0:13
I'll call the January third 2017 regular
0:18
council meeting to order it ask those
0:20
the audience who would like to join the
0:22
council at me in the Pledge of
0:23
Allegiance to please stand welcome to
0:50
2017 we've got a relatively short agenda
0:54
this evening the first item under
0:56
special business agenda bill seven to
0:59
eight eight East Side Fire and Rescue
1:04
strategic plan and we're fortunate this
1:07
evening to have chief Clark chief of EF
1:11
and are here with us to to chat about
1:15
wear a fur is headed over the next few
1:18
years so chief welcome Thank You mayor
1:22
and members of the council I appreciate
1:24
you give me a few minutes tonight just
1:25
to go over our strategic plan briefly I
1:28
know you've all had it in your packets
1:30
and had an opportunity to review it my
1:33
purpose tonight was to come and share
1:35
the document because we're very excited
1:37
over at Eastside and appreciate all the
1:39
support we got not only from all of you
1:40
but also from the community when we were
1:42
putting this plan together over the
1:44
course of six the last six months of
1:46
last year we set out to identify what
1:50
our strategic priorities would be for
1:52
Eastside fire and rescue and I say we
1:54
were we were talking about the community
1:56
not just the members of Eastside fire
1:59
and rescue so we set together a plan and
2:04
actually set a schedule six months
2:06
schedule and thought well let's put all
2:08
of our efforts into this and and
2:10
assemble something that matters and that
2:12
we're going to live out of and our plan
2:13
is to live out of this document for the
2:14
next three to five years hopefully more
2:16
three years and then we'll update it on
2:18
a regular basis but what we what we
2:22
first want
2:23
and to know was what were our strengths
2:25
weaknesses and the opportunities and
2:27
challenges that may be available to us
2:30
as an organization moving forward so we
2:32
we started with 37 internal focus groups
2:36
with our employee groups are volunteer
2:38
groups our elected officials that sat on
2:41
them at the board level and we ask the
2:44
questions just those four simple
2:45
questions what are our strengths our
2:47
weaknesses our opportunities and
2:48
challenges and we catalogued those kept
2:50
record of it we slowly moved into a
2:53
phase where we went out to the public we
2:55
had five public meetings throughout our
2:56
service areas all those public meetings
2:59
three of the five were very well
3:00
attended two of them were lightly
3:02
attended the one we had here was a was I
3:05
would say it was probably number three
3:07
in attendance number one in
3:08
participation we had a lot of great
3:11
dialogue a lot of folks that had a lot
3:13
of interest in suggestions for the plan
3:15
and I certainly appreciated that and we
3:17
also did an online questionnaire about
3:20
this walk analysis as I call it and we
3:23
had 881 responses to that electronic
3:27
which blew me away I actually I was
3:29
hoping for a hundred hundred and fifty
3:31
and my staff told me that oh we should
3:34
get slightly more than that so we kind
3:36
of did an over-under so I was hoping for
3:37
150 and they almost would they do almost
3:41
six times that they did a great job so
3:43
listening and getting getting the word
3:44
out and we can encapsulate we took all
3:47
of that information and put this into
3:48
the plan as well and then in order to
3:51
facilitate all the work that was
3:55
involved in this number one we took all
3:57
of the staff and I asked that that
3:59
become the top priority for everybody of
4:01
course we had a regular service that we
4:02
took care of but then that their top
4:05
task for the next for that six-month
4:06
period was to put energy into the role
4:10
of leadership for their area and start
4:12
to identify from a strategic level what
4:14
we need to work on we took all of that
4:16
along with the SWOT analysis and we put
4:17
it into a working committee and the
4:20
working committee consisted of a few
4:22
members of our department from all
4:24
phases of the department some operations
4:26
folks some administrative folks some of
4:28
