meeting of the equity board at 6:03 p.m. And um we have a quorum this evening, Julian. >> Yes, we do. >> Fantastic. Uh would you like to call the role? >> Yeah, I would love to. >> Thank you. >> All right. If you're present, please say so. Um Leslie Millinder, >> present. >> Harsh. >> Heather Youngs, >> present. Vicky Moody Pan here. Varnica. Laura Gilmore. She has an excused absence tonight. Um Chris Sadi >> present. >> Okay. Oscar Montana >> present. >> Juan Palmer, Kelly Mun, >> present. >> Nisha Nair, and Kunal. All right. >> Great. Fantastic. And this is the part of our meeting this evening where um we are open for public comments. So do we have any members of the public that would like to speak at this evening's meeting? >> Yes. I am Victor and I am a member of the community for many years. is a sculpture artist and just someone who cares about um transportation and the safety of the kids getting back and forth with their new hot rod electrical vehicles that are speeding and having fun. [laughter] So yeah, I'm just here to see if I can help anyone here. >> Perfect. >> Wonderful. Thank you so much for joining us, Victor. Thank you for that. >> Victor, could I have your last name just for the record? >> White. >> White. Okay. >> Thank you. >> Everybody calls me the moss man. >> Let me stick around long. [laughter] >> Fantastic. All right. Our next um agenda item would be the approval of the minutes from the September 3rd, 2025 equity board meeting. So, they're inside of your u meeting packets. If everyone would like to take a moment to review the minutes and let me know if you have any comments, changes, additions >> [clears throat] >> Okay. Were there any comments or corrections to the minutes of September 3rd? Okay. Looks like there are not. So, may I ask for a motion uh to approve the minutes of September 3rd, 2025 of the equity board? >> I can make a motion to approve. >> Fantastic. >> Second. >> All right. Any discussion? Okay. Guess we can um call for the vote to approve the minutes. >> I think if there's no discussion, I think they're just approved by >> Oh, just approved. Okay. I'm doing my meetings at my meeting. Go ahead. You're good. Okay. >> All right. Fantastic. So, uh, the chair report. So, uh, opening question. I thought we could have a fun question tonight, which is, if you could have any supernatural power just for Halloween night, what would it be? So, if you could have any supernatural power just for Halloween night, which I do believe is next week, what would it be? So, who' like to start? And I think we should start with the folks on Zoom. >> Yeah, I'll go ahead. Um, probably flying. I like flying and travel, so I think it'd be perfect to kind of like take that opportunity and just like jet all around to different places, you know, with the flight ability. And yeah, >> that sounds fun. [clears throat] Awesome. Let's see. >> I'll go next. >> Just piggy backing off of that. Yeah, teleportation would be great. Um, skip the lines, travel. Um, can go anywhere I want. >> What about Dale? Oh my gosh, what a good qu. I I have to agree with Chris. Immediately flying came to mind. Um being able to zip around, get to get to the next the next house or the next neighborhood uh quickly would be uh key. [laughter] Let's see. And we have Misha So Nisha, >> hi everyone. I'm sorry to be late. >> No worries. So the question, the opening question for tonight is, if you could have any supernatural power just for Halloween night, what would it be? >> Oh, that's good. I think also I think I think the travel I think the ability to go from every single house to get candy in the world would be incredible. >> Oh, that's sweet. In the world. >> In the world. Go big or go home. [laughter] [clears throat] >> Think we got all of our our zoomers. Um, who wants to go next? >> Uh oh. time travel. I would love to see my family in the past and in the future. >> You took my answer. [snorts] >> Very cool. >> I'll go next. Um, I'm going to have to say teleportation. That was the one that I thought about today. That would be so neat to go anywhere in minutes and then come back and then go again. So, yes. >> Very cool. I can go next. >> Um, to be able to create whatever treat anyone wants instantly. Oh >> yeah. >> Um I would say something along the lines like like the Flash being able to run everywhere to see us get as much candy and see [laughter] as many haunted houses as I possibly could. >> So Corfix was very kind. I would be going the opposite direction. I was thinking being invisible so I could totally sneak up and scare people for real. [laughter] Real Halloween. Victor, do you want to share? >> Oh, I thought this was just for y'all. >> Oh, you're here with us. So, if you could have any supernatural power for just for Halloween, what would it be? >> Hercules. Hercules. >> I [clears throat] would like Hercules power. That way I could lift up anything for one night and I would be moving a lot of things that are kind of blocking the salmon from doing their thing, blocking the people and doing their thing just for one night just to help out the nature and and people. >> All right. >> Very nice, Michael. >> Well, thank you guys. I love all these great responses. Fantastic. >> Jeff, I don't know who >> I know who Jeff is. I >> was gonna say >> he might be uh a relative. [laughter] Yeah. And he might be there with my uh father. So, um, so, um, uh, Jeff Irwin, the question, our opening question for this evening is, if you could have any supernatural power just for Halloween night, what would it be? >> Question. >> Yeah, she's asking she's asking me that question. It would be to breathe underwater. >> Cool. >> I've scuba dived and it's like a whole different world down there. >> Okay. Very cool. And yet and yes, your father is here. [laughter] >> Hello, Les Father. >> Hello. >> We have a special guest, Les Millinder, visiting from California. >> Thank you guys. It's great answers. >> All right, it looks like our next item on the agenda is our staff report from Jillian. >> Thank you. All right, so I have a couple of updates for you all. So, um I think you'll recall that at our last meeting there was a lot of prep for culture fest. Um and then that happened that week. Um council president, deputy deputy council president D. Michelle had interest in using that equity versus equality um sign board at the farmers market. It didn't end up happening because of like space at the at the booth. Um but I think there might be interest in using it at future events. So it's stored at city hall and I'll make sure that Dale knows where that is at. um for you all or if council wants to use that um because I think that went really well. >> Thanks. >> All right. Um so this meeting was originally scheduled to be a joint meeting with the transportation advisory board. There are two purposes to this meeting. The first was going to be to discuss refining the equity considerations in the city's transportation projects and to discuss the Isco climate action plan update with the transportation advisory board. So the transportation portion of this um is going to be deferred until next year. Um we we adopt an annual transportation improvement plan or TIP. Um but it's actually adopted uh every two years as part of the larger capital improvements plan which includes capital projects for our parks facilities um you know sewer, storm water, our different utility projects. So, we thought that if we were going to uh potentially look at the equity considerations, we should do it with all city projects in mind and not just this narrow set of um of transportation projects. So, the next CIP will be the 20 will kick off the CIP process in 2027. So, next year we'll likely review um some of the transportation