City Council Special Meeting · Tuesday, October 8, 2019 · City Council Digest

2624 segments .txt ↗

0:09 ↗ good evening and welcome to the Tuesday

0:13 ↗ October

0:15 ↗ Council budget study session the second

0:19 ↗ evening ero we're doing this hopefully

0:20 ↗ everybody got recharged and amped up and

0:23 ↗ is ready to go this evening we're gonna

0:26 ↗ continue with ID zero five six one

0:28 ↗ proposed 2020 budget presentation

0:31 ↗ department budget overviews and

0:33 ↗ discussion next steps and I will once

0:36 ↗ again ask our city administrator Wally

0:39 ↗ Bupp quids to kick us off council

0:42 ↗ president members of council good

0:43 ↗ evening we are at part two of the

0:47 ↗ presentation we began last night let me

0:50 ↗ thank you first of all for for the the

0:54 ↗ conversation and discussion last night I

0:55 ↗ think that's really been very helpful to

0:58 ↗ us we have spent the better part of the

1:00 ↗ day kind of taking it all in from your

1:04 ↗ comments and we'll continue to work on

1:05 ↗ questions we hope that this evening's

1:09 ↗ overview of the department budgets

1:11 ↗ overview of the non-general fund issues

1:14 ↗ will be helpful to you but would

1:16 ↗ encourage you to continue to have the

1:18 ↗ conversation continue to ask the

1:19 ↗ questions because at the end of the day

1:21 ↗ we need to have a budget that's balanced

1:24 ↗ we need to have a budget that you feel

1:27 ↗ comfortable with that reflects the

1:28 ↗ values and needs of the community and I

1:31 ↗ think as we are getting down toward the

1:33 ↗ end of the overview presentations we

1:36 ↗ have one more evening after tonight then

1:39 ↗ it's really back in your court to

1:43 ↗ provide us the final direction so that

1:45 ↗ we can bring the budget to a conclusion

1:49 ↗ so again thank you for your diligence

1:51 ↗ last evening encourage you to ask

1:54 ↗ questions again this evening that will

1:57 ↗ help us I think support you as you begin

2:00 ↗ your deliberations so with that Beth all

2:02 ↗ yours okay so tonight's going to be a

2:05 ↗ little bit of shuffling the chairs

2:09 ↗ tonight I'm going to give the

2:10 ↗ introduction and then I'm going to turn

2:12 ↗ the presentation over to Courtney black

2:14 ↗ our budget manager and Susy Munsell our

2:17 ↗ budget analyst and they're gonna

2:19 ↗ tag-team through the slides and I will

2:22 ↗ pop up as as needed so I want to just

2:29 ↗ orient you to what we are going to go

2:31 ↗ through tonight last night we went

2:33 ↗ through the big picture overview and the

2:35 ↗ overarching themes what we want to do

2:38 ↗ tonight is get an city administrator Bob

2:43 ↗ Court said this yesterday we were at

2:44 ↗ 50,000 30,000 or getting a little bit

2:47 ↗ lower tonight I would say maybe more

2:49 ↗ 20,000 foot view of the department

2:52 ↗ budgets and you'll start to see how some

2:55 ↗ of the themes that we talked about last

2:58 ↗ night are playing out in the individual

3:00 ↗ department budgets so that's the plan

3:03 ↗ for this evening and don't want to dwell

3:07 ↗ on this too much but as a reminder these

3:09 ↗ are the overarching policy questions

3:11 ↗ that guided our discussion last night

3:14 ↗ and while we're getting into more of the

3:17 ↗ nitty-gritty details these will remain

3:19 ↗ the policy questions that we will be

3:23 ↗ asking you to focus on as we continue

3:26 ↗ our deliberations and then with that I'm

3:29 ↗ going to step back and they will come to

3:32 ↗ the table and take it from here

3:46 ↗ like good evening Council nice to meet

3:50 ↗ you your first time before you we're

3:53 ↗ gonna as Beth said go into the

3:55 ↗ department over eve use and it looks

3:57 ↗ like susie the first one is yours oh i'm

4:03 ↗ gonna kick us off with the executive

4:05 ↗ department as Beth mentioned there will

4:08 ↗ be a little ping-pong game back and

4:10 ↗ forth between us mostly we wanted to

4:12 ↗ keep the departments in the same order

4:14 ↗ as the book in case you wanted to flip

4:16 ↗ along with us but that unfortunately

4:19 ↗ means we're gonna be popping back and

4:21 ↗ forth a little bit starting with the

4:24 ↗ executive department this one will be

4:27 ↗ treated a little bit differently than

4:29 ↗ the others that you'll see tonight

4:30 ↗ mostly because we separated out the

4:33 ↗ individual pieces of the executive

4:36 ↗ department so the executive office

4:38 ↗ legislative and legal because they were

4:39 ↗ each so unique so starting with the

4:43 ↗ actual executive office from 2019 the

4:46 ↗ executive office budget is down by about

4:49 ↗ twelve thousand seven hundred and thirty

4:50 ↗ three dollars or approximately about 1%

4:52 ↗ from 2019 the two big highlights that we

4:56 ↗ wanted to include for executive was the

4:59 ↗ addition of the citywide services

5:01 ↗ assessment that Beth mentioned last

5:03 ↗ night along with the TBD ballot measure

5:06 ↗ community engagement there's also a

5:09 ↗ slight increase to the TBD ballot

5:12 ↗ measure election cost themselves but

5:14 ↗ that will be over in other government

5:16 ↗ services moving to legislative the

5:22 ↗ legislative office is down from 2019 by

5:25 ↗ thirty seven thousand eight hundred and

5:26 ↗ twenty six dollars or approximately

5:28 ↗ sixteen percent the highlight here is

5:32 ↗ the elimination of retreat facilitation

5:35 ↗ so while the budget still retains funds

5:37 ↗ for the city council retreat these funds

5:39 ↗ have been reduced but the rest of the

5:43 ↗ reduction from 2019 comes from small

5:46 ↗ technical reductions to align the budget

5:49 ↗ with needs a recurring theme throughout

5:51 ↗ the book I'm sorry can you say a little

5:53 ↗ bit more about the route

5:55 ↗ treat facilitation absolutely there were

5:58 ↗ a few pieces to that part of it was an

6:02 ↗ actual facilitator the intention or the

6:05 ↗ proposal for next year is to have that

6:07 ↗ be conducted by staff to have it be here

6:11 ↗ in town in a city facility thank you

6:16 ↗ absolutely

6:18 ↗ the next one up in executive is legal

6:21 ↗ legal services are up for 2020 in this

6:24 ↗ proposed budget by two hundred and sixty

6:27 ↗ thousand five hundred or approximately

6:28 ↗ 29% from 2019 this was primarily to

6:34 ↗ better align how we're budgeting for

6:36 ↗ legal services with the actuals that

6:39 ↗ we're seeing each year so the there as

6:42 ↗ you can see there are four main pieces

6:43 ↗ to what makes up the legal budget the

6:47 ↗ biggest portion there being general

6:49 ↗ legal which is the Ogden Murphy Wallis

6:50 ↗ contract then there's the public

6:52 ↗ defender criminal prosecution and a

6:55 ↗ small piece for our special projects

6:58 ↗ yeah I'm sorry the way you described

7:01 ↗ that makes it sound like it was

7:02 ↗ primarily an accounting change yeah so

7:06 ↗ the historically legal services have

7:08 ↗ been under budgeted in the city so the

7:10 ↗ actuals have come in much higher than

7:12 ↗ what's been budgeted so we've been

7:14 ↗ increasing it for 2020 to better aligned

7:17 ↗ with the actuals that we're seeing how

7:19 ↗ does this budget compared to projected

7:22 ↗ 2019 actuals it is getting it much more

7:25 ↗ in line with what we're projecting for

7:27 ↗ 2019 actuals that's remember watch and I

7:32 ↗ think I've asked this over email as well

7:36 ↗ but I'd like to get a sense as we grow

7:39 ↗ our legal needs what our options are if

7:44 ↗ we were to look at bringing this

7:46 ↗ in-house or how our costs compared to

7:48 ↗ other cities what this fee might provide

7:54 ↗ us as far

7:55 ↗ FTS absolutely yes we have that on our

7:59 ↗ list for questions the last word or a

8:09 ↗ section of the executive or overseen by

8:11 ↗ the executive department is this other

8:13 ↗ government services and this is down by

8:17 ↗ four hundred and forty five thousand

8:19 ↗ fifty seven dollars or approximately 8%

8:21 ↗ from twenty nineteen this is a pretty

8:25 ↗ unique section of the budget mostly

8:28 ↗ because this is where the city wise

8:30 ↗ shared city services that don't

8:33 ↗ necessarily fit in other departments

8:36 ↗ specifically for the general fund tend

8:38 ↗ to fall so this is where the transfers

8:41 ↗ out to other funds from the general fund

8:43 ↗ come out the highlights here are there

8:47 ↗ is an increase to the street fund

8:48 ↗ transfer a some savings from

8:51 ↗ professional services projects being

8:53 ↗ completed in 2019 along with the

8:56 ↗ reduction to the transfer to debt

8:58 ↗ service funds that best talked about

9:00 ↗ last night that I will pass it over

9:07 ↗ so starting with the City Clerk's office

9:10 ↗ on my end so the City Clerk's office is

9:13 ↗ down by 8,000 which is one and a half

9:16 ↗ percent you can see that the City

9:18 ↗ Clerk's office is primarily made up of

9:20 ↗ personnel costs salaries and benefits

9:23 ↗ the IT cost allocation for transfers out

9:26 ↗ and some required legal publication

9:29 ↗ makes up professional services so not a

9:32 ↗ lot of room here and that's why we're

9:35 ↗ seeing you know 8,000 out of that that's

9:37 ↗ done through reductions to training

9:40 ↗ travel and equipment some of those

9:41 ↗ aligning for for actual spending needs

9:44 ↗ for the clerk's office comes from member

9:46 ↗ rate this is a recurring theme so I just

9:48 ↗ want to make sure I understand this but

9:49 ↗ when we have a reduction to a line

9:51 ↗ budget with the actual needs we just

9:53 ↗ threw that up straight up to what we

9:55 ↗ project the year-end 19 numbers to be in

9:57 ↗ this category or is it something else

9:59 ↗ it's a combination of true-up

10:02 ↗ and areas of intentional cut so it

10:06 ↗ includes both but there is a lot of true

10:08 ↗ up involved as was discussed last night

10:10 ↗ yes would be possible to get that broken

10:14 ↗ out and I mean I'd like to see one of

10:16 ↗ the things we're trying to do is to see

10:17 ↗ what we're doing less than last year if

10:20 ↗ by intentionality versus what are we

10:22 ↗ just truing up to last year's actuals it

10:24 ↗ would be really helpful me at least to

10:27 ↗ understand how much is a reduction where

10:30 ↗ we're saying we're going to do less than

10:31 ↗ last year

10:32 ↗ and how much is just a reduction because

10:33 ↗ we're trimming up to what we were

10:34 ↗ projecting this year's actuals to be

10:36 ↗ okay thanks I have another question when

10:42 ↗ you when you look at that one and also

10:44 ↗ the it's called the leadership office so

10:48 ↗ they're they're vastly salaries and

10:50 ↗ benefits right and so people get colas

10:54 ↗ and they're some folks are eligible for

10:56 ↗ steps so on both of those to reduce the

10:59 ↗ actuals really has to come out of that

11:01 ↗ little sliver effectively that's not

11:03 ↗ salaries or benefits unless you leave

11:05 ↗ positions open right that is a good

11:09 ↗ highlight of the clerk's office that is

11:11 ↗ not much left as besides personnel

11:14 ↗ gotcha

11:15 ↗ yes I suppose leadership is different

11:17 ↗ because there's been some turnover

11:19 ↗ leadership leadership well it wasn't it

11:22 ↗ wasn't that the executive executive

11:25 ↗ folks yeah but that one's probably not

11:31 ↗ apples apples because the the folks

11:33 ↗ haven't been in the roles for a full

11:35 ↗ year we want to go back to that for you

11:38 ↗ to speak to it okay

11:42 ↗ next one and I think maybe this gets to

11:46 ↗ Chris's point as well right is where are

11:50 ↗ we actually like reducing where are we

11:55 ↗ tightening our belt and where are we

11:57 ↗ just figuring out you know resetting our

12:00 ↗ baseline on the accounting side of

12:03 ↗ things and and I think as we reflected

12:06 ↗ the staff on the discussions last night

12:08 ↗ we want to make sure everyone is aware

12:11 ↗ that the base budget already contains

12:13 ↗ cuts and I think the requests that you

12:16 ↗ make announcement of array to give you

12:17 ↗ an easy table that says here is the true

12:20 ↗ up here are the cuts you know looking

12:23 ↗ perhaps we should have done a better job

12:25 ↗ really up front even just telling you

12:27 ↗ what the cuts are so it's not as if the

12:29 ↗ department's haven't already taken in

12:31 ↗ some cases substantial reductions but it

12:33 ↗ was rolled into what was the base and

12:35 ↗ then beyond that stilton reductions were

12:38 ↗ needed a revenue enhancement so we will

12:40 ↗ make sure as we come up with additional

12:42 ↗ answers to questions that that table

12:44 ↗ exists but if that point perhaps wasn't

12:47 ↗ made as clear last night as we would

12:49 ↗ have liked it to be that there already

12:50 ↗ have been cuts that was better 19 that

12:53 ↗ will certainly be useful information

12:55 ↗ thank you so much

12:56 ↗ councilmember winter Stein I'm gonna put

12:58 ↗ a finer point on all of that and thank

13:00 ↗ you actually almost eliminated my need

13:02 ↗ to do a question I do want to go back to

13:04 ↗ the the letter that's at the beginning

13:07 ↗ of the budget and it specifically does

13:09 ↗ identify that where there are reductions

13:11 ↗ are in tribal training in supplies and I

13:15 ↗ know there's some positions that are

13:17 ↗ gonna be unfunded as well so from that

13:21 ↗ narrative that's all I can gain out of

13:23 ↗ this that actually has been read up

13:25 ↗ reduced and everything else is a truing

13:27 ↗ up so that's what the narrative says to

13:30 ↗ me and if your data for this request

13:34 ↗ affirms that that'd be great if it's

13:37 ↗ different I'd like to know that well and

13:39 ↗ I think that the category of

13:40 ↗ professional services have to be

13:43 ↗ included in that as well so perhaps as

13:45 ↗ the letter was drafted those two words

13:47 ↗ probably should have been added because

13:49 ↗ I think if you add travel training and

13:51 ↗ professional services that is then the

13:53 ↗ lion's share of adjustments

13:55 ↗ other than the pros in positions not a

13:58 ↗ fair statement

13:59 ↗ yes they all did the budget I'm I'm

14:04 ↗ still new here I'm sorry this is a

14:11 ↗ little weird so we're happy to compile a

14:17 ↗ report but I just it's it's actually the

14:20 ↗ way the data is set it's actually not as

14:23 ↗ easy as we would like it to be so but we

14:26 ↗ will take a stab at pulling something

14:29 ↗ together but it may not be completely

14:33 ↗ delineated as you're requesting so I

14:36 ↗ just I wanted to make that point thank

14:39 ↗ you one clarifying piece on the salary

14:44 ↗ and benefits as well so I believe part

14:47 ↗ of your question was around if salary

14:49 ↗ and benefits even though there were some

14:51 ↗ increases due to steps or you know

14:55 ↗ changing of positions and medical costs

14:57 ↗ and things like that as Beth mentioned

15:00 ↗ last night there were also some there's

15:02 ↗ some cleanup done on how things had been

15:04 ↗ entered into the system in 19 and how we

15:06 ↗ were budgeting for certain items so she

15:08 ↗ gave the example of how we budgeted for

15:10 ↗ vacant medical medical for vacant

15:13 ↗ positions and so a number of items like

15:16 ↗ that from 19 bring a few areas down as

15:19 ↗ well so that accounts for some portion

15:21 ↗ of in some cases in some departments the

