Equity Board · Wednesday, September 3, 2025 · City Council Digest

3. APPROVAL OF MINUTES

Minutes of July 2, 2025 meeting

packet pp.3–5

▶ Watch from 4:32 Open packet at p.3 ↗

Staff report:

APPROVAL OF MINUTES a) 07-02-25 Equity Board Minutes Page [0000] CITY OF ISSAQUAH Equity Board 6:00 PM Steelhead Room, 235 1st Ave. July 2, 2025 MINUTES SE, Issaquah

4. CHAIR REPORT

Opening Question

10 min · Lesley Millender-Irwin, Equity Board Chair

5. STAFF REPORT

Updates since July 2, 2025 Meeting

5 min · Gillian Straub, Management Analyst

6. AGENDA ITEMS

Culture Fest (Welcoming Week) Plan Report & Engagement Goals (I) Friday, September 5; 5:30 - 7:30 pm

15 min · Lesley Millender-Irwin, Equity Board Chair · packet pp.7–10

Topics: Arts & Culture

▶ Watch from 4:30 Open packet at p.7 ↗

Equity Framework Next Steps Facilitated by: Gillian Straub, Management Analyst

Discussion · 30 min

Topics: Equity

▶ Watch from 4:30

2158 segments .txt ↗

0:02 ↗ I'd like to call the meeting to order at

0:05 ↗ 6:01 p.m. So, Julian, do we have Can you

0:09 ↗ please take role and also um I guess

0:11 ↗ announce any absences that we know of?

0:14 ↗ >> Yes. Um

0:16 ↗ so, I'll go ahead and call your name. Um

0:18 ↗ and you can just respond that you're

0:20 ↗ here either in person or online. So,

0:22 ↗ first we have Leslie,

0:24 ↗ >> Ezek.

0:26 ↗ >> Heather has an excused absence as do

0:29 ↗ Priy, Veronica, Kelly, and Kelly. Um, so

0:34 ↗ I'll move on down to Lorna

0:35 ↗ >> here.

0:36 ↗ >> Chris

0:37 ↗ >> here,

0:38 ↗ >> Oscar

0:39 ↗ >> here,

0:39 ↗ >> Juan here.

0:41 ↗ >> Um, and then Kunol is the last member

0:44 ↗ that we're waiting for.

0:47 ↗ >> Thank you, Joanne.

0:51 ↗ And our next item is public comment. So,

0:55 ↗ do we have um individuals here this

0:57 ↗ evening that would like to make public

0:58 ↗ comment? Fantastic. Please, what's your

1:01 ↗ name?

1:01 ↗ >> Hi, everyone. Ted Lucas here in Islam

1:06 ↗ and

1:08 ↗ we have this opportunity to invite you

1:10 ↗ to another community building social

1:12 ↗ which some of you who have been members

1:14 ↗ of the equity board for a while have

1:16 ↗ even attended and certainly know all

1:18 ↗ about. And so it's our pleasure uh

1:21 ↗ sponsored by the Bahigh of Isiqua the

1:23 ↗ Bif FA is to who've really been a big

1:26 ↗ supporter from the very beginning of the

1:28 ↗ equity board and kind of tried to uh

1:31 ↗ certainly advocate for and ally with you

1:34 ↗ over the years and so on. So we have

1:37 ↗ invited equity board. We've had people

1:39 ↗ from the city council join us for the

1:41 ↗ mayor's office as you all know. We've

1:44 ↗ had uh community and social simply is in

1:47 ↗ it's a informal kind of opportunity for

1:50 ↗ people to get to know each other talk

1:52 ↗ about what we talk about is a particular

1:54 ↗ subject. And so I had to go back to my

1:55 ↗ memory and say we've had how does u

1:58 ↗ community health nonforprofit

2:00 ↗ organizations contribute to community

2:02 ↗ building? How does, Another one was, how

2:04 ↗ does the food bank here at Is it called

2:06 ↗ contribute to community building?

2:07 ↗ Another one was uh how does the garage

2:10 ↗ right here next to us contribute to

2:12 ↗ community building for youth

2:14 ↗ students? Another one was even city

2:17 ↗ council members came and described how

2:19 ↗ they contribute to community building

2:21 ↗ and what their uh their programs are for

2:23 ↗ for the community members of the city

2:25 ↗ council. Nourishing Network had a

2:28 ↗ representative come and speak to us also

2:29 ↗ about their network of support for

2:32 ↗ community and resources and most

2:35 ↗ recently uh we had the topic of how does

2:38 ↗ spirituality contribute to community

2:40 ↗ building which was interest you know all

2:41 ↗ these different things. So the next one

2:43 ↗ and I have the invitation for you which

2:45 ↗ you'll get an electronic copy coming to

2:47 ↗ you from Jillian I think is in my hand

2:50 ↗ so I'll just give you the hard copy and

2:51 ↗ it is how do service organizations

2:54 ↗ contribute to building a more vibrant

2:56 ↗ community of a service organization. So

2:58 ↗ the particular folks that are going to

3:00 ↗ join us are members of the Kuanis uh

3:03 ↗ club here in in isqua as a service

3:05 ↗ organization. you have rotary and she

3:07 ↗ many others who have are dedicated to to

3:10 ↗ to serving the community and community

3:12 ↗ building. So actually we were in contact

3:14 ↗ with um council member de Michelle and

3:17 ↗ she said that she kind of gave us that

3:19 ↗ great idea and she may be joining us

3:22 ↗ because she's a member of Kowanas and

3:23 ↗ and bring a couple other Squanas

3:25 ↗ members. So that's the it's a it's a

3:27 ↗ very informal uh and here's the address

3:29 ↗ for for one of our homes where many of

3:31 ↗ you have attended and we'll have that

3:33 ↗ conversation led by those speakers

3:35 ↗ everybody has opinions and and

3:37 ↗ conversation and then followed by dinner

3:39 ↗ very casual dinner and getting to know

3:40 ↗ each other. So with that just know that

3:43 ↗ you are very cordially invited. So let

3:46 ↗ me just pass these hard copies around

3:48 ↗ please

3:49 ↗ >> and if you will either way and thank you

3:52 ↗ all very much. Love the work.

3:54 ↗ >> Thank you Tad. We appreciate you.

4:06 ↗ >> I keep the extras if you'd like to

4:09 ↗ Jillian as folks in your office as well.

4:12 ↗ >> Yeah, happy to. Thank you. Very nice.

4:15 ↗ Thank you.

4:17 ↗ We have another speaker for a public

4:19 ↗ comment. Oh, you're just here joining

4:20 ↗ us. Well, welcome.

4:21 ↗ >> Thanks. Hi, I'm Andrea Snder. the deputy

4:24 ↗ city administrator.

4:25 ↗ >> Wonderful. Thank you, Andrea.

4:30 ↗ >> Okay, our next agenda item is the

4:32 ↗ approval of minutes for the July 2nd,

4:35 ↗ 2025 meeting of the equity board. So, if

4:39 ↗ everyone could take a moment just to

4:41 ↗ review the minutes in your packet and I

4:44 ↗ know if you have any uh questions or

4:46 ↗ comments.

4:48 ↗ >> I have a couple of paper copies if

4:50 ↗ anyone needs the the minutes. Okay. All

4:54 ↗ [Music]

5:00 ↗ right, they're also up on the screen. So

5:03 ↗ happy to scroll as needed.

5:24 ↗ Anyone

5:37 ↗ have any questions or requests for

5:40 ↗ correction to the minutes?

5:43 ↗ Okay, seeing that we have no requests

5:45 ↗ for corrections, I'd like to ask for a

5:48 ↗ motion to approve the minutes of the

5:50 ↗ equity board of July 2nd, 2025. Do we

5:54 ↗ have a first motion?

5:55 ↗ >> A motion.

5:56 ↗ >> I second move.

5:59 ↗ >> We have a second.

6:03 ↗ Okay.

6:08 ↗ >> No, no, no.

6:09 ↗ >> Okay.

6:10 ↗ >> I feel like I missed part of that motion

6:12 ↗ in

6:14 ↗ >> maybe just um the if there's any

6:16 ↗ discussion um and then if there's no

6:18 ↗ then it's approved by unanimous.

6:20 ↗ >> Any discussion?

6:24 ↗ Okay. And we have a unanimously approved

6:27 ↗ set of minutes. Thank you very much.

6:36 ↗ Okay. So, um I guess the next item is

6:39 ↗ mine. So, um for my chair report,

6:42 ↗ apparently I have an opening question

6:44 ↗ and I had two really good questions. I'm

6:47 ↗ going to pick one right now because I

6:50 ↗ had to. And it seems like a wildly

6:52 ↗ inappropriate question tonight given

6:54 ↗ that it's about 86 degrees outside right

6:56 ↗ now, but um I'm going to ask h

7:02 ↗ as the days get shorter, what's one fall

7:05 ↗ activity or guilty pleasure that helps

7:07 ↗ you slow down and enjoy the fall season?

7:11 ↗ So, as the days get shorter, what's one

7:14 ↗ fall activity or guilty pleasure that

7:16 ↗ helps you slow down and enjoy the fall

7:18 ↗ season? So, who'd like to start?

7:27 ↗ >> Go,

7:28 ↗ >> please.

7:29 ↗ >> Um, swimming in Lake Samash

7:33 ↗ is, uh, perfectly in the fall,

7:36 ↗ just cool enough, but not too cold.

7:40 ↗ Feels like a nice way to spend fall days

7:43 ↗ or fall evenings.

7:44 ↗ >> Delightful. What's the temperature in

7:46 ↗ the water? I haven't gotten in.

7:49 ↗ >> I don't know. 65 70.

7:53 ↗ >> I'm just guessing.

7:54 ↗ >> Wow. Seems chilly, but I'm in

7:57 ↗ California.

7:58 ↗ [Music]

8:01 ↗ >> You'd like to answer the question next

8:04 ↗ online folks?

8:08 ↗ I I can go.

8:10 ↗ Please.

8:11 ↗ >> Um, I like to sit outside with a cup of

8:13 ↗ coffee in the morning when it's a little

8:15 ↗ bit crisp. I know it's not the nighttime

8:17 ↗ activity that you're talking about when

8:18 ↗ the days are shorter, but there is

8:20 ↗ something about having a cup of coffee

8:22 ↗ in the mornings with the fall around

8:24 ↗ you.

8:27 ↗ >> Agreed. It's a nice tradition.

8:32 ↗ >> Okay. Next. like to do a little bit more

8:36 ↗ walks because it's like nice and like

8:39 ↗ the colors of the leaves change and

8:41 ↗ stuff. So, it's like

8:42 ↗ >> it's not really a guilty pleasure, but

8:44 ↗ like it is better than walking in the

8:46 ↗ summer when it's like super hot. So,

8:49 ↗ >> agree. Especially when it's about 86 87

8:51 ↗ degrees outside.

8:53 ↗ >> Agree.

8:56 ↗ >> Go. I like going hiking in the fall more

8:58 ↗ than summertime. Um naturally, you kind

9:00 ↗ of have to slow down in general, just

9:02 ↗ catch a breath. But um it's just yeah

9:05 ↗ the colors are turning. It's just really

9:07 ↗ pretty especially getting together with

9:09 ↗ like girlfriends to just walk and talk.

9:11 ↗ It's really nice especially around is

9:13 ↗ quad. So try

9:17 ↗ >> Yeah. I would say uh lounging around my

9:20 ↗ apartment on Saturdays watching college

9:22 ↗ football all day with all the doors and

9:25 ↗ windows open just letting all the fresh

9:28 ↗ air in.

9:31 ↗ For me, it's decorating my house for

9:34 ↗ Halloween and then Christmas. It's next

9:38 ↗ three months, it'll be all decorating,

9:40 ↗ putting down, decorating, putting down.

9:42 ↗ My husband and I love this season.

9:47 ↗ I love it. And I actually have to uh say

9:50 ↗ that Lornie Stoall part of my uh answer

9:53 ↗ because um one of my fall activities is

9:57 ↗ going down into my basement suite and

9:59 ↗ pulling out the six boxes of fall decor.

10:03 ↗ So it's pumpkins, leaves, it's all of

10:05 ↗ that really cool stuff. So I love

10:08 ↗ pulling all that stuff out and

10:09 ↗ organizing where it's going to go. So to

10:12 ↗ me that just means that fall is here

10:14 ↗ doing that. And then also pulling out

10:16 ↗ the box of sweaters that it's getting

10:18 ↗ increasingly bigger since I've lived

10:20 ↗ here in Washington. So, not a guilty

10:22 ↗ pleasure, but it's a kind of a mark of

10:25 ↗ the turn of the the season that uh

10:27 ↗ sweaters and fall decor.

10:30 ↗ >> Yeah.

10:31 ↗ >> All right. I'm happy to go. And then I

10:33 ↗ think anyone else in the room should

10:34 ↗ should feel welcome to answer as well.

10:37 ↗ Um I go on a walk every morning with my

10:40 ↗ dog. Um, but in the fall it's

10:41 ↗ particularly nice because you're getting

10:43 ↗ up a little bit more with the sun. Um,

10:45 ↗ rather than when it's already up. Um,

10:47 ↗ and I go on the same walk most mornings,

10:50 ↗ so I can kind of see the changes in the

10:51 ↗ neighborhood. Um, and see the the colors

10:54 ↗ change and really small things that

10:55 ↗ you'd miss if you only did it once or

10:57 ↗ twice a season. So, I really like that.

11:00 ↗ >> Very nice.

11:03 ↗ will go in the audience to share what as

11:07 ↗ the days get shorter, what fall activity

11:09 ↗ or guilty pleasure helps you slow down

11:12 ↗ and enjoy the season.

