City Council Planning, Development & Environment Committee · Wednesday, January 4, 2023 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of December 6, 2022

packet pp.5–6

Open packet at p.5 ↗

Staff report:

APPROVAL OF MINUTES a) 12-06-22 City Council Planning, Development & Page (0000) Environment Committee Minutes CITY OF ISSAQUAH City Council Planning, Development & Environment Committee 6:30 PM Council Chambers, 135 E. December 6, 2022 MINUTES Sunset Way, Issaquah WA

4. AGENDA ITEMS

Contractor Code of Conduct ID 1092

60 min · James Gray, Building Official · packet pp.7–32

Open packet at p.7 ↗

Staff report:

The Administration recommends the Draft Construction Contractor Code of Conduct for private construction projects (

1370 segments .txt ↗

0:09 ↗ welcome everyone I councilmember hunt

0:12 ↗ called the January 4th 2023 Planning

0:14 ↗ Development and environment committee to

0:16 ↗ order

0:18 ↗ as a reminder we continue to have a

0:20 ↗ remote aspect to our meetings both staff

0:22 ↗ and members of the public may be

0:23 ↗ participating in tonight's meeting

0:24 ↗ remotely by a WebEx for those attending

0:27 ↗ remotely you may notice a slightly

0:29 ↗ different look to the virtual meeting

0:30 ↗ software tonight is our first meeting

0:32 ↗ using a new version of WebEx called

0:35 ↗ WebEx webinar please send the host a

0:38 ↗ chat message or email the clerk's office

0:40 ↗ at clerks at

0:41 ↗ issaquah.gov if you have any questions

0:43 ↗ or issues

0:45 ↗ I am here tonight with council president

0:48 ↗ Walsh and council member Ray who is a

0:50 ↗ member of this committee is excused this

0:51 ↗ evening

0:52 ↗ there are multiple public comment

0:54 ↗ opportunities at tonight's meeting there

0:55 ↗ will be a general public comment

0:57 ↗ opportunity at the beginning of the

0:58 ↗ meeting or you can make comments after

1:00 ↗ the presentation and committee question

1:02 ↗ answer period on tonight's one agenda

1:04 ↗ item

1:05 ↗ so we will start with public comments

1:08 ↗ members of the public May address

1:09 ↗ council at this time in person or

1:10 ↗ virtually and those who are signed up in

1:12 ↗ advance to make comments will be called

1:14 ↗ on first I will check in with there are

1:17 ↗ I will note that there are no members of

1:18 ↗ the public in council chambers this

1:20 ↗ evening and I will check with the city

1:22 ↗ clerk if there are any members of the

1:24 ↗ public

1:24 ↗ in in the meeting virtually before I

1:28 ↗ read the rest of the instructions

1:30 ↗ chair hunt no one has signed up

1:33 ↗ previously and no one is online uh

1:35 ↗ waiting to speak

1:39 ↗ we will go past public comments at this

1:43 ↗ time I will check in again after our

1:45 ↗ first

1:46 ↗ item

1:48 ↗ um

1:50 ↗ and

1:51 ↗ we have meeting minutes for the December

1:53 ↗ 6 meeting I didn't have any edits do you

1:57 ↗ have any edits

1:59 ↗ you got me to move the approval of the

2:01 ↗ minutes

2:02 ↗ okay

2:04 ↗ um all those in favor say aye aye aye

2:06 ↗ all right those are approved and then we

2:08 ↗ will go to our one item for this evening

2:10 ↗ which is the contractor code of conduct

2:12 ↗ and I will hand it over to

2:14 ↗ um is IT director Dolly wall

2:20 ↗ good evening council members uh James

2:22 ↗ Gray is here to do the presentation so

2:25 ↗ he's attending virtually

2:27 ↗ okay great thank you welcome James

2:30 ↗ thank you and and uh thank you for

2:31 ↗ having me councilmember

2:34 ↗ are we ready

2:36 ↗ yes please go ahead

2:39 ↗ so we're here to present the

2:40 ↗ contractor's code of conduct this

2:42 ↗ evening again uh next slide please

2:46 ↗ so our our purpose is to to provide the

2:50 ↗ committee some more information about

2:51 ↗ our existing process for informing

2:54 ↗ contractors about the restrictions and

2:56 ↗ rules that they need to follow uh for

2:59 ↗ doing work in the City of Issaquah

3:01 ↗ next slide

3:04 ↗ we are requesting input from the

3:07 ↗ committee on our existing

3:09 ↗ pre-construction requirements checklist

3:13 ↗ um

3:13 ↗ if we could hold for just a moment

3:17 ↗ um that for the clerk I I'm not sure we

3:20 ↗ have our current uh presentation up

3:25 ↗ Chris if we could check that please

3:27 ↗ one moment

3:31 ↗ apologies

3:42 ↗ councilmember I wouldn't want to bore

3:43 ↗ you with the same presentation we gave

3:45 ↗ you last time no worries

4:11 ↗ I'm just

4:13 ↗ I'm getting there one

4:40 ↗ Chris I can share if that would be

4:42 ↗ helpful

4:43 ↗ if you have it up go ahead

4:45 ↗ it's not in pretty presentation form but

4:48 ↗ um

4:49 ↗ this should work

5:01 ↗ okay is everyone able to see my screen

5:04 ↗ we are not unfortunately

5:16 ↗ okay how about now

5:18 ↗ yes we can see it we can also see the um

5:22 ↗ the frame around it

5:25 ↗ see that yeah a um

5:27 ↗ okay let me maybe I can keep rolling if

5:30 ↗ I could council member until uh see if

5:31 ↗ Chris can

5:33 ↗ get the uh the presentation up uh so our

5:36 ↗ our purpose is sharing with the

5:37 ↗ committee our feedback that we've

5:39 ↗ received on the draft contractor code of

5:42 ↗ conduct uh we had a public meeting and

5:45 ↗ we're specifically requesting input from

5:47 ↗ the committee on that draft so we have

5:50 ↗ three tiers of projects that we are that

5:53 ↗ we are proposing to include for the

5:57 ↗ notification purposes their tier ones

5:59 ↗ two and three and I'll talk about those

6:01 ↗ in a little bit we want to find out if

6:03 ↗ those are acceptable and if there are

6:04 ↗ any additional items that the committee

6:07 ↗ thinks should be included

6:10 ↗ so the proposed notice requirements are

6:13 ↗ what we're talking about again for tier

6:14 ↗ one two and three and if we should have

6:17 ↗ any additional items based on the

6:20 ↗ committee's input that they've received

6:22 ↗ from the public or by email

6:25 ↗ so we had a public meeting

6:28 ↗ um in December a second public meeting

6:30 ↗ in December and we asked some questions

6:33 ↗ that that are up on the screen about

6:35 ↗ their Public's issues with construction

6:38 ↗ notice or format for signage about types

6:41 ↗ of projects and what additional concerns

6:45 ↗ that needed to be addressed

6:49 ↗ so we got quite a bit of feedback both

6:51 ↗ email and in person from the meeting and

6:53 ↗ by phone calls and a few things that

6:56 ↗ that popped up were primarily about

6:59 ↗ notification about regular notices of

7:02 ↗ meetings and including uh including how

7:05 ↗ many people need to be included in the

7:08 ↗ notification for a specific project

7:11 ↗ there was an emphasis on the lack of

7:13 ↗ response or action from the city on

7:15 ↗ certain types of Transportation projects

7:18 ↗ um inconsistent contractor response to

7:20 ↗ safety issues was another one we did

7:23 ↗ hear again about lack of response from

7:25 ↗ the city on some issues safety issues

7:29 ↗ and concerns that the public had on

7:31 ↗ particular on particular projects and

7:34 ↗ primarily they need a clear point of

7:36 ↗ contact for any any project

7:41 ↗ so our high our proposal again and and

7:43 ↗ we shared this with the committee last

7:45 ↗ time was about keeping the noise levels

7:47 ↗ down keeping Issaquah clean well

7:50 ↗ maintained and Community informed and

7:52 ↗ building in a safe manner which is our

7:54 ↗ primary goal

7:58 ↗ so we've we've formatted the code in a

8:02 ↗ in a in a format that we would like to

