City Council Special Meeting · Monday, December 9, 2013 · City Council Digest

2. AGENDA ITEMS

Klahanie PAA, Calling for the Election AB 6756

Carried 5-1

Approve Resolution No. 2013-_____ requesting that · packet pp.3–15

Topics: Elections

Previously discussed: City Council Regular Meeting · Sep 3, 2013

Open packet at p.3 ↗

Staff report:

Administration/Development Services Department:

Roll call:

Moved by WINTERSTEIN · seconded by BUTLER

In favor: Eileen Barber, Fred Butler, Stacy Goodman, Mary Lou Pauly, Paul Winterstein

Opposed: Joshua Schaer

4188 segments .txt ↗

0:10 ↗ their schedule is such that they need to

0:13 ↗ do that at their December 16th meeting

0:17 ↗ hence we needed to take action before

0:19 ↗ that all of this information on the time

0:22 ↗ sensitivity of it was provided to us

0:25 ↗ late last week um much to the

0:30 ↗ I guess the Chagrin of of a number of us

0:33 ↗ who had to scramble to to make sure that

0:35 ↗ this would be able to take place tonight

0:39 ↗ and we're going to be calling upon Diane

0:41 ↗ marot our finance director to speak to

0:44 ↗ this topic however um there was a signup

0:48 ↗ sheet out in the lobby

0:52 ↗ and because of the shortness of this

0:55 ↗ meeting and the specificity of the

0:58 ↗ topic I'm going to ask that people take

1:01 ↗ no more than three minutes if they wish

1:04 ↗ to speak to the

1:06 ↗ topic

1:07 ↗ and the criteria aside from that three

1:11 ↗ minute

1:13 ↗ limitation are the same as at any city

1:16 ↗ council meeting a regular city council

1:18 ↗ meeting and that is that we ask you to

1:20 ↗ please come over to the Lector and use

1:21 ↗ the microphone there let us know your

1:24 ↗ name your address and if you feel that

1:26 ↗ you have some specific thing special

1:28 ↗ thing that you want to identify for the

1:31 ↗ council that might help them better

1:34 ↗ understand your concern or your interest

1:36 ↗ such as you're a resident you're a

1:38 ↗ property owner a business owner whatever

1:41 ↗ you think is important please please

1:43 ↗ feel free to tell us that at that time

1:46 ↗ and um if you have written comments

1:48 ↗ please feel free to submit them those

1:49 ↗ will go to the clerk and with that I'll

1:52 ↗ ask if anyone has signed up to

1:58 ↗ speak

2:14 ↗ sure this fine okay hi my name is tor

2:18 ↗ Cole and I've been a resident of um

2:21 ↗ brickshire Estates for 20 years and uh

2:25 ↗ came here from Seattle love the area

2:29 ↗ still like my home and I like the

2:32 ↗ opportunity of being part of isqua

2:34 ↗ formally part of isqua um my concern is

2:38 ↗ is that if for some reason because I

2:40 ↗ don't understand the ins and outs of the

2:43 ↗ way processes work in this manner or in

2:45 ↗ this matter that uh we may end up back

2:48 ↗ in square one which is uh un

2:51 ↗ Incorporated King County uh when you

2:53 ↗ compare the way that they don't do

2:55 ↗ business and the way you folks do

2:57 ↗ business and the way

3:00 ↗ uh that occasionally samamish apparently

3:02 ↗ does because I'm very uninformed about

3:04 ↗ them they don't brush against me in any

3:06 ↗ sense it Brookshire States is on the

3:09 ↗ south side if you would of Clan itself

3:12 ↗ uh that would be the Fate that would be

3:14 ↗ the worst of all Fates I do want

3:17 ↗ positively to be a member of isqua the

3:20 ↗ city um and uh the small things that

3:23 ↗ matter when they become crisis points

3:26 ↗ snow removal um I'm a commercial estate

3:30 ↗ broker I need to get to where clients

3:31 ↗ are in in in the age of email that works

3:35 ↗ to a degree and then to a point past

3:37 ↗ that it doesn't work and I want to just

3:40 ↗ go and make

3:42 ↗ sure that at least you've heard from

3:44 ↗ just an average um person um someone

3:48 ↗ that has not been really working in this

3:50 ↗ Garden a whole long uh long time but I

3:54 ↗ feel strongly about it and I just hope

3:56 ↗ that whatever you folks can do to push

3:59 ↗ this forward in a positive way for us to

4:01 ↗ be part of you eventually uh can happen

4:05 ↗ and I appreciate the time thank you

4:08 ↗ thank you is there anyone else who

4:09 ↗ signed up yes Mike

4:19 ↗ Foss hi my name is Mike boss I like Tori

4:24 ↗ live in Brookshire States and I've have

4:26 ↗ always thought that uh I was an isqua in

4:30 ↗ fact it was the first three years we

4:31 ↗ lived there we thought we lived in isqua

4:34 ↗ and it wasn't until the 2005 uh campaign

4:38 ↗ did we realize we weren't um and I I

4:42 ↗ just wanted to kind of share something

4:43 ↗ we've been on kind of a a campaign to

4:45 ↗ communicate with our paa neighbors to

4:48 ↗ kind of get a feel for how they're

4:49 ↗ feeling and we have so far at least from

4:53 ↗ what results I've seen from the phone

4:56 ↗ campaign a very very very positive

5:00 ↗ feeling from them we're very high on the

5:04 ↗ yes we want to be part of isqua they

5:07 ↗ there were several people in my calls

5:09 ↗ and we had like 10 or 11 people making

5:10 ↗ calls but there was several people in my

5:13 ↗ calls were on the On The Fringe they

5:15 ↗ didn't know enough information yet I

5:17 ↗ actually had two phone calls where I was

5:19 ↗ talking to uh people who were the same

5:21 ↗ way as I was when he move up here and

5:23 ↗ this one lady I talked to has been up

5:25 ↗ here for 10 years and she said we're not

5:28 ↗ part of isqua

5:30 ↗ I was said uh no yes we are no and I

5:33 ↗ said technically we're not but we have

5:35 ↗ the address but we're not so I was able

5:37 ↗ to explain things to her and she was

5:40 ↗ very positive then so we have a very

5:43 ↗ strong population at least I think we've

5:45 ↗ been able to talk to uh on the hill on

5:48 ↗ the plateau that are feeling very

5:50 ↗ positive about uh moving and becoming

5:53 ↗ part of the city of isqua and we're

5:55 ↗ quite excited about doing that uh and we

5:59 ↗ hope that the February date works the

6:01 ↗ sooner the better we get away from from

6:05 ↗ unincorporated King County I hope it

6:07 ↗ doesn't snow in the next couple of weeks

6:09 ↗ you know if it snows we're in deep

6:10 ↗ trouble because they've told us already

6:12 ↗ they ain't coming up to the hill so um

6:15 ↗ you know I just hope that we can move

6:17 ↗ forward and get a February election so

6:19 ↗ thank you thank you sorry dick

6:28 ↗ l

6:31 ↗ good evening Madame mayor Mr Mayor elect

6:35 ↗ uh City Council Members dick Laro uh my

6:39 ↗ address

6:40 ↗ 4652 238th Way Southeast in Brookshire

6:45 ↗ uh consider myself to be an Esquire

6:49 ↗ resident I got left my jacket on even

6:52 ↗ though it's kind of warm in here so you

6:54 ↗ guys have no question about who to root

6:56 ↗ for uh when the next football game is

6:59 ↗ played but I got one other thing to ask

7:02 ↗ of

7:02 ↗ you please would you reflect the whole

7:06 ↗ Council vote that happened a while back

7:10 ↗ that overwhelmingly said we want to put

7:12 ↗ this

7:13 ↗ subject to a vote that's all we're

7:16 ↗ asking we've been at this off and on for

7:18 ↗ near 10 years now we just want to be

7:22 ↗ part of your beautiful city thanks and

7:26 ↗ uh I look forward to February 11th

7:29 ↗ thanks thank you folks thank you is

7:31 ↗ there anyone else signed

7:33 ↗ up is there anyone present who wishes to

7:36 ↗ speak who hasn't had an opportunity to

7:38 ↗ speak yet thank

7:44 ↗ you uh David kler 255 Southeast Andrew

7:48 ↗ Street the council seen my most recent

7:50 ↗ letter on this um one clarification I'd

7:54 ↗ like to make sure um on the state law

7:57 ↗ with um allows um state sales tax to

8:00 ↗ subsidize

8:03 ↗ annexations some parts of the the

8:05 ↗ studies that I've seen kind of shows

8:07 ↗ that we can use that to make a profit

8:10 ↗ and it only can be used as my

8:12 ↗ understanding of the law and reading it

8:14 ↗ to make up for costs that are not

8:18 ↗ covered by the uh the annexation area to

8:22 ↗ suggest that this this is going to be a

8:24 ↗ a profit from the annexation I think is

8:28 ↗ um is not fair

8:31 ↗ Fair

8:34 ↗ um huge future obligations you're

8:38 ↗ assuming on Transportation especially as

8:40 ↗ much as you say the isqua Fall City Road

8:43 ↗ isn't that important it is an important

8:45 ↗ road for the

8:47 ↗ area and it's going to have to be

8:50 ↗ addressed at some point and the $38

8:52 ↗ million is getting to be an old number

8:55 ↗ for the that that

8:58 ↗ project

9:01 ↗ um you might want to consider um using

9:04 ↗ 48th plus Brookshire is a different line

9:06 ↗ for this and uh people I taught to and

9:09 ↗ more in the Northern Area are very much

9:11 ↗ associated with samamish already their

9:14 ↗ kids their younger families their kids

9:17 ↗ are associated with all the different

9:18 ↗ things going on in suami associated with

9:21 ↗ the high schools and the middle schools

9:23 ↗ and elementary schools it's a whole

9:25 ↗ different situation in the northern part

9:27 ↗ of khani there's also the part that is

9:29 ↗ the most difficult for the city to serve

9:33 ↗ and the most expensive part to serve

9:36 ↗ thank you thank you is there anyone else

9:40 ↗ present who hasn't had an opportunity to

9:42 ↗ speak who wishes to

9:43 ↗ speak yes

9:50 ↗ sir hi my name is Mel Morgan my address

9:53 ↗ is 4018 240th Place Southeast isaquel

9:57 ↗ Washington it would be nice to have the

10:00 ↗ address actually count for something

10:01 ↗ after 20 years uh I don't live in Clan I

10:05 ↗ don't live in Brookshire but I do live

10:08 ↗ in the Northern portion of the paa and I

10:11 ↗ would suggest that I know myself and my

10:13 ↗ neighbors would like to be part of isqua

10:16 ↗ so we hope you we get a chance to vote

10:18 ↗ on it thank you thank you anyone else

10:21 ↗ present who wishes to speak who hasn't

10:24 ↗ had a

10:25 ↗ chance second call anyone else who

10:27 ↗ wishes to speak third call anyone else

10:30 ↗ who wishes to speak hearing and seeing

10:32 ↗ no one else who wishes to speak the um

10:35 ↗ comment period is now closed and now we

10:39 ↗ will ask our finance director Diane

10:43 ↗ marot to speak to this topic good

10:46 ↗ evening mayor and Council um tonight

10:49 ↗ before you is a resolution that would be

10:54 ↗ um recommending an election on February

10:56 ↗ 11th for the residents of the Kahani

10:59 ↗ potential annexation area to consider

11:02 ↗ annexing into the city of isqua in

11:05 ↗ addition to the vote of annexing in they

11:08 ↗ would also be

11:09 ↗ approving um acceptance of our existing

11:13 ↗ outstanding debt as well as the pre-

11:16 ↗ zoning that we went through in September

11:18 ↗ and October um to get us to this

11:21 ↗ juncture where we're at today this has

11:23 ↗ been a very long and deliberative as

11:25 ↗ well as a very open and public process

11:28 ↗ and working both with the city of isqua

11:31 ↗ community residents and citizens as well

11:33 ↗ as Kahani we've been very thoughtful in

11:36 ↗ our process we've been very we've done

11:39 ↗ considerable amount of research and

11:41 ↗ Analysis to um support the

11:43 ↗ recommendations that the administration

11:45 ↗ is bringing forward to you tonight um so

11:49 ↗ uh with that I will keep this short

11:52 ↗ because we have been presenting a lot of

11:54 ↗ information over the LA last um 17

11:58 ↗ months nearly as as far as where we are

12:00 ↗ go where we are at tonight as the mayor

12:03 ↗ indicated part uh there we received some

12:06 ↗ additional clarifying information late

12:09 ↗ last week both from the County Council

12:12 ↗ legal council as well as our legal

12:15 ↗ council as well as the King County Clerk

12:18 ↗ and as a result of getting additional

12:20 ↗ clarifying information we became to

12:22 ↗ understand that the County Council

12:24 ↗ wasn't having any other meetings for the

12:27 ↗ rest of the year so that necessitated

12:29 ↗ bringing forward the special meeting to

12:31 ↗ you tonight originally we were under the

12:33 ↗ assumption we had until December the

12:35 ↗ 27th so um we since you know it's

12:38 ↗ regrettable but U it's fortunate we came

12:40 ↗ to understand the process thank

12:43 ↗ you thank

12:49 ↗ you this is

12:52 ↗ um do you have any questions I guess

12:55 ↗ before of the finance director

13:01 ↗ okay this is um coming with a

13:05 ↗ recommendation for motion to

13:10 ↗ approve the date of an

13:14 ↗ election and I will ask the council how

13:17 ↗ you wish to proceed on

13:23 ↗ this council member winterstein yeah I'd

13:27 ↗ like to make a motion right

13:29 ↗ uh I would uh move to approve re res

13:32 ↗ resolution number

13:35 ↗ 2013-20 20 requesting that the King

13:38 ↗ County director of Elections hold a

13:40 ↗ special election February 11th

13:43 ↗ 2014 for the purpose of placing on the

13:45 ↗ ballot a proposition concerning the

13:47 ↗ annexation of certain property known as

13:49 ↗ the Kahani annexation area an assumption

13:52 ↗ of existing City indebtedness by

13:54 ↗ property within the Kahani annexation

13:56 ↗ area if annexed second moved by winterin

14:00 ↗ and seconded by

14:03 ↗ Butler the item is now open for

14:05 ↗ discussion and questions amongst the

14:12 ↗ council council member Sher thank you

14:14 ↗ guess I'll go first

14:17 ↗ um by now my opposition to this

14:20 ↗ annexation is well documented and

14:23 ↗ despite there being no reputation of my

14:25 ↗ prior analysis and points raised on the

14:27 ↗ subject the drive to move Full Speed

14:29 ↗ Ahead with the February vote is clear

14:32 ↗ tonight I offer some additional points

14:33 ↗ as to why this proposed ballot measure

14:35 ↗ is not in our best interest and it's not

14:38 ↗ in my opinion even in Quan's best

14:40 ↗ interest first I must note the haste in

14:42 ↗ which the special meeting was called

14:44 ↗ however inadvertent and unfortunate the

14:46 ↗ timing may have been at the last

14:48 ↗ announcement of committees and reports

14:49 ↗ the public was informed we would be

14:51 ↗ getting an update on the annexation

14:52 ↗ effort at 4 pm last Friday there was

14:55 ↗ suddenly an announcement of tonight's

14:56 ↗ meeting and a bill came forth now I

14:58 ↗ don't understand how the county

15:00 ↗ council's deadline became quite so

15:02 ↗ suddenly known but we've not heard a lot

15:04 ↗ of comments tonight I counted five and

15:07 ↗ it doesn't seem like there's been a full

15:10 ↗ opportunity uh even though this has been

15:12 ↗ a fairly long process to actually

15:14 ↗ comment on the substance of this

15:15 ↗ particular ballot

15:16 ↗ measure secondly the costs of the

15:19 ↗ potential annexation are already being

15:21 ↗ felt the 2014 isqua budget includes

15:26 ↗ $120,000 for an annexation analysis

15:30 ↗ which is above and beyond the cost of

15:31 ↗ the Nesbit study that we already

15:33 ↗ incurred so now we're already fairly

15:36 ↗ deep into this in terms of cost and

15:38 ↗ there hasn't even been a formal decision

15:41 ↗ by the residents of Kohan third I

15:44 ↗ believe Kohan itself should be given a

15:46 ↗ choice of jurisdictions to consider

15:48 ↗ annexing two which this ballot measure

15:50 ↗ does not Encompass I again ask you to

15:52 ↗ look at the geography of our city limits

15:55 ↗ there's a map right behind

15:57 ↗ me

15:59 ↗ it's up to the upper right hand corner

16:02 ↗ you can't really see it from where

16:03 ↗ you're sitting because it's shaded in

16:06 ↗ white but right up there there's only a

16:09 ↗ tiny little piece of the paa that's

16:12 ↗ contiguous with the borders of isqua

16:14 ↗ that's not at all like South Lake

16:17 ↗ samamish South Cove and this South Lake

16:19 ↗ samamish triangle that was annexed in

16:22 ↗ 2005 that's not at all like other

16:24 ↗ annexations that have come into the city

16:26 ↗ in the past this is not contiguous

16:29 ↗ whatsoever additionally at a previous

16:31 ↗ meeting it

16:32 ↗ wased that isqua would not commit to any

16:35 ↗ specific Road Project improvements even

16:38 ↗ the miles of substandard pavement not

16:40 ↗ identified as funded in the nesbet study

16:43 ↗ and one need only look to the Providence

16:45 ↗ point intersection realignment or Lake

16:47 ↗ samamish Parkway improvements near South

16:48 ↗ Cove for the impact of annex

16:50 ↗ neighborhoods not receiving road

16:52 ↗ projects that they desire it further

16:55 ↗ appears that our neighbors in samamish

16:57 ↗ who have no bonded indebtedness would

16:59 ↗ not even need the state annexation sales

17:01 ↗ tax credit as we would to support

17:03 ↗ kohan's

17:04 ↗ infrastructure in some increasing our

17:07 ↗ carbon footprint stretching city

17:09 ↗ services while delaying important

17:11 ↗ spending on projects already within our

17:13 ↗ limits and denying kohani residents an

17:15 ↗ opportunity to choose their Destiny is

17:17 ↗ in my opinion a regrettable decision

17:20 ↗ that I cannot and will not support thus

17:23 ↗ I will continue my resolve as the

17:25 ↗ minority voice against this course of

17:27 ↗ action thank you thank you I will take

17:29 ↗ that as being in opposition to the

17:32 ↗ resolution to set the date it is okay

17:34 ↗ thank

17:35 ↗ you other questions or discussion

17:38 ↗ council member winterstein um I

17:40 ↗ certainly do support the resolution I

17:41 ↗ made it and of course um I think it's

17:45 ↗ really important that our constituents

17:47 ↗ and members of the viewing public in

17:48 ↗ here tonight to know that I also view uh

17:51 ↗ without a shadow of doubt that we are

17:54 ↗ denying nothing to nobody in fact we are

17:58 ↗ giving giving access to the question

18:01 ↗ that we were asked and so by the

18:03 ↗ resolution of asking the county to put

18:05 ↗ it on the ballot for February 11th is

18:07 ↗ exactly

18:09 ↗ how um our country Works uh it follows

18:13 ↗ the laws and and so um this is not

18:17 ↗ denying this is actually granting a vote

18:19 ↗ uh to people who have asked for a vote

18:21 ↗ and um I it's it's wonderful that this

18:24 ↗ uh date of February 11th that where this

18:26 ↗ resolution proposes uh will give the

18:29 ↗ residents of that area uh this

18:32 ↗ opportunity um and because it does it

18:34 ↗ does rest with them and I'm glad we're

18:37 ↗ giving them that opportunity I'm kind of

18:38 ↗ repeating myself but uh um um we need to

18:42 ↗ look at the $38 million too because

18:44 ↗ that's five

18:45 ↗ projects and they're not all within the

18:47 ↗ uh annexation area so that

18:48 ↗ misinformation is

18:50 ↗ unfortunate thank

18:52 ↗ you other comments or questions from

18:55 ↗ Council

18:56 ↗ Members council member but

18:59 ↗ uh thank you madam mayor uh uh the

19:02 ↗ Council made a a decision uh back in

19:05 ↗ July to go forward uh with annexation

19:09 ↗ the boundary review board spent uh uh

19:12 ↗ two meetings in issaqua and uh

19:15 ↗ unanimously supported uh

19:19 ↗ uh isqua assuming the

19:22 ↗ responsibility uh this Proclamation

19:24 ↗ tonight or this resolution tonight uh is

19:28 ↗ just the next step in a process uh that

19:32 ↗ uh uh we are moving towards and I

19:36 ↗ believe from what we heard this evening

19:38 ↗ the residents in the potential

19:40 ↗ annexation area have waited uh long

19:43 ↗ enough let's put it to a vote so that uh

19:47 ↗ we can settle this

19:50 ↗ issue I will be uh supporting uh the

19:55 ↗ motion other questions or discussion

19:59 ↗ council member

20:01 ↗ Goodman thank you m mam mayor I haven't

20:04 ↗ changed my support either since the July

20:06 ↗ vote I think the only thing that's

20:08 ↗ changed for me is the boundary review

20:10 ↗ board hearing uh that process and from

20:13 ↗ what I understand isqua received

20:16 ↗ incredibly High Praise for the

20:18 ↗ presentations and the professionalism

20:20 ↗ that we presented and so I'm uh proud to

20:23 ↗ be a part of this city and I know that

20:25 ↗ there are a lot of people who are

20:27 ↗ excited and anxious to be a part of the

20:28 ↗ city

20:29 ↗ and so the vote I agree with Paul on

20:31 ↗ February 11th is an important one and it

20:33 ↗ does provide that opportunity for the

20:34 ↗ decision to finally be

20:38 ↗ made any other discussion or

20:42 ↗ questions is the council ready then to

20:44 ↗ proceed on this uh motion to approve

20:47 ↗ resolution number

20:50 ↗ 2013-20 as just described and

20:53 ↗ discussed all those in favor please say

20:55 ↗ I I opposed name all right so that was

21:01 ↗ um five in favor and one opposed in

21:05 ↗ opposition council member

21:09 ↗ share that was the sole purpose

21:15 ↗ of this special council meeting was the

21:18 ↗ only item of business that could be

21:20 ↗ addressed during the special council

21:22 ↗ meeting and because it has been

21:24 ↗ addressed we are now adjourned at

21:49 ↗ 623 I'll call to order the council

21:52 ↗ committee work session uh this uh

21:55 ↗ December 9th

21:57 ↗ 2013 there are two items on the agenda

22:00 ↗ this evening one is a Communications

22:03 ↗ update and the second is a an Eastside

22:07 ↗ fire and rescue interlocal agreement

22:11 ↗ update uh beginning with the

22:13 ↗ communications update we have utum

22:16 ↗ manahan our Communications manager

22:18 ↗ Warren kagari our

22:21 ↗ Communications coordinator and Tim Smith

22:24 ↗ our TV coordinator here for uh the

22:28 ↗ present ation uh during the council's

22:31 ↗ workshop there's was some discussion

22:33 ↗ around a gold called Community

22:37 ↗ engagement and I think we will hear uh

22:40 ↗ uh some of the the ways that uh in 2014

22:45 ↗ we intend to uh uh uh begin that effort

22:51 ↗ and uh for those of you that have seen

22:53 ↗ the city's new website which has been in

22:56 ↗ operation for about a year here this is

22:59 ↗ an opportunity uh uh for those at home

23:03 ↗ watching uh this work session and for

23:06 ↗ the council to uh review how that's

23:09 ↗ working and is it meeting uh the needs

23:12 ↗ of the community and uh uh the council

23:15 ↗ and uh the city so with that utum are

23:19 ↗ you going to kick things off how do you

23:21 ↗ know

23:22 ↗ yes hi so again my name is utum manahan

23:25 ↗ I'm the city's Communications manager

23:26 ↗ and I've invited the whole team here for

23:28 ↗ the presentation tonight we have about

23:30 ↗ an hour so we're going to run through

23:32 ↗ things because we have a lot of

23:33 ↗ information to share tonight um to start

23:35 ↗ out with though I did want to address

23:37 ↗ two items and two concerns that have

23:39 ↗ come up with our website in the past

23:40 ↗ year uh the first is our search

23:44 ↗ function so when we first launched the

23:46 ↗ website last November so more than a

23:48 ↗ year ago we were using um our new vendor

23:51 ↗ Civic Plus's search function and after

23:53 ↗ about a month we realized this was not

23:54 ↗ meeting our needs we were not getting

23:56 ↗ the search results we wanted so we

23:58 ↗ integrated Google search into our

23:59 ↗ website um and after a lot of testing in

24:02 ↗ many months um those two programs did

24:04 ↗ not play very well together and a lot of

24:06 ↗ that deals with how our website was

24:08 ↗ built and the ne navigation so um things

24:11 ↗ that you would search for on Google were

24:12 ↗ not coming up on our website so the two

24:15 ↗ systems don't talk very well together

24:16 ↗ but luckily our vendor Civic plus did

24:19 ↗ launch a new search module uh just a few

24:21 ↗ weeks ago so we implemented that into

24:22 ↗ our website uh it's been about two weeks

24:25 ↗ and we're still in kind of the test beta

24:26 ↗ mode for that um some things we like

24:28 ↗ about this new search function is in the

24:30 ↗ advanced search there's a lot of

24:32 ↗ different fields to help you narrow what

24:33 ↗ you're looking for also here under um

24:37 ↗ content type you can search by content

24:40 ↗ so if you only want to look for news

24:41 ↗ items or calendar items or you're

24:43 ↗ looking for a staff member you can um

24:46 ↗ you can narrow your results that way and

24:48 ↗ also when you do your search it tells

24:52 ↗ you what type of uh item you'll be

24:54 ↗ clicking on so you don't have to go

24:55 ↗ through a whole bunch of different links

24:57 ↗ to find what you're looking for you know

24:58 ↗ you'll be finding a for under that link

25:00 ↗ or a contact us under that link um the

25:03 ↗ other thing that we like about uh using

25:04 ↗ our vendor search function is that uh we

25:07 ↗ can see what people are searching for

25:09 ↗ and keep kind of tally of what people

25:10 ↗ are looking for and what words they're

25:11 ↗ using and then attach those words to the