11:15 ↗ >> Thank you. Um again, hi, I'm Andrea, the

11:18 ↗ deputy city administrator, and um I

11:23 ↗ discovered a new guilty pleasure last

11:25 ↗ fall. I went to Bob's Farm, which is up

11:28 ↗ north Seattle, and they have the most

11:31 ↗ amazing

11:34 ↗ that just knocked my socks off. So, I

11:37 ↗ think I might have to make another trip

11:39 ↗ this year and go to the farm. They also

11:42 ↗ had the best Christmas apples I've ever

11:45 ↗ had.

11:46 ↗ >> Um, so might have to go up some donuts

11:50 ↗ apples. Was a good time.

11:53 ↗ >> Talk about next. But where is Bob? What

11:55 ↗ county?

11:56 ↗ >> Well, it says Bob's Farm.

11:58 ↗ >> It's in Snowomish.

11:59 ↗ >> Snowish. And they have a maze there,

12:02 ↗ too. So, you can do donuts and a maze.

12:06 ↗ >> That are really nice.

12:08 ↗ >> And I'm loading this on.

12:12 ↗ Thank you very much.

12:16 ↗ >> So, I would say she she got it. donuts

12:19 ↗ and coffee and driving into the hills

12:22 ↗ and the mountains for the fall, you

12:24 ↗ know, colors and all that and enjoying

12:26 ↗ how brisk and how beautiful sometimes

12:28 ↗ the sun can be on a cool fall day and

12:31 ↗ looking through the beautiful colors and

12:33 ↗ looking for a new coffee and dawn place.

12:35 ↗ It's a good one.

12:36 ↗ >> Thanks.

12:39 ↗ Fantastic. Thank you so much for

12:41 ↗ sharing. I appreciate that. Good stuff.

12:43 ↗ And we have a really neat place to go.

12:45 ↗ their weight loss fund.

12:48 ↗ >> Not intended to be a city promotion.

12:52 ↗ >> They're not a club business. It's just

12:56 ↗ >> so noted.

12:59 ↗ And do we have anyone online that wants

13:01 ↗ to share? We had Nisha go. So

13:03 ↗ >> I think we're good. Okay. So I can

13:05 ↗ screen share.

13:06 ↗ >> All right. Fantastic.

13:12 ↗ All right. So it looks like uh Julian

13:14 ↗ your staff report.

13:15 ↗ >> Yeah, absolutely. So it's been since

13:18 ↗ July 2nd, if you can believe it, since

13:20 ↗ this group last met. Um so welcome back

13:23 ↗ kind of post summer, oddly enough. Um so

13:27 ↗ just a few updates. So the staff equity

13:29 ↗ team is continuing work on that wider

13:32 ↗ equity assessment that we've talked

13:33 ↗ about a few times. Um and we'll be

13:36 ↗ bringing that back to the board to talk

13:38 ↗ about your role um in some kind of

13:40 ↗ review process for that. So that's still

13:43 ↗ chugging away. Um, I wanted to share

13:46 ↗ that your next meeting is not at the

13:48 ↗ beginning of August, but rather it's on

13:50 ↗ October or I'm sorry, it's not the

13:52 ↗ beginning of October, but uh at the on

13:55 ↗ October 22nd. It's a joint meeting with

13:58 ↗ human services um where you'll be

14:00 ↗ hearing from a couple of human services

14:02 ↗ partners. Um and you'll also be hearing

14:04 ↗ a presentation on some transportation

14:06 ↗ topics. More information will come. So

14:08 ↗ that's still a Wednesday at 6:00 pm. Um,

14:11 ↗ so it's still your normal time, just a

14:13 ↗ little bit later in the month than you

14:14 ↗ will typically meet meet and I'll be

14:16 ↗ sending out a lot of reminders um and

14:19 ↗ and notice on that. Uh, and next I'd

14:22 ↗ like to share that uh Dale Marky CRM

14:25 ↗ usual leaison received an award um from

14:27 ↗ the Washington City County Management

14:29 ↗ Association for an out for outstanding

14:31 ↗ assistant um in part because of her work

14:34 ↗ with all of you and her like wider

14:36 ↗ equity work. So I thought you all would

14:38 ↗ like to like to know that. It's

14:40 ↗ fantastic.

14:42 ↗ >> Yeah. So well deserved for her. So

14:44 ↗ >> but that's all I've got.

14:46 ↗ >> Great. Thank you Jillian.

14:48 ↗ >> Okay. So the uh next agenda item is um

14:53 ↗ our discussion of culture fest. So

14:55 ↗ unfortunately um with uh some

14:58 ↗ challenging schedules. mine in

15:00 ↗ particular uh in August uh the two

15:05 ↗ meetings that um we were wanting to

15:07 ↗ schedule were not scheduled in terms of

15:09 ↗ planning for CultureFest. So um I

15:12 ↗ reached out to Jillian this morning and

15:14 ↗ figured that we could do some discussion

15:16 ↗ and brainstorming this evening to uh

15:19 ↗ come up with some um some solid ideas

15:22 ↗ that we can implement on Friday to make

15:24 ↗ our table really engaging and uh

15:26 ↗ interesting. Uh so with that being said,

15:30 ↗ um I guess we can jump right in to some

15:32 ↗ brainstorming and I'm going to lean on

15:34 ↗ Julian a bit to kind of talk about some

15:36 ↗ of the questions that uh she laid out in

15:39 ↗ an email uh to me this morning. Um and

15:42 ↗ some of that information could have been

15:43 ↗ shared with some of you, but I'm just

15:45 ↗ going to go through some of your uh

15:46 ↗ comments, Jillian, in the from the email

15:48 ↗ this morning.

15:49 ↗ >> Yeah. So if I can interject briefly,

15:51 ↗ just to remind folks, Culture Fest is

15:53 ↗ this Friday. The event starts at 5:30

15:56 ↗ with a softer opening at like 5:20.

15:59 ↗ Folks are allowed to arrive, I believe,

16:01 ↗ no earlier than 400 p.m. to set up their

16:03 ↗ booths. Um, and you'll tear down your

16:05 ↗ booths when the when the um event ends

16:08 ↗ at 7:30. And it's right out here on the

16:10 ↗ community center lot. I have a couple

16:12 ↗ more like logistic detail things that we

16:14 ↗ can get into once you all kind of talk

16:16 ↗ about what you want to how you want to

16:18 ↗ table. So,

16:20 ↗ >> fantastic. Thank you. So, um I do recall

16:24 ↗ when we last met in July that um the

16:27 ↗ board did seem based on uh Jillian's

16:29 ↗ comments, thank you so much, that the

16:31 ↗ board did seem very interested in doing

16:33 ↗ something that would bring community

16:35 ↗ folks to the table and share a bit about

16:37 ↗ what the board does. So just in terms of

16:41 ↗ getting the conversation kind of going

16:43 ↗ right now, um what information can we

16:46 ↗ provide in you all's opinion on Friday

16:48 ↗ to introduce ourselves to the community

16:50 ↗ quickly? So we're at the table. We have

16:53 ↗ folks coming over and they're they're

16:55 ↗ curious about us. What is it that we can

16:57 ↗ do immediately to start speaking to the

17:00 ↗ community about what it is the equity

17:02 ↗ board does?

17:06 ↗ From what I recall last meeting too, we

17:08 ↗ were going to talk to folks who went

17:11 ↗ last year, right? To see kind of what

17:13 ↗ was like the wins of um

17:16 ↗ the event that and due to timing it's a

17:19 ↗ little bit tight now. So I just want to

17:21 ↗ like um see if there's a easier way to

17:24 ↗ go about this. So was were we able to

17:26 ↗ contact folks who were at the event last

17:29 ↗ year to see what worked well?

17:30 ↗ >> Yeah, I'd asked the a couple of the

17:32 ↗ board members who were involved. Some of

17:33 ↗ them have since um are no longer on the

17:36 ↗ board. Um but they didn't have any

17:39 ↗ specific like uh activities or anything

17:42 ↗ like that that they had noted. Rather,

17:44 ↗ they were like anything that um kind of

17:48 ↗ brings a little bit of engagement that

17:49 ↗ makes someone kind of want to walk up to

17:51 ↗ the table or that this group would feel

17:53 ↗ comfortable like reaching out to people

17:54 ↗ who are passing by the table. um those

17:57 ↗ kinds of activities will be will be

17:59 ↗ helpful um to bring folks in because

18:02 ↗ people might not might not organically

18:03 ↗ stop. So,

18:06 ↗ >> absolutely. So, um Priy, did she say

18:09 ↗ that she was available for I guess

18:12 ↗ either an hour or so?

18:14 ↗ >> Yeah, she's available from 5:30 to 6:30.

18:16 ↗ >> Okay. And I know that she has I know for

18:20 ↗ a fact last year she um was at the

18:22 ↗ table. Um so she would be a great person

18:26 ↗ to I think have with another person that

18:29 ↗ um would be I guess comfortable in terms

18:32 ↗ of working with her taking the lead um

18:35 ↗ to be comfortable at the table. So is

18:38 ↗ there any information that we think we

18:40 ↗ can use to introduce ourselves to the

18:42 ↗ community quickly because saying that

18:44 ↗ we're on the equity board that is that's

18:47 ↗ something that we do. What is the equity

18:48 ↗ board? I think a lot of people would be

18:50 ↗ thinking that. So kind of thinking in

18:52 ↗ terms of a elevator pitch, who are we?

18:55 ↗ What do we do?

18:56 ↗ >> I think I mean my one suggestion would

18:59 ↗ be we have a document that shows all of

19:01 ↗ the work that we've produced in the past

19:04 ↗ three four years. I would say we can

19:07 ↗ have like a poster just put it on the

19:09 ↗ table. Let's say the equity board has

19:11 ↗ participated in updating the city's

19:14 ↗ religious calendar and supporting and

19:16 ↗ working on the equity framework and you

19:19 ↗ know just put at least five to eight big

19:22 ↗ bullet points of the items that we work

19:24 ↗ on. Uh I think for fun engaging activity

19:28 ↗ we can but it would require work and I I

19:32 ↗ personally don't know if I can do it

19:33 ↗ between now and Friday but um it gets

19:38 ↗ hard to just pull all people in. And so

19:42 ↗ for me one of the things that I've noted

19:44 ↗ in this role and working with different

19:47 ↗ people coming here is they don't know

19:48 ↗ the meaning of equity and equality. And

19:51 ↗ one of the biggest fights with community

19:53 ↗ members is wanting everyone to have

19:56 ↗ equity, equality, and not recognizing

19:59 ↗ why equity is needed. And so I wonder if

20:03 ↗ there's some kind of a question thing.

20:06 ↗ We can put equality on one side and

20:08 ↗ equity on one side and like a paper

20:09 ↗ like, hey, is this equity or quality

20:12 ↗ when you're giving this and why? and

20:14 ↗ people have to choose and then using

20:17 ↗ that be the the way to get people pulled

20:20 ↗ in to explain why we have to do it, you

20:24 ↗ know. So having a document in English

20:28 ↗ where people have to go online and fill

20:30 ↗ it out for families to report an issue

20:35 ↗ is that and everyone has the same

20:39 ↗ document. Is that equity or quality?

20:41 ↗ Right?

20:42 ↗ Is this a problem? Why would this be

20:44 ↗ something that

20:47 ↗ someone might be concerned about? Some

20:50 ↗ just on that line. So just that would be

20:53 ↗ so just to get people thinking because

20:56 ↗ for most part people don't recognize

20:59 ↗ what some inequities exist in our

21:02 ↗ community and why they need to be

21:05 ↗ addressed. And so when we have these

21:07 ↗ conversations, it gets them thinking,

21:09 ↗ "Oh yeah, that makes sense. that should

21:12 ↗ be addressed. You know, like having a

21:15 ↗ police officer go to a house and then

21:17 ↗ when they get to the house, the family

21:18 ↗ doesn't speak English,

21:21 ↗ >> like police officers who still work and

21:24 ↗ speak very kindly in English, but that's

21:26 ↗ the only support they have. Is that a

21:29 ↗ best way to service and support our

21:32 ↗ families, you know, and so what would

21:34 ↗ equity be?

21:35 ↗ But I'm I'm sure we have many examples

21:38 ↗ in work that we have participated in

21:41 ↗ when we met with the parks department

21:43 ↗ and other departments and I'm sure the

21:44 ↗ city has some examples. Um, and I'm

21:47 ↗ wondering if we can even have like five

21:49 ↗ or 10. We don't really need that many

21:50 ↗ because it's only going to be one person

21:52 ↗ coming to the table at that time to

21:54 ↗ foster the question and they can pull it

21:56 ↗ out and say, "What do you think this

21:57 ↗ is?" That's just

22:00 ↗ >> I think it's a great idea. So, I'm just

22:03 ↗ listening to what you've just said. A

22:06 ↗ poster that we would have on our table

22:08 ↗ that would have our equity board success

22:12 ↗ like maybe things we've um completed

22:14 ↗ within the work plan. So, those items

22:17 ↗ sitting on the table um as a poster um

22:22 ↗ is that doable for us if we were to pull

22:24 ↗ that together and just have that printed

22:27 ↗ one one poster. So, I think the issue is

22:30 ↗ that I can assist with like normal

22:31 ↗ document printing, but I don't have a

22:33 ↗ ton of access to

22:34 ↗ >> I will pay for it. I am a wiz at getting

22:37 ↗ things sent to Walgreens and printing

22:39 ↗ for my events. So, I will print

22:41 ↗ something. If you would send me the

22:43 ↗ documents and I would love to use Can I

22:46 ↗ use the logo?

