually recognized

1:38:40 ↗ that um just earlier this evening so we

1:38:43 ↗ added them

1:38:44 ↗ in at the last minute and so we can

1:38:46 ↗ certainly make sure we get those and

1:38:48 ↗ post those online apologize for that

1:38:49 ↗ that was just an administrative

1:38:51 ↗ oversight i just pulled the packet again

1:38:53 ↗ from the website it's not there

1:38:55 ↗ correct we just in the five o'clock hour

1:38:58 ↗ we put it up here on the screen but

1:39:00 ↗ we'll certainly refresh and make them

1:39:01 ↗ available you mentioned earlier as part

1:39:04 ↗ of employee development retention as a

1:39:06 ↗ goal do we have a retention target and

1:39:11 ↗ do we know how we're doing against that

1:39:12 ↗ target

1:39:13 ↗ you know we don't have an established

1:39:15 ↗ target it's something that you know

1:39:17 ↗ organizationally we've wanted to look at

1:39:20 ↗ succession planning and other things as

1:39:22 ↗ a part of that as well

1:39:24 ↗ we've looked a little bit at some metric

1:39:26 ↗ um we don't have that establishment but

1:39:29 ↗ certainly you know that's something

1:39:31 ↗ overall just staffing wise that we've um

1:39:34 ↗ we've had a goal to get to

1:39:37 ↗ okay

1:39:39 ↗ questions oh council deputy president

1:39:43 ↗ thank you for the presentation tonight

1:39:45 ↗ uh so it could you go back just to

1:39:48 ↗ uh about yeah the employee um

1:39:51 ↗ i guess experience uh so this is

1:39:55 ↗ where in 2020 you'll be working on the

1:39:57 ↗ second phase so is that are there

1:39:59 ↗ different phases how many phases are

1:40:01 ↗ there obviously that's probably

1:40:03 ↗ something that's ongoing but is this can

1:40:06 ↗ you speak a little bit more to that

1:40:09 ↗ sure so the first work that we did with

1:40:11 ↗ the employee experience plan was to

1:40:14 ↗ survey our staff for the employee

1:40:16 ↗ experience that they wanted

1:40:18 ↗ and best practices showed that

1:40:20 ↗ i think of it as a triangle i think of a

1:40:23 ↗ metric that when you align employees to

1:40:25 ↗ the strategic plan

1:40:27 ↗ you reward and recognize and you develop

1:40:29 ↗ them that's the sweet spot of their

1:40:31 ↗ employee experience and that's what we

1:40:33 ↗ heard from our staff

1:40:34 ↗ so the first phase of work that we did

1:40:37 ↗ was to

1:40:38 ↗ figure out those design principles and

1:40:41 ↗ then build upon that so we had a

1:40:43 ↗ consultant we had a consultant in that

1:40:45 ↗ did some original work with us

1:40:47 ↗ we then moved to the check-in model our

1:40:50 ↗ next phase is developing

1:40:53 ↗ staff because they wanted part of their

1:40:56 ↗ sweet spot to be developed

1:40:58 ↗ and so one of the things that we're

1:41:00 ↗ looking at is enhancing our city-wide

1:41:02 ↗ training

1:41:03 ↗ in 2020 to meet that focus goal of

1:41:06 ↗ developing staff which is what we heard

1:41:08 ↗ from them

1:41:10 ↗ other phases you know certainly like you

1:41:12 ↗ said continuous process improvement to

1:41:14 ↗ do things like the all-city meetings and

1:41:18 ↗ we heard from staff that they wanted to

1:41:20 ↗ connect and they wanted to have fun and

1:41:21 ↗ they wanted to get frequent feedback and

1:41:23 ↗ so

1:41:24 ↗ all of those things combined

1:41:26 ↗ have been part of our phases but

1:41:28 ↗ certainly

1:41:30 ↗ the next one which will be a great focus

1:41:32 ↗ for us in 2020 is building out that

1:41:34 ↗ development for them

1:41:36 ↗ and so that is where um

1:41:40 ↗ to

1:41:40 ↗ council president mart's question in

1:41:42 ↗ terms of retention

1:41:44 ↗ turnover and future metrics around

1:41:48 ↗ all of that that is that part of is that

1:41:50 ↗ sort of the end of that

1:41:52 ↗ process or in a different bucket you

1:41:55 ↗ know i certainly think it's something

1:41:56 ↗ that we could focus on um i mentioned

1:41:59 ↗ that one of our 2019

1:42:02 ↗ accomplishments was instituting neogov

1:42:05 ↗ one of the things that we haven't had

1:42:06 ↗ great metric around is retention and

1:42:08 ↗ recruitment and staffing and succession

1:42:11 ↗ and so

1:42:13 ↗ i think that could be a future goal for

1:42:14 ↗ us um and certainly um i think it was

1:42:18 ↗ council member ray asked you know how do

1:42:20 ↗ you measure that whether it be through

1:42:21 ↗ retention or employee engagement i think

1:42:24 ↗ that should definitely be you know one

1:42:26 ↗ of the strategies that hr should work

1:42:28 ↗ towards we can certainly look at that

1:42:30 ↗ for 2020. thank you

1:42:36 ↗ any other questions

1:42:37 ↗ in regards to hr nope all right thank

1:42:40 ↗ you very much appreciate it thank you

1:42:42 ↗ move on to i.t

1:42:54 ↗ okay john trager i.t department

1:42:56 ↗ so a department overview here we have uh

1:42:59 ↗ 10 and a half employees

1:43:01 ↗ we have applications to support all 11

1:43:03 ↗ departments with about 20 lines of

1:43:05 ↗ business

1:43:07 ↗ there's 96 apps supported in at least

1:43:09 ↗ one major application in each line of

1:43:11 ↗ business

1:43:13 ↗ we also do the cyber security

1:43:14 ↗ configuration monitoring and end user

1:43:17 ↗ training

1:43:19 ↗ we have about 230 help desk tickets a

1:43:21 ↗ month

1:43:22 ↗ we maintain and manage 70 servers and a

1:43:25 ↗ couple data centers

1:43:27 ↗ about 300 laptops or desktops

1:43:30 ↗ and 95 smartphones and 50 other mobile

1:43:33 ↗ broadband devices as well as networks in

1:43:36 ↗ four separate office facility buildings

1:43:39 ↗ and nine smaller office buildings and a

1:43:42 ↗ wide range of remote sites

1:43:47 ↗ so in 2019 we

1:43:49 ↗ did the vendor selection and have kicked

1:43:52 ↗ off the

1:43:53 ↗ customer request management or

1:43:56 ↗ soon to be renamed project for crm

1:44:00 ↗ so that's in motion right now we're

1:44:01 ↗ working with the vendor

1:44:03 ↗ the council chambers upgrade is coming

1:44:05 ↗ here soon in a couple of weeks

1:44:08 ↗ the major

1:44:09 ↗ cyber security systems hardening and

1:44:11 ↗ end-user training issues have been going

1:44:13 ↗ on all year and we're making some

1:44:14 ↗ significant gains in both security and

1:44:16 ↗ usability in the network

1:44:20 ↗ we did a full backup system upgrade and

1:44:23 ↗ set up cloud backup this year

1:44:26 ↗ and i also did the questska budget

1:44:29 ↗ system implementation and it was used by

1:44:31 ↗ all the departments this year for budget

1:44:33 ↗ sessions so it went pretty well

1:44:37 ↗ 2020 projects

1:44:40 ↗ first one i think we already discussed

1:44:42 ↗ which is the financial management system

1:44:44 ↗ that's

1:44:45 ↗ munis

1:44:48 ↗ we're also going to configure gis

1:44:50 ↗ mapping and 3d software

1:44:52 ↗ and conduct user training and this is

1:44:54 ↗ related to the strategic plan

1:44:56 ↗ and this is to do visualization of new

1:44:58 ↗ major developments and you could do the

1:45:01 ↗ basically a fly-through simulation of

1:45:03 ↗ what it would look like and get a better

1:45:05 ↗ feel for the scale of the buildings

1:45:09 ↗ we'll also go live with the utility

1:45:11 ↗ billing which will be in march

1:45:15 ↗ and then we're also looking at

1:45:16 ↗ installing key card access and security

1:45:18 ↗ cameras and some key buildings

1:45:21 ↗ and upgrading the mobile software for

1:45:23 ↗ the public works op work order system

1:45:28 ↗ that's remember walsh um i noticed you

1:45:31 ↗ said on the first slide 96 apps

1:45:33 ↗ supported at least one major app in each

1:45:36 ↗ line of business um i'd just like to get

1:45:38 ↗ a sense uh as an email response maybe

1:45:41 ↗ what those are what costs the operations

1:45:44 ↗ costs and also

1:45:46 ↗ you know

1:45:48 ↗ which ones maybe

1:45:50 ↗ have more i.t maintenance

1:45:53 ↗ and time that's provided to them

1:45:55 ↗ perhaps that's something more for our

1:45:57 ↗ critical services review

1:46:01 ↗ i'm not sure on timing on that but i'd

1:46:02 ↗ like to get a sense of what those costs

1:46:04 ↗ are because that can be an area where a

1:46:06 ↗ department is making a decision and i.t

1:46:08 ↗ then has to support and the costs may

1:46:11 ↗ not be justified in that way

1:46:14 ↗ okay we can definitely put that together

1:46:16 ↗ for you i mean we've been trying to move

1:46:18 ↗ towards uh software as a service and

1:46:21 ↗ away from having to support

1:46:23 ↗ a lot of servers and we went from four

1:46:26 ↗ racks of servers to one

1:46:28 ↗ so we've made some pretty significant

1:46:30 ↗ progress but you still have to pay

1:46:32 ↗ software vendors somewhere to host it so

1:46:35 ↗ it's a trade-off but it does is a

1:46:37 ↗ considerable labor savings for us

1:46:42 ↗ um

1:46:43 ↗ i have a question um do have we looked

1:46:46 ↗ at

1:46:47 ↗ in our emergency

1:46:49 ↗ preparedness plans as a city have we

1:46:51 ↗ looked at

1:46:55 ↗ how we address hardening of rit systems

1:46:57 ↗ i look at the installed key card access

1:46:59 ↗ and i just naturally think yeah and then

1:47:01 ↗ when the power goes out what do you do

1:47:03 ↗ then so those sorts of questions around

1:47:06 ↗ emergency response plan and i t we've

1:47:08 ↗ done

1:47:09 ↗ quite a bit of work on that so um we we

1:47:12 ↗ only had one internet provider and now

1:47:14 ↗ we have two

1:47:15 ↗ we also have a satellite dish and we

1:47:17 ↗ have a communications trailer

1:47:19 ↗ that can be set up anywhere in the city

1:47:21 ↗ that could then link us up to our

1:47:23 ↗ software

1:47:24 ↗ uh it's in the cloud

1:47:26 ↗ um

1:47:27 ↗ and what's the other part of the

1:47:28 ↗ question it was

1:47:30 ↗ network hardening uh i was asking about

1:47:32 ↗ key uh key card key cards as an example

1:47:35 ↗ just right you know it was just an

1:47:37 ↗ example but that you have plans so that

1:47:39 ↗ yes and there's always

1:47:41 ↗ some key staff will still have metal

1:47:42 ↗ keys

1:47:44 ↗ as a failover but um because they're not

1:47:46 ↗ maglocked so they'll still be able to

1:47:48 ↗ open the door with a key but instead of

1:47:50 ↗ having everybody have master keys we'll

1:47:53 ↗ have key cards and move to a much more

1:47:55 ↗ secure and easier to manage system

1:47:57 ↗ especially for vendors and that kind of

1:47:58 ↗ thing

1:47:59 ↗ all right this subject has just been

1:48:00 ↗ much on my mind because i've been

1:48:02 ↗ reading about pg e's problems this last

1:48:04 ↗ week with their emergency response at

1:48:07 ↗ boyle boy let's not hire their

1:48:08 ↗ consultants

1:48:10 ↗ good idea all right

1:48:11 ↗ other questions

1:48:13 ↗ the icons member ray

1:48:15 ↗ just a couple john so you mentioned

1:48:17 ↗ migrating to software as a service we're

1:48:21 ↗ appropriate and yet we've got 90 000 in

1:48:23 ↗ the budget for a server refresh would it

1:48:25 ↗ be possible to

1:48:26 ↗ [Music]

1:48:29 ↗ reduce the amount of money we're

1:48:31 ↗ spending on new hardware and

1:48:33 ↗ become more aggressive in terms of our

1:48:35 ↗ migration to cloud-based computing

1:48:39 ↗ we're looking at that but this is the

1:48:41 ↗ end of the last of the old servers

1:48:45 ↗ so then you know as we've been doing

1:48:47 ↗ more cloud and consolidating servers on

1:48:49 ↗ those single hosts

1:48:51 ↗ um this is the kind of the last big

1:48:53 ↗ round as as far as we can tell is you

1:48:55 ↗ know we're trying to move storage to the

1:48:57 ↗ cloud but then there's a cost associated

1:48:59 ↗ with that too right

1:49:01 ↗ so this is the last meanest question i

1:49:03 ↗ will ask does munis have a software as a

1:49:05 ↗ service option

1:49:07 ↗ that is what we're using it is yeah so

1:49:10 ↗ but it's

1:49:11 ↗ depends on your definition of what that

1:49:13 ↗ is so it's really a single instance that

1:49:16 ↗ they are hosting for us in the cloud

1:49:18 ↗ okay

1:49:19 ↗ great thank you

1:49:22 ↗ any other questions or regards to it

1:49:26 ↗ thank you

1:49:43 ↗ thank you

1:49:46 ↗ good evening

1:49:48 ↗ thank you for having the court here

1:49:49 ↗ tonight

1:49:50 ↗ my name is christy shorn and i started

1:49:52 ↗ his court administrator in mid-april of

1:49:55 ↗ this year

1:49:57 ↗ i promise to make this presentation

1:49:59 ↗ brief the court has an amazing team of

1:50:01 ↗ five full-time and three part-time city

1:50:04 ↗ employees

1:50:05 ↗ totaling 6.75 positions

1:50:08 ↗ including judge scott stewart is a quiz

1:50:10 ↗ judge of 11 years in the audience with

1:50:12 ↗ us this evening

1:50:14 ↗ we serve the citizens of issaquah

1:50:16 ↗ snoqualmie and north bend

1:50:19 ↗ the court has one probation officer and

1:50:21 ↗ two-thirds of a judicial specialist

1:50:23 ↗ position

1:50:24 ↗ allocated to providing resources drug

1:50:27 ↗ testing

1:50:28 ↗ supervision and counseling to

1:50:29 ↗ approximately 238 individuals annually

1:50:34 ↗ we have been busy in 2018 the court

1:50:36 ↗ processed a record-breaking 15

1:50:39 ↗ 960 cases

1:50:41 ↗ a 51

1:50:42 ↗ increase

1:50:44 ↗ in total filings since 2015 while

1:50:47 ↗ maintaining staffing levels

1:50:52 ↗ this graph right here shows our caseload

1:50:54 ↗ volumes by year and case type

1:50:56 ↗ and note that all the case types across

1:50:58 ↗ the board have increases of double digit

1:51:00 ↗ percentages

1:51:02 ↗ criminal traffic alone was up 167

1:51:05 ↗ percent

1:51:09 ↗ what have we been doing and what are our

1:51:11 ↗ accomplishments in two thousand nineteen

1:51:14 ↗ in response to budget pressures

1:51:16 ↗ and to a nationwide drug drug epidemic

1:51:19 ↗ we transitioned this month to a new drug

1:51:21 ↗ testing laboratory

1:51:22 ↗ the new lab allows probation to

1:51:24 ↗ customize testing use software to manage

1:51:27 ↗ this the program and reduce our cost per

1:51:30 ↗ test

1:51:32 ↗ next we implemented a collection amnesty

1:51:35 ↗ program

1:51:36 ↗ the program has already shown success in

1:51:38 ↗ helping citizens get their driving

1:51:40 ↗ privileges reinstated and to reduce

1:51:42 ↗ outstanding collection debt

1:51:46 ↗ in july we reorganized our jury call-in

1:51:48 ↗ system the improved communication has

1:51:50 ↗ allowed us to reduce the number of

1:51:52 ↗ citizens we asked to serve on jury duty

1:51:55 ↗ and has reduced jury cost

1:51:58 ↗ not on our slide tonight but we also

1:52:00 ↗ completed video court and i believe the

1:52:02 ↗ police department will be talking about

1:52:04 ↗ this further this evening

1:52:08 ↗ what's next for the court in 2020

1:52:11 ↗ in collaboration with it we will be

1:52:14 ↗ implementing two exciting technology

1:52:16 ↗ programs the programs will allow the

1:52:19 ↗ court to reach its goal to become

1:52:20 ↗ paperless and significantly reduce our

1:52:23 ↗ supply costs

1:52:26 ↗ the court will actually be one of the

1:52:27 ↗ first departments to go live with the

1:52:29 ↗ city-wide electronic content management

1:52:31 ↗ program we will convert thousands of

1:52:34 ↗ court

1:52:35 ↗ files into an electronic format and use

1:52:37 ↗ workflows to automate our records

1:52:39 ↗ management

1:52:40 ↗ the program will allow us to provide

1:52:42 ↗ stakeholders and citizens with on-demand

1:52:44 ↗ access to co to our court documents

1:52:49 ↗ in the first quarter of 2020 we will

1:52:51 ↗ also implement oh court oh court is a

1:52:53 ↗ web-based document and calendaring

1:52:55 ↗ solution

1:52:57 ↗ for courts of limited jurisdiction the

1:52:59 ↗ software allows all court users to

1:53:00 ↗ access court forms

1:53:02 ↗ from any electronic device

1:53:04 ↗ the program increases efficiency of

1:53:06 ↗ court staff time and has

1:53:08 ↗ and has been successful

1:53:10 ↗ successfully implemented in 12 other

1:53:12 ↗ municipal courts in our region

1:53:17 ↗ and later in 2020 we will also explore

1:53:20 ↗ ways to create a community court in 2021

1:53:23 ↗ community court is an alternative to

1:53:25 ↗ traditional sentencing for low-level

1:53:27 ↗ non-violent offenders

1:53:29 ↗ participants in the program are provided

1:53:31 ↗ access to resources to help acclimate

1:53:33 ↗ them back into the community and reduce

1:53:35 ↗ reoffense rates

1:53:38 ↗ that's what we've been doing

1:53:40 ↗ any questions

1:53:42 ↗ council member goodman

1:53:43 ↗ um thanks i i just um welcome thank you

1:53:48 ↗ um

1:53:49 ↗ the uh under enterprise doc our content

1:53:51 ↗ management providing on-demand access to

1:53:53 ↗ court documents

1:53:54 ↗ is is that an internal or is that it

1:53:56 ↗ will start internally in our first phase

1:53:59 ↗ um but yes right now if we get a records

1:54:02 ↗ request we can spend hours searching and

1:54:06 ↗ compiling all the data this will allow

1:54:08 ↗ the clerks in in a matter of seconds to

1:54:11 ↗ come up with the documents

1:54:13 ↗ um in the second phase we would like to

1:54:16 ↗ take it online and as we implement it

1:54:18 ↗ we'll be building it for what's public

1:54:20 ↗ record and what's not in the on the

1:54:22 ↗ legal side

1:54:23 ↗ thanks

1:54:24 ↗ councilmember hunt

1:54:27 ↗ um

1:54:28 ↗ thank you for the information i wondered

1:54:30 ↗ what percentage approximately of the

1:54:33 ↗ cases are

1:54:35 ↗ of the

1:54:36 ↗ effort is issaquah versus the other

1:54:38 ↗ cities that are um

1:54:40 ↗ so about 63 of our case filings are

1:54:44 ↗ photo enforcement

1:54:45 ↗ um out of those another 25 percent are

1:54:48 ↗ from the our non-photo from issaquah and

1:54:52 ↗ twelve percent of our filings are from

1:54:54 ↗ north bend and snoqualmie

1:54:58 ↗ um okay

1:54:59 ↗ so sixty percent sixty-three percent or

1:55:02 ↗ photo enforcement and then

1:55:04 ↗ the other 25 percent from issaquah are

1:55:07 ↗ non-photo so infractions and criminal

1:55:10 ↗ sightings and then 12

1:55:12 ↗ of our total filings are from north bend

1:55:15 ↗ and snoqualmie thank you

1:55:16 ↗ and then the other thing which i

1:55:18 ↗ had

1:55:20 ↗ i didn't ask you but i had asked our

1:55:22 ↗ administration is i'm interested to know

1:55:24 ↗ what the

1:55:26 ↗ what the revenue is for

1:55:28 ↗ contracts for

1:55:30 ↗ other services so i don't know if you

1:55:32 ↗ know that but yeah that's something i'm

1:55:33 ↗ interested i can tell you what our um

1:55:35 ↗ filing fees are the revenues we receive

1:55:37 ↗ from filing freeze there are additional

1:55:39 ↗ monies that we transfer over for

1:55:40 ↗ probation costs

1:55:42 ↗ but in um i have it here

1:55:45 ↗ in 2018 snoqualmie and north bend we

1:55:48 ↗ received 302 thousand dollars in filing

1:55:50 ↗ fees

1:55:53 ↗ thank you

1:55:54 ↗ welcome

1:55:56 ↗ council member ray thank you

1:55:58 ↗ earlier today we talked about electronic

1:56:01 ↗ records management that the clerk was

1:56:02 ↗ doing and now i see enterprise content

1:56:04 ↗ management is this it's the same thing

1:56:06 ↗ yes everybody calls it sometimes there

1:56:08 ↗ it's called document storage solution

1:56:11 ↗ because now i don't have to wonder where

1:56:12 ↗ the money is yeah okay well helped me

1:56:14 ↗ with that all right and then oh court

1:56:16 ↗ how is that different what does that do

1:56:17 ↗ so oh court so

1:56:19 ↗ the electronic content management is

1:56:21 ↗ your storage it's your electronic

1:56:23 ↗ storage

1:56:24 ↗ but in order to what makes the system so

1:56:27 ↗ much better is if you also have

1:56:29 ↗ your court forms in electronic format

1:56:32 ↗ that you then

1:56:33 ↗ archive into the storage solution

1:56:36 ↗ so oak court allows us to put all of our

1:56:38 ↗ court forms in an electronic format and

1:56:40 ↗ we have about 70 forms

1:56:42 ↗ that we'll be putting in

1:56:44 ↗ where's the funding for that in your

1:56:46 ↗ budget because i don't see a lot of it

1:56:48 ↗ came out of the court's i.t funding

1:56:51 ↗ okay

1:56:52 ↗ and then finally this is because you get

1:56:53 ↗ to educate me here so on fines that we

1:56:56 ↗ collect on various things where does

1:56:57 ↗ that money go

1:56:58 ↗ it most of it goes into the general fund

1:57:01 ↗ photo and for um with the exception of

1:57:03 ↗ photo enforcement goes into that special

1:57:04 ↗ traffic safety plan

1:57:06 ↗ um so do we know how much money we

1:57:08 ↗ collect from municipal court in terms of

1:57:11 ↗ we do so in we collected in 2018 1.52

1:57:16 ↗ million

1:57:20 ↗ thank you you're welcome

1:57:22 ↗ councilmember walsh

1:57:24 ↗ so with the idea of implementing the

1:57:27 ↗ enterprise content management and oh

1:57:30 ↗ court will those be things that will

1:57:32 ↗ also serve north bend and snow quality

1:57:36 ↗ or is it correct they will okay and so

1:57:38 ↗ are those communities also sharing in

1:57:42 ↗ the costs of those implementations

1:57:45 ↗ i know in 2018 i think in in lieu of

1:57:48 ↗ doing this we did raise our costs for

1:57:50 ↗ snoqualmie and north bend our case

1:57:52 ↗ filings

1:57:53 ↗ if you look at our case um

1:57:55 ↗ their filing fees in

1:57:58 ↗ 2018

1:58:00 ↗ combined were 302 000 in 2000 2017 they

1:58:04 ↗ were 189 000.