25:13 ↗ pages they're trying to find so in the

25:15 ↗ back end there's a way for me to tag

25:16 ↗ those um so that we can link the search

25:19 ↗ words people are using to the content

25:21 ↗ they're trying to find so um so we're

25:23 ↗ still testing that it's going to be an

25:25 ↗ eventual process through search it's um

25:27 ↗ you never always find exactly what

25:29 ↗ you're looking for even on Google it's

25:30 ↗ it's um it's always an evolving process

25:34 ↗ so that is search the second concern

25:35 ↗ I've heard is about um how the type of

25:38 ↗ content and how much content we have on

25:39 ↗ our website and concerned that people

25:42 ↗ that are doing a lot of research are not

25:44 ↗ finding a lot of archived items on our

25:46 ↗ website and I wanted to remind council

25:48 ↗ tonight that when we launched this

25:49 ↗ project what two years ago now our main

25:52 ↗ goal was to provide the best online

25:54 ↗ customer service possible that was our

25:55 ↗ main goal and um Tina and I and I've

25:58 ↗ invited Tina tonight to come talk about

26:00 ↗ this issue too um we worked on this

26:03 ↗ project together and we talked with lots

26:04 ↗ of Staff about what items are you seeing

26:06 ↗ that are customer service issues what

26:08 ↗ kind of calls do you receive uh what

26:10 ↗ kind of emails do you receive what are

26:12 ↗ people looking for that we can provide

26:13 ↗ online to reduce the amount of um

26:16 ↗ inquiries that people have um we also

26:19 ↗ looked at a lot of metrics on our old

26:20 ↗ website and saw what people were looking

26:22 ↗ for so that's why you see wedding and

26:24 ↗ event rentals as a main link on our

26:25 ↗ homepage because that's one of our top

26:27 ↗ pages to this day um so we did a lot of

26:30 ↗ research on what people were looking

26:33 ↗ for um this quote came from a study that

26:35 ↗ was done this year at a conference that

26:38 ↗ looked at human and computer interaction

26:40 ↗ and they did a study just on government

26:42 ↗ websites and this quote um really struck

26:44 ↗ home to me about the difference we're

26:45 ↗ talking about tonight early government

26:47 ↗ websites seem to be built as if they

26:48 ↗ were virtual file cabinets offering

26:50 ↗ people access to paper documents today

26:53 ↗ that metaphor is dead a better metaphor

26:55 ↗ is to think of websites as replacing the

26:56 ↗ telephone so what you're you're looking

26:58 ↗ at at our website is really an online

27:00 ↗ customer service desk that's what we're

27:01 ↗ doing and that's the purpose of our

27:03 ↗ website it is not to be a virtual file

27:05 ↗ cabinet um of all of our archived

27:08 ↗ items um so why not just add all of our

27:11 ↗ other content why not add virtual file

27:13 ↗ cabinets to our website that it's it's a

27:15 ↗ lot of noise so the the more content you

27:18 ↗ have on our website the harder it is to

27:20 ↗ use the search function and the harder

27:22 ↗ it is to navigate to what you're looking

27:23 ↗ for um typically you have one to two

27:25 ↗ minutes um when someone's visiting your

27:27 ↗ website for them to get what they need

27:29 ↗ before they leave because people will

27:30 ↗ just up and leave and try uh another way

27:33 ↗ to find the information they're looking

27:34 ↗ for so we want to make sure we're

27:35 ↗ providing the best online customer

27:37 ↗ service possible very very quickly so

27:39 ↗ the more stuff we keep adding to our

27:41 ↗ website um all of that noise can

27:43 ↗ sometimes detract from what people are

27:44 ↗ looking for which on our website are

27:46 ↗ mainly Parks and Recreation programs

27:48 ↗ who's in our jail how can they rent our

27:51 ↗ uh Pickering Barn for their wedding it's

27:52 ↗ a lot of the day-to-day uh operations

27:54 ↗ and customer service we provide as a

27:57 ↗ city

27:58 ↗ um as you'll hear a lot tonight we uh

28:00 ↗ Communications lives a lot off of

28:02 ↗ metrics and um this is just a visual to

28:04 ↗ show that uh the top 20 pages on our

28:06 ↗ website receive 40% of the hits um so

28:09 ↗ it's and again like I mentioned that's

28:10 ↗ our Park and Recreation programs it's

28:12 ↗ police it's we know what these pages are

28:14 ↗ and those are the most the most popular

28:16 ↗ pages on our website and if you see this

28:18 ↗ tiny Circle here at the very other end

28:21 ↗ this is the uh percentage of our page

28:23 ↗ views on our agenda in minut page in

28:25 ↗ October it's less than one half% % and I

28:29 ↗ would guess that those are staff uh

28:31 ↗ councel

28:34 ↗ Peter um and a few citizens who might be

28:37 ↗ doing some intense research so um it

28:39 ↗ just gives you perspective on what

28:41 ↗ people are coming to our website for and

28:43 ↗ it is for those dat day items um and not

28:45 ↗ so much doing a lot of that

28:49 ↗ research so um so you know I've talked

28:52 ↗ about the fact that we've been really

28:54 ↗ careful on what we put on the website

28:55 ↗ that doesn't mean there's no content on

28:56 ↗ our website since we launched a year ago

28:59 ↗ um City staff have made 28,000 changes

29:02 ↗ to the back end of our website so that's

29:04 ↗ updating calendar items that's updating

29:06 ↗ news items that's making changes to our

29:07 ↗ web pages uh this is a lot of work um

29:11 ↗ and it it's key that we have information

29:14 ↗ on our website that's current for people

29:16 ↗ that are looking for it at that moment

29:18 ↗ and a story I like to tell is when we

29:19 ↗ still had our old website project a I

29:22 ↗ got a call from a woman who had an old

29:23 ↗ Christmas tree strapped to her car and

29:25 ↗ she was in the highlands in some parking

29:27 ↗ lot and she goes where's the drop off

29:28 ↗ area and I I said I don't know she goes

29:30 ↗ well there's a news item on your website

29:32 ↗ so I Googled it and Google had captured

29:35 ↗ a news item from three or four years ago

29:36 ↗ and even though there was an old date on

29:38 ↗ it she saw it and thought it was the new

29:40 ↗ item um and went to it and there was no

29:42 ↗ drop off so we have to make sure that um

29:45 ↗ the items on our website are current for

29:46 ↗ people because they'll look at something

29:48 ↗ for a few seconds and then and then move

29:50 ↗ on with their

29:52 ↗ day so I've talked a bit about what our

29:55 ↗ goal is with the website and and that is

29:57 ↗ really for customer service and for

29:59 ↗ people who are looking for kind of

30:00 ↗ day-to-day interactions with the city

30:03 ↗ and a very different project is serving

30:05 ↗ people who are doing research for the

30:07 ↗ city uh or on the city um so I've

30:09 ↗ invited Tina to talk a bit more about

30:11 ↗ you know the idea of a virtual file

30:13 ↗ cabinet um that is a separate project

30:16 ↗ and one that the clerk's office would

30:17 ↗ manage um because she is the one that

30:19 ↗ that holds the records for the city so

30:21 ↗ I've invited her to come talk a bit more

30:23 ↗ about what that project would look like

30:24 ↗ if it's something that's of interest to

30:26 ↗ council thank you

30:28 ↗ so I I have two slides I don't want to

30:30 ↗ take away from the communications time

30:32 ↗ um but I do want to give you just a top

30:34 ↗ overview of Records Management systems

30:37 ↗ and how the virtual fining cabinet comes

30:39 ↗ into play so uh there's some items

30:42 ↗ listed here so I'll just walk through

30:44 ↗ those so with records retrieval uh

30:46 ↗ you're talking about systems are best

30:47 ↗ used for in-depth research locating

30:50 ↗ responding to requests whether it's the

30:52 ↗ public uh State

30:54 ↗ Auditors or other staff uh index

30:58 ↗ so how we best organize our information

31:01 ↗ making sure that we're following the

31:02 ↗ record series set by Washington State

31:05 ↗ it's a really critical element making

31:07 ↗ sure that we're following uh State rules

31:09 ↗ retention schedule well you know how

31:11 ↗ long do we keep the records for we don't

31:13 ↗ keep everything indefinitely um and

31:15 ↗ doing so has a risk associated with it

31:19 ↗ uh and let's see we what we we really

31:21 ↗ want to make sure that we're destroying

31:23 ↗ records at the right time uh

31:26 ↗ classification uh we we want to

31:28 ↗ determine what has value uh what we want

31:31 ↗ internally versus online uh that's an

31:34 ↗ access issue and then making sure that

31:36 ↗ we're looking at Cross departmental uh

31:39 ↗ we want to make sure that we work with

31:40 ↗ other systems that are already in place

31:42 ↗ throughout the city and that uh ones

31:44 ↗ that we are uh purchasing or new systems

31:47 ↗ that we're adding that they can work

31:49 ↗ into records management system as well

31:51 ↗ so we look for things that have o Open

31:53 ↗ architecture and that can communicate

31:56 ↗ with third party systems so when looking

31:58 ↗ at

32:00 ↗ basic components of a records management

32:03 ↗ system you want something that you can

32:04 ↗ capture in import so those are the tools

32:07 ↗ that you would use uh methods for

32:09 ↗ storing And archiving indexing and

32:12 ↗ retrieval to locate distribution tools

32:15 ↗ for exporting and security to protect

32:18 ↗ the

32:24 ↗ document there we

32:26 ↗ go so with it equipment project

32:30 ↗ management and funding uh so this isn't

32:34 ↗ new uh it's items that we have

32:36 ↗ identified this need in the 2008 M Adam

32:40 ↗ strategic plan it was a technology plan

32:42 ↗ that we did uh we looked at a council

32:46 ↗ goal in 2011 that talked about the

32:49 ↗ paperless initiative and most recently

32:52 ↗ the technology Gap analysis that was

32:54 ↗ performed in

32:56 ↗ 2012 so while records Management Systems

33:00 ↗ didn't receive um the highest priority

33:03 ↗ uh it was identified as a need uh we

33:05 ↗ certainly are looking to provide

33:07 ↗ city-wide records manage management

33:10 ↗ solution uh We've looked at SharePoint

33:13 ↗ initially is providing uh elements of

33:16 ↗ that uh We've also looked more recently

33:19 ↗ at the munis uh Financial system and is

33:23 ↗ that something that we want to invest in

33:25 ↗ that specific module or not um we're at

33:28 ↗ the beginning stages of review and of

33:30 ↗ course there's other systems laser fish

33:32 ↗ is a well-known company name uh that's

33:34 ↗ been known and heard of throughout the

33:36 ↗ years so um it doesn't mean we're not

33:39 ↗ doing anything we certainly are uh

33:41 ↗ examples of that uh are just at a

33:44 ↗ smaller scale so trackit is used to

33:46 ↗ deliver product uh project information

33:49 ↗ online and we also use our meeting

33:51 ↗ management system uh and an example of

33:54 ↗ that would be we've uploaded essential

33:56 ↗ records to the file pro component of our

33:59 ↗ meeting management system and that was

34:01 ↗ possible through a grant that we

34:02 ↗ obtained through the state archive

34:04 ↗ office so that was um good our our uh

34:08 ↗ meeting management system also works

34:11 ↗ with thirdparty uh systems so if we get

34:14 ↗ to the point where we have uh something

34:16 ↗ more robust we can uh plug that in and

34:20 ↗ uh deliver our information uh

34:23 ↗ electronically so if you're looking for

34:25 ↗ more information I'm happy to come back

34:27 ↗ back um a committee meeting a work

34:30 ↗ session I can bring the right people

34:31 ↗ there it should be included um but I

34:34 ↗ didn't want to take away from the

34:35 ↗ communications element tonight so if you

34:38 ↗ have any questions or guidance Josh oh

34:41 ↗ thanks p i I have two two questions two

34:44 ↗ issues one is um you know Tina we copy

34:48 ↗ you quite often at least I do on emails

34:50 ↗ that we send to members of the public or

34:53 ↗ correspondence that's outgoing would it

34:55 ↗ be a better use of staff time

34:58 ↗ particularly your time uh if there was

35:00 ↗ some separate email address set up

35:03 ↗ within the city that could be copied to

35:05 ↗ for record archiving purposes as opposed

35:08 ↗ to always naming you or is there a legal

35:10 ↗ requirement that it has to be the city

35:12 ↗ clerk that gets copied on those sort of

35:15 ↗ emails well the using the city clerk as

35:19 ↗ the sort of secondary copy it's sort of

35:22 ↗ turned into a courtesy now the system

35:24 ↗ that we have Barracuda uh does capture

35:26 ↗ any outgoing and incoming

35:28 ↗ email so uh does require some extensive

35:32 ↗ um searching it does have some archive

35:34 ↗ retention to it but ultimately you want

35:36 ↗ to take that system and merge it into a

35:39 ↗ records management system for the city

35:41 ↗ um so again it's a siloed product but

35:45 ↗ you really want to put it in something

35:47 ↗ that's Citywide and then my thank you

35:49 ↗ and and my other question maybe Autumn

35:51 ↗ can address this because it goes back to

35:52 ↗ the search uh issue that was raised so I

35:56 ↗ tried to find an old agenda bill and I

35:59 ↗ picked a completely random number uh I

36:01 ↗ picked 5960 just out of the air and it

36:04 ↗ turns out that that was 2009 Arts

36:06 ↗ commission Grant something pretty

36:07 ↗ esoteric and I I don't think a lot of

36:09 ↗ people would be frankly looking for but

36:11 ↗ I did a Google Search and I I tried

36:13 ↗ isqua AB 5960 and you know sure enough

36:17 ↗ there's the first few items on here you

36:19 ↗ know are links that report to be uh you

36:22 ↗ know getting me to the bill I tried uh

36:24 ↗ isquad 2009 Arts commission grants in

36:26 ↗ Google and that didn't really help me so

36:29 ↗ the agenda Bill itself very specifically

36:31 ↗ Google search got me to when I tried the

36:33 ↗ same thing on our City's search function

36:38 ↗ uh AB 5960 got me three results none of

36:40 ↗ which pertained to that bill and when I

36:42 ↗ tried 2009 Arts commission grants it

36:44 ↗ gave me 50 results none of which

36:46 ↗ pertained to that bill so then I looked

36:49 ↗ at you know the the actual archive uh of

36:51 ↗ agendas and bills and unless you know

36:54 ↗ the actual ordinance number or

36:56 ↗ resolution number it's sort of difficult

36:58 ↗ to find and so when we talk about

37:00 ↗ archiving information and making it

37:03 ↗ available to the public you know the

37:04 ↗ agenda starting in 2012 when this effort

37:07 ↗ started but it's almost as if everything

37:09 ↗ that happened before then is in the

37:12 ↗ midst of History somewhere so how how do

37:15 ↗ we get or how much would it cost to

37:17 ↗ allow the public to look for information

37:19 ↗ prior to 2012 so I heard two different

37:21 ↗ questions and the second one is probably

37:23 ↗ it's better for Tina to um respond to

37:25 ↗ but the first about the search fun

37:27 ↗ function and find and using agenda bills

37:29 ↗ to search we just launched this new

37:31 ↗ module a couple weeks ago and what we

37:33 ↗ need to do is all of the agendas and

37:34 ↗ minutes are on that file pro system that

37:36 ↗ Tina uses that's on a separate website

37:38 ↗ so we're we're looking for ways to

37:40 ↗ integrate the two so that the search

37:41 ↗ function will pop up the file pro search

37:44 ↗ is very very uh Dynamic and you can use

37:46 ↗ any keywords and I've had a lot of great

37:48 ↗ success in finding what I'm looking for

37:50 ↗ um but we're trying to find a way now

37:51 ↗ that those that those systems can talk

37:53 ↗ together so that's an evolving project

37:55 ↗ and one we're working on now that we

37:56 ↗ have this new search uh function up and

37:58 ↗ running and I'll let Tina answer the

38:00 ↗ second question about 2012 yeah I can't

38:02 ↗ tell you the pricing but that was your

38:05 ↗ question about costs associated how do

38:08 ↗ we do it and and if we can do it is it

38:09 ↗ is it a really expensive proposition or

38:11 ↗ can we just integrate and up it CPS on

38:13 ↗ the website you know time and money it's

38:16 ↗ um there's a an evaluation yeah

38:19 ↗ equipment project management funding and

38:21 ↗ it's been identified so we we have

38:23 ↗ information that we can bring it to you

38:25 ↗ that the experts have said this is about

38:27 ↗ what it cost this is about you know how

38:29 ↗ much time it takes you implement in

38:31 ↗ phases um you know I I'll just say I I

38:34 ↗ just think it's important for the public

38:36 ↗ to be able to access agenda information

38:38 ↗ prior to 2012 and it's really hard to do

38:40 ↗ right now

38:43 ↗ thanks

38:44 ↗ Paul okay so thank you for this because

38:48 ↗ because you named the very thing that we

38:50 ↗ were struggling with and that we do not

38:52 ↗ have this records or as you were calling

38:55 ↗ this this record management thing so you

38:57 ↗ named that's the issue that's the very

38:58 ↗ issue that you came to talk about that's

39:00 ↗ the very issue that he just asked about

39:01 ↗ which you had already talked about and

39:03 ↗ so and so you've named that and so

39:05 ↗ that's not hasn't been wasn't a goal of

39:07 ↗ our website so so so we can proceed from

39:09 ↗ this and I think we will look forward to

39:11 ↗ talking with you more about that and and

39:13 ↗ I'm also uh sat really uh satisfied to

39:16 ↗ hear as well in that um that you do need

39:19 ↗ to integrate those two backend search

39:20 ↗ functions right you cannot you you know

39:22 ↗ currently what what doesn't happen is

39:24 ↗ that we don't look inside the agendas

39:26 ↗ and bills and doesn't keyword search on

39:28 ↗ that you have to go to the Civic website

39:29 ↗ to do that so you recognize that so I'm

39:32 ↗ satisfied with that too because that is

39:33 ↗ exactly the functionality that's missing

39:35 ↗ you know what the user experience should

39:37 ↗ be I'm on is a.gov I do a keyword search

39:40 ↗ and if it hit a word inside a a council

39:44 ↗ packet that that shows up in the results

39:46 ↗ and if that's your goal then that's

39:48 ↗ we're on the right path

39:55 ↗ thanks okay so we're going to get on now

39:57 ↗ with the of our Communications

39:58 ↗ presentation and I'll invite Warren to

40:00 ↗ come up to um we're do this together um

40:03 ↗ so we launched our social media accounts

40:06 ↗ back in April and um when we first

40:08 ↗ started war and I sat down and talked

40:10 ↗ about our commitment to this project and

40:13 ↗ um early on we made the commitment this

40:15 ↗ would be a 247 operation for us so um

40:18 ↗ it's it's literally Warren and I and um

40:20 ↗ we do give each other breaks at times

40:22 ↗ but um we wanted to provide the best

40:24 ↗ customer service possible online and um

40:27 ↗ people people don't only use Facebook

40:29 ↗ from 99 to 5 they use it at all times as

40:31 ↗ we found out as we know we do yes we

40:34 ↗ learn um and you know a lot of other

40:36 ↗ government agencies if you look in their

40:37 ↗ profiles they'll say We'll respond to

40:39 ↗ you uh Monday through Friday 9: to 5 and

40:42 ↗ that's not uh the interaction we wanted

40:43 ↗ to have with our community uh we had a

40:45 ↗ commitment that once we had the

40:47 ↗ resources to do this we would do this

40:48 ↗ right so um we'll show you some of our

40:50 ↗ successes and some of the lessons we've

40:52 ↗ learned um tonight um so since we've

40:54 ↗ launched in April on Facebook alone

40:56 ↗ we've seen a huge growth in our

40:57 ↗ followers um we have more than 1600

41:00 ↗ likes now on our Facebook page page um

41:03 ↗ and this is just a fun visual to show

41:05 ↗ you just that these are actual people

41:07 ↗ and these are people that aren't um that

41:09 ↗ aren't always coming to city hall or

41:10 ↗ coming to meetings but um we've been

41:12 ↗ communicating with and and growing

41:14 ↗ relationships with and it's been a

41:15 ↗ wonderful Adventure so

41:18 ↗ far so here's where we are we're on

41:20 ↗ Facebook Twitter Instagram Pinterest go+

41:24 ↗ YouTube for square and Vine that's uh

41:27 ↗ from what we can tell more than any

41:29 ↗ other public agency in our area and

41:32 ↗ perhaps in the region um the reason

41:34 ↗ we're on so many is we wanted to capture

41:37 ↗ folks where they were literally in the

41:39 ↗ palm of their hand in a lot of cases on

41:40 ↗ their devices uh on their tablets on

41:42 ↗ their phones so the best way to do that

41:45 ↗ was to uh capitalize on all the

41:47 ↗ platforms that we had available to us so

41:50 ↗ we don't use everyone in a in the same

41:53 ↗ way um sometimes need a saw sometimes

41:56 ↗ need a hammer and we have learned

41:59 ↗ through this process what works on some

42:01 ↗ platforms won't work on another so it's

42:03 ↗ constantly an evolution of what uh

42:06 ↗ what's going to resonate with folks for

42:08 ↗ instance we thought Instagram which is

42:09 ↗ primarily a photo sharing site would be

42:12 ↗ uh just a showcase

42:15 ↗ for the uh beauty of our community what

42:17 ↗ we've learned is that we do a lot of

42:19 ↗ interacting on Instagram we let people

42:21 ↗ know about our events about our

42:22 ↗ initiatives we answer a lot of questions

42:24 ↗ that's been a a pleasant surprise for us

42:27 ↗ Facebook oh uh quick question yeah so uh

42:32 ↗ interaction uh do you track the

42:37 ↗ interaction we we push information out

42:41 ↗ people respond to some of the things

42:43 ↗ that we push out and I'm sort of

42:46 ↗ guessing that some people actually would

42:51 ↗ use all of those in some way some more

42:55 ↗ than others to to uh interact or uh with

43:00 ↗ us on their own initiative is that a

43:02 ↗ true

43:04 ↗ statement okay that's

43:08 ↗ great and so what what are they ask what

43:12 ↗ are they saying what are they say we

43:14 ↗ have an hour tonight to go over a lot of

43:15 ↗ these things you got a lot of examples

43:17 ↗ for you well this is good can't wait yes

43:19 ↗ you'll see plenty of you'll see plenty

43:21 ↗ of that tonight um just a quick overv of

43:24 ↗ these tools Facebook I think I think

43:25 ↗ most of you are on Facebook

43:27 ↗ um we use this for more Evergreen

43:29 ↗ content so um as you may know when you

43:31 ↗ see look through your feed if we post an

43:33 ↗ item um in a few you know a few minutes

43:35 ↗ ago that might not show up in your feed

43:36 ↗ for seven hours so we try to post

43:39 ↗ content that's not extremely um you know

43:41 ↗ breaking news that it's something that

43:43 ↗ can live on in your feed for a couple

43:45 ↗ days and it still makes sense um Twitter

43:47 ↗ on the other hand is all about breaking

43:49 ↗ news it's all about in the- moment uh

43:51 ↗ people need information right away um as

43:53 ↗ Warren mentioned Instagram is um

43:55 ↗ definitely image based and we're seeing

43:56 ↗ that a lot of our younger followers are

43:58 ↗ connecting with us on Instagram um

44:00 ↗ Pinterest is an online um an online

44:03 ↗ bulletin board if you will or you can

44:05 ↗ collect ideas and images and post them

44:08 ↗ to your own board and then come back to

44:10 ↗ them later and I'll show you some

44:11 ↗ examples of how we use that as an agency

44:13 ↗ um I'll let you describe Google+ Google+

44:16 ↗ Google+ does not have a lot of users but

44:18 ↗ one of the big selling points of Google+

44:20 ↗ probably the biggest selling point of

44:22 ↗ go+ is that it helps with your search

44:24 ↗ engine optimization and in basic in in

44:26 ↗ layman's terms that means your search

44:27 ↗ results uh Google is looking through

44:30 ↗ your content that you post Google+ and

44:32 ↗ then if you have a presence on Google

44:35 ↗ Google plus it's helping to rank you

44:37 ↗ higher in results so when we post

44:40 ↗ something there we get a better return

44:42 ↗ when somebody Googles it and wants to

44:44 ↗ find that content related to an event or

44:46 ↗ an initiative that we're working on um

44:49 ↗ and then uh YouTube has transform the

44:51 ↗ way that we do video at the city and how

44:53 ↗ we connect with people using video and

44:55 ↗ um Tim will talk a bit more about that

44:56 ↗ in a moment

44:57 ↗ um and I'll let you describe that to for

44:59 ↗ square for square is a location based

45:01 ↗ it's a check-in service we um learned

45:03 ↗ when we started our social media efforts

45:05 ↗ back in the spring that a lot of City

45:08 ↗ locations had been created on for square

45:10 ↗ so we scooped those up and um put

45:13 ↗ correct information so people could get

45:15 ↗ all the customer service information

45:16 ↗ that they might want about say the barn

45:18 ↗ or the Farmers Market or the pool

45:20 ↗ through 4 square and then we hooked it

