City Council Committee of the Whole · Wednesday, September 28, 2022 · City Council Digest

2. AGENDA ITEMS

Public Comment Public comment on individual agenda items will also be accepted following Council Q&A

packet pp.5–70

Open packet at p.5 ↗

Staff report:

The purpose of tonight’s Committee of the Whole presentation is to provide an overview of the Mayor’s 2023-2024 Proposed Budget. The Administration is seeking direction from City Council on additional information staff can provide or topics of

2023-24 Budget Overview & Funding Priorities Overview Presented by: Robert Hamud, Chief Financial Officer Susie Monsell, Budget Manager Funding Priorities Presented by: Paula Schwan, Police Chief Monica Negrila, Human Services Manager Andrea Snyder, Deputy City Administrator Emily Moon, Public Works Director The 2023-24 preliminary budget is available online: issaquahwa.gov/2023budget ID 1183

90 min · packet pp.71–78

Topics: Public SafetyBudgetEquity

Open packet at p.71 ↗

Staff report:

As the deadline for SCA-appointed roles approaches, we’d like to have a conversation about local/regional service opportunities and our strategic objectives. To prepare for this Committee of the Whole

Regional Representation ID 1087

30 min · Council President Walsh Deputy Council President Hall

3568 segments .txt ↗

0:02 ↗ okay technical issues resolved it sounds

0:06 ↗ like so oh technical issues resolved We

0:09 ↗ are continuing the September 28th

0:11 ↗ Committee of the whole meeting

0:15 ↗ um and I will once again just ask for

0:18 ↗ public comments and see if there is

0:21 ↗ anyone on the phone or online that are

0:25 ↗ interested in making comments clerk do

0:27 ↗ we have anyone indicating we have uh one

0:31 ↗ unidentified individual attending

0:33 ↗ virtually so call her if you'd like to

0:35 ↗ make public comments please press star 3

0:37 ↗ on your phone to indicate you'd like to

0:40 ↗ speak

0:41 ↗ please press star 3

0:43 ↗ if you'd like to make comments

0:46 ↗ at this time and I don't oh I do see a

0:49 ↗ hand raised

0:51 ↗ all right so phoning caller I am

0:54 ↗ unmuting you now

0:59 ↗ the

1:02 ↗ and I'm just tuning in because I'm

1:05 ↗ interested in the emergency housing

1:07 ↗ portion and I hope that this will

1:12 ↗ program will not be

1:15 ↗ extinguished thank you

1:19 ↗ thank you very much for your comments

1:22 ↗ and do we have anyone else signed up

1:25 ↗ we have no other members of the public

1:27 ↗ fantastic so as a reminder for anyone

1:30 ↗ listening written comments can always be

1:32 ↗ submitted at any time to city council at

1:35 ↗ issaquah.gov

1:37 ↗ so the next item on our agenda

1:41 ↗ is

1:43 ↗ id1183 the 2023-2024 budget overview and

1:47 ↗ funding priorities the overview is going

1:50 ↗ to be presented by Robert hamoud our

1:53 ↗ Chief Financial Officer and Susie

1:55 ↗ monsell our budget manager and then we

1:57 ↗ have funding priorities presented by

2:00 ↗ many of our senior staff

2:03 ↗ and

2:05 ↗ uh and I'm going to actually start with

2:08 ↗ a little bit of a preamble fantastic

2:09 ↗ take it away

2:11 ↗ good evening members of the council uh

2:13 ↗ thank you uh for being here this evening

2:16 ↗ uh we're very pleased to present to you

2:18 ↗ mayor Paulie's uh

2:20 ↗ 2023-2024 budget and our purposes

2:23 ↗ tonight is the agenda indicates uh we

2:26 ↗ will talk a little bit about the

2:27 ↗ schedule and the upcoming events for the

2:29 ↗ the budget review by the city council uh

2:32 ↗ we'll then get into some of the

2:33 ↗ specifics on the general fund uh both

2:36 ↗ expenditures and revenues and then mayor

2:38 ↗ Paulie in preparing this year's budget

2:40 ↗ really wanted to focus on three priority

2:43 ↗ areas we want to spend a few minutes

2:45 ↗ this evening talking about those

2:46 ↗ priority areas as well as what we see

2:49 ↗ our future challenges in each of those

2:51 ↗ areas and so we'll have other chief of

2:53 ↗ police Paul Schwann uh make a

2:56 ↗ presentation regarding the the police

2:57 ↗ department's Budget on the Human

3:00 ↗ Services side Monica negrila and Jeff

3:02 ↗ Watling and then on infrastructure I'm

3:04 ↗ very pleased to introduce to the council

3:06 ↗ our new Public Works director Emily Moon

3:08 ↗ uh and Emily along with Deputy City

3:10 ↗ adminster writer Andrew Schneider will

3:13 ↗ be talking a little bit about

3:14 ↗ infrastructure we'll talk some more then

3:16 ↗ about Personnel additions and

3:18 ↗ adjustments other budget highlights and

3:21 ↗ then as we have done for the last couple

3:22 ↗ of years the administration is going to

3:24 ↗ put forward some specific policy

3:25 ↗ questions for the council's

3:27 ↗ consideration during your budget

3:29 ↗ deliberations and then talk a little bit

3:31 ↗ about next steps

3:32 ↗ next slide

3:35 ↗ so the budget schedule we're at the

3:37 ↗ second leg of that with the presentation

3:41 ↗ this evening uh at your regular council

3:43 ↗ meeting next week on October 3rd are the

3:46 ↗ various public hearings

3:48 ↗ required for the budget and we do those

3:50 ↗ twice so this will be the first of the

3:52 ↗ public hearings and then the various

3:53 ↗ ordinances are introduced for the first

3:55 ↗ time and again there's a introduction

3:57 ↗ and then a adoption at a later meeting

4:00 ↗ and then there will be on October 10th

4:03 ↗ another Committee of the whole with

4:05 ↗ budget deliberations another scheduled

4:07 ↗ Committee of the whole on October 17th

4:08 ↗ for Budget deliberations October 25th uh

4:12 ↗ schedule hopefully final budget

4:14 ↗ deliberations and then the final actions

4:16 ↗ to adopt the budget on November 7th next

4:19 ↗ slide

4:23 ↗ so to remind the council and to share

4:26 ↗ with the community with the Issaquah

4:30 ↗ strategic plan we have a series of steps

4:33 ↗ that were adopted to help the city uh

4:37 ↗ you know be as Mindful and thoughtful as

4:39 ↗ possible on how we operate how we budget

4:41 ↗ how we measure uh success and we are at

4:45 ↗ the bottom of that circle with the

4:48 ↗ budget discussions over the next several

4:49 ↗ weeks

4:50 ↗ and just to remind you of the process we

4:54 ↗ then begin the year with a work plan and

4:56 ↗ come back to the council in January with

4:58 ↗ that every other year so coming up in

5:00 ↗ 2023 we will do a community survey and

5:04 ↗ also look more finely at performance

5:06 ↗ evaluations as I I know the council is

5:08 ↗ aware of that has been a evolving uh

5:11 ↗ process for us looking at performance

5:13 ↗ and I think when we talk with you in

5:16 ↗ January we're going to come up with a

5:18 ↗ schedule for this circle through the

5:21 ↗ 2023 year we think it would probably be

5:23 ↗ it makes sense to add a separate Council

5:26 ↗ study session to talk specifically about

5:29 ↗ performance evaluation early in the year

5:31 ↗ so as we begin the budget process that

5:34 ↗ is informed with the looking at

5:36 ↗ performance early in the process again

5:39 ↗ 2023 is a community survey year so we

5:42 ↗ will have that process we will then

5:44 ↗ bring that back to you in the summertime

5:45 ↗ with that information ask the council to

5:48 ↗ look at the Strategic plan the strategy

5:50 ↗ and budget planning workshop that's also

5:52 ↗ been a part of that July meeting a

5:54 ↗ financial Workshop usually at the end of

5:56 ↗ the summer and that brings us to the

5:57 ↗ budget so we've done a lot of this I

6:00 ↗ think the council

6:01 ↗ did an excellent job in both January and

6:04 ↗ July looking at priorities and I think

6:08 ↗ as we go through the budget this evening

6:09 ↗ you will see many of the issues that

6:11 ↗ have been identified by the council

6:13 ↗ during those sessions have been

6:15 ↗ addressed in the mayor's proposed budget

6:16 ↗ next slide

6:19 ↗ so one of the issues uh that the council

6:23 ↗ has raised and certainly the

6:24 ↗ Administration has been very mindful of

6:26 ↗ has been what we call underspend the

6:31 ↗ idea that we budget a full year salaries

6:34 ↗ for every authorized position uh we

6:37 ↗ budget a top-line health care benefit

6:40 ↗ for every budgeted position and as we

6:42 ↗ have had over the last several years a

6:45 ↗ significant number of vacancies

6:46 ↗ throughout the year that creates an

6:48 ↗ underspend or or dollars that are

6:50 ↗ budgeted and not spent and the

6:52 ↗ administration mayor Paulie agrees with

6:55 ↗ the council that in order for us to be

6:56 ↗ more precise in our budgeting that we

6:59 ↗ needed to be more aggressive in

7:01 ↗ addressing that so included in this

7:03 ↗ budget this year are a couple of of new

7:06 ↗ strategies to help us with that first is

7:09 ↗ that we have increased the budget for

7:11 ↗ the Personnel underspend from one

7:13 ↗ percent to three percent so the last

7:15 ↗ couple of years what we have done is we

7:17 ↗ have taken the the value of one percent

7:19 ↗ of salaries and put a minus in that so

7:24 ↗ that that money then could be re-spent

7:25 ↗ on other things we've increased that 423

7:28 ↗ 24 to 3 percent we think that's more

7:31 ↗ accurate reflection of what our actual

7:33 ↗ has been we will continue to be diligent

7:35 ↗ of course in filling budgeted positions

7:38 ↗ but as you all know that remains a

7:40 ↗ challenge for us and most businesses to

7:42 ↗ fill that and so we feel comfortable

7:43 ↗ making that adjustment from one percent

7:46 ↗ to three percent uh second we are going

7:48 ↗ to reduce the budget amount for vacant

7:50 ↗ and new position benefits so again what

7:53 ↗ the past practice has been is that we

7:55 ↗ budget uh the the greatest amount per

7:58 ↗ position for health care benefits and

8:01 ↗ the reality is again through vacancies

8:03 ↗ we have savings there and we have

8:05 ↗ employees that you choose not to take

8:07 ↗ that top tier health benefit and so the

8:09 ↗ cost of the city uh for sometimes the

8:12 ↗ people coming on board in a new position

8:14 ↗ is less than what we budgeted so we have

8:17 ↗ made some adjustments there uh to

8:19 ↗ capture the understand

8:20 ↗ and then finally uh we are proposing in

8:23 ↗ this budget to increase capacity on the

8:25 ↗ budget team for more robust robust

8:27 ↗ mid-year monitoring uh not only on the

8:30 ↗ operating side but on the capital side

8:31 ↗ and as we talk this evening and talk

8:33 ↗ over the next few weeks with the budget

8:35 ↗ uh the capital budget is a very

8:37 ↗ significant part of the work that we'll

8:39 ↗ be doing uh over the next uh two years

8:42 ↗ so we want to be sure that we're doing

8:44 ↗ that

8:45 ↗ um as mindfully as possible watching

8:48 ↗ those budget expenditures next slide

8:54 ↗ so while generally mayor Paul is very

8:57 ↗ pleased to submit to the council a very

8:59 ↗ healthy and robust budget we still

9:02 ↗ remain concerned about our long-term

9:05 ↗ funding strategies

9:06 ↗ um that as we look at them we look at

9:10 ↗ the restricted growth of major Revenue

9:12 ↗ sources specifically uh property tax

9:14 ↗ we look at what we would see as a

9:18 ↗ drawdown on fund balance in the out

9:20 ↗ years through our our longer term

9:22 ↗ Financial forecasts so at this point

9:24 ↗ we're looking at a 10 percent

9:25 ↗ undesignated and become balanced by 2027

9:28 ↗ which we believe is is too low and then

9:32 ↗ with those concerns we're proposing

9:35 ↗ through the beginning of next year to

9:38 ↗ begin discussions with the council over

9:40 ↗ a more long-term funding strategy to

9:43 ↗ maintain a current level of operating

9:45 ↗ Services as you know we've had

9:47 ↗ discussions over the last year looking

9:49 ↗ at our Opera our Capital financing

9:51 ↗ issues I think we're going to need to

9:53 ↗ look at our operating uh financing as

9:55 ↗ well next slide

10:00 ↗ and again just a snapshot of our

10:04 ↗ property tax in 2014 7.6 million dollars

10:08 ↗ the proposed 2022 budget 10.1 million

10:12 ↗ dollars

10:13 ↗ um you know the growth of that uh has

10:16 ↗ been steady but it has been slow uh and

10:19 ↗ the reality is is that we take in less

10:21 ↗ money in general property tax than our

10:23 ↗ cost for Public Safety Services so we're

10:26 ↗ again very fortunate to have other

10:28 ↗ robust Revenue uh but property tax is

10:32 ↗ really not serving uh what I think it

10:35 ↗ was meant to do which was to fund

10:37 ↗ largely the services provided by the

10:39 ↗ city and so that is something we will

10:40 ↗ want to continue to talk with the

10:41 ↗ council about

10:43 ↗ um through this process and then over

10:45 ↗ hopefully the next several years next

10:46 ↗ slide

10:48 ↗ foreign

10:49 ↗ again we're going to spend some time

10:52 ↗ this evening focusing on these three

10:54 ↗ budget priorities Public Safety Human

10:56 ↗ Services and infrastructure and I've

10:57 ↗ already introduced those staff members

11:00 ↗ that will be discussing that next slide

11:04 ↗ so let's get into the nitty-gritty now

11:06 ↗ unless there's any initial questions

11:07 ↗ council president members of the council

11:08 ↗ I'd like Robert humud our Chief

11:10 ↗ Financial Officer to pick up the story

11:13 ↗ from here

11:16 ↗ thank you Wally

11:19 ↗ and the first slide here is just kind of

11:22 ↗ the flow of how the biennial budget

11:24 ↗ process so again it's different than

11:25 ↗ previous years because you're looking at

11:27 ↗ the two-year schedule rather than a

11:30 ↗ one-year schedule so you can see we've

11:32 ↗ already gone through obviously we're in

11:33 ↗ the proposed budget development now

11:36 ↗ getting into the city council

11:37 ↗ deliberations in Q3 2022 then you have

11:41 ↗ the 2023-24 budget adoption obviously by

11:45 ↗ the end of the year

11:46 ↗ and then the implementation for 2023

11:49 ↗ early next year there will be

11:51 ↗ um most likely a reauthorization process

11:54 ↗ as in Prior years

11:56 ↗ happening in 2023 but you'll notice that

12:00 ↗ that reauthorization process as I've

12:02 ↗ mentioned in previous meetings will not

12:04 ↗ happen in 2024 because you have a

12:06 ↗ two-year appropriation rather than a

12:08 ↗ one-year appropriation but there is the

12:11 ↗ 2023-24 biennium mid biennial review

12:14 ↗ that would happen by actually anywhere

12:17 ↗ through Q3 2023 and again that'll be the

12:21 ↗ opportunity to change budget assumptions

12:24 ↗ as needed as revenues change expenditure

12:26 ↗ forecast change that'll be an

12:28 ↗ opportunity as well for Budget

12:29 ↗ amendments as needed

12:32 ↗ and then 2024 obviously so in our

12:35 ↗ systems and even with the auditing we

12:38 ↗ still

12:39 ↗ consider each year the biennium a

12:41 ↗ separate fiscal year but for the

12:43 ↗ appropriation for what you're going to

12:45 ↗ actually pass that will be the two-year

12:46 ↗ budget

12:48 ↗ and then the final budget amendments

12:49 ↗ would be at the end obviously of 2024 at

12:53 ↗ the end of the biennium

12:56 ↗ so the revenue Outlook back to Wally's

12:59 ↗ point you can see that property tax is

13:02 ↗ not our largest revenue source that is

13:04 ↗ sales tax so property tax you can see is

13:07 ↗ forecasted at one 10.1 million for 2022

13:12 ↗ raises to 10.5 million in 2024 but you

13:16 ↗ can see also with sales tax this does

13:19 ↗ include the affordable housing sales tax

13:21 ↗ to 0.1 percent that I've spoken to some

13:23 ↗ of you in detail on the past few days

13:25 ↗ that is the forecast right now at 23.8

13:29 ↗ million and we're focused forecasting at

13:32 ↗ 25.5 million for 24 and we had a month

13:35 ↗ more of sales tax data that came in

13:38 ↗ today for 2022 July's numbers and again

13:41 ↗ they were very strong through the summer

13:42 ↗ so we're confident in that forecast for

13:45 ↗ this year and then in the out years

13:48 ↗ b o or business and occupation tax

13:51 ↗ 7.1 and 22 going to 7.6 million and 24.

13:55 ↗ utility tax 5.5 million and 22 going to

14:00 ↗ 2006.2 million in 2024 some of that

14:04 ↗ increase will be due to rate increases

14:07 ↗ on utilities and services that that do

14:10 ↗ feed into that that utility tax payment

14:13 ↗ at the end other Revenue sources again

14:16 ↗ anything from Grants intergovernmental

14:18 ↗ local revenues and arpa that's 19.7

14:21 ↗ million for 22. you can see that drop to

14:23 ↗ 14.6 that's the arpa this is the second

14:27 ↗ tranche of the arpa we received in 22.

14:30 ↗ we also received the first trunch in 21

14:32 ↗ you can see that goes away because

14:34 ↗ there's about 5 million a year 5.5

14:36 ↗ million a year so that drops the number

14:37 ↗ to 14.6 on the other revenues

14:40 ↗ and so you can see the total forecast

14:42 ↗ right now with 66.2 million for 2022 63

14:47 ↗ million for 23 64.6 million for 24.

14:52 ↗ so general fund balancing charge and I

14:55 ↗ might have Susie weigh in here if

14:57 ↗ there's any questions on this uh total

14:59 ↗ beginning fund balance 35.7 million for

15:02 ↗ 23 25.8 million for 24. so again that's

15:07 ↗ the drawdown that we've been discussing

15:08 ↗ ongoing revenues you can see again 62.2

15:12 ↗ million and 20 by 24 and the ongoing

15:15 ↗ expenditures you can see under revenues

15:17 ↗ 61.7 Million by 24 58.6 million and 23

15:21 ↗ one-time expenditures a lot of them and

15:25 ↗ I've I know I've mentioned this in Prior

15:27 ↗ meetings a lot of the runtime

15:29 ↗ expenditures for a biennium actually are

15:31 ↗ funded in the first year because it's a

15:33 ↗ two-year period so you can see 8.7

15:35 ↗ million the first year 3 million the

15:37 ↗ second year

15:38 ↗ our expenditures again 4.7 million the

15:41 ↗ first year 4.1 million the second year

15:43 ↗ and again were statutorily obligated to

15:46 ↗ spend it by the end of 24 per the arpa

15:49 ↗ guidelines from the federal government

15:50 ↗ at this point affordable housing

15:52 ↗ expenditures you can see 900

15:54 ↗ 1023 also 900 024. and you can also see

15:59 ↗ that there's still an ongoing capacity

16:01 ↗ difference 1.5 million the first year

16:04 ↗ but 0.5 million in the second year and

16:07 ↗ again this is to total up you could see

16:09 ↗ the ending fund balance this is to make

16:11 ↗ sure that we're targeting that 17 so

16:14 ↗ even with that 500 000 ongoing capacity

16:17 ↗ difference of 24 we're still forecasted

16:20 ↗ to be at 17 of fund balance so you can

16:24 ↗ see ending fund balance 25.8 and 23 20.8

16:28 ↗ and 24.

16:30 ↗ affordable housing actually increases

16:33 ↗ again because the sales tax is growing

16:34 ↗ each year we don't have large projects

16:36 ↗ for expenditures yet

16:38 ↗ forecasted for that fund the 9.1 million

16:41 ↗ and 24.

16:43 ↗ and so you can see the undesignated fund

16:45 ↗ balance total about 11.7 million in

16:47 ↗ 2024.

16:51 ↗ in general fund balance impact

16:54 ↗ again I've kind of touched on this

16:56 ↗ already but just to highlight it again

16:58 ↗ you can see where we're starting out as

17:00 ↗ a total fund balances percentage

17:02 ↗ percentage of expenditures in 22 is 41

17:05 ↗ percent again with increased Revenue

17:08 ↗ outlook for 22 it's up to 56 percent

17:10 ↗ also that's combined with some of the

17:12 ↗ proposed underspend that is still

17:14 ↗ occurring especially with Personnel in

17:17 ↗ the 2022 budget

17:19 ↗ but you can see that being reduced to 30

17:21 ↗ and 24 and then undesignated fund

17:24 ↗ balance going from

17:25 ↗ 33 the end of this year forecasted to 17

17:28 ↗ and 24.