1:58:06 ↗ so we were ramping up to go electronic

1:58:09 ↗ but i know that's something that

1:58:11 ↗ administration wants to look at as well

1:58:14 ↗ okay and then i'd also like to

1:58:16 ↗ understand what our cost recovery is on

1:58:21 ↗ those that's kind of involved in that

1:58:23 ↗ contract and so i don't know whether

1:58:25 ↗ that's again part of this budget or part

1:58:27 ↗ of our

1:58:29 ↗ evaluation of services next year i know

1:58:31 ↗ andrea and i had spoken about that and

1:58:33 ↗ it's in our plan to

1:58:35 ↗ unravel

1:58:37 ↗ for next year's for next year okay thank

1:58:39 ↗ you

1:58:40 ↗ okay

1:58:42 ↗ councilmember winterstadt

1:58:44 ↗ i have a hopefully easy admin

1:58:47 ↗ request all right i know that the

1:58:49 ↗ document this presentation is going to

1:58:51 ↗ be upgraded online we're going to get

1:58:53 ↗ the hr

1:58:54 ↗ in your second bullet if instead of

1:58:56 ↗ electronic documents that actually said

1:58:58 ↗ court forms implement web-based court

1:59:01 ↗ forms your answer actually made that

1:59:04 ↗ understandable okay so that would be

1:59:06 ↗ handy just for historical purposes

1:59:09 ↗ thinking sure

1:59:12 ↗ other

1:59:14 ↗ questions thank you very much thank you

1:59:16 ↗ appreciate it and not that not that we

1:59:18 ↗ should view this as our criteria for

1:59:20 ↗ success but we have moved from 3.3

1:59:22 ↗ minutes per slide to 2.9 minutes per

1:59:24 ↗ slide and as a result uh we are we are

1:59:27 ↗ projecting to be through the slides by

1:59:29 ↗ about 10 45.

