City Council Special Meeting · Thursday, May 7, 2020 · City Council Digest

2. ACTION ITEM

Pending/potential Litigation, Pursuant to RCW 42.30.110(1)(i) This item is anticipated to take approx. 2 hours. No action will be taken

889 segments .txt ↗

0:10 ↗ good evening and welcome this is the

0:12 ↗ city council special meeting being held

0:14 ↗ on monday may 7

0:16 ↗ 2020 at 6 00 pm i'd like to

0:19 ↗ call the meeting to order and welcome

0:22 ↗ everyone

0:23 ↗ uh this meeting this evening is being

0:26 ↗ held entirely remotely

0:27 ↗ the purpose of tonight's meeting is to

0:29 ↗ consider a b

0:30 ↗ 7898 tyler technologies contract

0:33 ↗ amendment

0:34 ↗ and then to recess into executive

0:37 ↗ session to discuss

0:38 ↗ pending and or potential litigation

0:41 ↗ a call-in number was provided on the

0:43 ↗ meeting agenda for members of the public

0:45 ↗ who wish to listen to the open

0:46 ↗ portions of the meeting however the

0:48 ↗ executive session portion of the meeting

0:50 ↗ will be closed to the public

0:52 ↗ i'd like to take a roll call of the

0:53 ↗ council members in attendance

0:55 ↗ and please stay here when i call your

0:58 ↗ name

0:59 ↗ councilmember g michelle here

1:02 ↗ councilmember goodman here councilmember

1:05 ↗ hall

1:06 ↗ here council president hunt

1:09 ↗ here deputy council president ray

1:12 ↗ here council member walsh

1:16 ↗ here thank you that's all seven accounts

1:21 ↗ council member marks

1:24 ↗ okay council member marks are you here

1:28 ↗ very much here attila actually my script

1:32 ↗ has your name on it

1:34 ↗ i rushed for it so my apologies council

1:37 ↗ member mark

1:37 ↗ thank you all seven accounted for

1:41 ↗ so the action item we have this evening

1:42 ↗ is ab7898

1:44 ↗ tyler technology's contract amendment

1:47 ↗ this item was postponed from the may 4th

1:49 ↗ city council meeting

1:51 ↗ at the may 4th meeting council had some

1:53 ↗ questions on the agenda bill and

1:54 ↗ postponed it till tonight's meeting

1:56 ↗ in response staff has updated the agenda

1:58 ↗ bill to provide additional information

2:00 ↗ and finance director beth goldberg is on

2:03 ↗ hand to briefly go over the new material

2:05 ↗ and answer any questions director

2:07 ↗ goldberg

2:13 ↗ thank you madam mayor i needed to take

2:16 ↗ my microphone off mute

2:20 ↗ so i uh hoping that if tisha could

2:23 ↗ uh put a exhibit d

2:26 ↗ on the screen and uh my thought for this

2:30 ↗ evening

2:31 ↗ was uh there were two questions that i

2:33 ↗ understand from monday evening

2:35 ↗ one is the end date of the contract

2:39 ↗ and i included in the agenda bill uh the

2:42 ↗ page reference

2:43 ↗ where that end date is and then there

2:46 ↗ were some questions

2:47 ↗ over how the costs in the contract

2:52 ↗ uh tied in with

2:55 ↗ what we were assuming for the total cost

2:57 ↗ of this

2:58 ↗ and uh the the contract

3:02 ↗ itself is what's a contract amendment

3:06 ↗ to our base tyler contract

3:09 ↗ and uh the contract amendment the costs

3:12 ↗ within that

3:13 ↗ are admittedly a little bit confusing so

3:17 ↗ what we did is we put together this

3:19 ↗ exhibit d

3:20 ↗ and exhibit the uh go sequentially

3:23 ↗ through the contract amendment the

3:26 ↗ language which you'll see in exhibit a

3:29 ↗ and it catalogs each of those cost

3:32 ↗ categories

3:33 ↗ um and so if you look at exhibit b

3:36 ↗ there's a page reference column that

3:39 ↗ ties

3:40 ↗ to uh the various components within the

3:43 ↗ contract

