City Council Regular Meeting · Tuesday, January 3, 2017 · City Council Digest

3. SPECIAL BUSINESS

Eastside Fire & Rescue Strategic Plan Hear Presentation AB 7288

packet pp.5–20

Topics: Public Safety

Open packet at p.5 ↗

Staff report:

Administration / Executive Department:

7. CONSENT CALENDAR

Accounts: Payables and Payroll, Jan. 3, 2017

Approve

Topics: Budget

Minutes: City Council Committee Work Session, Dec. 12, 2016

Approve · packet pp.21–22

Open packet at p.21 ↗

Staff report:

CONSENT CALENDAR b) 12-12-16 Council Committee Work Session Minutes Page 7865

Minutes: City Council Regular Meeting, Dec. 19, 2016

Approve · packet pp.23–28

Open packet at p.23 ↗

Staff report:

CONSENT CALENDAR c) 12-19-16 City Council Regular Meeting Minutes Page 7867

8. REGULAR BUSINESS

Capital Improvement Plan, 2017 AB 7083

Carried 6-0

Approve · packet pp.29–178

Topics: Budget

Open packet at p.29 ↗

Staff report:

Administration / Finance Department:

Roll call:

Moved by PAULY · seconded by WINTERSTEIN

In favor: Eileen Barber, Mariah Bettise, Tola Marts, Mary Lou Pauly, Bill Ramos, Paul Winterstein