15:24 ↗ update of personnel cost was a negative

15:26 ↗ in some cases it was a positive where

15:28 ↗ was a negative

15:30 ↗ usually a good chunk of that was was

15:33 ↗ fixing of those pieces Thank You

15:37 ↗ councilmember Walsh so on that same idea

15:40 ↗ of figuring out what is kind of

15:43 ↗ budgetary numbers moving and what's

15:45 ↗ actual savings just hitting on that

15:47 ↗ exact point is I'd like a line item of

15:51 ↗ which ones of those are from that you

15:56 ↗ know the numbers game of medical costs

15:58 ↗ for those vacant positions and which

16:02 ↗ ones come from the full of three percent

16:06 ↗ versus five percent all of the actual

16:09 ↗ changes

16:16 ↗ back to work so if there are no more

16:22 ↗ questions on clerks we'll move on

16:25 ↗ Communications Office this one is

16:28 ↗ significantly down at two hundred and

16:30 ↗ twenty nine thousand about or thirty

16:32 ↗ percent of the budget the highlight here

16:35 ↗ though is that that's significantly made

16:37 ↗ up of completed 2019 projects as would

16:41 ↗ was know noted last night that's

16:44 ↗ professional services reduction that

16:46 ↗ were not reauthorized that are

16:47 ↗ represented as reductions and so that's

16:50 ↗ customer relationship management

16:52 ↗ interface and National Citizen survey

16:55 ↗ that's done every other year and so you

16:57 ↗ won't see that this year the

17:00 ↗ Communications Office the professional

17:02 ↗ services that remain in there are

17:05 ↗ producing the Parks and Rec guide and

17:07 ↗ some citywide social media and such and

17:10 ↗ so again significant personnel

17:13 ↗ expenditures and then some IT cost

17:16 ↗ allocation and those ongoing critical

17:19 ↗ professional services in communications

17:27 ↗ back to me so Development Services

17:31 ↗ Department is down by one million one

17:34 ↗ hundred and twenty six thousand one

17:35 ↗ hundred and seventy dollars or

17:37 ↗ approximately 15% from 2019 the

17:41 ↗ highlights here some of what you heard

17:44 ↗ last night particularly that third one

17:46 ↗ the freezing of four positions within

17:48 ↗ development services a supervising

17:51 ↗ building inspector a senior engineer and

17:53 ↗ two Senior Planner positions similarly

17:56 ↗ there were some savings and professional

17:58 ↗ services from projects either completed

18:00 ↗ in 1909 needing new dollars in 2020 and

18:04 ↗ the other highlight here is a

18:06 ↗ restructuring of the development

18:08 ↗ services and economic development

18:09 ↗ departments which led to some staff

18:12 ↗ moving over to development services from

18:14 ↗ economic development which you'll see

18:16 ↗ when we get to economic development as

18:18 ↗ well we did get sorry sorry council

18:22 ↗ member Rea this really ties in to the

18:25 ↗ restructuring of development services

18:28 ↗ and economic development and my

18:30 ↗ understanding is that the current year's

18:31 ↗ budget we split the director salary

18:33 ↗ between those two departments and under

18:37 ↗ the new 2020 budget development services

18:40 ↗ will take on the entire director salary

18:43 ↗ is correct so shouldn't there be an

18:46 ↗ Associated increase associated with that

18:48 ↗ somewhere in the expenditure line there

18:51 ↗ yes so in the I believe it's in

18:56 ↗ long-range planning so there was the

18:59 ↗ update of personnel costs I think it was

19:00 ↗ long range let's see yes the update of

19:04 ↗ personnel cost so while it did come down

19:05 ↗ that was also partially because of

19:08 ↗ frozen positions so it gets wrapped oh

19:10 ↗ so it netted out yeah got it thank you

19:14 ↗ we did get a couple of questions around

19:17 ↗ within development services for

19:20 ↗ permanent cost recovery target so

19:22 ↗ permanent does have a cost recovery

19:24 ↗ target of 75% as it stands for 2020 this

19:28 ↗ proposed budget actually reflects a 94

19:30 ↗ percent cost recovery in permitting

19:32 ↗ primarily due to the freezing of

19:34 ↗ positions supervising building inspector

19:37 ↗ and the senior engineer were both out of

19:40 ↗ and some of that also cut the that 94%

19:43 ↗ also comes from some of these

19:45 ↗ professional services projects that

19:47 ↗ require an additional funny funding in

19:48 ↗ 2020 and no new large projects getting

19:52 ↗ added that's a member Walsh so it sounds

19:55 ↗ like you're saying we're going from 70

19:59 ↗ or 75% to 94% mostly because of cost

20:04 ↗ reductions not because of increases to

20:08 ↗ say permit fees or any user fees correct

20:11 ↗ have we explored any of those portions

20:21 ↗ searcher Goldberg you're also welcome to

20:23 ↗ mix it up here next to me if you'd like

20:25 ↗ this is sort of you know this is the

20:27 ↗ spot no one wants because you can't see

20:29 ↗ the screen very well but you know all

20:31 ↗ this information off the top of your

20:32 ↗ head so you don't need to see the screen

20:34 ↗ so you can get here this is why we need

20:40 ↗ to restructure this room

20:50 ↗ it happens to the best of us and you're

21:01 ↗ welcome to stay in the charity life

21:03 ↗ because we'll probably have other

21:05 ↗ questions and then I have to drive home

21:10 ↗ so watch out so I think that actually

21:17 ↗ speaks to I think one of the challenges

21:22 ↗ with preparing this budget is that we

21:26 ↗ are facing a budget shortfall that has

21:30 ↗ been challenging to close and some of

21:36 ↗ the changes that you might contemplate

21:41 ↗ take time to develop so looking at

21:45 ↗ permitting fees things of that nature

21:48 ↗ are a process that requires input some

21:52 ↗ back and forth and given the time

21:54 ↗ pressures in preparing this budget we

21:58 ↗ haven't had time to have that discussion

22:00 ↗ so yes we have talked about how we need

22:03 ↗ to do this but there wasn't time in the

22:07 ↗ preparation of this budget to do that so

22:09 ↗ that is is why part of the critical

22:12 ↗ services project that we have been

22:16 ↗ talking about that city administrator

22:18 ↗ Bob Choate's has been talking about is

22:20 ↗ such a high priority is these are the

22:22 ↗ very kinds of discussions so that we

22:24 ↗ feel like we need to have as an

22:25 ↗ organization but we just didn't have the

22:28 ↗ time to do that

22:30 ↗ is part of this year's budget process

22:32 ↗ and really the council needs to be part

22:34 ↗ of that process as well and so that yes

22:39 ↗ it is something we talked about no it is

22:42 ↗ not something we developed because we

22:44 ↗ felt like we needed more time

22:46 ↗ and with this and you know other

22:49 ↗ structural changes that may be needed to

22:51 ↗ the budget there just wasn't time to do

22:52 ↗ that as part of this process so the

22:57 ↗ administrator is that then part of the

22:59 ↗ critical services review

23:02 ↗ well it certainly can be and I think the

23:04 ↗ I would like to come back to the council

23:06 ↗ once the budget is concluded to have

23:07 ↗ that discussion I think that it does not

23:10 ↗ make sense to look at the entire city

23:12 ↗ from top to bottom you don't have the

23:14 ↗ time we don't have the dollar resources

23:15 ↗ but I would have to say that that

23:18 ↗ development services overall will

23:20 ↗ certainly be a part of that list

23:21 ↗ that's member Goodman thank you 75%

23:28 ↗ recapture rate but 2020 reflects 94% as

23:36 ↗ a result primarily of freezing positions

23:38 ↗ those are four positions my question is

23:43 ↗ that's something that's freezing those

23:45 ↗ positions is that something that's

23:46 ↗ sustainable throughout 2020 because if

23:49 ↗ not then and we don't get a 94 percent

23:52 ↗ so I was just curious how sustainable

23:54 ↗ that is and what the Karma

23:55 ↗ is that something that you can handle in

24:00 ↗ that department

24:01 ↗ yeah I think it's an important question

24:05 ↗ that you raised that you know all the

24:08 ↗ seven positions that we have put forward

24:10 ↗ could we do a better job having them

24:14 ↗ filled certainly but given the the

24:16 ↗ context of what we're trying to do and

24:18 ↗ that is to balance the budget we go on

24:20 ↗ to the department's and ask the question

24:21 ↗ do you still think you can provide

24:23 ↗ quality service with these positions

24:26 ↗ frozen and so the answer to your

24:29 ↗ question is yes however under other

24:32 ↗ circumstances we would much prefer to

24:34 ↗ have the positions and so our challenge

24:36 ↗ is your challenge how do we provide

24:39 ↗ municipal services in all city

24:41 ↗ departments with the resources that we

24:43 ↗ have I think that's where this really is

24:46 ↗ all coming in and as we go forward

24:48 ↗ and as we look as you say yay or nay to

24:52 ↗ you know the entire

24:54 ↗ you know that's going to continue to

24:56 ↗ erode potentially our ability to deliver

24:59 ↗ services if we have to make additional

25:01 ↗ reductions in order to balance the

25:03 ↗ budget

25:08 ↗ council member hunt I've been looking at

25:12 ↗ some of the work plan items and

25:15 ↗ comparing to last year and in in the

25:17 ↗ future and I don't expect it for this

25:19 ↗ year but in the future it will be good

25:21 ↗ to have some indication for a work plan

25:24 ↗ item if it's something that's going to

25:25 ↗ be a phase one of a multi-phase or if

25:28 ↗ it's actually something that's going to

25:29 ↗ be done because I am seeing multiple

25:33 ↗ instances where we had this item in our

25:37 ↗ budget for last year and so if it is a

25:40 ↗ phase that would just be helpful to know

25:41 ↗ if we're if we're entering into a

25:43 ↗ multi-year process on these or if this

25:45 ↗ is a work plan item that will be

25:47 ↗ completed in the one year thanks

25:54 ↗ so as I mentioned we do economic

25:58 ↗ development is next to it is down by

26:01 ↗ three hundred and forty nine thousand

26:02 ↗ eight hundred nineteen dollars or

26:04 ↗ approximately 42% from 2019 and like

26:10 ↗ this is the this is the other side of

26:12 ↗ the DSD equation that we just did the

26:15 ↗ restructuring of the two offices led to

26:19 ↗ a reduction on this side of the equation

26:22 ↗ and the other piece of that reduction is

26:25 ↗ that completion of the IPCC is the

26:27 ↗ sports medicine combine in 2019

26:36 ↗ pass me back

26:39 ↗ the finance budget is up a hundred and

26:42 ↗ twenty-one thousand or about six percent

26:45 ↗ that includes some significant work plan

26:49 ↗ items including professional services to

26:52 ↗ support modernizing the financial

26:54 ↗ management practices as has been

26:56 ↗ discussed including technology

26:59 ↗ improvements for our financial software

27:02 ↗ enhancement and implementation you can

27:05 ↗ see that the finance department has

27:09 ↗ professional services that remain

27:11 ↗ related to that and some other

27:14 ↗ unavoidable costs related to the state

27:17 ↗ auditor's office performing our audits

27:23 ↗ Human Resources is down 87,000

27:28 ↗ which is about nine percent from 2019

27:31 ↗ this includes and is due to including

27:35 ↗ reduction to a contracted annual

27:38 ↗ personnel policy update this is

27:40 ↗ something that is done annually with

27:42 ↗ more significant updates every few years

27:45 ↗ and so this was an area for opportunity

27:47 ↗ for reduction and then it recognizes a

27:50 ↗ 2019 completion of the professional

27:54 ↗ services anyway related to the

27:55 ↗ classification and compensation study

27:58 ↗ that's a member Walsh sorry can we go

28:01 ↗ back to finance so looking at it one of

28:07 ↗ the items there's a rather relatively

28:11 ↗ large additions to align budget without

28:13 ↗ actual needs of almost 13,000 which

28:16 ↗ includes as other technical adds are

28:20 ↗ primarily made of postage costs were

28:23 ↗ required to facilitate the city's B&O

28:26 ↗ tax billing process I'd like to get a

28:28 ↗ sense of what that cost is and what the

28:31 ↗ relative increases

28:33 ↗ yes that that postage cost the reason

28:37 ↗ this is technicals it wasn't included in

28:39 ↗ the nineteen budget but it's a real cost

28:41 ↗ that the finance department has been

28:42 ↗ absorbing of about twelve thousand

28:44 ↗ dollars so we corrected that this year

28:48 ↗ by adding that amount okay this is my

28:51 ↗ first budget so tell me how something

28:54 ↗ can be absorbed within a budget so so

29:02 ↗ and this is going to answer that by

29:04 ↗ going back to some of the stuff that we

29:06 ↗ talked about yesterday there have there

29:09 ↗ there have been a number of things in

29:11 ↗ the 2019 budget we talked about for

29:14 ↗ example medical benefit costs for vacant

29:17 ↗ positions that were budgeted higher than

29:20 ↗ what was the actual need and as that

29:26 ↗ gives departments wiggle room to absorb

29:30 ↗ things that they might not otherwise be

29:32 ↗ able to absorb there is a certain level

29:35 ↗ of you know managing to your budget is

29:38 ↗ there positions that are turned over you

29:40 ↗ might hold them vacant a little bit

29:41 ↗ longer to meet some of these needs but

29:44 ↗ in the case of 2019 in particular and

29:47 ↗ you're seeing a lot of these reductions

29:49 ↗ offered up is there were more things

29:52 ↗ that were over budgeted than were under

29:55 ↗ budgeted which we'd like to get it right

29:58 ↗ so that there's not over and under and

30:01 ↗ you know we're making strides towards

30:03 ↗ doing that this year but that's the

30:04 ↗ reason why the finance department has

30:07 ↗ been able to absorb that we've also been

30:09 ↗ carrying a number of vacant positions

30:10 ↗ this year that have also led to some to

30:15 ↗ some savings as I mentioned last night

30:18 ↗ as we're truing up the budget lines to

30:23 ↗ better align with actual needs that's

30:25 ↗ great it's it's giving more

30:28 ↗ intentionality in terms of what the city

30:30 ↗ is spending and what the council is

30:32 ↗ saying the priorities are that's

30:34 ↗ terrific

30:36 ↗ but it leaves less margin to absorb

30:40 ↗ unexpected costs and would expect that

30:44 ↗ in 22

30:45 ↗ and that's fine it will just likely mean

30:47 ↗ that we will be coming back to counsel

30:50 ↗ maybe a little bit more frequently with

30:52 ↗ budget amendments as unexpected needs

30:55 ↗ come up so that's that's how we're

30:58 ↗ absorbing it this year and that's a

30:59 ↗ little bit of a preview of how we're

31:01 ↗ we're fine-tuning budgets and getting

31:04 ↗ more accuracy and budgets that

31:06 ↗ unexpected things and this was not an

31:08 ↗ expected thing this was just an expected

31:10 ↗ thing that wasn't asked but it sounds

31:12 ↗ like it wasn't technically budgeted in

31:15 ↗ 2018 or 2019 but you know the actuals so

31:18 ↗ you can provide the actuals for those

31:20 ↗ years and also how much it's increased

31:23 ↗ yeah and this is you know we've spent a

31:25 ↗ lot of time talking about things that

31:26 ↗ were over budgeted but there have also

31:29 ↗ been some things that that were under

31:31 ↗ budgeted and this is an example of that

31:34 ↗ and how things you know have gotten

31:36 ↗ shifted around is we've been taking the

31:39 ↗ reduction some of them are going to help

31:41 ↗ close the deficit but in this case

31:43 ↗ there's also an ad there that we have to

31:46 ↗ accommodate