3:44 ↗ and then what we did is we apportioned

3:46 ↗ it by year

3:47 ↗ so um it's a little bit tricky doing

3:50 ↗ this online without having a paper copy

3:52 ↗ next to it because you kind of need to

3:54 ↗ look at

3:55 ↗ exhibit a and exhibit d next to each

3:57 ↗ other

3:58 ↗ but the bottom line is that uh the

4:01 ↗ contract amendment and the

4:03 ↗ re-implementation work

4:05 ↗ will uh will cost the city

4:08 ↗ uh just over a million dollars a million

4:10 ↗ fifty-four dollars

4:12 ↗ uh and this represents about uh

4:15 ↗ over 300 000 savings from what we had

4:18 ↗ assumed

4:19 ↗ in the 2020 adopted budget as well

4:23 ↗ as the 2020 through 2025 cip

4:27 ↗ and i'm talking about both documents

4:29 ↗ because the 2020 adopted budget

4:32 ↗ included appropriation for the 2020 cost

4:37 ↗ and then the cip acknowledged costs for

4:41 ↗ 2021

4:42 ↗ um we're now going to need a small

4:45 ↗ amount in 2020 this is going to take a

4:47 ↗ little bit longer than we originally

4:48 ↗ anticipated

4:50 ↗ but a three-year duration for less

4:52 ↗ overall money than

4:54 ↗ uh what was assumed in the 2020 adopted

4:57 ↗ budget

4:58 ↗ and the 2020 through 2025

5:01 ↗ cip and i could stop there

5:04 ↗ and see if there are any questions that

5:07 ↗ i can answer

5:14 ↗ just a reminder just a reminder to count

5:19 ↗ gonna have to get back to me

5:23 ↗ just a reminder to council members if

5:25 ↗ you'd like to ask a question

5:27 ↗ uh you need to do that on the um

5:31 ↗ conversation side and i can see that uh

5:33 ↗ councilman uh deputy council president

5:35 ↗ ray has a question

5:36 ↗ thank you

5:41 ↗ working on the mute button this is

5:44 ↗ really essentially the same question i

5:45 ↗ had um

5:47 ↗ on monday night when i look at exhibit

5:52 ↗ a which is the amendment itself it

5:55 ↗ includes

5:56 ↗ a payment schedule for three hundred and

5:58 ↗ ninety nine thousand dollars seven

6:00 ↗ hundred

6:00 ↗ and three hundred three hundred ninety

6:02 ↗ nine seven twenty five

6:04 ↗ i that is the amount that we have in the

6:07 ↗ agenda bill

6:08 ↗ for 2020 and 2021 combined i get that

6:11 ↗ part

6:12 ↗ what i'm wondering is are we just

6:14 ↗ planning to do another amendment then

6:16 ↗ that will address the payment plan for

6:18 ↗ the balance or where is the balance

6:20 ↗ address because i don't see how we could

6:22 ↗ pay them more than this 399

6:25 ↗ 725 based on this amendment

6:30 ↗ uh the amendment is actually for a

6:32 ↗ million 54.

6:34 ↗ so where would i find that so we're

6:36 ↗ looking for that

6:38 ↗ yeah so it's not it's not there is not a

6:40 ↗ thing

6:41 ↗ the way tyler writes this contract there

6:44 ↗ is not

6:44 ↗ a single number there there are the

6:46 ↗ various components so

6:48 ↗ if you look at exhibit d you will see

6:51 ↗ the 399

6:52 ↗ pulled out at the um

6:56 ↗ lines i'm sorry i'm having to look at

6:58 ↗ this

7:00 ↗ um so if you look at exhibit d

7:04 ↗ uh rows uh one through eight

7:09 ↗ you will see the 399 there that

7:13 ↗ is for uh what tyler calls

7:16 ↗ implementation service payments in

7:19 ↗ addition to that

7:20 ↗ there are other components of the

7:21 ↗ re-implementation work

7:23 ↗ that are documented later in exhibit a

7:27 ↗ and also here in exhibit d so you start

7:30 ↗ to see those in exhibit d

7:32 ↗ catalogs from lines 11 down to lines 24

7:38 ↗ that's the tyler investment summary

7:40 ↗ quote

7:41 ↗ and then you have additional costs

7:45 ↗ uh that um

7:46 ↗ [Music]