22:47 ↗ >> Yeah.

22:48 ↗ >> So, if you just give me a document, I

22:51 ↗ will send it and have it printed and

22:53 ↗ have it ready. Okay.

22:54 ↗ >> By Friday morning, okay. and it'll just

22:56 ↗ be a stand up 16 by 20 document that we

22:59 ↗ can put on. Um,

23:02 ↗ >> and I can assist with drafting that or

23:05 ↗ at least like

23:06 ↗ >> like dropping the logos in.

23:08 ↗ >> Yes.

23:09 ↗ >> And if you just give it to me as a PDF

23:11 ↗ or something, I can send it in.

23:16 ↗ >> I don't think anything needs to be

23:17 ↗ passed out. That's too much.

23:19 ↗ >> Okay. It actually that brings up a

23:21 ↗ conversation about um a QR code. So, uh,

23:25 ↗ Jillian was kind enough to volunteer to

23:29 ↗ create a QR code. So, what would we have

23:34 ↗ to direct? So, if someone is, I guess,

23:37 ↗ um, taking a picture of a QR code, where

23:39 ↗ are we having that point to? Is that to

23:41 ↗ the equity board website through the

23:43 ↗ city of Isiqua or through a maybe a a

23:47 ↗ document such as uh, define what equity

23:50 ↗ is versus um, what equality is? So,

23:52 ↗ maybe an info sheet. So, what are you

23:55 ↗ all's thoughts putting it to the website

23:57 ↗ or maybe like an information document as

24:01 ↗ Laura just suggested?

24:04 ↗ >> My suggestion would be to put it to the

24:07 ↗ website to get more traction into what

24:09 ↗ we do, what the the work that we do, the

24:11 ↗ involvement with community. Uh just to

24:14 ↗ kind of go off of the um equity versus

24:17 ↗ equality, we could print out statements

24:20 ↗ of like

24:22 ↗ randomize right on the table and be like

24:25 ↗ like I don't know little phrases like

24:27 ↗ everyone gets the same height ladder.

24:29 ↗ Which one do you think that belongs to?

24:31 ↗ Is it equity or equality? um every

24:34 ↗ single household no matter what size

24:37 ↗ family you have gets the same amount of

24:40 ↗ I don't know canned good canned goods or

24:42 ↗ something as then have people choose and

24:44 ↗ then maybe we can engage them that way

24:46 ↗ of like

24:48 ↗ >> kind of like pin yeah like penny pin

24:50 ↗ >> and I could even do another 16 by 20

24:52 ↗ just has the word equity and equality

24:54 ↗ and

24:55 ↗ >> yeah and then we just put it on there

24:57 ↗ >> and I can help print the phrases to

24:59 ↗ bring to the table and maybe like

25:01 ↗ laminate or something and then just pin

25:03 ↗ it and then that kind of

25:06 ↗ >> yeah whatever is easy and then um that

25:09 ↗ can also be a discussion with the public

25:11 ↗ too of like why do you think this falls

25:14 ↗ into equity or equality and then and it

25:18 ↗ it creates a lot more knowledge sharing

25:20 ↗ that way too

25:22 ↗ >> I think that would be a a great game I

25:24 ↗ think it's the engaging game and I think

25:26 ↗ keeping it light and I love your example

25:28 ↗ with the um ladder so really keeping it

25:32 ↗ light and keeping keeping it relevant so

25:33 ↗ it's not so kind of a high idea in

25:36 ↗ someone's head that they where they're

25:37 ↗ they're not connecting it that really

25:40 ↗ equity and equality we can define these

25:43 ↗ in our everyday life. We're all subject

25:45 ↗ to these concepts that are very real. So

25:48 ↗ I love that. If you can draft it, that

25:50 ↗ would be great because one of the

25:51 ↗ examples we always use is if you have

25:53 ↗ multiple children or even two children

25:56 ↗ >> and one likes pasta and the other one

25:58 ↗ like you know and then what do you give

25:59 ↗ them and just because when you bring it

26:02 ↗ home to people that you treat your

26:04 ↗ children differently based on they what

26:07 ↗ they need

26:08 ↗ >> and same thing with other people all

26:09 ↗ over.

26:10 ↗ >> Exactly. Yeah. Make it more realistic.

26:12 ↗ Yeah.

26:13 ↗ >> So something they can relate to. If you

26:14 ↗ could do that I will bring the two

26:16 ↗ poster boards. Okay. in and then we'll

26:18 ↗ just figure out.

26:19 ↗ >> Yeah. And I think people can hold on to

26:21 ↗ a few of the slips and be like, you want

26:23 ↗ to guess, you know, which one this

26:25 ↗ belongs to and then I don't know, can we

26:27 ↗ have candy or something to give that?

26:28 ↗ >> So, uh, you read my mind form because I

26:31 ↗ did some brainstorming of my own before

26:33 ↗ this meeting and um I come from the

26:36 ↗ hospitality industry, so I'm always

26:38 ↗ trying to get people to come and pay

26:41 ↗ attention to stuff. And I'm doing it

26:42 ↗ either with candy, with food, or with

26:46 ↗ chalks skis. Anything to kind of grab

26:48 ↗ people's attention and engage them. So,

26:51 ↗ um it's going to be kind of warm on

26:52 ↗ Friday, so cold waters, I'm happy to

26:55 ↗ donate those. And I was talking to uh

26:57 ↗ Joanne before um we started this

27:00 ↗ evening. And um hard candy uh would be a

27:03 ↗ great item. And then also um I'm going

27:05 ↗ to date myself, but that's okay. um

27:07 ↗ Otter Pops, the little frozen, so I can

27:10 ↗ uh donate those little um frozen fruit

27:13 ↗ deals that we can have uh frozen in a um

27:17 ↗ an ice chest. And I'm happy to donate

27:19 ↗ all of those items to where we have a

27:21 ↗ pool for people to come over to the

27:23 ↗ table to get something cold to drink. Uh

27:26 ↗ a fun auto pop like all the big kids

27:29 ↗ that we are and some candy and they can

27:31 ↗ play a game about equity versus uh

27:38 ↗ >> I like the Otter Pops. I would prefer

27:40 ↗ not giving any plastic bottles. We're

27:42 ↗ trying to be sustainable in the city of

27:44 ↗ Squa. So as we think about what to give

27:48 ↗ How can we make it a little bit

27:50 ↗ environmentally friendly so that I know

27:52 ↗ the city is really pushing that all of

27:54 ↗ the vendors don't have any trash? So,

28:00 ↗ >> yeah, I think through that a little bit.

28:04 ↗ >> The water is going to be helpful.

28:06 ↗ Everyone's going to need it and so it's

28:07 ↗ always hard to balance that. The Otter

28:10 ↗ Pop would be a great hit and you'll have

28:12 ↗ a lot of kids and families come to our

28:15 ↗ team.

28:15 ↗ >> Okay. Um, if we had a container, just

28:19 ↗ because it is going to be relatively

28:20 ↗ warm, if we had a recycle container, so

28:25 ↗ we can encourage people to go ahead and

28:27 ↗ recycled right then and there, would

28:29 ↗ that be helpful or do we just want to

28:31 ↗ step away from water as an idea for all

28:33 ↗ the great reasons that you mentioned?

28:35 ↗ >> Why don't I cl clarify a little bit with

28:37 ↗ our sustainability staff exactly what

28:39 ↗ would be the best move? Um, and I'll

28:41 ↗ follow up on whether it's no water

28:43 ↗ bottle or um, like knowing where there

28:47 ↗ will be like I'm certain trash and

28:49 ↗ recycling containers kind of throughout

28:51 ↗ the event like where's the nearest one

28:53 ↗ to the equity board table to point folks

28:55 ↗ in that direction

28:57 ↗ after they use it.

29:00 ↗ So, for now, how does Otter Pops sound

29:04 ↗ with both frozen treat and um, hard

29:07 ↗ candy? And then we will put a pen on the

29:09 ↗ water until

29:12 ↗ >> I won.

29:14 ↗ >> They're so good and you feel like the

29:15 ↗ biggest kid. So, and I'm I know they're

29:18 ↗ a lot better now because I know they

29:19 ↗ used to have red dye number 98 in it and

29:21 ↗ you just keep them as kids and enjoy

29:24 ↗ them. So,

29:25 ↗ >> put a note to bring some scissors at our

29:27 ↗ table.

29:28 ↗ >> Yes.

29:30 ↗ So, I'm happy to donate um those items.

29:34 ↗ So, um I will work with um Jillian in

29:38 ↗ terms of how to do the handoff for those

29:41 ↗ items all frozen and ready to go. So,

29:44 ↗ and I just made a note scissors because

29:46 ↗ you're absolutely right. Got to cut them

29:48 ↗ open.

29:52 ↗ Fantastic. And then we mentioned in So,

29:55 ↗ is everyone okay with the QR pointing to

29:58 ↗ the um the city website for the equity

30:00 ↗ board?

30:02 ↗ Julian, does that site also have a

30:04 ↗ definitions of equity and all of those

30:06 ↗ other things?

30:07 ↗ >> Let me pull it up really quick while we

30:10 ↗ are looking at it.

30:11 ↗ >> Because if it has the equity versus

30:13 ↗ equality, they can go there and other

30:15 ↗ places to get more.

30:18 ↗ decides what goes on the site.

30:21 ↗ >> Um,

30:23 ↗ it's like a little bit of a push and

30:24 ↗ pull, I'm sure, between between the

30:26 ↗ board and communications to keep it

30:28 ↗ regularly similar to to other board and

30:31 ↗ commission websites. But that's not to

30:32 ↗ say that we couldn't add a review of the

30:35 ↗ website to your work plan um to make

30:37 ↗ sure it's meeting your needs. Um,

30:41 ↗ okay.

30:43 ↗ So, it does not look like it has the the

30:45 ↗ definitions or many root sources. Um, it

30:48 ↗ does point to some of your founding

30:50 ↗ documents with have which have some kind

30:52 ↗ of mission statements um and your and

30:55 ↗ your purpose enshrined in code.

31:03 ↗ See, I believe it also has the way to

31:05 ↗ like kind of join meetings um or to

31:09 ↗ contact the board if there are maybe

31:10 ↗ questions or that kind of a thing. So

31:12 ↗ that might be the value of pointing to

31:13 ↗ this site, but it doesn't have a ton of

31:15 ↗ that research or further education.

31:18 ↗ >> Does the city have an equity like

31:21 ↗ dialogue at all anywhere else?

31:23 ↗ >> I don't believe so. Um,

31:27 ↗ >> could it the glossery be added somewhere

31:29 ↗ or like linked on this page somewhere?

31:33 ↗ I don't know that the glossery given

31:35 ↗ that it's really for like thinking about

31:37 ↗ the use of the glossery in terms of a

31:39 ↗ lot of like written communication um and

31:41 ↗ how we put out um RFPs and things like

31:44 ↗ that and some the ways we try to engage

31:46 ↗ folks. I'm not certain that that would

31:48 ↗ be the the best thing to point to.

31:55 ↗ We're going to have information on the

31:57 ↗ poster in terms of our the work that

32:00 ↗ we've done, our successes, and that

32:02 ↗ comes directly from the the work plan,

32:05 ↗ prior year's work plan in so I think

32:08 ↗ that's where we get the five items.

32:11 ↗ >> I think if the QR code is just going to

32:13 ↗ go to this page, I wouldn't put

32:15 ↗ >> you all if you wanted to like maybe as

32:17 ↗ you look for those examples of equity

32:19 ↗ and equality. I know there are some

32:20 ↗ pretty good like visual guides and kind

32:22 ↗ of resources already developed by other

32:25 ↗ folks that you could certainly link to.

32:26 ↗ Like that wouldn't be an issue um if you

32:29 ↗ wanted to have it be a little bit of a

32:31 ↗ like learn more about equity versus

32:34 ↗ equality. Um I think I can find that

32:37 ↗ information because I think I have two

32:39 ↗ resources. I have a book actually. So, I

32:42 ↗ will volunteer to do that. And maybe

32:45 ↗ that's maybe something of kind of an

32:47 ↗ infographic type look

32:49 ↗ >> that we could have the QR code point to.

32:55 ↗ >> And then I know I'm going to assume that

32:57 ↗ the poster that we put together would

33:00 ↗ obviously have the city of disclos

33:02 ↗ information on it. So, we would have the

33:04 ↗ website. So, someone wanted to find us

33:06 ↗ in that way.

33:07 ↗ >> The one you send me with all what we

33:09 ↗ done on the corner, if you could just

33:10 ↗ put the QR code to this page and leave

33:13 ↗ us that. And then maybe when you're

33:15 ↗ making your questions on each thing, uh

33:19 ↗ you if you get it an answer from a

33:21 ↗ website, we probably say to learn more

33:23 ↗ about it, you go here and then if they

33:26 ↗ take it away, they can scan it and

33:28 ↗ leave.

33:29 ↗ But that might be more work between now

33:31 ↗ and Friday.

33:32 ↗ >> Yeah. Cuz like my thoughts were we would

33:35 ↗ have those like examples and they would

33:37 ↗ just pin it and leave. Yeah. And then we

33:40 ↗ just have plenty for just like the uh or

33:42 ↗ other people just pick up from the table

33:43 ↗ or take it from a rep and then paste it.