17:30 ↗ Robert just one comment when you um sit

17:33 ↗ back it's a little bit harder to hear

17:34 ↗ you so if you could pull that apologize

17:36 ↗ thank you any questions nope okay

17:42 ↗ so the 2023 budget overview

17:46 ↗ the proposed totals are

17:49 ↗ 165.2 million dollars and you can see

17:52 ↗ where general fund accounts for 43

17:54 ↗ percent of all expenditures

17:56 ↗ utilities about 22 percent of all

17:58 ↗ expenditures special Revenue funds

18:01 ↗ 11 capital projects about 13 of these

18:04 ↗ expenses Debt Service

18:06 ↗ um about two percent so this is all of

18:09 ↗ our funds total for the city

18:13 ↗ and then 24 about the same but it's

18:15 ↗ 174.2 million you can see capital

18:17 ↗ projects about 13

18:18 ↗ in 24 40 general fund 25 utility special

18:24 ↗ Revenue 13 percent

18:28 ↗ and this is a busy chart but we're just

18:31 ↗ trying to show kind of the Breakout by

18:33 ↗ Department

18:34 ↗ of of the general fund totals you can

18:37 ↗ see the public safety site is in the

18:39 ↗ bottom left-hand corner you can see the

18:42 ↗ police department of 15.7 million

18:44 ↗ Municipal Court 1.3 million fire 8.1

18:48 ↗ million

18:49 ↗ and you could see the second would be

18:51 ↗ Parks itself 11.6 million Community

18:54 ↗ Development 8.6 and then you can see the

18:56 ↗ administrative departments and also the

18:58 ↗ interfund transfers

19:04 ↗ and again pretty much the same mix you

19:06 ↗ see in 2024 as well

19:12 ↗ any questions on these

19:20 ↗ so the proposed general fund Revenue

19:22 ↗ adjustments over the 2022 budget we're

19:25 ↗ assuming in the numbers that we've

19:27 ↗ presented tonight that we're assuming

19:29 ↗ that Council does approve the one

19:31 ↗ percent property tax levy increase it

19:33 ↗ also assumes the increase in Recreation

19:37 ↗ and CPU and Community Planning and

19:39 ↗ Development fees that have been proposed

19:40 ↗ and also the proposal by the executive

19:44 ↗ to increase court and jail contracts of

19:46 ↗ partner cities by five percent going in

19:48 ↗ for both 20 going into 23 and 24 and

19:52 ↗ then previously adopted utility rate

19:54 ↗ increases we have a slide at the end

19:56 ↗ that will show those rate increases

20:01 ↗ and then um I know Wally showed this

20:04 ↗ slide previously the funding priorities

20:05 ↗ again Public Safety Human Services and

20:07 ↗ infrastructure and we're going to be

20:09 ↗ presenting more details tonight on these

20:12 ↗ and first is chuchuan

20:30 ↗ thank you council members and Robert for

20:34 ↗ getting that precious extended started

20:37 ↗ for us

20:39 ↗ I became your um chief of Issaquah a

20:43 ↗ couple months ago I was interim starting

20:44 ↗ in November and at that point in time we

20:48 ↗ were down a great deal in our staffing

20:50 ↗ and so one of the big pushes has been

20:52 ↗ Staffing for us that's a big thing that

20:54 ↗ we've been pushing and moving forward

20:57 ↗ presently right now we have 32 staff as

21:00 ↗ far as Patrol goes and they're

21:03 ↗ responsible for taking the safety of

21:04 ↗ residents and business visitors who are

21:07 ↗ coming to our city on a daily basis so

21:09 ↗ our nighttime residence is about forty

21:11 ↗ thousand but daytime obviously is almost

21:13 ↗ doubled that or more

21:15 ↗ and so the residence population with 40

21:18 ↗ 000 that gives us 0.75 officers per

21:20 ↗ thousand people

21:22 ↗ which is an estimate that is about 2.2

21:25 ↗ times lower than the national average of

21:27 ↗ 2.4 officers per thousand

21:32 ↗ for your Police Department in the City

21:33 ↗ of Issaquah total no calls for service

21:35 ↗ between

21:37 ↗ 2014. I can't see which slides we're in

21:40 ↗ can we go to

21:41 ↗ the next one

21:48 ↗ one moment please

21:53 ↗ okay so for the biggest Focus that we

21:55 ↗ are proposing for the next budget for

21:58 ↗ the 2020 or 23 24 budget is we're

22:00 ↗ focusing on continuing that recruitment

22:02 ↗ retention for the officers that we do

22:04 ↗ have and then in 23 we hope to get all

22:08 ↗ the information that's needed to get our

22:11 ↗ body worn camps

22:13 ↗ um the cameras so I'll be officer and

22:14 ↗ corrections officer both would be

22:16 ↗ wearing a body worn camera so we have

22:18 ↗ access to the data if we have a public

22:20 ↗ disclosure request on all the actions

22:22 ↗ for accountability and for moving us

22:26 ↗ forward into a lot of

22:28 ↗ what other agencies are doing in our

22:30 ↗ area as well and so we can keep that for

22:32 ↗ it's a lot of asks that have been going

22:34 ↗ on within our climate these days for law

22:38 ↗ enforcement as well

22:39 ↗ we also want to add some correction we

22:41 ↗ are adding or asking that a corrections

22:43 ↗ officer record specialist record

22:45 ↗ specialist specifically is to handle all

22:46 ↗ those PDR requests and some other work

22:49 ↗ that is necessary as well as two Patrol

22:52 ↗ officers in 2024. for the body worn

22:55 ↗ cameras to back up real quick the idea

22:57 ↗ would be do all the work in 2023 to have

22:59 ↗ them implemented in quarter one of 2024.

23:01 ↗ is the idea

23:03 ↗ and um to we have started a pilot

23:07 ↗ take-home car policy for the officers

23:09 ↗ and so we would hope to implement five

23:12 ↗ more new patrol cars in each one of

23:15 ↗ those years

23:17 ↗ so next slide there we go thank you

23:20 ↗ um total calls for service this is a

23:21 ↗ graph I don't know if you I can see that

23:23 ↗ really well but it brings up from 2014

23:27 ↗ to 2021 there is four month section in

23:30 ↗ 2021 that we don't have data for because

23:34 ↗ of some circumstances with changing a

23:36 ↗ software and so we don't quite have that

23:39 ↗ data it would take us just a little more

23:40 ↗ time we could still get that if it was

23:41 ↗ needed but

23:43 ↗ our 911 Center that takes all these

23:46 ↗ calls for service they route resources

23:49 ↗ to help emergent services for three

23:51 ↗ different cities specifically and the

23:54 ↗ Issaquah North Bend and Snoqualmie there

23:56 ↗ are 24 7 Center 365. so there's someone

23:59 ↗ answering those phones every day every

24:01 ↗ hour of every day

24:03 ↗ and on an average Issaquah has around 60

24:07 ↗ 000 total calls for service Which is

24:09 ↗ higher than other local dispatch centers

24:11 ↗ themselves

24:13 ↗ so we're projected already to be hired

24:15 ↗ this year than we have been in past

24:17 ↗ years as well

24:18 ↗ and our total calls is just under half

24:22 ↗ all the calls are 9-1-1 related

24:24 ↗ just to give you a little perspective of

24:26 ↗ the types of calls and how much that our

24:28 ↗ dispatches are taking here in our own

24:29 ↗ City

24:30 ↗ next slide please

24:33 ↗ dispatch calls to give you a perspective

24:35 ↗ for all calls for service were 22 412

24:40 ↗ for all three different divisions our

24:43 ↗ cities collectively and just for Squad

24:45 ↗ loan was 11 101.

24:49 ↗ thus far that's for this year alone and

24:52 ↗ what we have moving forward so as you

24:54 ↗ can see we are on target to be higher

24:56 ↗ than we have in the past by the previous

24:57 ↗ graph

24:59 ↗ next slide please

25:01 ↗ this is a comparison shot Redmond has a

25:04 ↗ Dispatch Center as well they dispatch

25:06 ↗ for only two cities and we dispatch for

25:08 ↗ three we have a comparatively similar

25:11 ↗ number of calls for service

25:14 ↗ there's slightly higher with their

25:16 ↗ population being

25:19 ↗ um similarly but we have over ten

25:22 ↗ thousand more 911 calls than they have

25:24 ↗ so our emergent calls for service are

25:27 ↗ more than the calls for service that

25:28 ↗ they're receiving which are non-emergent

25:30 ↗ so it's different in the type of call

25:32 ↗ we're taking information we're Gathering

25:33 ↗ how emergent that works for the people

25:35 ↗ that are taking the calls which is a

25:37 ↗ night at 48 percent higher level

25:39 ↗ in that

25:40 ↗ [Music]