7:48 ↗ including like city project management

7:50 ↗ costs and things of that nature

7:52 ↗ all of that totals over the course of

7:54 ↗ three years

7:56 ↗ uh million 54. uh the budget

7:59 ↗ um has appropriated and for that you

8:02 ↗ need to go to exhibit c

8:04 ↗ uh if you look at exhibit c you'll see

8:07 ↗ what is appropriated in each year so

8:09 ↗ in exhibit c uh the 2020 adopted budget

8:13 ↗ appropriated a million 42

8:17 ↗ for this project based on the scope of

8:20 ↗ work that is documented in exhibit a

8:23 ↗ we we are only going to need 621

8:26 ↗ 000 of that in the initial year

8:30 ↗ uh we will then have uh

8:33 ↗ an anticipated 389 thousand dollars

8:36 ↗ worth of costs

8:38 ↗ in 2021 which we'll need to get

8:41 ↗ appropriation for

8:42 ↗ is part of the 2021 budget process

8:45 ↗ because remember this is a multi-year

8:47 ↗ capital project

8:49 ↗ um and then uh in 2020

8:52 ↗ uh 2022 there will be an additional need

8:55 ↗ for about forty three thousand dollars

8:58 ↗ when you look at the six hundred and

8:59 ↗ twenty one thousand in 2020

9:02 ↗ the 389 000 need i'm talking off of

9:05 ↗ exhibit c right now

9:10 ↗ it's right before exhibit d it was in

9:13 ↗ the little last

9:14 ↗ page of the original packet and the

9:17 ↗ second to last page of

9:20 ↗ tonight's packet got it so the only

9:23 ↗ thing new

9:24 ↗ in tonight's packet is exhibit d

9:29 ↗ but exhibit c breaks down the cost and

9:32 ↗ summarizes the cost and it was

9:34 ↗ an attempt to bring some clarity to

9:37 ↗ the admittedly confusing tyler contract

9:40 ↗ but in response to your questions from

9:42 ↗ monday evening we added exhibit d

9:45 ↗ that takes the components within the

9:47 ↗ contract

9:49 ↗ and catalogs those out so if you look at

9:51 ↗ the bottom line

9:52 ↗ total of exhibit d um

9:56 ↗ it's the million 54 which ties to the

10:00 ↗ million 54

10:01 ↗ in exhibit c which then compares

10:05 ↗ um the amounts by by city budget year

10:09 ↗ yeah i am i have no problem with the

10:10 ↗ total dollar amount i have no problem

10:12 ↗ with it with the budget implications

10:14 ↗ i just can't figure out how you are

10:17 ↗ going to justify

10:18 ↗ paying tyler technologies beyond the end

10:20 ↗ of 2021 with that amendment

10:22 ↗ because i see a payment plan for 399

10:26 ↗ 000 and i don't see anything beyond that

10:29 ↗ so i don't

10:29 ↗ i don't i don't understand how how you

10:32 ↗ do that so

10:33 ↗ you know if you you got that figured out

10:35 ↗ then i guess i'm okay but

10:36 ↗ um this is it is it is an

10:40 ↗ incredibly confusing document

10:43 ↗ yeah so you need to scroll this contract

10:45 ↗ speaks to more than 399 thousand dollars

10:48 ↗ so

10:49 ↗ the 399 000 and i'm going to have to

10:51 ↗ scroll through this so forgive me

10:53 ↗ but beth the amendment doesn't speak to

10:55 ↗ more than 399

10:56 ↗ 000. the exhibits have a reference to

10:59 ↗ things more than that

11:00 ↗ but if you look at the document called

11:02 ↗ the amendment the only dollar amount i

11:04 ↗ see in there is 399 750.

11:07 ↗ i mean it's it's that's the number i

11:10 ↗ mean unless i'm missing is there another

11:11 ↗ number in the

11:12 ↗ document that is the amendment that says

11:15 ↗ something other than

11:16 ↗ 399 750 725 sorry yeah so

11:19 ↗ so let me i've got to scroll through

11:21 ↗ this sorry it's so cozy this

11:23 ↗ is life in the time of remote working

11:27 ↗ um

11:30 ↗ and it's rather long

11:34 ↗ well the the amendment itself is rather

11:36 ↗ short it's three pages

11:39 ↗ yeah the amendment itself is covered the

11:42 ↗ so

11:42 ↗ the way tyler does this is they have

11:46 ↗ the service component of it in those

11:48 ↗ initial pages that you're looking at

11:51 ↗ and then if you scroll down sorry this

11:54 ↗ is super clumsy um

12:05 ↗ i i guess i don't i don't understand

12:07 ↗ this i mean i i just

12:08 ↗ don't i mean are there no services

12:10 ↗ beyond the first two years is that

12:12 ↗ that is it all software after that um

12:15 ↗ it's a

12:15 ↗ uh it's an saas agreement after that

12:19 ↗ it's

12:19 ↗ o m after that so we're this isn't an

12:22 ↗ amendment to the existing tyler contract

12:26 ↗ that the city signed in 2014

12:30 ↗ the amendment that is multiple pages in

12:33 ↗ your packet it's more than the three

12:35 ↗ pages

12:36 ↗ covers the re-implementation work um

12:40 ↗ it includes um

12:43 ↗ it includes the 399 that you are talking

12:46 ↗ about

12:47 ↗ um that is appears

12:50 ↗ on pages 7

12:54 ↗ of 91 and 8 of 91 in your packet

12:58 ↗ and then if you scroll through two pages

13:03 ↗ [Music]

13:04 ↗ um pages

13:07 ↗ 12 of 91 through

13:12 ↗ um

13:13 ↗ [Music]