817 segments

0:13 ↗ I'll call the January third 2017 regular

0:18 ↗ council meeting to order it ask those

0:20 ↗ the audience who would like to join the

0:22 ↗ council at me in the Pledge of

0:23 ↗ Allegiance to please stand welcome to

0:50 ↗ 2017 we've got a relatively short agenda

0:54 ↗ this evening the first item under

0:56 ↗ special business agenda bill seven to

0:59 ↗ eight eight East Side Fire and Rescue

1:04 ↗ strategic plan and we're fortunate this

1:07 ↗ evening to have chief Clark chief of EF

1:11 ↗ and are here with us to to chat about

1:15 ↗ wear a fur is headed over the next few

1:18 ↗ years so chief welcome Thank You mayor

1:22 ↗ and members of the council I appreciate

1:24 ↗ you give me a few minutes tonight just

1:25 ↗ to go over our strategic plan briefly I

1:28 ↗ know you've all had it in your packets

1:30 ↗ and had an opportunity to review it my

1:33 ↗ purpose tonight was to come and share

1:35 ↗ the document because we're very excited

1:37 ↗ over at Eastside and appreciate all the

1:39 ↗ support we got not only from all of you

1:40 ↗ but also from the community when we were

1:42 ↗ putting this plan together over the

1:44 ↗ course of six the last six months of

1:46 ↗ last year we set out to identify what

1:50 ↗ our strategic priorities would be for

1:52 ↗ Eastside fire and rescue and I say we

1:54 ↗ were we were talking about the community

1:56 ↗ not just the members of Eastside fire

1:59 ↗ and rescue so we set together a plan and

2:04 ↗ actually set a schedule six months

2:06 ↗ schedule and thought well let's put all

2:08 ↗ of our efforts into this and and

2:10 ↗ assemble something that matters and that

2:12 ↗ we're going to live out of and our plan

2:13 ↗ is to live out of this document for the

2:14 ↗ next three to five years hopefully more

2:16 ↗ three years and then we'll update it on

2:18 ↗ a regular basis but what we what we

2:22 ↗ first want

2:23 ↗ and to know was what were our strengths

2:25 ↗ weaknesses and the opportunities and

2:27 ↗ challenges that may be available to us

2:30 ↗ as an organization moving forward so we

2:32 ↗ we started with 37 internal focus groups

2:36 ↗ with our employee groups are volunteer

2:38 ↗ groups our elected officials that sat on

2:41 ↗ them at the board level and we ask the

2:44 ↗ questions just those four simple

2:45 ↗ questions what are our strengths our

2:47 ↗ weaknesses our opportunities and

2:48 ↗ challenges and we catalogued those kept

2:50 ↗ record of it we slowly moved into a

2:53 ↗ phase where we went out to the public we

2:55 ↗ had five public meetings throughout our

2:56 ↗ service areas all those public meetings

2:59 ↗ three of the five were very well

3:00 ↗ attended two of them were lightly

3:02 ↗ attended the one we had here was a was I

3:05 ↗ would say it was probably number three

3:07 ↗ in attendance number one in

3:08 ↗ participation we had a lot of great

3:11 ↗ dialogue a lot of folks that had a lot

3:13 ↗ of interest in suggestions for the plan

3:15 ↗ and I certainly appreciated that and we

3:17 ↗ also did an online questionnaire about

3:20 ↗ this walk analysis as I call it and we

3:23 ↗ had 881 responses to that electronic

3:27 ↗ which blew me away I actually I was

3:29 ↗ hoping for a hundred hundred and fifty

3:31 ↗ and my staff told me that oh we should

3:34 ↗ get slightly more than that so we kind

3:36 ↗ of did an over-under so I was hoping for

3:37 ↗ 150 and they almost would they do almost

3:41 ↗ six times that they did a great job so

3:43 ↗ listening and getting getting the word

3:44 ↗ out and we can encapsulate we took all

3:47 ↗ of that information and put this into

3:48 ↗ the plan as well and then in order to

3:51 ↗ facilitate all the work that was

3:55 ↗ involved in this number one we took all

3:57 ↗ of the staff and I asked that that

3:59 ↗ become the top priority for everybody of

4:01 ↗ course we had a regular service that we

4:02 ↗ took care of but then that their top

4:05 ↗ task for the next for that six-month

4:06 ↗ period was to put energy into the role

4:10 ↗ of leadership for their area and start

4:12 ↗ to identify from a strategic level what

4:14 ↗ we need to work on we took all of that

4:16 ↗ along with the SWOT analysis and we put

4:17 ↗ it into a working committee and the

4:20 ↗ working committee consisted of a few

4:22 ↗ members of our department from all

4:24 ↗ phases of the department some operations

4:26 ↗ folks some administrative folks some of

4:28 ↗ the leadership but then we also asked

4:30 ↗ for three community members and we

4:31 ↗ identified and I really want to thank

4:33 ↗ the three of them and that from from the

4:36 ↗ issaquah

4:37 ↗ food and clothing bank Corey Walter who

4:39 ↗ I'm sure all of you are very familiar

4:40 ↗ with Robin Callahan from the issaquah

4:43 ↗ I'm school at this time she was with the

4:46 ↗ issaquah school foundation now she's

4:47 ↗ moved up but she participated and then

4:50 ↗ nila Cummings from North Bend charity

4:53 ↗ and they provided their expertise as

4:55 ↗ CEOs of nonprofits and and they were

4:58 ↗ invaluable to our process and getting

5:00 ↗ the feedback and they provided us a lot

5:02 ↗ of great strategic direction and in

5:05 ↗ feedback but that group of about 15 of

5:08 ↗ us SAT through a series of meetings over

5:11 ↗ a course of really about three and a

5:12 ↗ half months charting our way and we

5:15 ↗ touch base with the board of the

5:16 ↗ directors maybe I'm thinking four times

5:18 ↗ over the six months keeping them

5:20 ↗ informed gaining input and finally in