the leadership but then we also asked
4:30
for three community members and we
4:31
identified and I really want to thank
4:33
the three of them and that from from the
4:36
issaquah
4:37
food and clothing bank Corey Walter who
4:39
I'm sure all of you are very familiar
4:40
with Robin Callahan from the issaquah
4:43
I'm school at this time she was with the
4:46
issaquah school foundation now she's
4:47
moved up but she participated and then
4:50
nila Cummings from North Bend charity
4:53
and they provided their expertise as
4:55
CEOs of nonprofits and and they were
4:58
invaluable to our process and getting
5:00
the feedback and they provided us a lot
5:02
of great strategic direction and in
5:05
feedback but that group of about 15 of
5:08
us SAT through a series of meetings over
5:11
a course of really about three and a
5:12
half months charting our way and we
5:15
touch base with the board of the
5:16
directors maybe I'm thinking four times
5:18
over the six months keeping them
5:20
informed gaining input and finally in
5:23
October getting their approval of this
5:26
plan now as you read the plan or
5:28
reviewed the plan you'll see that we
5:29
identified first a new mission statement
5:32
and that mission statement has four
5:34
central themes to it excellent service
5:36
dedication and community those four
5:39
terms came out in community meeting
5:42
after community meeting focus group
5:44
after focus group internally it was very
5:46
easy to settle on the four terms and it
5:48
was just a matter of how we put them
5:49
together but it was very clear that not
5:52
only the community but our membership
5:54
was interest interested in excellence in
5:56
service and that our membership
5:58
overwhelmingly was dedicated to the
5:59
community and our community members seem
6:02
to appreciate when the word dedication
6:04
came from our focus groups are internal
6:06
focus groups when we shared those
6:07
externally so it's very easy to settle
6:10
on those we then identified some values
6:12
and priorities and again I'm not going
6:14
to read them all to you but I'll I'll
6:15
just read the summary compassion and
6:18
innovative trustworthy expertise and
6:20
professionalism and of course we we
6:22
tailor made some definitions based on
6:24
the leadership group that that working
6:27
committee and of course board approval
6:29
eventually on what our values and
6:31
priorities would be moving forward and
6:33
then at some point in this process it
6:36
became clear that efer is a very unique
6:39
governmental entity and it is I having
6:42
only been here almost a year now I have
6:45
to compliment and I continually
6:46
compliment the five entities that
6:48
brought this organization together back
6:50
in nineteen
6:50
99 and what you have done over the
6:53
course of the last 16 or 17 years to
6:55
keep this partnership together it's a
6:58
unique form of government that's simply
6:59
put together through an ila and I say
7:02
simply that's simple for me to say
7:04
because I'm here reaping the benefits of
7:05
all the hard work of all of you who put
7:06
it together and kept it together over
7:08
the years but one of the things that a
7:10
theme that came out later in the process
7:12
with our with our leadership team when
7:15
we were talking about this was some kind
7:17
of unifying message and it's identified
7:20
in here as a wicked goal which is
7:22
management speak at this point but the
7:24
unified commitment is a phrase that we
7:26
settled on and there's a there's a few
7:29
paragraph explanation of what unified
7:31
commitment was but what we're
7:33
identifying that is our wicked goal that
7:36
are five partners of course issaquah
7:39
sammamish north bend fire district 10
7:41
and fire district 38 our unions our
7:44
management team any stakeholder that is
7:48
part of effort is that we come together
7:50
and unify and continue to commit to each
7:53
other that East Side Fire and Rescue is
7:55
going to be here into the future and
7:56
that we take the next level of
7:59
commitment now which means planning
8:00
together and when I say planning
8:02
planning as if we were one entity rather
8:04
than five separate entities with
8:05