31:53 ↗ I was last on Human Resources so if

31:57 ↗ there are no questions on HR we'll go

32:00 ↗ ahead and proceed I'm sorry I'm deputy

32:03 ↗ president invitees so the so we just

32:08 ↗ finished up class comp and the employee

32:11 ↗ experience program and we we have the

32:13 ↗ reduction to the or under the highlights

32:18 ↗ the completion of those do in terms of

32:21 ↗ the things that we now have going

32:22 ↗ forward with those programs as a result

32:25 ↗ of those the the surveys finishing up is

32:28 ↗ that an all handled internally okay so

32:32 ↗ the next steps with the benefit portion

32:36 ↗ of the class comes standing will be

32:37 ↗ something that we will we have the data

32:39 ↗ now we just need to add no additional

32:42 ↗ consulting work got inspected Thank You

32:51 ↗ Municipal Court is up around 52,000 or

32:55 ↗ about four point six percent highlights

32:59 ↗ for Municipal Court include moving to an

33:01 ↗ electronic and online document

33:04 ↗ management technology system and in

33:09 ↗ addition to that a court had to absorb

33:11 ↗ some of the minimum wage increased costs

33:14 ↗ including extending one position to

33:17 ↗ full-time that hadn't been before you

33:20 ↗ can see that Court is significantly

33:22 ↗ salaries and benefits as well and so as

33:27 ↗ they've realized cost savings related to

33:30 ↗ the some of the savings related going

33:33 ↗ online and paperless there were

33:36 ↗ additional costs for that investment to

33:38 ↗ get there councilmember Rey this is

33:43 ↗ another one of my generic questions and

33:45 ↗ I recognize that we're moving merchant

33:47 ↗ fees from from finance into all of the

33:49 ↗ ARCA departments do we charge people who

33:53 ↗ use credit cards a convenience fee and

33:56 ↗ we cover some of that we do not

34:01 ↗ and that is I'm seeing Andrea do some

34:06 ↗ it's some but it is a discussion that as

34:11 ↗ we're rolling out the utility billing

34:13 ↗ program that is a policy discussion that

34:18 ↗ we need to Tia for all of you because as

34:22 ↗ we as utility billing is implemented in

34:26 ↗ the spring of 2020 we will have the

34:30 ↗ ability to accept credit cards and

34:32 ↗ utility bills are a little bit more

34:34 ↗ significant than then the cost of and

34:42 ↗ the cost of like signing up for a class

34:44 ↗ at the community center do you know what

34:46 ↗ the merchant fees across all of the

34:50 ↗ departments we can tell you what's what

34:54 ↗ we were transferred to but give me an

35:00 ↗ order of magnitude well we need to I'm

35:03 ↗ getting some nods and shakes in the

35:04 ↗ audience so we need to get back to you

35:07 ↗ great Thank You councilmember hunt on

35:12 ↗ the back to the postage question I just

35:16 ↗ wondered in in light of this

35:17 ↗ conversation about paying with credit

35:19 ↗ card is there a is there a plan to not

35:23 ↗ have this postage cost for the bno and

35:26 ↗ allow people ow that to be an online

35:28 ↗ process as well for those payments the

35:32 ↗ be a no question is on a separate track

35:35 ↗ from utility billing we do have as a

35:40 ↗ work program item moving to a different

35:43 ↗ platform but as of now it is still very

35:46 ↗ much of a manual process but we are

35:49 ↗ looking at some system potential system

35:51 ↗ changes their total deputy president

35:55 ↗ Vitesse so I just as we're wrapping up

35:59 ↗ programs in the year and then putting it

36:01 ↗ as a highlight

36:02 ↗ that's that has now been implemented

36:04 ↗ then my brain often goes to the training

36:07 ↗ that for the projects that are following

36:09 ↗ right after that and I see for the

36:11 ↗ Municipal Court it says the court will

36:14 ↗ offset training costs by seeking out

36:16 ↗ scholarships someone explain that a

36:19 ↗ little bit I could take a stab at it and

36:23 ↗ then if I don't do a good job of

36:25 ↗ answering maybe our municipal court

36:28 ↗ administrator could step in but there's

36:30 ↗ there's scholarships offered by the

36:32 ↗ state to offset local government costs I

36:35 ↗ believe through the office of the

36:36 ↗ administrator of the court that we would

36:39 ↗ take advantage of okay to handle the

36:41 ↗ training of a lot of new programs was

36:44 ↗ just curious about that okay thank you

36:46 ↗ okay

36:53 ↗ community services which is managed

36:56 ↗ through the Office of Sustainability the

36:59 ↗ Office of Sustainability has two

37:01 ↗ sections we'll get to the second section

37:03 ↗ which is in the special revenue fund for

37:06 ↗ sustainability later in the presentation

37:08 ↗ this is the general fund portion for

37:10 ↗ Community Services Community Services is

37:13 ↗ down by about 72,000 or 7% highlights

37:19 ↗ here are that there is a reduction to

37:22 ↗ the Community Fund capacity grants as

37:25 ↗ was discussed last night reduction also

37:29 ↗ to contracts for services

37:32 ↗ this is support to local nonprofits and

37:35 ↗ the portion of that that's in the

37:37 ↗ community services budget is the

37:39 ↗ Issaquah alps Trails Club and Friends of

37:41 ↗ Lake Sammamish State Park and that was a

37:43 ↗ 10% reduction from 2019 for that piece

37:47 ↗ and you can see the scholarships and

37:49 ↗ grants provided is the significant

37:51 ↗ portion of this budget much larger even

37:54 ↗ than salaries and benefits

38:02 ↗ tell some member we're stuck can you go

38:05 ↗ back and you go back please eliminate

38:12 ↗ one-time funding for completed projects

38:14 ↗ so it says by the end of 2019 Community

38:16 ↗ Services I'm reading from the budget

38:17 ↗ document age 64 the budget this change

38:28 ↗ the community strategy development

38:30 ↗ project and eliminating funding for

38:32 ↗ implementation so we are doing okay so

38:42 ↗ this is eliminating this is right there

38:46 ↗ we're not we're not gonna do any

38:47 ↗ implementation as a result of our

38:50 ↗ healthy community strategy development

38:52 ↗ by reading that was planned but this

38:55 ↗ there's nothing budgeted am I reading

38:56 ↗ that correctly head nod

39:10 ↗ David Fujimoto is sustainability

39:12 ↗ director so the there was two parts so

39:15 ↗ there's a completion of the healthy

39:16 ↗ community strategy and the money that

39:17 ↗ was associated with that and then

39:19 ↗ there's money for implementation and I

39:21 ↗ think I spoke a little bit about how

39:23 ↗ that's a strategic plan item and for

39:25 ↗ next year but there's not funding that's

39:29 ↗ budgeted or proposed for budget for

39:31 ↗ implementation in part because we're

39:33 ↗ still in the process of working out the

39:35 ↗ strategic plan and any work that we'd

39:37 ↗ anticipate doing next year would be

39:39 ↗ staff led so I think it's probably more

39:42 ↗ appropriate that it might say I don't

39:44 ↗ have the book in front of me but that

39:45 ↗ the funding is not non-labor funding for

39:50 ↗ implementation is not proposed for next

39:54 ↗ year rather than funding for is

39:56 ↗ eliminated if you will does that help

40:02 ↗ there may be some implementation efforts

40:05 ↗ but they will be carried out by staff

40:06 ↗ correct okay thank you

40:15 ↗ counselor deputy president batiste so

40:18 ↗ just a question on the reduction to the

40:21 ↗ Community Fund going from 104 775 in

40:27 ↗ 2019 did the 35,000 and 2020 so I'm just

40:32 ↗ trying to make sure I'm understanding

40:33 ↗ that correctly the 35,000 will be

40:38 ↗ evaluated across the organizations that

40:42 ↗ have typically participated or this is

40:47 ↗ something that is actually being but

40:50 ↗ from something that we've already talked

40:54 ↗ with them about I believe I do but I'm a

41:00 ↗ phone a friend by so it's a reduction to

41:05 ↗ $35,000 these are the Community Fund

41:08 ↗ grants in Virginia a reduction to

41:11 ↗ $35,000 and those 35,000 are associated

41:15 ↗ with specific organizations being

41:16 ↗ awarded specific amounts as a

41:19 ↗ recommendation from the mayor we do have

41:22 ↗ those organizations and amounts so the

41:25 ↗ 2019 groups that were awarded new

41:31 ↗ submissions were done for 2020 those

41:33 ↗ submissions were evaluated and what came

41:36 ↗ out of that as the mayor's

41:38 ↗ recommendation was 35,000 okay for just

41:42 ↗ a few groups maybe we had 10 before and

41:45 ↗ now there are three that are being yes I

41:49 ↗ think there was a slide in yesterday's

41:51 ↗ presentation oh yeah we have the

41:53 ↗ organization's so in 2019 just flipping

41:58 ↗ back comparing the number of

42:01 ↗ organizations awarded in 19 to the

42:04 ↗ number of organizations awarded in 20

42:08 ↗ okay so in 2019 about a hundred and five

42:12 ↗ thousand was awarded to eight

42:14 ↗ organizations the proposal for 2020 is

42:18 ↗ for organizations getting awarded the

42:20 ↗ 35,000 okay

42:24 ↗ and can we get a breakdown of that

42:27 ↗ information

42:28 ↗ absolutely you great thanks

42:29 ↗ councilmember what's your style

42:31 ↗ oh sorry Dylan nope Oh

42:38 ↗ councilmember Rey yeah so I distracted

42:42 ↗ in the Office of Sustainability the

42:44 ↗ largest budget item is and salaries and

42:46 ↗ benefits but it's scholarships and

42:47 ↗ grants provided we have a description of

42:51 ↗ what that is and how that all that money

42:53 ↗ gets distributed and to whom now you

42:59 ↗ could add that to the things we collect

43:02 ↗ the detail and provide to you yes I mean

43:04 ↗ it's just very unusual to see a

43:06 ↗ department where the largest line is in

43:07 ↗ salary and benefits we will follow up

43:12 ↗ with that detail thank us member Walsh

43:14 ↗ along that I would love to have an

43:18 ↗ understanding of how the Office of

43:21 ↗ Sustainability x' funding is broken out

43:23 ↗ between this portion which is in the

43:26 ↗ general fund and then another portion

43:27 ↗ which has another special revenue and

43:30 ↗ how that well for me this is my first

43:34 ↗ year on it why and how that decision of

43:40 ↗ that breakdown happens see the

43:48 ↗ administrator your mic wasn't actually

43:50 ↗ on when you made that comment so if you

43:51 ↗ could say it again for certain folks at

43:53 ↗ all why don't we get to the next slide

43:55 ↗ when we get we're at that slide that

43:57 ↗ maybe David can come up and give a

43:59 ↗ little bit of background that's whatever

44:02 ↗ hunt are the scholarships and grants

44:04 ↗ provided or those all external where

44:08 ↗ they also scholarships provided within

44:09 ↗ the organization maybe this is for later

44:14 ↗ but it would be look it up but you might

44:17 ↗ let's phone a friend

44:20 ↗ Fujimoto thank you very much so the vast

44:23 ↗ majority of that is Human Services

44:26 ↗ grants so there is approximately five

44:28 ↗ hundred thousand dollars that are given

44:29 ↗ to a variety of agencies for Human

44:31 ↗ Services okay and then and

44:34 ↗ is it all external so scholarships would

44:37 ↗ also be external that's that is just the

44:39 ↗ the budgetary category but there are

44:41 ↗ grants so there's grants it's all grants

44:44 ↗ external grants okay thank you and then

44:47 ↗ if I might so the question was in

44:49 ↗ regards to the split between this part

44:52 ↗ of the humans are the offices

44:54 ↗ sustainability so this is the Human

44:55 ↗ Services portion of the department so

44:58 ↗ that's this is strictly the Human

45:00 ↗ Services piece all the other functions

45:02 ↗ are in the other element remember Walsh

45:07 ↗ and so just clarify I think what we're

45:11 ↗ hearing is the Health and Human Services

45:16 ↗ grants are not decreasing there's no

45:19 ↗ proposal to decrease those what is

45:21 ↗ decreasing is the Community Fund

45:24 ↗ capacity grants that's correct so

45:27 ↗ there's there's this Human Services

45:29 ↗ grants which are being held at the

45:31 ↗ current levels

45:32 ↗ there's capacity grants which are being

45:35 ↗ proposed to be reduced and then there's

45:36 ↗ contracts for services which are being

45:39 ↗ proposed to be reduced by 10%

45:42 ↗ councilmember hunt Human Services grants

45:46 ↗ though isn't that on a two-year they are

45:49 ↗ on a two-year cycle we wouldn't yet

45:50 ↗ since we're budgeting this year we

45:53 ↗ wouldn't be considering so that this

45:55 ↗ would be the second year of the cycle

45:57 ↗ for 2020 and we would be doing an RFP in

45:59 ↗ 2024 the 2021 2022 cycle mm-hmm okay but

46:05 ↗ so when you say that they're being held

46:07 ↗ at the same level is that for the next

46:10 ↗ future year or we don't yet know that

46:12 ↗ because that would be in the next year's

46:14 ↗ budget right okay correct that would be

46:16 ↗ the subsequent year budget yeah thank

46:18 ↗ you

46:26 ↗ it parks and recreation so the Parks and

46:30 ↗ Recreation Department spans many orgs so

46:34 ↗ I just wanted to highlight what's

46:36 ↗ included in there so this includes parts

46:39 ↗ administration the community center

46:41 ↗ athletics aquatics the Senior Center

46:43 ↗ Park operations maintenance special

46:46 ↗ event facilities and city facilities as

46:48 ↗ well so all of those combined in the

46:52 ↗ Parks and Recreation Department are down

46:54 ↗ by about eight hundred and eighty four

46:56 ↗ thousand or approximately 8% from 2019

47:02 ↗ the highlights here this is was another

47:06 ↗ department with a frozen position in

47:08 ↗ this case a facilities coordinator

47:10 ↗ position in city facilities much like

47:14 ↗ Municipal Court Parks and Recreation

47:17 ↗ also has an increase to reflect the new

47:19 ↗ minimum wage there were some savings

47:22 ↗ from professional services here as well

47:24 ↗ the the community center reduced hours

47:28 ↗ of operations that Beth highlighted

47:31 ↗ yes last night as well and as well as a

47:35 ↗ restructuring of the Aquatic staffing

47:37 ↗ model to better reflect the needs of

47:40 ↗ what's needed at the at the pool

47:46 ↗ councilmember Walsh so I understand this

47:50 ↗ talks about eliminating one-time funding

47:52 ↗ for certain projects are we still do we

47:56 ↗ have funding for the remade sure Park

48:01 ↗ strategic land whatever that's being

48:04 ↗ called is that funding yeah in capital

48:10 ↗ in so there is I believe I may need a

48:13 ↗ phone a parks friend but the I

48:16 ↗ understand that there is an amount for

48:19 ↗ the I'm just gonna I'll let him take it

48:23 ↗ director Watley welcome thanks Jeff

48:28 ↗ Watling Parks and Recreation Director

48:30 ↗ Suzie you would have nailed it

48:33 ↗ those master plan efforts are in

48:36 ↗ budgeted in the parks capital budget so

48:39 ↗ it's not reflected in the operating

48:41 ↗ budget that you're seeing here plan the

48:45 ↗ cost of the plan the master planning

48:47 ↗ work well yeah the the plan behind that

48:53 ↗ kind of the idea of those parks of those

48:56 ↗ three specific parks is a clock record

48:59 ↗ or Tibbets Valley Park and Memorial Park

49:02 ↗ yes there is within the parks capital

49:04 ↗ budget 2019 you'll see parks master

49:07 ↗ planning funded as a project and its

49:10 ↗ funding those three site-specific

49:12 ↗ projects councilmember Rea so forgive me

49:17 ↗ if you guys sent out a revised page but

49:20 ↗ in the budget book page 69 is there a

49:22 ↗ new page that I just don't have yes okay