5:23 ↗ October getting their approval of this

5:26 ↗ plan now as you read the plan or

5:28 ↗ reviewed the plan you'll see that we

5:29 ↗ identified first a new mission statement

5:32 ↗ and that mission statement has four

5:34 ↗ central themes to it excellent service

5:36 ↗ dedication and community those four

5:39 ↗ terms came out in community meeting

5:42 ↗ after community meeting focus group

5:44 ↗ after focus group internally it was very

5:46 ↗ easy to settle on the four terms and it

5:48 ↗ was just a matter of how we put them

5:49 ↗ together but it was very clear that not

5:52 ↗ only the community but our membership

5:54 ↗ was interest interested in excellence in

5:56 ↗ service and that our membership

5:58 ↗ overwhelmingly was dedicated to the

5:59 ↗ community and our community members seem

6:02 ↗ to appreciate when the word dedication

6:04 ↗ came from our focus groups are internal

6:06 ↗ focus groups when we shared those

6:07 ↗ externally so it's very easy to settle

6:10 ↗ on those we then identified some values

6:12 ↗ and priorities and again I'm not going

6:14 ↗ to read them all to you but I'll I'll

6:15 ↗ just read the summary compassion and

6:18 ↗ innovative trustworthy expertise and

6:20 ↗ professionalism and of course we we

6:22 ↗ tailor made some definitions based on

6:24 ↗ the leadership group that that working

6:27 ↗ committee and of course board approval

6:29 ↗ eventually on what our values and

6:31 ↗ priorities would be moving forward and

6:33 ↗ then at some point in this process it

6:36 ↗ became clear that efer is a very unique

6:39 ↗ governmental entity and it is I having

6:42 ↗ only been here almost a year now I have

6:45 ↗ to compliment and I continually

6:46 ↗ compliment the five entities that

6:48 ↗ brought this organization together back

6:50 ↗ in nineteen

6:50 ↗ 99 and what you have done over the

6:53 ↗ course of the last 16 or 17 years to

6:55 ↗ keep this partnership together it's a

6:58 ↗ unique form of government that's simply

6:59 ↗ put together through an ila and I say

7:02 ↗ simply that's simple for me to say

7:04 ↗ because I'm here reaping the benefits of

7:05 ↗ all the hard work of all of you who put

7:06 ↗ it together and kept it together over

7:08 ↗ the years but one of the things that a

7:10 ↗ theme that came out later in the process

7:12 ↗ with our with our leadership team when

7:15 ↗ we were talking about this was some kind

7:17 ↗ of unifying message and it's identified

7:20 ↗ in here as a wicked goal which is

7:22 ↗ management speak at this point but the

7:24 ↗ unified commitment is a phrase that we

7:26 ↗ settled on and there's a there's a few

7:29 ↗ paragraph explanation of what unified

7:31 ↗ commitment was but what we're

7:33 ↗ identifying that is our wicked goal that

7:36 ↗ are five partners of course issaquah

7:39 ↗ sammamish north bend fire district 10

7:41 ↗ and fire district 38 our unions our

7:44 ↗ management team any stakeholder that is

7:48 ↗ part of effort is that we come together

7:50 ↗ and unify and continue to commit to each

7:53 ↗ other that East Side Fire and Rescue is

7:55 ↗ going to be here into the future and

7:56 ↗ that we take the next level of

7:59 ↗ commitment now which means planning

8:00 ↗ together and when I say planning

8:02 ↗ planning as if we were one entity rather

8:04 ↗ than five separate entities with

8:05 ↗ singular interests within the

8:07 ↗ organization it's a common theme that

8:10 ↗ came out it's the house how do we get

8:12 ↗ there and that's why we went into and of

8:14 ↗ course started to identify our strategic

8:16 ↗ priorities which starts to set the story

8:18 ↗ and it sets it makes my job very easy

8:20 ↗ over the next few years I have strategic

8:22 ↗ priorities to focus on and I get to keep

8:24 ↗ the workforce in line with those and

8:27 ↗ keep reminding the board and get support

8:29 ↗ from the board aligning us in the

8:31 ↗ direction of the five strategic

8:32 ↗ priorities and those strategic

8:34 ↗ priorities are meant to help us achieve

8:36 ↗ our overall mission of course but

8:38 ↗ keeping in mind that wicked goal of

8:40 ↗ unified commitment that what we were

8:42 ↗ trying to achieve we're trying to

8:43 ↗ achieve together in unison maintaining

8:46 ↗ this unique form of government that is

8:47 ↗ highly efficient for us provides a very

8:49 ↗ high level of service and we want to

8:51 ↗ continue to embark on that and of course

8:53 ↗ our five strategic priorities or

8:54 ↗ employee development investing in the

8:58 ↗ employees one of the things that I was

8:59 ↗ tasked with when I was hired was to look

9:02 ↗ at succession planning and the devel

9:04 ↗ it meant of our of our personnel over

9:05 ↗ the long term and that came through loud

9:08 ↗ and clear from our focus groups and our

9:10 ↗ community focus groups as well that we

9:12 ↗ have to take care of the employees and

9:14 ↗ invest in the employees and the

9:15 ↗ development of those employees all the

9:17 ↗ way up and down the chain of command

9:18 ↗ from fire chief on down and then

9:21 ↗ sustainability how do we how do we

9:24 ↗ continue to provide an efficient

9:27 ↗ cost-effective service that meets all

9:29 ↗ the needs of the partner agencies and

9:32 ↗ the community of course overall life

9:34 ↗ safety is a strategic priority and all

9:37 ↗ of the service areas that we have and

9:39 ↗ everywhere that we dive in that's

9:41 ↗ probably the meatiest as far as things

9:43 ↗ to work on but it's also the one that's

9:45 ↗ easiest for our folks to get their head

9:46 ↗ around okay yeah we're here for life