some of the equity criteria for the capital improvement plan. So, that's been deferred. it hasn't been um taken off the list. There's a memo in the I think maybe other business portion of your agenda that explains that u from the administration and I'm happy to answer any questions about that. Um the IAAP update was deferred until November 19th. Um at that meeting uh the sustainability program manager will come and provide an update on where they're at with their IAP update efforts. Um and they'll be asking for one or two of you to join their metrics committee to review um selected metrics from the IAP plan for equity in mind. Um this was removed from the agenda just because it made more sense to talk to equity board about equity related items and talk to TAB about the transportation portion of the IAP. So that's why it's no longer a joint meeting and just a regular meeting um of the equity board. Are there any questions? Yeah. >> What is IP? >> Oh the is climate action plan. Okay. Sorry, [laughter and gasps] >> I have a related comment. >> Okay. >> The um King County strategic climate action plan was just approved by county council >> maybe yesterday and so I don't know if there's an opportunity for the high cap for them to explore aligning with that regional impact. >> Yeah, our sustainability division is awesome and I'm sure they're already aware, but I'll ping them and let them know. All right. And then you all see Dale Murphy Crimp on the line. She uh she is back in action. So she'll be your liaison starting November 19th. Um and I won't be your liaison anymore. Um I do just want to say thank you. Um I'm been a liazison for for an Isiqua border commission and you all were really patient um with me and I just I really appreciate the opportunity to work with you all and to work on equity items. I'm sure I'll be back in front of you with the equity assessment and any number of other things, but you'll see Dale in this chair starting in November. >> We want to thank you for all of your tireless work, your patience with uh a lot of us newbies here and the guidance and uh just the the the positive energy that you've brought to the role. Um I appreciate you and I want to thank you very much for everything you've done. So, thank you. >> Thank you. Thanks a lot. You're here. >> [laughter] >> ask that question. >> Yeah. >> Um the the role as a liaison, but I'm new to these types of meetings. What? I don't know. >> Yeah. So, our city advisory boards and commissions advise the mayor and her administration on different policies and things like that and the liaison role facilitates that advising. So brings topics to to the board to consider, responds to to board interest in different topics, and does some like administrative things like this is a public meeting, so take a few minutes and that kind of a thing. >> Yeah. Um, speaking of the fact that Dale will be back for the November 19th meeting, you all have a request from her to see which date works better for your December meeting, either December 10th or 17th. So if you haven't emailed her already about what date works better for you, um, you all won't be meeting on December 3rd. So, just let her know which date works best. All right. And that is all I've got. So, we're going to go to I guess our next agenda item, and that's the um equity assessment RP review. >> Yes. And and this is me as well. All right. [snorts] Let me go ahead and share my screen. Uh the RFP is in your pocket for those of you who are in the room or the link is there um for those of you joining. Um and I'm here to to talk to you a little bit about it and to get a little bit of feedback from all of you on the draft RFP. And then we'd also like for one or two of you to serve on the selection committee for consultants. So I'd also like to understand um your interest in doing that as we gear up for that. So, we'll have four questions to discuss tonight. Um, it's just broken out this way so that we can have a targeted discussion on all of these. So, the first question is, is the proposed community engagement sufficient considering both budget and need? And we'll talk a little bit more about what that means? If not, what is missing? Are the proposed touch points with the equity board the right ones? Are there other places where this board thinks it should be involved? Okay. Um, and then are the proposed deliverables the right ones? If not, what's missing from our deliverables list? And then are there one or two of you who'd like to assist with consultant selection? So, just for a little bit of background, the last touch point with you all on this um just on the equity assessment as a whole was actually in September 2024. Um, I think you all remember that I was in front of you a fair few times in the last year with the Evans team. that group was really focused on city boards and commissions and taking a bite out of some of the um some of the assessment work there. Um this is the larger all city programs evaluation that we're talking about now. So when we last talked about this RFP as a whole, some of the some of the feedback that I had gotten from you all was the importance of data. Um where to point staff to it, how to use it in evaluating our programs for equity. Um, also I remember uh a lot of importance on getting community agreement on what the goals are are, what equity means in Isiqua, noting that sometimes there's confusion in these conversations among staff, among other boards and commissions, among community members, among electeds. So really getting everyone on the same page with what equity is going to mean here for us and what our goals are. Uh, and then you all had a fair bit of interest in equity board involvement. Also, you can shut the door if you want to. [laughter] [clears throat] >> Um, so you all had interest in participating perhaps in some of the community engagement. We really want to lean into you all um some of the experts in the community and people who care a lot about this. So, this is one of the places where I'm going to ask for your feedback on the draft RFP. So, this was drafted by the equity team over the course of the summer. Um, that's that internal staff team that works on equity items. Um, and it was it probably went to them four or five times just because this is a little bit tricky to um, navigate given the budget that we have for this. So, we spent a lot of time talking about what actually made it into this RFP and how to get there with the funds that we have. Um, it then went to our staff leadership team and the mayor for review and they've signed off on what you see in front of you today. So, you all are the last stop before um, before publication. Okay, so overall we have $50,000. Um, and what we want to do with that $50,000, actually let me back up for a second. We've talked about this project in three phases. Goal setting, equity program evaluation or assessment, and then an equity action plan. We want to get through all of phase one with this $50,000 and take a bite out of phase two. So really look at creating an assessment tool that we can use to evaluate our programs and have the consultant do a pilot review of one or two programs um so that we can uh we can see how it works. We can build a little bit of staff capacity to continue work in phase two. Phase two won't likely be complete at the end of this um at the end of this um but we know that we want to make progress and we know that we want to do more than just visioning um and goal setting. So that was really important to staff. So let me walk through the deliverables a little bit. So phase one goal setting is really focused on getting community input on what equity means in ESQA. So the deliverables I'll read them briefly here because