13:16 ↗ yeah they're they're okay there are no

13:19 ↗ there are no

13:20 ↗ references in the first three pages

13:21 ↗ which is the amendment itself

13:23 ↗ to any exhibit so i mean i'm

13:26 ↗ i'm having structural problems this

13:28 ↗ isn't a content thing i'm happy with the

13:30 ↗ dollars i'm happy with the services

13:32 ↗ i'm happy with the scope of work but

13:34 ↗ structurally this

13:35 ↗ amendment makes absolutely no sense to

13:37 ↗ me absolutely no sense

13:40 ↗ i mean i'm just putting it out there

13:44 ↗ you know there the amendment should say

13:47 ↗ you know as ex as defined in exhibit you

13:50 ↗ know a b

13:51 ↗ c or d you know it's got these these uh

13:54 ↗ these other components and it it doesn't

13:56 ↗ do that

13:57 ↗ so i i just i'm i'm just baffled at how

14:00 ↗ how this how how this got past the legal

14:02 ↗ review

14:04 ↗ so it did go through legal review and um

14:08 ↗ we can certainly go back to tyler and

14:11 ↗ uh ask them to rewrite the contract in a

14:14 ↗ different manner but

14:16 ↗ it will uh lead to additional time

14:19 ↗ before we can get started on this

14:21 ↗ so but if that's the council's if that's

14:24 ↗ the council's preference

14:25 ↗ we can uh go back to tyler and uh

14:29 ↗ and try and have them present this um in

14:32 ↗ a different

14:32 ↗ in a different way

14:37 ↗ all right i will yield the floor thank

14:39 ↗ you for

14:40 ↗ thank you for that

14:54 ↗ okay forgot the mute button i have a

14:56 ↗ couple more comments here let's start

14:58 ↗ with uh council member uh goodman

15:00 ↗ followed by council president hunt

15:02 ↗ uh thank you councilmember goodman here

15:05 ↗ um i was looking on amendment a

15:07 ↗ and under um after the last

15:10 ↗ after now therefore number one says the

15:12 ↗ services

15:13 ↗ the services set forth in the investment

15:16 ↗ summary

15:17 ↗ attached here to as exhibit one are

15:20 ↗ hereby added to the agreement

15:22 ↗ so uh where

15:26 ↗ is exhibit one if you can help

15:29 ↗ if somebody can find oh here it is

15:31 ↗ exhibit one the following investment

15:33 ↗ summary

15:34 ↗ and then it goes down and does the

15:36 ↗ investment

15:37 ↗ summary have some total

15:41 ↗ up to if the investment

15:44 ↗ summary somehow totals the one point

15:47 ↗ whatever it is million dollars then

15:49 ↗ then those numbers would be incorporated

15:51 ↗ in the amendment

15:54 ↗ yeah that's this is beth so so yes so

15:57 ↗ exhibit one

15:59 ↗ is displayed in exhibit d

16:03 ↗ um as the next section of costs

16:07 ↗ so the first section the 399

16:11 ↗ is shown in those first lines of

16:15 ↗ exhibit d and then exhibit d

16:18 ↗ takes the cost that council member

16:21 ↗ goodman just pointed out

16:23 ↗ in exhibit one and as those

16:27 ↗ in the sections uh let me find the row

16:29 ↗ reference

16:31 ↗ starting with row 10 row 10 through

16:34 ↗ 24 of exhibit d

16:39 ↗ and then uh rows 26

16:43 ↗ through 31 30

16:46 ↗ include um costs such as city project

16:50 ↗ management costs and things of that

16:52 ↗ nature

16:53 ↗ and that's how you get to the million

16:54 ↗ 54. so

16:56 ↗ all of those components are are

16:59 ↗ documented

17:00 ↗ and alluded to except for for example

17:02 ↗ city project management costs because

17:04 ↗ that's not that's not a part of this is

17:06 ↗ documented

17:08 ↗ um within the contract that we are

17:11 ↗ seeking

17:11 ↗ the contract amendment that we are

17:13 ↗ seeking council authorization to have

17:15 ↗ the mayor sign

17:19 ↗ um okay i

17:25 ↗ there isn't the exhibit one that i see

17:28 ↗ is the one that's right after there's

17:31 ↗ one that's actually called exhibit one

17:33 ↗ investment

17:34 ↗ summary

17:39 ↗ that has eight pages and i'm just trying

17:41 ↗ to figure out if that

17:43 ↗ i realize that exhibit d states

17:45 ↗ everything in a different way

17:47 ↗ but if exhibit one that's right after

17:49 ↗ the amendment

17:52 ↗ includes everything that's in exhibit d

17:55 ↗ that you

17:55 ↗ provided tonight then i would think

17:58 ↗ we're

17:59 ↗ golden but they don't look the same

18:02 ↗ and

18:08 ↗ so i can't tell

18:12 ↗ anyway i'm going to go off here and do