1:59:31 ↗ present

1:59:33 ↗ no

1:59:36 ↗ um i'll try and see if i can help with

1:59:38 ↗ your average uh slide it's not i mean

1:59:42 ↗ i'm just again i'm not trying to race

1:59:44 ↗ through anything i just you know want

1:59:45 ↗ people to understand our trajectory

1:59:47 ↗ absolutely thank you very much

1:59:50 ↗ perhaps see my midwestern passive

1:59:52 ↗ aggressive life

1:59:55 ↗ david fujimoto sustainability director

1:59:57 ↗ i'm here to talk about the office of

1:59:59 ↗ sustainability of budget and work

2:00:01 ↗ program

2:00:02 ↗ for 2020

2:00:04 ↗ just as a quick overview our department

2:00:06 ↗ includes a staff of five

2:00:09 ↗ and for 2020 we had a 0.5 part-time

2:00:12 ↗ position that

2:00:14 ↗ we are anticipating discontinuing for

2:00:16 ↗ next year

2:00:18 ↗ generally speaking for our department

2:00:20 ↗ our work falls into three different

2:00:22 ↗ buckets if you will

2:00:23 ↗ one is related to environmental policy

2:00:25 ↗ programs and services and this slide

2:00:27 ↗ talks about kind of the different topics

2:00:30 ↗ if you will that we work on in each of

2:00:31 ↗ these different areas

2:00:33 ↗ to give you a sense of kind of the

2:00:34 ↗ things that we're doing

2:00:36 ↗ so again environmental policy programs

2:00:38 ↗ and services also notable within that is

2:00:40 ↗ our solid waste and recycling collection

2:00:42 ↗ services we provide services to about 9

2:00:46 ↗ 000

2:00:46 ↗ residents just under 500 businesses and

2:00:49 ↗ about 150 200 multi-family complexes in

2:00:53 ↗ here in town as well

2:00:54 ↗ we offer a range of programs to a lot of

2:00:57 ↗ times address kind of demand management

2:00:59 ↗ side of the equation if you will

2:01:01 ↗ for kind of managing transportation or

2:01:03 ↗ water use efficiency

2:01:05 ↗ pollution prevention kind of that

2:01:06 ↗ upstream kinds of measures uh that are

2:01:09 ↗ oriented more towards

2:01:11 ↗ kind of containment and reduction

2:01:14 ↗ also notable and there is climate which

2:01:16 ↗ uh

2:01:16 ↗ perhaps is a little bit more overarching

2:01:18 ↗ can cover a lot of different areas uh

2:01:20 ↗ but in this context is environmental

2:01:22 ↗ related

2:01:23 ↗ the second bucket is related to health

2:01:25 ↗ and human services so you're all quite

2:01:27 ↗ familiar with our human services grant

2:01:29 ↗ process where we have about 500 000 per

2:01:32 ↗ year that we grant to a variety of human

2:01:34 ↗ services agencies

2:01:36 ↗ but it also includes some work on

2:01:37 ↗ homelessness

2:01:39 ↗ housing and supportive services so kind

2:01:41 ↗ of the supportive services side of

2:01:43 ↗ affordable housing

2:01:45 ↗ that part of the equation working with a

2:01:48 ↗ large number of those agencies to

2:01:50 ↗ think about coordination and service

2:01:52 ↗ delivery

2:01:53 ↗ how do we kind of tailor some of those

2:01:55 ↗ sub-regional services to issaquah local

2:01:57 ↗ needs and

2:01:59 ↗ help to get some efficiencies in that

2:02:00 ↗ work and that spans this whole range

2:02:02 ↗ from

2:02:03 ↗ prevention through crisis intervention

2:02:05 ↗ on that that whole scheme

2:02:08 ↗ and then finally there's a little bit

2:02:09 ↗ more of an internally facing function

2:02:11 ↗ the department serves

2:02:13 ↗ and this is related to process

2:02:14 ↗ improvement we have a facilitation team

2:02:17 ↗ some of the integrated planning that

2:02:18 ↗ we're doing and then also our equity and

2:02:21 ↗ cultural

2:02:23 ↗ inclusion work is also falling into that

2:02:24 ↗ bucket of work

2:02:28 ↗ in terms of a few highlights from our

2:02:30 ↗ 2019 accomplishments

2:02:33 ↗ there we did a run a solarize community

2:02:36 ↗ campaign over the last

2:02:38 ↗ year and that culminated in an

2:02:40 ↗ installation

2:02:41 ↗ part of that program was a donation of a

2:02:43 ↗ system to a local community partner

2:02:45 ↗ you can see a photo there of the ribbon

2:02:47 ↗ cutting where the solar panels were

2:02:49 ↗ installed at friends of youth here in

2:02:51 ↗ downtown

2:02:52 ↗ as a part of that

2:02:54 ↗ i made note here the healthy community

2:02:56 ↗ strategy that's a body of work that's

2:02:57 ↗ currently underway we anticipate that

2:03:00 ↗ that's going to be complete next year

2:03:02 ↗ the reason why i included it here as an

2:03:04 ↗ accomplishment is because there was some

2:03:05 ↗ significant work that we undertook to

2:03:07 ↗ integrate the healthy community strategy

2:03:09 ↗ with

2:03:10 ↗ our work on housing strategy 9 which

2:03:13 ↗ relates to services for vulnerable

2:03:15 ↗ populations and then also work with the

2:03:18 ↗ parks department and the senior center

2:03:19 ↗ on a senior needs assessment so we took

2:03:22 ↗ those three bodies of work and

2:03:23 ↗ integrated them because they had a lot

2:03:25 ↗ of synergies and overlap

2:03:27 ↗ and so that's how we're proceeding with

2:03:29 ↗ that work and it's a great opportunity

2:03:30 ↗ to kind of take a look at those things a

2:03:32 ↗ little bit more holistically so that our

2:03:34 ↗ strategies are aligned

2:03:36 ↗ we also had a great welcoming week event

2:03:38 ↗ as an issaquah welcomes you that's

2:03:41 ↗ scaled up significantly this year and

2:03:43 ↗ moved to the seniors or the community

2:03:45 ↗ center a great partnership between

2:03:48 ↗ our departments city clerks parks

2:03:50 ↗ department as well as the king county

2:03:52 ↗ library services

2:03:54 ↗ king county library system as well as

2:03:57 ↗ the schools foundation

2:04:00 ↗ we also did some work

2:04:02 ↗ to on some internal facing staff

2:04:04 ↗ cultural panels

2:04:06 ↗ this is a part of our kind of ramping

2:04:08 ↗ into some equity and inclusion work

2:04:11 ↗ where we brought in some community

2:04:12 ↗ members to sit down and meet with city

2:04:15 ↗ staff and kind of share some experiences

2:04:17 ↗ of

2:04:18 ↗ our diverse community members and kind

2:04:20 ↗ of what it's like to live in issaquah

2:04:22 ↗ how government esquad differs from other

2:04:24 ↗ communities

2:04:25 ↗ different thoughts about engagement a

2:04:27 ↗ whole range of topics

2:04:28 ↗ which was very well received and that's

2:04:30 ↗ one of three panels that we'll be

2:04:31 ↗ sponsoring this year

2:04:34 ↗ a couple of other ones are the squawk

2:04:36 ↗ tallis community ride and i notice here

2:04:39 ↗ this is the rollout plan

2:04:41 ↗ which will be our accomplishment

2:04:44 ↗ we have been actively working with king

2:04:45 ↗ county and i know this has been one of

2:04:47 ↗ those kind of rolling

2:04:49 ↗ conversations about when does the

2:04:50 ↗ service actually roll out

2:04:52 ↗ we have had some challenges with king

2:04:54 ↗ county and the transition of

2:04:56 ↗ a couple different project managers as

2:04:57 ↗ well as most recently their overall

2:04:59 ↗ program manager

2:05:01 ↗ some of those and meanwhile the county

2:05:03 ↗ has also had some changes in their

2:05:04 ↗ overall program mix and how they

2:05:06 ↗ evaluate projects so there have been

2:05:09 ↗ some challenges with that but we're

2:05:11 ↗ working with them to pin down the plans

2:05:13 ↗ for roll out

2:05:14 ↗ and i promise that that will happen

2:05:16 ↗ by the end of the first quarter of next

2:05:18 ↗ year so we'll have some additional

2:05:20 ↗ details for that

2:05:22 ↗ we are working with the county to

2:05:23 ↗ provide an update in uh early december

2:05:29 ↗ councilmember hunt

2:05:31 ↗ um do i did i understand that the the

2:05:35 ↗ service will be available in my first

2:05:36 ↗ quarter next year that is our our

2:05:38 ↗ expectation yes

2:05:40 ↗ okay not that just making sure it wasn't

2:05:42 ↗ the plan

2:05:43 ↗ um

2:05:44 ↗ and i think

2:05:45 ↗ i think this is something that a lot of

2:05:46 ↗ community members really are looking

2:05:48 ↗ forward to

2:05:49 ↗ absolutely

2:05:51 ↗ we also conducted some city facility

2:05:54 ↗ energy and water audits we looked at all

2:05:56 ↗ the major city facilities and

2:05:57 ↗ opportunities for efficiency

2:05:59 ↗ improvements

2:06:01 ↗ and

2:06:02 ↗ seeing where we can

2:06:04 ↗ make some future investments the next

2:06:06 ↗ body of work is taking a look at

2:06:08 ↗ an overall investment plan and then

2:06:10 ↗ looking at opportunities for grant

2:06:12 ↗ funding to see where we might be able to

2:06:14 ↗ make some future investments

2:06:16 ↗ we are also working on updating a

2:06:19 ↗ greenhouse gas emissions or carbon

2:06:21 ↗ inventory

2:06:22 ↗ this is something that we've typically

2:06:24 ↗ done on five year cycles

2:06:26 ↗ and so we're going to be catching up

2:06:28 ↗ with that information and be sharing

2:06:30 ↗ that out later this year

2:06:32 ↗ along with some additional information

2:06:33 ↗ about regional climate planning and some

2:06:36 ↗ resiliency work that's underway

2:06:39 ↗ and we also did some work on the our

2:06:42 ↗ business transportation demand

2:06:44 ↗ management program which is called

2:06:45 ↗ salmon friendly trips uh there was a

2:06:48 ↗ focus on working with local businesses

2:06:50 ↗ and making that connection between

2:06:51 ↗ residents and some of our local

2:06:53 ↗ businesses to help support a culture of

2:06:56 ↗ different modalities for between home

2:06:59 ↗ and business here in town

2:07:01 ↗ and that was a good program that was

2:07:03 ↗ largely funded through a regional

2:07:05 ↗ mobility grant

2:07:06 ↗ worked with about 75 different local

2:07:08 ↗ businesses here in town

2:07:11 ↗ and then we also

2:07:12 ↗ completed this thing this strategic plan

2:07:15 ↗ earlier this year

2:07:20 ↗ in terms of 2020 projects

2:07:23 ↗ as i mentioned before the healthy

2:07:25 ↗ community strategy we're anticipating

2:07:27 ↗ wrapping up that work and moving that

2:07:28 ↗ forward for council's review and

2:07:30 ↗ adoption

2:07:31 ↗ that is an element that has an item

2:07:33 ↗ that's included within the strategic

2:07:35 ↗ plan

2:07:36 ↗ we'll also be doing some work on equity

2:07:38 ↗ and cultural competency and some

2:07:40 ↗ additional staff training

2:07:41 ↗ around that

2:07:43 ↗ there are actually two pieces in the

2:07:45 ↗ strategic plan that relate to equity

2:07:47 ↗ one relates to staff training and

2:07:49 ↗ initiative

2:07:50 ↗ the other is related to

2:07:53 ↗ working with the community to

2:07:55 ↗ identify and remove barriers to

2:07:57 ↗ accessing city programs and services

2:07:59 ↗ we're anticipating just a light touch on

2:08:01 ↗ that it's something that's we hadn't

2:08:04 ↗ expected to have some more resources

2:08:05 ↗ available but as we're doing some of the

2:08:07 ↗ uh equity and cultural competency work

2:08:09 ↗ we expect to be able to identify some

2:08:11 ↗ initial projects that we could start to

2:08:13 ↗ work on and

2:08:15 ↗ so we would start to get that underway

2:08:17 ↗ but wouldn't anticipate that that would

2:08:18 ↗ be a kind of a full inventory or the

2:08:21 ↗ engagement with the community would be a

2:08:22 ↗ lighter touch there as well

2:08:25 ↗ we are also working on updates

2:08:28 ↗ or developing sustainable development

2:08:30 ↗ standards this was an item that was

2:08:32 ↗ identified in the sustainable building

2:08:35 ↗ action strategy uh and there's a couple

2:08:37 ↗ of updates that are happening with title

2:08:39 ↗ 18

2:08:40 ↗ and then some regular building code

2:08:41 ↗ updates that are anticipated next year

2:08:44 ↗ so we want to take that advantage of the

2:08:45 ↗ opportunity also to fold into that

2:08:48 ↗ some recommendations for how we can

2:08:50 ↗ better align some of our codes and

2:08:52 ↗ standards to meet some of our community

2:08:55 ↗ sustainability goals

2:08:58 ↗ so that work will be underway

2:09:00 ↗ we also have something called a

2:09:01 ↗ transportation management action plan uh

2:09:03 ↗ which is uh governs essentially the kind

2:09:06 ↗ of um as a

2:09:09 ↗ site is developed and moves from kind of

2:09:11 ↗ the permitting to occupancy uh one of

2:09:14 ↗ the pieces that doesn't necessarily

2:09:15 ↗ follow is that part about how does it

2:09:18 ↗ what's the site's responsibility for

2:09:19 ↗ ongoing implementation of transportation

2:09:22 ↗ measures and so this is uh there is a

2:09:25 ↗ some code provisions right now but it

2:09:26 ↗ has some pieces that need to be

2:09:28 ↗ clarified and would be updated as part

2:09:30 ↗ of those title 18 land use code updates

2:09:34 ↗ and then those will be going into place

2:09:35 ↗ and then some work in order to get those

2:09:39 ↗ further into place in terms of kind of

2:09:40 ↗ practice

2:09:42 ↗ we also will have a kind of the third

2:09:45 ↗ phase of our salmon friendly trips

2:09:46 ↗ mobility grant which is uh coming

2:09:49 ↗ through and working in partnership with

2:09:50 ↗ king county

2:09:52 ↗ uh we'll also be working on a container

2:09:54 ↗ weighing study on the solid waste

2:09:55 ↗ services side of the equation a lot of

2:09:58 ↗ our rates and services are directly

2:09:59 ↗ connected to the weight of individual

2:10:02 ↗ cans

2:10:03 ↗ and so everything that we can do to

2:10:04 ↗ reduce

2:10:05 ↗ the weight of those cans through

2:10:06 ↗ diversion and composting has benefits to

2:10:09 ↗ our community

2:10:10 ↗ so we need to take a look at those and

2:10:11 ↗ see where those stand

2:10:13 ↗ we may be able to make some adjustments

2:10:14 ↗ to our contract based on that but more

2:10:16 ↗ importantly that positions as well for

2:10:18 ↗ thinking about our next contract so this

2:10:20 ↗ is kind of important work that we need

2:10:22 ↗ to do just to get prepared

2:10:24 ↗ we do have an option to extend our

2:10:26 ↗ contract with ecology by a couple of

2:10:28 ↗ years

2:10:29 ↗ we have one last extension so we'll be

2:10:31 ↗ having a conversation about whether or

2:10:33 ↗ not we want to pursue that as well

2:10:36 ↗ next year

2:10:40 ↗ excuse me council member no

2:10:43 ↗ sorry okay

2:10:45 ↗ a few other uh pieces our

2:10:48 ↗ council had expressed an interest in

2:10:49 ↗ taking a look at the low income utility

2:10:51 ↗ discount uh we currently have a program

2:10:54 ↗ for seniors and wanting to evaluate some

2:10:57 ↗ other options as we go forward so we'll

2:10:59 ↗ be doing some work there and having a

2:11:00 ↗ conversation

2:11:02 ↗ the next year is a human services grant

2:11:04 ↗ request for proposal cycle we go on a

2:11:07 ↗ two-year cycle

2:11:08 ↗ so those will be requesting proposals

2:11:10 ↗ for grants for 2021 and 2022

2:11:14 ↗ but that process needs to start up early

2:11:16 ↗ next year

2:11:18 ↗ uh additional item which

2:11:20 ↗ we are anticipating next year and as we

2:11:22 ↗ heard some of the response back from

2:11:24 ↗ council at our last session about

2:11:26 ↗ the strategic plan and environmental

2:11:28 ↗ stewardship as we took a look back at

2:11:30 ↗ our work program we identified that

2:11:31 ↗ there are some pieces that we think

2:11:33 ↗ fit well and can be

2:11:35 ↗ modified slightly to help to accomplish

2:11:38 ↗ some of those strategic plan goals and

2:11:39 ↗ so we're anticipating doing some work

2:11:42 ↗ with our local and regional

2:11:44 ↗ environmental organizations to convene

2:11:46 ↗ it's been a while since we've

2:11:48 ↗ gotten those groups together to talk

2:11:50 ↗ about

2:11:50 ↗ environmental priorities

2:11:52 ↗ ways in which we could collaborate

2:11:54 ↗ perhaps there's some messaging

2:11:56 ↗ that has opportunities for leveraging

2:11:58 ↗ into stewardship activities uh joint

2:12:01 ↗ programming things like that

2:12:03 ↗ and then also next year's earth day's uh

2:12:06 ↗ 50th year 50th anniversary so it's a

2:12:08 ↗ great opportunity to kind of focus some

2:12:11 ↗ attention through that partnership and

2:12:12 ↗ then also celebrate some an event in the

2:12:14 ↗ community

2:12:16 ↗ um and then finally or a couple last

2:12:18 ↗ things are we are also planning to

2:12:19 ↗ update the city's sustainability report

2:12:22 ↗ we have a set of indicators that were

2:12:24 ↗ developed by the community a number of

2:12:25 ↗ years back we decided to make hold off

2:12:28 ↗ on the last update to that while the

2:12:30 ↗ strategic plan was being updated so that

2:12:32 ↗ we can make some adjustments and align

2:12:34 ↗ that better with the strategic plan uh

2:12:36 ↗ so we'll be doing that and updating the

2:12:38 ↗ data and the report next year

2:12:40 ↗ and then finally

2:12:41 ↗ 2020 is also an important year from a

2:12:44 ↗ census standpoint and we'll be working

2:12:46 ↗ with communications and others to make

2:12:48 ↗ sure that we can get

2:12:50 ↗ the word out and work with community

2:12:51 ↗ partners to get a

2:12:53 ↗ complete count

2:12:55 ↗ council member goodman i no longer have

2:12:57 ↗ a question thanks okay

2:13:00 ↗ that's remember hunt

2:13:02 ↗ um so in our budget document there's the

2:13:05 ↗ office of sustainability community

2:13:07 ↗ services and then there's also the

2:13:08 ↗ office of sustainability sustainability

2:13:11 ↗ fund and so i'm wondering why or where

2:13:14 ↗ how how things are sorted into the two

2:13:18 ↗ into the two parts of the budget so for

2:13:20 ↗ example the squawk talus community

2:13:22 ↗ connections pilot project is in the

2:13:24 ↗ sustainability fund but the

2:13:29 ↗ but the review of low-income utility

2:13:31 ↗ assistance is in community services and

2:13:34 ↗ i'm just wondering

2:13:36 ↗ kind of how the breakout works so

2:13:38 ↗ generally speaking kind of those health

2:13:39 ↗ and human services functions or the are

2:13:42 ↗ in the community services funds which

2:13:44 ↗ excuse me comes directly out of the

2:13:46 ↗ general fund

2:13:48 ↗ and then the environmental programs and

2:13:50 ↗ the other work is in the sustainability

2:13:52 ↗ fund

2:13:53 ↗ the work on the utility discount

2:13:56 ↗ interesting since you brought that up we

2:13:58 ↗ actually have a couple of people working

2:13:59 ↗ on that uh one is um our staff person

2:14:02 ↗ who focuses on human services and then

2:14:04 ↗ also one of our person who works on

2:14:06 ↗ utility related services and they kind

2:14:09 ↗ of were tag teaming on it with some

2:14:11 ↗ doing some work related to it

2:14:15 ↗ okay and you mentioned so the office of

2:14:19 ↗ sustainability community services is

2:14:22 ↗ general fund correct and the office of

2:14:24 ↗ sustainability sustainability fund is

2:14:27 ↗ that it has a combination of funds

2:14:29 ↗ there's a some utility funding in there

2:14:32 ↗ also there's some fees that we receive

2:14:34 ↗ through the solid waste contract

2:14:36 ↗ which is the primary driver for why

2:14:38 ↗ that's a special revenue fund

2:14:40 ↗ and i think there's a small portion of a

2:14:42 ↗ transfer in as well

2:14:45 ↗ okay is there some is there some

2:14:47 ↗ opportunity for maybe

2:14:49 ↗ moving things around in future years or

2:14:52 ↗ is it pretty set which projects are

2:14:54 ↗ under which part of that fund

2:14:57 ↗ yes there is an opportunity

2:15:00 ↗ um and then i i just wanted to make a

2:15:02 ↗ comment about the low income utility

2:15:04 ↗ discount which is that we do have this

2:15:06 ↗ one

2:15:07 ↗ low income utility discount it's for

2:15:10 ↗ water

2:15:11 ↗ for seniors as you mentioned and

2:15:14 ↗ it i

2:15:15 ↗ it seems like when we talk about it

2:15:19 ↗ people don't know about it and this has

2:15:22 ↗ been my experience so far so just wanted

2:15:24 ↗ to say that again that we do have this

2:15:26 ↗ program it is on our website and also as

2:15:29 ↗ we are considering

2:15:31 ↗ utility rate increases i think having

2:15:33 ↗ programs that people know about and that

2:15:36 ↗ they are accessible is extremely

2:15:38 ↗ important and we know from that program

2:15:40 ↗ that it's it's very

2:15:43 ↗ low

2:15:44 ↗ uh very underutilized by people that

2:15:46 ↗ could benefit from it so we need i think

2:15:49 ↗ i think it's great that your department

2:15:52 ↗ is considering other utility discounts

2:15:54 ↗ because i think we need them but i also

2:15:56 ↗ think we need to make

2:15:57 ↗ them accessible

2:16:01 ↗ oh the state administrator please go

2:16:03 ↗ ahead

2:16:04 ↗ um so i had uh two things first off can

2:16:06 ↗ you go back up a couple slides

2:16:10 ↗ uh one more

2:16:11 ↗ um so

2:16:13 ↗ staff cultural panels did anything did

2:16:16 ↗ any actionable

2:16:18 ↗ um recommendations come out of that oh

2:16:21 ↗ um

2:16:22 ↗ that's a great question so those were

2:16:23 ↗ really designed to provide a kind of

2:16:26 ↗ forum for staff to hear from the engage

2:16:28 ↗ with the community uh they weren't

2:16:30 ↗ necessarily designed to develop

2:16:32 ↗ actionable items

2:16:34 ↗ one of the things that was asked is that

2:16:36 ↗ staff share kind of one or two key

2:16:38 ↗ takeaways and send them off to our

2:16:41 ↗ project manager on that i know that

2:16:43 ↗ she's been collecting that information i

2:16:44 ↗ haven't seen it just yet but you know

2:16:46 ↗ that i think is going to inform us about

2:16:48 ↗ you know what kinds of takeaways do they

2:16:50 ↗ receive also will help to shape future

2:16:52 ↗ community panels uh really that's to

2:16:55 ↗ help kind of

2:16:56 ↗ raise the um kind of familiarity and

2:16:58 ↗ understanding of kind of the diversity

2:17:01 ↗ of our community and the different

2:17:02 ↗ considerations to

2:17:04 ↗ take into account as we're thinking

2:17:06 ↗ about engagement on different projects

2:17:08 ↗ or how programs and services might

2:17:10 ↗ affect the community differently

2:17:12 ↗ perceptions of local government um a

2:17:14 ↗ whole variety of things so we anticipate

2:17:16 ↗ that we'll kind of be a lead into

2:17:18 ↗ additional work on more specific topics

2:17:20 ↗ next year so that they might focus on

2:17:23 ↗ more kind of

2:17:24 ↗ items related to things like implicit

2:17:26 ↗ bias or customer service or different

2:17:29 ↗ areas where it can get connected more

2:17:31 ↗ specific to

2:17:32 ↗ certain city services okay because i

2:17:35 ↗ think i think those are it's great that

2:17:37 ↗ you're doing them but i feel like if

2:17:38 ↗ there isn't if there isn't an output

2:17:40 ↗ from it it's almost like if a tree falls

2:17:42 ↗ in the forest and you don't hear it like

2:17:43 ↗ it's great that staff is getting that

2:17:45 ↗ sensitivity by talking out in the

2:17:47 ↗ community but to understand like an

2:17:50 ↗ example would be i feel like we have a

2:17:52 ↗ large south asian population that is

2:17:53 ↗ relatively transparent to

2:17:56 ↗ city

2:17:57 ↗ you know engagement with elected

2:18:00 ↗ officials and you know community

2:18:02 ↗ feedback efforts and i'm

2:18:04 ↗ very eager to find out

2:18:06 ↗ what their concerns are and how the city

2:18:08 ↗ can respond better to them because it's

2:18:10 ↗ as it's a large minority community that

2:18:12 ↗ just we don't hear from a lot

2:18:14 ↗ um

2:18:15 ↗ we don't hear from a lot yeah i think

2:18:17 ↗ that's directly relevant really this is

2:18:19 ↗ kind of laying some foundations for some

2:18:21 ↗ of that work and some of the work will

2:18:23 ↗ help will happen through our

2:18:25 ↗ communications team as they think about

2:18:26 ↗ different engagement strategies some of

2:18:28 ↗ that will work work will happen as we

2:18:30 ↗ start to look at different specific

2:18:32 ↗ projects related to equity and cultural

2:18:33 ↗ competence competency in the future so

2:18:36 ↗ okay and the second question was um i

2:18:38 ↗ think there was a statement made

2:18:40 ↗ beginning in the evening that in regards

2:18:42 ↗ to um the identified potential inv the

2:18:45 ↗ environmental identified potential

2:18:47 ↗ actions that you and jeff were going to

2:18:49 ↗ have

2:18:51 ↗ specific potential actions i'm sure i

2:18:54 ↗ heard that in your presentation so um

2:18:56 ↗ let me go back so

2:18:58 ↗ there were uh so looking at this there

2:19:00 ↗ were both a healthy community strategy

2:19:02 ↗ and the equity work uh which were

2:19:04 ↗ previously identified and those were

2:19:06 ↗ included in your table uh the healthy

2:19:08 ↗ community strategy falls under um social

2:19:11 ↗ economic vitality equity and cultural

2:19:13 ↗ competency is under city leadership and

2:19:16 ↗ services and then the piece that was the

2:19:18 ↗ addition was the sustainable living

2:19:20 ↗ partnership um and that was um it would

2:19:23 ↗ be under environmental stewardship

2:19:31 ↗ uh

2:19:32 ↗ okay can can you just offline

2:19:35 ↗ um

2:19:36 ↗ make that a little more clear

2:19:39 ↗ i'm i'm just i'm not following it

2:19:40 ↗ exactly as as i look in the strategic

2:19:42 ↗ plan how to tie this back so if you

2:19:44 ↗ could just you don't have to answer it

2:19:45 ↗ right now but if you could just give me

2:19:46 ↗ um actually i can um so in the strategic

2:19:49 ↗ plan

2:19:51 ↗ there was a under environmental

2:19:53 ↗ stewardship there was a an action that

2:19:56 ↗ was

2:19:57 ↗ es-2a it was enhanced environmental

2:20:00 ↗ programs and partnerships to strengthen

2:20:02 ↗ community knowledge and support

2:20:04 ↗ widespread adoption of environmental

2:20:05 ↗ stewardship activities by the community

2:20:08 ↗ and so this relates to kind of some

2:20:10 ↗ first steps in developing some of those

2:20:12 ↗ partnerships and trying to leverage

2:20:14 ↗ those partnerships for stewardship

2:20:16 ↗ activity and education in the community

2:20:19 ↗ okay um i i think the format earlier had

2:20:21 ↗ been that the specific goal was was

2:20:24 ↗ linked that makes it maybe a little

2:20:25 ↗ easier for people to find sure since

2:20:27 ↗ since we're already talking about an

2:20:29 ↗ update of this that includes the uh the

2:20:31 ↗ hr

2:20:32 ↗ slides um maybe you make that reference

2:20:34 ↗ referencing which uh which goal is

2:20:36 ↗ associated with each

2:20:39 ↗ well but the actions aren't aren't

2:20:41 ↗ specific numbered right but the goals

2:20:42 ↗ are but yeah the action

2:20:45 ↗ as well i think the earlier ones

2:20:47 ↗ referenced the goal i think the earlier

2:20:49 ↗ ones tonight okay but yeah

2:20:53 ↗ as much as you can show the the tie back

2:20:55 ↗ to the strategic plan that would be

2:20:56 ↗ great you bet

2:20:58 ↗ several people uh i'm going to go with

2:21:02 ↗ council deputy president batiste

2:21:04 ↗ thanks for your presentation

2:21:06 ↗ [Music]

2:21:07 ↗ tonight and i just wanted to go back to

2:21:10 ↗ when you were talking about the

2:21:11 ↗ container weighing study

2:21:13 ↗ and then i'm seeing explanation of

2:21:15 ↗ reductions the completion of the solid

2:21:17 ↗ waste recycling services evaluation so

2:21:21 ↗ could you speak a little bit more to

2:21:23 ↗ that so there's

2:21:24 ↗ there's one more year and then there

2:21:26 ↗ will be an evaluation of the partner

2:21:29 ↗ that we would use or

2:21:31 ↗ sure um so

2:21:33 ↗ previously we had done some work and i

2:21:35 ↗ think as you may have heard through

2:21:36 ↗ previous presentations there's been some

2:21:38 ↗ dramatic changes in the recycling

2:21:40 ↗ markets these are international effects

2:21:42 ↗ that are affecting

2:21:44 ↗ prices across the country across the

2:21:45 ↗ world in fact and so there was some work

2:21:48 ↗ that recology had

2:21:51 ↗ or there was a request by recology

2:21:53 ↗ previously to take and take into

2:21:55 ↗ consideration some of those impacts and

2:21:57 ↗ so we were doing some work with them to

2:21:59 ↗ assess what changes we might put in

2:22:01 ↗ place and i think the

2:22:02 ↗ outcome of that is that we are not

2:22:05 ↗ proposing to change any rates or

2:22:06 ↗ services at this point in time there may

2:22:08 ↗ be some tweaks and adjustments to

2:22:11 ↗ recycling material materials that are

2:22:13 ↗ accepted for recycling and then an

2:22:15 ↗ additional focus on contamination

2:22:16 ↗ reductions we also went out and got some

2:22:19 ↗ grants to help support that work in

2:22:20 ↗ 2020.