9:48 ↗ safety the other ones are a little bit

9:50 ↗ more intangible for them and it's going

9:51 ↗ to take some leadership work which we're

9:54 ↗ fully capable and we definitely have the

9:56 ↗ direction from the board and and of

9:58 ↗ course from our leadership team to move

9:59 ↗ us in that direction and then community

10:02 ↗ outreach and participation Eastside Fire

10:05 ↗ Rescue has done a good job of being

10:07 ↗ involved in the community but there are

10:08 ↗ so many more areas that where we can get

10:10 ↗ involved in public education and

10:11 ↗ community outreach and try to prevent

10:13 ↗ those incidents from occurring let's

10:14 ↗ keep our incident numbers down through

10:16 ↗ prevention and education rather than

10:18 ↗ waiting for the incidents to occur and

10:19 ↗ then lastly our last strategic priority

10:22 ↗ is board development we have a board

10:27 ↗ that has been as I gave credit to

10:29 ↗ earlier that is many of you have rotated

10:32 ↗ through over the years have invested and

10:35 ↗ put time and energy into the Eastside

10:37 ↗ fire and rescue surviving but one of the

10:38 ↗ things that we need to develop a little

10:41 ↗ bit more robustly is exactly what that

10:43 ↗ board is what the role of that board is

10:45 ↗ the development of the board itself and

10:47 ↗ the growth of the board if we want to

10:49 ↗ achieve those other priorities of the

10:51 ↗ long-term sustainability so hopefully

10:53 ↗ we're not recreating the wheel every

10:54 ↗ time we have a rotation on the board and

10:56 ↗ and I definitely want to take a minute

10:58 ↗ and think the efforts of Paul Paul and

11:01 ↗ Mary Lou over this last year and the

11:04 ↗ support through the strategic plan the

11:05 ↗ board had a lot of great conversations

11:08 ↗ and not necessarily agreement in the

11:10 ↗ beginning had a lot of tough questions

11:11 ↗ some of our board members are very

11:13 ↗ skilled at asking tough questions one of

11:16 ↗ them happens to be in issaquah

11:17 ↗ representative but Paul specifically

11:20 ↗ always had a way of asking a question

11:22 ↗ that I couldn't answer till the next day

11:24 ↗ I try to answer it at the board meeting

11:26 ↗ but I come back and then it became it

11:28 ↗ crystallized very clearly for me in Paul

11:32 ↗ is just one example every one of our

11:33 ↗ board members asked several questions in

11:35 ↗ a way that participate that allowed us

11:38 ↗ to come back as he as a management team

11:41 ↗ and think through what was being said

11:43 ↗ and try to apply that in writing in a

11:46 ↗ way that makes sense to our board and we

11:48 ↗ thought we wrote a crystal clear so many

11:50 ↗ times Marylou incorrect us and Alan from

11:53 ↗ North Bend we would have so many

11:54 ↗ Corrections but those were great

11:56 ↗ challenges and in the past those types

11:59 ↗ of debates would become confrontational

12:01 ↗ and that's not what we experienced over

12:03 ↗ the last year we've experienced growth

12:05 ↗ from having the challenging discussions

12:07 ↗ about where we're heading as an

12:09 ↗ organization so in summary I just want

12:12 ↗ to I want to once again thank you for

12:14 ↗ your support of East Side fire and

12:16 ↗ rescue we wanted to share this strategic

12:18 ↗ plan I plan on reporting out we will be

12:21 ↗ we are institutionalizing this plan as

12:24 ↗ part of our work product you should hear

12:26 ↗ from your reps on a regular basis and

12:28 ↗ I'll be happy to answer any questions or

12:29 ↗ come back at any time to explain where

12:31 ↗ we're heading with this but this is our

12:33 ↗ guiding document will be reporting out

12:35 ↗ every month in some fashion on the plan

12:38 ↗ we're in the phase right now of

12:39 ↗ assigning everything out from this from

12:42 ↗ the plan we hope to achieve all of it

12:44 ↗ we'll see and you can hold me

12:46 ↗ accountable to that as far as how we

12:47 ↗ move forward but our plan is to see a

12:50 ↗ lot of this implemented over the next

12:52 ↗ three years see a lot of growth within

12:53 ↗ east side from and i want to say growth

12:55 ↗ i mean depth within the organization and

12:59 ↗ understanding ourselves better so that

13:01 ↗ we can implement these things and then

13:03 ↗ in three years or so you'll see us going

13:05 ↗ through this process again so that was a

13:07 ↗ lot I wanted to give you a good overview

13:09 ↗ I appreciate your time I'd be happy to

13:10 ↗ answer any questions that's great are

13:13 ↗ there questions for Jeff what what what

13:20 ↗ what is the one thing that you learned

13:24 ↗ that surprised you the most that's a

13:29 ↗ good question mayor

13:30 ↗ the one thing I drives me the most yeah

13:36 ↗ you know I I'll be honest though the one

13:40 ↗ thing surprised me the most was the

13:42 ↗ amount of conversation around the

13:44 ↗ concept of unified commitment you would

13:46 ↗ as an outsider coming in you would

13:49 ↗ assume that there was this unity and

13:52 ↗ commitment and there certainly was some

13:53 ↗ level of that but that we had so much

13:56 ↗ emphasis in so much discussion around

13:58 ↗ that concept I was surprised that that

14:00 ↗ that was it's very clear that that's an

14:03 ↗ awful lot of where the conversation

14:04 ↗ needs to be but that's probably my

14:06 ↗ biggest surprise yeah hey look what is

14:09 ↗ this is a great way to start 2017 as in

14:17 ↗ terms of east side fine rescue and where

14:20 ↗ you're headed if you had to write a

14:23 ↗ headline today on a 20-17 and what you