18:15 ↗ some calculations

18:16 ↗ thank you can i ask a follow-up question

18:20 ↗ to that this is beth

18:21 ↗ yep oh to me yeah so when you say they

18:24 ↗ don't look the same

18:26 ↗ meaning you're not seeing the they're

18:29 ↗ not

18:29 ↗ the same between exhibit d and then

18:33 ↗ uh the packet exhibit a um

18:36 ↗ yes no no

18:39 ↗ um the amendment

18:44 ↗ specifically refers to exhibit one

18:47 ↗ and if you go down to the end of exhibit

18:50 ↗ the amendment you see exhibit one

18:52 ↗ investment summary

18:54 ↗ so the amendment incorporates the

18:56 ↗ investment summary which is in exhibit

18:57 ↗ one

18:58 ↗ so if exhibit one is the same as exhibit

19:01 ↗ d

19:02 ↗ they're just differently presented than

19:04 ↗ we're golden

19:05 ↗ and that's where i see one of the

19:07 ↗ numbers 777187 but i don't see the 300

19:11 ↗ some number well anyway oh wait

19:14 ↗ yeah so i'm can i take a stab at trying

19:17 ↗ to explain it

19:18 ↗ so first of all i think we we're

19:21 ↗ tripping over

19:21 ↗ exhibit references um the tyler

19:25 ↗ contract amendment which is exhibit a in

19:28 ↗ your packet

19:29 ↗ has also multiple exhibit references and

19:32 ↗ as i'm thinking about this now

19:34 ↗ or that we may be having confusion so

19:37 ↗ um so that might be adding to it but

19:40 ↗ the the the 777 that you're seeing

19:44 ↗ in in tyler exhibit one

19:47 ↗ is um is spread

19:51 ↗ across multiple years

19:54 ↗ on and the 777 is including some

19:58 ↗ components

20:03 ↗ that are displayed in rows 11 through

20:06 ↗ 24. so this is attempting to

20:09 ↗ to parse out um

20:13 ↗ the the various items in different

20:14 ↗ buckets

20:18 ↗ okay

20:21 ↗ thank you i have a question from

20:25 ↗ council president hunt thank you this is

20:28 ↗ council president hunt

20:30 ↗ i have um a question which i believe is

20:33 ↗ for the

20:34 ↗ clerks so um in our

20:37 ↗ motion the recommended motion it refers

20:39 ↗ specifically

20:40 ↗ to exhibit a and there's a lot of

20:42 ↗ discussion right now about the content

20:44 ↗ in the other exhibits which are may or

20:46 ↗ may not be

20:47 ↗ linked to exhibit a directly and so i'm

20:50 ↗ wondering if

20:52 ↗ if it would be better and if it might

20:53 ↗ address some of this

20:55 ↗ to refer to the exhibit a

20:58 ↗ as well as supporting documentation in

21:00 ↗ the a b

21:05 ↗ uh council president hunt this is tisha

21:08 ↗ and um i

21:09 ↗ might need best assistance with this but

21:11 ↗ my understanding is

21:12 ↗ exhibits b through d of the agenda bill

21:16 ↗ our staffs materials that they've

21:17 ↗ provided to you and developed for you to

21:19 ↗ help

21:20 ↗ um support this recommendation but the

21:22 ↗ the

21:23 ↗ contract amendment that you'd be

21:24 ↗ authorizing the mayor to enter into

21:27 ↗ is comprised of exhibit a

21:30 ↗ in the agenda bill and all the exhibits

21:32 ↗ to um

21:33 ↗ the contract which are all together

21:36 ↗ exhibit a and the agenda bill so

21:38 ↗ i believe the motion is worded correctly

21:41 ↗ i don't know if you have any uh

21:42 ↗ differing opinions beth or

21:45 ↗ jim but that's my opinion

21:49 ↗ okay thank you

21:52 ↗ thank you council president pen i am not

21:54 ↗ seeing any other questions at this point

21:56 ↗ in time

21:58 ↗ i'm just giving a few seconds back to

22:01 ↗ see if there's anybody else who would

22:02 ↗ like

22:03 ↗ an additional clarification or has a

22:05 ↗ question

22:09 ↗ not seeing an indication of that is

22:11 ↗ anybody prepared to make a motion

22:22 ↗ council president hunt thank you this is

22:26 ↗ council president hunt

22:27 ↗ i move to authorize the mayor to enter

22:29 ↗ into and

22:30 ↗ execute the contract with tyler

22:32 ↗ technologies exhibit a

22:34 ↗ to ab7898

22:37 ↗ for re-implementation services and

22:39 ↗ software fees

22:40 ↗ for the munis enterprise resource

22:42 ↗ planning erp

22:44 ↗ solution during 2020 2021

22:48 ↗ and 2022

22:51 ↗ is there a second and i am looking

22:54 ↗ on my list if uh there is a second

22:58 ↗ please indicate in the conversation box

23:04 ↗ uh councilmember g michelle is second so

23:07 ↗ it's been moved in second days

23:10 ↗ is there any discussion