2:22:22 ↗ the container weighing evaluation is a

2:22:24 ↗ different kind of an animal it's more

2:22:26 ↗ looking at our current system and what

2:22:27 ↗ we're currently seeing set out of the

2:22:29 ↗ curb or set out by our commercial

2:22:31 ↗ customers and so that will help to

2:22:34 ↗ correlate what we have in our contract

2:22:36 ↗ and our rates to what we're seeing in

2:22:38 ↗ the field

2:22:39 ↗ and we will have the option of deciding

2:22:42 ↗ whether or not those need to get

2:22:43 ↗ incorporated into our current rates and

2:22:45 ↗ services but more importantly and we can

2:22:47 ↗ choose not to implement that

2:22:50 ↗ but more importantly it will give us

2:22:51 ↗ good data in order to go out for our

2:22:53 ↗ next bid if we choose to go out to bid

2:22:55 ↗ for a new contract

2:22:57 ↗ if we choose to extend the contract by a

2:22:59 ↗ couple of years that will be a number of

2:23:01 ↗ years out

2:23:02 ↗ but that's typically um

2:23:04 ↗ data that's not going to change

2:23:05 ↗ dramatically over that time frame so it

2:23:07 ↗ will have a pretty good shelf life

2:23:10 ↗ thank you

2:23:11 ↗ councilmember hunt

2:23:14 ↗ um i wondered if the sustainable living

2:23:17 ↗ partnership and earth day 2020 was one

2:23:19 ↗ of the three items or three actions that

2:23:21 ↗ was identified in our council meeting as

2:23:24 ↗ what we wanted to do

2:23:27 ↗ um

2:23:28 ↗ i don't believe this was one of the

2:23:31 ↗ actions i think there was uh one action

2:23:33 ↗ that was related to um the kind of

2:23:36 ↗ city's policies and procedures and their

2:23:38 ↗ alignment and then there were a couple

2:23:40 ↗ related to

2:23:41 ↗ land acquisition so this is this is a

2:23:44 ↗ little bit different than what was

2:23:46 ↗ prioritized so

2:23:48 ↗ this was something that we had

2:23:49 ↗ identified as we thought about the work

2:23:51 ↗ and whether or not there might be a fit

2:23:53 ↗ okay yeah i couldn't find the list but

2:23:55 ↗ it wasn't it wasn't one that i

2:23:57 ↗ remembered either so i just wanted to

2:24:00 ↗ point that out because we earlier looked

2:24:02 ↗ at that chart where it had the number

2:24:03 ↗ identified and the number followed

2:24:05 ↗ through and so i think in this case it's

2:24:06 ↗ still three and zero

2:24:08 ↗ um for environmental stewardship

2:24:11 ↗ uh and then there are a number of other

2:24:12 ↗ actions throughout the plan that are

2:24:14 ↗ identified as being part of the

2:24:15 ↗ strategic plan which is helpful but

2:24:17 ↗ again with those lists that council

2:24:18 ↗ prioritize this one is still three and

2:24:20 ↗ zero

2:24:22 ↗ correct

2:24:26 ↗ good to note

2:24:30 ↗ other questions for director fujimoto

2:24:33 ↗ nope all right thank you you're welcome

2:24:50 ↗ see if i'm following the alphabet

2:24:51 ↗ correctly yes

2:24:53 ↗ hi good evening jeff watling parks and

2:24:55 ↗ recreation director

2:24:57 ↗ do my best to provide a

2:24:59 ↗ succinct overview of a rather diverse

2:25:02 ↗ department

2:25:04 ↗ we are

2:25:06 ↗ a team of 44

2:25:08 ↗ and a half ftes

2:25:12 ↗ positioned within seven very distinct

2:25:15 ↗ service groups

2:25:16 ↗ or budget units

2:25:19 ↗ within the proposed 2020 budget we do

2:25:21 ↗ have one fte position proposed to be

2:25:24 ↗ held vacant within our facilities

2:25:27 ↗ city facilities team

2:25:29 ↗ when i

2:25:30 ↗ present an overview of employment of

2:25:33 ↗ employment i would be

2:25:35 ↗ remiss to not mention the over 150

2:25:37 ↗ part-time staff that we employ

2:25:41 ↗ train and lead

2:25:43 ↗ not only are these employees essential

2:25:46 ↗ to us being able to deliver the diverse

2:25:49 ↗ spectrum of stuff

2:25:51 ↗ services that our community expects

2:25:53 ↗ but something we really pay close

2:25:55 ↗ attention to is these are often first

2:25:57 ↗ time

2:25:59 ↗ jobs

2:26:00 ↗ for teens and young people in this

2:26:02 ↗ community and so in a lot of ways

2:26:04 ↗ that represents an employment program uh

2:26:07 ↗ that we take uh very very seriously in

2:26:10 ↗ not only delivering our services but

2:26:12 ↗ also

2:26:13 ↗ launching those young people into great

2:26:15 ↗ careers many of which are not in parks

2:26:18 ↗ and recreation

2:26:20 ↗ our

2:26:21 ↗ departments really and all that we do

2:26:24 ↗ can be

2:26:26 ↗ wrapped into three core services that

2:26:28 ↗ are those next three bullets

2:26:30 ↗ we are

2:26:32 ↗ the stewards of our city-owned parks

2:26:34 ↗ open space and trails

2:26:36 ↗ this is roughly 1400 acres that we

2:26:40 ↗ oversee and maintain and manage with

2:26:42 ↗ many diverse elements within it

2:26:45 ↗ secondly we manage and maintain the city

2:26:48 ↗ facilities and buildings one of which

2:26:49 ↗ we're in right now represents over 200

2:26:52 ↗ 000 square feet

2:26:53 ↗ within 23 different buildings

2:26:56 ↗ that the facilities team oversees

2:26:58 ↗ and then we provide a broad spectrum of

2:27:02 ↗ quality recreation programs events

2:27:04 ↗ rentals

2:27:06 ↗ and as well manage a number of

2:27:07 ↗ recreation facilities including the

2:27:09 ↗ community center the pool

2:27:11 ↗ the senior center

2:27:13 ↗ and the pickering barn

2:27:18 ↗ some highlights of our 2019

2:27:20 ↗ accomplishments uh two pretty

2:27:22 ↗ significant land acquisitions were

2:27:24 ↗ completed in 19

2:27:25 ↗ and only the bergsma property which is

2:27:27 ↗ pictured there

2:27:29 ↗ as a pretty distinct

2:27:32 ↗ hillside

2:27:34 ↗ on cougar mountain but as well

2:27:36 ↗ the east sunset trailhead

2:27:39 ↗ which is on west tiger

2:27:41 ↗ i think both of these acquisitions

2:27:44 ↗ were both complex but also examples of

2:27:47 ↗ partnerships

2:27:48 ↗ neither of these acquisitions

2:27:50 ↗ we did by ourselves certainly the

2:27:52 ↗ partnership with tpl with king county on

2:27:55 ↗ the bergman property but equally as such

2:27:57 ↗ and a much smaller parcel the east

2:27:59 ↗ sunset trailhead and our partnership

2:28:01 ↗ with department of natural resources

2:28:04 ↗ state department of natural resources

2:28:06 ↗ was able to accomplish that

2:28:08 ↗ these acquisitions also are not just

2:28:10 ↗ random acquisitions they fit they come

2:28:12 ↗ right off the heels of the adopted park

2:28:14 ↗ strategic plan and one of our very very

2:28:18 ↗ high priorities of our community was how

2:28:19 ↗ do we connect our internal city system

2:28:22 ↗ uh with the outer public system that

2:28:25 ↗ that surrounds us

2:28:29 ↗ another success accomplishment is the

2:28:31 ↗ completion of the confluence park turf

2:28:33 ↗ and irrigation project if you've been by

2:28:35 ↗ there recently you now notice

2:28:38 ↗ it's it's beginning to take a shade of

2:28:40 ↗ green um as the irrigation has been put

2:28:42 ↗ in we have laid some sod and um also

2:28:48 ↗ turf um seedlings are beginning to take

2:28:50 ↗ take shape throughout that uh throughout

2:28:52 ↗ that project and i really think we're

2:28:54 ↗ going to accomplish

2:28:56 ↗ and see an increased capacity

2:28:58 ↗ and an increased use on that wonderful

2:29:01 ↗ park

2:29:03 ↗ some other accomplishments

2:29:05 ↗ within our facilities team

2:29:07 ↗ some really important life cycle

2:29:09 ↗ replacements took place in our city hall

2:29:11 ↗ police building both a new chiller

2:29:14 ↗ as well as some hvac units within

2:29:17 ↗ the i.t

2:29:20 ↗ server room and

2:29:21 ↗ the

2:29:22 ↗ dispatch

2:29:23 ↗ office within police

2:29:26 ↗ we also were able to accomplish the

2:29:28 ↗ completion of

2:29:29 ↗ revising and reformatting the park plan

2:29:32 ↗ goals and policies you may recall this

2:29:34 ↗ was a

2:29:35 ↗ request

2:29:36 ↗ with the adoption of the park strategic

2:29:38 ↗ plan by both you council and

2:29:41 ↗ the ppc the planning policy commission

2:29:43 ↗ so that was accomplished earlier this

2:29:45 ↗ this year

2:29:47 ↗ we've taken it piloted a new approach to

2:29:50 ↗ some of our undeveloped properties our

2:29:52 ↗ front street properties you may have

2:29:54 ↗ noticed if you've been down there on the

2:29:56 ↗ south side of front street

2:29:59 ↗ piloting an interim activation

2:30:01 ↗ so we have

2:30:03 ↗ been able to

2:30:04 ↗ through some work of our maintenance

2:30:05 ↗ staff and some other partners really

2:30:08 ↗ convert what were four separate

2:30:10 ↗ single-family parcels that we'd

2:30:12 ↗ purchased to begin to at least look in

2:30:14 ↗ an interim scale

2:30:16 ↗ as a functional welcoming public space

2:30:18 ↗ so you'll notice the bench is out there

2:30:20 ↗ it's been great to see just the past

2:30:22 ↗ four weeks

2:30:24 ↗ use and people beginning to enjoy that

2:30:27 ↗ space so um

2:30:29 ↗ successful program there

2:30:31 ↗ up on

2:30:33 ↗ lake tradition plateau our city property

2:30:35 ↗ up there

2:30:36 ↗ we also

2:30:37 ↗ have another life cycle replacement we

2:30:39 ↗ completed with the swamp trail

2:30:41 ↗ boardwalk this is a really

2:30:44 ↗ well

2:30:45 ↗ family-friendly trail

2:30:47 ↗ up on that property

2:30:51 ↗ looking forward leaning into 2020 a

2:30:53 ↗ couple of highlights the first two of

2:30:55 ↗ which are related to the strategic plan

2:30:58 ↗ i'll do my best to identify the number

2:31:00 ↗ an apology will certainly revise this

2:31:02 ↗ powerpoint to identify what those

2:31:04 ↗ specific actions are the first action

2:31:07 ↗ is pertaining to one of the council

2:31:08 ↗ identified

2:31:11 ↗ actions within es3 environmental

2:31:14 ↗ sustainability 3

2:31:16 ↗ and

2:31:17 ↗ looking at our

2:31:19 ↗ existing capacity so both of these

2:31:21 ↗ strategic plan

2:31:23 ↗ objectives are not requesting or seeking

2:31:25 ↗ additional or new money this is really

2:31:27 ↗ just reallocating some of our city

2:31:29 ↗ resources

2:31:30 ↗ we see the ability to initiate

2:31:33 ↗ some work around the city-wide

2:31:35 ↗ acquisition strategy and prioritization

2:31:37 ↗ so

2:31:38 ↗ this what this will look like next year

2:31:41 ↗ is our park planning team

2:31:44 ↗ taking the lead in bringing together

2:31:46 ↗ multiple key departments within the city

2:31:49 ↗ that

2:31:52 ↗ do a number of acquisition strategies

2:31:54 ↗ whether it's a stormwater folks or us in

2:31:55 ↗ parks or others

2:31:57 ↗ and begin to look at and lay a framework

2:31:59 ↗ for

2:32:01 ↗ how we might best strategize and begin

2:32:03 ↗ to prioritize

2:32:05 ↗ those acquisitions

2:32:06 ↗ the second

2:32:08 ↗ project i wanted to highlight pertaining

2:32:11 ↗ to as we launch our green city our green

2:32:13 ↗ issaquah partnership this is

2:32:16 ↗ a partnership as part of the green city

2:32:17 ↗ program with forterra

2:32:20 ↗ our regional non-profit

2:32:23 ↗ as we complete the forest assessment

2:32:25 ↗ work uh and this forest assessment

2:32:27 ↗ really is the groundwork for beginning

2:32:29 ↗ to look at how we can better create a

2:32:31 ↗ management plan around all of our open

2:32:33 ↗ space properties our

2:32:35 ↗ roughly 1200 plus acres of open space

2:32:38 ↗ property

2:32:39 ↗ one of the implementation strategies

2:32:41 ↗ that's going to come out of that work

2:32:42 ↗ next year is

2:32:45 ↗ a much more robust and healthy

2:32:49 ↗ program around volunteers and creating

2:32:51 ↗ volunteer stewards and so this too was

2:32:54 ↗ one of the

2:32:55 ↗ actions within environmental

2:32:57 ↗ sustainability under es2

2:33:01 ↗ on how we might be able to

2:33:03 ↗ create um

2:33:06 ↗ further

2:33:07 ↗ and i'm trying to remember the exact

2:33:09 ↗ wording the strategy but

2:33:12 ↗ basically increasing volunteer

2:33:14 ↗ opportunities within our

2:33:17 ↗ our open space system and so again by

2:33:20 ↗ reallocating some of our park operations

2:33:24 ↗ staff time and resources beginning to

2:33:26 ↗ create some capacity within that team

2:33:29 ↗ to

2:33:31 ↗ expand our abilities to handle volunteer

2:33:35 ↗ programs

2:33:37 ↗ also for 2020

2:33:39 ↗ looking at completion of the dog park

2:33:41 ↗ we've made

2:33:42 ↗ significant progress this year as we've

2:33:45 ↗ worked through site selection

2:33:47 ↗ beginning to work with the community

2:33:49 ↗ on the layout

2:33:50 ↗ of that we've just

2:33:52 ↗ last week formed some initial work and

2:33:55 ↗ meeting with a potential friends of

2:33:57 ↗ group and laying out a construction plan

2:34:00 ↗ we see completion of that happening in

2:34:01 ↗ 2020

2:34:03 ↗ we also see the installation of new

2:34:05 ↗ fitness equipment at the community

2:34:06 ↗ center

2:34:07 ↗ as that

2:34:10 ↗ equipment is

2:34:12 ↗ very much near the end of its useful

2:34:13 ↗ life

2:34:15 ↗ will be a key

2:34:16 ↗ reinvestment

2:34:19 ↗ also in our work plan for 2020 is the

2:34:21 ↗ completion

2:34:23 ↗ for designing

2:34:24 ↗ and creating a design for parks trails

2:34:27 ↗ and city way finding

2:34:28 ↗ signage this will not only

2:34:31 ↗ create

2:34:32 ↗ really unified signage throughout our

2:34:34 ↗ public system but i think also what

2:34:36 ↗ we'll find is

2:34:38 ↗ create better performance and better

2:34:39 ↗ functionality of

2:34:41 ↗ those public assets as people are better

2:34:45 ↗ able to

2:34:46 ↗ read and understand how to connect and

2:34:48 ↗ how to get from a to b

2:34:52 ↗ lastly we will be applying for state

2:34:55 ↗ grant funding

2:34:57 ↗ for the bergsman acquisition so as we've

2:34:59 ↗ been successful as we laid out that

2:35:01 ↗ acquisition we also laid out a really

2:35:04 ↗ important

2:35:06 ↗ funding strategy that took a look at

2:35:08 ↗ both regional grant dollars but also

2:35:10 ↗ state grant dollars those state grants

2:35:13 ↗ will be

2:35:14 ↗ a key part of our work next year

2:35:18 ↗ council member hunt

2:35:20 ↗ you you spoke about i think expanding

2:35:24 ↗ the

2:35:24 ↗ work that's done under the green

2:35:26 ↗ issaquah partnership but i also noticed

2:35:28 ↗ that you're reducing the funding that

2:35:29 ↗ was allocated for the greener squad

2:35:31 ↗ partnership by half

2:35:33 ↗ and i wondered how that's going to

2:35:36 ↗ happen

2:35:37 ↗ yeah that's a great question so

2:35:39 ↗ as we launched it this year

2:35:42 ↗ we had a hundred thousand dollars

2:35:43 ↗ budgeted as we were making and needing

2:35:45 ↗ to make hard decisions in terms of

2:35:47 ↗ budget reductions

2:35:48 ↗ a number uh some of that money that was

2:35:51 ↗ done in 2019 was really one-time money

2:35:54 ↗ so what you see in the budget is fifty

2:35:56 ↗ thousand dollars for 2020 is what we see

2:36:01 ↗ those funds are the portion needed for

2:36:03 ↗ the ongoing work

2:36:04 ↗ as we continue with

2:36:06 ↗ contracted work with forterra

2:36:10 ↗ that is the portion that we see

2:36:13 ↗ needed to to keep the program going as

2:36:15 ↗ the management plan

2:36:17 ↗ gets completed

2:36:19 ↗ that money that goes to tara then

2:36:22 ↗ the portion of that would be a

2:36:23 ↗ contractual relationship with forterra

2:36:26 ↗ yes

2:36:27 ↗ okay

2:36:28 ↗ um not right now but it'd be good to

2:36:29 ↗ know what portion

2:36:31 ↗ uh and then also

2:36:33 ↗ i wondered

2:36:34 ↗ under the capital improvement can you

2:36:36 ↗ remind me the tibbetts valley park and

2:36:39 ↗ veterans memorial field depot park

2:36:41 ↗ pedestrian park is that money for the

2:36:43 ↗ master planning planning efforts

2:36:48 ↗ yes within the 2020 budget yeah so 400

2:36:52 ↗ 000

2:36:55 ↗ i'd have to look at the the cip and i

2:36:57 ↗ can get back with you on that

2:36:58 ↗ okay um

2:37:01 ↗ i'm just looking at that and i was

2:37:02 ↗ looking at the cip and it didn't seem

2:37:04 ↗ like that 400 000 was

2:37:07 ↗ the same or maybe it's a different

2:37:08 ↗ project so i'm just trying to figure out

2:37:10 ↗ what that is and also if it's for some

2:37:12 ↗ improvements or something then i would

2:37:14 ↗ wonder why we're doing a master planning

2:37:16 ↗ effort on these parks and also doing

2:37:19 ↗ something else i believe that's a future

2:37:21 ↗ that's a further year than

2:37:23 ↗ 2020. it's 20 20. so okay

2:37:27 ↗ yeah right

2:37:28 ↗ what we have anticipated within the cip

2:37:31 ↗ is as we complete that master plan those

2:37:33 ↗ master plans that there would likely be

2:37:37 ↗ phased improvements that those master

2:37:39 ↗ plans would

2:37:40 ↗ recommend so those would be an initial

2:37:43 ↗ first phase of improvements

2:37:47 ↗ um okay i think i would i would just

2:37:50 ↗ like more information about that because

2:37:51 ↗ i know the planning is still happening

2:37:53 ↗ too

2:37:54 ↗ thanks

2:37:55 ↗ let's remember walsh so i'm gonna second

2:37:58 ↗ that that was my first thing um i just

2:38:00 ↗ wanted to take a moment to commend you

2:38:03 ↗ looking at

2:38:04 ↗ the overall budget

2:38:07 ↗ your parks and recreation department in

2:38:08 ↗ 2019 had an adopted budget of almost

2:38:11 ↗ 10.5 million it's a big budget

2:38:15 ↗ it's what seven different sub

2:38:17 ↗ departments your 2020 proposed budget is

2:38:21 ↗ 9.6

2:38:22 ↗ million and

2:38:24 ↗ i think it's just important for the

2:38:26 ↗ community to be able to highlight that

2:38:28 ↗ and

2:38:30 ↗ show that with a large budget there are

2:38:34 ↗ definite cuts and definite changes

2:38:36 ↗ across the board

2:38:40 ↗ council councilmember ray so jeff what

2:38:42 ↗ would happen if we did not

2:38:44 ↗ install new fitness equipment at the

2:38:46 ↗ community center

2:38:48 ↗ or if we didn't complete the design for

2:38:50 ↗ parks trails and citywide wayfinding

2:38:53 ↗ one of your last two of your last three

2:38:55 ↗ bullets there

2:38:57 ↗ so what if two two different questions

2:38:59 ↗ uh the fitness equipment uh again um

2:39:02 ↗ this is primarily focused on the most

2:39:04 ↗ popular equipment the cardio equipment

2:39:06 ↗ um it really is

2:39:09 ↗ probably being generous and saying it's

2:39:11 ↗ near the end of its useful life in some

2:39:13 ↗ cases it's at the end of its useful life

2:39:15 ↗ and so

2:39:16 ↗ um without the more we delay that

2:39:20 ↗ needed replacement we're probably

2:39:21 ↗ looking at

2:39:25 ↗ more downtime for that equipment as it's

2:39:27 ↗ needing to be repaired

2:39:30 ↗ in terms of the wayfinding sign

2:39:34 ↗ plan i think to

2:39:38 ↗ not do that again that's something that

2:39:39 ↗ could be delayed we would be

2:39:42 ↗ i think within

2:39:44 ↗ our existing

2:39:49 ↗ hodgepodge isn't the right word but a

2:39:52 ↗ loose mix of various signage that we

2:39:55 ↗ have throughout our park system than

2:39:57 ↗ throughout our trail system

2:39:59 ↗ something we saw

2:40:00 ↗ and heard loud and clear in our park

2:40:02 ↗ strategic plan was

2:40:04 ↗ how to um

2:40:06 ↗ make our trail system more readable and

2:40:09 ↗ more usable and actually if you look at

2:40:11 ↗ the park strategic plan one of the

2:40:12 ↗ operational priorities and strategies

2:40:14 ↗ was just this

2:40:16 ↗ so

2:40:17 ↗ we could do

2:40:18 ↗ we could delay it we would just be sort

2:40:21 ↗ of living as is

2:40:23 ↗ as we are right now

2:40:25 ↗ that's meant for walsh i forgot one more

2:40:28 ↗ thing

2:40:29 ↗ looking at your expenditures you have

2:40:32 ↗ 646 000 of professional services i'd

2:40:36 ↗ like to get a sense of

2:40:39 ↗ what that

2:40:40 ↗ covers

2:40:42 ↗ are you you're so you're referring

2:40:44 ↗ within all seven of the business units

2:40:47 ↗ and

2:40:48 ↗ the reductions that are being made

2:40:50 ↗ within professional services or you're

2:40:51 ↗ saying that's what that is your 2020

2:40:53 ↗ proposed budget um for professional

2:40:56 ↗ service across all of those

2:40:58 ↗ sub departments um so trying to get a

2:41:00 ↗ sense of what that is because i couldn't

2:41:03 ↗ figure that out looking through

2:41:05 ↗ the individual

2:41:07 ↗ yeah

2:41:07 ↗ gladly yep

2:41:09 ↗ i think what you'll see is a mix of

2:41:11 ↗ whether it's recreation programs we do a

2:41:13 ↗ lot of contracted

2:41:15 ↗ programs so those might be contractual

2:41:17 ↗ relationships we have with recreation

2:41:19 ↗ providers it may be

2:41:22 ↗ within facilities it's going to be a mix

2:41:25 ↗ of

2:41:26 ↗ on-call

2:41:27 ↗ services that we have and that we need

2:41:30 ↗ but i'll gladly give you a breakdown of

2:41:33 ↗ what those are but it's a pretty varied

2:41:34 ↗ mix

2:41:36 ↗ i'm going to be just slightly cranky for

2:41:37 ↗ a second here and just say can we just

2:41:39 ↗ get the dog park done this year um you

2:41:41 ↗ know that got authorized on a night like

2:41:44 ↗ tonight uh late in the evening council

2:41:47 ↗ member paulie uh championed that and

2:41:50 ↗ it's been two years and let's just i

2:41:51 ↗ don't wanna i don't wanna at the end of

2:41:53 ↗ next year be seeing a line item for the

2:41:55 ↗ 2021 parks budget to complete the dog

2:41:57 ↗ park

2:41:58 ↗ thanks

2:41:59 ↗ let's get it done absolutely

2:42:03 ↗ other questions

2:42:06 ↗ council member winterstein the bike

2:42:08 ↗ skills park has been 10 years

2:42:10 ↗ it's for for comparison get that done as

2:42:13 ↗ well

2:42:15 ↗ all right

2:42:16 ↗ thank you director wildling and with

2:42:18 ↗ that chief chief

2:42:24 ↗ bierbaum we're at just just ahead of 11

2:42:28 ↗ o'clock right now

2:42:30 ↗ baseline

2:42:33 ↗ good evening i'm skype obama chief of

2:42:34 ↗ police for the police department i

2:42:36 ↗ wanted to talk a brief overview of our

2:42:38 ↗ department

2:42:39 ↗ the police department is comprised of

2:42:41 ↗ four major divisions

2:42:43 ↗ 72 employees spread out over the patrol

2:42:46 ↗ dispatch services records and our

2:42:48 ↗ corrections facility

2:42:51 ↗ in addition to responding for the calls

2:42:52 ↗ and service that's what gets most of the

2:42:54 ↗ attention with the police department i

2:42:55 ↗ want to talk a little bit further about

2:42:57 ↗ our dispatch jail and records as well

2:43:00 ↗ dispatch

2:43:02 ↗ handles it's the unsung heroes of the

2:43:04 ↗ police department and they handle a

2:43:05 ↗ majority of our our traffic with our

2:43:08 ↗ community and our first line of

2:43:09 ↗ connection with our community

2:43:11 ↗ and also ensure the safety of our

2:43:13 ↗ officers they provide we provide

2:43:14 ↗ services 911 and dispatch services for

2:43:17 ↗ the city of snoqualmie for the city of

2:43:18 ↗ north mandan for the city of issaquah

2:43:21 ↗ just to be clear though with all these

2:43:23 ↗ calls for service 60 000 phone calls and

2:43:25 ↗ 40 000 cad calls

2:43:27 ↗ not all call is the same just the other

2:43:29 ↗ night after i left one of the budget

2:43:30 ↗ meetings going in have a conversation

2:43:32 ↗ with our dispatch center and one of our

2:43:34 ↗ dispatchers was handling a domestic

2:43:36 ↗ violence case where a victim who had

2:43:38 ↗ just been attacked by a loved one

2:43:39 ↗ meanwhile summoning

2:43:41 ↗ aid and getting the information to our

2:43:43 ↗ police officers

2:43:45 ↗ it's it is a balancing act and they are

2:43:47 ↗ amazing what they do

2:43:51 ↗ additionally our jail

2:43:52 ↗ in addition to our isoquad daily

2:43:54 ↗ population we also provide services for

2:43:56 ↗ about 18 contract cities throughout king

2:43:58 ↗ county this this helps offset some of

2:44:00 ↗ the operational costs of our of our jail

2:44:03 ↗ brings in about 850 000 in revenue uh

2:44:06 ↗ anticipated for 2019 um in addition to

2:44:09 ↗ all the bookings about 3500 that is

2:44:12 ↗ managing all of those in and out of the

2:44:15 ↗ of our our population within our jail we

2:44:18 ↗ average about three and a half days

2:44:20 ↗ stale for stay for average

2:44:23 ↗ daily uh stay and we have also managing

2:44:26 ↗ several hundred transports a year for

2:44:28 ↗ court purposes um you heard from the

2:44:30 ↗ court earlier and you saw like the case

2:44:32 ↗ load that they were addressing

2:44:36 ↗ i want to talk a little bit about our

2:44:37 ↗ records department as well we're looking

2:44:40 ↗ on on pace for about a thousand records

2:44:42 ↗ public records requests and about 900

2:44:44 ↗ weapons transfers the records requests

2:44:46 ↗ you know are dealing with their

2:44:48 ↗ attorneys um it's dealing with victims

2:44:50 ↗ of crimes insurance companies etc a lot

2:44:53 ↗ of them are managed online but there is

2:44:55 ↗ a lot of hand checking that goes with

2:44:56 ↗ them making sure that there's redaction

2:44:58 ↗ that goes through place to make sure

2:45:00 ↗ that the not information is not being

2:45:01 ↗ released to people it shouldn't be

2:45:04 ↗ acquiring it and but making sure that

2:45:05 ↗ people also have it

2:45:07 ↗ the weapons transfers is interesting as

2:45:09 ↗ of july 1st with the new law we saw an

2:45:11 ↗ increase of work that we have to do for

2:45:14 ↗ managing

2:45:15 ↗ sale or weapons transfers

2:45:17 ↗ july first they have to do weapons

2:45:19 ↗ checks on semi-automatic rifles and also

2:45:22 ↗ through

2:45:22 ↗ firearms parts so we've seen an increase

2:45:25 ↗ on that this year

2:45:26 ↗ for that july 1st for this law

2:45:29 ↗ keep in mind when we do a weapons

2:45:31 ↗ transfer or weapons check we're looking

2:45:33 ↗ at a minimum of 10 databases that we

2:45:36 ↗ review prior to

2:45:37 ↗ issuing

2:45:38 ↗ either the the approval of the sale or

2:45:41 ↗ the transfer

2:45:42 ↗ washington is a mandated state of you

2:45:45 ↗ shall issue

2:45:47 ↗ so we have timelines restraining that so

2:45:49 ↗ our records department is very busy and

2:45:51 ↗ this is in addition to processing all

2:45:53 ↗ the case reports

2:45:54 ↗ for all of our calls for service etc

2:45:57 ↗ we're making sure that we're passing

2:45:58 ↗ things on to the court for our um for

2:46:00 ↗ all the cases but it's it is a it's a

2:46:02 ↗ very a lot of busy um pieces to our

2:46:05 ↗ department

2:46:09 ↗ some of our 2019

2:46:11 ↗ accomplishments i want to highlight is

2:46:13 ↗ the parent project we're actually our

2:46:15 ↗ third cohort just started this last week

2:46:17 ↗ and what the parent project is is a

2:46:19 ↗ workshop focused on empowering parents

2:46:21 ↗ to work with their at-risk teens the

2:46:24 ↗ first half of the the cohort is really

2:46:26 ↗ based on providing

2:46:28 ↗ some tools and resources to those

2:46:30 ↗ parents and then the second half is kind

2:46:31 ↗ of transitioning to more of a self-led

2:46:34 ↗ cohort and and working towards

2:46:35 ↗ developing those

2:46:37 ↗ next part i'd like to highlight is

2:46:39 ↗ kind of our work within equity

2:46:41 ↗ department-wide equity and implicit bias

2:46:43 ↗ training

2:46:44 ↗ for years our department's been

2:46:46 ↗ committed to training not just our

2:46:48 ↗ police officers but all staff because

2:46:50 ↗ it's just everyone that has contact with

2:46:51 ↗ the community so we've we're one of the

2:46:53 ↗ first in the state to train all of our

2:46:55 ↗ staff in crisis intervention we're also

2:46:57 ↗ working towards having all staff trained

2:47:00 ↗ on equity implicit bias

2:47:02 ↗ i-940 was passed last year it's now

2:47:04 ↗ called latasca it's what the new comment

2:47:07 ↗ is there's a big focus on de-escalation

2:47:09 ↗ training and there's going to be state

2:47:12 ↗ mandates on that we're going to continue

2:47:14 ↗ to work towards that but we're not just

2:47:15 ↗ going to focus on our police officers

2:47:17 ↗ we're also going to make sure that our

2:47:18 ↗ corrections our dispatchers and our

2:47:20 ↗ records anyone who comes in contact with

2:47:21 ↗ police or with their with our community

2:47:23 ↗ i think it's really important that we

2:47:25 ↗ stay focused on that

2:47:27 ↗ but we'll see additional training on

2:47:28 ↗ that in 2020.