25:41 ↗ um

25:42 ↗ they have different clear variations for

25:44 ↗ a reason and we do have a smaller

25:46 ↗ population

25:47 ↗ um but like I said the higher proportion

25:49 ↗ is the 911 calls

25:53 ↗ this is our dispatch Staffing comparison

25:55 ↗ I just want to say first of all that we

25:58 ↗ are greatly and there is more staff in

26:00 ↗ our Dispatch Center than there's been in

26:01 ↗ the five years and and since many have

26:04 ↗ been here and seen so that is a great

26:07 ↗ Improvement

26:08 ↗ we do still have some work to do and so

26:11 ↗ I'm very thankful all our Dispatchers in

26:13 ↗ our Center are very thankful our

26:14 ↗ officers are thankful although we do

26:16 ↗ need more to staff the hours and the

26:19 ↗ types of calls and the stress level of

26:21 ↗ those calls being that there's so many

26:22 ↗ 911s in our in our Center

26:25 ↗ and to put perspective in comparison for

26:27 ↗ the size and Center we dispatch for

26:29 ↗ three cities and Redmond dispatches for

26:31 ↗ two it's Redmond and Duvall

26:34 ↗ they have if you can see from the chart

26:36 ↗ we have one supervisor and 10

26:37 ↗ dispatchers they have almost double the

26:40 ↗ type of Staff complete staff that we

26:42 ↗ have for the same number calls for

26:43 ↗ service

26:44 ↗ so as you can see there's just a drastic

26:46 ↗ difference in numbers there

26:52 ↗ moving into our Patrol stopping this is

26:54 ↗ a little bit harder in the moment we

26:56 ↗ have a comment yes just a quick quick

26:59 ↗ question on the 9-1-1 calls of course

27:02 ↗ um how many of those are police dispatch

27:04 ↗ and how many of them are fire that

27:06 ↗ didn't get routed to norcom

27:09 ↗ that's a great that is a great question

27:11 ↗ I don't have that staff readily ever

27:12 ↗ that staff numberly variable right now

27:15 ↗ our crime analyst can get that

27:17 ↗ information back to council yeah that

27:18 ↗ would be interesting and then also a

27:19 ↗ similar comparison for for Redmond

27:22 ↗ because of you know the just

27:25 ↗ understanding the breakdown of those

27:26 ↗ 9-1-1 calls would be really helpful yes

27:28 ↗ of course great thank you yep

27:33 ↗ so current Staffing can you see that

27:36 ↗ it's a kind of a smaller slide but the

27:38 ↗ numbers in the red specifically the blue

27:41 ↗ is our new org chart the red ones are

27:43 ↗ the ones I'm sorry

27:45 ↗ oh next slide there we go okay

27:49 ↗ So currently we have

27:51 ↗ 30

27:52 ↗ um on the street

27:54 ↗ already commission officers that's from

27:57 ↗ Chief on down that doesn't include the

28:00 ↗ non-commissioned to

28:02 ↗ Command Staff right now and it doesn't

28:04 ↗ include the ones that are in fto and in

28:06 ↗ training so if you look on the chart the

28:07 ↗ ones in the green those are the ones

28:09 ↗ that are actually hired but in training

28:11 ↗ still so they can't work on their own

28:13 ↗ essentially so they're still in training

28:15 ↗ eventually hopefully will be

28:17 ↗ those are the 12 that have been hired

28:19 ↗ since November of 2021 has a large

28:22 ↗ number there we still have

28:25 ↗ um 11 vacancies but we have five more

28:28 ↗ starting in October so of the 27 that we

28:31 ↗ had of Staff overall in November we now

28:35 ↗ are down to by the end of October we

28:37 ↗ will have only

28:38 ↗ five remaining that we to hire to be

28:40 ↗ fully staffed in the whole Police

28:41 ↗ Department so we've made a lot of

28:43 ↗ progress we the ones in the red are the

28:46 ↗ ones the spots we don't have filled

28:47 ↗ quite yet but we have dispersed their

28:50 ↗ tasks out to the other officers and so

28:53 ↗ we are able to keep that level of

28:55 ↗ service to the highest possible and to

28:57 ↗ include reduced response times as much

29:00 ↗ as possible so the community itself is

29:02 ↗ still getting the service it's needing

29:05 ↗ for emergent Services sometimes there's

29:09 ↗ a little bit more of a delay if it's a

29:10 ↗ cold colder call but we do also have

29:13 ↗ that action where we've given them more

29:15 ↗ opportunities to report online we do

29:18 ↗ have a station officer who takes online

29:19 ↗ reports takes phone reports and so we've

29:22 ↗ been able to spread that a little bit as

29:24 ↗ well with that

29:25 ↗ um being a little more expeditious in

29:26 ↗ him being able to take those calls while

29:28 ↗ the other officers are still doing some

29:29 ↗ traffic so we've tried to spread that

29:31 ↗ out and then myself even doing some

29:34 ↗ community events and things so we can

29:36 ↗ spread the wealth but we're still out

29:38 ↗ there are doing what is necessary

29:40 ↗ so though we're you know growing in

29:43 ↗ diversity that's a huge thing that's

29:44 ↗ been very beneficial we have multiple

29:46 ↗ officers that speak many different

29:48 ↗ languages which was not the case that

29:51 ↗ long ago so that's another increase

29:53 ↗ that's been very beneficial

29:55 ↗ presently we have four squads as you can

29:58 ↗ see all of them have one Sergeant one

30:00 ↗ Corporal and four other officers when we

30:03 ↗ are fully staffed and that doesn't

30:05 ↗ include the detectives division that

30:06 ↗ when fully staffed has a detective

30:08 ↗ Sergeant detective Corporal two

30:10 ↗ detectives and then an entire another

30:13 ↗ Traffic Division that City administrator

30:16 ↗ Bob kowitz has put in the recently in

30:19 ↗ last year to where we'll have aided

30:21 ↗ sergeant in an admin role that will be

30:24 ↗ in charge of traffic the community

30:25 ↗ resource officers and that station

30:27 ↗ officer which we hope to have filled

30:30 ↗ within the next six months that's our

30:31 ↗ goal to be moving and having enough

30:32 ↗ that's up and running and people trained

30:37 ↗ um we have a question before you move on

30:39 ↗ councilmember Chief uh Chief I have a

30:41 ↗ question it uh says both of our

30:43 ↗ community resource officers are vacant

30:45 ↗ did we we lost our old community

30:47 ↗ resource officer he became a firefighter

30:51 ↗ thank you yep and what happened was when

30:54 ↗ we became very low staffed what happened

30:57 ↗ with that specific position and many of

30:59 ↗ the other Specialties all were absorbed

31:01 ↗ into Patrol so we still could have

31:03 ↗ um response to the community without

31:05 ↗ having to be contracted out to anyone

31:08 ↗ else and so we did we made those

31:11 ↗ movements and that's why we gave those

31:12 ↗ tasks to other things so we do have

31:14 ↗ random officers that will go who help

31:16 ↗ out those community events or respond to

31:18 ↗ those things that are necessary and we

31:20 ↗ hope to eventually have some new people

31:22 ↗ in that position after the first of the

31:24 ↗ year

31:24 ↗ yep and council member hunt

31:27 ↗ thank you under detectives

31:30 ↗ um can you help me understand it says

31:31 ↗ two detective uh vacant and then also

31:34 ↗ three detective vacant

31:36 ↗ so that was just a number three so in

31:39 ↗ other words those are two so we have a

31:41 ↗ detective Sergeant one detective that's

31:44 ↗ actually in place right now another will

31:46 ↗ be a detective Corporal and then the

31:48 ↗ other would be another detective's

31:49 ↗ position so basically it's saying that

31:51 ↗ there's two corporate or detectives

31:52 ↗ positions that are vacant currently okay

31:54 ↗ thank you yes

31:56 ↗ and then our new crime analyst Ryan

31:58 ↗ who's put a lot all this information

31:59 ↗ together for you

32:01 ↗ um collectively she also will be in that

32:03 ↗ category and under that detective

32:05 ↗ sergeant

32:07 ↗ so ipd has the lowest number of

32:09 ↗ full-time

32:12 ↗ employees per thousand population

32:14 ↗ compared to local and other cities

32:17 ↗ who own police departments that's

32:19 ↗ locally and throughout the state so we

32:23 ↗ have some other numbers and comparables

32:24 ↗ that I can explain that a little bit

32:26 ↗ later or at another time

32:29 ↗ um next slide thank you

32:32 ↗ um moving into Corrections uh the

32:35 ↗ corrections run our Issaquah Jail

32:37 ↗ which is a modern 72-bed facility and

32:40 ↗ Corrections are responsible for

32:42 ↗ providing secure and safe environment

32:44 ↗ for all inmates in the Issaquah Jail

32:47 ↗ they offer care and security for inmates

32:48 ↗ of 19 additional contract cities

32:52 ↗ and not for not just Issaquah and all

32:55 ↗ other outside agencies where they don't

32:57 ↗ have an opportunity or they call us up

32:59 ↗ and say hey can I bring somebody or if

33:01 ↗ someone for example decides

33:04 ↗ um or gets charged with a crime in

33:07 ↗ another state but they live here they

33:10 ↗ can ask to serve their time somewhere

33:12 ↗ else so if they live in our community

33:13 ↗ they can choose to use our jail which is

33:15 ↗ a certain cost as well so they house all

33:18 ↗ different kinds of

33:19 ↗ individuals here that are all

33:21 ↗ misdemeanor that's arranging and

33:22 ↗ coordinated they all CEOs also arrange

33:24 ↗ and coordinate various assistants to the

33:27 ↗ whole person Wellness programs for the

33:28 ↗ inmates they also have to schedule

33:30 ↗ competency hearings we have six video

33:33 ↗ courts that go on in our jail now

33:35 ↗ downstairs

33:36 ↗ and so it's been it's very busy down

33:39 ↗ there during the daytime if you ever

33:41 ↗ want to come down and and see all the

33:42 ↗ workings that go on down there the jail

33:45 ↗ has one Corrections supervisor who works

33:48 ↗ one shift five days a week who

33:50 ↗ supervises our Corrections staff the

33:52 ↗ Spanish control is a little bit more

33:54 ↗ than we'd like again we've come a long

33:55 ↗ way having the one supervisor One

33:58 ↗ Transport officer and 13 staff now and

34:01 ↗ we're fully staffed on there is is

34:02 ↗ amazing to have that many staff for as

34:05 ↗ much as they have going on down there

34:07 ↗ also this quad jail

34:09 ↗ in comparison to the Kirkland jail

34:12 ↗ the compare curriculum jails has one

34:14 ↗ Lieutenant two sergeants and two Corps

34:16 ↗ pearls who overseeing their 16

34:17 ↗ Corrections Officers so similarly we've

34:20 ↗ come a very long way but we still have

34:22 ↗ some work that needs to be done to get

34:23 ↗ us and they have the exact same size

34:25 ↗ jail we do so the span of control and

34:27 ↗ actual oversight is a lot greater and so

34:31 ↗ we just need to work on that a little

34:32 ↗ bit more and moving forward is what we

34:34 ↗ would our goal is

34:36 ↗ next slide please thank you

34:39 ↗ and for correction Staffing

34:42 ↗ our city contract right now with our

34:45 ↗ Union has it as one corrections officer

34:48 ↗ per shift because of our numbers down

34:51 ↗ there as you can see

34:53 ↗ um year to date we've had 1047 inmates

34:56 ↗ which is about 46.3 daily but sometimes

34:58 ↗ our population will be up to in over the

35:01 ↗ 60s so to have one down there is

35:03 ↗ unrealistic and it's unsafe not just for

35:06 ↗ the correction staff but for the inmates

35:07 ↗ themselves so I put in a chief

35:10 ↗ administrative order to have two

35:12 ↗ Corrections Officers per shift for the

35:15 ↗ safety of everybody involved and if they

35:17 ↗ do need extra help they're all all

35:18 ↗ required to a radio so our Patrol does

35:20 ↗ help when necessary to make sure that

35:23 ↗ they're available and they are required

35:25 ↗ to wear their radios for that reason

35:27 ↗ any given year their squad jail holds

35:29 ↗ over 20 or 2150 in nights that go

35:33 ↗ through our jail here in our city I

35:35 ↗ don't think that's a number that a lot

35:36 ↗ of people were aware of or some of this

35:37 ↗ information you may have not heard

35:39 ↗ before and so um this is a big thing

35:41 ↗ that I think is important for people to

35:43 ↗ know exactly what you guys are approving

35:46 ↗ and what goes on just across the street

35:48 ↗ so

35:49 ↗ um current the contract teams one

35:51 ↗ attending and because of that 43.4 daily

35:54 ↗ average

35:55 ↗ we want to make sure that's increased

35:57 ↗ for safety and as mentioned

35:59 ↗ this is technically considered one of

36:02 ↗ the

36:03 ↗ we don't want to overpower and even by

36:05 ↗ Statute you can't even have one you

36:08 ↗ can't check on the monitor to say oh

36:09 ↗ yeah everybody's good in that cell you

36:10 ↗ have to physically go into each dorm to

36:13 ↗ make sure or sell and make sure that

36:15 ↗ someone's okay once an hour

36:17 ↗ and so by that statue you even when

36:19 ↗ someone's to go on a lunch break or

36:21 ↗ something you have to have someone else

36:22 ↗ that can be there in case anything else

36:24 ↗ happens or everybody has to be in

36:26 ↗ lockdown so that's a lot again more

36:28 ↗ other things we can go into at another

36:29 ↗ time but so again we've greatly

36:32 ↗ drastically increased we're super happy

36:34 ↗ about the Staffing as it is we just do

36:36 ↗ have some progress to be to make moving

36:38 ↗ forward

36:39 ↗ next look choose one we have a question

36:42 ↗ Deputy council president Hull

36:44 ↗ thank you very much thank you for the

36:45 ↗ detailed presentation

36:47 ↗ um so you've

36:48 ↗ you've produced here a couple of

36:50 ↗ comparison models so the Redmond

36:51 ↗ Dispatch Center in the Kirkland City

36:53 ↗ Jail is that the administration's

36:55 ↗ position that these are best practice

36:56 ↗ models for these kind of facilities that

36:58 ↗ we want

36:59 ↗ to go to or is this just something for

37:01 ↗ us you know I I think the purpose of

37:04 ↗ tonight mayor Paulie really wants to

37:05 ↗ focus on these three areas Public Safety

37:07 ↗ infrastructure and Human Services

37:10 ↗ um what we want to try to convey is that

37:12 ↗ we have additional work to evaluate what

37:14 ↗ makes sense for us uh again what you'll

37:17 ↗ hear in human services is very tied to

37:19 ↗ the work that we're doing in police for

37:20 ↗ example we want to continue to go down

37:23 ↗ that road but we realize that's going to

37:24 ↗ be additional resources that we're going

37:26 ↗ to need we think we need to continue to

37:29 ↗ look at dispatch the what happened with

37:31 ↗ our Dispatch Center we can never have

37:33 ↗ that happen again and so training is

37:35 ↗ important supervision is important so we

37:38 ↗ are going to need to continue to look at

37:39 ↗ that on the jail side I think the

37:42 ↗ numbers kind of speak for themselves we

37:43 ↗ we need to continue to invest those

37:45 ↗ resources the comparisons are really

37:48 ↗ illustrative only they're not meant to

37:50 ↗ be a model that we're looking

37:53 ↗ specifically to follow but clearly other

37:55 ↗ agencies see that there's needed

37:57 ↗ Resources with even less uh that calls

38:00 ↗ for service less folks in the jail so we

38:04 ↗ want to share that with you as well as

38:05 ↗ the concerns we have on human services

38:07 ↗ and on the infrastructure program that

38:10 ↗ we have again when we have a budget like

38:12 ↗ this

38:14 ↗ um it's very easy to say wow we're doing

38:16 ↗ a lot we're hiring people there's lots

38:18 ↗ of Revenue and that's all true but as we

38:21 ↗ look moving forward mayor Paulie wants

38:23 ↗ to make sure that we convey the message

38:24 ↗ to the council that there's still work

38:26 ↗ to be done in future years and so this

38:28 ↗ is I think a snapshot on some of the

38:30 ↗ challenges we face in police

38:35 ↗ I guess in closing the where you're

38:37 ↗ going to move forward and with moving

38:40 ↗ forward in the next two years are going

38:41 ↗ to continue that recruitment we're going

38:43 ↗ to continue that retention we're going

38:45 ↗ to also continue the the calls for

38:47 ↗ service and the Staffing to make sure we

38:49 ↗ keep the calls for service and the time

38:52 ↗ span in what we get those calls to our

38:55 ↗ response times down

38:57 ↗ and the overall Staffing itself and the

39:00 ↗ equipment needs of the police department

39:02 ↗ I did what we've put together Ryan's put

39:05 ↗ together with a lot of information that

39:07 ↗ I emailed to the council also is what I

39:10 ↗ don't believe has done before is a

39:12 ↗ biannual report and I emailed that to

39:14 ↗ you this evening so that's for your look

39:16 ↗ at your leisure which gives a big bigger

39:19 ↗ overview

39:20 ↗ worldly overview and then there will be

39:23 ↗ an annual report that we'll get at the

39:24 ↗ end of the year of all of 2022 that but

39:28 ↗ I'm more than happy to field questions

39:30 ↗ via email or at another time but I

39:32 ↗ wanted you to know more information

39:32 ↗ elaborating more on what we've given you

39:34 ↗ is available

39:36 ↗ so

39:39 ↗ that's all and we've got a question

39:41 ↗ councilmember Joe

39:43 ↗ thank you

39:45 ↗ Paula Schwann thank you for this

39:47 ↗ presentation it's nice that you've come

39:51 ↗ into this position as Chief and you've

39:53 ↗ gotten right to work we appreciate the

39:55 ↗ hard work that you put forward when you

39:57 ↗ put equipment needs on your Public

39:58 ↗ Safety looking forward slide over and

40:01 ↗ above the cameras for our correction

40:04 ↗ officers and police officers are there

40:06 ↗ other items that you would like us to

40:09 ↗ think about either for this budget or

40:11 ↗ for next budget that we should be

40:13 ↗ keeping front of mind

40:18 ↗ the biggest thing I think and it was

40:19 ↗ mentioned previously were the the

40:22 ↗ vehicles and that's been put in put in

40:24 ↗ the budget for the next couple of years

40:25 ↗ spanned out for realistically because

40:28 ↗ they're they're not inexpensive let's

40:30 ↗ put it that way and so I think that's

40:32 ↗ the biggest thing as far as Finance

40:34 ↗ everything else has been in the works

40:36 ↗ the city's been great and you all have

40:38 ↗ been very

40:39 ↗ very helpful in getting us to where we

40:42 ↗ need to be and so there are some

40:44 ↗ equipment things but they're all been

40:46 ↗ working and they're more it's a group

40:48 ↗ efforts whether it be with human

40:50 ↗ services as well as efforts with other

40:54 ↗ facilities and different things so thank

40:57 ↗ you chief for that answer also with the

41:00 ↗ the request to have officers have the

41:05 ↗ ability to take their cars home at night

41:07 ↗ when they go home what does that provide

41:09 ↗ for us what's the extra Delta that we

41:11 ↗ get as a community when our officers

41:13 ↗ have their cars at home as we look at it

41:17 ↗ it's a little bit of a large expenditure

41:19 ↗ but there's quite a safety and Public

41:22 ↗ Safety Improvement that we get if you

41:24 ↗ could comment on what we why we want to

41:27 ↗ have that in our budget

41:29 ↗ couple of things one of the top things

41:31 ↗ is obviously retention and recruitment

41:33 ↗ that's a big piece to have take home

41:35 ↗ Vehicles because majority of agencies

41:37 ↗ have take home Vehicles these days so

41:39 ↗ that is a big thing as far as retention

41:40 ↗ goes especially with gas prices so you

41:42 ↗ can imagine but more importantly for the

41:44 ↗ community itself it's their response

41:46 ↗ time so in the event there is a you know

41:48 ↗ God forbid an emergency in our city that

41:51 ↗ is necessary for response time for one

41:54 ↗ detective to come out or for four

41:56 ↗ officers to show up if we have something

41:58 ↗ that takes place that response time is

42:01 ↗ much more expeditious because they have

42:03 ↗ the vehicle there it has all their gear

42:05 ↗ specifically in it versus them having to

42:07 ↗ get in and grab their gear to get back

42:09 ↗ out on the street once they do get to

42:11 ↗ the station so those are the biggest

42:13 ↗ pieces there's also a presence in the

42:15 ↗ community for people to see our logo our

42:18 ↗ City's name even in their communities

42:20 ↗ wherever they're living and those are

42:23 ↗ the biggest pieces in having in their

42:25 ↗ equipment ready and to respond in a

42:26 ↗ global situation so to our community

42:29 ↗ being able to have that available and

42:32 ↗ them to respond the same goes for those

42:34 ↗ other agencies outside those officers if

42:37 ↗ we had an emergency would also respond

42:39 ↗ from their homes to our agent to our

42:41 ↗ city as well

42:42 ↗ thank you that's that's a great answer I

42:45 ↗ would also just add that uh when I see a

42:48 ↗ sheriff's uh car in the parking lot for

42:51 ↗ the apartment down the street I feel a

42:54 ↗ little bit safer in my community even

42:55 ↗ though it's a King County sheriff or

42:57 ↗ when I see the Seattle motorcycle cop

43:00 ↗ come down from Sammamish and heading in

43:01 ↗ on I-90 every day I feel a little more

43:03 ↗ safe on the road so I I think it's part

43:06 ↗ of the the

43:07 ↗ inter-jurisdictional relationship that

43:09 ↗ we have with all of our neighbors when

43:10 ↗ our officers go home they're in the

43:13 ↗ community they help the community feel a

43:15 ↗ little more safe and a little bit more

43:16 ↗ secure along the way and some of their

43:18 ↗ officers are certainly in our

43:19 ↗ communities as well so I I would fully

43:21 ↗ support that request as we go forward

43:24 ↗ thank you

43:26 ↗ thank you councilmember

43:28 ↗ thank you for the opportunity to present

43:29 ↗ today

43:42 ↗ good evening council members this is

43:45 ↗ Monica Grillo I'm gonna provide an

43:47 ↗ overview for the Human Services

43:49 ↗ budget priorities first I'm going to

43:52 ↗ begin with

43:54 ↗ um just a brief

43:55 ↗ um background then highlight of the

43:58 ↗ creation of the Human Services Division

44:00 ↗ and our work over the last couple of

44:01 ↗ years

44:02 ↗ next I'm gonna provide some details on

44:06 ↗ the emergency housing program that we

44:08 ↗ are proposing in this upcoming budget in

44:10 ↗ particular and then I'm gonna end with a

44:13 ↗ couple of future considerations next

44:15 ↗ slide please

44:17 ↗ thank you Robert

44:19 ↗ uh so I can't believe this all happened

44:22 ↗ in the last couple of years but it did

44:25 ↗ our city took a new approach to Human

44:27 ↗ Services in back in 2020

44:29 ↗ on one end with some organizational

44:32 ↗ restructuring the Human Services

44:33 ↗ functions move to parks and Community

44:35 ↗ Services Under the great leadership of

44:39 ↗ Jeff Watling also we had covet happening

44:42 ↗ I'm sure that does not surprise to any

44:43 ↗ of us so with that just last year in

44:47 ↗ 2021 launched the behavioral health and

44:50 ↗ the homeless Outreach programs since

44:52 ↗ then we combined those programs to

44:55 ↗ better leverage resources also last year

44:57 ↗ following a year-long community work and

45:03 ↗ work with the Human Services Commission

45:05 ↗ we launched the equity board and we also

45:08 ↗ started work on the Human Services needs

45:10 ↗ assessment that then led us to the Human

45:12 ↗ Services strategic plan that was adopted

45:15 ↗ earlier this year

45:18 ↗ um and so that takes us to present time

45:20 ↗ when we are looking at the upcoming

45:21 ↗ budget now that we have a human services

45:24 ↗ strategic plan we are trying to use that

45:26 ↗ as a guide and part of that we are going

45:29 ↗ to look at some Strategic investment so

45:30 ↗ I'm going to talk about that in just a

45:32 ↗ couple of minutes but before I head

45:34 ↗ there next slide please

45:37 ↗ um this is just a brief um kind of like

45:40 ↗ visual of the current Human Services

45:42 ↗ functions back in 2020 Human Services

45:45 ↗ functions were really reduced to

45:47 ↗ basically Grant Administration and

45:49 ↗ attending some local and Regional

45:51 ↗ meetings that was a one staff me and

45:54 ↗ myself and I type of uh of

45:58 ↗ functions since then I like to to call

46:02 ↗ our community needs our Human Services

46:05 ↗ planning functions we have a one FTE

46:08 ↗ human services coordinator position for

46:10 ↗ that we also have a part-time Human

46:13 ↗ Services assistant a 0.25 in our budget

46:16 ↗ that helps our with events and

46:20 ↗ translations as well as collaborations

46:22 ↗ for our local Partners in with our

46:26 ↗ community Court you know that as well

46:28 ↗ our Behavioral Health functions and

46:31 ↗ homeless Outreach functions there are

46:32 ↗ two separate on your screen again we

46:34 ↗ have two full-time ftes for that and we

46:36 ↗ can combine the programs but in

46:39 ↗ functions they are pretty separate

46:42 ↗ sort of separate needs and last but not

46:45 ↗ least we also do the community Equity

46:48 ↗ initiatives and the staff liaison to the

46:50 ↗ equity board as you know and then also

46:53 ↗ we lead the cultural conversations and

46:55 ↗ any inclusion events and diversity

46:59 ↗ related events in the community

47:01 ↗ so with that as I promised I'm going to

47:04 ↗ talk to you a little bit about our

47:06 ↗ biggest asks in in the upcoming budget

47:09 ↗ for Human Services and that is an

47:11 ↗ emergency housing program next slide

47:13 ↗ please Robert thank you

47:16 ↗ um I like this I I borrowed this visual

47:18 ↗ from the King County Regional

47:20 ↗ homelessness Authority I think it's a

47:22 ↗ it's a really um provides a good visual

47:25 ↗ and defines the uh the concept that we

47:27 ↗ want to propose and the housing

47:29 ↗ Continuum

47:30 ↗ um the emergency housing program really

47:33 ↗ um Bridges the gap between the current

47:35 ↗ uh emergency shelter the traditional

47:38 ↗ shelter model and permanent housing and

47:42 ↗ it also provides a good alternative to

47:45 ↗ uh to that model we learned that the

47:47 ↗ congregate model really is not helping

47:51 ↗ people move and and towards bettering

47:55 ↗ their lives so much we learned with

47:57 ↗ covet also the capacity of that system

48:00 ↗ is really really overloaded so we hope

48:03 ↗ and we would like to propose like a

48:06 ↗ transitional model if you wish that can

48:08 ↗ provide people a safer and a more

48:12 ↗ dignified way to

48:14 ↗ um to receive services is while they are

48:17 ↗ waiting for permanent housing or or

48:20 ↗ while they are waiting for employment

48:21 ↗ where they can successfully find housing

48:24 ↗ on their own

48:25 ↗ so with that next slide please why are

48:28 ↗ we proposing this project and why now on

48:32 ↗ one end now we have data that we can

48:34 ↗ back up the needs that we saw in the

48:36 ↗ community the homeless outreach program

48:39 ↗ um as you may remember we launched a

48:43 ↗ homeless dashboard earlier this year our

48:46 ↗ pilot program with that project really

48:50 ↗ gave us the opportunity to really learn

48:52 ↗ and see what homelessness looks like in

48:53 ↗ Issaquah so we have that data also with

48:57 ↗ that we identified it as a priority in

48:59 ↗ the Human Services strategic plan and

49:02 ↗ last but not least even more importantly

49:03 ↗ I think it's also a timely opportunity

49:05 ↗ for us as we build great relationships

49:08 ↗ with Motel 6 here in Issaquah over the

49:10 ↗ last couple of years that's great

49:12 ↗ collaboration it's it's just also timely

49:15 ↗ opportunity that we can leverage that

49:17 ↗ so with that what are we proposing in

49:20 ↗ particular with the the project we hope

49:23 ↗ to rent 12 rooms it's a pilot project we

49:25 ↗ want to to to start somewhere where

49:28 ↗ hopefully we can handle it uh starting

49:31 ↗ to rent with 12 rooms both single and

49:33 ↗ double occupancy rooms we would like to

49:36 ↗ identify a service provider that will

49:39 ↗ work one-on-one with individuals

49:41 ↗ enrolled in that program to make sure

49:43 ↗ that they have their basic needs met but

49:45 ↗ also to make sure that the service

49:47 ↗ connections are happening that people

49:49 ↗ are working actively towards their goals

49:51 ↗ for permanent housing and for also other

49:54 ↗ employment and other service goals that

49:57 ↗ they might have

49:59 ↗ um and last but not least we would love

50:00 ↗ to continue and we would want to

50:02 ↗ continue the collaboration with Motel 6

50:04 ↗ on their end we will rely on them for

50:06 ↗ amenities utilities security overnight

50:08 ↗ parking and whatnot

50:11 ↗ um so we have currently uh proposed in

50:13 ↗ that budget 700 000 for that project um

50:17 ↗ per year

50:20 ↗ um so with that

50:22 ↗ um next slide please estimated

50:25 ↗ timeline

50:28 ↗ um a timeline okay great thank you

50:30 ↗ estimated timeline for the project we

50:33 ↗ started public conversations on on this

50:36 ↗ project back in June very very grateful

50:38 ↗ and appreciate the conversation with

50:40 ↗ that we had with the council services

50:42 ↗ safety and Parks committee since then we

50:45 ↗ also engaged with some social service

50:47 ↗ providers with some businesses here in

50:49 ↗ Issaquah including the chamber we also

50:52 ↗ went and actually had a great

50:54 ↗ conversation with our partners at the

50:56 ↗ police department the other day so we we

50:59 ↗ really engaged with with Community

51:03 ↗ next we are here we are starting budget

51:06 ↗ Council deliberations and so with

51:08 ↗ anticipated budget adoption hopefully

51:11 ↗ and your support in November we really

51:14 ↗ hope to start the project sometimes in

51:16 ↗ the first quarter of 2023

51:19 ↗ um

51:21 ↗ and so with that that's just a brief

51:23 ↗ high level overview I can

51:26 ↗ ask for questions yeah Deputy council

51:29 ↗ president Hall but thank you Monica just

51:31 ↗ a super quick one so um out of those

51:33 ↗ Community conversations all the feedback

51:34 ↗ we received were supportive very

51:36 ↗ supportive yes okay great thank you

51:41 ↗ um okay so just a few things looking

51:44 ↗ ahead as we continue in 2023 to

51:47 ↗ implement the Human Services strategic

51:48 ↗ plan and continue the work that that we

51:52 ↗ um created a foundation for over the

51:53 ↗ last couple of years there are two

51:55 ↗ things that we would really want to

51:57 ↗ focus on in addition to what I just

51:58 ↗ highlighted on one end we would like to

52:02 ↗ further grow and formalize our

52:04 ↗ collaboration for a meaningful crisis

52:07 ↗ response in our city and that involves

52:09 ↗ our Issaquah Police Department Eastside

52:12 ↗ fire rescue and Human Services we really

52:15 ↗ would like to even consider exploring a

52:17 ↗ joint response models and find ways to

52:20 ↗ better leverage the limited resources

52:22 ↗ and then last but not least as we

52:25 ↗ continue the work on equity and that

52:26 ↗ work is just going to continue to grow

52:29 ↗ and develop both internally and in the

52:32 ↗ community we will look at evaluating

52:34 ↗ capacity needs and and see where where

52:37 ↗ that work might lead

52:39 ↗ um so with that

52:41 ↗ I'm available for questions thank you

52:47 ↗ I'm not seeing any questions right now

52:50 ↗ thank you for the overview thank you

52:55 ↗ Monica I'm sorry real quick question so

52:57 ↗ the looking forward like crisis response

53:00 ↗ looking forward these are things that

53:02 ↗ are scopes of work that are covered in

53:04 ↗ the next year the next time

53:07 ↗ not looking forward like post budget yes

53:09 ↗ yes thank you

53:21 ↗ good evening uh I'm Andrea Snyder Deputy

53:25 ↗ City administrator and I am here to talk

53:27 ↗ to you about infrastructure our final of

53:30 ↗ the three Focus areas for the budget and

53:33 ↗ [Music]

