City Council Special Meeting · Tuesday, December 11, 2018 · City Council Digest

AGENDA

Mayor Pauly's Welcome and Introductions

Mayor Pauly's Opening Remarks

packet pp.3–8

Previously discussed: City Council Regular Meeting · Sep 17, 2018

Open packet at p.3 ↗

Staff report:

2019-2021 State Legislative Agenda Funding for Pilot Cleanup Design to remove PFOS/PFAS Perfluoroalkyl substances (“PFOS” or “PFAS”) were detected in one of the City’s drinking water wells and these contaminants have the potential to impact more municipal drinking water wells. A potential source for the introduction of this contaminant into the Issaquah Valley Aquifer may have been through the use of firefighting foam and an investigation is ongoing. Issaquah has spent over $1 million on a temporary treatment system to remove the chemical from the water supply prior to it entering the drinking water system, but a permanent remedy is still needed.

Presentation of Issaquah’s Legislative Priorities & Policy Stances Department of Ecology effort to characterize and design a pilot remediation of per- and polyfluorinated alkyl substances (PFAS) impacting water supply Sheldon Lynne, Public Works Engineering

Director · packet pp.9

Topics: WaterCritical Areas

Open packet at p.9 ↗

Staff report:

Operating Budget Request: PFAS Next Steps Request: The City is requesting $400,000 to complete the characterization of per and polyfluoroalkyl contamination and design a pilot cleanup project to remove these harmful contaminants from the Issaquah Valley Aquifer.

Mayor Pauly's Closing Remarks

packet pp.13

Open packet at p.13 ↗

Staff report:

Capital Funding Request: Opportunity Center Capital Funding Request: The City is requesting $3 million to support the construction of the Issaquah Opportunity Center - a community facility that will provide integrated behavioral, medical, and dental services. The Opportunity Center will be one component of a mixed-use, multifamily transit-oriented development that will have affordable and market-rate housing.

Hearing from You - Legislators’ thoughts on the upcoming session and information on bills, budget items, initiatives they hope to advance. Also 'next steps' items and information needed by legislators, etc