I want your feedback on uh on the public touch points and on the touch points with all of you. So we're asking for one meeting with staff on a staff developed community engagement plan. This is something that I would envision bringing to the equity board to get you all get your sign off, get your input on. Um, but we just know with our budget that we probably can't have the consultant design that plan. Rather, we'd like to have them give give feedback on it, make sure it works for the their goals, um, and the work that they are going to need to do. Um, but really have staff take on the brunt of that work. Um, we also would like one or two facilitated meetings with community leadership. We think this is where we can get kind of the most bang for the buck for the consultant knowing that they can be the experts to facilitate conversations with our council with all of you with other community leaders on what equity is and get us to those e like getting get us to those really broad equity goals. Um we don't think that maybe staff is best equipped to to do that. >> Yeah. Uh so when you say equity goals and community engagement, is it to um to rise up and find out what people want us to do with equity or is it to find out where everybody is on equity? >> It's to find out what they want us to do with equity. Where should we be going with equity essentially? Um, and I think a part of this conversation and backing up from the deliverables for just a second, really the goal of phase one is to understand what level of trade-off is the community okay with in order to reach our equity goals because some of them will require tradeoff, right? Um, so really having those conversations to set a baseline knowledge. Um, and then creating some some pretty broad goals. Um phase two is more of that where is everyone at compared to where we want to be. >> Okay. >> Okay. Um so following those a couple of meetings with community leadership to understand where we want to be understanding our tolerance for some of those tradeoffs. There's going to be a summary report on those meetings. We are going to ask the consultant to co-create presentation m uh materials and then we're going to ask um that they come back to do a follow-up with the goal setting findings because the consultant won't be engaged in every part of the public engagement. Some of that will be undertaken by staff. We need to make sure that we bring it all together um for council for other elected leaders at the end. So that's what that um fifth bullet is really referring to. and then we'd ask for their help in drafting the communitydriven uh goals and vision for equity work. I'm going to pause here and see if there are any questions about the phase one deliverables just to clarify. >> I have a question. Mhm. >> So you're saying the consultant would be leading one or two meetings with community leadership and then not seeing what the bigger community engagement plan is because it's I'm not it's not been developed yet. And um I think in in previous like meetings and conversations we've we've there's kind of a sense that people are all over the place in terms of their understanding of equity. So to get to like community consensus or some sort of level of agreement around goals could be really hard and challenging. you know, if we have a, you know, come y'all types, you know, those types of community meetings. Yeah. >> So, >> um I'm I'm trying to think it might be uh important to sequence the meetings. So, I don't know whether the ones with the consultant with like community leaders should come first to start >> framing out the shape of it, seeing how they frame up equity before uh it goes out to the broader community. Yeah, it's just something because I think that could take a while and um one of the my takeaways from the um the fair or the the culture best was that the youth really have a great handle on what that mean is and I'm not quite sure if our um >> older you know adult population do. So just >> I mean I don't know if that belongs to the RFP but just something to think about with the community. Yeah, I think we've been really focused on getting to this RFP. We haven't really turned our attention to the engagement plan. Um, but that's something that we know we'd like to bring back. >> One of the questions that I had was the second bullet, which is um the one to two meetings with community leadership. Have we identified, I guess, our our our leaders within the community that would be invited into this process? >> We haven't. We know it at minimum will include city council. Um could you nothing. Thank you. Um [clears throat] but we haven't decided how big to cast that net in part because we need to we need to make sure it is targeted because there can be too big a groups >> um to like you said to have productive conversation. Um so at minimum council um we know that there are organizations that we also need to to bring into the fold. Um >> but that's probably an effect ultimately how >> phase one kind of is born out before we move to phase two in that the feedback from those individuals. I think it's very important that we're very thoughtful or council is very thoughtful about um who these community leaders are. >> Okay. Sorry, if I could add on to Leslie's comment, um I think the recruitment, the outreach for these events is really undergoing and we would want the voices who aren't normally showing up in those rooms. >> And so, yeah. Anyone online have any questions about the phase one deliverables? >> Okay, awesome. Oh, yeah. >> How much of the work that's done by the board or other related work that's done in the city that could be leveraged for some of this or it feels like some of this is starting from scratch. Mhm. >> Is there work that's already been done by the board or um that could already be used in in this process? >> I'm not as certain about work that's already been done by the board. I think I might turn that back question back to you all um once we kind of get there. Um I think this is something that we've been thinking about particularly that recruitment and outreach question. I know that's on our communications team mind at all times and that's always the ask right to make sure that folks who haven't been at the table can be um so I think it's there's I can't point to anything definitively in terms of what what we can build on yet but Get back to my shared screen. >> Would the council be observers or would they be participants? >> They would be decision makers ultimately. >> Okay. >> Yeah. Okay. Um I guess decision makers, just to pick up on Kelly's question. So, it brings up a concern in my mind. Is this a foregone conclusion in terms of where they want this process to go if they're and I understand that, you know, they're quoteunquote writing the check. So, therefore, but um phase one seems like it should be an open-ended process that's going in out loud. participation, um, hearing different voices, that level of engagement that gets us to whatever the natural end result's going to be. >> And so if they're a decision maker, what does that look like? >> I think without getting into the weeds of a hasn't been created, when I think about public participation, I really do think about the I don't know if you all are familiar with the AP2 scale. Um and it kind of walks through different kinds of public engagement, different tools you can use and what level of engagement beyond your electeds can you really um zero in on. So in something like uh like for example like an open house um that's a little bit of back and forth but mainly like the the people who are making the decision are just answering questions. Um they're mainly trying to inform everyone who attends. I think we'd like to structure