53:33 ↗ um

53:34 ↗ we have a very aggressive Capital work

53:37 ↗ plan in this next biennium 63 million

53:40 ↗ dollars across all of our funds for the

53:43 ↗ next two years and I'm going to talk to

53:46 ↗ you a little bit about some of the

53:48 ↗ highlights from that Capital plan not

53:51 ↗ going into every detail or even every

53:53 ↗ type of infrastructure you'll notice so

53:55 ↗ I don't talk about sewer and not so much

53:58 ↗ about facilities but I just really

54:00 ↗ wanted to hit the highlights for you

54:01 ↗ this evening and so first let's start

54:03 ↗ with transportation

54:04 ↗ slide please

54:08 ↗ we are increasing some investment in our

54:12 ↗ deferred maintenance with this proposed

54:14 ↗ budget that means five million dollars

54:16 ↗ over the biennium for pavement

54:17 ↗ management and 3.4 for concrete

54:21 ↗ management we talked about some of this

54:23 ↗ a little bit in July when we talked

54:24 ↗ about the community investment strategy

54:26 ↗ and how to use some of our ending fund

54:28 ↗ balance and concrete management is

54:30 ↗ certainly something that we've heard

54:32 ↗ from the community that there's a need

54:34 ↗ for investment in our sidewalks and

54:36 ↗ reducing trip hazards Etc so this

54:39 ↗ proposed budget includes our response to

54:41 ↗ that

54:42 ↗ we also have a focus on multi-modal and

54:46 ↗ Mobility connections this is just a

54:49 ↗ sample of some of the things that are in

54:51 ↗ the proposed budget the community

54:53 ↗ Mobility investment survey projects the

54:55 ↗ survey is out right now here's my

54:57 ↗ Shameless plug for anybody watching to

55:00 ↗ fill out that survey and let us know

55:01 ↗ what priorities they have we have two

55:03 ↗ million dollars in arpa funds for some

55:06 ↗ of these Mobility projects across the

55:08 ↗ city and so we look forward to seeing

55:10 ↗ what the community has to say about that

55:12 ↗ getting those results coming back to

55:13 ↗ council and talking about what those

55:14 ↗ priorities are that we've heard

55:16 ↗ we also have

55:18 ↗ planned for the next biennium squawk

55:21 ↗ Mountain multimodal Improvement study

55:22 ↗ we've heard from the community this is

55:25 ↗ also a priority for them and wanting to

55:27 ↗ have more access to the rest of the city

55:30 ↗ with um walking and biking paths

55:34 ↗ Northwest Sammamish Road non-motorized

55:37 ↗ improvements also known affectionately

55:39 ↗ as pinchpoint by some this is also a

55:42 ↗ work that will begin in terms of design

55:45 ↗ over the next two years Central Issaquah

55:48 ↗ multimodal I-90 Crossing and Light Rail

55:51 ↗ station planning that's also

55:54 ↗ incorporated into this project that

55:55 ↗ study will also begin next year we

55:58 ↗ talked about that again past in in July

56:01 ↗ of this year and we look to complete our

56:05 ↗ Transit study which will then guide

56:06 ↗ future Transit Investments and also

56:08 ↗ policies getting ready for that light

56:10 ↗ rail station and improving Transit

56:12 ↗ connections along the way

56:14 ↗ in addition to all of these efforts for

56:16 ↗ our Capital plans we're also importantly

56:19 ↗ looking at the transportation

56:21 ↗ concurrency plan and updating that next

56:22 ↗ year we're doing some modeling this year

56:24 ↗ and next year we will add ask and answer

56:27 ↗ the question of how does our concurrency

56:29 ↗ plan

56:30 ↗ currently align with the master Mobility

56:33 ↗ plan and do we need to make changes to

56:35 ↗ that and again for concurrency that

56:39 ↗ helps us ensure that growth pays for

56:41 ↗ growth that we're keeping our

56:44 ↗ infrastructure up to date as the city

56:47 ↗ continues to grow

56:48 ↗ next slide please

56:51 ↗ um Deputy City administrator Senator we

56:53 ↗ have a question from Deputy council

56:55 ↗ president Hall sorry thank you just

56:57 ↗ another quick clarifying question so uh

57:00 ↗ concrete management under deferred

57:02 ↗ maintenance is contemplated or proposed

57:04 ↗ a 3.4 million which is

57:07 ↗ um quite a bit more than what was

57:09 ↗ contemplated in the tip so did I hear

57:10 ↗ that that is a product of what we've

57:12 ↗ heard from the community in terms of it

57:14 ↗ being a priority yes yes we have a

57:17 ↗ number of reported concern requests for

57:19 ↗ trip hazards on sidewalks across the

57:22 ↗ city that our previous levels of funding

57:25 ↗ we're making it difficult to make

57:26 ↗ progress on so one of the things that we

57:28 ↗ have talked about when we talked about

57:30 ↗ the community investment strategy and

57:32 ↗ investment in our maintenance of our

57:34 ↗ infrastructure is trying to make some

57:36 ↗ Headway on improvements to our sidewalks

57:38 ↗ reducing trip hazards making sure that

57:40 ↗ those connections are well maintained

57:42 ↗ for the community and so it's something

57:45 ↗ that we do want to uh that we're

57:48 ↗ proposing an influx and funding for the

57:50 ↗ biennium just so that we can help get

57:52 ↗ caught up on some of those requests from

57:54 ↗ the community

57:59 ↗ great so parks and trails

58:02 ↗ I'm sure we're all on the same page here

58:03 ↗ great so for parks and trails certainly

58:07 ↗ director Watling is here and he can

58:09 ↗ speak a little bit more if you have

58:10 ↗ specific questions but for some of the

58:13 ↗ capital projects again just hitting the

58:15 ↗ highlights within this proposed budget

58:16 ↗ looking at that again the community

58:19 ↗ investment strategy you're going to see

58:21 ↗ a lot of this throughout the proposed

58:23 ↗ budget that anchor Park project is

58:26 ↗ referred to in the proposed budget as a

58:28 ↗ community park project I know that

58:30 ↗ director Watling has been working with

58:32 ↗ the Parks Board on what their

58:33 ↗ recommendations are and that's something

58:35 ↗ we anticipate to come back to council

58:37 ↗ with more information on

58:39 ↗ uh the Creekside and Hillside

58:41 ↗ Acquisitions we've talked about this

58:43 ↗ also through the process of the

58:46 ↗ community investment strategy

58:47 ↗ discussions and increasing our

58:50 ↗ investment in that fund to be able to

58:52 ↗ acquire strategic Creekside and Hillside

58:55 ↗ properties to help us achieve the the

58:59 ↗ green necklace and other goals within

59:01 ↗ our Park strategic plan we also have

59:03 ↗ highlighted as capital project a dog

59:05 ↗ park for the city

59:07 ↗ improvements to Hillside Park and the

59:11 ↗ park strategic Plan update

59:14 ↗ uh in addition past that looking at

59:17 ↗ maintenance of our Parks there's Trail

59:20 ↗ maintenance uh in the budget there's a

59:24 ↗ new volunteer coordinator for green

59:26 ↗ Issaquah that will help connect

59:30 ↗ Issaquah residents who want to volunteer

59:32 ↗ and plant trees and do other things to

59:34 ↗ help maintain some of our great assets

59:36 ↗ here that that volunteer will help

59:38 ↗ coordinate those opportunities with

59:39 ↗ residents interested we also have new

59:42 ↗ Investments for better stewardship of

59:44 ↗ trees looking at creating an urban

59:46 ↗ Forest management plan and an urban

59:48 ↗ Forest supervisor will be a new City

59:50 ↗ Arborist position that's also in the

59:52 ↗ proposed budget

59:56 ↗ next slide just one moment we've got

59:59 ↗ councilmember Wright just to clarify

1:00:02 ↗ those last couple things are not capital

1:00:03 ↗ projects those are ongoing operating

1:00:05 ↗ budget things right yes that's correct

1:00:08 ↗ so some of these things um are within

1:00:10 ↗ the operating budget some of them are

1:00:11 ↗ capital requests but all of them are

1:00:13 ↗ um

1:00:14 ↗ projects or programs around these Focus

1:00:17 ↗ areas of related to infrastructure so we

1:00:19 ↗ think about Parks as part of our

1:00:21 ↗ infrastructure Network there may be

1:00:23 ↗ ongoing expenses that we

1:00:25 ↗ um that we take on for the maintenance

1:00:28 ↗ of that infrastructure

1:00:32 ↗ but we would take them on even if we

1:00:34 ↗ weren't making investments in say a dog

1:00:37 ↗ park or yes okay that's that's really my

1:00:40 ↗ point it's it's they're too

1:00:42 ↗ maybe touching but separate ideas

1:00:47 ↗ correct

1:00:50 ↗ great

1:00:52 ↗ then we move on to utilities

1:00:54 ↗ and uh just some brief things to

1:00:58 ↗ highlight here in terms of capital

1:00:59 ↗ projects and also maintenance of our

1:01:02 ↗ assets

1:01:03 ↗ we have more money in the proposed

1:01:07 ↗ budget for water main replacement we

1:01:09 ↗ heard some concerns about concrete

1:01:11 ↗ asbestos pipes and we do have some of

1:01:14 ↗ those in Issaquah that we have been

1:01:16 ↗ replacing and we are speeding up the

1:01:18 ↗ replacement of those pipes in order to

1:01:21 ↗ do that

1:01:22 ↗ we also enter just to keep up on some of

1:01:26 ↗ our maintenance needs for our aging

1:01:27 ↗ infrastructure we've requested an

1:01:29 ↗ additional maintenance worker in water

1:01:31 ↗ to help us replace those pipes and

1:01:33 ↗ service especially some of the

1:01:35 ↗ neighborhoods that have been having

1:01:37 ↗ increased problems with aging

1:01:39 ↗ infrastructure and also an additional

1:01:42 ↗ administrative specialist for customer

1:01:44 ↗ service related to water and our water

1:01:46 ↗ customers

1:01:48 ↗ for storm water system

1:01:50 ↗ we look to complete the storm and

1:01:52 ↗ surface water master plan and begin

1:01:54 ↗ implementation of that plan and we also

1:01:57 ↗ have a number of projects related to

1:01:58 ↗ Creek restoration Bank stabilization Etc

1:02:01 ↗ again I'm just hitting the highlights

1:02:03 ↗ here there's a lot more within the

1:02:04 ↗ budget but didn't want to go over every

1:02:07 ↗ single thing tonight with you

1:02:09 ↗ next slide so that's a brief a summary

1:02:14 ↗ of the infrastructure related and some

1:02:16 ↗ of the maintenance things that are in

1:02:18 ↗ the proposed budget around

1:02:19 ↗ infrastructure things that we're looking

1:02:22 ↗ forward to over the next biennium as

1:02:24 ↗ well Asset Management it's something

1:02:25 ↗ that's within our strategic plan to

1:02:28 ↗ enhance our asset management program

1:02:30 ↗ it's something that is underway right

1:02:31 ↗ now and we look to

1:02:33 ↗ really have a robust effort over the

1:02:36 ↗ next two years to create really a new

1:02:38 ↗ Asset Management program

1:02:40 ↗ that will help us more proactively

1:02:42 ↗ maintain our assets

1:02:44 ↗ also we've talked a lot about the

1:02:47 ↗ community investment strategy that's

1:02:49 ↗ exhibited throughout the proposed budget

1:02:51 ↗ we still plan on coming back to council

1:02:54 ↗ to continue discussions over long-term

1:02:56 ↗ funding for transportation in parks

1:02:58 ↗ as well as for facility needs we didn't

1:03:01 ↗ talk about facility needs a lot tonight

1:03:03 ↗ but we do have some urgent facility

1:03:04 ↗ needs as we've discussed in the past and

1:03:07 ↗ when we last had this discussion with

1:03:09 ↗ Council we said we would come back in

1:03:11 ↗ the first part of next year to have a

1:03:13 ↗ discussion on how to fund those facility

1:03:15 ↗ needs and we intend to follow through

1:03:16 ↗ with that in addition we are doing an

1:03:20 ↗ assessment of the condition of our

1:03:22 ↗ facilities and what our needs are given

1:03:25 ↗ the working from home policies that

1:03:27 ↗ we've had and how much space we need as

1:03:29 ↗ we look to the Future needs of the city

1:03:30 ↗ for our facilities so that is all coming

1:03:34 ↗ to you at a later date for more

1:03:36 ↗ thoughtful and robust discussion than we

1:03:37 ↗ can have here tonight

1:03:40 ↗ um finally next year is a big Capital

1:03:42 ↗ Improvement Plan update and so all of

1:03:44 ↗ these plans that we've been talking

1:03:45 ↗ about the surface and storm water master

1:03:47 ↗ plan facilities Etc will then inform the

1:03:50 ↗ capital Improvement Plan update that we

1:03:52 ↗ undergo next year

1:03:54 ↗ so at this time I'd like to welcome a

1:03:56 ↗ public works director Emily moon to say

1:03:59 ↗ a few words it is her third day back

1:04:02 ↗ with the city and we are very happy to

1:04:04 ↗ have her

1:04:07 ↗ good evening happy to be here just very

1:04:10 ↗ briefly want to say hello again and

1:04:14 ↗ convey to you how excited I am to be

1:04:17 ↗ here and looking forward to Leading this

1:04:19 ↗ team and doing a whole host of good work

1:04:23 ↗ over the next several years but in

1:04:25 ↗ particular for tonight's Focus over the

1:04:27 ↗ next two Andrea mentioned earlier that

1:04:30 ↗ we have an aggressive Capital work

1:04:32 ↗ program that is true we have some very

1:04:37 ↗ unique opportunities I think in our

1:04:41 ↗ funding abilities and as you have

1:04:45 ↗ authorized additional Staffing we're in

1:04:48 ↗ a position now where we feel we can take

1:04:50 ↗ on more projects and more complex

1:04:54 ↗ projects as well

1:04:57 ↗ however uh because it is aggressive we

1:05:01 ↗ need to be very thoughtful about how we

1:05:02 ↗ pursue the projects and so we're going

1:05:04 ↗ to be spending quite a bit of time

1:05:05 ↗ getting organized part of that

1:05:08 ↗ organization is of course filling our

1:05:11 ↗ empty seats and making sure that we

1:05:13 ↗ retain our high quality employees who

1:05:17 ↗ are ready to hit the ground running on

1:05:20 ↗ these projects we have encountered some

1:05:23 ↗ success in filling many positions

1:05:27 ↗ they've run the gamut and we have had

1:05:29 ↗ great new hires that have been more

1:05:34 ↗ entry-level less experienced and also

1:05:37 ↗ very senior well-experienced employees

1:05:40 ↗ so we have a really what I think is a

1:05:42 ↗ wonderful mix those newer maybe less

1:05:46 ↗ experienced employees though require a

1:05:49 ↗ little more time and attention to get

1:05:51 ↗ them up to speed to be able to execute

1:05:52 ↗ on these projects

1:05:54 ↗ and then lastly all of you know about

1:05:57 ↗ the supply chain issues those are

1:05:59 ↗ ongoing and we're just going to have to

1:06:01 ↗ continue to monitor that and communicate

1:06:04 ↗ with you and residents about impacts to

1:06:08 ↗ projects as we proceed

1:06:10 ↗ thank you

1:06:16 ↗ so unless there's any questions next I

1:06:18 ↗ think is Susie who is up

1:06:23 ↗ all right

1:06:25 ↗ uh so I will be taking over uh pretty

1:06:28 ↗ much through the end of this

1:06:28 ↗ presentation

1:06:30 ↗ um so starting with the proposed

1:06:31 ↗ Personnel adjustments included in this

1:06:33 ↗ budget um next slide please thank you

1:06:36 ↗ thank you um some of these have already

1:06:37 ↗ been touched on this evening so I'll be

1:06:39 ↗ running through these fairly quickly but

1:06:40 ↗ in total the proposed budget adds 17 and

1:06:43 ↗ a half ftes or full-time equivalents

1:06:46 ↗ over the 2022 adopted budget these

1:06:49 ↗ include within parks and Community

1:06:51 ↗ Services a recreation coordinator for

1:06:53 ↗ specialized Recreation a recreation

1:06:55 ↗ leader in Aquatics the urban Forest

1:06:58 ↗ supervisor that was mentioned earlier

1:07:00 ↗ along with the volunteer coordinator

1:07:02 ↗ which is proposed at half an FTE as well

1:07:05 ↗ as extending the Arts coordinator from a

1:07:08 ↗ 0.75 FTE to a full-time FTE

1:07:11 ↗ um again as already mentioned this

1:07:12 ↗ evening within the police department

1:07:13 ↗ we'll be adding a corrections officer a

1:07:17 ↗ police record

1:07:18 ↗ specialist and two police officers in

1:07:21 ↗ 2024.

