City Council Services, Safety & Parks Committee · Tuesday, July 19, 2022 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of June 22, 2022

packet pp.7

▶ Watch from 2:13 Open packet at p.7 ↗

Staff report:

APPROVAL OF MINUTES a) 06-22-22 City Council Services, Safety & Parks Page (0000) Committee Minutes

4. AGENDA ITEMS

City Facilities Assessment & Surplus Property Policy Autumn Monahan, 51 ID 0724

packet pp.49

Previously discussed: City Council Regular Meeting · Mar 1, 2022

▶ Watch from 54:24 Open packet at p.49 ↗

Religious & Cultural Calendar Monica Negrila, Human Services Manager 81 - ID 1162 Tenant & Landlord Protection c) Options Monica Negrila, Human Services Manager ID 1126

packet pp.79

Topics: HousingEquityArts & Culture

▶ Watch from 1:13:24 Open packet at p.79 ↗

Staff report:

Direction Needed Is the Committee supportive of Administration's recommendation to return to a City Council regular meeting with a resolution establishing a policy to make every effort to avoid scheduling City Council, Boards & Commission meetings on religious holidays with significant work restrictions highlighted in Cultural & Religious Calendar?

2551 segments .txt ↗

0:00 ↗ i'm ready when you're ready to pop the

0:01 ↗ little red light

0:05 ↗ there we go

0:06 ↗ welcome everybody i council member total

0:08 ↗ marts

0:10 ↗ call

0:11 ↗ the july 19th

0:14 ↗ 2022 city council services safety and

0:17 ↗ parks committee meeting to order

0:21 ↗ there are going to be multiple

0:24 ↗ opportunities tonight to give public

0:26 ↗ comment you can give comment both at the

0:28 ↗ beginning of the evening

0:30 ↗ or we're going to have points on each of

0:32 ↗ the items that are under consideration

0:35 ↗ to take public comment as well

0:38 ↗ so

0:39 ↗ at this time members of the public can

0:40 ↗ address the council

0:42 ↗ if anyone has signed up in advance

0:43 ↗ they'll get to be called on first if you

0:45 ↗ are joining us virtually and would like

0:47 ↗ to make comments please raise your

0:49 ↗ virtual hand what that means is if

0:51 ↗ you're on the phone please press star

0:53 ↗ three if you are joining us by computer

0:55 ↗ or smartphone look for the hand icon

0:58 ↗ this varies by device one option may be

1:00 ↗ to go to the participant panel and

1:02 ↗ choose the raise hand icon in the lower

1:05 ↗ right hand corner

1:07 ↗ if you're in the room i don't know i

1:10 ↗ think we have any members of the public

1:11 ↗ here in the room

1:12 ↗ um

1:14 ↗ so

1:15 ↗ chris do we have anyone registered to

1:19 ↗ give comment this evening

1:21 ↗ council members we had no members of the

1:23 ↗ public sign up to speak and no members

1:26 ↗ of the public in virtual attendance at

1:28 ↗ the moment

1:30 ↗ all right well then uh we will

1:33 ↗ go forward

1:35 ↗ as a reminder written comments can be

1:36 ↗ submitted at any time to city council at

1:39 ↗ issaquah.gov

1:40 ↗ [Music]

1:42 ↗ so

1:43 ↗ next we will go to

1:46 ↗ our first item of the evening which is

1:49 ↗ id

1:50 ↗ 0724 city facilities assessment and

1:53 ↗ surplus property policy i'm sorry to

1:55 ↗ interrupt council member mark's approval

1:57 ↗ of the minutes i am sorry uh

2:01 ↗ and so you are right it's just i was

2:04 ↗ skipping from the script to where i

2:06 ↗ thought i was supposed to go right uh

2:09 ↗ next

2:10 ↗ on our agenda uh we have public com our

2:13 ↗ approval of the minutes uh we have

2:15 ↗ minutes from june 22

2:18 ↗ 2022 and i believe we have a proposed

2:21 ↗ amendment to those minutes

2:23 ↗ council member dean michelle

2:25 ↗ thank you just for

2:26 ↗ to make sure that we are very clear

2:29 ↗ about what the um

2:32 ↗ services safety and parks committee

2:34 ↗ decided last time

2:36 ↗ on the second page of the minutes and

2:39 ↗ the fifth

2:41 ↗ bullet down

2:42 ↗ for formula for human services grants

2:45 ↗ the last bullet says baseline of 500 000

2:48 ↗ dollars plus population growth

2:50 ↗ slash per capita plus cpi

2:54 ↗ and then i would like to have added

2:56 ↗ there to start in 2023

3:01 ↗ and i did go back and look at the video

3:03 ↗ and that is what we agreed upon

3:05 ↗ and then i also heard city administrator

3:08 ↗ bob kwitz say that there would be

3:09 ↗ additional

3:10 ↗ study

3:12 ↗ done on how that would affect us going

3:14 ↗ forward but at this point that was what

3:17 ↗ the committee wanted so if we could just

3:18 ↗ have the phrase to start in 2023 as a

3:22 ↗ clarification i would appreciate that

3:24 ↗ addition

3:26 ↗ uh is there a second

3:28 ↗ second

3:28 ↗ all right any uh would the

3:30 ↗ administration care to come out on this

3:32 ↗ nope no comment

3:33 ↗ any discussion

3:35 ↗ nope

3:36 ↗ any public comment

3:38 ↗ i suppose i should ask

3:41 ↗ i do not see any public comment

3:43 ↗ counseling

3:45 ↗ thank you hearing none we will move to a

3:47 ↗ vote

3:48 ↗ uh all in favor say aye aye

3:50 ↗ opposed

3:52 ↗ the motion carries unanimously with that

3:54 ↗ we'll move on

3:56 ↗ to just to be clear the clerk asks is

3:59 ↗ the was the motion to approve the

4:00 ↗ minutes as amended

4:03 ↗ sorry actually the motion was to amend

4:05 ↗ so now i must ask

4:07 ↗ uh the way i said it was the motion to

4:09 ↗ amend thank you

4:10 ↗ uh clerk slash parliamentarian

4:15 ↗ the motion before us is to adopt the

4:17 ↗ minutes as amended

4:21 ↗ okay

4:22 ↗ you don't really need a second with

4:23 ↗ three but second all right

4:25 ↗ any comment any discussion hearing none

4:28 ↗ will move to a vote all in favor say aye

4:31 ↗ aye aye opposed

4:33 ↗ motion carries unanimously

4:36 ↗ with that

4:37 ↗ perhaps if we are lucky we will be able

4:39 ↗ to move to

4:40 ↗ id0724 city facilities assessments and

4:43 ↗ surplus policy

4:45 ↗ property policy with autumn monahan

4:56 ↗ can you hear me now oh much better

4:59 ↗ uh i'll repeat myself so thank you

5:00 ↗ chairmats members of the committee my

5:02 ↗ name is autumn monahan i'm the

5:03 ↗ administrative services director

5:05 ↗ we're here for a few reasons tonight uh

5:08 ↗ the first is to receive the committee's

5:09 ↗ feedback and direction on our draft

5:11 ↗ surplus property policy

5:14 ↗ this was previously presented to the

5:15 ↗ full council back in 2021

5:18 ↗ we received your feedback have made some

5:20 ↗ tweaks and are here tonight to receive

5:21 ↗ further feedback on that policy

5:24 ↗ it's it's good time to look at this

5:26 ↗ draft policy again because we have a few

5:28 ↗ facilities projects coming up that this

5:30 ↗ would really um really help with the

5:32 ↗ first is that we've gone out for an rfp

5:35 ↗ to help us in assessing what's next for

5:36 ↗ our city hall space planning

5:39 ↗ so that project is going to be underway

5:41 ↗ this year with hopefully some more

5:42 ↗ information for council

5:44 ↗ and recommendations next year also we

5:47 ↗ have to do a building assessment and an

5:48 ↗ audit on all of our properties in the

5:51 ↗ coming year and so as we work on these

5:54 ↗ important projects it's important that

5:55 ↗ we have a surplus policy

5:57 ↗ in place so that that can help guide any

5:59 ↗ future discussions we have around

6:01 ↗ any properties that we may no longer

6:03 ↗ need so we'll also take this opportunity

6:05 ↗ tonight just to provide an update to the

6:07 ↗ committee on how we're using our current

6:08 ↗ space because a lot has changed during

6:11 ↗ the pandemic so it's time to quickly

6:13 ↗ update you on how we're using our

6:14 ↗ current space

6:15 ↗ so with that i'd first like to introduce

6:17 ↗ gene paul he's our management analyst

6:20 ↗ who developed the draft policy to start

6:22 ↗ with and is here to

6:24 ↗ share some of the updates that he's made

6:25 ↗ following council feedback thanks

6:34 ↗ good evening council members my name is

6:36 ↗ gene paul i'm a management analyst in

6:37 ↗ the executive office and my portion of

6:39 ↗ tonight's presentation will focus on the

6:41 ↗ draft policy for surplus real property

6:44 ↗ as background the city has acquired

6:46 ↗ numerous properties over the last 40

6:47 ↗ years

6:48 ↗ the facilities division compiled an

6:50 ↗ inventory of information on 18 specific

6:52 ↗ properties that were not being directly

6:54 ↗ used by the city in 2019

6:56 ↗ this inventory was updated and provided

6:58 ↗ the city council in october of 2020

7:01 ↗ to help create a framework for how to

7:02 ↗ decide what to do with potential

7:04 ↗ properties that could be surplus to the

7:06 ↗ city's needs the administration drafted

7:08 ↗ a policy and presented it at a study

7:10 ↗ session in april 2021.