33:46 ↗ >> We can this idea and do it next year

33:50 ↗ >> more. We can always um like

33:54 ↗ yeah the QR code QR code would be

33:56 ↗ helpful. But I also think about people

33:58 ↗ who don't have accessibility with

34:00 ↗ computers and laptops, right? Um, so it

34:03 ↗ would be nice to have a little bit of a

34:06 ↗ printed source for people to pick up and

34:08 ↗ go with them. Um, do you know what I

34:11 ↗ mean? Because there's Yeah, just like in

34:14 ↗ case people don't know how to use or

34:16 ↗ access computers as well.

34:21 ↗ I think we could possibly still do both

34:25 ↗ if you all are are open to it because I

34:27 ↗ I love Laura's idea of having the kind

34:31 ↗ of a compare or contrast or just kind of

34:34 ↗ just terminology. What is equity? What

34:36 ↗ is equality? Because I think it's very

34:38 ↗ confusing. So having that information I

34:40 ↗ think on a QR imprinted

34:43 ↗ um is that something that I mean I can

34:47 ↗ likely find um the infographic that I I

34:51 ↗ can go ahead and have that printed. Um

34:55 ↗ what I can't do is the the QR if you all

34:57 ↗ are open to going with that idea still

35:00 ↗ because I think it would be a great

35:01 ↗ resource

35:03 ↗ but it's what you all think.

35:07 ↗ I'm hesitant to put QR codes to other

35:10 ↗ people's companies and it's good to

35:12 ↗ refer to them but just if they change

35:14 ↗ something and we put our name with

35:17 ↗ someone else's

35:20 ↗ it's always awkward we always give them

35:23 ↗ credit for sure

35:25 ↗ just

35:29 ↗ that is something to be conscious of I

35:30 ↗ think we can kind of maybe mitigate some

35:32 ↗ of that risk by using like what we what

35:34 ↗ we feel pretty confident as like a

35:36 ↗ verifiable

35:37 ↗ good s source like I think universities

35:39 ↗ have put out a fair bit of like kind of

35:41 ↗ really basic content on this um and I

35:44 ↗ think we can find something that that

35:46 ↗ should hold up. Um

35:47 ↗ >> yes so nothing branded to a particular

35:49 ↗ company just it maybe focus on

35:52 ↗ educational organizations.

35:55 ↗ >> Okay.

35:58 ↗ I would love to have seen if Costco had

36:00 ↗ something, but I also don't want to pull

36:02 ↗ them into something that's not quite

36:05 ↗ ready to be in.

36:06 ↗ >> I'm not sure if we're allowed to like

36:08 ↗ share Costco stuff external. I can ask

36:13 ↗ see what they do because I help build

36:15 ↗ the inclusion side at Costco. But no,

36:18 ↗ for share it. It's a good question. I

36:20 ↗ can ask.

36:22 ↗ Yeah, because I'm wondering how much

36:24 ↗ universities have given DEI push back

36:27 ↗ right now. And so that's for one of the

36:29 ↗ reasons I'm hesitant of putting any one

36:33 ↗ group on the forefront with us sharing

36:36 ↗ their website.

36:37 ↗ >> But we use King County. King County has

36:39 ↗ a lot of resources in terms of like

36:42 ↗ recruitment EI inclusion

36:44 ↗ >> and it's very open for people to use.

36:48 ↗ >> I love it. And even if Washington state

36:50 ↗ has something. Yeah, it' be perfect.

36:54 ↗ That's very helpful.

37:00 ↗ So I will work on this this evening to

37:03 ↗ turn it around quickly and share with

37:04 ↗ everyone just to make sure that everyone

37:07 ↗ is comfortable with it that Julian is

37:09 ↗ our um staff leazison is comfortable

37:11 ↗ with it and then if so um I guess we can

37:14 ↗ move forward. And is this something that

37:16 ↗ you would want us to format in terms

37:20 ↗ Okay.

37:21 ↗ >> No, if you have any like once you find

37:22 ↗ it, if you have any really strong

37:23 ↗ thoughts on formatting, you can. But um

37:26 ↗ we can either link directly to it um or

37:29 ↗ I can pull it into a PDF to link to it.

37:32 ↗ So that way if for example, King County

37:35 ↗ changes the the link address, um it

37:37 ↗ would still be it would still be good

37:39 ↗ because it would just be permanently

37:40 ↗ linked to something that's static.

37:42 ↗ >> Okay, great. So, and obviously give them

37:44 ↗ credit for it.

37:45 ↗ >> Okay,

37:47 ↗ got it.

37:50 ↗ >> Are there any other ideas that we can

37:53 ↗ pull into our our table at culturefest

37:57 ↗ that you all uh think we need to surface

37:59 ↗ and discuss? Know, we have a tight

38:01 ↗ timeline, but we have some great ideas

38:04 ↗ here. Sometimes when the pressure is on,

38:06 ↗ the ideas flow and they're amazing.

38:11 ↗ I have a suggestion, a thought. Not sure

38:13 ↗ if it would fit into this setting, but

38:16 ↗ is it helpful to describe some of the

38:19 ↗ top inequities in our city? Or is that

38:23 ↗ maybe too heavy to have a cultural vest?

38:26 ↗ It might be a way to engage the audience

38:29 ↗ that's curious about like, oh, what

38:31 ↗ inequities exist in?

38:34 ↗ >> Sure.

38:35 ↗ >> Um, so but at the same time, it could be

38:39 ↗ at the most comfortable.

38:41 ↗ >> I think it's a length of time to have

38:43 ↗ that kind of a discussion is a lot more

38:47 ↗ a lot more time is needed to have good

38:49 ↗ discussion on topics like that. And so I

38:53 ↗ wonder if standing at a booth where

38:56 ↗ people are trying to visit you know 20

38:57 ↗ or 30 different sites that we have

38:59 ↗ enough time. So I'm thinking more like a

39:03 ↗ five minute less than that.

39:06 ↗ So if there's a conversation you think

39:09 ↗ it's a great idea, right? Because people

39:11 ↗ don't even know it in inquiries. And I

39:13 ↗ wonder how much we can tie this

39:16 ↗ with the equality equity kind of thing,

39:20 ↗ right? And do we put like inequality

39:23 ↗ inequity like a whole part?

39:27 ↗ >> Does that make sense?

39:28 ↗ >> Yeah. I

39:30 ↗ >> I was even thinking something like did

39:32 ↗ you know question mark

39:34 ↗ ABC D oh

39:36 ↗ >> a few different things about things that

39:38 ↗ are not so equitable and maybe also to

39:41 ↗ be fair like what's equitable in SQL

39:43 ↗ like what are we proud of that we think

39:45 ↗ is

39:47 ↗ um the city can sort of show off is like

39:50 ↗ we've done a great job of building this

39:52 ↗ sort of equity in our community

39:56 ↗ >> sorry I think if I could just jump in

39:58 ↗ there quickly thinking about the the

40:01 ↗ reason we have welcoming week and

40:03 ↗ culture fest. This idea of there are new

40:06 ↗ people in our community. Um maybe maybe

40:08 ↗ they're new and they moved here recently

40:11 ↗ or maybe they still feel a little new,

40:13 ↗ right? Maybe they haven't felt welcome

40:15 ↗ before. I think to Laura's point, maybe

40:18 ↗ there's a jumping off point in some of

40:20 ↗ the equality and equity examples we give

40:24 ↗ and we kind of share what does this look

40:25 ↗ like in Isiqua. Um but I think it is a

40:28 ↗ really positive um welcome focused

40:32 ↗ event. So I just want to be cautious of

40:33 ↗ that because that is a conversation that

40:35 ↗ deserves like the right time and space

40:37 ↗ to be had.

40:40 ↗ >> Is it possible to maybe have like an

40:42 ↗ anonymous box of like comments and

40:45 ↗ suggestions that we could pull together?

40:49 ↗ >> I think we did that. Didn't we have some

40:52 ↗ kind of I don't I don't have any notes

40:55 ↗ on it. Um, but

40:57 ↗ >> like write stuff on sticky notes. It

41:00 ↗ wasn't even a box. They could write on

41:02 ↗ sticky notes and put and then

41:05 ↗ >> Yeah.

41:06 ↗ >> Yeah. I think to Julian's point, this

41:11 ↗ welcoming week is I guess it's a blue

41:14 ↗ sky type of experience where we're I

41:18 ↗ think who we are and what we represent

41:20 ↗ can be seen by people as being heavy and

41:24 ↗ um possibly unapproachable as the the

41:27 ↗ equity world. I think the exercise of

41:29 ↗ equity and uh equality is a great

41:33 ↗ jumping off point because of the fact

41:35 ↗ that I don't think people think about

41:37 ↗ those two concepts in their lives and so

41:39 ↗ I think you can approach that positively

41:42 ↗ and very relatable in terms of different

41:44 ↗ children different needs or even height

41:47 ↗ disparities things along that line so I

41:50 ↗ think it's the introduction of it and

41:52 ↗ then this topic can and does and will

41:55 ↗ get very heavy but I think for our

41:57 ↗ purpose We want to invite people in, you

42:00 ↗ know, give them some sweets and talk to

42:02 ↗ them about how, you know, uh, the equity

42:04 ↗ board uh, works in in in Isra and how

42:08 ↗ what we're doing in terms of our work

42:09 ↗ plan and the things we've been

42:11 ↗ successful with. So, it's kind of a an

42:13 ↗ open door and an invitation in. I think

42:16 ↗ that's a great idea. It's a deeper

42:18 ↗ conversation that I think is it needs it

42:21 ↗ really deserves that more wholesome kind

42:23 ↗ of approach. But, we want to invite them

42:25 ↗ in and say, "Have a seat.

42:30 ↗ Chris, I cut you off. Am I

42:31 ↗ >> Oh, you're okay. I think most of you

42:33 ↗ covered kind of what I was thinking. I

42:34 ↗ do think it's a really good idea. I

42:36 ↗ would worry whoever's on the booth um

42:40 ↗ would feel pressured to be like, "Oh,

42:43 ↗ what are you doing about this inequality

42:45 ↗ thing?" And then because it's not going

42:47 ↗ to be all of us, they're going to be

42:48 ↗ like, "I don't know, but we can listen

42:50 ↗ to it." So I feel it could whoever the

42:53 ↗ people are many or on the booth in a

42:56 ↗ weird spot to have to like answer what

42:59 ↗ we're doing about it. It's also the

43:01 ↗ inequity might exist and it might be

43:03 ↗ that the group has not been able to

43:05 ↗ address it or working on it because as

43:08 ↗ someone who works in a place where we

43:10 ↗ see that very often work has been done

43:15 ↗ but it's just hidden work and it's not

43:18 ↗ fully realized or there are different

43:21 ↗ reasons why it still exists.

43:27 ↗ I like the idea of making sure that the

43:29 ↗ people working at the Buddha are leading

43:31 ↗ in with curiosity because to me equity

43:35 ↗ work is about leaning into curiosity.

43:38 ↗ And so I think that is the key word. We

43:41 ↗ should be kind of emphasizing

43:44 ↗ our main takeaway for people like we

43:48 ↗ just want to make sure that when we work

43:49 ↗ with different organizations and people

43:51 ↗ in a city we help them say why like why

43:55 ↗ do you think or leaning into other

43:57 ↗ people's perspective who's not at the

43:59 ↗ table whose voice is not being heard is

44:03 ↗ this going to meet the needs of all and

44:06 ↗ keeping like different groups in mind

44:08 ↗ and so just always being curious in our

44:11 ↗ work um and not as

44:15 ↗ tunnel vision in some of the work that

44:17 ↗ might be happening.

44:18 ↗ >> Do we know who's reading it?

44:20 ↗ >> Yeah, I've been decided.

44:22 ↗ >> That's probably our next thing we need

44:23 ↗ to need to talk.

44:24 ↗ >> Absolutely. It's the next thing that I

44:26 ↗ have on on my list. So, um who is

44:29 ↗ available to volunteer for the table in

44:33 ↗ Friday?

44:35 ↗ >> Setup will start um probably a little

44:37 ↗ bit before 5. Um,

44:41 ↗ and you'll you'll receive a map of where

44:44 ↗ where the booth is. I'll also be on site

44:46 ↗ that day um to help get you to the booth

44:48 ↗ and if we have kind of things to carry

44:50 ↗ and stuff like that to help. Um, and

44:54 ↗ then the event will start a bit after 5

44:56 ↗ and run till 7:30. So, depending on

44:58 ↗ availability, you could break it up into

45:00 ↗ two shifts. Um, or just however it works

45:02 ↗ to have probably two to three members

45:04 ↗ there the whole time.

45:08 ↗ I I can help table

45:12 ↗ >> but it would be like a little bit after

45:14 ↗ 4:30 I believe.

45:17 ↗ >> So you could help with setup.

45:20 ↗ >> Okay.

45:27 ↗ >> Fortunately I cannot support because I

45:29 ↗ am working at a table for the East

45:31 ↗ School District.

45:34 ↗ >> They'll be there.

45:39 ↗ actually four options. Kanas, egg

45:44 ↗ choice.

45:47 ↗ >> I have a other engagement at 5. So,

45:49 ↗ unfortunately, I can't be there at 5

45:52 ↗ either.

45:53 ↗ >> It's if and because you said we start at

45:55 ↗ 4 setting up,

45:57 ↗ >> you all won't need to be there at 4. I

45:59 ↗ would say like 4:30 or 4:45 would be

46:02 ↗ fine for setup because it would be the

46:03 ↗ few things we've talked about. um and

46:05 ↗ getting them kind of set up on the table

46:07 ↗ and yeah.