14:30 ↗ would like to see on January the first

14:33 ↗ 2018 what what would that headline be no

14:40 ↗ fires in issaquah for Tony that ok

14:44 ↗ that's ok great are there are other

14:47 ↗ questions of Jeff well thank you very

14:49 ↗ very much we're blessed to have you as

14:51 ↗ our fire chief I would just say east

14:54 ↗ side and Fire Rescue has although it's

14:58 ↗ been around for a long time it has not

15:00 ↗ always functioned the way it is right

15:01 ↗ now a certain amount of that is because

15:04 ↗ of your leadership and your dedication

15:06 ↗ it has had ups and downs over the years

15:10 ↗ but I really like the term unified

15:14 ↗ commitment we're all in it together as

15:17 ↗ partners we all have a vested interest

15:19 ↗ and who really benefits from that are

15:23 ↗ our citizens and in the jurisdictions of

15:27 ↗ our other members so thanks for coming

15:32 ↗ all right thank you Mary mmm

15:35 ↗ moving now to audience comments citizen

15:48 ↗ comments are an important part of the

15:50 ↗ public process we take them seriously

15:52 ↗ and factor them into the decisions that

15:55 ↗ we make anyone from the public who

15:57 ↗ wishes to comment will have the

15:59 ↗ opportunity to do so please direct

16:01 ↗ comments to the whole council and not

16:03 ↗ individuals while this is not a question

16:06 ↗ and answer session we will contact you

16:09 ↗ to follow up if needed if you did not

16:11 ↗ have an opportunity to include your

16:13 ↗ email address you'll find a clipboard

16:17 ↗ soon on the table in front of me where

16:21 ↗ you can enter that information when

16:25 ↗ recognized please use the lectern and

16:28 ↗ speak into the microphone state your

16:31 ↗ name address and any relationship to the

16:33 ↗ city limit your comments to five minutes

16:36 ↗ and if you have written comments submit

16:39 ↗ those to the city clerk and so I would

16:43 ↗ ask if anyone has signed up to speak

16:45 ↗ this evening no one has signed up to

16:47 ↗ speak is there anyone in the audience

16:49 ↗ desiring to speak this evening anyone

16:53 ↗ desiring to speak third and final call

16:56 ↗ anyone desiring to speak seeing no one

17:00 ↗ in the audience desiring to speak

17:02 ↗ audience comments are closed and will

17:05 ↗ now move to committee and regional

17:08 ↗ reports beginning with auraiya Battiste

17:12 ↗ Thank You mr. mayor no report this

17:14 ↗ evening no report for meeting oh

17:21 ↗ you know real quickly just touch base on

17:24 ↗ all of my committees the council

17:26 ↗ Infrastructure Committee our next meet

17:28 ↗ there hasn't been a meeting since our

17:29 ↗ last council meeting our next meeting is

17:30 ↗ thursday January nineteenth at six

17:33 ↗ thirty here in council chambers it will

17:35 ↗ be televised live the full agenda is not

17:37 ↗ yet been set but and one item we shall

17:41 ↗ be discussing is continuing the

17:44 ↗ conversation about the the formation of

17:47 ↗ the transportation mobility board and I

17:50 ↗ bill I think you'll be there I think

17:52 ↗ Stacy's the other member will be or

17:53 ↗ she's not there this evening but that

17:54 ↗ was a conversation that we left hanging

17:58 ↗ we have some work to do to get together

18:00 ↗ and and we want to bring it forward to

18:03 ↗ this full council once I think we have

18:04 ↗ more of a consensus among the committee

18:06 ↗ so that'll be an important item for

18:09 ↗ discussion moving on to the Puget Sound

18:12 ↗ Regional Council growth management

18:13 ↗ policy board our next meeting is this

18:15 ↗ thursday the 12 excuse me the fifth of

18:17 ↗ january at ten a.m. at psrc headquarters

18:21 ↗ in seattle there are a number of items

18:23 ↗ related to the certification of

18:27 ↗ comprehensive plans and but i think

18:31 ↗ they're interesting items will be

18:32 ↗ discussions about their reworking the

18:35 ↗ the framework for the designation of

18:37 ↗ regional growth centers now we are a

18:39 ↗ regional growth centre and I think

18:41 ↗ there's quite and this this group you

18:44 ↗ might remember last year we did have

18:46 ↗ some conversations about that and that

18:48 ↗ so the framework for designating

18:51 ↗ regional centers is going to be

18:53 ↗ redefined we've had some input we're in

18:55 ↗ that conversation is we're going to have

18:57 ↗ a discussion about that there is a

18:58 ↗ working group that's going to be

19:00 ↗ reporting to us and I think that could

19:02 ↗ have a the outcome of that could have a

19:04 ↗ significant impact on issaquah or at

19:06 ↗ least the future for the region on how

19:09 ↗ we designate centers and and how we work

19:11 ↗ together between centers we're also

19:13 ↗ going to have a conversation about small

19:15 ↗ cities in the conditional certification

19:16 ↗ of their comprehensive plans which is

19:18 ↗ may not is also very important

19:20 ↗ especially to a couple of our neighbor

19:21 ↗ neighbors east of here especially at

19:23 ↗ North Bend and and and snoqualmie so

19:27 ↗ interesting conversations at that

19:30 ↗ meeting

19:32 ↗ the lodging tax advisory committee

19:34 ↗ there's been no meeting since our last

19:35 ↗ council meeting and the next meeting is

19:37 ↗ not scheduled an East Side Fire and

19:39 ↗ Rescue board of directors we've not had

19:41 ↗ a meeting since our last council meeting

19:43 ↗ also our next board meeting is scheduled

19:45 ↗ for Thursday January 12 at 4pm at4

19:48 ↗ headquarters on newport way i don't have

19:51 ↗ anything to report about that agenda at

19:53 ↗ this point thank you hola Thank You mr.