7:12 ↗ since it's been such a long time since

7:14 ↗ this item was before the city council

7:15 ↗ i'll be summarizing both the policy

7:17 ↗ itself and the changes the

7:18 ↗ administration has made based on the

7:20 ↗ feedback of the city council's study

7:21 ↗ session

7:25 ↗ in terms of existing policies the city's

7:27 ↗ adopted financial management policy has

7:29 ↗ a small section that addresses surplus

7:31 ↗ property

7:32 ↗ essentially any real property will be

7:35 ↗ surplus by a city council resolution but

7:37 ↗ it does not describe the process in any

7:39 ↗ more detail

7:40 ↗ to create a more specific and robust

7:43 ↗ process the administration research

7:45 ↗ cities that have policies to identify

7:47 ↗ their best practices

7:49 ↗ we found eight cities that have a

7:50 ↗ relevant version of such a property of

7:52 ↗ policy rather

7:53 ↗ we also found a broad spectrum of both

7:55 ↗ level of detail in those policies and

7:57 ↗ the legislative vehicle for approving it

8:02 ↗ the administration did identify common

8:04 ↗ elements from this research and from

8:05 ↗ those common elements we drafted our

8:07 ↗ proposal here's an overview

8:09 ↗ the process would be initiated at either

8:11 ↗ the administration's or the city

8:13 ↗ council's request

8:15 ↗ the next step after initiation is the

8:17 ↗ administration's review

8:19 ↗ during this phase the details of a

8:20 ↗ property are inventoried and then used

8:22 ↗ by staff to gain an understanding of the

8:24 ↗ property

8:26 ↗ during this process staff would use the

8:28 ↗ draft evaluation criteria that i'll go

8:30 ↗ into more detail about on a later slide

8:33 ↗ after evaluating the property with the

8:35 ↗ standardized criteria staff would

8:37 ↗ generate a recommendation for the city

8:38 ↗ council

8:40 ↗ the next phase is a city council review

8:43 ↗ this would consist of a public hearing

8:44 ↗ if necessary and the council

8:46 ↗ determination of what to do with the

8:48 ↗ property

8:49 ↗ if the council decided that a property

8:51 ↗ was surplus that would be captured in a

8:53 ↗ resolution

8:54 ↗ again i'll provide more detail on this

8:56 ↗ phase and later slides but wanted to

8:58 ↗ provide a general overview here

9:02 ↗ in terms of the administration's

9:03 ↗ approach to this policy the desire was

9:06 ↗ to keep it at a high level and flexible

9:08 ↗ our recommendation is to have a standard

9:10 ↗ operating procedures for the

9:11 ↗ administration review phase

9:13 ↗ and the policy approved by the council

9:14 ↗ would summarize that phase but further

9:17 ↗ delineate the city council phase of work

9:19 ↗ this method would not require city

9:21 ↗ council action for staff to update

9:23 ↗ administrative procedures but would

9:24 ↗ still provide the framework for a formal

9:26 ↗ policy

9:30 ↗ the evaluation criteria for the

9:31 ↗ administration's review were developed

9:33 ↗ by reviewing the processes performed by

9:35 ↗ other cities and compiling their best

9:37 ↗ practices

9:38 ↗ overall there are five groups of

9:40 ↗ questions that help staff understand the

9:41 ↗ property being reviewed and arrive at a

9:43 ↗ final recommendation

9:45 ↗ the packet contains the detailed version

9:47 ↗ of the draft criteria but i'll summarize

9:49 ↗ those five groups of questions here

9:52 ↗ the first question asks whether the

9:54 ↗ intended public use of the property at

9:56 ↗ the time of acquisition is still

9:57 ↗ relevant to the city's priorities and

9:59 ↗ adopted plans

10:01 ↗ the second group of questions address

10:03 ↗ the property's current use whether that

10:05 ↗ aligns with the intended use at

10:07 ↗ acquisition and how that use may or may

10:09 ↗ not connect to adjacent properties

10:12 ↗ the third group of questions address the

10:14 ↗ current condition of the property and

10:15 ↗ the cost to maintain it the fourth area

10:19 ↗ incorporates the council feedback from

10:20 ↗ the 2021 study session and analyzes the

10:23 ↗ public benefits by looking at both

10:25 ↗ monetary and nominal non-monetary

10:27 ↗ benefits

10:29 ↗ this includes examining balancing costs

10:31 ↗ revenues and potential tax value as well

10:34 ↗ as examining who benefits when using an

10:36 ↗ equity lens

10:39 ↗ finally the fifth set of questions

10:40 ↗ determines if there are other uses for

10:42 ↗ the property or restrictions upon use

10:45 ↗ that could impact how the administration

10:47 ↗ may arrive at a recommendation

10:49 ↗ this set of questions was also updated

10:51 ↗ to include the administration evaluating

10:53 ↗ whether structures or landmarks on the

10:54 ↗ property should be considered for

10:56 ↗ historic preservation

10:58 ↗ ultimately the administration would use

11:00 ↗ these five criteria to recommend one of

11:02 ↗ three options to the city council

11:04 ↗ retain the property and continue with

11:06 ↗ current use

11:07 ↗ retain and transition to a new public

11:09 ↗ use or consider the property for surplus

11:15 ↗ any property recommended for surplus

11:17 ↗ would come to the city council i have a

11:18 ↗ question before you move on sure you

11:20 ↗ mentioned um but it doesn't show on the

11:23 ↗ slide um you mentioned historical

11:25 ↗ significance yes so can you um

11:28 ↗ i'm just because i don't see it on there

11:31 ↗ what can you

11:33 ↗ will any property that's being

11:34 ↗ considered for surplus be evaluated for

11:37 ↗ historical significance yes okay it's in

11:39 ↗ the more detailed draft criteria but

11:43 ↗ that last bullet point of kind of other

11:44 ↗ uses for the property uh would be where

11:47 ↗ the administration would consider that

11:49 ↗ kind of historic preservation component

11:51 ↗ okay thank you

11:57 ↗ so any property recommended for surplus

11:58 ↗ would come to the city council for

12:00 ↗ review and final decision

12:02 ↗ the first step in the proposed process

12:04 ↗ is to conduct a public hearing

12:06 ↗ there are two situations where a public

12:08 ↗ hearing is required by state law

12:10 ↗ those two are the intergovernmental

12:12 ↗ transfer of property valued at more than

12:14 ↗ fifty thousand dollars and the sale of

12:16 ↗ property originally acquired by a public

12:18 ↗ utility

12:19 ↗ for situations other than those public

12:21 ↗ hearings are not currently required

12:24 ↗ however the administration is

12:25 ↗ recommending that public hearings be

12:26 ↗ held for any property with an assessed

12:28 ↗ value greater than fifty thousand

12:30 ↗ dollars

12:31 ↗ the administration is also recommending

12:33 ↗ that public notice be provided in the

12:34 ↗ following ways

12:36 ↗ published in the newspaper of record

12:38 ↗ provided all property owners within 500

12:41 ↗ feet or to 20 property owners whichever

12:43 ↗ is greater and in situations where there

12:45 ↗ are known tenants such as multi-family

12:47 ↗ residency the city will notify tenants

12:50 ↗ finally the city will advertise on the

12:52 ↗ website and other channels such as

12:53 ↗ social media

12:55 ↗ these criteria address the council's

12:56 ↗ feedback from 2021 by including tenants

12:59 ↗ in the notification process

13:01 ↗ and also adding the city's website and

13:02 ↗ other community communication channels

13:04 ↗ to the requirements

13:07 ↗ overall these notice parameters land in

13:09 ↗ between the current version of title 18

13:11 ↗ and what some other cities have

13:12 ↗ instituted with their policies

13:14 ↗ the recommendations are based on what

13:16 ↗ the community planning and development

13:17 ↗ department is proposing for the title 18

13:19 ↗ updates and they also balance the

13:21 ↗ staffing time and cost considerations

13:23 ↗ with the need for public notification

13:28 ↗ based on the information from the

13:29 ↗ administration and the public hearing

13:31 ↗ the process concludes with the city

13:33 ↗ council making a series of decisions

13:35 ↗ around whether to declare a property to

13:37 ↗ be surplus

13:38 ↗ to retain or dispose of it and if

13:40 ↗ disposed how to carry that out

13:43 ↗ if the council decided that a property

13:44 ↗ is surplus of the city needs that

13:46 ↗ process ultimately concludes with

13:48 ↗ approving a resolution

13:52 ↗ overall there are a number of options

13:54 ↗ for the council committee when it comes

13:55 ↗ to this policy this evening those

13:57 ↗ include deciding not to move forward

13:58 ↗ with a more formal policy proposing

14:00 ↗ alternative criteria for evaluation or

14:03 ↗ public hearings

14:04 ↗ or including more details in other

14:05 ↗ aspects of the policy

14:09 ↗ in terms of timing and next next steps

14:11 ↗ for this policy the administration will

14:14 ↗ incorporate your feedback tonight and

14:15 ↗ recommends bringing this item to the

14:17 ↗ september 6 city council meeting for

14:18 ↗ adoption

14:20 ↗ the administration would be presenting

14:21 ↗ an ordinance that would not only adopt

14:23 ↗ the policy but also place the public

14:24 ↗ hearing requirements into the municipal

14:26 ↗ code

14:27 ↗ placing the public hearing requirements

14:29 ↗ into the municipal code maintains

14:31 ↗ consistency with other policy areas like

14:33 ↗ land use or right-of-way vacation that

14:35 ↗ have their own hearing requirements

14:36 ↗ codified

14:38 ↗ after potential council action in

14:40 ↗ september the administration intends to

14:42 ↗ evaluate the long-term needs for city

14:43 ↗ facilities next year and based on that

14:45 ↗ planning applying this surplus property

14:48 ↗ could occur in 2023

14:50 ↗ director monahan will be providing more

14:52 ↗ detail on the facilities planning during

14:54 ↗ her portion of the presentation

14:58 ↗ this is the final slide from my portion

14:59 ↗ of the presentation it reiterates that

15:01 ↗ we're seeking your direction this

15:02 ↗ evening on whether to proceed with

15:04 ↗ adopting the surplus real property

15:06 ↗ policy

15:07 ↗ i believe this slide is also at the end

15:08 ↗ of the

15:09 ↗ director monahan's portion so before i

15:11 ↗ turn it over i just want to pause and

15:13 ↗ see if there's any questions for this

15:14 ↗ portion of the presentation

15:16 ↗ yes um

15:17 ↗ oh chris do you have one i have a couple

15:20 ↗ good go for it all right thanks gene

15:22 ↗ great presentation as always um

15:25 ↗ on the um public notice part it it tells

15:28 ↗ us kind of who but it doesn't tell us

15:30 ↗ when so is this is there is there a time

15:33 ↗ frame about when we would

15:35 ↗ would make the notification are there

15:37 ↗ some existing standards of when

15:38 ↗ notifications are made

15:40 ↗ yes it's it's in the policy and i think

15:42 ↗ off the top my head it's uh something

15:44 ↗ like 25 days prior to the public hearing

15:46 ↗ is the earliest and no later than 10

15:48 ↗ days prior okay and so that's that's

15:50 ↗ documented elsewhere in the code

15:52 ↗ correct okay and so the biggest

15:53 ↗ difference really between

15:55 ↗ um

15:56 ↗ the existing process and this one is

15:58 ↗ we're we're really formalizing the

15:59 ↗ public hearing and putting a little more

16:01 ↗ structure around evaluation criteria

16:04 ↗ correct great that's what i thought

16:08 ↗ council member to michelle do you have

16:09 ↗ any questions at this point

16:11 ↗ i have a question about

16:14 ↗ so this is the policy if the

16:16 ↗ administration brings forward a

16:18 ↗ candidate property for surplusing right

16:21 ↗ correct there's 18 properties that do

16:23 ↗ not serve what i don't remember the term

16:26 ↗ core business the city business function

16:28 ↗ is that how you put it

16:31 ↗ from the 18 properties total that the

16:33 ↗ city has those were the ones that were

16:35 ↗ initially inventoried uh they're

16:37 ↗ obviously you know that was not the only

16:39 ↗ uh inventory of city properties it was

16:40 ↗ just kind of the

16:42 ↗ facilities division had a specific uh

16:44 ↗ idea at that time that those were likely

16:47 ↗ candidates to consider

16:49 ↗ what would be the process if the council

16:52 ↗ wanted to consider surplusing a property

16:54 ↗ so if the if the origin of the

16:58 ↗ surplus thing didn't come from the

16:59 ↗ administration that came from the

17:01 ↗ council

17:02 ↗ it would be the same process and i see

17:05 ↗ the city administrator looking away in

17:07 ↗ but it it could originate according this

17:09 ↗ policy now from either the city council

17:11 ↗ or the administration

17:13 ↗ and the city council

17:16 ↗ portion would be

17:17 ↗ initiated as you would any other new

17:20 ↗ item the

17:21 ↗ policy that the council adopted last

17:22 ↗ year

17:24 ↗ all right thank you

17:28 ↗ move on to autumn's portion

17:36 ↗ all right so um we wanted to give you a

17:38 ↗ quick update on how our city facilities

17:40 ↗ are being used right now there's been a

17:41 ↗ lot of changes during covid

17:43 ↗ um so time to just take a little tour

17:46 ↗ around some of our city facilities and

17:47 ↗ how they're being used

17:48 ↗ so to start city hall northwest is now

17:51 ↗ vacated um a massive massive undertaking

17:54 ↗ by our staff

17:55 ↗ to clean out a very large building

17:58 ↗ what exists or what's left now city on

18:00 ↗ northwest is um furniture as well as we

18:03 ↗ do have um

18:04 ↗ a few staff that are over there helping

18:06 ↗ with digitizing records so you'll see a

18:09 ↗ picture here in a moment also a massive

18:11 ↗ undertaking and boxes and boxes of paper

18:14 ↗ records that need digitizing they need

18:17 ↗ organization and disposal

18:19 ↗ so that work continues through the end

18:21 ↗ of this year the records work at city

18:23 ↗ hall northwest

18:24 ↗ meanwhile where did all the staff go so

18:26 ↗ a lot of them are working in a hybrid

18:27 ↗ environment and then also utilizing

18:29 ↗ hoteling stations or desks throughout

18:31 ↗ the city

18:33 ↗ so here's just a few examples of what

18:35 ↗ city hall northwest looks like now

18:37 ↗ again it's a whole lot of paper and some

18:39 ↗ empty furniture

18:41 ↗ again huge undertaking by our it team

18:44 ↗ our facilities team and others to help

18:46 ↗ us clear that building and really get us

18:48 ↗ set up for what's next

18:52 ↗ so our permit center which was located

18:54 ↗ over at city hall northwest moved to

18:56 ↗ city hall and it's in the eagle room

18:58 ↗ downstairs

18:59 ↗ so this is a very creative use of that

19:01 ↗ space that used to be used for community

19:03 ↗ meetings and for a lot of training for

19:05 ↗ our police officers and now has been

19:07 ↗ transitioned into a permit center this

19:09 ↗ is also the main counter for city hall