this to be a little bit more intensive on the on the community engagement side of it to elevate the the p people who are in the room beside the elected officials. And that takes some like some deafness, right? To be able to say, "Council, I know that you're decision makers. I know that this is like this is going to be a city project. Um, but we invited these people in to provide input. We can't just disregard it. They have to be involved. that thing. So, >> there's there's ways that you can definitely do that and structure it and message it. So, >> okay. >> And I think that's what it drives the the importance of the community leaders that are being um reached out to. And I think Kelly and um Briti both are really kind of touching on that because that's what my concern is is that >> different voices are heard and that their feedback is, you know, as as wholesome as it's going to be, it's going to kind of be utilized by ultimately by our decision makers. It sounds like a touch point for me is going to be to come back to you all with who should some of those community leaders be uh and how to best invite them in if they haven't participated in something like this before. >> I still have a question. as um council members, they are the decision makers and in a room of people who are going to be giving community engagement. If they're part of that discussion, then it biases the room immediately because the more distance you are from uh usually talking to power, thank you, the less likely you are to say things. So it really I'm just going to say that straight out. They should be listening. That's it. They because they're going to decide anyway. >> So they get to listen. They get to ask questions. They get to clarify >> is the way I see it. >> Yeah. I think we want >> Yeah. I think we want to try and leave space in the RFP to both hear from community leadership beyond elected officials, but also make sure that council is bought in enough, right? and that they have their own deliberation time, whatever that looks like, whether it's coming or not, right? Um to make sure that they are bought into the final product, right? Um to these to these equity goals. >> So, we need to we need to leave space in the RFP for both of them. Does that make sense? >> Yes. They they're asking us to do this. This is the engagement process. we're we're all going to work together on. So, it's not about them buying in. It's about them being in the process. And the process is they're asking for advice. >> Because if the process is they get to tell people, that's not community engagement. That's telling people. >> Yeah. >> Right. That's I'm like, >> I used to work in community engagement. That's why this is sensitive. [clears throat] >> Okay. I think within this process, the space that we're really holding is for the community leaders that are coming in and having these conversations. Um, I think that I mean they ultimately have the opportunity council to make the decisions. I agree 100% with Kelly that their their role is important, but the listening aspect and making space for all of the community leaders to really get that information to make sure that this this process is really going to work. It's not going to be replicating what we may have already gotten, but it's it's new. It's different. And it's going to be hearing all of these these people that have not been involved before and perhaps some that have been, but just in a different way. And I I know I participated in a focus group a couple of weeks ago and an executive of my company was there and I am convinced that she affected the ability of people to talk honestly, openly and just I mean without feeling like they had to tow some type of line. So that kind of popped in my head when Kelly made her comment. And it's not to be negative or think that there's not a support from city council. Yes. But it's that their very presence can in fact >> um inform how people communicate how willing willing to be open that they are. So I think it's a consideration. Let's return to this when we get to the question about deliverables. In part because when staff have talked about this, our concern and our focus was ensuring that the the consultant, the subject matter experts could really be there to facilitate a discussion with city council. That's where we felt like we needed some of their like expertise and ability to have a third party do that. So, I want to make sure I want to look at that list of deliverables and say that if we're adding more to this list, where can we take away to make sure that we can have maybe a separate like keep those two groups separate city council and other community leaders. Yeah. So just want before you move on by I the two takeaways I'm hearing is one there's a lot of energy and interest in the equity board to definitely hear what the to to provide feedback on the community engagement plan that you all come up with and I think the conversation that we've all been having is something that should be part of your evaluation in terms of how the the consultant would design and uh their component of the engagement. How do they talk about it with uh understanding power dynamics, who hasn't been in the room, all of those things should should be things that uh are recognized as part of the the points, you know, process. >> Okay. I'm just taking some notes to add that. I don't know that that is a different deliverable. I think that's more like as we explain >> through the right consult. >> Yeah. >> Okay. >> Okay. That makes a lot of sense. Okay. Okay. Um then moving on to explaining phase two. So after we have these really like quite broad community goals around equity. These are not specific enough to necessarily be you know targeted right at you know the parks and wreck uh classes or IPD stops or anything else. These are these are pretty broad. There'll probably be a few of them just to encompass all the different kinds of things that the city does. Um, but it'll tell us where we're going. The next step is to evaluate a couple of programs against those goals. And that'll probably mean creating a couple of smaller sub goals that are more tailored to those areas. Just to give you a sense of where we're going. So, in order to get there, we'd like the consultant to create an equity program evaluation tool. They can adapt one that's already existing. um but but they have to create one in some way. We'd like them them to evaluate two community programs using the tool, provide us with recommendations on how to refine it. Um and then recommendations on how to build staff capacity to use the tool because that's ultimately the goal is we don't want to have to like contract with someone every time we want to do one of these evaluations. We want to be able to to bring it in house, especially knowing that we might not have budget to do to do a ton with this in future years. getting the most out of it while we can. Um, and then we'd like to involve the equity board to provide feedback on the proposed tool. So, before it's even used, but once it's drafted, come to you all and say, "This is what we're proposing. How do you think this will work?" Um, we'd like you all to recommend some programs for evaluation. I think that some of this will come up in phase one as well, but we'd like to get your input on of all the city programs, uh, what would you prioritize? Um, and we'd like the consultant to return to you or maybe staff return to you um, with the results of the evaluation so you all can see how it was used, what next steps are, that kind of a thing. [snorts] We'd like them to provide a written report um, and we'd like them to present to city leadership, and in this case we mean city council on the report findings because this is