singular interests within the
8:07
organization it's a common theme that
8:10
came out it's the house how do we get
8:12
there and that's why we went into and of
8:14
course started to identify our strategic
8:16
priorities which starts to set the story
8:18
and it sets it makes my job very easy
8:20
over the next few years I have strategic
8:22
priorities to focus on and I get to keep
8:24
the workforce in line with those and
8:27
keep reminding the board and get support
8:29
from the board aligning us in the
8:31
direction of the five strategic
8:32
priorities and those strategic
8:34
priorities are meant to help us achieve
8:36
our overall mission of course but
8:38
keeping in mind that wicked goal of
8:40
unified commitment that what we were
8:42
trying to achieve we're trying to
8:43
achieve together in unison maintaining
8:46
this unique form of government that is
8:47
highly efficient for us provides a very
8:49
high level of service and we want to
8:51
continue to embark on that and of course
8:53
our five strategic priorities or
8:54
employee development investing in the
8:58
employees one of the things that I was
8:59
tasked with when I was hired was to look
9:02
at succession planning and the devel
9:04
it meant of our of our personnel over
9:05
the long term and that came through loud
9:08
and clear from our focus groups and our
9:10
community focus groups as well that we
9:12
have to take care of the employees and
9:14
invest in the employees and the
9:15
development of those employees all the
9:17
way up and down the chain of command
9:18
from fire chief on down and then
9:21
sustainability how do we how do we
9:24
continue to provide an efficient
9:27
cost-effective service that meets all
9:29
the needs of the partner agencies and
9:32
the community of course overall life
9:34
safety is a strategic priority and all
9:37
of the service areas that we have and
9:39
everywhere that we dive in that's
9:41
probably the meatiest as far as things
9:43
to work on but it's also the one that's
9:45
easiest for our folks to get their head
9:46
around okay yeah we're here for life
9:48
safety the other ones are a little bit
9:50
more intangible for them and it's going
9:51
to take some leadership work which we're
9:54
fully capable and we definitely have the
9:56
direction from the board and and of
9:58
course from our leadership team to move
9:59
us in that direction and then community
10:02
outreach and participation Eastside Fire
10:05
Rescue has done a good job of being
10:07
involved in the community but there are
10:08
so many more areas that where we can get
10:10
involved in public education and
10:11
community outreach and try to prevent
10:13
those incidents from occurring let's
10:14
keep our incident numbers down through
10:16
prevention and education rather than
10:18
waiting for the incidents to occur and
10:19
then lastly our last strategic priority
10:22
is board development we have a board
10:27
that has been as I gave credit to
10:29
earlier that is many of you have rotated
10:32
through over the years have invested and
10:35
put time and energy into the Eastside
10:37
fire and rescue surviving but one of the
10:38
things that we need to develop a little
10:41
bit more robustly is exactly what that
10:43
board is what the role of that board is
10:45
the development of the board itself and
10:47
the growth of the board if we want to
10:49
achieve those other priorities of the
10:51
long-term sustainability so hopefully
10:53
we're not recreating the wheel every
10:54
time we have a rotation on the board and
10:56
and I definitely want to take a minute
10:58
and think the efforts of Paul Paul and
11:01
Mary Lou over this last year and the
11:04
support through the strategic plan the
11:05
board had a lot of great conversations
11:08
and not necessarily agreement in the
11:10
beginning had a lot of tough questions
11:11
some of our board members are very
11:13
skilled at asking tough questions one of
11:16
them happens to be in issaquah
11:17
representative but Paul specifically
11:20
always had a way of asking a question
11:22
that I couldn't answer till the next day
11:24
I try to answer it at the board meeting
11:26
but I come back and then it became it