19:11 ↗ and so you can come here too and also

19:12 ↗ request to pay your utility bill

19:14 ↗ or just

19:16 ↗ receive service in general so this is

19:18 ↗ kind of our main

19:19 ↗ counter now for city hall

19:22 ↗ meanwhile staff have the option to

19:25 ↗ reserve a desk space or hotel space

19:28 ↗ at city hall on the second floor and

19:31 ↗ many departments are utilizing that that

19:33 ↗ includes human resources economic

19:35 ↗ development

19:36 ↗ community planning and development uh

19:38 ↗ administrative services

19:40 ↗ and as you'll see here on this picture

19:42 ↗ there's a map here that identifies all

19:44 ↗ the different cubicles that you can

19:45 ↗ reserve and we've got that

19:47 ↗ easily reservable via outlook or through

19:50 ↗ an outline form so that's how staff are

19:52 ↗ organizing their time

19:53 ↗ and their their space

19:56 ↗ our community planning and development

19:57 ↗ inspectors have moved from city hill

19:59 ↗ northwest to tibbetts you may have

20:02 ↗ noticed

20:03 ↗ that transition during the council

20:04 ↗ retreat that was held this past weekend

20:06 ↗ but as you enter tibbetts to the left

20:09 ↗ now is all occupied by our cpd

20:12 ↗ inspectors

20:16 ↗ human services has moved to

20:18 ↗ doherty b so that is the

20:20 ↗ half of the yellow building that's next

20:22 ↗ door to us now

20:24 ↗ and that's their now their new office

20:25 ↗ space

20:28 ↗ meanwhile rit team is located in several

20:30 ↗ areas

20:31 ↗ one is above us at city hall south and

20:34 ↗ the other is over at public works in

20:36 ↗ that main shop the main building there

20:41 ↗ engineering some engineers are utilizing

20:44 ↗ city hall upstairs on the second floor

20:46 ↗ some are also utilizing

20:48 ↗ other hotel desks that we have set up at

20:50 ↗ the public works shop

20:52 ↗ and as you'll see we also have some

20:53 ↗ temporary

20:54 ↗ mobile unit

20:56 ↗ out for some of our inspectors as well

20:57 ↗ just to accommodate some more space

21:00 ↗ the plan long term for public works

21:03 ↗ is a minor remodel of that building to

21:05 ↗ accommodate all of the engineers who are

21:07 ↗ coming over to make public works

21:09 ↗ uh both engineering and operations not

21:11 ↗ operating out of one building so

21:13 ↗ we're looking to create a few new

21:14 ↗ offices in that project

21:17 ↗ provide some lockers for

21:20 ↗ specifically engineering and other

21:21 ↗ hoteling staff which we did over at city

21:22 ↗ hall and has been a good success just

21:25 ↗ just so they can store a few personal

21:27 ↗ items or some equipment

21:29 ↗ we're looking to have some new furniture

21:30 ↗ to accommodate uh having more staff at

21:32 ↗ that shop

21:34 ↗ as well as some storage solutions for

21:35 ↗ equipment that engineers use

21:37 ↗ and uh we're just finalizing the plans

21:39 ↗ on that work now and hopefully we'll be

21:41 ↗ done and implementing early in 2023

21:44 ↗ and here's just a quick layout of the

21:46 ↗ top floor of the public works shop and

21:48 ↗ you can see areas where we'll be adding

21:50 ↗ more

21:51 ↗ lockers here and then some more office

21:54 ↗ space for some managers as well as

21:56 ↗ making the space a bit more

21:57 ↗ accommodating for hoteling and

22:00 ↗ shared space

22:04 ↗ so that's a quick update on where

22:06 ↗ everyone has gone to vacate city hall

22:08 ↗ northwest uh we've been using really

22:10 ↗ creative options as far as hoteling and

22:13 ↗ telecommuting

22:15 ↗ but we need a more permanent home so

22:17 ↗ what's next around that so

22:20 ↗ we issued an rfp

22:22 ↗ and we're just in that process now of

22:23 ↗ starting to interview some interested

22:25 ↗ firms

22:26 ↗ to help us with just overall project

22:28 ↗ management

22:29 ↗ the idea is that we first need to do a

22:31 ↗ needs assessment what is it that we're

22:33 ↗ looking for what are our hopes and

22:35 ↗ dreams for what city hall should be in

22:37 ↗ the future

22:38 ↗ what do we need as far as space now that

22:40 ↗ we've changed our policies around

22:42 ↗ a lot of our employees being able to

22:43 ↗ work from home um several days a week

22:46 ↗ so first off what do we need what are

22:47 ↗ our goals so i'd like to start there

22:50 ↗ and then doing a feasibility and a

22:52 ↗ financial analysis so my goal is that by

22:55 ↗ the end of the first quarter of 2023 we

22:58 ↗ come back to the full council

22:59 ↗ and provide you a menu of options that

23:01 ↗ include

23:03 ↗ estimates on costs ideas around funding

23:06 ↗ but also some options and what do we do

23:07 ↗ with some of our facilities where do we

23:10 ↗ go are we looking to build something new

23:11 ↗ are we looking to lease what's our

23:13 ↗ long-term plan

23:16 ↗ so anyway i hope to come back to council

23:20 ↗ this committee at the end of this year

23:22 ↗ to provide you an update and to

23:23 ↗ introduce you to

23:24 ↗ um who we select for a project manager

23:27 ↗ around that initiative and then the idea

23:29 ↗ is again that we would come back to

23:30 ↗ council the first quarter of 2023

23:33 ↗ with the feasibility and financial

23:34 ↗ analysis to help us make a decision on

23:37 ↗ what road or what path to take

23:42 ↗ in addition to city hall as you had

23:45 ↗ mentioned earlier chairman arts we have

23:47 ↗ a whole lot of other properties

23:49 ↗ as a city

23:50 ↗ and it's time to really identify all of

23:52 ↗ those buildings all those properties

23:55 ↗ look at what the deficiencies are of

23:56 ↗ those buildings

23:58 ↗ assess what those long-term costs will

23:59 ↗ be

24:01 ↗ create a more proactive maintenance plan

24:03 ↗ around our facilities

24:05 ↗ and then really determine long-term

24:06 ↗ steps and plans for a lot of those

24:08 ↗ facilities which uh gene did a great job

24:11 ↗ of teeing up this policy they help us

24:13 ↗ dispose of some if we choose to in the

24:15 ↗ long run but

24:16 ↗ as a starting point we're looking to

24:18 ↗ just

24:19 ↗ better understand

24:20 ↗ what we have now to really help in

24:22 ↗ developing

24:23 ↗ a long-term facilities master plan

24:26 ↗ okay i'm sorry can you back up one slide

24:27 ↗ just for a second sure you've got our

24:29 ↗ august

24:31 ↗ services and safety and

24:32 ↗ parks meeting listed there i didn't

24:34 ↗ think we had an august

24:37 ↗ meeting isn't it

24:39 ↗ good

24:40 ↗ apologies the the so august is was when

24:43 ↗ i hope to have our consultant selected

24:45 ↗ i'm sorry yeah and then and that will

24:47 ↗ that isn't a service and safety and

24:49 ↗ partners yes got it thank you

24:52 ↗ so yeah so i hope to have the consultant

24:53 ↗ selected by then really really finalize

24:55 ↗ the scope

24:56 ↗ and then um are excited to bring the

24:59 ↗ consultant back to present to this

25:01 ↗ committee yes i heard that later in the

25:02 ↗ year i saw august yesterday that's got

25:04 ↗ the i got excited

25:08 ↗ all right

25:10 ↗ so that's the end of i'm sorry but barb

25:12 ↗ has a tongue would you michelle has a

25:14 ↗ question uh thanks so this weekend i

25:17 ↗ drove to spokane back and i had a lot of

25:18 ↗ time to to listen to uh podcasts

25:22 ↗ and um

25:24 ↗ there was a really interesting

25:26 ↗ discussion about the fact that

25:28 ↗ the ability to work at home is now

25:30 ↗ listed as like one of the top criteria

25:33 ↗ for

25:34 ↗ employees who are looking for new jobs

25:36 ↗ or thinking about whether or not to stay

25:37 ↗ with the job so i'm just wondering if we

25:40 ↗ are doing any kind of analysis or we

25:42 ↗ plan to do any kind of analysis

25:44 ↗ in terms of our employee satisfaction

25:47 ↗ with

25:48 ↗ hoteling and things like that

25:50 ↗ and then how that might shape some of

25:52 ↗ our future plans sure anecdotally i know

25:55 ↗ that this is a it's a really powerful

25:56 ↗ and great recruitment tool right now as

25:58 ↗ far as our policy around at least some

26:01 ↗ of our staff

26:02 ↗ a significant amount must be in person

26:04 ↗ for work but for those who can in those

26:06 ↗ positions we're recruiting for it's it

26:08 ↗ definitely is helping but yes this is

26:10 ↗ part of the assessment as far as what we

26:12 ↗ need is definitely engaging with our

26:14 ↗ staff

26:16 ↗ and and and seeing how it's going now

26:17 ↗ that we're really trying some creative

26:19 ↗ options around working from home

26:21 ↗ and kind of long term what that policy

26:23 ↗ is going to be right so that engagement

26:25 ↗ with the employees is definitely part of

26:26 ↗ this project management

26:28 ↗ project

26:30 ↗ yeah

26:33 ↗ i don't think we have any other

26:34 ↗ questions at this moment great that's

26:36 ↗ the end of my presentation i did want to

26:37 ↗ live back with

26:39 ↗ the only direction we're looking for

26:40 ↗ tonight we were just taking the

26:41 ↗ opportunity to provide some updates on

26:43 ↗ what we're working on broadly in

26:44 ↗ facilities but um specifically we're

26:46 ↗ looking for direction from count from

26:48 ↗ the committee around

26:49 ↗ um adopting the drafts surplus real

26:52 ↗ property policy

26:54 ↗ well thank you and this is the point

26:55 ↗ where um i had mentioned there were two

26:57 ↗ opportunities for the public to speak

27:00 ↗ oh i'm sorry councilmember ray

27:02 ↗ um i i was just saving my questions for

27:05 ↗ the end and i didn't realize we were so

27:06 ↗ close to the end

27:08 ↗ um

27:09 ↗ a couple of questions um probably better

27:11 ↗ for hr but you're here so i'm going to

27:13 ↗ ask you anyway

27:14 ↗ what percentage our employees are

27:15 ↗ working in a hybrid model now roughly

27:20 ↗ gosh i would say

27:21 ↗ i'm going to throw out a number but

27:24 ↗ probably a little less than half

27:25 ↗ probably 40 50

27:27 ↗ well

27:29 ↗ council member ray members of the

27:30 ↗ committee

27:31 ↗ when you have to look at how many of our

27:33 ↗ employees can't do that right yeah you

27:35 ↗ subtract out police public works park

27:37 ↗ maintenance you know it's a 30 to 40

27:40 ↗ percent uh number uh they have the

27:43 ↗ ability to work hybrid of that 30-40

27:46 ↗ i would say 97

27:49 ↗ of that group take advantage of the

27:52 ↗ policy and currently the policy is that

27:54 ↗ individuals must if you are

27:56 ↗ office based you have to be here one day

27:59 ↗ a week

28:00 ↗ well that was my next question so that's

28:02 ↗ great um i was just kind of curious what

28:04 ↗ the what the what the on-site

28:06 ↗ requirement was um do we anticipate any

28:08 ↗ changes to the working model i mean or

28:10 ↗ is this look like the long-term

28:12 ↗ um

28:13 ↗ where we're going yes okay uh

28:17 ↗ great and then a couple questions about

28:18 ↗ your um

28:20 ↗ consultant that you're

28:22 ↗ bringing on um how long do you envision

28:25 ↗ that the pm consulting engagement will

28:27 ↗ last

28:28 ↗ yes so i i hope to have them hired in

28:30 ↗ august and that we would have the report

28:32 ↗ to you or the first phase of this

28:33 ↗ project done by q1 of next year

28:36 ↗ um and then depending on who we select

28:38 ↗ as a consultant they may help us in

28:41 ↗ actual implementation once we

28:43 ↗ decide a path for what's next for city

28:45 ↗ hall space planning or we may go back

28:46 ↗ out to rfp to find someone else to help

28:48 ↗ us with that second phase okay and and

28:50 ↗ you may have just answered my next

28:51 ↗ question which is so at the end of the

28:53 ↗ cons the engagement the major

28:55 ↗ deliverable would be dot dot after the

28:58 ↗ engagement then it's the then it's the

29:00 ↗ uh analysis and and my end goal is that

29:03 ↗ we provide counsel a menu of options

29:06 ↗ where you see the costs you see funding

29:07 ↗ strategies you see options for ownership

29:10 ↗ or leasing what we do with city hall

29:13 ↗ northwest

29:14 ↗ providing some of those options that

29:16 ↗ then we can really start to have some

29:18 ↗ tangible discussions around which path

29:20 ↗ to take

29:21 ↗ great thanks autumn

29:25 ↗ any other questions uh

29:27 ↗ before we move to public comment

29:30 ↗ so as i was saying before there is uh

29:32 ↗ this is a second opportunity for public

29:33 ↗ comment um specific to this item we do

29:36 ↗ now have members of the public with us

29:38 ↗ so i will first ask if any members of

29:40 ↗ the public wish to speak to this issue

29:42 ↗ no

29:42 ↗ um do we uh

29:45 ↗ mr clerk do we

29:47 ↗ uh have anyone uh chris do we have

29:49 ↗ anybody on the line who wishes to

29:51 ↗ comment on this issue

29:54 ↗ chair martz i see no virtual hands

29:56 ↗ raised to speak on this topic

29:59 ↗ all right so then we will move into

30:01 ↗ deliberation

30:07 ↗ i'll i'll go first um i think it's in

30:10 ↗ terms of where we're going with the

30:13 ↗ process around

30:15 ↗ surplusing

30:16 ↗ city property i think it makes sense i

30:18 ↗ like seeing the structure around it i

30:20 ↗ think having well-defined criteria makes

30:22 ↗ everyone's life easier

30:23 ↗ i think better to have public uh

30:26 ↗ engagement than not so public hearing is

30:28 ↗ great

30:29 ↗ i have nothing but

30:31 ↗ positive thoughts right

30:34 ↗ now council member tim michelle uh i

30:37 ↗ agree i i wanted to commend the staff

30:40 ↗ for excellent work and

30:42 ↗ i really appreciated the updates of the

30:45 ↗ list of updates um

30:47 ↗ that it only applies to real property

30:48 ↗ because when i was reading through i was

30:51 ↗ i wanted to make sure that that was the

30:53 ↗ case

30:54 ↗ the fact that you've added the website

30:56 ↗ and communications to the notification

30:59 ↗ the fact that

31:01 ↗ that it includes tenants in the public

31:04 ↗ notification process if it's applicable

31:07 ↗ i think that's an excellent addition the

31:09 ↗ equity lens and the look at the historic

31:12 ↗ nature of the property are all really

31:14 ↗ great additions i read through the

31:16 ↗ policy itself it looks really really

31:18 ↗ well done

31:20 ↗ so i am in agreement with councilman ray

31:23 ↗ i i have nothing but happy thoughts

31:24 ↗ about this and i do think it should go

31:27 ↗ forward to the whole council for

31:28 ↗ approval in september

31:30 ↗ thank you

31:32 ↗ so um

31:35 ↗ the most cogent thought that i have on

31:37 ↗ this is sort of um some

31:40 ↗ advice to the administration on timing

31:41 ↗ which is uh this is a subject that has

31:44 ↗ come up a number of times i i feel uh

31:47 ↗ deja vu all over again um on this

31:49 ↗ subject and i think part of it is that

31:52 ↗ we have found in the past when there has

31:53 ↗ been a change in either mayor or city