1:07:22 ↗ in public works the proposed budget

1:07:25 ↗ includes an administrative specialist

1:07:27 ↗ and an additional maintenance worker

1:07:28 ↗ depending on one to three depending on

1:07:31 ↗ qualifications and both of those are

1:07:33 ↗ dedicated to the water utility

1:07:36 ↗ in Human Resources the proposed budget

1:07:39 ↗ extends or makes permanent the

1:07:41 ↗ Recruitment and Retention coordinator

1:07:43 ↗ that was a limited term employee in the

1:07:45 ↗ 22 budget and in finance we propose that

1:07:48 ↗ in a budget analyst

1:07:50 ↗ um next slide please

1:07:52 ↗ in administrative Services again another

1:07:54 ↗ limited term position in the 22 budget

1:07:57 ↗ proposed to be made permanent is the

1:07:59 ↗ police systems and GIS analyst in the

1:08:02 ↗ executive department it proposes a

1:08:04 ↗ sustainability coordinator this was a a

1:08:07 ↗ coveted reduction so this would be

1:08:09 ↗ restoring that position in community

1:08:11 ↗ Planning and Development we'd be adding

1:08:14 ↗ an affordable housing planner and the

1:08:17 ↗ proposed budget also includes six new

1:08:19 ↗ ltes

1:08:20 ↗ including a building inspector a senior

1:08:24 ↗ applications analyst that's in the I.T

1:08:26 ↗ division a transportation program

1:08:29 ↗ coordinator and those two were both

1:08:31 ↗ included in the 22 budget as a limited

1:08:34 ↗ term as well they would be extending

1:08:36 ↗ them through 2024 a management fellow

1:08:39 ↗ that would be in the finance department

1:08:40 ↗ in Economic Development coordinator and

1:08:42 ↗ a program manager to assist with asset

1:08:45 ↗ management and one thing I want to note

1:08:47 ↗ here too is the proposed budget does

1:08:50 ↗ also include a limited term Parks

1:08:51 ↗ planning and project coordinator that

1:08:54 ↗ was approved this year as part of that

1:08:55 ↗ Capital Finance task force

1:08:56 ↗ recommendations it's not included in

1:08:58 ↗ this list as this had already been

1:08:59 ↗ approved by Council but I did want to

1:09:01 ↗ make note that that is included in the

1:09:02 ↗ budget

1:09:05 ↗ so this is our annual fde's per capita

1:09:08 ↗ table it is a lot but the Blue Line

1:09:13 ↗ represents population over time the

1:09:16 ↗ orange line is ftes over time and the

1:09:20 ↗ green filled portion is the ftes per

1:09:24 ↗ capita

1:09:25 ↗ so the 22 adopted budget has us at about

1:09:29 ↗ 269 ftes the 23 proposed budget brings

1:09:33 ↗ us back up to 287 ftes and it's

1:09:38 ↗ interesting to note though that the

1:09:40 ↗ pre-pandemic maximum so the 2020 adopted

1:09:43 ↗ budget had us at 286 ftes which is only

1:09:46 ↗ one FTE lower than the 23 proposed

1:09:49 ↗ budget

1:09:51 ↗ uh next slide please

1:09:55 ↗ um so we've heard some overviews from

1:09:58 ↗ the key priorities within this proposed

1:10:01 ↗ budget but there are a few other items

1:10:03 ↗ that we would like to highlight

1:10:05 ↗ so the other general fund highlights

1:10:08 ↗ starting with so we'd be Shifting the

1:10:11 ↗ Fleet Services Division from Public

1:10:12 ↗ Works to administrative Services

1:10:14 ↗ administrative Services being created

1:10:16 ↗ with this year's budget really focused

1:10:18 ↗ on those city-wide internal customer

1:10:20 ↗ service um services

1:10:22 ↗ so that is a good home for Fleet as

1:10:27 ↗ Artie mentioned the we'd be creating a

1:10:30 ↗ new natural resources team within park

1:10:31 ↗ operations adding that Urban Forest

1:10:34 ↗ supervisor which would be overseeing

1:10:36 ↗ that that team the volunteer coordinator

1:10:39 ↗ and they'd be developing that urban

1:10:42 ↗ forestry plan

1:10:43 ↗ and it's the it's a it'll the goal of

1:10:48 ↗ this team is to provide the city with a

1:10:49 ↗ more focused approach to Forest

1:10:51 ↗ management overall health and

1:10:52 ↗ stewardship of our tree canopy and a

1:10:54 ↗ better ability to line volunteer efforts

1:10:57 ↗ with these with these important

1:10:59 ↗ environmental goals

1:11:01 ↗ the next item is the again I already

1:11:04 ↗ mentioned this evening the bi-annual

1:11:06 ↗ Community survey which was last

1:11:08 ↗ conducted last year in 2021 to learn

1:11:11 ↗ more about how the community perceives

1:11:13 ↗ city services and is of course quality

1:11:15 ↗ of life

1:11:16 ↗ um the title 18 whiteboard which is high

1:11:21 ↗ level here but includes the exploration

1:11:23 ↗ of the middle income housing the central

1:11:25 ↗ Issaquah parking analysis a stream

1:11:27 ↗ buffer analysis and the transfer of

1:11:30 ↗ development rights and Landscape

1:11:31 ↗ conservation and local infrastructure

1:11:33 ↗ program or l-clip feasibility study and

1:11:36 ↗ I believe this last piece is anticipated

1:11:38 ↗ to be discussed in the next Planning

1:11:39 ↗ Development and environment committee

1:11:42 ↗ um meeting so the next item is the state

1:11:45 ↗ required comprehensive Plan update

1:11:47 ↗ that's also in the community Planning

1:11:49 ↗ and Development Department

1:11:50 ↗ continued restoration of the Recreation

1:11:54 ↗ services following pandemic reductions

1:11:56 ↗ the park strategic Plan update and the

1:11:59 ↗ last part strategic plan was adopted in

1:12:01 ↗ 2018 and was recommended to be updated

1:12:03 ↗ every six years so this is following

1:12:06 ↗ that recommendation the proposed budget

1:12:08 ↗ also includes continued Equity training

1:12:10 ↗ and finally the Public Works facility

1:12:13 ↗ tenant improvements to better

1:12:14 ↗ accommodate engineering staff following

1:12:16 ↗ the closure of City Hall Northwest

1:12:18 ↗ next slide please

1:12:22 ↗ so this slide gives an overview of the

1:12:24 ↗ allocation of the American Rescue plan

1:12:26 ↗ act or arpa disbursement the proposed

1:12:30 ↗ budget allocates quite a bit of this so

1:12:33 ↗ we've seen some of this allocated over

1:12:36 ↗ time over the last few years the city

1:12:39 ↗ received in total a little over 11

1:12:41 ↗ million dollars half of it dispersed in

1:12:43 ↗ 2021 and the other half in 2022

1:12:46 ↗ to date the city has already

1:12:48 ↗ appropriated about 2.2 million including

1:12:52 ↗ these items here the recovery

1:12:54 ↗ coordinator return to office Newport

1:12:56 ↗ South Sr 900 to Southeast 54th Street

1:12:59 ↗ improvements Northwest Sammamish Road

1:13:01 ↗ non-motorized improvements and rental

1:13:03 ↗ assistance but the proposed budget

1:13:05 ↗ allocates the remaining 8.9 million

1:13:09 ↗ um including the 2 million in the

1:13:11 ↗ community Mobility investment fund

1:13:13 ↗ mentioned earlier an additional 600 000

1:13:16 ↗ to the Northwest Sammamish road now

1:13:18 ↗ motorized improvements the uh is a

1:13:20 ↗ central Issaquah multimodal I-90

1:13:22 ↗ crossing the also mentioned earlier this

1:13:25 ↗ evening the community park investment

1:13:26 ↗ and the annual concrete maintenance

1:13:29 ↗ program

1:13:30 ↗ so this kind of all in one slide how

1:13:33 ↗ that 11 million is allocated some of it

1:13:36 ↗ already some of it now in this proposed

1:13:37 ↗ budget

1:13:38 ↗ next slide please

1:13:40 ↗ other fun highlights so

1:13:43 ↗ um the lodging tax advisory committee

1:13:46 ↗ fund within this budget it increases

1:13:49 ↗ marketing Services by 30 000 over 2022

1:13:53 ↗ for tourism promotion I should note here

1:13:56 ↗ too that in the proposed document it

1:13:58 ↗ held ltac funding

1:14:00 ↗ um to status quo 2022 but following the

1:14:03 ↗ recommendation from ltac it does

1:14:06 ↗ increase by thirty thousand so I do want

1:14:08 ↗ to note that that is a slight adjustment

1:14:10 ↗ from what was in the document but

1:14:11 ↗ reflecting LTX recommendation

1:14:14 ↗ the municipal art fund as we talked

1:14:16 ↗ about with Council last year during

1:14:18 ↗ budget deliberations

1:14:20 ↗ the art fund was hit very hard by the

1:14:22 ↗ pandemic the main funding source in that

1:14:24 ↗ fund is admissions tax which is

1:14:27 ↗ primarily for movie theaters which was

1:14:29 ↗ non-existent during the pandemic so this

1:14:32 ↗ proposed budget proposes a one-time

1:14:35 ↗ infusion from the general fund to

1:14:36 ↗ maintain 22 funding levels and continue

1:14:38 ↗ that same level of service as 2022 but a

1:14:42 ↗ work plan item for 2023 would be looking

1:14:45 ↗ at long-term funding for that fund as

1:14:48 ↗ well as what

1:14:50 ↗ um Services the city would like to see

1:14:52 ↗ come out of that that activity

1:14:55 ↗ and finally in the medical Insurance

1:14:57 ↗ Fund we don't typically highlight funds

1:14:59 ↗ like this but for this particular year

1:15:01 ↗ given the the shift the anticipated

1:15:04 ↗ shift for

1:15:06 ↗ um medical employee medical to the

1:15:10 ↗ association of Washington City's pool

1:15:11 ↗ from a self-insured model

1:15:14 ↗ it does the proposed budget does greatly

1:15:17 ↗ reduce the expenditures out of that fund

1:15:20 ↗ so it will look dramatically different

1:15:22 ↗ from prior years and what in the

1:15:24 ↗ proposed budget but we'll also be

1:15:26 ↗ looking over the course of the next year

1:15:27 ↗ so as we wind down that fund what those

1:15:31 ↗ next steps will look like for that fund

1:15:34 ↗ and we have a question councilmember

1:15:36 ↗ hunt

1:15:37 ↗ thank you on the municipal art fund do

1:15:40 ↗ we have a sense if the ticket sales have

1:15:43 ↗ returns to pre-pandemic levels um going

1:15:46 ↗ forward yet that is a great question

1:15:48 ↗ they have not so far

1:15:51 ↗ um they have come back

1:15:53 ↗ a bit

1:15:54 ↗ um but we have not seen anywhere near

1:15:57 ↗ the same level activity as we did

1:15:59 ↗ pre-pandemic okay thank you

1:16:02 ↗ and council member Joe

1:16:04 ↗ thank you budget manager could you go

1:16:07 ↗ back a couple of slides I just had a

1:16:08 ↗ question about the ti improvements

1:16:11 ↗ um

1:16:12 ↗ one more slide

1:16:14 ↗ the Public Works facility tenant

1:16:16 ↗ improvements just so I'm matching it up

1:16:18 ↗ into the budget document is that fc020

1:16:23 ↗ the parking building expansion that's

1:16:25 ↗ correct okay thank you I appreciate that

1:16:30 ↗ all right uh next slide please to

1:16:34 ↗ sustainability thank you

1:16:35 ↗ so as the council may recall we earlier

1:16:39 ↗ this year signed a new contract for

1:16:43 ↗ Solid Waste Services in the city and

1:16:46 ↗ Solid Waste Services and that and the

1:16:49 ↗ administrative fee that we get from the

1:16:52 ↗ provider is the main funding source for

1:16:55 ↗ the sustainability fund so the sustained

1:16:58 ↗ we wanted to take a moment this evening

1:16:59 ↗ to go a little bit deeper into

1:17:01 ↗ sustainability than perhaps we had do in

1:17:03 ↗ a typical year and how we're going to be

1:17:06 ↗ allocating some of the larger fund

1:17:08 ↗ balance that we've seen over the last

1:17:09 ↗ couple of years as well as what the

1:17:11 ↗ proposed budget includes for that admin

1:17:14 ↗ fee so the sustainability fund it is

1:17:18 ↗ proposed as mentioned earlier that we

1:17:20 ↗ restore that sustainability coordinator

1:17:21 ↗ that had been a coveted reduction and

1:17:24 ↗ that the that staff will also help in

1:17:27 ↗ assisting the ins in the support of the

1:17:30 ↗ management of the that Recology contract

1:17:32 ↗ which was awarded earlier this year for

1:17:34 ↗ that waste diversion targets but the the

1:17:37 ↗ the big increase in expenditures for the

1:17:40 ↗ sustainability fund for 23 and 24 is the

1:17:42 ↗ preliminary steps for uh the icap

1:17:44 ↗ implementation or the Issaquah climate

1:17:46 ↗ action plan so that's that's going to

1:17:48 ↗ include the reducing ghg emissions from

1:17:52 ↗ existing buildings incentivizing green

1:17:55 ↗ buildings and reducing ghg emissions in

1:17:57 ↗ residential buildings reducing ghg

1:18:00 ↗ emissions from Municipal operations

1:18:01 ↗ sequestering carbon expanding access to

1:18:05 ↗ EV charging and engaging the community

1:18:07 ↗ and Youth

1:18:08 ↗ slide please

1:18:09 ↗ so the proposed way that these ads will

1:18:12 ↗ be funded so primarily especially for

1:18:16 ↗ icap implementation the we are proposing

1:18:19 ↗ a strategic spend down of that fund

1:18:21 ↗ balance for those items over the next

1:18:23 ↗ two years

1:18:25 ↗ um in addition for more of the ongoing

1:18:27 ↗ activity within that fund the staff time

1:18:30 ↗ the contract management we propose

1:18:33 ↗ adjusting the feed model for the new

1:18:36 ↗ Recology contract so as a refresher the

1:18:39 ↗ current contract which ends in mid-2023

1:18:44 ↗ we have a nine percent admin fee and

1:18:47 ↗ that is collected directly into the

1:18:49 ↗ sustainability fund and that average is

1:18:51 ↗ about 550 000 a year

1:18:54 ↗ in the new contract we are proposing a

1:18:57 ↗ six percent admin fee and it's important

1:19:01 ↗ to note that while we're reducing that

1:19:03 ↗ percentage because the contract itself

1:19:05 ↗ is higher due to increased rates we'd

1:19:08 ↗ still see approximately the same amount

1:19:09 ↗ of Revenue it would be holding Revenue

1:19:11 ↗ at about 600 to 650 000 a year

1:19:14 ↗ and that

1:19:17 ↗ um that percentage based in this new

1:19:20 ↗ contract that again starts mid next year

1:19:22 ↗ is not locked in for the duration of the

1:19:24 ↗ contract we have the ability to

1:19:27 ↗ negotiate that fee each year

1:19:29 ↗ so it's proposed that really this admin

1:19:31 ↗ fee covers those ongoing costs and we

1:19:33 ↗ use fund balance especially in those

1:19:35 ↗ next two years for those one-time

1:19:37 ↗ initial ad cap implementation pieces

1:19:41 ↗ paint uh next slide please

1:19:45 ↗ um also as mentioned earlier turning to

1:19:47 ↗ the city's utility funds the city

1:19:49 ↗ adopted its last utility rate study in

1:19:51 ↗ 2020 with rate increases set through

1:19:53 ↗ 2025. for 2023 and 2024 the city adapted

1:19:58 ↗ a seven and a half percent increase each

1:20:01 ↗ year in the water utility three and a

1:20:03 ↗ half percent each year in the sewer

1:20:04 ↗ utility for the city's portion there's

1:20:07 ↗ also a county fee within the City

1:20:09 ↗ utility and that is they recently

1:20:12 ↗ adopted that at 5.75 percent in 23 and

1:20:16 ↗ five and a half percent in 24 and the

1:20:20 ↗ city's utility or storm water utility

1:20:21 ↗ rates were in that rate study at five

1:20:25 ↗ and a half percent each year

1:20:27 ↗ so since this last three study was

1:20:29 ↗ adopted in 2020 it couldn't have

1:20:31 ↗ anticipated some of the challenges we've

1:20:33 ↗ seen recently so things like Staffing

1:20:36 ↗ constraints resulting from the pandemic

1:20:38 ↗ supply chain delays and the the level of

1:20:40 ↗ inflation observed in recent years in

1:20:42 ↗ particular

1:20:43 ↗ so with that in mind the proposed budget

1:20:46 ↗ includes funds to conduct an updated

1:20:47 ↗ rate study within the next couple of

1:20:49 ↗ years which is slightly ahead of

1:20:51 ↗ schedule

1:20:52 ↗ for it ending in 2025 to ensure that the

1:20:56 ↗ city has the needed funds to continue to

1:20:57 ↗ maintain service levels and water sewer

1:20:59 ↗ and storm water utilities

1:21:01 ↗ next line please

1:21:04 ↗ so we've touched on many capital

1:21:08 ↗ projects already this evening throughout

1:21:10 ↗ the key priorities but the proposed

1:21:12 ↗ budget includes as mentioned a robust

1:21:15 ↗ capital investment plan as summarized

1:21:17 ↗ here and

1:21:20 ↗ the proposed budget besides the items

1:21:23 ↗ already mentioned this evening does

1:21:24 ↗ include as you can see here investments

1:21:26 ↗ from in the city's utilities

1:21:27 ↗ Transportation Systems Mobility

1:21:29 ↗ infrastructure Parks trails and

1:21:31 ↗ Facilities but also as mentioned earlier

1:21:34 ↗ this evening the city will also be

1:21:36 ↗ conducting that biennial update to the

1:21:38 ↗ capital Improvement plan next year

1:21:40 ↗ forecasting Capital funding and

1:21:42 ↗ investments from 2024 through 2029 as a

1:21:46 ↗ six-year CIP

1:21:49 ↗ a slide please

1:21:52 ↗ understanding that we provided a lot of

1:21:54 ↗ information tonight and the budget

1:21:56 ↗ itself is pretty large the

1:21:58 ↗ Administration has summarized several

1:22:00 ↗ areas in which we're seeking feedback

1:22:02 ↗ from the council as you begin

1:22:03 ↗ deliberations this evening

1:22:07 ↗ thank you so these policy questions are

1:22:10 ↗ does the council

1:22:12 ↗ support the overall general fund

1:22:14 ↗ balancing strategy for this biennium

1:22:16 ↗ including the 17 percent undesignated

1:22:19 ↗ fund balance as a percent of

1:22:20 ↗ expenditures the end of 2024.