49:25 ↗ question councilmember winters time I

49:28 ↗ apologize for going back to this topic

49:30 ↗ again and and explain for me again the

49:37 ↗ the concept behind eliminate one-time

49:39 ↗ funding for completed projects in this

49:42 ↗ particular case for parks it's it's four

49:44 ↗ hundred ten thousand dollars now that is

49:47 ↗ not already appropriated dollars for

49:51 ↗ 2019 or you're nodding your head they

49:54 ↗ are so so the budget request for 2019 in

50:04 ↗ all of these cases actually included

50:07 ↗ dollars which we thought we wouldn't

50:09 ↗ spend until 2020 no they included the

50:12 ↗ 2019 budget included allocations

50:16 ↗ professional services allocations for

50:19 ↗ departments not just parks but other

50:21 ↗ departments to to to do projects in

50:26 ↗ these case one-time projects that

50:29 ↗ had a finite period of time and what you

50:31 ↗ are seeing us capture in for the 2020

50:36 ↗ budget is the the savings basically

50:39 ↗ sweeping that money back because those

50:43 ↗ they're going to complete those projects

50:45 ↗ in 2019 or won't need additional funding

50:48 ↗ to complete them in 2020 and so we're

50:51 ↗ able to capture that money back in a

50:55 ↗ healthier budget environment we might

50:58 ↗ reallocate those dollars for additional

51:01 ↗ projects that the council was interested

51:03 ↗ in pursuing but given our fame or that

51:05 ↗ you know the mayor recommended us

51:07 ↗ pursuing but given our financial

51:10 ↗ challenges we're taking those dollar

51:12 ↗ amounts that are actually budgeted in

51:14 ↗ 2019 and are being spent in 2019 to

51:18 ↗ complete these projects and saying okay

51:20 ↗ now that those projects are completed

51:22 ↗ we're going to pull that money back and

51:24 ↗ since this is in the general fund these

51:26 ↗ are all they're not the they're not

51:27 ↗ capital projects these are all general

51:29 ↗ fund funded correct so we we really over

51:33 ↗ budgeted quite a bit no we didn't over

51:36 ↗ budget because they were needs and there

51:38 ↗ were projects being done in 2019 if we

51:42 ↗ left it in for 2020 we would be over

51:44 ↗ budgeting but we're saying we're done we

51:48 ↗ don't need the money here have it back

51:50 ↗ let's use it for something well not even

51:52 ↗ using it for something else we're using

51:53 ↗ it to close the budget gap yeah okay

51:56 ↗ what I was trying to say I guess if I'll

51:57 ↗ maybe you got one number somewhere but

52:00 ↗ every single one of these pages has that

52:02 ↗ line in there eliminate one-time funding

52:04 ↗ for completed projects this is a big one

52:09 ↗ $410,000 up it's going to be a

52:11 ↗ significant number and that's what I

52:14 ↗ meant by in aggregate we over budgeted

52:17 ↗ those projects by this much no no so

52:20 ↗ that's so maybe put a different way most

52:24 ↗ of what you see in the general fund is

52:27 ↗ ongoing expenses we have so many police

52:30 ↗ officers this year we have somebody the

52:32 ↗ same number next year we have to pay

52:33 ↗ them mixed into the 2019 budget our

52:38 ↗ number of one-time projects we've used

52:41 ↗ ongoing dollars to fund those one-time

52:44 ↗ projects they're commingled though with

52:47 ↗ all of our ongoing expenses so as Beth

52:49 ↗ has said as part of the balancing we

52:52 ↗ have not rebutted those one-time

52:55 ↗ projects because those projects are done

52:57 ↗ despite the fact that we had used

52:58 ↗ ongoing revenue in 19 mean it may be

53:01 ↗ easier for future years and something we

53:03 ↗ could talk about as we work on the

53:05 ↗ twenty one budget maybe we should put

53:08 ↗ all those projects citywide either in a

53:12 ↗ non operational department or in some

53:14 ↗ other bucket so that it's clear because

53:17 ↗ it's easy to be confused with this

53:20 ↗ because it's commingled with these

53:21 ↗ ongoing expenses but the money was

53:24 ↗ budgeted one-time for one-time projects

53:27 ↗ to be done within one year now that

53:29 ↗ that's been done those ongoing dollars

53:31 ↗ which were spent are available for other

53:33 ↗ ongoing I'm gonna listen to the tape

53:42 ↗ okay we could talk some more

53:45 ↗ councilmember Goodman so I might meting

53:49 ↗ it a little bit but my understanding I'm

53:51 ↗ listening the conversation we had have

53:54 ↗ we have had conversation before about

53:58 ↗ the budgets in each department sort of

54:01 ↗ being having it be proposed for the next

54:07 ↗ year what it had been in the past so if

54:11 ↗ a department had I'm just gonna use it's

54:13 ↗ not real $100,000 then and we spent it

54:16 ↗ that department spent it then next year

54:19 ↗ they're gonna get a hundred thousand

54:20 ↗ dollars and then the following year

54:21 ↗ they're gonna get a hundred thousand

54:22 ↗ dollars so it sounds to me like this

54:24 ↗ says we're not just gonna automatically

54:27 ↗ allocate a hundred thousand dollars a

54:29 ↗ budget a hundred thousand dollars we're

54:31 ↗ gonna budget less than that because we

54:33 ↗ have a completed project and we're also

54:34 ↗ trying to save some money yes and

54:39 ↗ frankly in my view that should be part

54:42 ↗ of any budget process where you're

54:45 ↗ looking at and and we don't do a true

54:48 ↗ zero based budgeting and I'm not

54:49 ↗ promoting that we do zero based

54:51 ↗ budgeting because anyway but each year

54:55 ↗ you should be looking at what was

54:59 ↗ budgeted for 2019 and what has changed

55:04 ↗ for your needs for the following year

55:07 ↗ some things will go up some things will

55:10 ↗ go down and in the case in a time when

55:15 ↗ you are facing a budget shortfall as is

55:18 ↗ the case now you're capturing those

55:22 ↗ those items that are no longer needed

55:25 ↗ and using that to help balance the

55:27 ↗ budget so that's what's going on what's

55:30 ↗ going on here in a year where we weren't

55:33 ↗ looking at a budget shortfall you

55:35 ↗ frankly still want to go through that

55:37 ↗ kind of exercise and maybe you leave

55:40 ↗ those dollars you know in this case in

55:42 ↗ parks to do something else maybe you say

55:45 ↗ in this given year transportations a

55:47 ↗ higher priority or Public Safety is a

55:49 ↗ higher priority and we want to take now

55:51 ↗ that you've completed that particular

55:53 ↗ project we want to shift that money to

55:55 ↗ another another functional unit so that

55:58 ↗ should be part of the discussion

56:01 ↗ year after year in this case you're

56:03 ↗ seeing it because we're capturing it

56:05 ↗ it's savings to help balance the

56:06 ↗ wreckage and I think we have not done

56:08 ↗ that exercise before since I've been on

56:12 ↗ the council that's oh thanks

56:17 ↗ council member ray so what I think would

56:19 ↗ be really interesting to do going

56:22 ↗ forward and I'm not at all suggesting it

56:23 ↗ for this budget but where we have

56:25 ↗ something that's ending like these

56:27 ↗ projects that are completing to show the

56:29 ↗ reduction but then if we're allocating

56:31 ↗ new work our new dollars for additional

56:34 ↗ work to show that as an ad and then we

56:36 ↗ can get in the habit of showing both the

56:37 ↗ reductions and the additions and instead

56:40 ↗ of just netting them out into a number

56:43 ↗ or no change at all yeah correct so in

56:46 ↗ terms of budget process and this is this

56:54 ↗ is part of the continuum of improvements

56:56 ↗ what what you would typically do or what

57:00 ↗ I have typically done in the past in in

57:03 ↗ other environments is you designate

57:05 ↗ pretty clearly those one-time

57:07 ↗ allocations at the outset and you have a

57:09 ↗ record of it not necessarily as part of

57:12 ↗ a separate fund but you know at the

57:14 ↗ outset what the one times are and you've

57:15 ↗ got clear documentation of that and it

57:18 ↗ allows you to more easily capture those

57:21 ↗ and then have that discussion of you

57:23 ↗ know is that you know we thought it was

57:25 ↗ one time is it continuing could it be

57:26 ↗ reallocated somewhere else one of the

57:30 ↗ challenges with this year's budget

57:32 ↗ process and there are many the list is

57:35 ↗ long is that we you know walking into

57:38 ↗ this we did not that was not documented

57:41 ↗ very well so that was being captured

57:45 ↗ it's part of the collaboration that was

57:48 ↗ going on between finance and the

57:50 ↗ department's and there was a lot more

57:51 ↗ collaboration this year between finance

57:54 ↗ and the department's to build these

57:55 ↗ budgets and that was one of the things

57:58 ↗ that that the department's helped

58:01 ↗ highlight of you know we got this money

58:03 ↗ is a one-time basis and allowed us to

58:07 ↗ recapture it so you know this this may

58:13 ↗ not have played out as artfully as you

58:16 ↗ know I think you are all asking we are

58:18 ↗ all hoping to do on the long run but you

58:20 ↗ know I think this discussion has been

58:21 ↗ good because it is

58:23 ↗ highlighting the ebbs and flows their

58:25 ↗ ongoing costs their one-time costs and

58:27 ↗ we need to be doing a better job with

58:29 ↗ how we set up our structure to allow us

58:33 ↗ to clearly understand what those

58:35 ↗ one-time allocations are what's actually

58:38 ↗ let's use this year's budget as an

58:40 ↗ example the critical services project

58:42 ↗ that is a one-time project will we be

58:46 ↗ done with it at the end of 2020 maybe

58:49 ↗ maybe not but there will need to be a

58:52 ↗ deliberate discussion both within the

58:55 ↗ administration and then with the council

58:56 ↗ alike okay for 2021 are we continuing

58:59 ↗ that 250000 has the project you know

59:02 ↗ maybe was City Administrator Bob

59:05 ↗ Choate's pointed out you know we might

59:07 ↗ prioritize certain parts of the

59:09 ↗ government to look at next year and the

59:11 ↗ council may say we want you to do more

59:13 ↗ in 2022

59:15 ↗ okay reauthorize that but that needs to

59:17 ↗ be part of a very deliberate discussion

59:21 ↗ that is going on within the

59:23 ↗ administration and then as the

59:25 ↗ administration is presenting the budget

59:27 ↗ to all of you it's really it's getting a

59:29 ↗ greater transparency also remember

59:34 ↗ winters time know thanks for your

59:35 ↗ patience with me I went back and watched

59:37 ↗ the tape and if instead of it saying

59:42 ↗ eliminate one-time funding for completed

59:44 ↗ projects if that was titled value of

59:47 ↗ projects completed would that be

59:52 ↗ accurate it it could be it's the value

1:00:00 ↗ of them but then we're also in this case

1:00:02 ↗ we're capturing the savings right here's

1:00:05 ↗ a but but it's it's it's rather than you

1:00:10 ↗ see the way I was reading this because

1:00:11 ↗ you're calling it a reduction it's what

1:00:14 ↗ do we reduce well we had an existing

1:00:15 ↗ budget and we're giving this you know we

1:00:18 ↗ didn't use this portion of it no that's

1:00:20 ↗ not what this is really saying this is

1:00:21 ↗ saying we did some what we had a budget

1:00:23 ↗ and we did some one-time projects and

1:00:25 ↗ this happens to be the value of those

1:00:27 ↗ and we're not we're not just assuming

1:00:29 ↗ it's going to be in the next year's

1:00:30 ↗ budget yeah and maybe

1:00:32 ↗ maybe let me step back and try this out

1:00:35 ↗ is so when were when we're building when

1:00:38 ↗ we're building the next year's budget

1:00:40 ↗ and you know this happens in in

1:00:43 ↗ jurisdictions across the country is

1:00:45 ↗ you're taking the current year's budget

1:00:48 ↗ and that's the base that's the starting

1:00:51 ↗ point and then you're saying okay from

1:00:54 ↗ that starting point what is needed in

1:00:59 ↗ the following year are there things in

1:01:01 ↗ this base that you can reduce in this

1:01:03 ↗ case we are saying as these projects are

1:01:06 ↗ being completed we can reduce the value

1:01:10 ↗ of and in some cases we're saying we

1:01:14 ↗ need an increase for these purposes so

1:01:16 ↗ but you're always starting from that

1:01:18 ↗ base so when we're saying a reduction it

1:01:21 ↗ is a reduction to that 2019 base budget

1:01:25 ↗ that is carried forward is the starting

1:01:27 ↗ place for 2020 no I get it thank you I

1:01:34 ↗ mean this is an operational budget

1:01:36 ↗ that's not capital it's gen it's funded

1:01:38 ↗ by just out of the general fund a lot of

1:01:40 ↗ those hours up there for salaries and

1:01:42 ↗ benefits and maybe some of the other

1:01:43 ↗ expenses are involved with completing

1:01:45 ↗ these projects yes I mean typically

1:01:49 ↗ there is someone managing the project

1:01:51 ↗ and managing those consultant dollars

1:01:53 ↗ and yes there is staff time that is also

1:01:55 ↗ going in to to those projects typically

1:02:02 ↗ that's not the only thing staff is

1:02:03 ↗ working on understood but again I'm

1:02:06 ↗ unless until again another correction as

1:02:08 ↗ I keep looking at these I'm gonna read

1:02:09 ↗ the okay there was there this is the

1:02:11 ↗ value of one-time projects that was in

1:02:14 ↗ the 2019 budget that you know we don't

1:02:17 ↗ we don't need that in the budget for

1:02:19 ↗ it's to your point you know it's not

1:02:23 ↗ we've eliminated from the base that's

1:02:26 ↗ you you just hit on it it's the base and

1:02:30 ↗ so what we will commit to do for 2020

1:02:34 ↗ one's proposed budget is I think

1:02:36 ↗ describe the base differently because

1:02:40 ↗ you take out these one-time but you also

1:02:41 ↗ add things

1:02:42 ↗ so changes to health insurance it's

1:02:45 ↗ added to the base just assume it's an

1:02:48 ↗ expense you're going to have as long as

1:02:50 ↗ the number of physicians that you have

1:02:51 ↗ remain anything that's increased to

1:02:54 ↗ health insurance for example it's added

1:02:56 ↗ to the base so I think perhaps council

1:02:59 ↗ president just to kind of bring this

1:03:00 ↗ section of the conversation to a close

1:03:02 ↗ you know we will commit to better

1:03:04 ↗ describe how we get to the proposed 2021

1:03:09 ↗ base next year so the will hopefully we

1:03:11 ↗ can eliminate some of these questions in

1:03:13 ↗ the future but that's exactly you put

1:03:15 ↗ your finger on it it's all about coming

1:03:16 ↗ to the base what's a member Hunt a

1:03:20 ↗ little bit different but I had a

1:03:22 ↗ question about and it's based partly on

1:03:25 ↗ a question that we received in an email

1:03:27 ↗ about the cemetery fees and if there's

1:03:29 ↗ an increase that's included in cemetery

1:03:31 ↗ fees and if that's reflected in the

1:03:34 ↗ budget and if so I also didn't see any

1:03:37 ↗ mention of that change anywhere in the

1:03:40 ↗ budget

1:03:48 ↗ sorry the cemetery is in a separate fund

1:03:52 ↗ from the general fund and okay yeah so

1:03:56 ↗ the fees are reflected I was just

1:04:01 ↗ looking for it in the in the parks and

1:04:03 ↗ recreation and then I I did have one

1:04:05 ↗ other question on the senior center so

1:04:08 ↗ the senior center 2019 at the 2020

1:04:11 ↗ proposed budget is 22 percent increase

1:04:13 ↗ from the 2019 adopted budget and I

1:04:17 ↗ wondered if if that could be explained

1:04:20 ↗ and if that is going to be going forward

1:04:22 ↗ that will be the expected rate Senior