31:56 ↗ administrator uh the subject goes the

31:58 ↗ the reset button gets hit

32:00 ↗ uh on this and so um one can assume that

32:03 ↗ we will have the same mayor and city

32:05 ↗ administrator for the next three years

32:06 ↗ so i would love to see or at least yeah

32:09 ↗ three three and a half three and a half

32:10 ↗ uh so i would love to see this issue

32:14 ↗ to get

32:15 ↗ at least a cycle through this

32:17 ↗ in the next three three and a half years

32:19 ↗ and not potentially reset this again

32:22 ↗ and start all over again because this is

32:24 ↗ really the third or the fourth go around

32:27 ↗ of this in the in the 13 years i've been

32:29 ↗ doing this so

32:31 ↗ that's uh that's my thought so um

32:34 ↗ i think we're ready to take a vote

32:37 ↗ so all in favor of the

32:41 ↗ id as written uh recommending it back to

32:43 ↗ the full council for approval say aye

32:46 ↗ aye

32:47 ↗ opposed

32:49 ↗ uh that passes unanimously consent

32:52 ↗ um

32:54 ↗ uh is the administration um feeling that

32:57 ↗ consent would be the appropriate place

32:58 ↗ for this yes all right consent it is

33:01 ↗ we will see if our fellow council

33:03 ↗ members

33:04 ↗ could trust the uh subcommittee process

33:06 ↗ let us hope they do

33:08 ↗ thank you

33:09 ↗ thank you autumn thank you uh next up uh

33:13 ↗ as i as i go to my notes

33:15 ↗ um we have don't tell me don't tell me

33:18 ↗ this is where i put my glasses on

33:21 ↗ id1126 religious and cultural calendar

33:24 ↗ with monica nigrilla our human services

33:26 ↗ manager hi monica good evening chairmart

33:28 ↗ and council members thank you so much

33:30 ↗ for having us here tonight give me just

33:32 ↗ a moment to share my screen here

33:37 ↗ oh i hope i'm sharing the right one

33:42 ↗ there we are

33:44 ↗ um so good evening again this is monica

33:47 ↗ nagrilla human services manager here at

33:49 ↗ the city

33:51 ↗ and i also have the pleasure to be

33:54 ↗ joined tonight by a couple of equity

33:56 ↗ board members and i would love to take a

33:58 ↗ moment to introduce them to you and

34:00 ↗ invite them to say a few opening remarks

34:02 ↗ if that's okay please do thank you so

34:04 ↗ much so i'm joined by kelly mann one of

34:08 ↗ our equity board members and also by

34:10 ↗ megan richly

34:12 ↗ i want to pause and and say a big

34:14 ↗ congratulations to megan in particular

34:17 ↗ she's our youth one of our youth

34:19 ↗ representatives

34:20 ↗ who just gradually

34:22 ↗ graduated from high school this year and

34:24 ↗ she's heading to

34:26 ↗ a central arizona university on a full

34:28 ↗ scholarship for softball so

34:30 ↗ congratulations we are certainly going

34:33 ↗ to miss her but we so so appreciated

34:35 ↗ your participation on the equity board

34:38 ↗ and of course kelly will stay with us so

34:40 ↗ i'm gonna invite them please say a few

34:41 ↗ words thank you

34:44 ↗ good evening everyone it's so awesome to

34:46 ↗ meet you guys um i have just been so

34:49 ↗ fortunate to work with this group of

34:51 ↗ amazing people on the work we have done

34:53 ↗ we have really focused on you know

34:55 ↗ making taking the first step forward and

34:57 ↗ really

34:59 ↗ you know not being we're not focused on

35:00 ↗ being perfect we're looking to pilot

35:02 ↗ something to get the conversation

35:04 ↗ started and um this calendar that we

35:06 ↗ worked on i feel like it's the perfect

35:08 ↗ first step we're really exposing our

35:10 ↗ community to

35:12 ↗ different perspectives new cultures

35:13 ↗ different religions so i really

35:16 ↗ i'm really excited for you to hear what

35:17 ↗ we have worked on these past couple

35:19 ↗ months

35:21 ↗ hi i'm kelly munn and i am an unusual

35:25 ↗ member of the equity committee given

35:27 ↗ that the equity committee is about at

35:30 ↗ least half of it is raising the voices

35:32 ↗ of those who are underserved

35:35 ↗ in the community and uh i'm a white old

35:38 ↗ woman so i'm doing pretty well but but

35:42 ↗ i the other role of the committee is to

35:45 ↗ help develop policy for the council to

35:48 ↗ adopt that will help this organization

35:51 ↗ and this community be more equitable

35:53 ↗ and i am very good at helping white

35:56 ↗ people understand those policies so that

35:59 ↗ is why i joined the equity committee and

36:02 ↗ i'm going to just do a little shout out

36:03 ↗ here i've been doing equity work for

36:05 ↗ about 12 years it has been really

36:08 ↗ quite the journey it is an exciting

36:10 ↗ process and a really difficult and

36:12 ↗ difficult process i have never worked

36:15 ↗ with a team and a leader this monika

36:19 ↗ who

36:20 ↗ can walk that line of

36:24 ↗ talking and doing

36:26 ↗ we get a lot done i have never moved

36:28 ↗ this fast and it is incredible to be

36:31 ↗ able to be a part of it this team

36:37 ↗ thank you both for your comments

36:40 ↗ oh um point of privilege council

36:42 ↗ councilmember g michelle yes i just want

36:44 ↗ to point out that megan's dad is chris

36:46 ↗ frankly am i correct yes and chris is uh

36:50 ↗ also a member of kiwanis and a member of

36:53 ↗ the

36:54 ↗ economic vitality commission as well and

36:57 ↗ so it's really nice to see you megan and

36:58 ↗ finally get to see you in person so but

37:01 ↗ i've heard a lot about your softball

37:03 ↗ career

37:05 ↗ so thank you thanks for the moment

37:09 ↗ a nice family tradition of uh civic

37:11 ↗ engagement

37:12 ↗ as as a parent of a youth advisory board

37:15 ↗ member i'm i'm or a former youth

37:16 ↗ advisory board member i'm a i'm a big

37:18 ↗ supporter of a family continued

37:21 ↗ engagement in the community

37:24 ↗ monica

37:25 ↗ back to you

37:28 ↗ thank you

37:29 ↗ again council member mars and council

37:31 ↗ members and of course kenny and megan

37:34 ↗ and allow me another moment i'm having

37:35 ↗ some technical difficulties which i

37:38 ↗ remember having them as well last month

37:40 ↗ so i'm gonna try to do better

37:43 ↗ um

37:45 ↗ give me just a moment

37:58 ↗ thank you chris i think this should work

38:04 ↗ oh wow

38:08 ↗ okay i think i'm all set

38:10 ↗ thank you so much for your patience

38:12 ↗ so we are returning to you tonight um

38:16 ↗ with as you know by now the culture and

38:18 ↗ religious calendar

38:20 ↗ and we are seeking your

38:22 ↗ direction on a possible pilot policy

38:25 ↗ that we would like to implement

38:27 ↗ that would acknowledge and consider the

38:29 ↗ religious and cultural holidays when

38:32 ↗ scheduling public meetings

38:34 ↗ so specifically what we are looking to

38:37 ↗ hear from you tonight is whether or not

38:39 ↗ you

38:40 ↗ support our recommendation to return to

38:44 ↗ you to a regular city council meeting

38:46 ↗ with a proposed resolution to adopt the

38:49 ↗ policy

38:50 ↗ the policy would basically state that we

38:52 ↗ as a city we would make every effort

38:56 ↗ in

38:56 ↗ when to avoid scheduling public meetings

38:59 ↗ particularly city council meetings and

39:01 ↗ boards and commission meetings

39:03 ↗ on religious holidays

39:06 ↗ that have significant work restrictions

39:08 ↗ that are highlighted in in the calendar

39:11 ↗ proposed by the equity board

39:13 ↗ so with that i'm just going to provide a

39:15 ↗ brief refresher on the background on how

39:18 ↗ this

39:19 ↗ task

39:21 ↗ was launched so

39:23 ↗ back earlier in the year

39:25 ↗ back in january

39:26 ↗ the equity board as it was freshly

39:28 ↗ formed was tasked by the administration

39:31 ↗ with creating a list of cultural and

39:33 ↗ religious holidays

39:35 ↗ that the city should take into

39:36 ↗ consideration when scheduling public

39:38 ↗ meetings

39:39 ↗ so

39:40 ↗ after working on this for a couple of

39:41 ↗ months in february the equity board

39:45 ↗ proposed a list of such

39:48 ↗ holidays for the mayor and city council

39:50 ↗ to consider

39:52 ↗ and

39:53 ↗ following that meeting in march we had a

39:56 ↗ first overview and presentation at the

39:59 ↗ city council study session

40:02 ↗ where we also saw the city council's

40:04 ↗ input

40:05 ↗ and at that time

40:08 ↗ we proposed the recommendation later in

40:10 ↗ the year so here we are now as we

40:13 ↗ transitioned for to committee meetings

40:15 ↗ here we are now um

40:16 ↗ again bringing this item to you um and

40:19 ↗ we are actually recommending uh as a

40:22 ↗ possibility

40:24 ↗ implementation to start later this year

40:26 ↗ perhaps even in september

40:28 ↗ although january is also an option

40:32 ↗ again just a brief refresher on why the

40:35 ↗ equity board and the city staff we

40:37 ↗ thought that it's important to

40:38 ↗ acknowledge holidays

40:41 ↗ first and foremost really it's uh it

40:44 ↗ shows our city's commitment

40:46 ↗ to respect

40:48 ↗ diversity and to inclusion

40:50 ↗ so it is really a way for us to

40:52 ↗ formalize that commitment

40:55 ↗ next um we all know that sometimes

40:57 ↗ public meetings coincide with really

40:59 ↗ important religious holidays that

41:00 ↗ certain community groups have um and and

41:04 ↗ if you think that can limit their

41:05 ↗ participation in the public

41:08 ↗ process

41:10 ↗ and last but not least

41:13 ↗ as a city we acknowledge and respect and

41:16 ↗ observe federal holidays

41:18 ↗ which

41:20 ↗ have

41:20 ↗ just the christian lands if you wish

41:23 ↗ they do not recognize other religious

41:25 ↗ holidays

41:27 ↗ and therefore again as a city that

41:31 ↗ recognizes and welcomes and wants to be

41:33 ↗ inclusive i think it is uh just such a

41:36 ↗ great idea to have additional lenses um

41:40 ↗ so that being said the work of the

41:43 ↗ equity board um really

41:45 ↗ initially we when we came to the equity

41:48 ↗ board and proposed the idea of course

41:50 ↗ the equity board was um very excited

41:53 ↗ about the project and you know they came

41:55 ↗ up and if i i remember correctly

41:57 ↗ actually

41:58 ↗ there were the board members in

42:00 ↗ attendance tonight who came up with the

42:02 ↗ idea and said you know instead of being

42:04 ↗ restrictive and just focusing on a few

42:06 ↗ holidays what if we create actually a

42:08 ↗ longer and bigger list of holidays that

42:11 ↗ perhaps we cannot take into

42:13 ↗ consideration the hundreds of cultural

42:15 ↗ holidays and religious holidays that uh

42:18 ↗ that exist but we can use this as an

42:20 ↗ opportunity to educate staff to educate

42:22 ↗ the community

42:24 ↗ and just to invite people to reflect and

42:26 ↗ and further educate themselves so that's

42:29 ↗ how we kind of came up with like three

42:30 ↗ sections in in our larger and more

42:33 ↗ comprehensive calendar

42:34 ↗ um

42:36 ↗ the the first set of holidays are really

42:38 ↗ those that we would focus on a policy

42:40 ↗ that we would bring back to you and

42:42 ↗ those are a list of approximately 15

42:44 ↗ holidays currently

42:46 ↗ and those are holidays that are

42:49 ↗ really certain religious dates that have

42:52 ↗ work restrictions or may have some

42:54 ↗ really significant importance in in a

42:57 ↗ culture um or sometimes may uh it may

43:00 ↗ include fasting or some just other uh

43:02 ↗ they're just most um sober uh summer

43:06 ↗ holidays if you wish um

43:08 ↗ and then a next set of questions of um

43:11 ↗ holidays

43:12 ↗ would is a broader list

43:15 ↗ and those are holidays that

43:18 ↗ really provide opportunities for our

43:20 ↗ staff and for our community to learn

43:24 ↗ increase their cultural competency um

43:27 ↗ um and and really promote diversity and

43:30 ↗ and these are about 80 holidays

43:32 ↗ currently um and of course with

43:35 ↗ additional community input we may

43:37 ↗ increase those

43:38 ↗ um for this set of holidays really

43:42 ↗ we hope that internally

43:44 ↗ the stats will just the staff will take

43:46 ↗ opportunities during meetings

43:49 ↗ during staff meetings

43:52 ↗ during community meetings to just

43:53 ↗ acknowledge those holidays and and

43:55 ↗ really educate themselves and others um

43:58 ↗ and last but not least we also included

44:00 ↗ the federal uh observed holidays and

44:02 ↗ this is just as a

44:04 ↗ um

44:05 ↗ as an awareness and comparison if you

44:07 ↗ wish

44:10 ↗ so what we propose to do and we hope to

44:12 ↗ deal with implementing the calendar um

44:15 ↗ is first and foremost we would like to

44:17 ↗ post

44:18 ↗ the calendar

44:19 ↗ for the public to have a chance to weigh

44:22 ↗ in for the public to come to us and say

44:24 ↗ hey

44:25 ↗ i'm part of this culture and i don't see

44:28 ↗ our holiday there can we

44:30 ↗ add

44:31 ↗ different holidays or perhaps

44:34 ↗ the community can also say oh i'm so

44:36 ↗ glad that

44:37 ↗ my culture is represented there can we

44:39 ↗ have further conversation how can we be

44:42 ↗ involved in what the city is doing

44:45 ↗ next we would love to work with our city

44:47 ↗ clerks

44:48 ↗ in adjusting when needed the public

44:51 ↗ calendars and try to postpone certain

44:53 ↗ meetings or just times or just days

44:56 ↗ and last but not least as mentioned we

44:58 ↗ would like to take this opportunity to

45:00 ↗ educate our staff to include it in our

45:03 ↗ ongoing

45:04 ↗ cultural competency trainings

45:08 ↗ so with that the options that we are

45:10 ↗ proposing for you tonight are um one to

45:13 ↗ return to the larger city council

45:15 ↗ meeting with proposed resolution

45:20 ↗ next we can also just consider piloting

45:23 ↗ the project without adopting a policy

45:25 ↗ first

45:26 ↗ or we are open to hearing from you

45:29 ↗ should you have a different direction

45:31 ↗ for us

45:34 ↗ we our recommendation is to return with

45:38 ↗ a resolution at a

45:40 ↗ meeting in september a regular council

45:41 ↗ meeting in september

45:44 ↗ and propose a policy

45:46 ↗ uh that would state that we again as a

45:48 ↗ city would make every effort to avoid

45:50 ↗ scheduling city council meetings

45:52 ↗ commissions board meetings um on

45:55 ↗ religious holidays with significant work

45:58 ↗ restrictions that are highlighted in the

46:00 ↗ cultural calendar

46:03 ↗ and so in terms of next step

46:05 ↗ we would love to hear your feedback

46:07 ↗ tonight make any adjustments that you

46:09 ↗ may recommend and return to you in

46:11 ↗ september

46:13 ↗ with a resolution

46:16 ↗ and that concludes my presentation i'm

46:18 ↗ available for questions

46:20 ↗ and i'm

46:21 ↗ you have on the screen the direction

46:26 ↗ so first questions yes councilmember d

46:28 ↗ michelle

46:30 ↗ um

46:32 ↗ so do uh when the

46:35 ↗ commissioner the the board was

46:36 ↗ discussing

46:38 ↗ the

46:39 ↗ [Music]