45:22 ↗ up to our other social media accounts so

45:25 ↗ when folks uh say go to the pool and

45:28 ↗ want to check in which is what you do on

45:29 ↗ Force Square they then see that we have

45:31 ↗ a presence on other platforms so it's

45:33 ↗ another way that they can connect with

45:35 ↗ us through an app that they've already

45:36 ↗ decided they want to use Vine is

45:39 ↗ incredibly popular with uh with

45:41 ↗ teenagers um I've talked to our youth

45:43 ↗ Advisory board about this they love Vine

45:45 ↗ they live on

45:46 ↗ Vine it's an incredibly fun platform

45:49 ↗ it's a it's sixc looping videos we use

45:53 ↗ it occasionally we're always looking for

45:54 ↗ ways to use it more because of how it

45:56 ↗ engag PES and uh how popular it is with

46:00 ↗ folks so this was our first interaction

46:03 ↗ on social media and you'll see that it

46:04 ↗ was back in March instead of April we

46:06 ↗ were getting our social media account

46:07 ↗ set up and uh someone tweeted at us and

46:10 ↗ said are you waiting to be verified by

46:12 ↗ Twitter before you send out your first

46:13 ↗ tweet and Warren and I went oh my gosh

46:15 ↗ somebody found us and are interacting

46:17 ↗ with us online so we talked about it for

46:19 ↗ a second and we said you know no we're

46:21 ↗ just getting ready and tying up some L

46:22 ↗ SS before official launch and he said

46:24 ↗ we're honored to be your first tweet in

46:25 ↗ uh the hashtag making history so there

46:27 ↗ was a lot of excitement uh for us to

46:29 ↗ start engaging online and we could see

46:30 ↗ that right away so um that was really

46:32 ↗ fun first interaction for us so um as

46:34 ↗ far as growth here is a chart of our uh

46:37 ↗ Facebook followers and you'll see that

46:39 ↗ we we have a steady growth and we'll see

46:41 ↗ a steady trickle that comes in but

46:42 ↗ you'll see these big jumps one of them

46:44 ↗ is salmon days that was very very

46:46 ↗ popular for us and we'll show you a bit

46:47 ↗ about how we engage with Folks at salmon

46:49 ↗ days and the other is um we purchased

46:52 ↗ about $300 in ads this year um to get

46:55 ↗ people to know that we existed on

46:57 ↗ Facebook specifically and we had a long

46:59 ↗ talk about that as far as um as as far

47:02 ↗ as using ads um but and talked with a

47:04 ↗ lot of other agencies that as you're

47:06 ↗ building your base for followers um

47:09 ↗ people don't always know you're out

47:11 ↗ there so once you get that base going

47:12 ↗ and people are interacting with you then

47:13 ↗ their followers and their friends start

47:15 ↗ to see that you also exist and that only

47:17 ↗ raises your profile so we've seen a a

47:19 ↗ huge success in just a minimal amount of

47:21 ↗ money um you know the way that we've

47:23 ↗ described it is how much do you spend at

47:24 ↗ one public meeting on staff time alone

47:26 ↗ for people to sit around and wait for

47:27 ↗ people to come give us input we have

47:29 ↗ these people um interacting with us now

47:32 ↗ on a range of topics so we found it's

47:34 ↗ been really well worth

47:35 ↗ it Twitter we've also got steady growth

47:38 ↗ um Twitter's a little harder to capture

47:41 ↗ followers nowadays and it's almost cost

47:44 ↗ prohibitive to adverti so we haven't

47:45 ↗ gone the advertising route there but we

47:48 ↗ have noticed the where we do get jumps

47:51 ↗ is when there is breaking news in isqua

47:53 ↗ um whenever there's a power outage we'll

47:55 ↗ have questions we had an inent at the

47:57 ↗ high school that we'll talk more about

47:58 ↗ in a moment where we got a lot of

48:00 ↗ attention um and as AUM mentioned

48:02 ↗ earlier it is primarily a breaking news

48:04 ↗ tool and that's when we've noticed our

48:06 ↗ folks coming on board and starting to

48:08 ↗ follow it's during those breaking news

48:09 ↗ events so we guarantee that our

48:11 ↗ followers will jump once there's a snow

48:13 ↗ event or a flood or any kind of

48:15 ↗ emergency event so um we haven't had one

48:18 ↗ of those yet but um we know that's when

48:20 ↗ we'll we'll see a lot more

48:22 ↗ followers so here are some of our most

48:24 ↗ popular interactions so that ra is an

48:27 ↗ interesting question because you are not

48:29 ↗ Emergency Management right or are you I

48:32 ↗ I'm the official Pio within our so so

48:34 ↗ under emergency situations I mean still

48:37 ↗ it's still you know an emergency in town

48:41 ↗ and so that is the direct most direct

48:43 ↗ route there is no other kind

48:47 ↗ of or or kind of Rel or organization

48:50 ↗ change or responsibility change that has

48:52 ↗ to make happen to get emergency

48:54 ↗ information out through these channels

48:56 ↗ no

48:57 ↗ man we had a retreat in talking with um

49:00 ↗ Bret Heath and our emergency management

49:01 ↗ team about the um the whole other layer

49:04 ↗ now of interacting on social media uh

49:06 ↗ it's great that well we talked a lot

49:08 ↗ about priorities so I have priorities

49:10 ↗ when there's an incident on what tools I

49:12 ↗ use first and um it used to be our

49:14 ↗ website and now it's Twitter so um and

49:18 ↗ as I was going to describe too we've had

49:20 ↗ a few incidents where reporters have

49:21 ↗ called me on a breaking news story and

49:23 ↗ I'll say follow us on Twitter here's our

49:24 ↗ handle that way I can reach not only

49:26 ↗ reporters but are followers at the same

49:28 ↗ time so um I've been educating internal

49:32 ↗ staff um for a while now about the idea

49:33 ↗ of the death of the press release I

49:35 ↗ whenever I have news now I don't pull up

49:38 ↗ a Word document with our letter head on

49:40 ↗ it write a press release and send it to

49:41 ↗ reporters all of that information is

49:43 ↗ pushed automatically online it's on

49:45 ↗ social media it's through our website um

49:47 ↗ E news so um so it's a much more

49:50 ↗ powerful tool and a lot of reporters

49:51 ↗ prefer working through Twitter than even

49:53 ↗ getting emails now so um so anyway as we

49:57 ↗ talked about what our prioritize are my

49:58 ↗ first would be Twitter and the second

50:00 ↗ would be our website um and then

50:01 ↗ depending on what kind of emergency it

50:02 ↗ was would also the amount of

50:04 ↗ communication tools I would use to

50:05 ↗ change so but there's no change in that

50:08 ↗ process it's it's still Warn and I but I

50:10 ↗ do have another person now to help me on

50:12 ↗ the 24-hour shifts um so what's

50:15 ↗ popular um this is a metric um from our

50:19 ↗ Facebook account that shows you the

50:22 ↗ average reach on different types of

50:23 ↗ posts that we have posted on Facebook um

50:25 ↗ video and photo

50:27 ↗ are are way more effective in

50:29 ↗ communicating than on links and and text

50:32 ↗ and you can see that if we post a video

50:33 ↗ on our Facebook page the average reaches

50:35 ↗ about 5,000 people if we post an image

50:38 ↗ it's about 800 people and if we just

50:40 ↗ post a link that's about 400 people so

50:43 ↗ um an example of this is we had a

50:45 ↗ windstorm a few weeks ago and we wanted

50:47 ↗ to get some information out on Facebook

50:48 ↗ about here's the number you call if you

50:50 ↗ have a power outage but instead of just

50:51 ↗ writing that as text or putting it up as

50:53 ↗ a

50:54 ↗ link and I talked about it and we took a

50:56 ↗ photo of some leaves to show that it was

50:58 ↗ windy out and um and that was more

51:01 ↗ effective in a couple different ways one

51:03 ↗ is the algorithm of Facebook that the

51:07 ↗ nobody understands it exactly it is

51:09 ↗ proprietary and if we didn't understand

51:10 ↗ it we'd probably be working excuse me at

51:12 ↗ Facebook but the way Facebook ranks uh

51:15 ↗ post if it's um first of all if it's a

51:18 ↗ if it's a video or if it's a photo it's

51:20 ↗ going to get ranked higher than just a

51:21 ↗ link because there's an invitation there

51:22 ↗ to interact with it a link you might

51:25 ↗ click it but all of our metrics say that

51:27 ↗ if you just post a link they're probably

51:29 ↗ not going to click it so the algorithm

51:32 ↗ takes what you put on Facebook it

51:34 ↗ figures out what its potential

51:36 ↗ popularity would be and then it starts

51:37 ↗ to rank it so we knew that if we posted

51:39 ↗ this safety message with a photo that we

51:42 ↗ were going to reach more people than if

51:43 ↗ we just posted a link or a text or a

51:45 ↗ piece of text that said it's windy be

51:47 ↗ careful so what we did Autumn ran

51:50 ↗ outside got the photo we we crafted our

51:52 ↗ message and then we went out with it and

51:54 ↗ we ended up reaching several hundred

51:56 ↗ people

51:57 ↗ whereas if we just done it with a piece

51:59 ↗ of text and a link we probably would

52:01 ↗ have only reached about 100 people and

52:02 ↗ if you think about it on the way you

52:03 ↗ interact on Facebook um I don't read

52:05 ↗ through a lot of text I scroll through

52:08 ↗ my feed and sometimes I'll look at an

52:09 ↗ image or sometimes I'll play a video but

52:11 ↗ I rarely read a whole bunch of text um

52:13 ↗ and so it's just it's kind of the it's

52:15 ↗ it's the way that Communications is is

52:17 ↗ happening these days online is it's a

52:18 ↗ lot more visual than it is using

52:23 ↗ text so as I alluded to earlier we had a

52:26 ↗ spike in Twitter followers this day uh

52:28 ↗ October 7th and what had happened was um

52:31 ↗ there was a lockdown at is high school

52:33 ↗ and the other schools um on second after

52:37 ↗ um somebody called 911 and thought they

52:39 ↗ had seen a man with a gun now um we we

52:43 ↗ were monitoring all the Twitter chatter

52:44 ↗ about this because there were students

52:46 ↗ in school who were tweeting about it

52:47 ↗ there were parents who were concerned

52:49 ↗ about it they're tweeting to the news

52:50 ↗ stations they're asking what's going on

52:53 ↗ so I worked with police and um figured

52:55 ↗ out what we could say that wouldn't

52:57 ↗ compromise what they were doing and got

52:59 ↗ this out as quickly as possible as you

53:02 ↗ can see it started to take off uh people

53:04 ↗ started favoring it retweeting it

53:06 ↗ interacting it asking fall-out questions

53:08 ↗ and then what we were able to do when we

53:10 ↗ got calls from media um this was all the

53:13 ↗ information we had and our police were

53:15 ↗ engaged in the incident so when media

53:17 ↗ called we could direct them here and say

53:20 ↗ this is all that we have but um in

53:24 ↗ addition to alerting Media we were able

53:26 ↗ to reach everybody in our community who

53:28 ↗ was asking questions about it in real

53:30 ↗ time as it

53:34 ↗ happened so I I bet Council remembers

53:37 ↗ this

53:38 ↗ image um we Council received a lot of

53:41 ↗ concern about um this sign when it went

53:43 ↗ up on Newport uh earlier this year and

53:47 ↗ uh we were we were under an active

53:49 ↗ investigation with our Police Department

53:50 ↗ so uh crafting a message as far as a

53:52 ↗ response was pretty difficult because we

53:54 ↗ didn't want to compromise the

53:55 ↗ investigation uh once an arrest was made

53:58 ↗ we did post this online to kind of close

54:00 ↗ the loop with people and say there was

54:01 ↗ an active investigation there was an

54:03 ↗ arrest something an action was taken um

54:06 ↗ this was also very popular because of

54:08 ↗ the image um and also people recognize

54:10 ↗ it because they've been driving by it um

54:12 ↗ and it was one of the first times that

54:14 ↗ we sat down with police and talked about

54:15 ↗ what was appropriate to post and what

54:17 ↗ wasn't and you'll see on this image we

54:18 ↗ cropped out the image that was on the

54:20 ↗ sign and the phone number for it too um

54:23 ↗ so it was enough where it was identifier

54:25 ↗ but at the same point uh we were just

54:28 ↗ making sure that we were still being

54:29 ↗ appropriate and when we posted

54:31 ↗ online this is our most popular video to

54:35 ↗ date hope that it

54:55 ↗ loads

55:07 ↗ so a couple points with this video um

55:10 ↗ which literally took off online it went

55:12 ↗ very viral uh one is that we uh had

55:15 ↗ communicated with internal staff about

55:17 ↗ our our work on social media and when

55:19 ↗ they saw this video and while they were

55:21 ↗ joking about it within the department

55:23 ↗ someone called us and said hey this

55:24 ↗ might be really cool to put online um so

55:27 ↗ it was great that we get our our

55:29 ↗ internal staff involved and they're the

55:31 ↗ ones that are um doing the day-to-day

55:32 ↗ work that have these stories we can tell

55:34 ↗ um secondly this video was great in that

55:37 ↗ um it was organic it was from our

55:38 ↗ security cameras we didn't do some you

55:40 ↗ know you know fluffy interview with our

55:43 ↗ Police Department about community

55:44 ↗ policing we showed it um so that made

55:46 ↗ people really excited too um

55:51 ↗ and I think in the end it just it as you

55:54 ↗ I we can't show you all the comments

55:55 ↗ tonight but um um that week was a really

55:57 ↗ fun week on social media and the amount

55:59 ↗ of people who said I love our Police

56:00 ↗ Department I love the city I work for or

56:02 ↗ that I live in um this is such a safe

56:05 ↗ community and thank you for your

56:06 ↗ community placing a lot of people knew

56:08 ↗ the officer personally so um it was just

56:10 ↗ a a very successful video in the end it

56:12 ↗ had more than 20,000

56:16 ↗ views these are some of our most popular

56:19 ↗ images on Instagram Autumn and I talk a

56:21 ↗ lot about the battle between personality

56:24 ↗ versus pretty a lot of what you'll see

56:27 ↗ from other public agencies on Instagram

56:29 ↗ are professional photos that they've

56:32 ↗ then asked for the the photographer for

56:34 ↗ permission to repost and it's gorgeous I

56:37 ↗ mean they're beautiful photos but you

56:39 ↗ don't really get a sense for what the

56:40 ↗ personality is of the community and what

56:43 ↗ people are engaging on what the place

56:45 ↗ looks like what what the real feel is so

56:48 ↗ what we've tried to do is um the two of

56:51 ↗ us and we've also asked staff for when

56:53 ↗ they see things to that are interesting

56:54 ↗ to capture them and send them to us we

56:56 ↗ can post them um we've tried to give you

56:58 ↗ a real feel for what life is like in

56:59 ↗ isqua and what we've got going on here

57:01 ↗ so we've got salmon days we've got our

57:04 ↗ market we've got um you know just

57:07 ↗ beautiful scenery around town events and

57:09 ↗ as I mentioned earlier we use this a lot

57:11 ↗ to promote um what we've got going on

57:14 ↗ and it's it really resonates with folks

57:16 ↗ and this has been the platform that's

57:17 ↗ been most successful in interacting with

57:19 ↗ people around the globe so we've had

57:21 ↗ interactions with we've we've gotten uh

57:23 ↗ attention from the American Cancer

57:25 ↗ Society when we had some uh photos from

57:27 ↗ Relay for Life um The Hermitage Museum

57:29 ↗ in Russia um interacted with us on a

57:32 ↗ photo which we thought was fascinating

57:33 ↗ that they managed to find it um but it's

57:36 ↗ been really cool to see not not only

57:38 ↗ around the globe the fact that people

57:40 ↗ are engaging with these photos but uh in

57:42 ↗ issaqua we're getting a a young audience

57:44 ↗ we're getting a lot of students from the

57:46 ↗ high school we're getting a lot of uh

57:47 ↗ young families who we might not connect

57:49 ↗ with otherwise who might just be too

57:51 ↗ busy to interact with us in a

57:52 ↗ traditional way who are now uh

57:54 ↗ comfortable asking questions and talking

57:56 ↗ to us through this through this

57:59 ↗ medium let Warren tell this story The

58:02 ↗ Snake so back in July we had a power

58:05 ↗ outage um and we reached out to PSC we

58:08 ↗ wanted some more information about why

58:10 ↗ the power had gone out that we could

58:11 ↗ share with with our residents and I got

58:15 ↗ an email back and it said well you know

58:16 ↗ it's interesting we had a we had a snake

58:17 ↗ that caused the outage and I asked for

58:20 ↗ some more details and and got got a

58:23 ↗ response and then utumn and I sat down

58:25 ↗ and thought well how can we share that

58:27 ↗ message in a creative way the power

58:28 ↗ outage was by that point a couple days

58:30 ↗ in the past but people were still

58:32 ↗ curious as to why the power had gone out

58:34 ↗ so we sat down to photoshop and um

58:38 ↗ modified a sign that you would see uh

58:41 ↗ telling you not to get shocked and we

58:43 ↗ put the snake in we posted this to

58:45 ↗ social media and just sort of watched it

58:47 ↗ go viral people were fascinated by this

58:49 ↗ um they had lots of questions we had fun

58:52 ↗ with the post that we put with the photo

58:54 ↗ a lot of s jokes a lot of elong snake

58:56 ↗ talk and um it was really interesting to

59:00 ↗ see how people how people responded and

59:04 ↗ and their level of curiosity and we

59:06 ↗ later heard from from psse that they

59:08 ↗ found this internally and um they liked

59:11 ↗ it they thought it was a fun way to

59:12 ↗ share a message and this is a good

59:14 ↗ description you'll see this throughout

59:15 ↗ our presentation of um we're providing

59:19 ↗ this is the term I use all the time but

59:21 ↗ we're providing um a dessert and then

59:23 ↗ slipping in the vegetables so we're

59:25 ↗ providing a really funny image or a cool

59:27 ↗ video but there's always a message

59:29 ↗ behind it of something we're trying to

59:30 ↗ reach out to and the message here was

59:31 ↗ there's power outages even in summer so

59:34 ↗ you need to be prepared at all times not

59:35 ↗ just when there's a windstorm coming up

59:38 ↗ um so we have to do that a really you

59:40 ↗ know sometimes funny and sometimes

59:41 ↗ engaging way to make sure that people um

59:44 ↗ find it

59:47 ↗ interesting um so so here are some

59:49 ↗ examples of how we are actually an

59:50 ↗ online customer service desk uh for the

59:52 ↗ community this woman was watching one of

59:54 ↗ the council budgets budget uh study

59:57 ↗ sessions a few weeks ago and um and

1:00:00 ↗ noticed that as you guys were talking

1:00:02 ↗ she couldn't see your name plates

1:00:03 ↗ because you don't have name plates down

1:00:05 ↗ on the floor and um so she sent this uh

1:00:08 ↗ to our Facebook account and it was at

1:00:09 ↗ 7:30 at night on a Friday so at that

1:00:12 ↗ point I didn't have the answer so my

1:00:14 ↗ first response was I'm looking into it

1:00:16 ↗ and you know here's what I guess it's a

1:00:17 ↗ usually a less formal meeting but I'll

1:00:20 ↗ look into it uh then a few days later

1:00:22 ↗ when we were all back in the office uh I

1:00:24 ↗ talked with Tim and it just happened to

1:00:25 ↗ be a technical hiccup because typically

1:00:27 ↗ on ictv your name comes up on the screen

1:00:30 ↗ but it just wasn't that night so as you

1:00:32 ↗ can see here she liked both of my

1:00:33 ↗ responses um and it's a question that

1:00:36 ↗ she probably wouldn't have called about

1:00:37 ↗ or sent an email about but just had a

1:00:39 ↗ curiosity sake she asked about it and we

1:00:41 ↗ were able to respond to it pretty

1:00:44 ↗ quickly so this came in through Twitter

1:00:46 ↗ back in July um I'll give you some setup

1:00:50 ↗ on this we um we weren't connected to

1:00:54 ↗ this person at the time but one of the

1:00:56 ↗ things we do on on Twitter specifically

1:00:58 ↗ but on all of our platforms we're always

1:01:00 ↗ searching for the word issaqua and

1:01:02 ↗ because it's such a distinctive word

1:01:04 ↗ whenever somebody tweets it they're

1:01:05 ↗ probably talking about us unless they're

1:01:07 ↗ talking about the fairy but 90% of the

1:01:08 ↗ time they're talking about us so this

1:01:11 ↗ popped up in our search feed uh with a

1:01:13 ↗ photo of a bike lane that was

1:01:15 ↗ overgrown and we immediately thought

1:01:18 ↗ well we should be able to address this

1:01:20 ↗ uh in some way so we we connected with

1:01:22 ↗ with the person and um asked for some

1:01:24 ↗ more information and she did us one

1:01:26 ↗ better she sent us a link to a Google

1:01:28 ↗ map that showed exactly where the

1:01:30 ↗ problem was and we were able to um we

1:01:33 ↗ were able to connect with code

1:01:34 ↗ enforcement and help address the

1:01:38 ↗ problem this is one of my

1:01:41 ↗ favorites and um this citizen had called

1:01:44 ↗ our Parks and Recreation Department and

1:01:45 ↗ had asked for a long time for a garbage

1:01:47 ↗ can to be placed in one of our Parks uh

1:01:50 ↗ once we placed the garbage can he went

1:01:51 ↗ back and had his friend take a photo of

1:01:53 ↗ him with the garbage can and then sent

1:01:55 ↗ us a message on Twitter that said me and

1:01:56 ↗ the City of isqua make a good team um so

1:01:59 ↗ we loved that that he took that much

1:02:01 ↗ time to go take a photo afterward to

1:02:02 ↗ show his appreciation and it's it's

1:02:04 ↗ again it's the customer service we do

1:02:06 ↗ all the time but we don't always hear

1:02:07 ↗ that feedback on uh so that's fun to

1:02:09 ↗ share with staff afterward that he

1:02:10 ↗ really appreciated the garbage can in

1:02:12 ↗ the

1:02:16 ↗ park so one of the other things we're

1:02:18 ↗ able to do on Twitter is correct or on

1:02:20 ↗ all social media rather is correct

1:02:22 ↗ misinformation and in this case we um we

1:02:26 ↗ woke up to this uh recently um but Tracy

1:02:30 ↗ is the traffic reporter for King five

1:02:32 ↗ she has about 8,000 followers and what

1:02:35 ↗ she says goes people look to her for

1:02:37 ↗ their morning commute their afternoon

1:02:38 ↗ commute she's very influential on

1:02:40 ↗ Twitter so her commute that morning took

1:02:42 ↗ her through isqua and she thought that

1:02:45 ↗ she saw a broken pipe and water running

1:02:48 ↗ down the street um we knew from working

1:02:52 ↗ with our uh Public Works operations

1:02:53 ↗ Department that it was water main

1:02:54 ↗ flushing that had been sched sched and

1:02:56 ↗ we' noticed and we'd let people uh know

1:02:58 ↗ was coming down the pipe to use a to use

1:03:01 ↗ a cliche um so we were able to just

1:03:04 ↗ double check with uh pwo realized that

1:03:07 ↗ there was not a problem and let her know

1:03:09 ↗ what was going on she was appreciative

1:03:11 ↗ that we were able to correct that

1:03:12 ↗ information and most importantly she

1:03:14 ↗ followed us so now when she has future

1:03:17 ↗ questions about the city of isqua about

1:03:18 ↗ traffic about anything that's related to

1:03:20 ↗ us we have a relationship and if she

1:03:22 ↗ wants to ask us a question it's easier

1:03:24 ↗ for her she knows we exist and she knows

1:03:26 ↗ that we'll respond to her in a fast

1:03:29 ↗ way uh as Warren mentioned we always

1:03:32 ↗ Search the word isqua and sometimes when

1:03:35 ↗ people are visiting our community and

1:03:36 ↗ they'll talk about being here in isqua

1:03:38 ↗ we'll start a conversation with them uh

1:03:40 ↗ we try not to be too creepy about that

1:03:42 ↗ so only in certain situations but here's

1:03:44 ↗ an example where a couple that are

1:03:45 ↗ Seattle bloggers uh were visiting our

1:03:47 ↗ Hatchery and we said thank you for

1:03:48 ↗ sharing the photo and they follow they

1:03:51 ↗ responded back to us and then they

1:03:52 ↗ followed us so once again we've created

1:03:54 ↗ a relationship now with um online

1:03:56 ↗ bloggers about isqua that uh we would

1:03:58 ↗ not have connected with before it's also

1:04:00 ↗ a great way to welcome people to our

1:04:01 ↗ community too who are just visiting it

1:04:03 ↗ puts kind of a human touch to

1:04:08 ↗ it I'll start this one out so we we get

1:04:11 ↗ a lot of um we get a lot of useful

1:04:13 ↗ information we get a lot of positive

1:04:15 ↗ feedback occasionally we will get um

1:04:17 ↗ questions about why we've done something

1:04:18 ↗ a certain way or criticism in this case

1:04:21 ↗ um this was the day that we were opening

1:04:23 ↗ Confluence Park and we wanted to do a

1:04:25 ↗ last minute push to get folks to come

1:04:27 ↗ out and so about uh three or so hours

1:04:31 ↗ before the party started we posted this

1:04:34 ↗ to Facebook and um then we heard back

1:04:37 ↗ from a citizen and she was upset that we

1:04:41 ↗ hadn't given more notice well the

1:04:43 ↗ problem here was that we'd been giving

1:04:45 ↗ notice all summer we'd been talking

1:04:46 ↗ about how the park was going to open we'