8:05 ↗ have basically postable for lack of any

8:08 ↗ better word on on job sites and we tried

8:11 ↗ to include it all in one page so eight

8:12 ↗ and a half by fourteen

8:15 ↗ and we want the contractor to sign this

8:18 ↗ it'll be posted at construction job

8:19 ↗ sites and a big piece that we got from

8:22 ↗ the public was that they wanted to be

8:24 ↗ able to get more information like with a

8:26 ↗ QR code

8:27 ↗ so our project tiers that we're

8:30 ↗ proposing and a largest tier would be

8:33 ↗ something a fairly major project like a

8:36 ↗ think a Costco or middle school and on

8:39 ↗ that type of a project we'd have a QR

8:41 ↗ code posted on the code of conduct that

8:44 ↗ the contractor would maintain that you

8:45 ↗ could scan if you walked up or drove up

8:48 ↗ to the site and it would give you

8:50 ↗ information on what the schedule is what

8:53 ↗ the Project's about

8:54 ↗ who the project contact is if there's a

8:57 ↗ 24 7 contact that type of that type of

9:01 ↗ information you could get from that QR

9:03 ↗ code

9:04 ↗ and the detail Behind these four areas

9:07 ↗ is in this contractor code of conduct

9:12 ↗ we have a question if you could stay

9:13 ↗ here for a month

9:16 ↗ so uh I get the concept of what you're

9:22 ↗ presenting here I'd like to ask

9:24 ↗ what

9:26 ↗ what feedback you got about this being

9:29 ↗ in a public notice sign like did the

9:33 ↗ public feel like that being in the

9:37 ↗ public was important because I think

9:40 ↗ when we had previously talked about some

9:42 ↗ of this it was hey we would get

9:45 ↗ contractors to sign this during a

9:47 ↗ pre-construction meeting and we need to

9:50 ↗ update the signage I wasn't necessarily

9:53 ↗ seeing that the contractor code was

9:56 ↗ going to be

9:58 ↗ signage so was there any conversation

10:00 ↗ about that portion

10:03 ↗ sure it's a very good question

10:04 ↗ councilmember thank you I I I think the

10:09 ↗ signage that goes on the site would

10:12 ↗ actually be the code so the public could

10:14 ↗ see what the code is uh right right on

10:18 ↗ the site and it will serve two purposes

10:20 ↗ one of them is to remind the contractor

10:24 ↗ and all the subcontractors primarily

10:26 ↗ people who come and go what the what the

10:29 ↗ operating rules are in the City of

10:31 ↗ Issaquah and the public can see it but

10:34 ↗ then also the signature is there in the

10:36 ↗ QR code and the the the the contact

10:39 ↗ person's name and phone number is right

10:41 ↗ on that is right on that signage

10:43 ↗ now the other piece that's important

10:46 ↗ about this is this is of course not the

10:48 ↗ only signage that's on a site on a large

10:50 ↗ job there was probably a big 4x4 plywood

10:55 ↗ reader board that's got multiple bits

10:57 ↗ pieces of signage that have to do with

11:00 ↗ what's going on with the project but we

11:03 ↗ wanted to make sure that this code of

11:05 ↗ conduct is actually posted publicly on

11:07 ↗ the site

11:11 ↗ okay thank you

11:13 ↗ thank you for the question

11:16 ↗ so again this is acknowledged and signed

11:18 ↗ by the contractor during the

11:19 ↗ pre-construction meeting with the

11:22 ↗ community Planning and Development staff

11:26 ↗ so a couple of things we talked about

11:28 ↗ tier one two and three and we it's in

11:33 ↗ the uh it's in the staff report to

11:36 ↗ council tier one is a pretty small

11:40 ↗ simple project like an internal tenant

11:42 ↗ Improvement a single family home

11:43 ↗ something small that wouldn't take any

11:45 ↗ notification or or notification of

11:48 ↗ neighbors of those kind of things tier

11:50 ↗ two is medium-sized project that would

11:53 ↗ take some kind of public notification

11:56 ↗ and it would would have the code of

11:59 ↗ conduct signed and information would be

12:01 ↗ on the site but we wouldn't necessarily

12:03 ↗ require the contractor to keep a

12:05 ↗ database of schedule and detailed

12:09 ↗ information and QR code that's scannable

12:11 ↗ for the public

12:12 ↗ and then the tier three projects which

12:14 ↗ probably we're thinking is probably

12:17 ↗ going to have the most input from the

12:19 ↗ public or the most concerned would have

12:22 ↗ all of the all of the above plus they

12:25 ↗ would include this database that would

12:27 ↗ include schedule contact information a

12:30 ↗ QR code to scan for the for the public

12:32 ↗ to get more information about it

12:35 ↗ and that's that's our Direction that's

12:38 ↗ the direction that we need from Council

12:40 ↗ and the committee is if we need

12:42 ↗ additional items or if this these tiers

12:44 ↗ are acceptable and what council thinks

12:46 ↗ about that

12:47 ↗ that proposal

12:52 ↗ so after receiving our committee uh

12:56 ↗ feedback we're we're proposing to

12:58 ↗ proceed with finalizing the draft code

13:01 ↗ and bring it back to the committee in

13:03 ↗ March for final recommendation before

13:05 ↗ proceeding proceeding to the full

13:07 ↗ Council for adoption

13:12 ↗ and that's my presentation

13:16 ↗ great thank you very much uh I had one

13:19 ↗ question which was on the tears those

13:23 ↗ tears are they used in other parts of

13:26 ↗ the code I seem to recall that the 10

13:28 ↗ units is used elsewhere in the code for

13:31 ↗ example

13:33 ↗ so uh good question councilmember thank

13:37 ↗ you I don't I don't know that those

13:40 ↗ those specific tier breakdowns are used

13:43 ↗ elsewhere in the code certainly not with

13:46 ↗ regards to this code of conduct

13:48 ↗ uh they they are um they are

13:51 ↗ specifically for this code of conduct in

13:54 ↗ this context

13:56 ↗ hey director has additional yeah so uh

13:59 ↗ thank you council members um as the part

14:01 ↗ of the proposed Title 18 draft those are

14:05 ↗ um you know where we've distinguished

14:06 ↗ between what what are some super

14:08 ↗ thresholds and what are required to be

14:10 ↗ lead certified and all that is it the 10

14:13 ↗ unit is that threshold

14:18 ↗ Yeah question yes yeah go ahead

14:21 ↗ um so just getting that you know I know

14:24 ↗ this has been a long time coming and

14:27 ↗ something that the community has wanted

14:28 ↗ but I want to dig into

14:32 ↗ some of the whys of the Tier 1 and tier

14:36 ↗ 2 knot having signage so what happens

14:40 ↗ right now if someone experiences a tier

14:46 ↗ one or tier two construction project

14:48 ↗ near them that's working after hours

14:50 ↗ that's loud that has a broken pipe

14:54 ↗ how would they handle that now and how

14:57 ↗ would they handle that in the future

15:01 ↗ it's a good another good question thank

15:03 ↗ you councilmember it's the same process

15:06 ↗ that we use currently which is they

15:08 ↗ would they would call code enforcement

15:10 ↗ they would call uh I know Public Works

15:13 ↗ has utility

15:15 ↗ brake lines there's there's uh there's

15:18 ↗ lots there's lots of ways to reach us

15:20 ↗ the the thing that you wouldn't have

15:22 ↗ like if you were building a house say

15:24 ↗ down on Front Street on an infill watt

15:26 ↗ we wouldn't require you to have a

15:29 ↗ signage that has a 24 7

15:32 ↗ um a 24 7 contact right so if you were

15:36 ↗ working on a Saturday then we would get

15:39 ↗ a complaint that would come into the

15:41 ↗ department that we would go out and

15:43 ↗ investigate with code enforcement

15:46 ↗ the the the break with the the tier two