46:40 ↗ implementation um was there any

46:42 ↗ discussion of whether it would be better

46:45 ↗ to go with the pilot first and

46:47 ↗ see how it works

46:49 ↗ and or to go with policy first was there

46:52 ↗ maybe megan and kelly could

46:55 ↗ talk a little bit about the discussion

46:57 ↗ around that so

46:59 ↗ because it's it sounds like it's really

47:01 ↗ kind of

47:02 ↗ you could go two different directions

47:04 ↗ and

47:06 ↗ one or the other might be absolutely the

47:08 ↗ best but i'm just wondering what the

47:10 ↗ what the equity board had to say about

47:12 ↗ that uh in terms of direction yes and i

47:15 ↗ would like to invite them up uh for sure

47:17 ↗ however i would like to clarify

47:18 ↗ something on my end that i think

47:20 ↗ regardless even if we go with the policy

47:22 ↗ first it's still we are going to pilot

47:24 ↗ it for at least a year and then we will

47:25 ↗ come back um to to change the resolution

47:29 ↗ if needed um i think it's the the first

47:31 ↗ option with the resolution would just

47:33 ↗ give us a more formal and i think it

47:35 ↗ would be just a more formal commitment

47:37 ↗ the city is doing right uh but yes i can

47:40 ↗ speak and i know the the

47:42 ↗ board definitely wanted to pilot this

47:44 ↗ project for sure okay in other words we

47:47 ↗ would still be learning as we're even if

47:50 ↗ we just if we adopted a policy straight

47:52 ↗ out we'd still be learning as it was

47:54 ↗ first implemented okay yes

47:57 ↗ yeah

47:58 ↗ and if you would like to say something

47:59 ↗ else

48:02 ↗ well this also spoke to my point a

48:03 ↗ little earlier um you know this list is

48:06 ↗ not going to be perfect i mean we're

48:07 ↗ going to continue to keep researching

48:08 ↗ different things different things are

48:10 ↗ going to keep popping up and i think

48:11 ↗ it's never going to be perfect but i

48:13 ↗ think this is

48:14 ↗ a great space to really collaborate on

48:16 ↗ this and really start exposing ourselves

48:18 ↗ to different perspectives so

48:20 ↗ think um this is a great great first

48:22 ↗ start

48:28 ↗ there was some concern on the board

48:30 ↗ about

48:31 ↗ whether it should be public

48:32 ↗ right and accessible to other other

48:34 ↗ organizations

48:35 ↗ and in that discussion it became clear

48:39 ↗ that we were very interested in being

48:40 ↗ able to share it

48:42 ↗ and

48:43 ↗ i was at a mayor's luncheon and our

48:45 ↗ mayor talked about it and most of the

48:47 ↗ other mayors wanted it

48:49 ↗ right and the aaa person the new aaa and

48:52 ↗ issaquah was sitting at my table and and

48:54 ↗ gave me her card and said send it to me

48:56 ↗ when you get it

48:57 ↗ so it creates a lot of good will in the

48:59 ↗ community

49:03 ↗ your mic wasn't on but you said thank

49:05 ↗ you

49:05 ↗ thank you guys

49:09 ↗ uh all right uh clerk do we have any uh

49:13 ↗ indication that anyone online that

49:15 ↗ anyone's present online and wanting to

49:16 ↗ speak to this

49:21 ↗ chair martz i see no virtual hands

49:23 ↗ raised to speak on this item

49:25 ↗ all right

49:26 ↗ and we don't have anyone else in the

49:29 ↗ room with us so i think we can go

49:30 ↗ straight to deliberation council member

49:32 ↗ ray you like chomping at the i was

49:34 ↗ leaning in um first off i always like uh

49:39 ↗ doing stuff and evolving stuff and not

49:41 ↗ letting perfection be the enemy of of

49:44 ↗ progress and so i applaud you for that i

49:46 ↗ think uh this is something you could

49:48 ↗ chew on forever and we'd go nowhere so

49:50 ↗ hooray for this i think that's this is a

49:52 ↗ great list um really appreciated the

49:55 ↗ idea of a very broad list of holidays

49:58 ↗ that's very inclusive and then targeting

50:00 ↗ those 18

50:02 ↗ 15

50:03 ↗ 15 that have significance around

50:05 ↗ emotional impact or culture or work or

50:08 ↗ fasting where it really would be a

50:10 ↗ burden for someone to

50:12 ↗ try to participate in public life at

50:14 ↗ that time so

50:15 ↗ what a great way to acknowledge the the

50:17 ↗ larger universe and focus on those where

50:20 ↗ we were creating a barrier for people to

50:22 ↗ engage

50:23 ↗ so i think that's awesome

50:26 ↗ um i think as a city for us to look for

50:29 ↗ ways to acknowledge all these holidays

50:31 ↗ like monica mentioned was great and also

50:34 ↗ there's ways we can engage the community

50:37 ↗ both the uh the particular cultural uh

50:40 ↗ parts of the community they're

50:41 ↗ celebrating these holidays participate

50:43 ↗ with them or bring it to other parts of

50:45 ↗ the community i think it just opens

50:46 ↗ people's eyes so i'm excited about that

50:51 ↗ and then

50:52 ↗ i think you talked about it we're going

50:54 ↗ to get public input and this is going to

50:56 ↗ evolve and you're going to come back and

50:58 ↗ we're going to say we need to take these

51:00 ↗ four more things on there and and i

51:02 ↗ think that's um anyway so go for it um

51:05 ↗ you know what you're doing is is uh you

51:07 ↗ know we can call it a pilot or not but i

51:09 ↗ think whatever it is we we're we go we

51:11 ↗ do it we um evolve it and and it's going

51:14 ↗ to get better and better so thank you

51:16 ↗ very much for all this

51:18 ↗ thank you councilman michelle yeah i of

51:22 ↗ course i totally agree with uh council

51:24 ↗ member ray and uh i am so proud of our

51:26 ↗ equity board uh thank you guys so much

51:29 ↗ for

51:30 ↗ just the wonderful thoughtful

51:32 ↗ discussions and raising issues that we

51:34 ↗ might not have thought about and

51:37 ↗ i i just can't commend you enough

51:39 ↗ um i think i would be

51:42 ↗ after listening to monica's explanation

51:44 ↗ of what would happen i would go with the

51:46 ↗ with adopting the policy and moving

51:49 ↗ forward with that and then getting an

51:50 ↗ interim report back i think that would

51:52 ↗ be a great way to go i think

51:54 ↗ adopting the policy uh says to the

51:57 ↗ community that council supports this

51:59 ↗ and so that would be my preference then

52:02 ↗ to go with that and

52:05 ↗ just great work you guys so i'm all in

52:07 ↗ favor of that thank you thank you

52:10 ↗ and uh

52:12 ↗ as well

52:13 ↗ the the thought that comes to mind is

52:17 ↗ this also is potentially a scaffold off

52:21 ↗ of which

52:22 ↗ could hang some cultural events or

52:25 ↗ artistic events i remember when

52:27 ↗ a couple years ago up in the highlands

52:30 ↗ they had a persian art implementation

52:32 ↗ and that's the kind of thing that having

52:34 ↗ a calendar like this

52:36 ↗ would allow organizations to build off

52:38 ↗ and uh and maybe choose some dates that

52:41 ↗ that would be particularly meaningful to

52:42 ↗ those communities and also allow the

52:44 ↗ rest of us to better understand those

52:46 ↗ cultures so i'm all in favor and let's

52:49 ↗ get this policy in place and

52:51 ↗ there you go

52:53 ↗ so

52:55 ↗ the motion

52:56 ↗ is to

52:58 ↗ pursue the administration's

53:00 ↗ recommendation

53:01 ↗ uh return to a city council regular

53:03 ↗ meeting with a resolution establishing a

53:05 ↗ policy to make every effort to avoid

53:07 ↗ scheduling city council boards and

53:09 ↗ commission meetings on religious

53:10 ↗ holidays with significant work

53:11 ↗ restrictions highlighted in the cultural

53:13 ↗ and religious calendar

53:16 ↗ all in favor aye

53:17 ↗ aye aye all opposed

53:20 ↗ that carries unanimously thank you

53:22 ↗ monica thank you so much and uh

53:25 ↗ uh chris i was just gonna ask my consent

53:28 ↗ question all right there we go consent

53:32 ↗ consent

53:33 ↗ let's put it on consent

53:37 ↗ uh and then

53:39 ↗ uh

53:40 ↗ last but not least

53:42 ↗ for this evening id 1162 this is coming

53:45 ↗ back tenant and landlord protection

53:47 ↗ options also with monica mcgrille

53:51 ↗ and thank you again to our equity board

53:53 ↗ members who are here this evening thank

53:54 ↗ you and good luck at central arizona

54:05 ↗ allow me just a moment council members

54:07 ↗ again

54:10 ↗ to share my screen and while i do that i

54:13 ↗ wanted to

54:14 ↗ mention that tonight

54:16 ↗ um

54:17 ↗ of course online or we have some other

54:19 ↗ staff members but as always we have our

54:21 ↗ director jeff watling and also for this

54:24 ↗ agenda item uh tonight with me is our

54:27 ↗ legal counselor also rachel turpin um so

54:30 ↗ thank you so much both of you for being

54:32 ↗ here

54:34 ↗ and with that i will start now my

54:36 ↗ presentation

54:42 ↗ and there we go so this agenda item

54:45 ↗ we are returning uh to you from last

54:48 ↗ month

54:49 ↗ with updates on tenant and landlord

54:52 ↗ landlord protection options

54:54 ↗ based on the feedback that we received

54:57 ↗ from

54:58 ↗ you back in june

55:02 ↗ so for tonight we are seeking direction

55:05 ↗ on whether we should continue to monitor

55:08 ↗ potential actions taken by other cities

55:11 ↗ and jurisdictions while also looking

55:15 ↗ for other advocacy efforts regionally

55:17 ↗ statewide

55:19 ↗ and potentially even considering

55:21 ↗ adding this item to the city's

55:24 ↗ 2020 to 2023 legislative agenda state

55:27 ↗ legislative agenda or

55:30 ↗ if you would like to direct us

55:32 ↗ to consider something else or a

55:34 ↗ different approach we would definitely

55:36 ↗ love to hear that

55:39 ↗ as a brief refreshing background again

55:42 ↗ back in april

55:44 ↗ a regional coalition for housing arch

55:47 ↗ sent a letter to

55:49 ↗ mayors and council members from the art

55:52 ↗ jurisdictions

55:54 ↗ asking and making recommendations for

55:56 ↗ the cities to consider

55:58 ↗ a consistent set of tenant protections

56:02 ↗ focused on

56:03 ↗ addressing rent increases estimated for

56:06 ↗ this year

56:08 ↗ specifically arch was recommending

56:11 ↗ three

56:13 ↗ sets of

56:14 ↗ recommendations

56:16 ↗ number one longer notices for rent

56:19 ↗ increases in particular on the

56:22 ↗ recommendation that arch mentioned

56:25 ↗ includes providing 120 day notice for

56:28 ↗ any rent increases that are

56:30 ↗ over 3

56:33 ↗ and 180 day notice for any rent

56:35 ↗ increases that are greater than 10

56:38 ↗ um number two arch was also recommending

56:41 ↗ a cap for late fees um in particular uh

56:45 ↗ 1.5 percent um of the like capping late

56:50 ↗ fees at no more than 1.5 percent of

56:54 ↗ attendance monthly rent

56:55 ↗ um and also third a cap for moving fees

57:00 ↗ um in particular

57:02 ↗ um any deposits that people need to pay

57:05 ↗ for moving costs and those the

57:08 ↗ recommendations from arch came that

57:09 ↗ those should be capped at no more than

57:12 ↗ a person's one month rent

57:15 ↗ and also the recommendation was to allow

57:18 ↗ tenants to pay in installments

57:21 ↗ so

57:22 ↗ following that letter our staff

57:26 ↗ conducted some outreach to landlords and

57:29 ↗ tenants

57:30 ↗ in our city

57:32 ↗ we conducted interviews and surveyed

57:35 ↗ both landlords and tenants

57:38 ↗ and what you see on the screen is really

57:40 ↗ a summary

57:43 ↗ excuse me

57:44 ↗ a summary of the feedback that we heard

57:46 ↗ uh from landlords uh the main concerns

57:49 ↗ that we heard were that um landlords

57:52 ↗ have additional properties in other many

57:54 ↗ of them have additional properties in

57:56 ↗ other jurisdictions and therefore they

57:59 ↗ were seeking

58:00 ↗ consistent regional policies if

58:02 ↗ some were taken

58:04 ↗ and also we heard from landlords across

58:08 ↗ our city that they have been also

58:10 ↗ affected by rising costs and operational

58:14 ↗ costs

58:15 ↗ for their work as well

58:17 ↗ on the tenant side

58:19 ↗ we the heartbreaking news that we heard

58:22 ↗ is that really the financial rental

58:24 ↗ assistance

58:25 ↗ need for tenants

58:27 ↗ goes beyond any one-time funding or

58:30 ↗ occasional funding needs

58:32 ↗ and they really tenants need long-term

58:34 ↗ options

58:36 ↗ instead of

58:38 ↗ small

58:39 ↗ policies

58:41 ↗ and really the key findings

58:43 ↗ from both tenants and landlords were

58:45 ↗ really to

58:47 ↗ remain consistent with other

58:49 ↗ jurisdictions if we decide to do

58:51 ↗ something and really focus on addressing

58:53 ↗ long-term

58:55 ↗ needs

58:57 ↗ and so with that at the june 22nd

59:00 ↗ services safety and parks committee

59:02 ↗ meeting the input that we received from

59:04 ↗ you

59:05 ↗ was really to look for those regional

59:07 ↗ options and not acting as a singular

59:10 ↗ entity in silo

59:12 ↗ you were interested in hearing further

59:14 ↗ updates from other jurisdictions

59:17 ↗ there was a possible interest in perhaps

59:20 ↗ looking at extending

59:22 ↗ just rent notices

59:24 ↗ to perhaps 90 days

59:26 ↗ but again only if that was consistent

59:28 ↗ with other jurisdictions

59:31 ↗ and last but not least there was an

59:33 ↗ interest to really learn from our legal

59:36 ↗ counsel regarding legal aspects

59:38 ↗ including risks and potential

59:40 ↗ enforcement options that such policy

59:42 ↗ will consider

59:44 ↗ so with that i'm gonna go over some of

59:47 ↗ the updates that we had from other

59:48 ↗ jurisdictions and then i'm gonna invite