19:57 ↗ mayor the issaquah city council services

19:59 ↗ and safety committee is currently

20:01 ↗ scheduled to meet in the Eagle room at

20:04 ↗ six-thirty next Tuesday however I the

20:09 ↗ agenda has not been put together yet so

20:11 ↗ i'm not sure i'm not sure if we'll be

20:14 ↗ meeting i'm assuming we are until until

20:17 ↗ told otherwise the sound cities

20:19 ↗ association public issues committee will

20:22 ↗ meet on wednesday january 11th it's at

20:24 ↗ 7pm in renton city hall we will be

20:27 ↗ covering things such as an update on the

20:30 ↗ regionally 911 strategic plan of which

20:32 ↗ I'm on the committee for that's a

20:35 ↗ dangling participle but grammar folks

20:37 ↗ out there will forgive me all home

20:40 ↗ strategic plan implementation update

20:42 ↗ secure medicine return update and EMS

20:46 ↗ advisory task force informational item

20:49 ↗ and finally an informational item very

20:51 ↗ important to me and I know to everyone

20:53 ↗ here in issaquah mayor's roundtable and

20:55 ↗ heroin and prescription opiate addiction

20:57 ↗ so these are the major items but there

20:59 ↗ is not expected to be any action items

21:02 ↗ that need to be reviewed by our council

21:04 ↗ head of that meeting king county growth

21:06 ↗ management plan Planning Policy Council

21:09 ↗ GNPC we don't have the 2017 calendar yet

21:13 ↗ and then regional a 911 strategic plan

21:16 ↗ scoping leadership group meets on

21:18 ↗ Thursday January nineteenth and i will

21:20 ↗ report out after that occurs this

21:22 ↗ concludes my report Thank You Eileen

21:25 ↗ very small report as we begin this year

21:29 ↗ to get back into our committees I'll be

21:31 ↗ attending yo8 that'll be Thursday the

21:34 ↗ nineteenth and so far have not heard

21:36 ↗ back yet from King County Conservation

21:37 ↗ District as to what's

21:39 ↗ that one thank you q Mary low Thank You

21:42 ↗ mr. mayor the council and ensure

21:45 ↗ committee will be meeting this Thursday

21:47 ↗ January fifth at six-thirty and council

21:49 ↗ chambers thanks to Bill Ramos first at

21:51 ↗ Rommels for standing in for Stacy

21:53 ↗ Goodman for that meeting we have five

21:56 ↗ items on the agenda a moratorium update

21:58 ↗ which should talk about any progress on

22:00 ↗ work plan items it's a standing agenda

22:03 ↗ item we have four items for action a B

22:06 ↗ 7050 amending development services

22:09 ↗ department fees that did come to a

22:11 ↗ council work session in December there

22:13 ↗ are no new presentation materials with

22:16 ↗ our packet that's already posted but the

22:19 ↗ committee will be discussing and making

22:20 ↗ recommendations on at least the

22:22 ↗ following items setting a target for

22:23 ↗ cost recovery a recommendation to adopt

22:27 ↗ or not adopt the new fee schedule which

22:29 ↗ excluded position should be included in

22:33 ↗ cost recovery schedule of progress

22:35 ↗ reports to counsel as per a whitepaper

22:39 ↗ recommendation the next item will be a

22:42 ↗ b7 270 the 2016 comprehensive plan and

22:46 ↗ zoning map amendments we have broken

22:48 ↗ this agenda bill into two parts the

22:52 ↗ first part we will be dealing with in

22:54 ↗ the January meeting and we have a second

22:57 ↗ more major portion of it that will be

22:59 ↗ dealing with at the next land in short

23:01 ↗ meeting a be 7 to 15 ninth major

23:04 ↗ amendment to the Icicle highlands to

23:05 ↗ party development agreement Polly for

23:08 ↗ polygon modification of transfer of

23:10 ↗ development rights this will be the

23:13 ↗ first deep touch on this one it was

23:16 ↗ introduced at a previous one a previous

23:19 ↗ land ensure committee meeting and it is

23:21 ↗ a development in the highlands that is

23:23 ↗ for 200-plus housing units they are

23:26 ↗ requesting they have purchased a hundred

23:29 ↗ additional units and are requesting an

23:31 ↗ amendment to the two-party agreement to

23:33 ↗ accommodate that EB 7219 Gilman lofts

23:37 ↗ also called the three trail at the three

23:39 ↗ tails location it's a draft of a

23:42 ↗ development agreement this is a project

23:45 ↗ currently on newport way at the three

23:47 ↗ trails location and this will be the

23:50 ↗ committee's first look at the

23:51 ↗ development agreement while all four of

23:53 ↗ them

23:53 ↗ for action it's doubtful that all four

23:55 ↗ will get out from this meeting so there

23:57 ↗ may be one or two moving forward but

23:58 ↗ these are fairly large ones and just a

24:02 ↗ last note in having filled out your

24:04 ↗ assignment choices for next year is that

24:07 ↗ there is a chance that the council and

24:08 ↗ ensure may consider doing two monthly

24:10 ↗ meetings versus one depending on

24:11 ↗ workload since it looks like some of

24:13 ↗ these items are not able to get out in

24:14 ↗ one meeting so you've already made your

24:16 ↗ trace it's good thank you Mary Lou the

24:22 ↗ mayor's report there will not be an

24:25 ↗ executive session held this evening I'm

24:29 ↗ excited to announce that the Senior

24:31 ↗ Center reopened under City operation

24:33 ↗ today we had a great turnout including

24:35 ↗ councilmember winter Stein and martes