23:17 ↗ councilmember goodman

23:20 ↗ thank you councilmember goodman here so

23:24 ↗ um it's this is a

23:27 ↗ tricky one because i support the

23:30 ↗ amendment but i do agree with council

23:34 ↗ member ray

23:35 ↗ that we should be able to

23:38 ↗ at the very least open up the agenda

23:40 ↗ bill and point to

23:42 ↗ um it it just needs to be clear

23:47 ↗ um unless i was trying to figure stuff

23:50 ↗ out here and i missed the last

23:52 ↗ clarity so if so i would be interested

23:55 ↗ in knowing from

23:56 ↗ the makers of the motion and the second

23:59 ↗ who and other council members um

24:02 ↗ where the where the clarity

24:06 ↗ is because i have no doubt that this

24:09 ↗ will eventually get approved i don't i

24:11 ↗ you know i'd like to get going on this

24:12 ↗ project um but i would like some clarity

24:14 ↗ because

24:15 ↗ you know we have to we have to answer to

24:17 ↗ the community um

24:18 ↗ and um i i also want to

24:22 ↗ well i don't have another comment right

24:23 ↗ now so i so i'm looking for others to

24:25 ↗ tell me why it is they're comfortable

24:27 ↗ and where they click where the

24:29 ↗ how we connect the dots here thank you

24:32 ↗ thank you so just a pointed process if i

24:35 ↗ could get council member d michelle

24:37 ↗ to um do a second in an audio format

24:40 ↗ that would be great

24:43 ↗ oh hi second thank you

24:46 ↗ uh i do see that there are some

24:48 ↗ additional uh council members that would

24:50 ↗ like to comment

24:51 ↗ i am going to ask first if the city

24:53 ↗ administrator

24:54 ↗ could provide some additional

24:55 ↗ information and then we'll come back to

24:57 ↗ comments

24:58 ↗ the administrator bob quits

25:02 ↗ yes uh madam mayor members of the

25:04 ↗ council um

25:05 ↗ i'd like to uh ask the city attorney

25:08 ↗ also to

25:09 ↗ to chime in here um i think what we're

25:12 ↗ doing

25:12 ↗ uh mr haney is authorizing this the

25:15 ↗ mayor to enter into an executed contract

25:18 ↗ we have presented uh the terms

25:21 ↗ to the contract perhaps not in the

25:23 ↗ clearest of form but i believe all the

25:25 ↗ terms are present

25:27 ↗ if the mayor certifies to the council uh

25:30 ↗ that she will

25:31 ↗ uh ask the staff to uh

25:35 ↗ re prepare the document in a clearer

25:37 ↗ form and that she will not

25:39 ↗ sign it until it is presented during a

25:40 ↗ clear reform mr haney

25:43 ↗ is the uh council's uh direction to do

25:46 ↗ that

25:46 ↗ contained in the motion currently

25:50 ↗ i would say yes the motion incorporates

25:53 ↗ all of the exhibits so i think that

25:56 ↗ that would be clear and i think the

25:58 ↗ mayor could work within those exhibits

26:00 ↗ to make the contract more clear

26:03 ↗ and that mayor then with the at with the

26:06 ↗ authorization by the council

26:08 ↗ you would not then if you could if you

26:10 ↗ could stipulate to this if you feel

26:12 ↗ comfortable

26:13 ↗ that you would not sign the actual

26:14 ↗ document until you are satisfied

26:16 ↗ uh that it is that the exhibits are

26:18 ↗ prepared in a more

26:19 ↗ clear and concise manner absolutely i

26:22 ↗ think that's a completely reasonable

26:24 ↗ request

26:26 ↗ thank you very much for that we'll go to

26:27 ↗ deputy council president

26:29 ↗ ray followed by council president

26:32 ↗ hunt deputy council president uh thank

26:35 ↗ you this is chris ray

26:38 ↗ i believe fully this is something we

26:42 ↗ need to do

26:42 ↗ i am completely comfortable with the

26:45 ↗ cost of doing it

26:46 ↗ and i could get behind the notion if we

26:49 ↗ could

26:51 ↗ present the amendment in such a way that

26:54 ↗ it is

26:55 ↗ more readily understandable so as long

26:58 ↗ as that was

27:01 ↗ in in the offing i could get behind this

27:09 ↗ council president hunt

27:16 ↗ thank you thank you madam mayor um so i

27:20 ↗ think that this is something this tech

27:23 ↗ the

27:23 ↗ re-implementation of munis is something

27:25 ↗ that we absolutely need to do

27:28 ↗ we have spoken about this many times

27:30 ↗ about the reasons why we have to do it

27:32 ↗ but it's best practice to have this kind

27:33 ↗ of

27:34 ↗ financial system in place so we can get

27:36 ↗ timely