15:49 ↗ or tier three project is that you're

15:52 ↗ gonna have someone that you can call and

15:54 ↗ talk to for instance the school district

15:56 ↗ you could talk to someone at the school

15:57 ↗ district who's the project manager on

16:00 ↗ some uh some more frequent basis

16:05 ↗ okay and in reality most people don't

16:09 ↗ know that there's a public works line or

16:12 ↗ a code enforcement person that they can

16:14 ↗ talk to so they are more likely to call

16:16 ↗ the police I would assume and if that's

16:20 ↗ the case do we have contact information

16:23 ↗ for anybody who's doing construction

16:25 ↗ projects that if there are problems then

16:28 ↗ the police have a process for routing

16:31 ↗ that back to code enforcement so that

16:33 ↗ the problem can be taken care of

16:36 ↗ and we do we were we were very closely

16:39 ↗ with ipd and they know

16:41 ↗ they know exactly I I think our our Code

16:44 ↗ Enforcement Officers Lori and she uh

16:47 ↗ she's on speed dial with police chief so

16:51 ↗ um yeah they they communicate pretty

16:53 ↗ regularly

16:54 ↗ but but I think it's important just to

16:57 ↗ be clear that uh the police doesn't have

16:59 ↗ a directory of private project contacts

17:02 ↗ they'll contact code enforcement they'll

17:03 ↗ contact Public Works they have all of

17:06 ↗ those the on-call folks for public works

17:08 ↗ for example if there's water leak or

17:10 ↗ something associated with that but

17:11 ↗ they're not they don't have contact for

17:13 ↗ individual private developments the

17:14 ↗ police

17:16 ↗ thank you Wally yeah and the police

17:18 ↗ wouldn't be the ones solving the issue

17:21 ↗ anyway if it was somebody working on a

17:23 ↗ Saturday that they're a Sunday that

17:25 ↗ they're not supposed to or any of that

17:27 ↗ um it would all go back through a code

17:29 ↗ enforcement type okay thanks

17:36 ↗ okay

17:38 ↗ um I I didn't have any more questions at

17:40 ↗ this time so we will go check in with if

17:45 ↗ there's any public comment

17:47 ↗ have another one okay

17:49 ↗ go ahead

17:52 ↗ um

17:53 ↗ this all is proposed to apply to only

17:57 ↗ private projects can you talk through

18:01 ↗ why that's the case and whether there

18:05 ↗ would be an option or how difficult it

18:07 ↗ would be to apply to private building

18:10 ↗ projects as kind of one tier versus I

18:15 ↗ think there's also this other concern

18:17 ↗ about private

18:19 ↗ right-of-way and Road and other projects

18:22 ↗ like that

18:26 ↗ so I if I could uh maybe Turf that off

18:29 ↗ to the city manager I think he might

18:31 ↗ have a better might have a better uh

18:33 ↗ grasp on what the plan is on that

18:37 ↗ uh thank you uh council president

18:40 ↗ councilmember hunt uh certainly uh we

18:43 ↗ want to make sure that the public has

18:45 ↗ access on public projects as well we

18:47 ↗ already have some existing processes in

18:49 ↗ place for that we would certainly be

18:52 ↗ happy to come at a future meeting and

18:53 ↗ talk further about that uh but the

18:56 ↗ Dynamics of public projects are usually

18:58 ↗ different than private projects so we're

19:00 ↗ not proposing at this point that the

19:02 ↗ public projects would be subject to this

19:03 ↗ this particular code if you'd like us to

19:06 ↗ talk about public projects in the future

19:07 ↗ meeting we'd be happy to do that

19:15 ↗ I mean I hear you I I also hear what the

19:19 ↗ community is saying about this and so I

19:22 ↗ think understanding

19:26 ↗ what some of those problems are

19:29 ↗ um are probably important in being able

19:31 ↗ to make the decision because all I can

19:33 ↗ do at this point is you're saying there

19:36 ↗ are

19:37 ↗ different reasons

19:39 ↗ um I don't really know how to parse that

19:43 ↗ different projects have different

19:45 ↗ players involved we have multiple

19:46 ↗ departments involved we have other

19:48 ↗ agencies involved and before we could

19:51 ↗ come up with a policy

19:53 ↗ it's very hard because there's not one

19:56 ↗ size fits all and so we'd be happy to

19:59 ↗ talk about that we're not prepared to do

20:00 ↗ that this evening because as far as

20:01 ↗ we're concerned the issues are more

20:03 ↗ complex we already have I think good

20:06 ↗ dialogue with the community

20:09 ↗ people know to contact the police

20:11 ↗ generally again most of these are

20:13 ↗ right-of-way issues we don't necessarily

20:16 ↗ we're not building buildings mostly but

20:19 ↗ the right-of-way could be ours it could

20:20 ↗ be utilities it could be the states and

20:23 ↗ so before we want we would want to have

20:25 ↗ a policy we would like to talk

20:27 ↗ internally we'd also like to talk with

20:29 ↗ our partners so the scope of this is

20:31 ↗ larger than it is with the with the

20:33 ↗ private companies so if that's the

20:35 ↗ committee's desire we'd be happy to come

20:37 ↗ back at a future meeting

20:39 ↗ thank you

20:44 ↗ all right any other questions no okay so

20:47 ↗ at this time we will I will check in

20:49 ↗ with city clerk if there are any members

20:51 ↗ of the public online also note that

20:53 ↗ there are still new members of the

20:54 ↗ public in council chambers

20:58 ↗ cheer hunt we have no virtual attendees

21:00 ↗ at the moment okay thank you so I will

21:04 ↗ um we will go past the public comment

21:06 ↗ and I will also note that written

21:07 ↗ comments can be submitted at any time to

21:09 ↗ city council at issaquah.gov so now we

21:12 ↗ will discuss and make recommendation and

21:15 ↗ we have the one question which is about

21:17 ↗ the tears and then any additional

21:19 ↗ Direction

21:21 ↗ um do you like to start us off council

21:23 ↗ president

21:25 ↗ um I guess maybe with a sense of what is

21:29 ↗ the proposed process

21:31 ↗ um going forward I know we had asked

21:34 ↗ when this came to us previously that it

21:36 ↗ go to the public and get a little bit of

21:38 ↗ feedback and you've done that and I very

21:40 ↗ much appreciate reading through all of

21:43 ↗ those comments but is there any sense

21:46 ↗ that you'd like this to go before a

21:50 ↗ commission or board or what's the next

21:54 ↗ step

21:55 ↗ uh council president councilmember hunt

21:57 ↗ uh you know we've gotten a lot of

21:59 ↗ feedback we've gotten feedback from

22:01 ↗ residents we've gotten feedback from

22:02 ↗ Builders associations I don't know what

22:04 ↗ additional feedback there is to be

22:06 ↗ gotten

22:07 ↗ um you know certainly this is not

22:10 ↗ necessarily time sensitive so if the

22:12 ↗ committee wished to ask questions we

22:13 ↗ would bring it back we don't believe

22:15 ↗ this is something we can bring back in

22:16 ↗ February given the title 18 discussion

22:18 ↗ uh but we could bring it back at a

22:20 ↗ future meeting otherwise if you're

22:23 ↗ comfortable with it there's no reason

22:25 ↗ why this couldn't move forward with the

22:26 ↗ council and the action could be to adopt

22:29 ↗ this code most of the provisions are

22:32 ↗ included already

22:33 ↗ under other requirements so we think

22:37 ↗ that if you wish to just adopt to have

22:39 ↗ the council adopt it we would move

22:41 ↗ forward

22:42 ↗ at a staff level to implement it as it's

22:44 ↗ been described if you wish to have it be

22:47 ↗ codified more specifically we could do

22:50 ↗ that too but our our feeling based on

22:52 ↗ the input we've received the C he was