1:04:26 ↗ Center this year had a new grant or an

1:04:29 ↗ increase to a grant of about 37,000 so

1:04:33 ↗ there's a line in the addition section

1:04:35 ↗ that's the Senior Center grant addition

1:04:37 ↗ additional related expenditures so that

1:04:40 ↗ 37,000 in expenditures is offset by new

1:04:44 ↗ revenue that will come into the general

1:04:46 ↗ fund so that addition is on top of

1:04:50 ↗ without that 37,000 they were and those

1:04:53 ↗ adjustments to personnel and small and I

1:04:57 ↗ believe that 16,000 of the adjustments

1:05:00 ↗ to align budget with actual needs is

1:05:01 ↗ things like insurance and little things

1:05:03 ↗ like that but their actual operating

1:05:04 ↗ expenditures were flat from 19 to 20

1:05:08 ↗ it's that 37,000 in particular that's

1:05:11 ↗ increasing it which is offset by revenue

1:05:15 ↗ there's I'm not I'm not following

1:05:18 ↗ with how the 37 so what I'm looking at

1:05:21 ↗ is 539,000 and 2019 and then 655,000 and

1:05:26 ↗ 2020 proposed so it's a it's a big

1:05:28 ↗ increase yeah there are other ways and

1:05:31 ↗ it's more than 37 yeah there are three

1:05:34 ↗ buckets that we identified for additions

1:05:37 ↗ to the Senior Center the last one is the

1:05:40 ↗ update of personnel costs and like other

1:05:42 ↗ departments it was just the little

1:05:43 ↗ fluctuations

1:05:45 ↗ adding up and the adjustments to align

1:05:47 ↗ budget with actual needs were small

1:05:49 ↗ adjustments to professional services

1:05:51 ↗ supplies and equipment IT cost

1:05:53 ↗ allocations little things like that but

1:05:56 ↗ the other large increase of 37,000 on

1:06:00 ↗ top of that is offset by an increase in

1:06:03 ↗ revenue it can also provide more on that

1:06:13 ↗ I think it would just be good to

1:06:14 ↗ understand how much we expect the Senior

1:06:17 ↗ Center to be costing because it is a it

1:06:20 ↗ is a new new relatively new cost that is

1:06:27 ↗ in our budget and so just to understand

1:06:29 ↗ if this 655 is more representative of

1:06:34 ↗ what we expect to the future operating

1:06:35 ↗ cost to be or if it's more 503 9000

1:06:39 ↗ because that's more than a hundred

1:06:40 ↗ thousand difference and so I'm just

1:06:42 ↗ trying to understand which is the what

1:06:45 ↗ we expects the operating cost to be and

1:06:49 ↗ to be going forward sure we can provide

1:06:51 ↗ a more detailed breakdown as a member

1:06:53 ↗ walsh so to double down on that anytime

1:06:56 ↗ we have outside grants and revenues that

1:07:00 ↗ are coming into something like this I

1:07:02 ↗ always look at that and go is there

1:07:03 ↗ going to be scope creep in saying that

1:07:06 ↗ in 2020 we're going to provide these

1:07:10 ↗ additional services if that grant is not

1:07:13 ↗ there in future years are we committed

1:07:15 ↗ to decreasing the same amount of

1:07:18 ↗ services so do we have a set idea that

1:07:22 ↗ money funds these services and if that

1:07:25 ↗ money doesn't come in those services go

1:07:27 ↗ away yes so fortunately this Senior

1:07:29 ↗ Center grant is I believe a four-year

1:07:32 ↗ grant so at least with this one we are

1:07:35 ↗ able to plan out a bit in the future but

1:07:38 ↗ understanding your point for the other

1:07:39 ↗ additions as well of those revenues or

1:07:43 ↗ even at the end of the four year

1:07:44 ↗ services because that's almost that's

1:07:46 ↗ almost a little bit worse because then

1:07:48 ↗ somebody gets used to a service that has

1:07:51 ↗ been there for four years

1:07:53 ↗ and if we're you know if there is not

1:07:56 ↗ clarity that that's tied to that revenue

1:07:59 ↗ sure but I would say that your instinct

1:08:02 ↗ is correct that even if there is clarity

1:08:04 ↗ this tied to the revenue the expectation

1:08:06 ↗ is that it continued

1:08:15 ↗ so for 2020 police the police budget is

1:08:19 ↗ down by about eighty four thousand

1:08:22 ↗ dollars or approximately one percent so

1:08:25 ↗ this the main highlight here is that we

1:08:29 ↗ did do a shore up of overtime expenses

1:08:33 ↗ particularly in I believe patrol and

1:08:37 ↗ dispatch services to shore them up with

1:08:41 ↗ what we're seeing on the actual side so

1:08:43 ↗ much like with legal where we were

1:08:45 ↗ looking at what we are seeing for

1:08:47 ↗ actuals we increase these to reflect

1:08:51 ↗ that we've been historically under

1:08:53 ↗ budgeting over time but even though

1:08:57 ↗ there is an increase for overtime

1:09:00 ↗ expenses obviously if police is down

1:09:02 ↗ there is a reason behind that

1:09:04 ↗ so those overtime increases are offset

1:09:07 ↗ by reductions mainly because of the

1:09:09 ↗ transfer to the fleet fund which as Beth

1:09:12 ↗ mentioned last night we reduced for the

1:09:14 ↗ general fund and we'll get into that a

1:09:16 ↗ little bit more later tonight and a few

1:09:19 ↗ other technical smaller reductions to

1:09:21 ↗ offset that increase as you can see I

1:09:25 ↗ mean the vast majority of that pie chart

1:09:29 ↗ so sorry doughnut chart is a salary and

1:09:32 ↗ benefits so there was not a whole lot of

1:09:35 ↗ room to make adjustments there

1:09:44 ↗ Support Services excuse me is down

1:09:48 ↗ 126,000 which is 21% from 2019 this

1:09:53 ↗ includes negotiating a new mail machine

1:09:57 ↗ contract and the related savings from

1:10:00 ↗ doing that additionally that significant

1:10:03 ↗ reduction includes freezing at vacant

1:10:05 ↗ support assistant position and so you

1:10:09 ↗ can see significantly salaries and

1:10:11 ↗ benefits and then the IT cost allocation

1:10:13 ↗ is another significant element of this

1:10:16 ↗ particular budget was member Walsh

1:10:21 ↗ so Support Services wasn't a department

1:10:25 ↗ line in the 2019 budget if I'm

1:10:28 ↗ remembering correctly I believe it was

1:10:38 ↗ there was a consult was it rolled up

1:10:40 ↗ into it was likely rolled up into

1:10:42 ↗ executive that's what I was going to say

1:10:44 ↗ okay so I would just like clarity on if

1:10:49 ↗ all of all of this cost was an executive

1:10:54 ↗ previously or if some of the

1:10:57 ↗ administrative that's now in Support

1:10:59 ↗ Services was serving other departments

1:11:02 ↗ obviously will confirm it's an

1:11:05 ↗ apples-to-apples in the 19 to 20

1:11:09 ↗ services included okay

1:11:12 ↗ without breakout don't remember ray

1:11:15 ↗ so the support services office support

1:11:18 ↗ you wo and pwe and other enterprise

1:11:22 ↗ funded departments do we do cost

1:11:25 ↗ allocations the enterprise funds then

1:11:29 ↗ it's on the personnel side so the each

1:11:33 ↗ employee in support services and in

1:11:35 ↗ other departments as well depending on

1:11:37 ↗ their activities are allocated to those

1:11:41 ↗ specific funds and so this number here

1:11:43 ↗ the 477 thousand or 76% of that

1:11:48 ↗ represents the percentage that's going

1:11:52 ↗ to the general fund and then there's

1:11:53 ↗ some other portion of that go going to

1:11:57 ↗ enterprise funds correct

1:12:09 ↗ so aside fire and rescue the inner local

1:12:12 ↗ agreement while this does not have a

1:12:15 ↗ dedicated page in the book we did want

1:12:17 ↗ to highlight here that the contract much

1:12:21 ↗ like in previous years it does go up for

1:12:25 ↗ the Issaquah portion of this interlocal

1:12:27 ↗ agreement that totaled it's divided into

1:12:30 ↗ two pieces there's a general fund

1:12:32 ↗ portion and there is a fleet fund

1:12:34 ↗ portion of that contract the net

1:12:37 ↗ difference across both general fund and

1:12:39 ↗ fleet in the difference of the contract

1:12:42 ↗ is about two hundred and seventy

1:12:43 ↗ thousand more than two thousand eighteen

1:12:46 ↗ Councilmember training this is a very

1:12:48 ↗ generic question do we have a sense on

1:12:51 ↗ other cities that provide their own fire

1:12:54 ↗ department how much is spent on fire or

1:12:58 ↗ say relative to police just to give us a

1:13:00 ↗ benchmark to say yeah you for really

1:13:02 ↗ makes sense and it's a it's a big cost

1:13:04 ↗ savings for us the you know the general

1:13:10 ↗ rule I think and Beth correct me if I'm

1:13:12 ↗ wrong is the police and fire together

1:13:13 ↗ are usually around fifty percent and so

1:13:16 ↗ that the the that in Issaquah those

1:13:19 ↗ numbers are less than that

1:13:21 ↗ I think is notable yeah I know there

1:13:23 ↗ were about nine million for police and

1:13:25 ↗ we're seven million for fire is that a

1:13:27 ↗ reasonable ratio of between those two

1:13:30 ↗ public safety functions we can look at

1:13:34 ↗ other cities you know it depends you

1:13:37 ↗ know some places it's you know can be

1:13:39 ↗ even higher than fifty percent depending

1:13:41 ↗ on the health of their underlying

1:13:43 ↗ revenue streams so or crime or crime yes

1:13:49 ↗ so we it would probably be best that we

1:13:51 ↗ do a quick survey of nearby

1:13:55 ↗ jurisdictions just to see what's see

1:13:59 ↗ what's out there is a point of

1:14:02 ↗ comparison it would really be very

1:14:03 ↗ helpful we're about to go into the site

1:14:06 ↗ fire and rescue budget season also and

1:14:08 ↗ so I'd like to have some data to or

1:14:12 ↗ councilmember Goodman tonight

1:14:14 ↗ in that discussion let's remember wash

1:14:18 ↗ so along those lines the idea of our

1:14:22 ↗ Police Department being internal is

1:14:25 ↗ seeing a 1% reduction in budget whereas

1:14:29 ↗ our e4 contract is going up just

1:14:33 ↗ something to note and then also for

1:14:36 ↗ personal standpoint I need to have a

1:14:38 ↗ better understanding of how that

1:14:40 ↗ contract is made and what our levers are

1:14:44 ↗ what our opportunities are

1:15:00 ↗ all right so maybe before we before we

1:15:05 ↗ leave so we're leaving now the operating

1:15:07 ↗ department so council president just

1:15:09 ↗ want to make sure if there are any other

1:15:11 ↗ generic questions y'all overall

1:15:13 ↗ questions but we're not coming back to

1:15:15 ↗ the operating departments not tonight

1:15:19 ↗ so just maybe take a moment if there

1:15:21 ↗ were any other questions otherwise we'll

1:15:23 ↗ move on to the special funds does anyone

1:15:25 ↗ have any further questions on operating

1:15:28 ↗ funds revenues and expenditures council

1:15:30 ↗ member Walsh so just something that I've

1:15:33 ↗ also put in an email is just a general

1:15:36 ↗ understanding of how the IT and other

1:15:40 ↗ kind of cost allocations in that way

1:15:42 ↗ break down in 2020 versus 2019 since

1:15:45 ↗ where I think IT we're handling the same

1:15:49 ↗ way but what is it HR and other things

1:15:52 ↗ we're doing a little bit more cost

1:15:53 ↗ allocation on and so getting a clearer

1:15:55 ↗ understanding because then what we would

1:15:58 ↗ love to be able to highlight is look at

1:16:01 ↗ all of the cost savings that the

1:16:02 ↗ administration is proposing but when

1:16:05 ↗ some of those are just shifting of

1:16:07 ↗ dollars makes it harder to point out a

1:16:09 ↗ clear number on that let's remember

1:16:14 ↗ winters time yeah thank you not a

1:16:18 ↗ question but I wanted to make a comment

1:16:20 ↗ that once I got the decoder ring and

1:16:22 ↗ understood what you were doing here

1:16:25 ↗ actually the organization and what you

1:16:28 ↗ the way you summarized it and is

1:16:30 ↗ presented here is far superior than

1:16:34 ↗ other ways I've seen it before this is a

1:16:37 ↗ really good step forward thank you it's

1:16:39 ↗ a first step

1:16:44 ↗ Mather questions or comments before we

1:16:46 ↗ move on yep

1:16:48 ↗ all right all right special revenue

1:16:53 ↗ we're starting the special revenue funds

1:16:56 ↗ section with the Office of

1:16:57 ↗ Sustainability I would first say this is

1:16:59 ↗ a light touch on a complex fund so the

1:17:03 ↗ highlight is sustainability is down two

1:17:06 ↗ hundred and seventy two thousand or

1:17:08 ↗ approximately eighteen and a half

1:17:10 ↗ percent from 2019 there are a lot of

1:17:14 ↗ initiatives and programs included in

1:17:16 ↗ sustainability and so some of the

1:17:17 ↗ highlights that are pulled out here

1:17:19 ↗ there are only three but there's a lot

1:17:21 ↗ going on and these include completion of

1:17:24 ↗ strategic plan development in nineteen

1:17:26 ↗ again a 19 completion that affects that

1:17:30 ↗ that reduction Recology solid waste

1:17:32 ↗ agreement extension and containers study

1:17:35 ↗ will be happening in 2020 that's a new

1:17:38 ↗ new ad and then discontinuation of the

1:17:42 ↗ community and urban agriculture program

1:17:46 ↗ you can see that professional services

1:17:50 ↗ makes up a larger part in this budget

1:17:52 ↗ where there are a number of programs

1:17:55 ↗ that include contracted services though

1:17:57 ↗ some of them as noted earlier have

1:17:59 ↗ corresponding revenue sources dedicated

1:18:02 ↗ revenue sources and so that that takes

1:18:05 ↗ some unpacking too as you can see in the

1:18:07 ↗ budget book there's a lot of description

1:18:09 ↗ of the ups and downs in both revenues

1:18:11 ↗ and expenditures

1:18:15 ↗ councilmember winters time a question

1:18:17 ↗ about the work plan on this one and

1:18:19 ↗ maybe you can get back to me on this at

1:18:21 ↗ the kind of the rolling project that

1:18:23 ↗ goes from year to year to year to year

1:18:24 ↗ to year is the squawk thallus community

1:18:27 ↗ connection I it would be good to get an

1:18:33 ↗ update I think two years ago I was

1:18:39 ↗ telling people later this year

1:18:42 ↗ and so it would be good even update I'll

1:18:45 ↗ coordinate with David and add that to

1:18:47 ↗ the responses - all right another light

1:18:57 ↗ touch on a very complex fund so the

1:19:01 ↗ street operating fund has four

1:19:06 ↗ expenditure pieces to it it has an

1:19:09 ↗ administration arm engineering

1:19:12 ↗ operations and maintenance as well as

1:19:14 ↗ emergency management is in this street

1:19:16 ↗ operating fund overall this fund the

1:19:20 ↗ expenditures are reduced by about eight

1:19:22 ↗ hundred and seventy nine thousand

1:19:23 ↗ dollars or approximately 17% from 2019

1:19:27 ↗ the highlights we have here the first

1:19:31 ↗ one is actually on the revenue side that

1:19:34 ↗ this was another area of the new cost

1:19:37 ↗ allocations from the utilities one of

1:19:40 ↗ the items that we have cost allocated is

1:19:43 ↗ the emergency management department the

1:19:48 ↗ additionally there are these savings

1:19:50 ↗ from professional services that we've

1:19:51 ↗ seen in a few departments there are new

1:19:54 ↗ projects those are on the engineering

1:19:56 ↗ side the maintenance and repair of black

1:19:58 ↗ nugget Road retaining wall and the

1:20:00 ↗ bridge load rating calculations these we

1:20:03 ↗ identified as projects that could be

1:20:05 ↗ offset their project cost offset by Reap

1:20:07 ↗ dollars so the street operating fund

1:20:11 ↗ gets the majority of their revenues from

1:20:14 ↗ the general fund of the about 4.2

1:20:19 ↗ million of their expenditures about 2.3

1:20:22 ↗ 2.4 million comes from the general fund

1:20:25 ↗ another 1 million comes from REIT so

1:20:29 ↗ this would be these two projects would

1:20:30 ↗ be an additional amount on top of that 1

1:20:32 ↗ million that already goes to the street

1:20:34 ↗ fund there's also in order to alleviate