27:37 ↗ information about our financial position

27:39 ↗ and get timely financial statements and

27:42 ↗ it's

27:42 ↗ very important for for our city

27:46 ↗ so that's the big picture of why i'm why

27:49 ↗ i made the motion is because i think

27:50 ↗ this is something we need to do

27:52 ↗ i i agree with my fellow council members

27:55 ↗ who have expressed

27:56 ↗ um a number of concerns about the way

28:00 ↗ the document is laid out in our a b

28:03 ↗ i think it's particularly confusing

28:04 ↗ because there's exhibits to

28:07 ↗ an exhibit and then there's exhibits to

28:09 ↗ the a b

28:10 ↗ and they have the same sort of you know

28:12 ↗ numbering and it's very confusing

28:15 ↗ so i appreciate that the mayor will make

28:16 ↗ that more straightforward and

28:18 ↗ and otherwise the reason i made the

28:20 ↗ motion is because i strongly feel this

28:22 ↗ is

28:22 ↗ something we need to do so we are better

28:25 ↗ able to document and get timely

28:27 ↗ information about our financial

28:29 ↗ statements thanks thank you council

28:32 ↗ president hunt i'm gonna

28:33 ↗ wait a few minutes to see or a few

28:35 ↗ seconds to see if anybody else would

28:37 ↗ like to comment

28:38 ↗ on this before we move uh councilmember

28:42 ↗ goodman

28:44 ↗ uh thank you madam mayor councilmember

28:45 ↗ goodman here um i appreciate the

28:48 ↗ um the suggestion um that this not be

28:52 ↗ executed until uh it's made clear by the

28:57 ↗ um it's clear to the mayor that it's

28:59 ↗ clear

29:00 ↗ and then um if that could be

29:05 ↗ um i was going to say if that could be

29:07 ↗ kept in some official

29:09 ↗ i guess we keep the official records um

29:12 ↗ but i i

29:13 ↗ i can support that thank you

29:18 ↗ council president hunt

29:23 ↗ thank you madam mayor i i wondered if

29:25 ↗ there is some

29:27 ↗ um if we i think that the city attorney

29:30 ↗ did say that it is

29:32 ↗ possible to sort of incorporate it

29:33 ↗ without directly referencing it in the

29:35 ↗ motion but i also wondered if it would

29:37 ↗ be

29:38 ↗ more straightforward to incorporate some

29:40 ↗ reference to this

29:41 ↗ in the motion which i could then make as

29:43 ↗ an amendment

29:46 ↗ uh we will check into that city

29:48 ↗ administrator bob quits you want to make

29:50 ↗ a comment

29:52 ↗ yes madam mayor members of the council i

29:54 ↗ think it would be appropriate if the

29:55 ↗ maker of the motion wished to amend the

29:57 ↗ motion

29:58 ↗ that the mayor would transmit a copy of

30:01 ↗ the executed agreement back to the

30:03 ↗ council

30:04 ↗ once it has been done so that the loop

30:06 ↗ is then closed the original will be

30:08 ↗ filed with the clerk

30:10 ↗ but then the council would see that the

30:12 ↗ mayor has done that

30:21 ↗ um i'm going to come back to council

30:24 ↗ president hunt would that satisfy the

30:26 ↗ request that you were just making

30:27 ↗ or the query that you had

30:31 ↗ yes that would um so i

30:35 ↗ um so i'll check first with the clerk um

30:38 ↗ so the motion i'm going to make a um

30:42 ↗ an amendment and so i um the amendment

30:44 ↗ would be

30:45 ↗ to add the following language which is

30:49 ↗ the mayor will transmit the executed

30:52 ↗ contract

30:52 ↗ to the council

31:00 ↗ upon execution is that a

31:04 ↗ sound motion let's check with the city

31:07 ↗ clerk

31:07 ↗ um the amendment would be to add and

31:10 ↗ that the mayor will transmit the

31:11 ↗ executed contract

31:13 ↗ to the council uh city clerk can you

31:16 ↗ give us a comment on that

31:17 ↗ yes i have this uh motion written down

31:20 ↗ and if

31:20 ↗ you're offering it as amendment as an

31:22 ↗ amendment counsel president hunt and we

31:25 ↗ just need a second

31:26 ↗ and can proceed to vote on the amendment

31:29 ↗ okay

31:29 ↗ um i will this council president hunt i

31:32 ↗ will move

31:33 ↗ to add the following language and that

31:34 ↗ the mayor will transmit the execute

31:37 ↗ the executed contract to the council

31:40 ↗ this is chris ray i'll second the

31:42 ↗ amendment thank you deputy council

31:44 ↗ president ray

31:46 ↗ um is there any discussion of the

31:47 ↗ amendment

31:51 ↗ to get back down to the bottom

31:52 ↗ [Music]