1:04:49 ↗ posted video we've been posting photos

1:04:51 ↗ as the process uh went along and as we

1:04:53 ↗ neared opening day but unfortunately

1:04:55 ↗ because of that algorithm that I

1:04:57 ↗ mentioned uh this post was the one that

1:04:59 ↗ she saw she didn't see the other stuff

1:05:02 ↗ so 3 hours before go time she's learning

1:05:04 ↗ about this event and she wants to come

1:05:06 ↗ she doesn't have time so she's upset so

1:05:09 ↗ we were able to connect with her and

1:05:11 ↗ help her get another way to get

1:05:13 ↗ information as it happens and that's

1:05:15 ↗ through our e notify system through our

1:05:17 ↗ website um and uh she liked that post

1:05:20 ↗ she liked that response we thought that

1:05:21 ↗ was thought that was nice she uh

1:05:24 ↗ acknowledged that we responded to her

1:05:26 ↗ and then on the same post we had some

1:05:28 ↗ comments about uh how we had to tear

1:05:31 ↗ down the barn in constructing the new

1:05:33 ↗ park and we were able to um offer some

1:05:37 ↗ more information about why that took

1:05:39 ↗ place and um then another citizen was

1:05:41 ↗ able to weigh in on some of the history

1:05:43 ↗ of the site so it was a great way to get

1:05:44 ↗ a dialogue started about something that

1:05:47 ↗ again somebody probably wouldn't have

1:05:48 ↗ called about but we were able to uh

1:05:50 ↗ connect with them

1:05:52 ↗ anyway so uh as Fred mentioned a lot of

1:05:55 ↗ this involves citizen engagement and

1:05:57 ↗ this was Eileen's goal um for the coming

1:06:00 ↗ year and in talking with Eileen one of

1:06:03 ↗ your concerns is Citizens um can have a

1:06:05 ↗ hard time following an agenda bill from

1:06:07 ↗ start to finish and knowing when they

1:06:10 ↗ can engage with us and and provide you

1:06:12 ↗ feedback um so so we've talked a lot

1:06:15 ↗ about you know and and we have staff

1:06:17 ↗ meetings every week where we go through

1:06:19 ↗ a council agenda we go through major

1:06:20 ↗ projects that the city's working on we

1:06:22 ↗ go through community events and we look

1:06:23 ↗ at what items are our priority to be um

1:06:26 ↗ be promoting um so here are some

1:06:28 ↗ examples of where we've done that

1:06:29 ↗ citizen engagement or said here's a time

1:06:31 ↗ and the process we'll need your input or

1:06:33 ↗ here's what's happening now so that you

1:06:34 ↗ don't have to follow theenda bill or the

1:06:36 ↗ council committee process all the way

1:06:38 ↗ through but instead here's your time um

1:06:41 ↗ so the first one um is the budget

1:06:43 ↗ process and and Warren covered the

1:06:45 ↗ budget process on social media from

1:06:47 ↗ start to finish he live tweeted the but

1:06:49 ↗ the mayor's um budget address um and

1:06:52 ↗ then and then covered it all the way

1:06:53 ↗ until you passed the budget and um

1:06:56 ↗ we use hashtags on Twitter and actually

1:06:58 ↗ all of our social media accounts um when

1:07:00 ↗ you create a hashtag in social media

1:07:03 ↗ that becomes a link and when you click

1:07:04 ↗ on that link it provides you the entire

1:07:06 ↗ conversation of everyone that's also

1:07:07 ↗ used that hashtag so it's a good way for

1:07:09 ↗ Community dialogue to happen um so we

1:07:12 ↗ create hashtags for certain events and

1:07:13 ↗ this one was for our budget so we titled

1:07:15 ↗ it is budget and here was somebody who

1:07:17 ↗ had a concern about you know are is the

1:07:20 ↗ budget process going to include any

1:07:21 ↗ money for making uh welcome signs to is

1:07:23 ↗ a CLA so we had a lot of those types of

1:07:25 ↗ questions of people coming back and

1:07:26 ↗ forth on what was in the mayor's

1:07:27 ↗ proposed budget what was not um so that

1:07:29 ↗ dialogue was happening um online pretty

1:07:33 ↗ frequently one of the other things that

1:07:35 ↗ we reached out to folks for feedback on

1:07:38 ↗ was the uh skate park which um you guys

1:07:42 ↗ decided you'd like to move forward with

1:07:43 ↗ replacing the skat Park we created a

1:07:46 ↗ hashtag escap and asked people to use

1:07:49 ↗ that as they were conversing with us and

1:07:52 ↗ um we were able to sort of start the

1:07:54 ↗ dialogue with this person she wanted to

1:07:55 ↗ know if we had potential sites already

1:07:57 ↗ in mind um and that's where we sort of

1:08:00 ↗ threw it back to her and said what do

1:08:01 ↗ you think and it was a great way to get

1:08:03 ↗ what she was thinking and collect that

1:08:04 ↗ and pass it along to our Park staff as

1:08:06 ↗ they start this

1:08:08 ↗ process uh here's an example where we uh

1:08:12 ↗ we were just getting into the marijuana

1:08:13 ↗ zoning which was very very popular

1:08:15 ↗ online people did have a lot of um input

1:08:17 ↗ on that and we used the hashtag joint

1:08:19 ↗ effort 13 and um we posted the draft

1:08:22 ↗ regulations um uh back in July and

1:08:26 ↗ Gabriel Here said seriously not in

1:08:27 ↗ residential areas that's insane post

1:08:30 ↗ areas on your GIS system for public

1:08:31 ↗ comment so you'll see it took us three

1:08:33 ↗ days but we then posted a map that

1:08:36 ↗ showed the proposed zoning so that you

1:08:37 ↗ could actually visually see it instead

1:08:39 ↗ of trying to read the proposed code and

1:08:41 ↗ he got back to us and said thanks for

1:08:42 ↗ the follow-through I didn't expect you

1:08:43 ↗ to actually

1:08:46 ↗ remember hashtags are also a great way

1:08:48 ↗ to have Community dialogue at events so

1:08:50 ↗ this one we use the hashtag BB qua and

1:08:52 ↗ in our handouts we uh encourage people

1:08:54 ↗ to interact with us online so people

1:08:56 ↗ were taking photos and then we were

1:08:57 ↗ talking with them during the event um so

1:08:59 ↗ it was a really fun way to to get

1:09:01 ↗ engaged even if you're not talking to a

1:09:02 ↗ person one-on-one um and then we can

1:09:05 ↗ dialogue with this person and use these

1:09:06 ↗ photos too if we want to for further

1:09:09 ↗ promotions this is another example of

1:09:11 ↗ where we created a hashtag to Foster the

1:09:13 ↗ conversation this was National Night Out

1:09:15 ↗ the hashtag we came up with was party

1:09:16 ↗ with police that was popular with folks

1:09:19 ↗ um which was great that was our goal and

1:09:22 ↗ this was just a nice way to hear back

1:09:24 ↗ from her about what they like doing and

1:09:26 ↗ uh she shared this beautiful

1:09:28 ↗ photo uh this was a really fun project

1:09:30 ↗ we did in the summertime art East came

1:09:32 ↗ to us and they were doing their

1:09:34 ↗ Menagerie Art Festival and they wanted

1:09:36 ↗ to do a photo contest but they wanted to

1:09:38 ↗ do something different online so they um

1:09:40 ↗ they came to Warren and I and said that

1:09:42 ↗ they understood the city was active in

1:09:43 ↗ social media um and did we have any

1:09:45 ↗ ideas so we proposed doing the contest

1:09:47 ↗ on Instagram so um the participants were

1:09:50 ↗ given a word or several words and they

1:09:53 ↗ they were challenged to go out into

1:09:54 ↗ isqua and take photos of what that word

1:09:56 ↗ represented to them as an image uh and

1:09:59 ↗ then we asked them to hashtag it with

1:10:00 ↗ capture is a claw so that way we could

1:10:02 ↗ search for all of the entries via

1:10:03 ↗ Instagram and we had about 70 entries

1:10:06 ↗ and then Warren and I were the judges um

1:10:08 ↗ and then the winning entries were then

1:10:09 ↗ displayed at the next artwalk so it was

1:10:11 ↗ a great way to interact with people

1:10:12 ↗ online and then also in person during

1:10:14 ↗ our walk so it was a fun partnership

1:10:16 ↗ that arst would like to continue next

1:10:19 ↗ year so this is our latest effort um as

1:10:23 ↗ you're familiar with the police

1:10:24 ↗ department uh during the holiday season

1:10:27 ↗ will step up its Patrols in our uh

1:10:30 ↗ commercial areas and one of the things

1:10:32 ↗ that they do is if they see you if they

1:10:34 ↗ see that you've left your vehicle

1:10:35 ↗ unlocked if they see that you've uh

1:10:37 ↗ engaged in unsafe Behavior by leaving uh

1:10:40 ↗ packages on your backseat or visible

1:10:42 ↗ they'll leave a card with some

1:10:43 ↗ information about how to avoid that next

1:10:46 ↗ time and how to shop safely so police

1:10:49 ↗ came to us uh earlier this fall and

1:10:51 ↗ wanted to figure out a way to interact

1:10:53 ↗ with people a little more during this

1:10:55 ↗ process so we came up with the idea of

1:10:57 ↗ instead of a business card let's give

1:10:58 ↗ them a gift tag from a police and we

1:11:01 ↗ knew that that would be provocative and

1:11:02 ↗ that folks would um would want to know

1:11:05 ↗ why they were getting something from the

1:11:06 ↗ police and why does it look like a gift

1:11:08 ↗ card so if you flip this over there's a

1:11:11 ↗ hashtag and we encourage people to use

1:11:13 ↗ the hashtag uh when they got one or when

1:11:16 ↗ they saw somebody getting one and um

1:11:19 ↗ we've been monitoring for folks using

1:11:21 ↗ this and then one day we were looking on

1:11:22 ↗ Instagram and this popped up and uh

1:11:26 ↗ we immediately wanted to know um you

1:11:29 ↗ know how this came to be so we commented

1:11:31 ↗ and we said looks like somebody's on the

1:11:32 ↗ naughty list which is what it says when

1:11:33 ↗ you flip this over and um we were able

1:11:36 ↗ to start a dialogue with this person

1:11:37 ↗ explain what it was so it was just a

1:11:39 ↗ great way of of seeing this campaign

1:11:43 ↗ through um so while we do see some

1:11:46 ↗ negative comments on our social media

1:11:47 ↗ accounts it's not as much as we

1:11:48 ↗ anticipated so I think we were thinking

1:11:50 ↗ the worst when we started but in the end

1:11:52 ↗ uh people really love isqua and there is

1:11:55 ↗ a lot of positive comments that come

1:11:56 ↗ through every week um about our

1:11:58 ↗ community um here's one of a a person

1:12:01 ↗ that just reached out to us and said

1:12:02 ↗ that he's trying to relocate here and I

1:12:03 ↗ love this town it's clean friendly

1:12:05 ↗ nature all wrapped up in hospitality and

1:12:07 ↗ respect that was not something we we we

1:12:10 ↗ even engaged with him beforehand he went

1:12:12 ↗ to our page and he posted this so um we

1:12:14 ↗ see this quite often of people who are

1:12:16 ↗ who just love living

1:12:18 ↗ here this was uh this was a citizen last

1:12:21 ↗ month who um saw the street sweeper and

1:12:25 ↗ wanted us to see a photo of it she was

1:12:27 ↗ just so happy that it was that fast

1:12:29 ↗ after a windstorm we thought that was

1:12:31 ↗ great here's an example again of where

1:12:33 ↗ we found this post not because we were

1:12:35 ↗ already interacting with her online but

1:12:36 ↗ we searched for the word is a CLA and uh

1:12:39 ↗ this is an amazing Circle that happened

1:12:40 ↗ she was using our new public Wi-Fi to

1:12:43 ↗ post on uh Twitter that she was happy

1:12:45 ↗ that uh she could use it online for free

1:12:47 ↗ and then posted a photo to um to Twitter

1:12:50 ↗ so it was an awesome Loop of just of the

1:12:52 ↗ surface that happened there that number

1:12:53 ↗ one she was able to use our Wi-Fi the

1:12:55 ↗ number two start to engage with us

1:12:58 ↗ online so this was uh October 7th uh

1:13:01 ↗ that was the day of number one the

1:13:03 ↗ mayor's budget address and number two it

1:13:05 ↗ was the day that the high school went to

1:13:06 ↗ lockdown because of the man with the

1:13:07 ↗ umbrella so that was a busy day on

1:13:09 ↗ social media for us there was a lot of

1:13:10 ↗ activity Twitter especially um and that

1:13:13 ↗ evening we got a tweet from one of our

1:13:14 ↗ residents who um was appreciative that

1:13:16 ↗ we had been able to keep them in the

1:13:17 ↗ loop as everything happened so just to

1:13:19 ↗ reiterate Twitter is a great real-time

1:13:21 ↗ tool to deliver breaking information

1:13:24 ↗ either on uh police activity or a policy

1:13:26 ↗ initiative um all at once and like I

1:13:29 ↗ mentioned before you've got it in the

1:13:30 ↗ palm of their hands and they feel

1:13:31 ↗ comfortable interacting with

1:13:33 ↗ you uh so you'll see this video later

1:13:36 ↗ but we to timed a wonderful video about

1:13:39 ↗ our ZB from our Zombie Walk that also

1:13:41 ↗ went quite viral um and this is an

1:13:44 ↗ example of where one of our followers

1:13:46 ↗ who um does not have English as his

1:13:48 ↗ first language at least on Facebook

1:13:50 ↗ shared this photo um and in Spanish it's

1:13:54 ↗ it's translated to so I like where I

1:13:56 ↗ live because they all agree to do stuff

1:13:57 ↗ like this so this shows the power of of

1:14:00 ↗ video and of images that can tell the

1:14:02 ↗ same story um to people that aren't even

1:14:04 ↗ um speaking

1:14:06 ↗ English um so as Warren mentioned we're

1:14:09 ↗ we have the most amount of um accounts

1:14:12 ↗ that I I can think of at as a local

1:14:13 ↗ agency here um and we're definitely a

1:14:16 ↗ leader when it comes to Instagram in the

1:14:17 ↗ region um Sabra who is the director of

1:14:20 ↗ online Communications for the city of

1:14:22 ↗ Seattle started following us on

1:14:23 ↗ Instagram and then invited us to come do

1:14:25 ↗ a presentation to all the posos in in

1:14:28 ↗ Seattle um about our work on Instagram

1:14:30 ↗ and since then they've launched a few of

1:14:31 ↗ their own accounts so that's been fun to

1:14:33 ↗ watch um and then just last week Tina

1:14:35 ↗ hosted a conference of um local city

1:14:37 ↗ clerks and we went and spoke to them too

1:14:39 ↗ about our efforts so um it's been fun to

1:14:42 ↗ get involved in that community and um

1:14:44 ↗ learn from each other and um kind of

1:14:45 ↗ share our

1:14:47 ↗ experiences so one of the great things

1:14:49 ↗ about social media and the interaction

1:14:50 ↗ between our website and our social media

1:14:53 ↗ accounts that we can do campaigns from

1:14:54 ↗ start start to finish and the first big

1:14:56 ↗ one that we rolled

1:14:58 ↗ out was uh when we were at your

1:15:01 ↗ direction collecting information for U

1:15:04 ↗ potential Park Bond projects so this was

1:15:06 ↗ back in early summer when we wanted to

1:15:09 ↗ hear from folks what they wanted to see

1:15:11 ↗ um in a potential Park Bond so this is a

1:15:14 ↗ sampling of the images that we put

1:15:16 ↗ together to share across all of our

1:15:17 ↗ social media platforms letting people

1:15:19 ↗ know when they could come and physically

1:15:22 ↗ say what they wanted but also directing

1:15:24 ↗ them to how they could do online and on

1:15:26 ↗ social media and

1:15:28 ↗ um we also were able to pull another

1:15:31 ↗ lever at our disposal and that is our um

1:15:33 ↗ e- system and we sent this out to all of

1:15:35 ↗ our Parks and Rec subscribers which I

1:15:37 ↗ think ended up being about 3,000 people

1:15:40 ↗ encouraging them to come to the meeting

1:15:43 ↗ to interact online and to share on

1:15:45 ↗ social media and so that was another way

1:15:46 ↗ that we were able to get information

1:15:47 ↗ from folks about what they

1:15:50 ↗ wanted and then when uh Council decided

1:15:53 ↗ to move forward with a park Bond we put

1:15:54 ↗ together a mailer that was sent to all

1:15:56 ↗ of our voters here in town so that was a

1:15:59 ↗ that was a physical component and again

1:16:00 ↗ it directed people where they could find

1:16:02 ↗ more information online and how they

1:16:03 ↗ could connect with us and we also

1:16:06 ↗ produced a video that showed people what

1:16:08 ↗ the projects would be if the bond were

1:16:23 ↗ pass

1:16:53 ↗ oh

1:17:02 ↗ it's it's images its video it's um it's

1:17:06 ↗ it's all very Visual and this was the

1:17:07 ↗ the last this is the last image we

1:17:10 ↗ shared about the Park Pond announcing

1:17:12 ↗ that it had been approved so another

1:17:14 ↗ campaign we worked on very heavily that

1:17:16 ↗ was very rewarding to us as far as

1:17:17 ↗ followers was sammon days here's our boo

1:17:20 ↗ booth at salmon days and we had a line

1:17:22 ↗ very exhausting line for a lot of the

1:17:24 ↗ events

1:17:25 ↗ we had two components to our booth one

1:17:27 ↗ was a spinning wheel where you could get

1:17:28 ↗ a prize and the other was a green screen

1:17:30 ↗ where you could come take your photo or

1:17:32 ↗ have your photo taken with a really

1:17:33 ↗ large salmon so here's some of the

1:17:35 ↗ photos that we took this was a great way

1:17:37 ↗ to kind of break the ice and get start

1:17:38 ↗ talking with people um and then when

1:17:40 ↗ they wanted their photo we gave them a a

1:17:42 ↗ little sheet that said go to our

1:17:43 ↗ Facebook page and then they could tag

1:17:45 ↗ themselves in our post so that got them

1:17:47 ↗ engaged online to come find where we are

1:17:48 ↗ on Facebook and then once they taged

1:17:50 ↗ themselves then all of their followers

1:17:52 ↗ saw that they had tagged themselves at a

1:17:53 ↗ city of isqua um um event and then they

1:17:56 ↗ could see that the city was also on

1:17:58 ↗ Facebook so that saw a huge Spike and it

1:17:59 ↗ was a very creative way uh to get more

1:18:02 ↗ followers um we also at our spin Booth

1:18:04 ↗ gave out little trees that people could

1:18:06 ↗ plant and with those trees we said if

1:18:08 ↗ you go home and plant them take a photo

1:18:09 ↗ and then hashtag it um and we use the

1:18:12 ↗ the hashtag izy Legacy so here's a

1:18:14 ↗ picture of a little girl taking her tree

1:18:16 ↗ home and planting it at home so that was

1:18:17 ↗ really fun to see that that we

1:18:20 ↗ happen one of the other ways that we've

1:18:22 ↗ we've used social medias to reach out to

1:18:24 ↗ businesses that are either interested in

1:18:26 ↗ isqua or have recently relocated isqua

1:18:29 ↗ um over the summer we were messaged by

1:18:33 ↗ um lost treasures which is a thrift

1:18:35 ↗ store here downtown and they just wanted

1:18:38 ↗ us to acknowledge them on Twitter okay

1:18:40 ↗ well we're happy to do that but would

1:18:42 ↗ you like to meet somebody from our

1:18:43 ↗ economic development team and um they

1:18:46 ↗ love that idea excuse me so later that

1:18:48 ↗ day I was able to connect with economic

1:18:50 ↗ development and we sent one of our uh

1:18:52 ↗ one of our staff members out and she was

1:18:54 ↗ able to meet them hear their concerns

1:18:57 ↗ answer some questions for them so it was

1:18:58 ↗ a great way that we took something that

1:19:00 ↗ was virtual they weren't expecting a

1:19:02 ↗ whole they weren't expecting a big

1:19:04 ↗ interaction and we were able to turn it

1:19:05 ↗ into something that was uh able to

1:19:07 ↗ answer all of their questions all within

1:19:09 ↗ the same day and then as aam mentioned

1:19:12 ↗ sometimes we'll just welcome folks to

1:19:14 ↗ isqua for for coming here for salmon

1:19:16 ↗ days or just to spend a weekend we also

1:19:18 ↗ do that with businesses when they open

1:19:20 ↗ um so it was nice to interact with Mod

1:19:21 ↗ Pizza just to let them know that we were

1:19:23 ↗ happy to have them Regency centers which

1:19:25 ↗ we're all familiar with they're great on

1:19:27 ↗ social media we're able to interact with

1:19:29 ↗ them on a frequent basis and top poot

1:19:32 ↗ Donuts which is a leader on social media

1:19:34 ↗ in our area um they've been uh always

1:19:37 ↗ willing to interact on social media so

1:19:39 ↗ it's been it's been fun people like

1:19:40 ↗ donut news I think uh so now we're gonna

1:19:43 ↗ invite Tim to talk a bit more about um

1:19:46 ↗ about our partnership as a team now um

1:19:49 ↗ and how how videos changed with our use

1:19:51 ↗ use of

1:19:53 ↗ YouTube sorry I was just watching

1:19:55 ↗ tonight's council meeting on my Android

1:19:59 ↗ phone because up to um a year ago you

1:20:03 ↗ couldn't do that um basically you could

1:20:06 ↗ use uh desktop PC um if you're a Mac

1:20:09 ↗ User couldn't really use it um if you

1:20:11 ↗ wanted to watch an archive video it was

1:20:13 ↗ a hyperlink buried on our old website

1:20:15 ↗ somewhere now we use Ustream you can use

1:20:17 ↗ it on your iPhone your iPad your PC your

1:20:20 ↗ Android phone you can see it anywhere so

1:20:22 ↗ that's one of the new things that we do

1:20:24 ↗ um one of the other things that's been

1:20:25 ↗ great about video is um it used to live

1:20:30 ↗ buried on the website and also live on

1:20:32 ↗ the channel but now it goes through

1:20:34 ↗ Facebook YouTube It's On Demand you can

1:20:36 ↗ see it when you want to we also get

1:20:39 ↗ feedback we know who's watching it um

1:20:42 ↗ when they're watching it how many people

1:20:43 ↗ are watching it where I had never had

1:20:45 ↗ that information before before this

1:20:46 ↗ group was together I'd produce it it

1:20:49 ↗ would go out but we'd have no feedback

1:20:51 ↗ you know um so we still cover everything

1:20:54 ↗ still ends up on the channel we still do

1:20:56 ↗ salmon days we still City C Council

1:20:59 ↗ Planning Commission Urban you know it's

1:21:01 ↗ all on the channel but it's also on

1:21:03 ↗ demand at C citizens can get it at any

1:21:05 ↗ time so that's a really great thing and

1:21:07 ↗ it's easy to find

1:21:10 ↗ um do we want to go show show the videos

1:21:12 ↗ videos so here's a few of our um our

1:21:15 ↗ most popular

1:21:22 ↗ videos this one um

1:21:38 ↗ I went to a party and remembered what

1:21:40 ↗ you said you told me not to drink mom so

1:21:43 ↗ I had a Sprite instead I felt proud of

1:21:46 ↗ myself the way you said I would that I

1:21:49 ↗ didn't drink and drive though some of my

1:21:51 ↗ friends said I should I made a help

1:21:54 ↗ choice and your advice to me was

1:21:57 ↗ right the party finally ended and the

1:21:59 ↗ kids drove out of sight I got into my

1:22:02 ↗ car sure to get home in one piece I

1:22:05 ↗ never knew what was coming mom something

1:22:07 ↗ I expect at

1:22:09 ↗ least now I'm lying here on the pavement

1:22:12 ↗ and I I hear the policeman say the kid

1:22:15 ↗ that caused this wreck was drunk mom his

1:22:18 ↗ voice seems far away my own blood's all

1:22:22 ↗ around me and I try hard not to cry I

1:22:26 ↗ hear the paramedics say this this girl

1:22:29 ↗ is going to well there's a couple of

1:22:32 ↗ great things about this video this video

1:22:34 ↗ was was the DUI that uh epher and ipd do

1:22:38 ↗ every year up at the high school it's a

1:22:40 ↗ very powerful thing if you've ever been

1:22:42 ↗ there and seen it so we were able to go

1:22:43 ↗ up there and produce a video and I've

1:22:45 ↗ done it in the past and then it ends up

1:22:47 ↗ on the channel um but we don't know if

1:22:49 ↗ the target group sees it but with with

1:22:52 ↗ Facebook now we're able to send it out

1:22:55 ↗ and a different um group of uh citizens

1:22:57 ↗ are seeing it and there was a great

1:22:58 ↗ story behind this is that one of the

1:23:00 ↗ city's employees went home and their her

1:23:03 ↗ granddaughter said hey did you see that

1:23:06 ↗ video that the city produced on DUI and

1:23:09 ↗ she had not heard about it so then the

1:23:11 ↗ the employee went and looked and found

1:23:13 ↗ it and then came back and told us about

1:23:15 ↗ that interaction is that it was we know

1:23:16 ↗ it reached the group they were looking

1:23:18 ↗ for and also timing um we released it

1:23:22 ↗ right before prom and then again right

1:23:24 ↗ before um graduation so we're with with

1:23:29 ↗ social media we're now able to send

1:23:30 ↗ these messages out in a timely fashion

1:23:33 ↗ and really try and reach the the groups

1:23:35 ↗ that we're trying to reach so the second

1:23:37 ↗ video um our our police dispatchers came

1:23:40 ↗ to me and said uh next week is dispatch

1:23:43 ↗ week can we do a news item about it and

1:23:45 ↗ I went well it's kind of boring um sorry

1:23:48 ↗ to say can we figure out another way to

1:23:50 ↗ tell your story uh can we do a video can

1:23:53 ↗ we talk a bit about what you guys do for

1:23:54 ↗ our community and so this was the result

1:23:56 ↗ and we're just showing you small clips