Topics: Budget

586 segments .txt ↗

0:14 ↗ being of the Quad City Council services

0:17 ↗ and Safety Committee I am Chris Rea I'm

0:18 ↗ the chair with me this evening our

0:21 ↗ deputy council president

0:22 ↗ Mariah Vitesse and council member

0:24 ↗ Victoria hunt we have two items on our

0:28 ↗ agenda today we have agenda bill 76 93

0:30 ↗ amending imc title three revenue and

0:34 ↗ finance to streamline the accounts

0:36 ↗ payable process and agenda bill 76 96

0:39 ↗ termination of the interlocal agreement

0:41 ↗ for public defense monitoring services

0:44 ↗ so we'll get started and first up is the

0:48 ↗ gender bill 76 93 and presenting is

0:51 ↗ renee with cisco hey take it away hello

1:01 ↗ everyone

1:02 ↗ I'll try to be concise and answer any

1:05 ↗ questions hopefully at the end of the

1:07 ↗ presentation I'm here to present agenda

1:10 ↗ ville 76 93 which amends the municipal

1:14 ↗ code language the goal is to streamline

1:16 ↗ the accounts payable process and shorten

1:19 ↗ the time for invoice processing this

1:25 ↗ agenda bill adopts changes to the

1:27 ↗ Municipal Code Chapter three

1:29 ↗ to allow the finance department to remit

1:31 ↗ accounts payable payments to vendors

1:32 ↗ prior to council approval this has been

1:36 ↗ allowed under our CW 40 2.24 dot 180

1:41 ↗ since the mid 90s we do meet the minimum

1:46 ↗ requirements of the RCW to implement

1:48 ↗ this practice for example we have

1:50 ↗ adequate insurance coverage for all of

1:52 ↗ our employees for faithful performance

1:55 ↗ of duties as required and we have

1:57 ↗ effective internal controls over

1:59 ↗ purchasing and payment of invoices as

2:02 ↗ noted in the slides based on our

2:05 ↗ research and past work experience many

2:07 ↗ cities of similar size have adopted this

2:09 ↗ practice including Mercer Island Kent

2:12 ↗ Linwood Woodinville Redmond and Bellevue

2:16 ↗ King County Library District also has

2:20 ↗ adopted this practice as well

2:22 ↗ many years ago continuous accounts

2:26 ↗ payable processing is the best practice

2:28 ↗ and applies lean management principles

2:31 ↗ I've been with the city for a few months

2:33 ↗ now and I oversee the accounts payable

2:35 ↗ process and internal controls I've

2:38 ↗ noticed a sharp increase in invoices the

2:40 ↗ week before the council meeting as you

2:42 ↗ can imagine this causes a significant

2:44 ↗ increase in workflow and forces

2:46 ↗ processing of invoices in a shorter

2:49 ↗ window than if we process in a

2:50 ↗ continuous method so I make this change

2:57 ↗ in our current system checks are not

3:00 ↗ mailed until the Tuesday after the

3:02 ↗ council meeting we are looking at a

3:04 ↗ minimum of 21 days from the receipt of

3:07 ↗ the invoice often longer from when an

3:10 ↗ invoice is received until payment goes

3:12 ↗ out this at times can't subject the city

3:16 ↗ to late penalties for example utility

3:19 ↗ bills and take staff time to call and

3:22 ↗ try to get late fees removed which isn't

3:24 ↗ always successful it also doesn't allow

3:28 ↗ the city to take advantage of any early

3:30 ↗ payment discounts and rebates which

3:33 ↗ could be a real savings in addition

3:36 ↗ allowing payment prior to council

3:38 ↗ approval will improve customer service

3:41 ↗ satisfaction for vendors residents and

3:44 ↗ employees

3:48 ↗ so how would this affect the Accounts

3:51 ↗ Payable process after implementation

3:54 ↗ counsel will still continue to review

3:56 ↗ the report of payments at regular

3:57 ↗ meetings and if needed they can send an

4:00 ↗ email request to the finance director to

4:02 ↗ ask follow-up questions and if it's

4:05 ↗ determined that a repayment did need to

4:07 ↗ happen city staff would pursue a

4:09 ↗ collection of funds so far there have

4:12 ↗ been no instances in the last several

4:14 ↗ years where the council has rejected a

4:15 ↗ payment any questions on the timing

4:30 ↗ we as counsel typically meet every two

4:33 ↗ weeks and so I'm wondering how the 21

4:36 ↗ days comes about and why why it would

4:40 ↗ take 21 days on average instead of every

4:44 ↗ two weeks and then I also I didn't

4:45 ↗ understand also on the timing about when

4:48 ↗ you were saying that there seems to be a

4:49 ↗ increase right before council meetings I

4:51 ↗ guess I didn't understand why changing

4:54 ↗ why this change would help with that

4:57 ↗ timing issue

4:58 ↗ sure so we're decentralized at the city

5:01 ↗ actually not all the invoices are