31:54 ↗ i'm not seeing any discussion um

31:58 ↗ the amendment is to add and oh sorry

32:02 ↗ i have a comment from councilmember

32:04 ↗ goodman

32:05 ↗ uh never mind i meant for the initial

32:08 ↗ motion after it's amended sorry

32:09 ↗ any mission fine so the vote is on an

32:12 ↗ amendment to the main motion which would

32:14 ↗ add and the mayor will transmit

32:15 ↗ the executed contract to the city

32:17 ↗ council all those in favor say aye

32:21 ↗ oh i'm sorry madam mayor uh

32:24 ↗ i'll proceed to take a roll call vote oh

32:27 ↗ this is the clerk

32:28 ↗ excuse me i'm not used to that thank you

32:30 ↗ very much city clerk

32:32 ↗ uh we'll be doing a roll call vote on

32:34 ↗ the amendment thank you

32:36 ↗ to the amendment council member d

32:38 ↗ michelle aye

32:40 ↗ councilmember goodman aye councilmember

32:43 ↗ hall

32:44 ↗ aye council president hunt

32:47 ↗ aye councilmember martz

32:50 ↗ hi council sorry deputy council

32:53 ↗ president ray

32:55 ↗ council member walsh aye

32:59 ↗ seven eyes zero nays thank you the

33:02 ↗ amendment passes unanimously

33:04 ↗ uh the main motion uh council member

33:07 ↗ goodman you would like to make comment

33:08 ↗ on the main motion

33:11 ↗ yeah i just um i just wanted to thank

33:13 ↗ director goldberg

33:14 ↗ um for her work on this and

33:17 ↗ appreciate her coming back tonight and

33:20 ↗ realized that you didn't drop the

33:21 ↗ contract

33:22 ↗ city didn't and it's confusing and we

33:24 ↗ have a job to do too

33:25 ↗ but i just wanted to thank you for all

33:27 ↗ your work on this

33:29 ↗ thank you councilmember goodman i see

33:31 ↗ deputy council president ray would like

33:32 ↗ to make a comment

33:34 ↗ i just wanted to a thank the finance

33:38 ↗ team and everyone who was involved in

33:39 ↗ negotiations of this

33:41 ↗ but also for bringing it in under budget

33:43 ↗ this is a time like this

33:45 ↗ bringing this contract in under budget

33:47 ↗ is super important

33:49 ↗ so thank you thank you i'm not seeing

33:53 ↗ any other comments i do have a question

33:55 ↗ for the clerk uh when i read the main

33:58 ↗ motion for them to vote on it do i add

34:00 ↗ the amendment as i'm reading

34:03 ↗ you can just read the motion and add as

34:06 ↗ amended

34:07 ↗ okay thank you still not seeing any

34:09 ↗ additional comments so i will assume

34:11 ↗ we're ready to vote on the main motion

34:13 ↗ which is uh move to authorize the mayor

34:16 ↗ to enter into and execute

34:18 ↗ the contract amendment with tyler

34:19 ↗ technologies exhibit a

34:22 ↗ the ab-7898 for re-implementation

34:25 ↗ services

34:26 ↗ and software fees for the munich

34:28 ↗ enterprise resource planning

34:30 ↗ solution during 2020

34:33 ↗ and 2022 uh and i'll turn it over to the

34:36 ↗ clerk

34:37 ↗ for a roll call as amended and i will

34:40 ↗ turn it over to the clerk for a roll

34:41 ↗ call vote

34:43 ↗ okay councilmember d michelle hi

34:46 ↗ councilmember goodman aye councilmember

34:50 ↗ hall

34:51 ↗ aye council president hunt

34:54 ↗ aye councilmember martz

34:59 ↗ council member marks i heard an eye is

35:01 ↗ that correct

35:03 ↗ correct deputy council president ray

35:07 ↗ aye council member walsh

35:10 ↗ aye 7i zero nays

35:19 ↗ mayor you're muted

35:26 ↗ now nobody will hear my funny joke uh

35:28 ↗ the motion passes unanimously

35:30 ↗ thank you for all your hard work i have

35:32 ↗ some homework that i need to do for the

35:33 ↗ council

35:34 ↗ um we're going to move on now to the

35:37 ↗ next

35:38 ↗ item on our business which will be an

35:40 ↗ executive session

35:42 ↗ this is a closed session um there will

35:44 ↗ be an executive session this evening to

35:46 ↗ discuss pending and potential litigation

35:48 ↗ for rcw

35:49 ↗ 42.30 0.110 paren one parent i

35:53 ↗ the item is expected to last two hours

35:56 ↗ although no

35:57 ↗ action will follow an open session the

35:59 ↗ current conference call will remain open

36:01 ↗ members of the public are more than

36:02 ↗ welcome to stay on the line until the

36:04 ↗ council reconvenes the meeting following

36:06 ↗ the executive

36:07 ↗ session and at that time i will formally

36:10 ↗ adjourn the meeting

36:11 ↗ we will now be recessing into executive

36:14 ↗ session at

36:15 ↗ 6 37 pm and council members will you

36:18 ↗ please

36:18 ↗ exit this meeting and proceed to the

36:20 ↗ separate state meeting

36:22 ↗ thank you all

36:30 ↗ you

Approved minutes

Extracted from the next meeting's packet, where this meeting's minutes were approved as a consent-calendar attachment.

Open PDF

Attendance

Council / Members (7)

Barbara de Michele

Stacy Goodman

Zach Hall

Victoria Hunt

Tola Marts

Chris Reh

Lindsey Walsh

Motions and votes (3)

Authorize the Mayor to enter into and execute the contract amendment with Tyler Technologies, Exhibit A to AB 7898, for re-implementation services and software fees for the MUNIS Enterprise Resource Planning (ERP) solution during 2020, 2021 and 2022.

Moved by HUNT · seconded by DE MICHELE

Amend the motion to add the following: “And that the Mayor will transmit the executed contract to the Council.” . MAIN MOTION AS AMENDED CARRIED, 7-0.

Moved by HUNT · seconded by REH

Carried 7-0

In favor: Barbara de Michele, Stacy Goodman, Zach Hall, Victoria Hunt, Tola Marts, Chris Reh, Lindsey Walsh

Main motion as amended: Amend the motion to add the following: “And that the Mayor will transmit the executed contract to the Council.” . MAIN MOTION AS AMENDED CARRIED, 7-0.

Moved by (main motion as amended) · seconded by

Carried 7-0

In favor: Barbara de Michele, Stacy Goodman, Zach Hall, Victoria Hunt, Tola Marts, Chris Reh, Lindsey Walsh