1:23:57 ↗ of larger videos but um this is the

1:23:59 ↗ example of of the video we produced and

1:24:01 ↗ nowhere does it say let's celebrate

1:24:02 ↗ dispatch week um but instead it shows

1:24:05 ↗ you what people are

1:24:09 ↗ doing 911 okay what's going on there off

1:24:14 ↗ what's going

1:24:16 ↗ on 911 police param medical we had an

1:24:20 ↗ accident here on black nuget Road right

1:24:23 ↗ behind p

1:24:27 ↗ mil sign1 what you need please fire

1:24:30 ↗ medical um sounded like five gun shots

1:24:34 ↗ okay for around what

1:24:41 ↗ location me and you

1:24:44 ↗ me emergency need police fire

1:24:49 ↗ medical it's just we're listening in on

1:24:51 ↗ the

1:24:53 ↗ domestic 91 ones designed for

1:24:55 ↗ emergencies so people should call if

1:24:57 ↗ they have any emergency or are reporting

1:24:59 ↗ an in progress

1:25:01 ↗ crime so that's just a small snippet of

1:25:04 ↗ of that video goes on and there's

1:25:06 ↗ stories of 911 exper of dispatchers

1:25:08 ↗ experience so it's a longer P the next

1:25:11 ↗ one's football okay so right now you're

1:25:14 ↗ just going to see some highlights from

1:25:16 ↗ something that we added this year um

1:25:18 ↗ last year we did a pilot program we did

1:25:19 ↗ one isaquel high school football game

1:25:22 ↗ and then this year we did three we were

1:25:24 ↗ going to do a fourth

1:25:53 ↗ one

1:26:10 ↗ and here was the zombie uh video we

1:26:12 ↗ referred to

1:26:23 ↗ earlier

1:26:41 ↗ so that video goes on a little longer a

1:26:44 ↗ little more Undead action later on uh so

1:26:47 ↗ the next two videos are kind of what I

1:26:49 ↗ was describing for as kind of the the

1:26:50 ↗ dessert so these are the feel good

1:26:52 ↗ pieces that a lot of time

1:27:01 ↗ together

1:27:09 ↗ this

1:27:21 ↗ video and then lastly this one Tim put

1:27:25 ↗ together in I don't I don't know very

1:27:26 ↗ the Fall colors one in a very small

1:27:28 ↗ amount of time um we sometimes we put

1:27:32 ↗ things up

1:27:53 ↗ realiz

1:28:01 ↗ so that's just a sample of videos that

1:28:03 ↗ Tim's put together for us um it's been

1:28:05 ↗ really fun to partner with him um in

1:28:08 ↗ using video in other ways and it's been

1:28:10 ↗ much more powerful for us on social

1:28:12 ↗ media uh to communicate a lot of our

1:28:13 ↗ messages so um there are two other

1:28:16 ↗ platforms we want to just briefly talk

1:28:17 ↗ about tonight one of them was Pinterest

1:28:19 ↗ um and this is the online bulletin board

1:28:21 ↗ our most popular um uh use for this so

1:28:24 ↗ far has been with Brides so Brides will

1:28:26 ↗ be pinning uh wedding ideas and and um

1:28:29 ↗ each of these links go back to our

1:28:31 ↗ website so drives people back to our

1:28:33 ↗ website uh each time um another area

1:28:35 ↗ that we've been experimenting with is

1:28:36 ↗ Trails so posting you know the variety

1:28:39 ↗ of trails we have in isqua people can

1:28:40 ↗ pin it for later and then when it's a

1:28:42 ↗ nice day out they can go to their

1:28:43 ↗ Pinterest board and look up what isqua

1:28:44 ↗ trail they want to um explore that

1:28:48 ↗ day Google+ um it probably looks a lot

1:28:52 ↗ like Facebook to you folks but uh and

1:28:54 ↗ functions a lot of the same way but as I

1:28:55 ↗ mentioned its main selling point is that

1:28:57 ↗ it's helping with our search results

1:28:58 ↗ it's helping people find information and

1:29:01 ↗ we do get we do get people that connect

1:29:03 ↗ with us on Google+ not a huge amount we

1:29:06 ↗ get a lot more on Facebook and Twitter

1:29:08 ↗ but um you know if it's helping our

1:29:10 ↗ search results it's not time intensive

1:29:12 ↗ then it's a it's a worthwhile Venture

1:29:14 ↗ for

1:29:15 ↗ us so um what's what's great about

1:29:17 ↗ online communication is that we have

1:29:19 ↗ data as Tim mentioned um in the past 90

1:29:21 ↗ days we've had uh more than half million

1:29:24 ↗ um views of our content just on Facebook

1:29:26 ↗ and Twitter alone so it's been a very

1:29:28 ↗ powerful tool

1:29:30 ↗ um you can talk B about the so this is

1:29:33 ↗ uh this is who likes us on Facebook out

1:29:34 ↗ of those 1600 folks that Autumn showed

1:29:36 ↗ you earlier we knowe that audience is

1:29:38 ↗ 68% female 32% male and most of those

1:29:42 ↗ folks are within the age group of 25 to

1:29:45 ↗ 54 which um you know it's a pretty big

1:29:48 ↗ chunk of our community that we're

1:29:49 ↗ hitting there on Facebook um Twitter

1:29:52 ↗ it's kind of the reverse it's mostly a

1:29:53 ↗ mail audience uh the age range is more

1:29:55 ↗ or less the same but we've noticed that

1:29:58 ↗ we do try to tailor um Facebook content

1:30:01 ↗ for women and Twitter content more for

1:30:03 ↗ men just trying to figure out what

1:30:06 ↗ what's going to hit

1:30:07 ↗ better um we also know when people are

1:30:10 ↗ on Facebook so the most the best time

1:30:12 ↗ for us to post content on Facebook is

1:30:14 ↗ 900 pm on a Thursday uh we couldn't tell

1:30:17 ↗ you why I have theories that it's

1:30:19 ↗ because most of our followers are

1:30:20 ↗ parents and they've just gotten the kids

1:30:22 ↗ to bed and now they're on Facebook but

1:30:23 ↗ um but who knows but we have that metric

1:30:26 ↗ to help us uh decide and and really um

1:30:29 ↗ plan for when we're going to post

1:30:30 ↗ information to reach the most amount of

1:30:32 ↗ people so if we have something really

1:30:33 ↗ important that week to get out we post

1:30:35 ↗ it at THS day at around 900

1:30:39 ↗ PM so on YouTube um again it's a mostly

1:30:42 ↗ male audience and if you tally up all

1:30:45 ↗ those minutes it's about 20 days of

1:30:47 ↗ content that's been watched uh through

1:30:49 ↗ our YouTube channel uh and also through

1:30:51 ↗ our embedded videos that we've posted

1:30:53 ↗ Elsewhere on our website and around the

1:30:55 ↗ web um so um with Warren's great graphic

1:30:59 ↗ design skills he created a new

1:31:00 ↗ e-newsletter for us that we sent out to

1:31:02 ↗ all of our um email subscribers and

1:31:04 ↗ what's great about the system that we

1:31:06 ↗ use is it gives us metrics on what

1:31:07 ↗ people are clicking on when they get

1:31:08 ↗ their e- newss and we found people were

1:31:10 ↗ typically only clicking on the image or

1:31:13 ↗ the video and not so much the text um so

1:31:16 ↗ we we very very flexible and we need to

1:31:19 ↗ really adapt to our users so um knowing

1:31:22 ↗ that images are much more effective

1:31:23 ↗ especially on social media platforms um

1:31:25 ↗ we in redesign the E and we're having

1:31:28 ↗ much more success when it comes to click

1:31:31 ↗ rates and one quick note about enw that

1:31:33 ↗ displays a lot better on a mobile device

1:31:36 ↗ and we also know that about half of the

1:31:38 ↗ opens on our e-newsletter are occurring

1:31:39 ↗ on a mobile device most of which is an

1:31:41 ↗ iPhone so we've talked a lot about

1:31:43 ↗ social media today there's been other

1:31:44 ↗ things that are new from Communications

1:31:45 ↗ um in the past year we've launched our

1:31:47 ↗ traffic cameras page on our website that

1:31:49 ↗ integrates with our GIS

1:31:50 ↗ system um we have launched a feature on

1:31:53 ↗ our it called check my balance people

1:31:55 ↗ can check their balances for

1:31:57 ↗ utilities uh we talked a bit about

1:31:59 ↗ Tina's um file pro system and

1:32:01 ↗ integrating that into our website and

1:32:03 ↗ we've done the first step in that is

1:32:05 ↗ that uh the past five meetings have both

1:32:07 ↗ the packets and the the minutes show up

1:32:10 ↗ um under each of those committees or uh

1:32:12 ↗ Council Pages um this happens

1:32:14 ↗ automatically so as staff uploads

1:32:16 ↗ something to file pro to that archiving

1:32:18 ↗ system online it automatically feeds

1:32:20 ↗ into our website so it looks seamless um

1:32:23 ↗ the key here is that we don't have 30

1:32:25 ↗ years of all the agendas and minutes and

1:32:27 ↗ packets is just what's going on

1:32:28 ↗ currently uh at the

1:32:30 ↗ city and that was Tina's uh project this

1:32:34 ↗ year um thanks to again to Warren's

1:32:36 ↗ graphic design skills we're doing a lot

1:32:38 ↗ more uh printed materials this was a

1:32:39 ↗ handout at the confence park

1:32:41 ↗ opening um Tim and I launched a a

1:32:44 ↗ magazine show this year for ictv um that

1:32:47 ↗ is it's about 30 minutes long and we

1:32:49 ↗ have several segments to it and um our

1:32:51 ↗ goal is to do one a

1:32:52 ↗ quarter and we've integrated Instagram

1:32:55 ↗ into the bottom of our website um so

1:32:58 ↗ Warren and I we typically post Instagram

1:33:00 ↗ almost every day and so this keeps our

1:33:02 ↗ website fresh and up to date and very

1:33:04 ↗ topical so you can see when an event's

1:33:06 ↗ happening or if there's a weather issue

1:33:08 ↗ um and Instagram also allows you to do

1:33:09 ↗ video so there's little videos here

1:33:11 ↗ what's great about this is that people

1:33:12 ↗ can can get to know Instagram even if

1:33:14 ↗ they're not part of that platform by

1:33:15 ↗ seeing it on the bottom of our

1:33:18 ↗ website um as I mentioned before our our

1:33:20 ↗ team meets every week and talks about

1:33:22 ↗ what issues are going on on and then

1:33:24 ↗ what tools to use so um just as a

1:33:26 ↗ reminder we also have the notify me tool

1:33:28 ↗ on our website we have about 800

1:33:29 ↗ subscribers to that and people have said

1:33:31 ↗ you know email me when there's a news

1:33:33 ↗ item about Parks and Recreation or email

1:33:35 ↗ me when there's a police alert so that's

1:33:36 ↗ those 800 subscribers that have asked

1:33:38 ↗ for that to um be automatically sent to

1:33:40 ↗ their email um our request tracker is

1:33:42 ↗ our web page where people can submit

1:33:44 ↗ requests for filling potholes or uh do

1:33:47 ↗ they have a code enforcement complaint

1:33:49 ↗ um and we've had about 600 uh requests

1:33:51 ↗ in the past year um of items that people

1:33:54 ↗ wanted the city to do we still have our

1:33:56 ↗ radio station we have a VMS sign that we

1:33:58 ↗ typically use for emergencies um

1:34:00 ↗ Communications team is very active on

1:34:02 ↗ any kind of community event that we have

1:34:03 ↗ and any kind of printed materials that

1:34:05 ↗ we can send out via mail we're also

1:34:08 ↗ really um we're really interactive with

1:34:10 ↗ our local media uh both the press and

1:34:12 ↗ the

1:34:13 ↗ reporter and uh we have great

1:34:15 ↗ relationships with other communication

1:34:16 ↗ teams at the um in the community so uh

1:34:19 ↗ every uh month we have a page in

1:34:21 ↗ connections uh newsletter uh we're often

1:34:23 ↗ in their enus same with the chamber or

1:34:26 ↗ the school district so we have great

1:34:27 ↗ relationships with um other audiences

1:34:30 ↗ too so ideas for the future as we'll

1:34:32 ↗ wrap up uh one of them is to be active

1:34:35 ↗ on Yelp so El Yelp is a a online review

1:34:38 ↗ tool and people are now uh doing online

1:34:41 ↗ reviews of our facilities so we need to

1:34:43 ↗ get in on that conversation so that's

1:34:44 ↗ one area we're going to we're going to

1:34:46 ↗ explore in the coming year um although

1:34:48 ↗ we no longer have a printed newsletter

1:34:49 ↗ I'd like to do something at some point

1:34:51 ↗ soon that's a tangible piece of paper

1:34:53 ↗ people get mail because not everybody as

1:34:55 ↗ we know is on social media or on the web

1:34:57 ↗ so I'm figuring out an effective way to

1:34:59 ↗ do that that maybe isn't as re you know

1:35:01 ↗ as um as often as four times a year but

1:35:03 ↗ finding some way to get um paper copy

1:35:05 ↗ into people's hands um Tumblr is a a new

1:35:08 ↗ blogging tool that we are interested in

1:35:10 ↗ um we're also developing a weather page

1:35:12 ↗ for our website that has hyper local

1:35:14 ↗ information on weather um here next year

1:35:16 ↗ we're launching an internet and internal

1:35:18 ↗ e newss for our employees to increase

1:35:19 ↗ Communications internally uh we've been

1:35:22 ↗ talking about the idea of podcasts and

1:35:23 ↗ fing what kind of things might be of

1:35:24 ↗ interest to

1:35:25 ↗ folks and then Google Hangout is a very

1:35:28 ↗ interesting idea or something similar in

1:35:30 ↗ finding a program where we can have

1:35:31 ↗ online dialogues with people to Eng um

1:35:34 ↗ um really increase citizen Engagement

1:35:36 ↗ online and finding ways to have those

1:35:38 ↗ conversations happen um through other

1:35:40 ↗ tools so um with that are there any

1:35:42 ↗ other

1:35:44 ↗ questions Josh uh one thing that I I

1:35:46 ↗ wanted to share and and maybe can jot

1:35:49 ↗ down a note about is you mentioned about

1:35:51 ↗ the traffic cameras and and those are

1:35:53 ↗ great and it's great to have that

1:35:54 ↗ functionality um Google has a traffic

1:35:57 ↗ flow map which interestingly uh has all

1:36:00 ↗ of our major streets on it and and I

1:36:02 ↗ don't know how Google gets that data but

1:36:04 ↗ it's Google um so they have it it it

1:36:07 ↗ would be great if somehow that could be

1:36:09 ↗ integrated with the camera page actually

1:36:12 ↗ the city of Belleview does and you could

1:36:15 ↗ actually look at our traffic flow map

1:36:17 ↗ through their site but you can't do it

1:36:20 ↗ through our site okay so it it could be

1:36:22 ↗ useful for folks who are trying to

1:36:24 ↗ figure out what's really cool is you can

1:36:26 ↗ actually look at not just live traffic

1:36:28 ↗ but traffic at certain days and times uh

1:36:31 ↗ at other days during the week so uh you

1:36:35 ↗ know if you're interested in knowing

1:36:36 ↗ what traffic patterns are like but um

1:36:38 ↗ that's some information that I don't

1:36:40 ↗ think we have through our site directly

1:36:41 ↗ at this point that's a great idea thanks

1:36:45 ↗ other questions

1:36:47 ↗ I not a question but just a comment um

1:36:50 ↗ you know when this particular piece was

1:36:53 ↗ proposed at our our um goal setting

1:36:57 ↗ session I had you guys have far exceeded

1:37:00 ↗ anything that I had envisioned but it

1:37:02 ↗ hit on so many of those pieces it was

1:37:03 ↗ like you know the connections and the

1:37:05 ↗ feedback between our citizens and and

1:37:08 ↗ not the notify piece how wonderful is

1:37:10 ↗ that going to be to allow the citizens

1:37:13 ↗ to be able to be notified of something

1:37:14 ↗ coming up and the request tracker I mean

1:37:17 ↗ I'm just going down I've got all this

1:37:18 ↗ whole page list of of different pieces

1:37:20 ↗ that you have hit on that I've heard

1:37:23 ↗ from so many of our our citizens as

1:37:25 ↗ we're going through um as I talk with

1:37:27 ↗ them wanting to be able to be better

1:37:30 ↗ connected and yay congratulations I

1:37:33 ↗ think you you've absolutely hit so many

1:37:37 ↗ of them um but I think the one one is to

1:37:40 ↗ be able to be so quickly engaged back

1:37:43 ↗ and forth with people and have them send

1:37:46 ↗ you something and instantly they have a

1:37:48 ↗ feedback already uh coming back to them

1:37:51 ↗ in regards to what it was they were

1:37:52 ↗ looking for we were Force so many times

1:37:54 ↗ it would take us uh days and weeks and

1:37:57 ↗ and I'll I would get that second email

1:37:59 ↗ from the citizens going I haven't heard

1:38:01 ↗ from you you know um so congratulations

1:38:04 ↗ it's it's marvelous thank you other

1:38:07 ↗ questions Paul plus

1:38:10 ↗ one yeah any other comments Stacy well I

1:38:15 ↗ plus one also I um was wondering and I'm

1:38:18 ↗ sure the answer is yes but um compiling

1:38:21 ↗ information about um things that we can

1:38:24 ↗ do maybe suggestions or things that

1:38:27 ↗ you're learning from folks who we

1:38:28 ↗ probably don't normally engage with

1:38:30 ↗ about about how we might be able to do

1:38:33 ↗ things a little different or a little a

1:38:35 ↗ little better now that we are engaging

1:38:36 ↗ with people that I'm sure we weren't

1:38:38 ↗ engaged with before so um as you guys

1:38:40 ↗ receive your new tablets we're stly

1:38:42 ↗ going to have a lot of those apps for

1:38:43 ↗ social media on them so we hopefully you

1:38:45 ↗ guys can become engaged too online um

1:38:48 ↗ and then Warren and I have talked about

1:38:49 ↗ it now that we have a good base and

1:38:50 ↗ we're we've got a good program going um

1:38:52 ↗ we've been talking about rep reporting

1:38:53 ↗ so I think I don't want to overwhelm you

1:38:55 ↗ guys because it is a lot of content

1:38:57 ↗ every week but our idea was that we pick

1:38:59 ↗ something a highlight of the week and

1:39:00 ↗ send it to you as just an update um and

1:39:02 ↗ then maybe once a month or so we could

1:39:03 ↗ do more of a report for you on kind of

1:39:05 ↗ what what kind of Engagement we're

1:39:07 ↗ having with folks um if that's something

1:39:08 ↗ that's of interest to council because

1:39:10 ↗ that that does close part of the loop

1:39:11 ↗ too that you guys see that that feedback

1:39:13 ↗ as

1:39:14 ↗ well other questions or

1:39:17 ↗ comments Autumn I had a question about

1:39:19 ↗ the one where it's report tracker the

1:39:21 ↗ one for calling in up potholes things

1:39:23 ↗ like that so you're keeping statistics

1:39:26 ↗ on per month how many people have called

1:39:28 ↗ in or emailed in or filed a report can

1:39:31 ↗ you also tell us that when they got a

1:39:34 ↗ response like did they get an initial

1:39:36 ↗ response that we've received this on a

1:39:38 ↗ certain date and then when they get a

1:39:39 ↗ follow-up response that's information we

1:39:41 ↗ can look at yeah and we we do have that

1:39:44 ↗ information it varies by the type of

1:39:46 ↗ request if something um is about a

1:39:48 ↗ really specific traffic issue that may

1:39:50 ↗ take a while for our Engineers to get an

1:39:51 ↗ answer back but it's our goal that

1:39:53 ↗ there's a response that's by a human uh

1:39:56 ↗ within 24 hours so it says we've

1:39:58 ↗ received your request uh it's going to

1:39:59 ↗ take this process to look into it or it

1:40:01 ↗ simply is we've already I've already

1:40:03 ↗ taken care of that web issue that you

1:40:04 ↗ had an issue on so it varies by the um

1:40:07 ↗ by the request that we do have that data

1:40:08 ↗ and then I'm assuming you get many of

1:40:11 ↗ those by either email or phone now as

1:40:14 ↗ well so is the new online version just a

1:40:17 ↗ small percentage of the requests for

1:40:20 ↗ help it is and some people who receive

1:40:22 ↗ uh questions via phone will enter it

1:40:24 ↗ into the system oh great to do it that

1:40:26 ↗ way um and then we've also talked with

1:40:28 ↗ um with Ops and Engineering a lot of

1:40:31 ↗ times engineering has requests for

1:40:33 ↗ operations about things they want so

1:40:35 ↗ we're working on a way to use this tool

1:40:37 ↗ so that they can communicate with each

1:40:38 ↗ other and track internal requests too

1:40:42 ↗ so

1:40:43 ↗ super other questions or comments before

1:40:47 ↗ I check to see if there's anyone in the

1:40:50 ↗ audience Desiring to comment on this

1:40:53 ↗ topic is there anyone

1:40:56 ↗ Desiring please

1:41:03 ↗ Connie yes I go

1:41:08 ↗ here uh this is non address one my

1:41:12 ↗ name's Connie Marsh and

1:41:15 ↗ um I think I need to send them my emails

1:41:18 ↗ to the council to make sure I actually

1:41:20 ↗ get a response back in 24 hours that

1:41:22 ↗ would be awesome

1:41:23 ↗ but anyway there is a whole another

1:41:26 ↗ thing uh so my

1:41:30 ↗ communication with the city is is still

1:41:34 ↗ often

1:41:36 ↗ frustrating um and

1:41:39 ↗ I I I see a lot of the things but mainly

1:41:45 ↗ to me they're

1:41:47 ↗ puff and friendly and

1:41:50 ↗ fuzzy and I seem to want to engage with

1:41:53 ↗ the city on how to make the city better

1:41:58 ↗ all the time at least from my own

1:41:59 ↗ particular

1:42:01 ↗ perspective and

1:42:05 ↗ um and it sounds like they're working on

1:42:08 ↗ giving a more indepth ability to get the

1:42:12 ↗ information on the website in the future

1:42:13 ↗ as long as it's funded Etc um I

1:42:18 ↗ personally have not had any success

1:42:21 ↗ initiating anything on Facebook with the

1:42:24 ↗ city I type it in it shows up for a

1:42:27 ↗ second I go back and it disappears so

1:42:30 ↗ I'm not exactly sure how to initiate

1:42:34 ↗ something on the Facebook page that just

1:42:37 ↗ just doesn't get eaten alive I've tried

1:42:39 ↗ it with three different

1:42:40 ↗ computers and it seemed here like

1:42:43 ↗ somebody's successful I don't know how

1:42:45 ↗ they're successful you can comment on on

1:42:48 ↗ something that the city pushes out so

1:42:50 ↗ I'm interested on I think it hit on the

1:42:53 ↗ very last thing on the very last slide

1:42:55 ↗ how to engage a conversation so you can

1:42:59 ↗ get a communication and a discussion

1:43:01 ↗ happening rather than just feeling like

1:43:04 ↗ I'm being propagandized instead because

1:43:06 ↗ often it feels like propaganda to me and

1:43:09 ↗ I don't you know okay but I I appreciate

1:43:14 ↗ the YouTube videos I think that's

1:43:16 ↗ awesome they're easier to get you can

1:43:18 ↗ get them anywhere um I have a hard time

1:43:20 ↗ with the mobile website because I can't

1:43:23 ↗ can't get still if they haven't solved

1:43:26 ↗ the problem to be able to get to the

1:43:27 ↗ calendar and to see when or where a

1:43:30 ↗ meeting is and if I'm somewhere without

1:43:32 ↗ my computer I can't I can't know where

1:43:36 ↗ I'm supposed to go and I find find that

1:43:39 ↗ to be frustrating and I think they know

1:43:42 ↗ it's a problem I just don't know that

1:43:44 ↗ there's a solution there so one of my

1:43:47 ↗ favorite slides was 0.05% of the people

1:43:51 ↗ is interested in count an agenda and it

1:43:55 ↗ seems like a goal would be to raise that

1:43:58 ↗ number because clearly you all are

1:44:01 ↗ simply not sexy enough there are not

1:44:03 ↗ large enough pictures with little enough

1:44:05 ↗ content on there to engage the public in

1:44:08 ↗ our actual governance which seems to be

1:44:11 ↗ mainly the city's reason for being so it

1:44:14 ↗ seems like that is an

1:44:17 ↗ obvious clue as to how to really engage

1:44:22 ↗ the people in in something that is a

1:44:24 ↗ little more

1:44:26 ↗ meaty um and so I'm sure you can all jog

1:44:29 ↗ around and and do all of these things so

1:44:32 ↗ I think it's fascinating to watch I

1:44:34 ↗ think it's pretty um I think it's nice

1:44:37 ↗ to have people around the world checking

1:44:41 ↗ in I I want to see the information that

1:44:45 ↗ they're getting communicated to you guys

1:44:47 ↗ during the budget session so you can

1:44:49 ↗ hear those voices at the proper moment

1:44:51 ↗ in time for you to hear hear the citizen

1:44:54 ↗ saying these things I didn't see that

1:44:56 ↗ come across maybe it did and so as I was

1:45:01 ↗ watching this presentation those were

1:45:03 ↗ the things that came to my mind so well

1:45:06 ↗ this may be doing it for

1:45:08 ↗ many for me and my ilk even if I'm only

1:45:11 ↗ that

1:45:12 ↗ 0.5% way up on that tilty thing um I'm

1:45:17 ↗ an audience

1:45:18 ↗ thanks uh thank you for those comments

1:45:22 ↗ is there anyone else in the audience

1:45:25 ↗ Desiring to

1:45:26 ↗ comment seeing no one then I thought

1:45:30 ↗ that was fascinating and enlightening

1:45:34 ↗ and I learned a lot from it and uh it

1:45:37 ↗ really seems like we are moving in the

1:45:40 ↗ right

1:45:41 ↗ direction and we are on The Cutting Edge

1:45:45 ↗ of uh social media and uh it's exciting

1:45:50 ↗ thank you very

1:45:51 ↗ much okay our next topic this evening is

1:45:57 ↗ a uh an update on the uh Eide fire and

1:46:01 ↗ rescue interlocal

1:46:03 ↗ agreement

1:46:05 ↗ and Paul I believe has a slide

1:46:08 ↗ presentation and and is going to lead uh

1:46:13 ↗ this discussion for

1:46:15 ↗ us and there it

1:46:19 ↗ is and if you thought what we just did

1:46:22 ↗ was exciting wrting you're hold on to

1:46:25 ↗ your

1:46:27 ↗ seats this one's going to be over the