5:04 ↗ entered by the finance department

5:05 ↗ they're entered by the other departments

5:09 ↗ when they because they do receive the

5:11 ↗ invoices and they enter them into munis

5:13 ↗ and so they have deadlines which is the

5:17 ↗ Monday prior to the council meeting or

5:20 ↗ the actually the Friday prior to the

5:22 ↗ council meetings where they need to send

5:24 ↗ up their batches of invoices for payment

5:26 ↗ so that we can do an additional review

5:29 ↗ and submit everything for final

5:33 ↗ processing and issuing the checks so if

5:37 ↗ they receive it after the deadline to

5:40 ↗ the finance department they've already

5:42 ↗ missed the next approval cycle so

5:46 ↗ they'll you know take an extra two weeks

5:48 ↗ at that point and there's also you know

5:52 ↗ with the munis software there's an

5:54 ↗ electronic approval that needs to happen

5:56 ↗ and so when people are out on vacation

5:58 ↗ sometimes they don't approve the

6:01 ↗ invoices before they leave

6:02 ↗ they won't be printed because they have

6:05 ↗ to wait for that actual manager to come

6:07 ↗ back in and approve them okay so it

6:10 ↗ would just give you basically more

6:12 ↗ options of when to process it would

6:15 ↗ smooth out the workflow greatly and I

6:17 ↗ think it would really help the

6:18 ↗ departments as well because a lot of

6:21 ↗ times they're they they want to add

6:23 ↗ additional that it's too late for them

6:25 ↗ and then we sometimes we end up dealing

6:28 ↗ with vendor vendor calls you know when

6:31 ↗ am I going to get my payment so we're

6:32 ↗ just trying to cut out a lot of extra

6:34 ↗ work involved and then I have two more

6:39 ↗ so one is that you mentioned that it is

6:41 ↗ a it is allowed already by was that

6:46 ↗ saying it was that to say that it's a it

6:48 ↗ would be allowed in the state code yeah

6:51 ↗ that's in our our local or municipal

6:53 ↗ code and so yeah we would need to update

6:56 ↗ our municipal code to allow us to

6:59 ↗ process according to the RCW that's been

7:03 ↗ and then other cities have also done

7:05 ↗ that and then and then my last question

7:08 ↗ is as as you know I have in the past

7:13 ↗ sometimes had questions about items in

7:16 ↗ terms of what different items in the

7:18 ↗ accounts payable actually refer to

7:19 ↗ because the description is not always

7:22 ↗ very clear to me and so I wondered in

7:26 ↗ terms of council's role in approving one

7:30 ↗ thing I I think I understood from this

7:32 ↗ is that council can can still review and

7:36 ↗ could there could be if there was an

7:37 ↗ issue that could be addressed retro

7:39 ↗ actively and then also would it be

7:43 ↗ possible to to help with the council

7:47 ↗ review to get different descriptors or

7:51 ↗ maybe more descriptors or do you think

7:54 ↗ that the process of having council just

7:56 ↗ email questions if something is unclear

7:58 ↗ is working or do you see options for how

8:00 ↗ we might improve that I feel that we can

8:02 ↗ respond to your questions pretty quickly

8:04 ↗ and I don't see I did look at the

8:08 ↗ reports and I agree that they're not

8:09 ↗ they're straight from the accounting

8:12 ↗ system because that's the best report

8:14 ↗ that we have that has

8:15 ↗ the most information on it so that's why

8:17 ↗ we're providing it that way but I do

8:20 ↗ think that it's important that if you

8:23 ↗ have questions about vendors or what

8:28 ↗ we're paying for that you're able to ask

8:30 ↗ those questions so I'm available as well

8:34 ↗ okay so so the system of counsel if we

8:39 ↗ do have questions asking questions

8:40 ↗ wouldn't change but it would I guess

8:42 ↗ give you more flexibility in terms of

8:44 ↗ addressing those invoice questions

8:46 ↗ without waiting for the approval at a

8:48 ↗ given right and we have our new

8:52 ↗ purchasing card program where we can get

8:54 ↗ significant rebates based upon the

8:56 ↗ timing of the payment so you know as

8:59 ↗ that becomes implemented further we'll

9:03 ↗ we should see some significant rebates

9:06 ↗ that we didn't see previously so

9:10 ↗ president patís thank you for your

9:14 ↗ presentation

9:15 ↗ councilmember hunt covered a few of the

9:17 ↗ questions that I had I just had one

9:20 ↗ question about is it typical for cities

9:26 ↗ this is that standard where they're each

9:28 ↗ department is entering their own ap

9:32 ↗ their own invoices and it's not

9:34 ↗ consolidated under accounts payable is

9:36 ↗ that a typical practice or is that I