when we're narrowing in to city programs. um and so that they can report to city council and say this is what we came up with and this is what we think the next steps are for these programs but also broadly for um for this work. This is written as a phased RFP. So we have the ability we'd like the ability to revise the scope in phase two depending on what phase one shows us just because we think we maybe need a little bit of that flexibility. All right. So I will pause there and see if there are any questions if I can clarify anything about the phase 2 deliverables. >> Okay. Okay. I don't want to speak too much. Um just a couple I my question is what do you cons like what fits as a priority? Some of that will be based on available data frankly. Um and then probably the level of like touch points with the community like thinking about the things that came through the equity framework process with you all. Some of those were more internally focused. I think we could evaluate those but I think this is really about how our programs and services reach the community. So it should probably be a little bit more outwardly focused than that. >> Okay. Um would it be things like maintenance parks, infrastructure or um summer programs? Like just all of those things to kind of fit. So some maybe ongoing operational work as well as more distinct >> Yeah. And I think we we wanted two programs to be evaluated so we could have some level of contrast there so we weren't evaluating two very similar things but we can make sure that this tool works for kind of different yeah >> programs. And then my other I'm just wondering about Brandy. So when I think about evaluation that's usually after something's done right you see how well it worked things like that. And so I just I think that we also need to be thinking like perspectively like not only recapping what it was but making sure that the report out of it is really clear on what needs to happen next to move us forward. >> Okay. >> Yeah. just to me I know valuations from a retrospective and so something that feels a little bit more future looking >> okay any other questions maybe folks online or in the room Just a clarifying question what this tool might look like. >> I don't we don't know what this tool is at the moment, but do we have a sense of what that could look like? Are there examples from other disciplines? >> Uh there are examples from other cities. So when I came to you all in September, I provided a couple of examples. Two from Minnesota, one from Oregon, and then one from California, but I cannot remember where. Um in California. and they all look quite different in terms of what they evaluate. Um, and I think at that time we'd had this discussion about what's the appropriate scope. Um, and so we're we're really scoping it to city programs and not wider like community indicators, right? Um, so there are tools out there that we might be able to adapt. Um, it's just kind of an opening question right now of what will work well for a situ. Okay, with that, okay, so next step. So, um, we're here on the yellow dot, which is you all reviewing the RFP. Um, we'd like to, this might be optimistic, we'd like to put it out in November, uh, before the holidays, um, to be open with our responses and like to use December and January to select consultants. Um, that leaves us with a little bit of slack, but I think the the ultimate goal is to really get a consultant on board by the end of Q126. Um, so I think that leaves a fair bit of time for that. So that's all of my presentation. Um let's if it's okay with well maybe I can defer to the chair and see what questions we'd like to start with tonight. Um because we have quite a few of them. >> No, I think I think your questions as prepared are are excellent [clears throat] and a a good I guess space for us to have some discussion on some next steps. >> Awesome. Okay. So then I' I'd ask all of you what do you think of the proposed community engagement considering both budget and need? if not what is missing. So what I have from our discussion already is that we need to add a little bit of that to the criteria to make sure that the consultant is adept at working with both elected leaders and community leaders, but maybe folks who haven't been brought in yet and can find and recommend maybe ways to bring folks um and who haven't been involved in the past. Did I capture that? Okay. >> Yeah. And I think their application should be scored based on their the level of expertise they show. >> Oh yeah. Be added to the evaluation criteria. Okay. Yeah. >> What else on community engagement? I think our discussions covered it in in terms of where I think we want to focus ultimately to make sure that we remove as much uh influence or or bias that could be exercised by our um decision makers within uh the process because that's going to affect ultimately what we're going to get as part of phase one. >> Okay. Um, I wonder if the mode of engagement should be not just maybe a meeting where people have to show up and speak up because maybe not everyone's comfortable expressing their opinion in that format, but maybe having a way to maybe send a letter or write something >> on on a on a website, something. >> Yeah, that's definitely something we're considering once we build like community engagement plan is surveys. How can we get it to people electronically, not electronically? What are different language needs? Like that'll be something that we're we're talking about for sure. Yeah. >> Yeah. I think that was something we talked about in our um our our chair meeting which was u what are um new communication methods that we can use to increase you know just uh engagement responsiveness. So, [clears throat] >> all right. Question two is, are the proposed touch points with the equity board the right ones? Um, you'll recall that most of the touch points are really in phase two, although of course and it's not in the RFP because that's not quite the right place to put it, but we bring that community engagement plan for phase one to you all, but you all would interact with the consultant really in phase two. Folks online, do you have any thoughts on that one? >> Okay, folks in the room, >> sorry, maybe you already mentioned this, but are we involved in choosing who this consultant or company might be? Yeah, we're gonna ask for one of one or two of you to serve on the committee. Um, yeah. So, you'll work with staff. Um, yeah. >> Oh, this is >> Sorry. I know you're like it. Sorry, I'm never sure how many to print a big packet to [laughter] to print >> when the uh form is created for evaluating consultants, >> do we see it? Do we have feedback on it or is that >> independent? >> I think I think because it's going to follow the criteria that's in the RFP, there probably won't be a ton of room for review, if that makes sense. So, if you have any feedback on the criteria that you'd like to give, it'd be good to give it now. And I can pull up that section if we want just want to take a quick look at it. Would that be helpful? >> Yeah, that would be okay. I have a question. Since we have a the a small subcommittee of the equity board working on updating the equity framework, it appears to be a bit of a interesting overlap between the work that we're doing and what our to be named at a later point consultant is doing because they were using part of our work product as far as the current um equity framework that we're updating now. So, and because my understanding is that that group has set a March deadline and the consultant might not be fully on board till the end of Q1 that hopefully these two things dovetail. Okay? >> Or at least we can provide them with a draft equity framework so they have a sense of