11:28
crystallized very clearly for me in Paul
11:32
is just one example every one of our
11:33
board members asked several questions in
11:35
a way that participate that allowed us
11:38
to come back as he as a management team
11:41
and think through what was being said
11:43
and try to apply that in writing in a
11:46
way that makes sense to our board and we
11:48
thought we wrote a crystal clear so many
11:50
times Marylou incorrect us and Alan from
11:53
North Bend we would have so many
11:54
Corrections but those were great
11:56
challenges and in the past those types
11:59
of debates would become confrontational
12:01
and that's not what we experienced over
12:03
the last year we've experienced growth
12:05
from having the challenging discussions
12:07
about where we're heading as an
12:09
organization so in summary I just want
12:12
to I want to once again thank you for
12:14
your support of East Side fire and
12:16
rescue we wanted to share this strategic
12:18
plan I plan on reporting out we will be
12:21
we are institutionalizing this plan as
12:24
part of our work product you should hear
12:26
from your reps on a regular basis and
12:28
I'll be happy to answer any questions or
12:29
come back at any time to explain where
12:31
we're heading with this but this is our
12:33
guiding document will be reporting out
12:35
every month in some fashion on the plan
12:38
we're in the phase right now of
12:39
assigning everything out from this from
12:42
the plan we hope to achieve all of it
12:44
we'll see and you can hold me
12:46
accountable to that as far as how we
12:47
move forward but our plan is to see a
12:50
lot of this implemented over the next
12:52
three years see a lot of growth within
12:53
east side from and i want to say growth
12:55
i mean depth within the organization and
12:59
understanding ourselves better so that
13:01
we can implement these things and then
13:03
in three years or so you'll see us going
13:05
through this process again so that was a
13:07
lot I wanted to give you a good overview
13:09
I appreciate your time I'd be happy to
13:10
answer any questions that's great are
13:13
there questions for Jeff what what what
13:20
what is the one thing that you learned
13:24
that surprised you the most that's a
13:29
good question mayor
13:30
the one thing I drives me the most yeah
13:36
you know I I'll be honest though the one
13:40
thing surprised me the most was the
13:42
amount of conversation around the
13:44
concept of unified commitment you would
13:46
as an outsider coming in you would
13:49
assume that there was this unity and
13:52
commitment and there certainly was some
13:53
level of that but that we had so much
13:56
emphasis in so much discussion around
13:58
that concept I was surprised that that
14:00
that was it's very clear that that's an
14:03
awful lot of where the conversation
14:04
needs to be but that's probably my
14:06
biggest surprise yeah hey look what is
14:09
this is a great way to start 2017 as in
14:17
terms of east side fine rescue and where
14:20
you're headed if you had to write a
14:23
headline today on a 20-17 and what you
14:30
would like to see on January the first
14:33
2018 what what would that headline be no
14:40
fires in issaquah for Tony that ok
14:44
that's ok great are there are other
14:47
questions of Jeff well thank you very
14:49
very much we're blessed to have you as
14:51
our fire chief I would just say east
14:54
side and Fire Rescue has although it's
14:58
been around for a long time it has not
15:00
always functioned the way it is right
15:01
now a certain amount of that is because
15:04
of your leadership and your dedication
15:06
it has had ups and downs over the years
15:10
but I really like the term unified
15:14
commitment we're all in it together as
15:17
partners we all have a vested interest
15:19
and who really benefits from that are
15:23
our citizens and in the jurisdictions of
15:27
our other members so thanks for coming
15:32
all right thank you Mary mmm
15:35
moving now to audience comments citizen
15:48
comments are an important part of the
15:50
public process we take them seriously
15:52
and factor them into the decisions that
15:55