59:50 ↗ rachel um

59:52 ↗ um for a brief presentation on her and

59:54 ↗ and opportunities to have questions and

59:56 ↗ answers um i want to make a note that at

59:59 ↗ the time when we prepared this

1:00:02 ↗ presentation that was about a week ago

1:00:05 ↗ some things have been updated since then

1:00:07 ↗ because some cities considered

1:00:10 ↗ they have like for example the city of

1:00:11 ↗ redmond is meeting actually right now

1:00:14 ↗ and they are considering an option but a

1:00:16 ↗ week ago we didn't have that information

1:00:19 ↗ so what you have in your packet and on

1:00:21 ↗ the screen is really a table with

1:00:24 ↗ some of the art jurisdictions and

1:00:26 ↗ what they have

1:00:28 ↗ done so far and what are their proposed

1:00:30 ↗ next steps um really similar with what

1:00:33 ↗ we had and updates that we had in june

1:00:36 ↗ as as of today there's no arch

1:00:38 ↗ jurisdiction other than kenmore

1:00:41 ↗ who took action earlier on but there's

1:00:43 ↗ no other arch jurisdiction who took

1:00:45 ↗ action on on any of these

1:00:47 ↗ recommendations again the city of

1:00:49 ↗ redmond is considering them tonight and

1:00:51 ↗ we will find out in the next day or

1:00:52 ↗ tonight

1:00:55 ↗ what that is uh the city of kirkland has

1:00:57 ↗ an upcoming meeting scheduled for august

1:00:59 ↗ 3rd for a potential action uh but it's

1:01:03 ↗ unclear at this point um

1:01:05 ↗ um if there's going to be action or just

1:01:08 ↗ the update at that time

1:01:10 ↗ the city of newcastle also had a first

1:01:13 ↗ presentation on june 21st

1:01:15 ↗ they were hoping to bring this item back

1:01:17 ↗ in july

1:01:19 ↗ if we don't have yet a date or at least

1:01:21 ↗ we didn't have a few days ago

1:01:25 ↗ and monica before you move on um

1:01:28 ↗ it says here that bellevue did a first

1:01:33 ↗ first council conversation last night

1:01:35 ↗ yes thank you so the city of bellevue

1:01:37 ↗ was scheduled to have a meeting last

1:01:39 ↗ night on this item however i did not

1:01:41 ↗ receive updates i tried to circle back

1:01:43 ↗ and i could not find the agenda item on

1:01:45 ↗ their last night's calendar so um

1:01:48 ↗ so i'm not sure if it was pulled off or

1:01:50 ↗ it was but i i have i have sent out

1:01:52 ↗ emails for follow-up i just did not hear

1:01:54 ↗ back yet

1:01:55 ↗ thank you thank you

1:01:58 ↗ um we talked about redmond and samamish

1:02:01 ↗ did not discuss this yet and has no

1:02:03 ↗ specific plans currently

1:02:05 ↗ in your agenda packet you also have it's

1:02:08 ↗ not on the screen but you have a

1:02:09 ↗ comparison table

1:02:12 ↗ with jurisdictions that are already took

1:02:14 ↗ actions and that includes unincorporated

1:02:16 ↗ king county

1:02:18 ↗ also there are a few specific

1:02:20 ↗ items from uh the state legislation

1:02:24 ↗ um and a few ideas that were discussed

1:02:27 ↗ at some of the jurisdictions that are

1:02:30 ↗ some of the art jurisdictions none of

1:02:32 ↗ those are decisions they are just like

1:02:34 ↗ brainstorming uh um options that were

1:02:36 ↗ brought up um of highlight really like

1:02:39 ↗ um 120 days or some similar options with

1:02:42 ↗ unincorporated king county um or for

1:02:46 ↗ example the city of kirkland is

1:02:48 ↗ considering that perhaps if they take

1:02:50 ↗ action maybe there should also be a sun

1:02:52 ↗ setting date um so again there are many

1:02:55 ↗ conversations but nothing clear and set

1:02:57 ↗ in stone as of tonight

1:02:59 ↗ um

1:03:01 ↗ and with

1:03:02 ↗ and with that um i just talked about

1:03:04 ↗ that um with that i will invite uh

1:03:07 ↗ rachel

1:03:08 ↗ um to answer any questions that you

1:03:11 ↗ might have and again based on

1:03:13 ↗ information from june

1:03:15 ↗ she would focus on

1:03:17 ↗ any information under the state law

1:03:19 ↗ risks and enforcement rachel welcome

1:03:22 ↗ good evening

1:03:24 ↗ thank you thanks for having me here this

1:03:26 ↗ evening

1:03:27 ↗ rachel turpin city attorney uh i

1:03:31 ↗ do have some thoughts on this

1:03:33 ↗ legislation i

1:03:35 ↗ uh and some some insights into the

1:03:38 ↗ potential risks and uh kind of the

1:03:41 ↗ potential

1:03:43 ↗ that the city could face if you were to

1:03:45 ↗ adopt legislation like this

1:03:47 ↗ i

1:03:48 ↗ will say first off that i think it's

1:03:50 ↗ really noble legislation i it has

1:03:52 ↗ nothing to do with that but

1:03:54 ↗ uh they're you know as with any

1:03:56 ↗ legislation and you know i think in the

1:03:58 ↗ short time that you've known me you

1:04:00 ↗ probably have gathered that i do like

1:04:01 ↗ writing laws so it it would be my

1:04:04 ↗ pleasure to write something for you uh

1:04:07 ↗ to put on the books however

1:04:09 ↗ i do think um

1:04:11 ↗ in this case that

1:04:12 ↗ it may not be

1:04:14 ↗ necessarily worth your while at this

1:04:16 ↗ moment and here's sort of here's why

1:04:19 ↗ well first of all potential liability

1:04:22 ↗ when i talk about potential liability i

1:04:24 ↗ want to be clear that

1:04:26 ↗ when i say potential liability i don't

1:04:29 ↗ think that litigation and opposition to

1:04:31 ↗ this legislation would ultimately be

1:04:33 ↗ successful for the reasons that i will

1:04:36 ↗ go over um as i

1:04:38 ↗ discuss this with you here this evening

1:04:41 ↗ however as we all know here in this room

1:04:44 ↗ and virtually

1:04:46 ↗ uh

1:04:47 ↗ that doesn't mean that

1:04:48 ↗ litigation isn't just a huge time and

1:04:51 ↗ resource suck anyway

1:04:53 ↗ uh and there are several avenues for

1:04:57 ↗ under which i can foresee

1:05:00 ↗ um challenges even if ultimately they

1:05:02 ↗ probably wouldn't prevail

1:05:05 ↗ one of those would be

1:05:07 ↗ the most likely would be a preemption

1:05:10 ↗ argument

1:05:13 ↗ the other would be related to the city's

1:05:16 ↗ enforcement of the

1:05:19 ↗ ordinance itself perhaps an argument

1:05:22 ↗ that the city

1:05:24 ↗ was

1:05:25 ↗ selectively enforcing the ordinance

1:05:28 ↗ somehow discriminatively discriminatory

1:05:31 ↗ enforcing the ordinance

1:05:33 ↗ uh there would also just be a lot of

1:05:35 ↗ issues related to

1:05:37 ↗ uh the cost and

1:05:39 ↗ uh the difficulties of enforcing the

1:05:41 ↗ ordinance which i will get to

1:05:43 ↗ momentarily but first uh let's talk

1:05:45 ↗ about preemption because i think that's

1:05:47 ↗ probably the most likely lines of

1:05:51 ↗ of a legal challenge if the city were to

1:05:55 ↗ enact this this legislation

1:05:58 ↗ so a state a state statute uh state

1:06:01 ↗ there's two ways that you can be

1:06:03 ↗ preempted by state law there's state

1:06:05 ↗ statute preemption which occurs when the

1:06:08 ↗ state

1:06:09 ↗ uh

1:06:10 ↗ uh occupies the entire there's sorry

1:06:13 ↗ there's field pre uh preemption which

1:06:16 ↗ have which occurs when the state

1:06:19 ↗ occupies an entire field

1:06:22 ↗ of something and then there's

1:06:24 ↗ statute uh preemption which occurs when

1:06:28 ↗ a state statute and a city ordinance are

1:06:31 ↗ irreconcilably in conflict with one

1:06:34 ↗ another so field

1:06:36 ↗ preemption only happens when the state

1:06:39 ↗ legislature has expressed um an intent

1:06:44 ↗ to occupy the entire field

1:06:47 ↗ or when such intent is like very very

1:06:50 ↗ obviously implied the biggest uh

1:06:54 ↗ time that the most commonly common time

1:06:57 ↗ that we see this in the municipal field

1:06:58 ↗ is with firearms

1:07:00 ↗ the state law has very very

1:07:03 ↗ expressly

1:07:05 ↗ stated that the legislature intends that

1:07:07 ↗ the state

1:07:09 ↗ occupied the entire field of firearm

1:07:11 ↗ regulation and so that's why we're so

1:07:13 ↗ limited with what we can do and with

1:07:16 ↗ regard to that

1:07:17 ↗ the state has not

1:07:19 ↗ uh

1:07:20 ↗ field occupied landlord-tenant law uh

1:07:24 ↗ there's been a number of cases about

1:07:26 ↗ that and there's no field

1:07:28 ↗ occupation so that's not something we

1:07:30 ↗ have to worry about here

1:07:32 ↗ so the issue really is only whether or

1:07:35 ↗ not there's any sort of statute conflict

1:07:38 ↗ preemption

1:07:40 ↗ so once again that occurs where

1:07:43 ↗ the language in a statute

1:07:45 ↗ is

1:07:46 ↗ um irreconcilably in conflict with

1:07:50 ↗ an ordinance that the city

1:07:52 ↗ uh passes which basically happens when

1:07:55 ↗ state law

1:07:57 ↗ forbids

1:07:58 ↗ um

1:07:59 ↗ something

1:08:00 ↗ when your ordinance either permits

1:08:03 ↗ something that state law forbids or

1:08:06 ↗ forbids something that state law

1:08:08 ↗ expressly permits

1:08:11 ↗ uh but in general

1:08:13 ↗ due to the the constitutional provision

1:08:16 ↗ that you know that the city basically

1:08:18 ↗ can make and enforce any laws

1:08:20 ↗ uh within its limits you know for the

1:08:23 ↗ local police sanitary and other

1:08:24 ↗ regulations that aren't in conflict with

1:08:26 ↗ the general laws you can really do what

1:08:29 ↗ you want you have pretty broad

1:08:30 ↗ regulatory powers essentially under the

1:08:32 ↗ constitution

1:08:33 ↗ there are a few though um rachel i'm

1:08:36 ↗ sorry we um i'm going to interrupt you

1:08:38 ↗ um we have a question from councilmember

1:08:39 ↗ d michelle

1:08:41 ↗ so rachel um so to put it into

1:08:45 ↗ more

1:08:46 ↗ concrete terms

1:08:48 ↗ if the state says that you have to give

1:08:50 ↗ 60-day notice to

1:08:53 ↗ for a rent increase to tenants

1:08:56 ↗ and the city of issaquah were to say

1:08:59 ↗ no you have to give 120-day

1:09:03 ↗ does that mean that state law preempts

1:09:05 ↗ us or does that mean

1:09:08 ↗ that because the state hasn't taken the

1:09:10 ↗ whole field

1:09:12 ↗ for

1:09:13 ↗ that kind of law that we could indeed go

1:09:16 ↗ forward with a stricter

1:09:19 ↗ law i guess that's my question how how

1:09:21 ↗ would it apply in practical terms to our

1:09:24 ↗ discussion thanks so so you're correct

1:09:27 ↗ so there is though so there's a statute

1:09:29 ↗ under in the residential landlord tenant

1:09:32 ↗ act that requires 60 days written notice

1:09:35 ↗ and so the argument that we will see is

1:09:37 ↗ exactly that that we are preempted

1:09:40 ↗ because there is a conflict with that

1:09:43 ↗ statute

1:09:44 ↗ i would argue and i think that this

1:09:47 ↗ argument would would prevail

1:09:49 ↗ that

1:09:50 ↗ the ordinance it would not be

1:09:53 ↗ irreconcilably in conflict with that

1:09:55 ↗ statute because the statute specifically

1:09:57 ↗ sets a minimum of 60 days notice it

1:10:01 ↗ doesn't really for you know it doesn't

1:10:04 ↗ forbid a city from having a longer

1:10:07 ↗ period of notice it doesn't

1:10:10 ↗ it that's really a it's a it's a minimum

1:10:12 ↗ i think if the city were to try to

1:10:14 ↗ shorten the amount of notice that you

1:10:17 ↗ were to provide that would be a problem

1:10:18 ↗ that would be a conflict but i don't

1:10:20 ↗ think lengthening the amount of notice

1:10:23 ↗ would be in conflict with the statute

1:10:26 ↗ and they based that analysis on um

1:10:30 ↗ several

1:10:31 ↗ several landlord-tenant act

1:10:34 ↗ cases

1:10:35 ↗ regarding preemption they're not about

1:10:37 ↗ that particular statute but they're

1:10:39 ↗ about

1:10:40 ↗ other portions similar portions of the

1:10:42 ↗ landlord's tenant act that

1:10:45 ↗ uh

1:10:46 ↗ kind of give

1:10:47 ↗ set minimums and then cities came in and

1:10:52 ↗ enacted sort of stricter regulations and

1:10:54 ↗ the court said no they're that's not in

1:10:56 ↗ conflict because it wasn't strictly

1:11:00 ↗ forbidden

1:11:03 ↗ but because because it says 60 days

1:11:05 ↗ that's why i think you you would

1:11:08 ↗ likely see a preemption

1:11:10 ↗ argument i think it would fail based on

1:11:12 ↗ the case law

1:11:14 ↗ but

1:11:15 ↗ you would probably

1:11:16 ↗ get somebody to make that argument

1:11:18 ↗ because

1:11:20 ↗ you kind of have a

1:11:22 ↗ you know if somebody you know got an

1:11:24 ↗ attorney didn't really know a whole lot

1:11:26 ↗ i mean it kind of looks like a conflict

1:11:29 ↗ even though

1:11:30 ↗ it doesn't meet the test

1:11:33 ↗ of

1:11:34 ↗ in irreconcilable conflict under you

1:11:37 ↗ know the preemption case law

1:11:39 ↗ okay thank you

1:11:41 ↗ so i'll follow that with a question

1:11:44 ↗ about

1:11:45 ↗ i see here that

1:11:46 ↗ unincorporated king county

1:11:49 ↗ has had 120 days notice for rent

1:11:51 ↗ increases larger than 3 percent for a

1:11:54 ↗ year

1:11:54 ↗ and auburn has had 120 days notice for

1:11:57 ↗ rent increases larger than five percent

1:11:59 ↗ for two years are we aware of legal

1:12:02 ↗ challenges uh to either king county or

1:12:04 ↗ auburn

1:12:06 ↗ no i looked and i couldn't find anything

1:12:08 ↗ um that at least has made it to

1:12:12 ↗ the court of appeals yet and seattle

1:12:14 ↗ also has a law and we know that seattle

1:12:17 ↗ gets challenged um

1:12:19 ↗ on the regular for these things and i i

1:12:22 ↗ didn't see i did see some

1:12:24 ↗ news article about folks squawking that

1:12:27 ↗ they were going to sue over seattle this

1:12:30 ↗ is why i didn't ask about seattle

1:12:32 ↗ [Laughter]