2:47:32 ↗ another piece is a kind of the the

2:47:34 ↗ increase and focused on our employee

2:47:35 ↗ resiliency program a lot of our staff

2:47:37 ↗ members deal with like the the vicarious

2:47:40 ↗ trauma or continuous trauma

2:47:43 ↗ address to managing critical incidents

2:47:45 ↗ or just dealing with some of the crimes

2:47:47 ↗ and some of the incidents that our

2:47:48 ↗ people see

2:47:49 ↗ so we've increased our peer support team

2:47:51 ↗ our critical incident debriefs and also

2:47:53 ↗ then establishing to make sure that our

2:47:55 ↗ people have a lot of connections to

2:47:56 ↗ resources so we're trying to take care

2:47:58 ↗ of our our people as well um just like

2:48:00 ↗ you you know you take care of your your

2:48:02 ↗ vehicle you want to buy you know making

2:48:03 ↗ sure that it's tuned up we're really

2:48:05 ↗ working hard to take care of our people

2:48:06 ↗ on that end as well uh

2:48:09 ↗ court stole our thunder a little bit

2:48:10 ↗ earlier to talk about video court uh

2:48:12 ↗ that is one of the things that we

2:48:14 ↗ really have implemented a lot of good

2:48:16 ↗ work between the court the police

2:48:18 ↗ department

2:48:19 ↗ our corrections facility our

2:48:21 ↗ public defenders and the prosecutors to

2:48:23 ↗ get that up and running so that helps

2:48:25 ↗ reduce some of the transports that we've

2:48:27 ↗ been seeing and also just provides a

2:48:28 ↗ little bit of a safety and security for

2:48:31 ↗ for all of our inmates as well

2:48:37 ↗ in 2020 and some of the two main

2:48:39 ↗ projects one of the main ones we're

2:48:40 ↗ going to be talking about and working on

2:48:41 ↗ is accreditation process it's usually

2:48:43 ↗ every three year process and we're due

2:48:45 ↗ for re-accreditation in 2020. it takes

2:48:48 ↗ approximately 300 hours of staff time to

2:48:50 ↗ make sure that we have all of our

2:48:52 ↗ of our documentation prepared basically

2:48:55 ↗ accreditation is kind of a best

2:48:58 ↗ practices review making sure in that

2:48:59 ↗ your department is

2:49:01 ↗ up up to those following all those

2:49:03 ↗ different guidelines and really what

2:49:04 ↗ that does is it increases credibility

2:49:07 ↗ and also public trust while decreasing

2:49:10 ↗ that risk or exposure to liability

2:49:13 ↗ and then the last one is is talking a

2:49:15 ↗ little bit about our

2:49:16 ↗ additional collaboration on our 911 and

2:49:19 ↗ then of course our radio network this is

2:49:21 ↗ obviously a lot more external focus or

2:49:23 ↗ regionally focused

2:49:25 ↗ in let's talk about uh p cern first p

2:49:28 ↗ cern is our on the update of the

2:49:30 ↗ regional public safety radio network uh

2:49:34 ↗ probably some of the things that you

2:49:35 ↗ will be seeing in q1 of 2020 is the

2:49:37 ↗ service level agreements that we have

2:49:39 ↗ that all agencies are going to have to

2:49:40 ↗ have

2:49:41 ↗ to sign on to to pcearn

2:49:44 ↗ there's going to be additional testing

2:49:45 ↗ and coverage testing for all of our

2:49:47 ↗ radio network and then hopefully we

2:49:50 ↗ won't really see

2:49:51 ↗ the system coming live more towards the

2:49:53 ↗ end of 22 2022

2:49:56 ↗ 911 what we're going to be focusing on

2:49:58 ↗ is like efficiency

2:49:59 ↗ on our records management system and our

2:50:03 ↗ our regional training on our dispatchers

2:50:06 ↗ we're also going to be working with

2:50:07 ↗ redmond on ensuring that our back

2:50:09 ↗ redmond is actually one of our backup

2:50:11 ↗ centers we also have a emergency backup

2:50:13 ↗ center up at redmond we want to increase

2:50:15 ↗ the number of 911 lines that are coming

2:50:17 ↗ in there so we're working with redmond

2:50:18 ↗ too to help increase that as well

2:50:23 ↗ councilmember hunt you had a question

2:50:26 ↗ i might

2:50:27 ↗ i might have answered it so um i was

2:50:29 ↗ wondering you mentioned that 850

2:50:32 ↗ 000 is the revenue from the jail and so

2:50:34 ↗ i'm trying to understand the budgeting

2:50:36 ↗ of the jail but um

2:50:39 ↗ so that offsets the expenditures the

2:50:41 ↗ expenditures are 2.3 million for the

2:50:43 ↗ jail it helps it helps offset it it

2:50:45 ↗ doesn't completely offset okay

2:50:48 ↗ and is that

2:50:49 ↗ is that from the contracts with other

2:50:51 ↗ cities okay yes it is for the for the

2:50:55 ↗ inmates that are um housed within our

2:50:57 ↗ facility yes through the contracts of

2:50:58 ↗ the other cities

2:50:59 ↗ okay thank you

2:51:02 ↗ as a member wash i'll piggyback on that

2:51:04 ↗ idea what um

2:51:06 ↗ percentage of

2:51:09 ↗ residents in the jail are

2:51:12 ↗ issaquah versus those other cities and

2:51:14 ↗ is that commensurate to the cost

2:51:16 ↗ recovery

2:51:19 ↗ two-part question great question

2:51:21 ↗ i would say our average daily population

2:51:23 ↗ is getting close to about 28 issaquah

2:51:26 ↗ inmates per day our overall average

2:51:29 ↗ population is hovering it varies it's

2:51:32 ↗ around in the low 50s um and so we're a

2:51:36 ↗ little bit more than half of our um of

2:51:39 ↗ the population and there is aqua inmates

2:51:41 ↗ versus the rest at this point it is a 72

2:51:44 ↗ bed jail so we do have the capacity to

2:51:46 ↗ have up to 72 inmates in there

2:51:48 ↗ we do evaluate our costs

2:51:51 ↗ we also have contracts with some of our

2:51:52 ↗ cities so what we charge for room and

2:51:55 ↗ board at our

2:51:58 ↗ at our facility is based off of

2:52:00 ↗ what our costs are but also

2:52:03 ↗ maintaining a

2:52:05 ↗ some of our contract

2:52:06 ↗ requirements

2:52:09 ↗ so

2:52:10 ↗ just to do a little quick math in my

2:52:11 ↗ head if your proposed budget for the

2:52:14 ↗ jail is 2.3 million and we're getting

2:52:17 ↗ 850 from other

2:52:20 ↗ cities and

2:52:21 ↗ municipal governments

2:52:23 ↗ and there's a about 50 percent of

2:52:27 ↗ the residents are issaquah it

2:52:30 ↗ sounds like

2:52:32 ↗ 850 is not

2:52:33 ↗ 50 percent

2:52:35 ↗ of 2.3 million

2:52:39 ↗ correct

2:52:41 ↗ so it sounds like we're not getting a

2:52:43 ↗ full

2:52:43 ↗ cost recovery from

2:52:45 ↗ those contracts or is it because there's

2:52:47 ↗ empty beds and other things there is

2:52:49 ↗ empty beds so there's you know there are

2:52:52 ↗ sometimes up to 20 empty beds within the

2:52:54 ↗ facility and so that is you know that is

2:52:58 ↗ potential of not renting out those beds

2:53:00 ↗ at that at that moment um additionally

2:53:02 ↗ um there's a lot of personnel costs that

2:53:05 ↗ we are going to have um and this is one

2:53:07 ↗ of the conversations we had a couple

2:53:08 ↗ years ago with council is for staffing

2:53:12 ↗ for that

2:53:13 ↗ because of some of the mandatory

2:53:15 ↗ requirements for staffing and

2:53:17 ↗ cross-gender searches we would you know

2:53:19 ↗ try to increase our staff to make sure

2:53:21 ↗ we have at least two staff on at all

2:53:23 ↗ times 24 hour operations so

2:53:26 ↗ we're playing catch up a little bit on

2:53:28 ↗ on that as well

2:53:29 ↗ okay so i'm going to ask for a little

2:53:31 ↗ bit more information about

2:53:33 ↗ those contracts what their kind of

2:53:35 ↗ timeline is for

2:53:36 ↗ renegotiation who it's with just kind of

2:53:41 ↗ give me some information sure thanks

2:53:46 ↗ other questions

2:53:48 ↗ i have a quick one so i think the uh the

2:53:50 ↗ bike that you showed was the st 1300

2:53:53 ↗ that's going that's uh is the police

2:53:56 ↗ model still in production or are they

2:53:57 ↗ finally phasing that out and if so what

2:53:59 ↗ are

2:54:00 ↗ we going to look to other bikes

2:54:03 ↗ i just i said as quickly this is a great

2:54:05 ↗ question quick answer that is a great

2:54:07 ↗ question um i'm gonna have to um look a

2:54:10 ↗ little bit further at the replacement

2:54:11 ↗ schedule for that to give you a good

2:54:13 ↗ answer i'm curious because like i said

2:54:14 ↗ they've they've discontinued the

2:54:16 ↗ civilian line and my understanding was

2:54:17 ↗ that they were getting rid of the police

2:54:18 ↗ line as well it's a great bike but okay

2:54:21 ↗ if you could let me know that's a great

2:54:22 ↗ question just curious all right uh looks

2:54:25 ↗ like there's no other questions thank

2:54:26 ↗ you very much thank you

2:54:32 ↗ okay 30 seconds

2:54:44 ↗ good evening my name is curt seaman i'm

2:54:46 ↗ the transportation manager

2:54:48 ↗ here at the city and happy to be here to

2:54:51 ↗ talk to you

2:54:52 ↗ a bit about what we do in public works

2:54:55 ↗ engineering joining me is

2:54:57 ↗ bob york our utilities manager and

2:54:59 ↗ together we'll be

2:55:01 ↗ answering all your questions and filling

2:55:03 ↗ in for sheldon tonight so to start us

2:55:06 ↗ off

2:55:07 ↗ much like many of the other folks have

2:55:09 ↗ done we're going to give you a brief

2:55:11 ↗ overview our department highlight some

2:55:13 ↗ of the

2:55:14 ↗ 2019 accomplishments and talk a bit

2:55:18 ↗ about our plans for 2020.

2:55:23 ↗ so uh

2:55:25 ↗ in the big picture we have 17 positions

2:55:28 ↗ one unfunded

2:55:31 ↗ it's currently being held vacant we're

2:55:33 ↗ responsible

2:55:34 ↗ for

2:55:35 ↗ all the major infrastructure elements in

2:55:37 ↗ the city including

2:55:39 ↗ transportation water sewer and storm

2:55:42 ↗ water so these 17 positions

2:55:45 ↗ together cover those

2:55:47 ↗ four infrastructure elements

2:55:51 ↗ we are the department that's responsible

2:55:52 ↗ for the design engineering and

2:55:54 ↗ construction of of all capital projects

2:55:57 ↗ within the street capital fund

2:55:59 ↗ the water sewer and storm water

2:56:01 ↗ utilities

2:56:04 ↗ it's our job to manage manage these

2:56:07 ↗ systems to ensure that they're

2:56:09 ↗ engineered properly and

2:56:11 ↗ built properly to city standards so

2:56:14 ↗ that's both

2:56:15 ↗ projects that we're the lead on and also

2:56:17 ↗ projects that developers are the lead on

2:56:21 ↗ in addition to our work we're also

2:56:25 ↗ play a key role in support of other

2:56:27 ↗ departments on engineering questions so

2:56:31 ↗ that includes our dsd development

2:56:33 ↗ department parks

2:56:35 ↗ pwo to just to name a few so when they

2:56:38 ↗ have questions that involve those four

2:56:41 ↗ areas of infrastructure infrastructure

2:56:43 ↗ we usually are working with them

2:56:45 ↗ so in addition to projects we're also

2:56:48 ↗ developing the larger policies and plans

2:56:52 ↗ that support each of those elements so

2:56:54 ↗ for example

2:56:55 ↗ as you know we're i'm heavily involved

2:56:57 ↗ in the transportation master plan right

2:56:59 ↗ now and bob can speak a bit to some of

2:57:01 ↗ the plans that he's been

2:57:03 ↗ working on from the utilities side

2:57:06 ↗ in addition this is again in bob's group

2:57:08 ↗ we uh do administer the environmental

2:57:11 ↗ programs

2:57:12 ↗ both for compliance and restoration of

2:57:15 ↗ our

2:57:15 ↗ water sewer and storm water utilities

2:57:19 ↗ so

2:57:20 ↗ that's what we do

2:57:22 ↗ and i'm happy to um

2:57:25 ↗ highlight and again bob and i are going

2:57:27 ↗ to split this up a bit but i'm going to

2:57:30 ↗ highlight

2:57:32 ↗ some of the a few of the accomplishments

2:57:35 ↗ from the transportation side and bob's

2:57:37 ↗ going to speak to the utility

2:57:38 ↗ accomplishments but we started the year

2:57:41 ↗ with the opening of the 62nd street

2:57:42 ↗ connection so

2:57:44 ↗ a lot of these projects as you know are

2:57:46 ↗ huge big projects and there are many

2:57:47 ↗ years

2:57:48 ↗ from conception through design

2:57:51 ↗ have a lot of moving pieces

2:57:55 ↗ to construction and completion

2:57:58 ↗ so they're expensive and they take a

2:57:59 ↗ while but they do yield big benefits so

2:58:02 ↗ the

2:58:03 ↗ southeast 62nd is really a major uh

2:58:07 ↗ or one of the major east-west

2:58:09 ↗ connections on the north side of i-90 so

2:58:11 ↗ it's a

2:58:12 ↗ it's a very important

2:58:14 ↗ um

2:58:15 ↗ part of our philosophy and

2:58:16 ↗ transportation which is to provide

2:58:19 ↗ better connections through the city

2:58:22 ↗ so another accomplishment that we're

2:58:24 ↗ proud of is that

2:58:26 ↗ by the end of the year we will have

2:58:27 ↗ completed 90 design of the newport 54th

2:58:31 ↗ to 900 project which is the more

2:58:35 ↗ westerly of the two newport projects

2:58:37 ↗ this is a project that when i first

2:58:39 ↗ started here

2:58:41 ↗ we were just we had been talking about

2:58:42 ↗ for years but we really hadn't made a

2:58:44 ↗ lot of progress so we uh had some

2:58:46 ↗ preliminary open houses got the

2:58:48 ↗ community to agree on a design that that

2:58:51 ↗ we could all agree would work best for

2:58:54 ↗ our city and now we're

2:58:56 ↗ moving forward

2:58:58 ↗ again with a 90

2:59:00 ↗ design looking forward to

2:59:02 ↗ begin acquiring right away um

2:59:05 ↗ next year this includes some uh recent

2:59:08 ↗ work with the bergson property and some

2:59:10 ↗ modifications to that design along

2:59:12 ↗ bergsma

2:59:14 ↗ again sort of a theme here you'll hear

2:59:16 ↗ is

2:59:16 ↗ large projects i believe the

2:59:19 ↗ the current price tag estimate for

2:59:22 ↗ this newport project is around 46

2:59:25 ↗ million dollars for

2:59:27 ↗ construction

2:59:29 ↗ and then

2:59:30 ↗ finally finally what again highlights

2:59:33 ↗ for us in 2019

2:59:36 ↗ will be the advertising of the 43rd

2:59:40 ↗ signal also known as providence point

2:59:42 ↗ signal so we have not uh

2:59:44 ↗ yet advertised to be clear we've not yet

2:59:46 ↗ advertised that uh pending uh final

2:59:49 ↗ formal council approval for that for

2:59:52 ↗ those funds but we do have the plans

2:59:54 ↗ ready and we're ready to go on that one

2:59:55 ↗ so

2:59:56 ↗ without for the 19 2019 accomplishments

3:00:00 ↗ i'll let bob

3:00:01 ↗ jump in here and talk about the utility

3:00:03 ↗ side of things

3:00:07 ↗ good evening bob york

3:00:09 ↗ public works engineering utilities

3:00:11 ↗ manager

3:00:12 ↗ all our projects aren't quite as big as

3:00:14 ↗ southeast 62nd but we have

3:00:17 ↗ we've highlighted two accomplishments

3:00:18 ↗ this past year one early in the year as

3:00:20 ↗ you might recall is the

3:00:22 ↗ adoption of the water system plan that's

3:00:26 ↗ a two-year effort that got adopted and

3:00:28 ↗ now it's been

3:00:29 ↗ accepted by the king county council

3:00:31 ↗ recently as well so that

3:00:33 ↗ pays

3:00:35 ↗ the final approval of washington state

3:00:37 ↗ department of health

3:00:40 ↗ that

3:00:42 ↗ water system plan has a shelf life of 10

3:00:44 ↗ years before we have to

3:00:47 ↗ are required to do another one so good

3:00:49 ↗ accomplishment there

3:00:50 ↗ the other thing we've been working on

3:00:53 ↗ this year and we've essentially reached

3:00:55 ↗ the 95 90 the 95th

3:00:58 ↗ 95 complete as of tomorrow is the

3:01:02 ↗ spar water system improvement project

3:01:04 ↗ that's a

3:01:06 ↗ secondary

3:01:08 ↗ redundant pipe and pump station to feed

3:01:11 ↗ the highlands including

3:01:12 ↗ critical facilities like swedish

3:01:14 ↗ hospital

3:01:15 ↗ gives us a

3:01:17 ↗ seismic resiliency and other elements we

3:01:21 ↗ again by the end of the year we'll have

3:01:22 ↗ reached the

3:01:24 ↗ 90 or 100 percent complete stage

3:01:27 ↗ and

3:01:28 ↗ we're in the permitting process with

3:01:30 ↗ not only

3:01:31 ↗ our own local development services but

3:01:34 ↗ also

3:01:34 ↗ getting final approvals from washington

3:01:38 ↗ on that project i'll turn back to kurt

3:01:40 ↗ for the next step

3:01:45 ↗ thank you

3:01:46 ↗ thanks bob so we'll uh briefly uh now

3:01:49 ↗ we'd like to go through uh

3:01:51 ↗ pretty excited about uh what's happening

3:01:53 ↗ in 2020 just around the corner

3:01:55 ↗ and so we are going to continue design

3:01:59 ↗ and as i mentioned start right away

3:02:01 ↗ acquisition which is the next important

3:02:03 ↗ step for both of the newport weight

3:02:05 ↗ projects so that's both maple to sunset

3:02:07 ↗ and 54th to 900.

3:02:10 ↗ [Music]

3:02:14 ↗ one another project near and dear to our

3:02:17 ↗ to my heart to our hearts is is

3:02:19 ↗ completing the master mobility plan so

3:02:21 ↗ uh you all should expect to

3:02:23 ↗ see more from us and hear more from us

3:02:25 ↗ as we get closer

3:02:27 ↗ to adoption of that plan we've been

3:02:29 ↗ working very hard with the

3:02:32 ↗ transportation advisory group and have a

3:02:33 ↗ lot to share so that's going to be a

3:02:36 ↗ really key document in helping define

3:02:39 ↗ how we spend our transportation dollars

3:02:41 ↗ and what's important and how these big

3:02:44 ↗ projects fit in with smaller projects

3:02:46 ↗ for the city and how

3:02:47 ↗ issaquah fits in more broadly to the to

3:02:51 ↗ the regional transportation system

3:02:54 ↗ i'm going to skip that one

3:02:56 ↗ get great fish and then we'll come back

3:02:58 ↗ to that because there's a couple

3:03:00 ↗ more transportation projects i want to

3:03:02 ↗ talk to and then i'll

3:03:03 ↗ hand it over to bob so the 12th 900

3:03:07 ↗ design is an intersection improvement

3:03:10 ↗ where the old tully's is there on 900 on

3:03:13 ↗ adjacent or near to the other city hall

3:03:17 ↗ that's

3:03:18 ↗ improving that intersection adding

3:03:21 ↗ additional turn lanes that is a

3:03:23 ↗ project that is part of it the

3:03:25 ↗ development agreement we have with

3:03:26 ↗ costco so

3:03:28 ↗ we're looking forward to getting that

3:03:30 ↗ started and completed we just selected a

3:03:32 ↗ consultant hdr to begin that design work

3:03:37 ↗ one of council's uh i think

3:03:40 ↗ favorite projects and important

3:03:43 ↗ important to us is this pinch point

3:03:45 ↗ project the non-motorized improvements

3:03:48 ↗ uh for northwest demamish road so we're

3:03:50 ↗ looking forward to designing those

3:03:52 ↗ improvements so that we have a so that

3:03:54 ↗ we actually

3:03:56 ↗ can connect the south cove

3:03:58 ↗ residents to

3:04:00 ↗ um

3:04:01 ↗ the state park and the rest of issaquah

3:04:03 ↗ so that's a that's a cool important

3:04:05 ↗ project for next year

3:04:08 ↗ kind of goes without saying that once we

3:04:10 ↗ get the 43rd project out to bid and

3:04:13 ↗ advertise that we'll be spending a large

3:04:15 ↗ part of our time next year

3:04:17 ↗ on the construction of that signal and

3:04:19 ↗ then we will also are in the process now

3:04:23 ↗ of designing some some modifications to

3:04:25 ↗ the 43rd east lake smamish roundabout

3:04:28 ↗ those will generally in a big picture we

3:04:31 ↗ haven't talked too much

3:04:33 ↗ to you all about that but in a big

3:04:35 ↗ picture

3:04:36 ↗ those will be

3:04:38 ↗ modifications to slow down the vehicle

3:04:40 ↗ speeds at that roundabout and make it

3:04:42 ↗ easier

3:04:44 ↗ for pedestrians to cross that very busy

3:04:47 ↗ roundabout

3:04:48 ↗ so i'm going to

3:04:50 ↗ the rest of the projects here bob or

3:04:53 ↗ yours and then we'll both be here to

3:04:55 ↗ answer your questions

3:04:58 ↗ um you start with councilmember walsh

3:05:01 ↗ what bob still got can wait until the

3:05:02 ↗ end 20 20 projects to highlight i'll be

3:05:05 ↗ less than a minute

3:05:07 ↗ um you guys want to wait to put your

3:05:09 ↗ lights on until you want to have your

3:05:11 ↗ questions asked

3:05:13 ↗ okay one 2020 accomplishment that

3:05:16 ↗ makes sense as

3:05:17 ↗ we finish the design now a bit and

3:05:20 ↗ begins construction of the spar water

3:05:24 ↗ improvement project the

3:05:26 ↗ one i talked about earlier

3:05:28 ↗ our goal on this and

3:05:30 ↗ most projects i do is to

3:05:32 ↗ get the

3:05:34 ↗ advertisement out early because what we

3:05:36 ↗ found in

3:05:38 ↗ in recent years especially is that

3:05:41 ↗ if we advertise early in the year we get

3:05:43 ↗ better bids than waiting to the peak

3:05:44 ↗ construction season

3:05:46 ↗ so

3:05:47 ↗ that's our next step on

3:05:49 ↗ spar now how do i go backwards

3:05:54 ↗ okay and then

3:05:56 ↗ we started this year

3:05:57 ↗ on the

3:05:59 ↗ storm and surface water master plan and

3:06:02 ↗ we hired a consultant that we've

3:06:05 ↗ completed the data discovery phase we're

3:06:07 ↗ now in the beginning the data analysis

3:06:09 ↗ phase and

3:06:10 ↗ what you can expect in

3:06:12 ↗ 2020 as though we'll make

3:06:16 ↗ significant progress on that including

3:06:21 ↗ informational briefings with the council

3:06:26 ↗ stakeholder meetings internal and

3:06:28 ↗ external and

3:06:29 ↗ then staff reports so there'll be new

3:06:31 ↗ numerous council touches

3:06:34 ↗ as we progress in 2020. our goal before

3:06:37 ↗ the end of 2020 is to

3:06:39 ↗ re produce a draft report that's issued

3:06:41 ↗ to the

3:06:44 ↗ various agencies and council adoption

3:06:46 ↗ scheduled for early 2021.