1:46:30 ↗ top by the way this is Powerpoint and

1:46:33 ↗ there's no animation there's no well

1:46:35 ↗ there is some

1:46:37 ↗ color my gosh this is going to be I'm so

1:46:40 ↗ last

1:46:43 ↗ Millennium holy cow there's not a single

1:46:46 ↗ hashtag or at sign or anything in here

1:46:50 ↗ so yeah so I've prepared a presentation

1:46:54 ↗ um

1:46:56 ↗ uh I'm currently the uh our council's

1:46:59 ↗ representative on an ad hoc committee to

1:47:01 ↗ advise the Eastside fire and rescue

1:47:03 ↗ board on changes to the interlocal

1:47:07 ↗ agreement uh and uh the we're we're

1:47:10 ↗ doing this because the current

1:47:12 ↗ interlocal agreement seven-year contract

1:47:14 ↗ it's going to it's up at the end of

1:47:17 ↗ 2014 um any member who would want to

1:47:19 ↗ leave epher has to give notification by

1:47:21 ↗ the end of January

1:47:23 ↗ 2014 so and um the board and some of its

1:47:28 ↗ and the various members of epher over

1:47:30 ↗ for a while now I've actually been

1:47:31 ↗ considering certain changes uh but we're

1:47:34 ↗ down here the 11th hour and um and in

1:47:38 ↗ particular um one of our our our

1:47:40 ↗ partners samamish had actually has

1:47:43 ↗ passed a resolution ask asking for

1:47:46 ↗ specific changes to the Ila uh and so

1:47:50 ↗ that that prompted a couple different

1:47:52 ↗ activities ities one of which was one

1:47:54 ↗ separate activity was just making uh

1:47:57 ↗ changes to the funding formula uh which

1:48:00 ↗ is part of the Ila uh and then and that

1:48:03 ↗ and we have already I'm not I'm going to

1:48:05 ↗ touch upon that uh we've already taken

1:48:08 ↗ action on that and that one is behind us

1:48:10 ↗ but then there were other there were uh

1:48:13 ↗ seven or eight other issues that were

1:48:15 ↗ more of terms of the Ila uh language in

1:48:18 ↗ the Ila and so that's what this ad hoc

1:48:21 ↗ committee is working on

1:48:23 ↗ and so this is this is my presentation

1:48:25 ↗ uh and um my goal tonight really is this

1:48:30 ↗ this very work session you sitting here

1:48:32 ↗ right now I mean your um your interest

1:48:36 ↗ in your response to your uh uh to these

1:48:41 ↗ topics are a vital part of the process

1:48:44 ↗ going forward um you know isqua was one

1:48:46 ↗ of the founders of epher in the

1:48:49 ↗ beginning uh and we're still looked at

1:48:51 ↗ as you obviously a leading member I mean

1:48:54 ↗ there's five I mean everybody's

1:48:55 ↗ obviously is important but um uh at this

1:48:58 ↗ stage of the game I think this Council

1:49:00 ↗ sediments and reactions are are being

1:49:03 ↗ watched closely and so I'm going to

1:49:05 ↗ first start out with kind of going

1:49:06 ↗ through the timeline and the of what

1:49:08 ↗ we're coming what we're going to be

1:49:10 ↗ doing here and how it kind of fits

1:49:11 ↗ within a certain timeline I mentioned

1:49:13 ↗ too West Collins and Greg Tron from

1:49:15 ↗ eeper are both here in the audience I

1:49:17 ↗ really appreciate you guys being here

1:49:19 ↗ because I'm sure I'll say something

1:49:20 ↗ wrong and I know that you'll correct me

1:49:22 ↗ so I appreci appreciate that because

1:49:23 ↗ this is actually moving pretty fast I'm

1:49:25 ↗ going to ask uh both uh Greg and uh uh

1:49:29 ↗ if youall would come

1:49:33 ↗ up to the table

1:49:42 ↗ please and if you could Wes why don't

1:49:44 ↗ you get in front of one of the mics over

1:49:47 ↗ there in case you have

1:49:50 ↗ to and please share with your uh your

1:49:53 ↗ hashtag so we can record

1:49:56 ↗ it yeah that was close I did want to

1:49:58 ↗ make one comment about the last

1:49:59 ↗ presentation that one of the things they

1:50:01 ↗ didn't say is that video about the DUI

1:50:04 ↗ drill we've actually been able to use to

1:50:07 ↗ leverage a uh a Troublesome school that

1:50:10 ↗ really didn't want to get involved in

1:50:12 ↗ that program and by showing that very

1:50:14 ↗ short powerful video we've now in a

1:50:17 ↗ constant dialogue with them so I really

1:50:19 ↗ do appreciate um Autumn and Tim for put

1:50:22 ↗ putting that together because it's made

1:50:23 ↗ my job a little easier and twisting some

1:50:25 ↗ elbows for a good cause so

1:50:28 ↗ fantastic all right so like I said this

1:50:30 ↗ is going to be way more exciting than

1:50:31 ↗ any of that um so what I put up here

1:50:35 ↗ okay we can see the whole thing so just

1:50:37 ↗ some timelines to be aware of across the

1:50:39 ↗ top is you might recognize the color

1:50:41 ↗ scheme that's kind of the eer one so and

1:50:44 ↗ then on the bottom are all our city of

1:50:45 ↗ isqua actions so uh we had a discussion

1:50:49 ↗ about these that about these potential

1:50:52 ↗ term changes at services and safety last

1:50:56 ↗ week on the 5th so uh Stacy and Eileen

1:50:58 ↗ and I had and that was a great service

1:51:00 ↗ to me because it led into an ad hoc

1:51:03 ↗ committee meeting that we had on the

1:51:05 ↗ next day uh on Friday so that's when all

1:51:08 ↗ five uh parties had representatives

1:51:11 ↗ there along with uh Wes was there and so

1:51:14 ↗ was Chief saich and and so today

1:51:17 ↗ obviously we're at December 9th this is

1:51:19 ↗ our work session where I wanted to give

1:51:21 ↗ you the results of that conversation but

1:51:24 ↗ then and where does this fit and why are

1:51:26 ↗ we doing this now well look at the top

1:51:27 ↗ line so there's a Neer board meeting on

1:51:30 ↗ December 12 and the way the process

1:51:32 ↗ works is is the board May the board will

1:51:36 ↗ adopt will will will adopt maybe not

1:51:40 ↗ might not be the right word but it will

1:51:41 ↗ accept proposals here we're we're

1:51:43 ↗ proposing changes to an Ila now the way

1:51:46 ↗ they take effect is that that then goes

1:51:48 ↗ to all five of the partners there's

1:51:50 ↗ three City councils and two fire

1:51:53 ↗ districts fire commissions and all five

1:51:57 ↗ must it must be unanimous all five

1:51:59 ↗ Partners whether three commissions and

1:52:01 ↗ councils and two commissions uh will

1:52:03 ↗ must uh in affirmative adopt those and

1:52:07 ↗ then it goes back to kind of the eper

1:52:10 ↗ board for final adoption so that's a

1:52:12 ↗ very important process um and so and so

1:52:17 ↗ um uh the ad hoc committee has made its

1:52:21 ↗ recommendations uh and the eer board

1:52:23 ↗ will be considering them um in three

1:52:25 ↗ days on Thursday and the 12th and so

1:52:28 ↗ this is F this is our opportunity to get

1:52:30 ↗ the rest of um um you know your comments

1:52:33 ↗ as well and eileene definitely you're

1:52:36 ↗ planning on being there in the 12th

1:52:37 ↗ right and I think I'm going to be the

1:52:39 ↗ other member there as well I think so I

1:52:41 ↗ think so so it also is the other

1:52:43 ↗ opportunity for the rest of our

1:52:44 ↗ colleagues on the council here to give

1:52:46 ↗ us your indication of how you want us as

1:52:48 ↗ board members you know to be voting and

1:52:50 ↗ that's that's pretty critical now

1:52:53 ↗ for us to adopt it if you look at the

1:52:55 ↗ bottom line there is that following our

1:52:57 ↗ regular process it would be you know

1:53:00 ↗ probably on around the first business

1:53:01 ↗ meeting of January there'd be an agenda

1:53:03 ↗ Bill we refer to services and safety we

1:53:05 ↗ and that's our normal process right

1:53:07 ↗ services and safety uh then would

1:53:09 ↗ finalize the terms uh or make its

1:53:12 ↗ recommendation and then that agenda bill

1:53:14 ↗ would go back to regular Council and we

1:53:15 ↗ and that would the earliest it would be

1:53:16 ↗ on the 21st of January where then we

1:53:19 ↗ would uh be considering action to

1:53:22 ↗ formally adopt the changes now there's

1:53:24 ↗ there's one problem with this timing and

1:53:26 ↗ as you can kind of see up there is that

1:53:28 ↗ our partner is a excuse me samamish and

1:53:30 ↗ their resolution had asked for all of

1:53:33 ↗ this to be finalized by the 17th of

1:53:35 ↗ January which would be it obviously

1:53:38 ↗ would be prior to us meeting on the 21st

1:53:42 ↗ and so and so this is potentially

1:53:46 ↗ problematic so I'm just going to show

1:53:47 ↗ you an alternative schedule and then

1:53:49 ↗ we'll talk about it again uh after we've

1:53:51 ↗ gone through all of the items and that

1:53:53 ↗ would be potentially based upon the

1:53:56 ↗ amount of information we have right now

1:53:58 ↗ and how well we understand the potential

1:54:00 ↗ changes that already exist is that maybe

1:54:04 ↗ without going back to services and

1:54:06 ↗ safety we could be entertaining an

1:54:07 ↗ agenda Bill uh at our next regular

1:54:10 ↗ meeting next week where I would probably

1:54:12 ↗ do a similar presentation for our

1:54:14 ↗ consideration uh that is the really the

1:54:17 ↗ only way that I can see how we can get

1:54:20 ↗ it done before the 17th of January there

1:54:22 ↗ may be some other ideas but it is one I

1:54:24 ↗ shouldn't say it's the only way but it

1:54:26 ↗ is one way and so I'm not asking for

1:54:28 ↗ that right now but after we go through

1:54:30 ↗ all of these uh I'll come back to that

1:54:32 ↗ that kind of question of the timing um I

1:54:35 ↗ think it's important um I think that you

1:54:37 ↗ know uh some of our partners and

1:54:39 ↗ samamish has done a lot of work and

1:54:40 ↗ brought it to this stage and and so um

1:54:43 ↗ I'm very interested in honoring that and

1:54:45 ↗ making sure that we can um do we do what

1:54:48 ↗ we can to to wrap things up prior to the

1:54:52 ↗ date that they had

1:54:53 ↗ asked okay so that's so so i' now I've

1:54:57 ↗ got eight slides and each one of these

1:54:59 ↗ are pulled right off the Samus uh

1:55:02 ↗ resolution so they did a resolution

1:55:04 ↗ there eight points on there uh and and

1:55:07 ↗ so I have one slide for each of their

1:55:09 ↗ points I'm going to talk a little bit

1:55:10 ↗ about what the ad hoc committee where

1:55:12 ↗ where it kind of pertains to in the Ila

1:55:14 ↗ and also what the ad hoc committee uh

1:55:16 ↗ recommended and just and then look for

1:55:18 ↗ any kind of comments or feedback from

1:55:20 ↗ from you this evening so hopefully these

1:55:21 ↗ won't won't take very long and so these

1:55:23 ↗ are in the same order that they are in

1:55:25 ↗ their resolution the first one says the

1:55:26 ↗ funding formula shall be re revised as

1:55:29 ↗ described above okay I don't reference

1:55:31 ↗ that here but as described above and

1:55:32 ↗ incorporated into the new interlocal

1:55:34 ↗ agreement and what it was describing

1:55:36 ↗ above is the

1:55:37 ↗ 8515 split for AV and actual cost so

1:55:41 ↗ operational cost so that so um that in

1:55:45 ↗ the inner local agreement is is

1:55:47 ↗ reflected in something called exhibit a

1:55:50 ↗ I have the language for that I think we

1:55:52 ↗ I just got it or from dawn today Don

1:55:56 ↗ jiren happened to give it to me today so

1:55:57 ↗ I've kind of seen

1:55:59 ↗ that so that one's actually kind of we

1:56:02 ↗ have already passed a resolution in

1:56:04 ↗ support of that part of it so for our

1:56:06 ↗ action in this regard you know we've

1:56:09 ↗ this is the one bullet item from the

1:56:11 ↗ resolution we're already done on so

1:56:13 ↗ there's really nothing to ask for there

1:56:15 ↗ so so but I'm going to ask Wes right now

1:56:18 ↗ in that you so you just came up with the

1:56:20 ↗ actual changes to exhibit a i how was

1:56:23 ↗ that that was recently uh and have what

1:56:26 ↗ is the status of the other partners on

1:56:29 ↗ on the language for the funding

1:56:31 ↗ formula on the funding formula all the

1:56:33 ↗ partners have agreed to it in principle

1:56:36 ↗ at the last board meeting okay so what

1:56:39 ↗ all we're trying to do is get convert

1:56:41 ↗ their language that was agreed to in

1:56:44 ↗ principle and get it into exhibit B or

1:56:47 ↗ exhibit a language so that and that's

1:56:50 ↗ just kind of a step how to do the turn

1:56:52 ↗ your mic on please was not on U well it

1:56:54 ↗ is on but pull it speak into it speak

1:56:57 ↗ into it would be helpful speak into the

1:56:59 ↗ mic I told you didn't want to be

1:57:01 ↗ recorded no um

1:57:04 ↗ so that's what we're at that stage right

1:57:07 ↗ now we're trying to get the language to

1:57:08 ↗ be kind of more common and easier to

1:57:11 ↗ understand one of the drawbacks of the

1:57:13 ↗ old way the exhibit a was written was if

1:57:16 ↗ you weren't doing it like we were doing

1:57:18 ↗ it every year you didn't understand

1:57:20 ↗ there's no way to read it and go you

1:57:22 ↗ could recreate recreate it so we sent

1:57:26 ↗ that off to we made the changes we sent

1:57:27 ↗ it off to the attorney and the attorney

1:57:28 ↗ basically

1:57:29 ↗ said I can't tell what you're doing um

1:57:33 ↗ it's still too confusing so tomorrow is

1:57:35 ↗ going to be a big day of getting the

1:57:37 ↗ language he gave us a lot of suggestions

1:57:39 ↗ getting the language to be more common

1:57:43 ↗ so that somebody can just pull it out

1:57:45 ↗ read it understand it um not change any

1:57:49 ↗ of the things that everybody wants to do

1:57:50 ↗ but just to get the language so that it

1:57:52 ↗ can be followed Easier by a lay person

1:57:54 ↗ not somebody who knows what CAD is knows

1:57:57 ↗ what a response area is kind of putting

1:58:01 ↗ some of those definitions into it so

1:58:04 ↗ anyway that's where we're at tomorrow

1:58:05 ↗ we'll rewrite it some more get to be

1:58:08 ↗ more common language then it goes to um

1:58:11 ↗ finance and Ops committee they're going

1:58:14 ↗ to review it make sure that we haven't

1:58:17 ↗ lost any of the intent from from the

1:58:20 ↗ meeting of the last board meeting

1:58:23 ↗ so from there it goes to the the board

1:58:25 ↗ on Thursday and we hope we can get them

1:58:29 ↗ to agree to it has to be an unanimous

1:58:31 ↗ vote they'll have to agree to it and

1:58:34 ↗ then it will become part of the current

1:58:38 ↗ interlocal agreement it's kind of

1:58:40 ↗ outside of what we're

1:58:42 ↗ doing with this because it actually

1:58:45 ↗ applies to the current interlocal

1:58:47 ↗ agreement but then when we change the to

1:58:50 ↗ the new 2015 interal agreement and that

1:58:53 ↗ language will just carry forward okay so

1:58:55 ↗ the funding formula change has kind of

1:58:57 ↗ been through the process what's left is

1:58:58 ↗ the board finalizing it but it won't

1:59:01 ↗ come back to the partners that

1:59:03 ↗ particular item at all no

1:59:06 ↗ okay okay all right seven

1:59:09 ↗ more so the second one uh and I've added

1:59:13 ↗ the emphasis of the other lines the

1:59:14 ↗ requested change was changes in

1:59:16 ↗ governance and membership and epher

1:59:18 ↗ shall require unanimous approval of all

1:59:20 ↗ Partners uh inter inly enough now um you

1:59:24 ↗ know we really didn't talk about the

1:59:25 ↗ word governance last Friday uh and I

1:59:27 ↗ don't know um so I'm I'm at fault

1:59:30 ↗ because I had identified I and we didn't

1:59:32 ↗ bring that up there and and so um my

1:59:36 ↗ comment on here is really um uh we may

1:59:41 ↗ have to take up further consideration

1:59:43 ↗ but I added the comment the current

1:59:45 ↗ practice has illustrated by the pursuit

1:59:46 ↗ of the nonprofit status so there is

1:59:49 ↗ there is a CH proposed change in

1:59:52 ↗ governance is to convert to a nonprofit

1:59:54 ↗ that would be an example of a change in

1:59:55 ↗ governance and that practice being

1:59:57 ↗ followed right now is that that agenda

2:00:00 ↗ bill has been delivered to all the

2:00:02 ↗ partners it's only once everybody has

2:00:06 ↗ approv that you know unanimous so all

2:00:09 ↗ five Partners before it could be cons

2:00:12 ↗ making uh uh become a change you know to

2:00:15 ↗ the Ila so and so so that's I guess this

2:00:19 ↗ is really the one maybe one area where I

2:00:21 ↗ don't know if you comment about this W

2:00:23 ↗ West but I don't think we we didn't

2:00:24 ↗ touch upon this the word governance on

2:00:26 ↗ Friday we spent some time talking about

2:00:28 ↗ the next one about

2:00:29 ↗ membership uh and let me just and and

2:00:31 ↗ and then basically what we've discovered

2:00:34 ↗ is that uh there is a section Ila

2:00:36 ↗ article 21 it's called addition of

2:00:38 ↗ members basically it already says that

2:00:40 ↗ it requires unanimity so uh really no

2:00:43 ↗ change is needed so what Samus was

2:00:45 ↗ asking for a was already in the

2:00:47 ↗ agreement for membership so we're good

2:00:49 ↗ but uh what they asked for regarding

2:00:52 ↗ governance um you had a reference in

2:00:54 ↗ some of your material West but it seems

2:00:56 ↗ to be pretty indirect rather than a

2:00:57 ↗ direct mention of governance so it

2:01:00 ↗ doesn't mention it directly

2:01:02 ↗ but um throughout the interlocal

2:01:04 ↗ agreement it talks about what you can do

2:01:07 ↗ with board has the authority to change

2:01:10 ↗ and what the board doesn't have

2:01:11 ↗ authority to change and so it it doesn't

2:01:16 ↗ have the authority to change a

2:01:18 ↗ governance or you know a way of doing um

2:01:22 ↗ um that kind of business so not

2:01:25 ↗ everything in the interlocal agreement

2:01:26 ↗ is

2:01:28 ↗ specified it'd be a really long one if

2:01:30 ↗ you had to go through and specify

2:01:31 ↗ everything but yeah it is you know if

2:01:35 ↗ you were to change governance that's

2:01:37 ↗ anytime you change the interlocal

2:01:38 ↗ agreement or the makeup of the

2:01:41 ↗ interlocal you have to go back to all

2:01:43 ↗ the parties which means all five have to

2:01:45 ↗ vote for it so without saying governance

2:01:49 ↗ I know it doesn't say it but I think

2:01:51 ↗ it's covered

2:01:52 ↗ right so comment question can ask a

2:01:55 ↗ question yeah why are why is there move

2:01:59 ↗ to go to a nonprofit what is the

2:02:01 ↗ different why change the governance okay

2:02:04 ↗ so so I don't have the sound bite for

2:02:07 ↗ that maybe these guys do it is a it it

2:02:11 ↗ probably will come back to us and we'll

2:02:13 ↗ have but this is we are not considering

2:02:15 ↗ the change for the nonprofit right now

2:02:16 ↗ this is not part of our consideration at

2:02:18 ↗ this moment if that's who you're want so

2:02:21 ↗ we're not taking action on nonprofit

2:02:22 ↗ status tonight all I was just curious as

2:02:24 ↗ to why it was even a talk of CH I'll

2:02:27 ↗ I'll see if Wes or Greg can answer the

2:02:28 ↗ main reason that the nonprofits come up

2:02:31 ↗ is that interlocal agreements cannot

2:02:33 ↗ have employees and so right now district

2:02:36 ↗ 10 is the employer of record and so they

2:02:38 ↗ carry a higher degree of liability

2:02:41 ↗ because they carry all the employees for

2:02:43 ↗ eper and even more important than that

2:02:47 ↗ is they really carry a major veto or

2:02:50 ↗ major stick and they feel the district

2:02:53 ↗ 10 board feels that it's it's unfair for

2:02:56 ↗ them to wield that kind of power they

2:02:59 ↗ don't want anybody to wield it and

2:03:02 ↗ because what could happen right now is

2:03:03 ↗ that we could have a

2:03:05 ↗ a a CVA go across a um bargaining

2:03:09 ↗ agreement with the

2:03:11 ↗ employees the board could vote against

2:03:13 ↗ it and district 10 could say oh we like

2:03:16 ↗ it and they could pass it which would um

2:03:20 ↗ you know kind of

2:03:22 ↗ destroy the whole purpose behind behind

2:03:24 ↗ having the board so they don't they

2:03:26 ↗ don't like having that power and they

2:03:28 ↗ don't think anybody should have to have

2:03:30 ↗ that power so what they would like it

2:03:31 ↗ they would like to get rid of being the

2:03:33 ↗ employer record now a nonprofit can have

2:03:37 ↗ employees and it cleans up a few of the

2:03:39 ↗ employment issues that's the main reason

2:03:42 ↗ there's other little benefits but that's

2:03:43 ↗ the main reason the nonprofits being

2:03:47 ↗ discussed

2:03:50 ↗ okay all right so so the third issue

2:03:53 ↗ from the samamish list of changes

2:03:54 ↗ individual Partners shall continue to

2:03:56 ↗ retain ownership and title of their

2:03:58 ↗ respective fire stations which is real

2:04:01 ↗ property and then also vehicles and

2:04:03 ↗ Equipment which is personal property

2:04:06 ↗ consistent with with with the fire

2:04:07 ↗ stations vehicles and Equipment each

2:04:09 ↗ entity brought into the partnership now

2:04:11 ↗ this

2:04:12 ↗ is this is a very important issue uh for

2:04:16 ↗ for samamish and um I understand why and

2:04:20 ↗ I think it's my read and I'm new to the

2:04:22 ↗ whole eer thing I think it's clearly a

2:04:24 ↗ very important issue for district 10

2:04:26 ↗ it's an important issue for us um

2:04:28 ↗ District 38 and Northbend brought a

2:04:31 ↗ little bit less to it but it's important

2:04:33 ↗ it's important to everybody though they

2:04:35 ↗ don't have quite as much at stake here

2:04:37 ↗ and so as it as we looked at this there

2:04:39 ↗ uh the actual um issue there is an

2:04:42 ↗ article 12.1 titled real property

2:04:45 ↗ ownership and that that's that basically

2:04:48 ↗ says that the parties will retain their

2:04:50 ↗ title of real property

2:04:52 ↗ so no change needed which which is good

2:04:55 ↗ um there is the following article 12.2

2:04:58 ↗ titled personal property

2:05:00 ↗ ownership um also um the intent was that

2:05:04 ↗ it for it to say the parties retain

2:05:06 ↗ title to their personally personal

2:05:09 ↗ property however the language in

2:05:12 ↗ there was unclear and and so um that is

2:05:19 ↗ there is a proposed uh change here and

2:05:22 ↗ let me kind of go up to this and I'm not

2:05:24 ↗ I'm not going to read this whole

2:05:25 ↗ agreement that's not my intent for you

2:05:27 ↗ guys to go through all of this but um

2:05:30 ↗ just wanted to point out of what will be

2:05:33 ↗ the board will be considering and this

2:05:34 ↗ by the way is the

2:05:37 ↗ form of um wait I have that I said oh

2:05:40 ↗ yeah 12.2 this is the form from that was

2:05:45 ↗ distributed today Wes yes this is from

2:05:47 ↗ the this the ad hoc committe changes and

2:05:51 ↗ then the changes that the attorney put

2:05:54 ↗ into it after that so this is just a few

2:05:55 ↗ hours off the press and um and so there

2:06:00 ↗ so we're so the ad hoc committee

2:06:01 ↗ recommended like striking the first one

2:06:04 ↗ and um and and I think the clarifying

2:06:07 ↗ language that down there is pretty clear

2:06:09 ↗ is that um uh that was added I think by

2:06:12 ↗ the attorney in the white down here and

2:06:14 ↗ indicates whether the personal property

2:06:16 ↗ of the party is considered separate

2:06:18 ↗ personal property of the party or joint

2:06:20 ↗ personal property of The Joint fire

2:06:22 ↗ department so what what what this

2:06:24 ↗ language now says is basically it it

2:06:27 ↗ restates what I think some of the other

2:06:29 ↗ members thought was true already and

2:06:30 ↗ samamish wanted to be clarified and and

2:06:33 ↗ I think samamish is is their

2:06:35 ↗ representative is comfortable with this

2:06:37 ↗ this says exactly that if you came into

2:06:39 ↗ the partnership and you own personal

2:06:41 ↗ property you had title to that that you

2:06:43 ↗ retain ownership you retain title and so

2:06:48 ↗ I think this is an improvement to uh get

2:06:50 ↗ it back to the original intent of the

2:06:52 ↗ agreement Stacy do you have a question

2:06:54 ↗ or comment well my question is is this

2:06:56 ↗ are we doing this by practice anyway so

2:06:58 ↗ we already know it's just the okay so

2:07:00 ↗ the intent and the this is current

2:07:02 ↗ practice okay and what we're trying to

2:07:04 ↗ do in this agreement is just make

2:07:06 ↗ current practice clearer so anybody

2:07:09 ↗ reading it would understand that this is

2:07:11 ↗ what we're we're doing now and and the

2:07:14 ↗ context for the discussion as I

2:07:16 ↗ understand it perhaps had to do with the

2:07:19 ↗ desire to know

2:07:22 ↗ um the outcome

2:07:25 ↗ regarding property if a member