we make anyone from the public who
15:57
wishes to comment will have the
15:59
opportunity to do so please direct
16:01
comments to the whole council and not
16:03
individuals while this is not a question
16:06
and answer session we will contact you
16:09
to follow up if needed if you did not
16:11
have an opportunity to include your
16:13
email address you'll find a clipboard
16:17
soon on the table in front of me where
16:21
you can enter that information when
16:25
recognized please use the lectern and
16:28
speak into the microphone state your
16:31
name address and any relationship to the
16:33
city limit your comments to five minutes
16:36
and if you have written comments submit
16:39
those to the city clerk and so I would
16:43
ask if anyone has signed up to speak
16:45
this evening no one has signed up to
16:47
speak is there anyone in the audience
16:49
desiring to speak this evening anyone
16:53
desiring to speak third and final call
16:56
anyone desiring to speak seeing no one
17:00
in the audience desiring to speak
17:02
audience comments are closed and will
17:05
now move to committee and regional
17:08
reports beginning with auraiya Battiste
17:12
Thank You mr. mayor no report this
17:14
evening no report for meeting oh
17:21
you know real quickly just touch base on
17:24
all of my committees the council
17:26
Infrastructure Committee our next meet
17:28
there hasn't been a meeting since our
17:29
last council meeting our next meeting is
17:30
thursday January nineteenth at six
17:33
thirty here in council chambers it will
17:35
be televised live the full agenda is not
17:37
yet been set but and one item we shall
17:41
be discussing is continuing the
17:44
conversation about the the formation of
17:47
the transportation mobility board and I
17:50
bill I think you'll be there I think
17:52
Stacy's the other member will be or
17:53
she's not there this evening but that
17:54
was a conversation that we left hanging
17:58
we have some work to do to get together
18:00
and and we want to bring it forward to
18:03
this full council once I think we have
18:04
more of a consensus among the committee
18:06
so that'll be an important item for
18:09
discussion moving on to the Puget Sound
18:12
Regional Council growth management
18:13
policy board our next meeting is this
18:15
thursday the 12 excuse me the fifth of
18:17
january at ten a.m. at psrc headquarters
18:21
in seattle there are a number of items
18:23
related to the certification of
18:27
comprehensive plans and but i think
18:31
they're interesting items will be
18:32
discussions about their reworking the
18:35
the framework for the designation of
18:37
regional growth centers now we are a
18:39
regional growth centre and I think
18:41
there's quite and this this group you
18:44
might remember last year we did have
18:46
some conversations about that and that
18:48
so the framework for designating
18:51
regional centers is going to be
18:53
redefined we've had some input we're in
18:55
that conversation is we're going to have
18:57
a discussion about that there is a
18:58
working group that's going to be
19:00
reporting to us and I think that could
19:02
have a the outcome of that could have a
19:04
significant impact on issaquah or at
19:06
least the future for the region on how
19:09
we designate centers and and how we work
19:11
together between centers we're also
19:13
going to have a conversation about small
19:15
cities in the conditional certification
19:16
of their comprehensive plans which is
19:18
may not is also very important
19:20
especially to a couple of our neighbor
19:21
neighbors east of here especially at
19:23
North Bend and and and snoqualmie so
19:27
interesting conversations at that
19:30
meeting
19:32
the lodging tax advisory committee
19:34
there's been no meeting since our last
19:35
council meeting and the next meeting is
19:37
not scheduled an East Side Fire and
19:39
Rescue board of directors we've not had
19:41
a meeting since our last council meeting
19:43
also our next board meeting is scheduled
19:45
for Thursday January 12 at 4pm at4
19:48
headquarters on newport way i don't have
19:51
anything to report about that agenda at
19:53
this point thank you hola Thank You mr.