22:55 ↗ pretty straightforward to us and if the

22:57 ↗ council agrees we'd rather just move on

22:59 ↗ and have the council adopt it okay I was

23:02 ↗ just making sure the feedback wasn't

23:04 ↗ to like PPC over hey these are the areas

23:08 ↗ that we think need adjustments and all

23:11 ↗ of that

23:13 ↗ um my general

23:16 ↗ feedback

23:18 ↗ is that a contractor code of conduct is

23:21 ↗ important for

23:25 ↗ staff and the Contracting team in a

23:30 ↗ pre-construction meeting and that it's

23:33 ↗ important to

23:36 ↗ lay out what those requirements are and

23:39 ↗ all of that and then the other part

23:40 ↗ that's important is clear signage on

23:44 ↗ location so that someone knows the

23:48 ↗ contact information and

23:51 ↗ um knows the hours of operation and when

23:54 ↗ the place should be quiet and you know

23:56 ↗ all of those things so

23:59 ↗ I'm not sure I 100 see the need to post

24:04 ↗ a signed version of this maybe it will

24:08 ↗ be useful for somebody

24:11 ↗ as a public member or as a subcontractor

24:14 ↗ I'll Trust you on that one

24:17 ↗ um

24:17 ↗ there was also

24:19 ↗ you know questions from one of the

24:22 ↗ building associations that said hey is

24:25 ↗ this additional work for contractors to

24:28 ↗ have so I'm wondering if there is any

24:31 ↗ commentary on that it was something

24:33 ↗ around the having to notify people that

24:35 ↗ were 300 or 500 feet

24:39 ↗ around is there a sense of whether that

24:42 ↗ is

24:43 ↗ current

24:45 ↗ uh sure I can take that one James

24:49 ↗ um so the title 18 is under review right

24:52 ↗ so we can figure out what to put in the

24:55 ↗ code once we know what what notice the

24:57 ↗ requirements we have so right now our

24:59 ↗ notice requirements are more focused on

25:01 ↗ when we're doing permitting so for stuff

25:04 ↗ that goes to land use approval there are

25:06 ↗ different levels that require a

25:08 ↗ circulation of a male notice we are

25:12 ↗ changing it to 500 feet from 300 feet

25:15 ↗ we're including not just the property

25:17 ↗ owners but residents so if you have an

25:20 ↗ apartment building you will love to

25:21 ↗ notify all the residents and that and

25:23 ↗ all that

25:24 ↗ the question I think for Master Builders

25:26 ↗ is it it's going to require

25:29 ↗ for larger projects only so tier three

25:31 ↗ to do that additional notification once

25:34 ↗ they're ready to do so there's

25:35 ↗ additional resources additional time and

25:37 ↗ all that so you know once a few options

25:40 ↗ to address their concerns could be if a

25:44 ↗ project typically those kind of projects

25:45 ↗ would have had an underlying land use

25:47 ↗ approval so if we have a parties of

25:49 ↗ record list already from the first round

25:52 ↗ when the circle the notice was

25:53 ↗ circulated maybe we could just limit it

25:56 ↗ to anyone who's expressed an interest to

25:58 ↗ follow this project will be notified and

26:01 ↗ and hopefully we have email addresses or

26:03 ↗ or not the other option could be the

26:06 ↗ posted sign itself should be sufficient

26:08 ↗ but they could add a line if you want to

26:10 ↗ be known you know kept up in the prized

26:12 ↗ on a monthly basis or weekly basis you

26:14 ↗ know whatever that time frame is please

26:17 ↗ send us an email at this or sign up for

26:19 ↗ an email at that point that would forego

26:21 ↗ the actual notification sending a mail

26:23 ↗ for the other contractor which could be

26:26 ↗ Time Savings for them I think we're

26:28 ↗ trying to figure about what's the most

26:30 ↗ efficient way to keep the community

26:31 ↗ apprised not necessarily to create more

26:33 ↗ burden on anyone so those are some

26:36 ↗ options if we if you know to address

26:39 ↗ that comment

26:41 ↗ yeah okay that's great my perspective as

26:44 ↗ a resident is if there was construction

26:47 ↗ nearby I might not think to check my

26:50 ↗ mail for that but I would certainly want

26:53 ↗ to see a sign and use that as a way to

26:57 ↗ understand when the construction was

26:59 ↗ going to happen and who I could contact

27:00 ↗ if I had a problem so from my

27:03 ↗ perspective that is probably enough

27:06 ↗ um

27:07 ↗ let me gather the rest of my thoughts

27:12 ↗ um what is the current

27:15 ↗ we we do currently notify residents

27:18 ↗ about certain kinds of

27:20 ↗ projects can you explain the difference

27:23 ↗ from currently yeah I don't think we

27:25 ↗ have consistently had had a process in

27:28 ↗ place so for some projects uh like the

27:31 ↗ talus you know Cougar Mountain Middle

27:33 ↗ School there was a notification that was

27:35 ↗ going out to the HOA for instance that

27:38 ↗ would disseminate that information to

27:39 ↗ the community about the status or

27:41 ↗ anything like that

27:43 ↗ um but it's not consistent like for

27:45 ↗ every larger project we have a process

27:48 ↗ in place so it's been hit and miss

27:53 ↗ kind of thing

27:55 ↗ okay just wondered what it was to

27:57 ↗ compare to you okay good

27:59 ↗ perhaps many you could say what it will

28:01 ↗ be under Title 18 absent this code of

28:04 ↗ conduct yeah so the current draft of

28:06 ↗ Title 18 just talks about notification

28:08 ↗ during the land use process not during

28:10 ↗ construction process

28:12 ↗ this this would be separate notification

28:16 ↗ heretofore we've not provided any kind

28:19 ↗ of consistent way the code currently

28:22 ↗ doesn't require it the future code AS

28:24 ↗ drafted doesn't require it so this would

28:26 ↗ be something brand new for these

28:28 ↗ projects and I think one of the reasons

28:30 ↗ staff is tearing them is because of that

28:33 ↗ notice requirement if the committee

28:35 ↗ feels an appropriate sign is sufficient

28:37 ↗ then that's that's more than we do now

28:40 ↗ or more than we require now and it you

28:43 ↗ think the notice makes sense again the

28:44 ↗ issues of mail are changing in the world

28:49 ↗ that's up to you and certainly it's an

28:51 ↗ onerous it can be an onerous process

28:53 ↗ especially depending on the type of

28:56 ↗ property owner I mean those large

28:58 ↗ construction companies do this all the

29:00 ↗ time they know who to call they give the

29:04 ↗ parameters and for a price they can do

29:06 ↗ this pretty easily for smaller companies

29:10 ↗ less so because they would know that

29:13 ↗ there are firms out there that

29:14 ↗ specialize in doing this sort of thing

29:16 ↗ so I don't know from a staff's

29:19 ↗ perspective we feel strongly about this

29:21 ↗ I think at the end of the day we just

29:23 ↗ want people to have the information

29:24 ↗ you know a website is going to be the

29:27 ↗ single easiest way to do that a QR code

29:29 ↗ probably the single easiest way to

29:30 ↗ access the website

29:32 ↗ so maybe it's science sufficient

29:35 ↗ yeah I'm quickly looking into our

29:37 ↗ existing code to see where if there is

29:40 ↗ anything related to construction there's

29:42 ↗ there's a section called public

29:43 ↗ notification

29:46 ↗ uh but it's all

29:50 ↗ um

29:56 ↗ yeah it's all related to land use that I

29:58 ↗ can tell

30:04 ↗ okay yeah well

30:07 ↗ um I think potentially when this comes

30:10 ↗ back to council it might be helpful to

30:12 ↗ provide a little bit more information

30:14 ↗ about what if if neighboring cities do

30:17 ↗ have any sort of notification for these

30:20 ↗ large projects to