46:08 ↗ >> Gotcha. Okay. So,

46:11 ↗ >> be putting it kind of

46:12 ↗ >> don't think I can probably do like 15

46:13 ↗ minutes. Um I'm looking at the notes

46:15 ↗ from last time. The people who aren't

46:17 ↗ here um who said they could. Is there

46:20 ↗ any way we can ask them? A few people in

46:24 ↗ the last meeting said they're available

46:25 ↗ to work the event.

46:26 ↗ >> So, I already checked in with Priy.

46:28 ↗ She's available from 5:30 to 6:30. Can

46:31 ↗ you um I can take a look at the minutes.

46:33 ↗ Can you remind me of who else?

46:35 ↗ >> Uh, Quan, Varnica, Karthik, and Leslie

46:37 ↗ indicated interest in working on this.

46:41 ↗ >> I can help with the setup since I'm

46:43 ↗ going to help print out the stuff for

46:45 ↗ the board. Um, and I can be there until

46:47 ↗ 5:30. So, like 4:30 to 5:30. Uh,

46:54 ↗ >> all right. It looks like we're going to

46:55 ↗ need a couple of folks who are able to

46:57 ↗ kind of take the the end shift, the like

47:01 ↗ um 6:30 to to 7:30 sort of bit.

47:07 ↗ >> I have something on my calendar that I'm

47:09 ↗ going to try and move um in kind of um

47:12 ↗ budget season and it's pulling me

47:14 ↗ everywhere. But if I can do the

47:16 ↗ leadership, I'll have to confirm that u

47:19 ↗ with Jillian and you all tomorrow.

47:23 ↗ unfortunately out of town.

47:28 ↗ >> I also know we have Nisha online and I

47:30 ↗ also know she has to drop off of this

47:32 ↗ call at seven. So I just wanted to see

47:33 ↗ Nisha if you're available at all. Um

47:36 ↗ let's try it.

47:37 ↗ >> No, unfortunately I am volunteering at

47:39 ↗ another event at the high school on

47:41 ↗ Friday afternoon uh and early evening.

47:44 ↗ So I I unfortunately will not be able to

47:45 ↗ help on Friday. I can try and stop by in

47:47 ↗ between my volunteer shifts, but I don't

47:50 ↗ want to I don't want to be a guaranteed

47:52 ↗ person in case I can't be there.

47:55 ↗ >> Understood. Um

48:00 ↗ >> I I can switch to the laser if it's

48:04 ↗ necessary.

48:05 ↗ >> Yeah, just let them know.

48:06 ↗ >> Okay. I actually need to go to rent.

48:09 ↗ >> Okay.

48:09 ↗ >> At 300 p.m. So,

48:10 ↗ >> okay.

48:12 ↗ >> Do you think Lesie will be Can we ask

48:14 ↗ her if she can work the 6:30 to 7:30

48:17 ↗ shift and then

48:18 ↗ >> Oh, actually, sorry, not le

48:23 ↗ still available.

48:24 ↗ >> I can ask Kelly. Um,

48:29 ↗ I can ask her and Barnica if they're

48:31 ↗ available.

48:34 ↗ Right now we would have Quan available

48:36 ↗ for setup

48:38 ↗ available for kind of like the middle

48:40 ↗ start time of the event from 5:30 to

48:42 ↗ 6:30. Um and Oscar it sounds like maybe

48:45 ↗ 6:30 to 7:30 should be a pretty quick

48:48 ↗ tear down. Couple of poster boards um

48:51 ↗ and the handouts.

48:55 ↗ So

48:58 ↗ and I'm checking my my calendar right

49:00 ↗ now. um just reaching out to a colleague

49:02 ↗ to see if I can move something around to

49:05 ↗ where I can do the evening the um I

49:08 ↗ guess up until 7:30 if that's where the

49:10 ↗ need is.

49:18 ↗ Raise my hand say I'd be happy to help

49:19 ↗ if you absolutely need I'll be there for

49:22 ↗ that latter part you know.

49:27 ↗ Great.

49:31 ↗ I think maybe it's also a question of of

49:33 ↗ like comfort. Like if you were the only

49:35 ↗ person at the booth um knowing that

49:38 ↗ there are going to be a lot of other

49:38 ↗ booths, people are going to be kind of

49:40 ↗ moving through. Would you feel

49:41 ↗ comfortable kind of fielding that on

49:43 ↗ your own? I'll be there, but I'll also

49:45 ↗ be um with a with another commission as

49:48 ↗ well. So kind of between the two of you

49:50 ↗ for a bit of the event.

49:53 ↗ >> Yeah. Yeah. I take in terms of later

49:57 ↗ classes.

49:58 ↗ >> Okay.

49:59 ↗ >> Would you feel comfortable being there?

50:01 ↗ >> Oh, yeah. Okay.

50:02 ↗ >> Yeah. Okay.

50:03 ↗ >> And if I need to have flexibility to

50:05 ↗ like stay a little bit later, that's

50:06 ↗ totally fine.

50:06 ↗ >> Okay.

50:08 ↗ >> Then how about we we have we have it

50:10 ↗ planned. So, you you begin with setup.

50:13 ↗ Um and maybe uh we can kind of

50:15 ↗ coordinate between you and Lana to get

50:17 ↗ all the the stuff for the table.

50:18 ↗ >> I'll be there 5 4:30 5:00.

50:21 ↗ >> So, I'll just bring my stuff with me.

50:23 ↗ >> Okay. And so you can put it

50:26 ↗ >> then Priy will be there um from 5:30 to

50:28 ↗ 6:30 and I think just the ask would be

50:30 ↗ to just stay on long enough for her to

50:32 ↗ get there and hand off. Um

50:34 ↗ >> and then the same thing from Priy to you

50:37 ↗ Oscar. Um and I'll just I'll write her a

50:39 ↗ little note about it.

50:42 ↗ >> Okay. And then I'll check in with Vica

50:44 ↗ and Kelly and say that we kind of have

50:46 ↗ need anytime they're available. Um so

50:48 ↗ hopefully there'll be another person

50:50 ↗ there and Leslie, you'll just keep us

50:52 ↗ kind of appraised. Um, but obviously

50:54 ↗ understand if and Leslie, I don't know

50:56 ↗ if you can drop off the auto pops to me

50:58 ↗ sometime on Friday morning.

51:00 ↗ >> You know what? That was actually my my

51:01 ↗ next thought and I can I can do that.

51:04 ↗ >> And if you bring it to me, I'll store it

51:06 ↗ and then I'll put it in a cooler and

51:08 ↗ take it with me um to the event. That's

51:11 ↗ perfect.

51:21 ↗ Um,

51:37 ↗ I'll send detailed notes out after this

51:39 ↗ about kind of what everyone's doing and

51:40 ↗ everything. I do want to confirm um for

51:43 ↗ the two posters I can probably grab a

51:46 ↗ couple of accomplishments um but it

51:48 ↗ might be helpful um if folks on the

51:50 ↗ board particularly anyone who's been on

51:52 ↗ the board um a little bit longer can

51:54 ↗ help out and send a couple as well just

51:56 ↗ given my newness

51:58 ↗ >> we had a meeting a couple months ago

52:00 ↗ where we had pretty much all the

52:01 ↗ accomplishments on

52:03 ↗ >> I did I printed it

52:05 ↗ >> and so I I was looking at yeah is it the

52:09 ↗ past Okay.

52:17 ↗ >> I feel like they'll share that with the

52:19 ↗ board or something. And so we had a

52:22 ↗ discussion. They just said here's what

52:24 ↗ the equity board was in a slight what

52:27 ↗ we've accomplished in the past.

52:29 ↗ >> Okay. I can look through um and pull

52:31 ↗ from that.

52:41 ↗ Sounds like we have a solid event. We

52:44 ↗ have an engaging activity. Um we have

52:47 ↗ personnel that's going to uh man the

52:50 ↗ table or um be there to represent the

52:53 ↗ equity board. I want to use GRE

52:55 ↗ terminology. Um and um generally a plan

53:00 ↗ on what we're willing to do that um

53:02 ↗ Jillian's going to send us detailed

53:04 ↗ notes out on. Um so thank you very much.

53:07 ↗ I think this is great conversation.

53:09 ↗ Fantastic brand brainstorming. So um

53:13 ↗ perfect.

53:16 ↗ Thank you very much. Thank you.

53:19 ↗ [Music]

53:26 ↗ >> All right. So it looks like the next

53:27 ↗ item on our agenda tonight is um excuse

53:31 ↗ me the equity framework. Next steps.

53:35 ↗ >> All right. So, I'll be presenting is

53:38 ↗ probably too strong a word. Um, I'll be

53:39 ↗ kind of overviewing for you a little bit

53:41 ↗ about the equity framework. Um, and FETC

53:44 ↗ administ administrator Andrea Snider is

53:46 ↗ also here um to kind of fill in um and

53:49 ↗ answer questions as we walk through

53:50 ↗ this. Um and then we'll be asking for

53:52 ↗ your feedback essentially on what is the

53:55 ↗ next iteration of the the equity

53:57 ↗ framework, how should it be used, um and

54:00 ↗ how does it relate to some other other

54:02 ↗ projects uh in the hopper for for the uh

54:05 ↗ equity board. So first off, let's just

54:09 ↗ take a look at the equity framework and

54:11 ↗ then I'll talk a little bit about how it

54:12 ↗ came to be. So the this is the equity

54:15 ↗ framework. Um I believe it was about a

54:17 ↗ year-long process with the equity board.

54:20 ↗ um and staff to develop this list of 13

54:25 ↗ questions to help guide folks as they

54:28 ↗ begin new projects or programs or um

54:31 ↗ evaluate existing kind of programs,

54:33 ↗ policies and that kind of a thing. So,

54:37 ↗ um as you I'll just read a couple of the

54:40 ↗ questions to kind of give you a sense of

54:42 ↗ what's on there. Um and then talk a

54:44 ↗ little bit about uh how it's been used.

54:47 ↗ So uh question three is how is my

54:50 ↗ decision going to specifically impact

54:52 ↗ marginalized people? Have I considered

54:54 ↗ how to mitigate harmful results? And

54:57 ↗ just so you know this is a standalone

54:59 ↗ alone document. It doesn't come with

55:01 ↗ necessarily resources about who might be

55:03 ↗ marginalized in a far that kind of a

55:05 ↗ thing or in our region. Uh there are

55:08 ↗ some self-reflective questions. Is my

55:11 ↗ own personal experience, culture, or

55:13 ↗ background preventing me from

55:15 ↗ understanding and taking the cultural

55:16 ↗ issues of marginalized stakeholders into

55:19 ↗ account and deciding what issues exist

55:21 ↗ for those who are desperately impacted?

55:24 ↗ Um,

55:26 ↗ and then some questions that feel

55:29 ↗ potentially kind of similar. Are there

55:30 ↗ strategies to mitigate unintended

55:32 ↗ consequences? Who will benefit or

55:34 ↗ burden? What are the racial equity

55:36 ↗ impacts? So, those are just a few of the

55:38 ↗ the questions that are on here. Um after

55:42 ↗ it was developed in 2023, all of the

55:45 ↗ departments I believe were tasked to

55:46 ↗ coming with the equ to the equity board

55:49 ↗ um with a review of one of their

55:51 ↗ existing programs or policies or a

55:53 ↗ program or policy they're considering

55:55 ↗ starting um and walking through this

55:58 ↗ equity framework and reporting to that

56:00 ↗ the equity board what they had found,

56:02 ↗ what they had maybe done differently as

56:04 ↗ a result of kind of infusing equity

56:06 ↗ considerations in this way. So, I pulled

56:08 ↗ out a few um examples of that in the

56:11 ↗ materials um but they include things

56:14 ↗ like the sustainable purchasing policy

56:16 ↗ which came to the equity board as well

56:18 ↗ as how we notice and sign for um

56:20 ↗ planning your land use decisions around

56:22 ↗ the community. So, a really wide variety

56:25 ↗ um from kind of internal focus to um

56:28 ↗ programs and policies that are that are

56:30 ↗ out in our community.

56:32 ↗ So, that's a little bit of background

56:34 ↗ about the equity framework. Um, I

56:36 ↗ believe all the departments came to the

56:38 ↗ equity board um, over the course of the

56:40 ↗ last year and now it's on your work plan

56:42 ↗ to review it to kind of reflect on how

56:45 ↗ that went um, and what what can be

56:47 ↗ improved about the equity framework. I'm

56:50 ↗ going to pause here before I talk a

56:51 ↗ little bit about the feedback that this

56:53 ↗ body gave um, in January to see if

56:56 ↗ Andrea, if there's anything I'm kind of

56:57 ↗ missing on the back there.

56:59 ↗ >> Yeah, thanks Jillian. Um I would just

57:02 ↗ say a couple of things as

57:06 ↗ this this framework this series of

57:09 ↗ questions is something that staff have

57:11 ↗ been using. So it's more internally

57:14 ↗ focused as staff developments or

57:16 ↗ policies Jillian said and make certain

57:19 ↗ decisions.

57:20 ↗ um it's a lot of questions and so in

57:24 ↗ terms of feedback from the staff what I

57:27 ↗ have heard most often is that it's hard

57:30 ↗ to use because it's a lot

57:33 ↗ and so I think staff have been

57:37 ↗ struggling a little bit with when did

57:40 ↗ they whip out the equity framework

57:43 ↗ um and then you know how sensibly can

57:47 ↗ they answer a lot of these questions and

57:49 ↗ some of the questions are broad and

57:52 ↗ maybe staff don't have all the

57:53 ↗ information to really properly answer

57:55 ↗ them and so I've heard requests from

57:58 ↗ staff you know can you like this is

58:02 ↗ maybe good to have a can we narrow it

58:04 ↗ down to three questions or give a little

58:06 ↗ bit more guidance about how to use it

58:08 ↗ and so I think you know we've been using

58:11 ↗ it for different things and reporting

58:13 ↗ that here to this group but that's

58:15 ↗ really what I've heard from those who

58:17 ↗ are trying to use

58:20 ↗ Great.