where the the kind of like the pre pre-planning work that we're going to staff to do before they do new programs, before they site a project, whatever it is. um that they can have a sense of what that's actually going to look like beyond like the question list that we have right now. >> Let me grab that criteria really quick. Okay, a good block of text. Okay, so criteria one is responsiveness of the proposal um and clearly understandable work to be performed. Um, criteria two is demonstrating an understanding of the budget. Three is qualifications of the person assigned to this project. Um, we're looking for people who have worked or firms who have worked with local government clients who have equity inclusion experience, experience working with diverse groups, um, and public engagement and facilitation expertise. So this is where I think we'll add in that other thing um that you had mentioned. Um and then criteria four is product management and ability to meet the timeline. So, so one one thing I'm noting in the review criteria um so I mean I think I like the way the the points are distributed >> I think so some of the project management like the words used you know critical path diagram QAQC >> oh yeah it is >> they're very technical okay and um >> it might discourage >> some very capable presence. >> Yeah. >> So, I would be mindful of that. And um I think there's just [clears throat] being hopeless that the process has been creating more barriers to like smaller consultants who um >> have more experience working with the very people we're trying to serve. >> Yeah. I mean I think that's the priority versus having so much experience with local government and things like that. like I would definitely rely on the experience with the populations versus their experience working with local government for example. So just kind of >> staying true to the intent of this somehow. >> Okay. >> And then aligned with sustainable and equitable purchasing guidelines. you know, like part of me is like who who's got the luxury to do that? I don't know. We're going to privilege certainly consultants and you know, organizations, companies. >> Yeah, that was ultimately we went back and forth a lot on and we ended up landing on a place where that's not part of the formal evaluation criteria. >> That's a like tiebreaker almost. Um, >> like we we have these criteria or we have these guidelines. it would be really nice to use them for an equity based RFP proposal. How can we do it in a way that isn't too burns burdensome? So, but I'll review it again to make sure that it's clear how it'll be used. >> So, >> yeah. [snorts] Um, is it considered the lynch pin of the project that we get quality community engagement or is that one step along the road? >> We we made a very conscious decision to not spend $50,000 on community engagement, which I think we all know we very well could have. Yes. >> Right. So, we need good quality engagement, but we need to be able to evaluate programs out of this RFP as well. So, I mean, it's it's both and it's it's not the end all be all. I don't think I don't think we have the luxury of making it that. >> I don't think that's what I'm asking. And what I'm asking is I'm looking at the re review criteria. >> 30 points goes to the responsiveness of the proposal and clearly understanding the work. is the work understanding public engagement in Isaka and putting in a framework where we can improve and and our whole system can rise up. Is that what this what we're trying to accomplish? And if it is, do we need more weight on their experience with community engagement? >> If I'm understanding you right, so let me know if I'm not. I think we're actually because we are going to be asking staff to really develop that community engagement plan and likely do a lot of it, right? Design the survey, figure out how to send out mailers, who to send those to, what groups to engage with. I I think that the community engagement portion of it is really limited to those few places where we're going to ask the consultant to have that face-to-face interaction in meetings or whatever kind of setting that that looks like. So it's community engagement in service of creating the tool and the goals. So how does the community engagement fit into what you just said? >> I think I'm getting I mean I what I'm hearing you're saying is that the majority of the work is not the consultant. The majority of the work is staff. What I'm trying to rise up is that with community engagement, we all hear it in different ways, >> right? We all process it in different ways. And then it can the more it gets dissected by people who are not involved in at that level, it can completely change. So I'm trying to sort out what level what import what the community says has on a process that has that is basing it appears to me is basing all this work on and that maybe it needs to be a little more focused on the not more community engagement just more rising up that the consultants experience with community engagement is important. You see what I'm saying? I do I think I think staff was rightfully nervous that this is not a lot of budget to do almost like even just community engagement on something like this with. >> So that's why like I don't think ideally we would have had more had the consultant weigh in more and use their expertise more to craft a community engagement plan. Right. with the help of staff, with the help of the equity board, but I think we distributed it a little bit differently to make sure that the consultant could really weigh in on the creation of the tool um and really lead that process. >> So, let me just I'm kind of a processor, so let me think for a second. [laughter] >> Um >> I think we're in agreement on that. >> I think we say it differently, so I think we're in agreement on that. I am literally talking about the criteria for picking the consultants and I don't think I'm being clear. >> Okay. >> So I am saying that it looks very small. >> It is part of a 100 points. It's all rolled into a big category called responsiveness of the proposal and clearly understanding the work. That's where the consultant is correct >> or am I confused? So it also like the community engagement that we are going to ask the consultants to do is also rolled into the qualifications of persons assigned to the project. Their ability to facilitate to work with diverse groups also appears there in that point category which to be fair does include a lot of other things but is also one of the one of the two highest scored point categories. Would you like are you asking for it to maybe be called out separately? I think I'm asking yes that may be what I'm asking for is >> if we build it and we don't build it to the people >> what's the point >> okay >> so I want to make sure the engagement part is worthy and centered in this >> right >> kind of the the garbage in garbage out if we have poor community engagement that we are setting city goals on. >> Yeah. >> Unless we have that critical represented community engagement. >> Okay. >> Okay. >> I'll think about it a little bit more. I don't know that it'll get called out as its own criteria. Um, I'm wondering if the way we think about building the evaluation form and like the questions we ask staff and EB members to be looking out for >> if that's where that's like best suited to to make sure that we're reading the proposals with an eye for like quality and experience in community engagement. I think being more explicit in these criteria like for the qualifications, depth of experience in community looking you know like >> okay so that way people who are you know whoever are reviewing the proposals are clearly looking at the application against the qualifications