3:06:49 ↗ this project's not just the stormwater

3:06:51 ↗ build infrastructure but there's a heavy

3:06:53 ↗ emphasis on

3:06:55 ↗ prioritization of our

3:06:57 ↗ our restoration projects within the in

3:06:59 ↗ the natural creeks so

3:07:02 ↗ we hope to

3:07:03 ↗ make good progress on that and get

3:07:06 ↗ council feedback in 2020

3:07:09 ↗ and that concludes our

3:07:11 ↗ formal slideshow we're ready for

3:07:14 ↗ questions

3:07:15 ↗ councilmember walsh thank you

3:07:18 ↗ so i have two concerns looking in

3:07:21 ↗ the street operating fund engineering

3:07:25 ↗ section of the budget i see that there

3:07:27 ↗ is a 225 000 reduction eliminating

3:07:31 ↗ one-time funding for completed projects

3:07:33 ↗ which includes grant writing for several

3:07:35 ↗ large transportation capital projects

3:07:38 ↗ and it says that

3:07:39 ↗ in 2020 it is intended that the costs

3:07:41 ↗ associated with grant writing will be

3:07:43 ↗ absorbed by capital project budgets

3:07:46 ↗ i have a hard time understanding that

3:07:47 ↗ that seems to be an investment which

3:07:50 ↗ we're then saying let's spend less but

3:07:53 ↗ we're also going to get less

3:07:56 ↗ so perhaps

3:07:58 ↗ a clarification on how that can be

3:08:01 ↗ achieved within a capital budget when

3:08:04 ↗ previously we were spending

3:08:07 ↗ operations budget on it

3:08:10 ↗ right so i

3:08:11 ↗ i think fundamentally agree with what

3:08:12 ↗ you just said i think that if we you

3:08:14 ↗ know in the perfect world if we had

3:08:17 ↗ money set aside just for grant writing

3:08:20 ↗ and maybe even part of an fte for grant

3:08:22 ↗ writing that would be a

3:08:24 ↗ potentially valuable

3:08:27 ↗ return on your investment

3:08:29 ↗ so you know things are we're looking for

3:08:31 ↗ ways to

3:08:32 ↗ um

3:08:34 ↗ do more with less as we say so there are

3:08:37 ↗ opportunities too

3:08:39 ↗ and we have done that successfully on

3:08:41 ↗ some of the

3:08:42 ↗ newport projects we have been able to

3:08:44 ↗ secure

3:08:45 ↗ grant money within the capital within

3:08:47 ↗ the budgets for those projects

3:08:50 ↗ typically with consultant help on those

3:08:52 ↗ so

3:08:53 ↗ um

3:08:55 ↗ so it does work it's it's not as

3:08:57 ↗ as

3:08:58 ↗ effective potentially as you mentioned

3:09:01 ↗ uh if we were to have

3:09:03 ↗ more of it

3:09:04 ↗ i think what you're talking about is

3:09:06 ↗ more of a grant writer type person so

3:09:08 ↗ that's why i think that's you know right

3:09:10 ↗ or wrong i think that's what our that's

3:09:12 ↗ what that's meant to uh okay

3:09:14 ↗ so what i'd like to then ask as

3:09:17 ↗ information that would be helpful in

3:09:20 ↗ analyzing that is how successful we've

3:09:22 ↗ been in the past how much money we've

3:09:25 ↗ spent on it on

3:09:27 ↗ um outside contracts versus fte

3:09:30 ↗ kind of hours time whatever that is

3:09:34 ↗ and then

3:09:35 ↗ how much we've received in grants

3:09:39 ↗ i want to make sure we're not

3:09:40 ↗ shooting ourselves in the foot

3:09:43 ↗ similarly

3:09:44 ↗ second question in

3:09:47 ↗ the operations and management area i say

3:09:50 ↗ that there's a reduction to repairs and

3:09:52 ↗ maintenance of 185 thousand dollars

3:09:55 ↗ which says

3:09:57 ↗ there will be reductions to roadway

3:09:59 ↗ repairs contractor tree removal signal

3:10:01 ↗ detection replacement and annual

3:10:03 ↗ crosswalk maintenance program where the

3:10:05 ↗ department will prioritize the most

3:10:06 ↗ critical needs that to me

3:10:09 ↗ is not a

3:10:10 ↗ city savings that's a city deferment

3:10:13 ↗ which will end up costing us more

3:10:15 ↗ money

3:10:16 ↗ um

3:10:18 ↗ and so i'm trying to understand

3:10:22 ↗ the ramifications of that and

3:10:28 ↗ so so i think that um brett's going to

3:10:31 ↗ be right behind me here and so we work

3:10:34 ↗ you know the way that that public works

3:10:36 ↗ is structured as we're on more of the

3:10:38 ↗ design engineering end of things and and

3:10:41 ↗ brett and his folks are on the

3:10:43 ↗ operation and maintenance of things so i

3:10:45 ↗ think that'll fit well with brett's

3:10:47 ↗ presentation

3:10:48 ↗ right after ours here

3:10:50 ↗ it's a great it's a great question

3:10:56 ↗ other questions

3:10:58 ↗ councilmember hunt

3:11:00 ↗ are are these

3:11:02 ↗ project costs for the different

3:11:04 ↗ transportation programs are they all the

3:11:06 ↗ same costs as in the cip

3:11:10 ↗ are the

3:11:11 ↗ the costs in the in the cip in our

3:11:13 ↗ budget are they all the same they should

3:11:15 ↗ be i i

3:11:17 ↗ okay i guess i would i don't quote me

3:11:20 ↗ for on a line-by-line basis but that is

3:11:22 ↗ the intent yes i just wondered if any of

3:11:24 ↗ them had changed scope not the no not

3:11:27 ↗ that i'm aware of okay i'll follow up um

3:11:29 ↗ on some things and then i just wondered

3:11:32 ↗ um

3:11:33 ↗ so some of these are dependent on

3:11:36 ↗ decisions that council hasn't yet made i

3:11:39 ↗ think

3:11:40 ↗ so

3:11:42 ↗ for example

3:11:44 ↗ some of these having to do with

3:11:47 ↗ i would think the samamish road

3:11:48 ↗ non-motorized improvement project

3:11:51 ↗ um

3:11:53 ↗ that's something that we talk about

3:11:54 ↗ funding the most of that through the

3:11:57 ↗ sales tax that we haven't yet made a

3:11:59 ↗ decision on

3:12:01 ↗ so i'm wondering if and then the other

3:12:03 ↗ big one is the water treatment plant so

3:12:05 ↗ we haven't yet made a decision on that

3:12:07 ↗ but it's budgeted for

3:12:09 ↗ 5.4 million dollars in 2020.

3:12:12 ↗ so i'm wondering what happens with the

3:12:14 ↗ timelines if council for example doesn't

3:12:16 ↗ decide to do those

3:12:18 ↗ because we haven't yet made those

3:12:19 ↗ decisions what happens with the budget

3:12:22 ↗ on those so i think um

3:12:24 ↗ i think our city administrator can

3:12:26 ↗ answer some of that i'll let me just

3:12:27 ↗ give you just to take a quick

3:12:30 ↗ stab at part of it i this is our work

3:12:32 ↗ plan these are our projects this is what

3:12:34 ↗ we've shared with you consistently and

3:12:37 ↗ makes sense to us

3:12:39 ↗ for um logical improvements for the

3:12:42 ↗ community now we understand you haven't

3:12:44 ↗ made those final difficult decisions yet

3:12:47 ↗ and so

3:12:48 ↗ when you do and should they be different

3:12:50 ↗ from

3:12:51 ↗ what we're talking about now of course

3:12:52 ↗ we'll need to be coming back to you to

3:12:55 ↗ share with us what what we're doing if

3:12:57 ↗ we're not doing what i'm talking about

3:12:59 ↗ with you tonight

3:13:00 ↗ okay right and so my question is really

3:13:02 ↗ because some of these things we are

3:13:04 ↗ already doing we've already made the

3:13:06 ↗ decision to do it's the second year of a

3:13:08 ↗ you know multi-year project and that

3:13:09 ↗ sort of thing and then some of them are

3:13:12 ↗ budgeting things that we are actively

3:13:15 ↗ discussing doing but not

3:13:17 ↗ decided on so that's sort of the basis

3:13:19 ↗ of the question

3:13:21 ↗ council member members of the council so

3:13:24 ↗ the council member and i have talked

3:13:25 ↗ about this on and off for the last

3:13:26 ↗ couple of days

3:13:28 ↗ this comes down to the issue of the

3:13:30 ↗ one-year cip the council has had

3:13:32 ↗ discussions about the longer term

3:13:35 ↗ cip and i think there's been an emphasis

3:13:37 ↗ that the cip the longer-term cip is sort

3:13:40 ↗ of a road map or a projection

3:13:43 ↗ for 2020 though we have projects

3:13:46 ↗ that we're looking to budget and move

3:13:48 ↗ forward with so

3:13:49 ↗ the council may wish to double back to

3:13:52 ↗ what's in essence the one year cip

3:13:55 ↗ some of those are financed

3:13:57 ↗ through the general fund through debt

3:13:58 ↗ and we can speak to that more if you'd

3:14:01 ↗ like before we leave this evening the

3:14:02 ↗ others come from the enterprise funds so

3:14:07 ↗ one big enterprise fund project deals

3:14:09 ↗ with with water treatment

3:14:11 ↗ there are unresolved issues there there

3:14:13 ↗ are also

3:14:14 ↗ fee increases and tax increases

3:14:16 ↗ associated with that so as we are i

3:14:19 ↗ don't want to get too far ahead of

3:14:20 ↗ myself council president but since we're

3:14:21 ↗ one presentation away from being done i

3:14:24 ↗ think two presentations away from being

3:14:26 ↗ done

3:14:27 ↗ that a big question for the council

3:14:29 ↗ moving forward in order to balance the

3:14:31 ↗ budget is what to do with the water

3:14:33 ↗ projects what to do with the water rate

3:14:35 ↗ what to do with the

3:14:36 ↗ utility tax rate and so that kind of all

3:14:39 ↗ comes together and so

3:14:41 ↗ it's my hope that perhaps before we

3:14:43 ↗ leave this evening we can as part of

3:14:45 ↗ talking about the road map moving

3:14:46 ↗ forward uh perhaps put that toward the

3:14:49 ↗ front of the list because i think that

3:14:52 ↗ if the council comes to a an agreement

3:14:55 ↗ of what process and approach you want to

3:14:57 ↗ do for those projects uh some other

3:15:00 ↗ things may fall more easily in place so

3:15:02 ↗ but as

3:15:03 ↗ kurt said

3:15:04 ↗ again the the the

3:15:06 ↗ long-term cip is sort of the vision uh

3:15:09 ↗ but this budget is an operating budget

3:15:11 ↗ and it contains an operating budget for

3:15:12 ↗ the capital improvement program for

3:15:14 ↗ 2020.

3:15:17 ↗ so i'm not sure how much we're going to

3:15:18 ↗ get to be on the slides tonight we'll

3:15:19 ↗ see how we'll see how it times out but i

3:15:21 ↗ think the council is pretty close to uh

3:15:25 ↗ cooked at this point absolutely

3:15:27 ↗ absolutely and i i think though that

3:15:29 ↗ five or ten minutes

3:15:30 ↗ just to start laying groundwork for what

3:15:33 ↗ comes next

3:15:34 ↗ let's let's hope we get there

3:15:37 ↗ follow your direction

3:15:38 ↗ can i ask a follow-up

3:15:40 ↗ house member hud um so so in the

3:15:43 ↗ budget it also refers to that the cip is

3:15:46 ↗ a planning document and revenues are not

3:15:48 ↗ authorized until they have been adopted

3:15:49 ↗ through the annual budget process

3:15:52 ↗ but

3:15:53 ↗ so i'm

3:15:54 ↗ wondering though it's if we are

3:15:57 ↗ adopting the budget and there are things

3:15:59 ↗ here that are dependent on future

3:16:01 ↗ decisions

3:16:02 ↗ are we authorizing

3:16:03 ↗ [Music]

3:16:04 ↗ those projects through the adoption of

3:16:06 ↗ the budget or will we have another

3:16:08 ↗ chance to revisit those separately well

3:16:11 ↗ as we've we talked earlier with munis

3:16:13 ↗ all those projects will require council

3:16:16 ↗ action to move forward

3:16:19 ↗ i think it's ultimately a policy

3:16:20 ↗ decision for the council

3:16:22 ↗ if you wish to come back to them

3:16:24 ↗ at a later point or recognize that the

3:16:27 ↗ budget is allocated and that as we go

3:16:29 ↗ through the actual final decision making

3:16:31 ↗ and contracts are let then the money is

3:16:34 ↗ is obligated through those contracts but

3:16:37 ↗ that's that's a policy discussion

3:16:40 ↗ council councilmember ray so following

3:16:42 ↗ up on that line of question or

3:16:45 ↗ discussion are there some

3:16:48 ↗ key dominoes that we need to topple over

3:16:50 ↗ first for the rest of the stack i mean

3:16:52 ↗ some things that the some questions that

3:16:54 ↗ we need to address sooner rather than

3:16:56 ↗ later so that we can get the other

3:16:58 ↗ things to back up behind them

3:17:00 ↗ lined up appropriately so we're not

3:17:05 ↗ kind of doing the mundane stuff first

3:17:07 ↗ and letting the very important decisions

3:17:08 ↗ languish what are the most important

3:17:10 ↗ decisions we need to make today

3:17:12 ↗ or

3:17:13 ↗ sooner rather than later so that we can

3:17:15 ↗ keep moving forward

3:17:17 ↗ in talking with mayor paulie over the

3:17:19 ↗ last several days i think it is her

3:17:20 ↗ desire

3:17:22 ↗ to come back to the council

3:17:24 ↗ either directly or through an

3:17:26 ↗ administration proposal

3:17:28 ↗ that would would lay some groundwork to

3:17:31 ↗ accomplish that i i think the council

3:17:33 ↗ has spent

3:17:34 ↗ a number of hours up till this point

3:17:36 ↗ getting information

3:17:38 ↗ asking questions we've done our best to

3:17:40 ↗ answer those questions but now as you

3:17:42 ↗ transition to the next phase of for

3:17:45 ↗ deliberations certainly it's been my

3:17:47 ↗ past practice in my years as a city

3:17:49 ↗ manager

3:17:50 ↗ to try to set the table for you having

3:17:53 ↗ listened to your comments

3:17:56 ↗ connect as many dots for you as possible

3:17:58 ↗ on the front end

3:17:59 ↗ and then if there's agreement with that

3:18:02 ↗ then double back to anything that may be

3:18:04 ↗ either individual council members or

3:18:06 ↗ groups of council members that then

3:18:08 ↗ builds the groundwork to

3:18:10 ↗ to have a balanced budget

3:18:12 ↗ and again

3:18:13 ↗ i think mayor paulie has felt uh while

3:18:16 ↗ she is watching at home good evening

3:18:18 ↗ mayor paulie

3:18:20 ↗ that that uh you know she would like to

3:18:22 ↗ reconnect uh with this uh after also

3:18:25 ↗ hearing the council's comments and so um

3:18:29 ↗ we're we're she and i are both talking

3:18:31 ↗ about how best and i think she was

3:18:33 ↗ anxious to talk to some of you as well

3:18:37 ↗ so that you can make the most of the

3:18:38 ↗ last phase of this um to have have

3:18:42 ↗ meaningful discussions uh that are

3:18:44 ↗ mindful of of of time

3:18:46 ↗ and the resources that we have here so i

3:18:50 ↗ feel like i'm getting a little bit ahead

3:18:51 ↗ of myself sir so i apologize but um

3:18:54 ↗ you know

3:18:55 ↗ we're almost there and i think that um

3:18:58 ↗ you know it's everyone's desire on this

3:19:00 ↗ part of the administration

3:19:02 ↗ that this last phase be as productive as

3:19:04 ↗ possible

3:19:06 ↗ so um

3:19:07 ↗ does it answer your question for now

3:19:09 ↗ chris

3:19:10 ↗ i have a question about southeast 43rd i

3:19:12 ↗ thought southeast 43rd was different

3:19:14 ↗ uh i all sorts of other stuff

3:19:17 ↗ i thought we were already

3:19:19 ↗ where we pulled the trigger on southeast

3:19:21 ↗ 43rd and i thought we were talking about

3:19:22 ↗ going out for bid in the fall i thought

3:19:24 ↗ that was one of the reasons why we

3:19:26 ↗ funded it the way we did because we

3:19:27 ↗ didn't want to delay it and we were

3:19:29 ↗ gonna we were gonna go out for bid in

3:19:30 ↗ the fall am i wrong about that

3:19:33 ↗ but i'm hearing we're not going to go

3:19:34 ↗ out to bid until after the 2020 budget

3:19:36 ↗ is approved no um

3:19:39 ↗ so i guess i'm maybe i'm a little

3:19:42 ↗ unclear if it's funded or not we're

3:19:43 ↗ ready to just for from our end

3:19:46 ↗ those plans are ready we're ready to bid

3:19:48 ↗ we can do that

3:19:49 ↗ immediately my understanding was we

3:19:51 ↗ weren't quite there yet but

3:19:53 ↗ i thought we made all the decisions

3:19:54 ↗ about southeast 43rd we need to do i

3:19:56 ↗ thought there was everybody said ray

3:19:58 ↗ we've decided we're doing it pull the

3:19:59 ↗ trigger go um so the cip um as we've

3:20:03 ↗ discussed um is is a is a planning

3:20:06 ↗ document so we need appropriation

3:20:08 ↗ authority to go forward

3:20:10 ↗ it was different than

3:20:12 ↗ no we need to have budget authority for

3:20:14 ↗ that so the plan is to go out to bid

3:20:17 ↗ this next month and to award the

3:20:19 ↗ contract in january

3:20:22 ↗ but one of the other things that we're

3:20:23 ↗ going to be bringing forward for you to

3:20:25 ↗ consider

3:20:26 ↗ i believe november 4th

3:20:28 ↗ we will be also transmitting an inner

3:20:30 ↗ fund loan

3:20:32 ↗ because we aren't going to be able to

3:20:33 ↗ sell the bonds until later this spring

3:20:35 ↗ so we're going to need to have you also

3:20:37 ↗ authorize an interfund loan to

3:20:40 ↗ give uh the public works department the

3:20:43 ↗ funding it needs to proceed with the

3:20:45 ↗ project

3:20:46 ↗ okay with an award in 2020 correct

3:20:49 ↗ correct early 2020 here the second

3:20:50 ↗ meeting in 2020 but still in 2020

3:20:53 ↗ correct

3:20:55 ↗ any other questions

3:20:57 ↗ all right we have two two presentations

3:20:59 ↗ left

3:21:01 ↗ right

3:21:11 ↗ uh good evening brett heath public works

3:21:13 ↗ operations i'll give you a real quick

3:21:15 ↗ rundown on what we're doing in public

3:21:16 ↗ works

3:21:17 ↗ so we have six divisions 44 employees

3:21:22 ↗ we do streets there's about 100 or 285

3:21:25 ↗ miles lane miles of roads and all the

3:21:27 ↗ signs and and the curb and etc that goes

3:21:30 ↗ along with that roughly 156 pieces of

3:21:32 ↗ rolling stock

3:21:34 ↗ and in addition to all the small tools

3:21:36 ↗ and equipment and then in emergency

3:21:38 ↗ management marriage management division

3:21:40 ↗ i'm happy to say we have about 70 active

3:21:43 ↗ volunteers that are engaged with us on a

3:21:44 ↗ regular basis for emergency management

3:21:47 ↗ and

3:21:48 ↗ we have trained over 800

3:21:51 ↗ cert volunteers so far and and counting

3:21:54 ↗ so

3:21:55 ↗ that's a really great program we're

3:21:57 ↗ moving along on

3:21:58 ↗ on the water side of things the

3:22:00 ↗ utilities we have 141 miles of water

3:22:02 ↗ main in the city and more importantly we

3:22:04 ↗ have 16 pump stations because we're

3:22:06 ↗ pumping water from the valley floor up

3:22:08 ↗ three different mountains

3:22:09 ↗ so for the size of our community it's a

3:22:11 ↗ very complex water system

3:22:13 ↗ and

3:22:14 ↗ conversely on the sewer side of things

3:22:16 ↗ we collect it and send it to metro so

3:22:19 ↗ that's fairly straightforward storm

3:22:21 ↗ water 142 miles of pipe

3:22:24 ↗ that doesn't include the ditches

3:22:25 ↗ treatment facilities and all the other

3:22:26 ↗ odds and ends that go along with storm

3:22:28 ↗ water

3:22:29 ↗ so what's new

3:22:31 ↗ things that are being added you've heard

3:22:33 ↗ earlier from public works engineering

3:22:34 ↗ and department of development services

3:22:37 ↗ about the projects that are going on

3:22:38 ↗ they all end up in public works

3:22:40 ↗ operations to take care of

3:22:42 ↗ for their lifespan and just this year

3:22:45 ↗ we've added this is not certainly not

3:22:47 ↗ all inclusive but

3:22:49 ↗ 14 new rrfbs those are the flashing

3:22:51 ↗ lights you see at the crosswalks

3:22:54 ↗ another 14 000 square feet of pavement

3:22:56 ↗ 21 000 square feet of bridge deck four

3:22:59 ↗ more booster pumps

3:23:01 ↗ a couple of reservoirs roughly 200 catch

3:23:03 ↗ basins 15 treatment facilities etc etc

3:23:06 ↗ and account goes on so those are things

3:23:09 ↗ that we're picking up

3:23:10 ↗ on an annual basis they get included in

3:23:12 ↗ the infrastructure we maintain and they

3:23:14 ↗ don't go away that's all additive

3:23:17 ↗ 2019 so we put down about 37 hundreds of

3:23:21 ↗ 3 700

3:23:23 ↗ tons of asphalts through the payment

3:23:25 ↗ management program

3:23:26 ↗ that was five streets

3:23:29 ↗ uh one of our we're doing lots of

3:23:30 ↗ maintenance on things all the time but

3:23:32 ↗ one of our larger maintenance projects

3:23:34 ↗ was repairing one of the uh

3:23:36 ↗ stormwater ponds up in isoqua islands

3:23:38 ↗ the liner failed and uh so that was that

3:23:41 ↗ project was accomplished this fall

3:23:44 ↗ 2020 projects we're looking to begin a

3:23:47 ↗ sanitary and stormwater pipe inspection

3:23:49 ↗ program

3:23:50 ↗ uh we are going to put some covers we

3:23:54 ↗ have some mineral bins we need to cover

3:23:55 ↗ so that we can

3:23:56 ↗ better manage our

3:23:58 ↗ road salt situation

3:24:00 ↗ we're actually going to try and retire

3:24:03 ↗ the windows 98 system that's running our

3:24:05 ↗ hvac at the at the maintenance facility

3:24:08 ↗ and of course we have the pavement

3:24:09 ↗ management program again so

3:24:12 ↗ that's it for public works operations

3:24:15 ↗ questions councilmember walsh

3:24:17 ↗ okay so i had asked previously

3:24:20 ↗ we are seeing a reduction of 185 000

3:24:23 ↗ to repairs and maintenance

3:24:28 ↗ so i would like to get a sense of what

3:24:30 ↗ that

3:24:31 ↗ overall budget is what portion of it is

3:24:35 ↗ then getting deferred

3:24:38 ↗ and any sense of the ramifications of

3:24:42 ↗ that and maybe that's an email response

3:24:44 ↗ but sure yeah uh

3:24:46 ↗ so that level of detail probably is uh

3:24:49 ↗ just roughly i can tell you

3:24:51 ↗ asphalt patching is being deferred we're

3:24:53 ↗ going from 350 tons down to 100 tons

3:24:56 ↗ of asphalt patching this is in addition

3:24:57 ↗ to the payment management program

3:25:00 ↗ uh we have a number of traffic

3:25:01 ↗ controllers that well

3:25:04 ↗ quite a few of them are on at the end of

3:25:05 ↗ their lifespan 30 years old

3:25:08 ↗ we need to replace three we're going to

3:25:10 ↗ just do one and keep the other two

3:25:12 ↗ running as long as we can

3:25:13 ↗ hopefully and maybe into next year's

3:25:15 ↗ budget

3:25:16 ↗ so we have a number of things like that

3:25:18 ↗ where we're

3:25:19 ↗ in order to

3:25:21 ↗ reduce our budget we've made some

3:25:23 ↗ decisions on how we're going to do that

3:25:24 ↗ so

3:25:25 ↗ yeah you're going to see some you'll

3:25:26 ↗ notice some things in the community

3:25:29 ↗ thank you

3:25:32 ↗ councilmember winterstein did you have a

3:25:34 ↗ question

3:25:35 ↗ i do now

3:25:37 ↗ brett the the pavement management amount

3:25:40 ↗ how does that align with what you really

3:25:43 ↗ think we ought to be doing a little less

3:25:45 ↗ than half of what we should be doing

3:25:48 ↗ so i think we're funded uh proposal is

3:25:50 ↗ 900 000 for this year which is what we

3:25:52 ↗ had for 2019. 2020's proposal is the

3:25:55 ↗ same 900 000.