1:22:23 ↗ strategies to reduce the personnel

1:22:25 ↗ underspend

1:22:26 ↗ and the underspend in general

1:22:28 ↗ support the discussing a long-term

1:22:31 ↗ Revenue strategy

1:22:33 ↗ does the council support the proposed

1:22:35 ↗ Revenue adjustments including taking the

1:22:37 ↗ one percent increase to the property tax

1:22:38 ↗ levy increasing CPD permit fees

1:22:41 ↗ increasing Recreation fees and

1:22:43 ↗ increasing the increase to the municipal

1:22:46 ↗ court and jail correction contracts with

1:22:47 ↗ partner jurisdictions

1:22:49 ↗ and finally does the council support the

1:22:52 ↗ proposed salad waste admin fee of six

1:22:54 ↗ percent

1:22:55 ↗ and I'm sure we'll be coming back to

1:22:57 ↗ these questions throughout deliberations

1:22:59 ↗ as well as if the council would like to

1:23:01 ↗ add any additional questions for

1:23:03 ↗ consideration um next slide please

1:23:06 ↗ so where we go from here

1:23:08 ↗ uh the uh we'll be returning to the

1:23:11 ↗ council with various legislation to

1:23:13 ↗ enact this proposed budget including in

1:23:16 ↗ the property tax ordinance the budget

1:23:18 ↗ ordinance the salary ordinance and a

1:23:22 ↗ an adjustment to those CPD permit fee

1:23:25 ↗ increases

1:23:26 ↗ in particular next slide please

1:23:29 ↗ so we're putting this Council schedule

1:23:31 ↗ back up I believe we have one more slide

1:23:33 ↗ here but with the conclusion of that

1:23:35 ↗ slide our next budget touch point will

1:23:37 ↗ be October 3rd this coming Monday with

1:23:41 ↗ uh the anticipated action of opening the

1:23:43 ↗ public hearings for property tax

1:23:45 ↗ ordinance and the budget ordinance

1:23:46 ↗ itself and deliberations will continue

1:23:49 ↗ on from there next slide please

1:23:52 ↗ so for the final slide here we did want

1:23:54 ↗ to touch on questions

1:23:56 ↗ um and we are of course happy to take

1:23:58 ↗ any questions this evening following

1:24:01 ↗ this presentation but we also provided a

1:24:04 ↗ link for questions like prior budget

1:24:06 ↗ Cycles those instructions were provided

1:24:09 ↗ on September 8th and staff will be

1:24:12 ↗ providing rolling responses to those

1:24:14 ↗ questions with the first batch provided

1:24:15 ↗ with the packet for the October 10th

1:24:17 ↗ Committee of the whole

1:24:19 ↗ and to ensure a response before final

1:24:22 ↗ deliberations on November 7th we ask

1:24:25 ↗ that questions be submitted by October

1:24:27 ↗ 31st

1:24:29 ↗ and with that uh we are open to any

1:24:32 ↗ questions please

1:24:39 ↗ okay I'm not seeing any questions at

1:24:43 ↗ this point so obviously we will come

1:24:45 ↗ back to deliberation comments

1:24:47 ↗ conversation there

1:24:50 ↗ um oh we do have a question Deputy

1:24:52 ↗ council president Hull I keep coming in

1:24:54 ↗ late

1:24:55 ↗ um question for Deputy State

1:24:57 ↗ administrator Snyder Capital Finance

1:24:59 ↗ Community task force recommendation one

1:25:01 ↗ of them was around

1:25:04 ↗ um

1:25:05 ↗ our general fund fun fund balance and

1:25:07 ↗ bringing that down to kind of the lower

1:25:09 ↗ level of our financial policy did we

1:25:11 ↗ have a was the recommendation at a

1:25:13 ↗ specific amount like 17 or 15 of

1:25:16 ↗ expenditures or was it just to lower it

1:25:18 ↗ uh the recommendation was to lower it

1:25:20 ↗ okay there wasn't anything talk it

1:25:22 ↗ wasn't a specific percentage

1:25:26 ↗ councilmember hunt

1:25:29 ↗ thanks

1:25:30 ↗ um so these are two questions that

1:25:32 ↗ clarify some of the aspects of the

1:25:34 ↗ administration's policy questions one

1:25:37 ↗ there was a question about the staff or

1:25:40 ↗ Personnel underspend do we have a sense

1:25:42 ↗ of what that actually has been over the

1:25:45 ↗ last couple years because I know we're

1:25:47 ↗ increasing or proposed to increase from

1:25:49 ↗ one to three percent but it would be

1:25:50 ↗ good to know what it what the actual is

1:25:53 ↗ since we're trying to more closely match

1:25:55 ↗ the reality

1:25:57 ↗ the councilmember hunt uh so for

1:26:01 ↗ 2021 the underspend was pretty

1:26:05 ↗ significant and that's just because of

1:26:07 ↗ vacancies and vacancies you know if you

1:26:11 ↗ have services that are provided by

1:26:12 ↗ employees and you're vacant those

1:26:13 ↗ positions obviously the services were

1:26:15 ↗ reduced so part of it was the

1:26:17 ↗ uncertainty of covet as well what the

1:26:19 ↗ city could get to that was part of the

1:26:21 ↗ underspan last year especially with

1:26:22 ↗ capital projects when we're going into

1:26:24 ↗ this year

1:26:25 ↗ um

1:26:26 ↗ the HR staff and police especially have

1:26:29 ↗ made a lot of strides in filling those

1:26:31 ↗ vacant positions but we're still running

1:26:33 ↗ a vacancy rate at the city at it is it's

1:26:38 ↗ getting better it's improving but it is

1:26:39 ↗ still over 10 percent right now but it

1:26:41 ↗ has dramatically improved since the

1:26:42 ↗ beginning of the year so that's part of

1:26:44 ↗ it

1:26:46 ↗ and um

1:26:48 ↗ that's part of the underspend and

1:26:51 ↗ so that's why we're looking at next year

1:26:54 ↗ we had budgeted one percent in the

1:26:56 ↗ budget this year for 22 but we're we're

1:26:59 ↗ confident that if the trend continues uh

1:27:03 ↗ three percent is a rational number for

1:27:05 ↗ the 23 24 biennium at this point

1:27:09 ↗ and if I could add the three more

1:27:11 ↗ precise to the answer council member

1:27:13 ↗ Hunt's question uh it's been more than

1:27:16 ↗ three percent in 22-21 so I think the

1:27:21 ↗ numbers as Mr mood just said we think is

1:27:23 ↗ appropriate going forward but the number

1:27:25 ↗ has been much more than that the last

1:27:28 ↗ couple of years

1:27:30 ↗ okay so the the question one of the

1:27:32 ↗ policy questions was about

1:27:34 ↗ um if we supported that do you expect

1:27:36 ↗ then to continue to sort of revisit this

1:27:39 ↗ every year and try to more closely match

1:27:41 ↗ what we're seeing

1:27:43 ↗ until a certain circumstances change I

1:27:48 ↗ mean if we find ourselves fully staffed

1:27:49 ↗ all the time then I think we would want

1:27:51 ↗ to revisit that we don't anticipate that

1:27:53 ↗ happening uh in the foreseeable future

1:27:56 ↗ okay great yeah so I think that answers

1:27:59 ↗ my question I was wondering

1:28:02 ↗ um if the goal was to match what we were

1:28:05 ↗ what we were observing and I think I

1:28:08 ↗ think it is and recognizing that that

1:28:10 ↗ will change it's the match actual yes

1:28:18 ↗ and councilmember Hunt I think you said

1:28:20 ↗ you had two questions did you have

1:28:23 ↗ another

1:28:26 ↗ I did um could you bring up the policy

1:28:29 ↗ questions it's I think one slide back

1:28:36 ↗ the site

1:28:38 ↗ oh yeah I remember um so

1:28:41 ↗ um you mentioned the one of the policy

1:28:43 ↗ questions about being about the revenue

1:28:44 ↗ sources and one of those being the um

1:28:48 ↗ the recreation fees I did notice in the

1:28:50 ↗ budget that it

1:28:52 ↗ um says that the mayor

1:28:55 ↗ um has the ability to increase these

1:28:58 ↗ fees because they're pursuant to to

1:29:01 ↗ pursuant to an IMC 3.59 to approve

1:29:04 ↗ inflationary adjustments and so I

1:29:06 ↗ wondered if this is something that

1:29:08 ↗ um actually is within council's purview

1:29:11 ↗ if it can be done by mayoral Authority

1:29:14 ↗ so one wanted clarification on that

1:29:17 ↗ Jeff Watling has been sitting quietly

1:29:19 ↗ patiently in the back so we'll let him

1:29:20 ↗ come up and make it worth his while to

1:29:23 ↗ be here this evening

1:29:25 ↗ generally speaking though we want to get

1:29:29 ↗ the council's feedback on all fees

1:29:31 ↗ including those under statute that the

1:29:33 ↗ mayor could adjust I think if we're

1:29:34 ↗ hearing from the council something

1:29:36 ↗ different we'd like to hear that

1:29:38 ↗ Jeff is that about yeah boy thanks for

1:29:40 ↗ that City administrator Bob Coates the

1:29:42 ↗ opportunity to speak good evening

1:29:43 ↗ Council so yeah the IMC does speak to

1:29:46 ↗ mayor's Authority up to inflationary I

1:29:49 ↗ think it's up to seven percent that same

1:29:51 ↗ IMC though references that staff will

1:29:55 ↗ come and update city council and inform

1:29:57 ↗ Council of those of those increases

1:30:00 ↗ okay thank you

1:30:05 ↗ okay so seeing no other questions and

1:30:10 ↗ City administrator Bob quits uh first of

1:30:12 ↗ all let me thank the council for your

1:30:13 ↗ patience we came in pretty close to the

1:30:16 ↗ 90 minutes that we promised

1:30:18 ↗ um this is the completion of our

1:30:19 ↗ presentation of the budget so for the

1:30:22 ↗ remaining meetings we have no other uh

1:30:24 ↗ presentations planned

1:30:26 ↗ um we will come back ready uh to answer

1:30:28 ↗ any additional questions that you have

1:30:30 ↗ uh walk through the uh questions that

1:30:33 ↗ the Administration has proposed any

1:30:34 ↗ questions that the council itself would

1:30:36 ↗ like to have but there is no other

1:30:38 ↗ planned presentations by the

1:30:39 ↗ administration at this time

1:30:42 ↗ thank you okay well we will certainly

1:30:45 ↗ talk about that in our deliberation

1:30:47 ↗ commentary and everything

1:30:49 ↗ um do we have a public comment period at

1:30:53 ↗ this point then okay so asking if there

1:30:57 ↗ is anyone

1:30:58 ↗ um online I see no one in the room that

1:31:01 ↗ is public and not staff so if there's

1:31:04 ↗ anyone online that would like to make a

1:31:07 ↗ comment at this point please if you're

1:31:09 ↗ on the phone press star three if you're

1:31:11 ↗ on a computer or smartphone you can

1:31:13 ↗ raise your virtual hand and so I will

1:31:17 ↗ take a moment and ask the clerk if we

1:31:19 ↗ have anyone indicating a desire to speak

1:31:22 ↗ council president we do have a few

1:31:24 ↗ members of the public attending

1:31:26 ↗ virtually at this point

1:31:28 ↗ I am not seeing that anyone desires to

1:31:33 ↗ speak I do see one hand raised I think

1:31:35 ↗ it's a carryover from the early comment

1:31:38 ↗ but let me just quickly check in with

1:31:42 ↗ Elizabeth

1:31:43 ↗ I'm unmuting you now did you wish to

1:31:46 ↗ make comments regarding the budget at

1:31:48 ↗ this time

1:31:49 ↗ uh no thank you okay

1:31:53 ↗ so I don't see anyone else wishing to

1:31:55 ↗ speak

1:31:57 ↗ okay

1:31:59 ↗ so now it becomes our turn again

1:32:02 ↗ um so I think you know we certainly have

1:32:06 ↗ the administration's questions that we

1:32:09 ↗ can go through as far as those policy

1:32:14 ↗ questions and maybe one of the things

1:32:16 ↗ that Deputy council president Hall and I

1:32:19 ↗ were thinking about was

1:32:21 ↗ our goal isn't necessarily to have the

1:32:23 ↗ answers tonight but to help Define what

1:32:27 ↗ what the conversation looks like for the

1:32:30 ↗ rest of our budget cycle so toward that

1:32:33 ↗ idea

1:32:34 ↗ um the two of us had kind of sat down

1:32:36 ↗ and come up with some other potential

1:32:39 ↗ budget policy questions that might shape

1:32:42 ↗ that conversation

1:32:44 ↗ so

1:32:46 ↗ let me ask the question first do

1:32:50 ↗ we're just at the very beginning of our

1:32:52 ↗ budget cycle do we feel comfortable

1:32:54 ↗ answering these questions or do we feel

1:32:58 ↗ more comfortable talking about whether

1:33:00 ↗ those are the appropriate questions to

1:33:03 ↗ kind of guide our conversation on the

1:33:06 ↗ budget

1:33:12 ↗ seeing no one council member hunt

1:33:16 ↗ uh things so

1:33:19 ↗ um there was also a couple questions

1:33:21 ↗ that were emailed out that I think were

1:33:24 ↗ um higher level in a way I do appreciate

1:33:27 ↗ that some of these uh are are high level

1:33:30 ↗ as far as the general fund

1:33:32 ↗ um balancing strategy for example but I

1:33:34 ↗ think From council's perspective I think

1:33:37 ↗ it would also be useful to address those

1:33:41 ↗ questions that were in that email the

1:33:43 ↗ first one was about you know reflecting

1:33:44 ↗ on the retreat and and I think

1:33:47 ↗ um does this uh align with our

1:33:50 ↗ expectations coming out of the retreat

1:33:52 ↗ so I would like to see those addressed I

1:33:55 ↗ think we could also potentially get into

1:33:57 ↗ at least a higher level ones

1:34:00 ↗ um that are put forward here with our

1:34:02 ↗ first impressions based on the

1:34:03 ↗ presentation we heard tonight

1:34:07 ↗ okay anyone else

1:34:10 ↗ we're kind of trying to frame up

1:34:12 ↗ part of what you know do we have the

1:34:16 ↗ information have we kind of absorbed the

1:34:18 ↗ information from the budget enough to

1:34:20 ↗ answer some of these these questions

1:34:23 ↗ that have been presented and then how do

1:34:26 ↗ we want to shape out the conversation

1:34:29 ↗ for the remainder of the budget period

1:34:31 ↗ in previous budgets we've done a good

1:34:34 ↗ job of kind of pulling out the policy

1:34:37 ↗ questions that are presented in the

1:34:38 ↗ budget so that we can really focus our

1:34:40 ↗ time and have those meaningful

1:34:42 ↗ conversations so part of that is

1:34:46 ↗ maybe getting a little bit of feedback

1:34:48 ↗ on that as a process and also what some

1:34:52 ↗ of those potential

1:34:54 ↗ questions are

1:34:56 ↗ so

1:34:59 ↗ council member Ray I shall jump in I

1:35:03 ↗ thought the retreat we had was really

1:35:04 ↗ good in terms of setting priorities and

1:35:06 ↗ saying these are things that we wanted

1:35:08 ↗ to do and I think what I heard

1:35:10 ↗ councilmember hunt just say is I'd like

1:35:12 ↗ to see some sort of a crosswalk that

1:35:14 ↗ says here's what we've talked about

1:35:16 ↗ during the treat and here's where it's

1:35:17 ↗ reflected in the budget I think that

1:35:19 ↗ would really be helpful to say yeah

1:35:20 ↗ we're walking the talk I think the

1:35:23 ↗ budget is a policy document but more

1:35:25 ↗ it's a priority document so are the

1:35:27 ↗ priorities that we talked about are

1:35:28 ↗ those reflected and

1:35:31 ↗ um and then we can you know say yes and

1:35:33 ↗ and are they adequately addressed so

1:35:36 ↗ from my perspective that would be the

1:35:38 ↗ next step for us is to say yes you you

1:35:42 ↗ heard us and you reflected our

1:35:44 ↗ priorities in this document and yes you

1:35:47 ↗ um the the degree to which you've funded

1:35:51 ↗ and prioritized them is appropriate or

1:35:52 ↗ not appropriate

1:35:56 ↗ so toward that end one of the things

1:35:57 ↗ that Deputy council president Hall and I

1:35:59 ↗ were talking about was potentially

1:36:01 ↗ taking one of our budget meetings or

1:36:03 ↗ part of one of our budget meetings and

1:36:06 ↗ asking staff to bring us information on

1:36:09 ↗ either all of the priority One groupings

1:36:13 ↗ that we had for operations and capital

1:36:15 ↗ or going down into priority two as well

1:36:20 ↗ which was a rather large group but

1:36:23 ↗ perhaps it could come in

1:36:25 ↗ priority two come in a memo form while

1:36:28 ↗ the priority one is really our

1:36:29 ↗ discussion so does that seem to meet

1:36:33 ↗ your needs for getting the information

1:36:35 ↗ on does this budget hit those things

1:36:38 ↗ that we've prioritized

1:36:41 ↗ seeing some nods okay sounds good

1:36:45 ↗ fantastic

1:36:48 ↗ um so then

1:36:51 ↗ some of the other things that the the

1:36:56 ↗ budget has pulled out is this General

1:36:59 ↗ strategy of spending down the fund the

1:37:02 ↗ ending fund balance and so we're

1:37:05 ↗ certainly seeing that as a part of the

1:37:07 ↗ general fund that was something that

1:37:09 ↗ came out of the community financing task

1:37:11 ↗ force we've

1:37:13 ↗ talked about it a lot in previous

1:37:16 ↗ budgets and so do we

1:37:21 ↗ want to use that as like a thumbs up

1:37:23 ↗ thumbs down do we want to use that as a

1:37:26 ↗ conversation point is that something we

1:37:29 ↗ feel strongly about talking about or do

1:37:32 ↗ we feel like that's something that we

1:37:35 ↗ have already agreed upon

1:37:38 ↗ through many many conversations council

1:37:40 ↗ member uh Mart thank you council

1:37:44 ↗ president

1:37:45 ↗ um so this whole conversation is is

1:37:47 ↗ interesting and it it would seem if a if

1:37:50 ↗ a alien were to come in and observe us

1:37:52 ↗ this evening wondering why otherwise

1:37:55 ↗ normally talkative body as being sort of

1:37:57 ↗ unusually shine reticent but I mean I

1:37:59 ↗ think it traces back to the fact that we

1:38:02 ↗ did have an unusually well aligned

1:38:04 ↗ Council and administration in The Last

1:38:06 ↗ Retreat and the budget as far as I can

1:38:08 ↗ tell thus far reflects it well although

1:38:10 ↗ I agree with council member Ray I would

1:38:12 ↗ like to see more specific you know

1:38:14 ↗ here's you ask you know here's eight

1:38:16 ↗ things you asked for and here's how how

1:38:17 ↗ they're all in here traceability Matrix

1:38:19 ↗ is what we call it in engineering but

1:38:21 ↗ yeah I mean this this you know

1:38:23 ↗ undesignated fund balance is something

1:38:25 ↗ that we've talked about a lot and this

1:38:26 ↗ appears to be exactly what we asked for

1:38:28 ↗ and so I as much as I would love to

1:38:30 ↗ gnash my teeth and Rend my garments and

1:38:33 ↗ um and stress over this budget there's

1:38:35 ↗ really just not a lot to stress over so

1:38:37 ↗ um however you see fit to want to

1:38:40 ↗ structure this conversation you know we

1:38:42 ↗ could do the you know sort of spoon feed

1:38:44 ↗ each question the way

1:38:46 ↗ um uh city clerk Geezer did for our uh

1:38:51 ↗ manual you know Council manual update

1:38:53 ↗ where where you know just walk through

1:38:55 ↗ these issues and then you know that

1:38:57 ↗ would that would be one way to

1:38:58 ↗ potentially do it but they're just

1:38:59 ↗ there's just not a lot of drama this

1:39:00 ↗ year and so I feel sort of bad that you

1:39:04 ↗ know like I said if somebody were to be

1:39:06 ↗ observing us it'd be like why doesn't

1:39:07 ↗ these care it's not that it's just that

1:39:09 ↗ a lot of these things have are arriving

1:39:11 ↗ pre-baked because we spent a lot of time

1:39:13 ↗ on them so I'm I'm eager to get going

1:39:16 ↗ with it which isn't to say to do it

1:39:18 ↗ tonight

1:39:19 ↗ um but you know I'm I'm hoping that we

1:39:21 ↗ will get through this process fairly

1:39:22 ↗ quickly

1:39:23 ↗ um like I said starting with you know

1:39:26 ↗ just a little bit more on on how it

1:39:27 ↗ reflects our priorities but then just

1:39:29 ↗ dive into line these questions up and

1:39:32 ↗ knock them down thanks

1:39:35 ↗ okay so so far I'm hearing uh first of

1:39:39 ↗ all I very much appreciate that and I'm

1:39:42 ↗ totally in alignment with you that

1:39:44 ↗ we were able to speak our minds early we

1:39:47 ↗ have a lot of community feedback that

1:39:49 ↗ has led to this the Administration has

1:39:52 ↗ listened and we're seeing all of this as

1:39:55 ↗ it comes through

1:39:58 ↗ what I'm hearing is there's still an

1:40:01 ↗ interest in a meeting on the July budget

1:40:04 ↗ priority setting exercise and how this

1:40:08 ↗ budget proposes to meet those and what

1:40:10 ↗ the scope of that is so that's a good

1:40:12 ↗ conversation and then we always have our

1:40:15 ↗ opportunity to share questions on

1:40:17 ↗ SharePoint get that over to the budget

1:40:20 ↗ team and then potentially have a meeting

1:40:23 ↗ along with rolling answers coming from

1:40:26 ↗ them on any of the details as we get

1:40:29 ↗ into some of those

1:40:31 ↗ [Music]