1:20:39 ↗ some of the burden on the general fund

1:20:42 ↗ transfer to the street fund there are

1:20:44 ↗ some reductions to the pwo repairs and

1:20:48 ↗ maintenance but the department will

1:20:50 ↗ still very much prioritize the most

1:20:52 ↗ critical needs

1:20:55 ↗ okay so councilmember Goodman can we go

1:21:02 ↗ back one slide sorry I quickly scanned

1:21:08 ↗ the materials to see if I found the

1:21:10 ↗ answer so I didn't have to ask and I

1:21:11 ↗ didn't quickly see it can I just get a

1:21:14 ↗ couple of sentences on what comprises

1:21:16 ↗ professional services so 30% what do we

1:21:23 ↗ spend professional services on we get

1:21:31 ↗ back to you on that there's a lot of

1:21:33 ↗ line items in there to summarize right

1:21:35 ↗ now thank you sure to rhyme with streets

1:21:45 ↗ we go to reap so the reed fund we are

1:21:50 ↗ forecasting we're showing the comparison

1:21:52 ↗ here of what we are forecasting for

1:21:55 ↗ revenues between 2019 and 2020

1:21:58 ↗ so as council may recall from the CIP

1:22:01 ↗ discussion we are forecasting about 3.5

1:22:04 ↗ million in reed revenues for 2020 and as

1:22:10 ↗ council may also recall from the CIP

1:22:12 ↗ discussion we made a strong effort to

1:22:15 ↗ try to only allocate out expenditures

1:22:18 ↗ for those new revenues that we're

1:22:20 ↗ anticipating for 2020 so we do come

1:22:23 ↗ slightly over at about seventy or about

1:22:25 ↗ eighty thousand over what we are

1:22:27 ↗ anticipating for revenues but there is a

1:22:30 ↗ we are comfortable relying on fund

1:22:33 ↗ balance for that that difference

1:22:38 ↗ councilmember Walsh so again new to this

1:22:43 ↗ so we'll ask the stupid questions reet

1:22:46 ↗ is from real estate sales and so are we

1:22:51 ↗ assuming the revenue is down from that

1:22:54 ↗ because we're seeing fewer sales or

1:22:58 ↗ because sales values are down yes yes

1:23:02 ↗ and yes

1:23:03 ↗ so the the tooth I'm gonna go back to

1:23:09 ↗ 2018 for explaining to that I was in

1:23:12 ↗ nineteen because that's part of the

1:23:14 ↗ story so for 2018 we had somewhere in

1:23:18 ↗ the mid three million range budgeted and

1:23:22 ↗ we did much better than we had budgeted

1:23:25 ↗ in 2019 we topped four million dollars

1:23:29 ↗ the 2019 budget as you see up there

1:23:34 ↗ projected an increase to just over four

1:23:37 ↗ million dollars what we are seeing in

1:23:40 ↗ actual recollections for this year is

1:23:46 ↗ fewer overall transaction sales and and

1:23:50 ↗ lower overall value so we are seeing

1:23:54 ↗ revenues coming in for 2019 at a pace

1:23:59 ↗ that means we're not gonna collect that

1:24:01 ↗ four million dollars for 2019 we're

1:24:04 ↗ gonna come in more at that 3.5 range not

1:24:08 ↗ worried about it from a fund perspective

1:24:10 ↗ however because 2018 did so much better

1:24:13 ↗ I think we ended the year about 1.2

1:24:15 ↗ million higher than what was budgeted so

1:24:18 ↗ it's gonna net out but it does speak to

1:24:22 ↗ I think what you know we're all seeing

1:24:24 ↗ in the media about the real estate

1:24:27 ↗ market here is that you know real estate

1:24:29 ↗ sales are slowing and there's been some

1:24:31 ↗ softening and the value and we're

1:24:33 ↗ definitely seeing that in the revenues

1:24:37 ↗ that are coming in this year and so

1:24:38 ↗ we've projected we've projected a lower

1:24:42 ↗ amount for 2004 2020 and as I've said

1:24:47 ↗ before this is a volatile revenue source

1:24:50 ↗ and it is it is difficult it is

1:24:52 ↗ difficult to project but we believe

1:24:56 ↗ there's you know a need for some for

1:24:57 ↗ some conservative at this point one of

1:25:01 ↗ the things that helps 2018 do so well

1:25:04 ↗ and this could swing it

1:25:06 ↗ one way or another if there is a large

1:25:08 ↗ property that sales typical sells that's

1:25:11 ↗ typically like an apartment or

1:25:13 ↗ commercial property rate goes up so

1:25:16 ↗ every time you see a big skyscraper in

1:25:19 ↗ downtown Seattle so you know think read

1:25:22 ↗ dollars you know so I mean that's it's a

1:25:24 ↗ larger scale than what we've got here

1:25:26 ↗ but that's that also contributes to the

1:25:29 ↗ underlying volatility of rete as a

1:25:31 ↗ revenue source that said this fund has a

1:25:35 ↗ healthy fund balance about three million

1:25:37 ↗ dollars I think I'm actually close to

1:25:39 ↗ four million dollars so we are we are

1:25:42 ↗ positioned by taking a more conservative

1:25:45 ↗ approach to the revenue forecasts but

1:25:47 ↗ also with that fund balance that if you

1:25:50 ↗ know there is a tightening in the real

1:25:51 ↗ estate market that we have an ability to

1:25:53 ↗ respond so if the 2019 actuals are going

1:25:57 ↗ to be closer to the three point five do

1:26:00 ↗ we think budgeting three point five

1:26:02 ↗ revenue in 2020 is how conservative is

1:26:06 ↗ that it's it's like predicting when

1:26:11 ↗ there's going to be a recession it's

1:26:12 ↗ it's very difficult to do so so made a

1:26:19 ↗ decision to you know Ratchet it back to

1:26:22 ↗ historical levels but we know we've got

1:26:24 ↗ that fund balance and I'm watching those

1:26:26 ↗ revenues that come in every month to be

1:26:28 ↗ like okay if we've got a problem you

1:26:31 ↗ know what we will need to you know

1:26:33 ↗ reevaluate the most of this money not

1:26:38 ↗ all most of this is being used to

1:26:40 ↗ support one-time capital projects so and

1:26:44 ↗ the reason for doing that is because if

1:26:48 ↗ there is a contraction you know you have

1:26:49 ↗ some opportunities you're not obligating

1:26:51 ↗ it to ongoing costs and then have have

1:26:53 ↗ yourself a problem that said about a

1:26:57 ↗ million of this is supporting ongoing

1:26:59 ↗ street operations and that that is that

1:27:04 ↗ that's us you know a slightly risky

1:27:06 ↗ proposition so we've got a we've just I

1:27:09 ↗ would at this point watch the revenues

1:27:11 ↗ and we've got the reserves and

1:27:16 ↗ if we're seeing a significant change we

1:27:19 ↗ will obviously be alerting all of you to

1:27:22 ↗ that okay and so my ask for the city

1:27:25 ↗ administration would be what is kind of

1:27:27 ↗ if there was a ranking of all of our

1:27:31 ↗ expenses in this area what things would

1:27:33 ↗ be on the cutting block if it looks like

1:27:36 ↗ that revenue is softening just so that

1:27:39 ↗ we can have a sense of what that would

1:27:41 ↗ be I think that the benefit on that is

1:27:44 ↗ the capital expenditures are the ones

1:27:47 ↗ that would be the flexible ones the

1:27:49 ↗ operation is the street maintenance

1:27:50 ↗ operations the release flexible that's

1:27:54 ↗ remember winters time you know I'll make

1:27:56 ↗ a comment about that before I get to my

1:27:57 ↗ question because because this is not a

1:27:59 ↗ fund where we have a policy that says

1:28:02 ↗ are we want to balance our inflows and

1:28:04 ↗ our outflows this is this is one and if

1:28:08 ↗ even if there is a softening it is

1:28:10 ↗ somewhat based we do have a balance and

1:28:12 ↗ it's for that purpose and the operating

1:28:14 ↗ the steering operating or whatever you

1:28:16 ↗ call the earlier is not a debt

1:28:18 ↗ obligation - so it's not we're just

1:28:20 ↗ we're doing some operational work with

1:28:22 ↗ it but it's not a debt obligation I mean

1:28:25 ↗ so that's all those are important in my

1:28:27 ↗ mind yeah it isn't we're where it gets

1:28:30 ↗ tricky is that it is supporting you know

1:28:33 ↗ the pavement management yeah and and

1:28:36 ↗ that you know that that's an important

1:28:37 ↗ need in the city so you know in terms of

1:28:40 ↗ raking I you know that would be the

1:28:42 ↗ number one so that would be what we we

1:28:44 ↗ would protect and then would be looking

1:28:47 ↗ at the capital projects to scale back

1:28:49 ↗ and since we were just talking about

1:28:52 ↗ like a transportation I'm gonna ask you

1:28:55 ↗ to go back to the street operating fund

1:28:57 ↗ really real quick and I'm looking at the

1:29:00 ↗ budget document and they you know the

1:29:04 ↗ the beginning the the baseline for that

1:29:10 ↗ fund or at least the 2019 adopted

1:29:14 ↗ revenues is three point eight seven nine

1:29:18 ↗ million we talk about additions and

1:29:21 ↗ including a transferring from the

1:29:23 ↗ general fund but that increase of three

1:29:26 ↗ hundred seventy two from the Jenna

1:29:28 ↗ fun is just an increment on top of some

1:29:31 ↗ other amount which we don't see that

1:29:33 ↗ number in here and I know that we have a

1:29:35 ↗ financial policy that guides what we

1:29:38 ↗ take from general fund and put in a

1:29:40 ↗ street fund and if I just for

1:29:43 ↗ transparency I'd like to get you know

1:29:46 ↗ kind of a statement or the information

1:29:48 ↗ about about how the general funding of

1:29:52 ↗ this fund how it aligns with our policy

1:29:57 ↗ so I think there's like a percentage

1:30:00 ↗ that we say you know we're gonna put

1:30:01 ↗ this so much from general over here in

1:30:03 ↗ the street and but I don't know what is

1:30:05 ↗ percentage we can look into that but in

1:30:07 ↗ terms of the total amount going there's

1:30:09 ↗ two million dollars in the base budget

1:30:11 ↗ from the two million in that is going

1:30:15 ↗ from the general fund to the street

1:30:16 ↗ operating base budget that remains so

1:30:19 ↗ that was 19 to 20 that remain base and

1:30:21 ↗ then added to that is the three hundred

1:30:25 ↗ and seventy two thousand dollars yeah it

1:30:27 ↗ was the two million dollar number I

1:30:29 ↗ don't see on this page and then that

1:30:31 ↗ total amount is 2.3 million and I know

1:30:34 ↗ that that's guided by a financial policy

1:30:36 ↗ that we have I believe it is a total

1:30:37 ↗ amount getting a little bit of an eye

1:30:39 ↗ thank you

1:30:47 ↗ closing outreach we did list a few

1:30:50 ↗ examples of the items that are funded

1:30:52 ↗ are proposed to be funded by rate

1:30:54 ↗ dollars in 2020 a few of these we have

1:30:57 ↗ discussed already particularly that 1

1:30:59 ↗ million to the street operating fund the

1:31:03 ↗ that is a typo the bridge load rating

1:31:06 ↗ calculations is 30,000 not four hundred

1:31:08 ↗ and thirty thousand the so the total

1:31:12 ↗ coming from reach to the street

1:31:13 ↗ operating fund is a hundred and

1:31:17 ↗ 1,100,000 so those the projects outlined

1:31:20 ↗ here in blue as I mentioned we made an

1:31:22 ↗ effort in when we in order to address

1:31:26 ↗ the funding gap in the general fund we

1:31:29 ↗ did try to identify items that were

1:31:32 ↗ supported by general fund dollars that

1:31:33 ↗ could be offset by Reed dollars so these

1:31:35 ↗ items here in the blue are the projects

1:31:38 ↗ that we have identified since the CIP

1:31:41 ↗ that could be put on to read and these

1:31:43 ↗ are on the operating side not the

1:31:45 ↗ capital side so those up at the top the

1:31:49 ↗ black nugget Road bridge load rating

1:31:51 ↗ calculations and bridge inspections are

1:31:53 ↗ out of Street the three down at the

1:31:55 ↗ bottom in the blue are in the IT fund

1:31:59 ↗ the pavement management program we've

1:32:01 ↗ we've talked about and the munis tree

1:32:04 ↗ implementation and as a clarifying point

1:32:07 ↗ on that number for munis the other

1:32:10 ↗ number you've seen for that is about a

1:32:12 ↗ million so that number just reflects the

1:32:14 ↗ REIT portion that would be funded by it

1:32:16 ↗ the others are on a split across the

1:32:19 ↗ utilities

1:32:25 ↗ mitigation continuing the CIP rehashing

1:32:30 ↗ so there so we've seen an outlay for 1.3

1:32:40 ↗ million ish from unis out of general

1:32:43 ↗ fund you know so we've been we were

1:32:46 ↗ showing in the other slides one point

1:32:49 ↗ two four three million or maybe two

1:32:53 ↗ three four million and 200,000 is

1:32:57 ↗ operating dollars in the finance

1:33:00 ↗ department general fund supported and

1:33:02 ↗ the remaining just over 1 million is for

1:33:07 ↗ the the actual reimplementation of

1:33:10 ↗ immunise and that is covered through a

1:33:13 ↗ combination of reap dollars which are

1:33:15 ↗ described on this slide here and then

1:33:18 ↗ the remaining portion is cost allocated

1:33:21 ↗ out to the utilities because the

1:33:24 ↗ financial management system is being

1:33:26 ↗ used utilized by all parts of the

1:33:28 ↗ government you've answered my question

1:33:30 ↗ which is that the 1.2 4 million includes

1:33:33 ↗ this 800 so it doesn't correct Thank You

1:33:37 ↗ councilmember hunt well council

1:33:40 ↗ president marks had asked for the

1:33:42 ↗ breakdown of how much we've spent on

1:33:43 ↗ munis and what that money has all gone

1:33:46 ↗ to and I just really think that would be

1:33:49 ↗ helpful we are working through the

1:33:52 ↗ questions and we'll get you responses as

1:33:55 ↗ quickly as we can sounds Neverwinter

1:33:58 ↗ Stein quick question has what has that

1:34:00 ↗ reimplementation project started yes so

1:34:03 ↗ I give you all an update in April that

1:34:08 ↗ we were bringing on consultant resources

1:34:12 ↗ GFO a has government finance Officers

1:34:15 ↗ Association has been on site several

1:34:20 ↗ instances since then and is working with

1:34:23 ↗ finance staff and subject matter experts

1:34:28 ↗ within the departments to do process

1:34:30 ↗ mapping of our various financial our

1:34:34 ↗ financial

1:34:36 ↗ workflows and processes that are gearing

1:34:41 ↗ up towards a scope of work that will

1:34:46 ↗ guide the munis tree implementation

1:34:48 ↗ we're expecting that report from the GF

1:34:50 ↗ o a in November and that will form the

1:34:54 ↗ basis for discussions with Tyler

1:34:56 ↗ technologies that manages munis about

1:34:59 ↗ the various component parts what our

1:35:01 ↗ needs are for that reimplementation so

1:35:04 ↗ work is very much underway they were

1:35:07 ↗ here I believe last week meeting with

1:35:09 ↗ departments they're going to be back

1:35:10 ↗ again next week to finish up some of the

1:35:13 ↗ last remaining pieces before they get us

1:35:15 ↗ that report in November so the process

1:35:18 ↗ reengineering and the best practices

1:35:20 ↗ improvements are categorized under re

1:35:22 ↗ implementation the policy and best

1:35:26 ↗ practices is actually part of the GFO a

1:35:28 ↗ scope of work so there there's they're

1:35:32 ↗ approaching this from a multi-pronged

1:35:33 ↗ effort there they're helping us do the

1:35:35 ↗ process mapping but also part of their

1:35:37 ↗ contract is to help us refine our

1:35:41 ↗ policies and procedures so that there is

1:35:44 ↗ consistency throughout the organization

1:35:46 ↗ so they've also started that piece of

1:35:49 ↗ the work and that is part of the

1:35:50 ↗ deliverables is come that they will be

1:35:52 ↗ providing as part of that contract

1:35:54 ↗ that's existing 2019 dollars that's not

1:35:57 ↗ that's not a new ask for for 2020 right

1:36:02 ↗ and then what we're calling re

1:36:03 ↗ implementation is truly the re

1:36:05 ↗ implementation of the system effort

1:36:07 ↗ correct so separate statement of work so

1:36:11 ↗ to speak then correct

1:36:13 ↗ what this is is is the foundation that