2:07:29 ↗ leaves what they then take exactly upon

2:07:33 ↗ their leaving the part the partnership

2:07:36 ↗ okay exactly and this is where I don't

2:07:38 ↗ have really good Illustrated material

2:07:40 ↗ here but the last sub bullet says

2:07:41 ↗ requires exhibit B to be updated and and

2:07:45 ↗ and clarified an exhibit B in the Ila is

2:07:49 ↗ where exactly that is like here's the

2:07:52 ↗ property that each partner has title to

2:07:54 ↗ it has other things but in addition

2:07:55 ↗ here's the property that each uh partner

2:07:57 ↗ has title to so it's very clear on what

2:08:00 ↗ they own oh I got let me start with Mary

2:08:03 ↗ Lou who's first okay go ahead friend and

2:08:05 ↗ so uh personal property uh that confused

2:08:10 ↗ me a little bit we're talking about

2:08:13 ↗ equipment we're talking about apparatus

2:08:17 ↗ where how how far down does that that go

2:08:21 ↗ on the exhibit B MH it's very detailed

2:08:25 ↗ it it focuses mainly on equipment that's

2:08:28 ↗ titled equipment engines ladder trucks

2:08:30 ↗ eight cars that's where it spends most

2:08:32 ↗ of its time but also all the staff

2:08:34 ↗ vehicles but then it gets into air packs

2:08:37 ↗ rescue tools um thermal so it gets into

2:08:41 ↗ that kind of depth yes okay so all of

2:08:44 ↗ those items are in there what it where

2:08:46 ↗ we kind of draw the line is we don't

2:08:50 ↗ classify you know know the desk and no

2:08:53 ↗ individual computers and um brass and

2:08:57 ↗ hose and those kind of things those are

2:09:00 ↗ what we consider more of a operating

2:09:02 ↗ expense you know they come and go and

2:09:05 ↗ gotta we don't run them through that

2:09:07 ↗ process okay that's

2:09:08 ↗ helpful so in simple language if you

2:09:11 ↗ when everything came together and they

2:09:13 ↗ formed the joint fire department you

2:09:15 ↗ brought in everybody brought certain

2:09:17 ↗ things in is that their only real

2:09:20 ↗ personal

2:09:21 ↗ property are assets that were purchased

2:09:23 ↗ for fire stations after they joined then

2:09:26 ↗ joint property um it's actually I think

2:09:29 ↗ it can be a mix of both for example we

2:09:32 ↗ actually on our own so um one of the

2:09:35 ↗ there is a an equipment replacement fund

2:09:37 ↗ that we pay into and that just like the

2:09:40 ↗ title suggests it's used for replacing a

2:09:43 ↗ piece of equipment but if we our own

2:09:46 ↗ ourselves city of isqua wanted to buy a

2:09:48 ↗ piece of equipment and kind of and add

2:09:51 ↗ it to our list of assets are Neer that's

2:09:54 ↗ covered as well and I think that

2:09:55 ↗ happened when we o Open station

2:09:58 ↗ 73 73 within the last couple of years so

2:10:03 ↗ so the answer to your question is it's

2:10:05 ↗ not just when we started it's anything

2:10:06 ↗ else that we on ourselves would buy and

2:10:08 ↗ and give over to ephra as well we retain

2:10:10 ↗ that a second part to that would be if

2:10:12 ↗ somebody came in with three fire trucks

2:10:13 ↗ and over time they get

2:10:15 ↗ replaced out of these funds do they are

2:10:18 ↗ they still the they get the title to the

2:10:21 ↗ replacement

2:10:22 ↗ equipment repl mhm and so the drill so

2:10:27 ↗ Station 72 which is a new

2:10:30 ↗ station

2:10:32 ↗ uh we purchased new equipment for that

2:10:36 ↗ station some new equipment no you didn't

2:10:39 ↗ so where did that equipment come from

2:10:42 ↗ that came from that from that was an

2:10:46 ↗ existing um station we just moved that

2:10:49 ↗ we moved it that's the probably the best

2:10:52 ↗ one examples when we opened station 73

2:10:54 ↗ which was a new station in in the city

2:10:58 ↗ of isqua and the system uh we determined

2:11:01 ↗ that we we had enough equipment and

2:11:03 ↗ engines to staff staff that station so

2:11:06 ↗ you in the original plan you the city

2:11:09 ↗ was going to buy an engine and an a car

2:11:11 ↗ for that station we determined well we

2:11:13 ↗ already have enough engines City doesn't

2:11:14 ↗ need to buy an engine but the city did

2:11:16 ↗ need to buy an aid car and so the city

2:11:18 ↗ bought the aid car that got added to

2:11:21 ↗ your

2:11:23 ↗ inventory you you also bring things on

2:11:26 ↗ like air compressors as you build new

2:11:28 ↗ stations those are considered separate

2:11:31 ↗ equipment we don't really put them in

2:11:33 ↗ part of the

2:11:34 ↗ station um just because they can be

2:11:36 ↗ unbolted and moved around if we need to

2:11:39 ↗ so those get added to your

2:11:42 ↗ inventory but we don't inventory Small

2:11:46 ↗ Things Stacy is

2:11:49 ↗ the is the proposal or the idea to uh

2:11:52 ↗ update exhibit B before that late the

2:11:55 ↗ mid January time time table to on the

2:11:59 ↗ titled property exhibit B is done and

2:12:04 ↗ it'll be brought forward on this

2:12:06 ↗ Thursday okay so that the board can

2:12:08 ↗ review exhibit B also and basically

2:12:11 ↗ again that was a clarifying of of

2:12:14 ↗ language exhibit B if you read it in the

2:12:16 ↗ past was kind of how we started the fund

2:12:19 ↗ and it was a lot of accounting um and a

2:12:22 ↗ lot of accounting e a lot of Gap

2:12:25 ↗ discussion uh now we've kind of

2:12:27 ↗ simplified it and it just says here's

2:12:30 ↗ how it works oh okay I thought exhibit B

2:12:32 ↗ was the uh the actual um list of all the

2:12:36 ↗ properties it is as well it is as well

2:12:39 ↗ workbook yeah it's the summary page that

2:12:42 ↗ everybody was having difficulty with so

2:12:45 ↗ we' fixed the summary page the rest of

2:12:47 ↗ it is all it's just here's how we're um

2:12:50 ↗ depleting and saving money to replace

2:12:53 ↗ equipment okay so so from Sam amish's

2:12:57 ↗ perspective they came in with real

2:12:58 ↗ property they want it's they retain

2:13:00 ↗ ownership of that real property they

2:13:02 ↗ came in with other personal property

2:13:04 ↗ with title they retain ownership and

2:13:06 ↗ even uh if it's replaced they get the

2:13:09 ↗ replacement the title for the

2:13:10 ↗ replacement piece as well and that was

2:13:12 ↗ one of that wasn't as clear I think as

2:13:14 ↗ Wes said there people were having

2:13:15 ↗ problems with some of that so that seems

2:13:18 ↗ been clarified and the the existing

2:13:21 ↗ intent and practices was already this

2:13:24 ↗ isn't really a change it's a

2:13:25 ↗ clarification which is

2:13:29 ↗ good uh the next one in the samamish

2:13:32 ↗ list was depreciation and maintenance of

2:13:34 ↗ vehicles and Equipment shall be the

2:13:36 ↗ financial responsibility of the partner

2:13:38 ↗ assigned the vehicles and equipment so

2:13:42 ↗ um

2:13:45 ↗ this and and we didn't again on Friday

2:13:50 ↗ quite discuss and when I was sitting

2:13:51 ↗ down trying to do this presentation it

2:13:53 ↗ wasn't as clear to me on really what we

2:13:55 ↗ said about this one so I did review this

2:13:58 ↗ uh earlier today with another member but

2:14:00 ↗ um it really epher maintains the

2:14:03 ↗ vehicles and I don't think it says does

2:14:05 ↗ it say that anywhere in the Ila but

2:14:08 ↗ epher maintains the vehicles if they

2:14:11 ↗ need regular maintenance epher does that

2:14:13 ↗ and so um though this was one of the

2:14:16 ↗ proposed changes to the Ila in the um uh

2:14:21 ↗ in the resolution from the city of

2:14:23 ↗ samamish I think they're going to be

2:14:25 ↗ satisfied with uh the fact that e

2:14:30 ↗ maintains the vehicles that's the

2:14:32 ↗ indication that I have and so I don't

2:14:33 ↗ think we're recommending any we the the

2:14:35 ↗ ad hoc committee didn't recommend any

2:14:37 ↗ changes to the Ila in per this request

2:14:39 ↗ from

2:14:44 ↗ samamish just a couple more um

2:14:48 ↗ um vehicles and Equipment considered to

2:14:51 ↗ to be Regional assets such as the boat

2:14:53 ↗ or emergency trailer she'll have the

2:14:55 ↗ depreciation and maintenance paid by all

2:14:57 ↗ Partners in the same proportion as their

2:14:59 ↗ respective operating

2:15:02 ↗ contributions um and so this really we

2:15:07 ↗ we we started talking about this as

2:15:09 ↗ we've talked about property personal

2:15:11 ↗ property that you had the title to you

2:15:12 ↗ owned an engine you had the title to

2:15:14 ↗ that but what about other property that

2:15:16 ↗ epher owns where no individual party has

2:15:19 ↗ the title where epher owns it uh and it

2:15:22 ↗ is quote shared and that's really where

2:15:24 ↗ this conversation has gone what about

2:15:27 ↗ the shared

2:15:30 ↗ equipment and and um

2:15:35 ↗ uh you know the where this went and this

2:15:39 ↗ phrase of partner so everybody there is

2:15:41 ↗ some language

2:15:45 ↗ in exhibit

2:15:48 ↗ a uh about how um each

2:15:54 ↗ some partner equity and shared there is

2:15:56 ↗ a a way for every partner to know what

2:15:59 ↗ percentage of epher that they owned some

2:16:01 ↗ of it may be their own personal property

2:16:03 ↗ but the balance of that would reflect

2:16:05 ↗ shared property and and so um and and

2:16:10 ↗ ephra has a method by which to compute

2:16:15 ↗ that partner Equity or uh the other

2:16:18 ↗ phrase that we started using this n

2:16:21 ↗ percent booked value thank you Diane

2:16:24 ↗ where where there is this on the books

2:16:27 ↗ value for these shared assets what

2:16:29 ↗ percent of them does each member

2:16:33 ↗ have um and so there is a formula for

2:16:36 ↗ calculating this net percent Book value

2:16:40 ↗ and uh we reviewed that um as part of

2:16:44 ↗ the ad hoc committee and um um I think

2:16:49 ↗ so I think samamish is satisfied with it

2:16:52 ↗ and is not requesting any change to it

2:16:54 ↗ going forward uh however the exhibit B

2:16:59 ↗ which is supposed to list the still

2:17:01 ↗ needs to be updated and I I get the

2:17:04 ↗ sense that

2:17:06 ↗ that all of those updates to exhibit B

2:17:09 ↗ which was all the shared may or may not

2:17:11 ↗ be done in the same time as the titled

2:17:14 ↗ equipment I'm looking for some

2:17:15 ↗ confirmation from you I think we have it

2:17:17 ↗ done at this stage it's just a matter of

2:17:19 ↗ whether or not I haven't run it past the

2:17:21 ↗ attorney for an attorney review okay you

2:17:23 ↗ always you never know what's going to

2:17:24 ↗ happen there but uh for the most part we

2:17:27 ↗ think we' we've Rewritten the language

2:17:29 ↗ it's to us it's very clear what you do

2:17:32 ↗ with all of the different equipment and

2:17:33 ↗ all the the different um areas so we

2:17:39 ↗ think we've hit the mark but again it'll

2:17:41 ↗ be one of those things once more eyes

2:17:43 ↗ have seen it that whether or not we it's

2:17:46 ↗ very clear and concise is to us but we

2:17:50 ↗ live it and breathe it so it may not be

2:17:52 ↗ as clear and concise to others Mar a

2:17:56 ↗ question on this one and the last one

2:17:58 ↗ are these again just housekeeping ones

2:18:00 ↗ where this is the current practice and

2:18:02 ↗ the wording is getting better or is

2:18:03 ↗ there a monetary change attached this

2:18:06 ↗ looks like it's all just clarifications

2:18:08 ↗ there is no re change in calculation

2:18:11 ↗ it's all just clarification and my the

2:18:13 ↗ indication I've seen is that uh samamish

2:18:16 ↗ is the representative is satisfied with

2:18:19 ↗ that and believes that they're they're

2:18:20 ↗ Council should be you know expects them

2:18:22 ↗ to be as well because again they came in

2:18:25 ↗ with stuff they owned it y they still

2:18:27 ↗ have it and oh by the way there the

2:18:29 ↗ shared assets as well uh what percent

2:18:32 ↗ what percentage percentage of those are

2:18:34 ↗ ours and the methods for determining all

2:18:38 ↗ that already existed we're not changing

2:18:40 ↗ any of those but we're going to clarify

2:18:42 ↗ how they're done and the bookkeeping of

2:18:43 ↗ those and there's a monetary value

2:18:46 ↗ that's connected with each one of those

2:18:48 ↗ and it's depreciated over time so that

2:18:51 ↗ at the end of the life of the boat that

2:18:53 ↗ would be zeroed out yeah and we kind of

2:18:56 ↗ do it in re reverse because we don't

2:18:58 ↗ really depreciate the vehicles we save

2:19:01 ↗ for their replacement so it really

2:19:04 ↗ doesn't matter what they cost at the

2:19:05 ↗ beginning but we're doing is we're

2:19:07 ↗ saving amounts of money every year on

2:19:09 ↗ their life so that at when they at the

2:19:12 ↗ end of life that we have enough cash to

2:19:14 ↗ replace them well for for those

2:19:17 ↗ particular vehicles that are owned by

2:19:19 ↗ the partners but the shared pieces are I

2:19:22 ↗ mean are we actually saving forward for

2:19:24 ↗ the both we're projecting what it looks

2:19:26 ↗ like it's going to cost us in 15 years

2:19:28 ↗ or 20 years that's the goal and then how

2:19:31 ↗ much do we have to save per year yeah

2:19:32 ↗ we're doing it for all the e assets and

2:19:35 ↗ the individual partner assets okay I

2:19:37 ↗ didn't realize we were doing it on these

2:19:39 ↗ smaller shared pieces as well

2:19:43 ↗ okay okay so and so now um the next few

2:19:48 ↗ deal with some actual language changes

2:19:50 ↗ uh the other ones were clarifications so

2:19:53 ↗ uh each partner shall select its

2:19:54 ↗ representatives to the epher board of

2:19:57 ↗ directors and currently in the Ila

2:19:59 ↗ article 3.2 titled appointment it says

2:20:02 ↗ um there's language that says shall be

2:20:05 ↗ members of city councils and Boards of

2:20:07 ↗ fire commissioners of the

2:20:10 ↗ parties and and the proposed change is

2:20:14 ↗ to shall be elected members of the

2:20:19 ↗ parties so what that does is that um it

2:20:24 ↗ retains it as elected members so uh a

2:20:28 ↗ mayor an elected mayor could be

2:20:29 ↗ appointed be it's anybody who's

2:20:34 ↗ elected Josh there there's language

2:20:37 ↗ there that the one thing jumps out at me

2:20:38 ↗ using that that term talking close

2:20:42 ↗ enough to this that that seems

2:20:43 ↗ Troublesome okay um which is the use of

2:20:46 ↗ elected because it would appear to

2:20:48 ↗ preclude appointed Council

2:20:50 ↗ Representatives which means like when

2:20:53 ↗ Joe forkner was serving technically that

2:20:55 ↗ wouldn't have been sufficient under this

2:20:58 ↗ Ila so get it so is is is Joe was in

2:21:02 ↗ that example was Joe technically elected

2:21:04 ↗ or

2:21:14 ↗ appointed he was a he was appointed to

2:21:17 ↗ an elected

2:21:19 ↗ position so when he was appointed that

2:21:22 ↗ wasn't the wording that was used so

2:21:23 ↗ that's something that we can you caness

2:21:26 ↗ around with cuz that would have been

2:21:29 ↗ proper under the previous he was a

2:21:30 ↗ member of the city council but he was

2:21:32 ↗ elected and or appointed to an elected

2:21:35 ↗ position and so it looks like

2:21:39 ↗ uh under the current language a mayor

2:21:43 ↗ could not correct and what this does is

2:21:47 ↗ provide that as an option it provides

2:21:50 ↗ that as an option another reason this

2:21:52 ↗ came up too is was there was discussion

2:21:55 ↗ does it have to be an elected or ano

2:21:57 ↗ person appointed to an elector what

2:21:59 ↗ about a staff member and so we discussed

2:22:02 ↗ that and the ad hoc committee was uh

2:22:05 ↗ achiev consensus on it should be

2:22:14 ↗ elected so thank you for that clar

2:22:17 ↗ clarifying language but I'm hoping that

2:22:19 ↗ our Council won't won't have any issue

2:22:21 ↗ with the proposed

2:22:24 ↗ change this is definitely one of the

2:22:26 ↗ language areas

2:22:30 ↗ so so Fred as the mayor-elect we're

2:22:34 ↗ going to appoint you no I'm kidding um

2:22:38 ↗ but that but I can see how it's you know

2:22:41 ↗ so so I think I think of myself is that

2:22:45 ↗ is that you know each partner um you

2:22:48 ↗ know the fact that would have be an

2:22:49 ↗ elected member you know they've got some

2:22:50 ↗ Authority they got some budget making

2:22:52 ↗ and approving Authority spending uh and

2:22:55 ↗ that's that's what we want on the board

2:22:58 ↗ and I have no problem okay adding you

2:23:01 ↗ you know the language change as long as

2:23:04 ↗ we can clean up a little address the

2:23:07 ↗ appointed issue that Josh brought and I

2:23:10 ↗ think that's a simple enough uh change

2:23:14 ↗ to what you've been talking about so

2:23:17 ↗ Josh brings up a good point uh

2:23:21 ↗ and he

2:23:22 ↗ also solidified his chances of being

2:23:26 ↗ appointed to the next Ila atw committee

2:23:29 ↗ thank you Josh having served on the ETP

2:23:32 ↗ rules subcommittee this is somewhat

2:23:34 ↗ familiar uh process to

2:23:38 ↗ me you might even finally get through

2:23:41 ↗ the process this Friday

2:23:45 ↗ okay okay there are two more um then

2:23:50 ↗ second last an operations committee

2:23:52 ↗ composed of staff from each of the

2:23:53 ↗ partners shall be formed um now there's

2:23:56 ↗ actually more in their resolution than

2:23:58 ↗ this but this is the top title and I

2:24:00 ↗ want to point out too is that um though

2:24:02 ↗ this was found its way onto Sam amish's

2:24:05 ↗ resolution it was actually put there um

2:24:08 ↗ it was actually a member of our own City

2:24:10 ↗ staff who suggested it and and and Sam

2:24:14 ↗ amish's representative kind of

2:24:16 ↗ aggregated all the various suggestions

2:24:18 ↗ and they took them up under their own

2:24:19 ↗ resolution so these didn't all just come

2:24:21 ↗ this is one that actually came from our

2:24:23 ↗ suggestion now the good news is is again

2:24:26 ↗ U as article 3.4 on committees and task

2:24:29 ↗ force point out is that this is already

2:24:31 ↗ completely doable no change is needed

2:24:33 ↗ and in fact there's been a lot of

2:24:35 ↗ discussion about that it seems to be

2:24:37 ↗ that um I don't think the ad hoc well

2:24:40 ↗ the board will probably take this up in

2:24:41 ↗ the near future but uh the ad hoc

2:24:43 ↗ committee has no recommended changes to

2:24:45 ↗ the Ila other than to say that this

2:24:49 ↗ operational committee which totally up

2:24:52 ↗ to the discretion of the board to

2:24:54 ↗ allow parties to appoint staff to this

2:25:00 ↗ um and and I think that's the key thing

2:25:02 ↗ in that in that um um many times staff

2:25:05 ↗ because of it's their sweet spot it's

2:25:07 ↗ their area of expertise uh their ability

2:25:10 ↗ to uh get involved with an issue and

2:25:12 ↗ understand it and help uh work with the

2:25:14 ↗ other partners can be an make vital

2:25:17 ↗ contributions to those of us who may be

2:25:19 ↗ on the board and then it can provide

2:25:21 ↗ that um guidance and advice to the

2:25:24 ↗ actual uh voting board members and so

2:25:27 ↗ this this isn't the way it's working

2:25:28 ↗ right now I think there seems to be a

2:25:30 ↗ lot of interest in all the partners

2:25:32 ↗ partners to at least I picked up on this

2:25:35 ↗ to do something like this and allow it

2:25:37 ↗ to be open to staff as well well this

2:25:39 ↗ this is I mean as we are able to do this

2:25:43 ↗ right now I mean the board can um add

2:25:46 ↗ additional um committees as needed

2:25:49 ↗ that's right and as they see that the

2:25:51 ↗ need for um I think the change would be

2:25:53 ↗ that now staff

2:25:55 ↗ members um in and that has always been a

2:25:58 ↗ possibility in the past previously also

2:26:01 ↗ it wasn't just simply board of

2:26:03 ↗ directors right and then in language in

2:26:05 ↗ in section 3.4 it really doesn't say

2:26:08 ↗ anything about the composition of the

2:26:11 ↗ committee or task force so it's kind of

2:26:13 ↗ Silent on who so it's really I would

2:26:15 ↗ read this as the up to the discretion of

2:26:17 ↗ the board on how they could compose uh

2:26:20 ↗ committee or task force so no change

2:26:22 ↗ there this and so the final one um oh

2:26:27 ↗ I'm sorry Mar sure and this would be a a

2:26:30 ↗ committee that is formed and meets

2:26:33 ↗ before the board meetings provides

2:26:35 ↗ information in the board me like I'm not

2:26:37 ↗ really sure what they would do you know

2:26:39 ↗ it's uh it's not entirely clear to me as

2:26:42 ↗ well but the model I have in my mind is

2:26:45 ↗ I um it's probably the same one I'd ask

2:26:49 ↗ you to consider is like like we here at

2:26:51 ↗ the city have boards and commissions and

2:26:54 ↗ there are certain topics that they're

2:26:56 ↗ experts on that come to them they're

2:26:57 ↗ appointed you know by you know by the

2:27:01 ↗ mayor uh and and and there's certain

2:27:05 ↗ issues they've got a charter and they

2:27:07 ↗ come to them and they deliberate and

2:27:08 ↗ they come to uh conclusion and they make

2:27:12 ↗ recommendations to the mayor and to the

2:27:14 ↗ city council and I would see it

2:27:16 ↗ operating in a similar Way East Side

2:27:18 ↗ Fire and Rescue now currently has two

2:27:21 ↗ subcommittees that are operating one is

2:27:22 ↗ regional personnel and the other one is

2:27:25 ↗ finance and Ops U so the the desire to

2:27:29 ↗ have a third um will come before the

2:27:32 ↗ board Andor I mean Regional Personnel is

2:27:34 ↗ not always that busy so it could

2:27:36 ↗ possibly some be some kind of a

2:27:37 ↗ combination of some of those or a third

2:27:40 ↗ uh committee as needed and and Eileen I

2:27:43 ↗ I understand that those two that you

2:27:46 ↗ mentioned are staffed only with board

2:27:48 ↗ members currently and this would be an

2:27:51 ↗ so this general practice what I'm seeing

2:27:54 ↗ is this general practice change you know

2:27:56 ↗ maybe we need to actually get people who

2:27:58 ↗ know how to let me say a little bit

2:28:00 ↗ differ U maybe may maybe maybe the

2:28:04 ↗ electeds and board members you know um

2:28:07 ↗ uh if they were supported by staff and

2:28:11 ↗ could get advice from staff that the

2:28:14 ↗ overall operation and efficiency of the

2:28:16 ↗ E for upper management would be improved

2:28:19 ↗ how's that but just the one example we

2:28:21 ↗ hear a lot is well I need to take this

2:28:23 ↗ back to my city manager or city

2:28:25 ↗ administrator yeah and so if we could

2:28:27 ↗ reverse the order so that the board

2:28:29 ↗ member said no I know my staff has

2:28:30 ↗ looked at this and now I can weigh the

2:28:33 ↗ actual policy decision instead so you

2:28:35 ↗ know and I think always being directors

2:28:37 ↗ has just simply been practice um I don't

2:28:40 ↗ no one has even perhaps even pushed

2:28:42 ↗ until now in regards to having staff

2:28:45 ↗ members being on these different

2:28:46 ↗ committees and it's it's it's it should

2:28:49 ↗ be very good

2:28:50 ↗ I think it was uh Bob Harrison that made

2:28:52 ↗ the first suggestion so he had he had an

2:28:55 ↗ honorary appointment for Life uh

2:29:00 ↗ last

2:29:02 ↗ was okay I was just kidding but but

2:29:04 ↗ there's a great list of of possible um

2:29:07 ↗ things to look at on the operations

2:29:09 ↗ committee so that will be and another

2:29:11 ↗ thing oh I'm sorry no just something to

2:29:13 ↗ to for the board to take a look at right

2:29:15 ↗ I think what samam samamish had the

2:29:16 ↗ practice of actually bringing staff to

2:29:18 ↗ board meetings and I think that whole

2:29:20 ↗ Loop of you know I would want to you

2:29:22 ↗ know get some input or feedback or can

2:29:25 ↗ they contribute to the

2:29:26 ↗ conversation um uh and so this is one

2:29:30 ↗ way an operations committee that

2:29:31 ↗ actually had staff of make sure they're

2:29:33 ↗ part of that but I also think I heard

2:29:35 ↗ that you know there may be uh a board

2:29:38 ↗ meeting that and all the members of the

2:29:41 ↗ board are you know elected or fulfilling

2:29:43 ↗ or appointed to elected positions

2:29:44 ↗ whoever that language is going to be

2:29:46 ↗ that there may be staff present maybe

2:29:48 ↗ sitting in the audience and that there

2:29:50 ↗ ability to actually be included in the

2:29:52 ↗ conversation and I to me that sounds

2:29:54 ↗ just like a practice on whether allow or

2:29:57 ↗ not but I think that was just the one

2:29:59 ↗ other thing about about um wanting to

2:30:02 ↗ take advantage of the expertise uh that