1:12:34 ↗ um

1:12:35 ↗ okay so

1:12:36 ↗ i haven't seen you know i do know

1:12:39 ↗ multiple multiple jurisdictions have had

1:12:42 ↗ laws like this

1:12:43 ↗ um

1:12:44 ↗ for sup for some time and no one has

1:12:47 ↗ been successfully

1:12:48 ↗ challenged

1:12:50 ↗ all right thank you i'll let you get

1:12:52 ↗ back to your presentation

1:12:55 ↗ well that was really that that was kind

1:12:57 ↗ of the substance of it is that i don't

1:12:59 ↗ think you have a preemption issue

1:13:02 ↗ uh because

1:13:03 ↗ or at least well well i think you might

1:13:05 ↗ you might see a challenge because

1:13:07 ↗ at this point i just don't trust that

1:13:09 ↗ folks won't challenge anything they

1:13:11 ↗ could possibly challenge you know i've

1:13:12 ↗ just seen everything but i don't think

1:13:14 ↗ it would prevail

1:13:15 ↗ so i don't think that's really a source

1:13:17 ↗ of potential liability it's just a

1:13:20 ↗ source of a potential lawsuit i guess is

1:13:22 ↗ how i would put it you know you could

1:13:24 ↗ you might end up having to defend it but

1:13:27 ↗ i don't think that it i think it's uh

1:13:30 ↗ completely defensible

1:13:32 ↗ council members

1:13:34 ↗ i'm sorry the other

1:13:35 ↗ oh i'm sorry the other the last

1:13:37 ↗ potential source of litigation then it

1:13:39 ↗ would be would be something related to

1:13:40 ↗ enforcement and that of course is a lot

1:13:43 ↗ easier to control because then you just

1:13:46 ↗ behave yourself you know you don't

1:13:47 ↗ selectively enforce and you hopefully

1:13:51 ↗ then don't

1:13:52 ↗ put yourself in a in a bad situation

1:13:54 ↗ doesn't mean that someone won't once

1:13:56 ↗ again make an argument that you did

1:13:59 ↗ um happens

1:14:01 ↗ we we get those types of cases you know

1:14:04 ↗ not uncommonly in the municipal legal

1:14:07 ↗ field but

1:14:08 ↗ uh you know we just try to we do our

1:14:11 ↗ best to

1:14:12 ↗ be fair and impartial and enforce fairly

1:14:15 ↗ and impartially and

1:14:17 ↗ know it that those cases should be are

1:14:20 ↗ you know few and far between

1:14:22 ↗ but

1:14:23 ↗ that said i do think enforcement of

1:14:25 ↗ these would be difficult

1:14:28 ↗ hold on before you before you get into

1:14:29 ↗ this enforcement enforcement council

1:14:31 ↗ member ray has a question no it's

1:14:33 ↗ probably spot on all right my question i

1:14:35 ↗ was going to ask and i think this is

1:14:36 ↗ exactly where you're going rachel what

1:14:38 ↗ does the enforcement process and what

1:14:39 ↗ are the enforcement tools look like and

1:14:41 ↗ what's involved in if we were to do this

1:14:43 ↗ enforcing it

1:14:46 ↗ well i i would think that you'd probably

1:14:49 ↗ i i would assume it'd probably be a code

1:14:50 ↗ enforcement thing because

1:14:53 ↗ that's who enforces every other

1:14:55 ↗ violation of the code other than

1:14:58 ↗ criminal violations which go to the

1:14:59 ↗ police

1:15:01 ↗ so you know we have what i think one

1:15:04 ↗ code enforcement officer

1:15:06 ↗ um

1:15:07 ↗ i'm assuming then

1:15:09 ↗ depending on the number of these i don't

1:15:11 ↗ i don't know i'm i'm assuming there

1:15:12 ↗ wouldn't be a whole lot of them so i

1:15:14 ↗ presume we wouldn't have to hire staff

1:15:16 ↗ but it would definitely add to the code

1:15:17 ↗ enforcement officer's workload but more

1:15:20 ↗ than that what i'm worried about

1:15:22 ↗ is

1:15:24 ↗ how the getting putting the code

1:15:26 ↗ enforcement officer in a position of

1:15:28 ↗ having to decide who is telling the

1:15:30 ↗ truth in these

1:15:32 ↗ situations um and having to kind of

1:15:34 ↗ investigate uh

1:15:37 ↗ because

1:15:38 ↗ i'm not sure it would always be be clear

1:15:41 ↗ that

1:15:42 ↗ you know attendance says

1:15:44 ↗ i didn't receive notice

1:15:46 ↗ i wasn't given notice

1:15:49 ↗ you know a landlord says well i gave

1:15:51 ↗ them notice here's the notice the tenant

1:15:54 ↗ says no they didn't give me that notice

1:15:58 ↗ i mean who do you who do you believe i

1:16:00 ↗ mean that

1:16:01 ↗ i can foresee things like that

1:16:04 ↗ really happening i

1:16:06 ↗ and is the city staff supposed to

1:16:09 ↗ essentially be the judge in those

1:16:11 ↗ matters

1:16:12 ↗ i think that puts staff in a really

1:16:15 ↗ really un

1:16:16 ↗ comfortable position and also you know

1:16:18 ↗ that could that in itself then could

1:16:21 ↗ then lead you into that path of

1:16:24 ↗ potential enforcement related

1:16:28 ↗ legal disputes

1:16:30 ↗ because how so doctor would always be

1:16:35 ↗ uh because let's say that the code

1:16:37 ↗ enforcement officer doesn't think that

1:16:39 ↗ they

1:16:40 ↗ that there's enough proof you know let's

1:16:42 ↗ say that they they don't they don't

1:16:44 ↗ believe the tenant that the that the

1:16:47 ↗ landlord produces a letter and they say

1:16:50 ↗ no we gave this to them

1:16:52 ↗ and

1:16:54 ↗ but they forged it

1:16:55 ↗ and so they don't they don't enforce it

1:16:58 ↗ and the tenant says well

1:17:01 ↗ you just believed them because they

1:17:04 ↗ are white and i'm not i mean then you

1:17:07 ↗ get into this you know was it a

1:17:08 ↗ discriminatory action was you know

1:17:12 ↗ something like that you know that's a

1:17:13 ↗ fact pattern that i can first see

1:17:15 ↗ happening

1:17:22 ↗ councilmember ray no further questions

1:17:25 ↗ all right uh rachel do you have any

1:17:27 ↗ other material to

1:17:30 ↗ present this evening

1:17:33 ↗ um

1:17:34 ↗ no

1:17:36 ↗ that was it i'm just here to answer any

1:17:37 ↗ questions you have uh i will ask if

1:17:40 ↗ you're aware of how auburn and or

1:17:42 ↗ unincorporated king county enforces

1:17:44 ↗ their policies

1:17:47 ↗ well my guess is

1:17:49 ↗ my guess is that king county doesn't do

1:17:51 ↗ much enforcement if it's like many of

1:17:54 ↗ their other

1:17:55 ↗ codes quite frankly uh they

1:17:59 ↗ they probably don't do much

1:18:01 ↗ uh

1:18:02 ↗ i'm not aware of how auburn does it

1:18:04 ↗ that's a good question i can find out

1:18:08 ↗ well depending on how the conversation

1:18:09 ↗ goes today might be useful to find that

1:18:12 ↗ out

1:18:13 ↗ all right um

1:18:15 ↗ councilmember ray

1:18:17 ↗ so um

1:18:19 ↗ the enforcement thing is really

1:18:21 ↗ interesting but so i'm a

1:18:23 ↗ tenant

1:18:24 ↗ and i get

1:18:28 ↗ don't get noticed and my rent increases

1:18:30 ↗ so

1:18:32 ↗ my recourse then is i go to the city and

1:18:34 ↗ say

1:18:35 ↗ hey city

1:18:37 ↗ they violated my you know this ordinance

1:18:39 ↗ and you need to

1:18:41 ↗ tell them to knock it off and they can't

1:18:43 ↗ raise my rent

1:18:44 ↗ or will the tenant um take some sort of

1:18:46 ↗ a legal action or

1:18:49 ↗ um

1:18:50 ↗ what's what's

1:18:51 ↗ what's the process look like

1:18:53 ↗ kind of at a very

1:18:55 ↗ nuts and bolts level

1:18:56 ↗ when

1:18:58 ↗ i feel like as a renter i i'm not

1:19:00 ↗ getting

1:19:01 ↗ my due

1:19:05 ↗ the process is essentially that they

1:19:07 ↗ come to the city and that the city then

1:19:10 ↗ can find them for

1:19:13 ↗ not

1:19:15 ↗ not complying with its code

1:19:18 ↗ can the city compel them

1:19:21 ↗ to

1:19:22 ↗ not raise the rent

1:19:26 ↗ let me take a look at the proposed

1:19:28 ↗ ordinance here

1:19:37 ↗ i don't i don't believe so

1:19:39 ↗ i think really always

1:19:52 ↗ if health helpful while rachel is

1:19:55 ↗ looking for information i can tell you

1:19:57 ↗ what we do currently in human services

1:19:59 ↗ when we get residents and we get calls

1:20:02 ↗ um

1:20:04 ↗ so depending on what the complaint is

1:20:06 ↗ let's say if a tenant complains about

1:20:08 ↗ unsafe conditions then we refer them to

1:20:10 ↗ code enforcement if then they complain

1:20:14 ↗ to anything related to rent increase

1:20:16 ↗ first we refer them to rental systems

1:20:19 ↗ and we also refer them to legal

1:20:21 ↗ services so that's the

1:20:24 ↗ free or low cost legal services

1:20:28 ↗ so that that's our current process for

1:20:31 ↗ that

1:20:32 ↗ so it just looked and the ordinance does

1:20:35 ↗ provide that the

1:20:37 ↗ that any action taken in

1:20:40 ↗ uh

1:20:41 ↗ in violation of the ordinance would be

1:20:42 ↗ nolan void

1:20:44 ↗ so

1:20:45 ↗ then

1:20:46 ↗ by

1:20:47 ↗ yes then i think that you would make the

1:20:49 ↗ art they would make the argument that

1:20:51 ↗ the rent increase was null and void

1:20:54 ↗ we however wouldn't really be able to

1:20:56 ↗ enforce that we don't have

1:20:59 ↗ you know our courts don't have

1:21:00 ↗ jurisdiction over

1:21:03 ↗ their breach of contract cases that

1:21:05 ↗ would be that would be something that

1:21:07 ↗ then they would have to duke out in

1:21:10 ↗ superior court

1:21:16 ↗ or perhaps small claims court

1:21:21 ↗ well thank you other questions

1:21:24 ↗ right

1:21:25 ↗ do we have any members of the public on

1:21:27 ↗ the call that might wish to speak to

1:21:29 ↗ this issue

1:21:33 ↗ chair marks i see no virtual hands

1:21:35 ↗ raised to speak on this topic

1:21:38 ↗ all right well we only have council

1:21:40 ↗ members and staff in the room so we can

1:21:41 ↗ move straight to a discussion of the

1:21:44 ↗ item in front of us so the

1:21:45 ↗ administration is recommending that we

1:21:47 ↗ wait

1:21:48 ↗ and uh get more

1:21:50 ↗ sort of regional uh direction

1:21:53 ↗ um

1:21:54 ↗ i'm gonna to

1:21:57 ↗ i uh council member to michelle yeah

1:22:00 ↗ i'll go first

1:22:02 ↗ would you like to finish what you were

1:22:03 ↗ saying however

1:22:05 ↗ oh okay sorry about that

1:22:07 ↗ so um

1:22:10 ↗ i think as i expressed uh at our first

1:22:12 ↗ meeting

1:22:14 ↗ i am very interested in the first

1:22:17 ↗ suggestion from arch regarding

1:22:19 ↗ um additional time for notification just

1:22:22 ↗ because of the

1:22:24 ↗ market situation for housing

1:22:27 ↗ here

1:22:29 ↗ again

1:22:30 ↗ and

1:22:31 ↗ just to be sure that we're talking about

1:22:33 ↗ the right thing we're not talking about

1:22:35 ↗ evictions we're not talking about people

1:22:36 ↗ who haven't paid their rent

1:22:38 ↗ what we're talking about is

1:22:40 ↗ rent notifications to people who have

1:22:42 ↗ been good tenants

1:22:45 ↗ and who may not because of their family

1:22:47 ↗ budget be able to accommodate the rent

1:22:49 ↗ increase and so they're going to have to

1:22:52 ↗ move so these are responsible people

1:22:54 ↗ who have to make tough decisions for

1:22:56 ↗ their family

1:22:58 ↗ if they've got kids in school it becomes

1:23:00 ↗ even

1:23:01 ↗ more

1:23:02 ↗ hard

1:23:03 ↗ especially if it's during the school

1:23:04 ↗ year rather than at the end of the

1:23:06 ↗ school year

1:23:08 ↗ and so i noticed that auburn and other

1:23:11 ↗ jurisdictions have already passed the

1:23:12 ↗ 120-day notice

1:23:15 ↗ the other two items that arch is

1:23:18 ↗ proposing and i've had several

1:23:20 ↗ conversations with

1:23:22 ↗ people who are landlords people or

1:23:23 ↗ tenants and

1:23:25 ↗ there's just a feeling that that

1:23:29 ↗ those proposals just do not do very much

1:23:32 ↗ and in fact the cap on the

1:23:35 ↗ late fees for example

1:23:37 ↗ one

1:23:38 ↗ landlord put it to me that just an

1:23:40 ↗ incentive for me to raise the rents

1:23:41 ↗ higher

1:23:42 ↗ um and so

1:23:44 ↗ um

1:23:45 ↗ i i just don't think that

1:23:47 ↗ i appreciate arch putting these forward

1:23:50 ↗ because it's really a

1:23:52 ↗ difficult situation right now but i

1:23:54 ↗ don't see that the second and third

1:23:56 ↗ proposals do much to protect

1:23:58 ↗ tenants

1:24:00 ↗ and in fact could have a boomerang

1:24:02 ↗ effect uh in terms of

1:24:04 ↗ actually

1:24:05 ↗ uh incentivizing uh landlords to raise

1:24:08 ↗ their rents so

1:24:10 ↗ but the the first proposal i do have an

1:24:13 ↗ interest in

1:24:14 ↗ um

1:24:15 ↗ i guess i would say that if you're a

1:24:17 ↗ landlord and you want to make absolutely

1:24:20 ↗ sure

1:24:21 ↗ that uh

1:24:22 ↗ the that your notifications has been

1:24:24 ↗ sent you would document it with either

1:24:27 ↗ certificated letter or a photograph of

1:24:30 ↗ you handing the notice to the tenant or

1:24:34 ↗ i mean there are ways with technology

1:24:36 ↗ that you can document that pretty

1:24:38 ↗ clearly that you handed that

1:24:39 ↗ notification to someone so i don't see

1:24:42 ↗ that that's a an actual uh problem

1:24:45 ↗ [Music]