30:22 ↗ um just so we know what our peer cities

30:24 ↗ are doing in that regard or if they're

30:26 ↗ using if they're not using mail that

30:29 ↗ would be good to to to know

30:32 ↗ um I I think for the most part this

30:36 ↗ contractor code of conduct takes a big

30:38 ↗ step towards letting people know about

30:40 ↗ what the construction is that's going on

30:42 ↗ in their neighborhood and what impacts

30:44 ↗ to expect and

30:46 ↗ um and it also helps to let the

30:49 ↗ contractor know about the expectations

30:51 ↗ about being a good neighbor and what

30:53 ↗ that means and so

30:55 ↗ um just so that everybody's on the same

30:57 ↗ page so I think overall I am happy to

31:01 ↗ support this and I think it's a step in

31:03 ↗ the right direction I think we'll also

31:05 ↗ learn as we use it a little bit we'll

31:08 ↗ find out if people are using the QR

31:10 ↗ codes if they like that if they're using

31:12 ↗ the email if they prefer that or you

31:15 ↗ know if we do also use mail if people

31:18 ↗ um

31:19 ↗ I have seen the mail or if that's not

31:22 ↗ the most efficient way anymore of

31:24 ↗ letting people know so I think if we if

31:27 ↗ we go forward then we'll get some more

31:29 ↗ information

31:30 ↗ um actually having used this code which

31:34 ↗ will be useful

31:35 ↗ I appreciate that it went through a

31:38 ↗ public process and a community meeting

31:40 ↗ and we got that feedback I think that

31:42 ↗ was very helpful

31:43 ↗ um and overall I'm very pleased with how

31:46 ↗ this turned out I think it's a big step

31:47 ↗ in the right direction and we've been

31:48 ↗ talking about this for a really long

31:49 ↗ time councilmember Ray who

31:52 ↗ was not able to be here tonight he had

31:55 ↗ has been interested in this um

31:58 ↗ for a long time as well and so

32:00 ↗ um I I think we've talked about this for

32:02 ↗ a long time I'm really happy with how it

32:04 ↗ turned out and I think it'll be a step

32:05 ↗ in the right direction overall

32:07 ↗ yeah just real quickly I did find that

32:10 ↗ there was a section not in Title 18 but

32:12 ↗ entitled 16. that requires property

32:15 ↗ posting it says the applicant shall post

32:18 ↗ a notification of construction signed

32:20 ↗ for development provided minor

32:22 ↗ construction as defined in a different

32:24 ↗ section as exempt uh and that minor is

32:30 ↗ residential units up to four ten

32:33 ↗ thousand square feet of Agriculture

32:36 ↗ structures four thousand square feet so

32:38 ↗ these are the flexible thresholds under

32:41 ↗ sepa is where it's sending in sending us

32:43 ↗ to which the reference will change in

32:46 ↗ the new title 18 but if it's exempt from

32:48 ↗ cepa then there is no notification on

32:51 ↗ the construction site but if it's not

32:53 ↗ then it is so that's sort of the

32:56 ↗ existing code for posting the sign not

32:58 ↗ mailing there's no requirement to mail

33:01 ↗ during construction okay thank you for

33:03 ↗ that I think aligning with our existing

33:05 ↗ thresholds which is why I was asking

33:07 ↗ about that that's great we don't want to

33:09 ↗ I I don't think we would want to have a

33:10 ↗ different threshold for every

33:12 ↗ a different part of the code

33:14 ↗ um just makes it easier to use if we

33:16 ↗ have thresholds that apply to multiple

33:18 ↗ things so that that's good to know I um

33:21 ↗ I think the tiers make sense especially

33:23 ↗ since they're used for other parts of

33:25 ↗ the code and I

33:27 ↗ um on the question of mailing

33:30 ↗ I think the sign

33:34 ↗ I think it'd be good to see what the

33:35 ↗ neighboring jurisdictions do I think

33:38 ↗ probably the sign is

33:41 ↗ the sign is a good step in the right

33:43 ↗ direction it's more than we have

33:45 ↗ currently and then people who are going

33:48 ↗ by the site and wondering what's going

33:50 ↗ on we'll see it which I think is

33:52 ↗ probably

33:53 ↗ probably adequate if we see that

33:56 ↗ neighboring jurisdictions send out

33:58 ↗ mailers as well then might reconsider

33:59 ↗ that but I think with the information we

34:01 ↗ have

34:02 ↗ definitely a step in the right direction

34:03 ↗ just with what we have presently without

34:06 ↗ the mailing

34:11 ↗ so I think I had talked to one of you

34:14 ↗ that there aren't many places nearby

34:16 ↗ that have a contractor code of conduct

34:19 ↗ so can you speak to that a little bit

34:21 ↗ and a sense of you know did this come

34:24 ↗ from anywhere or is it just based on our

34:27 ↗ own experiences

34:29 ↗ well I think there's the generic idea

34:33 ↗ that contractors should conduct

34:36 ↗ themselves uh in a neighborly fashion

34:38 ↗ and I think that many of our community

34:40 ↗ neighbor communities have that concept

34:43 ↗ uh they do not have a quote-unquote

34:46 ↗ Capital C capital

34:49 ↗ C Capital C I guess it is that they

34:53 ↗ don't have that

34:55 ↗ um I think as we did some initial

34:56 ↗ research we found that there were

34:59 ↗ pockets of communities outside of the

35:01 ↗ Pacific Northwest that had the formal

35:04 ↗ code and so I think we embraced that

35:07 ↗ because I think what we heard from again

35:09 ↗ councilmember Ray was the first to

35:11 ↗ really bring this forward to the council

35:12 ↗ but certainly we've heard from others in

35:14 ↗ the community that there should be

35:16 ↗ something like so the other reality is

35:19 ↗ that many of these things are required

35:21 ↗ in other parts of our processes either

35:24 ↗ through

35:25 ↗ pre-construction forms that may or may

35:27 ↗ not be in Municipal codes I think in

35:30 ↗ some communities we've learned that the

35:32 ↗ the form the the points in the form are

35:34 ↗ in the code and others communities they

35:36 ↗ merely reference a form that is

35:38 ↗ maintained by staff so the Practical

35:41 ↗ reality of this is that many communities

35:43 ↗ do this already I think technology with

35:47 ↗ the QR code now becoming a much easier

35:49 ↗ more accessible way I think that's

35:51 ↗ something new that communities are

35:54 ↗ adopting absent code amendments or

35:57 ↗ procedure amendments just because it's

35:59 ↗ functional and I think the private

36:00 ↗ sector probably has taken the lead with

36:02 ↗ this more than the public sector has so

36:05 ↗ all that taken together while I would

36:07 ↗ like to say this is going to be

36:08 ↗ Innovative it really is just collecting

36:11 ↗ some processes and procedures together

36:13 ↗ putting a banner that many Pacific

36:15 ↗ Northwest communities just have chosen

36:16 ↗ for whatever reason not to use

36:19 ↗ but I think it's still important and

36:21 ↗ still makes sense to do

36:23 ↗ you know I think the seems like the

36:26 ↗ sticking point really is just this

36:27 ↗ notification piece and you know how much

36:31 ↗ is that flyer postcard worth in the mail

36:34 ↗ versus a appropriate sign that's clear

36:37 ↗ and easy to read and has a clear QR code

36:40 ↗ I mean I think that's it sounds to me

36:42 ↗ that that's the the issue that you're if

36:44 ↗ not grappling with certainly at least

36:46 ↗ considering with all this and there's

36:48 ↗ probably no right answer other than you

36:51 ↗ know certainly from the city's

36:52 ↗ perspective we mail things very

36:54 ↗ infrequently because we hear back from

36:57 ↗ our residents that it gets thrown away

36:59 ↗ that mail doesn't get checked I don't