19:57
mayor the issaquah city council services
19:59
and safety committee is currently
20:01
scheduled to meet in the Eagle room at
20:04
six-thirty next Tuesday however I the
20:09
agenda has not been put together yet so
20:11
i'm not sure i'm not sure if we'll be
20:14
meeting i'm assuming we are until until
20:17
told otherwise the sound cities
20:19
association public issues committee will
20:22
meet on wednesday january 11th it's at
20:24
7pm in renton city hall we will be
20:27
covering things such as an update on the
20:30
regionally 911 strategic plan of which
20:32
I'm on the committee for that's a
20:35
dangling participle but grammar folks
20:37
out there will forgive me all home
20:40
strategic plan implementation update
20:42
secure medicine return update and EMS
20:46
advisory task force informational item
20:49
and finally an informational item very
20:51
important to me and I know to everyone
20:53
here in issaquah mayor's roundtable and
20:55
heroin and prescription opiate addiction
20:57
so these are the major items but there
20:59
is not expected to be any action items
21:02
that need to be reviewed by our council
21:04
head of that meeting king county growth
21:06
management plan Planning Policy Council
21:09
GNPC we don't have the 2017 calendar yet
21:13
and then regional a 911 strategic plan
21:16
scoping leadership group meets on
21:18
Thursday January nineteenth and i will
21:20
report out after that occurs this
21:22
concludes my report Thank You Eileen
21:25
very small report as we begin this year
21:29
to get back into our committees I'll be
21:31
attending yo8 that'll be Thursday the
21:34
nineteenth and so far have not heard
21:36
back yet from King County Conservation
21:37
District as to what's
21:39
that one thank you q Mary low Thank You
21:42
mr. mayor the council and ensure
21:45
committee will be meeting this Thursday
21:47
January fifth at six-thirty and council
21:49
chambers thanks to Bill Ramos first at
21:51
Rommels for standing in for Stacy
21:53
Goodman for that meeting we have five
21:56
items on the agenda a moratorium update
21:58
which should talk about any progress on
22:00
work plan items it's a standing agenda
22:03
item we have four items for action a B
22:06
7050 amending development services
22:09
department fees that did come to a
22:11
council work session in December there
22:13
are no new presentation materials with
22:16
our packet that's already posted but the
22:19
committee will be discussing and making
22:20
recommendations on at least the
22:22
following items setting a target for
22:23
cost recovery a recommendation to adopt
22:27
or not adopt the new fee schedule which
22:29
excluded position should be included in
22:33
cost recovery schedule of progress
22:35
reports to counsel as per a whitepaper
22:39
recommendation the next item will be a
22:42
b7 270 the 2016 comprehensive plan and
22:46
zoning map amendments we have broken
22:48
this agenda bill into two parts the
22:52
first part we will be dealing with in
22:54
the January meeting and we have a second
22:57
more major portion of it that will be
22:59
dealing with at the next land in short
23:01
meeting a be 7 to 15 ninth major
23:04
amendment to the Icicle highlands to
23:05
party development agreement Polly for
23:08
polygon modification of transfer of
23:10
development rights this will be the
23:13
first deep touch on this one it was
23:16
introduced at a previous one a previous
23:19
land ensure committee meeting and it is
23:21
a development in the highlands that is
23:23
for 200-plus housing units they are
23:26
requesting they have purchased a hundred
23:29
additional units and are requesting an
23:31
amendment to the two-party agreement to
23:33
accommodate that EB 7219 Gilman lofts
23:37
also called the three trail at the three
23:39
tails location it's a draft of a
23:42
development agreement this is a project
23:45
currently on newport way at the three
23:47
trails location and this will be the
23:50
committee's first look at the
23:51
development agreement while all four of
23:53
them
23:53
for action it's doubtful that all four
23:55
will get out from this meeting so there
23:57
may be one or two moving forward but
23:58
these are fairly large ones and just a
24:02
last note in having filled out your
24:04
assignment choices for next year is that
24:07
there is a chance that the council and
24:08
ensure may consider doing two monthly
24:10
meetings versus one depending on
24:11
workload since it looks like some of
24:13
these items are not able to get out in
24:14
one meeting so you've already made your
24:16
trace it's good thank you Mary Lou the
24:22
mayor's report there will not be an
24:25
executive session held this evening I'm