1:24:46 ↗ and i'm sure that there would be cases

1:24:48 ↗ where

1:24:49 ↗ tennis don't know their rights and may

1:24:51 ↗ not report and so that we wouldn't be

1:24:53 ↗ able to enforce but i think generally we

1:24:56 ↗ should put something like that in place

1:24:59 ↗ however i have to say i also honor

1:25:02 ↗ our human services people and if they're

1:25:04 ↗ saying to us let's wait and see

1:25:08 ↗ perhaps it would be a good course of

1:25:10 ↗ action to wait and see a little bit

1:25:12 ↗ longer and see what other jurisdictions

1:25:14 ↗ do

1:25:15 ↗ so i guess the summary of my remarks is

1:25:17 ↗ i am

1:25:18 ↗ very interested in doing the first

1:25:20 ↗ proposal

1:25:22 ↗ i think the other two proposals

1:25:25 ↗ i'm not interested in supporting thank

1:25:27 ↗ you

1:25:28 ↗ thank you councilmember d michelle

1:25:29 ↗ councilmember ray

1:25:31 ↗ um thanks i i'm having kind of a little

1:25:34 ↗ bit of a change of heart on on um

1:25:37 ↗ on this issue and that i i'm kind of

1:25:40 ↗ thinking

1:25:41 ↗ um

1:25:42 ↗ maybe it's time to lead maybe it's time

1:25:44 ↗ to say this is the right thing to do and

1:25:46 ↗ so instead of waiting for

1:25:48 ↗ uh everybody to get on board and come

1:25:50 ↗ along and we'll follow maybe it's time

1:25:52 ↗ for us to say um it's time to lead and

1:25:55 ↗ and i i really appreciate the comparison

1:25:57 ↗ chart thank you for putting that

1:25:58 ↗ together

1:25:59 ↗ and state law is 60 days and so we're

1:26:01 ↗ not talking about going from five days

1:26:03 ↗ notice to you know 120 days notice we're

1:26:05 ↗ talking about going from 60 to 120 which

1:26:08 ↗ is not a really significant change and i

1:26:10 ↗ kind of like the middle ground which is

1:26:11 ↗ auburn which is 120

1:26:14 ↗ days for increase over five percent um

1:26:17 ↗ so i could actually get behind

1:26:19 ↗ you know saying look we're gonna we're

1:26:21 ↗ gonna take a step

1:26:22 ↗ um

1:26:23 ↗ i get that the issues around enforcement

1:26:25 ↗ um they concern me but um we have those

1:26:29 ↗ today you know and so i don't think that

1:26:31 ↗ this is any different than

1:26:33 ↗ um tomorrow than it would be today and

1:26:35 ↗ and then the sad thing is to council

1:26:38 ↗ member d michelle's point

1:26:40 ↗ um

1:26:41 ↗ the problem is people don't know that

1:26:43 ↗ they have these rights anyway and so

1:26:46 ↗ they're um they're at a significant

1:26:48 ↗ disadvantage so if we do do this i think

1:26:50 ↗ there's also some outreach we want to do

1:26:52 ↗ to make sure people know that this you

1:26:53 ↗ know you got you got rights um around

1:26:56 ↗ this so

1:26:57 ↗ um

1:26:58 ↗ i hadn't thought about the late fees or

1:27:00 ↗ the move-in uh fees having a boomerang

1:27:03 ↗ effect but i think that's interesting so

1:27:04 ↗ i i could see how that could be so but i

1:27:07 ↗ think we could do something about notice

1:27:09 ↗ i don't think that would be overly

1:27:10 ↗ detrimental and it gives us a chance to

1:27:12 ↗ say look

1:27:13 ↗ we're leaders in the seaside community

1:27:17 ↗ thank you um

1:27:19 ↗ so the question that i would have

1:27:20 ↗ because i'm

1:27:21 ↗ my feelings are similar to both of yours

1:27:24 ↗ i'm i just wonder that five percent or

1:27:26 ↗ three percent i mean if king county is

1:27:28 ↗ three percent and if one of the things

1:27:29 ↗ we heard from landlords is they like a

1:27:31 ↗ consistent environment you know maybe

1:27:33 ↗ you do the three percent because that's

1:27:35 ↗ you know we join

1:27:37 ↗ uh fall city and preston and and

1:27:39 ↗ unincorporated king county and the

1:27:41 ↗ renton highlands so i mean i would be

1:27:43 ↗ inclined to go with the three percent

1:27:44 ↗ one uh just to be consistent with not

1:27:46 ↗ incorporating king county uh you know i

1:27:48 ↗ think landlords are just going to do

1:27:50 ↗ this like i i think it's good to think

1:27:52 ↗ about what happens if you know there's

1:27:54 ↗ like a mission impossible forging of

1:27:56 ↗ documents i just think landlords will

1:27:59 ↗ understand that that's the policy here

1:28:00 ↗ and it's because things have gotten so

1:28:02 ↗ expensive that it's so challenging to

1:28:04 ↗ for people to find alternative housing

1:28:06 ↗ if they're going to need to do that

1:28:08 ↗ so would you would you be supportive of

1:28:10 ↗ the three percent yeah now it's

1:28:11 ↗ interesting

1:28:12 ↗ um having just a discussion they're not

1:28:15 ↗ wanting to be called on at all

1:28:17 ↗ um you know the king county is 90 or 120

1:28:20 ↗ days notice for all rent increases so um

1:28:24 ↗ um

1:28:26 ↗ oh no i'm sorry i'm looking over here at

1:28:28 ↗ other alternatives yeah i know king

1:28:29 ↗ county is one yeah 120. um

1:28:32 ↗ yeah i i that's fine

1:28:34 ↗ okay

1:28:36 ↗ all right

1:28:37 ↗ so

1:28:39 ↗ um i guess what we are proposing is to

1:28:42 ↗ specifically request the administration

1:28:45 ↗ prepare for consideration by the full

1:28:47 ↗ council

1:28:49 ↗ that element of the

1:28:51 ↗ earlier conversation that

1:28:54 ↗ regarded a 120-day notice for

1:28:56 ↗ rent increases greater than three

1:28:58 ↗ percent

1:29:00 ↗ um

1:29:00 ↗ and if i might add on to that and it's

1:29:04 ↗ not just that it's and to do the other

1:29:05 ↗ things which is to evaluate what's

1:29:07 ↗ happening in the region and consider

1:29:09 ↗ putting it in our 2023 uh 2024

1:29:12 ↗ legislative agenda

1:29:14 ↗ i agree

1:29:16 ↗ uh so before

1:29:18 ↗ we uh

1:29:19 ↗ that's how long

1:29:21 ↗ make a decision on that does the

1:29:22 ↗ administration have any feedback they

1:29:23 ↗ want us to consider

1:29:27 ↗ see the administrator

1:29:29 ↗ thank you uh chairman arts

1:29:31 ↗ you know certainly

1:29:32 ↗ we echo i think the committee's feelings

1:29:35 ↗ that it's important to be a leader

1:29:37 ↗ it's a relatively small

1:29:40 ↗ adjustment again my concern will be

1:29:42 ↗ enforcement that what happens when the

1:29:45 ↗ tenant calls and says i have this notice

1:29:47 ↗ they wanted to raise it in 30 days and

1:29:50 ↗ the city has uh this

1:29:52 ↗ uh or ernest in effect and i believe the

1:29:55 ↗ city attorney's still on the line

1:29:58 ↗ rachel i don't know if you can

1:30:00 ↗ comment on

1:30:02 ↗ your thoughts on on the enforcement

1:30:04 ↗ piece that this would certainly be

1:30:06 ↗ something that your office would likely

1:30:08 ↗ have to take the lead on in contacting

1:30:10 ↗ the landlord on behalf of the tenant is

1:30:13 ↗ that a fair assumption

1:30:16 ↗ my office

1:30:17 ↗ or code enforcement or my office really

1:30:20 ↗ in conjunction with code enforcement i

1:30:22 ↗ mean we work with them on everything

1:30:24 ↗ they do

1:30:25 ↗ anyway so even if it is them it's us

1:30:29 ↗ so yes it would you know it will

1:30:31 ↗ definitely

1:30:32 ↗ involve us

1:30:33 ↗ so and then to remind the council uh

1:30:36 ↗ committee uh we have one code

1:30:38 ↗ enforcement staff member so this

1:30:39 ↗ individual already has

1:30:41 ↗ fairmont on her plate and so this would

1:30:43 ↗ be an additional thing i'm not sharing

1:30:45 ↗ this to discourage the the committee but

1:30:47 ↗ i think just just a practical uh

1:30:50 ↗ application of this is additional work

1:30:53 ↗ for

1:30:54 ↗ for the staff to deal with

1:30:56 ↗ thank you city administrator council

1:30:58 ↗ member michelle

1:30:59 ↗ monica do we still have an arrangement

1:31:02 ↗ with elap or

1:31:04 ↗ did that expire have we used up all the

1:31:06 ↗ money for that program with yeah we have

1:31:09 ↗ been with both e-lab and um king county

1:31:13 ↗ bar association we currently fund them

1:31:15 ↗ with the human services grants

1:31:17 ↗ and

1:31:18 ↗ similar to this may or may not be

1:31:20 ↗ related

1:31:21 ↗ we also support mediation services

1:31:24 ↗ which again may or may not be considered

1:31:27 ↗ here

1:31:30 ↗ thank you

1:31:33 ↗ all right so

1:31:35 ↗ are we ready to recommend

1:31:37 ↗ um

1:31:39 ↗ move forward for full council

1:31:41 ↗ consideration

1:31:42 ↗ of 120-day notice of rent increases

1:31:45 ↗ greater than 3 percent and continue to

1:31:48 ↗ monitor actions taken by their

1:31:49 ↗ jurisdictions per the language in the

1:31:52 ↗ administration's recommendation

1:31:54 ↗ all in favor say aye

1:32:01 ↗ um i think there was one more uh put it

1:32:03 ↗ in i'm sorry i i didn't yeah i didn't

1:32:05 ↗ finish the rest of the language i'm

1:32:07 ↗ sorry yeah uh advocate at regional and

1:32:09 ↗ state levels including potentially

1:32:10 ↗ adding this item to the city's

1:32:13 ↗ 2022-2023 state legislative agenda sorry

1:32:16 ↗ i kind of just did the ellipsis on that

1:32:17 ↗ one all in favor say aye aye aye opposed

1:32:21 ↗ say nay

1:32:22 ↗ motion carries unanimously

1:32:25 ↗ regular business

1:32:26 ↗ uh

1:32:27 ↗ yes

1:32:30 ↗ yes yes um because it'll be more i'm

1:32:32 ↗ sure more that we'll hear from rachel on

1:32:34 ↗ the subject and uh the administration

1:32:37 ↗ uh does the administration have anything

1:32:39 ↗ else this evening

1:32:40 ↗ i have a piece of housekeeping i am not

1:32:42 ↗ going to be at the august 1st uh

1:32:46 ↗ wait am i yeah not going to be at the

1:32:48 ↗ august 1st city council meeting

1:32:52 ↗ um

1:32:53 ↗ wait a second why did i think i wasn't

1:32:54 ↗ going to be now i don't know why i

1:32:56 ↗ thought i wasn't going to be at the

1:32:57 ↗ never mind

1:33:00 ↗ no

1:33:00 ↗ never mind i thought uh for some reason

1:33:02 ↗ i thought i wasn't going to be at the

1:33:03 ↗ that meeting but now i don't know why i

1:33:05 ↗ thought that so never mind

1:33:08 ↗ we are adjourned

1:33:12 ↗ sorry uh is our next meeting in

1:33:14 ↗ september

1:33:16 ↗ next meeting is in september um i can

1:33:20 ↗ very quickly come up with that date

1:33:22 ↗ through the magic of modern technology

1:33:24 ↗ that would be

1:33:26 ↗ the 20th thank you clerk uh that would

1:33:29 ↗ be tuesday september 20th 6 30 here in

1:33:32 ↗ chambers okay thank you at home and we

1:33:34 ↗ are adjourned

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

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Attendance

Council / Members (3)

Tola Marts

Chris Reh

Barbara de Michele

Staff (2)

Wally Bobkiewicz, City Administrator

Chris Grabowski, Deputy City Clerk

Recommendations & actions (1)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

The minutes were approved as corrected.