58:22 ↗ And in so this this group reviewed the

58:25 ↗ equity framework and reflected on that

58:27 ↗ series of meetings they had with all

58:28 ↗ these departments um and came away with

58:30 ↗ a couple of takeaways. I'm just going to

58:33 ↗ refer back to um the memo at this point.

58:37 ↗ Um

58:42 ↗ well let me see. So summarizing some of

58:44 ↗ the feedback, um, a lot of them relate

58:47 ↗ to ease of use. Um, so there was a a

58:51 ↗ suggestion to group similar questions to

58:53 ↗ make it a little bit easier to use. So

58:56 ↗ the example that was given was questions

58:57 ↗ 11 through 13, those who's impacted

59:00 ↗ questions at the very end. Um,

59:04 ↗ they folks might need more or better

59:07 ↗ guidance on who might be impacted.

59:09 ↗ consider asking questions around um

59:12 ↗ questions around who is considered to

59:14 ↗ reveal who might be left out of

59:16 ↗ conversation. There's also um some

59:19 ↗ comments around this being this being a

59:21 ↗ tool that's best suited to early

59:23 ↗ planning um to evaluate the success of

59:26 ↗ programs. You need to have different

59:28 ↗ questions um and maybe some more robust

59:30 ↗ framing. Um additionally, there isn't

59:35 ↗ enough follow through. Um, it feels like

59:37 ↗ this might be a a singular touch point

59:39 ↗ with these questions, but there isn't

59:40 ↗ really a mechanism to direct staff back

59:42 ↗ to them or to evaluate again the success

59:45 ↗ um or or impacts of work. Um, there may

59:51 ↗ be a need for specialized uses

59:53 ↗ considering things that might be quite

59:55 ↗ technical um like urban planning.

59:58 ↗ Internal processes versus external

1:00:00 ↗ programs might need different

1:00:01 ↗ considerations or questions. Um,

1:00:05 ↗ this group also noted there was a lack

1:00:07 ↗ of data and presentations from staff and

1:00:09 ↗ it was a priority that the equity

1:00:11 ↗ assessment uh be used to get some of

1:00:13 ↗ that data so folks can meaningfully

1:00:15 ↗ engage with the the equity impacts of

1:00:17 ↗ the work. Um, and then finally, I have

1:00:21 ↗ here a note that there's a need for

1:00:23 ↗ pre-planning self assessment questions

1:00:25 ↗ to kind of separate some of those

1:00:26 ↗ questions out um to before the rest of

1:00:29 ↗ the assessment and the rest of the

1:00:30 ↗ planning really begins for for programs

1:00:33 ↗ when staff use this.

1:00:36 ↗ So, with that, I think we I provided

1:00:38 ↗ four discussion questions here. I really

1:00:40 ↗ do want to zero in on that first

1:00:42 ↗ question, which is what is the next

1:00:45 ↗ iteration of the framework? essentially

1:00:47 ↗ what changes need to be made. And as you

1:00:49 ↗ consider that, I'd like you to to

1:00:51 ↗ consider how you'd like this framework

1:00:53 ↗ to be used. Um, is it something that uh

1:00:56 ↗ should only be used for external

1:00:58 ↗ community-f facing programs? Is it

1:01:00 ↗ something that really needs data to work

1:01:03 ↗ well? Um, and then maybe we can build

1:01:05 ↗ backwards um what the what the framework

1:01:07 ↗ can be. So thinking about the use cases

1:01:09 ↗ for it first,

1:01:14 ↗ >> I think it does need to be retoled. I

1:01:16 ↗ think it's very very I think definitely

1:01:20 ↗ a pre-planning

1:01:22 ↗ and self assessment truly self

1:01:25 ↗ assessment for the group as to who will

1:01:27 ↗ benefit who are you planning for all of

1:01:29 ↗ that will help them as they're making

1:01:31 ↗ the plan and post one. And I think

1:01:34 ↗ narrowing it down to core questions

1:01:36 ↗ because some of it is who are we

1:01:38 ↗ missing? What culturally evolving groups

1:01:40 ↗ are there that would have already been

1:01:42 ↗ in the pre-planning so we can

1:01:45 ↗ remove immediately. But the one on the

1:01:47 ↗ data that was definitely a big thing

1:01:49 ↗ because in the many presentations we

1:01:51 ↗ would ask questions and it didn't exist.

1:01:53 ↗ So, how do we

1:01:55 ↗ minimize having those questions in

1:01:57 ↗ there, but how do it as a next steps

1:02:00 ↗ review like keep this in mind moving

1:02:04 ↗ ahead,

1:02:06 ↗ especially if any of those groups plan

1:02:08 ↗ on coming and visiting our booth in the

1:02:11 ↗ next couple years. with that

1:02:18 ↗ >> when I hear framework I don't really

1:02:21 ↗ think list of questions and I wasn't

1:02:23 ↗ here January so

1:02:25 ↗ >> you know I I don't know if you all

1:02:26 ↗ talked about this already but for me

1:02:29 ↗ like framework isn't questions you go

1:02:31 ↗ through it's kind of more like a table

1:02:32 ↗ like or check boxes or a happy path like

1:02:36 ↗ yes no uh that takes you down like a way

1:02:40 ↗ to get to your answer um I

1:02:43 ↗ table is like probably the best thing I

1:02:44 ↗ can think of of like you have the

1:02:47 ↗ questions maybe four questions and then

1:02:49 ↗ did I do this? Did I think about that?

1:02:51 ↗ Is this group affected? Is that effect?

1:02:54 ↗ So kind of like reworking it into

1:02:55 ↗ something like that where is what I'm

1:02:58 ↗ thinking but I'm just thinking out loud

1:03:01 ↗ now.

1:03:04 ↗ Yeah, I have a similar thought is can we

1:03:06 ↗ reframe this into a sort of flowchart of

1:03:10 ↗ like is this true or not for the

1:03:13 ↗ question you're or the topic you're

1:03:15 ↗ thinking of? If yes, then what's the

1:03:17 ↗ next step? If no, is there another next

1:03:19 ↗ step to make it a bit more actionable?

1:03:23 ↗ Um I'm not sure all of it could be

1:03:24 ↗ reworked that way, but we could try it

1:03:28 ↗ out and see if it does work for some.

1:03:32 ↗ The second thought is around categories

1:03:34 ↗ of equity. So there's some around the

1:03:37 ↗ racial categories, some around financial

1:03:41 ↗ um maybe others around health or age or

1:03:44 ↗ so. I wonder if we could streamline

1:03:46 ↗ things into a few different categories

1:03:48 ↗ that might help.

1:03:57 ↗ I had a a question in terms of our

1:04:00 ↗ audience for the equity framework. So is

1:04:04 ↗ our audience um city staff, boards and

1:04:08 ↗ commissions? Is is that a fair

1:04:10 ↗ >> really just city staff? City staff

1:04:13 ↗ >> I would say in terms of like retooling

1:04:15 ↗ what what exists now is primarily a

1:04:17 ↗ staff views list of questions. um and

1:04:21 ↗ thinking about the the role of many of

1:04:23 ↗ our boards and commissions as being

1:04:25 ↗ advisory, right, versus um kind of the

1:04:29 ↗ work staff is doing.

1:04:31 ↗ >> And the reason why I brought that up

1:04:33 ↗ because I'm jumping ahead a little bit,

1:04:34 ↗ but you're uh the the fourth question,

1:04:37 ↗ how should the equity assessment and

1:04:39 ↗ framework overlap?

1:04:41 ↗ um if there was a desire for it to

1:04:44 ↗ overlap, then the Evans School

1:04:48 ↗ recommendations

1:04:50 ↗ um did speak specifically to um boards

1:04:53 ↗ and commissions. So, um like any

1:04:57 ↗ document, it's a it's a living document.

1:04:59 ↗ It's going to evolve. It's going to

1:05:00 ↗ change. So, um I don't know if there's

1:05:02 ↗ any thoughts about um looking at the

1:05:06 ↗ current equity framework and focusing it

1:05:10 ↗ to the city

1:05:13 ↗ city staff boards and commissions at

1:05:15 ↗ this point or do we come back to that at

1:05:17 ↗ a later point?

1:05:19 ↗ >> When I originally written that that

1:05:21 ↗ question, I was thinking about the the

1:05:23 ↗ wider equity assessment of which the

1:05:25 ↗ Evans School just took a small chunk

1:05:27 ↗ just evaluated our boards and

1:05:28 ↗ commissions.

1:05:29 ↗ >> Okay. for equity. Um, I think you bring

1:05:31 ↗ up a good point. I don't mean to like,

1:05:33 ↗ you know what I mean? Um, but I just

1:05:35 ↗ want to kind of make sure everyone has

1:05:37 ↗ like the the big picture that this city

1:05:39 ↗ staff have been working on uh going out

1:05:42 ↗ to RFP for an equity assessment to kind

1:05:45 ↗ of set that that really big um those

1:05:48 ↗ bigger goals for equity in our

1:05:50 ↗ community, making sure we're all on the

1:05:51 ↗ same page with what that means and

1:05:53 ↗ evaluating a couple of our programs um

1:05:56 ↗ and potentially finding a way to do

1:05:57 ↗ that. Um, so that's part of this. Um,

1:06:01 ↗ but I think the tool itself will still

1:06:03 ↗ be largely used uh by staff, but there

1:06:05 ↗ will certainly be some crossover with

1:06:08 ↗ the work that the Evans School did.

1:06:09 ↗ >> Appreciate your clarification. Thank

1:06:11 ↗ you.

1:06:12 ↗ >> Um, I agree with what everyone's saying

1:06:16 ↗ so far. I This doesn't scream to me like

1:06:18 ↗ framework exactly. Um, and so it's just

1:06:21 ↗ a little bit Yeah, probably would want

1:06:24 ↗ to change it to accurately reflect what

1:06:26 ↗ we're going for off of these questions.

1:06:27 ↗ The other thing is previous meeting we

1:06:30 ↗ talked about the glossery being up to

1:06:32 ↗ date. I noticed that a lot of the

1:06:34 ↗ questions had stakeholders in there. So

1:06:36 ↗ we would if it's specifically for

1:06:38 ↗ internal city use, we probably want to

1:06:40 ↗ align

1:06:40 ↗ >> the ribbage and maybe also link that

1:06:43 ↗ into like

1:06:45 ↗ all the tools that's available for the

1:06:47 ↗ city staff to use and be like here is

1:06:49 ↗ some reference points to have a better

1:06:51 ↗ understanding because

1:06:53 ↗ um part of the thing is a lot of these

1:06:56 ↗ questions we assume that people know

1:06:58 ↗ what they should be knowing and

1:07:01 ↗ sometimes having additional reference

1:07:02 ↗ materials of like what does you know

1:07:04 ↗ what does culture mean or like what does

1:07:07 ↗ marginalized groups mean or or key

1:07:09 ↗ partners, what does that mean? Um, but

1:07:12 ↗ probably still needing to work out

1:07:13 ↗ between like grouping the types of

1:07:15 ↗ questions relative to whatever projects

1:07:18 ↗ and policies that you're looking for.

1:07:20 ↗ Um, so that's just some some things that

1:07:23 ↗ I noticed. It's just like the verbiage

1:07:24 ↗ and yeah, it would be helpful to kind of

1:07:26 ↗ group into depending on what you're

1:07:28 ↗ looking for.

1:07:30 ↗ I'm curious um if you all feel strongly

1:07:33 ↗ that this is something that's best

1:07:35 ↗ suited to external community-f facing

1:07:38 ↗ programs and policies thinking about

1:07:40 ↗ recreation programming for recreation

1:07:42 ↗ like sign up and registration uh went

1:07:44 ↗ through the equity framework process. Um

1:07:48 ↗ if it should be focused on things like

1:07:51 ↗ that or it should be more internal. um

1:07:54 ↗ thinking about things like our

1:07:55 ↗ sustainable purchasing policy which

1:07:57 ↗ certainly affects the community but is

1:07:59 ↗ largely directed at what the city buys

1:08:01 ↗ right and how we do that. I think

1:08:04 ↗ there's a very robust conversation on

1:08:06 ↗ both of those topics

1:08:08 ↗ >> and definitely when it comes to how it

1:08:10 ↗ impacts our community members%

1:08:12 ↗ sure I think as having outside groups

1:08:17 ↗ kind of bring it in so that we can use

1:08:20 ↗ the various uh perspectives of the

1:08:23 ↗ members who represent some of the

1:08:26 ↗ different groups

1:08:27 ↗ >> was very beneficial and sometimes for

1:08:30 ↗ some of the more internal ones it was

1:08:32 ↗ harder

1:08:33 ↗ >> 100% sense. I see that. I saw that

1:08:35 ↗ because we didn't have enough of an

1:08:37 ↗ understanding to really give robust

1:08:39 ↗ feedback on a project that was very much

1:08:42 ↗ nuanced.