1:40:32 ↗ um

1:40:34 ↗ Deputy council president Hall do you

1:40:37 ↗ have anything else you want to share on

1:40:39 ↗ kind of our our thoughts on what the

1:40:41 ↗ budget priorities and what those

1:40:43 ↗ conversations look like

1:40:46 ↗ well I guess

1:40:48 ↗ um a response to you it's slash

1:40:50 ↗ potential question for safety

1:40:51 ↗ administrator Bob kowitz's art

1:40:54 ↗ was it staff's hope that we would

1:40:57 ↗ provide Direction on some of these

1:40:59 ↗ questions tonight or in the very least

1:41:00 ↗ layout you know which ones we think are

1:41:03 ↗ going to require as we've been kind of

1:41:05 ↗ discussing now which ones we think are

1:41:06 ↗ going to require more of a council

1:41:08 ↗ discussion is this we were certainly not

1:41:11 ↗ looking for answers this evening okay we

1:41:13 ↗ were trying to kind of set the table uh

1:41:16 ↗ council president I think uh what I'm

1:41:18 ↗ hearing from the council is that would

1:41:19 ↗ make sense for us to come prepared to

1:41:21 ↗ your meeting on October 10th to walk

1:41:23 ↗ through the budget priorities

1:41:26 ↗ um I we could prepare a memo which will

1:41:30 ↗ probably indicate that we are you know

1:41:33 ↗ the the three quarters of these are

1:41:35 ↗ budgeted included and there are no

1:41:38 ↗ questions and maybe there's a quarter

1:41:40 ↗ that would probably require a little bit

1:41:42 ↗ more uh explanation so if you'd like we

1:41:45 ↗ can take a stab at that

1:41:47 ↗ um you know you you with there's what

1:41:50 ↗ two Capital uh Priority One projects

1:41:53 ↗ there are four uh Priority One operating

1:41:57 ↗ um we could spend a little bit of time

1:41:59 ↗ uh talking about those

1:42:02 ↗ um have the rest perhaps as a memo but

1:42:05 ↗ be able to answer any questions on that

1:42:08 ↗ would that be useful because I think

1:42:10 ↗ that if there's concurrence or if

1:42:12 ↗ there's disagreement we can flush that

1:42:14 ↗ out right away yeah I think that's

1:42:17 ↗ certainly what we've heard from the

1:42:19 ↗ members of council so far council member

1:42:22 ↗ hunt you had a question

1:42:24 ↗ uh well it's a it's a comment on that if

1:42:28 ↗ that's okay

1:42:29 ↗ um so I I do think that would be helpful

1:42:31 ↗ I think the memo and having information

1:42:33 ↗ about how the council Retreat

1:42:35 ↗ um identified priorities are represented

1:42:37 ↗ would be useful so the one example that

1:42:39 ↗ I'm looking at is the green necklace I

1:42:42 ↗ think there's

1:42:43 ↗ funding in here for

1:42:46 ↗ um Park's acquisition and acquisition of

1:42:49 ↗ lands but I am wondering

1:42:51 ↗ um what policy decisions what budget

1:42:54 ↗ related decisions we could make to

1:42:56 ↗ change the strategy and actually

1:43:00 ↗ um

1:43:00 ↗ have the green necklace become a reality

1:43:04 ↗ because I think we we have gone down a

1:43:06 ↗ certain path to this point and I think

1:43:10 ↗ with the support that was

1:43:12 ↗ indicated by Council I would I would

1:43:14 ↗ like to explore how we could take a more

1:43:16 ↗ proactive strategy for the green

1:43:18 ↗ necklace so that would take I think some

1:43:20 ↗ some thinking about

1:43:22 ↗ um but that's the kind of thing that I

1:43:23 ↗ think it would be useful to have the

1:43:25 ↗ administration's thoughts on how it's

1:43:27 ↗ represented currently and what options

1:43:29 ↗ there are for representing it um

1:43:31 ↗ in a with more of an emphasis in this

1:43:35 ↗ two-year budget so I I do think that

1:43:38 ↗ would be helpful and I just wanted to

1:43:40 ↗ provide that insight into what kind of

1:43:42 ↗ information I would be expecting in that

1:43:45 ↗ meeting

1:43:47 ↗ sounds good

1:43:48 ↗ um Deputy council president hall and

1:43:50 ↗ then councilmember Joe uh thank you and

1:43:53 ↗ and as um one of couple or one of you

1:43:57 ↗ know the body Council Members not as

1:43:58 ↗ Deputy council president I agree with

1:44:01 ↗ everything that's been said one thing

1:44:02 ↗ that I want to highlight though in terms

1:44:03 ↗ of

1:44:04 ↗ having a deeper Council discussion

1:44:07 ↗ through the budget process is the solid

1:44:08 ↗ waste admin fee I would really like to

1:44:11 ↗ get a better sense of of decreasing it

1:44:14 ↗ to six percent you know what's the real

1:44:16 ↗ savings that we get from that and the

1:44:17 ↗ benefit that is passed on as opposed to

1:44:20 ↗ keeping it at nine percent with the

1:44:22 ↗ potential for more capacity for icap

1:44:25 ↗ implementation so I think that's a

1:44:27 ↗ policy discussion that that we need to

1:44:29 ↗ get into a bit more

1:44:33 ↗ I was uh Curious to get some feedback

1:44:37 ↗ from the administration on the second

1:44:39 ↗ big bullet point support discussing the

1:44:42 ↗ long-term Revenue strategy is that

1:44:44 ↗ something that we could incorporate into

1:44:46 ↗ the budget process where the

1:44:48 ↗ administration is going to bring us back

1:44:50 ↗ some options in terms of we could tweak

1:44:52 ↗ this tax or this fee to get additional

1:44:55 ↗ Revenue in the long term or is this

1:44:57 ↗ something that's going to be discussed

1:44:59 ↗ after the budget's over what was kind of

1:45:01 ↗ the intention for the administration

1:45:02 ↗ there

1:45:03 ↗ uh thank you councilmember job members

1:45:05 ↗ of the council what we wanted to do is

1:45:08 ↗ kind of raise the flag

1:45:10 ↗ um and say that this is something we

1:45:11 ↗ think is an integral part of the future

1:45:13 ↗ uh budget processes and that's something

1:45:16 ↗ that we would likely be coming to the

1:45:17 ↗ council during 23 to talk about further

1:45:20 ↗ so there's no additional changes that

1:45:22 ↗ we're asking for but really just want to

1:45:24 ↗ make sure if the council disagrees and

1:45:26 ↗ says no we're happy with it and when we

1:45:29 ↗ run out of money we're running out of

1:45:30 ↗ money we'll re-prioritize then we don't

1:45:32 ↗ want to waste the council's time but at

1:45:34 ↗ this point we feel it would be worth the

1:45:36 ↗ council's time to have some more

1:45:38 ↗ discussion starting in 23. okay thank

1:45:41 ↗ you and my initial thought was that the

1:45:44 ↗ capital finance committee did some of

1:45:46 ↗ that work in terms of looking at the

1:45:48 ↗ revenue sources and what could be

1:45:49 ↗ tweaked is that your first building

1:45:52 ↗ block for that conversation and then you

1:45:54 ↗ get more creative after that

1:45:57 ↗ uh it's the second building the block is

1:46:00 ↗ operating okay how do we pay for Police

1:46:02 ↗ Service we haven't really talked about

1:46:03 ↗ our fire contract that's a major part of

1:46:06 ↗ our budget uh it gets raised every year

1:46:08 ↗ largely out of our control other than

1:46:10 ↗ the members of the city council that

1:46:12 ↗ serve on the ephra board so those costs

1:46:14 ↗ are continuing so while one block is the

1:46:17 ↗ capital side which we have spent some

1:46:19 ↗ time talking about uh the administration

1:46:21 ↗ mayor Paulie believes that the operating

1:46:23 ↗ side also needs that kind of discussion

1:46:26 ↗ and and creativity as well okay so if

1:46:29 ↗ I'm hearing you correctly but it's a

1:46:31 ↗ bullet point you would like us to keep

1:46:34 ↗ on the back burner at this point you

1:46:36 ↗ don't necessarily need an answer through

1:46:37 ↗ this process but it's something you want

1:46:39 ↗ us to discuss and keep after the budget

1:46:42 ↗ keep on the on the

1:46:45 ↗ burner so to speak as we look toward uh

1:46:48 ↗ the revenue and the potential for

1:46:51 ↗ potentially having those two lines

1:46:53 ↗ crossed where we start running a deficit

1:46:55 ↗ and and as mayor Paulie came to the

1:46:57 ↗ council I guess probably close to a year

1:47:00 ↗ ago and raised the issue on the capital

1:47:01 ↗ side I think this is the same

1:47:03 ↗ opportunity to raise it now on the

1:47:05 ↗ operating side

1:47:07 ↗ foreign

1:47:15 ↗ so we've heard now the conversation

1:47:21 ↗ about the budget priorities and we've

1:47:25 ↗ had highlighted on that

1:47:27 ↗ you know the priority One items

1:47:29 ↗ councilmember hunt mentioned the green

1:47:32 ↗ necklace I will throw in Title 18 and

1:47:36 ↗ what the scope of that idea is for the

1:47:39 ↗ future updates list and then a memo

1:47:43 ↗ about the priority two items I've now

1:47:47 ↗ heard one member mention that interested

1:47:51 ↗ in having a conversation on the proposed

1:47:53 ↗ Solid Waste administrative fee of six

1:47:56 ↗ percent and how that relates to

1:47:58 ↗ potential escrow climate action plan

1:48:01 ↗ funding are we hearing anyone else in

1:48:05 ↗ support of that conversation council

1:48:07 ↗ member hunt

1:48:09 ↗ yes I am also in support of that and I

1:48:12 ↗ have um asked a question of our

1:48:14 ↗ sustainability manager

1:48:16 ↗ um Stacy about how the uh how the fee at

1:48:21 ↗ the proposed rate would support

1:48:23 ↗ completion of the icap so um that

1:48:25 ↗ question is in the hopper and I think

1:48:27 ↗ that would be helpful because that gives

1:48:30 ↗ us a better sense of how our plan that

1:48:32 ↗ we've adopted would be completed to your

1:48:34 ↗ to your point about what does this rate

1:48:37 ↗ um get us so that would be useful to

1:48:39 ↗ have for that conversation

1:48:41 ↗ um one other thing on the long-term

1:48:43 ↗ Revenue strategy I think it would be I

1:48:46 ↗ agree I think it's a necessary

1:48:47 ↗ conversation to have I also think it

1:48:51 ↗ would be good within that conversation

1:48:52 ↗ to think holistically about how can we

1:48:55 ↗ maintain level of service that our

1:48:58 ↗ community expects long term if there are

1:49:01 ↗ other strategies other than increasing

1:49:04 ↗ revenues such as Regional shared

1:49:07 ↗ services

1:49:09 ↗ or other models that we could look at to

1:49:11 ↗ maintain the level of service

1:49:14 ↗ of operation service without running

1:49:17 ↗ into issues long term that that our

1:49:21 ↗ long-term budget forecast is currently

1:49:23 ↗ predicting

1:49:26 ↗ okay and I will throw in I'm interested

1:49:30 ↗ in having the solid waste administrative

1:49:32 ↗ fee conversation

1:49:34 ↗ similar toward that the sustainability

1:49:38 ↗ fund is decreasing in value and so I

1:49:41 ↗ would kind of group some of those ideas

1:49:44 ↗ in since that's the major funding source

1:49:47 ↗ so having just a conversation about that

1:49:51 ↗ toward that idea one of the items that I

1:49:54 ↗ raised in potential budget policy

1:49:57 ↗ questions email was that many of the

1:50:00 ↗ other funds including the Enterprise

1:50:01 ↗ fund Reit all of those are we're also

1:50:05 ↗ proposing a significant spend down in

1:50:10 ↗ their fund balances and so you see

1:50:13 ↗ decreasing ending fund balance between

1:50:16 ↗ the 2021 and the 2024 that are shown in

1:50:19 ↗ the budget we don't really have any

1:50:22 ↗ adopted fiscal policies for those funds

1:50:27 ↗ um we do have one for the general fund

1:50:29 ↗ and so I'm wondering how do we feel

1:50:33 ↗ about this one-time spending do we want

1:50:38 ↗ to take a look at any fiscal policies do

1:50:42 ↗ we

1:50:43 ↗ you know what what is our thoughts

1:50:45 ↗ outside of the general fund on the spend

1:50:49 ↗ down approach is that something we all

1:50:52 ↗ want to have a conversation about

1:50:55 ↗ and council president we've not had a

1:50:58 ↗ chance to react to that email there are

1:51:00 ↗ policies for some of those funds and so

1:51:03 ↗ if you'd like perhaps we can add that to

1:51:05 ↗ the questions uh and and provide that

1:51:08 ↗ answer thanks to you and then we've just

1:51:10 ↗ been busy getting ready for tonight and

1:51:12 ↗ so absolutely like we got that yesterday

1:51:14 ↗ so we weren't able to respond so we can

1:51:17 ↗ add that to the list of other responses

1:51:20 ↗ great

1:51:23 ↗ um

1:51:24 ↗ let's see

1:51:28 ↗ okay

1:51:30 ↗ I think we're pretty good at this point

1:51:32 ↗ unless I'm hearing anything so the

1:51:35 ↗ administration sounds like you're going

1:51:37 ↗ to come back for the October 10th

1:51:38 ↗ meeting with that conversation about

1:51:40 ↗ budget priorities

1:51:43 ↗ um the seven of us have an assignment to

1:51:46 ↗ get all of our detailed questions in on

1:51:50 ↗ the SharePoint link that's in our email

1:51:51 ↗ by October 1st so we've got only a few

1:51:56 ↗ more days on that

1:51:58 ↗ um and then we have

1:52:04 ↗ October 1st for the October 10th meeting

1:52:07 ↗ October 31st before adoption

1:52:13 ↗ okay so over the next several days if

1:52:16 ↗ you have additional questions we will

1:52:18 ↗ make every effort to have those answered

1:52:20 ↗ in time for October 10th okay anything

1:52:22 ↗ after October 1st likely isn't going to

1:52:25 ↗ make the the trough for the October 10th

1:52:28 ↗ questions uh and council president just

1:52:30 ↗ so I can be a little bit more precise to

1:52:33 ↗ what you're expecting uh so if we can

1:52:36 ↗ come back with a a very simple memo on

1:52:39 ↗ the priority two and priority three

1:52:42 ↗ level uh and just do a crosswalk to say

1:52:45 ↗ here's where it is in the budget I think

1:52:47 ↗ nearly everything is covered in one form

1:52:50 ↗ or another so if it was just a a a line

1:52:53 ↗ or two crosswalk back to page numbers

1:52:55 ↗ that then leaves

1:52:57 ↗ uh six uh priority level one uh projects

1:53:02 ↗ and then the discussion regarding the

1:53:03 ↗ solid waste fee so if we could come and

1:53:06 ↗ just speak to that versus preparing

1:53:08 ↗ additional memoranda and have

1:53:10 ↗ appropriate staff here to speak to that

1:53:12 ↗ would that be sufficient

1:53:16 ↗ uh councilmember hunt I think I think um

1:53:19 ↗ council president Walsh also had the

1:53:21 ↗ sustainability fund generally in with

1:53:24 ↗ the solid waste fee question right okay

1:53:28 ↗ so we can we can speak so it would be

1:53:30 ↗ the the six priority level ones the six

1:53:33 ↗ percent Solid Waste fee and then

1:53:35 ↗ additional conversation more broadly

1:53:37 ↗ about the sustainability fund

1:53:39 ↗ that work yeah sounds good

1:53:43 ↗ okay

1:53:45 ↗ and then that leaves a whole lot of

1:53:47 ↗ meetings after this that we have

1:53:49 ↗ currently set up for budget so if

1:53:53 ↗ something else comes up as we're kind of

1:53:55 ↗ having more of these conversations and

1:54:00 ↗ getting our questions and everything

1:54:01 ↗ just feel free to reach out and if not I

1:54:06 ↗ mean as councilmember Mertz said we've

1:54:08 ↗ done a lot of the work early on so

1:54:11 ↗ um some of that is reflective of this

1:54:14 ↗ okay thank you so I think we are pretty

1:54:17 ↗ good at this point I'm wondering if the

1:54:19 ↗ council wants to take a five ten minute

1:54:21 ↗ break before we go into second

1:54:24 ↗ I've seen one five minute break

1:54:28 ↗ okay we'll do a five minute break before

1:54:30 ↗ going into the next item on our agenda

1:54:34 ↗ we will come back at 8 39.

1:54:46 ↗ okay we are back from break and ready to

1:54:49 ↗ take on our second and last item on our

1:54:51 ↗ agenda tonight

1:54:53 ↗ which is ID 1087 Regional representation

1:54:58 ↗ and I will be starting this off and

1:55:02 ↗ co-presenting with Deputy council

1:55:04 ↗ president Hall

1:55:06 ↗ so if you want to go ahead and go to the

1:55:10 ↗ next slide to show thank you okay so

1:55:14 ↗ this is a very busy slide

1:55:17 ↗ um

1:55:18 ↗ let me take a moment and introduce our

1:55:22 ↗ conversation here before we really dive

1:55:24 ↗ into this

1:55:25 ↗ one of the things that Deputy council

1:55:27 ↗ president Hall and I wanted to

1:55:29 ↗ accomplish this year was to take a look

1:55:31 ↗ at our regional representation all of

1:55:34 ↗ the positions that we can and do hold

1:55:38 ↗ within the region within the Puget Sound

1:55:41 ↗ Regional Council and the sound cities

1:55:43 ↗ Association

1:55:45 ↗ and all of those options

1:55:48 ↗ um and just take a moment and say are we

1:55:51 ↗ in the right seats are we doing the

1:55:54 ↗ things that we need to do to represent

1:55:56 ↗ our community do we see any gaps do we

1:55:59 ↗ see any opportunities for long-term

1:56:02 ↗ growth to get into some desired

1:56:05 ↗ positions things like that so the way

1:56:09 ↗ that we wanted to pull this together was

1:56:11 ↗ to look at the

1:56:16 ↗ um oh I missed a color there darn to

1:56:20 ↗ look at the

1:56:22 ↗ strategic plan and see all of those

1:56:25 ↗ Regional

1:56:27 ↗ boards and commissions that align with

1:56:30 ↗ those so in the top right corner that's

1:56:32 ↗ supposed to be orange which is the

1:56:33 ↗ growth and development then following

1:56:36 ↗ around clockwise we've got the boards

1:56:39 ↗ that we've associated with the

1:56:41 ↗ environmental stewardship part of our

1:56:43 ↗ strategic plan

1:56:45 ↗ then going down to the right the social

1:56:47 ↗ and economic vitality

1:56:50 ↗ and those types of plans and our

1:56:54 ↗ social and economic Vitality portion of

1:56:57 ↗ the Strategic plan also covers

1:56:59 ↗ homelessness and those areas so that's

1:57:03 ↗ what's included in those at the very

1:57:06 ↗ bottom in purple is kind of the

1:57:09 ↗ executive or overarching boards that

1:57:12 ↗ don't have a particular alignment with

1:57:14 ↗ our strategic plan

1:57:16 ↗ the continuing on to the left

1:57:19 ↗ um the items there are related to the

1:57:22 ↗ city leadership and services a lot of

1:57:24 ↗ those are related to either utilities or

1:57:29 ↗ Public Safety things like that

1:57:31 ↗ and then at the top left we've got the

1:57:35 ↗ items that are related to Mobility

1:57:39 ↗ so and then further we've highlighted

1:57:44 ↗ and bold any of the seats where one of

1:57:47 ↗ the seven of us or the mayor has a

1:57:50 ↗ current seat

1:57:51 ↗ uh we've got an asterisk for kind of

1:57:54 ↗ those seats where we really have a

1:57:56 ↗ required position and then a carrot for

1:57:59 ↗ any of those where there are multiple

1:58:01 ↗ seats so that we can fill in order to

1:58:04 ↗ provide opportunities

1:58:07 ↗ and so

1:58:09 ↗ this is a it's kind of an open-ended

1:58:12 ↗ conversation about

1:58:15 ↗ which seats are important to us as a

1:58:19 ↗ council and as a community and then how

1:58:23 ↗ do we put that into action so the sound

1:58:26 ↗ cities associations put out their call

1:58:29 ↗ for

1:58:30 ↗ seats for the next year and applications

1:58:34 ↗ for those so we have an opportunity to

1:58:37 ↗ first of all take a look at the seats

1:58:39 ↗ that we're on are they all serving us

1:58:41 ↗ well are they worth our time are they

1:58:43 ↗ providing the community a benefit

1:58:45 ↗ and then also are there any things that

1:58:50 ↗ we want to make a priority and then also

1:58:53 ↗ are there any things that we need to

1:58:55 ↗ grow into

1:58:59 ↗ so

1:59:00 ↗ um I'm gonna move forward I've just got

1:59:04 ↗ two more slides here and then we can

1:59:06 ↗ kind of come back to this as a place for

1:59:09 ↗ our conversation so the next slide

1:59:11 ↗ please

1:59:12 ↗ so

1:59:13 ↗ um part of this is again

1:59:16 ↗ how do we decide what seats are

1:59:19 ↗ important

1:59:20 ↗ which ones are our priority seats are we

1:59:23 ↗ in those right seats currently are there

1:59:25 ↗ any additional ones that we should look

1:59:27 ↗ at and then like I alluded to in some

1:59:31 ↗ cases you know you have to have an

1:59:34 ↗ experience in an area in order to be

1:59:37 ↗ qualified to sit on that seat and so how

1:59:40 ↗ do we set ourselves up for some of those

1:59:42 ↗ future positions

1:59:44 ↗ and then the other part of this

1:59:46 ↗ conversation is is this just a

1:59:48 ↗ conversation is this something that we

1:59:51 ↗ want to consider a change in policy is

1:59:56 ↗ there is there a policy here or is this

1:59:59 ↗ just a a framework for

2:00:03 ↗ um all of us as we're trying to make our

2:00:06 ↗ own decisions about our own

2:00:08 ↗ um

2:00:10 ↗ own positions and then how do we use

2:00:13 ↗ this

2:00:14 ↗ um

2:00:15 ↗ as Council leadership as an outcome of

2:00:16 ↗ the conversation I think you had had a

2:00:19 ↗ few conversations about kind of that

2:00:22 ↗ concept of

2:00:24 ↗ what other councils are doing around

2:00:26 ↗ this

2:00:28 ↗ yeah

2:00:29 ↗ um well thank you for that introduction

2:00:31 ↗ um you know just to say that this is

2:00:34 ↗ completely a function of you know what

2:00:36 ↗ we consider as important as a council

2:00:38 ↗ right so in talking with the sound

2:00:39 ↗ cities Association I've discovered that

2:00:41 ↗ it's kind of a pretty even split in

2:00:43 ↗ terms of councils that determine

2:00:45 ↗ priorities priority appointments that

2:00:47 ↗ they'd like their council members to to

2:00:49 ↗ um to sit on and think about it

2:00:52 ↗ strategically and then there are

2:00:53 ↗ councils that just kind of say these are

2:00:55 ↗ opportunities that are available to you

2:00:57 ↗ in your service as a city council member

2:00:59 ↗ and if you would like to or if you have

2:01:01 ↗ experience in this area or interest in

2:01:02 ↗ this area you can so

2:01:05 ↗ um you know just to kind of double our

2:01:08 ↗ ditto the fact that this is really you

2:01:10 ↗ know what we want to do here do we want

2:01:12 ↗ to be more strategic or are we fine and

2:01:14 ↗ satisfied with what we're doing now or

2:01:15 ↗ are we being strategic now so this is

2:01:17 ↗ kind of a pretty open-ended conversation

2:01:19 ↗ but back to you council president Walsh

2:01:21 ↗ well I think we have a question from

2:01:22 ↗ council member marks well maybe a

2:01:25 ↗ comment more than a question

2:01:27 ↗ um you know one of the things about this

2:01:30 ↗ is a lot of these bodies have very very

2:01:33 ↗ different charters

2:01:34 ↗ so

2:01:35 ↗ um some of them are very much

2:01:38 ↗ deliberative bodies that make decisions

2:01:42 ↗ gmpc is currently in a mode where it's

2:01:45 ↗ where it makes a lot of decisions psrc

2:01:48 ↗ executive board RPC uh

2:01:52 ↗ these are these are these are groups

2:01:54 ↗ that make a lot of decisions

2:01:56 ↗ um as opposed to

2:02:00 ↗ um

2:02:01 ↗ the affordable housing or what's the

2:02:04 ↗ regional law safety and Justice

2:02:06 ↗ committee does is just an informative

2:02:08 ↗ body it just um it gets people together

2:02:11 ↗ to inform them of what's going on and

2:02:13 ↗ and I was on it for years and and I

2:02:15 ↗ don't think they made a simple decision

2:02:17 ↗ um

2:02:18 ↗ uh emac is an example

2:02:21 ↗ um that of a board that's mostly

2:02:23 ↗ informative but every couple of years

2:02:25 ↗ has a decision has decisions to make

2:02:27 ↗ Emergency Management advisory Council of

2:02:30 ↗ of King County every couple of years

2:02:32 ↗ they make a decision on uh some federal

2:02:34 ↗ grants right but ninety percent of their

2:02:37 ↗ activity looks a lot more like the

2:02:39 ↗ regional law safety and Justice so you

2:02:43 ↗ know that's part of what you have to to

2:02:45 ↗ look at here one that you don't have on

2:02:47 ↗ here that is extremely deliberative is

2:02:50 ↗ Sound Transit board right

2:02:52 ↗ um Sound Transit board is very hard to

2:02:54 ↗ get on to our PC is very hard to get out

2:02:56 ↗ to psrc Executive Board is really hard

2:02:58 ↗ to get onto right those are all things

2:03:00 ↗ that a city like ours would be extremely

2:03:03 ↗ lucky to get on to any of them right and

2:03:04 ↗ it's one of the reasons why

2:03:06 ↗ Fred Butler for so long was on the Sound

2:03:09 ↗ Transit board and that was a very very

2:03:11 ↗ big deal because the city Lake cars

2:03:12 ↗ wouldn't otherwise be able to

2:03:13 ↗ contemplate being on the Sound Transit

2:03:16 ↗ board so so there's this there's this

2:03:18 ↗ weird thing of on one axis you could

2:03:19 ↗ sort of plot how how much does this body

2:03:23 ↗ impact policy in the county or in or

2:03:27 ↗ with psrc and then another axis is how

2:03:29 ↗ hard is it to get into right some of

2:03:31 ↗ them are reasonably easy to get into and

2:03:34 ↗ and make some decisions uh

2:03:37 ↗ I just want to point that out right that

2:03:40 ↗ there's some of these even though they

2:03:43 ↗ may dovetail with areas of our interest

2:03:44 ↗ may not be

2:03:46 ↗ um you know Emergency Management uh or

2:03:49 ↗ sorry the regional law safety and

2:03:52 ↗ Justice these are all topics that I care

2:03:54 ↗ about a great deal but it was not a you

2:03:56 ↗ know in the areas where we could move

2:03:57 ↗ the needle it was mostly just people

2:03:59 ↗ coming in telling us all the hard work

2:04:01 ↗ they were doing and the great things

2:04:02 ↗ they were accomplishing thanks

2:04:05 ↗ I very much appreciate that as a

2:04:08 ↗ perspective having served on some of

2:04:10 ↗ those boards which are very interesting

2:04:13 ↗ to get the information on but when

2:04:16 ↗ you're having to choose what is

2:04:20 ↗ important for your time

2:04:23 ↗ um the decision-making bodies are

2:04:24 ↗ certainly at a different level so that's

2:04:27 ↗ a very good point

2:04:29 ↗ um Tisha do you want to go to the last

2:04:32 ↗ slide just to cover that and then we'll

2:04:35 ↗ go back to the original one so

2:04:37 ↗ um the 2023 applications for the sound

2:04:40 ↗ cities Association is due by November

2:04:43 ↗ 11th so what we're hoping to do is use

2:04:47 ↗ the feedback and kind of that

2:04:49 ↗ conversation about what are the outcomes

2:04:50 ↗ of this meeting to use that to send out

2:04:53 ↗ an email to everyone to request your

2:04:57 ↗ areas of interest and then because

2:05:01 ↗ if we submit to the sound cities

2:05:03 ↗ Association two people for the same seat

2:05:07 ↗ they will throw both of them out because

2:05:10 ↗ they never make a decision about a

2:05:12 ↗ single City and competition

2:05:15 ↗ um we are going to review the mayor and

2:05:19 ↗ I will review your submissions just so

2:05:22 ↗ that we avoid the duplications and then

2:05:24 ↗ we will the mayor's office is going to

2:05:27 ↗ have Juliana coordinate with each of us

2:05:29 ↗ to submit the application which includes

2:05:32 ↗ preventing a statement of Interest

2:05:33 ↗ before the deadline and then obviously

2:05:37 ↗ we also have another portion of this

2:05:39 ↗ which is the local appointments like

2:05:40 ↗ things like the chamber

2:05:42 ↗ um those will be made in January next

2:05:45 ↗ year by the council leadership team so

2:05:48 ↗ while it's part of this conversation it

2:05:50 ↗ isn't anything we would be taking action

2:05:52 ↗ on at this point

2:05:54 ↗ um so at this point I guess I can open

2:05:59 ↗ up to questions and then see if there's

2:06:02 ↗ anybody on the line for public comment

2:06:05 ↗ um any other questions no do we have

2:06:09 ↗ anybody on the line for public comment

2:06:11 ↗ no okay I didn't anticipate okay then

2:06:13 ↗ Tisha could you go back up the two

2:06:16 ↗ slides to the crazy colorful one with

2:06:19 ↗ all of that

2:06:21 ↗ so

2:06:23 ↗ we can

2:06:25 ↗ talk through some of these what our

2:06:28 ↗ experiences with all of them

2:06:31 ↗ but I really it's it's just a

2:06:34 ↗ conversation for all of us to have about

2:06:36 ↗ are there priorities that should we

2:06:38 ↗ should set how do we want to approach

2:06:40 ↗ those as we come into

2:06:42 ↗ application season

2:06:45 ↗ um

2:06:46 ↗ what everybody is thinking

2:06:49 ↗ so I appreciated councilmember March

2:06:51 ↗ talking about the difference between a

2:06:53 ↗ decision-making body and a an

2:06:56 ↗ informational body

2:06:59 ↗ um

2:07:00 ↗ do you would it would it be useful to

2:07:04 ↗ use the long time experience of certain

2:07:08 ↗ members who have had experience on some

2:07:10 ↗ of these to kind of have an internal

2:07:13 ↗ list that we keep up that's like these

2:07:16 ↗ are the ones we consider decision

2:07:18 ↗ makings these are the ones we consider

2:07:20 ↗ informational

2:07:23 ↗ absolutely I think that a good step is

2:07:27 ↗ to ask all of us who have experience I

2:07:30 ↗ mean I've done

2:07:31 ↗ I don't know seven or eight of these

2:07:33 ↗ um over the years and ask all of us who

2:07:35 ↗ have experience with them

2:07:38 ↗ provide some feedback to to the rest of

2:07:40 ↗ the council

2:07:42 ↗ um on whether it's right how much it's

2:07:44 ↗ deliberative how hard it might be uh to

2:07:47 ↗ get into

2:07:48 ↗ and uh yeah

2:07:52 ↗ okay council member hunt

2:07:54 ↗ um yeah I think that's a great idea I

2:07:56 ↗ think one other helpful

2:07:58 ↗ addition would be the amount of of time

2:08:02 ↗ commitments not only meetings we do have

2:08:05 ↗ a list that has gone out previously with

2:08:07 ↗ calls for these positions that has the

2:08:10 ↗ the meeting time but some of them also

2:08:12 ↗ have like a Caucus meeting Associated or

2:08:13 ↗ other prep meetings with staff or or

2:08:16 ↗ other you know hundreds of pages of

2:08:19 ↗ material or whatever it may be and so

2:08:21 ↗ that would also be good to get for for

2:08:23 ↗ remember for council members that have

2:08:25 ↗ been on these committees to get their

2:08:26 ↗ sense of of not only the meeting time

2:08:28 ↗ required but also just the total

2:08:31 ↗ um commitment in in terms of effort to

2:08:34 ↗ serve on the committee

2:08:36 ↗ yeah the only thing I would add to the

2:08:39 ↗ assessing them from a deliberative point

2:08:41 ↗ of view even the ones that are

2:08:43 ↗ informational

2:08:45 ↗ how important that information would or

2:08:47 ↗ could be to us I'm actually looking at

2:08:49 ↗ CA pick which is not necessarily a

2:08:51 ↗ deliberative body but clearly extremely

2:08:54 ↗ highly valued information source so I

2:08:57 ↗ think that it I think there's a way to

2:08:59 ↗ put this on a you know on an XY grid and

2:09:02 ↗ all the answers become apparent

2:09:05 ↗ I'm sorry did you just say that we were

2:09:06 ↗ going to have to chart this out no this

2:09:09 ↗ is memo form this is a memo form uh

2:09:12 ↗ council member Joe do you have a comment

2:09:16 ↗ yes thank you

2:09:17 ↗ um just to let the the body know I

2:09:20 ↗ attend a number of these means as part

2:09:22 ↗ of my job

2:09:24 ↗ um I typically listen to the gmpb

2:09:27 ↗ I listen to the gmpc normally I've just

2:09:31 ↗ been appointed to the affordable housing

2:09:34 ↗ committee

2:09:36 ↗ um as a representative for my Business

2:09:39 ↗ Association so

2:09:41 ↗ [Music]