9:40 ↗ don't know if that's typical but based

9:43 ↗ on the size of the accounts payable

9:44 ↗ staff in this city that's because of the

9:48 ↗ way that meanness works that's the only

9:49 ↗ way to really process effectively so

9:55 ↗ they're adding they're entering all the

9:57 ↗ a voice information and then accounts

9:59 ↗ payable also has the information and is

10:02 ↗ checking that as it comes through before

10:05 ↗ payment correct they send up the batches

10:07 ↗ with all the hard copies behind it and

10:10 ↗ they're also scanned into the accounting

10:12 ↗ software and those are reviewed prior to

10:16 ↗ posting and issuing any checks thank you

10:20 ↗ can you spend just a minute and talk

10:23 ↗ about the current review an audit

10:25 ↗ process that the accounts payable goes

10:27 ↗ through today for

10:28 ↗ when a department enters a voucher until

10:32 ↗ it goes to Council today for final

10:34 ↗ approval

10:35 ↗ sure so generally for most apartments

10:38 ↗ the department manager director will

10:42 ↗ receive the invoice from from within

10:46 ↗ their department from their support

10:47 ↗ services staff and sign off on the

10:50 ↗ invoice and then it gets entered into

10:53 ↗ munis the software with a bar code from

10:58 ↗ there it is also sent out electronically

11:02 ↗ it's routed through the software and the

11:06 ↗ manager has to approve it a second time

11:09 ↗ and they have and since its scanned in

11:12 ↗ they can pull it right up on their

11:13 ↗ desktop that's the same manager

11:16 ↗ approving it again in some cases in

11:18 ↗ other departments the the Support

11:21 ↗ Services staff just receives the

11:23 ↗ invoices and scans them all in and then

11:25 ↗ they'll get routed for approval after

11:28 ↗ that process takes place there batched

11:31 ↗ and sent up to the finance department

11:33 ↗ hard copies and it's also reviewed for

11:38 ↗ accuracy at that point dollar amount

11:41 ↗ vendor approval and then after the the

11:47 ↗ batches are entered and approved and

11:49 ↗ ready then they come to my desk and I

11:53 ↗ review them as well and sign off was

11:57 ↗ that three reviews at least at a minimum

12:04 ↗ what are the requirements of the RCW

12:06 ↗ because you mentioned that we meet the

12:08 ↗ requirements of the RCW is that would

12:10 ↗ permit us to go ahead and do this the

12:14 ↗ insurance for all employees you know

12:17 ↗ basically covering fraud and abuse it's

12:23 ↗ pretty typical and then the hiring the

12:28 ↗ purchasing and dispersing policies that

12:30 ↗ we have like all the internal controls

12:31 ↗ over approvals like requiring original

12:35 ↗ receipts having everything scanned in

12:37 ↗ and signed off

12:40 ↗ more than one person reviewing it and

12:45 ↗ then the the rest of the RCW just deals

12:47 ↗ with the legislative body must you know

12:51 ↗ review the list and sign off on the list

12:53 ↗ at their meeting at their next council

12:55 ↗ meeting subsequent to the disbursement

12:58 ↗ so that list is already provided under

13:02 ↗ the current system this just really

13:04 ↗ allows us to send the checks out as as

13:08 ↗ we process I was just looking at IMC

13:15 ↗ 3.16 which is the claims fund and then I

13:18 ↗ was looking at the ordinance that is

13:21 ↗ being proposed and it's it's

13:22 ↗ significantly longer yes the from

13:27 ↗ looking at the old one it seems fairly

13:29 ↗ outdated so I'm not sure how long it's

13:33 ↗ been so there's some some in addition to

13:40 ↗ changing the process of when we cut

13:42 ↗ checks there it looks like there's some

13:43 ↗ other kind of cleanup this going on -

13:45 ↗ yeah just laying out the RCW and what it

13:48 ↗ what it states

13:55 ↗ the other questions for Rene what's

13:59 ↗ wrong I can't find it right now but I

14:02 ↗ think that this was also this had legal

14:05 ↗ review in terms of the way that the

14:09 ↗ replacement code was written yes the

14:12 ↗ city attorney reviewed it and gave the

14:15 ↗ okay it's similar language to a lot of

14:19 ↗ other cities when I researched their

14:21 ↗ Municipal Code else thanks Rene any

14:29 ↗ thoughts or comments

14:31 ↗ that's remember hunt and I appreciated

14:34 ↗ the extra explanation about why this

14:37 ↗ would expedite the process that's used

14:40 ↗ for processing these payments and I

14:44 ↗ think it makes sense deputy president

14:49 ↗ booties I - I I think this makes sense

14:52 ↗ and I'm just again appreciated the

14:57 ↗ information about the changes that need