1:08:43 ↗ >> So, I can see both. But, um, when you're

1:08:46 ↗ talking about budgeting for different, I

1:08:48 ↗ know there were a couple things that

1:08:50 ↗ were really helpful for us to learn and

1:08:53 ↗ listen

1:08:54 ↗ >> and

1:08:56 ↗ to um, also going to question number

1:08:59 ↗ two. And I'm wondering if some people

1:09:02 ↗ can work on it who have worked with

1:09:04 ↗ different frameworks maybe needs

1:09:09 ↗ because a lot of talks are coming. I

1:09:11 ↗ think that will it would be great to

1:09:14 ↗ have like a work meeting and make some

1:09:17 ↗ changes

1:09:21 ↗ because I think one of the things I want

1:09:22 ↗ to just note is when we adopted this, we

1:09:25 ↗ had a trainer come and do a presentation

1:09:28 ↗ for the original equity board and there

1:09:30 ↗ were different questions

1:09:32 ↗ presented and we had to narrow down and

1:09:36 ↗ agree upon a set of questions. So these

1:09:40 ↗ are not questions we technically wrote

1:09:42 ↗ with the equity board. It was the

1:09:44 ↗ trainer came with a framework and then

1:09:47 ↗ we looked at frameworks different

1:09:49 ↗ organizations throughout the country had

1:09:51 ↗ used and then we chose one that we

1:09:54 ↗ thought would best meet the needs for

1:09:56 ↗ very wide group of departments in the

1:10:00 ↗ city. So

1:10:02 ↗ >> I think now that we've done more work

1:10:03 ↗ and figure out what how it could be

1:10:06 ↗ implemented within the city,

1:10:09 ↗ >> I think people could work on rewriting

1:10:12 ↗ and reorganizing this to do something

1:10:15 ↗ that would suit with city members maybe

1:10:18 ↗ to meet the needs.

1:10:22 ↗ >> I agree 100%. And just the conversation

1:10:25 ↗ here, taking this language and ma

1:10:28 ↗ putting in categories, I think as Caric

1:10:31 ↗ mentioned, and making it more specific

1:10:34 ↗ to someone to use as a city staff person

1:10:37 ↗ in terms of how can we use this to focus

1:10:41 ↗ either consideration on a contract or

1:10:44 ↗ considerations in terms of um who is

1:10:47 ↗ being served by whatever it is that's

1:10:49 ↗ being looked at. So just making the

1:10:51 ↗ language more uh specific because it

1:10:53 ↗ looks like there is a need and a desire

1:10:56 ↗ to use the framework but more in a

1:10:58 ↗ specific way by uh those in the city. So

1:11:02 ↗ I think putting this information into

1:11:04 ↗ categories in order to focus it I think

1:11:07 ↗ will make it less cumbersome and I think

1:11:10 ↗ more usable ultimately to the audience

1:11:12 ↗ that um we are working on this for.

1:11:18 ↗ It sounds like maybe a next step um and

1:11:21 ↗ let me know what you think of this is to

1:11:23 ↗ kind of identify a a less link quorum

1:11:26 ↗ group of this group um to create a

1:11:29 ↗ proposal um for what exactly the the

1:11:31 ↗ retold equity framework would look like.

1:11:34 ↗ Get board sign off on that and also kind

1:11:37 ↗ of be in communication with staff about

1:11:39 ↗ what that would look like and what that

1:11:40 ↗ would the ask would be from city staff.

1:11:43 ↗ Um, and then to move forward with

1:11:45 ↗ actually retooling it. Um, just to have

1:11:47 ↗ like a a couple of touch points to make

1:11:50 ↗ sure that the whole board is is signing

1:11:53 ↗ off on it. Does that seem appropriate?

1:11:57 ↗ >> Sounds fantastic. Jillian, just based on

1:11:59 ↗ the highle conversation that we've had,

1:12:03 ↗ which I think has been fantastic. Um,

1:12:06 ↗ does this give itself to a formal motion

1:12:11 ↗ in terms of us as a board being directed

1:12:14 ↗ to a particular action. So,

1:12:18 ↗ >> you certainly can. Um, you you can def

1:12:20 ↗ you definitely can. The reason I I

1:12:22 ↗ didn't suggest it at first, I guess, is

1:12:24 ↗ because it's already on your work plan.

1:12:25 ↗ It's already something that this group

1:12:27 ↗ has agreed to to take up. Okay.

1:12:30 ↗ >> Um, when you when we actually get to the

1:12:33 ↗ point where there is a revamped

1:12:34 ↗ framework, that would certainly be

1:12:36 ↗ something where it'd be great to have

1:12:38 ↗ that that kind of formal like sign off

1:12:40 ↗ from everyone. Um, so that might be the

1:12:43 ↗ right checkpoint.

1:12:44 ↗ >> Okay. So, because it's

1:12:44 ↗ >> or if we were if there was a lot of

1:12:46 ↗ disagreement at this moment, maybe we

1:12:49 ↗ could have a vote. But, of course, no,

1:12:50 ↗ that makes sense. And since it's on our

1:12:52 ↗ current work plan, it sounds like it's

1:12:54 ↗ an action item.

1:12:55 ↗ >> Yep.

1:12:55 ↗ >> Uh, in order for us to uh to work on it

1:12:58 ↗ and then eventually

1:13:00 ↗ >> when we get to the point where it gets

1:13:01 ↗ more specific,

1:13:02 ↗ >> right, formalize the promotion.

1:13:04 ↗ >> Yeah. actual changes to be made and kind

1:13:07 ↗ of more detailed discussion about this

1:13:09 ↗ versus that that kind of a thing.

1:13:12 ↗ >> So, makes sense.

1:13:16 ↗ >> Um, Andrea, is there anything else you

1:13:18 ↗ want to add to to this discussion?

1:13:23 ↗ >> I just had I think you all are headed in

1:13:25 ↗ a great direction.

1:13:29 ↗ I think um the that subgroup who's going

1:13:33 ↗ to be really rolling up their sleeves

1:13:35 ↗ and um deciding what this looks like. I

1:13:38 ↗ think some of the questions I would have

1:13:40 ↗ for them is what's the right format? So,

1:13:43 ↗ it's in the format of a bunch of

1:13:44 ↗ questions. Now, I heard one member say

1:13:47 ↗ maybe like a flowchart like decision

1:13:50 ↗ tree. So that might be something for the

1:13:52 ↗ next group unless you all want to weigh

1:13:54 ↗ in on that a little bit more and give

1:13:56 ↗ guidance to that subcommittee that's

1:13:58 ↗ going to be created.

1:14:06 ↗ >> Anyone have strong feelings now or is

1:14:08 ↗ this more of a wait and see?

1:14:11 ↗ >> I think it's a wait and see.

1:14:13 ↗ >> I think a flowchart is great.

1:14:15 ↗ >> Sounds great.

1:14:17 ↗ >> I agree.

1:14:17 ↗ >> I do like a decision flowchart thing.

1:14:20 ↗ >> Yeah. something visually easy to follow

1:14:22 ↗ because sometimes it's just really hard

1:14:23 ↗ to read and then kind of figure out

1:14:25 ↗ where you want to go from there.

1:14:27 ↗ >> Yeah.

1:14:27 ↗ >> Um so

1:14:30 ↗ but just to answer your earlier question

1:14:32 ↗ whether or not like the views about

1:14:34 ↗ being external or internal, I do think

1:14:36 ↗ both is really important. So but if I

1:14:39 ↗ were to lean on today, I'd probably say

1:14:40 ↗ internally also because a lot of things

1:14:43 ↗ you have to start internally before it

1:14:45 ↗ goes out to the communities, right? So

1:14:46 ↗ it's kind of just like that ripple

1:14:48 ↗ effect. Um, and so that just will be

1:14:52 ↗ beneficial, I think, of the end goal,

1:14:55 ↗ >> that's super valuable to reaffirm the

1:14:57 ↗ the intent. Yeah.

1:14:59 ↗ >> Yeah.

1:15:02 ↗ >> Okay. I guess now is the point where I'd

1:15:04 ↗ ask uh who of the folks here would be

1:15:06 ↗ interested um in working on that? This

1:15:08 ↗ will probably be something that you all

1:15:10 ↗ work on through the end of the year,

1:15:11 ↗ just knowing that our October meeting is

1:15:13 ↗ late and it's quite busy. Um, and then

1:15:15 ↗ we have November and December shortly

1:15:17 ↗ thereafter we get into holidays and busy

1:15:20 ↗ times. Um,

1:15:23 ↗ >> uh, I don't have to be on it if no one

1:15:25 ↗ else wants to,

1:15:27 ↗ >> but also put it out to the I'll put it

1:15:30 ↗ out to the the group as well if we don't

1:15:32 ↗ have like

1:15:33 ↗ >> Yeah,

1:15:35 ↗ >> we can have four people work on this.

1:15:37 ↗ >> Okay.

1:15:38 ↗ And if we have a desire to work on it as

1:15:40 ↗ a larger group, we can always add it to

1:15:42 ↗ the agenda for for a discussion of a

1:15:45 ↗ particular part of it or something,

1:15:46 ↗ right? So, if there are folks who you

1:15:47 ↗ want to be involved um or we really want

1:15:50 ↗ to hear from, you know,

1:15:51 ↗ >> I'd love to see it go to four people and

1:15:54 ↗ then maybe discuss

1:15:56 ↗ steps along the way like have us talk

1:15:59 ↗ >> about what they've gotten to in

1:16:01 ↗ November. Put it on our agenda to give

1:16:03 ↗ us at least

1:16:04 ↗ >> 20 minutes

1:16:05 ↗ >> or 30 actually good time to look at it

1:16:09 ↗ and then have the group meet again

1:16:12 ↗ >> after that. I don't want to give people.

1:16:15 ↗ No, that's that's the best way to get

1:16:16 ↗ something done is to

1:16:19 ↗ >> I think okay

1:16:22 ↗ uh same here just because have a little

1:16:24 ↗ bit experience. Yeah,

1:16:26 ↗ >> that' be okay.

1:16:28 ↗ >> Can we be like four or less or four is

1:16:32 ↗ too much?

1:16:33 ↗ >> No, it's uh four or less. Yeah. Okay.

1:16:37 ↗ So, I'm hearing strong interest from

1:16:38 ↗ three people here. I'll put out the the

1:16:40 ↗ call to other folks um as well to see if

1:16:43 ↗ anyone is interested with a note that

1:16:45 ↗ this will be something that comes back

1:16:47 ↗ pretty regularly to to the boards

1:16:49 ↗ because I think there's a fair amount of

1:16:51 ↗ interest um from board members even if

1:16:54 ↗ you're not on the committee.

1:16:56 ↗ >> Okay.

1:16:56 ↗ >> If you have challenges Joan with finding

1:16:59 ↗ a fourth I'll step in.

1:17:01 ↗ >> Okay.

1:17:02 ↗ >> Thank you. You're welcome.

1:17:04 ↗ And maybe you can also have if someone's

1:17:06 ↗ unable to attend a meeting with the

1:17:09 ↗ three core members, a full person can be

1:17:12 ↗ like rotating as just a

1:17:15 ↗ thought partner.

1:17:17 ↗ >> That gets a little tricky with so then

1:17:19 ↗ because you've had a quorum of people

1:17:21 ↗ talk about the same item of board

1:17:24 ↗ business and then we get into open.

1:17:26 ↗ >> Okay.

1:17:27 ↗ >> Sorry.

1:17:30 ↗ But I think that's like if you make it a

1:17:32 ↗ standing item on your agenda, hopefully

1:17:34 ↗ that'll be like a good way to kind of

1:17:36 ↗ checkpoint that progress and to make

1:17:37 ↗ sure like you hear from all the people

1:17:40 ↗ on the board.

1:17:41 ↗ >> Okay.

1:17:43 ↗ >> Okay. So I have uh Chris, Juan, and

1:17:46 ↗ Carthick. Um I'll put out that that kind

1:17:49 ↗ of request to the larger group um and

1:17:52 ↗ then circle with the the four folks um

1:17:55 ↗ via email at first and we can discuss

1:17:57 ↗ what this looks like a little bit.

1:18:00 ↗ Okay, I know there are a couple of other

1:18:01 ↗ discussion questions here. Um, is there

1:18:04 ↗ anything else that you all would like to

1:18:05 ↗ share right now that can kind of guide

1:18:07 ↗ that that subcommittee's work as they

1:18:09 ↗ dive in this fall?

1:18:14 ↗ I'm hearing that categorization could be

1:18:17 ↗ really valuable, that there is a need to

1:18:19 ↗ make it easier to use both in grouping

1:18:22 ↗ questions, cutting down the list of

1:18:23 ↗ questions, and making the format more

1:18:25 ↗ user friendly. Um, I'm hearing that

1:18:28 ↗ other resources could be really

1:18:30 ↗ valuable. So, obviously revising, making

1:18:32 ↗ sure the questions comply with our

1:18:33 ↗ equity glossery, but providing the

1:18:35 ↗ equity glossery and potentially some

1:18:36 ↗ other stuff that can help folks um

1:18:40 ↗ or help staff as they answer questions.

1:18:42 ↗ Um, and that it should apply both

1:18:45 ↗ internally and externally.

1:18:48 ↗ >> Can I just ask one question? Um, Andrea,

1:18:51 ↗ you said that there had challenges with

1:18:53 ↗ the questions. Is it the volume of the

1:18:56 ↗ questions or the question itself?

1:18:59 ↗ >> Um both in some cases.

1:19:01 ↗ >> Okay.

1:19:02 ↗ >> So, uh certainly volume of questions was

1:19:05 ↗ a problem that most staff up as their

1:19:08 ↗ difficulty in using it. Just it's a if

1:19:11 ↗ you're planning, you know, a a small

1:19:15 ↗ project that maybe takes two months, 13

1:19:17 ↗ questions, it's actually more than 13

1:19:19 ↗ questions because some of those

1:19:20 ↗ questions have three questions in them.