of community engagement. >> Okay. >> And yeah >> how they speak. the criteria a lot how how skillfully they talk about community engagement and it's like it's kind of varied up there. >> Okay. >> Okay. Okay. So, I have it to to really call it out more in both criteria one um and criteria three to really make it more explicit there. Okay. >> Thanks for your patience as >> and your and your patience. [clears throat] >> All right. Um what's the timeline like this plan to be created? uh for what for the consultant to like evaluate the goal. I think >> we'll see how long community engagement takes. We haven't even the community engagement plan yet. Um but I I mean I think we are looking to certainly get through community engagement in 2026. Um and we would like to at least probably start phase 2 in 26 if we can as well. It'll be really instructive how long this like solic solicitation takes, I think. All right. Um, okay. So, I think we left off on question three. Are the proposed liver bills the right one? If not, what is missing? I think we touched on this a little bit throughout our conversations as well. Ask a quick clarification on Brian. Do >> is there a quick way to see where the touch points are right now for the board? >> Yeah. So, where it's formalized in the RFG, which is what a consultant is going to be looking at. We're definitely going to staff is going to come back to you all with that community engagement plan like we've talked about to review um the consultants with one or two of you. Um but we'd like the consultant to work with you all. Um, we've identified two meetings is what we've kind of set aside, I think, with the equity board. One to actually, I don't know why I'm trying to say it, uh, from memory, it's right here. So, we'd like you to provide feedback on that draft tool before it ever goes out and evaluates a program. And at that same meeting, recommend programs for evaluation. That'll accompany staff recommendations as well. Um, and then we'd like the consultant to return to you all with the results of the evaluation and of the tool. Um, because it's not just like, hey, how are our WCK programs doing? I think we'd like them to return to you all with here's where the tool worked well, here's where it didn't, here's where we'd recommend changing it, that kind of a thing. >> So, those are the two touch points that we've outlined for the consultant to have with you all. >> Got it. Okay. So after those two meetings with the board, there's an opportunity to revise the tool and take the feedback from us and and the work that they've done. >> Yeah. >> That's our that's our hope is that we can we can do that. It might be staff that reworks the tool, right? Like it might just be that they make the recommendations for how to change it and we we actually rework it. Um, we'll see. But how do you all feel about those touch points? >> I don't know why it's flickering. Okay. >> Yeah, it looks good. >> Okay. Awesome. folks online, you're you're still with us. >> Yeah. Okay. >> I had a question real quick if it was possible. Um I didn't have that project proposal or I couldn't access it in my emails. I wasn't sure if that or the PowerPoint if it could be possible for it to be sent out or shared just to kind of review it because I'm myself sometimes a slow processor. So I'm like I know I can make sense of this. Um but um might be helpful just to kind of like review and then like kind of let it percolate a little bit. >> No problem. How about I'll send it out again after the meeting along with the PowerPoint which I know is not in your packet. Um and maybe just give you all like a week or a week and a half to get any feedback to me. How does that sound? >> Thank you so much. >> Great. >> Awesome. >> Okay. It sounds like the touch points with the board are okay. Um, and we're on to the last question. Are there one or two of you um who would like to assist with evaluation and selection of a consultant? That'll probably happen in like December to January um of this year of 25 and 26. And that'll involve Okay, sorry. Let me um so that'll involve reading all of the proposals that come in um and then scoring them against the criteria that we talked about, discussing it with everyone. um likely selecting one or two if there are kind of two people that stand out or two firms that stand out um bringing them through maybe an interview process. Um I think for something with this much engagement we want to talk to that to those people and see how how we match and how they'll do um evaluate those interviews and make a recommendation. So that's what's involved there. Um okay the preview is interested. Okay. Is anyone else interested in in reviewing or sorry in assisting with selection of the consultant? >> I will if no one else wants to. >> Okay. Okay. Okay. So, I have Kelly and Preview down. If you all take the next week and a half and you read it and you're like, I'm dying to be a part of this, then I'll kind of triangulate with the people who are involved >> and I can I'll step away if somebody else wants to. >> Yeah. Yeah. I Okay, awesome. Okay, that is all I had for you all. Thank you. Um I'll be revising this. Um the version you all that I'll send out to you all will be the same that's in your packet. Um so I'll make some of the changes that we made today. Um but it'll just be a little bit of the version. Um and then yeah, hopefully publication soon and I'll be back in front of you all. That's all I've got. >> All right. >> Excited you're doing it. >> Yeah. Thank [laughter] you. >> All right. >> Perfect. That was great discussion on that item for >> Yeah. I just I thank you for letting me sit in the meeting and see the process of how responsible members in the community have resolved. I I don't sometimes I I don't look at consultants. I look at the peers in the community, people that are out there as mentors or as um philanthropists that are funding their own I guess campaign to make a difference in their community. So when I when I hear the term consultant, I I kind of get PTSD >> because many many millions and millions of dollars have gone to consulting with no results and no resolve and then it gets passed on to the next generation. And the same thing at the same time [clears throat] the consulting firms get fat and the community gets too skinny. So I'm I'm saying just as a as an observer uh and I'm very critical. I'm an artist. I dissect everything and how things work. And what I've seen so far is uh you guys are tighter than a tick on a coonail's back. [laughter] Okay, I put it bluntly. Now, this is awesome for for me to experience this when I was getting a little bit PTSD on saltine firms and seeing what's going on in North Bend and Snamami and Ball City and and the outskirts and in Isakloth. Um, seeing people who genuinely care and are real has been very helpful to me. So, thank you. >> Thank you. >> Thank you. Thank you. >> Hey, it looks like our next agenda item is an update on the equity framework. Um uh I am in uh the the good company about everyone in this room but um with the subcommittee members for the updating of the equity framework and that's myself uh Caric Quan Chris that are uh working on the updating of the framework. So I just wanted to go over at a high level um what we've done uh thus far. So um I just introduced uh you all to who the subcommittee members are. So, we've had two meetings and um first meeting was on October 6th. The second one was um yesterday on the 21st. Um we have regularly scheduled meetings every other other Monday at 7:00 p.m. on um Google Meet. And we've determined that the points of contact in terms of reporting out what we've done as a subcommittee um would be myself and Caric. Um our deadline to present