2:09:43 ↗ um I know it's important to have a

2:09:44 ↗ person on those committees that's voting

2:09:47 ↗ and taking part in the conversation so

2:09:48 ↗ that certainly weighs into things we

2:09:50 ↗ just wanted to throw that in the

2:09:51 ↗ conversation that we have

2:09:53 ↗ some other feelers and and people out in

2:09:56 ↗ the community that are also going to

2:09:58 ↗ these these uh meetings out there so I'd

2:10:02 ↗ be happy to continue as a greater escrow

2:10:04 ↗ Chamber of Commerce liaison and happy to

2:10:07 ↗ continue as a Cascade water Alliance

2:10:09 ↗ individual if if you would like me to do

2:10:12 ↗ that

2:10:13 ↗ um just love going to meetings thanks

2:10:18 ↗ and that's why you're on Council

2:10:23 ↗ um okay so I'm hearing that definitely

2:10:26 ↗ pulling together some kind of an

2:10:29 ↗ informational document using the shared

2:10:33 ↗ brain and experience Knowledge from all

2:10:35 ↗ of us sounds like a good idea so that's

2:10:38 ↗ something that I think Deputy council

2:10:40 ↗ president Hall and I will reach out to

2:10:42 ↗ each of you to quiz you on which ones

2:10:44 ↗ have you been a part of what are your

2:10:46 ↗ thoughts there so I think we can take

2:10:48 ↗ care of that as an action item

2:10:52 ↗ [Music]

2:10:53 ↗ um

2:10:54 ↗ go ahead council member

2:10:56 ↗ um one other thing that just occurred to

2:10:58 ↗ me I'm not sure if this is the only one

2:11:00 ↗ that is like this but the Lake Sammamish

2:11:02 ↗ Kokanee interlocal management committee

2:11:04 ↗ really

2:11:07 ↗ um deals with a subset of issues that

2:11:09 ↗ the wire 8 salmon Recovery Council

2:11:11 ↗ addresses and so having expertise and

2:11:14 ↗ serving on it I don't think it would

2:11:16 ↗ make a lot of sense to have different

2:11:18 ↗ people serve on those I think it makes

2:11:21 ↗ more sense to have the same person

2:11:22 ↗ because they're so closely connected so

2:11:24 ↗ that would be another thing for this

2:11:26 ↗ um this information that you're

2:11:28 ↗ collecting is if there are committees

2:11:30 ↗ that have some sort of functional

2:11:32 ↗ um or important connection to each other

2:11:36 ↗ and similar to that one of the things

2:11:38 ↗ that I've experienced is that the King

2:11:40 ↗ County

2:11:41 ↗ affordable housing committee is a subset

2:11:44 ↗ of the gmpc

2:11:48 ↗ and so you likely could not have someone

2:11:52 ↗ on sitting on both of those that was the

2:11:55 ↗ same person so there are a few other

2:11:57 ↗ related ideas there

2:12:01 ↗ yep uh Deputy council president Hall all

2:12:03 ↗ right

2:12:06 ↗ um all right so we're seeing kind of

2:12:08 ↗ this larger chart action list action

2:12:12 ↗ item come up I have some just kind of

2:12:13 ↗ General comments on prioritization and

2:12:16 ↗ how we should be thinking about that as

2:12:18 ↗ a council I wanted to share too so you

2:12:19 ↗ know some of the questions were how are

2:12:21 ↗ we

2:12:22 ↗ defining whether roles are important and

2:12:25 ↗ what is our framework for prioritization

2:12:27 ↗ some some things come to mind first and

2:12:29 ↗ foremost what's required of us obviously

2:12:31 ↗ right so I'm pretty sure we're required

2:12:33 ↗ to have Eastside fire rescue Cascade

2:12:35 ↗ water Alliance are we required to have

2:12:37 ↗ someone on pick I think that's a

2:12:39 ↗ requirement right uh yeah I mean you're

2:12:41 ↗ offered you're just silly not to since

2:12:44 ↗ we Paid Dues okay uh every year okay and

2:12:48 ↗ chamber so you know there are these

2:12:49 ↗ appointments that need to be filled so I

2:12:52 ↗ almost am starting to see

2:12:54 ↗ um it might even be worth having some

2:12:56 ↗ sort of prioritization Matrix in this

2:12:58 ↗ chart too in terms of these ones are

2:13:00 ↗ required these ones have to deal with

2:13:03 ↗ life or property safety you know like

2:13:06 ↗ um that might rank higher than other

2:13:10 ↗ appointments these ones are have to deal

2:13:13 ↗ with this particular strategic plan goal

2:13:15 ↗ area so I'm also just kind of seeing

2:13:18 ↗ that we could also be categorizing this

2:13:19 ↗ in different ways and then saying

2:13:22 ↗ um you know Council it's time to re-up

2:13:24 ↗ our appointments it's not required but

2:13:28 ↗ you know here's this here's this Matrix

2:13:29 ↗ Matrix of all the appointments we think

2:13:32 ↗ it's most important as a deliberative

2:13:34 ↗ body to have people in these required

2:13:36 ↗ positions and then you know life safety

2:13:38 ↗ positions although I guess there's kind

2:13:40 ↗ of a lot of overlap between those two

2:13:42 ↗ and then positions that line up with our

2:13:46 ↗ strategic plan goal areas and I think

2:13:50 ↗ there's another one and we might need to

2:13:51 ↗ have a deeper conversation about this

2:13:52 ↗ tonight about which ones what are our

2:13:55 ↗ goals what are our aim appointments so

2:13:57 ↗ like councilman remarks brought up Sound

2:13:58 ↗ Transit which we intentionally left off

2:14:00 ↗ because we wanted you know how do we get

2:14:02 ↗ there you know at what point do we say

2:14:05 ↗ okay okay we need to start strategically

2:14:06 ↗ thinking about getting someone on this

2:14:08 ↗ Transportation body so they can sit

2:14:10 ↗ there for a few years and then move up

2:14:12 ↗ to the next Transportation body so then

2:14:13 ↗ eventually the King County

2:14:16 ↗ Council or whoever makes that

2:14:17 ↗ appointment appoints someone from

2:14:19 ↗ Issaquah to Sound Transit so some things

2:14:22 ↗ that I've been thinking about are

2:14:24 ↗ we're hearing a lot about this chart and

2:14:27 ↗ what are the things that we can kind of

2:14:29 ↗ categorize them but also ranking is is

2:14:32 ↗ something that I think we should be

2:14:33 ↗ thinking about so that way when you go

2:14:35 ↗ to look at this chart and say well where

2:14:37 ↗ should I be serving it's not always just

2:14:40 ↗ um well what's my background you know

2:14:42 ↗ what am I interested in but also what's

2:14:44 ↗ needed and from a strategic plan

2:14:47 ↗ perspective and also from a required

2:14:48 ↗ perspective so those are my thoughts and

2:14:50 ↗ things

2:14:51 ↗ councilman Ray I'm going to build on uh

2:14:54 ↗ Deputy Council president's comments I

2:14:57 ↗ think they're three tiers there are

2:15:00 ↗ um things that we have to do Eastside

2:15:01 ↗ Fire and Rescue

2:15:03 ↗ um you know Cascade water Alliance you

2:15:06 ↗ know those those are for sure right

2:15:07 ↗ we're going to fill those the second

2:15:09 ↗ tier are the the ones that actually we

2:15:12 ↗ have an opportunity to influence the

2:15:14 ↗ region and those are gmpc

2:15:17 ↗ um you know it's the psrc transportation

2:15:20 ↗ policy board whichever those are that

2:15:22 ↗ that actually are deliberative bodies to

2:15:24 ↗ steal from councilmember Mart that

2:15:26 ↗ actually move the Needle And Then There

2:15:28 ↗ are the informational ones which is I

2:15:30 ↗ think the third tier where those are our

2:15:32 ↗ sensing organs so that's a way for us to

2:15:35 ↗ pick out areas that we're particularly

2:15:37 ↗ interested in

2:15:38 ↗ um knowing what's going on but we're not

2:15:41 ↗ going to be drivers and then I think

2:15:43 ↗ within that hierarchy there's a priority

2:15:46 ↗ there's a waiting that says look

2:15:49 ↗ um this one let me just pick on gmpc

2:15:51 ↗ which is a you know tier two because

2:15:54 ↗ um it's a deliberative body but not one

2:15:56 ↗ that we're guaranteed or have to have

2:15:58 ↗ but it's absolutely essential because

2:16:00 ↗ we're such a growth Center so that's you

2:16:02 ↗ know that's a

2:16:03 ↗ that's uh extra large you know emphasis

2:16:07 ↗ and then there might be another kind of

2:16:09 ↗ attribute to the each one which is is it

2:16:11 ↗ a stepping stone to someplace else and

2:16:14 ↗ so we could actually tag another

2:16:16 ↗ attribute to say Okay

2:16:18 ↗ um

2:16:19 ↗ you know this you know we don't think

2:16:21 ↗ that the regional transit committee

2:16:22 ↗ really does anything and I don't know if

2:16:24 ↗ they do or not but it's a necessary

2:16:26 ↗ thing if we want to go someplace else so

2:16:28 ↗ what are our Stepping Stones to go from

2:16:30 ↗ here to there and use that to help

2:16:32 ↗ inform where we want want

2:16:35 ↗ to go and then then it's superimposing

2:16:37 ↗ people's interests and desires and

2:16:39 ↗ skills and all that over that framework

2:16:45 ↗ the accounts of President Hall is taking

2:16:46 ↗ these notes

2:16:48 ↗ um that's very useful the other thing

2:16:50 ↗ that just came up for me realizing is I

2:16:54 ↗ think a few of these boards including

2:16:56 ↗ gmpc if I'm correct have term limits

2:17:00 ↗ and so that's the other thing to

2:17:03 ↗ consider council member marks yeah I I

2:17:06 ↗ mean I trimmed out a gmpc after I think

2:17:08 ↗ five years

2:17:10 ↗ um so uh there's that there's also uh

2:17:14 ↗ you know most of these are ultimately

2:17:17 ↗ SCA uh appointments and it's the sca

2:17:22 ↗ nominating committee uh which some of us

2:17:26 ↗ may know some of those members or not or

2:17:28 ↗ or whatnot but it you know just getting

2:17:30 ↗ back to this you know doing your time in

2:17:33 ↗ certain committees and moving your way

2:17:34 ↗ up and I I think just writing down you

2:17:37 ↗ know Zach if you come through and talk

2:17:38 ↗ to all of us about the Committees we've

2:17:40 ↗ been on and write this information down

2:17:42 ↗ a lot of the stuff is just gonna

2:17:44 ↗ show up as important but I mean just

2:17:46 ↗ coming back to this gmpb and gmpc

2:17:49 ↗ there's a time when gmpb made a lot of

2:17:51 ↗ decisions and uh it's not in a current

2:17:54 ↗ phase where it actually does all the

2:17:56 ↗ decision making is over gmpc so there's

2:17:58 ↗ just there's a lot of factors and I

2:18:00 ↗ think you know I don't know how you know

2:18:03 ↗ how many degrees of freedom you can put

2:18:04 ↗ in a multi-variable uh optimization

2:18:08 ↗ um or but just writing down information

2:18:09 ↗ from each of us who have served in these

2:18:11 ↗ committees I think will help uh council

2:18:14 ↗ president you and the mayor make

2:18:16 ↗ decisions you know I think if you get

2:18:17 ↗ the qualitative information from

2:18:19 ↗ everybody and then you do something

2:18:20 ↗ where you get prioritized interest from

2:18:23 ↗ each of us I think that the picture will

2:18:25 ↗ emerge from it I'll tell you I have my

2:18:27 ↗ own factors I now work 60 hours a week

2:18:30 ↗ in South King County right so my my time

2:18:33 ↗ is is you know I look a lot at when when

2:18:36 ↗ these things are occurring so you know

2:18:38 ↗ we all have we all have factors like

2:18:40 ↗ that right that go into our interest in

2:18:42 ↗ decision making thanks

2:18:44 ↗ so let's move to that kind of

2:18:46 ↗ conversation how how do we use this

2:18:50 ↗ information that we come up with if we

2:18:52 ↗ if we come up with this concept of you

2:18:56 ↗ know here are the required here are the

2:18:59 ↗ decision making here are the

2:19:01 ↗ informational that are maybe useful in

2:19:04 ↗ making a step up

2:19:05 ↗ you know what

2:19:08 ↗ other than information

2:19:10 ↗ how do we think about using that

2:19:12 ↗ councilmember hunt

2:19:16 ↗ well I I think once we have that and

2:19:18 ↗ then we have we currently have a system

2:19:20 ↗ in place that I think works pretty well

2:19:22 ↗ just asking people for their interest in

2:19:24 ↗ applying so once we have those

2:19:25 ↗ prioritized ones and then if there are

2:19:28 ↗ conflicts

2:19:29 ↗ um you know you could work with those

2:19:30 ↗ council members or complex I mean

2:19:33 ↗ um if there are two council members that

2:19:34 ↗ want the same thing then you could talk

2:19:36 ↗ with them and sort of work through that

2:19:38 ↗ but I think that our current system on

2:19:40 ↗ that works pretty well one other piece

2:19:43 ↗ of information for your uh your fact

2:19:47 ↗ sheet here is um uh some of these at

2:19:51 ↗ least two that I serve on are making

2:19:54 ↗ decisions about spending funds and we

2:19:57 ↗ are part of an interlocal agreement so

2:19:59 ↗ the city pays into the that fund and

2:20:04 ↗ then oh several actually many of the

2:20:06 ↗ ones I'm on

2:20:08 ↗ um and then and then so that's another

2:20:10 ↗ factor is if it's deliberative and if

2:20:12 ↗ you know if if we are one of only a few

2:20:15 ↗ cities that are in your local agreement

2:20:16 ↗ and it's and this is making decisions

2:20:19 ↗ about how that's spent you know that

2:20:21 ↗ could could also be a factor

2:20:24 ↗ fantastic wonderful

2:20:27 ↗ um let me ask another question are we in

2:20:30 ↗ the right seats currently and are there

2:20:34 ↗ any of those that we see that aren't

2:20:36 ↗ bold right now that we feel like are

2:20:38 ↗ important or that we should pursue

2:20:41 ↗ and this is certainly something that we

2:20:43 ↗ can have conversations with people

2:20:45 ↗ individually but it's also just an

2:20:48 ↗ opportunity

2:20:49 ↗ um you know I've looked at things like

2:20:52 ↗ the Flood Control District when we look

2:20:54 ↗ at a lot of the cities that have flood

2:20:59 ↗ Plains and watersheds and all of that we

2:21:02 ↗ haven't had a seat on that for a while I

2:21:05 ↗ don't know how much decision-making

2:21:08 ↗ Authority they have versus informational

2:21:10 ↗ I know they have a pretty difficult

2:21:13 ↗ schedule and that they meet often in the

2:21:16 ↗ summer and then not very often outside

2:21:18 ↗ of that summer period but I wonder is

2:21:22 ↗ that something that we look at and go

2:21:24 ↗ okay that could be applicable maybe we

2:21:26 ↗ should think about putting that into a

2:21:28 ↗ priority given we don't have a lot of

2:21:31 ↗ experience on it so it isn't going to be

2:21:32 ↗ one where we talk to everybody and we

2:21:34 ↗ say

2:21:35 ↗ what's the deal with this one

2:21:38 ↗ so how do people feel about that do we

2:21:41 ↗ feel like there are any others that

2:21:42 ↗ we're looking at and saying yeah that's

2:21:44 ↗ really important we should think about

2:21:45 ↗ what that is

2:21:49 ↗ no

2:21:51 ↗ councilman hunt

2:21:52 ↗ um it seems to me and also reflected

2:21:54 ↗ just looking at at this that

2:21:57 ↗ transportation and Transit you know

2:22:01 ↗ making sure that we are representing

2:22:03 ↗ Issaquah and those Transit conversations

2:22:05 ↗ is really important

2:22:08 ↗ um and so that's a regional you know

2:22:10 ↗ Regional decisions but it really affects

2:22:12 ↗ our community so I think I don't have a

2:22:15 ↗ specific one in mind so that we aren't

2:22:17 ↗ on or anything like that but I just

2:22:19 ↗ think you know targeting those

2:22:21 ↗ transportation and especially public

2:22:23 ↗ transit

2:22:25 ↗ um decision-making bodies and

2:22:28 ↗ representing issaquah's voice in those

2:22:29 ↗ is really important for us going forward

2:22:33 ↗ and I also think we're we're on some you

2:22:36 ↗ know just big picture we're on some

2:22:37 ↗ really influential boards and I think we

2:22:40 ↗ are well representing Issaquah if you

2:22:42 ↗ look across this thing we're on many

2:22:44 ↗ boards many that make decisions about

2:22:47 ↗ important things including growth

2:22:48 ↗ management and um and that is that is

2:22:52 ↗ great

2:22:54 ↗ great

2:22:55 ↗ um I had a little bit of an email

2:22:56 ↗ exchange with council member D Michelle

2:22:58 ↗ since she wasn't going to be here

2:23:00 ↗ tonight and she had mentioned

2:23:02 ↗ Transportation

2:23:04 ↗ um particularly Transit the Puget Sound

2:23:09 ↗ regional council's growth management

2:23:10 ↗ policy board and then she said kind of

2:23:12 ↗ her third level was a tie between the

2:23:16 ↗ regional affordable housing and the

2:23:18 ↗ regional water quality Authority so just

2:23:21 ↗ throwing that out there as a part of the

2:23:23 ↗ conversation

2:23:26 ↗ um

2:23:26 ↗ so do we feel like we have what we need

2:23:30 ↗ to take some next steps here

2:23:34 ↗ it sounds like we're gonna pull together

2:23:36 ↗ some conversations with everybody in

2:23:39 ↗ order to kind of come up with this

2:23:41 ↗ informational list and some sort of

2:23:44 ↗ prioritization we will send that out and

2:23:48 ↗ then we'll use that to kind of ask

2:23:52 ↗ everyone to come up with their list of

2:23:55 ↗ hey these are the things I'm interested

2:23:57 ↗ in applying or reapplying to these are

2:24:00 ↗ the ones that I'm not going to be

2:24:01 ↗ interested actually mayor Pauley did ask

2:24:03 ↗ me to ask you if there are any positions

2:24:06 ↗ that you're sitting on right now that

2:24:07 ↗ you don't think you're going to reapply

2:24:10 ↗ for if you would just go ahead and email

2:24:12 ↗ in to me or directly into your SCA staff

2:24:18 ↗ rep they just they have a running total

2:24:21 ↗ of how many open seats there are

2:24:24 ↗ um but other than that I think we've got

2:24:27 ↗ a pretty good timeline as far as coming

2:24:30 ↗ up with this memo sharing it out asking

2:24:33 ↗ for

2:24:34 ↗ interest areas and then ultimately

2:24:38 ↗ coordinating those applications before

2:24:40 ↗ the deadline

2:24:42 ↗ yeah

2:24:42 ↗ okay

2:24:43 ↗ any other commentary and I don't think

2:24:46 ↗ there's anything from the administration

2:24:48 ↗ to act on on that so I think at that

2:24:53 ↗ point I will just say that we are done

2:24:56 ↗ with our agenda and adjourned at 909 pm

2:24:59 ↗ thank you everyone

Approved minutes

The minutes PDF below is the canonical record. Structured parsing of attendance and motions for this body's minutes format is not yet implemented — open the PDF for the full content.

Open PDF