37:02 ↗ know about your families but my family

37:03 ↗ it's a couple times a week and if that's

37:06 ↗ that and so it's if it's something

37:08 ↗ pressing we might otherwise miss it

37:11 ↗ because there's nothing but sales papers

37:14 ↗ okay

37:16 ↗ um I've got a few other thoughts kind of

37:19 ↗ on this

37:20 ↗ um when this comes back to council can

37:23 ↗ you also show what the like we have

37:28 ↗ other signage that's required to be

37:31 ↗ posted on a construction site and so

37:35 ↗ thinking as a resident the things that

37:38 ↗ are going to be important to me are

37:40 ↗ knowing when the Project's going to

37:42 ↗ start and stop

37:44 ↗ who I can contact at the city if there

37:46 ↗ are problems with you know obviously we

37:48 ↗ want them to contract contact the

37:51 ↗ contractor

37:52 ↗ um first but if they're not getting a

37:55 ↗ response there who should they contact

37:57 ↗ at the city

37:59 ↗ um what are the working hours you know

38:01 ↗ are they allowed to work on Saturdays or

38:03 ↗ Sundays are they allowed to work before

38:05 ↗ 7 A.M you know all of those things

38:08 ↗ whether that needs to be on the

38:10 ↗ contractor code of conduct or the other

38:12 ↗ sign is fuzzy from my perspective

38:15 ↗ because ultimately it's just about

38:18 ↗ notifying the community so being able to

38:21 ↗ show Council you know these are all of

38:24 ↗ the information that would be required

38:25 ↗ with this would be useful for me

38:28 ↗ um and then I think the other kind of

38:32 ↗ big elephant in the room is what are the

38:34 ↗ consequences what what is the proposal

38:37 ↗ if a Builder breaks one of these and

38:44 ↗ you know are they supposed to get the

38:47 ↗ contact from the resident and handle it

38:50 ↗ if they get a contact are they supposed

38:52 ↗ to notify the city so that are we

38:54 ↗ keeping track of number of you know

38:57 ↗ conflicts

38:58 ↗ how how do we address that other than

39:01 ↗ just say see these are the rules you

39:03 ↗ agreed to

39:05 ↗ and that's a good question you know

39:08 ↗ obviously our attempt is that there

39:10 ↗ isn't a problem so getting ahead of the

39:12 ↗ problem and and having those clear lines

39:13 ↗ of communication and and everyone

39:15 ↗ knowing what the rules are will

39:17 ↗ hopefully keep those situations to a

39:20 ↗ bare minimum but things could arise

39:22 ↗ things happen in in the real world and

39:25 ↗ in construction fields and sites

39:27 ↗ so

39:29 ↗ um

39:29 ↗ you know there are multiple tools I mean

39:32 ↗ there's of course the code enforcement

39:33 ↗ Avenue of uh going after them but the

39:36 ↗ building official has a lot of power in

39:38 ↗ the state I mean under the state law

39:39 ↗ there's only one building official and

39:42 ↗ in this city it's James he could post

39:44 ↗ the site on inhabitable he could you

39:47 ↗ know post a stop work order he could so

39:50 ↗ there are already these uh built-in

39:53 ↗ um you know things in the building code

39:56 ↗ that give the city ways to handle it and

39:59 ↗ stop work order is a big issue for

40:02 ↗ contractors because you know time is

40:04 ↗ money and their construction halts it it

40:07 ↗ it's a huge

40:09 ↗ um concern so if there truly is a life

40:12 ↗ safety issue or anything you know those

40:13 ↗ are things we take really seriously and

40:16 ↗ and those are handled through that

40:18 ↗ Avenue of stop work order that the

40:21 ↗ inspectors post you know are approved by

40:24 ↗ James

40:26 ↗ um if it is not so much of a life safety

40:28 ↗ issue but it's something that has been

40:30 ↗ ongoing and they're not responsive to it

40:32 ↗ we could go to the stop work order that

40:35 ↗ or we could

40:37 ↗ um you know pursue the code enforcement

40:38 ↗ path for them so I mean accountability

40:41 ↗ is going to be important it's not that

40:43 ↗ we just did it and nobody you know they

40:45 ↗ signed a piece of paper and nobody obeys

40:47 ↗ the code of conduct then then what is

40:50 ↗ sort of uh what you're asking so I think

40:53 ↗ we'll just have to

40:55 ↗ go with the the idea that people will

40:58 ↗ obey it and will communicate initially

41:00 ↗ but if things happen we're prepared to

41:02 ↗ enforce it through those Avenues

41:05 ↗ so

41:07 ↗ excuse me for not being a part of this

41:10 ↗ system and everything but that sounds a

41:13 ↗ little bit

41:15 ↗ wishy-washy isn't the word but like a

41:17 ↗ little bit undefined

41:19 ↗ um is that common that a builder is

41:24 ↗ if they're doing something on site and

41:27 ↗ the city is notified about it and kind

41:29 ↗ of

41:30 ↗ comes back and says hey you clear this

41:33 ↗ upper we're going to do a stop work

41:35 ↗ order

41:36 ↗ is that common or is there a situation

41:39 ↗ where they're going to try and

41:42 ↗ Sue or you know something like that

41:44 ↗ because it's not clearly defined let me

41:47 ↗ let me save James the embarrassment of

41:50 ↗ having to talk about the authority that

41:52 ↗ he wields as the building official

41:55 ↗ um

41:56 ↗ all construction projects are are depend

42:00 ↗ on cooperation they depend on

42:01 ↗ cooperation with the contractor with the

42:03 ↗ subcontractors with the city and so the

42:06 ↗ building inspectors that work with James

42:08 ↗ they are that representative and they

42:11 ↗ have the ability to do lots of different

42:13 ↗ things and in most communities in most

42:17 ↗ construction projects there's a Respect

42:19 ↗ by the Builder there's Respect by the

42:22 ↗ inspector that if reasonable requests

42:25 ↗ are made then the contractors expected

42:27 ↗ to follow them and a reasonable request

42:29 ↗ would be you've signed this contractor

42:31 ↗ code of conduct you are not doing

42:33 ↗ something you need to do that there are

42:35 ↗ many many things that a building

42:36 ↗ inspector requires and they have those

42:39 ↗ kind of conversations James pretty much

42:41 ↗ on a daily basis in an active

42:43 ↗ construction site and that site Foreman

42:46 ↗ the general contractor may be the issues

42:49 ↗ with a subcontractor maybe it's with the

42:51 ↗ delivery issue uh it's up to that person

42:53 ↗ working with the building of uh

42:55 ↗ inspector to manage through this so this

42:58 ↗ is really just another layer of

43:00 ↗ requirements that we're going to be

43:01 ↗ asking both the contractors and the

43:04 ↗ building inspectors to work together on

43:06 ↗ if there's conflict they generally work

43:09 ↗ it out if they don't work it out our

43:11 ↗ building inspectors under James's

43:13 ↗ guidance are not shy about saying okay

43:16 ↗ well then we're going to Red Tag this

43:18 ↗ and you know again it's something that

43:21 ↗ that they don't wave around every day

43:23 ↗ but it's something that is there and in

43:26 ↗ my experience and the seat that I sit in

43:29 ↗ um you know eight times out of ten that

43:31 ↗ generally takes care of things if

43:33 ↗ there's a conflict it's usually some

43:36 ↗ third party some subcontractor an

43:39 ↗ employee so some contractor but it gets

43:41 ↗ resolved so I think what James is saying

43:43 ↗ is this is just another layer that will

43:45 ↗ be put on this yes it's I wouldn't want

43:48 ↗ to use the words wishy-washy either but

43:50 ↗ it's just the nature of of the process

43:54 ↗ um the contractor wants to get their job

43:56 ↗ done the city's building inspector wants

43:58 ↗ it done safely pursuant to all rules