15:00 ↗ to be made and it sounds like it's gone

15:03 ↗ through legal review so I would be ok

15:05 ↗ with this great and I think it's

15:06 ↗ outstanding that we're looking for ways

15:08 ↗ to make the city operate more

15:11 ↗ effectively also so thank you for doing

15:13 ↗ that Rene okay all those who would like

15:17 ↗ to send this back to full council for

15:21 ↗ action say aye

15:25 ↗ any objection to putting this on consent

15:27 ↗ no objection public consent January 7

15:32 ↗ January 7 okay thanks for name thank you

15:36 ↗ and welcome glad to have you all right

15:40 ↗ and next we have agenda bills 76 96

15:43 ↗ termination and the inner local

15:45 ↗ agreement or public derivative defense

15:48 ↗ monitoring services and Onam Monahan is

15:51 ↗ going to be presenting this evening

15:52 ↗ hello autumn hi so my name is automata

15:56 ↗ Han I'm the assistant to the city

15:58 ↗ administrator and I manage all of our

16:00 ↗ court contracts for a municipal courts

16:02 ↗ that includes our

16:03 ↗ defender our prosecutor and a few other

16:06 ↗ contracts so I'm here tonight to talk

16:08 ↗ about terminating our interlocal

16:10 ↗ agreement for our public defense

16:12 ↗ monitoring services with the city of

16:15 ↗ snow Kwame and to provide you some

16:18 ↗ history back in 2013 there was a federal

16:21 ↗ case called Wilbur versus Mount Vernon

16:23 ↗ which found that that city wasn't

16:25 ↗ providing adequate public defense

16:26 ↗ services the defenders had really high

16:29 ↗ caseloads and overall we're not

16:32 ↗ representing their clients in a very

16:33 ↗ meaningful way so after that ruling a

16:35 ↗ lot of cities did some self-reflection

16:38 ↗ and re-evaluated their public defense

16:40 ↗ systems here in Issaquah like I said our

16:42 ↗ mayor's office manages all of our court

16:44 ↗ contracts and we really wanted a third

16:47 ↗ party to review our public defender

16:50 ↗ services and be a resource in case we

16:53 ↗ ever received complaints we're not

16:55 ↗ experts in public defense services and

16:58 ↗ we're looking for some expertise in that

17:00 ↗ area but as we you know looked around

17:04 ↗ there wasn't much of a profession for

17:06 ↗ people who would monitor public

17:07 ↗ defenders and this also was a new

17:10 ↗ expense for the city back then so we

17:13 ↗ started a very innovative partnership

17:15 ↗ with three other cities and applied for

17:17 ↗ a grant with the state office of public

17:20 ↗ defense and so in early 2015 we started

17:23 ↗ an interlocal agreement with Sammamish

17:24 ↗ north bend and still kwame for all of us

17:27 ↗ to hire one public defense monitor and

17:29 ↗ we were very successful in receiving a

17:31 ↗ grant from OPD for that program and we

17:35 ↗ hired a monitor who was a Pro Tem judge

17:37 ↗ and started with us back in 2015 we then

17:42 ↗ applied for subsequent OPD grants and

17:44 ↗ receive feedback that they were more

17:46 ↗ interested in funding new initiatives

17:48 ↗ instead of ongoing ones and so we

17:51 ↗ started all four cities started to pay

17:53 ↗ for this service but soon after several

17:57 ↗ the cities started to drop out of the

17:58 ↗ ILA agreement and Snoqualmie continued

18:01 ↗ on with us until this current time but

18:05 ↗ we received word that our monitor is

18:07 ↗ going to be retiring this year and so it

18:10 ↗ was a good time to look at this ila

18:11 ↗ agreement with snow Kwame and there's

18:14 ↗ not much benefit for the same

18:15 ↗ and continuing this partnership with

18:16 ↗ snow Kwame we do not share the same

18:18 ↗ public defense firm so we don't share

18:21 ↗ the same monitor or defenders very often

18:24 ↗ like I said our monitors retiring this

18:27 ↗ is a good time for us to look for

18:28 ↗ someone just for the city of this aqua

18:29 ↗ and I'm doing all the administrative

18:32 ↗ work for both cities and there's that

18:34 ↗ much benefit for us doing that for it

18:36 ↗ Snoqualmie as far as doing all the past

18:38 ↗ to pass through fees and invoicing and

18:40 ↗ management of the contract so we just

18:43 ↗ thought this was a good time for us to

18:44 ↗ move on we have started looking for a

18:47 ↗ new monitor and this there is now a

18:49 ↗ growing space of people who are

18:51 ↗ interested especially Pro Tem judges and

18:53 ↗ doing this type of work for cities so we

18:55 ↗ have found some interested folks who are

18:57 ↗ excited and willing to be our monitors

18:59 ↗ so we're in that process right now and