2:30:04 ↗ was available and staff and and and

2:30:06 ↗ using that in the decision-making

2:30:09 ↗ process because I know that at one time

2:30:12 ↗ Sam amish's Director of

2:30:15 ↗ Finance

2:30:17 ↗ attended just about all of those

2:30:19 ↗ meetings

2:30:20 ↗ but I don't believe I ever heard him

2:30:24 ↗ speak at a board meeting he was just in

2:30:28 ↗ the audience and was taking

2:30:31 ↗ information back following the meeting

2:30:36 ↗ they almost always have somebody from

2:30:37 ↗ staff you know one of their directors is

2:30:41 ↗ there it's been Mike sarne for the last

2:30:44 ↗ few years and uh he's at a lot of the

2:30:47 ↗ committee meetings and he's lot at a lot

2:30:49 ↗ of the board

2:30:50 ↗ meetings and I think for their the way

2:30:54 ↗ they do business it was frustrating for

2:30:55 ↗ them because we Comm communicate

2:30:59 ↗ directly to their council member our

2:31:02 ↗ board the person that's on the board and

2:31:04 ↗ we don't directly communicate with their

2:31:06 ↗ staff person so their board member would

2:31:09 ↗ come back to the staff person and say

2:31:11 ↗ well eeper is doing this and Mike would

2:31:14 ↗ go well I don't have all the background

2:31:16 ↗ on that and so then that would put them

2:31:19 ↗ in you know they feel like they're

2:31:20 ↗ playing catchup so that's why they

2:31:22 ↗ really want to see an operations board

2:31:24 ↗ and we want to see it too we think it'll

2:31:26 ↗ benefit East Side Fire and

2:31:28 ↗ Rescue and I think it'll also cut down

2:31:31 ↗ on the demands we put on our board of

2:31:33 ↗ directors we have you know your guys

2:31:35 ↗ already have a busy schedule and then we

2:31:37 ↗ ask for two more three more meetings

2:31:39 ↗ sometimes a month and if we could drop

2:31:42 ↗ some of those meetings and get the

2:31:45 ↗ information to you in a more direct

2:31:48 ↗ format a format that most in the cities

2:31:51 ↗ are used to that it comes through staff

2:31:53 ↗ up to you you guys get policy direction

2:31:56 ↗ or ideas and then you give direction so

2:31:59 ↗ we're hopeful that that whole system

2:32:02 ↗ could work better yeah and and I think

2:32:06 ↗ um I'm optimistic that that samamish

2:32:09 ↗ will see it that way but of course

2:32:10 ↗ they'll consider that but their

2:32:12 ↗ representative and idaw committee was

2:32:14 ↗ optimistic that this plan would work for

2:32:16 ↗ them as well so and so again the

2:32:20 ↗ motivation was can we get staff on the

2:32:21 ↗ board well the ad hoc committee said no

2:32:24 ↗ let's keep it as um well actually that

2:32:27 ↗ was the previous one let's keep it at

2:32:29 ↗ elected and appointed but go ahead and

2:32:31 ↗ create this operations committee which

2:32:32 ↗ no Ila change is required for okay and

2:32:35 ↗ then the last one this would be a

2:32:37 ↗ language change uh so we really haven't

2:32:39 ↗ looking at a lot of language changes and

2:32:41 ↗ current uh their last request was budget

2:32:43 ↗ approval shall require approval of by at

2:32:46 ↗ least six members of the uh epher board

2:32:49 ↗ and so article 3.3 dealing with meetings

2:32:53 ↗ actually has a has language in the air

2:32:55 ↗ that deals with budgetary items or

2:32:57 ↗ anything over $50,000 which their budget

2:32:59 ↗ is over

2:33:01 ↗ $50,000 and that Language basic there is

2:33:03 ↗ language in there they compute there's

2:33:05 ↗ something called a weighted majority and

2:33:07 ↗ I don't have to go into all the details

2:33:08 ↗ of right now because the committee had

2:33:12 ↗ consensus in VI and in that um that

2:33:15 ↗ language be changed and uh and the

2:33:18 ↗ current proposed language says five F

2:33:21 ↗ five of

2:33:23 ↗ eight um and um and that is really

2:33:27 ↗ happens to be a simple majority I was

2:33:29 ↗ pushing for the language can we just

2:33:30 ↗ change it can we just say a simple

2:33:32 ↗ majority uh and um but if it comes back

2:33:36 ↗ at five well eight I mean five is a

2:33:39 ↗ simple majority of eight so I mean it's

2:33:41 ↗ still ACH achieving that I think the

2:33:43 ↗ changing it to a simple majority simply

2:33:46 ↗ means that the language would work if

2:33:47 ↗ there's some other change uh in the

2:33:50 ↗ board composition uh through some other

2:33:52 ↗ change so um and uh the actual language

2:33:56 ↗ is also then is removing the definition

2:33:59 ↗ of a weighted majority from that section

2:34:01 ↗ as well and so I think the Cal

2:34:03 ↗ calculation the weighted majority was a

2:34:06 ↗ calculate the waiting was a percentage

2:34:08 ↗ of contribution

2:34:11 ↗ contribution and so what originally

2:34:13 ↗ motivated This was um what it said was

2:34:18 ↗ um the weighted the language said 71% it

2:34:21 ↗ took 71% of the weighted majority to

2:34:24 ↗ approve a budgetary item uh and

2:34:27 ↗ currently um District 10's contribution

2:34:31 ↗ is greater than

2:34:34 ↗ 40% so technically district 10 with

2:34:39 ↗ their great their waiting if they were

2:34:41 ↗ to if all six other board members voted

2:34:46 ↗ in favor of a budgetary item the two

2:34:48 ↗ district 10 Representatives could vote

2:34:50 ↗ negative that would be and we would not

2:34:53 ↗ achieve the

2:34:55 ↗ 71% uh and so and so the that was the

2:34:58 ↗ original motivation is that one partner

2:35:01 ↗ shouldn't even shouldn't be able to

2:35:03 ↗ defeat a budgetary

2:35:04 ↗ item so so the way the path that this is

2:35:07 ↗ taken was it's budget let's just do a

2:35:10 ↗ majority or a simple majority or in this

2:35:13 ↗ case explicitly

2:35:14 ↗ five

2:35:17 ↗ so is it is it going to say majority or

2:35:20 ↗ is it going to say five well the current

2:35:21 ↗ language says five okay that's being

2:35:23 ↗ that been put together but you had

2:35:25 ↗ indicated that the simple majority might

2:35:28 ↗ actually be better because if there were

2:35:30 ↗ partnership changes during the Ila

2:35:32 ↗ period five would no longer be an

2:35:35 ↗ accurate simple majority which there

2:35:37 ↗ would have to be an Ila change anyway so

2:35:39 ↗ we'd have to clean that part up too okay

2:35:41 ↗ is there um is there a quorum

2:35:44 ↗ requirement for the meetings out of the

2:35:45 ↗ eight what's that uh do you know if top

2:35:48 ↗ of your head five

2:35:50 ↗ so in this case a budget would have to

2:35:53 ↗ have an unanimous vote if only five were

2:35:55 ↗ there right so there has to be only five

2:35:58 ↗ present and there'd have to be and it

2:36:00 ↗ takes this language says there'd have to

2:36:01 ↗ be five okay now is this just for a

2:36:04 ↗ budget item or is this for

2:36:11 ↗ approving the annual budget this was for

2:36:14 ↗ both any budget item over 50,000 would

2:36:17 ↗ require this and any

2:36:20 ↗ annual budget would require that

2:36:22 ↗ everything else is just basically simple

2:36:24 ↗ majority so if there's only if you only

2:36:26 ↗ have a quum of five and it's a you know

2:36:29 ↗ signing of a letter of agreement or any

2:36:30 ↗ of those other action items and only

2:36:32 ↗ takes three of the five that simple

2:36:34 ↗ majority but in cases of the way this

2:36:36 ↗ language is written in the case of a

2:36:38 ↗ budget you'd have to have five votes

2:36:41 ↗ regardless of how many people were in

2:36:43 ↗ the meeting that day oh Wes what what

2:36:47 ↗ you just said kind of confused me

2:36:49 ↗ because

2:36:50 ↗ if you had a quorum of five and and we

2:36:52 ↗ went through this we've been going

2:36:53 ↗ through this for about two years at ETP

2:36:55 ↗ there's a difference between majority

2:36:57 ↗ and majority of voting members present

2:36:59 ↗ and what you just described is actually

2:37:01 ↗ a majority of voting members present at

2:37:03 ↗ a meeting which would then require three

2:37:05 ↗ of five but if in fact a

2:37:08 ↗ majority is required it would always be

2:37:12 ↗ a majority of the total voting members

2:37:14 ↗ which would be five out of eight so yeah

2:37:17 ↗ and the interlocal agreements written

2:37:19 ↗ for both both those occasions so there

2:37:21 ↗ are certain things that only need a

2:37:23 ↗ majority of the members present okay but

2:37:26 ↗ on issues like anything that's over

2:37:28 ↗ $50,000 or a budget and then there's

2:37:31 ↗ some others that actually require a

2:37:33 ↗ unanimous vote of all the parties so

2:37:36 ↗ sometimes it takes eight of eight um so

2:37:39 ↗ it it names all those different

2:37:41 ↗ scenarios as long as that distinction

2:37:43 ↗ yeah the distinctions in the interal

2:37:48 ↗ agreement yes so when we were at

2:37:50 ↗ Services um I think one of the questions

2:37:52 ↗ I had

2:37:55 ↗ was what the particular issue was with

2:37:59 ↗ with this so um you talked earlier about

2:38:01 ↗ the scenario that

2:38:04 ↗ um there could be a scenario where

2:38:07 ↗ district 10 because of their large

2:38:08 ↗ contribution could hold up the budget in

2:38:13 ↗ so but that's never happened um and I

2:38:15 ↗ wondered if there had been any

2:38:16 ↗ discussion at the ad hoc committee about

2:38:19 ↗ what what the issue was with what was

2:38:22 ↗ driving the suggested change here I we

2:38:25 ↗ we did have that conversation and

2:38:29 ↗ um that would that was repeated that was

2:38:35 ↗ it now just just like in

2:38:39 ↗ FYI

2:38:40 ↗ that um

2:38:43 ↗ should clani Annex into isqua that is

2:38:47 ↗ clani is currently served by district 10

2:38:50 ↗ then our total contribution then uh

2:38:54 ↗ including Kahani we would become the

2:38:56 ↗ majority uh uh in that size too so in

2:39:00 ↗ the future um if they had continued to

2:39:03 ↗ use the weighted majority in this then

2:39:05 ↗ then we would have had actually that

2:39:07 ↗ ability uh our two board members to

2:39:12 ↗ um deny passage of a budgetary item just

2:39:16 ↗ uh when another all six other voters had

2:39:19 ↗ had uh had approved it but um that's

2:39:22 ↗ kind of looking forward um the

2:39:24 ↗ conversation was simply about that you

2:39:27 ↗ know should a single member in this case

2:39:29 ↗ the majority member who has greater than

2:39:31 ↗ 39% be able to um um you know kill a

2:39:37 ↗ budgetary item and and and that was the

2:39:40 ↗ only reason given and but I think people

2:39:42 ↗ seem to be it's budgetary it makes

2:39:45 ↗ simple majority makes

2:39:47 ↗ sense so that was our conversation

2:39:50 ↗ any other

2:39:51 ↗ questions so that's so so so there was a

2:39:55 ↗ lot about real and personal property no

2:39:57 ↗ language changes but things in the um in

2:40:01 ↗ exhibit B that need to be clarified so

2:40:03 ↗ we'll be seeing that there's this

2:40:05 ↗ language change right here about going

2:40:07 ↗ from this weighted majority uh and uh if

2:40:11 ↗ I and then the other one had to do with

2:40:14 ↗ this idea about where it specifically

2:40:17 ↗ said City councils and Boards of Fire

2:40:19 ↗ Commissioners uh they'll be so these are

2:40:22 ↗ these are pretty simple changes in my

2:40:25 ↗ mind so and so I'm this is my last slide

2:40:29 ↗ one quick question though oh yeah sure

2:40:31 ↗ back to if I can ask Wes please

2:40:33 ↗ committees and task force in the Ila it

2:40:36 ↗ doesn't speak to any number of members

2:40:39 ↗ or who can make up those we somewhat

2:40:42 ↗ have a practice now what we do but I

2:40:44 ↗ mean could we have a committee of six

2:40:48 ↗ seven whatever whatever is chosen there

2:40:50 ↗ is okay so there could be you know two

2:40:53 ↗ members from a district or two members

2:40:55 ↗ from a city sitting on any of these

2:40:57 ↗ subcommittees they're just whatever yeah

2:41:00 ↗ it's totally up to the board on how your

2:41:02 ↗ makeup how many committees how often

2:41:04 ↗ they meet who sits on them the number of

2:41:07 ↗ Representatives that sit on them there's

2:41:09 ↗ nothing spelled out okay I couldn't find

2:41:10 ↗ anything we specifically tried to keep

2:41:12 ↗ when they when we came up with this

2:41:13 ↗ interlocal agreement you you'll notice

2:41:16 ↗ that this isn't a huge inter local

2:41:18 ↗ agreement for such a a major

2:41:20 ↗ organization like you Side Fire and

2:41:21 ↗ Rescue and that comes from Rod kasuma

2:41:25 ↗ who's the attorney and he likes to keep

2:41:27 ↗ these things open so that the board has

2:41:30 ↗ a lot of latitude to do their business

2:41:32 ↗ and they're not bound by little rules

2:41:34 ↗ here and there and I think one of the

2:41:37 ↗ things by changing some of this language

2:41:39 ↗ that we're doing in this amendment we're

2:41:42 ↗ actually freeing it up a little bit more

2:41:43 ↗ and clar mainly through clarification of

2:41:46 ↗ what was meant sometimes when you have

2:41:48 ↗ language that that it's very written

2:41:50 ↗ very open you also

2:41:53 ↗ get confused on it also so we're going

2:41:56 ↗ to clarify it which actually opens up

2:41:58 ↗ the language a little bit more and with

2:42:00 ↗ this clarification I think it'll it'll

2:42:03 ↗ be shown the intent of the board is to

2:42:05 ↗ have

2:42:06 ↗ committees and they they could be

2:42:08 ↗ operating committees they could be task

2:42:10 ↗ force I I just go back to the same thing

2:42:13 ↗ that that we talked about earlier about

2:42:15 ↗ how

2:42:16 ↗ samamish their staff often times felt

2:42:19 ↗ like they were missing information um

2:42:22 ↗ but as an elected um with just staff

2:42:25 ↗ sitting on a particular committee I

2:42:27 ↗ think as a director to Eide fire and

2:42:29 ↗ rescue I would feel I would be missing

2:42:30 ↗ some of that information that firsthand

2:42:32 ↗ information and the ability to

2:42:33 ↗ contribute to the discussion also so

2:42:36 ↗ that's why I was you know if two can sit

2:42:38 ↗ on these committees so thank you so

2:42:42 ↗ there actually was one other uh point I

2:42:44 ↗ didn't have any material on I wanted to

2:42:46 ↗ mention there actually are other changes

2:42:48 ↗ to the

2:42:49 ↗ Wes and his actually had proposed

2:42:51 ↗ they're house cleaning they're kind of

2:42:53 ↗ cleanup stuff they're

2:42:55 ↗ nothing

2:42:57 ↗ um West would is that is that you agree

2:43:00 ↗ with that characterization just clean up

2:43:02 ↗ the interal agreement had a lot of it

2:43:05 ↗ talked about commissions Board of

2:43:07 ↗ Commissioners and city councils which if

2:43:10 ↗ we ever try to grow it if somebody comes

2:43:13 ↗ into epher and they're a regional Fire

2:43:14 ↗ Authority and they want to join epher

2:43:17 ↗ then they could because you could say

2:43:20 ↗ well Regional fire authorities aren't in

2:43:22 ↗ the language if the the snowy tribes had

2:43:26 ↗ interests in the past of coming into

2:43:27 ↗ eper so well you're a tribe you're not a

2:43:30 ↗ city council or fire district so we just

2:43:32 ↗ changed the took out all the fire distri

2:43:35 ↗ city council language and just replace

2:43:37 ↗ that with parties the party or the

2:43:40 ↗ parties and then that way it opens it up

2:43:43 ↗ that just about any entity could come

2:43:46 ↗ into the interlocal agreement that the

2:43:49 ↗ board and the rest of you would want to

2:43:51 ↗ come in you know if a if a Boeing fire

2:43:55 ↗ department wanted to be part of it you

2:43:57 ↗ guys could look at it and say well yeah

2:43:59 ↗ or no about it but instead of keeping it

2:44:02 ↗ such strict language to fire districts

2:44:05 ↗ and city council so that was one of the

2:44:06 ↗ language cleanups we did and then we

2:44:09 ↗ just did a few other ones that just

2:44:11 ↗ brought clarification

2:44:13 ↗ to to um the agreement most of it was

2:44:17 ↗ changing from to the the

2:44:23 ↗ party okay so this is my last slide I'm

2:44:25 ↗ going to oh come on show up in there

2:44:29 ↗ actually draw on here and I'm going to

2:44:31 ↗ put in uh the uh I'm doing this with my

2:44:36 ↗ right index finger now know that I am

2:44:39 ↗ left-handed so he said there was no

2:44:42 ↗ animation I told you this was going to

2:44:44 ↗ be exciting so I'm writing in the 6th of

2:44:47 ↗ January of 2014 first council meeting

2:44:50 ↗ that's the first council meeting so one

2:44:53 ↗ way that we as a participate in

2:44:56 ↗ participant in this could be that um now

2:45:00 ↗ that you understand kind of the scope of

2:45:01 ↗ these changes my own assessment that

2:45:03 ↗ these we understand them very well I I'm

2:45:06 ↗ getting kind of the sense of the council

2:45:09 ↗ that you're uh that the our

2:45:13 ↗ representative on the ephra board

2:45:14 ↗ Thursday uh are getting the green light

2:45:17 ↗ to approve these changes

2:45:19 ↗ is that the general sense of the counsel

2:45:24 ↗ with some of these change with the

2:45:25 ↗ revisions that we talked about and so

2:45:28 ↗ one way that we can eliminate this

2:45:31 ↗ potential by our own schedule and maybe

2:45:33 ↗ cause an issue with the January 17th

2:45:35 ↗ date that's in their resolution and not

2:45:37 ↗ anybody ask anybody or expect anybody to

2:45:39 ↗ change their resolution or dates again

2:45:41 ↗ is for us either to resolve it either

2:45:43 ↗ our next business meeting a week from

2:45:44 ↗ today or on our our next our business

2:45:47 ↗ meeting after that which is the 6th of

2:45:48 ↗ January

2:45:49 ↗ which would mean not going which means

2:45:51 ↗ creating an agenda Bill and and not

2:45:54 ↗ going to services and safety and then

2:45:57 ↗ actually reviewing the contents of that

2:45:59 ↗ agenda bill at a regular at one of these

2:46:01 ↗ two regular Council

2:46:02 ↗ meetings and um i' throw that out there

2:46:05 ↗ is that I I'd like us to consider that

2:46:08 ↗ and if I need to kind of have a quick

2:46:10 ↗ summary of the changes and and review um

2:46:13 ↗ and present them to the entire council

2:46:15 ↗ at a regular council meeting so that we

2:46:17 ↗ can take a final action um I'd be

2:46:21 ↗ willing willing to do that and then we

2:46:23 ↗ would then then this whole date thing is

2:46:27 ↗ off the table and we've we've done that

2:46:29 ↗ so it's already gone to safety and

2:46:31 ↗ services once so Stacy can weigh in on

2:46:34 ↗ whether or not what we've heard tonight

2:46:36 ↗ do you feel like there's a benefit to

2:46:38 ↗ having it go back through the group

2:46:40 ↗ again the committee

2:46:41 ↗ again oh I'm gonna have e answer since

2:46:45 ↗ he's the chair of

2:46:47 ↗ services

2:46:49 ↗ um I don't see the need for it to

2:46:51 ↗ necessarily come back to services and

2:46:53 ↗ safety we've reviewed it um it's been

2:46:57 ↗ discussed by the ad hoc committee all

2:46:58 ↗ the concerns that we had have been

2:47:00 ↗ resolved and if there is something that

2:47:02 ↗ pops up which I can't see we have the

2:47:04 ↗ opportunity to speak forward at that

2:47:07 ↗ that council meeting so I don't see the

2:47:09 ↗ need at

2:47:14 ↗ all would seem like a regular business

2:47:17 ↗ yes so the next regular meeting regular

2:47:20 ↗ business

2:47:22 ↗ exactly so I so probably that one on the

2:47:25 ↗ 6th of January makes the most because we

2:47:27 ↗ still have to put an agenda Bill

2:47:28 ↗ together we still I mean epher has to

2:47:30 ↗ have its board meeting the final

2:47:31 ↗ language has to be proposed by them we

2:47:34 ↗ need to put together an agenda Bill uh

2:47:37 ↗ and the time frame of doing that on

2:47:38 ↗ January 6 seems to make a little bit

2:47:40 ↗ more

2:47:41 ↗ sense so will the ad ad hoc committee

2:47:44 ↗ meet

2:47:45 ↗ again uh it's not currently planning on

2:47:48 ↗ it

2:47:51 ↗ to

2:47:52 ↗ and

2:47:55 ↗ uh well you be at the uh eer board

2:48:00 ↗ meeting on the 12th the 12th

2:48:03 ↗ yes so we'll have two representatives

2:48:06 ↗ there MH who are knowledgeable and you

2:48:09 ↗ know I uh these

2:48:14 ↗ changes don't really appear to be I mean

2:48:18 ↗ relatively minor it's actually you know

2:48:22 ↗ confirming more than anything our past

2:48:26 ↗ practices

2:48:27 ↗ uh and making it a little bit

2:48:33 ↗ clearer so I uh you know for me

2:48:36 ↗ personally I think the you know the 6th

2:48:39 ↗ J January council meeting uh is unless

2:48:45 ↗ there's a wrinkle as you point out the

2:48:47 ↗ the council could take

2:48:49 ↗ action without referral to committee

2:48:52 ↗ there there is there's one one argument

2:48:54 ↗ for maybe doing it a week from today and

2:48:56 ↗ that would be what we know for certain

2:48:59 ↗ is that the current samamish council is

2:49:02 ↗ the one that put forward these changes

2:49:04 ↗ and they're having some changes in

2:49:05 ↗ Council so you have you know with the

2:49:07 ↗ new Council seated things can

2:49:09 ↗ change uh and so and so us taking action

2:49:13 ↗ prior to that would be the one

2:49:15 ↗ motivation that we might use to do it a

2:49:18 ↗ week from tonight

2:49:23 ↗ so maybe we could let's take this under

2:49:25 ↗ consideration perhaps a leadership on

2:49:26 ↗ Wednesday I think that's a good

2:49:29 ↗ suggestion okay because I you had a good

2:49:33 ↗ meeting with uh with Don Jaren of the

2:49:37 ↗ samam city council and so you have some

2:49:40 ↗ insights from that meeting uh there will

2:49:44 ↗ be some changes on the samamish council

2:49:47 ↗ right

2:49:49 ↗ there will be some changes on the uh

2:49:52 ↗ samamish Council and I'm it'd be

2:49:55 ↗ interesting to

2:49:56 ↗ get some feel or feedback on what

2:50:00 ↗ direction because they can still

2:50:02 ↗ withdraw regardless of what we do and

2:50:06 ↗ it's been very very

2:50:09 ↗ controversial discussion up there on

2:50:12 ↗ these issues but let's talk about it at

2:50:16 ↗ leadership on Wednesday morning

2:50:19 ↗ any other questions

2:50:20 ↗ comments well

2:50:22 ↗ what us taking action on the six

2:50:26 ↗ still the smish resolution that's

2:50:28 ↗ scheduled to happen on the 17th would

2:50:30 ↗ would in include their new Council

2:50:35 ↗ makeup so it

2:50:37 ↗ doesn't

2:50:40 ↗ um

2:50:43 ↗ anyway I think there's this timeline it

2:50:46 ↗ might be possible for their current

2:50:47 ↗ Council to take AC ction before the end

2:50:49 ↗ of the year as

2:50:59 ↗ well so so that would be that would be

2:51:01 ↗ the considerations for us to make on on

2:51:03 ↗ doing it a different timeline so what

2:51:04 ↗ I'm hearing is there's no need for it to

2:51:06 ↗ go back to services and safety so at

2:51:08 ↗ least we can

2:51:10 ↗ easily um not have conflict with the

2:51:12 ↗ January 17 datee uh and whether or not

2:51:15 ↗ we do it in a week or the fir or the

2:51:18 ↗ next or the subsequent business meeting

2:51:20 ↗ is to be determined but we understand

2:51:22 ↗ the issues okay good that's all I had if

2:51:25 ↗ there's no other comments I think we're

2:51:26 ↗ done well uh is there anyone in the

2:51:29 ↗ audience Desiring to comment on this

2:51:34 ↗ topic anyone in the audience does not

2:51:38 ↗ seeing no one then uh is there any other

2:51:42 ↗ business uh to come before the council

2:51:45 ↗ Paul thank you for representing the city

2:51:48 ↗ on the ad hoc committee appreciate that

2:51:50 ↗ very very much and the preparation and

2:51:52 ↗ the briefing uh Wes and uh GRE thank you

2:51:55 ↗ very very much for your support and

2:51:57 ↗ Diane I know you have been involved as

2:51:59 ↗ thanks has been our city administrator

2:52:02 ↗ so this has been a great team effort and

2:52:05 ↗ we are

2:52:17 ↗ adjourned

2:52:47 ↗ that

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

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Attendance

Council / Members (6)

Eileen Barber

Fred Butler

Stacy Goodman

Mary Lou Pauly

Joshua Schaer

Paul Winterstein

Excused

Tola Marts

Motions and votes (1)

Approve Resolution No. 2013-20 requesting that the King County Director of Elections hold a Special Election February 11, 2014 for the purpose of placing on the ballot a proposition concerning the annexation of certain property known as the Klahanie Annexation Area and assumption of existing city in…

Moved by WINTERSTEIN · seconded by BUTLER

Carried 5-1

In favor: Eileen Barber, Fred Butler, Stacy Goodman, Mary Lou Pauly, Paul Winterstein

Opposed: Joshua Schaer