1:36:16 ↗ is leading us to those answers all right

1:36:18 ↗ thank you

1:36:25 ↗ I should so as counsel may recall from

1:36:29 ↗ the CIP process there are certain

1:36:31 ↗ buckets of money within the mitigation

1:36:33 ↗ fund different types of mitigation and

1:36:35 ↗ impact fees that the city collects those

1:36:38 ↗ dollars are restricted for certain

1:36:40 ↗ purposes depending on what they are

1:36:42 ↗ collected for so examples being traffic

1:36:44 ↗ mitigation police parks fire etc so

1:36:50 ↗ these revenues and expenditures numbers

1:36:52 ↗ reflect the total for all of those

1:36:55 ↗ impact and mitigation fees from 19 to 24

1:37:01 ↗ revenue and expenditures so as the shows

1:37:02 ↗ were showing we're forecasting a

1:37:04 ↗ reduction of about six hundred and

1:37:06 ↗ sixty-seven thousand in the revenue side

1:37:10 ↗ but an increase of about 3.3 million and

1:37:15 ↗ part of collecting mitigation and impact

1:37:17 ↗ fees you and using that revenue is

1:37:21 ↗ intended its intended to be collected

1:37:23 ↗ over time and then spent on particularly

1:37:26 ↗ on the traffic side larger projects but

1:37:28 ↗ you'll see in a moment especially on the

1:37:31 ↗ fire side for next year as well you have

1:37:36 ↗ another slide on okay then I'll wait so

1:37:41 ↗ a few examples of projects that are

1:37:43 ↗ going to be that are in the proposed

1:37:44 ↗ budget for utilizing these mitigation

1:37:48 ↗ revenues are the Valley Trail and

1:37:50 ↗ Creekside acquisitions land acquisition

1:37:52 ↗ which is utilizing parks mitigation

1:37:56 ↗ money

1:37:56 ↗ the temporary fire station pulling on

1:37:59 ↗ fire mitigation money and that three

1:38:02 ↗ trails crossing utilizing bike and

1:38:04 ↗ pedestrian mitigation funds

1:38:09 ↗ councilmember hunt during the CIP we had

1:38:13 ↗ a discussion around some of the funds

1:38:15 ↗ that were going to be expiring and what

1:38:17 ↗ could and can be used for those and so I

1:38:19 ↗ think even though it's not even for

1:38:22 ↗ those funds that are in these mitigation

1:38:24 ↗ revenues that aren't going to be

1:38:26 ↗ directly used this year it would be I

1:38:28 ↗ think helpful just to keep that on

1:38:30 ↗ mind and I think budgeting is a good

1:38:33 ↗ time to do that so if we could just get

1:38:35 ↗ that time table so we know how much is

1:38:39 ↗ being budgeted and and when that is

1:38:41 ↗ expiring as part of this process that

1:38:43 ↗ would be helpful things wasn't meant for

1:38:47 ↗ Walsh so on that didn't we have for

1:38:50 ↗ millions of the needed to be spent on

1:38:54 ↗ general government that I believe is

1:38:58 ↗ expiring in 2023 and ago yes so we've

1:39:05 ↗ got a little bit of time and as was

1:39:10 ↗ discussed during the CIP I don't think

1:39:13 ↗ the council was was ready to commit

1:39:15 ↗ those dollars so but we do have a little

1:39:17 ↗ bit of time for those discussions okay

1:39:19 ↗ and then it does look when looking at

1:39:22 ↗ the budget book that there is quite a

1:39:25 ↗ bit of a difference in revenue for each

1:39:28 ↗ of these different mitigation funds is

1:39:31 ↗ that because of you know property

1:39:36 ↗ creation slow down or is it because of

1:39:39 ↗ the medication fund adjustments that we

1:39:42 ↗ just adopted the revenues are dictated

1:39:46 ↗ by development activity and development

1:39:49 ↗ agreements the expenditures are dictated

1:39:55 ↗ by the projects that we are putting

1:39:57 ↗ forward as part of the budget so I would

1:40:00 ↗ understand that like traffic revenue the

1:40:03 ↗ traffic mitigation fund revenue is

1:40:05 ↗ showing a $1,000,000 decrease which is

1:40:08 ↗ likely because of you were developments

1:40:12 ↗ happening whereas fire is showing a 223

1:40:16 ↗ thousand dollar increase is that because

1:40:19 ↗ of the impact in mitigation fee

1:40:22 ↗ adjustments that we made I I yeah and we

1:40:26 ↗ can get you we can unpack that for you

1:40:28 ↗ why don't we do that outside of this

1:40:31 ↗ yeah okay

1:40:39 ↗ so our last special revenue funding the

1:40:43 ↗ school's own safety fund this one's a

1:40:46 ↗ bit of an oddity to compare to 2019

1:40:49 ↗ simply because there are identified

1:40:51 ↗ capital projects for the 2020 budget and

1:40:54 ↗ there weren't in nineteen and so it's up

1:40:57 ↗ by nine hundred thousand in order to

1:40:59 ↗ include those eligible projects that

1:41:01 ↗ we've noted here ongoing this fund

1:41:04 ↗ receives cost allocation from police and

1:41:07 ↗ Court related to case management and

1:41:09 ↗ supporting activities for these speeds

1:41:12 ↗ own cameras and so the forty-third way

1:41:16 ↗ and East Lake Sammamish Park MOEA

1:41:18 ↗ roundabout and Newport pedestrian bridge

1:41:20 ↗ and raised intersection are getting a

1:41:22 ↗ transfer out from this fund as an

1:41:24 ↗ eligible source for those capital

1:41:27 ↗ projects the transition before move on

1:41:36 ↗ so there was a question earlier about

1:41:38 ↗ the cemetery fund which is one of these

1:41:41 ↗ special funds and there was a statement

1:41:44 ↗ to the effect that we'd be talking about

1:41:45 ↗ cemetery fund later was that what I

1:41:47 ↗ heard no we're not talking abut because

1:41:51 ↗ the question that I had was these fees

1:41:59 ↗ cemetery find yes so in the interest of

1:42:03 ↗ time tonight we aren't going through

1:42:07 ↗ every fund but certainly if wanted more

1:42:10 ↗ information on the cemetery fees

1:42:13 ↗ particularly the cemetery fee increase

1:42:15 ↗ we can are we contemplating a cemetery

1:42:17 ↗ fee increase that would have gone

1:42:20 ↗ through the cemetery board would it if

1:42:22 ↗ not yes I took a look at the cemetery

1:42:25 ↗ board minutes for this year and saw no

1:42:28 ↗ such action reflected when when did it

1:42:34 ↗ take action

1:42:38 ↗ hey good evening Jeff Watling Parks and

1:42:40 ↗ Recreation Director again cemetery board

1:42:42 ↗ has reviewed fee increases a couple of

1:42:44 ↗ times just at their recent meeting here

1:42:47 ↗ in October they recommended the

1:42:52 ↗ appropriation or the allocation of the

1:42:55 ↗ proposed fees that I attached in a staff

1:42:59 ↗ report memo that was provided to you

1:43:01 ↗ last Friday okay so the last time the

1:43:07 ↗ subject of cemetery fees came up to

1:43:11 ↗ council in leadership it was that it had

1:43:14 ↗ been considered and decided not to do

1:43:17 ↗ anything with cemeteries it was a while

1:43:19 ↗ ago but let me just share with you just

1:43:24 ↗ an inkling of where I'm at on this

1:43:26 ↗ particular issue I'm sure we'll talk

1:43:28 ↗ about this later

1:43:29 ↗ Hubert Humphrey in November 1st of 1977

1:43:33 ↗ said the following moral test of

1:43:36 ↗ government is how that government treats

1:43:38 ↗ those who are in the dawn of life the

1:43:40 ↗ children those who are in the twilight

1:43:42 ↗ of life the elderly those who are in the

1:43:44 ↗ shadows of life the sick the needy and

1:43:47 ↗ the handicapped and I would strongly

1:43:51 ↗ suggest that we will be failing that

1:43:55 ↗ test if we let two of those groups down

1:43:57 ↗ so we'll see how the conversation

1:44:01 ↗ unfolds move on no that's a member right

1:44:05 ↗ so earlier this year back in the days

1:44:08 ↗ when we had committees services and

1:44:11 ↗ safety I took up the issue around

1:44:14 ↗ cemetery fee increases and we we

1:44:18 ↗ deferred it because we wanted to look at

1:44:21 ↗ that in the context of a larger strategy

1:44:24 ↗ that dealt with what was the long-term

1:44:27 ↗ financial

1:44:28 ↗ the city's owned cemeteries and Japan

1:44:31 ↗ I'm assuming that that's something

1:44:33 ↗ that's going to be coming back to full

1:44:34 ↗ council for because there's some there

1:44:36 ↗ baked into it I think this is where

1:44:38 ↗ president Marx is going picked it to it

1:44:40 ↗ are some very serious policy questions

1:44:42 ↗ about how much subsidy does the city

1:44:45 ↗ want to provide for the cemeteries that

1:44:49 ↗ we own and then once we make that policy

1:44:52 ↗ decision about our level of subsidy then

1:44:55 ↗ we can have a I believe a meaningful

1:44:57 ↗ discussion on rates that will sustain

1:44:59 ↗ those properties in perpetuity given our

1:45:04 ↗ intended subsidy level so Jeff am I

1:45:07 ↗ correct were coming back sometime soon

1:45:09 ↗ with something yes absolutely what is

1:45:12 ↗ before you and the proposed 2020 budget

1:45:14 ↗ and thank you council president I was

1:45:15 ↗ very well said and would agree and this

1:45:17 ↗ was a very delicate topic that we have

1:45:20 ↗ pursued and been discussing with the

1:45:22 ↗ cemetery board throughout the year I

1:45:24 ↗ will point to you the staff report the

1:45:26 ↗ memo that was provided to you last

1:45:27 ↗ Friday certainly have a look at that

1:45:29 ↗ there's a multiple page narrative and an

1:45:32 ↗ overview of the approach that we took I

1:45:34 ↗ mean considering cemetery fees there's

1:45:36 ↗ also some tables of some cemetery fee

1:45:39 ↗ comparisons that we did regionally in

1:45:42 ↗ coming up with the proposed fee

1:45:44 ↗ increases but maybe after a review of

1:45:47 ↗ that would be happy to come back and

1:45:49 ↗ discuss that in a little more detail

1:45:57 ↗ oh I can't remember hunt but I did I did

1:46:04 ↗ find the page and the budget book 91

1:46:08 ↗ I guess if we're not gonna talk about it

1:46:12 ↗ if you hadn't prepared to talk about it

1:46:15 ↗ tonight I think I think that it should

1:46:17 ↗ be discussed for the sake of

1:46:19 ↗ transparency if we're increasing a fee

1:46:21 ↗ which is the case in the budget for this

1:46:24 ↗ so I understand that there are a lot of

1:46:28 ↗ funds but at the same time we are

1:46:30 ↗ increasing a lot of fees and this is one

1:46:32 ↗ of them and so for the sake of

1:46:33 ↗ transparency I would like to make that

1:46:35 ↗ clear and then at some point I would

1:46:37 ↗ just like to explain the amount and the

1:46:41 ↗ policy so can i maybe take a stab at

1:46:45 ↗ that so we will be transmitting to

1:46:48 ↗ Council for the October 21st council

1:46:52 ↗ meeting and agenda bill and ordinance

1:46:55 ↗ that would have the proposed Cemetery

1:46:59 ↗ fee changes that same council meeting we

1:47:03 ↗ will be transmitting an ordinance

1:47:05 ↗ talking about the parks fees and the

1:47:08 ↗ utility tax proposal so there is going

1:47:11 ↗ to be plenty of time at the October 21st

1:47:14 ↗ meeting to to discuss those those fee

1:47:18 ↗ proposals and then of course the council

1:47:21 ↗ will have an opportunity to weigh in

1:47:22 ↗ because you will be asked you know to

1:47:25 ↗ approve or amend the proposed ordinance

1:47:28 ↗ okay I appreciate that because I think I

1:47:31 ↗ think for me it would be helpful to to

1:47:34 ↗ see all these fees together so we get a

1:47:37 ↗ perspective on how this might affect the

1:47:40 ↗ community corrected so this is this is

1:47:42 ↗ the overview as we you know get closer

1:47:44 ↗ to ground level you will have those

1:47:46 ↗ vehicles to discuss them

1:47:54 ↗ hey excuse me transitioning on to the

1:47:57 ↗ internal service funds the first one

1:48:00 ↗ we're going to talk about is the fleet

1:48:01 ↗ services fund on the expenditure side

1:48:04 ↗ the fleet fund is down by four hundred

1:48:07 ↗ forty seven thousand five hundred which

1:48:10 ↗ is a 15 percent reduction over 2019 the

1:48:15 ↗ fleet fund looked to deferring

1:48:19 ↗ non-critical rehabilitation and

1:48:22 ↗ replacement projects in 2020 and and

1:48:26 ↗ then the general fund share supported by

1:48:28 ↗ the use of available fund balance is

1:48:31 ↗ sort of what offsets that that sort of

1:48:33 ↗ that theme of buying some time to really

1:48:35 ↗ look into this fund and the allocations

1:48:38 ↗ and study it appropriately for the 2021

1:48:44 ↗ so those reductions are - to do so the

1:48:49 ↗ allocation basis for this fund is done

1:48:53 ↗ based on the historical cost of vehicle

1:48:55 ↗ service support and fuel use and so

1:48:58 ↗ there's an Operations element that gets

1:49:00 ↗ allocated and also starting to look at

1:49:04 ↗ funds paying their share of the coming

1:49:08 ↗ replacement cost of fleet and equipment

1:49:10 ↗ as part of the cost allocation that goes

1:49:13 ↗ into this fund as noted on the east side

1:49:16 ↗ fire and rescue slide there's a portion

1:49:18 ↗ of an equipment charge from efer that is

1:49:21 ↗ charged to the city that rather than the

1:49:23 ↗ general fund it goes to the fleet fund

1:49:25 ↗ as it's related to equipment purchases

1:49:28 ↗ for efer that's member wash so I think

1:49:34 ↗ this is an important one to highlight

1:49:36 ↗ and I don't know if we're looking at

1:49:38 ↗ kind of the overall cost savings that

1:49:41 ↗ the administration has generated in this

1:49:43 ↗ budget I would like to call out things

1:49:46 ↗ like this where we're deferring items

1:49:49 ↗ that are necessary parts of doing

1:49:52 ↗ business that will inevitably be costs

1:49:54 ↗ later on

1:49:57 ↗ so I don't know how that comes out as

1:49:59 ↗ maybe a highlighting of those types of

1:50:02 ↗ costs but that would be great to see so

1:50:07 ↗ the fleet fund and you were not here for

1:50:09 ↗ the budget process last year and frankly

1:50:11 ↗ I wasn't here for the budget process

1:50:12 ↗ last year but the fleet fund was one

1:50:15 ↗ that was highlighted as a fund that

1:50:19 ↗ requires some unpacking and is we were

1:50:25 ↗ juggling competing priorities in the

1:50:27 ↗ finance department this year we did not

1:50:30 ↗ get to that unpacking but it is very

1:50:33 ↗ much of a priority for next year and

1:50:36 ↗ when I was at the council back in April

1:50:39 ↗ and talked about some of the changes one

1:50:41 ↗ of the things that we're looking at is

1:50:43 ↗ doing a reconciliation of our funds to

1:50:46 ↗ understand what dollars are sitting in

1:50:49 ↗ fund balance what are not this is one

1:50:51 ↗ that is going to require some outside

1:50:54 ↗ work could you help us unpack it and

1:50:57 ↗ then we need to understand what dollars

1:51:01 ↗ are in the fund balance who they belong

1:51:02 ↗ to and then understand ongoing costs and

1:51:06 ↗ and allocate those to the various funds

1:51:08 ↗ so that is it's very much a priority for

1:51:11 ↗ 2020 so good for and I think that's

1:51:15 ↗ fantastic work what I would ask here

1:51:17 ↗ then in the temporary is I'm just trying

1:51:21 ↗ to evaluate what things are true cost

1:51:24 ↗ savings and what things are cost

1:51:26 ↗ deferment that we're just not doing and

1:51:28 ↗ so I'd like a high level sense of that

1:51:34 ↗ comes from overwinters time I appreciate

1:51:37 ↗ that and I was thinking the same thing I

1:51:39 ↗ think I'm even said something like that

1:51:41 ↗ yesterday but one of the answers I got

1:51:43 ↗ yesterday shifted my thinking a little

1:51:45 ↗ bit I just wanted to share that with you

1:51:47 ↗ because I'm I it had to do with the the

1:51:51 ↗ positions it's one thing now as we know

1:51:54 ↗ it's one thing to have a position is

1:51:55 ↗ nothing to have it fund it it's actually

1:51:56 ↗ very significant when it's not funded

1:51:59 ↗ and and I was originally thinking when

1:52:02 ↗ it was called freezing we're gonna