19:02 ↗ I've spoken with some Awami and they

19:04 ↗ understand that it's time for us to end

19:08 ↗ this ila and while the program was

19:09 ↗ successful mostly it was involving grant

19:12 ↗ funding so I think that's this is just a

19:18 ↗ housekeeping item really in nature I

19:19 ↗ checked with our city attorney and he

19:21 ↗ said that we should get council approval

19:23 ↗ for this because this I am going until

19:26 ↗ we say otherwise

19:27 ↗ so that's why I'm here tonight so I'm

19:29 ↗ here to answer any questions great

19:30 ↗ thanks epi president batiste

19:33 ↗ thanks for the presentation it sounds

19:37 ↗ like this

19:38 ↗ makes sense it started with the grant

19:40 ↗ and and bringing all the cities together

19:42 ↗ and now everyone has started to split

19:44 ↗ apart with the partnership that we

19:47 ↗ currently have is that a big cost

19:50 ↗ savings or when you when you take into

19:54 ↗ account the work that you're doing and

19:57 ↗ the city is doing so can you just speak

20:00 ↗ to that yes so we're not profiting off

20:02 ↗ of the inner local agreement with snow

20:04 ↗ Kwame it's just a pass-through fief so

20:06 ↗ it's based on caseload and we charge

20:08 ↗ them just based on caseload how many

20:10 ↗ offense cases they've had versus is a

20:13 ↗ clause so we're not so it's more just

20:15 ↗ that the city is processing all of that

20:17 ↗ and not really okay yes

20:21 ↗ the other questions don't remember hunt

20:25 ↗ and I wondered about Snoqualmie just

20:28 ↗ because it is an interlocal agreement

20:30 ↗ and there are multiple parties in it

20:33 ↗ because it's into your local what if we

20:35 ↗ had feedback from them about their

20:37 ↗ thoughts on the severance and there was

20:40 ↗ any issues or if they were in agreement

20:42 ↗ that the time had sort of expired on

20:44 ↗ this they were open to continuing the

20:46 ↗ interlocal agreement but I was the one

20:47 ↗ managing the contract so they understood

20:49 ↗ that it was time for us to move on yes

20:52 ↗ they did and I also mentioned to to

20:55 ↗ Snoqualmie that once we find a martyr

20:57 ↗ will share that person's contact

20:58 ↗ information if they're interested in

21:00 ↗ continuing so and also I imagine that

21:04 ↗ this is as it was before this is a

21:07 ↗ person this isn't like a full-time no

21:09 ↗ position but you said that it is

21:12 ↗ something that now you've you're

21:15 ↗ confident that you that the city will be

21:17 ↗ able to find a person so I guess I just

21:20 ↗ wondered about the continuity of the

21:24 ↗ service being provided or the monitoring

21:27 ↗ sure yes so yes there has been some

21:30 ↗ interest from others and it's definitely

21:32 ↗ a growing field when we first started

21:34 ↗ this program I had a whole lot of cities

21:35 ↗ calling me and saying this is this is

21:38 ↗ really interesting and this could be a

21:39 ↗ really good solution for our cities as

21:40 ↗ well so it's definitely a growing space

21:43 ↗ and and there are a lot of especially

21:45 ↗ like I said Pro Tem judges who are

21:46 ↗ interested in this type of work that

21:47 ↗ understand how a courtroom works and

21:51 ↗ it's a small contract for our monitor

21:53 ↗ it's about ten thousand dollars a year

21:55 ↗ be president matisse so I'm just trying

21:59 ↗ to make sure I understand so with

22:00 ↗ Snoqualmie because the monitor was

22:03 ↗ retiring there would be a new monitor

22:05 ↗ that would come on and because they're

22:06 ↗ two different public defender groups

22:09 ↗ they would need to monitor this and then

22:12 ↗ also monitor that okay all right yes

22:14 ↗ making sure I understand so this would

22:17 ↗ be a whole lot simpler for Issaquah if

22:18 ↗ we were to hire our own and they would

22:20 ↗ only focus on our public defender yeah

22:22 ↗ thank you so if I look at section 19 of

22:27 ↗ the ILA

22:28 ↗ she probably don't have a funny but it's

22:30 ↗ the one on termination it talks about

22:31 ↗ 120 days of notice did we get 120 days

22:34 ↗ in order I did oh you're so good

22:36 ↗ all right so effective it would be then

22:39 ↗ effective the end of sure it'd be

22:42 ↗ effective per council action okay so I

22:45 ↗ was sometime early next year yep what

22:50 ↗ section nineteen each five of the ILA

22:56 ↗ age before the signatures I don't have

23:03 ↗ any other questions about you everything

23:07 ↗ else yes a general question about the

23:13 ↗ the services provided you mentioned that

23:15 ↗ there they might address complaints and