3:25:57 ↗ um when we last time we looked at that

3:26:00 ↗ if my memory serves me correct we're at

3:26:01 ↗ about um

3:26:05 ↗ 1.6 1.8

3:26:07 ↗ million to fund that uh it'll fully

3:26:11 ↗ function you gave us a presentation i

3:26:12 ↗ believe or earlier in the year yeah i

3:26:14 ↗ did bennett did i gave you a

3:26:16 ↗ presentation earlier we could go back to

3:26:17 ↗ that and see what

3:26:20 ↗ yes from that what you

3:26:22 ↗ according to that plan yes level thank

3:26:25 ↗ you

3:26:28 ↗ any other questions nope

3:26:30 ↗ thank you very much we started off with

3:26:32 ↗ autumn we're going to end up with autumn

3:26:38 ↗ i really thought it was going to move

3:26:39 ↗ for adventure

3:26:42 ↗ hi again i'm autumn monahan assistant to

3:26:44 ↗ the city administrator

3:26:45 ↗ and provide an overview of support

3:26:47 ↗ services which is a division that i also

3:26:48 ↗ supervise

3:26:51 ↗ so quick department overview we have 11

3:26:53 ↗ ftes

3:26:55 ↗ 10 are currently filled and one is held

3:26:56 ↗ vacant in the proposed budget

3:27:01 ↗ to enhance efficiencies we utilize a

3:27:02 ↗ centralized team model focused on

3:27:04 ↗ providing exceptional customer service

3:27:06 ↗ both internally and externally and our

3:27:08 ↗ surface includes more than 35 tasks

3:27:10 ↗ citywide

3:27:13 ↗ here's just a quick overview of some of

3:27:15 ↗ those tasks

3:27:16 ↗ our team provides everything from pet

3:27:18 ↗ licensing to

3:27:20 ↗ boards and commission support

3:27:22 ↗ to

3:27:23 ↗ risk management to our passport program

3:27:25 ↗ which is quite popular

3:27:31 ↗ for 2019 accomplishments

3:27:34 ↗ the support services team has been

3:27:35 ↗ heading up our new customer relation

3:27:36 ↗ management system

3:27:38 ↗ and we're hopeful to launch that end of

3:27:40 ↗ this year or early next year and we've

3:27:42 ↗ been very creative on some staffing

3:27:44 ↗ solutions for providing some greater

3:27:45 ↗ flexibility among several city buildings

3:27:48 ↗ and teams

3:27:50 ↗ our support services team also has head

3:27:51 ↗ up a purchasing team internally to help

3:27:53 ↗ find efficiencies

3:27:54 ↗ in what we're purchasing and how

3:27:57 ↗ and we've performed a lot of tasks i

3:27:59 ↗ mentioned before examples include

3:28:01 ↗ processing 254 contracts this year

3:28:04 ↗ close to 8 500 invoices

3:28:06 ↗ and more than 1700 passport applications

3:28:13 ↗ our 2020 projects include finishing up

3:28:16 ↗ the crm project and as part of that

3:28:18 ↗ developing some customer service

3:28:20 ↗ standards

3:28:21 ↗ so that would be kind of the first

3:28:22 ↗ launching point on that strategic plan

3:28:24 ↗ item

3:28:26 ↗ enhancing front counter services through

3:28:28 ↗ consolidation at city hall northwest

3:28:30 ↗ currently right now when customers come

3:28:31 ↗ to city on northwest we have several

3:28:33 ↗ different front desks for where you get

3:28:34 ↗ passports where you interact with our

3:28:36 ↗ permit center and several other services

3:28:38 ↗ and so we'll be consolidating that into

3:28:40 ↗ one front counter

3:28:41 ↗ in 2020

3:28:44 ↗ helping to develop some city-wide

3:28:45 ↗ training curriculum

3:28:46 ↗ supporting implementation of the city's

3:28:48 ↗ financial management platform

3:28:50 ↗ and developing some internal metrics to

3:28:52 ↗ help us measure the impact of the

3:28:53 ↗ services that support services provides

3:28:58 ↗ any questions

3:29:01 ↗ council member ray

3:29:03 ↗ i'm i'm the broken record today so the

3:29:06 ↗ customer relationship management system

3:29:08 ↗ here is the same one we've called a

3:29:11 ↗ customer request management system

3:29:14 ↗ okay so that's just one thing so you

3:29:16 ↗ have it listed as a 2019 accomplishment

3:29:18 ↗ but you also have it listed as a 2020

3:29:21 ↗ project

3:29:22 ↗ is that the same thing or is that a

3:29:24 ↗ redundant are we finishing the

3:29:26 ↗ implementation what does that mean to me

3:29:28 ↗ so

3:29:29 ↗ by early 2020 we'll have launched the

3:29:31 ↗ new software and it'll be available to

3:29:34 ↗ the public there will still be a lot of

3:29:35 ↗ work as we've discussed when it comes to

3:29:37 ↗ launching software of

3:29:38 ↗ ensuring that we're meeting our customer

3:29:40 ↗ service standards and that we're using

3:29:41 ↗ the tool properly and so the support

3:29:43 ↗ services team will be the ones to help

3:29:45 ↗ ensure the success of that program um so

3:29:48 ↗ that's why it's added as a work plan

3:29:49 ↗ item for 2020. okay so we

3:29:52 ↗ it's it's a work in progress yes okay

3:29:55 ↗ all right so the second set of questions

3:29:57 ↗ are you came up we needed creative

3:29:59 ↗ staffing solutions for greater

3:30:00 ↗ flexibility what did you come up with

3:30:02 ↗ any examples of

3:30:04 ↗ some of the things i'm just trying to

3:30:05 ↗ think if we might be able to leverage

3:30:07 ↗ them elsewhere

3:30:08 ↗ sure so we we had a retirement um among

3:30:10 ↗ our team and we were able to reallocate

3:30:12 ↗ that

3:30:13 ↗ position into 1.5 ftes with that 0.5 fde

3:30:17 ↗ being more of a float position that can

3:30:19 ↗ provide administrative tasks and support

3:30:22 ↗ to many different departments

3:30:24 ↗ and ensure that we can provide

3:30:26 ↗ some time and some capacity among our

3:30:28 ↗ other staff members to

3:30:30 ↗ do their more daily tasks that they

3:30:31 ↗ support our departments with

3:30:33 ↗ great thanks

3:30:37 ↗ another question councilmember walsh

3:30:39 ↗ i see in the budget that there is eighty

3:30:41 ↗ seven thousand dollars that is a

3:30:43 ↗ transfer out of support services uh do

3:30:47 ↗ you know what that covers

3:31:21 ↗ my guess is i t costs is that correct

3:31:28 ↗ okay thanks

3:31:32 ↗ any other questions

3:31:33 ↗ for autumn

3:31:36 ↗ nope

3:31:37 ↗ all right thank you very much

3:31:40 ↗ all right so

3:31:41 ↗ we're done with the slides we had a

3:31:44 ↗ couple final ones

3:31:46 ↗ okay

3:31:49 ↗ we wanted to uh

3:31:52 ↗ first and foremost thank you

3:31:54 ↗ we have uh

3:31:56 ↗ come to the end of the department

3:31:57 ↗ presentations we wanted to revisit

3:32:00 ↗ or at least

3:32:01 ↗ put back up on the screen

3:32:03 ↗ of the policy questions the overall

3:32:05 ↗ policy questions which have kind of

3:32:07 ↗ bookended these discussions um they

3:32:09 ↗ haven't gone away they are still there

3:32:12 ↗ um

3:32:13 ↗ and i don't think i need to read them

3:32:15 ↗ again but they're there just for

3:32:17 ↗ to remind you

3:32:19 ↗ we have also been trying to be as

3:32:20 ↗ diligent as we can and answering your

3:32:22 ↗ questions um

3:32:24 ↗ uh beth up prior to tonight's meeting i

3:32:26 ↗ think the total number was 60

3:32:30 ↗ it was more than that 84.