1:19:21 ↗ >> Yeah. um that that it's just it's so

1:19:25 ↗ much to sort through. Um and then the

1:19:28 ↗ other thing that I heard from the staff

1:19:30 ↗ was um difficulty in using it or what

1:19:34 ↗ stage of the planning process they were

1:19:37 ↗ on. So some of the questions they

1:19:39 ↗ couldn't answer because they wanted to

1:19:40 ↗ use it right away at like you know just

1:19:43 ↗ the concept stage of what they're

1:19:45 ↗ working on. So, like, well, I don't

1:19:47 ↗ exactly know who's going to be impacted

1:19:49 ↗ yet because I need to make a couple

1:19:50 ↗ other decisions first. And so, when when

1:19:53 ↗ do I really use this? And then, um,

1:19:56 ↗ where do I find the data that can help

1:19:59 ↗ me answer some of these questions? And

1:20:01 ↗ do we even have some of the data to help

1:20:04 ↗ me answer some of these questions? And

1:20:05 ↗ so, um, so I would say it's both. It's

1:20:08 ↗ it's uh the volume and also some of the

1:20:12 ↗ nature of the questions depending on

1:20:13 ↗ where they were in the concept

1:20:16 ↗ development or you know policy

1:20:19 ↗ development phase.

1:20:20 ↗ >> Okay.

1:20:21 ↗ >> Are there some examples you could share

1:20:23 ↗ of when they were trying to apply this

1:20:25 ↗ framework?

1:20:26 ↗ >> Oh boy. Um off the top of my head, no.

1:20:30 ↗ But I know that several meetings

1:20:32 ↗ occurred uh in 2024 and I think a few in

1:20:36 ↗ 2023 where they came to the board and

1:20:38 ↗ kind of worked through some of these

1:20:40 ↗ things. So maybe we could go back in

1:20:42 ↗ other meetings and kind of post links to

1:20:45 ↗ some of those

1:20:46 ↗ >> were those the folks on the videos that

1:20:48 ↗ were on the

1:20:49 ↗ >> Yeah. What was linked in the the memo

1:20:51 ↗ were a couple of examples. Um but there

1:20:53 ↗ are even more than that if there's

1:20:54 ↗ something you're curious about if it

1:20:56 ↗ went to went through the equity

1:20:57 ↗ framework into the equity board. Okay.

1:21:01 ↗ >> Sorry, I can't site specifics because

1:21:02 ↗ it's now like, you know, a year ago in

1:21:05 ↗ my head and I've just kind of

1:21:06 ↗ generalized it.

1:21:09 ↗ >> Yeah.

1:21:09 ↗ >> But I think that feedback was excellent

1:21:11 ↗ because it goes with what Karthik said

1:21:13 ↗ in a flowchart. So the flowchart was

1:21:16 ↗ they don't have enough information, a

1:21:18 ↗ note could be in the next step, what

1:21:21 ↗ step they should consider collecting it.

1:21:24 ↗ And so any of these answers that they

1:21:26 ↗ don't have not there and then they can

1:21:28 ↗ make the part of the flowchart could be

1:21:30 ↗ when could this information be then

1:21:33 ↗ collected to so that we're kind of

1:21:35 ↗ keeping it in mind because I think the

1:21:38 ↗ intention when we we approved and we

1:21:40 ↗ collated these questions was over time

1:21:43 ↗ it won't be as cumbersome but it would

1:21:45 ↗ just be more internalized where these

1:21:48 ↗ are the kinds of thoughts you have as

1:21:51 ↗ you're planning something And so how do

1:21:54 ↗ we help people internalize

1:21:59 ↗ groups and marginalized communities and

1:22:02 ↗ impact on people as they're making plans

1:22:06 ↗ versus does it have to be like a focus

1:22:11 ↗ documented checkbox? I guess I thought

1:22:13 ↗ about like you know so it's

1:22:16 ↗ >> it was kind of a balance. So, I think

1:22:17 ↗ the idea was some of it will be quick

1:22:19 ↗ because you're just like, "Yes, I've

1:22:22 ↗ done I've done that versus

1:22:26 ↗ I think that's part of the that's part

1:22:28 ↗ of what happened when we were agreeing

1:22:32 ↗ to these questions,

1:22:34 ↗ recognizing that there's a lot, but how

1:22:37 ↗ do you like should it take too much time

1:22:40 ↗ or how can people over time not feel

1:22:44 ↗ like it's as

1:22:47 ↗ like bake

1:22:49 ↗ >> just gets baked into their Yes. the way

1:22:51 ↗ they already.

1:22:53 ↗ >> Yeah.

1:22:53 ↗ >> It becomes an internalized factor as

1:22:55 ↗ they planned.

1:22:56 ↗ >> And if I just may for the group that's

1:22:59 ↗ working on this and then when you

1:23:01 ↗ discuss it as a whole, if there's

1:23:03 ↗ guidance for this group on how you want

1:23:05 ↗ staff to use it, that would be really

1:23:07 ↗ helpful for that because you know we

1:23:09 ↗ have a bunch of staff from all different

1:23:11 ↗ perspectives who are trying to use this

1:23:12 ↗ framework. And I think it's a really

1:23:14 ↗ good point. Is that we just want to be

1:23:17 ↗ able to adopt this mindset and just have

1:23:19 ↗ it be a natural way of thinking or is

1:23:22 ↗ this like a decision making toolkit that

1:23:26 ↗ we want them to like fill out a form and

1:23:28 ↗ kind of go through this you know

1:23:30 ↗ process. Um, so how how to use it is is

1:23:36 ↗ really it's going to be important for

1:23:37 ↗ staff because they they want to and they

1:23:40 ↗ want to, you know, fulfill your

1:23:41 ↗ intentions and to implement. Um, so

1:23:44 ↗ guidance from you would be great. They

1:23:46 ↗ would they would love they would love

1:23:48 ↗ that.

1:23:53 ↗ >> I have maybe one more topic. I don't

1:23:55 ↗ know if it would be within scope given

1:23:57 ↗ the time that we have for this, but this

1:24:01 ↗ question of data and how to get data or

1:24:04 ↗ how to use data, especially how to find

1:24:07 ↗ data that doesn't currently exist that's

1:24:11 ↗ needed to answer a lot of these

1:24:12 ↗ questions or to kind of get a more

1:24:14 ↗ quantitative sense of these. That's a

1:24:17 ↗ big topic that I don't know as an equity

1:24:20 ↗ as a board if we want to think about

1:24:24 ↗ suggestions for how we might be able to

1:24:26 ↗ gather some of this data and maybe even

1:24:28 ↗ more importantly when data doesn't

1:24:30 ↗ exist. Are there other proxies that we

1:24:32 ↗ can use or other questions we can ask

1:24:35 ↗ that can still give us a qualitative

1:24:37 ↗ sense that can help make decisions that

1:24:41 ↗ might be kind of a an area within the

1:24:43 ↗ framework. And that was one of the big

1:24:46 ↗ ones that came up when we met with the

1:24:47 ↗ police department because when they

1:24:49 ↗ presented we asked about data and the

1:24:51 ↗ data did not exist. And so we were

1:24:54 ↗ giving them suggestions on and then she

1:24:56 ↗ was

1:24:58 ↗ brainstorming on how to she could

1:25:01 ↗ potentially pull some um

1:25:05 ↗ at least chief polish was the one who

1:25:08 ↗ did the presentation uh on help us

1:25:10 ↗ collect that data because equity board

1:25:12 ↗ was very curious as to some of the

1:25:15 ↗ information being presented. So that did

1:25:17 ↗ come up and that has come up multiple

1:25:20 ↗ times in presentations.

1:25:24 ↗ >> Is there a comfort level if

1:25:27 ↗ there is not specific data attached to

1:25:32 ↗ our framework as we revise it? Is there

1:25:35 ↗ comfort in referring to other sources as

1:25:40 ↗ places of either knowledge or

1:25:42 ↗ understanding that are aren't exactly a

1:25:45 ↗ specific data? Because I'm looking at

1:25:48 ↗ this and I'm sure we're going to be

1:25:49 ↗ changing some of this, but this is

1:25:51 ↗ self-reflection and all self-reflection

1:25:54 ↗ may not 100% be tied to quantitative

1:25:58 ↗ information. So, just as a question,

1:26:02 ↗ >> 100%. I I would think that there should

1:26:05 ↗ be comfort in not having data especially

1:26:09 ↗ because in some cases you just might not

1:26:11 ↗ be able to get your hands on the data

1:26:12 ↗ because it's not been recorded. So um so

1:26:15 ↗ yeah I definitely think it would be

1:26:18 ↗ partially qualitative partially

1:26:19 ↗ quantitative

1:26:21 ↗ >> but I think part of the flowchart would

1:26:23 ↗ be then let's start collecting data and

1:26:25 ↗ let's put that so when people are doing

1:26:27 ↗ work now they're always looking at oh

1:26:30 ↗ how can we collect some of this? How can

1:26:32 ↗ we we've gone to these HOAs and we've

1:26:35 ↗ talked about it so let's put it down in

1:26:37 ↗ writing because in one of the

1:26:39 ↗ presentations

1:26:40 ↗ person was frustrated because they'd had

1:26:42 ↗ multiple conversations in planning

1:26:45 ↗ something and when it was planned she

1:26:47 ↗ was like why didn't we go back to all

1:26:49 ↗ those previous meetings right and so

1:26:52 ↗ that goes to this point of what

1:26:55 ↗ information has been collected in the

1:26:57 ↗ past on this topic and So

1:27:02 ↗ that's an excellent point. I think we

1:27:03 ↗ should always try and find um to mine

1:27:06 ↗ data and to um uh keep it as a reference

1:27:10 ↗ point um to know where we we started and

1:27:13 ↗ where we're going. Um it's a strong

1:27:15 ↗ measurement. I just want to make sure

1:27:17 ↗ that for me um in the work that I do uh

1:27:20 ↗ a lot of it is uh it's I guess it's it's

1:27:24 ↗ feeling it's experience it's working

1:27:26 ↗ with groups and that's the data point

1:27:28 ↗ itself as opposed to actual numbers. So

1:27:31 ↗ I think a merge both gives you I think

1:27:34 ↗ you have a split in both worlds where

1:27:36 ↗ you can support it by genuine data but

1:27:38 ↗ also the human element. So,

1:27:44 ↗ >> okay, I think I think the group has some

1:27:46 ↗ really good feedback to to go on and I

1:27:49 ↗ think they'll be returning to you all uh

1:27:50 ↗ to ask for even more as this progresses.

1:27:53 ↗ Um,

1:27:55 ↗ so I think I have everything I need for

1:27:56 ↗ this item. Thank you all for your

1:27:58 ↗ discussion, your review, and your

1:28:00 ↗ thoughts.

1:28:02 ↗ Fantastic. Um, so our next agenda item

1:28:05 ↗ is other business or announcements.

1:28:09 ↗ So Julian, do you have anything this

1:28:10 ↗ evening?

1:28:11 ↗ >> I don't have anything.

1:28:14 ↗ >> Good morning.

1:28:16 ↗ >> Thank you. Appreciate you.

1:28:20 ↗ >> Just to note that again that that next

1:28:22 ↗ meeting is going to be later in October,

1:28:23 ↗ October 22nd.

1:28:25 ↗ >> Is it going to be here?

1:28:27 ↗ >> Uh it might actually be at the senior

1:28:28 ↗ center, but I wanted to confirm that

1:28:29 ↗ before.

1:28:30 ↗ >> Okay.

1:28:30 ↗ >> Yeah. But the senior center is also here

1:28:33 ↗ in Oldtown in case you haven't visited

1:28:34 ↗ right behind city hall. And it's been

1:28:36 ↗ redone the back wall.

1:28:39 ↗ >> Yeah,

1:28:39 ↗ >> there's a whole new kind of park running

1:28:41 ↗ through there. Um, and through a little

1:28:43 ↗ bit of a couple of other sections and

1:28:45 ↗ it's been great to see how much it's

1:28:46 ↗ been utilized and they're kind of like

1:28:48 ↗ covered pavilions

1:28:50 ↗ and stuff out there now. So,

1:28:51 ↗ >> it's beautiful.

1:28:52 ↗ >> Yeah, I can't wait to be over there.

1:28:57 ↗ >> Okay. Well, since there is no other

1:29:00 ↗ business or announcements, I don't have

1:29:02 ↗ anything. Um, I guess we've reached the

1:29:04 ↗ point in our meeting where um, we can

1:29:07 ↗ adjourn unless Jillian has anything.

1:29:11 ↗ Okay, I'm just trying to read the room.

1:29:13 ↗ So, um, um, since we don't have any

1:29:15 ↗ other business or announcements, I would

1:29:17 ↗ like to adjourn this evening's meeting

1:29:19 ↗ of the equity board at 7:30 p.m. on the

1:29:23 ↗ dot.

1:29:26 ↗ >> Thank you all very much. Great meeting.

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (8)

Lesley Millender-Irwin

Karthik Kashinath, Vice-Chair

Lorna Gilmour

Chris Ziade

Oscar Montano

Quan Palmer

Nisha Nair – Alternate

Kunal Srivastava* - Alternate (excused absence)

Staff (2)

Gillian Straub, Management Analyst

Andrea Snyder, Deputy City Administrator

Excused

Heather Youngs

Priti Mody-Pan

Varnika Dokka*

Kelly Munn – Alternate

Recommendations & actions (1)

Sentences extracted from the narrative containing words like recommended, requested, directed, moved, or approved. Best-effort — verify against the full minutes for context.

The Board agreed to do an equity versus equality activity, asking participants to assess if a statement is equity or equality.