the revised equity framework to the full equity board for your review and approval is in March of 2026. Um so thus far we've reviewed and discussed the previous equity board feedback on the framework from September uh 2025 as well as January 2025. Um the subcommittee is currently gathering information using a spreadsheet. Thank you very much Chris for your amazing work on that document. So, we're using a spreadsheet to identify questions city staff would consider as part of their use of the equity framework. And we kind of drill down into four areas, which is types of inequity, um internal versus, um external processes, um desired incomes, and then outcomes, excuse me, and then uh qualitative versus quantitative. So our overall goal is um with using this particular spreadsheet is to develop these questions to maximize the usability of the framework by city staff. We had a lot of conversation during our first meeting on the 6th about making sure that um we're not just feeding a document, but we're creating a document that's going to have a high level of usability and utility for the city departments that really want to interject equity in their deliberations and their work, whatever that might be. So, um did anyone else have anything that you'd like to add on the subcommittee that I did not cover? Um maybe maybe one thing to add is yeah thank you. >> Um I mean you already captured some of this which is we're trying to respond to some of the feedback around the framework is a bunch of really great questions but it's not easy to use by various different departments. So I think we've subsected two or three areas that we wanted to focus on as well which trying to see if I've got the notes here but um one is we're trying to do we don't know yet if this might be the final outcome but we might create a workflow that helps guide people through the series of questions so it doesn't turn out to be another long list of questions that everyone needs to go through. And then um I think we're also if if time permits and I think if we have enough momentum we'll try to provide some guidelines around data as well. So how to how to gather data, how to use it, how to distill it, what do you do if you don't have any data, other ways to find proxies, other clever techniques to use otherwise etc. >> So yeah, >> absolutely. >> Thank you. >> I have to go. Um, I don't want to miss this last. >> No, don't do that. >> But thank you for letting us in. >> Thank you for joining us. Good night. >> Is there a way I can get one get in touch with you folks? How do I get in touch and see if through follow through with this? >> Yeah, I can write down I don't have a business card on me. Um, but I can write down my contact info and I'll share some information on how to stay >> connected to the equity board. Oh, yeah. Is that okay? >> Um, I know you're interested in transportation, too. So, it's going to be some fun. >> Thank you. >> All right. Have a good night. >> You too. Take care. Does anyone have any questions in terms of what we've done thus far on the uh framework that we can chat about or any insights as to what um I shared as far as our current work. Okay. Just a just a reminder that the subcommittee will come back to every meeting you all have just to make sure that um they're touching base and you all are praised of what they're doing and so they can ask you questions about what they should do next if they've got any. >> Just a clarifying question at some point maybe maybe not in the next few weeks but I say I guess we're only meeting once a month. um either in November or in December, would it make sense for the subcommittee to kind of show some of the preliminary work so we can kind of get feedback with bit of show and tell? >> I have to imagine this board would be very interested in that. [clears throat and laughter] >> That's an excellent question. Would that be something um that we could probably do and maybe we should talk to the other committee members to see if in uh November if you think we'd be ready to kind of do a prelim show of our work? >> November is a little bit of a funky meeting. It's a joint meeting with human services. So you guys will probably meet anyway on just ED items, but you might have a little bit more time and space at the December meeting. So, >> I like that. Okay. December it is. >> I think Dale, >> that's what I was going to say. December. December would be probably a better fit. >> Thank you. >> Good deal. Thanks, Dale. >> It looks like our next item, we're at number seven. Um, other business announcements. Jillian. >> Yeah. So, this is what I covered in my like staff report. Um, so these are the two memos. Um, the first one is about the transportation projects equity criteria and selecting them. So, give that a read through and happy to answer any questions that you all have as you read through it. Um, you can always reach out. And then the second one is the Isiqua climate action plan update and equity board engagement. So, that'll come back to you all in November. So, you'll have an opportunity to really dig in on that at that time. And that's all I have for other business, but I think maybe there was another item. Okay. >> Yes. Um, actually, let me pull it up. So, thank you, Kelly, for reminding um I guess us to talk about this, but um I think last week King County launched a stop hate topline. And um I think it's a particular not only the topic but uh as one of our work plan items maybe two or three years ago we really wanted to uh create an opportunity. We talked about it within Isiqua. How do we lift up uh incidences of hate that or bias that have been showing up in our community and um especially those things that fall short of a kind. and it didn't feel appropriate to like direct or ask you know is police to like field all of those calls and incidences and uh we were looking at what other um resources were available for this and at the time there wasn't really anything that was functioning very well and so there is now a stop hate hotline that was launched um and so I sent Jillian and Dale the information so maybe rather than me saying it out loud we could probably to circulate it. Actually, I'll say it out loud in case anyone wants to review the notes, but the the phone number is 833 stop H as the letter H, the number eight, and the number one, which is so 8337867481. It's a toll-free hotline, non-emergency. And uh I talked to the the the office that is running this hotline. And what I learned was that it's anonymous. And so they're not going to ask for names of people. Uh they they would want the details. They'll they'll capture some details about what the incident is. And they are very interested in getting some geographical information. So, an intersection, an address, a zip code, whatever, you know, whoever's calling is comfortable to provide um because they want to see where patterns are emerging, which locations across the county, and so they can start understanding where these incidences are. They don't have to be crime. It could be someone, you know, yelling, something hateful, slurs, you know, things like that. and you just want a place to announce it, you know, to to notify someone because the the idea is that these things may escalate and become more. And I know in Isla there has been some issues that have come up and so it seems like um something that we would want to circulate and so um just wanting to make everyone aware. Thanks, Kelly. Thank you. Okay. >> Thank you. Okay. Well, if there is no other business in front of the equity board this evening, I think we can call this meeting, we can adjourn this meeting at 7:21 p.m. Okay, one minute behind our agenda. Well done. >> Thank you. Thank you everyone on Zoom. The great.