23:19 ↗ that and there's a number of things

23:21 ↗ listed so I wondered if you could also

23:23 ↗ just expand on what you what you've seen

23:26 ↗ as the value of having this monitor from

23:28 ↗ from the years that we at the monitor

23:31 ↗ yeah even though this is housekeeping is

23:33 ↗ your issue it's really good to educate I

23:35 ↗ think council members on on this service

23:37 ↗ so the the contractor looks at a whole

23:41 ↗ lot of data that our public defender and

23:43 ↗ our Municipal Court provide as far as

23:45 ↗ types of cases contact with clients a

23:48 ↗ whole slew of issues that have come out

23:50 ↗ of that Wilber case so they look at a

23:53 ↗ lot of data and then they also pop into

23:54 ↗ court and watch how a public defender

23:56 ↗ are working with their clients and then

23:59 ↗ they interview the judge or a municipal

24:01 ↗ court staff and others too so they do a

24:04 ↗ lot of annual spot checks along with

24:05 ↗ some quarterly checks of data and to

24:07 ↗ ensure that that their clients are

24:10 ↗ getting the best service possible from

24:13 ↗ our defender they report to

24:15 ↗ they report to me he's open to staying

24:25 ↗ until we find someone but he was hoping

24:27 ↗ the end of the year but there's some

24:29 ↗ flexibility there so we have some time

24:31 ↗ so we would not find ourselves in a

24:32 ↗ position of having a void potentially

24:35 ↗ thankfully no good and and you're

24:38 ↗ already started the process and

24:40 ↗ this has nothing to do with Germany Iowa

24:41 ↗ yeah interesting to know you've already

24:43 ↗ started the process of looking for the

24:45 ↗ replacement yes okay Andy the other

24:49 ↗ questions any thoughts

24:53 ↗ Ellsberg um I think that it sounds like

24:58 ↗ in this case that iolite ending is in

25:00 ↗ the best interest of the city and I'm

25:03 ↗ glad to hear that the services you know

25:05 ↗ will continue and there will be

25:07 ↗ continuity of all of the value that was

25:09 ↗ provided and so there's no issue there I

25:11 ↗ guess I also though just in terms of

25:15 ↗ thinking about how cities might share

25:18 ↗ the resources if you were to use it if

25:20 ↗ we if we as a city were to have the same

25:23 ↗ law firm or if there were other ways to

25:26 ↗ use this kind of agreement that would

25:28 ↗ maximize benefit for our city I think it

25:32 ↗ it was an innovative program it sounds

25:37 ↗ like and and so it would be it would be

25:41 ↗ interesting to consider in the future if

25:45 ↗ there are other opportunities for that

25:47 ↗ sort of thing but I at this point it

25:48 ↗ sounds like it makes sense to continue

25:50 ↗ with the severance of the family so just

25:55 ↗ you know I think this made a ton of

25:56 ↗ sense when we entered into this

25:58 ↗ agreement particularly when it was the

26:00 ↗ four cities and it was a way to go away

26:01 ↗ and pursue the grant funding the world

26:04 ↗ has changed significantly a number of

26:06 ↗ people have already removed themselves

26:08 ↗ from this agreement so I think the time

26:10 ↗ is at that time is right for us to go

26:14 ↗ our way and and let's know for me

26:16 ↗ well there's I think I would agree with

26:20 ↗ those those two comments awesome all

26:24 ↗ right all in favor of sending this to

26:26 ↗ full committee on January 7th say aye

26:30 ↗ i consent okay yes I consent all right I

26:37 ↗ think that brings us to the close of our

26:40 ↗ agenda this evening

26:42 ↗ the next meeting of services and safety

26:44 ↗ is scheduled for January 8th to

26:46 ↗ nineteen even though the agenda says

26:49 ↗ 2018 here at 6:30 in Council Chambers

26:52 ↗ and then I just wanted to say because I

26:55 ↗ had the microphone I was on TV I just

26:58 ↗ wanted to wish everybody happy holidays

27:00 ↗ and a very prosperous and wonderful 2019

27:03 ↗ and with that were adjourned

27:16 ↗ you

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (5)

Mariah Bettise

Stacy Goodman

Victoria Hunt

Tola Marts

Chris Reh

Staff (12)

Mary Lou Pauly, Mayor

Emily Moon, City Administrator

Tisha Gieser, Deputy City Clerk

Beth Goldberg, Interim Finance Director

David Fujimoto, Sustainability Director

Sheldon Lynne, Public Works Engineering Director

Jeff Watling, Parks and Recreation Director

Jen Davis Hayes, Permit Center Manager

Gene Paul, Management Analyst

Liesl Olson, Management Analyst

Autumn Monahan, Assistant to the City Administrator

Shelly Helder, Lobbyist

Excused

Paul Winterstein