44:00 ↗ regulations codes you know there are

44:02 ↗ State codes all of that that have to be

44:04 ↗ be done so our proposals the

44:07 ↗ administration is that this gets layered

44:08 ↗ on to that rather than saying there's

44:11 ↗ specific other kinds of fines because

44:13 ↗ that would then be different largely

44:15 ↗ than anything else we do so James now

44:17 ↗ that I've explained what you do for a

44:19 ↗ living is there anything you want to add

44:20 ↗ or correct

44:22 ↗ Nintendo wall you gotta you got it right

44:24 ↗ uh there there are there are some

44:26 ↗ defined things in code though like for

44:28 ↗ instance working outside of ours

44:31 ↗ um but you you get your you get your

44:33 ↗ first warning and then you get your

44:35 ↗ second warning with a fine with a one

44:37 ↗ day stop and you get your third warning

44:40 ↗ with a much bigger fine with a I don't

44:42 ↗ know two week stop it it escalates and

44:46 ↗ those are those are are hard coded in

44:49 ↗ the code some of the things that are

44:51 ↗ Life Safety are are a little bit our

44:53 ↗ little wish wishy-washy but we rely on

44:56 ↗ the experience of the building

44:57 ↗ inspectors and and and I think Wally's

44:59 ↗ exactly right the majority of the time

45:01 ↗ if I get a complaint from someone I will

45:04 ↗ get it track it which is our permitting

45:06 ↗ system find out who the the site contact

45:08 ↗ is get on the horn and call them and say

45:10 ↗ hey somebody said you there were

45:13 ↗ drywallers working on Saturday what's

45:15 ↗ going on and they'll they hang up and

45:17 ↗ call me back and they're like yeah they

45:18 ↗ were you're right I will make sure it

45:20 ↗ never happens again and

45:22 ↗ most of the time that's where it ends

45:25 ↗ but when it doesn't sometimes we have to

45:28 ↗ go a little further

45:31 ↗ okay I definitely regret using the word

45:33 ↗ wishy-washy now that everybody else has

45:35 ↗ too but I really appreciate explaining

45:38 ↗ that um my only concern there is just

45:40 ↗ making sure that adding uncertainty

45:44 ↗ doesn't doesn't cause a problem but it

45:46 ↗ sounds like that's what the relationship

45:49 ↗ typically is and that it's a close

45:51 ↗ working relationship so I also

45:54 ↗ appreciate you mentioning that there are

45:56 ↗ specific

45:57 ↗ penalties and fines for certain things

46:00 ↗ like working outside of working hours

46:04 ↗ um

46:05 ↗ that is one of the things included in

46:07 ↗ the contractor's code of conduct do we

46:10 ↗ feel like any or do we have a sense from

46:12 ↗ the community like any of these other

46:14 ↗ things are problems that require

46:17 ↗ specific

46:20 ↗ um

46:22 ↗ responses

46:24 ↗ um I know City administrator Bob Quest

46:27 ↗ just said we think we can handle it

46:29 ↗ through the

46:30 ↗ um

46:31 ↗ typical relationship but I wasn't sure

46:33 ↗ whether anything else jumped out I I

46:37 ↗ think it's the communication issue

46:39 ↗ James described when a complaint comes

46:43 ↗ to him that's how it's handled so are

46:45 ↗ there residents suffering in silence

46:47 ↗ because they don't know where to go and

46:50 ↗ so people are upset saying this project

46:52 ↗ is a bad actor because somebody came in

46:55 ↗ and worked on a Saturday well if we

46:57 ↗ don't ever find out it could have been

46:58 ↗ some subcontractor whatever the details

47:01 ↗ or circumstances if we don't know then

47:04 ↗ we can't take care of it and that the

47:06 ↗ people responsible for the project quite

47:07 ↗ honestly might not have known either so

47:10 ↗ I think the communication piece is

47:11 ↗ what's so important and as councilmember

47:14 ↗ hunt said the administration agrees that

47:17 ↗ we probably just need to live with this

47:18 ↗ for a little while too uh just to see if

47:21 ↗ there are other issues that come up

47:22 ↗ we're not really proposing anything new

47:24 ↗ here again we're just kind of putting it

47:26 ↗ all under an umbrella and putting a nice

47:28 ↗ title on it

47:30 ↗ all these things are things that that

47:32 ↗ happen now or potentially could happen

47:34 ↗ now

47:35 ↗ um so I think we're comfortable layering

47:38 ↗ it on to the other requirements we can

47:40 ↗ live with it we'd be happy to come back

47:42 ↗ in six months or a year and report and

47:45 ↗ then there are members of the community

47:46 ↗ some of which who are very active

47:49 ↗ recipients in these processes and I

47:52 ↗ think that if there's a feeling that

47:54 ↗ it's not working my senses we will hear

47:56 ↗ from them as well

47:59 ↗ um on that note I think one of the

48:00 ↗ things I've asked is you know what the

48:03 ↗ other signage is I assume somewhere on

48:05 ↗ that other signage is a City contact

48:08 ↗ as well because I notice on this it only

48:11 ↗ has the contractor's name and phone

48:12 ↗ number yeah we'll we'll come back with

48:14 ↗ like the the maybe a template of the

48:16 ↗ sign you know some sample template so

48:18 ↗ you can kind of see what it'll look like

48:21 ↗ sounds great well I think I'm ready to

48:25 ↗ sign off on it I've got picked through

48:27 ↗ all of the areas that I thought were

48:29 ↗ important so I appreciate that

48:32 ↗ okay so we had a few specific questions

48:34 ↗ so I am comfortable with and I think

48:36 ↗ there's good reasons for the current

48:37 ↗ tiers do you agree with that okay

48:40 ↗ nodding and

48:42 ↗ um and then

48:44 ↗ uh the other I think we generally are

48:47 ↗ supportive of the contents and the

48:49 ↗ approach the only other thing that we

48:52 ↗ um talked a little bit more about back

48:54 ↗ and forth was the mailing notification

48:58 ↗ um I will say I went back and looked

49:00 ↗ through our staff memo there's from

49:03 ↗ several different perspectives there's

49:05 ↗ comments about not everyone receives

49:08 ↗ mailed notification consider other

49:09 ↗ avenues and then I saw in the signage

49:12 ↗ communication community members want a

49:15 ↗ clear pathway for communication but they

49:16 ↗ said consider balance of notifications

49:18 ↗ so people aren't over notified which

49:20 ↗ will create confusion

49:22 ↗ I think given that and then given also

49:25 ↗ that from the developer side they were

49:27 ↗ also concerned about additional

49:29 ↗ notification need

49:31 ↗ and given that we have this QR code that

49:34 ↗ hopefully is easy for people to to use

49:37 ↗ plus the contact information right there

49:40 ↗ on a sign I think I think that's the way

49:44 ↗ I'm leaning is to not do the mailing

49:46 ↗ notification and see see if the QR code

49:49 ↗ is working if people are comfortable

49:51 ↗ using that if it increases awareness

49:53 ↗ about the rules or the

49:58 ↗ um the code and so I think that's where

50:02 ↗ I ultimately have landed do you agree

50:04 ↗ with that yeah I think that meets the

50:08 ↗ needs and what I would think about if I

50:11 ↗ was a resident near a construction area

50:13 ↗ is

50:14 ↗ I understand there are signs and that's

50:15 ↗ where I should go for the information so

50:18 ↗ okay great

50:20 ↗ um

50:20 ↗ so then I think I I think it would be

50:23 ↗ helpful to have when the information

50:24 ↗ comes back the request was to have the

50:28 ↗ other the information about what other

50:30 ↗ information is on signs and at

50:34 ↗ construction sites that was that was

50:36 ↗ your request and then my request would