24:29
excited to announce that the Senior
24:31
Center reopened under City operation
24:33
today we had a great turnout including
24:35
councilmember winter Stein and martes
24:39
and two former mayors attended former
24:43
mayor row and Hines and former mayor Ava
24:47
frysinger it's great to see such
24:51
enthusiasm from our community members
24:54
I'd like to publicly recognize our city
24:58
team for their hard work especially over
25:01
the holiday break to ensure like a
25:05
continuity of services for our local
25:07
seniors we got the keys on December the
25:13
31st and opened today on January the
25:18
third and it was a Herculean effort by a
25:22
lot of people over the holidays but
25:25
running up to the opening itself a lot
25:27
of folks were involved in that whole
25:31
process there's more information on the
25:34
center and programming that is ongoing
25:38
there at our website issaquah walk of
25:43
backslash seniors just a reminder there
25:48
is a special council meeting tomorrow
25:50
morning our legislative breakfast where
25:54
we will have legislators from the fifth
25:58
and 45th 41st district there to discuss
26:03
our legislative priorities with them and
26:07
to get an up
26:07
from them on what they see going forward
26:10
and with that that concludes the mayor's
26:13
report moving now to the consent
26:16
calendar of the accounts payable and
26:21
payroll for January the third been
26:23
reviewed have oh sure Stacy Goodman as
26:27
well and I saw her email thank you with
26:32
that I would ask the the clerk to read
26:35
the consent calendar into the record the
26:39
consent calendar was distributed to
26:40
council in advance for study if
26:42
authorized council action will occur by
26:44
single motion regarding the following
26:46
items item a seeks approval of the
26:48
accounts payables in payroll of January
26:50
third 2017 items B and C seeks approval
26:54
of the minutes of the council committee
26:55
work session of December twelfth and the
26:57
regular meeting of December nineteenth
26:59
this concludes the reading thank you
27:02
does any council member to desire to
27:05
remove any item for from the consent
27:08
calendar for consideration under regular
27:11
business seeing none then move to
27:15
approve the consent calendar as
27:16
submitted second moved in seconded all
27:20
those in favor signify by saying aye aye
27:22
those opposed that carries unanimously
27:25
moving now to regular business the only
27:28
item under regular business is agenda
27:31
bill 70 83 capital improvement plan 20
27:36
17 to 20 22 Jen Olson our director of
27:41
finance will be introducing this item
27:46
Jen welcome Thank You mayor members of
27:50
the council happy new year the purpose
27:52
of this item tonight is for the
27:54
council's consideration of the 2017 2022
27:58
capital improvement plan this plan is to
28:03
be considered a placeholder document in
28:06
2016 there was no formal budgeting
28:10
process that took place prior to the
28:12
2017 budget development the 2017 budget
28:17
does include some capital project
28:19
allocations
28:21
segments of some multi-year capital
28:24
projects to ensure that those projects
28:26
with significant funding such as grants
28:29
or bond support kept moving forward
28:31
there is a proposed revised motion from
28:36
the agenda bill and that motion is
28:40
identified here in the presentation
28:42
materials but what I'd like to do is go
28:44
through a brief presentation of the
28:47
placeholders CIP and then answer any
28:51
questions of the console so the 2017
28:55
through 2022 CIP some highlights that
29:00
are included in this plan our capital
29:04
projects under the technology and
29:06
network systems there is budget
29:08
allocations authorized for continued the
29:11
mutinous software software update for
29:13
the trackit software which is used for
29:16
by development services department and
29:18
then various network and system
29:20
improvements under a public safety there
29:24
is a capital outlay of authorization for
29:27
two new police vehicles as well as the
29:30
security camera update or upgrade in
29:33
City Hall for parks and recreation
29:38
Central Park pad number one is a project
29:41
that will continue to move forward
29:43
starting in 2016 with some capital
29:47
authorizations in 2017 however the
29:51
administration is waiting for bid
29:52
alternates that may change this project
29:55
that would be brought for the council
29:57
when we received those bids confluence
30:00
park is also budgeted in this capital
30:02
plan as well as the skate park under the
30:08
transportation section we've got a
30:10
multi-year project over the next two to