24:39 ↗ and two former mayors attended former

24:43 ↗ mayor row and Hines and former mayor Ava

24:47 ↗ frysinger it's great to see such

24:51 ↗ enthusiasm from our community members

24:54 ↗ I'd like to publicly recognize our city

24:58 ↗ team for their hard work especially over

25:01 ↗ the holiday break to ensure like a

25:05 ↗ continuity of services for our local

25:07 ↗ seniors we got the keys on December the

25:13 ↗ 31st and opened today on January the

25:18 ↗ third and it was a Herculean effort by a

25:22 ↗ lot of people over the holidays but

25:25 ↗ running up to the opening itself a lot

25:27 ↗ of folks were involved in that whole

25:31 ↗ process there's more information on the

25:34 ↗ center and programming that is ongoing

25:38 ↗ there at our website issaquah walk of

25:43 ↗ backslash seniors just a reminder there

25:48 ↗ is a special council meeting tomorrow

25:50 ↗ morning our legislative breakfast where

25:54 ↗ we will have legislators from the fifth

25:58 ↗ and 45th 41st district there to discuss

26:03 ↗ our legislative priorities with them and

26:07 ↗ to get an up

26:07 ↗ from them on what they see going forward

26:10 ↗ and with that that concludes the mayor's

26:13 ↗ report moving now to the consent

26:16 ↗ calendar of the accounts payable and

26:21 ↗ payroll for January the third been

26:23 ↗ reviewed have oh sure Stacy Goodman as

26:27 ↗ well and I saw her email thank you with

26:32 ↗ that I would ask the the clerk to read

26:35 ↗ the consent calendar into the record the

26:39 ↗ consent calendar was distributed to

26:40 ↗ council in advance for study if

26:42 ↗ authorized council action will occur by

26:44 ↗ single motion regarding the following

26:46 ↗ items item a seeks approval of the

26:48 ↗ accounts payables in payroll of January

26:50 ↗ third 2017 items B and C seeks approval

26:54 ↗ of the minutes of the council committee

26:55 ↗ work session of December twelfth and the

26:57 ↗ regular meeting of December nineteenth

26:59 ↗ this concludes the reading thank you

27:02 ↗ does any council member to desire to

27:05 ↗ remove any item for from the consent

27:08 ↗ calendar for consideration under regular

27:11 ↗ business seeing none then move to

27:15 ↗ approve the consent calendar as

27:16 ↗ submitted second moved in seconded all

27:20 ↗ those in favor signify by saying aye aye

27:22 ↗ those opposed that carries unanimously

27:25 ↗ moving now to regular business the only

27:28 ↗ item under regular business is agenda

27:31 ↗ bill 70 83 capital improvement plan 20

27:36 ↗ 17 to 20 22 Jen Olson our director of

27:41 ↗ finance will be introducing this item

27:46 ↗ Jen welcome Thank You mayor members of

27:50 ↗ the council happy new year the purpose

27:52 ↗ of this item tonight is for the

27:54 ↗ council's consideration of the 2017 2022

27:58 ↗ capital improvement plan this plan is to

28:03 ↗ be considered a placeholder document in

28:06 ↗ 2016 there was no formal budgeting

28:10 ↗ process that took place prior to the

28:12 ↗ 2017 budget development the 2017 budget

28:17 ↗ does include some capital project

28:19 ↗ allocations

28:21 ↗ segments of some multi-year capital

28:24 ↗ projects to ensure that those projects

28:26 ↗ with significant funding such as grants

28:29 ↗ or bond support kept moving forward

28:31 ↗ there is a proposed revised motion from

28:36 ↗ the agenda bill and that motion is

28:40 ↗ identified here in the presentation

28:42 ↗ materials but what I'd like to do is go

28:44 ↗ through a brief presentation of the

28:47 ↗ placeholders CIP and then answer any

28:51 ↗ questions of the console so the 2017

28:55 ↗ through 2022 CIP some highlights that

29:00 ↗ are included in this plan our capital

29:04 ↗ projects under the technology and

29:06 ↗ network systems there is budget

29:08 ↗ allocations authorized for continued the

29:11 ↗ mutinous software software update for

29:13 ↗ the trackit software which is used for

29:16 ↗ by development services department and

29:18 ↗ then various network and system

29:20 ↗ improvements under a public safety there

29:24 ↗ is a capital outlay of authorization for

29:27 ↗ two new police vehicles as well as the

29:30 ↗ security camera update or upgrade in

29:33 ↗ City Hall for parks and recreation

29:38 ↗ Central Park pad number one is a project

29:41 ↗ that will continue to move forward

29:43 ↗ starting in 2016 with some capital

29:47 ↗ authorizations in 2017 however the

29:51 ↗ administration is waiting for bid

29:52 ↗ alternates that may change this project

29:55 ↗ that would be brought for the council

29:57 ↗ when we received those bids confluence

30:00 ↗ park is also budgeted in this capital

30:02 ↗ plan as well as the skate park under the

30:08 ↗ transportation section we've got a

30:10 ↗ multi-year project over the next two to

30:13 ↗ three years for the South East

30:15 ↗ sixty-second street extension project

30:17 ↗ design work for the newport way the

30:21 ↗ section between maple and sunset

30:23 ↗ continuing the street overlay program is

30:26 ↗ an annual capital outlay and then

30:28 ↗ complete streets and through the 2017

30:31 ↗ budget deliberations this was a