50:39 ↗ to be to have a little bit of

50:40 ↗ information about if other cities are

50:42 ↗ doing mailers for construction just so

50:45 ↗ we know what our peer cities are doing

50:46 ↗ but again I think after reading through

50:49 ↗ all the comments that you collected uh

50:52 ↗ which are very helpful I think we should

50:55 ↗ for now go with

50:57 ↗ no mailer and see if the QR code and the

50:59 ↗ sign is increasing awareness and meeting

51:01 ↗ our goals

51:03 ↗ and I'll just add to that um I think it

51:07 ↗ says under tier two that signage with

51:11 ↗ contractor name and contact information

51:13 ↗ would be required to post at this site

51:15 ↗ but no detailed website so if you could

51:17 ↗ maybe show what signage would look like

51:21 ↗ for a tier two versus a tier three that

51:24 ↗ would

51:25 ↗ I'm a very visual person so that would

51:27 ↗ be very helpful for me thanks

51:31 ↗ okay

51:33 ↗ um

51:35 ↗ we also so there was a mention of a

51:39 ↗ potential other topic related but not

51:43 ↗ the same thing which would be

51:45 ↗ communication around public projects my

51:48 ↗ feeling is that that can be separated

51:50 ↗ from this and so because I I do think

51:54 ↗ they're different I think there are more

51:58 ↗ points of connection with the city for

52:00 ↗ example with a contractor that is

52:02 ↗ working on a public project and so I

52:06 ↗ think this code of conduct

52:08 ↗ uh should be as it's designed for

52:11 ↗ private development so I'm fine with

52:13 ↗ putting that on a separate track that

52:14 ↗ conversation about public

52:16 ↗ um

52:18 ↗ public uh contract contractors or

52:21 ↗ contractors on public projects rather

52:24 ↗ um are you okay with that and then we'll

52:26 ↗ we'll proceed with this going back to

52:28 ↗ council and then the committee can have

52:30 ↗ an update on the public

52:32 ↗ contractors on public projects

52:34 ↗ separately from this yeah I think

52:36 ↗ there's certainly been an interest in

52:38 ↗ the community to make sure there is an

52:41 ↗ effective point of contact for public

52:44 ↗ projects and so I think that's just an

52:47 ↗ internal point of communication for us I

52:50 ↗ I don't know that I need the contractor

52:54 ↗ code of conduct to apply but I do need

52:58 ↗ effective signage and communication and

53:01 ↗ all of those things which I think are

53:03 ↗ standards and our goals anyway

53:07 ↗ and if I could just add it you know our

53:09 ↗ initial discussions internally

53:12 ↗ um we find that sometimes people are

53:14 ↗ reluctant to call the police department

53:17 ↗ um and people shouldn't be reluctant

53:18 ↗ that those are our systems are in place

53:21 ↗ um especially for public projects

53:23 ↗ um that if there's something in the

53:24 ↗ right of way something's gone wrong uh

53:27 ↗ people should call the police department

53:28 ↗ uh the police department has on call

53:30 ↗ Public Works contact information they

53:34 ↗ can contact Community Planning and

53:35 ↗ Development if need to be uh and so as

53:37 ↗ we as I've talked to especially our

53:39 ↗ Public Works staff

53:41 ↗ um that's what they're feeling is that

53:43 ↗ maybe we just need to publicize that

53:44 ↗ more so that if there is a safety issue

53:47 ↗ of the on-call person can be contacted

53:49 ↗ does it work perfectly every time no

53:51 ↗ unfortunately it doesn't but those

53:53 ↗ systems are in place and and they they

53:55 ↗ work more often than they don't and I

53:58 ↗ think we'll look at signage issues

53:59 ↗ anyway because I think it just makes

54:01 ↗ sense

54:02 ↗ um so we're happy to do whatever the

54:05 ↗ committee thinks is appropriate

54:08 ↗ okay thank you for that I I think that

54:10 ↗ this my

54:12 ↗ my thought is that we could send this to

54:15 ↗ the council I think it can be on consent

54:18 ↗ because

54:19 ↗ um I think it's uh in my opinion

54:22 ↗ non-controversial and um I think

54:25 ↗ if we agree then it could be on consent

54:28 ↗ with the additional information in the

54:30 ↗ agenda bill that comes back to council

54:31 ↗ and then

54:33 ↗ um to our committee if we could have

54:35 ↗ that other piece of the related

54:37 ↗ conversation on the contractors for

54:39 ↗ public projects at a later time maybe in

54:42 ↗ the spring then that could kind of close

54:44 ↗ out that

54:46 ↗ complementary topic

54:50 ↗ um does that sound reasonable

54:53 ↗ yeah I think that sounds good okay all

54:55 ↗ right so we will do that do you have

54:57 ↗ what you yes just a question

55:00 ↗ um to community planning involvement

55:01 ↗ staff I would think that

55:03 ↗ um making the 17th January with the

55:06 ↗ mock-ups of the signs might be a little

55:07 ↗ difficult so if the committee's

55:09 ↗ comfortable we could maybe wait at one

55:11 ↗ additional council meeting and bring it

55:12 ↗ back on February 6th just to give staff

55:15 ↗ a little bit more time to because I

55:17 ↗ think you'll have to rely on other

55:19 ↗ colleagues to perhaps help mock-ups yeah

55:21 ↗ we want to think it through and have a

55:23 ↗ good you know maybe we'll reach out to

55:26 ↗ the sign manufacturers so we yeah I

55:28 ↗ think a little bit more time would be

55:30 ↗ good to come to finalize the template

55:32 ↗ just one meeting so we would put this on

55:34 ↗ consent then for February 6 and then

55:37 ↗ come back with a public project

55:38 ↗ discussion and sometime this spring

55:41 ↗ I think that sounds good to me so yep

55:44 ↗ sounds good to us so that will be

55:46 ↗ that'll be great

55:47 ↗ um

55:48 ↗ all right you have what you need from us

55:50 ↗ on this very much great okay then uh we

55:53 ↗ have no other regular business items I

55:56 ↗ do have one announcement which is that

55:58 ↗ we have another committee meeting of

56:01 ↗ this committee which is uh not typical

56:05 ↗ but will occur this later this month and

56:08 ↗ that is on the 24th of January and we

56:11 ↗ have two items on the planning calendar

56:12 ↗ they are Title 18 executive summary and

56:15 ↗ overview which is id1307 and id1327

56:19 ↗ amending IMC 3.74 impact fee study

56:23 ↗ update frequency

56:25 ↗ um so I wanted to make sure to announce

56:27 ↗ that upcoming meeting of this committee

56:30 ↗ for later this month

56:33 ↗ and Madam chair we're not sure at this

56:36 ↗ point about the pack fee item but we do

56:38 ↗ believe that the title 18 discussion

56:40 ↗ there may also be uh and I don't see the

56:43 ↗ City attorney she had perhaps was going

56:45 ↗ to join us this evening uh a need for an

56:47 ↗ executive session with the committee

56:49 ↗ something we haven't done

56:52 ↗ since we've brought committees back

56:54 ↗ um so that's also and we'll keep you

56:56 ↗ apprised if that would be required as

56:59 ↗ well

57:01 ↗ okay please let us know

57:04 ↗ um other than other than that do we have

57:06 ↗ any uh other announcements

57:10 ↗ okay then with that we are adjourned at

57:13 ↗ 7 27 pm thank you all

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

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Attendance

Council / Members (2)

Victoria Hunt

Lindsey Walsh

Staff (2)

Wally Bobkiewicz, City Administrator

Chris Grabowski, Deputy City Clerk

Excused

Chris Reh

Recommendations & actions (1)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

a) The minutes of December 6, 2022 meeting were approved as presented.