1:52:04 ↗ freeze those okay you're just we're not

1:52:06 ↗ really getting rid of that we're just

1:52:07 ↗ kind of move

1:52:08 ↗ it out but mice shift my thinking has

1:52:12 ↗ shifted on that it's not funded those

1:52:14 ↗ positions are not funded and they'd have

1:52:17 ↗ to come back and do an all-new ask you

1:52:19 ↗ know to get those funded so in that

1:52:21 ↗ particular way I was thinking of that as

1:52:24 ↗ something that we're deferring but I'm

1:52:25 ↗ actually now looking at those non funded

1:52:27 ↗ positions as they're just they're not

1:52:28 ↗ funded and it's not moving something

1:52:31 ↗ down the road we're just it's which may

1:52:34 ↗ be different than some other deferred

1:52:36 ↗ things I think what you are getting to I

1:52:38 ↗ just wanted to share that with you

1:52:47 ↗ all right the information technology

1:52:51 ↗ technology fund so it is the IT fund is

1:52:58 ↗ in this proposed budget down by about

1:53:01 ↗ two hundred and fifty nine thousand

1:53:03 ↗ dollars or approximately 7% from 2019

1:53:06 ↗ that is across the entire fund the

1:53:10 ↗ impact on the general fund specifically

1:53:12 ↗ is a reduction of about forty seven

1:53:15 ↗ thousand forty eight thousand or

1:53:17 ↗ approximately 2% from 2019 and that's

1:53:21 ↗ two percent of just the two thousand

1:53:24 ↗ amounts from nineteen to twenty so we

1:53:27 ↗ did get a couple of questions around how

1:53:30 ↗ those cost allocations are determined

1:53:33 ↗ and how and a better understanding of

1:53:36 ↗ what sort of buckets there are within

1:53:39 ↗ the IT fund there are as shown in the

1:53:44 ↗ the chart there are some large

1:53:46 ↗ categories the personnel costs yet aloo

1:53:49 ↗ ki t personnel cost get allocated across

1:53:51 ↗ the city the along with the of those

1:53:55 ↗ city wide shared costs those that are

1:53:58 ↗ split across the city it is determined

1:54:00 ↗ by the number of PC users in each

1:54:02 ↗ department the department specific costs

1:54:06 ↗ and we'll have a few examples of these

1:54:07 ↗ on the next slide as well but the

1:54:09 ↗ department specific costs are projects

1:54:12 ↗ that are primarily only used by one

1:54:15 ↗ department those are charged directly to

1:54:18 ↗ that department which is why some of the

1:54:20 ↗ IT allocations fluctuate year-to-year

1:54:24 ↗ that some of those one-time projects

1:54:26 ↗ come in they ebb and flow over time

1:54:29 ↗ there are also capital projects in here

1:54:32 ↗ along with the a few operating projects

1:54:37 ↗ that we identified earlier that we're

1:54:39 ↗ planning to offset with some Reed

1:54:41 ↗ dollars the examples of some of these

1:54:45 ↗ projects so as we mentioned that munis

1:54:49 ↗ reimplementation

1:54:50 ↗ the there's also the munis utility

1:54:53 ↗ billing module implementation that

1:54:55 ↗ perfect mind software is a good example

1:54:57 ↗ of

1:54:58 ↗ type of charge that's directly to a

1:55:00 ↗ department so that perfect mind software

1:55:02 ↗ is used by the Parks and Recreation

1:55:05 ↗ Department so that's charged back to

1:55:07 ↗ them in their allocation oh court

1:55:09 ↗ software is new to 2020 and is primarily

1:55:14 ↗ for the Municipal Court and a few other

1:55:17 ↗ examples like that the Microsoft and

1:55:20 ↗ Windows Server license and support along

1:55:22 ↗ with the printers and the phone systems

1:55:24 ↗ are good examples of services that are

1:55:26 ↗ spread across the city their shared

1:55:29 ↗ costs the annual server replacement

1:55:33 ↗ program is an example of a capital

1:55:35 ↗ project along with the electronic

1:55:37 ↗ records management software and those

1:55:40 ↗ three at the bottom are those same

1:55:42 ↗ projects identified earlier to be offset

1:55:44 ↗ by $3 councilmember Walsh so in the

1:55:50 ↗ budget book it says an effort was made

1:55:52 ↗ to identify general fund supported

1:55:54 ↗ projects that could be supported by

1:55:56 ↗ revenue such as the annual PC and server

1:55:59 ↗ replacement programs a little bit

1:56:01 ↗ concerned about the idea of an annual

1:56:03 ↗ basically operations and necessary

1:56:07 ↗ repeated cost being shifted over to

1:56:10 ↗ something that is liable to fluctuate

1:56:13 ↗ especially as we go into potentially

1:56:16 ↗ recession so I'm wondering kind of what

1:56:19 ↗ the thought process was on I think that

1:56:23 ↗ there I think that that to me it sounds

1:56:26 ↗ much like the idea of putting pavement

1:56:31 ↗ management into something it seems like

1:56:35 ↗ an Operations cost rather than a

1:56:38 ↗ one-time cost so PC replacement is kind

1:56:48 ↗ of a gray area okay that's something

1:56:51 ↗ that can be deferred you don't want to

1:56:54 ↗ defer it too long but it is not uncommon

1:56:58 ↗ for that to get pushed out in times of

1:57:02 ↗ financial stress but we can we can

1:57:04 ↗ provide you some more information on

1:57:06 ↗ that okay that's another winter

1:57:09 ↗ time they get this time last year

1:57:12 ↗ oh you weren't here bath yeah there

1:57:18 ↗ wasn't there was an implementation of

1:57:20 ↗ some budgeting software going on West

1:57:27 ↗ Eko yes what happened we're using quests

1:57:30 ↗ occur so this whole budget was built in

1:57:32 ↗ questa last year I believe I don't know

1:57:37 ↗ what the timing of the implementation I

1:57:39 ↗ think it was kind of midway through last

1:57:40 ↗ year last year's budget process

1:57:44 ↗ departments didn't have access to cuesta

1:57:47 ↗ this year they were in it we are using

1:57:49 ↗ it

1:57:50 ↗ everything you see in the budget well I

1:57:53 ↗ shouldn't say everything but it was

1:57:54 ↗ generated out of questa thank you for

1:57:57 ↗ sharing an IT project success story with

1:57:59 ↗ us in finance

1:58:08 ↗ yes capital so we'll close it out by

1:58:14 ↗ doing a quick big-picture view of the

1:58:18 ↗ capital funds so as counsel may recall

1:58:21 ↗ from the CIP process we carried forward

1:58:24 ↗ about 39 million of capital project

1:58:28 ↗ investments for 2020 this is a little

1:58:31 ↗ bit different of a breakdown than we

1:58:33 ↗ showed during the CIP but the

1:58:36 ↗ pay-as-you-go refers to the funds that

1:58:39 ↗ are needed for a particular year in this

1:58:42 ↗ case 2020 are transferred within that

1:58:45 ↗ year as opposed to the debt that are is

1:58:48 ↗ of course financed over time so the 2020

1:58:51 ↗ project lists about 30 million or 77

1:58:56 ↗ percent is pay-as-you-go

1:58:57 ↗ four percent is general fund supported

1:59:00 ↗ debt and 19 percent is utility fund

1:59:03 ↗ supported debt and so this is a relative

1:59:09 ↗ this is a full clarification question I

1:59:11 ↗ haven't used that I haven't heard that

1:59:12 ↗ phrase pay-as-you-go cash on hand cash

1:59:15 ↗ flow that's what you're paying you're

1:59:19 ↗ paying for a capital project with cash

1:59:20 ↗ rather than debt financed right it may

1:59:23 ↗ be something we had in the bank or

1:59:25 ↗ supplemented by Kathryn corrector you

1:59:27 ↗ know utility rate revenues that were

1:59:29 ↗ assumed to pay you know cash for a

1:59:31 ↗ particular project oh this should be

1:59:38 ↗ somewhat familiar stitute from the CIP

1:59:41 ↗ process a list of the 2020 project cost

1:59:44 ↗ by asset category i will was out with a

1:59:50 ↗ oh did you have a question sorry no I'm

1:59:53 ↗ sorry

1:59:54 ↗ we've listed a few examples for each of

1:59:57 ↗ these asset categories and technology

2:00:00 ↗ and systems we mentioned these earlier

2:00:02 ↗ the electronic medical excuse me the

2:00:04 ↗ electronic records management software

2:00:06 ↗ and that munis tree implementation in

2:00:09 ↗ equipment the sanitary sewer and storm

2:00:11 ↗ pipe CCTV inspection van

2:00:13 ↗ equipment facilities this is just a few

2:00:18 ↗ examples and there and similarly with

2:00:21 ↗ Parks and Recreation those acquisitions

2:00:24 ↗ and along with transportation there's

2:00:29 ↗ the North West amendment Road

2:00:31 ↗ non-motorized improvement project the

2:00:33 ↗ pavement management program and

2:00:35 ↗ southeast 43rd way signal improvements

2:00:37 ↗ or Providence Point and a sample of

2:00:41 ↗ projects from each of the three

2:00:42 ↗ utilities and with that pass it back to

2:00:48 ↗ Beth for final consideration the the

2:00:54 ↗ overarching policy question is not going

2:00:56 ↗ to go into that tonight but I do want if

2:00:58 ↗ we could go to the next slide to

2:01:00 ↗ highlight where we're going next so we

2:01:06 ↗ are about ready to check off the second

2:01:09 ↗ box on our journey towards November 18th

2:01:12 ↗ and what is coming next before you is

2:01:15 ↗ the presentation by the departments on

2:01:18 ↗ Monday of their work plans and then the

2:01:22 ↗ following week October 21st we've got

2:01:25 ↗ the public hearing on the property tax

2:01:29 ↗ levy that you approved that public

2:01:34 ↗ hearing on the consent agenda last night

2:01:36 ↗ in addition we will be transmitting to

2:01:39 ↗ you the actual budget ordinance along

2:01:41 ↗ with the salary ordinance and the

2:01:44 ↗ various fee proposal so we talked about

2:01:46 ↗ the parks fees we talked about the

2:01:49 ↗ cemetery fees and the utility tax so all

2:01:52 ↗ of those will be transmitted on the 21st

2:01:54 ↗ we'll have an opportunity for the first

2:01:57 ↗ discussion on those ordinances and then

2:02:00 ↗ we've it's not listed on here but

2:02:03 ↗ there's that was an optional study

2:02:06 ↗ session on October 23rd that we may need

2:02:11 ↗ to convene to share with you some of the

2:02:13 ↗ proposals and then we move on through

2:02:15 ↗ October and then into November 18th so

2:02:19 ↗ that's a sign of things to come and

2:02:22 ↗ we're getting a little bit closer one

2:02:25 ↗ box closer to November

2:02:26 ↗ teeth and with that that concludes the

2:02:32 ↗ formal presentation tonight are there

2:02:36 ↗ any questions from Council for the

2:02:39 ↗ administration councilmember Goodman

2:02:40 ↗ thanks I have one it's a minor question

2:02:44 ↗ but it's just a question to gain a

2:02:46 ↗ better understanding on the school's own

2:02:48 ↗ safety fund H thanks so the capital

2:02:59 ↗ projects that are proposed would be that

2:03:02 ↗ the two that are listed and in the CIP

2:03:05 ↗ they total a thousand 6500 and in here

2:03:09 ↗ they total nine hundred and two thousand

2:03:12 ↗ one hundred dollars and I realize it's

2:03:15 ↗ not a big difference but I would just

2:03:19 ↗ like to understand why then I'm the

2:03:21 ↗ numbers aren't the same as they are in

2:03:22 ↗ the CIP

2:03:30 ↗ that's another winter sign what you're

2:03:33 ↗ doing you're anticipating really well

2:03:37 ↗ that's when we get together on the 28th

2:03:40 ↗ again and that's a scheduled

2:03:44 ↗ deliberation some information I'd be

2:03:48 ↗ very it's just we haven't talked about

2:03:50 ↗ it so far and it's more of a longer term

2:03:54 ↗ forecast now I go back and look at the

2:03:57 ↗ material you provided I think back in

2:03:58 ↗ August and it I don't know if you

2:04:00 ↗ provided some forecast information

2:04:03 ↗ beyond 2020 in that report we did we we

2:04:10 ↗ did and out your projection I believe

2:04:14 ↗ out six years okay all right okay so

2:04:19 ↗ actually I don't have a request right

2:04:21 ↗ now I'm gonna go back and review that

2:04:22 ↗ and I'll follow up with you if I have

2:04:25 ↗ any specific questions thank you other

2:04:30 ↗ questions that's never good we had

2:04:36 ↗ questions about the real estate excise

2:04:37 ↗ tax tonight and you can quickly go back

2:04:40 ↗ through several past budgets and see

2:04:43 ↗ history of what we've collected I

2:04:44 ↗ thought we recently like in the last few

2:04:47 ↗ months I thought we saw a chart that

2:04:50 ↗ showed those that revenue by year going

2:04:54 ↗ back several years but if we didn't it

2:04:56 ↗ would be nice to know historically I

2:04:59 ↗ don't know that anybody's predicted

2:05:03 ↗ recession but since the words been

2:05:05 ↗ brought up a couple of times it would be

2:05:06 ↗ nice to know with that what that line

2:05:09 ↗ has done or that straight-line has done

2:05:12 ↗ over the last many years yeah when we we

2:05:17 ↗ have that data

2:05:18 ↗ I believe the low point if I'm

2:05:20 ↗ remembering correctly was like in the

2:05:23 ↗ high 1 million range but that's you got

2:05:26 ↗ to go back

2:05:26 ↗ to Great Recession territory for that

2:05:30 ↗ but what we can pull that for you

2:05:31 ↗ I see 2010 at 1.5 which is the lowest I

2:05:34 ↗ saw but it's not complete information

2:05:36 ↗ adopted budgets have it in yeah hope we

2:05:39 ↗ can pull that for you thanks so so I'll

2:05:44 ↗ add one I think there's a considerable

2:05:46 ↗ amount of confusion about this cemetery

2:05:49 ↗ fees piece I mean I'm hearing from the

2:05:51 ↗ chair the former chair if the former

2:05:54 ↗ services and Safety Committee that this

2:05:56 ↗ was a topic that was anticipated to have

2:05:59 ↗ a bunch of sort of strategic

2:06:02 ↗ conversation involved I took a look at

2:06:05 ↗ the leadership calendar and as of even a

2:06:08 ↗ week ago this was a topic for December

2:06:10 ↗ and then all of a sudden it shows up in

2:06:12 ↗ a meeting on October 21st I looked at

2:06:15 ↗ the cemetery board agenda I didn't see

2:06:19 ↗ anything on the cemetery board agenda

2:06:21 ↗ for October that would have led me to

2:06:22 ↗ believe that they were considering a fee

2:06:24 ↗ increase so I think that there's some I

2:06:29 ↗ think that there's some conversations

2:06:31 ↗ and some blocking tackling to occur

2:06:35 ↗ perhaps necessary ahead of that October

2:06:38 ↗ 21st conversation other questions and

2:06:45 ↗ comments anyone's Oh

2:06:48 ↗ counsel deputy president batiste just

2:06:51 ↗ just to clarify that so we have some

2:06:53 ↗ information and this this may not be the

2:06:57 ↗ last set of information but I in the

2:07:00 ↗ minutes for services and safety this was

2:07:04 ↗ a b7 723 and it was a cemetery fee

2:07:07 ↗ increase

2:07:09 ↗ I think council member ray spoke to this

2:07:12 ↗ a bit earlier but it looked like it was

2:07:16 ↗ to come

2:07:19 ↗ this was basically the sorry lost it

2:07:27 ↗ 3.0 in support of delaying the cemetery

2:07:30 ↗ fee increased so any increase can be

2:07:32 ↗ considered in the context of the

2:07:33 ↗ cemetery management agreement and

2:07:35 ↗ revenue plan scheduled to be finalized

2:07:37 ↗ this summer and returned to Council on

2:07:39 ↗ April 1st on consent and this was for

2:07:47 ↗ the meeting date but that's where we

2:07:51 ↗ were any other comments or questions

2:07:57 ↗ once again I want to thank city staff

2:08:00 ↗ and administration for putting together

2:08:03 ↗ a lot of information for us to cover in

2:08:05 ↗ just a little over two hours so you know

2:08:10 ↗ we thought this was going to take six

2:08:12 ↗ across two days and it took us four and

2:08:15 ↗ a half which is pretty good so thank you

2:08:17 ↗ to my fellow council members as well and

2:08:20 ↗ with that we are adjourned

2:08:30 ↗ you

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (7)

Mariah Bettise

Stacy Goodman

Victoria Hunt

Tola Marts

Chris Reh

Lindsey Walsh (via phone)

Paul Winterstein