30:13
three years for the South East
30:15
sixty-second street extension project
30:17
design work for the newport way the
30:21
section between maple and sunset
30:23
continuing the street overlay program is
30:26
an annual capital outlay and then
30:28
complete streets and through the 2017
30:31
budget deliberations this was a
30:33
a request for the of the City Council to
30:36
expand that list of projects for our
30:40
utilities of water sewer and stormwater
30:43
we have a project and improvements
30:46
related to the south cove and greenwood
30:49
point and that is for the water and
30:52
sewer system improvements as well as the
30:54
takeover of of those metered accounts
30:56
the Mount Hood and Wildwood reservoir
30:59
refurbish project and the Pickering area
31:02
sewer improvements and then for our
31:04
capital equipment there are a number of
31:06
replacement trucks heavy equipment and
31:09
trailers that have been identified in
31:11
the capital plan so as we talked through
31:16
the 2017 budget development cycle the
31:19
operating budget development cycle the
31:21
capital budget needs improvement and
31:25
administration committed to improving
31:27
the capital budget development process
31:29
and so the proposal for going forward is
31:33
that in 2017 at the next council meeting
31:37
that we would start to kick off and with
31:40
those capital budget improvements a
31:42
timeline is currently in the works and
31:46
almost completed and so that would help
31:49
us to understand that pathway forward
31:51
first a capital budget policy needs to
31:54
be updated and so that is the first
31:57
activities that is proposed that the
31:59
council will consider it with regards to
32:02
capital budgeting and then of course
32:03
improving the CIP the capital
32:06
improvement plan development process and
32:08
that includes increased involvement in
32:11
of all city departments and the City
32:14
Council implementation of the munis
32:16
module called project ledger so that is
32:18
the tool that we would use to get the
32:20
budget into a database and then of
32:23
course consideration of the icma
32:25
assessment and recommendations for
32:26
capital budgeting and the most important
32:29
thing is better engagement with the
32:30
community and so again there is a
32:33
proposed revised motion with regards to
32:36
this interim capital improvement plan
32:38
and that is for council consideration
32:40
and I would be happy to answer any
32:43
questions of the council are there
32:45
questions of
32:47
yeah oh the the timeline which you can
32:52
get into any details I think what's most
32:54
important in my mind for 2017 the
32:58
timeline of developing the next one is
33:00
that it is we we adopt a timeline that
33:07
gives us the best chance to complete
33:10
this process prior to the budgeting
33:12
effort later in the year yes you will
33:16
see in the timeline it that is the case
33:18
is that we're looking at the first half
33:20
of the year by the end of june where
33:23
we're going to start and kick this off
33:24
in january but ultimately that we would
33:27
have the capital budget completed by the
33:30
end of june maybe into july now that
33:33
will overlap with some operating budget
33:35
work but capital budget that process
33:38
comes first that's in the beginning of
33:39
the year and you'll see that in the
33:41
proposed timeline that will be bring it
33:43
to you okay thank you other questions of
33:48
gin yes mr. mayor I moved to receive the
33:54
interim 2017 2020 to see IEP as a
33:57
placeholder while capital budget policy
33:59
in the 2018 2023 CIP are updated and
34:03
developed under improved processes
34:05
second moved and seconded additional
34:09
questions or discussion very low I'm I
34:14
just wanted to thank Jen and the staff
34:16
that worked today and came up with the
34:19
revised motion I think this is this is a
34:23
really reflects where the council is
34:25
right now and what our intent is and so
34:27
I thank you very much for the work that
34:28
you did on this today and I'm in support
34:31
of gendibal other questions or
34:35
discussion seeing none then all those in
34:40
favor of receiving the interim 20 17 to
34:43
20 22 CIP is the placeholder while
34:47
capital budget policy and the 20 18 to
34:51
20 23 CIP are updated and developed
34:55
under improved processes signify by
34:58
saying aye
35:00
I those opposed that carries unanimously
35:03
moving now to good of the order is
35:08
anyone have anything to offer under good
35:12
of the order this evening seeing no one
35:17
as I previously mentioned there is no
35:20
executive session we are adjourned at
35:23
seven thirty six noise
35:38
you