3:32:33 ↗ and i bet you there's at least 20 or 30

3:32:35 ↗ more this evening

3:32:36 ↗ so we're in excess of 100 council

3:32:39 ↗ questions we've answered thus far how

3:32:40 ↗ many

3:32:41 ↗ um before this evening we had 51 less

3:32:44 ↗ left 52 left to go so we'd answered

3:32:47 ↗ approximately 30 some odd questions so

3:32:50 ↗ we figure we have 60 or 70 more

3:32:52 ↗ questions to answer some are

3:32:54 ↗ they come in all sizes as i think you've

3:32:56 ↗ heard

3:32:57 ↗ we are going to do our level best

3:33:00 ↗ between now and the end of the week to

3:33:01 ↗ answer as many more as we can

3:33:05 ↗ we will not answer them all

3:33:07 ↗ and we probably don't even have a time

3:33:09 ↗ frame based on some of the doozies from

3:33:11 ↗ tonight

3:33:12 ↗ of when we will have

3:33:14 ↗ all of them answered but we will not

3:33:16 ↗ have them all answered prior to next

3:33:18 ↗ week when we are going to respectfully

3:33:20 ↗ ask that you begin deliberations so

3:33:23 ↗ if there is anything uh that has been

3:33:26 ↗ asked

3:33:27 ↗ that has not been answered

3:33:29 ↗ that you believe is critical to your

3:33:31 ↗ ability to

3:33:33 ↗ begin those deliberations if you could

3:33:35 ↗ let us know

3:33:36 ↗ either right now or sometime over the

3:33:38 ↗ next couple of days we will do our level

3:33:40 ↗ best to move those to the top of the

3:33:42 ↗ list

3:33:43 ↗ but

3:33:44 ↗ as you've all heard them asked over the

3:33:46 ↗ last several meetings

3:33:48 ↗ some of them are very complex require a

3:33:49 ↗ lot of

3:33:51 ↗ digging on part of staff which we're

3:33:52 ↗ happy to do uh it's just a matter of how

3:33:55 ↗ quickly we can do all that

3:33:57 ↗ but our hope is that next week the

3:34:00 ↗ council will begin

3:34:02 ↗ deliberating as i mentioned a few

3:34:03 ↗ minutes ago mayor paulie and i have

3:34:06 ↗ been chatting

3:34:08 ↗ she

3:34:09 ↗ would very much like either to come back

3:34:11 ↗ before the council with some ideas or

3:34:13 ↗ suggestions for you either directly or

3:34:17 ↗ through

3:34:18 ↗ staff

3:34:19 ↗ you know to kind of respond to some of

3:34:21 ↗ the questions

3:34:22 ↗ you know clearly in my mind in her mind

3:34:26 ↗ the issue of what to do with water rates

3:34:28 ↗ what to do with the utility tax is

3:34:30 ↗ really if not a top question from a

3:34:33 ↗ dollars and cents standpoint near the

3:34:35 ↗ top

3:34:36 ↗ and if there is

3:34:38 ↗ alternate proposals we would

3:34:40 ↗ staff is considering with the mayor

3:34:42 ↗ alternate proposals which we'd like to

3:34:44 ↗ get in front of you perhaps right away

3:34:46 ↗ uh as you begin your deliberations

3:34:48 ↗ because if there is a consensus then on

3:34:52 ↗ the the utility rates and the utility

3:34:54 ↗ taxes that will give us a sense of how

3:34:58 ↗ far

3:34:59 ↗ off we are from the proposed budget that

3:35:01 ↗ we presented with you with those changes

3:35:03 ↗ that would be balanced

3:35:06 ↗ i have heard other things that my senses

3:35:08 ↗ that there's probably majority support

3:35:10 ↗ to change

3:35:11 ↗ we then also would need to find

3:35:13 ↗ additional

3:35:14 ↗ revenues to support that

3:35:17 ↗ i've gone back to the staff

3:35:19 ↗ and asked for

3:35:20 ↗ additional adjustments that could be

3:35:22 ↗ used to help that process we received

3:35:26 ↗ those at the end of last week

3:35:28 ↗ we are going to work during the course

3:35:30 ↗ of this week to

3:35:31 ↗ evaluate them to see what may make sense

3:35:34 ↗ to propose to you

3:35:35 ↗ in order to

3:35:38 ↗ either put things back in that have been

3:35:40 ↗ cut

3:35:42 ↗ in order to balance things out

3:35:44 ↗ we are running out of options

3:35:46 ↗ i've heard loud and clear from the

3:35:47 ↗ council

3:35:49 ↗ that

3:35:50 ↗ while revenue increases will be

3:35:52 ↗ considered certainly they're not on the

3:35:53 ↗ top of anyone's list um and so if

3:35:56 ↗ there's additional dollars we need to

3:35:57 ↗ generate those would have to come with

3:35:59 ↗ additional reductions i've also heard

3:36:01 ↗ from the council frustration with the

3:36:03 ↗ reductions that are already built into

3:36:04 ↗ this budget and so that is a difficult a

3:36:08 ↗ difficult task but if we can have a

3:36:10 ↗ better sense of where we stand with the

3:36:12 ↗ utility rates and the utility taxes

3:36:15 ↗ and know

3:36:16 ↗ how much of that will be ultimately

3:36:18 ↗ included in the budget or will not be

3:36:21 ↗ my senses things flow from there and

3:36:24 ↗ mayor paulie i i think agrees with that

3:36:26 ↗ so

3:36:28 ↗ council president members of the council

3:36:31 ↗ you know will be prepared to

3:36:33 ↗ you know start

3:36:34 ↗ the discussions with sort of those

3:36:36 ↗ thoughts if that's all right i also

3:36:39 ↗ understand that a tote board has been

3:36:42 ↗ used in the past a spreadsheet that can

3:36:44 ↗ be projected on the screen to keep track

3:36:46 ↗ so we're prepared to

3:36:48 ↗ at least have one constructed

3:36:51 ↗ so that as the council deliberates

3:36:52 ↗ you'll have that to know where you stand

3:36:55 ↗ um

3:36:56 ↗ that's kind of where our thoughts are

3:36:59 ↗ if there's anything else that the

3:37:00 ↗ council would like either to direct us

3:37:03 ↗ to think about or

3:37:04 ↗ process suggestions so that we can hit

3:37:07 ↗ the ground running next week that would

3:37:08 ↗ be much appreciated

3:37:10 ↗ so the the challenge is going to be

3:37:13 ↗ starting to deliberate when we still

3:37:15 ↗ have the majority of the questions that

3:37:17 ↗ we've asked open and i think a way that

3:37:20 ↗ we can do that

3:37:21 ↗ is uh you know you mentioned the

3:37:24 ↗ spreadsheet

3:37:25 ↗ what i think we should do next week is

3:37:28 ↗ we should start building that

3:37:30 ↗ spreadsheet and i i think

3:37:32 ↗ you can start uh you can start

3:37:38 ↗ so is there something for council

3:37:41 ↗ i'm sorry i was just confirmed

3:37:43 ↗ okay

3:37:45 ↗ uh

3:37:46 ↗ so i uh

3:37:48 ↗ you know it would be acceptable for the

3:37:50 ↗ administration to

3:37:51 ↗ draft

3:37:53 ↗ i'm struggling with this uh this idea

3:37:55 ↗ that the administration wants to respond

3:37:57 ↗ to to our you know the issues that have

3:37:59 ↗ come up i think the way to respond would

3:38:01 ↗ be in building

3:38:04 ↗ that options list think of it as you

3:38:06 ↗ know i want to buy

3:38:08 ↗ these people who buy oldsmobiles anymore

3:38:10 ↗ buicks uh you know and these are these

3:38:13 ↗ options that i want right and they have

3:38:14 ↗ to add up to you know in our case an

3:38:17 ↗ even amount of money right so i think

3:38:19 ↗ the administration could build could

3:38:21 ↗ start building those response planks and

3:38:23 ↗ that would be a way to incorporate

3:38:26 ↗ feedback if you will on it and then i

3:38:29 ↗ think if the administration drafted some

3:38:31 ↗ of those then what we could do next week

3:38:34 ↗ is council members could arrive with the

3:38:36 ↗ additional planks that they want to be

3:38:39 ↗ considered and and next week's meeting

3:38:41 ↗ could be

3:38:43 ↗ building

3:38:44 ↗ that list

3:38:45 ↗ which would give another week for the

3:38:47 ↗ administration to answer a further

3:38:50 ↗ uh

3:38:51 ↗ hopefully large fraction of the open

3:38:52 ↗ questions that are out there and then

3:38:54 ↗ the next meeting after the next meeting

3:38:57 ↗ we would actually be able to start

3:38:59 ↗ we could sequence that list of planks

3:39:02 ↗ and then start thumbs-upping and thumb

3:39:04 ↗ scouting which is where the real

3:39:05 ↗ decision-making comes in and

3:39:08 ↗ needing to get to the net balance of all

3:39:10 ↗ the planks put together and so if

3:39:12 ↗ they're if the administration came back

3:39:15 ↗ and some um with a with a draft and

3:39:17 ↗ somebody didn't see

3:39:19 ↗ um an option that they thought that they

3:39:21 ↗ had discussed that next week they could

3:39:23 ↗ say you know i want to

3:39:25 ↗ you know this is the plank that i want

3:39:27 ↗ to have

3:39:28 ↗ added

3:39:29 ↗ would the council consider

3:39:31 ↗ having a discussion regarding the

3:39:33 ↗ utility rates and utility taxes up front

3:39:36 ↗ or just have that be included as another

3:39:38 ↗ plank among many planks

3:39:42 ↗ well

3:39:43 ↗ let me

3:39:46 ↗ ask my fellow council members on this

3:39:47 ↗ question

3:39:50 ↗ having seen where we're at and

3:39:52 ↗ understanding that

3:39:53 ↗ where the big levers are do we want to

3:39:56 ↗ uh attempt to look at the big lovers uh

3:39:59 ↗ separate from

3:40:01 ↗ uh

3:40:02 ↗ the overall picture councilmember

3:40:04 ↗ winterstein you have your mic

3:40:07 ↗ well i had it on before as you were just

3:40:09 ↗ talking i was gonna wasn't planning on

3:40:12 ↗ answering that question

3:40:13 ↗ beforehand but since you've asked i do

3:40:15 ↗ think that teeing those up early on

3:40:18 ↗ um is wise

3:40:20 ↗ by teeing up do you mean thumbs upping

3:40:22 ↗ thumbs downing on specific options

3:40:24 ↗ within it uh how did you phrase your

3:40:26 ↗ question

3:40:27 ↗ i think it's a discussion yeah i i i

3:40:30 ↗ think again and and chatting with mayor

3:40:32 ↗ paulie about this um i think that uh

3:40:35 ↗ there are there are multiple pieces that

3:40:37 ↗ deal especially with water

3:40:39 ↗ yeah and i and i and i think we both

3:40:42 ↗ feel it would be useful for the council

3:40:45 ↗ to talk about

3:40:47 ↗ talk about uh

3:40:48 ↗ water

3:40:49 ↗ in the multi-part because there's the

3:40:51 ↗ issues of the rates there's the issues

3:40:52 ↗ holistically there's the issue of the

3:40:54 ↗ treatment plant there's issue of

3:40:56 ↗ fluoridation there's the issue of the

3:40:57 ↗ cascade water

3:40:58 ↗ bulk purchase

3:41:00 ↗ all of that sort of swimming pardoned

3:41:02 ↗ the pun around

3:41:04 ↗ and you know i think we want to flush it

3:41:06 ↗ out a little bit more

3:41:08 ↗ um

3:41:10 ↗ so that so that we know that it's a

3:41:12 ↗ clean budget moving forward with all of

3:41:14 ↗ that

3:41:15 ↗ um

3:41:16 ↗ i'm sorry it's late

3:41:18 ↗ yeah so but but again i think that there

3:41:20 ↗ are though

3:41:21 ↗ there's those opportunities

3:41:23 ↗ and if the council's agreeable to have

3:41:24 ↗ that discussion um that's a large chunk

3:41:27 ↗ of money that either will be included in

3:41:29 ↗ the budget will not be included in the

3:41:30 ↗ budget and then i think the rest of the

3:41:32 ↗ planks can build from there

3:41:35 ↗ i think we need to be super clear what

3:41:36 ↗ have that discussion means right if have

3:41:39 ↗ that discussion

3:41:41 ↗ means vote

3:41:43 ↗ make a decision at next week's meeting

3:41:46 ↗ then i'm wondering if we have enough

3:41:49 ↗ information

3:41:50 ↗ to make those decisions given that we

3:41:52 ↗ have less than half of

3:41:55 ↗ our questions answered about this budget

3:41:57 ↗ so far okay

3:41:58 ↗ and

3:41:59 ↗ if i may

3:42:00 ↗ i i think my my thought is to focus on

3:42:03 ↗ water

3:42:04 ↗ i i think we've answered

3:42:06 ↗ there's been lots of discussions not

3:42:08 ↗ only part of the budget process but

3:42:09 ↗ leading up to the budget process about

3:42:13 ↗ issues relating to water the facilities

3:42:15 ↗ the rates that the taxes

3:42:17 ↗ we can scrub through the questions

3:42:20 ↗ is there any

3:42:22 ↗ that are unanswered on the water

3:42:24 ↗ questions

3:42:25 ↗ um we can make sure that those

3:42:27 ↗ um move up i have i haven't done a look

3:42:30 ↗ myself recently

3:42:32 ↗ have you bet so there there are only a

3:42:35 ↗ few water questions outstanding i

3:42:37 ↗ believe but we are going to try and get

3:42:38 ↗ you as many answers to those remaining

3:42:41 ↗ 50 to 51 questions by the end of the

3:42:44 ↗ week

3:42:45 ↗ so we are endeavoring to do that i

3:42:47 ↗ cannot

3:42:48 ↗ promise we will get every last one

3:42:51 ↗ and we'll have to evaluate the questions

3:42:52 ↗ we received tonight but

3:42:54 ↗ we are endeavoring to get a large

3:42:56 ↗ majority of those questions answered by

3:42:58 ↗ the end of the week

3:42:59 ↗ and then some we will be addressing at

3:43:01 ↗ the council meeting next monday we'll be

3:43:03 ↗ making a verbal presentations

3:43:06 ↗ next monday evening

3:43:13 ↗ councilman winterstein

3:43:14 ↗ i'm guessing beth has one more slide and

3:43:16 ↗ it might even be the timeline one and i

3:43:18 ↗ think what it shows is that next week it

3:43:21 ↗ was supposed to be a public hearing on

3:43:22 ↗ revenue sources and then it's two weeks

3:43:24 ↗ from tonight where we begin

3:43:25 ↗ deliberations

3:43:27 ↗ i i actually did not bring the process

3:43:30 ↗ but i should have shouldn't i have um

3:43:32 ↗ yeah shame on me um so

3:43:35 ↗ next week monday we are

3:43:37 ↗ we are having the public hearing on the

3:43:39 ↗ revenues and the first public hearing on

3:43:41 ↗ the budget

3:43:42 ↗ we're also going to be

3:43:44 ↗ uh presenting to you the um

3:43:47 ↗ the agenda bill on the utility tax and

3:43:49 ↗ the agenda bill on

3:43:52 ↗ the parks fees because those would need

3:43:54 ↗ to be adopted as well so we'll be

3:43:56 ↗ transmitting

3:43:57 ↗ there are two public hearings

3:43:58 ↗ transmitting ordinances on the actual

3:44:01 ↗ budget ordinance and the salary

3:44:02 ↗ ordinance the property tax ordinance uh

3:44:05 ↗ the utility tax ordinance and the parks

3:44:07 ↗ fee ordinance so those will be

3:44:10 ↗ discussion items uh next monday and then

3:44:14 ↗ we have a tentative

3:44:16 ↗ session scheduled for next wednesday

3:44:19 ↗ for budget deliberations and then

3:44:21 ↗ another budget deliberation session set

3:44:24 ↗ for october 28th and then final

3:44:26 ↗ deliberations november 6th i think i

3:44:29 ↗ have it all memorized now with adoption

3:44:32 ↗ on november 18th yeah you don't have

3:44:34 ↗ that tentative one in that timeline that

3:44:35 ↗ you show it's just it's we it's this

3:44:38 ↗ monday next monday two mondays out yeah

3:44:40 ↗ because we we weren't sure at the time

3:44:42 ↗ that that

3:44:43 ↗ it's been tentatively on the schedule we

3:44:45 ↗ weren't sure if we were going to need it

3:44:46 ↗ or not and that was what i was trying to

3:44:48 ↗ get out what was the actual plan for

3:44:49 ↗ next monday it's a regular council

3:44:51 ↗ meeting it's not a work session correct

3:44:53 ↗ so there wouldn't be deliberations

3:44:56 ↗ at that point not planned correct okay

3:44:59 ↗ unless the council wished to add a

3:45:02 ↗ session after the council meeting

3:45:04 ↗ right now it wasn't playing three four

3:45:07 ↗ five six seven eight nine 10 11 12. 13

3:45:10 ↗ items

3:45:11 ↗ of which

3:45:13 ↗ one two three four five six seven eight

3:45:15 ↗ are consent

3:45:16 ↗ um and then we do have the twenty thirty

3:45:20 ↗ the other option would be the

3:45:22 ↗ to start deliberations the twenty third

3:45:24 ↗ rather than after the meeting on the

3:45:26 ↗ 21st

3:45:28 ↗ we also have a work session on the 22nd

3:45:30 ↗ and utility rates are scheduled to be on

3:45:33 ↗ the work session for the 22nd

3:45:35 ↗ i really don't think we should try to

3:45:37 ↗ parse this this evening it's been a very

3:45:38 ↗ long evening i think everybody's very

3:45:40 ↗ tired

3:45:42 ↗ um

3:45:43 ↗ so

3:45:43 ↗ i i'm tired i'm

3:45:46 ↗ not speak for anybody else so can we not

3:45:48 ↗ try to parse this right this very minute

3:45:51 ↗ um you've clearly made

3:45:53 ↗ critical you know that we have some

3:45:55 ↗ larger decisions ahead of

3:45:57 ↗ uh you know that are gonna

3:45:59 ↗ that are going to uh

3:46:02 ↗ need to occur sooner rather than just

3:46:04 ↗ you know randomly going through

3:46:06 ↗ a set of decisions on this budget but i

3:46:09 ↗ four hours in is not

3:46:14 ↗ trying to have this conversation

3:46:16 ↗ yeah but i will offer council members

3:46:20 ↗ i'm still trying to finish what i really

3:46:22 ↗ wanted to get to and and that was

3:46:24 ↗ that was part of it about the planned

3:46:26 ↗ schedule

3:46:27 ↗ but i do agree and i think you mentioned

3:46:30 ↗ some things especially like fluoridation

3:46:32 ↗ question and i'm not sure how that plays

3:46:33 ↗ into

3:46:35 ↗ the budget discussion but when it comes

3:46:37 ↗ there's there's two right there one is

3:46:39 ↗ about revenue another one is is about is

3:46:42 ↗ about a water treatment plant

3:46:45 ↗ um and yeah i i agree that those those

3:46:49 ↗ are big items

3:46:50 ↗ and they and we should attempt to tackle

3:46:52 ↗ those

3:46:53 ↗ as soon as possible but i'm not sure i

3:46:55 ↗ don't want to complicate it with

3:46:56 ↗ something that doesn't happen

3:46:59 ↗ well how that happened did you turn mine

3:47:01 ↗ off

3:47:01 ↗ that was amazing

3:47:03 ↗ that that may or may not be related to

3:47:04 ↗ the budget

3:47:09 ↗ council member hunt um so

3:47:11 ↗ philosophically i agree that discussing

3:47:13 ↗ the bigger picture items up front makes

3:47:16 ↗ sense i don't think it makes sense for

3:47:17 ↗ us to go into all of the

3:47:20 ↗ minutia if because those are going to

3:47:22 ↗ depend on the bigger picture items

3:47:24 ↗ anyway so that that makes sense to me

3:47:26 ↗ one

3:47:27 ↗ thing i wanted to

3:47:29 ↗ add though is that i feel that the cip

3:47:33 ↗ items in the cip of which the water

3:47:35 ↗ treatment plant is one of them should be

3:47:36 ↗ on the table for budget decision we were

3:47:39 ↗ looking at the cip with different

3:47:40 ↗ information at that time about what we

3:47:43 ↗ thought our revenue was going to be

3:47:45 ↗ and part of why you have a plan is that

3:47:48 ↗ you can plan with information you have

3:47:50 ↗ and then you can go forward and use that

3:47:52 ↗ plan as guidance but you can make

3:47:54 ↗ course corrections and so i think you

3:47:56 ↗ know we've made changes to a lot of the

3:47:58 ↗ projects that we thought we were going

3:47:59 ↗ to be doing

3:48:00 ↗ in this budget and the cip remains

3:48:03 ↗ basically the same and i think we should

3:48:05 ↗ revisit that and see if there are

3:48:06 ↗ projects that we can do

3:48:08 ↗ over the course of multiple years or or

3:48:12 ↗ change the scope on and i think that

3:48:14 ↗ would provide us a tool to help offset

3:48:18 ↗ some of the other

3:48:20 ↗ cuts in the budget but don't very few of

3:48:22 ↗ the things on cip very few of them are

3:48:24 ↗ general fund

3:48:26 ↗ not very few some some are a general

3:48:29 ↗ fund and some are

3:48:30 ↗ the water treatment plan is not but um

3:48:32 ↗ some are drawing from the general fund

3:48:36 ↗ and some some i think are from other

3:48:38 ↗ funds that also have cuts so i just

3:48:40 ↗ think in the bigger picture of while

3:48:41 ↗ we're looking at the budget for example

3:48:44 ↗ parks has a number of these items and so

3:48:47 ↗ could we look at reallocating from some

3:48:49 ↗ of these projects

3:48:52 ↗ that's my my preference it's come up

3:48:54 ↗ that

3:48:55 ↗ there's different philosophical stances

3:48:57 ↗ on the cip but for me

3:48:58 ↗ i

3:48:59 ↗ feel strongly that we've been presented

3:49:02 ↗ with a cip that's a plan for five years

3:49:03 ↗ but within those

3:49:05 ↗ five years and then correcting for

3:49:07 ↗ different conditions as they emerge is

3:49:09 ↗ an important part of

3:49:11 ↗ vetting

3:49:12 ↗ those projects over time

3:49:17 ↗ well it's certainly council's

3:49:18 ↗ prerogative i mean it's council's job to

3:49:20 ↗ decide

3:49:22 ↗ what

3:49:24 ↗ the spending for

3:49:26 ↗ 2020 and if it council decides that it

3:49:28 ↗ wants to provide

3:49:30 ↗ more direction on 20 and expand

3:49:33 ↗ what we want to cover

3:49:35 ↗ uh in the conversation about 2020

3:49:38 ↗ spending than we originally planned as a

3:49:39 ↗ result of the identification of the

3:49:41 ↗ uh budget deficit then that is

3:49:44 ↗ absolutely our prerogative

3:49:46 ↗ councilmember walsh

3:49:48 ↗ so first time doing this so what

3:49:52 ↗ i think i need to know in order to be

3:49:54 ↗ prepared for monday is if we're

3:49:58 ↗ discussing the utility tax and utility

3:50:01 ↗ rates

3:50:03 ↗ or if we're discussing and trying to

3:50:06 ↗ create a list of

3:50:09 ↗ here are the things that i'd like added

3:50:12 ↗ or subtracted or considered for the

3:50:14 ↗ budget

3:50:16 ↗ so that i can come to the meeting as

3:50:18 ↗ prepared as possible so perhaps the

3:50:20 ↗ question is when will we know what we

3:50:23 ↗ are discussing on monday

3:50:26 ↗ i think council deputy president bates

3:50:29 ↗ has some

3:50:30 ↗ thoughts on that

3:50:31 ↗ so um

3:50:32 ↗ the uh

3:50:34 ↗ on the planning calendar right now we do

3:50:37 ↗ have uh the

3:50:38 ↗ utility tax

3:50:40 ↗ uh is one of the regular business items

3:50:42 ↗ to direct administration so from my

3:50:45 ↗ understanding is that we will be

3:50:46 ↗ discussing that that that was the plan

3:50:49 ↗ uh to be discussing that on monday in

3:50:52 ↗ addition to um parks and rec fees um uh

3:50:56 ↗ direct administration and also cemetery

3:50:58 ↗ fees

3:50:59 ↗ a couple other items so um

3:51:02 ↗ it sounds like we the planning is that

3:51:05 ↗ we would be talking about utility

3:51:07 ↗ tax um and i would um and just with the

3:51:11 ↗ addition of water obviously we would

3:51:14 ↗ need to

3:51:15 ↗ take a look at the schedule i'm i am

3:51:18 ↗ okay with talking about uh having a

3:51:20 ↗ discussion about some of those bigger

3:51:22 ↗ items

3:51:23 ↗ um i think that that makes sense uh

3:51:25 ↗ before going into uh as council member

3:51:28 ↗ hunt uh

3:51:30 ↗ said um you know sort of delving into

3:51:32 ↗ the minutia because

3:51:34 ↗ i think we

3:51:35 ↗ having that up front discussion would be

3:51:37 ↗ good but utility taxes already

3:51:44 ↗ so that's what's in the plan

3:51:47 ↗ council member ray

3:51:49 ↗ i think we have a couple of really big

3:51:51 ↗ issues and i think we can identify those

3:51:53 ↗ big issues i think we need to nail those

3:51:55 ↗ down before we can have any other kind

3:51:58 ↗ of a meaningful discussion because right

3:52:01 ↗ now we're very far apart

3:52:03 ↗ not fair we're not settled on

3:52:06 ↗ what the what the revenue picture is

3:52:08 ↗ going to look like and so until we

3:52:09 ↗ settle the revenue picture we don't know

3:52:12 ↗ what the expense picture is going to

3:52:13 ↗ look like so what i would like to

3:52:15 ↗ propose because it's a late hour

3:52:17 ↗ is that council leadership work with the

3:52:19 ↗ administration to clearly identify what

3:52:22 ↗ those

3:52:23 ↗ couple of really big issues that we need

3:52:25 ↗ to hammer through our and let us know so

3:52:27 ↗ that we can come back on monday and

3:52:28 ↗ hammer through those big issues

3:52:32 ↗ a challenge to you

3:52:33 ↗ i

3:52:35 ↗ if council

3:52:37 ↗ is okay with that i that's a that's a

3:52:40 ↗ fine suggestion

3:52:42 ↗ councilmember winterstein i'm in

3:52:43 ↗ leadership on wednesday and we'll talk

3:52:45 ↗ about it

3:52:46 ↗ beth question for you

3:52:49 ↗ i actually started to draft an email

3:52:51 ↗ today as during the meeting hey let's

3:52:53 ↗ look at the capital list that's in here

3:52:55 ↗ and and and i was doing my own research

3:52:57 ↗ and the cip document

3:53:00 ↗ and it appears to me that nothing is

3:53:03 ↗ paid directly by general fund there's

3:53:05 ↗ only debt service that's your general

3:53:08 ↗ fund is used for so in other words

3:53:10 ↗ if we're going to do a million dollar

3:53:12 ↗ project

3:53:14 ↗ we may have borrowed some money and

3:53:15 ↗ we're paying the debt off of that and so

3:53:20 ↗ to council member hunt's question

3:53:23 ↗ it's what's new in there it's debt that

3:53:25 ↗ we haven't issued yet that hasn't

3:53:26 ↗ anything to do with providence point an

3:53:28 ↗ intersection

3:53:29 ↗ up there that um what else is in here

3:53:32 ↗ that would be new debt yes so

3:53:35 ↗ the budget assumes

3:53:38 ↗ assumes

3:53:42 ↗ 12 to 13 million dollars worth of debt

3:53:44 ↗ issued in 2020 using the general fund as

3:53:48 ↗ the revenue source so that includes

3:53:50 ↗ providence point is the big one

3:53:53 ↗ the

3:53:54 ↗ northwest sammamish connectivity is the

3:53:57 ↗ other big one

3:53:59 ↗ and then there are a series of smaller

3:54:02 ↗ projects mostly in the park space that

3:54:04 ↗ make up that 12 to 13 million dollars

3:54:07 ↗ that i cited

3:54:09 ↗ the debt service on those 12 million

3:54:11 ↗ dollars of bonds 12 to 13 million

3:54:14 ↗ dollars of bonds is

3:54:16 ↗ because we've wrapped the debt around

3:54:18 ↗ existing debt service is only about uh

3:54:22 ↗ 470 480 000

3:54:25 ↗ so

3:54:27 ↗ the big one being the big one being

3:54:29 ↗ providence point

3:54:31 ↗ and the other one being northwest

3:54:33 ↗ sammamish road together those are close

3:54:35 ↗ to 11 million dollars

3:54:38 ↗ making up that 469 thousand dollars

3:54:41 ↗ worth of debt service

3:54:43 ↗ i totally did not expect that level of

3:54:45 ↗ detail thank you very much it was really

3:54:47 ↗ kind of another question into your queue

3:54:49 ↗ but thank you

3:54:51 ↗ okay so the proposal

3:54:53 ↗ council member a suggestion is that we

3:54:55 ↗ tackle

3:54:56 ↗ revenue sources

3:54:59 ↗ and address revenue source issues at

3:55:01 ↗ next monday's meeting to help set the

3:55:04 ↗ groundwork for expenditure side the the

3:55:07 ↗ much larger

3:55:08 ↗ number of

3:55:10 ↗ uh items on the expenditure side is that

3:55:12 ↗ correct

3:55:13 ↗ that would be correct and i would use a

3:55:15 ↗ fairly large definition of revenue to

3:55:18 ↗ include uh utility rights

3:55:21 ↗ fair enough

3:55:22 ↗ is that acceptable to the rest of the

3:55:24 ↗ council council member goodman thank you

3:55:26 ↗ i um i think there are four

3:55:29 ↗ um

3:55:32 ↗ items on monday's men

3:55:34 ↗ uh

3:55:36 ↗ monday's agenda

3:55:38 ↗ directing the administration i assume is

3:55:39 ↗ to prepare agenda bills for revenue

3:55:41 ↗ sources for us to adopt later so we're

3:55:43 ↗ not going to

3:55:46 ↗ there's no action that night so

3:55:49 ↗ um

3:55:56 ↗ i just i guess i just wanted it to be

3:55:57 ↗ clear as this gets discussed in

3:55:59 ↗ leadership on wednesday

3:56:02 ↗ that the

3:56:04 ↗ it's thought through that

3:56:07 ↗ what

3:56:08 ↗ happens on monday which could be the

3:56:10 ↗ likely scenario that

3:56:12 ↗ the council

3:56:13 ↗ um

3:56:14 ↗ doesn't yet

3:56:16 ↗ hasn't yet

3:56:17 ↗ gelled its thoughts or

3:56:18 ↗ had done its thumbs up their thumbs down

3:56:20 ↗ so that we have um

3:56:22 ↗ we're not making a bunch of sausage on

3:56:24 ↗ monday so we have our options um and

3:56:29 ↗ what all i wanted to say because i don't

3:56:31 ↗ think we can work through all of it on

3:56:32 ↗ monday because we're not voting on them

3:56:34 ↗ we're just directing to prepare agenda

3:56:35 ↗ bells which we can approve or not prove

3:56:37 ↗ later

3:56:39 ↗ so one of those

3:56:41 ↗ temperature of the room kind of

3:56:44 ↗ kind of not making it i'm confused

3:56:48 ↗ about well i think we're going to get a

3:56:49 ↗ lot i think we're going to get more

3:56:51 ↗ information on my guesses

3:56:53 ↗ information on monday enough information

3:56:55 ↗ that um

3:56:56 ↗ there may be some do we have any public

3:56:58 ↗ hearing set or is it okay is it for all

3:57:00 ↗ the revenue sources correct so we're

3:57:02 ↗ going to have to have enough information

3:57:03 ↗ to have public hearings um but we've

3:57:06 ↗ been sensitive in the past to make it

3:57:08 ↗ look as though we're you know having a

3:57:11 ↗ public hearing and then making a

3:57:12 ↗ decision

3:57:13 ↗ um

3:57:15 ↗ and so because of this

3:57:17 ↗ it's kind of you know the chicken and

3:57:19 ↗ the egg i mean directing the

3:57:20 ↗ administration to prepare an agenda bill

3:57:22 ↗ even though we will not have made a

3:57:24 ↗ decision yet because

3:57:27 ↗ letting it

3:57:28 ↗ sit out there

3:57:29 ↗ so if we i don't know if i'm making

3:57:31 ↗ myself clear again it's late but so

3:57:34 ↗ we have information we open a public

3:57:37 ↗ hearing

3:57:38 ↗ and then after that public hearing we're

3:57:40 ↗ probably going to direct the

3:57:41 ↗ administration to prepare agenda bills

3:57:42 ↗ but we're not going to know how the

3:57:44 ↗ council is going to vote until later

3:57:45 ↗ right yeah just so i just want to make

3:57:48 ↗ it clear because we keep talking about

3:57:50 ↗ getting things ironed out on monday and

3:57:51 ↗ i don't think we're going to get things

3:57:52 ↗ ironed out we're just going to teeth

3:57:54 ↗ just part yeah it's just part of the

3:57:56 ↗ process got it

3:57:59 ↗ okay

3:58:01 ↗ is that the feedback you're looking for

3:58:02 ↗ wally

3:58:07 ↗ just trying to get a sense of of

3:58:09 ↗ sequence because i think you

3:58:11 ↗ you're the council you set your agenda

3:58:14 ↗ and you have maximum flexibility i i

3:58:16 ↗ think as

3:58:18 ↗ stated that's what's on the agenda

3:58:20 ↗ schedule

3:58:21 ↗ which would be the

3:58:22 ↗ lack of introduction of the ordinances

3:58:25 ↗ uh setting the agenda bill for future

3:58:28 ↗ adoption so you could have no discussion

3:58:30 ↗ right um

3:58:32 ↗ but our next discussion would be on

3:58:33 ↗ wednesday and i do think that that is

3:58:36 ↗ the time where maybe the very first item

3:58:38 ↗ on our deliberations list is our the

3:58:40 ↗ revenue sources and the big ticket items

3:58:42 ↗ wednesday the 23rd wednesday the night

3:58:44 ↗ two days later then we will have gotten

3:58:46 ↗ information we will have thought about

3:58:48 ↗ it

3:58:49 ↗ slept on it we won't be so tired at 6

3:58:50 ↗ 30. yes and then i think we are be then

3:58:53 ↗ i think we're teed up to have a good um

3:58:55 ↗ substantive conversation about that and

3:58:58 ↗ then we can give you much better

3:58:59 ↗ feedback about it

3:59:02 ↗ that sounds eminently reasonable and

3:59:05 ↗ councilman winterstein

3:59:07 ↗ but be aware that even directing the

3:59:10 ↗ administration to prepare an agenda bill

3:59:12 ↗ it will have terms in it

3:59:14 ↗ it will have terms and so there's

3:59:16 ↗ nothing stopping us from

3:59:19 ↗ having a lot of hard conversation even

3:59:21 ↗ on monday night even in the direction to

3:59:23 ↗ create those gender bills because when

3:59:25 ↗ you say create an agenda bill with these

3:59:26 ↗ terms in here it's like a pre-vote

3:59:29 ↗ uh you've now you've got something you

3:59:32 ↗ have to respond to so that's the way

3:59:34 ↗ it'll unfold

3:59:37 ↗ and either yeah except that the agenda

3:59:40 ↗ bill is not going to have to be prepared

3:59:41 ↗ on tuesday and we're going to have

3:59:42 ↗ further deliberations on wednesday so i

3:59:45 ↗ think one of the options to keep in mind

3:59:47 ↗ on leadership and for the administration

3:59:49 ↗ is

3:59:50 ↗ um

3:59:53 ↗ i just lost it

3:59:54 ↗ the um

3:59:58 ↗ uh that you may get further feedback

4:00:00 ↗ about agenda bill on wednesday and that

4:00:01 ↗ will help

4:00:03 ↗ inform the administration about

4:00:05 ↗ it doesn't have to be it doesn't have to

4:00:06 ↗ be finalized that direction doesn't

4:00:08 ↗ necessarily have to be finalized on

4:00:09 ↗ monday

4:00:11 ↗ and we're looking to take that a vote on

4:00:13 ↗ november

4:00:16 ↗ on the property tax the vote is

4:00:19 ↗ scheduled for november 4th everything

4:00:21 ↗ else the vote is scheduled for november

4:00:23 ↗ 18.

4:00:26 ↗ we will not have a full council after

4:00:27 ↗ that

4:00:28 ↗ right any other closing comments from

4:00:30 ↗ any other council members

4:00:34 ↗ going once going twice

4:00:38 ↗ i i see confused looks do you have a

4:00:41 ↗ question councilman winterstein

4:00:44 ↗ we want you'll be one less council

4:00:45 ↗ member after the 18th

4:00:48 ↗ no we'll have it we'll just have a new

4:00:50 ↗ council member in her place

4:00:53 ↗ will there still be one last nope

4:00:58 ↗ i'm new

4:01:04 ↗ councilmember goodman

4:01:05 ↗ no all right

4:01:08 ↗ that we're adjourned thank you

4:01:25 ↗ you

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (7)

Mariah Bettise

Stacy Goodman

Victoria Hunt

Tola Marts

Chris Reh

Lindsey Walsh

Paul Winterstein

Motions and votes (1)

Approve Resolution No. 2019-13, opposing Initiative Measure No. 976, concerning motor vehicle taxes and fees. .

Moved by MARTS · seconded by WINTERSTEIN

Carried 7-0

In favor: Mariah Bettise, Stacy Goodman, Victoria Hunt, Tola Marts, Chris Reh, Lindsey Walsh, Paul Winterstein