30:33 ↗ a request for the of the City Council to

30:36 ↗ expand that list of projects for our

30:40 ↗ utilities of water sewer and stormwater

30:43 ↗ we have a project and improvements

30:46 ↗ related to the south cove and greenwood

30:49 ↗ point and that is for the water and

30:52 ↗ sewer system improvements as well as the

30:54 ↗ takeover of of those metered accounts

30:56 ↗ the Mount Hood and Wildwood reservoir

30:59 ↗ refurbish project and the Pickering area

31:02 ↗ sewer improvements and then for our

31:04 ↗ capital equipment there are a number of

31:06 ↗ replacement trucks heavy equipment and

31:09 ↗ trailers that have been identified in

31:11 ↗ the capital plan so as we talked through

31:16 ↗ the 2017 budget development cycle the

31:19 ↗ operating budget development cycle the

31:21 ↗ capital budget needs improvement and

31:25 ↗ administration committed to improving

31:27 ↗ the capital budget development process

31:29 ↗ and so the proposal for going forward is

31:33 ↗ that in 2017 at the next council meeting

31:37 ↗ that we would start to kick off and with

31:40 ↗ those capital budget improvements a

31:42 ↗ timeline is currently in the works and

31:46 ↗ almost completed and so that would help

31:49 ↗ us to understand that pathway forward

31:51 ↗ first a capital budget policy needs to

31:54 ↗ be updated and so that is the first

31:57 ↗ activities that is proposed that the

31:59 ↗ council will consider it with regards to

32:02 ↗ capital budgeting and then of course

32:03 ↗ improving the CIP the capital

32:06 ↗ improvement plan development process and

32:08 ↗ that includes increased involvement in

32:11 ↗ of all city departments and the City

32:14 ↗ Council implementation of the munis

32:16 ↗ module called project ledger so that is

32:18 ↗ the tool that we would use to get the

32:20 ↗ budget into a database and then of

32:23 ↗ course consideration of the icma

32:25 ↗ assessment and recommendations for

32:26 ↗ capital budgeting and the most important

32:29 ↗ thing is better engagement with the

32:30 ↗ community and so again there is a

32:33 ↗ proposed revised motion with regards to

32:36 ↗ this interim capital improvement plan

32:38 ↗ and that is for council consideration

32:40 ↗ and I would be happy to answer any

32:43 ↗ questions of the council are there

32:45 ↗ questions of

32:47 ↗ yeah oh the the timeline which you can

32:52 ↗ get into any details I think what's most

32:54 ↗ important in my mind for 2017 the

32:58 ↗ timeline of developing the next one is

33:00 ↗ that it is we we adopt a timeline that

33:07 ↗ gives us the best chance to complete

33:10 ↗ this process prior to the budgeting

33:12 ↗ effort later in the year yes you will

33:16 ↗ see in the timeline it that is the case

33:18 ↗ is that we're looking at the first half

33:20 ↗ of the year by the end of june where

33:23 ↗ we're going to start and kick this off

33:24 ↗ in january but ultimately that we would

33:27 ↗ have the capital budget completed by the

33:30 ↗ end of june maybe into july now that

33:33 ↗ will overlap with some operating budget

33:35 ↗ work but capital budget that process

33:38 ↗ comes first that's in the beginning of

33:39 ↗ the year and you'll see that in the

33:41 ↗ proposed timeline that will be bring it

33:43 ↗ to you okay thank you other questions of

33:48 ↗ gin yes mr. mayor I moved to receive the

33:54 ↗ interim 2017 2020 to see IEP as a

33:57 ↗ placeholder while capital budget policy

33:59 ↗ in the 2018 2023 CIP are updated and

34:03 ↗ developed under improved processes

34:05 ↗ second moved and seconded additional

34:09 ↗ questions or discussion very low I'm I

34:14 ↗ just wanted to thank Jen and the staff

34:16 ↗ that worked today and came up with the

34:19 ↗ revised motion I think this is this is a

34:23 ↗ really reflects where the council is

34:25 ↗ right now and what our intent is and so

34:27 ↗ I thank you very much for the work that

34:28 ↗ you did on this today and I'm in support

34:31 ↗ of gendibal other questions or

34:35 ↗ discussion seeing none then all those in

34:40 ↗ favor of receiving the interim 20 17 to

34:43 ↗ 20 22 CIP is the placeholder while

34:47 ↗ capital budget policy and the 20 18 to

34:51 ↗ 20 23 CIP are updated and developed

34:55 ↗ under improved processes signify by

34:58 ↗ saying aye

35:00 ↗ I those opposed that carries unanimously

35:03 ↗ moving now to good of the order is

35:08 ↗ anyone have anything to offer under good

35:12 ↗ of the order this evening seeing no one

35:17 ↗ as I previously mentioned there is no

35:20 ↗ executive session we are adjourned at

35:23 ↗ seven thirty six noise

35:38 ↗ you

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (6)

Eileen Barber

Mariah Bettise

Tola Marts

Mary Lou Pauly

Bill Ramos

Paul Winterstein

Excused

Stacy Goodman

Motions and votes (1)

Receive interim 2017-2022 Capital Improvement Plan (CIP) as a placeholder while capital budget policy and the 2018-2023 CIP are updated and developed under improved processes. .

Moved by PAULY · seconded by WINTERSTEIN

Carried 6-0

In favor: Eileen Barber, Mariah Bettise, Tola Marts, Mary Lou Pauly, Bill Ramos, Paul Winterstein